Administrative
Report
H.10., File # 24-1660 Meeting Date: 10/15/2024
To: MAYOR AND CITY COUNCIL
From: JOE HOFFMAN, CHIEF OF POLICE
TITLE
APPROVE A GRANT AGREEMENT WITH THE STATE OF CALIFORNIA OFFICE OF TRAFFIC
SAFETY (OTS) FOR THE TRAFFIC RECORDS IMPROVEMENT PROJECT (TRIP) IN AN AMOUNT OF $24,800 FOR THE TERM OCTOBER 1, 2024 THROUGH SEPTEMBER 30, 2025 APPROVE A SOLE SOURCE PURCHASE FROM CROSSROADS SOFTWARE, INC. FOR A
TRAFFIC COLLISION DATA ELECTRONIC REPORTING INTERFACE IN THE AMOUNT OF $24,800, UTILIZING OTS TRIP GRANT FUNDS
ADOPT BY TITLE ONLY, RESOLUTION NO. CC-2410-093 A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF REDONDO BEACH, CALIFORNIA, APPROVING THE STATE OF
CALIFORNIA OFFICE OF TRAFFIC SAFETY (OTS) TRAFFIC RECORDS IMPROVEMENT
PROJECT (TRIP) GRANT AGREEMENT BETWEEN THE OTS AND THE CITY OF REDONDO
BEACH, AND AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT ON BEHALF OF THE CITY
ADOPT BY 4/5THS VOTE AND TITLE ONLY, RESOLUTION NO. CC-2410-094 A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF REDONDO BEACH, CALIFORNIA, AUTHORIZING A FISCAL YEAR 2024-2025 BUDGET MODIFICATION TO APPROPRIATE $24,800 IN STATE OFFICE
OF TRAFFIC SAFETY GRANT FUNDS FOR THE TRAFFIC RECORDS IMPROVEMENT PROJECT
TO THE INTERGOVERNMENTAL GRANTS FUND
EXECUTIVE SUMMARY
The Police Department has been awarded a grant from the California Office of Traffic Safety (OTS) in the amount of $24,800 for the Traffic Records Improvement Project (TRIP). Grant funds will be used to purchase a software enhancement for the Police Records Unit from Crossroads Software, Inc. (Crossroads) which will interface directly with the California Highway Patrol (CHP) for electronic reporting of traffic collision data. Currently, the Department utilizes a manual process to transfer data to the CHP. The new electronic interface will improve the efficiency, timeliness, and accuracy of collision data reporting to CHP, which is then aggregated at the state level.
The grant term runs from October 1, 2024 through September 30, 2025. The award is a reimbursement grant with grant funds being provided to the City to cover the cost of the Crossroads software. No matching funds are required from the City.
H.10., File # 24-1660 Meeting Date: 10/15/2024
BACKGROUND
The mission of the California OTS is to effectively administer traffic safety grants that deliver innovative programs and eliminate traffic fatalities and injuries on California roadways. As part of this mission, OTS tracks and analyzes traffic accident data from local jurisdictions across the State, which informs the decision-making process for setting program priorities. Each local jurisdiction is tasked with entering their accident data into a database, and then transmitting the data to CHP, which then coordinates with OTS for further analysis.
Currently, the Police Department Records Unit utilizes a program from Crossroads to enter local accident data. The Records Unit staff then manually prints the data and sends it to CHP. The TRIP Grant will fund an enhancement to the existing software which will transmit the data electronically, resulting in a more timely and efficient process. The OTS TRIP Grant is meant specifically for this type of software interface, which ultimately results in more accurate and complete information for OTS.
COORDINATION
The Grant Agreement and Resolutions have been reviewed as to form by the City Attorney’s Office.
The Police Department will ensure compliance with grant requirements and coordinate all final reports and reimbursement claims with OTS for the performance period.
As the funding authority, signatures for the Grant Agreement will be coordinated by OTS. Upon adoption of the Resolution authorizing the Mayor to sign on behalf of the City, OTS staff will email the Agreement to the City for electronic signature.
FISCAL IMPACT
The grant is fully funded by OTS in the amount of $24,800. There is no requirement for City matching funds.
The software enhancement purchase will be a one-time cost, fully funded by the grant. Ongoing software license fees are incorporated into the current subscription, with funding available in the Police Department annual operating budget.
APPROVED BY:
Mike Witzansky, City Manager
ATTACHMENTS
· Agmt - Grant Agreement OTS TRIP
· Quote - Crossroad Software, Inc.
· Reso - No. CC-2410-093 Approving the FY 2024-25 OTS TRIP Grant Agreement · Reso - No. CC-2410-094 Modifying FY 2024-25 Budget to Appropriate $24,800 in OTS TRIP Grant Funds