CLAY COUNTY
PURCHASING DEPARTMENT
INVITATION FOR BID (IFB)
IFB No.: 49-19 PURCHASING STAFF: Patrick West, Purchasing Specialist TITLE: MACPP 2020 MODEL YEAR METRO VEHICLE BID PHONE No.: (816) 407-3630 ISSUE DATE: 9/16/2019 E-MAIL: [email protected]
BID RESPONSES MUST BE RECEIVED BY NO LATER THAN (“CLOSE/RETURN DATE and TIME”):
TUESDAY OCTOBER 22, 2019 AT 2:00 PM CENTRAL TIME
SUBMITTAL INSTRUCTIONS: In effort to support the County’s initiative for conservation, it is preferred that bids be submitted via www.PublicPurchase.com. Sealed bids may be delivered to the Clay County Purchasing Office prior to the return date and time. Print the Sealed Bid Label found in Attachment 1 or type IFB Number, IFB Title and Return Due Date on the lower left hand corner of the envelope or package. In order for a bid to be considered complete, the Clay County document must be completed in its entirety. The cover page MUST be completed, all pages MUST be initialed and the Terms and Conditions Acknowledgement Form MUST be signed.
RETURN PROPOSAL TO:
US MAIL /DELIVER TO: CLAY COUNTY PURCHASING DEPARTMENT
1 COURTHOUSE SQUARE
3 rd Floor COMMISSION DESK
LIBERTY, MO 64068
COURIER/DELIVER
TO:
CLAY COUNTY ~ PURCHASING DEPARTMENT
16 W. FRANKLIN, SUITE 16-B
LIBERTY, MO 64068
AGREEMENT PERIOD: DATE OF AWARD THROUGH ONE YEAR; WITH FOUR ONE-YEAR RENEWALS DELIVER SUPPLIES/SERVICES/INVOICES FOB (Free On Board) DESTINATION TO THE FOLLOWING ADDRESS:
Countywide
Clay County Administration Building
1 Courthouse Square
Liberty, MO 64068
By signing this IFB cover page, the Vendor shall hereby declare understanding, Agreement and certification of compliance to provide the items and/or services, at the prices quoted, in accordance with all requirements and specifications contained herein and the Agreement Terms and Conditions. The Vendor shall further agree that the language of this IFB shall govern in the event of a conflict with their bid. In addition, the Vendor shall further agree that upon receipt of an authorized purchase order from Clay County or when an Official Action is signed and issued by an authorized official of Clay County, a binding Agreement shall exist between the Vendor and Clay County. SIGNATURE REQUIRED
Company Name Authorized Representative (Print) Title
Street Address Authorized Signature
City/State/Zip County Date Company Tax ID No.
Telephone No. Facsimile No. E-Mail
☐Corporation ☐Individual ☐State/Local Government ☐Partnership ☐Sole Proprietor ☐IRS Tax-Exempt Vendor Tax Filing Type with IRS (Check One)
Debi Jones
Johnson
[email protected]
Olathe Ford Debi Jones Sales
1845 E Santa Fe
Olathe KS 66062 10/22/2019 48-0720233
913-782-0881
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Vendor’s Initials: ________
1. INTRODUCTION AND GENERAL INFORMATION
This section of the IFB includes a brief introduction and background information about the intended acquisition for which the requirements herein are written. The contents of this section are intended for informational purposes and do not require a response.
Submittal instructions and Determination of Award information can be found on our website by clicking the following link https://www.claycountymo.gov/departments/purchasing#Current Solicitations
1.1 Purpose:
1.1.1 This document constitutes a request for competitive, sealed proposals from prospective Vendors for MACPP 2020 Model Year Metro Vehicle Bid in accordance with the requirements and provisions stated herein.
1.1.2 Document Contents: This document is divided into the following parts:
Section 1: Introduction and General Information
Section 2: Scope of Work
Section 3: Agreement Terms and Conditions Acknowledgement Form Exhibit A: Pricing
Exhibit B: Experience and Expertise
Exhibit C: Lease Terms Information
Exhibit D: Miscellaneous Information
Attachment 1: Sealed Bid Label
Attachment 2: List of Participating Agencies
Attachment 3: Jackson County Review Compliance Form
Attachment 4: Jackson County Affidavit Form
1.2 Pre-Bid Meeting (Non-Mandatory):
1.2.1 A Non-Mandatory Pre-Bid Meeting regarding this Invitation for Bid will be held on Wednesday, October 2, 2019 beginning at 2:00 pm Central Time at Clay County Administration Building, 1 Courthouse Square; 3rd Floor Commission Hearing Room Liberty, MO 64068.
1.2.2 The IFB will be used as the agenda for the Pre-Bid Meeting.
1.2.3 Pre-Bid Meeting IFB Questions: All potential Vendors are encouraged to participate in the Pre-Bid Meeting as it will be used as a forum for questions, communications, and discussions regarding the IFB. The Vendor should become familiar with the IFB and develop all questions prior to the Meeting in order to ask questions and otherwise participate in the public communications regarding the IFB. a. Prior Communication – Prior to the Pre-Bid Meeting, the Vendor may submit written communications and/or questions regarding the IFB to [email protected]. Such prior communication will provide Clay County with insight into areas of the IFB which may be brought up for discussion during the Meeting and which may require clarification. b. During the Pre-Bid Meeting, the County will attempt to respond to all previously received questions/concerns regarding the IFB but it shall be the sole responsibility of the Vendor to orally address any issues previously presented to the County by the Vendor that the County may have failed to address.
c. Addendum to the IFB – Any changes needed to the IFB as a result of discussions from the Pre-Bid Meeting will be accomplished as an addendum to the IFB. Formal minutes of the Meeting shall not be maintained. Any questions that require a revision to the IFB shall be accomplished as an amendment to the IFB.
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1.3 Questions:
1.3.1 Questions relating to the IFB must be submitted via the www.PublicPurchase.com website or emailed to [email protected]
1.3.2 All questions and issues should be submitted no later than Friday October 11, 2019. If not received prior to the aforementioned date, the County may not be able to fully research and consider the respective questions or issues.
1.4 Background Information:
1.4.1 The Mid-America Council of Public Procurement (MACPP) was founded in October 1982 to meet and serve the needs of area public purchasing professionals.
a. The chapter was chartered as the 31st chapter of NIGP on January 3, 1983. b. The 35 original charter members of MACPP were a diverse group of men and women representing many public sector agencies from both sides of the Missouri/Kansas border - 21 were from Missouri and 14 from Kansas.
1.4.2 Over the past 30 years, this Vehicle Metro Bid has been utilized as a resource for the various members of the MACPP to obtain cooperative purchasing power of vehicles and take advantage of cost savings that a cooperative bid is able to provide.
a. For the previous 3 years, the MACPP Vehicle Metro Bid has been handled by Johnson County, Kansas and its Treasury and Financial Management Department, through Dale Bauer, Senior Purchasing Administrator.
1.4.3 Energy Conservation and Fuel Alternative information has been provided through cooperation with the Kansas City Regional Clean Cities Coalition; (www.cleancities.energy.gov/coalitions/kansas-city) housed at the Metropolitan Energy Center; (www.metroenergy.org) and their efforts to provide information on a variety of sustainable resources and cleaner burning fuel options. a. For additional resources and motivation for sustainable and alterative purchasing check with Metro Kansas City Climate Action Coalition; www.mkccac.org.
1. MKCCAC’s mission is to enact and foster proactive strategies, systems and structures within the Metro KC region that will drawdown greenhouse gases, improve climate resiliency and generate corresponding economic, social, health and quality of life benefits.
1.4.4 While this current Invitation for Bid is very comprehensive, it is not practical nor the intent to price every conceivable option/vehicle configuration.
a. Buyers are encouraged to contact dealers for additional information and to confirm pricing prior to placing an order.
b. Agencies and/or other Jurisdictions are encouraged to review the “low overall price” before buying a vehicle.
c. Options added to the base bid amount may change the “low overall price” and therefore, the lowest priced dealer.
1.4.5 Although an attempt has been made to provide accurate and up-to-date information, Clay County does not warrant or represent that the background information provided herein reflects all relationships or existing conditions related to this Invitation for Bid.
1.5 Estimated Quantities:
1.5.1 The County shall not guarantee any minimum or maximum amount of the Vendor’s products/services that may be required under the Agreement.
a. The Vendor shall provide products/services on an as needed, if needed basis. b. The County shall not guarantee any usage of the Agreement whatsoever. dj
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2. SCOPE OF WORK
The general terms and conditions described herein apply to all transactions on material, equipment, or supplies. By submitting a bid, the Vendor agrees to be bound by these terms and conditions for the term of the Agreement. These terms and conditions shall prevail unless otherwise modified by the County within this bid document. The intent of this invitation to bid to solicit bids and award price agreements for the 2020 model year cars, trucks, vans, and cab and chassis required by the participating entities named in this document. The price agreement period will be binding for the initial model year period, with the possibility of four, one-year extensions.
2.1 Specific Requirements:
2.1.1 The Vendor shall provide a MACPP 2020 Model Year Metro Vehicle Bid, which meets or exceeds the specifications contained in this document.
2.1.2 Vehicle Minimum Specification sheets for each item are attached. a. See Exhibit A; Pricing Table 1: Required Pricing
b. Incomplete bids may be rejected.
c. Vendor responses must be legible or the bid may be rejected.
2.1.3 Vendors must comply with all special requirements of the participating Entities, Agencies and/or Jurisdictions including any Occupational or Business License requirements.
2.1.4 Vehicles shall be the latest models in standard production, as ordinarily furnished to the general public, except as otherwise specified herein.
a. Dealer shall submit production schedules with the bid package. b. The County may permit the substitution of a new replacement model or a new replacement product line if the model, series or the product line originally awarded becomes unavailable, is discontinued, replaced, etc., by the OEM.
c. The awarded price, as well as, any discounts will continue to be applied to the MSRP for the replacement. d. This Invitation for Bid and the resultant award covers the outright purchase of new, current model year vehicles.
1. Under no circumstances may "Demos" or "Used" or “Pre-Owned” or prior model year vehicles be sold under this Agreement.
2.1.5 All safety items and air pollution controls as required by Federal and State Statute and regulations shall be included on the vehicle when delivered.
a. Options requested shall not be in conflict with or construed as modifying these statutes or regulations.
2.1.6 All vehicles shall be corrosion protected, and a copy of the manufacturer’s corrosion warranty and any applicable sticker shall be provided to the purchasing agency with delivery of vehicle.
2.1.7 The Manufacturer’s Standard Factory Warranty shall apply to all vehicles. a. The Vendor shall warrant the vehicle and furnish equipment against part failure or malfunction due to design, construction or installation error, defective workmanship, and missing or incorrect parts for a minimum of twelve (12) months.
b. However, if the Vendor receives from any supplier additional warranty on the whole or any components of the vehicle in the form of time or mileage, including any pro-rate arrangements, or the Vendor dj
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generally extends to their commercial customers a greater or extended coverage, the Lead Agency shall receive corresponding warranty benefits.
c. The manufacturer's standard warranty shall be honored by all manufacturers’ dealers in Missouri and Kansas.
d. A properly executed Warranty must be delivered with the vehicle. e. The Warranty shall not become effective until the unit is placed in service.
2.1.8 Corporate Average Fuel Economy (CAFE) Standard Requirement:
a. The Vendor shall only provide vehicles under Agreement from manufacturers that meet the federal government’s Corporate Average Fuel Economy (CAFE) standard as established by the National Highway Traffic Safety Administration (NHTSA) for the respective class of vehicle stated in the IFB. b. The Vendor shall provide the Miles Per Gallon (MPG) or electric vehicle MPG equivalent (MPGe) ratings for each vehicle bid.
2.1.9 Alternative Fuel Options
a. Vendors should respond with an alternative fuel option where possible, as there is an expanded emphasis on alternative fuel options this year.
1. See Exhibit A; Pricing Table 3: Optional Pricing: Alternative Fuel Options. b. Gaseous Fuels (CNG and LPG)
1. Propane and CNG are less energetic fuels than petroleum diesel and require more gallon-equivalents to do the same work.
i. However, developments with engine efficiencies are closing that gap. ii. Both are far cleaner than diesel vehicles, and do not require emissions fluid, particulate filters or other specialized emissions equipment.
2. In most cases, both CNG and LPG are less expensive that diesel or gasoline. i. As a rule, engines using them last longer than equivalent diesel models. ii. However, using either fuel means employee training and certification, along with possible facility modifications.
3. Compressed hydrogen is a zero emission fuel option that is not readily available in the KC metro and is prohibitively expensive to pilot.
c. Compressed Natural Gas (CNG)
1. CNG can be used in all weight classes in vehicles built or converted to run on CNG. i. These can be dedicated (CNG only) or bi-fuel (powered by both CNG and gasoline).
2. CNG requires dedicated fueling sites.
i. These can be fast-fill, which fills the tanks in similar time as diesel, or time-fill, using a low pressure connection to fuel many fleet vehicles at once, typically overnight. ii. Existing public and shared private CNG fueling stations in the KC metro may help meet a new fleet need for CNG fueling.
d. Propane Autogas (LPG or autogas)
1. Propane is available for light and medium vehicle classes. i. Vehicles may be built or converted to run on propane in either dedicated or bi-fuel configuration.
2. Propane is stored in liquid form and dispensed from fueling stations or trucks. i. Public LPG fueling stations are rare, due to State dispensing codes, and may be limited by hours of operation.
ii. Dedicated fleet stations are relatively inexpensive iii. Not all propane distributors are equipped to assist a fleet with Autogas, so ask around.
3. Propane is a fossil fuel; renewable propane is a new development i. Like CNG, it is odorless but scented by distributors for safety. dj
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ii. Propane is heavier than air and non-toxic, and in most cases does not require garage modifications.
e. Plug-In Electric Vehicles
1. Plug-In Hybrid Electric Vehicles (PHEVs) combine an electric motor and gasoline engine. i. Unlike conventional hybrids, PHEVs can travel anywhere from 15 to 50 miles on electric power alone.
2. Battery Electric Vehicles (BEVs) are fully electric and use no petroleum fuels. i. BEVs can travel between roughly 100 and 300 miles per OEM specs, though weather and HVAC use will limit estimated ranges.
3. Charging times range from 1-2 hours for PHEV or 4-8 for light duty BEVs using Level 2 systems. i. PHEV may not use high-speed DC chargers.
ii. BEV equipped with J1772/SAE combo or CHADEMO DCFC options can charge in 20-50 minutes using high-speed chargers.
4. Most PHEVs and BEVs now on the market are passenger cars, SUVs and light trucks, though the variety of electrified medium-duty trucks, buses and shuttles offered by OEMs is increasing rapidly. f. Mid-Level and High-Level Ethanol Blends
1. E85 refers to blends of ethanol and gasoline ranging from 51% to 83% ethanol content by volume. i. Ethanol content varies, depending on the season, but E85 is always marketed as E85, and generally costs 25-40% less than regular gasoline. B20 is a common biodiesel blend in the United States.
2. E10 (10% ethanol) is a standard gasoline blend in the U.S. i. Ethanol is used as an octane booster and replaces toxic aromatics (such as toluene and benzene) that are used when ethanol is not.
3. E15 is increasingly common and is certified for any vehicle built in 2001 or later, but only designated FlexFuel vehicles are certified for blends with more that 15% ethanol. i. Mid-Level Blends (between 15% and 30%) are available
4. Gasoline engines built since 2007 (or earlier) can efficiently use ethanol, and there is no MPG loss for low fuel blends.
i. Custom blends can be blended and delivered to your gasoline fueling site. g. Biodiesel and Renewable Diesel
1. Biodiesel is a renewable fuel produced from fats, oils and grease (FOG) for use in diesel engines. i. B100 (100% biodiesel) can be used, but lower blends are more common. ii. These range from B2 to B20, with Petroleum ULSD making up the rest of the blend. iii. Fleets using biodiesel often purchase set blends from distributors rather than at public stations.
2. Biodiesel has a higher cloud point than petroleum diesel, which can lead to cold-weather performance issues.
i. It is an extremely effective solvent, and using biodiesel in older diesel engines can cause problems (as deposits loosened from these engines clogged filters and injectors) if frequent filter changes are not scheduled when biodiesel is first introduced.
3. Renewable diesel is produced from FOG using a process that is less efficient and clean than biodiesel; however, renewable diesel is chemically and operationally indistinguishable from USLD. i. It is not yet readily available in the KC metro area. h. Check the Metro Energy Center website for additional information concerning Alternative Fuel options.
1. www.metroenergy.org
2.1.10 Vendors MUST meet the Minimum Standard Specification of every item listed in the Standard Vehicle portion of the Detailed Specifications of Exhibit A for all vehicles bid or the bid may be rejected. a. If Minimum Standard Specifications cannot be met, Vendor shall note such exceptions in Exhibit A. dj
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b. If Make/Model has additional Standard Equipment not listed in Minimum Standard Specifications, Vendor must list Equipment and Manufacturer’s Codes for all additional Standard Equipment not listed using a separate sheet noting Item Number, Group Number, Equipment Description, and Manufacturer Code(s).
1. Vendor shall supply an available options sheet for every vehicle bid, including any Manufacturer Codes and pricing that reflects requested MSRP discount from Exhibit A; Table 5. c. After Award, participating Entities, Agencies and/or Jurisdictions may purchase the specified vehicle and choose to have options, accessories, equipment, features, products, etc., (hereafter referred to as “options”) added or deleted.
1. Such options will generally be considered “OEM” (original equipment manufacturer), but may be from other suppliers that the OEM may utilize and/or may be considered part of the OEM’s standard line of products for the vehicle involved.
2. The options would normally be readily available from the “factory” when the OEM is building the vehicle and would normally be expected to be listed in the OEM’s offering of options.
2.1.11 MSRP and Options
a. The pricing for every possible available option is not shown within the bid documents. b. All options, when available, shall be factory OEM (original equipment manufacturer) installed.
1. When dealer installed options are bid, please note on the bid document that these options are not factory installed.
c. During the course of the Agreement year, other Departments, eligible Entities, Agencies and/or Jurisdictions may need to order vehicle options or specific customizations items not specifically listed in this Agreement.
d. Vendor shall state any discount off MSRP list price for all equipment and/or options in Exhibit A: Pricing Table 5.
e. For pricing on options not shown within the bid documents, use the following websites for your initial search.
1. Dodge Vehicles - www.dodge.com
2. General Motors Vehicles - www.gmfleet.com (will need a fleet number from dealer)
3. Ford Vehicles - www.fleet.ford.com
4. Jeep Vehicles - www.jeep.com
5. Ram Vehicles - www.ramtrucks.com
f. Buyers are encouraged to contact the respective dealers to provide current pricing and confirm what option packages are required to meet individual needs.
2.1.12 Clay County or other Entity, Agency and/or Jurisdiction reserves the right to negotiate lower pricing, in the event of a significant decrease in market price of any product/service listed. a. If the Vendor’s normal pricing to the public or to the trade in general is less than the net Agreement pricing with the application of an Agreement discount, etc., then the normal pricing to the public or to the trade in general shall also be granted by Vendors to Agreement participants.
2.1.13 Government Mandated Program Price Adjustment
a. An adjustment in price may be permitted if a government mandated program such as a new standard for emissions takes effect and suitable documentation is furnished to the State and the State determines the requested price change is verifiable and is reasonable. b. Such a price adjustment may be permitted for only a limited time since such an adjustment would eventually be reflected in the MSRP.
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2.1.14 Trade-In Valuation
a. Vendor shall state any Minimum Guaranteed Trade-In values on all types of Vehicles so that participating agencies can utilize this option for disposition of vehicles in their current fleet.
1. See Pricing Table 4: Optional Pricing.
2.1.15 Exceptions
a. Attach additional pages in the appropriate sections of this bid for any exceptions that cannot be explained in the fields provided, noting Item Number, Group Number, Vehicle Make and Model where appropriate.
2.1.16 Truck Cab Descriptions
a. Various vehicle manufacturers describe the variety of truck cab descriptions available in different ways. b. The following descriptions will be used throughout this IFB to describe the cabs, number of doors, etc.
Cab "A" Cab "B" Cab "C"
2-doors 2 front-hinged doors 4 full size doors, front hinged no back seat front & back seats front & back seats (Crew Cab)
2.2 Vehicle Delivery Requirements
2.2.1 Delivery must be made between the hours of 8:00 a.m. and 12:00 Noon or 1:00 p.m. and 4:00 p.m., Monday through Friday, Central Time.
a. Deliveries shall not be made on State or County holidays, or holidays otherwise observed by the accepting Entity, Agency and/or Jurisdiction.
b. The Vendor shall notify the County a minimum of twenty-four (24) hours prior to delivery of the vehicle to the County location.
c. The Vendor must understand and plan accordingly that upon delivery the County representative must verify the vehicle delivered has all required equipment and options and that nothing was damaged during the delivery of the vehicle.
1. If something is damaged during delivery of the vehicle, the Vendor shall address in accordance with the paragraphs below relating to repair or replacement of damaged product. d. Each vehicle shall be delivered with the proper forms to apply for State Title and License including the Manufacturer’s Statement of Origin and Invoice.
1. The invoice/Title for all alternative fuel vehicles must clearly indicate the vehicle is alternative fuel (e.g. flex fuel (FFV) or E-85, etc.).
e. Each vehicle shall be delivered with the owner’s manual. f. The Vendor shall comply with the manufacturer’s recommended pre-delivery service. g. In the event the Vendor fails to deliver the vehicle by the stated ARO time, Clay County reserves the right to find the same or similar vehicle from another source, and to charge the Vendor the difference for the substitution.
1. In assessing the applicability of this provision, Clay County will consider the degree of Vendor responsibility in the delay.
h. The Vendor shall understand and agree that the delivery charges shall not be applied nor invoiced to vehicles purchased by and delivered to Missouri state or county agencies. dj
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1. Any delivery charges shall only apply to public entities making purchases through the Missouri Cooperative Procurement Program.
2. The Vendor shall be entitled to receive the per mile delivery price or the guaranteed, not-to-exceed total delivery price per vehicle which can only be assessed for delivery of a vehicle to any cooperative entity throughout the State of Missouri or State of Kansas.
3. The Vendor, at their choosing, may charge a delivery fee when delivering vehicles outside of a 25- mile radius from their dealership.
i. This fee may be taken into consideration by agencies when determining a lowest total cost for a vehicle.
4. If the Vendor proposes both the per mile delivery price and the guaranteed, not-to-exceed total delivery price, the Vendor shall understand that the total delivery price assessed by way of the per mile price shall not exceed the guaranteed-not-to-exceed total delivery price per vehicle. i. The lesser of the two prices shall be charged to the public entity. ii. See Exhibit A; Pricing Table 2: Other Required Pricing
2.2.2 Repair or Replacement of Damaged Product:
a. The Vendor shall be responsible for repairing any item or components received in damaged condition at no cost to Clay County.
b. Bids will be accepted only on vehicles that can be serviced by a dealer located in Missouri or Kansas. c. Successful Bidders must maintain service under the terms of the warranty and where replacement parts may be obtained.
d. If the Vendor is not located Missouri or Kansas, they must indicate the name and address of an authorized dealer in the area mentioned to serve as a pick-up point. e. The Vendor will be responsible for towing or transportation arising out of any condition due to the manufacturer's fault.
1. In the event the item cannot be repaired or if the repair would otherwise compromise the integrity of the vehicle and the manufacturer warranty, then the Vendor must replace the item or component in its entirety at no additional cost to the County.
2. This includes all delivery/transportation costs for returning non-functional items to the Vendor for replacement.
2.3 Lease/Purchase Agreements
2.3.1 Some participating entities may wish to use a lease/purchase method of acquisition. a. If this method is utilized, that eligible Entity, Agency and/or Jurisdiction using it will be responsible for the method of payment to the dealership and will assume all responsibility for any accompanying paperwork. b. Clay County, Missouri will assume no responsibility for lease/purchase agreements by other participating entities.
c. Dealerships that wish to be considered for financing arrangements should submit a statement of such intentions with their bid.
d. Each Entity, Agency and/or Jurisdiction reserves the right to arrange financing with any company it so chooses.
e. Alternate lease/purchase pricing may be submitted, by writing the leasing information through Exhibit C and indicating Item Number and Group Number for all vehicles on which Vendors intend to make such an offer.
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2.4 Participating Entities, Agencies and/or Jurisdictions Individual Agreement Requirements
2.4.1 Clay County will participate in the Agreement from the onset. a. The County reserves the right to add additional Counties, eligible Entities, Agencies and/or Jurisdictions to this Agreement during the Agreement period.
1. For a list of the initial participating Agencies see Attachment 2 of this document. b. Clay County Missouri Municipal Code of Ordinance
1. Section 37.09. – Sales Tax
i. The County is exempt from the paying all local and state taxes or federal excise taxes. ii. A copy of the state sales tax exemption certificate can be obtained from the Purchasing Office and must be sent with the purchase order to any new Vendor not already approved by the County.
2.4.2 Jackson County, Missouri:
a. The Vendor's attention is directed to all federal, state and city laws of the County of Jackson to equal employment opportunity which, among other things, requires that the Vendor agree not to discriminate against any employee or applicant for employment because of race, creed, color, national origin, or sex. b. All Vendors shall complete the Jackson County, Missouri Compliance Report Form and Affidavit Form (See Attachments 3 and 4).
2.4.3 For Kansas Entities or Agencies; Kansas law prohibits anyone selling motor vehicles from “engaging in business in this state” without being properly licensed, K.S.A. 8-2403. a. New motor vehicles may not be delivered to a purchaser in Kansas except through a licensed dealer in Kansas, K.S.A. 8-2439.
b. Dealer licensing information for the non-resident Vendors shall be included with the bid package or bid may be rejected.
c. To comply with this law, dealers not licensed in Kansas may sell vehicles to Kansas entities, but the dealer cannot deliver into Kansas or complete any documentation in the state of Kansas.
2.5 Miscellaneous Information
2.5.1 The Vendor should respond to the information requested in all Sections, Exhibits and Attachments.
2.5.2 Due to complex nature of the Bid and Exhibit tables, results will not be read aloud or otherwise indicated at the Bid Opening date and time.
a. Results will be made available by request once Bid Tabulation has been completed and Award(s) of Bid have been made.
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3. AGREEMENT TERMS AND CONDITIONS ACKNOWLEDGEMENT FORM
The undersigned Vendor has read, understood, and accepted the Terms and Conditions as published on the Clay County Official Website located at:
HTTPS://WWW.CLAYCOUNTYMO.GOV/TERMSANDCONDITIONS
All terms and conditions as stated shall be adhered to by Vendor upon acceptance of Agreement. Vendors enter into this agreement voluntarily, with full knowledge of its effect.
Vendor Signature Date
Vendor
Debi Jones 10-22-2019
Olathe Ford
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EXHIBIT A
Pricing Pages
PRICING TABLE 1: REQUIRED PRICING
The Vendor shall complete the following pricing table(s) (or in a form similar to the pricing tables) and provide firm, fixed pricing necessary to meet the mandatory requirements of the IFB.
ITEM
NO.
GROUP
NO. VEHICLE MAKE VEHICLE MODEL UNIT COST (Base Price) QTY. BASE PRICE INCLUDING STANDARD OPTIONS 1 Group No. 1 Minimum Specifications for All Heavy Duty Trucks are as Follows: Driver Air Bag, Arm Rests – All Doors, Factory Air Conditioning, Factory Auxiliary 12 Volt Outlet, Factory Power Steering, Factory Cruise Control and Tilt Wheel, Heavy Duty Increased Cooling System, 12 Volt Electrical System, Rubber Floor Covering, Gauges – Oil, Amp, Temperature, Fuel Minimum, Tinted Windows – All, Full Length Factory Headliner, Electric Horns, Day/Night Inside Mirror, AM/FM Factory Radio, Spare Tire and Wheel, Same Size as Vehicle Tires, Dual Sun Visors, Intermittent Wipers. 1 1 Full Size Van Cutaway Cab &
Chassis
E-Series, G-Series, Freightliner,
Mercedes, Ram, ProMaster or
Equal
$ ea. $
2 1 1-Ton Cab & Chassis C3500, F350, Ram 3500 or Equal $ ea. $ 3 1 15,000 GVWR Cab & Chassis State Make & Model: $ ea. $ 4 1 17,500 GVWR Cab & Chassis State Make & Model: $ ea. $ 5 1 21,000 GVRW Cab & Chassis State Make & Model: $ ea. $ 6 1 29,000 GVWR Cab & Chassis State Make and Model: $ ea. $ 7 1 34,000 GVWR Cab & Chassis State Make and Model: $ ea. $ 8 1 56,000 GVWR Cab & Chassis State Make and Model: $ ea. $ 9 1 66,000 GVWR Cab & Chassis Cab & Chassis Conventional 6x4 $ ea. $ 2 Group No. 2 Minimum Specifications for ALL Sedans are as Follows: Body Style - 4 Door Sedan: Driver and Passenger Air Bags, Factory Air Conditioning, Factory Arm Rests, 4 Door Sedan Body, Factory Power Anti-Lock Brakes, Factory Power Steering, Factory Power Windows, Factory Power Door Locks, Factory Cruise Control and Tilt Wheel, Dual Sun Visors, Factory Intermittent Wipers, Standard Spare Tire for Model, 4 Radial Tires, 4 Each Alloy Wheels, Rear Defroster, Front and Rear Floor Mats, Tinted Windows-All, Latching Glove Box, Inside Day/Night Mirror, Outside Dual Mirrors Controlled on Drivers Side, Dual Sun Visors, Standard Suspension for Model Bid, Factory AM/FM Radio, Auxiliary Power Outlet, Maintenance Free Battery, Alternator per Model Bid, Floor Covering – Carpet Front and Rear, Battery per Model Bid, Transmission-Automatic Standard for Model Bid, Minimum 4 Cylinder. 10 2 Subcompact Sedan (88.5 Cu. Ft.
Minimum) Passenger Volume Civic, Sonic, Fit, Versa, or Equal $ ea. $ 11 2 Compact Sedan (94.0 Cu. Ft. Min)
Passenger Volume Golf, Corolla or Equal $ ea. $
12 2
Mid-Size Sedan – Front Wheel
Drive (97.0 Cu. Ft. Min) Passenger
Volume
Malibu, Fusion, Avenger or
Equal
$ ea. $
13 2
Full-Size Sedan, Front Wheel
Drive (104.0 Cu. Ft. Min)
Passenger Volume
Avalon, Chrysler 300 or Equal $ ea. $
25,331
31,179
32,090
47,361
48,622
49,041
no bid
no bid
no bid
no bid
no bid
dj
27,205
NO AIR BAG
NO AIR BAG
EX 33,000 GVWR F750 NO AIR BAG
FORD F650
FORD F650
FORD F450
FORD F550
FORD E350 CUT
2020 final year of production
18,931
IFB No: 49-19 Page 13 of 28
Vendor’s Initials: ________
EXHIBIT A, continued
PRICING TABLE 1: REQUIRED PRICING
ITEM
NO.
GROUP
NO. VEHICLE MAKE VEHICLE MODEL UNIT COST (Base Price) QTY BASE PRICE INCLUDING STANDARD OPTIONS 14 2
Full-Size Sedan, Rear Wheel Drive
(104.0 Cu. Ft. Min) Passenger
Volume, Engine; 6 Cylinder
Minimum Charger or Equal
$ ea. $
3 Group No. 3 Minimum Specifications for ALL Utility Vehicles are as Follows: Driver and Passenger Air Bags, Factory Air Conditioning, Factory Arm Rests, Auxiliary Outlet, Factory Power Anti-Lock Brakes, Front and Rear Bumpers, Rear Defroster, Factory Power Door Locks, Carpet Floor Covering Front and Rear, Four Wheel Drive 4X4, Tinted Windows-All, Inside Day/Night Mirror, Outside Mirrors-Low Mount Both Sides, Factory AM/FM Radio, Seats-Standard for Model Bid, Standard Spare Tire for Model, Factory Power Steering, Factory Power Windows, Factory Cruise Control and Tilt Wheel, Dual Sun Visors, Factory Intermittent Wipers, Front and Rear Floor Mats, Latching Glove Box, Standard Suspension for Model Bid, Auxiliary Power Outlet, Floor Covering – Carpet Front and Rear, Tires - Steel Belted Radial, BSW, All Season, Bumpers Front and Rear, Instrumentation Gauges -Standard per Model Bid. Automatic Transmission - Standard Per Model Bid, Standard Front and Rear Axles for Model Bid. 15 3 Sub-Compact Utility Vehicle 4X4,
Engine; 4 Cylinder Minimum
Escape, Compass, Equinox or
Equal $ ea. $
16 3 Compact Utility Vehicle 4X4,
Engine; 6 Cylinder Minimum
Cherokee, Explorer, Durango or
Equal $ ea. $
17 3 Full Size Utility Vehicle 4X4,
Engine; 8 Cylinder Minimum
Tahoe, Yukon, Expedition,
Traverse or Equal $ ea. $
18 3 Large Size Utility Vehicle 4X4,
Engine; 8 Cylinder Minimum
Suburban, Yukon XL, Expedition
XL or Equal $ ea. $
4 Group No. 4 Minimum Specifications for ALL Pickup Trucks are as Follows: Cab "A" - 2 Door, Driver and Passenger Air Bags, Factory Air Conditioning, Factory Arm Rests, Factory Power Anti-Lock Brakes, Front and Rear Bumpers Standard for Model, Factory Power Steering, Factory Power Windows, Factory Power Door Locks, Factory Cruise Control and Tilt Wheel, Dual Sun Visors, Factory Intermittent Wipers, Standard Spare Tire for Model, 4 Radial Tires, Rear Defroster, Front and Rear Floor Mats, Glove Box, Inside Day/Night Mirror, Outside Mirrors, Left and Right Sides - Standard for Model Bid, Dual Sun Visors, Standard Suspension for Model Bid, Factory AM/FM Radio, Auxiliary Power Outlet, Rubber/Vinyl Floor Covering Front and Rear, Maintenance Free Battery, Alternator, Headliner Factory Installed, Glass-Tinted Windows, Cab Dome Light Factory, Seat - Full Depth Foam, Vinyl, Bench, Hinged Back , 12 Volt Electrical System, Cab Dome LightFactory, 4X2 - Two Wheel Drive Standard, Standard Automatic Transmission for Model Bid, Standard Radiator for Model Bid, Cooling System Standard for Model Bid, Front and Rear Axles Standard to Model Bid, Standard Wheelbase for Model Bid.
19 4 Compact Pickup, Cab “A”, 4x2 Frontier, Tacoma or Equal $ ea. $ 20 4 Midsize Pickup, 4x2, Cab “A”, 4x2 Colorado, Canyon or Equal $ ea. $ 21 4 Pickup, ½ Ton, Cab “A”, 4x2 C1500, F-150, Ram 1500, Tundra or Equal $ ea. $
22 4 Pickup, ¾ Ton, Cab “A”, 4x2 C2500, F-250, Ram 2500 or Equal $ ea. $
23 4 Pickup, 1 Ton, Cab “A”, 4x2 C3500, F-350, Ram 3500 or Equal $ ea. $ 24 4 Compact Pickup, State Cab: ____,
State Wheel Drive:_________
Ranger, Frontier, Tacoma or
Equal $ ea. $
25 4 Midsize Pickup, 4x2,
State Cab: ___,State Wheel
Drive:________
Colorado, Canyon or Equal $ ea. $
26 4 Pickup, ½ Ton, State Cab: ______,
State Wheel Drive:______
C1500, F-150, Ram 1500,
Tundra or Equal $ ea. $
27 4 Pickup, ¾ Ton, State Cab: ______,
State Wheel Drive:_______
C2500, F-250, Ram 2500 or
Equal $ ea. $
28 4 Pickup, 1 Ton, State Cab:_______,
State Wheel Drive:________
C3500, F-350, Ram 3500 or
Equal $ ea. $
no bid
28,816
39,379
42,985
no bid
21,491
25,784
no bid
no bid
no bid
dj
22,672
EX 4 cyl
EX 6 cyl
EX 6 cyl
Ex: Cab B
24,055
no bid
no bid
Ranger
24,411
IFB No: 49-19 Page 14 of 28
Vendor’s Initials: ________
EXHIBIT A, continued
PRICING TABLE 1: REQUIRED PRICING
ITEM
NO.
GROUP
NO. VEHICLE MAKE VEHICLE MODEL UNIT COST (Base Price) QTY BASE PRICE INCLUDING STANDARD OPTIONS 5 Group No. 5 Minimum Specifications for ALL Vans are as Follows: Driver and Passenger Air Bags, Factory Air Conditioning, Factory Arm Rests, Factory Power Anti-Lock Brakes, Factory Power Steering, Factory Power Windows - All Side Doors, Factory Power Door Locks, Factory Cruise Control and Tilt Wheel, Dual Sun Visors, Factory Intermittent Wipers, Standard Spare Tire for Model, 4 Radial Tires, Latching Glove Box, Inside Day/Night Mirror, Outside Standard Suspension for Model Bid, Factory AM/FM Radio, Auxiliary Power Outlet, Rubber Floor Covering Front and Rear, Maintenance Free Battery, Alternator Standard per Model Bid, Heater - Standard for Model Bid, Radiator - Standard for Model Bid, Transmission - Standard for Model Bid, Fuel Tank-Standard for Model Bid, Headliner - Standard per Model Bid, Heater Standard per Model Bid, Outside Mirrors - Standard per Model Bid. 29 5 Mini-Van, Passenger Pacifica, Odyssey, Transit
Connect or Equal $ ea. $
30 5 Mini-Van, Cargo Van Ram CV, Transit Connect, City
Express or Equal $ ea. $
31 5 Full Size Van, ¾ Ton, Cargo C-G20, E-250, G35, B-3500 or Equal $ ea. $
32 5 Full Size Van, 1 Ton, Cargo G-20, E-31, S-31 or Equal $ ea. $ 33 5 Full Size Van, Window, Passenger G-20, E-31, S-31, 350 Transit or Equal $ ea. $
34 5 Sprinter Van, Cargo Freightliner, Mercedes or Equal $ ea. $ 6 Group No. 6 Minimum Specifications for ALL Police Vehicles are as Follows: Dual Front Air Bags, Factory Air Conditioning, Arm Rests, Auxiliary Outlet 12V Factory Installed, 4 Wheel Disc Power Brakes, Anti-Locking Brakes, Power Door Locks (All Doors), Deactivate Door Jam Switch for Interior Lights, Dual Exhaust, Exterior, Non-Street Appearance, Floor Covering – Heavy Duty Vinyl Front & Rear (No Carpeting), Gauges Required, Glass – Tinted (All Windows), Dual Horns Required, Key-Each Vehicle Keyed Individually (3 Keys per Vehicle), Lights – Auxiliary Dome Light Header Mounted, Under Hood Light, Luggage Compartment Lamp, Inside Day/Night Mirror, Radiator – Heavy Duty Cooling Package, Factory AM/FM Radio with Digital Clock, Conventional Spare Tire and Wheel, Speedometer Calibrated in 2 MPH Increments, Spot Light mounted 6 IN on Left Side, Power Steering, Steering – Cruise and Tilt Factory Installed, Dual Sun Visors, Trunk Opener – Electric or Vacuum on Dash to Activate, Full Wheel Covers, Power Windows – All, Intermittent Wipers, Wiring – Auxiliary Fuse Block with 6 Fused Circuits, Suspension – Standard for Model Bid. 35 6 Chevrolet Tahoe Police Patrol or
Pursuit Vehicle
Chevrolet Tahoe Police Patrol or
Pursuit Vehicle $ ea. $
36 6 Dodge Charger Police Patrol
Vehicle
Dodge Charger Police Pursuit
Vehicle $ ea. $
37 6 Dodge Durango Police Pursuit -
Utility Vehicle
Dodge Durango Police Pursuit –
Utility Vehicle $ ea. $
38 6 Ford Police Interceptor - Utility Ford Police Interceptor - Utility $ ea. $ 39 6 Police Pursuit or Patrol Vehicle All Models not otherwise indicated $ ea. $
40 6 Police Vehicle – Utility All Models not otherwise
indicated $ ea. $
24,816
26,713
30,300
35,244
no bid
no bid
no bid
32,755
32,313
dj
NO spot light, dark car, dual exhaust F150 FIRST RESPONDER CREW Transit T250
Transit T350
Transit T350
Transit T350 hi roof ex length
Fusion 1st Responder
24,688
22,444
26,157
IFB No: 49-19 Page 15 of 28
Vendor’s Initials: ________
EXHIBIT A, continued
PRICING TABLE 1: REQUIRED PRICING
ITEM
NO.
GROUP
NO. VEHICLE MAKE VEHICLE MODEL UNIT COST (Base Price) QTY BASE PRICE INCLUDING STANDARD OPTIONS 7 Group No. 7 Minimum Specifications for ALL Special Service Utility Vehicles are as Follows: Driver and Passenger Air Bags, Factory Air Conditioning, Arm Rest –All Doors, Factory Installed Auxiliary Outlet 12V., Power ABS Brakes, Front and Rear Bumpers, Factory Rear Window Defroster, Factory Power Door Locks – All Doors, 4X4 Drive Package, Vinyl Floor Covering, Minimum of Fuel, Amp and Oil Pressure Gauges, Tinted Windows – All Windows, Day/Night Interior Mirror, Outside Mirrors – Low Mount Both Sides, Factory Installed AM/FM Radio, Spare Tire and Wheel – Conventional, Power Steering, Factory Tilt and Cruise on the Steering Wheel , Dual Sun Visors, Factory Installed Power Windows – All Doors, Intermittent Wipers.
41 7 Special Services Utility Vehicle Dodge Durango or Equal $ ea. $ 42 7 Special Services Utility Vehicle Ford Expedition or Equal $ ea. $ 43 7 Special Services Utility Vehicle Chevrolet Tahoe or Equal $ ea. $ 44 7 Special Services Utility Vehicle Ford F-150, ½ Ton Pickup or Equal $ ea. $
45 7 Special Services Utility Vehicle Dodge Ram, ¾ Ton Pickup or Equal $ ea. $
8 Group No. 8 Minimum Specifications for ALL Hybrid Sedans are as Follows: Body Style - 4 Door Sedan, Driver and Passenger Side Airbags, Automatic Transmission with Overdrive, Air Conditioning, Alternator, Armrests, Auxiliary Outlet, Battery – 12 Volt Factory, Defroster, Power Door Locks-All Doors, Power Anti-Lock Brakes, Electric Power Storage-Nickle Metal Hydride Batteries, Front and Rear Floor Mats, Tinted Window-All, Glove Box with Door, Day/Night Inside Mirror, Dual Outside Mirrors-Driver Side Controlled, AM/FM Factory Radio, Standard Spare Tire for Model Bid, Power Steering, Factory Tilt and Cruise in Steering Wheel, Dual Sun Visors, All Season Radial Tires, Suspension Standard for Model Bid, Power Windows-All Windows, Intermittent Wipers.
46 8 Hybrid Subcompact Sedan Civic, Insight, Prius, CMAX or Equal $ ea. $
47 8 Hybrid Compact Sedan Fusion, Optima, Corolla or Equal $ ea. $ 48 8 Hybrid Midsize Sedan Malibu, Sonata or Equal $ ea. $ 49 8 All Electric Sedan Nissan Leaf, Kia Niro EV, Bolt
Volvo XC40 or Equal $ ea. $
PRICING TABLE 2: OTHER REQUIRED PRICING
The Vendor must state below all other applicable costs necessary to satisfy the mandatory requirements of the IFB. Unless stated in Exhibit A. the County shall assume that absolutely no other fees or delivery charges, including upgrade fees, will be assessed to the County whatsoever in connection with the MACPP 2020 Model Year Metro Vehicle Bid herein and to satisfy the IFB requirements.
DESCRIPTION / COMMENTS UNIT OF
MEASURE UNIT PRICE
Delivery Price Per Mile
Guaranteed Not To Exceed Total Delivery Price Per Vehicle Vehicles will be delivered from Location (City and State) no bid
37,717
no bid
32,313
no bid
no bid
no bid
1.50 Olathe KS
dj
100 in Kansas or Missouri Metro
PHEV NOTALL ELCECTRIC FUSION ENERGI
terms are 15 days; additional interest will be charged if payment is not received within 15 days of delivery 24,377
31,109
tint = factory tint only
IFB No: 49-19 Page 16 of 28
Vendor’s Initials: ________
EXHIBIT A, continued
PRICING TABLE 3: OPTIONAL PRICING: Alternative Fuel Options The Vendor may provide firm, fixed pricing for Alternative Fuel Options for Vehicles listed in Pricing Table 1, for the proposed MACPP 2020 Model Year Metro Vehicle Bid solution. Additional Vehicles Alternative Fuel Options may be listed on Separate pages using Pricing Table 3 format.
DESCRIPTION / COMMENTS UNIT PRICE
Pricing Table 1; Group Number:
Pricing Table 1; Item Number:
Alternative Fuel Package: Fuel Option and Base Price each Net $ Alternative Fuel Option: CNG, LPG, P/H/EV, E85, B20
Alternative Fuel Operation: Dedicated, Bi-Fuel or Flex Fuel Gas Gallon Equivalent (How much fuel on board)
GGE Gas Gallon Equivalent - Option 1 Tank Size $
GGE Gas Gallon Equivalent - Option 2 Tank Size $
Manufacturer and Model of conversion system
Current or Pending EPA or CARB Certification No. (If no cert no., please explain):
OEM Supported (Vendor has QVM or SVM status or
equivalent: yes or no)
Drop ship code (if applicable)
PRICING TABLE 4: OPTIONAL PRICING
The Vendor may provide firm, fixed pricing for optional features, expansion options and/or enhancements for the proposed MACPP 2020 Model Year Metro Vehicle Bid solution.
DESCRIPTION / COMMENTS UNIT OF
MEASURE UNIT PRICE
Minimum Guaranteed Trade-In Valuation Each 100
dj
no bid
no bid
no bid
IFB No: 49-19 Page 17 of 28
Vendor’s Initials: ________
EXHIBIT A, continued
PRICING TABLE 5: OPTIONAL EQUIPMENT DISCOUNT
During the Course of the Agreement Year, the using Departments, Agencies and/or other Jurisdictions May Need to Order Optional Equipment or Items Not Specifically Listed Above. Please State Below, Any Discounts for Such Purposes, from Your Listed Prices.
Discount off MSRP list price %
dj
However, Olathe Ford will offer 5% off MSRP on vehcile options that are specific to the vehicle being quoted.
off of MSRP is not being offered by Olathe Ford. ie. supercab, crewcab 4x4, XLT etc.
Due to the variance of GPC (Gov't Price Concession) offered by Ford, a discount on model upgrades TERMS ARE 15 DAYS FROM DELIVERY ADDITIONAL INTEREST WILL BE ASSESSED AFTER 15 DAYS IFB No: 49-19 Page 18 of 28
Vendor’s Initials: ________
EXHIBIT B
Experience and Expertise
The evaluation of the Vendor’s experience and expertise shall be subjective based on the requirements stated herein. Therefore, the Vendor should present detailed information regarding current and/or prior experiences in providing the services and expertise of the organization as well of its personnel. The County shall have the right to use the information provided herein, including information gained from any other source, in the evaluation process.
B.1 EXPERIENCE:
A MINIMUM of 3 year experience is required of the successful Vendor, in similar services, as described in the scope. Experience and references provided by Vendors shall be verified and will be a significant factor in the evaluation. Vendors should provide the information below.
How many years has your company been in the MACPP 2020 Model Year Metro Vehicle Bid business? List a minimum of three (3) references showing Agreements held by your company providing the same or similar services for other public entities, local government or private companies.
Reference No. 1 of 3
Company/Organization Name:
Address:
Name of Contact and Title:
E-mail Address:
Telephone No.:
Agreement or Service Period
(dates of services):
Reference No. 2 of 3
Company/Organization Name:
Address:
Name of Contact and Title:
E-mail Address:
Telephone No.:
Agreement or Service Period
(dates of services):
Reference No. 3 of 3
Company/Organization Name:
Address:
Name of Contact and Title:
E-mail Address:
Telephone No.:
Agreement or Service Period
(dates of services):
City of Olathe KS
Olathe KS
Josh Wood
[email protected]
913-971-9027
2010 thru 2019
Johnson County Kansas
111 S Cherry Street, Olathe KS
Dale Bauer
[email protected]
913-715-0591
2010 thru 2019
City of Independence MO
Indep, MO
Richelieu Sese
[email protected]
Russ Pankey
816-325-7091
2010 thru 2019
dj
10 IFB No: 49-19 Page 19 of 28
Vendor’s Initials: ________
EXHIBIT B, continued
B.2 EXPERTISE:
PERSONNEL QUALIFICATIONS
Vendors should provide the information below.
Indicate person who will be supervising vehicle pricing and/or purchasing and years of experience in similar work.
Name: No. of Years
Type of Experience:
Complete the following for employees that would be working on this project. List any previous work directly relating to the IFB specifications that have been performed for other public entities, local government or private companies in the last five years.
Attach a separate sheet of paper if needed.
EMPLOYEE NAME QUALIFICATIONS EXPERIENCE/TRAINING/CERTIFICATIONS Debi Jones 17
truck sales
Debi Jones 17 years truck sales Master Certified Comml Truck dj
IFB No: 49-19 Page 20 of 28
Vendor’s Initials: ________
EXHIBIT C
Lease Term Information
The evaluation of the Vendor’s proposed Lease Term Information shall be subjective and based on the requirements stated herein.
Therefore, the Vendor should present detailed information regarding the proposed Lease Term Materials. The County shall have the right to use this information, including information gained from any other source, in the evaluation process.
It is the Vendor’s responsibility to make sure all MACPP 2020 Model Year Metro Vehicle Bid Lease Term Information proposed is adequately described. It should not be assumed that the evaluator has specific knowledge of the Lease Term information proposed; however, the evaluator does have sufficient business background to conduct an evaluation when presented complete information.
C.1 LEASE TERM INFORMATION
Lease/Purchase Agreements
Some participating Entities, Agencies and/or other Jurisdictions may wish to use a lease/purchase method of acquisition. If this method is utilized, that Agency using it will be responsible for the method of payment to the dealership and will assume all responsibility for any accompanying paperwork.
Clay County, Missouri will assume no responsibility for lease/purchase agreements by other participating Entities, Agencies and/or Jurisdictions. Each Agency reserves the right to arrange financing with any company it so chooses. Dealerships that wish to be considered for lease/purchase financing arrangements should submit a statement of such intentions with their bid under this Exhibit C answering the following questions as well as submitting any additional information deemed necessary.
1. Is a three-year plan with $1 at end of lease to purchase vehicle offered?
2. Is straight leasing offered?
3. Include the following information in your bid response:
a. Municipal finance application
b. Lease payment schedule with a complete list of all fees including municipal interest rate c. Master lease/purchase agreement
d. On your company’s forms: any other information that may be required including but not limited to other financial documents.
e. Will your company make this lease/purchase pricing available to other Agencies using this bid? dj
IFB No: 49-19 Page 21 of 28
Vendor’s Initials: ________
EXHIBIT D
Miscellaneous Information
D.1 LOCAL GOVERNMENT USE (COOPERATIVE PROCUREMENT):
1) If the County awarded you the proposed Agreement, would you sell under the prices and terms of this Agreement to any Municipal, County Public Utility, Hospital, Educational Institution, or any other non-profit organization having membership in the Mid-America Council of Public Purchasing (MACPP) or Mid-America Regional Council (MARC( and located within the Greater Kansas City Metropolitan Trade Area? (All deliveries shall be F.O.B. Destination and there shall be no obligations on the part of any member of said Council to utilize this Agreement.) YES: ☐ NO: ☐
INITIALS:
2) Sales shall be made in accordance with the prices, terms, and conditions of the IFB and any subsequent term Agreement. 3) There shall, however, be no obligation under the cooperative procurement agreement for any organization represented by MACPP or MARC to utilize the Agreement unless they are specifically named in the IFB as a joint participating entity. 4) All sales to other jurisdiction shall be made on purchase orders issued by that jurisdiction. All receiving, inspection, payments and other Agreement administration shall be the responsibility of the ordering jurisdiction. 5) The Purchasing Manager shall be responsible to handle the solicitation and award the Agreement. The Purchasing Manager shall have the sole authority to modify the Agreement and handle disputes regarding the substance of the Agreement. 6) Each jurisdiction that is a party to the joint bid has authority to act as Administrative Contracting Officer with responsibility to issue purchase orders, inspect and receive goods, make payments and handle disputes involving shipment to the jurisdiction.
D.2 WEBSITE
1) Does your company have a website? YES: ☐ NO: ☐
2) If yes please provide the website address:
dj
olathefordcommercial.com olatheford.com
dj
IFB No: 49-19 Page 22 of 28
Vendor’s Initials: ________
EXHIBIT D, continued
D.3 EMPLOYEE BIDDING/CONFLICT OF INTEREST:
Vendors who are elected or appointed officials or employees of Clay County or any political subdivision thereof, serving in an executive or administrative capacity, must comply with sections 105.450 to 105.458, RSMo, regarding conflict of interest. If the Vendor or any owner of the Vendor’s organization is currently an elected or appointment official or an employee of Clay County or any political subdivision thereof, please provide the following information.
Name and title of elected or appointment official or employee of Clay County or any Political sub-division thereof:
If employee of Clay County or Political sub-division thereof, provide name of Clay County entity or political sub-division where employed:
Percentage of ownership interest in Vendor’s organization held by elected or appointed official or employee of Clay County or political sub-division thereof:
dj
IFB No: 49-19 Page 23 of 28
Vendor’s Initials: ________
ATTACHMENT 1
Sealed IFB Label
PLEASE ATTACH LABEL TO OUTSIDE OF BID PACKAGE
SEALED BID RESPONSE ENCLOSED
US MAIL /DELIVER TO: CLAY COUNTY PURCHASING DEPARTMENT
1 COURTHOUSE SQUARE
3 rd Floor COMMISSION DESK
LIBERTY, MO 64068
COURIER/DELIVER TO: CLAY COUNTY ~ PURCHASING DEPARTMENT ATTN: Patrick West
16 W. FRANKLIN, SUITE 16-B
LIBERTY, MO 64068
BID No.: 49-19 DATE: OCTOBER 22, 2019
BIDS MUST BE RECEIVED BEFORE 2:00 PM CENTRAL TIME
DESCRIPTION: MACPP 2020 MODEL YEAR METRO VEHICLE BID
SPECIFY VENDOR NAME:
SPECIFY VENDOR’S CITY, STATE LOCATION:
City, State Location
Olathe Ford
Olathe KS
dj
IFB No: 49-19 Page 24 of 28
Vendor’s Initials: ________
ATTACHMENT 2
Vehicles for 2020 Model Year
List of Participating Agencies
This is a joint bid for a supply and service agreement for the following participating agencies of the Mid America Council of Public Procurement Chapter of NIGP, with Clay County, MO serving as the Lead Agency:
City of Independence, MO
Richelieu Sese
111 E. Maple
Independence, MO 64050
816.325.7090 FAX 816.325.7088
[email protected]
City of Lee’s Summit, MO
Mark Stinson
1971 SE Hamblin Road
Lee’s Summit, MO 64082
816.969.1061
[email protected]
City of Olathe, KS
Lisa Robbins
100 East Santa Fe
Olathe, KS 66051
913.971.8925 FAX 913.971.8719
[email protected]
Johnson County, KS
Kyra Blatchford
111 South Cherry, Suite 2400
Olathe, KS 66061
913.715.0591 FAX 913.715.0597
[email protected]
City of Kansas City, MO
Ronnell Simpson
414 E. 12th Street
Kansas City, MO 64106
816.513.1590 FAX 816.513.1156
[email protected]
WaterOne
Robin Broussard
Metropolitan Community College
Nicole Averell
3200 Broadway
Kansas City, MO 64111
816.604.1100
[email protected]
Greene County, MO
Melissa Denney
1443 N. Robberson, Suite 1000
Springfield, MO 65802
417.868.4013 FAX 417.868.4188
[email protected]
Douglas County, KS
Jackie Waggoner
1100 Massachusetts
Lawrence, KS 66044
785.832.5286 FAX 785.838.2480
[email protected]
Unified Government of Wyandotte Co.
/ Kansas City, KS
Kelly Regan
701 N. 7th St. Suite 649
Kansas City, KS 66101
913.573.5447 FAX 913.573.5444
[email protected]
Jackson County, MO
Katie Bartle
415 East 12th Street, Room G-1
Kansas City, MO 64106
816.881.3465 FAX 816.881.3268
[email protected]
City of Overland Park, KS
City of Raytown, MO
Tony Mesa
10000 East 59th Street
Raytown, MO 64133
816.737.6066 FAX 816.737.6052
[email protected]
Raytown Police Department
Lieutenant Paul Beitling
10000 East 59th Street
Raytown, MO 64133
816.737.6103 FAX 816.737.6137
[email protected]
City of Merriam, KS
Ross Davis
6901 Knox
Merriam, KS 66203
913.322.5570 FAX 913.322.5575
[email protected]
Kansas City Kansas Board of Public Utilities
Jason McVay
6742 Riverview Avenue
Kansas City, KS 66102
913.573.9414
[email protected]
Jackson County, MO Circuit Court
Terry Shepard
415 East 12th Street, Room 8M East;
Purchasing
Kansas City, MO 64106
816.881.1309 FAX 816.881.3226
[email protected]
10747 Renner Blvd Jose Vargas
Lenexa, KS 66219 11300 W. 91st Street
913.895.5532 Overland Park, KS 66214
[email protected] 913.327.6658
[email protected]
Buchanan County, MO
Kim Hartman
411 Jules Street, Room 101
St. Joseph, MO 64501
816.271.1512 FAX 816.271.1569
[email protected]
dj
IFB No: 49-19 Page 25 of 28
Vendor’s Initials: ________
ATTACHMENT 3
JACKSON COUNTY, MISSOURI
COMPLIANCE REVIEW FORM
dj
JACKSON COUNTY, MISSOURI
COMPLIANCE REVIEW FORM
Report Date:__________________________ (All reports expire annually on December 31st) DIRECTIONS FOR COMPLETION:
Please fill out form completely. If a question refers to “past report” and this is your first one, place “1st Report” in the blank. If a question addresses an area which does not apply to your company, such as (subcontractors), place “N/A” in the blank. Please be sure this and subsequent reports are SIGNED AND DATED. If you have any questions, please call our office at (816) 881-3302.
Mail/Fax or Email reports to:
Tom Wyrsch
Contract Compliance Review Director
415 East 12th Street - 2nd Floor
Kansas City, Missouri 64106
EMAIL: [email protected]
FAX: (816) 881-1223
1. COMPANY DESCRIPTION:
Name of Company__________________________________________________ Street Address_____________________________________________________ City__________________________State____________Zip_________________ Email Address:_____________________________________________________ Website Address:___________________________________________________ Area Code__________Telephone Number_______________________________ Representative Name________________________________________________
2. COMPANY STATISTICS:
A. Total number of Employees__________
B. Total Number of Employees who are:
1. Women_____ 4. Asian_____
2. Hispanic_____ 5. American Indian_____
3. Black_____ 6. Biracial______
YES NO N/A
3. Has your company advertised for applicants since your report? ___ ___ ___ If so, please attach a list of publications in which ads appeared, the dates of advertising, and copies of such advertisement___ ___ ___
4. Has there been an effort since your last report to further orientate supervisors and key personnel to the spirit and intent of the program? ___ ___ ___ If so, please attach a detailed report of such efforts
5. Have there been any adjustments in your job prerequisites or your recruiting and intake procedures?
If so, please attach a narrative of such efforts. ___ ___ ___
YES NO N/A
6. Has any effort been made since your last report in disseminating your policy to all your employees or in encouraging them to refer Minority or Female applicants? ___ ___ ___
see attachment
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If so, please attach a narrative of such efforts.
7. Are you attaching any other comments or concerns which you would like to have reviewed as part of determining compliance with your programs? ___ ___ ___
List all minority contractors/suppliers (Minority Owned Business Enterprises MBE or Women Owned Business Enterprises WBE) with which you have contracted during this reporting period.
NAME OF COMPANY__________________________________________________ STREET ADDRESS____________________________________________________ REPRESENTATIVE NAME______________________________________________ TELEPHONE NUMBER_________________________________________________ EMAIL ADDRESS______________________________________________________ WEBSITE ADDRESS___________________________________________________ PRODUCTS, SERVICE, AREA OF SCOPE OF WORK:
DURATION OF CONTRACT_____________________________________________ AMOUNT OF CONTRACT_______________________________________________
REPEAT THE ABOVE INFORMATION ON A SEPARATE SHEET FOR ADDITIONAL MBE/WBE FIRMS WITHWHOM YOU HAVE CONTRACTED.
Figures of Employment Analysis section of this report was obtained from:
YES NO
1. Available employment ___ ___
2. Visual check ___ ___
3. Other (specify)_____________________________________________________________ This Compliance Review Form was prepared and submitted by:
__________________________________
Signature
__________________________________
Name and Title
__________________________________
Date
I certify that all answers and information herein contained are true to the best of my knowledge, and I
understand that any misstatement of fact may subject this company to non-compliance procedures.
see attachment
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IFB No: 49-19 Page 27 of 28
Vendor’s Initials: ________
ATTACHMENT 4
JACKSON COUNTY, MISSOURI
AFFIDAVIT form
dj
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Jackson County, Missouri
AFFIDAVIT
STATE OF ______________________ )
) SS.
COUNTY OF ____________________ )
_________________________________of the City of ________________________________ County of ____________________ State of __________________being duly sworn on her or his oath, deposes and says;
1. That I am the _________________________(Title of Affiant) of __________________________________(Name of Bidder) and have been authorized by said Bidder to make this Affidavit upon my best information and belief, after reasonable inquiry as to the representations herein.
2. No Officer, Agent or Employee of Jackson County, Missouri is financially interested directly or indirectly what Bidder is offering to sell to the County pursuant to this Invitation (though no representation is made regarding potential ownership of publicly traded stock of bidder).
3. If Bidder were awarded any contract, job, work or service for Jackson County, Missouri, no Officer, Agent or Employee of the County would be interested in or receive any benefit from the profit or emolument of such.
4. Either Bidder is duly listed and assessed on the tax rolls of Jackson County, Missouri and is not delinquent in the payment of any taxes due to the County or Bidder did not have on December 31, 2018 any property subject to taxation by the County and if bidder is duly listed and assessed on the tax rolls of Jackson County, Missouri, bidder agrees to permit an audit of its records, if requested by the Jackson County Director of Assessment, as they relate to the assessment of Business Personal Property.
5. Bidder has not participated in collusion or committed any act in restraint of trade, directly or indirectly, which bears upon anyone's response or lack of response to the Invitation.
6. Bidder certifies and warrants that Bidder or Bidder's firm/organization is not listed on the General Services Administration's Report of Debarred and/or Suspended Parties; or the State of Missouri and City of Kansas City, Missouri Debarment List
7. Bidder certifies and affirms its enrollment and participation in a federal work authorization program with respect to the employees working in connection with the contracted services.
8. Bidder certifies and affirms that it does not knowingly employ any person who is an unauthorized alien in connection with the contracted services.
_______________________________(Name of Bidder)
By:____________________________(Signature of Affiant)
_______________________________(Title of Affiant)
Subscribed and sworn to before me this ______ day of _________________, 20____ ____________________________________________________________ NOTARY PUBLIC in and for the County of _______________________________(SEAL) State of _____________________________
My Commission Expires: ______________________________________________ see attachment
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