CHARTER AMENDMENT MEASURE XXX
THE PEOPLE OF THE CITY OF REDONDO BEACH CALIFORNIA, HEREBY AMEND SECTION 11 OF ARTICLE XI, 12.3 OF ARTICLE XII, AND 20.1 OF ARTICLE XX OF THE CHARTER OF THE CITY OF REDONDO BEACH TO READ AS FOLLOWS:
(NOTE: New provisions or language added to the existing charter section are shown in BOLDFACE type; words and figures deleted from the existing charter section are shown in strikeout type.)
Sec. 11. City Clerk.
The City Clerk shall have the power and be required to:
(a) Be represented at all meetings of the City Council personally or through a deputy. Record and maintain a true and correct record of all of the proceedings of the City Council in books devoted solely to such purposes. Such books shall have a comprehensive index to enable persons readily to ascertain matters contained therein; (b) Compile and maintain ordinance and resolution books, in which shall be recorded all City Ordinances and Resolutions with the certificate of the Clerk annexed thereto to each said resolution or ordinance, together with a statement that the same is a true and correct copy, giving the numbers of said ordinances or resolutions and, as to an ordinance, a statement that the same has been published according to the requirements of this Charter;
(c) Be the custodian of the seal of the City of Redondo Beach; (d) Administer oaths or affirmations, take affidavits and depositions testimony as needed pertaining to the affairs and business of the City and certify copies of official records;
(e) Oversee all City elections and Pprovide all elective officials with certificates of election properly authenticated to by himself the City Clerk and appointive officers with certificates of appointment;
(f) Have charge of the administration of Review the expenditures financial affairs of the City which are under the direction of the City Manager, and in connection therewith shall have the power and be required to: access to the City’s financial system and, at the City Clerk’s discretion, review and approve City expenditures prior to payment to identify any irregular transactions. Any identified irregularities or approvals contested by the City Clerk shall first be resolved in conjunction with the City Manager or their designee. Any unresolved irregularities or contested approvals shall be presented to the City Council for final disposition within 45 days of when the information in question was first made available to the City Clerk.
(g) Participate during the process in review of accounting procedures and annual audit expenditures.
(h) Periodically, not more than once a year audit areas of City expenditures such as accounts payable, payroll, fixed assets, and journal entries. (1) Prepare and assemble the budget expense and capital estimates for the City Manager;
(2) Supervise all expenditures and disbursements to insure that budget appropriations are not exceeded;
(3) Provide and maintain a general accounting system for the City government and each of its offices, departments and agencies; keep books for and prescribe the financial forms to be used by each office, department and agency; (4) Supervise the maintenance of current inventories of all property, real and personal, by the respective officers in charge thereof and periodically to audit the same; (5) Submit to the City Council, through the City Manager, a monthly statement of all receipts and disbursements in sufficient detail to show the exact financial condition of the City; and, as of the end of each fiscal year, submit a financial statement and report; and
(6) To approve, except as to correctness, together with the City Manager, before payment, all bills, invoices, payrolls, demands or charges against the City government.
No person shall be eligible for office of City Clerk unless at the time of filing their nomination papers such person shall have successfully completed, with a passing grade, at least 15 units consisting of the following courses: elementary accounting; intermediate accounting; advanced accounting; auditing; cost accounting; and municipal and governmental accounting. Said courses shall have been completed at a collegiate institution, either in residence or in extension, or in a recognized private school of equal educational standards. Five years experience in municipal accounting, in a responsible position may be substituted for the educational requirements; or have five years of experience as a City Clerk in the State of California; or have a Bachelor’s Degree from an accredited college or university and five years of experience in a responsible position involving public or private sector accounting. *11—as amended by election 4-13-65 and 3-7-23.
Article XX. Funds, Disbursements and Liabilities
Sec. 20.1. Approval of demands.
All demands shall, prior to payment, be approved by the City Manager and the City Clerk or, if contested by the City Clerk, by the City Council. Prior to the approval of any demands by them, they shall satisfy themselves that the amount is legally due, that the payment, authorized by law, is just and fair, and that appropriation for the same has been made. All payrolls shall be certified by the respective department heads and approved by the City Manager.
*20.1—as amended by election 3-7-95.
Article XII. City Manager
Sec. 12.3. Powers and duties.
The City Manager shall be the chief administrative officer and the head of the administrative branch of the City government. The City Manager shall be responsible directly to the City Council for the proper administration of all affairs of the City, and the City Manager shall have power and be required to:
(a) Appoint, remove and assign, and supervise and direct the activities of all nonelected department heads and employees of the City, subject to the provisions of this Charter and the ordinances, Civil Service Rules and Regulations of the City and directives of the City Council; provided, however, that the City Manager shall not have any such or other authority over the City Attorney, City Treasurer or City Clerk, except as specifically provided in section 11(f) of this Charter, or over their Assistants and Deputies appointed in accordance with the provisions of this Charter and provided, further, that the City Attorney, City Treasurer and City Clerk shall supervise and direct the day-to-day work assignments of the employees assigned to their respective departments.
(b) Prepare the budget annually and submit it to the City Council and be responsible for its administration after the adoption of the budget. (c) Prepare and submit to the City Council at the end of each fiscal year a complete report on the finances and administrative activities of the City for the preceding year, including all activities as City Manager.
(d) Keep the City Council advised of the financial condition and future needs of the City and make such recommendations as may seem desirable and in the best interests of said City.
(e) Appoint and remove, subject to the provisions of this Charter and the Civil Service ordinances, rules and regulations of the City of Redondo Beach, all department heads of the City except as herein otherwise provided, and pass upon and approve all proposed appointments and removals of subordinate employees by department heads. (f) Perform such other duties as may be prescribed by this Charter or required of the City Manager by the City Council not inconsistent with this Charter. (g) Attend all of the meetings of the City Council and have the right to participate in the deliberations of the City Council, but shall not have a vote at such meetings. (h) The City Manager shall appoint, subject to the approval of the City Council, one of the other city officers as Manager pro tempore during any temporary absence or disability of the City Manager.
*12.3—as amended by election 3-4-97 and 3-7-23.