Pétht of History
Update
Budget approved: June 18, 2024( 8 markers/ total$ 43, 400) Proposed contract received by City Manager: July 23, 2024 Total estimated cost of proposed design contract: $ 13, 600 1, 700 per marker; 8 panel designs) r
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Date contract presented to Council: NOT YET
Days elapsed since contract received: 140 days
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HUNT DESIGN
July 23, 2024
City of Redondo Beach
Attention: City Manager' s Office
cc: Ronald Maroko
PROPOSAL FOR GRAPHIC DESIGN CONSULTATION SERVICES
Project: Redondo Beach Path of History Markers- 2024
Hunt Design is pleased to submit this proposal for the purposes of continuing the development of historic site interpretive signage for the Path of History Program originally designed for the City by Hunt Design. This is a design only contract for the graphic design layout of additional Path of History markers. All detail drawings have been completed and will be used from the original design package. Hunt Design will design new layouts, and submit to the City to handle the fabrication once the budgets allow.
Scope of Work— Services
Hunt Design will provide the following services:
1. Phase 1 - Conceptual Design
1. Using historical information provided by the City, develop preliminary design concepts for the next Historical markers in the series.
2. Present to the City for comments. Revise the design if necessary to accommodate suggestions brought forth by the City. Develop an implementation cost estimate.
3. Develop into final design reflecting actual wording, photos and visual content.
Work Products: Visual presentations necessary to demonstrate design; implementation cost estimate.
2. Phase 2- Production Design
1. Prep the high resolution digital art files for release to a fabricator.
2. Send to City of Redondo Beach for a final proofread and sign off.
3. Send final art files to the chosen fabricator and coordinate fabrication details with the selected sign vendor so the final product matches any Path of History Markers done prior to 2024.
4. Respond to fabricator RFIs and clarification requests.
5. Review shop drawings and samples provided by fabricator.
Work Products: Final production art files for fabrication.
Fees
In return, Hunt Design Associates is to be paid on a per panel basis of$ 1, 700.
These fees are based approximately on estimated professional staff hours multiplied by standard hourly billing rates:
Principal, $ 185; Design, $ 155; Detailing and Production, $ 120.
Assumptions
All content and photos will be supplied by the City of Redondo Beach.
Any photo acquisition will be handled by the City of Redondo Beach.
All hours will be allocated to design and production. Hunt Design will review color samples for the first two, fully-funded signs. After that point, Hunt Design will allocate all time to design and production of more layouts.
Exclusions
Fabrication of the signs.
Structural engineering.
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Detail drawings.
Stock photography license fees
Custom illustration or photography
Additional services resulting from changes to the design after City approval.
Expenses
All expenses incurred in connection with this project will be billed at cost. Normal expenses include: color prints, computer imagery charges, FedEx and other normal reproduction charges. In- house color printing is typically charged at$ 2 per page up to 11" x17." We do not anticipate any reimbursable expenses unless requested by the City, such as a paper mock-up.
Terms
Upon design completion of each Path of History Marker, Hunt Design will invoice the City reflecting the number of panels completed, plus expenses, and will be submitted for payment. Since the City needs to still raise funds to actually fabricate and install the signage, "design completion" shall be defined as each graphic design, including all final photos and copy, completed and approved by the City project team. Each completed design will then be in the hands of the City to fabricate. Invoices shall be paid within thirty( 30) days of receipt.
Conditions
Revisions and Additions: This proposal covers only the services outlined. If the scope of work changes, approved revisions or additions will be charged for on an hourly basis, and as an addition to the original contract.
Termination of Contract: Assuming just cause, either party reserves the right to terminate this agreement after giving ten ( 10) days written notice to the other. Hunt Design Associates shall be paid for services and reimbursable expenses incurred under this contract up to the date of such termination.
Cash Flow and Timely Payments: Timely and regular payments of Hunt Design Associates invoices are required for continuous work on the project.
Sequence of Work.'The fees stated above are based on executing the project or large project portions as a group or groups. That is, items added out of sequence or after general approvals of areas or phases, may be considered as extra to the contract.
Limit of Quantity of Designs: A reasonable quantity of design solutions for individual elements will be developed for review. Excessive or unreasonable requests for redesign or additional design options may result in additional design fees.
Originality: All reasonable care will be taken to avoid accidental duplication of graphic designs already in existence, but responsibility and matters of registration, trademarking, copyrighting, rest with the owner.
Best Effort Basis: The creative services described above will be provided on a" best effort" basis. That is, Hunt Design Associates will create designs based on our training, experience and professional judgment and that represent our best effort; non- acceptance of the design( s) shall not constitute reason for nonpayment.
Extended Schedule: The fees stated above are based upon the described project schedule of completion no later than one full calendar year from the project start date. Restarting the project after an inactive period is difficult for management of the contract and project. Delays in the overall project schedule beyond that date, may result in additional fees.
Publicity: Hunt Design Associates reserves the right of reasonable publicity about its participation in this project.
Design Credit: Hunt Design is to be listed in display and publication of project credits when practical. We do not however, require our firm name be printed as part of the physical panels themselves. 43 ; ,, i., ad. Blvd _ - HUNT DESIGN
06; tag; 84
The information, language and descriptions in this proposal are the copyrighted property of Hunt Design Associates and may not be reproduced or transferred to any other party without permission.
HUNT DESIGN ASSOCIATES
Jennifer Bressler, Principal
C. JUNE 22, 2021 ADJOURNED MEETING
D. JULY 6, 2021 ADJOURNED AND REGULAR MEETING
E. JULY 13, 2021 REGULAR MEETING
F. JULY 20, 2021 ADJOURNED AND REGULAR MEETING
CONTACT: ELEANOR MANZANO, CITY CLERK
H. 4. PAYROLL DEMANDS
DIRECT DEPOSIT 241029-241033 IN THE AMOUNT OF $ 30, 525.89, PD. 10/15/ 2021 CHECKS 27750- 27770 IN THE AMOUNT OF$ 27,954.89, PD. 10/29/2021 DIRECT DEPOSIT 241034- 241552 IN THE AMOUNT OF $ 1, 792, 143. 69, PD. 10/ 29/ 2021
EFT/ACH $ 7, 332.26, PD. 10/ 1/ 2021 ( PP2120)
EFT/ ACH$ 7, 332. 26, PD. 10/ 15/ 2021 ( PP2121)
EFT/ ACH $ 358,600. 15, PD. 10/ 19/2021 ( PP2120)
EFTIACH$ 363, 681. 91, PD. 10/ 25/2021 ( PP2121)
ACCOUNTS PAYABLE DEMANDS
CHECKS 101056- 101221 IN THE AMOUNT OF $ 1, 090, 691. 11 EFT CALPERS MEDICAL INSURANCE $ 355,975.97
DIRECT DEPOSIT 100005347- 100005447 IN THE AMOUNT OF $96,405.30, PD. 11/ 1/ 2021
CONTACT: JENNIFER PAUL, FINANCE DIRECTOR
H. S. APPROVE CONTRACTS UNDER$ 35, 000:
1. APPROVE AN AGREEMENT WITH HUNT DESIGN ASSOCIATES, INC. FOR THE DESIGN OF PATH OF HISTORY SIGNAGE IN AN AMOUNT NOT TO EXCEED $ 12, 000 FOR THE TERM NOVEMBER 2, 2021 TO NOVEMBER 1, 2023.
2. APPROVE A TAP PARTICIPANT SELLER AGREEMENT AND TAP RPOS LICENSE
AGREEMENT WITH LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION
AUTHORITY ( LACMTA) FOR SELLING AND LOADING TAP CARDS OF TRANSIT FARE PRODUCTS AT NO COST TO THE CITY FOR THE TERM NOVEMBER 2, 2021 UNTIL TERMINATED.
CONTACT; JENNIFER PAUL, FINANCE DIRECTOR
H. 6. EXCUSE ABSENCES OF VARIOUS COMMISSIONERS FROM VARIOUS COMMISSION
MEETINGS
CONTACT: ELEANOR MANZANO, CITY CLERK
H. 7. RECEIVE AND FILE THE CITY TREASURER' S FIRST QUARTER 2021- 2022 REPORT.
CONTACT: STEVEN DIELS, CITY TREASURER
H. 8. APPROVE AN AGREEMENT WITH MOSS ADAMS LLP FOR INTERNAL CONTROLS CONSULTING SERVICES FOR AN AMOUNT NOT TO EXCEED $ 100, 000 FOR THE TERM NOVEMBER 2, 2021 - NOVEMBER 1, 2022
CONTACT: STEVEN DIELS, CITY TREASURER
H. 9. ADOPT BY 4/5 VOTE AND BY TITLE ONLY RESOLUTION NO. CC-2111- 102, A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF REDONDO BEACH, CALIFORNIA, MODIFYING THE BUDGET FOR FISCAL YEAR (" FY") 2021- 22 TO APPROPRIATE $ 12, 700 IN 2021 BUREAU OF JUSTICE ASSISTANCE FY 21 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT
PROGRAM FUNDS
MINUTES- CITY COUNCIL MEETING
Tuesday, November 2, 2021
H. 15. APPROVE AN ON- CALL PROFESSIONAL SERVICES AGREEMENT WITH ELLIS ENVIRONMENTAL, INC., A CALIFORNIA CORPORATION, FOR ENVIRONMENTAL SERVICES FOR AN AMOUNT NOT TO EXCEED $ 100,000 FOR THE TERM ENDING NOVEMBER 1, 2023 CONTACT: TED SEMAAN, PUBLIC WORKS DIRECTOR
Mayor Brand called for public comment via Zoom and eComment, There being no comments, Mayor Brand closed the public comment period.
Motion by Councilmember Obagi, seconded by Councilmember Horvath, to approve Items H. 1 through H. 15.
Motion carried unanimously with the following roll call vote:
AYES: Nehrenheim, Loewenstein, Horvath, Obagi, Emdee
NOES: None
ABSENT: None
City Clerk Manzano read all Ordinances and Resolutions by title only which were included on the Consent Calendar.
I. EXCLUDED CONSENT CALENDAR ITEMS— NONE
J. PUBLIC PARTICIPATION ON NON- AGENDA ITEMS
Mayor Brand called for public comment via Zoom and eComment_ Joan Irvine announced Keep The Esplanade Beautiful sweep this Saturday. November E at 9 a. m. and reviewed expansions and events that will be taking place, Rylee Goldfarb asked Council to add on a future agenda a discussion about changing the renewable energy default with Clean Power Alliance.
Nick Bauer, District 3, spoke on beach cleanups using Smart Sponge and cleaning up the shoreline after any oil spill.
There being no further comments, Mayor Brand closed the public comment period.
K. EX PARTE COMMUNICATIONS— NONE
L. PUBLIC HEARINGS — NONE
M. ITEMS CONTINUED FROM PREVIOUS AGENDAS — NONE
P.3. EMPLOYMENT AGREEMENT FOR MIKE WITZANSKY TO SERVE AS CITY MANAGER CONTACT MICHAEL W. WEBB, CITY ATTORNEY
Mayor Brand gave a report and recommended approval.
City Attorney Webb clarified the process regarding compensation and the Subcommittee's recommendation of$ 250K, which is much lower than neighboring cities.
Councilmember Nehrenheim supported Assistant City Manager Mike Witzansky as City Manager and stated changes will be needed moving forward to allow for opportunity in the City.
MINUTES- CITY COUNCIL MEETING
Tuesday, November 2, 2021
AGREEMENT FOR PROJECT SERVICES
BETWEEN THE CiTY OF REDONDO BEACH
AND HUNT DESIGN ASSOCIATES, INC.
THIS AGREEMENT FOR PROJECT SERVICES ( this " Agreement") is made between the City of Redondo Beach, a Chartered Municipal Corporation (" City") and HUNT DESIGN ASSOCIATES, Inc., a California Corporation (" Contractor" or" Consultant").
The parties hereby agree as follows:
A. Description of Project or Scope of Services. The project description or scope of services to be provided by Contractor, and any corresponding responsibilities of City or services required to be performed by City are set forth in Exhibit "A".
B. Term and Time of Completion. Contractor shall commence and complete the project or services described in Exhibit " A" in accordance with the schedule set forth in Exhibit" B".
C. Compensation. City agrees to pay Contractor for work performed in accordance with Exhibit" C".
GENERAL PROVISIONS
1. Independent Contractor. Contractor acknowledges, represents and warrants that Contractor is not a regular or temporary employee, officer, agent, joint venturer or partner of the City, but rather an independent contractor. This Agreement shall not be construed as a contract of employment. Contractor shall have no rights to any benefits which accrue to City employees unless otherwise expressly provided in this Agreement. Due to the independent contractor relationship created by this Agreement, the City shall not withhold state or federal income taxes, the reporting of which shall be Contractor' s sole responsibility.
2. Brokers, Contractor acknowledges, represents and warrants that Contractor has not hired, retained or agreed to pay any entity or person any fee, commission, percentage, gift, or any other consideration, contingent upon or resulting from the award or making of this Agreement.
3. City Property. All plans, drawings, reports, calculations, data, specifications, videos, graphics or other materials prepared for or obtained pursuant to this Agreement shall upon request be delivered to the City within a reasonable time, and the rights thereto shall be deemed assigned to the City. If applicable, Contractor shall prepare check prints upon request. Said plans, drawings, reports, calculations, data, specifications, videos, graphics or other materials IN WITNESS WHEREOF, the parties have executed this Agreement in Redondo Beach, California, as of this 2nd day of November, 2021.
CITY OF REDONDO BEACH HUNT DESIGN ASSOCIATES, INC.
By:
c'0( C. ra d, Mayor Name: E L
c. ( JO,. * r Title: WI PM...
ATTEST:
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Eleanor Manzano, i rk
APPR
Diane Strickfaden, Risk Manager
APPROVED AS TO FORM:
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Michael W. Webb, City Attorney
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EXHIBIT" A"
PROJECT DESCRIPTION AND SCOPE OF SERVICES
PROJECT DESCRIPTION
Contractor shall resume working with the City on the development of the historic site interpretive signage design plan for the City. Contractor designed and implemented a historic site interpretive signage plan for the City during our previous contractual relationship from 2007 to 2009. Contractor shall create an inventory of completed sign designs and develop new sign designs as directed by City. Contractor shall interface with the party or parties City engages to fabricate the signs.
SCOPE OF SERVICES
Contractor' s Duties
Contractor shall provide the following services for the new signs that will be developed pursuant to this Agreement:
Phase 1 -- Conceptual Design and Design Intent Drawings
1. Using the City' s historical information, Contractor shall develop a preliminary design concept for the next Historical Marker in the series.
2. Contractor shall present preliminary design concepts of Historical Markers and signs to the City review, and Contractor shall revise the design if necessary pursuant to City' s comments.
3. Contractor shall finalize the Historical Marker design( s) to reflect the wording and visual content approved by the City. This shall include, but not be limited to:
color( s), preliminary materials, recommendations for location of the markers or signs in relation to streetscape, landscaping and paving elements.
4. Contractor shall also provide file formatting guidelines and/ or specifications for City' s picture and text submissions to Contractor.
Phase II — Fabrication Specifications, Final Design and Cost Estimates.
1. City shall notify Contractor in writing when we wish Contractor to undertake Phases II & Ill of this Agreement.
2. Consultant shall revise the final design( s) to include donor names, if any and such addition is not a change or extra work under this agreement and as such this work is included in the not to exceed amount in Exhibit " C". 9 -
3. Consultant shall work with the City' s selected sign vendor to help City coordinate fabrication details.
4. Consultant shall prepare final display location plans and final layout documents.
5. Subsequently, Consultant shall provide an updated cost estimate if necessary.
6. Contractor shall provide construction documents sufficient to bid the fabrication and installation services for the Path of History Marker.
Phase ill — Implementation Administration
1. Consultant shall interface with the fabricators by reviewing shop drawings, color submittals, and mock- ups. Consultant shall work with display vendor and inspect their work in the fabricator' s shop as well as at the City' s installation site. 2, Contractor shall review installed work on site and complete punch list of details for correction if needed.
3. Finally, Contractor shall provide a punch list of any other items in the Path of History Marker program that require City's attention.
4. Contractor will review color samples for the first two, fully-funded signs. After those signs are reviewed, Contractor will allocate all time to design and production of more layouts.
City' s Duties
Contractor shall communicate with a City' s contact listed in Exhibit ' IC", or their designee. That is the only party that can direct Contractor to commence or continue work under this Agreement.
City shall provide pictures showing the proposed sign placement location upon Consultant' s request.
Additionally, City shall provide all content and photos and handle any necessary photo acquisitions.
10 EXHIBIT " B"
SCHEDULE FOR COMPLETION
TERM. The term of this Agreement shall commence November 2, 2021 and expire November 1, 2023 {" Term"); or until the not- to• exceed cost limit of $ 12, 000 has been reached for services provided, unless otherwise terminated as herein provided.
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