Administrative
Report
H.16., File # 24-1981 Meeting Date: 12/17/2024
To: MAYOR AND CITY COUNCIL
From: ELEANOR MANZANO, CITY CLERK
TITLE
APPROVE AN AGREEMENT WITH HART INTERCIVIC, INC. FOR RENTAL OF TABULATION AND SOFTWARE, BALLOT DESIGN, AND PROFESSIONAL SERVICES FOR THE MARCH 4, 2025 GENERAL MUNICIPAL ELECTION FOR A TOTAL NOT TO EXCEED AMOUNT OF $65,753 FOR THE TERM DECEMBER 17, 2024 - DECEMBER 17, 2027, WITH THE OPTION TO EXTEND ONE
ADDITIONAL YEAR
EXECUTIVE SUMMARY
Redondo Beach will be holding an all-mailed ballot with Rank Choice Voting (RCV) at the General Municipal Election on March 4, 2025 as provided in the Municipal Code and in accordance with the City Charter.
This agreement is for tabulation equipment rental for RCV, software licensing, ballot design and professional services for the March 4, 2025 General Municipal Election. We are utilizing the Hart Verity Master Agreement which includes some non-standard provisions.
BACKGROUND
At the March 2023 General Municipal Election, 76% of the voters voted for instant runoff elections.
The Council in October 2024 approved RCV as the method for the March 4, 2025 General Municipal Election. At this time, the only certified tabulation equipment from the California Secretary of State is RCV. The tabulation equipment rental for RCV a one-time cost of $1,850.
In September 2022, the City Clerk’s office purchased the tabulation equipment and subscribed to the associated software, rather than via a rental agreement, which paid for itself when the October 19, 2022 Special Election and March 7th, 2023 General Municipal Elections concluded. This allowed for the equipment to be used future elections.
The March 2, 2021 General Municipal Election was a successfully City-conducted standalone allmailed ballot election. The City contracted with Hart InterCivic, Inc. who provided the rental of Stateapproved equipment and proprietary software. Our election served as a model for other cities to conduct their own standalone elections and contracted with Hart Intercivic.
COORDINATION
The City Clerk’s Office has coordinated with the City Attorney’s office.
H.16., File # 24-1981 Meeting Date: 12/17/2024
FISCAL IMPACT
The costs have been included within the adopted FY 2024-25 budget for the City Clerk’s Office.
APPROVED BY:
Eleanor Manzano, City Clerk
ATTACHMENTS
Agreement - Hart InterCivic, Inc.