BLUE FOLDER ITEM
Blue folder items are additional back up material to administrative reports and/or public comments received after the printing and distribution of the agenda packet for receive and file.
CITY COUNCIL MEETING
DECEMBER 17, 2024
N.1 DISCUSSION AND POSSIBLE ACTION ON THE CITY’S DRAFT CANNABIS REGULATORY
ORDINANCES
CONTACT: ELIZABETH HAUSE, COMMUNITY SERVICES DIRECTOR
• UPDATED EXHIBIT A TO ORDINANCE NO. 3240-22
• UPDATED BUFFER MAP
Exhibit A
APPLICATION PROCEDURES, GUIDELINES AND REVIEW CRITERIA
FOR A COMMERCIAL RETAIL CANNABIS PERMIT
(STOREFRONT RETAIL APPLICATIONS)
APPLICABLE REGULATIONS
Information regarding the Commercial Retail Cannabis (CRC) Permit application process can be found on the City’s website at https://www.redondo.org/CRCapplication and includes the following.
To be considered for issuance of a Commercial Retail Cannabis Permit (“CRC Permit”) in Redondo Beach, applications must be submitted to the City’s offices located at the address listed in the Request for Proposals (RFP) issued by the City by the deadline. There will be no exceptions. These Procedures, Guidelines and Review Criteria (hereafter referred to as “Procedures”) constitute the application process and are adopted pursuant to the Redondo Beach Municipal Code (RBMC) Section 6-2.03.
Applicants should monitor the City’s web page for any additional information, FAQs, or updates.
It is the responsibility of the Applicant to stay informed of this information.
AMENDMENTS TO THE APPLICATION
Applicants will not be allowed to make amendments to their application or to supplement their application, except as otherwise specifically permitted in these Procedures, or posted on the City’s website as a clarification update, or as authorized in writing by the Permit Administrator or designee.
Upon close of the application period, the City or designee will conduct a preliminary evaluation of the applications for completeness. Applications missing any critical component or section (for example, a Zoning Verification Letter or Section 4: Security Plan), will be rejected and the City will notify the applicant by email that they have been disqualified. The City has no obligation to review applications prior to the close of the application period, or to inform an applicant that their application is incomplete prior to close of the application period.
LIMITATIONS ON MULTIPLE SUBMISSIONS
Applicants possessing an ownership interest of any percent in a CRC permit application shall be limited to submitting only one Retailer application during this application period.
CITY’S RESERVATION OF RIGHTS
The City reserves the right to reject any and/or all applications, with or without cause or reason.
The City may modify, postpone, or cancel the request for a CRC permit without liability, obligation, or commitment to any person, party, firm, or organization. In addition, the City These Procedures, Guidelines and Review Criteria apply solely to Commercial Retail Cannabis Storefront Applications
reserves the right to request and obtain additional information from any Applicant in order to conduct a complete review of the application or an investigation into the truthfulness of the statements set forth in the application or provided at any stage of the application process.
INTEGRITY GUIDELINES
The following Integrity Guidelines (“Guidelines”) shall be operative from the start of the application period, until the completion of Phase III: Selection Committee Interviews and Final Selection. Each applicant is individually and solely responsible for ensuring compliance with the Guidelines. This responsibility extends to the applicant’s employees, agents, consultants, lobbyists, affiliates, and all other parties or individuals engaged for purposes of developing or supporting the application.
1. Collusive activities among applicants are expressly forbidden and may result in immediate disqualification of any involved parties.
2. Applicants are prohibited from offering promotional outreach, hospitality, gifts, or other like activities directed toward City staff, elected or appointed officials, application reviewers, or consultant(s) hired by the City to assist with the application process (collectively referred to as “City Officials”).
3. All communication related to Phases II – III cannabis application process with City Officials must be directed to the City designated contact, listed on page 1 of these Procedures. Any attempt to communicate with other City Officials regarding Phases II – III of the Redondo Beach cannabis application process may result in disqualification of the application.
4. Notwithstanding the restrictions on communications set forth in bullet 3 above, nothing in this policy is intended to restrict or prohibit proposers from communicating with City staff and officials during interviews in Phase III or during an open and public City Council or Commission meeting.
5. Any evidence which indicates an applicant has failed to comply with the Guidelines described in this document may result in that applicant’s disqualification. Any questions regarding the Guidelines shall be in writing and shall be transmitted by email to City designated contact,
This application process is adopted pursuant to RBMC Section 6-2.03. Review the information regarding the application process and which documents you will need. Before submitting your application, review your application in its entirety to ensure that it is complete and accurate.
Review all information regarding the application process for a CRC permit on the City webpage (link provided on page one).
APPLICATION SUBMITTAL REQUIREMENTS
Applications must respond to all requirements outlined in these Procedures. Applicants must submit all required application materials together in one complete comprehensive application package. This can be done in person, by U.S. Mail, or by common carrier delivery service (e.g., FED EX, UPS, etc.). The complete application package must be secured in an envelope or box addressed as follows:
APPLICATION PROCESS
Permit Administrator
Attn: Cannabis Application Process
City of Redondo Beach
415 Diamond Street
Redondo Beach, CA 90277
The application package must include all of the following documents, with original signatures for each document (where applicable).
1. Commercial Cannabis Business Permit Application;
2. Financial Responsibility, Indemnity and Consent to Inspection Terms Agreement;
3. Agreement on Limitations of City’s Liability and Indemnification to City;
4. Application Fee and Background Check fee(s);
5. Property Owner Consent/Landlord Affidavit;
6. Zoning Verification Letter.
FLASH DRIVE CONTENT
In addition to the above hard copies, all Applicants must submit a USB flash drive containing one complete digital copy of the application package per the requirements as outlined in the below format. The application package, including the flash drive and application fees, must be received by the City Manager’s Office at the same time.
Please note that responses to the Evaluation Criteria shall be limited to 200 pages, otherwise points will be deducted. Responses pertaining to Background Checks, Proof of Capitalization, Zoning Verification Letter, copies of other State and local licenses, and Property Owner Consent/Landlord Affidavit will not be counted toward the 200-page limitation. Those responses should be saved in PDF files that are separate from the Evaluation Criteria (see below).
Applicant responses to the Evaluations Criteria must be provided in the section order identified below. Each section shall be clearly labeled, with responses provided in the appropriate section. Any response to Evaluation Criteria that is not placed within the appropriate section will receive a deduction in points.
All materials must be submitted on a USB flash drive in a PDF format in the following files.
Please submit the files in the correct format and organized correctly or your application may be rejected.
PDF File #1 Commercial Cannabis Business Permit Application; Financial Responsibility, Indemnity and Consent to Inspection Terms Agreement; Agreement on Limitations of City’s Liability and Indemnification to City; and Property Owner Consent/Landlord Affidavit. All copied documents shall display required signatures to be deemed complete.
PDF File #2 Evaluation Criteria (Responses to Sections 1-7 are limited to 200 pages, excluding Proof of Capitalization, which shall be included separately in PDF File #4).
PDF File #3 Background Check documentation (All required documents for each owner).
PDF File #4 Proof of Capitalization (Appropriate bank statements, loan documents, promissory notes, financial and commitment letters).
PDF File #5 Zoning Verification Letter (ZVL) which shows the correct location, unit, space, or suite number in the building being used.
PDF File #6 Copies of state and local cannabis business license(s) for other licensed cannabis facilities operated by the Applicant.
CRIMINAL BACKGROUND CHECK
Each Owner as defined in RBMC Section 10-2.1626 must undergo a criminal history background check to demonstrate they do not provide good cause for denial of a CRC permit.
Cause for denial of a CRC permit includes, but is not limited to, conditions identified in Section 26057 of the California Business and Professions Code. Applications with Owners who do not meet the criminal history eligibility requirements will be disqualified. The initial background check fee for each owner shall be $TBD. This process will be required to meet the minimum threshold qualifications pursuant to RBMC Section TBD.
In addition, CRC applicants selected to advance to Phase III will be asked to submit to a Live Scan and to undergo additional screening as part of the background check as determined by the Chief of Police or designee. Prior to being issued a permit, the Applicant’s primary contact will be notified by email with the instructions on how to schedule the Live Scan appointment.
CANNABIS ZONING VERIFICATION LETTER (ZVL)
As part of a complete application packet, an Applicant must obtain a Cannabis Zoning Verification Letter from the Community Development Department. This letter is specific to the CRC, and is separate and distinct from the standard zoning letter from the City. To secure this letter, an Applicant must make a written request to the Community Development Department via [email protected] which should specify the intended use of the building, the proposed building location, and any non-compliance of the site with buffer requirements. This request must include a report from a licensed surveyor confirming compliance with location zoning requirements in RBMC Section XXXX. The deadline to submit a request for a ZVL shall be one week prior to close of application period, or TBD. The City will not accept requests for a ZVL after this deadline.
The issuance of a ZVL does not constitute written evidence of permission given by the City or any of its officials to operate a cannabis business, nor does it establish a “permit” within the meaning of the Permit Streamlining Act, nor does it create an entitlement under the Zoning or Building Code. A regulatory permit for a CRC does not constitute a permit that runs with the land on which the cannabis business is established.
FEES
All applicants will be required to submit a fee of $TBD. This amount will be charged against time spent by City staff in reviewing applications and administrating the application process.
Applicants may be required to pay additional amounts, as required, for the sole purpose of the City’s completion of the application review process. Payment must be made by a certified check, cashier’s check or money order made payable to the City of Redondo Beach. Please note the City will not accept cash or credit cards and application fees are non-refundable once the City has begun reviewing the application.
A separate fee for the Cannabis Zoning Verification Letter (ZVL) of $TBD per site and a Background Check Fee of $TBD per owner, will also be required. For the Applicants progressing to Phase III, there will also be a Live Scan Fee of $TBD prior to obtaining the CRC permit or at a time determined by the Police Chief.
SUBMITTAL DEADLINE
Applications must be received by the TBD Department by 4:00 pm on TBD. Late applications will not be accepted. Furthermore, applications may be rejected for the following reasons:
1. It is not responsive to the CRC permit application and/or the Procedures.
2. The issuance of the CRC permit for the proposed location does not comply with State law, RBMC Title 6 (Business, Professions and Trades) and/or Title 10 (Planning and Zoning).
PHASE I: DETERMINATION OF ELIGIBILITY
Applications will be reviewed for completeness and compliance to meet the minimum submittal requirements. The determination of eligibility will be based on the criteria outlined in these Procedures, in accordance with RBMC Section 6-2.03. These Procedures may be amended in writing, for clarification to application submittal questions which will be posted in the FAQ section of the aforementioned webpage and shall go into full effect immediately upon being posted on the website.
PHASE II: APPLICATION EVALUATION CRITERIA (385 points)
An application evaluation committee (“Committee”) composed of at a minimum three (3) individuals with demonstrated experience in city government shall be appointed by the Permit Administrator to review and score any complete applications pursuant to the following objective review criteria, according to the following quantitative evaluation scale that holds a total criteria value of 385 points. Each application will be independently scored by the evaluation committee members.
APPLICATION REVIEW, SCORING, AND APPROVAL PROCESS
Section 1: Qualifications of the Applicant’s Owners and Manager 80 Points Total
Evaluation Criteria
Criteria
# Criteria Max.
Points Scoring Method
1 Applicant must demonstrate
cannabis retailer operations and
ownership in California, with taxable
gross sales of $3,000,000/year
generated by at least one retail,
storefront location. If applicant has
no experience in California, this
information may be provided for
operations outside of California, but
must also then include a memo
identifying regulatory differences
between the two states.
10 0: No evidence provided of cannabis retailer operations with taxable gross sales of at least $3,000,000/year. No memo provided for out of state operators.
10: Evidence of cannabis retailer operations with taxable gross sales of at least $3,000,000/year. Memo provided for out of state operators. 2 Applicant must provide a record of
compliance with local, state, and
federal regulations, including any
disciplinary actions or violations. For
any violations or disciplinary actions
describe the corrective actions and
evidence of their effectiveness.
Demonstrate how applicant will
avoid these issues in this application.
20 0: No compliance record provided or insufficient information to assess compliance.
1-4: Compliance record provided, but contains significant issues such as repeated or severe violations. The response lacks clarity on corrective actions taken.
5-8: Compliance record provided, but includes several minor violations or past disciplinary actions, with some explanation of corrective measures.
The response suggests improvement but does not fully reassure regulatory adherence. Lack of clarity on how applicant would prevent reoccurrence in a Redondo location.
9-12: Compliance record with isolated minor violations, all of which have been resolved appropriately. The response demonstrates a willingness to correct issues and improve practices. Application clearly demonstrates safeguards from reoccurrence in Redondo location.
13-16: Strong compliance record with very few minor infractions, all of which have been swiftly and appropriately addressed. The response demonstrates a strong commitment to adhering to regulations. Application clearly demonstrates safeguards from infractions occurring in Redondo location.
17-20: Exemplary compliance record with no violations or disciplinary actions. The response provides a thorough and transparent history, demonstrating a consistent and proactive approach to regulatory adherence. Application clearly demonstrates controls to ensure exemplary performance in Redondo location.
3 Applicant must provide a detailed
description of owners’ and
managers’ qualifications, including
experience in cannabis operations or
relevant professional fields.
20 0: No qualifications provided.
1-4: Minimal experience or qualifications in related fields, lacking detail and depth. The response does not demonstrate an understanding of the cannabis industry or relevant operations.
5-8: Some relevant experience noted, but the response lacks specific examples or clarity regarding roles and achievements. The qualifications do not provide a clear picture of capability in managing cannabis operations. 9-12: Adequate qualifications provided, covering most relevant areas. The response includes some specifics about experience but may lack depth in certain critical areas, making it difficult to fully assess readiness for managing operations.
13-16: Strong qualifications presented, showcasing significant experience in cannabis or related fields. Only minor details may be missing, but overall, the response effectively conveys capability and preparedness for leadership roles.
17-20: Exceptional qualifications demonstrating extensive relevant experience in cannabis operations or related professional fields. The response is comprehensive, providing in-depth insights into past roles, achievements, and how these experiences will contribute to operational success.
4 Applicant must provide a description
of their local experience and
community involvement,
highlighting their connections to the
local community and any prior civic
engagement. This shall include
evidence of how the applicant has
fulfilled the commitments outlined
in Community Benefit Plans
submitted to other cities.
20 0: No information provided regarding local experience or community involvement. Insufficient evidence of compliance with Community Benefit Plans in other operating locations. Evidence supplied demonstrates lack of compliance with Community Benefits Plans in other operation locations.
Independently obtained information by City of Redondo on Community Benefit Plan compliance in other operating locations demonstrates lack of compliance.
1-4: Minimal ties to the community; lacks evidence of fulfilling commitments made in other cities. The response does not convey a genuine connection or contribution to the local area. Evidence of compliance with Community Benefits Plans in other operating locations is unverifiable.
5-8: Some community engagement noted, but the response lacks specific examples or evidence of fulfilling prior commitments. The qualifications presented do not adequately demonstrate the applicant’s dedication to community involvement.
9-12: Moderate community involvement demonstrated, with some evidence of fulfillment of commitments made in other cities. The response covers relevant experiences but lacks detail in terms of specific contributions or impacts on the community.
13-16: Strong community ties established, with clear evidence of fulfilling all commitments from previous Community Benefit Plans. The response provides substantial insights into community engagement and demonstrates a proactive approach to local involvement. 17-20: Comprehensive description of local experience and community involvement, showcasing extensive connections and significant contributions to the local community. The response provides detailed examples of civic engagement and a proven track record of fulfilling commitments from previous Community Benefit Plans.
5 Applicant shall provide the total
taxable gross sales and net profit for
their first three years of operation at
their highest revenue location.
10 0: Gross revenue and gross profit not supplied in sufficient detail to analyze.
Operating losses for first three years and/or in Year 3. 2: Submission is detailed enough to analyze. Show net positive profit in Year 2.
4: Submission demonstrates net operating profit in Year 1. 6: Submission is a balance sheet from an independent auditor demonstrating net profits in years 1, 2 and 3.
8: Submission is a balance sheet from an independent auditor demonstrating net profits in years 1, 2 and 3 with average profit between 3% and 5%..
10: Submission is a balance sheet from an independent auditor demonstrating net profits in years 1, 2 and 3 with average profit greater than 5%.
Section 2: Plans, Renderings, and Overall Location
70 Points Total
Evaluation Criteria
Criteria
# Criteria Max.
Points Scoring Method
1 Applicant must provide a premises
diagram in accordance with Section
5006 of Division 42 of Title 16 of the
State Code of Regulations.
10 0: No premises diagram submitted.
10: Diagram provided in compliance with regulations.
2 Applicant must provide a detailed
site development plan that includes
exterior photographs of existing
structures, existing parking areas,
landscaping, trash enclosures,
signage, and adjacent properties for
context.
10 0: No site development plan provided.
1-2: Basic site information provided, but the plan lacks detail and clarity.
Photos may be minimal or poorly presented, and key features such as landscaping or adjacent properties may not be fully considered. 3-4: General overview provided, but missing several key photographs and contextual details, leading to gaps in understanding how the site fits within its surroundings.
5-6: Adequate information provided, covering most elements. However, some details such as comprehensive landscaping or parking solutions are missing or unclear, and the quality of the photos or visual presentation may be subpar.
7-8: Detailed site development plan provided, with clear photos and welldocumented elements. Minor clarifications may be needed in areas such as trash enclosures or adjacent property context. Overall quality is strong, but a few areas could be improved for thoroughness.
9-10: Comprehensive and high-quality site development plan that is visually well-presented. All elements, including clear and context-rich photographs, parking areas, landscaping, and adjacent properties, are articulated thoroughly. The plan shows a deep understanding of site integration, spatial planning, and overall project vision. Fully complies with Chapter XX of Redondo Beach Municipal Code.
3 Applicant must provide a welldesigned floor plan that maximizes the usability of the space and
incorporates creative, efficient
layouts.
10 0: No floor plan provided.
1-2: Basic layout provided, but it lacks functionality, is unclear, or does not make effective use of the space. There may be significant inefficiencies in flow or design.
3-4: General layout provided, but it is inefficient, with poor use of available space. Key areas are not optimized, and the plan lacks creative solutions for maximizing usability.
5-6: Adequate layout with most key features included, but minor details are missing or certain areas feel underutilized. The design is functional but lacks innovative or creative elements.
7-8: Well-designed floor plan that effectively meets usability requirements, showing strong consideration of space and flow. Minor improvements in efficiency or creative design elements may be possible, but the overall layout is effective.
9-10: Exceptional floor plan that maximizes the usability of every area, incorporating creativity and efficiency. The design reflects innovative use of space, promotes smooth operational flow, and enhances both functionality and aesthetics. No significant improvements are needed. Fully complies with Chapter XX of Redondo Beach Municipal Code.
4 Applicant must provide quality
building elevations that demonstrate
aesthetic improvements, including
high-quality materials and finishes
both inside and outside the building.
10 0: No elevations provided.
1-2: Basic elevations provided with little detail. The proposed improvements lack clarity, depth, and attention to the quality of materials or finishes.
3-4: General overview of proposed improvements provided, but missing several key elements such as detailed materials, finishes, or architectural enhancements. The design lacks aesthetic depth and visual appeal. 5-6: Adequate elevations with most features covered. The design demonstrates some attention to materials and finishes, though there are gaps in detail or quality. The aesthetic appeal is present but lacks sophistication.
7-8: Detailed elevations provided with clear attention to materials, finishes, and overall design. Some minor clarifications may be needed, but the plan presents a strong visual and functional improvement. The aesthetic choices enhance the building significantly.
9-10: Comprehensive elevations showcasing all proposed improvements, with a focus on high-quality materials and finishes. The design reflects a well-considered aesthetic vision and demonstrates a clear commitment to architectural excellence both inside and outside the building. The improvements are visually striking and well-integrated. Fully complies with Chapter XX of Redondo Beach Municipal Code.
5 Applicant must provide a conceptual
landscape plan, including the
percentage of landscaping in the
parking lot, setback areas, and
details on tree size and species.
10 0: Conceptual landscape plan not provided.
1-2: Plan provided with necessary details. Does not comply with City landscaping requirements
3-5: Plan provided with necessary details. Fully complies with City landscaping requirements.
6-8: Plan provided with necessary details. Fully complies with City landscaping requirements. Landscaping avoids creating security issues. 9-10: Plan provided with necessary details. Fully complies with City landscaping requirements. Landscaping avoids creating security issues.
Landscaping significantly contributes to overall attractiveness of premises.
Fully complies with Chapter XX of Redondo Beach Municipal Code. If landscape plan is unfeasible due to property limitations, applicant will automatically receive a score of 10.
6 Applicant must provide colored
interior and exterior renderings,
including existing and/or proposed
improvements.
10 0: Renderings not provided.
1-2: Basic renderings provided with little detail. The proposed improvements lack clarity, depth, and attention to the quality of materials or finishes.
3-4: General renderings provided, but missing several key elements such as detailed materials, finishes, or architectural enhancements. The design lacks aesthetic depth and visual appeal.
5-6: Adequate renderings with most features covered. The design demonstrates some attention to materials and finishes, though there are gaps in detail or quality. The aesthetic appeal is present but lacks sophistication.
7-8: Detailed renderings provided with clear attention to materials, finishes, and overall design. Some minor clarifications may be needed, but the plan presents a strong visual and functional improvement. The aesthetic choices enhance the building significantly.
9-10: Comprehensive renderings showcasing all proposed improvements, with a focus on high-quality materials and finishes. The design reflects a well-considered aesthetic vision and demonstrates a clear commitment to architectural excellence. The improvements are visually striking and wellintegrated. Fully complies with Chapter XX of Redondo Beach Municipal Code.
7 Applicant must provide a
traffic/transportation analysis that
addresses ingress, egress, and
delivery of products to the store.
Applicant must provide a detailed
description of transportation,
loading and unloading, distribution,
and delivery procedures. This should
include plans to ensure that delivery
operations do not disrupt traffic
flow, align with the neighborhood
compatibility plan, and do not
obstruct fire lanes.
10 0: Traffic/transportation analysis not provided. No transportation procedures provided.
1-2: Traffic analysis lacks sufficient information to assess traffic impacts, capacity, safety, and delivery. Basic transportation information provided, lacking detail on logistics and compliance with local regulations. 3-4: Traffic analysis fails to accommodate/address capacity, mitigate safety and traffic impacts, and/or delivery impacts on traffic and surrounding properties. General overview provided but missing key procedures related to delivery scheduling and route planning to minimize disruption. 5-6: Traffic analysis is complete and demonstrates attempts to address capacity, traffic flow, safety, traffic impacts due to volume and vehicular ingress/egress, and details delivery to minimize traffic and noise impacts on surrounding properties. Adequate procedures with most key elements covered; however, minor details missing on potential disruptions and mitigation strategies.
7-8: Traffic analysis is complete, accommodates volume, includes safe vehicular ingress and egress, includes a solid delivery solution that minimizes traffic and noise impacts on surrounding properties, and mitigates traffic impacts to the extent practical for the site as determined by assigned Public Works evaluators. Detailed procedures provided but minor clarification needed on compliance with neighborhood compatibility and fire lane regulations.
9-10: Traffic analysis is complete, accommodates peak volume, includes safe vehicular ingress and egress, includes a solid delivery solution that minimizes traffic and noise impacts on surrounding properties, and mitigates all traffic impacts. Comprehensive transportation procedures with all elements clearly articulated; ensures minimal disruption to traffic flow and alignment with community standards, showing foresight in operational planning. Fully complies with Chapter XX of Redondo Beach Municipal Code.
Section 3: Business and Operations Plan
100 Points Total
Pass/Fail Criteria
Criteria
# Criteria Max.
Points Scoring Method
1 Applicant must provide CPA-verified
financial statements for at least
three (3) years of operation.
10 0: No CPA-verified financial statements provided.
10: CPA-verified financial statements provided.
2 Applicant must provide a description
of the type of products to be sold
and the estimated quantity and
value of product(s) to be sold.
5 0: No product description provided.
5: Product description provided.
3 Applicant must provide financial
projections, including costs of
products and operations, other
business expenses, expected profits
and projected city revenues based
on the description of type and
quantity of products to be sold.
10 0: Information not provided.
10: Information provided.
4 Applicant must provide a written
description of the total square
footage of the facility with estimated
square footage of proposed uses.
5 0: No description provided.
1: Basic information provided but lacks detail about total square footage and specific proposed uses, making it difficult to gauge feasibility. 2: General description with limited estimates and some proposed uses mentioned but insufficient for understanding overall functionality. 3: Adequate description with most estimates provided; some detail on proposed uses but lacks clarity on space utilization for operations. 4: Detailed description with all estimates provided; clearly articulates proposed uses and demonstrates understanding of spatial needs, though may require minor clarifications.
5: Comprehensive description with all details and estimates clearly articulated; demonstrates a thorough understanding of how each area contributes to overall operations and efficiency, including potential future needs.
5 Applicant must provide a budget for
construction, operation,
maintenance, compensation of
employees, equipment costs, utility
costs, and other operating costs.
10 0: No budget provided.
1-2: Budget provided but lacks detail; essential categories missing and unclear assumptions limit viability assessment.
3-4: Basic budget outline present but several key categories are absent; vague assumptions affect overall reliability.
5-6: Adequate budget that covers most categories; minor details missing; demonstrates awareness of costs but lacks thorough justification for estimates.
7-8: Detailed budget covering all major categories; shows solid understanding of financial requirements but may need minor clarifications. 9-10: Comprehensive budget with detailed costs for all operational aspects; provides clear justifications for each cost and showcases robust financial planning and understanding of sustainable business operations. 6 Applicant must provide a description
of the sources(s) of capital and
use(s) of capital.
5 0: No description provided.
1: Basic information on sources provided but lacks detail on uses, making it hard to evaluate feasibility.
2: General description provided but missing key details on sources or uses; lack of clarity undermines confidence in financial planning. 3: Adequate description with most sources and uses covered; some details missing; demonstrates understanding of capital flow but may require additional justification.
4: Detailed description with clear sources and uses articulated; shows good understanding but minor clarification needed.
5: Comprehensive description detailing both sources and uses of capital; demonstrates sound financial planning and clarity on fund allocation and strategic alignment with business objectives; provides evidence of commitment from funding sources.
7 Applicant must provide a description
of inventory control procedures,
including identification of point-ofsale systems and track and trace software.
5 0: No inventory control procedures provided.
1: Basic procedures provided but lacking critical details on systems, processes, and how they will be implemented, making it difficult to assess the effectiveness of inventory control.
2: General overview provided, but significant elements are missing (e.g. point-of-sale systems). Limited description of inventory management practices or compliance procedures is provided, affecting overall understanding.
3: Adequate procedures with most key elements covered, including some identification of systems. However, there are missing details, such as how inventory is received, stored, or audited, and lack of clarity on loss prevention measures or compliance with regulations.
4: Detailed procedures provided, including most required elements such as the type of POS and track and trace systems. However, minor clarifications are needed regarding integration, user training, or specific practices for inventory management and compliance.
5: Comprehensive inventory control procedures with all systems and software clearly identified. The description includes specific types of pointof-sale and track and trace software, how they integrate, training provided for users, and thorough inventory management practices. Details on receiving procedures, storage methods, inventory audits, loss prevention measures, compliance with regulations, documentation processes, and feedback mechanisms are all articulated.
8 Applicant must provide a description
of previous experience and
effectiveness in using inventory
control procedures, including the
identification of point-of-sale
systems, track and trace software,
and other relevant systems. The
description should demonstrate
successful past outcomes,
compliance with regulations, and
loss prevention measures.
10 0: No prior experience with inventory control procedures is provided. 1-2: Minimal prior experience with inventory control, lacking a clear description of the applicant's role and effectiveness in using relevant systems.
3-4: General overview provided, but significant elements are missing (e.g. point-of-sale systems). Limited description of inventory management practices or compliance procedures is provided, affecting overall understanding.
5-6: General overview of prior experience, but key details on systems used and outcomes, such as compliance and loss prevention, are missing or unclear.
7-8: Detailed description of prior experience with strong evidence of success using inventory control systems, including compliance with regulations and minimizing losses. Minor clarifications needed regarding the extent of the applicant's direct involvement.
9-10: Comprehensive and detailed description of significant prior experience with inventory control systems. Demonstrates a proven track record of effectively managing inventory, maintaining compliance with regulations, preventing losses, and achieving strong audit results. Clear evidence of consistent and impactful outcomes is provided. 9 Applicant must provide a description
of marketing procedures and tactics,
with a focus on ensuring responsible
marketing that avoids targeting
minors. The description should
demonstrate clear strategies for
compliance with regulations and
responsible audience engagement.
5 0: No marketing procedures provided.
1: Basic marketing information provided, but lacks detail on target audience, channels, and clear tactics. No indication of how minors will be excluded from marketing efforts.
2: General overview provided but missing key tactics for engagement and outreach effectiveness, including insufficient consideration of measures to avoid marketing to minors.
3: Adequate procedures with most key elements covered; however, minor details missing regarding implementation, measurement, and adaptability of strategies. Some details missing regarding how marketing avoids minors or lacks clarity on implementation.
4: Detailed marketing procedures provided, including responsible audience targeting and a clear commitment to avoiding marketing to minors. Some slight clarifications needed on the effectiveness of certain strategies or channels.
5: Comprehensive marketing procedures with all elements clearly articulated. Demonstrates a strategic and responsible approach to outreach, clearly outlining measures to prevent marketing to minors, alongside strong engagement, compliance with regulations, and plans for assessment and adjustment.
10 Applicant must provide a description
of the City tax payment
management plan/procedures,
ensuring no cash is managed by the
City.
10 0: No tax payment management plan provided.
1-2: Basic information provided, lacking detail on processes, accountability, and tracking mechanisms.
3-4: General overview provided but missing key procedures for compliance and clarity on financial management.
5-6: Adequate plan with most elements covered; minor details missing on reporting, payment and transparency measures.
7-8: Detailed plan provided but minor clarification needed on implementation and compliance monitoring.
9-10: Comprehensive tax payment management plan with all details clearly articulated; ensures compliance with City regulations and demonstrates transparency and accountability in financial management. 11 Applicant must demonstrate a plan
for maintaining ongoing compliance
with all applicable cannabis laws,
including licensing requirements and
reporting obligations.
5 0: No compliance plan provided.
1: Basic compliance information provided, lacking detail on processes, monitoring, and accountability.
2: General overview provided but missing specific compliance elements, timelines, and reporting obligations.
3: Adequate plan with most elements covered; however, minor details missing on updates, audits, and compliance checks.
4: Detailed plan provided but minor clarification needed on implementation strategies and compliance monitoring.
5: Comprehensive compliance plan with all details clearly articulated; ensures adherence to all applicable laws and regulations, demonstrating a proactive approach to compliance and risk management.
12 Applicant must provide a schedule
for beginning operations, including a
timeline for construction
completion.
5 0: No schedule provided.
1: Schedule lacks sufficient detail to evaluate or is clearly unrealistic based on other submittals; or is unreasonably long time to occupancy and operations based on other submittals.
3: Schedule has some detail but not in all areas. Creates question as to whether the schedule is realistic and reasonable based on other submittals. 5: Schedule is detailed, realistic, and demonstrates occupancy and operations in a reasonable period of time based on amount of work to be done.
13 Applicant must provide a description
of hours of operation and opening
procedures.
5 0: No description of hours and procedures provided.
1. Hours of operation provided, opening procedures too vague to evaluate.
2. Hours of operation not respectful of adjacent properties, and/or opening procedures pose security or operational risks.
3. Hours of operation respectful of adjacent uses; opening procedures lack detail or include fixable exposure to security and operational risks. 5: Hours of operation respectful of adjacent uses; and opening procedures address and demonstrate clear understanding of security and operational risks.
14 Applicant must provide a description
of cash handling procedures. 5
0: No cash handling procedures provided.
1: Basic information provided but in insufficient detail to fully evaluate.
2. Sufficient information provided for evaluation however procedures do not instill confidence that cash is properly recorded, any discrepancies are always detected and traceable or that cash is handled securely.
3. Procedures are in adequate detail and generally instill confidence that cash will be properly reported, that discrepancies are detected, and that cash is handled securely. Any procedural gaps are minor and easily fixable. 5: Detailed procedures provided and procedures instill confidence that cash will be properly reported, discrepancies are always detected and traceable, and that cash will be handled securely.
15 Applicant must provide a description
of day-to-day operations that
acknowledges both state and local
laws and is consistent with industry
best practices.
5 0: No description of operations provided.
1: Basic information provided but lacks detail to assess compliance with state and local laws and/or that the operations are consistent with industry back practices.
3. Operations description generally demonstrates compliance with state and local laws and with industry best practices. Any gaps are fixable. 5: Operations description is in sufficient detail that clearly demonstrates compliance with state and local laws and that the operations are consistent with industry best practices.
Section 4: Security Plan
95 Points Total
Evaluation Criteria
Criteria
# Criteria Max.
Points Scoring Method
1 Applicant must provide a Security
Plan prepared by a professional
security consultant.
5 0: Applicant did not provide a Security Plan or Security Plan was not prepared by a professional security consultant.
5: Applicant provided a Security Plan prepared by a professional security consultant.
2 Applicant must provide a description
of the Panic Button installation,
showing where the panic buttons
are located in the facility.
5 0: Security plan did not provide a description of the panic button installation; locations are inadequate for security.
5: Security plan provided a description of the panic button installation; locations are adequate for security purposes.
3 Applicant must provide evidence of
Sensor installation to detect entry
and exit from all secure areas of the
premises.
5 0: Security plan did not provide evidence of sensor installation or locations are insufficient to detect entry and exit from all secure areas. 5: Security plan provided evidence of sensor installation, locations sufficient to detect entry and exit from all secure areas.
4 Applicant must describe how the
business remains secure during a
Power Outage, ensuring access
doors are not solely controlled by
electronic access panels.
5 0: Security Plan did not describe how the business remains secure during a power outage.
5: Security Plan described how the business remains secure during a power outage.
5 Applicant must provide a
commitment letter from a licensed
insurance broker, which must
include specific coverage details and
effective date. At a minimum, the
licensed insurance broker must
commit to General Liability Coverage
with a minimum coverage of
$2,000,000 and Workers'
Compensation Insurance with a
minimum coverage of $1,000,000.
5 0: Commitment letter not provided.
5: Commitment letter provided.
6 Applicant must provide a description
of the Security Camera System,
including camera placement and
24/7 monitoring capabilities.
5 0: Security Plan did not provide a description of the security camera system or system does not meet requirements.
5: Security Plan provided a description of a security camera system that meets requirements.
7 Applicant must describe the Battery
Backup system for surveillance
equipment, ensuring a minimum of
four hours of backup recording in
the event of a power outage.
5 0: Security Plan did not describe the battery backup system, or back up system insufficient.
5: Security Plan described a battery backup system that meets requirements.
8 Applicant must provide proof that
the Surveillance System has a failure
notification system that alerts the
permittee and Police Department of
any system interruptions.
5 0: Security Plan did not provide proof of a surveillance system failure notification system.
5: Security Plan provided proof of a surveillance system failure notification system.
9 Applicant must describe the
procedure for storing and retaining
Surveillance Recordings for a
minimum of 90 days, in a format
that ensures no alteration of the
recorded image.
5 0: Security Plan did not describe an adequate procedure for storing and retaining surveillance recordings.
5: Security Plan described an adequate procedure for storing and retaining surveillance recordings.
10 Applicant must provide a description
of the Alarm System, including
monitoring company and schematic
of security zones.
5 0: Security Plan did not provide a description of an adequate alarm system. 5: Security Plan provided a description of an adequate alarm system. 11 Applicant must demonstrate that at
least one licensed Security Guard is
present at all times the premises is
open to the public or employees.
5 0: Security Plan did not provide proof of coverage by a licensed security guard.
5: Security Plan provided proof of coverage by a licensed security guard. 12 Applicant must describe the recordkeeping process for maintaining records related to surveillance,
alarm systems, and track-and-trace
systems for inspection by law
enforcement.
5 0: Security Plan did not describe an adequate record-keeping process for maintaining security-related records.
5: Security Plan described an adequate record-keeping process for maintaining security-related records.
13 Applicant must provide a detailed
description of the consultant’s or
architect’s qualifications and the
methodologies used in preparing the
Security Plan.
5 0: No information provided.
1: Information provided, but lacks detail or clear connection to cannabis industry standards. Consultant appears inexperienced, with no mention of prior relevant projects.
2: Basic qualifications and methodology provided, but lacks depth or evidence of having worked in high-risk industries. The plan uses generic approaches to security that could apply to any business. 3: Qualifications and methodology are clear, with some experience relevant to high-risk industries. However, the plan lacks tailored features that specifically address the unique needs of cannabis retailers. 4: Solid experience with high-risk industries, and methodologies that show thoughtful planning for cannabis retail operations, though lacking in some innovative features or specific best practices.
5: Extensive experience in cannabis or other high-risk industries.
Methodology is detailed, innovative, and incorporates best practices from similar operations. Demonstrates a proactive approach to challenges unique to cannabis retail (e.g., theft, compliance).
14 Security Plan must provide a
description of the Security System
Design, demonstrating how the
system prevents unauthorized
individuals, including minors, from
entering and remaining on the
premises and establishes limited
access areas for authorized
personnel only.
5 0: No information provided.
1: The description lacks reasoning, or no specific measures are provided for preventing unauthorized access. Controls appear generic or minimal. 2: Basic system described with limited access areas, but the design lacks layers of protection or advanced features, there is little or no mention of measures to prevent minors from entering premises.
3: A functional system is described, with appropriate access controls and limited access areas, though there are gaps in covering all potential vulnerabilities.
4: Strong system with multi-layer controls, clear access zones for personnel, and a reasonable approach to securing high-risk areas (e.g., vaults or product areas). Some consideration given to employee movement and customer flow.
5: Comprehensive system with automated controls, multi-layered protection, and proactive measures to address potential vulnerabilities, including comprehensive measures to ensure minors are unable to enter the premises. The system integrates employee monitoring, customer access, and emergency protocols seamlessly.
15 Security Plan must provide a 5 0: No information provided. description of the Surveillance
System, including camera coverage,
operational hours, and how the
system meets 24/7 monitoring
requirements. High-definition (HD) is
defined as a minimum resolution of
720p or higher, with clear image
quality in varying lighting conditions.
1: Limited detail on the surveillance system, unclear coverage, or insufficient monitoring hours (less than 24/7). No mention of fps or low frame rate below 24 fps.
2: Basic camera coverage with gaps, standard HD quality (720p), but frame rate is below 24 fps. Limited effectiveness in capturing clear footage in all conditions.
3: Functional system with HD coverage (720p) at 24 fps in most areas, but there are blind spots or frame rate limitations in high-risk zones. 4: Extensive HD coverage (1080p) with 24 fps or higher, minimal gaps, providing clear image quality in all monitored areas.
5: Advanced system with full HD coverage (1080p or higher), at least 24 fps or higher with no blind spots. Ultra-HD (4K) available in key areas, with smart features like motion tracking, remote monitoring, and optimized performance in low-light conditions.
16 Applicant must provide details on
Surveillance Footage Compatibility,
including how the footage is
accessible to law enforcement and
compatible with City systems.
5 0: No information provided.
1: The system is incompatible or requires extensive manual effort to extract footage for law enforcement use.
2: Limited compatibility, requiring manual extraction and some workarounds to provide footage to law enforcement.
3: Mostly compatible, but requires effort in sharing or integrating with City systems, including manual file transfers or significant delay in sharing. 4: Fully compatible with City systems, with streamlined sharing processes for law enforcement that allow easy access to footage as needed. 5: Real-time remote access for law enforcement, offering seamless integration with City systems and advanced features like automated alerts for incidents. The system is designed to be both easy to use and highly responsive to law enforcement needs.
17 Applicant must describe the
Surveillance Equipment
Maintenance Plan, including records
of maintenance activity, service logs,
and procedures for ensuring the
system’s operational reliability.
5 0: No information provided.
1: Little to no information provided about the maintenance plan, with vague references to system upkeep.
2: Basic description of a maintenance plan, but no evidence of a structured process or regular logs for servicing the equipment.
3: A functional maintenance plan with regular upkeep and basic records provided, though the depth of record-keeping may be minimal. 4: Well-documented maintenance plan with regular servicing schedules and detailed logs. The plan includes preventive measures to avoid downtime or security risks.
5: Comprehensive preventive maintenance plan with detailed logs of all service activities, including advanced monitoring systems that notify administrators when maintenance is required. The plan ensures maximum operational reliability with minimal downtime.
18 Applicant must provide a description 5 0: No information provided. of the Alarm System, including alarm
system type and alarm monitoring
methods.
1: Minimal information on the alarm system, with no clear monitoring strategy or backup plans in place.
2: Basic system described, covering primary entry points but leaving some vulnerabilities, with no advanced features like motion detection or zoning. 3: Good alarm system covering all critical access points, reliable but without advanced integration with other security systems.
4: High-quality alarm system with zoning for different areas of the business.
Comprehensive monitoring and reliable response protocols in place. 5: Top-tier alarm system with advanced sensors, full integration with surveillance and security systems, and automatic notifications to law enforcement or monitoring services.
19 Applicant must provide description
of Security Guard Training and
Experience, including guard
licensing, industry-specific training,
and qualifications relevant to
cannabis business security.
5 0: No information provided or guards don't meet minimum qualifications. 1: Guards have minimal training and licensing, with no evidence of cannabis-specific experience or experience in high-risk industries. 2: Basic guard training and licensing provided, but no specialized training relevant to cannabis businesses or high-risk industries. 3: Guards are well-trained with some relevant experience, though their qualifications may be more general rather than cannabis-focused. 4: Guards have extensive experience in high-risk industries and relevant training specific to the cannabis industry, demonstrating an ability to handle cannabis-specific risks.
5: Guards are highly trained specialists in cannabis security, with continuous education and advanced qualifications that include scenario-based training and proactive response protocols tailored to the unique risks of cannabis businesses.
Section 5: Safety Plan
35 Points Total
Evaluation Criteria
Criteria
# Criteria Max.
Points Scoring Method
1 Applicant must provide a description
of Access/Egress into the facility that
meets building and fire code
requirements.
5 0: Applicant did not provide a description of access/egress that meets code requirements.
5: Applicant provided a complete description of access/egress that meets building and fire code requirements.
2 Applicant must provide a premises
safety diagram that includes
evacuation routes and locations of
fire extinguishers and other fire
suppression equipment.
5 0: Applicant did not provide a premises safety diagram. 5: Applicant provided a complete premises safety diagram with required elements.
3 Applicant must identify all gases,
pesticides, and chemicals to be used,
along with their storage locations.
5 0: Applicant did not identify gases, pesticides, or chemicals and their storage locations.
5: Applicant provided a complete identification of all gases, pesticides, and chemicals, including their storage locations.
4 Applicant must provide a description
of the fire alarm and monitoring
system, including the name and
contact information for the
monitoring company.
5 0: Applicant did not provide a description of the fire alarm and monitoring system.
5: Applicant provided a complete description of the fire alarm and monitoring system with contact information.
5 Applicant must provide a description 5 0: No information provided. of safety procedures, employee
training for emergency situations, and
safety equipment demonstrating
compliance with safety requirements,
including, but not limited to, Chapter
4 of the California Fire Code (CFC),
Section 406, regarding Employee
Training and Response Procedures.
1: Information provided but lacks detail on either safety procedures or training. The applicant includes some mention of safety procedures or training, but the submission is vague and lacks substance. No direct reference is made to specific safety standards or codes like the CFC, Section 406. The response may only provide high-level concepts with no actionable plans or procedures.
2: Basic information provided, including safety procedures or training, but not both. The applicant addresses either safety procedures or employee training but fails to address both areas sufficiently. There may be limited reference to safety requirements but with no concrete detail about implementation or compliance with the CFC. Missing key elements such as detailed descriptions of emergency responses or protocols for hazardous situations. 3: General overview provided of safety procedures and training, but lacks specific compliance details, including reference to Chapter 4 of the CFC. The applicant outlines both safety procedures and employee training but offers only a high-level view. Some elements of safety compliance are mentioned but lack specific references to Chapter 4 of the CFC or detailed safety requirements. Emergency response procedures may be described in broad terms without specific steps or training schedules.
4: Detailed information provided on procedures and training, referencing Chapter 4 of the CFC, but missing minor elements of compliance. The applicant provides detailed safety procedures and employee training protocols, making specific reference to Chapter 4 of the California Fire Code (CFC), Section 406. The information is mostly complete, covering essential elements of emergency procedures and safety compliance. Minor areas may be incomplete or lack depth, such as missing updates on safety equipment or partial training timelines, but overall compliance is largely demonstrated. 5: Comprehensive information provided, including thorough details on safety procedures, training, compliance with Chapter 4 of the CFC, and response procedures in emergency situations. The applicant submits a fully developed and thorough plan addressing all aspects of safety, including, but not limited to 1) Clear, step-by-step safety procedures for various scenarios, 2)Complete employee training programs, 3) Explicit reference to compliance with Chapter 4 of the CFC, Section 406, and other relevant safety codes, 4) Demonstrated use of required safety equipment and technologies that comply with state requirements, 5) Detailed emergency response procedures tailored to potential risks at the dispensary, and 6) Continuous improvement processes to ensure ongoing compliance and readiness.
6 Applicant must provide a detailed 5 0: No information provided. description of the processes,
procedures, and practices included in
the Safety Plan. The comprehensive
Safety Plan will include, but is not
limited to, the following:
1) A systematic assessment of risks
associated with the specific cannabis
retail environment and processes and
procedures to mitigate those risks.
2) Integration of relevant regulations
and standards, including local, state,
and federal guidelines as well as
industry best practices.
3) Development of clear procedures
for emergency response and safety
training.
4) Continuous improvement
processes that would update the
Safety Plan based on new information
or incidents.
1: Minimal details that make it difficult to assess confidence is the safe day-today operations of the business. 2: Processes and procedures are mentioned but lack depth making it difficult to assess confidence in safe day-to-day operations of the business. 3: Adequate qualifications and methodologies described, but lacking specific examples or context, including educational background or certifications. 4: Detailed and effective processes and procedures provided; clear application of industry best practices evidenced; some minor elements could be improved or clarified. Overall, leads to confidence in the safe day-to-day operation of the business.
5: Comprehensive and detailed processes and procedures clearly described with clearly defined roles and responsibilities of onsite staff. Clearly integrates specific industry experience and best practices. Leads to high confidence in the safe day-to-day operation of the business. 7 Credentials of Safety Plan author:
professional fire prevention and
suppression consultant or architect
required.
5 0: No information provided.
1-2: Author's qualifications submitted, but it is unclear if author meets requirements.
3-4: Author is clearly qualified, but no apparent experience with cannabis dispensaries.
5: Author is clearly qualified and has demonstrated experience with cannabis dispensaries, operations, and unique safety risks and concerns.
Section 6: Neighborhood Compatibility Plan
55 Points Total
Evaluation Criteria
Criteria
# Criteria Max.
Points Scoring Method
1 Applicant must provide a description
of odor mitigation practices, including
identifying potential sources of odor,
odor control devices, and staff
training for odor management.
5 0: The applicant did not provide an odor mitigation description. 5: The applicant provided a description of odor mitigation practices. 2 Applicant must provide a waste 5 0: The applicant did not provide a waste management plan. management plan, detailing waste
disposal locations and methods to
render waste unusable and
unrecognizable.
5: The applicant provided a waste management plan.
3 Applicant must describe efforts at
sustainability/environmental impact
mitigation.
5 0: The applicant did not provide a description of sustainability efforts. 5: The applicant provided a description of sustainability efforts. 4 Applicant must provide a
comprehensive description of their
Community Engagement strategies,
including how they plan to engage
with the community and respond to
concerns.
20 0: No information provided on Community Engagement.
1-4: Basic information provided, with minimal engagement strategies mentioned, lacking clarity and depth.
5-8: General description of Community Engagement, mentioning some strategies but lacking specific details on execution and impact. 9-12: Adequate information on Community Engagement strategies, demonstrating some understanding of community needs, but missing details on responsiveness and follow-up actions.
13-16: Detailed information on Community Engagement strategies, including multiple methods of engagement, response plans to community concerns, and a commitment to regular updates, but missing some minor elements or specifics.
17-20: Comprehensive information provided, demonstrating a proactive approach to community engagement with clear, actionable plans, detailed methods of engagement, and a well-defined feedback loop to ensure responsiveness to community concerns.
5 Applicant must provide a "Good
Neighbor Policy" that includes
measures to protect adjacent uses
from potential impacts related to the
cannabis retailer, including but not
limited to: facility, parking lot and
landscaping cleanliness and upkeep;
controlling noise exterior to the
facility; ensuring no loitering or on
site product use; practices to ensure
minors are not attracted or served
including by a surrogate; and ensuring
the exterior building is not gaudy and
blends in surrounding community and
is free from product advertisements.
20 0-2: The applicant did not provide a Good Neighbor Policy that clearly addresses all requirements.
3-8: Good Neighbor Policy includes all required items, but includes significant gaps that lead to questions on whether business will generate substantive complaints from surrounding businesses and residential neighborhood. 9-15: Good Neighbor Policy is complete and thorough and leads to high confidence that the business will be maintained to minimize substantive concerns of abutting businesses and nearby residential neighborhood. 16-20: Good Neighbor Policy exceeds minimum requirements and leads to high confidence that the business will be maintained to minimize substantive concerns of abutting businesses and nearby residential neighborhood.
Section 7: Labor and Employment Plan
20 Points Total
Evaluation Criteria
Criteria
# Criteria Max.
Points Scoring Method
1 Applicant must provide an
organizational chart showing owners,
managers, and employees, including
operational daily/shift organization.
5 0: No organizational chart provided.
1: Overall organizational chart clearly meets requirement. Operational Daily/shift organization missing or unclear.
2-3: All organizational charts complete. Shows clear chain of command during daily and shift operations.
4-5: All organizational charts complete. Shows robust control of staff and operations throughout operating hours.
2 Applicant must provide a description
of the owner's and manager's roles in
day-to-day operations and decisions.
5 0: No description of roles provided.
1-3: Description addresses required items. Allocation of roles and responsibilities between owner and manager unclear, overlap heavily, and/or includes obvious gaps.
4-5: Clear and thorough description differentiates operational roles and authorities without significant gaps or overlaps.
3 Applicant must provide a description
of the number of employees,
title/position, and their respective
responsibilities.
5 0: No description provided or description does not clearly address all requirements.
1: Description addresses all required items but lacks detail or is unclear in one or more of the required areas.
2-3: Description clearly covers all requirements but responses indicate correctable issues such as understaffing on a shift, too junior a staffing mix, unclear or inadequate description of roles, responsibilities and authorities. 4-5:Description clearly addresses all requirements and leads to high confidence in daily operations and compliance with all permit requirements and local and state laws.
4 Applicant must provide a description
of hiring and employment practices
included any local hire policy and
practices, background checks (if any),
other processes of vetting potential
employees.
5 0: No description provided.
1: Description addresses all required items.
2-3: Description clearly describes how the applicant will prioritize local hires and/or that the applicant utilizes and independent service for background checks.
4-5: Description clearly outlines robust processes that ensure attraction and prioritization of local hires, independent background checks and criteria for avoiding candidates with a history of drug or legal problems; and ensuring that employees remain free of illicit drug and criminal activities.
The top applicants from Phase II, as determined by the City, may be eligible to advance to Phase III. The decision as to how many applicants will be interviewed will be determined by the Committee, based upon the overall quantity and quality of applications the City receives.
Notice of the results of Phase II will be provided in writing via email to the primary contact listed on the application.
PHASE III: INTERVIEWS AND SELECTION (500 points)
During Phase III, the Committee designated will conduct a discretionary merit-based interview process.
Important Instructions:
• During Phase III Interviews, Applicants will be asked questions related to Evaluation Criteria Sections 8-10.
• Due to the time limitation of interviews, Phase III questions will cover only a portion of the criteria identified within each Section 8-10.
• Scoring for Sections 8-10 will be based upon information conveyed verbally by Applicants, in response to the questions asked. Scoring for Section 10 may also consider photographs, site plans, and other visual depictions provided by Applicants. • All Applicants will be asked the same questions and be provided the same amount of time for response. At the end of each Applicant response, the Committee may ask clarifying questions.
• Any commitment made by an Applicant during the Phase III Interview process may become a condition on the CRC permit, if issued, and may be incorporated as terms.
SECTION 8: QUALIFICATION OF OWNERS (150 points)
1. Describe the business owner’s prior experience in owning, managing, and operating a legally permitted or licensed cannabis Retailer in the United States. For purposes of this section, owner shall mean the definition of owner in the RBMC Section 10-2.1626.
2. Describe your overall knowledge of the cannabis industry, including identification of how industry best practices and State regulations have been incorporated in existing/prior legal businesses outside the City of Redondo Beach.
3. Describe the involvement of the ownership team in the day-to-day operation and management of the proposed business.
SECTION 9: NEIGHBORHOOD COMPATIBILITY (200 points)
1. Describe how the business will take proactive steps to avoid becoming a nuisance or having negative impacts on its neighbors or surrounding community. Additionally, describe how the business will react and respond to complaints specifically related to noise, light, odor, public consumption, loitering, littering, graffiti, and vehicle and pedestrian traffic.
2. Describe the policies that you would implement, and how you would enforce these policies, to ensure your cannabis products do not end up in the hands of underage youth.
3. Describe the steps you have taken to get to know the Redondo Beach community.
Provide a detailed description of the neighborhood in which you are seeking to open a cannabis retail business, and how your business will contribute positively to the surrounding area.
4. Describe steps that the business will take to minimize any negative environmental impacts of the retail operation, including greenhouse gas emissions, vehicle miles travelled, excessive product packaging, energy and water utilization, and other impacts.
SECTION 10: PROPOSED SITE PLAN (150 points)
1. Provide the following information about the existing site:
A. Physical address;
B. Narrative description of the existing site, including building(s), parking spaces, driveways, pedestrian sidewalks/rights-of-way,
C. Photographs of the existing property and building(s); i. Note: Photographs of building interior are not required.
D. Description of how the site is currently being used; E. Description of any businesses currently operating on the parcel (if any), and any parcels directly adjacent to the existing site.
2. Provide the following information about the proposed site:
A. A site plan, drawn to scale, of the proposed business showing perimeter fencing, driveways, streets, property lines, buildings, parking areas, and outdoor areas.
B. A narrative description of proposed site improvements, including façade rehabilitation, building expansion, parking, landscaping, fencing, or other exterior site improvements;
i. Note: Descriptions of interior site improvements are not a requirement of this section.
C. A narrative description of the proposed ventilation, air purification, and fire prevention systems.
D. Visual depictions of the proposed exterior of the cannabis business.
3. Describe how the proposed modifications and utilization of the site for cannabis Retailer activity will impact the public health, safety, welfare, environmental quality, and/or quality of life in the surrounding area.
Upon the completion of Phase III, the Committee will tabulate the scores of all Applicants from Phase II and III to create a preliminary ranking which will form the basis for determining who will be selected to receive a CRC Permit.
Prior to the tabulation of scores, the City reserves the right to request and obtain additional information from any candidate, for purposes of clarifying or validating information provided during Phase III interviews. The Permit Administrator and/or Committee may review the totality of the information, including any additional information received following interviews, to determine which Applicants will be granted a CRC Permit.
The Committee reserves the right to award a lesser number of Commercial Retail Cannabis Permits than the maximum allowed under the application process, or to award no permits at all.
Notice of the results of Phase III will be provided in writing via email to the primary contact listed on the application.
After the Committee has made a determination as to which, if any, Applicants may be awarded a CRC permit, Applicants shall enter attain a CRC Permit from the City, pursuant to Section 6-
2.05 of the RBMC. The CRC Permit shall set forth the terms and conditions under which the cannabis facility will operate that are in addition to the requirements of RBMC Chapter 6-2.
Applicants should be prepared to negotiate with the Permit Administrator directly regarding the final terms and conditions that will be memorialized in the CRC Permit including, but not limited to, the commitments made by Applicants in the written application. Upon successfully completed negotiations and execution of the CRC Permit, the Applicant is then authorized to apply for any required land use permits and other required approvals.
Applicants selected through Phase III Interviews and Final Selection shall have twenty-four (24) months to obtain all required land use permits and other required approvals to begin operating.
Selected Applicants unable to meet this deadline will have their application deemed null and void, and will no longer be able to obtain a CRC. Should any selected applications be deemed null and void, the City may refer to the next highest ranked Applicant(s) from Phase III to determine which replacement application(s) will be permitted to proceed through the CRC permitting process.
Any Applicant wishing to appeal Phases I through III of the application process may file an appeal in accordance with the requirements of RBMC Section XXXXXX.
CITY COUNCIL PRESENTATION
Upon the completion of Phase III, the Permit Administrator shall present to the City Council the top two Applicants from the Phase III process. Further details as to date, time, place, and length of presentation will be provided prior to the City Council presentation.
The City Council may impose additional terms and conditions under which the cannabis facility may operate. City Council conditions may be in addition to the requirements of RBMC Chapter 6-2 including, but not limited to, minimum operating procedures to protect and promote the public health, safety and welfare of the community, customers, qualified patients, and primary caregivers.
NOTE: Being awarded a CRC permit does not constitute a land use entitlement and does not waive or remove the requirements of applying for and receiving permits for all construction including: electrical, plumbing, fire, Community Development Department permits or reviews, and any other permits, licenses, or reviews as deemed necessary by the relevant departments or governmental entities in charge of said permits. Nor does the award of a CRC permit guarantee that the plans submitted via the application process meet the standards or requirements in RBMC Title 10 and any other permit requirements from other City departments or agencies.