1 THIRD AMENDMENT TO THE AGREEMENT FOR PROJECT SERVICES
BETWEEN THE CITY OF REDONDO BEACH AND CITY NET
THIS THIRD AMENDMENT TO THE AGREEMENT FOR PROJECT SERVICES (“Third Amendment”) is made between the City of Redondo Beach, a chartered municipal corporation (“City”) and City Net, a California nonprofit 501(c)(3) corporation (“Consultant”).
WHEREAS, on November 7, 2023, the parties hereto originally entered into that certain Agreement for Project Services between the City and Consultant (“Agreement”); and WHEREAS, on May 21, 2024, the parties hereto entered into the First Amendment to the Agreement (“First Amendment”); and
WHEREAS, on July 30, 2024, the parties hereto entered into the Second Amendment to the Agreement (“Second Amendment”); and
WHEREAS, the parties hereto desire to amend the Agreement pursuant to the terms and conditions set forth herein.
NOW, THEREFORE, the parties hereby agree to make the following amendments to the Agreement:
1. Term. Exhibit “B” is amended to extend the term of the Agreement to June 30, 2025.
Consultant shall continue to perform all services described in Exhibit “A” of the Agreement, as amended by the First Amendment, in accordance with the amended term.
2. Compensation. Exhibit “C” is amended to add Exhibit “C-1” to raise Consultant’s hourly rates, increase Consultant’s compensation limit by $332,214.17 to a not-to-exceed amount of $472,062.17, and establish updated hourly schedules as outlined in Exhibit “C-1”. Consultant shall be paid for the services described in Exhibit “A”, as amended by the First Amendment, in accordance with the terms set forth in Exhibit “C-1”, which is attached hereto and incorporated by this reference.
3. Modification. Except as expressly stated herein, the Agreement shall remain unchanged and in full force and effect. The Agreement, First Amendment, Second Amendment, and this Third Amendment constitute the entire agreement between the parties and supersede any previous oral or written agreements with respect to the subject matter hereof. In the event of any inconsistency between the terms of the Agreement, First Amendment, Second Amendment, and this Third Amendment, the terms of this Third Amendment shall govern.
[SIGNATURES ON FOLLOWING PAGE]
2 IN WITNESS WHEREOF, the parties have entered into this Third Amendment as of this 17th day of December, 2024.
CITY OF REDONDO BEACH, CITY NET,
a chartered municipal corporation a California nonprofit 501(c)(3) corporation ____________________________ By: ____________________________ James A. Light, Mayor Name: ____________________________ Title: ____________________________
ATTEST: APPROVED:
_______________________ _____________________________
Eleanor Manzano, City Clerk Diane Strickfaden, Risk Manager APPROVED AS TO FORM:
_____________________________
Michael W. Webb, City Attorney
3 EXHIBIT “C-1”
COMPENSATION
Consultant shall be paid in accordance with the following schedules. However, in no event shall the total amount paid to Consultant exceed $472,062.17.
Redondo Beach Homeless Street Outreach and Engagement
Oct 31, 2024 through June 30, 2025
1 team, full-time M-F, with staff support and client services funds Labor
Category Title/Role Description
Est Full
Comp
Est Hrs/
week Wks FTE TOTAL
Clientservices Program Supervisor Direct program activities, staff management/supervision and project coordination.
$50.83 8 34.6 0.20 $14,058.13
Clientservices Case Manager I Street outreach and engagement, case management $37.46 40 34.6 1.00 $51,801.83 Clientservices Case Manager II Street outreach and engagement, case management $41.55 40 34.6 1.00 $57,457.71 Clientservices Data Analyst Data management, reporting to/compliance with HMIS $37.35 6 34.6 0.15 $7,747.46 Clientservices Community Engagement Align with stakeholder activities and generate resourcesfor client needs
$50.23 4 34.6 0.10 $6,946.09
Staffsupport Regional Program
Director
Project compliance with management, operations and public safety standards to achieve programmatic outcomes
$63.52 2 34.6 0.05 $4,391.95
Staffsupport Executive leadership Quality control, problem solving $104.23 2 34.6 0.05 $7,206.76 Staffsupport Finance and Billing Payroll, billing, financial controls $53.91 3 34.6 0.08 $5,591.24 Staffsupport Human Resources Staff recruiting, hiring, training, disputes $44.57 3 34.6 0.08 $4,622.55 Staffsupport Operations Inventory, purchasing, technical support $41.42 3 34.6 0.08 $4,295.85 Overtime Allocation Standard overtime allocation at 2% of labor $3,282.39 Labor Subtotal: 2.78 $167,401.95
Client Services
Category Description TOTAL
Transportation Client/staff transport (1 vehicle): vehicle lease, gas, vehicle insurance, maintenance $16,640.00 Housing Assistance Fees, rental assistance and move-in costsfor:rapid rehousing,sober living homes, room and board, roomsfor rent, relocations, emergency shelter vouchers, etc. Also fees for documentation, local transportation, work expenses, etc. $40,000.00
Safety Equipment Personal Protective Equipment forstaff and clients(masks, gloves,safety footwear, trash bags, etc.) $1,110.00 Client Services Subtotal: $57,750.00
Operations and Program Expenses
Category Description TOTAL
Rent Office space and office equipment/furniture rental $6,660.00 Computing and
Telecommunications
Computing (computer, IPad, phone), telecommunications (phones & cell service), printer/copier w/supplies, hardware & software, wifi, etc.
$7,570.20
Materials and Supplies Uniforms, copies, forms, office supplies, equipment, etc. $1,665.00 Materials and Supplies IT support and client managementsoftware licenses $2,220.00 Materials and Supplies Financial audit $777.00
Materials and Supplies Liability Insurance and worker's comp $5,254.42 Operations and Program Expenses Subtotal: $24,146.62
Indirect Costs
Category Description TOTAL
De minimisrate for nonfederal entity
Per 2 CFR 200.414-11, de minimis rate established for non-Federal entities who do not have negotiated Indirect Cost Rate. This fee is charged at a rate of 10% to offset expenses incurred by the organization but not billable as direct project expenses. $24,929.86
Indirectsubtotal: $24,929.86
Project TOTAL $274,228.43
Notes
Rates current as of 12/3/24 and valid for 90 daysfollowing this date. Annual renewal(s) would require review of rates for costs, materials and supplies plus COLA tied to local consumer price index. New contracts require 90-day startup time and 20% advance payment. Advance payment will be credited proportionately on each monthly invoice.
4 Redondo Beach and Hermosa Beach Homeless Census, Winter/Spring 2025 date TBD Labor
Title/Role Description
Full
Comp
#
staff
Hrs/
staff TOTAL
Census Manager Project management and supervision, community meetings $53.24 1 112 $5,962.88 Mapping/Reporting GIS mapping, data management, report writing $44.54 4 112 $19,953.92 Outreach and Engagement Censustaking, 2 six hour shifts at 1.5 OT rate $57.31 14 24 $19,256.16 Data management Survey setup, data compilation and analysis $36.61 2 24 $1,757.28 Executive leadership Project oversight, quality control, communications, problem solving, reporting
$104.23 2 24 $5,003.04
Finance and billing Payroll, billing, financial controls $52.78 1 20 $1,055.60 Human resources Staffrecruiting, hiring, training, disputes $43.82 1 20 $876.40 Operations Inventory, purchasing, logistics, technical support $41.29 1 20 $825.80 Labor Subtotal: $54,691.08
Operations and Program Expenses
Item Description TOTAL
Client Services Gift Card incentivesfor client participation $2,500.00 Client Services Printing/binding/delivery costs for final reports $3,000.00 Materials and Supplies Personal Protective Equipment (PPE) forstaff and clients(masks, gloves, face shields, proximity suits, trash bags, etc.)
$900.00
Materials and Supplies Uniforms, copies, forms, office supplies, equipment, etc. $700.00 Materials and Supplies IT support and ARC GIS client managementsoftware licenses $1,600.00 Materials and Supplies Vehicle expenses(lease, fuel, vehicle insurance, maintenance) $1,666.67 Materials and Supplies Office space and office equipment/furniture rental $1,306.00 Materials and Supplies Financial audit $178.00
Materials and Supplies Liability Insurance $1,800.00
Materials and Supplies Materials contingencies $1,944.00 Operations and Program Expenses Subtotal: $15,594.67
Indirect Costs
Category Description TOTAL
Non-federal entity 10% de
minimis rate
Per 2 CFR 200.414-11, de minimis rate established for non-Federal entities who do not have negotiated Indirect Cost Rate. This fee is charged at a rate of 10% to offset expenses incurred by the organization but not billable as direct project expenses.
$7,028.57
Indirectsubtotal: $7,028.57
Credits
Credit for multi-city participation at 25% -$19,328.58
Creditssubtotal: -$19,328.58
Project TOTAL $57,985.74