Administrative
Report
H.13., File # 25-0061 Meeting Date: 1/21/2025
To: MAYOR AND CITY COUNCIL
From: MARC WIENER, COMMUNITY DEVELOPMENT DIRECTOR
TITLE
APPROVE AN AMENDMENT TO THE AGREEMENT WITH BOWMAN INFRASTRUCTURE ENGINEERS LTD. FOR BUILDING PLAN CHECK REVIEW SERVICES TO INCREASE THE AMOUNT BY $40,000 FOR A NEW NOT TO EXCEED TOTAL OF $190,000
EXECUTIVE SUMMARY
On April 2, 2024, the City Council approved agreements with five consulting firms to provide on-call building plan check services. The contracted services have enabled the Building Division to demonstrably improve project review turnaround times and quickly bridge staffing gaps, when needed. The proposed third amendment with Bowman Infrastructure Engineers Ltd. would increase the contract by $40,000 and allow the firm to finalize projects currently in the permit re-check phase.
If approved, the new total contract not to exceed amount would increase to $190,000, which has been budgeted for and is fully offset by plan check fee revenue.
BACKGROUND
In 2020, the City initiated a process to select outside consulting firms to provide plan check services on an as-needed basis. Following the request for proposals process, the Community Development Department recommended five firms for contract award based on their qualifications and experience.
The City Council approved the Agreements, including an agreement with Bowman Infrastructure Engineers Ltd.
Contract plan check services have significantly improved turn-around times for project reviews.
Bowman Infrastructure Engineers Ltd. has demonstrated competency and expertise in the review of all project types for the City.
COORDINATION
The contract amendment was prepared by the City Attorney’s Office.
FISCAL IMPACT
Funding for contract plan check services was approved as part of the Community Development Department’s annual operating budget.
APPROVED BY:
Mike Witzansky, City Manager
H.13., File # 25-0061 Meeting Date: 1/21/2025
ATTACHMENTS
· Agmt - Third Amendment Bowman Infrastructure Engineers Ltd. · Agmt - Second Amendment Bowman Infrastructure Engineers Ltd., September 17, 2024 · Agmt - First Amendment Bowman Infrastructure Engineers Ltd., June 18, 2024 · Agmt - Original Agreement with Bowman Infrastructure Engineers Ltd., April 2, 2024 · Insurance - Bowman Infrastructure Engineers Ltd.