SECOND AMENDMENT TO THE AGREEMENT FOR CONSULTING SERVICES
BETWEEN THE CITY OF REDONDO BEACH
AND MELAD AND ASSOCIATES, INC.
This Second Amendment to the Agreement for Consulting Services (“Second Amendment”) is made and entered into by and between the City of Redondo Beach, a chartered municipal corporation (“City”), and Melad and Associates, Inc., a California corporation (“Consultant” or “Contractor”).
WHEREAS, on April 2, 2024, the City and Consultant entered into the Agreement for Consulting Services (“Agreement”); and
WHEREAS, on June 18, 2024, the City and Consultant entered into the First Amendment to the Agreement (“First Amendment”) to raise Consultant’s total compensation limit to $57,000; and
WHEREAS, the City and Consultant now desire to further amend the Agreement to expand the scope of services and increase Consultant’s total compensation.
NOW THEREFORE, in consideration of the promises and mutual covenants contained herein, and intending to be legally bound, the parties hereby agree to make the following amendments to the Agreement:
1. SCOPE OF SERVICES. Exhibit "A" of the Agreement is hereby amended to add Exhibit "A-1," which adds Permit Building Technician services. Exhibit "A-1" is attached hereto and incorporated herein by reference.
2. COMPENSATION. Exhibit "C" of the Agreement, as amended by Exhibit “C-1” is hereby further amended to include Exhibit "C-2," which establishes an additional hourly rate of $90 for Permit Technician services and increases Consultant’s total compensation by $104,000, setting a new limit of $161,000. Exhibit "C-2" is attached hereto and incorporated herein by reference.
3. NO OTHER AMENDMENTS. Except as expressly stated herein, the Agreement shall remain unchanged and in full force and effect. The Agreement, First Amendment, and this Second Amendment constitute the entire agreement between the parties and supersede any previous oral or written agreement with respect to the subject matter hereof. In the event of any inconsistency between the terms of the Agreement, First Amendment, and this Second Amendment, the terms of this Second Amendment shall govern.
[SIGNATURES FOLLOW ON NEXT PAGE]
IN WITNESS WHEREOF, the parties have executed this Second Amendment in Redondo Beach, California, as of this 3rd day of September, 2024.
CITY OF REDONDO BEACH, MELAD AND ASSOCIATES, INC.,
a chartered municipal corporation a California corporation __________________________ By: _______________________
James A. Light, Mayor Name: _______________________
Title: _______________________
ATTEST: APPROVED:
__________________________ __________________________
Eleanor Manzano, City Clerk Diane Strickfaden, Risk Manager APPROVED AS TO FORM:
__________________________
Michael W. Webb, City Attorney
EXHIBIT “A-1”
SCOPE OF WORK
I. CONSULTANT’S DUTIES
A. Permit Building Technicians:
1. Consultant shall, at the request of the City, provide Permit Building Technicians to assist with counter coverage, permit issuance, plan check submittal acceptance, and other administrative tasks as requested by the City.
2. Consultant shall provide Permit Building Technicians that are highly trained and experienced in various permit-processing systems, including but not limited to Energov and Permits Plus, and deliver exemplary customer service to all individuals visiting the Building Department.
3. Consultant shall assign Permit Building Technicians who provide services with minimal additional training and deliver high-quality customer service to all individuals interacting with the Building Department.
4. Consultant shall ensure its Permit Building Technicians perform the following services.
a. Process permits, including receiving and verifying permit and project applications for plan review and fee determination; routing to inspectors for review and fee calculation; issuing permit numbers; and preparing associated files, cards, and fee receipts.
b. Provide information and assistance to the public, developers, and contractors in a professional and courteous manner, utilizing clear and effective oral and written communication skills.
c. Schedule building inspections and distribute inspection requests to inspector daily.
d. Provide accurate information regarding building codes, property details, procedures, and ordinances.
e. Perform additional administrative duties within the department, including but not limited to answering telephones, assisting customers, preparing correspondence and reports, scanning, filing, and maintaining records.
EXHIBIT "C-2"
COMPENSATION
Provided Consultant is not in default under this Agreement, Consultant shall be compensated as provided below.
I. AMOUNT. Consultant shall be paid in accordance with the following schedule.
Type of Review Hourly Rate
Building Plan Review
$90 per hour with a minimum of four
hours
Accelerated Plan Review $135 per hour
MEP & Title 24 Plan Review
$75 per hour with a minimum of four
hours
Grading Plan Review
$90 per hour with a minimum of four
hours
Soils Reports Review $75 per hour with a minimum of two hours Other (Fire, Solar, Antenna, Sign, etc.) $75 per hour with a minimum of two hours Pre-submission and Design Consultation Meetings
with the Permit Applicant $90 per hour
Inspections Outside Regular Hours $135 per hour
Permit Building Technician
$90 per hour with a minimum of four
hours
For any reviews following the initial one, Consultant shall bill solely at the applicable hourly rate without imposing a requirement for a minimum number of hours.
Overtime shall be compensated at an additional fifty percent (50%) per hour for any hours worked beyond eight (8) hours in a single day or forty (40) hours in a workweek.
II. NOT TO EXCEED AMOUNT. Notwithstanding the foregoing, in no event shall the total amount paid to Consultant under the Agreement and any of its amendments, exceed $161,000 during the Term.
III. METHOD OF PAYMENT. Consultant shall provide monthly invoices to City for approval and payment. Invoices must be itemized and include:
A. Date of service.
B. Type of review.
C. Applicable hourly rate.
D. Number of hours worked or if applicable the minimum number of hours.
E. Any City approved subcontractor invoices.
Invoices must be adequately detailed, based on accurate records, and in a form reasonably satisfactory to City. Consultant may be required to provide back-up material upon request.
IV. SCHEDULE FOR PAYMENT. City agrees to pay Contractor within forty-five (45) days of receipt of the invoice; provided, however, that the services are completed to the City’s full satisfaction and there is no dispute over the amount.
V. NOTICE. Written notices to City and Consultant shall be given by email, registered or certified mail, postage prepaid and addressed to or personally served on the following parties.
Consultant: Melad & Associates, Inc.
8907 Warner Ave., Suite 161
Huntington Beach, CA 92647
Attention: James Melad
Email: [email protected]
City: City of Redondo Beach
Community Development Department, Building Division
415 Diamond Street
Redondo Beach, CA 90277
Attention: Chief Building Official
Email: [email protected]
All notices, including notices of address changes, provided under this Agreement are deemed received as follows: (1) on the second business day after emailing, provided that no “bounce-back” or similar message indicating non-delivery is received; (2) on the third day after mailing if sent by registered or certified mail; or (3) upon personal delivery. Changes in the respective address set forth above may be made from time to time by any party upon written notice to the other party in accordance with this section.