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AMENDMENT NUMBER TWO TO AGREEMENT FOR USE OF LOS
ANGELES COUNTY OFFICIAL VOTE BY MAIL BALLOT DROP BOXES
FOR LOCAL ELECTION (CITY) BY AND BETWEEN COUNTY OF LOS
ANGELES AND THE CITY OF REDONDO BEACH
This Amendment Number Two to the Agreement for Use of Los Angeles County Official Vote By Mail Ballot Drop Boxes For Local Election (City) ("Amendment No. 2"), by and between the County of Los Angeles, a political subdivision of the State of California ("County"), through its Department of Registrar-Recorder/County Clerk ("RR/CC"), and the City of Redondo Beach, a chartered municipal corporation, by and through the Office of City Clerk for the City ("City Clerk") is made and entered into as of this 4th day of February, 2025. County, RR/CC, City, and City Clerk are sometimes hereinafter collectively referred to as the "Parties" and each individually as a "Party." WHEREAS, on or about February 2, 2021, the Parties entered into the Agreement for Use of Los Angeles County Official Vote By Mail Ballot Drop Boxes For Local Election (City) ("Agreement"), authorizing the City to use the County's official vote by mail ("VBM") ballot drop boxes located within the boundaries of the City's jurisdiction for purposes of the City's elections, and the Parties are within the Initial Term of the Agreement;
WHEREAS, the Agreement incorporated Attachment A Local Election Drop Box Use Plan (the “Plan”), which provided the City Clerk the authority to approve or update the Plan for each election without requiring an amendment, and the Parties now desire to modify the currently incorporated Attachment A through this Amendment No. 2, with the revised Attachment A attached hereto and incorporated herein; WHEREAS, on or about September 14, 2022, the Parties entered into Amendment Number One to the Agreement for Use of Los Angeles County Official Vote By Mail Drop Boxes For Local Election, to authorize an amendment to streamline the VBM drop box ballot retrieval process for the City's October 19, 2022 election, which overlapped with the November 8, 2022 Statewide General Election administered by the RR/CC;
WHEREAS, the RR/CC is administering a State Senate District 36 ("SD 36") Special Primary Election scheduled for February 25, 2025 ("Special Election"); WHEREAS, the City has a General Municipal Election scheduled for March 4, 2025 ("City Election") and requests to use five (5) County official VBM ballot drop boxes located at: Anderson Park Senior Center, 3007 Vail Avenue; Redondo Beach North Library, 2000 Artesia Boulevard, Dominguez Park, 200 Flagler Lane, Redondo Beach Public Library, 303 North Pacific Coast Highway, and Riviera Triangle, Corner of South Elena Avenue and Avenida Del Norte, for the City Election (collectively, "Drop Boxes"); WHEREAS, the Drop Boxes are designated by the City specifically for use by voters eligible to vote in the City Election, the City is the City's elections official for the City Election, and the City will provide notification to its voters of the use and schedule 2 | Page
of the Drop Boxes for the City's Election in accordance with applicable laws and regulations;
WHEREAS, there are also County official VBM drop boxes designated for use by voters eligible to vote in the Special Election;
WHEREAS, the time period for the return of VBM ballots in the City Election is from February 3, 2025 to March 4, 2025, and there is an overlap in the time period for the return of VBM ballots in the Special Election and in the City Election from February 3, 2025 to February 25, 2025 ("Overlapping Period");
WHEREAS, the Agreement provides for City personnel to take possession of keys for the Drop Boxes used in the City's elections and to retrieve VBM ballots deposited into Drop Boxes used in the City's elections; WHEREAS, for purposes of this City Election and the Special Election only, and to streamline VBM ballot retrieval, the Parties agree to adopt different processes for retrieval of VBM ballots, with the RR/CC retrieving the City's VBM ballots deposited into the Drop Boxes for the City Election during the Overlapping Period, and to return those VBM ballots to the City Clerk or his or her designee pursuant to a mutually agreed-upon schedule;
NOW, THEREFORE, in consideration of the foregoing and for other good and valuable consideration, the receipt and sufficiency are hereby acknowledged, the Agreement is amended as follows:
1. Application of Amendment
The Parties agree that this Amendment No. 2 and all terms and conditions herein apply for purposes of this City Election only and not for any other election of the City.
2. City Clerk Responsibilities.
The City acknowledges and agrees the City Clerk is the City's elections official for the City Election. The City Clerk assumes responsibilities as the City's election official for the City Election in accordance with all applicable laws and regulations under the California Elections Code and regulations promulgated by the California Secretary of State. These responsibilities include, but is not limited to, providing the public with notice of the use and schedule of the Drop Boxes for the City's Election.
3. VBM Ballot Retrieval and Delivery During the Overlapping Period During the Overlapping Period (from February 3, 2025 to February 25, 2025), RR/CC shall have RR/CC personnel retrieve any and all VBM ballots deposited into the Drop Boxes on a daily basis, and to seal and transport said VBM ballots to RR/CC for storage until their delivery to the City Clerk or their designee, in accordance with applicable laws, regulations and RR/CC procedures for ballot retrieval, chain-ofcustody and storage. The City's VBM ballots deposited into the Drop Boxes for the City 3 | Page
Election during the Overlapping Period will be segregated from any other VBM ballots retrieved by the RR/CC during the same time period. RR/CC shall also deliver the VBM ballots cast in the City Election to the City Clerk or his or her designee at the Office of the City Clerk located at 415 Diamond Street, Redondo Beach, 90277 on alternating days of Monday, Wednesday and Friday, beginning on Wednesday, February 5, 2025. The delivery dates for these City Election VBM ballots shall be:
February 5, February 10, February 12, February 14, February 19, February 24.
4. Key Transfer and Ballot Retrieval During the Remaining Period of the City Election
Following the Overlapping Period and during the period remaining for the return of VBM ballots in the City Election, from February 26, 2025 to March 4, 2025, the County authorizes the City to access and use the Drop Boxes as follows: RR/CC shall provide authorized City personnel with keys to the five Drop Boxes designated for use in the City Election. The City Clerk or their designee shall be required to sign a form acknowledging receipt and date of receipt of the keys to the Drop Boxes. The City is prohibited from and agrees not to duplicate any keys to the Drop Boxes. The City agrees only authorized City personnel shall have access to keys to the Drop Boxes, and will implement security and chain of custody procedures to ensure security and a chain of custody for the keys to the Drop Boxes.
Upon conclusion of the City Election, the City shall immediately return the keys of the subject Drop Boxes back to the RR/CC, and the RR/CC shall sign a form acknowledging receipt of the returned keys. The RR/CC shall have 30 days upon receipt of the returned keys to inspect the Drop Boxes for damage and condition and to notify the City of any damage or condition requiring repair or restoration, and the City shall be responsible to reimburse the County for such repair or restoration costs; provided, however, the damage or condition occurred due to the City’s actions or during the Access Period (January 27, 2025 to March 6, 2025). However, if the City returns the keys and provides documentation that the Drop Boxes were in the same condition as they were at the commencement of the Access Period, or substantially in the same condition as mutually determined by the City and the County, the City shall not be liable for any damage outside the Access Period.
5. City Election VBM Ballots Deposited Into Other Drop Boxes During the Overlapping Period
For any of the City's VBM ballots deposited into drop boxes other than the five Drop Boxes designated by the City for the City Election during the Overlapping Period, RR/CC shall have RR/CC personnel retrieve, segregate, and return said VBM ballots to the City at the next scheduled ballot delivery.
6. Special Election VBM Ballots Deposited after Election Day In the event any of the Special Election VBM ballots are deposited and retrieved by the City after Election Day in the Special Election (after February 25, 2025), the City 4 | Page
agrees to promptly notify designated RR/CC personnel via email, and the Parties shall arrange for the return of said VBM ballots to the RR/CC.
7. City VBM Ballots Deposited after Election Day
In the event any of the City Election VBM ballots are deposited and retrieved by RR/CC after the City's Election Day (after March 4, 2025), RR/CC shall notify the City Clerk via email, and the Parties shall arrange for the return of said VBM ballots to the City.
8. Waiver of Costs
In the interest of streamlining and establishing the VBM ballot retrieval process in the Special Election and the City Election, RR/CC shall waive any costs incurred in connection with the retrieval and delivery of the City's VBM ballots from Drop Boxes for the City Election pursuant to the terms and conditions set forth herein.
9. Terms and Conditions
Except as otherwise provided herein, all other terms and conditions in the Agreement shall remain in full force and effect, including the City's agreement and acknowledgment that the City Clerk is and shall remain the City's elections official for the City Election under applicable California law. In the event of a conflict or inconsistency between this Amendment No. 2 and the Agreement, the terms and conditions in this Amendment No. 2 shall prevail.
10. ATTACHMENT A LOCAL ELECTION DROP BOX USE PLAN ("Plan"):
The Agreement incorporated Attachment A Local Election Drop Box Use Plan, attached and incorporated in full, which governs the use of the drop boxes for elections under the Agreement. The Parties hereby modify the currently incorporated Attachment A through this Amendment No. 2, with the revised Attachment A attached hereto and incorporated herein.
The City Clerk retains the authority to approve all future Attachment A plans for subsequent City elections without requiring an amendment to the Agreement, provided the terms and conditions of the approved plan remain consistent with the revised Attachment A.
SIGNATURES FOLLOW ON NEXT PAGE
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IN WITNESS WHEREOF, and executed as the date first above written above, the Parties to this Agreement do hereby agree and consent to all terms and conditions provided herein.
Los Angeles County City of Redondo Beach,
Registrar-Recorder/County Clerk a chartered municipal corporation Signature & Date Signature & Date
Printed Name and Title Printed Name and Title
APPROVED AS TO FORM: APPROVED AS TO FORM:
DAWYN R. HARRISON, MICHAEL W. WEBB
County Counsel City Attorney
Office of the Los Angeles County Counsel City Attorney's Office for the City of Redondo Beach
By: By:
Name: Eva W. Chu Name:
Title: Senior Deputy County Counsel Title:
Date: Date:
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ATTACHMENT A
LOCAL ELECTION DROP BOX USE PLAN
March 4, 2025 Redondo Beach Municipal Election
The following constitutes the mutually agreed upon Local Election Drop Box Plan for the Redondo Beach General Municipal Election by the County of Los Angeles (“County”), through its Department of Registrar-Recorder/County Clerk (“RR/CC”), and the City of Redondo Beach, a chartered municipal corporation (“City”) by and through the office of the City Clerk for the City (“City Clerk”).
County Official Drop Box List
Drop Box ID No. Location Address/Description
26878 Anderson Park Senior Center - 3007 Vaill Ave
16857 Dominguez Park - 200 Flagler Ln
16122 Redondo Beach Public Library - 303 N Pacific Coast Hwy 16373 Redondo Beach North Library - 2000 Artesia Blvd
16123 Riviera Triangle - 300 Vista Del Mar
Contact List – County/RR/CC
Primary Contact Name Caroline Kim Phone # 562-888-4311
Email Address [email protected] Alternate
Phone # 562-229-2732
Secondary Contact
Name Michael Iturralde Phone # 562-716-7762
Email Address [email protected] Alternate
Phone # 562-345-8371
After Hours Emergency
Contact Name Phil Verbera Phone # 626-922-0890
Email Address [email protected] Alternate
Phone # 562-462-2835
Contact List – City/City Clerk
Primary Contact Name Melissa Villa Phone # 310-697-3182 Email Address [email protected] Alternate
Phone # 310-318-0656
Secondary Contact Name Eleanor Manzano Phone # 310-697-3737 Email Address [email protected] Alternate
Phone # 310-318-0656
After Hours Emergency Contact
Name Eleanor Manzano Phone # 310-344-5934 (cell)
Email Address [email protected] Alternate
Phone #
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Access Schedule
City has agreed to grant access to the public and RR/CC to the designated space and drop box for the following dates:
Start Date End Date
January 27, 2025 March 6, 2025
During the above period, the public and RR/CC shall have access to the designated space twenty-four (24) hours a day for the entirety of the voting period.
Designated Space, Parking, and Public Access
RR/CC shall limit signage and vehicle traffic.
Additional Access Considerations
Please specify any additional considerations necessary in providing RR/CC access to the designated space (Alarm Codes, Gate Keys, Access Badges, Parking Passes, etc.):
Ballot Collection Plan (see attached Addendum 2)
-Due to the concurrently occurring SD36 Election, the Drop Box Access Schedule has been adjusted to accommodate both elections.
-The RR/CC shall collect ballots daily from the VBM Drop Boxes for both the SD36 Election and the City of Redondo Beach Municipal and USD Election beginning on February 3, 2025 through February 25, 2025.
-The RR/CC shall separate out the City of Redondo Beach Election ballots to be stored securely in accordance with election guidelines until a scheduled hand-off of the ballots to the designated party(ies).
-The RR/CC shall deliver the ballots to the City of Redondo Beach on the following schedule at the following location:
-Drop-off Schedule: Monday, Wednesday, Friday at 9:00 AM/PM (except 2/7/25 & 2/21/25 due to closure)
-Drop-off Location: Redondo Beach Office of the City Clerk (415 Diamond St, Redondo Beach, CA 90277)
-Upon completion of the SD 36 Election on February 25, 2025, RR/CC shall provide drop box keys for the following five (5) requested locations to the designated staff of the City of Redondo Beach: 1) Anderson Park Senior Center 2) Dominguez Park 3)Redondo Beach Main Library 4) Redondo Beach North Library 5) Riviera Triangle
-Beginning February 26, 2025 through March 4, 2025, City of Redondo Beach will collect ballots from the above-referenced drop boxes in accordance with election guidelines, including locking the drop boxes at the conclusion of the voting period.
-The RR/CC shall absorb the cost of collecting City of Redondo Beach Election ballots from VBM Drop Boxes due to the concurrent/overlapping nature of the County and City elections.