Administrative
Report
H.5., File # 25-0124 Meeting Date: 4/15/2025
To: MAYOR AND CITY COUNCIL
From: STEPHANIE MEYER, FINANCE DIRECTOR
TITLE
APPROVE CONTRACTS UNDER $35,000:
1. APPROVE AN AGREEMENT WITH GREEN HALO SYSTEMS, INC. FOR A WASTE TRACKING SYSTEM IN AN AMOUNT NOT TO EXCEED $20,244 FOR THE TERM APRIL 15, 2025 TO APRIL 14, 2028
2. APPROVE A CONSENT TO ASSIGNMENT OF THE AGREEMENT WITH AERODOME, INC.
TO FLOCK GROUP, INC. FOR UNMANNED AERIAL SUPPORT SERVICES WITH NO CHANGE TO COMPENSATION AND FOR THE EXISTING TERM THROUGH JUNE 30, 2025
WITH TWO AUTOMATIC ONE-YEAR RENEWALS
3. APPROVE A CONSENT TO ASSIGNMENT OF THE AGREEMENT WITH SANCON TECHNOLOGIES, INC. TO VORTEX SERVICES, LLC DBA SANCON TECHNOLOGIES FOR
ON-CALL MAINTENANCE AND REPAIR SERVICES TO THE CITY'S STORM DRAIN AND
WASTEWATER CONVEYANCE SYSTEMS WITH NO CHANGE TO COMPENSATION AND FOR THE EXISTING TERM THROUGH MAY 7, 2026
4. APPROVE AN AGREEMENT WITH KEYSER MARSTON ASSOCIATES, INC. FOR ADMINISTRATION OF THE CITY’S AFFORDABLE HOUSING PROGRAM IN AN AMOUNT NOT TO EXCEED $22,181 FOR THE TERM NOVEMBER 1, 2024 TO OCTOBER 31, 2025
5. APPROVE AN AGREEMENT WITH YORKE ENGINEERING, LLC FOR NOISE STUDY SERVICES IN AN AMOUNT NOT TO EXCEED $12,992 FOR THE TERM APRIL 16, 2025 TO APRIL 15, 2026
6. APPROVE A FIRST AMENDMENT TO THE AGREEMENT WITH PRO DOCUMENT SOLUTIONS, INC. DBA PROVOTESOLUTIONS FOR THE MARCH 4, 2025 GENERAL
MUNICIPAL ELECTION FOR BALLOT PRODUCTION OF VOTER GUIDES PAGES FOR MEASURES FOR AN ADDITIONAL AMOUNT OF $21,000 FOR THE EXISTING TERM
H.5., File # 25-0124 Meeting Date: 4/15/2025
THROUGH APRIL 30, 2025
7. APPROVE A REVOCABLE LICENSE AGREEMENT AND EQUIPMENT OWNERS CONSENT
WITH BEACH CITIES HEALTH CARE DISTRICT FOR THE USE OF THEIR FACILITIES FOR UNMANNED AERIAL SUPPORT OPERATIONS FOR THE TERM APRIL 15, 2025 TO APRIL 14, 2026 WITH THREE AUTOMATIC ONE-YEAR RENEWALS
EXECUTIVE SUMMARY
Approve Contracts Under $35,000
APPROVED BY:
Mike Witzansky, City Manager
ATTACHMENTS
· Agmt & Signature - Green Halo Systems, Inc.
· Letter for Consent to Assignment & Insurance - Aerodome, Inc. to Flock Group, Inc. · Agmt - Aerodome, Inc., October 1, 2024
· Consent to Assignment, Signature & Insurance - Sancon Technologies, Inc. to Vortex Services, LLC
· Amendments 1-2 & Agmt - Sancon Technologies, Inc.
· Agmt, Signature & Insurance - Keyser Marston Associates, Inc. · Agmt, Signature & Insurance - Yorke Engineering, LLC
· First Amendment & Signature - Pro Document Solutions, Inc., DBA ProVoteSolutions · Agmt & Insurance - Pro Document Solutions, Inc. , DBA ProVoteSolutions · License Agmt & Signature - Beach Cities Health Care District