AGENDA
REGULAR MEETING
REDONDO BEACH HOUSING AUTHORITY
TUESDAY, SEPTEMBER 2, 2025 - 6:00 P.M.
REDONDO BEACH COUNCIL CHAMBERS
415 DIAMOND STREET
CALL MEETING TO ORDER ROLL CALL
A. APPROVAL OF ORDER OF AGENDA
B. ADDITIONAL ITEMS FOR IMMEDIATE CONSIDERATION
B1. BLUE FOLDER ITEMS
Blue folder items are additional back up material to administrative reports and/or public comments received after the printing and distribution of the agenda packet for receive and file.
C. CONSENT CALENDAR #C1 through #C3
Business items, except those formally noticed for public hearing, or those pulled for discussion are assigned to the Consent Calendar. The Authority Members may request that any Consent Calendar item(s) be removed, discussed, and acted upon separately. Items removed from the Consent Calendar will be taken up under the “Excluded Consent Calendar” section below. Those items remaining on the Consent Calendar will be approved in one motion following Oral Communications.
C1. APPROVAL OF AFFIDAVIT OF POSTING for the Regular Housing Authority meeting of September 2, 2025.
C2. APPROVAL OF MOTION TO READ BY TITLE ONLY and waive further reading of all Ordinances and Resolutions listed on the agenda.
C3. APPROVAL OF AGREEMENT BETWEEN THE HOUSING AUTHORITY OF THE CITY OF
REDONDO BEACH AND LEGGINS CASTERLINE & COMPANY LLC FOR AN AMOUNT NOT TO EXCEED $33,540 FOR THE TERM OF AUGUST 21, 2025 THROUGH AUGUST 31, 2026 FOR SERVICES RELATED TO FISCAL RECONCILIATION AND REPORTING TO THE U.S.
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
Contact: ELIZABETH HAUSE, HOUSING ADMINISTRATOR
D. EXCLUDED CONSENT CALENDAR ITEMS
E. PUBLIC PARTICIPATION ON NON-AGENDA ITEMS
This section is intended to provide members of the public with the opportunity to comment on any subject that does not appear on this agenda for action. This section is limited to 30 minutes. Each speaker will be afforded three minutes to address the Commission. Each speaker will be permitted to speak only once. Written requests, if any, will be considered first under this section.
F. EX PARTE COMMUNICATIONS
This section is intended to allow all officials the opportunity to reveal any disclosure or ex parte communication about the following public hearings.
G. PUBLIC HEARINGS
H. OLD BUSINESS
I. NEW BUSINESS
I1. RECEIVE AND FILE QUARTERLY STATUS REPORT ON SECTION 8 AND FAIR
HOUSING PROGRAMS
CONTACT: ELIZABETH HAUSE, HOUSING ADMINISTRATOR
J. MEMBERS ITEMS AND REFERRALS TO STAFF
K. ADJOURNMENT
The next scheduled meeting of the Redondo Beach Housing Authority is a Regular meeting on Tuesday, December 2, 2025 at 6:00 p.m. in the City Hall Council Chambers, 415 Diamond Street, Redondo Beach, California.
It is the intention of the City of Redondo Beach to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant of this meeting you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact the City Clerk’s Office at (310) 318-0656 at least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible. Please advise us at that time if you will need accommodations to attend or participate in meetings on a regular basis.
An Agenda Packet is available 24 hours a day at www.redondo.org under the City Clerk and during City Hall hours. Agenda Packets are also available for review in the Office of the City Clerk.
Any writings or documents provided to a majority of the members of the Authority regarding any item on this agenda will be made available for public inspection at the City Clerk’s Counter at City Hall located at 415 Diamond Street during normal business hours.
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF REDONDO BEACH )
AFFIDAVIT OF POSTING
In compliance with the Brown Act, the following materials have been posted at the locations indicated below.
Legislative Body Redondo Beach Housing Authority
Posting Type Agenda – September 2, 2025 Regular Meeting Posting Locations 415 Diamond Street, Redondo Beach, CA 90277 City Hall Kiosk
City Clerk’s Counter, Door “1”
Meeting Date & Time September 2, 2025 6:00 p.m.
As Housing Administrator of the City of Redondo Beach, I declare, under penalty of perjury, the document noted above was posted on the date displayed below.
Elizabeth Hause, Housing Administrator
Date: August 29, 2025
Community Services Department 1922 Artesia Boulevard
Redondo Beach, California 90278
www.redondo.org
tel: 310 318-0610
fax: 310 798-8273
Administrative Report
Authority Action Date: September 2, 2025
To: CHAIRMAN AND MEMBERS OF THE HOUSING AUTHORITY
From: ELIZABETH HAUSE, HOUSING ADMINISTRATOR
Subject: APPROVAL OF AGREEMENT BETWEEN THE HOUSING AUTHORITY OF
THE CITY OF REDONDO BEACH AND LEGGINS CASTERLINE &
COMPANY LLC FOR AN AMOUNT NOT TO EXCEED $33,540 FOR THE TERM OF AUGUST 21, 2025 THROUGH AUGUST 31, 2026 FOR
SERVICES RELATED TO FISCAL RECONCILIATION AND REPORTING TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
URECOMMENDATION
Staff recommends approval of the agreement for consulting services between the Housing Authority of the City of Redondo Beach and Leggins Casterline & Company LLC for an amount not to exceed $33,540 beginning August 21, 2025, through August 31, 2026, to reconcile and submit the required financial reports to the U.S. Department of Housing and Urban Development (HUD).
UEXECUTIVE SUMMARY
The City of Redondo Beach Housing Authority (RBHA) receives federal funding from the U.S. Department of Housing and Urban Development (HUD) to operate the Section 8 Program. To ensure compliance, Leggins Casterline & Company LLC will support RBHA with verification of reported Housing Assistance Payment (HAP) expenses, corrections to Voucher Management System (VMS) submissions, and completion of required Financial Data System (FDS) reports for FY 2024 and FY 2025.
BACKGROUND
The RBHA is responsible for timely and accurate reporting of expenditures and financial data to HUD. Each month, staff must submit financial expenditure reports to HUD via VMS, which are due by the 22nd. Leggins Casterline & Company LLC will review and confirm the accuracy of these reported HAP expenses from January 2025 through December 2025, submitting any necessary corrections on RBHA’s behalf.
In addition to the monthly requirements, HUD mandates submission of annual audited and unaudited financial data through FDS. The FY 2024 audited financial data was due on March 31, 2025, and will be submitted once the single audit is complete, with the consultant’s assistance. The FY 2025 unaudited FDS report is due August 31, 2025, and RBHA will utilize Leggins Casterline & Company LLC to ensure submission within HUD’s allowable two-week grace period.
Submitted by: Approved for forwarding by:
Elizabeth Hause, Housing Administrator Mike Witzansky, City Manager Attachments:
Agmt - Leggins Casterline & Company LLC
Administrative Report
Authority Action Date: September 2, 2025
To: CHAIRMAN AND MEMBERS OF THE HOUSING AUTHORITY
From: ELIZABETH HAUSE, HOUSING ADMINISTRATOR
Subject: RECEIVE AND FILE QUARTERLY STATUS REPORT ON SECTION 8
AND FAIR HOUSING PROGRAMS
URECOMMENDATION
Receive and file the report on the Section 8 and fair housing programs.
UEXECUTIVE SUMMARY
The City of Redondo Beach Housing Authority (RBHA) receives federal funding from the U.S. Department of Housing and Urban Development (HUD) to operate the Section 8 Program. Section 8 is a rental assistance program that enables low-income persons to live in decent, safe and sanitary, privately-owned housing. This report includes information regarding RBHA’s activity for the months of July, August, and September of 2025, and a projection through the end of the year.
BACKGROUND
The Housing Authority continues to operate the Section 8 Program within its available resources. The Housing Authority is currently assisting approximately 454 households under the Section 8 HCV Program. Of those households, approximately 335 head of households are elderly, disabled, or both. As part of the HCV program, there are 20 Project-Based Vouchers (PBV) at The Moonstone apartment complex, Quarterly Spending
The Housing Authority received approximately $2,129,888 in Housing Assistance Payment (HAP) for the months of July, August, and September. This report was prepared in advance; therefore, the estimated monthly expenditures for this quarter are as follows:
July $728,493
August $725,787
September $727,500
Total estimated HAP Expenditures for this quarter is estimated at $2,181,780.
Special Purpose Voucher Programs
The RBHA continues the administration of two special purpose voucher programs. These programs are supported through separate funding allocations to serves the specific population.
The Veterans Affairs Supportive Housing (VASH) are special purposed vouchers for Veterans experiencing homelessness. The RBHA currently has 33 veteran families participating.
The Emergency Housing Vouchers (EHV) are special purposed vouchers for families that are homeless, at rick of homelessness, or fleeing domestic violence. The RBHA currently has 19 families participating.
Waiting List
The RBHA has a waiting list that is currently closed to new applicants. The waiting list was established in 2015, and currently consists of approximately 971 applicants. Due to limited funding, the RBHA is not actively pulling applicants from the waiting list at this point in time. One or more of the following statistics below may apply to the families on the waiting list:
Families with Children 495
Elderly Families 264
Families with Disabilities 444
Extremely Low Income 697
Very Low Income 227
Over Income Limit 47
Live or Work in Redondo Beach 2
Honorably Discharged Veterans 0
Families, Elderly or Disabled 941
Ineligible for Preferences 20
No Eligible preferences 8
Recent Funding Updates: Funding Shortfall
On August 7, 2025, the HUD Portfolio Management Specialist (PMS) projected a Housing Assistance Payment (HAP) funding shortfall for the Redondo Beach Housing Authority (RBHA) by the end of the calendar year. In short, RBHA’s current demand for HAP is projected to slightly exceed available funding and, without intervention, would not fully cover obligations to participating property owners.
Projected HAP Funding Results
CY2025 CY2026
Total Annual Budget Authority $8,842,587 $9,327,173
Estimated Funding Needs $9,029,675 $9,411,981
Projected End-of-Year Shortfall ($187,088) ($84,808)
While these projections indicate a funding shortfall, the amount is relatively modest compared to the overall program budget and can be addressed through policy updates, HUD guidance, and financial review.
The PMS has referred RBHA to HUD’s Shortfall Prevention Team (SPT) for confirmation, with a Confirmatory Call scheduled for August 29, 2025. During the call, the SPT will review RBHA’s fiscal status, evaluate projected funding needs, and determine whether HUD-held reserves are available to offset the projected shortfall. If the shortfall is confirmed, the SPT will work closely with RBHA to implement strategies aimed at reducing the deficit.
There are several corrective actions available to RBHA:
1. Administrative Plan Updates
Staff is preparing a comprehensive update to RBHA’s Administrative Plan, with measures designed to reduce funding needs and bring the program out of shortfall.
Updates to be presented for Board approval include:
• Right-sizing voucher unit sizes to align with household needs (e.g., a couple eligible for a two-bedroom voucher may instead be housed in a one-bedroom unit). • Establishing a minimum rent of $50 for all voucher holders (previously $0). • Billing all incoming portability vouchers so that the issuing housing authority retains financial responsibility. RBHA will administer the voucher locally and receive a nominal administrative fee, but will no longer absorb the associated HAP cost.
2. Implementation of HUD Shortfall Guidelines
Where appropriate, RBHA will implement HUD-recommended shortfall strategies, such as:
• Adjusting payment standards.
• Pausing new voucher issuances (with exceptions for Veterans Affairs Supportive Housing referrals).
• Refraining from absorbing Port-ins.
• Denying moves to higher-cost units.
• Requesting landlords delay rent increases (while still approving reasonable rent requests).
• Developing contingency plans for addressing shortfalls absent supplemental funding.
3. Contingency Planning
RBHA will also establish policies to ensure clear, fair, and transparent management of resources, including:
• Identifying unrestricted funds that may be used to support HAP obligations. • Outlining procedures for potential terminations, should they become necessary. • Communicating proactively with families regarding funding limitations.
4. Independent Financial Review
This agenda includes a proposed agreement with Leggins Casterline & Company LLC for professional services to review fund utilization and reconcile RBHA’s financial data.
Their analysis will provide an accurate picture of RBHA’s financial status and ensure sound fiscal management moving forward.
Although HUD’s initial projections indicate a shortfall, it is nominal and manageable.
Through Administrative Plan updates, adherence to HUD guidelines, and independent financial review, RBHA will address the issue and maintain program stability for participating families and property owners.
COORDINATION
This report was prepared by the Housing Division of the Community Services Department.
FISCAL IMPACT
The Section 8 Program is funded by the U.S. Department of Housing and Urban Development. There is no fiscal impact to the General Fund.
Submitted by: Approved for forwarding by:
Elizabeth Hause, Housing Administrator Mike Witzansky, City Manager