Giselle Hale, Mayor
Diana Reddy, Vice Mayor
Alicia C. Aguirre, Council Member
Lissette Espinoza-Garnica,
Council Member
Jeff Gee, Council Member
Diane Howard, Council Member
Michael A. Smith, Council Member
MEETING LOCATION
CITY OF REDWOOD CITY
COUNCIL CHAMBERS
1017 Middlefield Road
Redwood City, CA 94063
www.redwoodcity.org
JOINT CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE AUTHORITY
REGULAR MEETING AGENDA
Monday, May 9, 2022
6:00 PM
Closed session will be held at the start of the Regular Meeting, from approximately 6:00 p.m. until 7:00 p.m.
Please turn off all electronic devices before the start of the meeting to prevent disruptions CONSISTENT WITH GOVERNMENT CODE SECTION 54953, THIS MEETING WILL BE HELD BOTH IN PERSON AND VIRTUALLY. To maximize public safety while still maintaining transparency and public access, members of the public may participate remotely or attend the meeting in person.
PARTICIPATE IN THE MEETING REMOTELY: City Council meetings will continue to be broadcast live to Redwood City residents on Astound Broadband cable Channel 26 and Comcast cable Channel 27, AT&T U-verse Channel 99 and streamed live via the City’s website www.redwoodcity.org. To join the meeting via Zoom, visit redwoodcity.zoom.us, select “Join” and enter Meeting ID 994 8182 5639.
PUBLIC COMMENT: In-person speakers will be called first, followed by any virtual attendees.
To provide public comment via Zoom, visit redwoodcity.zoom.us, select “Join” and enter Meeting ID 994 8182 5639. Use the Raise Hand feature to request to speak. You may rename your profile if you wish to remain anonymous.
For dial-in comments, call *67 (669) 900-6833 (your phone number will appear on the live broadcast if *67 is not dialed prior to the phone number), enter Meeting ID 994 8182 5639 and press *9 to request to speak.
All public comments are subject to a 2-minute time limit unless otherwise determined by the Mayor.
If you wish to submit written public comment, please send an email to the City Council at [email protected]. Please indicate the corresponding agenda item number in the subject line of your email. Any public comment regarding agenda items that are received from the publication of the agenda through the meeting date will be made part of the meeting record, but will not be read during the Council meeting.
AGENDA MATERIALS:
City Council agenda materials, released less than 72 hours prior to the meeting, are available to the public at the City Clerk’s Office, 1017 Middlefield Road, Redwood City, CA 94063, in a public binder at each City Council meeting, and on the City’s website at www.redwoodcity.org.
AMERICANS WITH DISABILITIES ACT:
The City Council will provide materials in appropriate alternative formats to comply with the Americans with Disabilities Act. Please send a written request to Pamela Aguilar, City Clerk, at 1017 Middlefield Road, Redwood City, CA 94063 or e-mail address [email protected] including your name, address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service at least 24 hours before the meeting.
THE CITY COUNCIL MEETING WILL CONCLUDE BY 11:00 P.M. UNLESS OTHERWISE EXTENDED BY COUNCIL VOTE
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE - Council Member Smith
4. CLOSED SESSION
Closed session will be held for approximately one hour.
4.A. Closed session regarding existing litigation pursuant to paragraph (1) of subdivision (d) of California Government Code Section 54956.9, and labor negotiations pursuant to California Government Code Section 54957.6
1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Litigation has been initiated formally pursuant to paragraph (1) of subdivision (d) of California Government Code Section 54956.9:
Name of Case:
Daniel Smith v. City of Redwood City, Workers’ Compensation Appeals Board Case No. ADJ12525124
2. CONFERENCE WITH LABOR NEGOTIATORS
Closed session regarding labor negotiations pursuant to California Government Code Section 54957.6:
City’s Negotiators: Melissa Stevenson Diaz, City Manager Kelly Tuffo, Liebert Cassidy Whitmore
Michelle Katsuyoshi, Human Resources Director
Employee Organizations: Redwood City Police Officers Association Redwood City Police Supervisors Association
San Mateo County Firefighters IAFF Local 2400
5. PRESENTATIONS/ACKNOWLEDGEMENTS
5.A. Mayor for a Day contest winners
5.B. Proclamation recognizing Asian American Pacific Islander Heritage Month
5.C. Proclamation recognizing Mental Health Month
6. PUBLIC COMMENT ON CONSENT CALENDAR, MATTERS OF COUNCIL INTEREST, AND
ITEMS NOT ON THE AGENDA
7. CONSENT CALENDAR Page 9
7.A. Agreement with Pacific Secured Equities to provide workers' compensation administration services for the City’s self-insured workers’ compensation program
Recommendation:
By motion, approve and authorize the City Manager to execute a three-year term agreement with Pacific Secured Equities doing business as Intercare Holdings Insurance Services, Inc. to act as Third Party Administrator for the City's self-insured workers' compensation program effective July 1, 2022 through June 30, 2025 in an amount up to $1,504,807, including City Manager authority to extend the agreement by two additional one-year terms, for a total not to exceed contract amount of $2,579,283.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
7.B. Final acceptance of construction improvements for the 515 Cleveland development project and release of associated bonds
Recommendation:
By motion, accept the construction improvements for the 515 Cleveland development and authorize release of the bonds in accordance with the improvement agreement.
CEQA:
This activity is not a project under the California Environmental Quality Act (CEQA). The Planning Commission previously made the findings that the project itself was Categorically Exempt - Class 32. In-Fill Development Projects.
7.C. Subdivision map and associated agreements for the development at 31 Center Street by Redwood 31 Center Street LLC
Recommendation:
1. By motion, approve the Final Map No. 2021-001, the Subdivision Map for 31 Center Street;
2. By motion, approve and authorize the City Manager to execute a Subdivision Improvement Agreement with Redwood 31 Center Street LLC; and
3. By motion, approve and authorize the City Manager to execute a Landscape Maintenance Agreement with Redwood 31 Center Street LLC.
CEQA:
Categorically Exempt - Class 32. In-Fill Development Projects
7.D. Software Support Services Agreement for Sun Ridge Systems, Inc., a Records Integrated Management System, for a period of three years Recommendation:
By motion, determine that due to its compatibility with City systems and fitness for a particular use, there is only one reasonable and practicable source for the required service and the contract may be awarded without a competitive bidding process, and approve and authorize City Manager to execute the Software Support Services Agreement with Sun Ridge Systems, Inc. for software upgrades and maintenance services for the Redwood City Police Department’s Records Integrated Management System for services from February 8, 2022 through February 7, 2025 in an amount not to exceed $272,357 (requires 5/7 vote).
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
7.E. Approve letter to San Mateo County asking that the County adopt an ordinance creating a buffer zone around reproductive health facilities in unincorporated Redwood City
Recommendation:
By motion, approve letter to the San Mateo County Board of Supervisors requesting that the County of San Mateo adopt an ordinance creating a buffer zone around reproductive health facilities in unincorporated Redwood City.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
7.F. Local Initiatives Support Corporation (LISC) grant amendment to extend contract to provide outreach and application assistance for the State Emergency Rental Assistance Program through June 30, 2022 Recommendation:
By motion, approve and authorize the City Manager to sign Amendment No. 2 to Agreement between Local Initiatives Support Corporation (LISC) and the City of Redwood City in the amount of $55,000 for a total contract of $157,000 to be used to support the Department of Treasury Emergency Rental Assistance Program being administered by the State of California as the State Emergency Rental Assistance Program (ERAP) or CA COVID Rent Relief.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
7.G. Agreement with SCA of CA, LLC for street sweeping services in an amount not to exceed $621,140
Recommendation:
By motion, approve and authorize the City Manager to execute a one-year Agreement for Services with SCA of CA, LLC for street sweeping services in an amount not to exceed $621,140, including City Manager authority to extend the agreement for two additional two-year terms, for a total contract amount not to exceed $3,218,622.
CEQA:
This activity is not a project under California Environmental Quality Act (CEQA). .
In the event this activity is considered a project under CEQA, it is Categorically Exempt - Class 1. Existing Facilities
7.H. Award Red Morton Community Center Structural Reinforcement Project to Southwest Construction & Property Management
Recommendation:
By motion, approve and authorize the City Manager to execute the contract documents and award the standard form contract for the Red Morton Community Center Structural Reinforcement Project to Southwest Construction & Property Management of San Bruno, CA for their responsive and responsible low total bid of $137,600; and authorize the City Manager or their designee to increase the contract amount, if necessary, up to 10% of the amount awarded in an amount not to exceed $13,760 for a total amount of $151,360.
CEQA:
Categorically Exempt - Class 1. Existing Facilities
7.I. Tentative Agreement for a successor Memorandum of Understanding between the City of Redwood City and the Service Employees International Union Local 521, and Amendments to the City of Redwood City Classification and Salary and Wage Plan for employees represented by SEIU and classification of Landscape Supervisor, and FY 2021-22 Budget Amendment due to increased salary and benefit costs
Recommendation:
1. By motion, approve Tentative Agreement for a successor Memorandum of Understanding relative to wages, hours, and other terms and conditions of employment for employees in the Service Employees International Union (SEIU) Local 521 for the period February 1, 2022 through January 31, 2025, and authorize the City Manager to execute successor Memorandum of Understanding;
2. Adopt a resolution amending the City’s Compensation and Salary and Wage Plan for employees represented by SEIU and for classification of Landscape Supervisor; and
3. Adopt a resolution appropriating and transferring certain funds for increased salary and benefit costs related to the Service Employees International Union (SEIU) Local 521 agreement that begins in FY 2021-22.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
7.J. Approve Minutes of April 25, 2022 City Council meeting
7.K. Approve claims and checks from May 9, 2022 - May 23, 2022 and the usual and necessary payments through May 23, 2022
8. PUBLIC HEARINGS Page 413
8.A. Annual Action Plan for the Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) Program - Fiscal Year 2022-2023 Recommendation:
1. Adopt a resolution approving the 2022-2023 Annual Action Plan and application for Community Development Block Grant and Home Investment Partnerships program funds; certifying that the City has followed its adopted Community Participation Plan; and authorizing the execution and filing of all documents pertaining thereto; and
2. By motion, authorize the City Manager to execute funding agreements with the organizations identified in the 2022 Action Plan.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
8.B. Public hearing to consider amendments to the City Charter as recommended by the City Council’s Governance Sub-Committee for submittal to Redwood City voters at the next general election on Tuesday, November 8, 2022 Recommendation:
1. Hold a public hearing to consider amendments to the City Charter as recommended by the City Council’s Governance Sub-Committee for submittal to Redwood City voters at the next general election on Tuesday, November 8, 2022; and
2. By motion, direct staff to prepare a resolution and other documents necessary to submit the proposed charter amendments to the voters at the November 8, 2022 general election.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
9. STAFF REPORTS Page 586
9.A. Proposed Police Advisory Committee (PAC) Work Plan for FY 2022-2023 Recommendation:
By motion, approve the proposed Police Advisory Committee Work Plan for FY 2022-2023.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
10. MATTERS OF COUNCIL INTEREST
10.A. City Council Member Report of Conferences Attended
10.B. City Council Committee Reports
A. Equity and Social Justice Sub-Committee
10.C. City Manager (Oral) Update
11. ADJOURNMENT - The next City Council meeting is scheduled for May 23, 2022