Giselle Hale, Mayor
Diana Reddy, Vice Mayor
Alicia C. Aguirre, Council Member
Lissette Espinoza-Garnica,
Council Member
Jeff Gee, Council Member
Diane Howard, Council Member
MEETING LOCATION
CITY OF REDWOOD CITY
COUNCIL CHAMBERS
1017 Middlefield Road
Redwood City, CA 94063
www.redwoodcity.org
Virtual via Zoom:
redwoodcity.zoom.us
Meeting ID: 994 8182 5639
JOINT CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE AUTHORITY
REGULAR MEETING AGENDA
Monday, August 22, 2022
6:00 PM
Please turn off all electronic devices before the start of the meeting to prevent disruptions CONSISTENT WITH GOVERNMENT CODE SECTION 54953, THIS MEETING WILL BE HELD BOTH IN PERSON AND VIRTUALLY. To maximize public safety while still maintaining transparency and public access, while the primary meeting takes place at the Redwood City meeting location, City Councilmembers and members of the public may attend in person at the Redwood City meeting location, at the teleconference location, or by Zoom or phone.
PARTICIPATE IN THE MEETING REMOTELY: City Council meetings will continue to be broadcast live to Redwood City residents on Astound Broadband cable Channel 26 and Comcast cable Channel 27, AT&T U-verse Channel 99 and streamed live via the City’s website www.redwoodcity.org. To join the meeting via Zoom, visit redwoodcity.zoom.us, select “Join” and enter Meeting ID 994 8182 5639.
PUBLIC COMMENT: In-person speakers will be called first, followed by any virtual attendees.
To provide public comment via Zoom, visit redwoodcity.zoom.us, select “Join” and enter Meeting ID 994 8182 5639. Use the Raise Hand feature to request to speak. You may rename your profile if you wish to remain anonymous.
For dial-in comments, call *67 (669) 900-6833 (your phone number will appear on the live broadcast if *67 is not dialed prior to the phone number), enter Meeting ID 994 8182 5639 and press *9 to request to speak.
All public comments are subject to a 2-minute time limit unless otherwise determined by the Mayor.
If you wish to submit written public comment, please send an email to the City Council at [email protected]. Please indicate the corresponding agenda item number in the subject line of your email. Any public comment regarding agenda items that are received from the publication of the agenda through the meeting date will be made part of the meeting record, but will not be read during the Council meeting.
AGENDA MATERIALS:
City Council agenda materials, released less than 72 hours prior to the meeting, are available to the public at the City Clerk’s Office, 1017 Middlefield Road, Redwood City, CA 94063, in a public binder at each City Council meeting, and on the City’s website at www.redwoodcity.org.
AMERICANS WITH DISABILITIES ACT:
The City Council will provide materials in appropriate alternative formats to comply with the Americans with Disabilities Act. Please send a written request to Pamela Aguilar, City Clerk, at 1017 Middlefield Road, Redwood City, CA 94063 or e-mail address [email protected] including your name, address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service at least 24 hours before the meeting.
THE CITY COUNCIL MEETING WILL CONCLUDE BY 11:00 P.M. UNLESS OTHERWISE EXTENDED BY COUNCIL VOTE
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE - Mayor Hale
4. PRESENTATIONS/ACKNOWLEDGEMENTS - None
5. PUBLIC COMMENT ON THE CONSENT CALENDAR, MATTERS OF COUNCIL INTEREST
AND ITEMS NOT ON THE AGENDA
6. CONSENT CALENDAR Page 9
6.A. Approve large, recurring purchases necessary for operations in compliance with the City’s Purchasing Policy
Recommendation:
By motion, approve and authorize payment of annual operating expenditures in excess of $104,000 per fiscal year per vendor for fiscal year 2022-2023 as provided in Table 1, for a total aggregate not-to-exceed amount of $127,002,655.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.B. Excess insurance policy renewal and annual premium payment to Public Risk Innovation, Solutions, and Management for the City’s Workers’ Compensation Program
Recommendation:
Adopt a resolution authorizing the City Manager to renew an agreement with Public Risk Innovation, Solutions, and Management effective July 1, 2022 through June 30, 2023, to cover the losses that exceed $350,000 and authorizing the excess insurance premium payment in a total not to exceed $750,000.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.C. Investment Report for period ended June 30, 2022
Recommendation:
By motion, approve the City’s Investment Report for the period ended June 30, 2022.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.D. Agreements with Economic and Planning Systems (EPS), Gensler, Interwest, M Group, MIG and Urban Planning Partners (UPP) for on-call planning services Recommendation:
By motion, approve and authorize the City Manager to execute the following agreements to provide on-call professional services for on-call general and specialized consulting services for Community Development and Transportation Department - Planning Division:
1. Agreement for Professional Services with EPS in an amount not to exceed $100,000 over a 3-year period, with the option to extend for two additional one-year periods in an amount not to exceed $33,333 per extension term;
2. Agreement for Professional Services with Interwest in an amount not to exceed $100,000 over a 3-year period, with the option to extend for two additional one-year periods in an amount not to exceed $33,333 per extension term;
3. Agreement for Professional Services with Gensler in an amount not to exceed $400,000 over a 3-year period, with the option to extend for two additional one-year periods in an amount not to exceed $133,333 per extension term;
4. Agreement for Professional Services with M-Group in an amount not to exceed $500,000 over a 3-year period, through with the option to extend for two additional one-year periods in an amount not to exceed $166,667 per extension term;
5. Agreement for Professional Services with MIG in an amount not to exceed $300,000 over a 3-year period, through with the option to extend for two additional one-year periods in an amount not to exceed $100,000 per extension term; and
6. Agreement for Professional Services with UPP in an amount not to exceed $300,000 over a 3-year period, through with the option to extend for two additional one-year periods in an amount not to exceed $100,000 per extension term.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.E. Agreement for Services with E Source Companies, LLC to obtain water loss management services
Recommendation:
By motion, approve and authorize the City Manager to execute a one-year Agreement for Services with E Source Companies, LLC to obtain water loss
management services in an amount not to exceed $120,000, including City Manager authority to extend the agreement for two additional, consecutive two-year terms in an amount not to exceed $258,300 for the first term and $285,000 for the second term, for an aggregate not-to-exceed amount of $663,300.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.F. Reject all bids for the Hawes Park Synthetic Turf Field Replacement Project and approve Amendment No. 1 to design Agreement with Verde Design, Inc. for the inclusion of Fair Oaks School Synthetic Turf Field Replacement Project Recommendation:
By motion:
1. Reject all bids for the Hawes Park Synthetic Turf Field Replacement Project; and
2. Approve, and authorize the City Manager to execute, Amendment No. 1 to the agreement for design services with Verde Design, Inc. to prepare the design for the Fair Oaks School Synthetic Turf Field Replacement in the amount of $51,900 for a total of $101,800.
CEQA:
Categorically Exempt - Class 2. Replacement or reconstruction
6.G. Resolution declaring a continued state of local emergency and affirming findings on the need for the City Council and other City legislative bodies subject to the Ralph M. Brown Act to hold hybrid or virtual meetings pursuant to AB 361 to preserve public health and safety
Recommendation:
Adopt a resolution of the City Council of the City of Redwood City declaring a continued state of local emergency and need for the City Council and other City legislative bodies subject to the Ralph M. Brown Act to hold hybrid or virtual meetings in order to ensure the health and safety of the public.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.H. California Health and Safety Code Section 13146.4 Fire Department state mandated inspection compliance reporting
Recommendation:
Adopt a resolution acknowledging receipt of the Fiscal Year 2021/22 report of compliance with California Health and Safety Code Section 13146.4 relating to fire inspections.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.I. Approve Live Performance Agreement between the City of Redwood City and Zoppé Circus and related resolution establishing a temporary time limit on parking spaces in the Library parking lots
Recommendation:
1. By motion, determine that due to the nature of the services, a competitive bidding process is not likely to serve the best interests of the City and the contract may be awarded without a competitive bidding process, and approve and authorize the City Manager to execute the Live Performance Agreement between the City of Redwood City and Zoppé Circus in an amount not to exceed $393,000 (requires 5/7 vote); and
2. Adopt a resolution of the City Council of the City of Redwood City establishing a temporary one-hour time limit on the use of parking spaces in Library Lots A, B, and C.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.J. Memorandum of Agreement to fund a Basis of Design Report to further explore augmenting potable water supply through a phased potable water reuse project, the San Francisco-Peninsula Regional Purewater Project Recommendation:
By motion, authorize the City Manager to execute the Memorandum of Agreement between the Bay Area Water Supply and Conservation Agency, California Water Service Company, the City of Redwood City, the City of San Mateo, City and County of San Francisco Public Utilities Commission, Mid- Peninsula Water District, and Silicon Valley Clean Water regarding SF-Peninsula Regional Purewater Project Basis of Design Report, which calls for the City of Redwood City to contribute a not to exceed amount of $92,700 to produce a Basis of Design Report for the Potable Reuse of Recycled Water.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.K. Agreement with Sunlight Giving for Information and Referral Program at the Fair Oaks Community Center - FY 2022-25
Recommendation:
By motion, approve and authorize City Manager to execute Agreement between Sunlight Giving and the City of Redwood City accepting a grant of $75,000 per year for three years to support the Information and Referral Program at the Fair Oaks Community Center (FY 2022-23, FY 2023-24, FY 2024-25), for a total amount of $225,000 and acknowledging receipt of payment of $75,000 for the first year.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.L. Agreement with Granite Rock Company for supply of aggregate asphalt materials
Recommendation:
By motion, approve and authorize the City Manager to execute a one-year Master Purchase Agreement with Granite Rock Company for the supply of aggregate asphalt materials in an amount not to exceed $250,000, including City Manager authority to extend the agreement for up to two additional three-year terms in an amount not to exceed $750,000 per term, for a total contract amount not to exceed $1,750,000.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.M. Approve Minutes of July 25, 2022 City Council meeting
6.N. Approve claims and checks from August 22, 2022 - September 12, 2022 and the usual and necessary payments through September 12, 2022
7. STAFF REPORTS Page 366
7.A. City Council interviews of qualified applicants to fill a mid-term vacancy in City Council District 4 caused by resignation and City Council consideration to appoint an applicant to serve the remainder of the unexpired term through December 2024
Recommendation:
1. Interview qualified applicants for appointment to the vacant City Council District 4 seat; and
2. Adopt a resolution appointing a member to fill the City Council seat for District 4 pursuant to Redwood City Charter section 9.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
7.B. Waive second reading and adopt an ordinance authorizing an amendment to the Contract between the Board of Administration of the California Public Employees' Retirement System (CalPERS) and the City Council of the City of Redwood City to provide Section 20516(a) “Employee Sharing Cost of Additional Benefits” for classic members of the Police Supervisors Association Recommendation:
Waive the second reading and adopt the ordinance to amend the contract between the City Council of the City of Redwood City and the Board of Administration of the California Public Employees' Retirement System to provide Section 20516(a) Employee Sharing Cost of Additional Benefits for Classic members of the Police Supervisors Association (PSA) bargaining unit.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
7.C. Actuarial Report regarding impact of proposed changes to terms and conditions of employment for bargaining unit represented by Redwood City Police Officers Association
Recommendation:
By motion, receive and review the findings in the Actuarial Report reflecting proposed changes to retiree health benefits for employees represented by the Redwood City Police Officers Association.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
8. PUBLIC HEARINGS - None
9. STUDY SESSIONS Page 415
9.A. Study Session on Homelessness Initiatives Work Plan implementation Recommendation:
Provide individual Councilmember input to staff on the ongoing implementation of the Homelessness Initiatives Work Plan. This is a study session and no formal action will occur at this meeting.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
10. MATTERS OF COUNCIL INTEREST Page 452
10.A. Designate Voting Delegate and Alternate to the League of California Cities (LCC) Annual Conference September 7-9, 2022
10.B. City Council Member Report of Conferences Attended
10.C. City Council Committee Reports
A. Finance / Audit Sub-Committee
10.D. City Manager (Oral) Update
11. CLOSED SESSION Page 471
11.A. Closed session regarding labor negotiations pursuant to California Government Code Section 54957.6
CONFERENCE WITH LABOR NEGOTIATORS
Closed session regarding labor negotiations pursuant to California Government Code Section 54957.6:
City’s Negotiators: Melissa Stevenson Diaz, City Manager Kelly Tuffo, Liebert Cassidy Whitmore
Michelle Katsuyoshi, Human Resources Director
Employee Organizations: Redwood City Police Officers Association
12. ADJOURNMENT - The next City Council meeting is scheduled for September 12, 2022