Giselle Hale, Mayor
Diana Reddy, Vice Mayor
Alicia C. Aguirre, Council Member
Lissette Espinoza-Garnica,
Council Member
Jeff Gee, Council Member
Diane Howard, Council Member
MINUTES
MEETING LOCATION
CITY OF REDWOOD CITY
COUNCIL CHAMBERS
1017 Middlefield Road
Redwood City, CA 94063
www.redwoodcity.org
Virtual via Zoom:
redwoodcity.zoom.us
Meeting ID: 994 8182 5639
The City Council held a closed session at 5:00 p.m. regarding labor negotiations pursuant to California Government Code Section 54957.6, and existing litigation pursuant to paragraph (1) of subdivision (d) of California Government Code Section 54956.9. There was no public comment. Mayor Hale stated no reportable action and adjourned the closed session at 5:38 p.m.
JOINT CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE AUTHORITY
REGULAR MEETING
Monday, August 22, 2022
6:00 PM
1. CALL TO ORDER – Mayor Hale called the meeting to order at 6:00 p.m.
2. ROLL CALL – Council Members Espinoza-Garnica, Gee, Howard, Vice Mayor Reddy and Mayor Hale were present. Council Member Aguirre was absent.
Staff present: City Manager Melissa Stevenson Diaz, City Attorney Veronica Ramirez and City Clerk Pamela Aguilar.
3. PLEDGE OF ALLEGIANCE – Mayor Hale led the pledge of allegiance.
4. PRESENTATIONS/ACKNOWLEDGEMENTS – None
5. PUBLIC COMMENT ON THE CONSENT CALENDAR, MATTERS OF COUNCIL INTEREST
AND ITEMS NOT ON THE AGENDA
The following members of the public spoke:
• Ben Eisler
• Chris Robell
• Jane Stahl
• Lindsay Raike
• Adrian Brandt
• Pam Hayman
6. CONSENT CALENDAR
Motion and second, Howard and Espinoza-Garnica, to approve the Consent Calendar, passes 5-0-1 by roll call vote, with Council Member Aguirre absent.
6.A. Approve large, recurring purchases necessary for operations in compliance with the City’s Purchasing Policy (401) MO 22-135
Recommendation:
By motion, approve and authorize payment of annual operating expenditures in excess of $104,000 per fiscal year per vendor for fiscal year 2022-2023 as provided in Table 1, for a total aggregate not-to-exceed amount of $127,002,655.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.B. Excess insurance policy renewal and annual premium payment to Public Risk Innovation, Solutions, and Management for the City’s Workers’ Compensation Program (304) Reso 16071 (0055)
Recommendation:
Adopt a resolution authorizing the City Manager to renew an agreement with Public Risk Innovation, Solutions, and Management effective July 1, 2022 through June 30, 2023, to cover the losses that exceed $350,000 and authorizing the excess insurance premium payment in a total not to exceed $750,000.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.C. Investment Report for period ended June 30, 2022 (501) MO 22-136
Recommendation:
By motion, approve the City’s Investment Report for the period ended June 30, 2022.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.D. Agreements with Economic and Planning Systems (EPS), Gensler, Interwest, M Group, MIG and Urban Planning Partners (UPP) for on-call planning services (304) MO 22-137
Recommendation:
By motion, approve and authorize the City Manager to execute the following agreements to provide on-call professional services for on-call general and specialized consulting services for Community Development and Transportation Department - Planning Division:
1. Agreement for Professional Services with EPS in an amount not to exceed $100,000 over a 3-year period, with the option to extend for two additional one-year periods in an amount not to exceed $33,333 per extension term;
2. Agreement for Professional Services with Interwest in an amount not to exceed $100,000 over a 3-year period, with the option to extend for two additional one-year periods in an amount not to exceed $33,333 per extension term;
3. Agreement for Professional Services with Gensler in an amount not to exceed $400,000 over a 3-year period, with the option to extend for two additional one-year periods in an amount not to exceed $133,333 per extension term;
4. Agreement for Professional Services with M-Group in an amount not to exceed $500,000 over a 3-year period, through with the option to extend for two additional one-year periods in an amount not to exceed $166,667 per extension term;
5. Agreement for Professional Services with MIG in an amount not to exceed $300,000 over a 3-year period, through with the option to extend for two additional one-year periods in an amount not to exceed $100,000 per extension term; and
6. Agreement for Professional Services with UPP in an amount not to exceed $300,000 over a 3-year period, through with the option to extend for two additional one-year periods in an amount not to exceed $100,000 per extension term.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.E. Agreement for Services with E Source Companies, LLC to obtain water loss management services (304) MO 22-138
Recommendation:
By motion, approve and authorize the City Manager to execute a one-year Agreement for Services with E Source Companies, LLC to obtain water loss management services in an amount not to exceed $120,000, including City Manager authority to extend the agreement for two additional, consecutive two-year terms in an amount not to exceed $258,300 for the first term and
$285,000 for the second term, for an aggregate not-to-exceed amount of $663,300.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.F. Reject all bids for the Hawes Park Synthetic Turf Field Replacement Project and approve Amendment No. 1 to design Agreement with Verde Design, Inc. for the inclusion of Fair Oaks School Synthetic Turf Field Replacement Project (304) MO 22-139
Recommendation:
By motion:
1. Reject all bids for the Hawes Park Synthetic Turf Field Replacement Project; and
2. Approve, and authorize the City Manager to execute, Amendment No. 1 to the agreement for design services with Verde Design, Inc. to prepare the design for the Fair Oaks School Synthetic Turf Field Replacement in the amount of $51,900 for a total of $101,800.
CEQA:
Categorically Exempt - Class 2. Replacement or reconstruction
6.G. Resolution declaring a continued state of local emergency and affirming findings on the need for the City Council and other City legislative bodies subject to the Ralph M. Brown Act to hold hybrid or virtual meetings pursuant to AB 361 to preserve public health and safety (301) Reso 16072 (0058)
Recommendation:
Adopt a resolution of the City Council of the City of Redwood City declaring a continued state of local emergency and need for the City Council and other City legislative bodies subject to the Ralph M. Brown Act to hold hybrid or virtual meetings in order to ensure the health and safety of the public.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.H. California Health and Safety Code Section 13146.4 Fire Department state mandated inspection compliance reporting (205) Reso 16073 (0056)
Recommendation:
Adopt a resolution acknowledging receipt of the Fiscal Year 2021/22 report of compliance with California Health and Safety Code Section 13146.4 relating to fire inspections.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.I. Approve Live Performance Agreement between the City of Redwood City and Zoppé Circus and related resolution establishing a temporary time limit on parking spaces in the Library parking lots (304) MO 22-140 Reso 16074 (0059)
Recommendation:
1. By motion, determine that due to the nature of the services, a competitive bidding process is not likely to serve the best interests of the City and the contract may be awarded without a competitive bidding process, and approve and authorize the City Manager to execute the Live Performance Agreement between the City of Redwood City and Zoppé Circus in an amount not to exceed $393,000 (requires 5/7 vote); and
2. Adopt a resolution of the City Council of the City of Redwood City establishing a temporary one-hour time limit on the use of parking spaces in Library Lots A, B, and C.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.J. Memorandum of Agreement to fund a Basis of Design Report to further explore augmenting potable water supply through a phased potable water reuse project, the San Francisco-Peninsula Regional Purewater Project (304) MO 22-141
Recommendation:
By motion, authorize the City Manager to execute the Memorandum of Agreement between the Bay Area Water Supply and Conservation Agency, California Water Service Company, the City of Redwood City, the City of San Mateo, City and County of San Francisco Public Utilities Commission, Mid- Peninsula Water District, and Silicon Valley Clean Water regarding SF-Peninsula Regional Purewater Project Basis of Design Report, which calls for the City of Redwood City to contribute a not to exceed amount of $92,700 to produce a Basis of Design Report for the Potable Reuse of Recycled Water.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.K. Agreement with Sunlight Giving for Information and Referral Program at the Fair Oaks Community Center - FY 2022-25 (304) MO 22-142
Recommendation:
By motion, approve and authorize City Manager to execute Agreement between Sunlight Giving and the City of Redwood City accepting a grant of $75,000 per year for three years to support the Information and Referral Program at the Fair Oaks Community Center (FY 2022-23, FY 2023-24, FY 2024-25), for a total amount of $225,000 and acknowledging receipt of payment of $75,000 for the first year.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.L. Agreement with Granite Rock Company for supply of aggregate asphalt materials (304) MO 22-143
Recommendation:
By motion, approve and authorize the City Manager to execute a one-year Master Purchase Agreement with Granite Rock Company for the supply of aggregate asphalt materials in an amount not to exceed $250,000, including City Manager authority to extend the agreement for up to two additional three-year terms in an amount not to exceed $750,000 per term, for a total contract amount not to exceed $1,750,000.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.M. Approve Minutes of July 25, 2022 City Council meeting (301) MO 22-144
6.N. Approve claims and checks from August 22, 2022 - September 12, 2022 and the usual and necessary payments through September 12, 2022 (303) MO 22-145
7. STAFF REPORTS
7.A. City Council interviews of qualified applicants to fill a mid-term vacancy in City Council District 4 caused by resignation and City Council consideration to appoint an applicant to serve the remainder of the unexpired term through December 2024 (301) Reso 16075 (0060)
City Clerk Pamela Aguilar gave a presentation.
The following members of the public spoke:
• Marcelene Luna
• Rona Gundrum
• Lisa Hicks-Dumanske
• Barbara Valley
• Maria Trinidad Villagomez
Interviews were held for the following applicants:
• John Marini
• Elmer Martinez Saballos
• Eugenia Joyce Porter
Recommendation:
1. Interview qualified applicants for appointment to the vacant City Council District 4 seat; and
2. Adopt a resolution appointing a member to fill the City Council seat for District 4 pursuant to Redwood City Charter section 9.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
Motion and second, Reddy and Espinoza-Garnica, to adopt a resolution appointing Elmer Martinez Saballos to fill the City Council seat for District 4 pursuant to Redwood City Charter section 9, passes 5-0-1 by roll call vote, with Council Member Aguirre absent.
7.B. Waive second reading and adopt an ordinance authorizing an amendment to the Contract between the Board of Administration of the California Public Employees' Retirement System (CalPERS) and the City Council of the City of Redwood City to provide Section 20516(a) “Employee Sharing Cost of Additional Benefits” for classic members of the Police Supervisors Association (301) Ord 2511 (0005)
Human Resources Director Michelle Katsuyoshi gave a presentation.
There was no public comment.
Recommendation:
Waive the second reading and adopt the ordinance to amend the contract between the City Council of the City of Redwood City and the Board of Administration of the California Public Employees' Retirement System to provide Section 20516(a) Employee Sharing Cost of Additional Benefits for Classic members of the Police Supervisors Association (PSA) bargaining unit.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
Motion and second, Howard and Gee, to waive the second reading and adopt the ordinance to amend the contract between the City Council of the City of Redwood City and the Board of Administration of the California Public Employees' Retirement System to provide Section 20516(a) Employee Sharing
Cost of Additional Benefits for Classic members of the Police Supervisors Association (PSA) bargaining unit, passes 5-0-1 by roll call vote, with Council Member Aguirre absent.
7.C. Actuarial Report regarding impact of proposed changes to terms and conditions of employment for bargaining unit represented by Redwood City Police Officers Association (904) MO 22-146
Human Resources Director Michelle Katsuyoshi gave a presentation.
There was no public comment.
Recommendation:
By motion, receive and review the findings in the Actuarial Report reflecting proposed changes to retiree health benefits for employees represented by the Redwood City Police Officers Association.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
Motion and second, Gee and Howard, to receive and review the findings in the Actuarial Report reflecting proposed changes to retiree health benefits for employees represented by the Redwood City Police Officers Association, passes 5-0-1 by roll call vote, with Council Member Aguirre absent.
8. PUBLIC HEARINGS - None
9. STUDY SESSIONS
9.A. Study Session on Homelessness Initiatives Work Plan implementation
Homeless Services Manager / Human Services Manager Teri Chin gave a presentation.
The following members of the public spoke:
• Kris Johnson
• Clara Jaeckel
Recommendation:
Provide individual Councilmember input to staff on the ongoing implementation of the Homelessness Initiatives Work Plan. This is a study session and no formal action will occur at this meeting.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
A Study Session was held. No formal Council action was taken.
10. MATTERS OF COUNCIL INTEREST
10.A. Designate Voting Delegate and Alternate to the League of California Cities (LCC) Annual Conference September 7-9, 2022
Mayor Hale designated Councilmember Aguirre as the Voting Delegate, and Councilmember Gee as the alternate.
10.B. City Council Member Report of Conferences Attended
10.C. City Council Committee Reports
A. Finance / Audit Sub-Committee – Council Member Gee gave an update.
10.D. City Manager (Oral) Update – City Manager Melissa Stevenson Diaz reported the following:
• The second draft for Housing Element will be released later this month. • A recruitment process has opened for the Fire Department to meet urgent staffing needs.
• Paving work in Redwood Shores and west of Highway 101 has been completed.
11. CLOSED SESSION
There was no public comment.
11.A. Closed session regarding labor negotiations pursuant to California Government Code Section 54957.6
CONFERENCE WITH LABOR NEGOTIATORS
Closed session regarding labor negotiations pursuant to California Government Code Section 54957.6:
City’s Negotiators: Melissa Stevenson Diaz, City Manager Kelly Tuffo, Liebert Cassidy Whitmore
Michelle Katsuyoshi, Human Resources Director
Employee Organizations: Redwood City Police Officers Association
At 9:26 p.m., the City Council retired to closed session.
At 10:08 p.m., the City Council returned to open session and Mayor Hale stated that there was no reportable action.
12. ADJOURNMENT – Mayor Hale adjourned the meeting at 10:08 p.m.
Pamela Aguilar, CMC
City Clerk
Approved at the September 12, 2022 meeting