MINUTE BOOK 68
MAYOR JEFF GEE M I N U T E S
VICE MAYOR LISSETTE ESPINOZA-GARNICA
COUNCIL MEMBER ALICIA C. AGUIRRE 1017 MIDDLEFIELD ROAD
COUNCIL MEMBER KAIA EAKIN REDWOOD CITY, CA
COUNCIL MEMBER DIANE HOWARD
COUNCIL MEMBER ELMER MARTINEZ SABALLOS
COUNCIL MEMBER CHRIS STURKEN
JOINT CITY COUNCIL/
SUCCESSOR AGENCY/
PUBLIC FINANCE AUTHORITY
REGULAR MEETING AGENDA
Monday, March 13, 2023, 6:00 PM
1. CALL TO ORDER – Mayor Gee called the meeting to order at 6:00 p.m. and acknowledged March as Women’s History Month.
2. ROLL CALL - All Council Members were present.
Staff: City Manager Melissa Stevenson Diaz, City Attorney Veronica Ramirez and City Clerk Pamela Aguilar.
3. PLEDGE OF ALLEGIANCE - Council Member Eakin led the pledge of allegiance.
4. AB 2449 NOTIFICATIONS AND CONSIDERATION - MEETING PARTICIPATION BY TELECONFERENCE – None.
5. CLOSED SESSION
Mayor Gee called for public comment prior to convening the closed session. None was received.
The City Council convened a Closed Session at 6:04 p.m. to discuss the following:
5.A. Conference with Legal Counsel - Existing Litigation
Closed session regarding litigation that has been initiated formally pursuant to paragraph (1) of subdivision (d) of California Government Code Section 54956.9:
Name of Case: National Prescription Opiate Litigation, No. 1:17-MD-2804
The meeting reconvened into open session at approximately 6:45 p.m. No action was taken.
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6. PRESENTATIONS/ACKNOWLEDGEMENTS
6.A. International Transgender Day of Visibility
Mayor Gee read excerpts from the Proclamation in honor of March 31, 2023, Transgender Day of Visibility. Alex Golding of the San Mateo Pride Center accepted the Proclamation virtually.
6.B. Proclamation Honoring My New Red Shoes upon its 17th anniversary
Mayor Gee read excerpts from the Proclamation in honor of my new Red Shoes 17th Anniversary. Operations Manager Ms. Erin La Ninfa of My New Red Shoes, accepted the Proclamation.
7. PUBLIC COMMENT ON THE CONSENT CALENDAR, MATTERS OF COUNCIL INTEREST
AND ON ITEMS NOT ON THE AGENDA
The following members of the public spoke:
• Chris Robell
• Clara Jaeckel
• Rona Gundrum
8. CONSENT CALENDAR
Council Member Howard requested Consent Calendar items 8.C and 8.F. be pulled for separate discussion.
Motion and second, Espinoza-Garnica and Howard, to approve all items on the Consent Calendar, except 8C and 8F. The motion passed unanimously by roll call vote.
Motion and second, Howard and Espinoza-Garnica, moved to approve Consent Calendar item 8.C. The motion passed unanimously by roll call vote.
Motion and second, Aguirre and Espinoza-Garnica, moved to approve Consent Calendar item 8.F. The motion passed unanimously by roll call vote.
8.A. Agreement between the City of Redwood City and WeHOPE to provide comprehensive mobile hygiene services and information about additional services to people experiencing homelessness in Redwood City three days per week (304) MO-23-32
Recommendation:
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MINUTE BOOK NO. 68
By motion, approve and authorize the City Manager to execute an Agreement for Services with WeHOPE to provide mobile hygiene services in an amount not to exceed $190,170 through June 30, 2024.
8.B. Agreement with the County of San Mateo for Homeless Outreach and Engagement in Redwood City in Fiscal Year 2022-2023 and Fiscal Year 2023- 2024 (304) MO-23-33
Recommendation:
By motion, approve and authorize the City Manager to execute a Grant Agreement between the County of San Mateo and the City of Redwood City in the amount of $1,047,450 to provide outreach, engagement, and case management services to unsheltered residents including intensive outreach at homeless encampments using a by-name list approach, deployment of weekly encampment waste services, hotel respite services, and provision of housing subsidies
8.C. Final acceptance of the 2021 Pavement Overlay Project (304) MO-23-34
Recommendation:
By motion, accept the 2021 Pavement Overlay Project and authorize the release of bonds and retention according to City procedures.
8.D. Final acceptance of Middlefield Road Bicycle and Pedestrian Improvements Project (304) MO-23-35
Recommendation:
By motion, accept the Middlefield Road Bicycle and Pedestrian Improvements Project and authorize the release of bonds and retention according to City procedures.
8.E. Agreement with Renne Public Law Group to provide State Legislative Advocacy and Grant Writing Consulting Services to the City (304) MO-23-36
Recommendation:
By motion, approve and authorize the City Manager to execute a one-year services agreement with Renne Public Law Group in an amount not to exceed $90,000, including City Manager authority to extend the agreement for two additional, consecutive one-year terms, for an aggregate not to exceed amount of $270,000.
8.F. Amendment No. 1 to Agreement for Services with Pivot Interiors, Inc. for specialized design services and the supply and installation of furniture
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MINUTE BOOK NO. 68
covering the period from the date of execution to May 26, 2025, in an amount not to exceed $500,000, for a total contract amount not to exceed $1,000,000 (304) MO-23-37
Recommendation:
By motion, approve and authorize the City Manager to execute Amendment No. 1 with Pivot Interiors, Inc. for specialized design services and the supply and installation of furniture covering the period from the date of execution to May 26, 2025, in an amount not to exceed $500,000, for a total contract amount not to exceed $1,000,000.
8.G. Final Acceptance of the Supply of General Construction Services Project at Fair Oaks Community Center (304) MO-23-38
Recommendation:
By motion, accept the Supply of General Construction Services Project at Fair Oaks Community Center, and authorize the release of bonds and retention according to City procedures.
8.H. Final change order in the amount of $2,593 and increase of the total contract award amount of the Fair Oaks Community Center Admin Office Remodel, Electrical Services Project to MTW Builders, Inc. from $143,800 to $160,200 (304) MO-23-39
Recommendation:
By motion, approve and authorize the City Manager to execute a final change order in the amount of $2,593 and increase the total contract award amount of the Fair Oaks Community Center Admin Office Remodel, Electrical Services Project to MTW Builders, Inc. from $143,800 to $160,200.
8.I. Termination of local emergencies related to COVID-19 and winter 2023 storms (704) Reso 16031 (0021), Reso 16032 (0022)
Recommendation:
1. Adopt a resolution terminating the local emergency caused by the Novel Coronavirus (COVID-19); and
2. Adopt a resolution terminating the local emergency relating to 2023 winter storms.
8.J. Approve February 27, 2023 Regular City Council Minutes and March 6, 2023 Special City Council Minutes (301) MO-23-40
8.K. Approve claims and checks from March 13, 2023 to April 3, 2023 and the usual and necessary payments through April 3, 2023 (301) MO-23-41
9. PUBLIC HEARINGS – None
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MINUTE BOOK NO. 68
10. STAFF REPORTS
10.A. City Council Appointments to Planning Commission (209) MO-23-42
City Clerk Pamela Aguilar introduced the item.
The following members of the public spoke:
• Rona Gundrum
By roll call vote the following candidates were appointed to the Planning Commission:
• Noemi Alvarez to fill a partial-term seat on the Planning Commission, expiring June 30, 2026 (Aguirre, Eakin, Howard, Martinez Saballos, Sturken, Espinoza-Garnica;
• Anthony Lazarus to fill a partial-term seat on the Planning Commission, expiring June 30, 2024 (Martinez Saballos, Sturken, Espinoza-Garnica, Gee);
• Keep the current applicant pool open to fill any additional vacancies on Planning Commission through January 31, 2024.
Recommendation:
By roll call vote:
1. Make appointments to fill two partial-term seats on the Planning Commission, one expiring June 30, 2024 and one expiring June 30, 2026.
2. Keep the current applicant pool open to fill any additional vacancies on Planning Commission through January 31, 2024.
10.B. 2022 Housing Element Annual Progress Report (601) MO-23-43
Assistant Community Development Director Sue Exline presented the item.
Motion and second, Martinez Saballos and Espinoza-Garnica, to accept the 2022 Housing Element Annual Progress Report (APR), and authorize the City Manager to submit the APR to the State of California Department of Housing and Community Development (HCD) for certification in compliance with Government Code Section 65400 (Administration of General Plan). The motion carried by unanimous roll call vote.
Recommendation:
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By motion, accept the 2022 Annual Progress Report (APR), and authorize the City Manager to submit the APR to the State of California Department of Housing and Community Development (HCD) for certification in compliance with Government Code Section 65400 (Administration of General Plan).
11. STUDY SESSIONS
11.A. Study Session on Long Term Planning for City Water, Sewer and Storm Drain Utilities
Public Works Services Director, Terrance Kyaw, provided a report on city water, sewer and storm drain utilities. No action was taken.
Public Comment
The following members of the public spoke:
• Chris Robell
• Rona Gundrum
Recommendation:
Receive an update on the long term planning related to the City’s water, sewer and storm drain utilities and provide individual City Council member input. This is a study session and no formal action will occur at this meeting.
12. MATTERS OF COUNCIL INTEREST
12.A. City Council Member Report of Conferences and Meetings Attended
Council Aguirre presented an update on the recent meeting of the Silicon Valley Clean Water Board.
12.B. City Council Committee Reports
12.C. City Manager (Oral) Update
City Manager Stevenson Diaz updated the Council on an upcoming storm preparations by city staff, two recent bank failures, noting the city does not have any holdings in those institutions, and discussed all the grant opportunities that the city pursues to help pay for a variety of projects.
13. ADJOURNMENT
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The meeting adjourned at 9:00 p.m.
Respectfully submitted,
Pamela Aguilar, CMC
City Clerk
Approved at the April 3, 2023 meeting