Jeff Gee, Mayor
Lissette Espinoza-Garnica, Vice
Mayor
Alicia C. Aguirre, Council Member
Kaia Eakin, Council Member
Diane Howard, Council Member
Elmer Martinez Saballos, Council
Member
Chris Sturken, Council Member
MEETING LOCATION
CITY OF REDWOOD CITY
COUNCIL CHAMBERS
1017 Middlefield Road
Redwood City, CA 94063
www.redwoodcity.org
Virtual via Zoom:
redwoodcity.zoom.us
Meeting ID: 994 8182 5639
JOINT CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE AUTHORITY
REGULAR MEETING AGENDA
Monday, June 12, 2023
6:00 PM
Closed session will be held at the start of the Regular Meeting, from approximately 6:00 p.m. until 6:30 p.m.
Please turn off all electronic devices before the start of the meeting to prevent disruptions PURSUANT TO THE RALPH M. BROWN ACT, THIS MEETING WILL BE HELD IN PERSON. To maximize transparency and public access, while the primary meeting takes place at the Redwood City meeting location, members of the public may attend in person at the Redwood City meeting location, at the teleconference location, or by Zoom or phone.
PARTICIPATE IN THE MEETING REMOTELY: City Council meetings will continue to be broadcast live to Redwood City residents on Astound Broadband cable Channel 26 and Comcast cable Channel 27, AT&T U-verse Channel 99 and streamed live via the City’s website www.redwoodcity.org. To join the meeting via Zoom, visit redwoodcity.zoom.us, select “Join” and enter Meeting ID 994 8182 5639.
PUBLIC COMMENT: In-person speakers will be called first, followed by any virtual attendees.
To provide public comment via Zoom, visit redwoodcity.zoom.us, select “Join” and enter Meeting ID 994 8182 5639. Use the “Raise Hand” feature to request to speak. You may rename your profile if you wish to remain anonymous.
For dial-in comments, call *67 (669) 900-6833 (your phone number will appear on the live broadcast if *67 is not dialed prior to the phone number), enter Meeting ID 994 8182 5639 and press *9 to request to speak.
All public comments are subject to a 2-minute time limit unless otherwise determined by the Mayor If you wish to submit written public comment, please send an email to the City Council at [email protected]. Please indicate the corresponding agenda item number in the subject line of your email. Any public comment regarding agenda items that are received from the publication of the agenda through the meeting date will be made part of the meeting record, but will not be read during the Council meeting.
AGENDA MATERIALS:
City Council agenda materials, released less than 72 hours prior to the meeting, are available to the public at the City Clerk’s Office, 1017 Middlefield Road and Redwood City Library, 1044 Middlefield Road, Redwood City, CA 94063, in a public binder at each City Council meeting, and on the City’s website at www.redwoodcity.org.
AMERICANS WITH DISABILITIES ACT:
The City Council will provide materials in appropriate alternative formats to comply with the Americans with Disabilities Act. Please send a written request to Pamela Aguilar, City Clerk, at 1017 Middlefield Road, Redwood City, CA 94063 or e-mail address [email protected] including your name, address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service at least 24 hours before the meeting.
THE CITY COUNCIL MEETING WILL CONCLUDE BY 11:00 P.M.
UNLESS OTHERWISE EXTENDED TO A SPECIFIC TIME BY COUNCIL VOTE
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE - Led by Mayor Gee
4. AB 2449 REQUESTS AND CONSIDERATIONS FOR MEETING PARTICIPATION BY
TELECONFERENCE DUE TO JUST CAUSE OR EMERGENCY CIRCUMSTANCES
5. CLOSED SESSION Page 9
5.A. Closed session regarding labor negotiations pursuant to California Government Code Section 54957.6
City’s Negotiators: Kelly Tuffo, Liebert Cassidy Whitmore Michelle Katsuyoshi, Human Resources Director
Employee Organizations: Executive Management
San Mateo County Firefighters International
Association of Firefighters Local 2400
Service Employees International Union Local 521
Redwood City Management Employees Association
Redwood City Police Supervisors Association
6. PRESENTATIONS/ACKNOWLEDGEMENTS
6.A. Swearing in of newly appointed members of the Arts Commission and Transportation Advisory Committee
7. PUBLIC COMMENT ON THE CONSENT CALENDAR, MATTERS OF COUNCIL INTEREST
AND ON ITEMS NOT ON THE AGENDA
8. CONSENT CALENDAR Page 10
8.A. Amendment No. 3 to agreement with CherryRoad Technologies to reduce the scope of implementation of the new Financial and Human Capital Management (HCM) Software and Services as part of the City’s Enterprise Resource Planning (ERP) system, and to increase needed technical expertise support service hours for Oracle ERP/HCM system
Recommendation:
By motion, approve and authorize the City Manager to execute Amendment No. 3 to Agreement for Services with CherryRoad Technologies (CRT), removing from the scope of the contract Phase 3 Extended HCM and transferring funding previously allocated for Phase 3 to be applied instead toward increased service hours.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
8.B. Annual Appropriations Limit for Fiscal Year 2023-24 Recommendation:
Adopt a resolution establishing the Appropriations Limit for Fiscal Year 2023-24.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
8.C. Adopt a resolution granting consent to the City of Burlingame to include areas under the territorial jurisdiction of the City of Redwood City in the proposed San Francisco Peninsula Tourism Marketing District, enabling commercial lodging facilities in Redwood City and throughout San Mateo County to fund activities that promote tourism
Recommendation:
Adopt a resolution granting consent to the City of Burlingame to include areas under the territorial jurisdiction of the City of Redwood City in the proposed San Francisco Peninsula Tourism Marketing District.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
8.D. Agreement with William R. Gray and Company DBA Gray-Bowen-Scott for project delivery services for the US 101/84 Interchange Reconstruction Project, a major highway infrastructure project requiring expertise beyond City staff experience
Recommendation:
1. By motion, approve and authorize the City Manager to execute the Agreement for Services with William R. Gray and Company DBA Gray-Bowen- Scott in an amount not-to-exceed $3,312,996 for project delivery services, and to amend the Agreement, if necessary, up to 10% of the Agreement amount, not to exceed $3,644,296, and
2. Adopt a resolution approving an appropriation amendment to the FY 2022- 2023 budget to increase the budget by $2,897,404 for contract costs associated with the reconstruction of 101/84 Interchange.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
8.E. Outdoor Business – Resolution establishing a pilot program authorizing the temporary closure of the 2000 block of Broadway to study establishing a pedestrian mall
Recommendation:
Adopt a resolution approving a pilot program authorizing the temporary closure of a portion of Broadway Street to study establishing a pedestrian mall.
CEQA:
Piloting the creation of the pedestrian mall is categorically exempt from CEQA.
California Code of Regulations, title 14, section 15306 provides that basic data collection, research, experimental management, and resource evaluation activities which do not result in a serious or major disturbance to an environmental resource and are conducted strictly for information gathering purposes, or as part of a study leading to an action which a public agency has not yet approved, adopted, or funded are categorically exempt from the provisions of the California Environmental Quality Act. Additionally exempt as an “existing facility,” because the project consists of only minor alterations to an existing City street (CEQA Guidelines Section 15301, Class 1). Finally, the project is exempt as closing the street to personal vehicles is “minor alterations to land,” with no significant physical alterations to the right of way (CEQA Guidelines Section 15304, Class 4). The proposed action is also exempt under the Public Resources Code section 21080.25 since it will be improving pedestrian and bicycle facilities and not increasing automobile capacity.
8.F. Award Redwood Shores Library Fan Coil Retrofitting Project to Pacific Coast Sales and Service, Inc. dba Pacific Coast Trane Controls in the amount of $213,970 in order to replace inoperable equipment required to ensure proper cooling of the Redwood Shores Library; and authorize the City Manager or their designee to increase the contract amount, if necessary, up to 10% of the amount awarded in an amount not to exceed $21,397 for a total amount of $235,367.
Recommendation:
By motion, approve and authorize the City Manager to execute the contract documents and award the standard form contract for the Redwood Shores Library Fan Coil Retrofitting Project to Pacific Coast Sales and Service, Inc. dba Pacific Coast Trane Controls of Sunnyvale, CA for their responsive and
responsible low total bid of $213,970; and authorize the City Manager or their designee to increase the contract amount, if necessary, up to 10% of the amount awarded in an amount not to exceed $21,397 for a total amount of $235,367.
CEQA:
Categorically Exempt - Class 1. Existing Facilities
8.G. Purchase of National Fitness Campaign (NFC) Fitness Court in the amount of $153,825
Recommendation:
By motion, approve and authorize the City Manager or their designee to execute a purchase agreement for National Fitness Campaign’s Fitness Court in the amount of $153,825.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
8.H. Authorization for the disposal of surplus personal property through donation to sister city organizations or sale at public auction
Recommendation:
By motion, declare personal property listed in Attachment A as surplus personal property which may be disposed of in accordance with Article V of Chapter 2 of the Redwood City Municipal Code.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
8.I. Final acceptance of the Fair Oaks Community Center Library (Classroom 7) Remodel Project
Recommendation:
By motion, accept the Fair Oaks Community Center Library (Classroom 7) Remodel Project at Fair Oaks Community Center, and authorize the release of bonds and retention according to City procedures.
CEQA:
Categorically Exempt - Class 1. Existing Facilities
8.J. Waive second reading and adopt an ordinance approving a Third Amendment to the Development Agreement between the City and 1548 Maple, LLC for the 1548 Maple Street project extending the five-year initial term of the Development Agreement by three years and making minor adjustments to the Bay Trail construction schedule to address public safety issues Recommendation:
Waive the second reading and adopt an ordinance approving a Third Amendment to the Development Agreement between the City and 1548 Maple, LLC for the 1548 Maple Street project (Project) extending the five-year initial term of the Development Agreement by three years and making minor adjustments to the Bay Trail construction schedule to address public safety issues.
CEQA:
The City Council certified the Environmental Impact Report for the Project and the associated Mitigation Monitoring and Reporting Program in 2018 in connection with the initial Project approvals and approved the EIR Addendum on September 27, 2021. The Third Amendment does not propose substantial changes to the Project and there are no substantial changes with respect to circumstances under which the Project would be undertaken or new information of substantial importance of the kind that would require additional environmental review pursuant to Section 15162 of the CEQA Guidelines.
8.K. Approve May 22, 2023 City Council Minutes
8.L. Approve claims and checks from June 12, 2023 to June 26, 2023 and the usual and necessary payments through June 26, 2023
9. PUBLIC HEARINGS Page 183
9.A. Public hearing and consideration of any protests related to the collection of sewer service charges on the tax roll for residential customers with one dwelling unit per parcel and resolution authorizing the collection of sewer services charges on the tax roll for residential customers with one dwelling unit per parcel; no changes in sewer service rates for Fiscal Year 2023-24.
Recommendation:
Hold a public hearing and, if protests are not made by the property owners of a majority of the affected parcels, adopt a resolution adopting the Sewer Service Charges Report for Fiscal Year 2023-24 and authorizing the collection of sewer service charges on the tax roll for residential customers with one dwelling unit per parcel.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
10. STAFF REPORTS Page 526
10.A. Receive Citygate Associates, LLC. Standards of Cover and Community Risk Assessment Study findings and recommendations associated with Fire Department services
Recommendation:
Receive the staff report and presentation on the final Standards of Cover Study and Community Risk Assessment associated with Fire Department services, and direct staff to evaluate the recommendations and develop an implementation plan by November 1, 2023.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
10.B. Fiscal Year 2023-24 Budget study session and date setting for the public hearing and adoption of the Fiscal Year 2023-24 Recommended Budget Recommendation:
1. Receive and provide feedback regarding the FY 2023-24 Recommended Budget; and
2. Adopt a resolution setting June 26, 2023 as the date for the public hearing on and adoption of the FY 2023-24 Budget, directing copies of the FY 2023-24 Recommended Budget to be filed with the City Clerk, and authorizing and directing the City Clerk to publish notice of the availability of the FY 2023-24 Recommended Budget and the date of the public hearing.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
11. MATTERS OF COUNCIL INTEREST
11.A. City Council Member Report of Conferences and Meetings Attended
11.B. City Council Committee Reports
A. Finance / Audit Sub-Committee
B. Equity and Social Justice Sub-Committee
11.C. City Manager (Oral) Update
12. ADJOURNMENT - The next City Council meeting is scheduled for June 20, 2023