Jeff Gee, Mayor
Lissette Espinoza-Garnica, Vice
Mayor
Alicia C. Aguirre, Council Member
Kaia Eakin, Council Member
Diane Howard, Council Member
Elmer Martinez Saballos, Council
Member
Chris Sturken, Council Member
MEETING LOCATION
CITY OF REDWOOD CITY
COUNCIL CHAMBERS
1017 Middlefield Road
Redwood City, CA 94063
www.redwoodcity.org
Virtual via Zoom:
redwoodcity.zoom.us
Meeting ID: 994 8182 5639
JOINT CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE AUTHORITY REGULAR MEETING *AMENDED* AGENDA
Monday, June 26, 2023
6:00 PM
*Item 9B was revised
Please turn off all electronic devices before the start of the meeting to prevent disruptions PURSUANT TO THE RALPH M. BROWN ACT, THIS MEETING WILL BE HELD IN PERSON. To maximize transparency and public access, while the primary meeting takes place at the Redwood City meeting location, members of the public may attend in person at the Redwood City meeting location, at the teleconference location, or by Zoom or phone.
PARTICIPATE IN THE MEETING REMOTELY: City Council meetings will continue to be broadcast live to Redwood City residents on Astound Broadband cable Channel 26 and Comcast cable Channel 27, AT&T U-verse Channel 99 and streamed live via the City’s website www.redwoodcity.org. To join the meeting via Zoom, visit redwoodcity.zoom.us, select “Join” and enter Meeting ID 994 8182 5639.
PUBLIC COMMENT: In-person speakers will be called first, followed by any virtual attendees.
To provide public comment via Zoom, visit redwoodcity.zoom.us, select “Join” and enter Meeting ID 994 8182 5639. Use the “Raise Hand” feature to request to speak. You may rename your profile if you wish to remain anonymous.
For dial-in comments, call *67 (669) 900-6833 (your phone number will appear on the live broadcast if *67 is not dialed prior to the phone number), enter Meeting ID 994 8182 5639 and press *9 to request to speak.
All public comments are subject to a 2-minute time limit unless otherwise determined by the Mayor If you wish to submit written public comment, please send an email to the City Council at [email protected]. Please indicate the corresponding agenda item number in the subject line of your email. Any public comment regarding agenda items that are received from the publication of the agenda through the meeting date will be made part of the meeting record, but will not be read during the Council meeting.
AGENDA MATERIALS:
City Council agenda materials, released less than 72 hours prior to the meeting, are available to the public at the City Clerk’s Office, 1017 Middlefield Road and Redwood City Library, 1044 Middlefield Road, Redwood City, CA 94063, in a public binder at each City Council meeting, and on the City’s website at www.redwoodcity.org.
AMERICANS WITH DISABILITIES ACT:
The City Council will provide materials in appropriate alternative formats to comply with the Americans with Disabilities Act. Please send a written request to Pamela Aguilar, City Clerk, at 1017 Middlefield Road, Redwood City, CA 94063 or e-mail address [email protected] including your name, address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service at least 24 hours before the meeting.
THE CITY COUNCIL MEETING WILL CONCLUDE BY 11:00 P.M.
UNLESS OTHERWISE EXTENDED TO A SPECIFIC TIME BY COUNCIL VOTE
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE - Led by Council Member Howard
4. AB 2449 REQUESTS AND CONSIDERATIONS FOR MEETING PARTICIPATION BY
TELECONFERENCE DUE TO JUST CAUSE OR EMERGENCY CIRCUMSTANCES
5. PRESENTATIONS/ACKNOWLEDGEMENTS
5.A. Proclamation honoring retiring City Clerk Pamela Aguilar
6. PUBLIC COMMENT ON THE CONSENT CALENDAR, MATTERS OF COUNCIL INTEREST
AND ITEMS NOT ON THE AGENDA
7. CONSENT CALENDAR Page 11
7.A. Excess insurance policy and annual premium payment to Public Risk Innovation, Solutions, and Management for the City's Workers’ Compensation Program
Recommendation:
Adopt a resolution authorizing the City Manager to renew an agreement with Public Risk Innovation, Solutions, and Management effective July 1, 2023 through June 30, 2024, to cover the losses that exceed $350,000 and authorizing the excess insurance premium payment in a total amount not to exceed $625,000.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
7.B. Fiscal Year 2022-23 year-end budget amendments
Recommendation:
Adopt a resolution 1) appropriating and transferring certain funds for specified purposes to conform the budgeted amounts to actual revenues or expenditures for transactions that have occurred or are anticipated to occur during FY 2022- 23 and 2) amending the City’s authorized full-time equivalent employee table in the FY 2022-23 Adopted Budget.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
7.C. Agreement with William R. Gray and Company DBA Gray-Bowen-Scott for project delivery services for the US 101/84 Interchange Reconstruction Project, a major highway infrastructure project requiring expertise beyond City staff experience
Recommendation:
1. By motion, approve and authorize the City Manager to execute the Agreement for Services with William R. Gray and Company DBA Gray-Bowen- Scott in an amount not-to-exceed $3,312,996 for project delivery services, and to amend the Agreement, if necessary, up to 10% of the Agreement amount, not to exceed $3,644,296, and
2. Adopt a resolution approving an appropriation amendment to the FY 2022- 2023 budget to increase the budget by $2,897,404 for contract costs associated with the reconstruction of 101/84 Interchange.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
7.D. Amendment No. 2 to agreement with CSG Consultants, Inc. for engineering inspection services and approval of Amendment No. 1 to agreement with Bay Area Geological Group for engineering inspection services; contract engineering inspection services are required to address workload exceeding staff capacity
Recommendation:
1. By motion, approve and authorize the City Manager to execute Amendment No. 2 to Agreement for Professional Services with CSG Consultants, Inc. (Amendment No. 2) for engineering inspection services in an amount not-to- exceed $400,000 for a one year and six months term, for a total contract amount not-to-exceed $1,000,000; and
2. By motion, approve and authorize the City Manager to execute Amendment No. 1 to Agreement for Professional Services with Bay Area Geological Group (Amendment No. 1) for engineering inspection services in an amount not-to- exceed $150,000 for a total contract amount not-to-exceed $245,000.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
7.E. Application to the Local Agency Formation Commission (LAFCo) for Extension of Water Service to 570 Live Oak Lane (APN 057-163-090) Recommendation:
Adopt a resolution authorizing application to the Local Agency Formation Commission (LAFCo) requesting approval for extension of water services to 570
Live Oak Lane (APN 057-163-090) outside jurisdictional boundaries pursuant to Government Code Section 56133.
CEQA:
Categorically Exempt - Class 3. New construction or conversion of small structures
7.F. Approval of change order and increase of the contingency from 25% to 35% for the construction contract with Eisen Environmental for Maple Street Shelter Hazardous Materials Remediation Project for a not to exceed a total of $377,663 in order to ensure timely removal of built-in furniture and appliances and floor tiles with asbestos identified after hazardous materials testing was completed
Recommendation:
By motion, approve and authorize the City Manager to execute change orders to the standard form construction document with Eisen Environmental for the Maple Street Shelter Hazardous Materials Remediation Project increasing the City Manager’s authority to increase the contract amount up to an additional 10%, in addition to the previously authorized 25% contingency, for a not to exceed total of $377,663.
CEQA:
As the lead agency, when the City authorized award of the construction contract the City has determined that the Maple Street Shelter Hazardous Materials Remediation Project qualifies as a Class 1 categorical exemption under the California Environmental Quality Act (CEQA) Guidelines Section 15301(a) because it involves negligible or no expansion of existing or former use through interior or exterior alterations involving such things as interior partitions, plumbing, and electrical conveyances. Furthermore, the project design complies with the City’s Engineering Standards and currently accepted practices. A Notice of Exemption (NOE) was filed on June 16, 2023.
7.G. Final Map and associated agreements for the development at 239 Vera by Green Global, Inc.
Recommendation:
1. By motion, approve Final Map No. 2022-001 for the development at 239 Vera Avenue;
2. By motion, approve and authorize the City Manager to execute a Subdivision Improvement Agreement with Green Global, Inc.;
3. By motion, approve and authorize the City Manager to execute a Landscape Maintenance Agreement with Green Global, Inc.; and
4. By motion, approve and authorize the City Manager to execute a Stormwater Treatment Measures Maintenance Agreement with Green Global, Inc.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
7.H. Levy of Benefit Assessments for Fiscal Year 2023-24 for the Seaport Boulevard Landscape Maintenance District
Recommendation:
Adopt a resolution requesting and authorizing the County Controller to levy the Benefit Assessments for the Seaport Boulevard Landscape Maintenance District in the amount of $212,500 and authorizing the County Tax Collector to collect such assessments for the tax roll year 2023-2024.
CEQA:
Categorically Exempt - Class 1. Existing Facilities
7.I. Levy of Benefit Assessments for Fiscal Year 2023-24 for the Redwood Shores Landscape Maintenance District 1995-1
Recommendation:
Adopt a resolution requesting and authorizing the County Controller to Levy the Benefit Assessments for Fiscal Year 2023-24 for the Redwood Shores Landscape Maintenance District No. 1995-1 in the amount of $296,495 and authorizing the County Tax Collector to collect such assessments.
CEQA:
Categorically Exempt - Class 1. Existing Facilities
7.J. Resolution for Fiscal Year 2023-24 Pavement Management Program use of Senate Bill 1 (SB1) Funds
Recommendation:
Adopt a resolution identifying a list of paving projects for Fiscal Year 2023-24 funded by SB 1: the Road Repair and Accountability Act of 2017, in accordance with the Streets and Highways Code for the Road Maintenance and Rehabilitation Account.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
7.K. Amendment No. 5 to agreement with Downtown Streets Team increasing the not-to-exceed amount by $550,000, for a total of $2,347,616 , updating the Scope of Work and extending the term until June 30, 2024.
Recommendation:
By motion, approve and authorize the City Manager to execute Amendment No. 5 to Agreement for Services with Downtown Streets Team increasing the not-to- exceed amount by $550,000, for a total of $2,347,616 and extending the term until June 30, 2024.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
7.L. Arts Commission FY 2023-2024 funding recommendations for large grant recipients
Recommendation:
By motion, approve the Arts Commission’s proposed funding recommendations for large grant recipients for FY 2023-2024 as provided in Attachment A CEQA:
This is not a project under California Environmental Quality Act (CEQA)
7.M. Declaration of an end to a Stage 2 water shortage emergency Recommendation:
Adopt a resolution rescinding Resolution No. 16018 of the City Council of Redwood City and declaring an end to a Stage 2 water shortage in the City of Redwood City.
CEQA:
Categorically Exempt - Class 7. Protection of Natural Resources
7.N. Waive second reading and adopt an ordinance to approve and readopt a policy regarding the use of military equipment by the Redwood City Police Department
Recommendation:
Waive second reading and adopt an ordinance to approve and readopt a policy regarding the use of military equipment by the Redwood City Police Department.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
7.O. Approve June 12, 2023 and June 20, 2023 City Council Minutes
7.P. Approve claims and checks from June 26, 2023 to July 24, 2023 and the usual and necessary payments through July 24, 2023
8. PUBLIC HEARINGS Page 303
8.A. Municipal Code, Zoning Code (including Affordable Housing Ordinance), Zoning Map, General Plan Land Use Map amendments to implement the Housing Element and Standard Development Requirements
Recommendation:
1. Adopt a resolution adopting an Updated General Plan Land Use Map Figure BE-6, consistent with the Adopted Housing Element of the General Plan for the period of 2023-2031;
2. Waive first reading and introduce an ordinance amending the Zoning Code and Zoning Map to implement the 2023-2031 Housing Element;
3. Waive first reading and introduce an ordinance amending Zoning Ordinance Article 29 (Requirements For Affordable Housing) to implement the 2023-2031 Housing Element;
4. Waive first reading and introduce an ordinance amending the Municipal Code to implement the 2023-2031 Housing Element; and
5. Adopt a resolution adopting Standard Development Requirements.
CEQA:
Project consistent with Previous Plan EIR
8.B. General Plan and Downtown Precise Plan (DTPP) Amendments to add 80,000 sq. ft. to the maximum office development capacity (reserved for small office projects of 20,000 new sq. ft. or less) and revise certain DTPP development standards, guidelines and policies, including conditionally permitted land uses; streets and circulation; building placement; minimum building height and massing; parking ratios; historic resources; and open space (collectively called:
DTPP Plan-Wide Amendments).
Recommendation:
1. Adopt a resolution certifying the Subsequent Environmental Impact Report (SEIR) and adopting Findings of Fact, a Statement of Overriding Considerations, and a Mitigation Monitoring and Reporting Program for the Project;
2. Adopt a resolution adopting amendments to the General Plan Mixed Use- Downtown Designation to add 80,000 sq. ft. to the maximum office development capacity (reserved for small office projects of 20,000 net new sq. ft. or less); and
3. Adopt a resolution adopting amendments to the Downtown Precise Plan.
CEQA:
Environmental Impact Report
8.C. Consideration to certify the Final Environmental Impact Report (EIR) and adopt findings and a Mitigation Monitoring and Reporting Program for the project and consider the request by the Project Applicant, Regis Homes Bay Area, for a General Plan Amendment (GP2019-001), Zoning Map Amendment (ZM2019-003), Vesting Tentative Map (TM2019-003), Condominium Permit (CP2019-004), Architectural Permit (AP2019-005), an Affordable Housing Plan and Fee Nexus Analysis for the development of a 56 unit townhouse project including eight below market rate housing units at 505 East Bayshore Road Recommendation:
1. Adopt a Resolution certifying the Final Environmental Impact Report for the 505 E. Bayshore Road Townhouse Project; Adopting CEQA Findings; and adopting a Mitigation Monitoring and Reporting Program, all in accordance with the requirements of the California Environmental Quality Act;
2. Adopt a Resolution amending the General Plan land use designation on the property located at 505 E Bayshore Road from Commercial Regional to Mixed- Use Waterfront Neighborhood;
3. Waive first reading and introduce an Ordinance approving a Zoning Map Amendment to Article 60 (Zoning District Boundaries—Maps) of the Redwood City Zoning Code to rezone the property located at 505 E. Bayshore Road from General Commercial to Mixed-Use Waterfront; and
4. Adopt a Resolution approving the Vesting Tentative Map, Condominium Permit, Architectural Permit, State Density Bonus Request, the Affordable Housing Plan, and a Fee Nexus Analysis for the project at 505 East Bayshore Road (APN 052-520-010).
CEQA:
Environmental Impact Report
8.D. Adopt City of Redwood City Fiscal Year 2023-24 Budget, City of Redwood City Five-Year Capital Improvement Program, and Successor Agency to the Redwood City Redevelopment Agency Fiscal Year 2023-24 Budget Recommendation:
1. Hold a public hearing;
2. By motion of the City Council, adopt a City Council resolution adopting the Budget of the City of Redwood City for Fiscal Year July 1, 2023 - June 30, 2024 and providing for the appropriation and expenditure of all sums set forth in said budget;
3. By motion of the City Council, adopt a City Council resolution approving and adopting the Five-Year Capital Improvement Program for the period of Fiscal Year 2023-24 through Fiscal Year 2027-28; and
4. By motion of the Successor Agency Board, adopt a Successor Agency to the Redwood City Redevelopment Agency resolution adopting the Budget of the Successor Agency for Fiscal Year July 1, 2023 - June 30, 2024 and providing for the appropriation and expenditure of all sums set forth in said budget.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
9. STAFF REPORTS Page 1242
9.A. City Council appointments to the Police Advisory Committee Recommendation:
1. By roll call vote, individual City Councilmember appointments to fill 7 two- year term seats on the Police Advisory Committee to expire on May 31, 2025; and
2. By motion, keep the current applicant pool open to fill any additional vacancies on the Police Advisory Committee through January 31, 2024.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
9.B. Tentative Agreement between the City of Redwood City and the Police Supervisors Association (PSA), Tentative Agreement between the City of Redwood City and the International Association of Firefighters Local 2400 (IAFF), amendments to the Executive Management Summary of Benefits, amendments to the City of Redwood City’s Classification and Wage and Salary Plan to reflect salary ranges previously approved for classifications in the PSA, City Council Appointed and Executive Management positions, update the salary range for classifications represented by IAFF, the Firefighter Trainee Classification, and Fleet Supervisor, update the salary range for certain classifications to meet 2023 local minimum wage requirements, deactivate the Deputy Police Chief classification, establish the classifications of Human Services Manager and Business Manager, and amend the job descriptions for classifications of Deputy City Manager and Equipment Mechanic I/II , and amendments to the adopted fiscal year 2023-24 budget to update the full- time equivalent table.
Recommendation:
1. By motion, approve Tentative Agreement between the City of Redwood City and the Police Supervisors Association extending the Memorandum of
Understanding dated August 30, 2021 - August 27, 2023 through August 25, 2024;
2. By motion, approve Tentative Agreement between the City of Redwood City and the San Mateo County Firefighters International Association of Firefighters Local 2400 extending the Memorandum of Understanding dated July 1, 2021 - June 30, 2023 through June 30, 2024; and
3. Adopt a resolution 1) amending the Executive Management Summary of Benefits effective July 1, 2023, 2) amending the City of Redwood City Classification and Wage and Salary Plan to reflect salary ranges previously approved for classifications in the Police Supervisors Association, City Council Appointed and Executive Management positions, update the salary range for classifications represented by San Mateo County Firefighters International Association of Firefighters Local 2400, update the Firefighter Trainee classification to match internal alignment to Firefighter/Engineer classification, amend the salary range for Fleet Supervisor to set the same as Facilities Maintenance Supervisor, update the salary range for certain classifications to meet 2023 local minimum wage requirements, deactivate the Deputy Police Chief classification, establish the classifications of Human Services Manager and Business Manager, and amend the job descriptions for the classifications of Deputy City Manager and Equipment Mechanic I/II, and 3) amending the City’s authorized full-time equivalent employee table in the FY 2023-24 Adopted Budget.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
10. MATTERS OF COUNCIL INTEREST
10.A. City Council Member Report of Meetings and Conferences Attended
10.B. City Council Committee Reports
A. Climate Action Sub-Committee
B. Personnel Sub-Committee
10.C. City Manager (Oral) Update
11. ADJOURNMENT - The next City Council meeting is scheduled for July 24, 2023