Jeff Gee, Mayor
Lissette Espinoza-Garnica, Vice
Mayor
Alicia C. Aguirre, Council Member
Kaia Eakin, Council Member
Diane Howard, Council Member
Elmer Martinez Saballos, Council
Member
Chris Sturken, Council Member
MEETING LOCATION
CITY OF REDWOOD CITY
COUNCIL CHAMBERS
1017 Middlefield Road
Redwood City, CA 94063
www.redwoodcity.org
Virtual via Zoom:
redwoodcity.zoom.us
Meeting ID: 994 8182 5639
JOINT CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE AUTHORITY
REGULAR MEETING AGENDA
Monday, July 24, 2023
6:00 PM
A Closed Session will be held at the start of the Regular Meeting, from approximately 6:00 p.m. until approximately 6:45 p.m.
Please turn off all electronic devices before the start of the meeting to prevent disruptions PURSUANT TO THE RALPH M. BROWN ACT, THIS MEETING WILL BE HELD IN PERSON. To maximize transparency and public access, while the primary meeting takes place at the Redwood City meeting location, members of the public may attend in person at the Redwood City meeting location, at the teleconference location, or by Zoom or phone.
PARTICIPATE IN THE MEETING REMOTELY: City Council meetings will continue to be broadcast live to Redwood City residents on Astound Broadband cable Channel 26 and Comcast cable Channel 27, AT&T U-verse Channel 99 and streamed live via the City’s website www.redwoodcity.org. To join the meeting via Zoom, visit redwoodcity.zoom.us, select “Join” and enter Meeting ID 994 8182 5639.
PUBLIC COMMENT: In-person speakers will be called first, followed by any virtual attendees.
To provide public comment via Zoom, visit redwoodcity.zoom.us, select “Join” and enter Meeting ID 994 8182 5639. Use the “Raise Hand” feature to request to speak. You may rename your profile if you wish to remain anonymous.
For dial-in comments, call *67 (669) 900-6833 (your phone number will appear on the live broadcast if *67 is not dialed prior to the phone number), enter Meeting ID 994 8182 5639 and press *9 to request to speak.
All public comments are subject to a 2-minute time limit unless otherwise determined by the Mayor If you wish to submit written public comment, please send an email to the City Council at [email protected]. Please indicate the corresponding agenda item number in the subject line of your email. Any public comment regarding agenda items that are received from the publication of the agenda through the meeting date will be made part of the meeting record, but will not be read during the Council meeting.
AGENDA MATERIALS:
City Council agenda materials, released less than 72 hours prior to the meeting, are available to the public at the City Clerk’s Office, 1017 Middlefield Road and Redwood City Library, 1044 Middlefield Road, Redwood City, CA 94063, in a public binder at each City Council meeting, and on the City’s website at www.redwoodcity.org.
AMERICANS WITH DISABILITIES ACT:
The City Council will provide materials in appropriate alternative formats to comply with the Americans with Disabilities Act. Please send a written request to Yessika Castro, Interim City Clerk, at 1017 Middlefield Road, Redwood City, CA 94063 or e-mail address [email protected] including your name, address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service at least 24 hours before the meeting.
THE CITY COUNCIL MEETING WILL CONCLUDE BY 11:00 P.M.
UNLESS OTHERWISE EXTENDED TO A SPECIFIC TIME BY COUNCIL VOTE
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE - Led by Councilmember Martinez Saballos
4. AB 2449 REQUESTS AND CONSIDERATIONS FOR MEETING PARTICIPATION BY
TELECONFERENCE DUE TO JUST CAUSE OR EMERGENCY CIRCUMSTANCES
5. CLOSED SESSION Page 12
5.A. Conference with legal counsel regarding anticipated litigation pursuant to California Government Code Section 54956.9 (d)(2)
Recommendation:
Conference with Legal Counsel - Existing Litigation
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
5.B. Conference with legal counsel regarding existing litigation pursuant to California Government Code Section 54956.9 (d)(1)
Recommendation:
Conference with Legal Counsel - Existing Litigation
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6. PRESENTATIONS/ACKNOWLEDGEMENTS
6.A. Proclamation honoring Assistant City Manager Alex Khojikian
6.B. Presentation by Jenny Obiaya on Boys and Girls Club of the Peninsula
7. PUBLIC COMMENT ON THE CONSENT CALENDAR, MATTERS OF COUNCIL INTEREST
AND ITEMS NOT ON THE AGENDA
8. CONSENT CALENDAR Page 13
8.A. Rejection of general liability claim by minor A. Batres-Mendoza, c/o Mario Caesar Velladares, Esq
Recommendation:
Approve Rejection of subject claim.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
8.B. Agreement for Legal Services with The Sohagi Law Group, PLC for the Port of Redwood City Ferry Terminal Project
Recommendation:
By motion, approve and authorize the City Attorney to execute an Agreement for Legal Services with The Sohagi Law Group, PLC for a not-to-exceed amount of $225,000.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
8.C. Agreements for Services with True North Compliance Services, Inc., TRB and Associates, Inc., and Shums Coda Associates, Inc. for On-Call Professional Building Services
Recommendation:
1. By motion, approve and authorize the City Manager to execute agreement for On-Call Professional Building Services with True North Compliance Services, Inc. in an amount not-to-exceed $1,000,000 for a one-year term;
2. By motion, approve and authorize the City Manager to execute agreement for On-Call Professional Building Services with TRB and Associates, Inc. in an amount not-to-exceed $200,000 for a one-year term; and
3. By motion, approve and authorize the City Manager to execute agreement for On-Call Professional Building Services with Shums Coda Associates, Inc. in an amount not-to-exceed $100,000 for a one-year term.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
8.D. Award of contract for the Roosevelt Avenue Quick-Build Traffic Calming Project
Recommendation:
By motion, approve and authorize the City Manager to execute the contract documents and award the standard form contract for the Roosevelt Avenue Quick-Build Traffic Calming Project to Golden Bay Construction, Inc. of Hayward, CA for their responsive and responsible low total bid of $1,732,592 and authorize the City Manager or the City Manager’s designee to increase the contract amount, if necessary, up to 10 percent of the amount awarded, in an amount not to exceed $1,905,851.
CEQA:
Categorically Exempt - Class 1. Existing Facilities
8.E. Authorize grant applications for the Multimodal Project Discretionary Grant (MPDG) Program and the Highway Program seeking an estimated $184 million in grant funding for the US 101/Woodside Road (SR 84) Interchange Improvement Project
Recommendation:
1. By motion, authorize staff to submit a funding application to the Multimodal Project Discretionary Grant (MPDG) program for the US 101/Woodside Road (SR 84) Interchange Improvement Project.
2. Adopt a resolution supporting the US 101/Woodside Road (SR 84) Interchange Improvement Project and authorizing submittal of an application for the San Mateo County Transportation Authority’s 2023 Measure A and W Highway Program funds for the US 101/Woodside Road (SR 84) Interchange Improvement Project.
3. By motion, authorize the City Manager, or their designee, to execute any grant-related documents, if awarded.
CEQA:
This activity is not a project under California Environmental Quality Act (CEQA) as defined in CEQA Guidelines, section 15378, because authorizing submission of a funding application and executing a funding agreement has no potential to result in a direct or reasonably foreseeable indirect physical change in the environment. The California Department of Transportation was the lead agency for CEQA for the US 101/Woodside Road (SR 84) Interchange Improvement Project and prepared an Initial Study with Negative Declaration/Environmental Assessment for the project, which was approved on December 16, 2016.
8.F. Parcel Map and associated agreements for the 690 Veterans Boulevard development by 690 Veterans, LLC.
Recommendation:
1. By motion, approve and authorize the City Manager to execute a Subdivision Improvement Agreement with 690 Veterans, LLC.
2. By motion, approve and authorize the City Manager to execute a Landscape Maintenance Agreement with 690 Veterans, LLC.
3. By motion, approve and authorize the City Manager to execute a Stormwater Treatment Measures and Maintenance Agreement with 690 Veterans, LLC.
4. By motion, approve Parcel Map No. 2022-004, the Parcel Map for the development at 690 Veterans Boulevard.
CEQA:
This activity is not a project under California Environmental Quality Act (CEQA).
The project is Categorically Exempt - Class 32. In-Fill Development Projects
8.G. Establishment of the Affordable Housing Preservation Program and Program Guidelines
Recommendation:
1. Adopt a Resolution establishing an Affordable Housing Preservation Program, approving the Program Guidelines and the template Loan Documents, and authorizing the City Manager to fund affordable housing acquisition, rehabilitation, and preservation loans under the Program without returning to the City Council.
2. Adopt a Resolution
(1) Authorizing the use of funds for the Affordable Housing Preservation Program; and
(2) Approving an appropriation amendment to increase the Housing Support Fund revenue and expenditure budgets by $890,000 for the Prohousing Incentive Pilot Program grant; and
(3) Approving an appropriation amendment to increase the Affordable Housing Impact Fee Fund expenditure budget by $630,000 using available fund balance.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
8.H. Agreement for Services with RSG, Inc. (“RSG”) and Amendment No. 2 to Agreement for Services with Silicon Valley Synergy, LLC (“SVS”) to provide real property consulting services as needed
Recommendation:
By motion, approve and authorize the City Manager to execute the following:
1) Agreement for Services with RSG, Inc. for a two-year term in an amount not- to-exceed $200,000; and
2) Amendment No. 2 to Agreement for Services with Silicon Valley Synergy, LLC for a two-year term in an amount not-to-exceed $50,000, for a total contract amount not-to-exceed $150,000.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
8.I. Authorize by resolution the acceptance of a $70,000 grant from Get Healthy San Mateo County to fund the implementation of economic mobility programs and partnerships and the expansion of community engagement capability within the organization by extending an existing Management Fellow position in the City Manager’s Office
Recommendation:
1. Adopt resolution authorizing the acceptance of a $70,000 grant from San Mateo County Get Healthy and submission of any documents, and reports required, for the continuation of a Management Fellow position.
2. By motion, authorize the City Manager, or designees, to receive and execute grant agreement and related contract documents with the San Mateo County Health Department and commit funds to complete the projects, submit invoices and reports as needed.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
8.J. Amendment No. 5 to Agreement for Professional Services with City Consultants & Research, LLC for technical assistance to the City of Redwood City’s Community Development Block Grant (CDBG) and Home Investment Partnerships (HOME) programs in an amount not-to-exceed $50,000, for a total contract amount not-to-exceed $123,550
Recommendation:
By motion, approve and authorize the City Manager to execute Amendment No. 5 to Agreement for Professional Services with City Consultants & Research, LLC for technical assistance to the City of Redwood City’s Community Development Block Grant (CDBG) and Home Investment Partnerships (HOME) programs covering the time period of the Effective Date of the original agreement to June 30, 2024 in an amount not-to-exceed $50,000, for a total contract amount not- to-exceed $123,550.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
8.K. Revocable License Agreement with the Redwood City Downtown Business Group for the location of a Farmers’ Market at Courthouse Square, 2200 Broadway, Redwood City, CA 94063 for a term of one year with four one-year extensions
Recommendation:
By motion, authorize the City Manager to execute a Revocable License Agreement with the Downtown Business Group to operate a Farmers Market at Courthouse Square for a term of one (1) year, with four (4) one-year extensions.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
8.L. Agreement with All City Management Services, Inc. for crossing guard services Recommendation:
By motion, approve and authorize the City Manager to execute a one-year agreement not to exceed $403,182, between the City of Redwood City and All City Management Services, Inc. to provide crossing guard services for the Fiscal Year 2023-2024.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
8.M. Amendment to the existing radio maintenance service agreement with Daryl D. Jones dba: Telecommunications Engineering Associates to allow for the installation of radio console and base station equipment Recommendation:
By motion, approve and authorize the City Manager to execute Amendment No. 1 to Agreement for Services with Daryl D. Jones, dba: Telecommunications Engineering Associates increasing the not-to-exceed amount by $84,552, for a total not-to-exceed contract amount of $290,909.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
8.N. Amendment No. 2 to Agreement with Gilbane Building Company for project management services, and Amendment No. 3 to Agreement with ELS Architecture and Urban Design for construction administration services for the Veterans Memorial Building/Senior Center-YMCA Project, for extended time and services due to construction delays
Recommendation:
1. By motion, approve and authorize the City Manager to execute: Amendment No. 2 to the Agreement for Services with Gilbane Building Company for project management services for the Veterans Memorial Building/Senior Center for a not-to-exceed amount of $653,782, for a total not-to-exceed amount of $3,676,130;
2. By motion, approve and authorize the City Manager to execute Amendment No. 3 to the Agreement for Services with ELS Architecture and Urban Design for construction administration services for a not-to-exceed amount of $248,472, for a total not-to-exceed amount of $8,814,756; and
3. Adopt a resolution approving an appropriation amendment to the FY 2023- 2024 budget transferring unencumbered funds from other capital projects in the amount of $902,254 for professional services costs.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
8.O. Reconsider the Arts Commission FY 2023-2024 funding recommendations for large grant recipients
Recommendation:
1) By motion, suspend Rosenberg’s Rules of Order and reconsider the Arts Commission's proposed funding recommendations for large grant recipients for FY 2023-2024 that was originally approved at the June 26th City Council Meeting (requires 5/7 vote)
2) By motion, approve the Arts Commission’s proposed funding recommendations for large grant recipients for FY 2023-2024 as provided in Attachment A
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
8.P. Approval of an agreement with Shape, Inc. for Flygt pump parts, maintenance, and repair services in an amount not to exceed a total of $863,425 in order to ensure timely repair and maintenance of sanitary sewer and storm Flygt pumps
Recommendation:
By motion, determine that due to the specialized nature of the equipment and services, there is only one reasonable and practicable source for the required service, and the contract may be awarded without a competitive bidding process; and approve and authorize the City Manager to execute a five-year agreement for services through 2028 with Shape, Inc. in an amount not to exceed a total of $863,425 (requires 5/7 vote).
CEQA:
Categorically Exempt - Class 1. Existing Facilities
8.Q. Resolution authorizing the Public Works Director to create and administer an assistance program funded by $75,000 in Climate Action funds to assist Redwood City food service businesses facing financial hardship due to transitioning to foodware that is compliant with the Disposable Foodware Ordinance
Recommendation:
Adopt a resolution authorizing the Public Works Director to create and administer an assistance program for Redwood City food service businesses to comply with the Disposable Foodware Ordinance.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
8.R. Waive second reading and adopt ordinance amending the Zoning Code and Zoning Map, ordinance amending Zoning Ordinance Article 29 (Requirements for Affordable Housing), and ordinance amendment the Municipal Code to implement the 2023-2031 Housing Element
Recommendation:
1. Waive second reading and adopt an ordinance amending the Zoning Code and Zoning Map to implement the 2023-2031 Housing Element;
2. Waive second reading and adopt an ordinance amending Zoning Ordinance Article 29 (Requirements For Affordable Housing); and
3. Waive second reading and adopt an ordinance amending the Municipal Code to implement the 2023-2031 Housing Element.
CEQA:
Environmental Impact Report
8.S. Waive second reading and adopt an ordinance approving a Zoning Map Amendment to Article 60 (Zoning District Boundaries - Maps) to rezone the property located at 505 E. Bayshore Road from General Commercial to Mixed- Use Waterfront
Recommendation:
Waive second reading and adopt an ordinance approving a Zoning Map Amendment to Article 60 (Zoning District Boundaries - Maps) to rezone the property located at 505 East Bayshore Road from General Commercial to Mixed-Use Waterfront.
CEQA:
Environmental Impact Report
8.T. Approve June 26, 2023 City Council Minutes
8.U. Approve claims and checks from July 24, 2023 to August 28, 2023 and the usual and necessary payments through August 28, 2023
9. PUBLIC HEARINGS Page 849
9.A. Initiation of a review to consider the repeal of the Westport Specific Plan and replacement with a new Precise Plan for a Research & Development Office and Life Sciences Campus at 800 – 3400 Bridge Parkway (Redwood Life) Recommendation:
Adopt a resolution of Intention to initiate proceedings to consider repeal of the Westport Specific Plan and adoption of a Precise Plan for the Redwood Life Research & Development Office and Life Sciences Campus proposal.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
9.B. Ordinance amendments to Municipal Code and Zoning Ordinance to establish regulations for retail sale of firearms and ammunition
Recommendation:
1. Waive first reading and introduce an ordinance amending Chapters 37 and 37A of the Municipal Code to adopt licensing and security requirements for retail establishments selling firearms or ammunition; and
2. Waive first reading and introduce an ordinance amending Section 31.12 of Article 31 of the Zoning Ordinance and adding Article 58 to the Zoning Ordinance to require a conditional use permit for firearms and ammunition retail sale use and to establish locational restrictions on such uses.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
10. STAFF REPORTS Page 923
10.A. Actuarial Report regarding impact of proposed restructure of retiree health benefits in order to reduce City costs for bargaining unit represented by Redwood City Police Supervisors’ Association
Recommendation:
By motion, receive and review the findings in the actuarial report reflecting anticipated savings associated with proposed restructuring of retiree health benefits for employees represented by the Redwood City Police Supervisors’ Association.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
10.B. Appointment of retired annuitant Jeffrey Schwob as Interim Community Development and Transportation Director
Recommendation:
Adopt a resolution appointing retiree Jeffrey Schwob as Interim Community Development and Transportation Director effective July 25, 2023.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
11. MATTERS OF COUNCIL INTEREST
11.A. City Council Member Report of Conferences Attended
11.B. City Council Committee Reports
A. Transportation/Mobility Sub-Committee
11.C. City Manager (Oral) Update
12. ADJOURNMENT - The next City Council meeting is scheduled for August 21, 2023