Jeff Gee, Mayor
Lissette Espinoza-Garnica, Vice
Mayor
Alicia C. Aguirre, Council Member
Kaia Eakin, Council Member
Diane Howard, Council Member
Elmer Martinez Saballos, Council
Member
Chris Sturken, Council Member
MEETING LOCATION
CITY OF REDWOOD CITY
COUNCIL CHAMBERS
1017 Middlefield Road
Redwood City, CA 94063
www.redwoodcity.org
Virtual via Zoom:
redwoodcity.zoom.us
Meeting ID: 994 8182 5639
JOINT CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE AUTHORITY
REGULAR MEETING AGENDA
Monday, April 1, 2024
6:00 PM
A Closed Session will be held at the start of the Regular Meeting, from approximately 6:00 p.m. until approximately 7:00 p.m.
Please turn off all electronic devices before the start of the meeting to prevent disruptions PURSUANT TO THE RALPH M. BROWN ACT, THIS MEETING WILL BE HELD IN PERSON. To maximize transparency and public access, while the primary meeting takes place at the Redwood City meeting location, members of the public may attend in person at the Redwood City meeting location, or observe the remotely as provided below.
OBSERVE THE MEETING REMOTELY: City Council meetings are broadcast live to Redwood City residents on Astound Broadband cable Channel 26 and Comcast cable Channel 27, AT&T U-verse Channel 99 and streamed live via the City’s website www.redwoodcity.org. To observe the meeting via Zoom, visit redwoodcity.zoom.us, select “Join” and enter Meeting ID 994 8182 5639.
PUBLIC COMMENT: All public comments are subject to a 2-minute time limit unless otherwise determined by the Mayor, in accordance with the City Council's Guide to Communications & Business, available here.
Public comment is accepted in person at the physical meeting location, or via email to [email protected]. If submitting comments by email, please indicate the corresponding agenda item number in the subject line. Emailed comments within the City’s subject matter jurisdiction received by 5:00 p.m. on the meeting date may be read into the record during the meeting at the Mayor’s discretion and in any event will be made part of the final meeting record.
AGENDA MATERIALS:
City Council agenda materials, released less than 72 hours prior to the meeting, are available to the public at the City Clerk’s Office, 1017 Middlefield Road and Redwood City Library, 1044 Middlefield Road, Redwood City, CA 94063, in a public binder at each City Council meeting, and on the City’s website at www.redwoodcity.org.
AMERICANS WITH DISABILITIES ACT:
The City Council will provide materials in appropriate alternative formats to comply with the Americans with Disabilities Act. Please send a written request to Yessika Castro, City Clerk, at 1017 Middlefield Road, Redwood City, CA 94063 or e-mail address [email protected] including your name, address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service at least 24 hours before the meeting.
THE CITY COUNCIL MEETING WILL CONCLUDE BY 11:00 P.M.
UNLESS OTHERWISE EXTENDED BY COUNCIL VOTE
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE - Led by Council Member Aguirre
4. CLOSED SESSION Page 8
4.A. Closed session regarding labor negotiations pursuant to California Government Code Section 54957.6
Closed Session will be held for approximately 1 hour.
1. CONFERENCE WITH LABOR NEGOTIATORS
Closed session regarding labor negotiations pursuant to California Government Code Section 54957.6:
City’s Negotiators: Kelly Tuffo, Liebert Cassidy Whitmore Michelle Katsuyoshi, Human Resources Director
Melissa Stevenson Diaz, City Manager
Employee Organizations: San Mateo County Fire Fighters International Association of Fire Fighters Local 2400
Redwood City Police Officers Association
Redwood City Police Supervisors' Association
5. PRESENTATIONS/ACKNOWLEDGEMENTS
5.A. Presentation by Sequoia Healthcare District
5.B. Presentation by MidPeninsula Regional Open Space District
6. PUBLIC COMMENT ON THE CONSENT CALENDAR, MATTERS OF COUNCIL INTEREST
AND ITEMS NOT ON THE AGENDA
7. CONSENT CALENDAR Page 9
7.A. Award Easter Bowl and Glenloch Tanks Seismic Improvement and Roof Repair Project
Recommendation:
By motion, approve and authorize the City Manager to execute the standard form construction contract documents and award a contract for the Easter Bowl and Glenloch Tanks Seismic Improvement and Roof Repair Project to the lowest
responsive and responsible bidder Euro Style Management of Sacramento for their low bid of $1,727,000; and authorize the City Manager or the City Manager's designee to increase the contract amount, if necessary, up to 10% of the amount awarded for a total amount not to exceed $1,899,700.
CEQA:
Categorically Exempt - Class 1. Existing Facilities
7.B. Technology Service Agreement with Buildingeye, Inc. (Buildingeye) to provide residents and businesses access to building permits and planning application information through Buildingeye’s AgencyCounter online platform Recommendation:
By motion, determine that due to the Buildingeye AgencyCounter online platform’s compatibility with the existing City programs, equipment, and systems, there is only one reasonable and practical source for the desired service, and the contract may be awarded without a competitive bidding process; and approve and authorize the City Manager to execute the Technology Service Agreement with Buildingeye in the amount of $98,350 for a period of four years, October 2022, through October 2026. (Requires 5/7 vote) CEQA:
This is not a project under California Environmental Quality Act (CEQA)
7.C. Resolution approving and adopting certain exemptions to the Impact Fee Program for Accessory Dwelling Units (ADUs), bedroom additions, and childcare facilities as directed by City Council on February 26, 2024 Recommendation:
Adopt a resolution granting certain exemptions to the Impact Fee Program for Accessory Dwelling Units (ADUs), bedroom additions, and Childcare Facilities for three years as directed by City Council on February 26, 2024.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
7.D. Amendment No. 1 to Agreement with Pacific Pyramid Group, Inc. dba Days Inn to provide rooms for participants in the City’s Hotel Respite Program Recommendation:
By motion, approve and authorize the City Manager to execute Amendment No. 1 to the agreement with Pacific Pyramid Group, Inc. dba Days Inn (Days Inn) increasing the not-to-exceed amount by $100,000, to provide hotel accommodations for participants in the City’s Hotel Respite Program, and authorize the City Manager to amend the agreement to provide for three
additional advanced payments in an amount not to exceed $100,000 per extension term, for a total not to exceed contract amount of $600,000.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
7.E. Revocable License Agreement with the Redwood City Kiwanis Club for the location of a Farmers’ Market on Arguello Street at Bradford Street for a term of three years with two one-year extensions
Recommendation:
By motion, authorize the City Manager to execute a Revocable License Agreement with the Kiwanis Club to operate a farmers’ market in the vicinity of Arguello and Bradford Streets for a term of three years, with two one-year extensions.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
7.F. Agreement with Teri Black & Company, LLC for executive recruitment services Recommendation:
By motion, approve and authorize the City Manager to execute a three-year agreement for executive recruitment services with Teri Black & Company, LLC, in an amount not to exceed $250,000, including City Manager authority to extend the agreement for two additional one-year terms, for a total not-to-exceed contract price of $450,000.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
7.G. Agreement with Liebert Cassidy Whitmore to provide labor negotiation services Recommendation:
By motion, approve and authorize the City Manager to execute an agreement with Liebert Cassidy Whitmore (“LCW”) for labor negotiation services covering the time period from April 1, 2024 to March 31, 2027 for a not-to-exceed amount of $350,000, and authorize the City Manager to extend the agreement for an additional two-year term in the amount not to exceed $250,000, through March 31, 2029 for a total contract amount of $600,000.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
7.H. Authorization of payment to Silicon Valley Clean Water (SVCW) for emergency sewer rehabilitation lining on City’s 48-inch gravity pipeline Recommendation:
By motion, approve the City Manager’s emergency action and determine repair of sewer collection system infrastructure near 1581 Maple Street was necessary to respond to the emergency, and authorize payment to SVCW for the repairs in an amount not to exceed $800,000.
CEQA:
Categorically Exempt - Class 2. Replacement or reconstruction
7.I. Final acceptance of the Main Library Boiler Replacement Project Recommendation:
By motion, accept the Main Library Boiler Replacement Project at 1044 Middlefield Road, and authorize the release of bonds and retention according to City procedures.
CEQA:
Categorically Exempt - Class 1. Existing Facilities
7.J. Approval of two Settlement Agreements - (1) with Jed Humphries to resolve litigation entitled Fambrough et al. v. City of Redwood City (17CIV05387) and City of Redwood City v. Behrend, et al. (18UDL00809) and (2) with Mark Behrend to resolve litigation entitled City of Redwood City v. Behrend, et al. (18UDL00809)
Recommendation:
1. By motion, approve Settlement Agreement between Jed Humphries and the City of Redwood City attached as Attachment A; and
2. By motion, approve Settlement Agreement between Mark Behrend and the City of Redwood City attached as Attachment B.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
7.K. Approve March 11, 2024 and March 18, 2024 City Council Minutes
7.L. Approve claims and checks from April 1, 2024 to April 15, 2024 and the usual and necessary payments through April 15, 2024
8. PUBLIC HEARINGS Page 176
8.A. Proposed increase to sewer service charges and a sewer enterprise fund reserve policy
Recommendation:
1. Hold a Public Hearing on proposed increase to sewer service charges, and if written protests are not made by a majority of the affected parcels, waive the first reading and introduce ordinance amending Section 27.100 (Sewer Service Charges) of Article IX (Fees and Charges) of Chapter 27 of the Redwood City Municipal Code, updating the City’s sewer service charges, and adopting a sewer enterprise fund reserve policy (requires 5/7 vote); and
2. Direct staff to continue to promote the City’s Utility Rate Assistance Program and the recently increased benefit amounts available to those who qualify.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
9. STAFF REPORTS Page 247
9.A. Review Community Survey results informing City Service Priorities and direct staff to further research the feasibility of asking voters to consider changing the City’s Business License Tax to a gross receipts model and suspend further research on the feasibility of asking voters to consider a Real Property Transfer Tax on the November 2024 Ballot
Recommendation:
1. Review Community Satisfaction Survey Results;
2. Review Independent Public Opinion Survey Results; and
3. Direct staff to further research the feasibility of asking voters to consider changing the City’s Business License Tax to a gross receipts model as the only Redwood City-specific revenue measure on the November 2024 ballot and suspend further research on the feasibility of asking voters to consider a real property transfer tax on the November 2024 ballot.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
10. STUDY SESSIONS Page 375
10.A. Fiscal Year 2024-25 Capital Improvement Program (CIP) and five-year Capital Improvement Program (CIP) Study Session
Recommendation:
Receive information on the proposed Fiscal Year 2024-25 CIP and the Five-Year CIP, which covers Fiscal Years 2024-25 to 2028-29, and provide individual Council Member feedback. No formal action will be taken by the City Council.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
11. MATTERS OF COUNCIL INTEREST
11.A. City Council Member Report of Conferences Attended
11.B. City Council Committee Reports
A. Utilities Subcommittee Meeting
B. 2x2x2 (City of RWC/RCSD/SUHSD)
C. Transportation/Mobility Sub-Committee Meeting
D. Equity & Social Justice Sub-Committee Meeting
E. 101/84 Project Ad Hoc Committee
11.C. City Manager (Oral) Update
12. ADJOURNMENT - The next City Council meeting is scheduled for April 15, 2024