Jeff Gee, Mayor
Lissette Espinoza-Garnica, Vice
Mayor
Alicia C. Aguirre, Council Member
Kaia Eakin, Council Member
Diane Howard, Council Member
Elmer Martinez Saballos, Council
Member
Chris Sturken, Council Member
MEETING LOCATION
CITY OF REDWOOD CITY
COUNCIL CHAMBERS
1017 Middlefield Road
Redwood City, CA 94063
www.redwoodcity.org
Virtual via Zoom:
redwoodcity.zoom.us
Meeting ID: 994 8182 5639
CITY COUNCIL
SPECIAL MEETING AGENDA
Monday, April 15, 2024
6:00 PM
Please turn off all electronic devices before the start of the meeting to prevent disruptions PURSUANT TO THE RALPH M. BROWN ACT, THIS MEETING WILL BE HELD IN PERSON. To maximize transparency and public access, while the primary meeting takes place at the Redwood City meeting location, members of the public may attend in person at the Redwood City meeting location, or observe the remotely as provided below.
OBSERVE THE MEETING REMOTELY: City Council meetings are broadcast live to Redwood City residents on Astound Broadband cable Channel 26 and Comcast cable Channel 27, AT&T U-verse Channel 99 and streamed live via the City’s website www.redwoodcity.org. To observe the meeting via Zoom, visit redwoodcity.zoom.us, select “Join” and enter Meeting ID 994 8182 5639.
PUBLIC COMMENT: All public comments are subject to a 2-minute time limit unless otherwise determined by the Mayor, in accordance with the City Council's Guide to Communications & Business, available here.
Public comment is accepted in person at the physical meeting location, or via email to [email protected]. If submitting comments by email, please indicate the corresponding agenda item number in the subject line. Emailed comments within the City’s subject matter jurisdiction received by 5:00 p.m. on the meeting date may be read into the record during the meeting at the Mayor’s discretion and in any event will be made part of the final meeting record.
AGENDA MATERIALS:
City Council agenda materials, released less than 72 hours prior to the meeting, are available to the public at the City Clerk’s Office, 1017 Middlefield Road and Redwood City Library, 1044 Middlefield Road, Redwood City, CA 94063, in a public binder at each City Council meeting, and on the City’s website at www.redwoodcity.org.
AMERICANS WITH DISABILITIES ACT:
The City Council will provide materials in appropriate alternative formats to comply with the Americans with Disabilities Act. Please send a written request to Yessika Castro, City Clerk, at 1017 Middlefield Road, Redwood City, CA 94063 or e-mail address [email protected] including your name, address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service at least 24 hours before the meeting.
THE CITY COUNCIL MEETING WILL CONCLUDE BY 11:00 P.M.
UNLESS OTHERWISE EXTENDED BY COUNCIL VOTE
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE - Led by Council Member Eakin
4. PRESENTATIONS/ACKNOWLEDGEMENTS
4.A. Recognition of Lucie Muhlker Awards
4.B. Recognition of the Redwood City winner of the 2023 STEM Synopsys Championship Science Fair
4.C. Proclamation honoring Parks, Recreation and Community Services Director Chris Beth
5. PUBLIC COMMENT ON THE CONSENT CALENDAR, MATTERS OF COUNCIL INTEREST
AND ITEMS NOT ON THE AGENDA
6. CONSENT CALENDAR Page 8
6.A. Amendment No. 4 to agreement with CherryRoad Technologies to increase Oracle Fusion licenses of the new Financial Software and Services as part of the City’s Enterprise Resource Planning system
Recommendation:
By motion, approve and authorize the City Manager to execute Amendment No. 4 to Agreement for Professional Services with CherryRoad Technologies to purchase additional Oracle licenses for a not-to-exceed amount of $140,289 for a total contract amount of $5,826,787 from May 29, 2019 to June 30, 2025.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.B. Waive first reading and introduce an ordinance amending Municipal Code to modify membership eligibility and project review criteria for the Architectural Advisory Committee (AAC)
Recommendation:
Waive first reading and introduce an ordinance amending Municipal Code Chapter 2 (Administration), Section 2.110 (Architectural Advisory Committee) to update membership eligibility requirements and criteria for project review for the Architectural Advisory Committee as recommended by the City Council’s Governance Sub-Committee.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.C. Agreement with Bandwidth IG, LLC for the installation of fiber optic facilities in Redwood City
Recommendation:
By motion, approve and authorize the City Manager to execute an agreement with Bandwidth IG, LLC for the installation of fiber option facilities in Redwood City with an initial term of 10 years, April 2024 through April 2034, and automatic yearly renewals thereafter.
CEQA:
This activity is not a project under California Environmental Quality Act (CEQA) as defined in CEQA Guidelines, section 15378, because entering into this agreement has no potential for resulting in either a direct or reasonably foreseeable indirect physical change in the environment. If the agreement is considered a project, it is exempt under CEQA Guidelines Section 15301(c) (Existing facilities) Class 1 because it consists of the operation, repair, maintenance, permitting, leasing, licensing or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features involving negligible or no expansion of existing or former use, in that it involves the construction, installation, maintenance, and operation of fiber optic network facilities within the City’s public right-of-way.
6.D. Rejection of general liability claim by Rob Silano, c/o The Law Office of Vala Zarrabian
Recommendation:
By motion, approve rejection of subject claim.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.E. Award contract for the 1525 Connecticut Drive Creek Wall Repair Project Recommendation:
By motion, approve and authorize the City Manager to execute the standard form construction contract documents and award a contract for the 1525 Connecticut Drive Creek Wall Repair Project to the lowest responsive and responsible bidder, Valentine Corporation of San Rafael, California for their low bid of $157,367; and authorize the City Manager, or their designee, to increase the contract amount, if necessary, up to 10 percent of the original contract amount, for a not-to-exceed total in the amount of $173,104.
CEQA:
Categorically Exempt - Class 2. Replacement or reconstruction
6.F. Amended Sanitary Sewer Utilities Maintenance Agreement for the sewer service connection at 475 Upland Road, in unincorporated San Mateo County Recommendation:
By motion, approve and authorize the City Manager to execute the Amended Sanitary Sewer Utilities Maintenance Agreement with James and Caryn Testa.
CEQA:
Categorically Exempt - Class 3. New construction or conversion of small structures
6.G. Amended Sanitary Sewer Utilities Maintenance Agreement for the sewer service connection at 477 Upland Road, in unincorporated San Mateo County Recommendation:
By motion, approve and authorize the City Manager to execute the Amended Sanitary Sewer Utilities Maintenance Agreement with Bruce and Dana Posey.
CEQA:
Categorically Exempt - Class 3. New construction or conversion of small structures
6.H. Wireless Communication Site License Agreements with GTE Mobilnet of California, a California limited partnership, dba Verizon Wireless to license portions of the Marshall Street Garage to install a new wireless communication infrastructure
Recommendation:
By motion, approve and authorize the City Manager to execute the following two agreements:
1. A Wireless Communication Site License Agreement with GTE Mobilnet of California, a California limited partnership, dba Verizon Wireless to license portions of the Marshall Street Garage, located at 750 Marshall Street, to install new wireless network equipment for an initial term of five years at $36,000 annually with 10% annual cost escalator with revenue of $219,000 for the initial term and four automatic renewals of five years each for a total term of 25 years with a total revenue of $3,500,000; and
2. A Temporary Wireless Communications Site License Agreement with GTE Mobilnet of California, a California limited partnership, dba Verizon Wireless to license portions of the Marshall Street Garage, located at 750 Marshall Street, for a one-year term at $1,000 monthly with revenue of $12,000 with an optional six- month extension with a total revenue of $18,000.
CEQA:
This activity of approving the Wireless Communication Site License Agreements is not a project under California Environmental Quality Act (CEQA) as defined in CEQA Guidelines, section 15378, because it has no potential for resulting in either a direct or reasonably foreseeable indirect physical change in the environment.
Furthermore, the project consists of installation of small new equipment and facilities in small structures, which is categorically exempt from requirements of CEQA per Section 15303 Class 3 (New Construction of Small Structures).
6.I. Authorize the submittal of a grant application for the Energy Efficiency and Conservation Block Grant Program to the U.S. Department of Energy and authorize the City Manager or their designee to execute all grant documents necessary to secure Energy Efficiency and Conservation Block Grant funds and implement the grant project
Recommendation:
By motion, approve and authorize the submission of a grant application for the Energy Efficiency and Conservation Block Grant Program to the U.S. Department of Energy and authorize the City Manager or their designee to execute all grant documents necessary to secure grant funds up to $142,550 and implement the approved grant project.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.J. Approve April 1, 2024 City Council Minutes
6.K. Approve claims and checks from April 15, 2024 to May 6, 2024 and the usual and necessary payments through May 6, 2024
7. PUBLIC HEARINGS Page 208
7.A. Establishment of a pedestrian mall on 2000 block Broadway and Redwood Creek
Recommendation:
1. Waive first reading and introduce an ordinance adding Article VIII, “Pedestrian Malls,” to Chapter 20, “Motor Vehicles and Traffic,” of Redwood City Municipal Code;
2. Adopt a resolution establishing a Pedestrian Mall on Broadway between Jefferson Avenue and Main Street and on Redwood Creek between the Main Steet parking lot and the Marshall Garage; and
3. Adopt a resolution approving an appropriation amendment to the Fiscal Year 2023-2024 Parking Fund Expenditure Budget to increase budget by $400,000 for
contract costs associated with the construction cost of the Broadway Pedestrian Mall Improvement Project.
CEQA:
Addendum to Existing Environmental Impact Report
8. STAFF REPORTS Page 242
8.A. Proposed Two-Year Economic and Workforce Development Plan Recommendation:
By motion, adopt the Two-Year Economic and Workforce Development Plan to guide City efforts through Fiscal Year (FY) 2025-2026.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
8.B. Review strategies for CalPERS pension and other post-employment benefits funding
Recommendation:
Receive a report and presentation on funding considerations for the City’s pension and other post-employment benefits (OPEB) liabilities, and direct staff to:
1. Complete a comprehensive assessment of adopted strategies to address existing pension and OPEB liabilities more aggressively than required within the context of the City’s current financial situation;
2. Pause budgeted additional payments to CalPERS and to the respective pension and OPEB trusts until a new strategy is approved. The City would continue budgeting for and sending to CalPERS the minimum required pension payment and the Actuarially Determined Contribution (ADC) for OPEB; and
3. Maintain the existing practice of dedicating 80% of the year-end General Fund balance to obligations, which may still include making additional discretionary payments against the unfunded pension liability.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
8.C. Review the Annual Military Equipment Use Report, renew the Military Equipment Use Ordinance, and authorize the use and purchase of equipment intended to aid de-escalation of critical incidents and support officer and community safety, including drones, a hyperspike long range acoustical hailing device, less-lethal 4-round 40 mm launchers, and a kinetic door breaching tool Recommendation:
1. Review the Supplemental Annual Military Equipment Use Report;
2. Waive the first reading and introduce an ordinance adopting the Military Equipment Use Policy; and
3. Authorize the Redwood City Police Department to use and purchase drones, a hyperspike long range acoustical hailing device, less-lethal 4-round 40 mm launchers, and a kinetic door breaching tool.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
9. MATTERS OF COUNCIL INTEREST
9.A. City Council Member Report of Meeting and Conferences Attended
9.B. City Council Committee Reports - None
9.C. City Manager (Oral) Update
10. ADJOURNMENT - The next City Council meeting is scheduled for May 6, 2024