Jeff Gee, Mayor
Lissette Espinoza-Garnica, Vice
Mayor
Alicia C. Aguirre, Council Member
Kaia Eakin, Council Member
Diane Howard, Council Member
Elmer Martinez Saballos, Council
Member
Chris Sturken, Council Member
MEETING LOCATION
CITY OF REDWOOD CITY
COUNCIL CHAMBERS
1017 Middlefield Road
Redwood City, CA 94063
www.redwoodcity.org
Virtual via Zoom:
redwoodcity.zoom.us
Meeting ID: 994 8182 5639
JOINT CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE AUTHORITY
REGULAR MEETING AGENDA
Monday, June 10, 2024
6:00 PM
A Closed Session will be held at the start of the Regular Meeting, from approximately 6:00 p.m. until approximately 6:45 p.m.
Please turn off all electronic devices before the start of the meeting to prevent disruptions PURSUANT TO THE RALPH M. BROWN ACT, THIS MEETING WILL BE HELD IN PERSON. To maximize transparency and public access, while the primary meeting takes place at the Redwood City meeting location, members of the public may attend in person at the Redwood City meeting location, or observe the remotely as provided below.
OBSERVE THE MEETING REMOTELY: City Council meetings are broadcast live to Redwood City residents on Astound Broadband cable Channel 26 and Comcast cable Channel 27, AT&T U-verse Channel 99 and streamed live via the City’s website www.redwoodcity.org. To observe the meeting via Zoom, visit redwoodcity.zoom.us, select “Join” and enter Meeting ID 994 8182 5639.
PUBLIC COMMENT: All public comments are subject to a 2-minute time limit unless otherwise determined by the Mayor, in accordance with the City Council's Guide to Communications & Business, available here.
Public comment is accepted in person at the physical meeting location, or via email to [email protected]. If submitting comments by email, please indicate the corresponding agenda item number in the subject line. Emailed comments within the City’s subject matter jurisdiction received by 5:00 p.m. on the meeting date may be read into the record during the meeting at the Mayor’s discretion and in any event will be made part of the final meeting record.
AGENDA MATERIALS:
City Council agenda materials, released less than 72 hours prior to the meeting, are available to the public at the City Clerk’s Office, 1017 Middlefield Road and Redwood City Library, 1044 Middlefield Road, Redwood City, CA 94063, in a public binder at each City Council meeting, and on the City’s website at www.redwoodcity.org.
AMERICANS WITH DISABILITIES ACT:
The City Council will provide materials in appropriate alternative formats to comply with the Americans with Disabilities Act. Please send a written request to Yessika Castro, City Clerk, at 1017 Middlefield Road, Redwood City, CA 94063 or e-mail address [email protected] including your name, address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service at least 24 hours before the meeting.
THE CITY COUNCIL MEETING WILL CONCLUDE BY 11:00 P.M.
UNLESS OTHERWISE EXTENDED BY COUNCIL VOTE
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE - Led by Mayor Gee
4. CLOSED SESSION Page 12
4.A. Closed session regarding labor negotiations pursuant to California Government Code Section 54957.6
Closed Session will be held for approximately 45 minutes.
1. CONFERENCE WITH LABOR NEGOTIATORS
Closed session regarding labor negotiations pursuant to California Government Code Section 54957.6:
City’s Negotiators: Kelly Tuffo, Liebert Cassidy Whitmore Michelle Katsuyoshi, Human Resources Director
Melissa Stevenson Diaz, City Manager
Employee Organizations: San Mateo County Fire Fighters International Association of Fire Fighters Local 2400
Redwood City Police Officers Association
Redwood City Police Supervisors' Association
5. PRESENTATIONS/ACKNOWLEDGEMENTS
5.A. Proclamation recognizing outgoing Senior Affairs Commissioner Barbara Britschgi
5.B. Proclamation recognizing outgoing Senior Affairs Commission Chair Harold Draeger
5.C. Presentation by Peninsula Clean Energy
6. PUBLIC COMMENT ON THE CONSENT CALENDAR, MATTERS OF COUNCIL INTEREST
AND ON ITEMS NOT ON THE AGENDA
7. CONSENT CALENDAR Page 13
7.A. Annual Appropriations Limit for Fiscal Year 2024-25 Recommendation:
Adopt a resolution establishing the Appropriations Limit for Fiscal Year 2024-25.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
7.B. Annual Comprehensive Financial Report for Fiscal Year (FY) ended June 30, 2023 Recommendation:
By motion, accept the Annual Comprehensive Financial Report for Fiscal Year ended June 30, 2023.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
7.C. Investment Report for the period ending March 31, 2024 Recommendation:
By Motion, approve the City's Investment Report for the period ending March 31, 2024.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
7.D. Annual review of the City's Investment Policy
Recommendation:
By Motion, approve and adopt updates to the City's Investment Policy to comply with State Law and align with current portfolio strategy.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
7.E. Amendment No. 3 to Agreement for Services with Maze & Associates for audit services
Recommendation:
By motion, approve and authorize the City Manager to execute Amendment No. 3 to the Agreement for Services with Maze & Associates for audit services for the fiscal year ending June 30, 2024, covering the time period June 24, 2024 to June 23, 2025 for an amount not-to-exceed $171,600 for a total not-to-exceed contract amount of $814,991 for a total term of 6 years.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
7.F. Final acceptance of construction improvements for the development at 2111 Bay Road and release of associated bonds
Recommendation:
By motion, accept the construction improvements for the development at 2111 Bay Road and authorize release of the bonds in accordance with the Subdivision Improvement Agreement.
CEQA:
Environmental Impact Report
7.G. Waive second reading and adopt an ordinance adding Article VIII, “Pedestrian Malls,” to Chapter 20, “Motor Vehicles and Traffic,” of the Redwood City Municipal Code
Recommendation:
Waive second reading and adopt an ordinance adding Article VIII, “Pedestrian Malls,” to Chapter 20, “Motor Vehicles and Traffic,” of the Redwood City Municipal Code.
CEQA:
Project consistent with Previous Plan EIR
7.H. Agreement for Services with Schaaf & Wheeler for the design of the Sanitary Sewer Pump Station 22 & 23 Improvements Project
Recommendation:
By motion, approve and authorize the City Manager to execute the Agreement for Services with Schaaf & Wheeler for the design and civil engineering consulting services for the Sanitary Sewer Pump Station 22 & 23 Improvements Project for the amount $434,990 and authorize the City Manager or the City Manager's designee to increase the contract amount, if necessary, up to 10% of contingency ($43,499), for a total not-to-exceed amount of $478,489.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
7.I. Agreements for Services for construction inspection services required to address workload exceeding staff capacity
Recommendation:
By motion, approve and authorize the City Manager to execute the following agreements for construction inspection services:
1. Agreement for on-call services with 4LEAF, Inc. for a one-year term in an amount not to exceed $300,000, with the City Manager authorized to extend the
agreement for two additional one-year periods in an amount not to exceed $600,000 per extension term for a total contract amount not to exceed $1,500,000;
2. Agreement for on-call services with CSG Consultants Inc. for a one-year term in an amount not to exceed $600,000, with the City Manager authorized to extend the agreement for two additional one-year periods in an amount not to exceed $600,000 per extension term for a total contract amount not to exceed $1,800,000; and
3. Agreement for on-call services with Zoon Engineering, Inc. for a one-year term in an amount not to exceed $300,000, with the City Manager authorized to extend the agreement for two additional one-year periods in an amount not to exceed $600,000 per extension term for a total contract amount not to exceed $1,500,000.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
7.J. Application to the Local Agency Formation Commission (LAFCo) for extension of water service to 177 Springdale Way
Recommendation:
Adopt a resolution authorizing the application to the Local Agency Formation Commission (LAFCo) requesting approval for extension of water services to 177 Springdale Way (APN 057-023-130) outside of the City's jurisdictional boundary.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
7.K. Pedestrian Safety Program funded by San Mateo County Measure A Funds implementing speed reduction to 15 miles per hour in the Roosevelt Elementary and Henry Ford Elementary School Zones
Recommendation:
Adopt a Resolution to reduce the posted speed limit to 15 miles per hours (mph) within 500 feet of the school grounds, while children are present, consistent with California state law.
CEQA:
Categorically Exempt - Class 1. Existing Facilities
7.L. Award of contract to SubTerra Construction for the 2024 Veterans Boulevard Sewer Replacement Project
Recommendation:
By motion, approve and authorize the City Manager to execute the contract documents for the 2024 Veterans Boulevard Sewer Replacement Project; reject the non-responsive Apparent Low Bid of $582,000 from VNH Builders of Burlingame, California; award the standard form construction contract to the second lowest responsible bidder, SubTerra Construction, Inc., of San Francisco, California for their Responsive and Responsible bid of $706,500; and authorize the City Manager to increase the contract amount, if necessary, up to 10% of the original contract amount, for a not to exceed total in the amount of $777,150.
CEQA:
Categorically Exempt - Class 2. Replacement or reconstruction
7.M. Amendment No. 1 to Agreement for Services with Metropolitan Planning Group
Recommendation:
By motion, approve and authorize City Manager to execute Amendment No. 1 to Agreement for Services with Metropolitan Planning Group in the not-to-exceed amount of $200,000 to provide on-call professional services for on-call general and specialized consulting services for Community Development and Transportation Department - Planning Division for a total not-to-exceed amount of $700,000 for the initial term of the Agreement (September 2022 to September 2025).
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
7.N. Amendment No. 6 to Agreement for Services with Downtown Streets Team extending the Work Experience Program and Encampment Waste Services through June 30, 2025
Recommendation:
By motion,
1. Approve and authorize the City Manager to execute Amendment No. 6 to the Agreement for Services with Downtown Streets, Inc. increasing the not-to-exceed amount by $290,144, for a total of $2,637,760, and extending the term until June 30, 2025, to continue the execution of the Work Experience Program and Encampment Waste Services; and
2. Direct staff to issue a Request for Proposals during fiscal year 2024-25 to identify potential respondents interested in providing similar services if the City desires to continue providing these services beyond Fiscal Year 2024-25.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
7.O. Amendment No. 2 to Agreement for Services with LifeMoves for the Redwood City Coordinated Homeless Outreach Strategy Team
Recommendation:
By motion, approve and authorize the City Manager to execute Amendment No. 2 to the Agreement for Services with LifeMoves for continued execution of the Redwood City Coordinated Homeless Outreach Strategy Team, increasing the not-to-exceed amount by $380,000 and extending the term until December 31, 2024, and authorize the City Manager to extend the Agreement for one additional six-month period, through June 30, 2025 for a total contract amount of $3,071,400.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
7.P. Amendment No. 2 to the Agreement for Services with Redwood City PAL Center to implement the “Purposeful Action, Create and Engage” (PACE) Program for Transition Age Youth through November 15, 2024 using grant funds Recommendation:
By motion, approve and authorize the City Manager to execute Amendment No. 2 to the Agreement for Services with the Redwood City Police Activities League (PAL) to manage the “Purposeful Action, Create and Engage” (PACE) Program for Transition Age Youth, covering the time period June 16, 2024 through November 15, 2024, for a not-to-exceed amount of $180,000, resulting in a total contract amount of $855,000.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
7.Q. Grant applications to the California State Library for adult literacy services, family literacy services, English as a Second Language (ESL) and sustainability grant for Tree Planting Project and authorize City Manager to execute all grant documents
Recommendation:
By motion, retroactively approve and authorize the City to submit grant applications to the California State Library for California Library literacy services funding for adult literacy, California Library literacy services funding for families for literacy, and the California library literacy services funding for English as
Second Language Services, and Sustainable California Libraries grant for Tree Planting Project and authorize the City Manager or their designee to execute all grant documents necessary to secure grant funds up to $500,000 and implement the approved grant projects.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
7.R. Housing and Human Concerns Committee Fiscal Year 2024-2025 funding recommendations for Redwood City Human Services Financial Assistance (HSFA) Program and funding recommendation for LifeMoves Redwood Family House
Recommendation:
1. By motion, approve funding recommendations for the HSFA Program and funding recommendation for LifeMoves Redwood Family House for FY 2024-2025 as delineated in Attachment A; and
2. By motion, authorize the City Manager to execute funding agreements and all related documents to effectuate the funding recommendations delineated in Attachment A.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
7.S. Waive second reading and adopt an ordinance readopting the Military Equipment Use Policy
Recommendation:
Waive the second reading and adopt an ordinance readopting the Military Equipment Use Policy.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
7.T. Agreement for Services with E & J Valueplus DBA SENDnLINK to provide as- needed printing and mailing services and supplies
Recommendation:
By motion, approve and authorize the City Manager to execute an Agreement for Services for as-needed printing and mailing services and supplies with E & J ValuePlus DBA SENDnLINK for a one-year term through 2025 in an amount not to exceed $115,000, including City Manager authority to extend the agreement for two additional two-year periods through 2029, for an aggregate not-to-exceed amount of $635,447.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
7.U. Agreement for Services with Western Truck Fabrication, Inc. in the amount of $422,964 for supply of vehicle service-body fabrication services Recommendation:
By motion, approve and authorize the City Manager to execute an Agreement for Services with Western Truck Fabrication, Inc. in the amount of $422,964 for the supply of vehicle service-body fabrication services.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
7.V. Purchase of five Ford Police Interceptor Utility from Towne Motor Company dba Towne Ford Sales in the amount of $298,520 to replace end of life equipment
Recommendation:
By motion, approve and authorize the City Manager or their designee to execute the purchase of five Ford Police Interceptor Utility in the amount of $298,520 from Towne Motor Company dba Towne Ford Sales of Redwood City, CA.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
7.W. Approve May 6, 2024 and May 14, 2024 City Council Minutes
7.X. Approve claims and checks from June 10, 2024 to June 24, 2024 and the usual and necessary payments through June 24, 2024
8. PUBLIC HEARINGS Page 763
8.A. Collect sewer service charges on the tax roll for residential customers with one dwelling unit per parcel and sunset the Sewer Assistance Program, transferring remaining program funds to the Utility Rate Assistance Program Recommendation:
Hold a public hearing, and if protests are not made by a majority of the affected parcels, adopt a resolution adopting the Fiscal Year 2024-25 Sewer Service Charge Report and authorizing the collection of sewer service charges on the tax roll for residential customers with one dwelling unit per parcel and amending Resolution 16082 to sunset the Sewer Assistance Program (requires 5/7 vote).
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
9. STAFF REPORTS Page 1107
9.A. City Council appointments to Arts Commission, Board of Building Review, Board of Port Commissioners, Housing and Human Concerns Committee, Library Board, Parks Recreation and Community Services Commission, Planning Commission, and Senior Affairs Commission
Recommendation:
1. By roll call vote, appoint for the following:
a. Arts Commission - Four full-term seats expiring May 31, 2028, and one partial- term seat expiring May 31, 2026
b. Board of Building Review - Three full-term seats expiring May 31, 2028 c. Board of Port Commissioners - Three full-term seats expiring July 31, 2028 d. Housing and Human Concerns Committee - Three full-term seats expiring May 31, 2028
e. Library Board - Two full-term seats expiring June 30, 2028 f. Parks, Recreation and Community Services Commission - Three full-term seats expiring May 31, 2028
g. Planning Commission - Two full-term seats expiring June 30, 2028, and one partial-term seat expiring June 30, 2026; and
h. Senior Affairs Commission - Four full-term seats expiring May 31, 2028; and
2. By motion, maintain the current Boards, Commissions, and Committees applicant pool to fill any additional vacancies on the above listed Boards, Commissions, and Committees that may occur between now and January 31, 2025.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
9.B. Consideration of Parks Impact Fee Discounts for Pipeline Market-Rate Housing Projects
Recommendation:
Consider a potential temporary reduction in the Parks Impact Fee and, if desired:
1. Approve a resolution adopting a temporary 50% reduction in Parks Impact Fees for pipeline multi-family housing development projects (Attachment A), or
2. Approve a resolution adopting a temporary 25% reduction in Parks Impact Fees for pipeline multi-family housing development projects (Attachment B) CEQA:
This is not a project under California Environmental Quality Act (CEQA)
9.C. Fiscal Year 2024-25 Recommended Budget study session and date setting for the public hearing and adoption of the Fiscal Year 2024-25 Recommended Budget
Recommendation:
1. Receive and provide feedback regarding the FY 2024-25 Recommended Budget; and
2. Adopt a resolution setting June 24, 2024 as the date for the public hearing on and adoption of the Fiscal Year 2024-25 Budget, directing copies of the Fiscal Year 2024-25 Recommended Budget to be filed with the City Clerk, and authorizing and directing the City Clerk to publish notice of the availability of the Fiscal Year 2024-25 Recommended Budget and the date of the public hearing.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
10. MATTERS OF COUNCIL INTEREST Page 1194
10.A. City Council Member Report of Meetings and Conferences Attended A. City Council Report of Meeting/Conference Attendance
10.B. City Council Committee Reports
A. Governance Sub-Committee
B. Finance/Audit Sub-Committee
C. 101/84 Project Ad Hoc Committee
D. 1900 Broadway Project Ad Hoc Committee
E. 2300 Broadway Project Ad Hoc Committee
F. Business License Tax Ad Hoc Committee
10.C. City Manager (Oral) Update
11. ADJOURNMENT - The next City Council meeting is scheduled for June 24, 2024