Jeff Gee, Mayor
Lissette Espinoza-Garnica, Vice
Mayor
Alicia C. Aguirre, Council Member
Kaia Eakin, Council Member
Diane Howard, Council Member
Elmer Martinez Saballos, Council
Member
Chris Sturken, Council Member
MEETING LOCATION
CITY OF REDWOOD CITY
COUNCIL CHAMBERS
1017 Middlefield Road
Redwood City, CA 94063
www.redwoodcity.org
Virtual via Zoom:
redwoodcity.zoom.us
Meeting ID: 994 8182 5639
CITY COUNCIL
SPECIAL MEETING AGENDA
Monday, July 15, 2024
6:00 PM
Please turn off all electronic devices before the start of the meeting to prevent disruptions PURSUANT TO THE RALPH M. BROWN ACT, THIS MEETING WILL BE HELD IN PERSON. To maximize transparency and public access, while the primary meeting takes place at the Redwood City meeting location, members of the public may attend in person at the Redwood City meeting location, or observe the remotely as provided below.
OBSERVE THE MEETING REMOTELY: City Council meetings are broadcast live to Redwood City residents on Astound Broadband cable Channel 26 and Comcast cable Channel 27, AT&T U-verse Channel 99 and streamed live via the City’s website www.redwoodcity.org. To observe the meeting via Zoom, visit redwoodcity.zoom.us, select “Join” and enter Meeting ID 994 8182 5639.
PUBLIC COMMENT: All public comments are subject to a 2-minute time limit unless otherwise determined by the Mayor, in accordance with the City Council's Guide to Communications & Business, available here.
Public comment is accepted in person at the physical meeting location, or via email to [email protected]. If submitting comments by email, please indicate the corresponding agenda item number in the subject line. Emailed comments within the City’s subject matter jurisdiction received by 5:00 p.m. on the meeting date may be read into the record during the meeting at the Mayor’s discretion and in any event will be made part of the final meeting record.
AGENDA MATERIALS:
City Council agenda materials, released less than 72 hours prior to the meeting, are available to the public at the City Clerk’s Office, 1017 Middlefield Road and Redwood City Library, 1044 Middlefield Road, Redwood City, CA 94063, in a public binder at each City Council meeting, and on the City’s website at www.redwoodcity.org.
AMERICANS WITH DISABILITIES ACT:
The City Council will provide materials in appropriate alternative formats to comply with the Americans with Disabilities Act. Please send a written request to Yessika Castro, City Clerk, at 1017 Middlefield Road, Redwood City, CA 94063 or e-mail address [email protected] including your name, address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service at least 24 hours before the meeting.
THE CITY COUNCIL MEETING WILL CONCLUDE BY 11:00 P.M.
UNLESS OTHERWISE EXTENDED BY COUNCIL VOTE
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE - Led Council Member Martinez Saballos
4. PRESENTATIONS/ACKNOWLEDGEMENTS
4.A. Proclamation recognizing Disability Pride Month
5. PUBLIC COMMENT ON THE CONSENT CALENDAR, MATTERS OF COUNCIL INTEREST
AND ON ITEMS NOT ON THE AGENDA
6. CONSENT CALENDAR
6.A. Amendments to Agreements for Services with True North Compliance Services.
Inc. (True North), West Coast Code Consultants, Inc. (WC3), and TRB and Associates, Inc. (TRB) to provide additional capacity to maintain customer service levels during high-volume periods and to provide specialized expertise Recommendation:
By motion, approve and authorize the City Manager to execute the following contract amendments for on-call professional services for the Community Development & Transportation Department – Building Division:
1. Amendment No. 1 to Agreement for Services with True North Compliance Services, Inc. to increase compensation by $1,000,000 over a 2-year period for a total contract amount of $2,000,000;
2. Amendment No. 1 to Agreement for Services with West Coast Code Consultants, Inc. to increase compensation by $1,738,560 over a 2-year period for a total contract amount of $4,038,560; and
3. Amendment No. 1 to Agreement for Services with TRB and Associates, Inc. to increase compensation by $200,000 over a 2-year period for a total contract amount of $400,000.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.B. Award of Contract to Cratus, Inc. for Redwood City Recycled Water Project Main City Distribution System - Phase 2.C.1, with funding from the Water Capital Projects Fund, to expand the recycled water system and enhance the resiliency of the City’s water supply
Recommendation:
By motion, approve and authorize the City Manager to execute the standard form construction contract documents and award a contract for the Redwood City Recycled Water Project Main City Distribution System - Phase 2.C.1 to Cratus, Inc.
of San Francisco, CA in the amount of $1,673,600; and authorize the City Manager, or their designee, to increase the contract amount, if necessary, up to 20 percent of the original contract amount, for a total amount not to exceed $2,008,320.
CEQA:
Mitigated Negative Declaration
6.C. Levy of Fiscal Year 2024-25 benefit assessments for the Redwood Shores Landscape Maintenance District 1995-1 formed to maintain public areas and facilities benefiting the Lido neighborhood
Recommendation:
Adopt a resolution requesting and authorizing the County Controller to Levy the Benefit Assessments for Fiscal Year 2024-25 for the Redwood Shores Landscape Maintenance District No. 1995-1 in the amount of $301,312 and authorizing the County Tax Collector to collect such assessments.
CEQA:
Categorically Exempt - Class 1. Existing Facilities
6.D. Levy of benefit assessments for Fiscal Year 2024-25 for the Seaport Boulevard Landscape Maintenance District
Recommendation:
Adopt a resolution requesting and authorizing the County Controller to levy the Benefit Assessments for the Seaport Boulevard Landscape Maintenance District in the amount of $212,500 and authorizing the County Tax Collector to collect such assessments for the tax roll year 2024-2025.
CEQA:
Categorically Exempt - Class 1. Existing Facilities
6.E. Adopt a resolution authorizing the display of the Disability Pride Flag from July 16-26, 2024 in honor of National Disability Pride Month Recommendation:
Adopt a resolution authorizing the display of the Disability Pride Flag in July 16- 26, 2024 in honor of National Disability Pride Month.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.F. Agreement for Services with Hinderliter, de Llamas & Associates (HDL) to provide technical support to assist the City in administering its cannabis-related programs, with services funded by the annual permit fee paid by cannabis retailers
Recommendation:
By motion, approve and authorize the City Manager to execute a one-year Agreement for Services with Hinderliter, de Llamas & Associates, to provide subject matter expertise and technical support on cannabis management services, for initial one-year term beginning July 2024, through July 2025 for a not-to-exceed amount of $119,400, and authorize the City Manager to extend the agreement for two additional one-year terms in an amount not to exceed $125,400 for the first extension and $131,700 for the second extension, through July 20, 2027, for a total contract amount not to exceed $376,500.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.G. Amendment No. 3 to Agreement for Services with Gilbane Building Company for project management services, and Amendment No. 5 to Agreement for Services with ELS Architecture and Urban Design for construction administration services for the Veterans Memorial Building/Senior Center- YMCA Project, for extended time and services due to construction delays Recommendation:
1. By motion, approve and authorize the City Manager to execute Amendment No. 3 to the Agreement for Services with Gilbane Building Company for project management services for the Veterans Memorial Building/Senior Center for a not-to-exceed amount of $695,460, for a total not-to-exceed amount of $4,318,438;
2. By motion, approve and authorize the City Manager to execute Amendment No. 5 to the Agreement for Services with ELS Architecture and Urban Design for construction administration services for a not-to-exceed amount of $362,635, for a total not-to-exceed amount of $9,607,061; and
3. Adopt a resolution approving an appropriation amendment to the FY 2024- 2025 General Fund budget to increase expenditures in the amount of $1,058,095 for professional services costs associated with the Veterans Memorial Building/Senior Center- YMCA Project.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.H. Approve June 24, 2024 City Council Minutes
6.I. Approve claims and checks from July 15, 2024 to July 22, 2024 and the usual and necessary payments through July 22, 2024
7. STAFF REPORTS
7.A. Informational public meeting for a proposed 100% affordable housing development project at 112 Vera Avenue consistent with State law requirements (SB 35/SB 423) for a streamlined, ministerial review process Recommendation:
Hold an informational public meeting to provide an opportunity for the public and the City Council to comment on the development prior to the applicant submitting an application consistent with State law requirements under SB 35/ SB 423. No formal action on the project will be taken at the meeting.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
8. MATTERS OF COUNCIL INTEREST
8.A. City Council Member Report of Conferences and Meetings Attended A. City Council Report of Meeting/Conference Attendance
8.B. City Council Committee Reports
A. 2x2x2 (RWC/RCSD/SUHSD)
B. Business License Tax Ad Hoc Committee
8.C. City Manager Update (Oral) Update
9. CLOSED SESSION
9.A. Closed session regarding Workers’ Compensation pursuant to California Government Code Section 54956 and labor negotiations pursuant to California Government Code Section 54957.6
Closed Session will be held for approximately 90 minutes.
1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Litigation has been initiated formally pursuant to paragraph (1) of subdivision (d) of California Government Code Section 54956.9:
Name of Cases: Wade Green v. City of Redwood City – Workers’ Compensation Appeals Board ADJ10485056,
ADJ16080700, ADJ16080234, ADJ16080733, and
ADJ18034042
Joseph O’Gorman v. City of Redwood City –
Workers’ Compensation Appeals Board
ADJ8757859, ADJ10544225, ADJ11011531,
ADJ12766002, ADJ13750722, ADJ13396500, and
ADJ17319459
Scott Boynton v. City of Redwood City – Workers’
Compensation Appeals Board ADJ11097548,
ADJ16779632, ADJ16780084, ADJ18970695, and
ADJ17577352
2. CONFERENCE WITH LABOR NEGOTIATORS
Closed session regarding labor negotiations pursuant to California Government Code Section 54957.6:
City’s Negotiators: Kelly Tuffo, Liebert Cassidy Whitmore Michelle Katsuyoshi, Human Resources Director
Melissa Stevenson Diaz, City Manager
Employee Organizations: San Mateo County Fire Fighters International Association of Fire Fighters Local 2400
Redwood City Police Officers Association
Redwood City Police Supervisors' Association
10. ADJOURNMENT - The next City Council meeting is scheduled for July 22, 2024