Jeff Gee, Mayor
Lissette Espinoza-Garnica, Vice
Mayor
Alicia C. Aguirre, Council Member
Kaia Eakin, Council Member
Diane Howard, Council Member
Elmer Martinez Saballos, Council
Member
Chris Sturken, Council Member
MEETING LOCATION
CITY OF REDWOOD CITY
COUNCIL CHAMBERS
1017 Middlefield Road
Redwood City, CA 94063
www.redwoodcity.org
Virtual via Zoom:
redwoodcity.zoom.us
Meeting ID: 994 8182 5639
Council Member Aguirre
participating remotely
from the following location:
867 Edgewood Road
Redwood City, CA 94062
JOINT CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE AUTHORITY
REGULAR MEETING AGENDA
Monday, August 26, 2024
6:00 PM
Please turn off all electronic devices before the start of the meeting to prevent disruptions PURSUANT TO THE RALPH M. BROWN ACT, THIS MEETING WILL BE HELD IN PERSON. To maximize transparency and public access, while the primary meeting takes place at the Redwood City meeting location, members of the public may attend in person at the Redwood City meeting location, or observe the remotely as provided below.
OBSERVE THE MEETING REMOTELY: City Council meetings are broadcast live to Redwood City residents on Astound Broadband cable Channel 26 and Comcast cable Channel 27, AT&T U-verse Channel 99 and streamed live via the City’s website www.redwoodcity.org. To observe the meeting via Zoom, visit redwoodcity.zoom.us, select “Join” and enter Meeting ID 994 8182 5639.
PUBLIC COMMENT: All public comments are subject to a 2-minute time limit unless otherwise determined by the Mayor, in accordance with the City Council's Guide to Communications & Business, available here.
Public comment is accepted in person at the physical meeting location, or via email to [email protected]. If submitting comments by email, please indicate the corresponding agenda item number in the subject line. Emailed comments within the City’s subject matter jurisdiction received by 5:00 p.m. on the meeting date may be read into the record during the meeting at the Mayor’s discretion and in any event will be made part of the final meeting record.
AGENDA MATERIALS:
City Council agenda materials, released less than 72 hours prior to the meeting, are available to the public at the City Clerk’s Office, 1017 Middlefield Road and Redwood City Library, 1044 Middlefield Road, Redwood City, CA 94063, in a public binder at each City Council meeting, and on the City’s website at www.redwoodcity.org.
AMERICANS WITH DISABILITIES ACT:
The City Council will provide materials in appropriate alternative formats to comply with the Americans with Disabilities Act. Please send a written request to Yessika Castro, City Clerk, at 1017 Middlefield Road, Redwood City, CA 94063 or e-mail address [email protected] including your name, address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service at least 24 hours before the meeting.
THE CITY COUNCIL MEETING WILL CONCLUDE BY 11:00 P.M. UNLESS OTHERWISE EXTENDED BY COUNCIL VOTE
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE - Led by Mayor Gee
4. PRESENTATIONS/ACKNOWLEDGEMENTS
4.A. Proclamation recognizing outgoing Port Commissioner Lorianna Kastrop
4.B. Proclamation recognizing outgoing Port Commissioner Richard "Dick" Claire
4.C. Proclamation recognizing outgoing Port Commissioner Ralph Garcia
5. PUBLIC COMMENT ON THE CONSENT CALENDAR, MATTERS OF COUNCIL INTEREST
AND ITEMS NOT ON THE AGENDA
6. CONSENT CALENDAR Page 11
6.A. Approve large, recurring purchases necessary for operations in compliance with the City’s Purchasing Policy
Recommendation:
By motion, approve and authorize payment of annual operating expenditures in excess of $108,000 per fiscal year per vendor for fiscal year 2024-25 as provided in Table 1, for a total aggregate not-to-exceed amount of $159,668,092.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.B. Investment Report for the period ending June 30, 2024 Recommendation:
By motion, approve the City's Investment Report for the period ending June 30, 2024.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.C. Response to San Mateo County Grand Jury Report: “Assessing and Reporting Internal Controls in San Mateo County Agencies and School Districts” Recommendation:
By motion, approve letter responding to San Mateo County Civil Grand Jury Report titled “Assessing and Reporting Internal Controls in San Mateo County
Agencies and School Districts” and authorize the Mayor to execute and transmit the letter.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.D. Agreement for Services with Wallace Roberts & Todd, LLC (WRT) for planning, urban design, California Environmental Quality Act (CEQA), community engagement, and economic analysis consulting services to support development of the Downtown & Central Redwood City Plan, with funding provided by General Plan maintenance fees
Recommendation:
1. By motion, approve and authorize the City Manager to execute an agreement for planning, urban design, CEQA, community engagement, and economic analysis consulting services with WRT for the Downtown & Central Redwood City Plan for a total not-to-exceed amount of $3,068,241, which includes a base fee of $2,789,310 and a 10% contingency of $278,931; and
2. Adopt a resolution appropriating $3,068,241 for contract costs associated with professional services for the Downtown & Central Redwood City Plan.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.E. Agreement for Services with Astound Broadband, LLC, to resume maintenance and installation of fiber optics facilities in Redwood City to continue providing internet service for its customers to communicate with data centers, exchange information, and access the internet
Recommendation:
By motion, approve and authorize the City Manager to execute an Agreement for Services with Astound Broadband, LLC, for the installation of fiber optic facilities in Redwood City for an initial term of 10 years, August 2024 through August 2034, with an automatic yearly renewal thereafter.
CEQA:
Categorically Exempt - Class 1. Existing Facilities
6.F. Award 2023-2024 Watermain Replacement Project - Cambridge and Emerald Hills to Casey Construction, Inc. with funding of up to $4,167,307 provided in the Water Capital Projects Fund
Recommendation:
By motion, approve and authorize the City Manager to execute the contract documents and award the standard form contract for the 2023-2024 Watermain
Replacement Project - Cambridge and Emerald Hills to Casey Construction, Inc. of Emerald Hills for their responsive and responsible low total bid of $3,788,461 from the Water Capital Projects Fund, waive certain minor bid irregularities as set forth in the staff report, and authorize the City Manager or their designee to increase the contract amount, if necessary, up to 10% of the amount awarded, for a total amount not to exceed $4,167,307.
CEQA:
Categorically Exempt - Class 2. Replacement or reconstruction
6.G. Approval of change order for contract with B&D Excavation and Construction for the Redwood Creek Channel Improvement Near 1891 Palm Avenue; funding from Capital Outlay Fund
Recommendation:
By motion, approve and authorize the City Manager to execute change order to the contract with B&D Excavation and Construction of Santa Rosa, California for an additional $331,500, thereby increasing the contract amount to a total of $1,441,400, and authorize the City Manager, or their designee, to increase the contract amount, if necessary, up to 10 percent of the new contract amount, for a not to exceed total in the amount of $1,585,540.
CEQA:
Categorically Exempt - Class 2. Replacement or reconstruction
6.H. Grant application and projects approval for San Mateo County Transportation Authority’s Measure A/W Pedestrian and Bicycle Program, Vera Avenue Permanent Bicycle Boulevard Project and James Avenue/El Camino Real Intersection Improvement Project
Recommendation:
1. Adopt a resolution supporting the Vera Avenue Permanent Bicycle Boulevard Project and James Avenue/El Camino Real Intersection Improvement Project and Authorizing the Submittal of Two Applications to the San Mateo County Transportation Authority for Measure A/W Pedestrian and Bicycle Program Funding; and
2. By motion, authorize the City Manager to execute related grant documents.
CEQA:
Categorically Exempt - Class 1. Existing Facilities
6.I. Amendment No. 1 Agreement for Services with Camino Technologies, Inc. (Camino) to provide online licensing and permitting software, with costs funded by permit fees
Recommendation:
By motion, determine that due to the nature of the service, a competitive bidding process is not likely to serve the best interest of the City; and approve and authorize the City Manager to execute the Amendment No. 1 to the Agreement for Services for an automated permit and land management system with Camino Technologies, Inc. for a not-to-exceed amount of $69,000 for a period of three years, from April 1, 2024 through March 31, 2027 funded by dedicated permit fee revenues, for a total not-to-exceed contract amount of $129,000 for from April 1, 2021 to March 31, 2027. (Requires 5/7 vote)
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.J. Waive second reading and adopt an ordinance amending the Zoning Code to implement yearly code maintenance, required Housing Element programs, and policies from the El Camino Real Corridor Plan
Recommendation:
Waive second reading and adopt an ordinance amending the Zoning Code to implement yearly code maintenance, required Housing Element programs, and policies from the El Camino Real Corridor Plan.
CEQA:
Negative Declaration
6.K. Improvement and Maintenance Agreements with Caltrans related to the Elco Yards development at 1601 El Camino Real to facilitate the installation of enhanced pedestrian and bicyclist safety improvements along El Camino Real Recommendation:
Adopt a resolution approving and authorizing the City Manager to execute:
(1) a Highway Improvement Agreement with IQHQ Elco Yards, LP and State of California Department of Transportation (Caltrans); and (2) a Project Specific Maintenance Agreement with the State of California Department of Transportation (Caltrans), and to take all actions necessary to carry out the Agreements.
CEQA:
Environmental Impact Report
6.L. Notice of Intent to participate in the San Mateo County HOME Investment Partnership (HOME) Consortium
Recommendation:
By motion, authorize and direct the City Manager to submit the Notice of Intent to Participate in the San Mateo County HOME Consortium to the County of San Mateo to reduce the City’s administrative burden associated with managing the HOME program.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.M. Streamline implementation of the Affordable Housing Preservation Program (Program) by amending Program Guidelines to enable staff to modify insurance requirements, subject to the approval of the City Attorney, and revising template loan documents to update and clarify implementation provisions Recommendation:
Adopt a resolution amending the Affordable Housing Preservation Program Guidelines and revising the template loan documents for the Program.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.N. California Health and Safety Code Section 13146.4 fire department state- mandated inspection compliance reporting FY 2023-24
Recommendation:
Adopt a resolution acknowledging receipt of the FY2023-24 report of compliance with California Health and Safety Code Section 13146.4 relating to mandatory fire inspections.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.O. Agreement for Services with Midwest Tape LLC for audiovisual (AV) materials (compact discs (CDs)/digital versatile discs (DVDs)/Books on CD) and processing, and electronic materials access (eBooks, eAudiobooks, eComics and streaming movies, music, television)
Recommendation:
By motion, approve and authorize the City Manager to execute a three-year Agreement for Services with Midwest Tape LLC for AV materials (CDs/DVDs/Books on CD) and processing, and electronic materials access (eBooks, eAudiobooks, eComics and streaming movies, music, television) for a
not-to-exceed amount of $200,000 per year for a total contract amount of $600,000 from August 2024 to August 2027, and authorize the City Manager to extend the agreement for two additional two-year terms in an amount not to exceed $800,000, through July 2031, for a total contract amount not-to-exceed $1,400,000.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.P. Approve Live Performance Agreement with Zoppé Circus and related resolution establishing a temporary time limit on parking spaces in the Library parking lots Recommendation:
1. By motion, determine that due to the nature of the services, a competitive bidding process is not likely to serve the best interests of the City and the contract may be awarded without a competitive bidding process, and approve and authorize the City Manager to execute the Live Performance Agreement between the City of Redwood City and Zoppé Circus in an amount not to exceed $280,000 (requires 5/7 vote); and
2. Adopt a resolution of the City Council of the City of Redwood City establishing a temporary one-hour time limit on the use of parking spaces in Library Lots A, B, and C.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.Q. Award Fair Oaks Community Center Multi-Purpose Room (MPR) Kitchen Remodel Project to Onpoint Construction in the amount of $303,125; and authorize the City Manager or their designee to increase the contract amount, if necessary, up to 10% of the amount awarded in an amount not to exceed $30,312 for a total amount of $333,437
Recommendation:
By motion, approve and authorize the City Manager to execute the contract documents and award the standard form contract for the Fair Oaks Community Center MPR Kitchen Remodel Project to Onpoint Construction of Burlingame, CA for their responsive and responsible low total bid of $303,125; and authorize the City Manager or their designee to increase the contract amount, if necessary, up to 10% of the amount awarded in an amount not to exceed $30,312 for a total amount of $333,437.
CEQA:
Categorically Exempt - Class 1. Existing Facilities
6.R. Update regarding execution of fleet maintenance service agreements with outside agencies
Recommendation:
Receive update regarding execution of fleet maintenance service agreements with outside agencies.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.S. Waive first reading and introduce an ordinance amending Article VII (Public Contracting and Purchasing) of Chapter 2 (Administration) of the Redwood City Municipal Code to enhance operating efficiency by allowing on-call agreements for public works projects
Recommendation:
Waive first reading and introduce an ordinance amending Article VII (Public Contracting and Purchasing) of Chapter 2 (Administration) of the Redwood City Municipal Code.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.T. Approve July 22, 2024 and August 17, 2024 City Council Minutes
6.U. Approve claims and checks from August 26, 2024 to September 9, 2024 and the usual and necessary payments through September 9, 2024
7. PUBLIC HEARINGS - None
8. STAFF REPORTS Page 629
8.A. Authorize City of Redwood City Public Financing Authority (PFA) to sell not more than $16,260,000 PFA Water Revenue Refunding Bonds, Series 2024 (2024 Bonds) to refinance the PFA Water Revenue Refunding Bonds, Series 2013 (2013 Bonds)
Recommendation:
1. By motion, City Council, in its capacity as the legislative body of the City of Redwood City, adopt a resolution authorizing proceedings and agreements relating to the refinancing of certain water facilities, approving issuance and sale of bonds by the City of Redwood City Public Financing Authority, approving an Official Statement and authorizing related documents and actions; and
2. By motion, City Council, in its capacity as the governing body of the City of Redwood City Public Financing Authority, authorizing the issuance of not to exceed $16,260,000 principal amount of Water Revenue Refunding Bonds, Series
2024 approving the form and authorizing and directing execution of an Indenture of Trust, an Installment Purchase Contract and an Escrow Deposit and Trust Agreement, approving the form and authorizing the sale of bonds pursuant to a Bond Purchase Agreement, approving an Official Statement, and authorizing related documents and actions.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
8.B. Resolution for Fiscal Year 2024-25 Pavement Management Program use of Senate Bill 1 (SB1) Funds
Recommendation:
Adopt a resolution identifying a list of paving projects for Fiscal Year 2024-25 funded by SB 1: the Road Repair and Accountability Act of 2017, in accordance with the Streets and Highways Code for the Road Maintenance and Rehabilitation Account.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
9. MATTERS OF COUNCIL INTEREST Page 896
9.A. Designate Voting Delegate and Alternate to the League of California Cities (CalCities) Annual Conference October 16-18, 2024
9.B. City Council Member Report of Meetings and Conferences Attended A. City Council Report of Meeting/Conference Attendance
9.C. City Council Committee Reports
A. Climate Action Sub-Committee
B. 101/84 Project Ad Hoc Committee
9.D. City Manager (Oral) Update
10. CLOSED SESSION Page 901 Closed Session will be held for approximately 1 hour.
10.A. Closed session regarding anticipated litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9
SUBJECT: CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9:
3 cases
11. ADJOURNMENT - The next City Council meeting is scheduled for September 9, 2024