__________________________________________________________________________________________ JOINT CITY COUNCIL/SUCCESSOR AGENCY BOARD/ September 9, 2024 PUBLIC FINANCING AUTHORITY MEETING MINUTES PAGE 1
MINUTE BOOK NO. 69
MAYOR JEFF GEE APPROVED MINUTES
VICE MAYOR LISSETTE ESPINOZA-GARNICA
COUNCIL MEMBER ALICIA C. AGUIRRE 1017 MIDDLEFIELD ROAD
COUNCIL MEMBER KAIA EAKIN REDWOOD CITY, CA
COUNCIL MEMBER DIANE HOWARD
COUNCIL MEMBER ELMER MARTINEZ SABALLOS
COUNCIL MEMBER CHRIS STURKEN
JOINT CITY COUNCIL/
SUCCESSOR AGENCY/
PUBLIC FINANCE AUTHORITY
REGULAR MEETING
Monday, August 26, 2024 6:00 PM
1. CALL TO ORDER – Mayor Gee called the meeting to order at 6:00 p.m.
2. ROLL CALL – Council Members Eakin, Howard, Martinez Saballos, Sturken, and Mayor Gee.
Council Member Aguirre participated remotely. Vice Mayor Espinoza-Garnica joined the meeting at 6:26 p.m.
3. PLEDGE OF ALLEGIANCE – Mayor Gee led the pledge of allegiance.
4. PRESENTATIONS/ACKNOWLEDGEMENTS
4.A. Proclamation recognizing outgoing Port Commissioner Lorianna Kastrop Lorianna Kastrop accepted the proclamation.
4.B. Proclamation recognizing outgoing Port Commissioner Richard "Dick" Claire Richard “Dick” Claire accepted the proclamation.
4.C. Proclamation recognizing outgoing Port Commissioner Ralph Garcia Ralph Garcia accepted the proclamation.
5. PUBLIC COMMENT ON THE CONSENT CALENDAR, MATTERS OF COUNCIL INTEREST AND
ITEMS NOT ON THE AGENDA
The following members of the public provided comments:
• Michael and Loretta Ragen
• Clifford Schuch
• Betty Matsumoto-Schuch
• Pamela Estes
• May McAlahney
• Mike and Sharon King
__________________________________________________________________________________________ JOINT CITY COUNCIL/SUCCESSOR AGENCY BOARD/ September 9, 2024 PUBLIC FINANCING AUTHORITY MEETING MINUTES PAGE 2
MINUTE BOOK NO. 69
• Karvin Dassanayake
• Greg Greenway
• Peggy Halloran
• Ed Stancil
6. CONSENT CALENDAR
Mayor Gee stated his conflict of interest with item 6K, due to his parent company doing work for the project applicant, and recused himself from voting on the item.
Motion and second, Espinoza-Garnica and Martinez Saballos, to approve all items on the Consent Calendar, except for item 6K, passed unanimously by roll call vote.
Motion and second, Espinoza-Garnica and Howard, to approve item 6K, passed 6-0-1 by roll call vote, with Mayor Gee recused.
6.A. Approve large, recurring purchases necessary for operations in compliance with the City’s Purchasing Policy (304)
Recommendation:
By motion, approve and authorize payment of annual operating expenditures in excess of $108,000 per fiscal year per vendor for fiscal year 2024-25 as provided in Table 1, for a total aggregate not-to-exceed amount of $159,668,092.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.B. Investment Report for the period ending June 30, 2024 (304)
Recommendation:
By motion, approve the City's Investment Report for the period ending June 30, 2024.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.C. Response to San Mateo County Grand Jury Report: “Assessing and Reporting Internal Controls in San Mateo County Agencies and School Districts” (302)
Recommendation:
By motion, approve letter responding to San Mateo County Civil Grand Jury Report titled “Assessing and Reporting Internal Controls in San Mateo County Agencies and School Districts” and authorize the Mayor to execute and transmit the letter.
__________________________________________________________________________________________ JOINT CITY COUNCIL/SUCCESSOR AGENCY BOARD/ September 9, 2024 PUBLIC FINANCING AUTHORITY MEETING MINUTES PAGE 3
MINUTE BOOK NO. 69
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.D. Agreement for Services with Wallace Roberts & Todd, LLC (WRT) for planning, urban design, California Environmental Quality Act (CEQA), community engagement, and economic analysis consulting services to support developme nt of the Downtown & Central Redwood City Plan, with funding provided by General Plan maintenance fees (304) Reso 16235
Recommendation:
1. By motion, approve and authorize the City Manager to execute an agreement for planning, urban design, CEQA, community engagement, and economic analysis consulting services with WRT for the Downtown & Central Redwood City Plan for a total not-to-exceed amount of $3,068,241, which includes a base fee of $2,789,310 and a 10% contingency of $278,931; and
2. Adopt a resolution appropriating $3,068,241 for contract costs associated with professional services for the Downtown & Central Redwood City Plan.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.E. Agreement for Services with Astound Broadband, LLC, to resume maintenance and installation of fiber optics facilities in Redwood City to continue providing internet service for its customers to communicate with data centers, exchange information, and access the internet (304)
Recommendation:
By motion, app rove and authorize the City Manager to execute an Agreement for Services with Astound Broadband, LLC, for the installation of fiber optic facilities in Redwood City for an initial term of 10 years, August 2024 through August 2034, with an automatic yearly renewal thereafter.
CEQA:
Categorically Exempt - Class 1. Existing Facilities
6.F. Award 2023-2024 Watermain Replacement Project - Cambridge and Emerald Hills to Casey Construction, Inc. with funding of up to $4,167,307 provided in the Water Capital Projects Fund (304)
Recommendation:
By motion, approve and authorize the City Manager to execute the contract documents and award the s tandard form contract for the 2023 -
2024 Watermain Replacement
Project - Cambridge and Emerald Hills to Casey Construction, Inc. of Emerald Hills for their responsive and responsible low total bid of $3,788,461 from the Water Capital __________________________________________________________________________________________ JOINT CITY COUNCIL/SUCCESSOR AGENCY BOARD/ September 9, 2024 PUBLIC FINANCING AUTHORITY MEETING MINUTES PAGE 4
MINUTE BOOK NO. 69
Projects Fund, waive certain minor bid irregularities as set forth in the staff report, and authorize the City Manager or their designee to increase the contract amount, if necessary, up to 10% of the amount awarded, for a total amount not to exceed $4,167,307.
CEQA:
Categorically Exempt - Class 2. Replacement or reconstruction
6.G. Approval of change order for contract with B&D Excavation and Construction for the Redwood Creek Channel Improvement Near 1891 Palm Avenue; funding from Capital Outlay Fund (304)
Recommendation:
By motion, approve and authorize the City Manager to execute change order to the contract with B&D Excavatio n and Construction of Santa Rosa, California for an additional $331,500, thereby increasing the contract amount to a total of $1,441,400, and authorize the City Manager, or their designee, to increase the contract amount, if necessary, up to 10 percent of the new contract amount, for a not to exceed total in the amount of $1,585,540.
CEQA:
Categorically Exempt - Class 2. Replacement or reconstruction
6.H. Grant application and projects approval for San Mateo County Transportation Authority’s Measure A/W Pedestrian and Bicycle Program, Vera Avenue Permanent Bicycle Boulevard Project and James Avenue/El Camino Real Intersection Improvement Project (304) Reso 16236
Recommendation:
1. Adopt a resolution supporting the Vera Avenue Permanent Bicycle Boulevard Project and James Avenue/El Camino Real Intersection Improvement Project and Authorizing the Submittal of Two Applications to the San Mateo Co unty Transportation Authority for Measure A/W Pedestrian and Bicycle Program Funding; and
2. By motion, authorize the City Manager to execute related grant documents.
CEQA:
Categorically Exempt - Class 1. Existing Facilities
6.I. Amendment No. 1 Agreement for Services with Camino Technologies, Inc. (Camino) to provide online licensing and permitting software, with costs funded by permit fees __________________________________________________________________________________________ JOINT CITY COUNCIL/SUCCESSOR AGENCY BOARD/ September 9, 2024 PUBLIC FINANCING AUTHORITY MEETING MINUTES PAGE 5
MINUTE BOOK NO. 69
(304)
Recommendation:
By motion, determine that due to the nature of the service, a competitive bidding process is not likely to serve the best interest of the City; and approve and authorize the City Manager to exe cute the Amendment No. 1 to the Agreement for Services for an automated permit and land management system with Camino Technologies, Inc. for a not-to-exceed amount of $69,000 for a period of three years, from April 1, 2024 through March 31, 2027 funded by dedicated permit fee revenues, for a total not -to-exceed contract amount of $129,000 for from April 1, 2021 to March 31, 2027. (Requires 5/7 vote)
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.J. Waive second reading a nd adopt an ordinance amending the Zoning Code to implement yearly code maintenance, required Housing Element programs, and policies from the El Camino Real Corridor Plan (301) Ord. 1130-890
Recommendation:
Waive second reading and adopt an ordinance amending the Zoning Code to implement yearly code maintenance, required Housing Element programs, and policies from the El Camino Real Corridor Plan.
CEQA:
Negative Declaration
6.K. Improvement and Maintenance Agreements with Caltrans related to the Elco Yards development at 1601 El Camino Real to facilitate the installation of enhanced pedestrian and bicyclist safety improvements along El Camino Real (304) Reso 16237
Recommendation:
Adopt a resolution approving and authorizing the City Manager to execute:
(1) a Highway Improvement Agreement with IQHQ Elco Yards, LP and State of California Department of Transportation (Caltrans); and
(2) a Project Specific Maintenance Agreement with the State of California Department of Transportation (Caltrans), and to take all actions necessary to carry out the Agreements.
CEQA:
Environmental Impact Report
__________________________________________________________________________________________ JOINT CITY COUNCIL/SUCCESSOR AGENCY BOARD/ September 9, 2024 PUBLIC FINANCING AUTHORITY MEETING MINUTES PAGE 6
MINUTE BOOK NO. 69
6.L. Notice of Intent to participate in the San Mateo County HOME Investment Partnership (HOME) Consortium (304)
Recommendation:
By motion, authorize and direct the City Manager to submit the Notice of Intent to Participate in the San Mateo County HOME Consortium to the County of San Mateo to reduce the City’s administrative burden associated with managing the HOME program.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.M. Streamline implementation of the Affordable Housing Preservation Program (Program) by amending Program Guidelines to enable staff to modify insurance requirements, subject to the approval of the City Attorney, and revising template loan documents to update and clarify implementation provisions (304) Reso 16238
Recommendation:
Adopt a resolution amending the Affordable Housing Preservation Program Guidelines and revising the template loan documents for the Program.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.N. California Health and Safety Code Section 13146.4 fire department state -mandated inspection compliance reporting FY 2023-24 (304) Reso 16239
Recommendation:
Adopt a resolution acknowledging receipt of the FY2023 -24 report of compliance with California Health and Safety Code Section 13146.4 relating to mandatory fire inspections.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.O. Agreement for Services with Midwest Tape LLC for audiovisual (AV) materials (compact discs (CDs)/digital versatile discs (DVDs)/Books on CD) and processing, and electronic materials access (eBooks, eAudiobooks, eComics and streaming movies, music, television) (304)
Recommendation:
By motion, approve and authorize the City Manager to execute a three-year Agreement __________________________________________________________________________________________ JOINT CITY COUNCIL/SUCCESSOR AGENCY BOARD/ September 9, 2024 PUBLIC FINANCING AUTHORITY MEETING MINUTES PAGE 7
MINUTE BOOK NO. 69
for Services with Midwest Tap e LLC for AV materials (CDs/DVDs/Books on CD) and processing, and electronic materials access (eBooks, eAudiobooks, eComics and streaming movies, music, television) for a not -to-exceed amount of $200,000 per year for a total contract amount of $600,000 from August 2024 to August 2027, and authorize the City Manager to extend the agreement for two additional two -year terms in an amount not to exceed $800,000, through July 2031, for a total contract amount not -to- exceed $1,400,000.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.P. Approve Live Performance Agreement with Zoppé Circus and related resolution establishing a temporary time limit on parking spaces in the Library parking lots (304) Reso 16240
Recommendation:1. By motion, determine that due to the nature of the services, a competitive bidding process is not likely to serve the best interests of the City and the contract may be awarded without a competitive bidding process, and approve and authorize the City Manager to execute the Live Performance Agreement between the City of Redwood City and Zoppé Circus in an amount not to exceed $280,000 (requires 5/7 vote); and
2. Adopt a resolution of the City Council of the City of Redwood City establishing a temporary one-hour time limit on the use of parking spaces in Library Lots A, B, and C.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.Q. Award Fair Oaks Community Center Multi -Purpose Room (MPR) Kitchen Remodel Project to Onpoint Construction in the amount of $303,125; and authorize the City Manager or their designee to increase the contract amount, if necessary, up to 10% of the amount awarded in an amount not to exceed $30,312 for a total amount of $333,437 (304)
Recommendation:
By motion, approve and authorize the City Manager to execute the contract documents and award the standard form contract for the Fair Oaks Community Center MPR Kitchen Remodel Project to Onpoint Construction of Burlingame, CA for their responsive and responsible low total bid of $303,125; and authorize the City Manager or their designee to increase the contract amount, if neces sary, up to 10% of the amount awarded in an amount not to exceed $30,312 for a total amount of $333,437.
CEQA:
Categorically Exempt - Class 1. Existing Facilities
__________________________________________________________________________________________ JOINT CITY COUNCIL/SUCCESSOR AGENCY BOARD/ September 9, 2024 PUBLIC FINANCING AUTHORITY MEETING MINUTES PAGE 8
MINUTE BOOK NO. 69
6.R. Update regarding execution of fleet maintenance service agreements with outside agencies (304)
Recommendation:
Receive update regarding execution of fleet maintenance service agreements with outside agencies.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.S. Waive first reading and introduce an ordinance amending Article VII (Public Contracting and Purchasing) of Chapter 2 (Administration) of the Redwood City Municipal Code to enhance operating efficiency by allowing on- call agreements for public works projects (301)
Recommendation:
Waive first reading and introduce an ordinance amending Article VII (Public Contracting and Purchasing) of Chapter 2 (Administration) of the Redwood City Municipal Code.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.T. Approve July 22, 2024 and August 17, 2024 City Council Minutes (301)
6.U. Approve claims and checks from August 26, 2024 to September 9, 2024 and the usual and necessary payments through September 9, 2024 (303)
7. PUBLIC HEARINGS - None
8. STAFF REPORTS
8.A. Authorize City of Redwood City Public Financing Authority (PFA) to sell not more than $16,260,000 PFA Water Revenue Refunding Bonds, Series 2024 (2024 Bonds) to refinance the PFA Water Revenue Refunding Bonds, Series 2013 (2013 Bonds) (505) Reso 16241
PFA Reso 24-01
Finance Director Beth Goldberg gave the presentation.
There was no public comment.
Recommendation:
1. By motion, City Council, in its capacity as the legislative body of the City of Redwood __________________________________________________________________________________________ JOINT CITY COUNCIL/SUCCESSOR AGENCY BOARD/ September 9, 2024 PUBLIC FINANCING AUTHORITY MEETING MINUTES PAGE 9
MINUTE BOOK NO. 69
City, adopt a resolution authorizing proceedings and agreements relating to the refinancing of certain water facilities, approving issuance and sale of bonds by the City of Redwood City Public Financing Authority, approving an Official Statement and authorizing related documents and actions; and
2. By motion, City Council, in its capacity as the g overning body of the City of Redwood City Public Financing Authority, authorizing the issuance of not to exceed $16,260,000 principal amount of Water Revenue Refunding Bonds, Series 2024 approving the form and authorizing and directing execution of an Indenture of Trust, an Installment Purchase Contract and an Escrow Deposit and Trust Agreement, approving the form and authorizing the sale of bonds pursuant to a Bond Purchase Agreement, approving an Official Statement, and authorizing related documents and actions.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
Motion and second, Howard and Sturken, to:
In its capacity as the legislative body of the City of Redwood City , adopt a resolution authorizing proceedings and agreements related to the refinancing of certain water facilities, approving issuance and sale of bonds by the Redwood City Public Financing Authority (PFA), approving an Official Statement, and authorizing related documents and actions.
The motion passed unanimously by roll call vote.
Motion and second, Howard and Aguirre, to:
in its capacity as the governing body of the City of Redwood City Public Financing Authority , adopt a resolution authorizing the issuance of not to exceed $16,260,000 principal amount of Water Revenue Refunding Bonds, Series 2024 approving the form and authorizing and directing execution of an Indenture of Trust, an Installment Purchase Contract, and an Escrow Deposit and Trust Agreement, approving the form and authorizing the sale of bonds pursuant to a Bond Purchase Agreement, approving an Official Statement, and authorizing related documents and actions.
The motion passed unanimously by roll call vote.
8.B. Resolution for Fiscal Year 2024-25 Pavement Management Program use of Senate Bill 1 (SB1) Funds (304) Reso 16242
City Manager Melissa Stevenson Diaz introduced the item, and Engineering and Transportation Director Tanisha Werner gave the presentation.
There was no public comment.
__________________________________________________________________________________________ JOINT CITY COUNCIL/SUCCESSOR AGENCY BOARD/ September 9, 2024 PUBLIC FINANCING AUTHORITY MEETING MINUTES PAGE 10
MINUTE BOOK NO. 69
Recommendation:
Adopt a resolution identifying a list of paving projects for Fiscal Year 2024 -25 funded by SB 1: the Road Repair and Accountability Act of 2017, in accordance with the Streets and Highways Code for the Road Maintenance and Rehabilitation Account.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
Motion and second, Espinoza -Garnica and Martinez Saballos, to adopt a resolution identifying a list of paving projects for Fiscal Year 2024 -25 funded by SB 1: The Road Repair and Accountability Act of 2017, in accordance with the Streets and Highways Code for the Road Maintenance and Rehabilitation Account.
The motion passed unanimously by roll call vote.
9. MATTERS OF COUNCIL INTEREST
9.A. Designate Voting Delegate and Alternate to the League of California Cities (CalCities) Annual Conference October 16-18, 2024
Vice Mayor Espinoza -Garnica was designated as the Voting Delegate, and Council Member Sturken was designated as the Voting Delegate Alternate.
9.B. City Council Member Report of Meetings and Conferences Attended
A. City Council Report of Meeting/Conference Attendance Council member Howard reported on the August 25 neighborhood cleanup hosted by Little Green A Plant Bar, in collaboration with Redwood City Economic Development Manager Amanda Anthony . Council member Howard also announced the Annual Coastal Cleanup on September 21 – more information can be found on the City’s website.
Council member Eakin reported on the August 21 CCAG Resources Management and Climate Protection (RMCP) committee meeting.
9.C. City Council Committee Reports
A. Climate Action Sub-Committee – Vice Mayor Espinoza-Garnica gave an update.
B. 101/84 Project Ad Hoc Committee – Council Member Howard gave an update.
9.D. City Manager (Oral) Update – City Manager Melissa Stevenson Diaz gave the following updates:
• Fire Chief Ray Iverson retiring at the end of the year ; the City will begin __________________________________________________________________________________________ JOINT CITY COUNCIL/SUCCESSOR AGENCY BOARD/ September 9, 2024 PUBLIC FINANCING AUTHORITY MEETING MINUTES PAGE 11
MINUTE BOOK NO. 69
community outreach for the recruitment process. An informational booth will be available at the upcoming Fiesta Patrias event.
• Media attention related to homelessness and Governor Newsom ’s recent guidance to local jurisdictions to address this issue. Homeless Services/Human Services Manager Teri Chin will give an update at the upcoming City Council meeting on September 9.
10. CLOSED SESSION
There was no public comment.
The City Council convened Closed Session at 8:17 p.m. to discuss the following:
10.A. Closed session regarding anticipated litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9
SUBJECT: CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9:
3 cases
There was no reportable action.
11. ADJOURNMENT - Mayor Gee adjourned the meeting at 9:40 p.m.
Respectfully submitted.
Yessika Castro, CMC, CPMC
City Clerk
Approved at the September 9, 2024 City Council meeting.