__________________________________________________________________________________________ JOINT CITY COUNCIL/SUCCESSOR AGENCY BOARD/ October 14, 2024 PUBLIC FINANCING AUTHORITY MEETING MINUTES PAGE 1
MINUTE BOOK NO. 69
MAYOR JEFF GEE APPROVED MINUTES
VICE MAYOR LISSETTE ESPINOZA-GARNICA
COUNCIL MEMBER ALICIA C. AGUIRRE 1017 MIDDLEFIELD ROAD
COUNCIL MEMBER KAIA EAKIN REDWOOD CITY, CA
COUNCIL MEMBER DIANE HOWARD
COUNCIL MEMBER ELMER MARTINEZ SABALLOS
COUNCIL MEMBER CHRIS STURKEN
JOINT CITY COUNCIL/
SUCCESSOR AGENCY/
PUBLIC FINANCE AUTHORITY
REGULAR MEETING
Monday, October 14, 2024 6:00 PM
1. CALL TO ORDER - Mayor Gee called the meeting to order at 6:01 p.m.
2. ROLL CALL - Council Members Aguirre, Eakin, Howard, Martinez Saballos, Sturken, Vice Mayor Espinoza-Garnica and Mayor Gee.
3. PLEDGE OF ALLEGIANCE - Council Member Aguirre led the pledge of allegiance.
4. PRESENTATIONS/ACKNOWLEDGEMENTS
4.A. Port of Redwood City annual update - Port Commission Chair Stan Maupin and Executive Director Kristine Zortman gave a presentation.
4.B. Proclamation recognizing Indigenous Peoples' Day - Co-Chair of the San Mateo Native and Indigenous People Initiatives, Gloria Gutierrez accepted the proclamation and gave remarks.
5. PUBLIC COMMENT ON THE CONSENT CALENDAR, MATTERS OF COUNCIL INTEREST AND
ITEMS NOT ON THE AGENDA
The following members of the public provided comments:
• Judith Kirk
• Jean Yang
• Jana Jacobs
• Ed Stancil
6. CONSENT CALENDAR
Motion and second , Aguirre and Espinoza -Garnica, to approve all items on the Consent Calendar, passed unanimously by electronic vote.
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MINUTE BOOK NO. 69
6.A. Agreement for Services with Government Finance Officers Association (GFOA) to assess the City’s Enterprise Resource Planning (ERP) system (304)
Recommendation:
By motion, approve and authorize the City Manager to execute an agreement for services with Government Finance Officers Association (GFOA) to conduct an assessment of the City’s Enterprise Resource Planning (ERP) system’s effectiveness in meeting the City’ s specific needs in the areas of human resources, payroll, project portfolio management (cost recovery), purchasing and procurement, and potentially other areas and make recommendations to improve the efficiency and effectiveness of the system including a contingent amount for optional services, in an amount not to exceed $160,000.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.B. Award contract to Kimley -Horn to complete the outreach and design phase for Roosevelt Avenue Permanent Traffic Calming Project, with funding provided by grant funds (304)
Recommendation:
By motion, approve and authorize the City Manager to execute the Agreement for Services with Kimley -Horn to develop Plans, Specifications, and Estimates (PS&E) and assist with neighborhood outreach for the Roosevelt Avenue Permanent Traffic Calming Project
in the amount of $379,305 and authorize the City Manager to increase the contract amount, if necessary, up to 10% of the contract amount, not to exceed $417,236.
CEQA:
Categorically Exempt - Class 1. Existing Facilities
6.C. Final acceptance of the Belmont Slough Emergency Levee Repair project (304)
Recommendation:
1. By motion, accept the Belmont Slough Emergency Levee Repair project and authorize the release of bonds and retention according to City procedures; and
2. By motion, approve the City Manager’s emergency action and determine that the Belmont Slough Emergency Levee Repair project was necessary to respond to the __________________________________________________________________________________________ JOINT CITY COUNCIL/SUCCESSOR AGENCY BOARD/ October 14, 2024 PUBLIC FINANCING AUTHORITY MEETING MINUTES PAGE 3
MINUTE BOOK NO. 69
emergency, retroactively authorize the City Manager’s execution of the construction contract with Dixon Marine Services, Inc. for $667,789, Agreement for Services for geotechnical design and inspection with ENGEO, Inc. for $36,000, Agreement for Services for biological monitoring with Montrose Environmental Solutions, Inc. for $46,339, and amendment to the Agreement for Services with Montrose Environmental Services, Inc. for $13,345.
CEQA:
Statutorily exempt per CEQA Guidelines Section 15269, Emergency Projects
6.D. Waive second reading and adopt an ordinance amending Municipal Code Chapters 18 (Local Improvements & Planning) and 27A (Stormwater Management and Discharge Control Program) and repealing and replacing Municipal Code Chapter 30 (Subdivisions), to conform to current laws, provide greater streamlining of subdivision applications, and improve flexibility to accommodate housing developments
(301) Ord. 2542
Recommendation:
Waive second reading and adopt an ordinance amending Chapter 18 (Local Improvements & Planning) and Chapter 27A (Stormwater Management and Discharge Control Program) of the Redwood City Municipal Code and repealing and replacing Chapter 30 (Subdivisions).
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.E. Agreement for Services with OverDrive, Inc. for electronic materials access (304)
Recommendation:
By motion, approve and authorize the City Manager to execute a three-year Agreement for Services with OverDrive, Inc. for electronic materials access (eBooks, eAudiobooks, eComics and streaming movies, music, television) for a an amount of $150,000 from September 2024 to September 2027, and author
ize the City Manager to extend the
agreement for two additional two-year terms in an amount not to exceed $100,000 per extension, through September 2031, for a total contract amount not -to-exceed $350,000.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.F. Approve September 23, 2024 City Council Minutes (301)
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MINUTE BOOK NO. 69
6.G. Approve claims and checks from October 14, 2024 to October 28, 2024 and the usual and necessary payments through October 28, 2024 (303)
7. PUBLIC HEARINGS - None
8. STAFF REPORTS
8.A. Consideration of a phased approach to allowing digital billboards in Redwood City, with phase one allowing one digital billboard in Redwood City (610)
Acting City Manager Patrick Heisinger introduced the item, and Economic Development Manager Amanda Anthony gave a presentation.
The following members of the public provided comments:
• Chris Macintosh
• Pat Willard
• Alice Kaufman, Green Foothills
• Gita Dev
Recommendation:
Authorize a phased approach to the City’s consideration of digital billboards and direct staff to prepare a solicitation to allow one billboard in Redwood City.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
Motion and second, Aguirre and Espinoza-Garnica, to authorize a phased approach to the City’s consideration of digital billboards and direct staff to prepare a solicitation to allow one billboard in Redwood City, passed 6-1 with Council Member Eakin opposed.
9. MATTERS OF COUNCIL INTEREST
9.A. City Council Member Report of Meetings and Conferences Attended
A. City Council Report of Meetings/Conferences Attendance
Council Member Eakin reported on the following:
• September 11 screening of Stripped for Parts documentary, hosted by Embarcadero Media
• September 27 Council of Cities dinner and meeting hosted by Menlo Park at Belle Haven Community Center
• October 2 SFO Roundtable meeting
• October 8 Joint Venture Silicon Valley poll briefing in San Jose __________________________________________________________________________________________ JOINT CITY COUNCIL/SUCCESSOR AGENCY BOARD/ October 14, 2024 PUBLIC FINANCING AUTHORITY MEETING MINUTES PAGE 5
MINUTE BOOK NO. 69
• October 10 Silicon Valley Community Foundation symposium on farmworker housing
Council Member Howard reported on the following:
• September 11 Relay for Life event in Menlo Park
• October 10 Housing Endowment and Regional Trust ( HEART) annual networking event
• October 9 Redwood City Library Foundation upscale annual pub crawl
Mayor Gee reported on the following:
• October 9 Fair Oaks Community Center 50th anniversary celebration • October 3 Limon Redwood City grand opening celebration • October 12 Ballet Folklorico Mexico Vivo gala in Atherton
9.B. City Council Committee Reports
A. Finance/Audit Sub-Committee - Council Member Eakin gave an update.
B. Transportation/Mobility Sub-Committee - Mayor Gee gave an update.
C. Equity & Social Justice Sub -Committee - Council Member Howard gave an update.
D. 2x2x2 (RCSD/RWC/SUHSD) - Council Member Eakin gave an update.
E. 101/84 Ad Hoc Committee - Council Member Howard gave an update.
F. 1900 Broadway Development Agreement Ad Hoc Committee - Council Member Aguirre gave an update.
G. City Attorney Compensation Ad Hoc Committee - Mayor Gee gave an update.
9.C. City Manager (Oral) Update - Acting City Manager Patrick Heisinger reported on the upcoming fall newsletter , which will cover key topics including the November 2024 election, homelessness efforts, traffic safety projects, and highlights from the recent Sister Cities visit.
10. ADJOURNMENT - Mayor Gee adjourned the meeting at 8:11 p.m.
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MINUTE BOOK NO. 69
Respectfully submitted.
Yessika Castro, CMC, CPMC
City Clerk
Approved at the October 28, 2024, City Council meeting.