Elmer Martínez Saballos, Mayor
Kaia Eakin, Vice Mayor
Isabella Chu, Council Member
Jeff Gee, Council Member
Diane Howard, Council Member
Marcella Padilla, Council Member
Chris Sturken, Council Member
MEETING LOCATION
CITY OF REDWOOD CITY
COUNCIL CHAMBERS
1017 Middlefield Road
Redwood City, CA 94063
www.redwoodcity.org
Virtual via Zoom:
redwoodcity.zoom.us
Meeting ID: 994 8182 5639
JOINT CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE AUTHORITY
REGULAR MEETING AGENDA
Monday, January 13, 2025
6:00 PM
Please turn off all electronic devices before the start of the meeting to prevent disruptions PURSUANT TO THE RALPH M. BROWN ACT, THIS MEETING WILL BE HELD IN PERSON. To maximize transparency and public access, while the primary meeting takes place at the Redwood City meeting location, members of the public may attend in person at the Redwood City meeting location, or observe the remotely as provided below.
OBSERVE THE MEETING REMOTELY: City Council meetings are broadcast live to Redwood City residents on Astound Broadband cable Channel 26 and Comcast cable Channel 27, AT&T U-verse Channel 99 and streamed live via the City’s website www.redwoodcity.org. To observe the meeting via Zoom, visit redwoodcity.zoom.us, select “Join” and enter Meeting ID 994 8182 5639.
PUBLIC COMMENT: All public comments are subject to a 2-minute time limit unless otherwise determined by the Mayor, in accordance with the City Council's Guide to Communications & Business, available here.
Public comment is accepted in person at the physical meeting location, or via email to [email protected]. If submitting comments by email, please indicate the corresponding agenda item number in the subject line. Emailed comments within the City’s subject matter jurisdiction received by 5:00 p.m. on the meeting date may be read into the record during the meeting at the Mayor’s discretion and in any event will be made part of the final meeting record.
AGENDA MATERIALS:
City Council agenda materials, released less than 72 hours prior to the meeting, are available to the public at the City Clerk’s Office, 1017 Middlefield Road and Redwood City Library, 1044 Middlefield Road, Redwood City, CA 94063, in a public binder at each City Council meeting, and on the City’s website at www.redwoodcity.org.
AMERICANS WITH DISABILITIES ACT:
The City Council will provide materials in appropriate alternative formats to comply with the Americans with Disabilities Act. Please send a written request to Yessika Castro, City Clerk, at 1017 Middlefield Road, Redwood City, CA 94063 or e-mail address [email protected] including your name, address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service at least 24 hours before the meeting.
THE CITY COUNCIL MEETING WILL CONCLUDE BY 11:00 P.M.
UNLESS OTHERWISE EXTENDED BY COUNCIL VOTE
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE - Led by Council Member Chu
4. PRESENTATIONS/ACKNOWLEDGEMENTS - None
5. PUBLIC COMMENT ON THE CONSENT CALENDAR, MATTERS OF COUNCIL INTEREST
AND ITEMS NOT ON THE AGENDA
6. CONSENT CALENDAR Page 6
6.A. Review and acceptance of Development Impact Fees report for fiscal year ended June 30, 2024
Recommendation:
Adopt a resolution accepting the Development Impact Fees report for Fiscal Year 2023-24 and making findings as required by the Mitigation Fee Act.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.B. Enter Participation Agreement with Dell Marketing L.P. and Licensing and Enrollment Agreements with Microsoft to purchase Microsoft product licenses and support
Recommendation:
By motion, approve and authorize the City Manager to execute a 36-month Participation Agreement with Dell Marketing L.P. and a Volume Licensing Program Agreement and Enterprise Enrollment Agreement with Microsoft to purchase Microsoft licenses and support in an amount not to exceed $1,000,000.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.C. Agreement with Granicus to procure OneMeeting, an agenda and meeting management automation and workflow system
Recommendation:
By motion, approve and authorize the City Manager to execute a Software as a Service Procurement and Professional Services Agreement with Granicus to procure OneMeeting, an agenda and meeting management system for a term of approximately five years for a total contract amount not to exceed $310,159.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.D. Second Revised and Restated Joint Exercise of Powers Agreement San Mateo County Operational Area Emergency Services Organization Recommendation:
Adopt a resolution approving and authorizing the City Manager or their designee to execute the Second Revised and Restated Joint Exercise of Powers Agreement San Mateo County Operational Area Emergency Services Organization.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.E. Amendment No. 2 to Hyland Master Software License, Support and Services Agreement
Recommendation:
By motion, approve and authorize the City Manager to execute Amendment No. 2 to Hyland Master Software License, Support and Services Agreement with Hyland Software, Inc. increasing the not-to-exceed amount by $52,275 and extending the term to May 31, 2025, for a total not-to-exceed contract amount of $282,275 covering the time period January 24, 2018 through May 31, 2025.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.F. Approve December 16, 2024 City Council Minutes
6.G. Approve claims and checks from January 13, 2025 to January 27, 2025 and the usual and necessary payments through January 27, 2025
7. PUBLIC HEARINGS - None
8. STAFF REPORTS Page 227
8.A. Waive the first reading and introduce an ordinance amending Redwood City Municipal Code Chapter 15 to adopt new prohibitions on smoking in public places, expand and strengthen the enforcement and penalty provisions, and conform with state law
Recommendation:
Waive the first reading and introduce an ordinance amending Redwood City Municipal Code Chapter 15 (Smoking Regulations) to adopt new prohibitions on
smoking in public places, expand and strengthen the enforcement and penalty provisions, and conform with state law.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
8.B. Utilize exception to Public Employees’ Pension Reform Act 180-day waiting period in order to hire retired annuitants to perform duties of Interim Fire Chief and Extra Help Public Safety Communications Dispatcher
Recommendation:
1. Adopt a resolution approving an exception to the Public Employees’ Pension Reform Act 180-day waiting period and appointing retired annuitant Ramoth Iverson as Interim Fire Chief effective January 20, 2025, or upon CalPERS approval to hire, whichever is later; and
2. Adopt a resolution approving an exception to the Public Employees’ Pension Reform Act 180-day waiting period and appointing retired annuitant Jacqueline Barberini to perform critical extra help Public Safety Communications Dispatcher duties effective January 14, 2025, or upon CalPERS approval to hire, whichever is later.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
9. MATTERS OF COUNCIL INTEREST Page 287
9.A. City Council Member Report of Meetings and Conferences Attended A. City Council Report of Meetings/Conferences Attendance
9.B. City Council Committee Reports - None
9.C. City Manager (Oral) Update
10. CLOSED SESSION Page 285
10.A. Closed session regarding 1) Existing litigation pursuant to paragraph (1) of subdivision (d) of California Government Code Section 54956.9; 2) Anticipated litigation pursuant to California
Government Code Section 54956.9(d)(4); and 3) Labor negotiations pursuant to California Government Code Section 54957.6
1.CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Closed session regarding litigation that has been initiated formally pursuant to California Government Code Section 54956.9(d)(1):
Name of Cases:Francesca Fambrough, et al. v. City of
Redwood City, San Mateo County
Superior Court Case No. 17CIV05387
Unlawful Detainer Proceedings, San
Mateo County Superior Court Case No.
24-UDL-01570
Hannig Environmental Research
Organization (HERO) v. City of Redwood
City, et al., San Mateo County Superior
Court Case No. 23CIV03421
2.CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Closed session regarding initiation of litigation pursuant to California Government Code Section 54956.9(d)(4): 1 case
3.CONFERENCE WITH LABOR NEGOTIATORS
Closed session regarding labor negotiations pursuant to California Government Code Section 54957.6:
City’s Negotiators: Kelly Tuffo, Liebert Cassidy Whitmore Michelle Katsuyoshi, Human
Resources Director Melissa
Stevenson Diaz, City Manager
Employee Organizations: Redwood City Management Employees Association
Service Employees International
Union Local 521 Chief Officers
Association
Redwood City Police Supervisors'
Association
Confidential Employees
11. ADJOURNMENT - The next City Council meeting is scheduled for January 27, 2025