Elmer Martínez Saballos, Mayor
Kaia Eakin, Vice Mayor
Isabella Chu, Council Member
Jeff Gee, Council Member
Diane Howard, Council Member
Marcella Padilla, Council Member
Chris Sturken, Council Member
MEETING LOCATION
CITY OF REDWOOD CITY
COUNCIL CHAMBERS
1017 Middlefield Road
Redwood City, CA 94063
www.redwoodcity.org
Virtual via Zoom:
redwoodcity.zoom.us
Meeting ID: 994 8182 5639
Council Member Howard
participating remotely
from the following location:
907 Katherine Avenue
Redwood City, CA 94062
JOINT CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE AUTHORITY
REGULAR MEETING AGENDA
Monday, April 14, 2025
6:00 PM
Please turn off all electronic devices before the start of the meeting to prevent disruptions PURSUANT TO THE RALPH M. BROWN ACT, THIS MEETING WILL BE HELD IN PERSON. To maximize transparency and public access, while the primary meeting takes place at the Redwood City meeting location, members of the public may attend in person at the Redwood City meeting location, or observe the meeting remotely as provided below.
OBSERVE THE MEETING REMOTELY: City Council meetings are broadcast live to Redwood City residents on Astound Broadband cable Channel 26 and Comcast cable Channel 27, AT&T U-verse Channel 99 and streamed live via the City’s website www.redwoodcity.org. To observe the meeting via Zoom, visit redwoodcity.zoom.us, select “Join” and enter Meeting ID 994 8182 5639.
PUBLIC COMMENT: All public comments are subject to a 2-minute time limit unless otherwise determined by the Mayor, in accordance with the City Council's Guide to Communications & Business, available here.
Public comment is accepted in person at the physical meeting location, or via email to [email protected]. If submitting comments by email, please indicate the corresponding agenda item number in the subject line. Emailed comments within the City’s subject matter jurisdiction received after agenda publication through 5:00 p.m. on the meeting date may be read into the record during the meeting at the Mayor’s discretion and in any event will be made part of the final meeting record.
AGENDA MATERIALS:
City Council agenda materials, released less than 72 hours prior to the meeting, are available to the public at the City Clerk’s Office, 1017 Middlefield Road and Redwood City Library, 1044 Middlefield Road, Redwood City, CA 94063, in a public binder at each City Council meeting, and on the City’s website at www.redwoodcity.org.
AMERICANS WITH DISABILITIES ACT:
The City Council will provide materials in appropriate alternative formats to comply with the Americans with Disabilities Act. Please send a written request to Yessika Castro, City Clerk, at 1017 Middlefield Road, Redwood City, CA 94063 or e-mail address [email protected] including your name, address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service at least 24 hours before the meeting.
THE CITY COUNCIL MEETING WILL CONCLUDE BY 11:00 P.M. UNLESS OTHERWISE EXTENDED BY COUNCIL VOTE
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE - Led by Girl Scout Troop #62463
4. PRESENTATIONS/ACKNOWLEDGEMENTS
4.A. Proclamation recognizing Arab American Heritage month
4.B. Proclamation recognizing Fair Housing Month
5. PUBLIC COMMENT ON THE CONSENT CALENDAR, MATTERS OF COUNCIL INTEREST
AND ITEMS NOT ON THE AGENDA
6. CONSENT CALENDAR Page 9
6.A. Rejection of general liability claim by Joseph Orecchia, c/o Hazel Chang Recommendation:
Approve rejection of subject claim.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.B. Final acceptance of construction improvements for the development at 1629 Main Street and release of associated bonds
Recommendation:
By motion, accept the construction improvements for the development at 1629 Main Street and authorize release of the bonds in accordance with the Improvement Agreement.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.C. Final acceptance of construction improvements for the development at 49 Orchard Avenue and release of associated bonds
Recommendation:
By motion, accept the construction improvements for the development at 49 Orchard Avenue and authorize release of the bonds in accordance with the Subdivision Improvement Agreement.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.D. Purchase Temporary Construction Easements (TCEs) related to the State Route 84 (Woodside Road)/U.S. 101 Interchange Reimagined Project Recommendation:
1. By motion, as part of Redwood City’s acquisition of the right-of-way (ROW) needed to construct the State Route 84 (Woodside Road)/U.S. 101 Interchange Reimagined Project, approve the Temporary Construction Easement Agreement and Certificate of Acceptance of Grant of Interest in Real Property for property located at 2001 Spring Street; accept the City’s offer of just compensation in the amount of $34,500; and
2. By motion, as part of Redwood City’s acquisition of the ROW needed to construct the State Route 84 (Woodside Road)/U.S. 101 Interchange Reimagined Project, approve the Temporary Construction Easement Agreement and Certificate of Acceptance of Grant of Interest in Real Property for property located at 801 Willow Street; accept the City’s offer of just compensation in the amount of $5,000.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.E. Selection of an alternative for evaluation in the Redwood Life Evolve Project Environmental Impact Report located at 800-3400 Bridge Parkway Recommendation:
By motion, approve and authorize staff to proceed with selection and review of alternative 2 for evaluation alongside the proposed Longfellow development project in the Redwood Life Evolve Environmental Impact Report.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.F. Memorandum of Understanding (MOU) with Joint Power Board (JPB) to complete the Caltrain Grade Separation Project Study Report (PSR) Recommendation:
By motion, authorize the City Manager to execute a Memorandum Of Understanding with JPB to complete the Grade Separation Project Study Report, necessary to start the environmental phase.
CEQA:
This activity is not a project under California Environmental Quality Act (CEQA) as
defined in CEQA Guidelines, section 15378, because completing a technical study has no potential for resulting in either a direct or reasonably foreseeable indirect physical change in the environment. Future phase of this Project will include an environmental review.
6.G. Agreement for Services with InvoiceCloud for electronic bill presentment and payment (EBPP) services for utility billing for the Finance Department Recommendation:
By motion, approve and authorize the City Manager to execute a five-year agreement with Invoice Cloud, Inc. to provide electronic bill presentment and payment (EBPP) services for utility billing for the Revenue Services division in Finance Department in an amount not to exceed $1,352,000 through 2030, including City Manager authority to extend the agreement for three additional one-year terms, in an amount not to exceed $184,000 for each extension, for a total contract amount not to exceed $1,904,000 through 2033.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.H. Agreement for Services with The Pun Group for Audit Services Recommendation:
By motion, approve and authorize the City Manager to execute an agreement for services with The Pun Group for professional audit services for three years, including City Manager authority to extend the agreement for two additional one-year periods, for a total not-to-exceed amount of $902,758.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.I. Associated agreements for the development at 112 Vera Avenue Recommendation:
1. By motion, approve and authorize the City Manager to execute a Landscape Maintenance Agreement with 112 Vera Ave, L.P., subject to any minor, clarifying and conforming changes approved by the City Attorney;
2. By motion, approve and authorize the City Manager to execute a Stormwater Treatment Measures Maintenance Agreement with 112 Vera Ave, L.P., subject to any minor, clarifying and conforming changes approved by the City Attorney;
3. By motion, approve and authorize the City Manager to execute a Regulatory Agreement and Declaration of Restrictive Covenants with 112 Vera Ave, L.P., subject to any minor, clarifying and conforming changes approved by the City
Attorney, and take all actions necessary to carry out the Regulatory Agreement and Declaration of Restrictive Covenants; and
4. By motion, approve and authorize the City Manager to execute a Standstill Agreement with 112 Vera Ave, L.P. and Banc of California (“Banc Standstill Agreement”), subject to any minor, clarifying and conforming changes approved by the City Attorney, and take all actions necessary to carry out the Lender Standstill Agreement.
CEQA:
In accordance with Code of California Regulations (CCR) Title 14 § 15268, Ministerial Approvals are exempt from California Environmental Quality Act (CEQA) Review. This project is subject to SB 35 / SB 423, which is a ministerial review and not subject to CEQA.
6.J. Agreement for Services with Black & Veatch Corporation to provide design of Electric Vehicle Supply Equipment (EVSE) infrastructure engineering and consulting services in furtherance of the City's fleet electrification needs Recommendation:
By motion, approve and authorize the City Manager to execute an Agreement for Services with Black & Veatch Corporation for the design of Electric Vehicle Supply Equipment (EVSE) infrastructure engineering and consulting services in an amount not-to-exceed $219,424.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.K. Agreement for Services with West Yost & Associates, Inc. for recycled water and cross-connection program consultation and support services Recommendation:
By motion, approve and authorize the City Manager to execute an Agreement for Services with West Yost & Associates, Inc. (West Yost) for recycled water and cross-connection program consultation and support services in an amount not to exceed $330,000 for a three-year term through 2028.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.L. Amendment No. 1 to Products Agreement with Nearmap US, Inc.
Recommendation:
By motion, approve and authorize the City Manager to execute Amendment No. 1 to Products Agreement with Nearmap US, Inc. increasing the not-to-exceed
amount by $83,058 and amending the scope of services, for a total not-to-exceed contract amount of $139,258 through January 28, 2028.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.M. California US&R Task Force 3 Urban Search and Rescue first amendment to Memorandum of Agreement with Menlo Park Fire Protection District Recommendation:
By motion, approve and authorize the City Manager to execute the first amendment to the Memorandum of Agreement with the Menlo Park Fire Protection District for participation in the California US&R Task Force 3 and California Swift Water Rescue 3 programs.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.N. Amendment No. 1 to Agreement for Services with EBSCO Information Services, LLC for periodical procurement and delivery service
Recommendation:
By motion, approve and authorize the City Manager to execute Amendment No. 1 to Agreement for Services with EBSCO Information Services LLC for periodical procurement and delivery services, increasing the not-to-exceed amount by $13,500, for a total not-to-exceed contract amount of $49,500 covering the time period of May 2023 to May 2026, and including this amendment No. 1, the total amount payable under this agreement should extensions be approved up to a not-to-exceed amount of $115,500.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.O. Second Amendment to Agreement with San Mateo County for core services at the Fair Oaks Community Center
Recommendation:
By motion, approve and authorize City Manager to execute Second Amendment to Agreement between the County of San Mateo and the City of Redwood City accepting additional County requirements in providing critical safety net services to vulnerable, low-income County residents through the Fair Oaks Community Center Information and Referral Program through June 30, 2025.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.P. Approve March 10 and March 24, 2025 City Council Minutes
6.Q. Approve claims and checks from April 14, 2025 to April 28, 2025 and the usual and necessary payments through April 28, 2025
7. PUBLIC HEARINGS-None
8. STAFF REPORTS-None
9. STUDY SESSIONS Page 563
9.A. Fiscal Year 2025-26 Capital Improvement Program (CIP) and Five-Year CIP Study Session
Recommendation:
Receive information on the proposed Fiscal Year (FY) 2025-26 CIP and the Five- Year CIP, which covers fiscal years 2025-26 through 2029-30, and provide Councilmember feedback. No formal action is required of the City Council.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
10. MATTERS OF COUNCIL INTEREST Page 645
10.A. City Council Member Report of Meetings/Conferences Attended A. City Council Report of Meetings/Conferences Attendance
10.B. City Council Committee Reports
A. Equity and Social Justice Sub-Committee
B. Finance/Audit Sub-Committee
C. Governance Sub-Committee
D. Utilities Sub-Committee
E. 84/101 Ad Hoc Committee
F. Homelessness Ad Hoc Committee
10.C. City Manager (Oral) Update
11. CLOSED SESSION Page 646
11.A. Closed session regarding 1) initiation of litigation pursuant to California Government Code Section 54956.9(d)(4); 2) labor negotiations pursuant to California Government Code Section 54957.6
1.CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Closed session regarding initiation of litigation pursuant to California Government Code Section 54956.9(d)(4): 1 case.
2.CONFERENCE WITH LABOR NEGOTIATORS
Closed session regarding labor negotiations pursuant to California Government Code Section 54957.6:
City’s Negotiators: Kelly Tuffo, Liebert Cassidy Whitmore Michelle Katsuyoshi, Human Resources Director
Melissa Stevenson Diaz, City Manager
Employee Organizations: Redwood City Management Employees Association Service Employees International Union Local 521
San Mateo County Fire Fighters International
Association of Fire Fighters Local 2400
Chief Officers Association
Redwood City Police Officers Association
Redwood City Police Supervisors' Association
Executive Management
Confidential Employees
12. ADJOURNMENT - The next City Council meeting is scheduled for April 21, 2025