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MINUTE BOOK NO. 69
MAYOR ELMER MARTÍNEZ SABALLO APPROVED MINUTES
VICE MAYOR KAIA EAKIN
COUNCIL MEMBER ISABELLA CHU 1017 MIDDLEFIELD ROAD
COUNCIL MEMBER JEFF GEE REDWOOD CITY, CA
COUNCIL MEMBER DIANE HOWARD
COUNCIL MEMBER MARCELLA PADILLA
COUNCIL MEMBER CHRIS STURKEN
JOINT CITY COUNCIL/
SUCCESSOR AGENCY/
PUBLIC FINANCE AUTHORITY
REGULAR MEETING
Monday, June 9, 2025 6:00 PM
1. CALL TO ORDER - Mayor Martínez Saballos called the meeting to order at 6:03 p.m.
2. ROLL CALL - Council Members Chu, Gee, Howard, Padilla, Sturken, Vice Mayor Eakin and Mayor Martínez Saballos.
Staff present: City Manager Melissa Stevenson Diaz, City Attorney Veronica Ramirez and City Clerk Yessika Castro.
3. PLEDGE OF ALLEGIANCE - Vice Mayor Eakin led the Pledge of Allegiance.
4. PRESENTATIONS/ACKNOWLEDGEMENTS
4.A. Proclamation recognizing Juneteenth
Michelle Vilchez and Maurice Goodman from the Black Parent Network accepted the proclamation and gave remarks.
5. PUBLIC COMMENT ON THE CONSENT CALENDAR, MATTERS OF COUNCIL INTEREST AND
ITEMS NOT ON THE AGENDA
The following members of the public provided comments:
• Jana Jacobs
• Rona Gundrum
• Debbie Darling
• Martin Elliot
• Elise Dixon
• Roni Ben-David
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MINUTE BOOK NO. 69
• David Grabel
• Bill Newell
• Margarita Bekker
• Lisa Anderson Mehta
• Cindy Lee Russel
6. CONSENT CALENDAR
Council Member Chu stated that she would be recused from voting on item 6D, as the project site is within close proximity to her residence.
Council Member Gee pulled item 6H for further discussion.
Motion and second, Howard and Gee, to approve all items on the Consent Calendar, except items 6D and 6H, passed unanimously by electronic vote.
Motion and second, Howard and Eakin, to approve item 6D, passed 6-0-1 by electronic vote, with Council Member Chu recused.
Former Mayor Barbara Pierce gave remarks related to item 6H.
Motion and second, Howard and Eakin, to approve item 6H, passed 4-3 by electronic vote, with Council Members Gee, Padilla and Sturken opposed.
6.A. Annual Appropriations Limit for Fiscal Year 2025-26 (501) Reso 16321
Recommendation:
Adopt a resolution establishing the Appropriations Limit for Fiscal Year 2025-26.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.B. Fiscal Year 2024-25 year-end budget amendments (501) Reso 16322
Recommendation:
Adopt a resolution appropriating and transferring certain funds for specified purposes to conform the budgeted amounts to actual revenues or expenditures for transactions that have occurred or are anticipated to occur during FY 2024-25.
CEQA:
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MINUTE BOOK NO. 69
This is not a project under California Environmental Quality Act (CEQA)
6.C. Resolution approving and authorizing the City Manager to amend or establish Section 457(b) deferred compensation plans for Redwood City employees, including the authority to negotiate, execute, and amend agreements for such plans as needed (904) Reso 16323
Recommendation:
Adopt a resolution approving and authorizing the City Manager to amend the Section 457(b) deferred compensation plans currently maintained by the City for Redwood City employees or to establish Section 457(b) deferred compensation plans for Redwood City employees, the terms of which designate the City Manager ex officio to be the “Plan Administrator” with the discretionary authority set forth therein, including the authority to negotiate, execute, and amend agreements for such plans as needed.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.D. Resolution of local support to apply for $1,321,000 in Metropolitan Transportation Commission grant funds for Redwood City transportation projects on Jefferson Avenue and Page Street which enhance mobility and improve connectivity to community destinations for all road users (505) Reso 16324
Recommendation:
Adopt a resolution authorizing the filing of an application for $1,321,000 in funding assigned to the Metropolitan Transportation Commission and committing necessary matching funds and stating assurance to complete the project.
CEQA:
Actions associated with adopting a resolution of support and accepting funding do not constitute a project pursuant to the California Environmental Quality Act guidelines section 15378(b)(4). Future construction of the projects will be categorically exempt from the requirements of CEQA pursuant to CEQA Guidelines Section 15301(c), Class 1 (“Existing Facilities”) for the repair and maintenance of existing highways and streets with negligible or no expansion of an existing use.
6.E. Memorandum of Understanding between the City of Redwood City and the County of San Mateo for the purpose of providing personnel support to the San Mateo County Gun Relinquishment Task Force (304)
Recommendation:
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MINUTE BOOK NO. 69
Approve an agreement authorizing the City through the Redwood City Police Department to collaborate with the County of San Mateo to provide firearm relinquishment and enforcement services and authorize the City Manager to execute the Memorandum of Understanding in substantially the form presented.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.F. Award of contract to SubTerra Construction for the Veterans Boulevard Sanitary Sewer Replacement Project - Phase 3 (304)
Recommendation:
By motion, approve and authorize the City Manager to:
1. Execute the contract documents for the Veterans Boulevard Sanitary Sewer Replacement Project – Phase 3;
2. Reject the non -responsible apparent low bid of $4,261,570 from JMB Construction, Inc.;
3. Award the standard form construction contract to the second lowest responsible bidder, SubTerra Construction, Inc., for their responsive and responsible bid of $4,375,600; and
4. Increase the contract amount, if necessary, up to 10 percent of the amount awarded, for a total amount not to exceed $4,813,160.
CEQA:
Categorically Exempt - Class 2. Replacement or reconstruction
6.G. Award Assessment, Fabrication, and Installation of Certified Trash Capture Devices Project to United Storm Water, Inc. in the amount of $280,209; and authorize the City Manager or their designee to increase the contract amount, if necessary, up to 20% of t
he amount awarded in an amount not to exceed $56,042 for a total amount of $336,251 (304)
Recommendation:
By motion, approve and authorize the City Manager to execute the contract documents and award the standard form contract for the Assessment, Fabrication, and Installation of Certified Trash Capture Devices Project to United Storm Water, Inc. of City of Industry, CA for their responsive and responsible low total bid of $280,209; and authorize the City Manager or their designee to increase the contract amount, if necessary, up to 20% of the amount awarded in an amount not to exceed $56,042 for a total amount of $336,251.
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MINUTE BOOK NO. 69
CEQA:
Categorically Exempt - Class 2. Replacement or reconstruction
6.H. Appointment of former Mayor Barbara Pierce to the Bay Area Water Supply and Conservation Agency Board of Directors and San Francisco Bay Area Regional Water System Financing Authority (205)
Recommendation:
By motion approve the appointment of former Mayor Barbara Pierce to the Bay Area Water Supply and Conservation Agency Board of Directors and San Francisco Bay Area Regional Water System Financing Authority to serve a 4-year term effective July 1, 2025, through June 30, 2029.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.I. Authorization for the disposal of surplus personal property (205)
Recommendation:
By motion, declare personal property listed in Attachment A as surplus personal property which may be disposed of in accordance with Article V of Chapter 2 of the Redwood City Municipal Code.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.J. Agreement for Legal Services with Meyers Nave, A Professional Corporation for the Redwood Life Evolve Project (304)
Recommendation:
By motion, approve and authorize the City Attorney to execute an Agreement for Legal Services with Meyers Nave, A Professional Corporation.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.K. Standstill Agreement with 112 Vera Ave, L.P. and California Housing Finance Agency (CalHFA), allowing changes to rent calculations in the event CalHFA operates the property following a foreclosure (304) ___________________________________________________________________________________________ JOINT CITY COUNCIL/SUCCESSOR AGENCY BOARD/ JUNE 9, 2025 PUBLIC FINANCING AUTHORITY MEETING MINUTES PAGE 6
MINUTE BOOK NO. 69
Recommendation:
By motion, approve and authorize the City Manager to execute a Standstill Agreement with 112 Vera Ave, L.P. (the Developer) and CalHFA (CalHFA Standstill Agreement), subject to any minor, clarifying and conforming changes approved by the City Attorney, and execute any other document, as necessary, and take all actions necessary to carry out the CalHFA Standstill Agreement including executing an estoppel certificate.
CEQA:
In accordance with Code of California Regulations (CCR) Title 14 § 15268, Ministerial Approvals are exempt from the requirements of California Environmental Quality Act (CEQA). This project is subject to SB 35 / SB 423, which is a ministerial review and no t subject to CEQA.
6.L. Agreement with the County of San Mateo for the City of Redwood City to provide core agency services at the Fair Oaks Community Center for three years, FY 2025 -26, FY 2026-27, and FY 2027-28 (304)
Recommendation:
By motion, approve and authorize the City Manager to execute agreement between the County of San Mateo and the City of Redwood City in the amount of $1,793,283 to provide critical safety net services to vulnerable, low -income County residents through the Fair Oaks Community Center Information and Referral Program from July 1, 2025 through June 30, 2028.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.M. Agreement with Silicon Valley Community Foundation (SVCF) for grant from Chan Zuckerberg Initiative Donor Advised Fund, an advised fund of Silicon Valley Community Foundation (304)
Recommendation:
By motion, approve and authorize the City Manager to execute a Grant Agreement between the Silicon Valley Community Foundation (SVCF) and the City of Redwood City (City) for a $200,000 grant award to the City for general operating support of the Fair Oaks Community Center from May 1, 2025 to April 30, 2027.
CEQA:
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MINUTE BOOK NO. 69
6.N. Agreement for Services with Arboricultural Specialties, Inc. dba The Professional Tree Care Company for comprehensive street tree maintenance services (304)
Recommendation:
By motion, approve and authorize the City Manager to execute a one -year Agreement for Services with Arboricultural Specialties, Inc. dba The Professional Tree Care Company for comprehensive street tree maintenance in an amount not to exceed $200,000, including City Manager authority to extend the agreement for two additional two -year periods in an amount not to exceed $400,000 per extension for an aggregate total contract not-to-exceed amount of $1,000,000 through 2030.
CEQA:
Categorically Exempt - Class 4. Minor alterations to land
6.O. Agreement for Services with HF&H Consultants, LLC for solid waste rate study (304)
Recommendation:
By motion, approve and authorize the City Manager to execute an Agreement for Services for solid waste rate study with HF&H Consultants, LLC for a one-year term in an amount not to exceed $55,000, including City Manager authority to extend the agreement for two additional two-year periods with $119,000 for the first extension and $131, 000 for the second extension for an aggreg ate total contract not -to-exceed amount of $305,000 through 2030.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.P. Approve May 19, 2025 and June 2, 2025 City Council Minutes
6.Q. Approve claims and checks from June 9, 2025 to June 23, 2025 and the usual and necessary payments through June 23, 2025
7. PUBLIC HEARINGS
7.A. Program Year 2025 Annual Action Plan for the federal Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) Program (304) Reso 16325
Vice Mayor Eakin stated that she will be recused from participating i n this item, as one of the projects are within close proximity to her residence, and left the dais. ___________________________________________________________________________________________ JOINT CITY COUNCIL/SUCCESSOR AGENCY BOARD/ JUNE 9, 2025 PUBLIC FINANCING AUTHORITY MEETING MINUTES PAGE 8
MINUTE BOOK NO. 69
Assistant City Manager Patrick Heisinger introduced the item, and Housing Leadership Manager Alin Lancaster gave a presentation.
Mayor Martínez Saballos opened the public hearing.
There was no public comment.
Mayor Martínez Saballos closed the public hearing.
Recommendation:
1. Adopt a resolution approving the Program Year 2025 Annual Action Plan and application for CDBG and HOME funds; certifying that the City has followed its adopted Community Participation Plan; and authorizing the execution and filing of all documents pertaining thereto; and
2. By motion, authorize the City Manager to execute funding agreements with the organizations identified in the Program Year 2025 Annual Action Plan.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
Motion and second, Howard and Sturken to:
1. Adopt a resolution approving the Program Year 2025 Annual Action Plan and application for CDBG and HOME funds; certifying that the City has followed its adopted Community Participation Plan; and authorizing the execution and filing of all documents pertaining thereto; and
2. By motion, authorize the City Manager to execute funding agreements with the organizations identified in the Program Year 2025 Annual Action Plan.
The motion passed 6-0-1 by electronic vote, with Vice Mayor Eakin recused.
Vice Mayor Eakin returned to the dais.
7.B. Collect sewer service charges on the tax roll for residential customers with one dwelling unit per parcel (805) Reso 16326
Public Works Services Director Terence Kyaw introduced the item, and Public Works Superintendent Robin Kim gave a presentation.
Mayor Martínez Saballos opened the public hearing.
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There was no public comment.
Mayor Martínez Saballos closed the public hearing.
Recommendation:
Hold a public hearing, and if protests are not made by a majority of the affected parcels, adopt a resolution adopting the Fiscal Year 2025 -26 Sewer Service Charge Report and authorizing the collection of sewer service charges on the tax roll for residential customers with one dwelling unit per parcel (requires 5/7 vote).
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
Motion and second, Chu and Gee, to adopt a resolution adopting the Fiscal Year 2025- 26 Sewer Service Charge Report and authorizing the collection of sewer service charges on the tax roll for residential customers with one dwelling unit per parcel, passed unanimously by electronic vote.
8. STAFF REPORTS
8.A. City Council consideration and adoption of geographies for nomination as Priority Conservation Areas to the Association of Bay Area Governments (600) Reso 16327
Reso 16328
Reso 16329
Principal Planner John Francis gave a presentation.
The following members of the public provided comments:
• Kristin Mercer
• Chris MacIntosh
• Gita Dev
Recommendation:
1. Adopt a resolution nominating the geography as depicted in Attachment A as a Priority Conservation Area (PCA) and authorizing submission of the nomination as the “Greater Downtown & Southeast Redwood City Priority Conservation Area” to the Association o f Bay Area Governments for designation as a PCA;
2. Adopt a resolution nominating the geography as depicted in Attachment A as a Priority ___________________________________________________________________________________________ JOINT CITY COUNCIL/SUCCESSOR AGENCY BOARD/ JUNE 9, 2025 PUBLIC FINANCING AUTHORITY MEETING MINUTES PAGE 10
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Conservation Area (PCA) and authorizing submission of the nomination as the “Redwood Shores Priority Conservation Area” to the Association of Bay Area Governments for designation as a PCA; and
3. Adopt a resolution nominating the geography as depicted in Attachment A as a Priority Conservation Area (PCA) and authorizing submission of the nomination as the “Bair Island and Westpoint Slough Priority Conservation Area” to the Association of Bay Area Governments for designation as a PCA.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
Motion and second, Howard and Eakin, to:
1. Adopt a resolution nominating the geography as depicted in Attachment A as a Priority Conservation Area (PCA) and authorizing submission of the nomination as the “Greater Downtown & Southeast Redwood City Priority Conservation Area” to the Association of Bay Area Governments for designation as a PCA;
2. Adopt a resolution nominating the geography as depicted in Attachment A as a Priority Conservation Area (PCA) and authorizing submission of the nomination as the “Redwood Shores Priority Conservation Area” to the Association of Bay Area Governments for designation as a PCA; and
3. Adopt a resolution nominating the geography as depicted in Attachment A as a Priority Conservation Area (PCA) and authorizing submission of the nomination as the “Bair Island and Westpoint Slough Priority Conservation Area” to the Association of Bay Area Governments for designation as a PCA.
The motion passed unanimously by electronic vote.
8.B. Review the Annual Military Equipment Use Report for 2024 and renew the Military Equipment Purchase and Use Ordinance (706)
Lieutenant Jesse Castro gave a presentation.
The following members of the public provided comments:
• Bill Newell
• Clara Jaeckel
Recommendation:
1. Review the Annual Military Equipment Use Report for 2024; and
2. Waive the first reading and introduce an ordinance readopting the Military Equipment ___________________________________________________________________________________________ JOINT CITY COUNCIL/SUCCESSOR AGENCY BOARD/ JUNE 9, 2025 PUBLIC FINANCING AUTHORITY MEETING MINUTES PAGE 11
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Use Policy.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
Motion and second, Gee and Howard, to:
1. Review the Annual Military Equipment Use Report for 2024; and
2. Waive the first reading and introduce an ordinance readopting the Military Equipment Use Policy.
The motion passed unanimously by electronic vote.
9. STUDY SESSIONS
At 8:50 p.m., Mayor Martínez Saballos called for a brief recess.
At 8:57 p.m., Mayor Martínez Saballos reconvened the meeting.
9.A. Fiscal Year 2025 -26 Budget study session and date setting for the public hearing and adoption of the Fiscal Year 2025-26 Recommended Budget (501) Reso 16330
Finance Director Beth Goldberg and City Manager Melissa Stevenson Diaz gave a presentation.
The following members of the public provided comments:
• Dylan Finch
• Nicole Noga
• Michael Arruza
Recommendation:
1. Receive and provide feedback regarding the FY 2025-26 Recommended Budget; and
2. Adopt a resolution setting June 23, 2025 as the date for the public hearing on and adoption of the Fiscal Year 2025 -26 Budget, directing copies of the Fiscal Year 2025 -26 Recommended Budget to be filed with the City Clerk, and authorizing and directing the City Clerk to publish notice of the availability of the Fiscal Year 2025 -26 Recommended Budget and the date of the public hearing.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
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10:59 p.m. Motion and second, Sturken and Eakin, to extend the meeting to 11:15 p.m., passed 6-1 by electronic vote with Council Member Gee opposed.
Council discussed and provided feedback on the Fiscal Year 2025 -26 Recommended Budget, including direction to reduce the $4.85M in economic reserves by $2M to fund pavement improvements, which received majority interest by Council Members Chu, Sturken, Padilla and Vice Mayor Eakin.
Motion and second, Chu and Howard, to adopt a resolution setting June 23, 2025 as the date for the public hearing on and adoption of the Fiscal Year 2025- 26 Budget, directing copies of the Fiscal Year 2025- 26 Recommended Budget to be filed with the City Clerk, and authorizing and directing
the City Clerk to publish notice of the
availability of the Fiscal Year 2025-26 Recommended Budget and the date of the public hearing, passed unanimously by electronic vote.
10. NOTIFICATION TO CITY COUNCIL
10.A. Notification of Parcel Map and associated agreements approval for the development at 2950 Bay Road
Recommendation:
Receive and file.
CEQA:
Categorically Exempt - Class 5. Minor alterations in land use limitations
11. MATTERS OF COUNCIL INTEREST
11.A. City Council Member Report of Meetings and Conferences Attended
A. City Council Report of Meetings/Conferences Attendance
Council Member Chu reported on the May 28-30 National Association of City Transportation Officials (NACTO) conference in Washington, DC.
11.B. City Council Committee Reports
A. Governance Sub-Committee
Vice Mayor Eakin gave an update.
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B. Climate Action Sub-Committee
Council Member Sturken gave an update.
C. RWC/RCSD/SUHSD 2x2x2 Committee
Mayor Martínez Saballos gave an update.
11.C. City Manager (Oral) Update
City Manager Melissa Stevenson Diaz reported on the following:
• Juneteenth activities and events
• June 21 Open House at Fire Station 9
• Audits beginning this month by Recology Waste Zero Specialists on residential trash, recycling and organic waste bins
12. ADJOURNMENT – Mayor Martínez Saballos adjourned the meeting at 11:09 p.m.
Respectfully submitted.
Yessika Castro, City Clerk, CMC, CPMC
Approved at the June 23, 2025 City Council meeting.