Elmer Martínez Saballos, Mayor
Kaia Eakin, Vice Mayor
Isabella Chu, Council Member
Jeff Gee, Council Member
Diane Howard, Council Member
Marcella Padilla, Council Member
Chris Sturken, Council Member
MEETING LOCATION
CITY OF REDWOOD CITY
COUNCIL CHAMBERS
1017 Middlefield Road
Redwood City, CA 94063
www.redwoodcity.org
Virtual via Zoom:
redwoodcity.zoom.us
Meeting ID: 994 8182 5639
Council Member Chu participating remotely
from the following location:
Millennium Hotel Broadway
145 W 44th Street
New York, NY
JOINT CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE AUTHORITY
REGULAR MEETING AGENDA
Monday, June 23, 2025
6:00 PM
Please turn off all electronic devices before the start of the meeting to prevent disruptions PURSUANT TO THE RALPH M. BROWN ACT, THIS MEETING WILL BE HELD IN PERSON. To maximize transparency and public access, while the primary meeting takes place at the Redwood City meeting location, members of the public may attend in person at the Redwood City meeting location, or observe the meeting remotely as provided below.
OBSERVE THE MEETING REMOTELY: City Council meetings are broadcast live to Redwood City residents on Astound Broadband cable Channel 26 and Comcast cable Channel 27, AT&T U-verse Channel 99 and streamed live via the City’s website www.redwoodcity.org. To observe the meeting via Zoom, visit redwoodcity.zoom.us, select “Join” and enter Meeting ID 994 8182 5639.
PUBLIC COMMENT: All public comments are subject to a 2-minute time limit unless otherwise determined by the Mayor, in accordance with the City Council's Guide to Communications & Business, available here.
Public comment is accepted in person at the physical meeting location, or via email to [email protected]. If submitting comments by email, please indicate the corresponding agenda item number in the subject line. Emailed comments within the City’s subject matter jurisdiction received after agenda publication through 5:00 p.m. on the meeting date may be read into the record during the meeting at the Mayor’s discretion and in any event will be made part of the final meeting record.
AGENDA MATERIALS:
City Council agenda materials, released less than 72 hours prior to the meeting, are available to the public at the City Clerk’s Office, 1017 Middlefield Road and Redwood City Library, 1044 Middlefield Road, Redwood City, CA 94063, in a public binder at each City Council meeting, and on the City’s website at www.redwoodcity.org.
AMERICANS WITH DISABILITIES ACT:
The City Council will provide materials in appropriate alternative formats to comply with the Americans with Disabilities Act. Please send a written request to Yessika Castro, City Clerk, at 1017 Middlefield Road, Redwood City, CA 94063 or e-mail address [email protected] including your name, address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service at least 24 hours before the meeting.
THE CITY COUNCIL MEETING WILL CONCLUDE BY 11:00 P.M. UNLESS OTHERWISE EXTENDED BY COUNCIL VOTE
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE - Led by Council Member Gee
4. PRESENTATIONS/ACKNOWLEDGEMENTS
4.A. Proclamation recognizing National Immigrant Heritage Month
5. PUBLIC COMMENT ON THE CONSENT CALENDAR, MATTERS OF COUNCIL INTEREST
AND ITEMS NOT ON THE AGENDA
6. CONSENT CALENDAR Page 9
6.A. Award of contracts for on-call, as needed, environmental professional services with David J. Powers & Associates, Inc., LSA Associates, Inc., and Montrose Environmental Solutions, Inc.
Recommendation:
By motion, award the standard form contracts to provide on-call, as needed, professional services for environmental consulting work, and approve and authorize the City Manager to execute the following agreements:
1. Agreement for Professional Services with David J. Powers & Associates, Inc. in an amount not to exceed $250,000 over a 3-year period, through June 23, 2028, with the option to extend for two additional one-year periods in an amount not to exceed $100,000 per extension term;
2. Agreement for Professional Services with LSA Associates, Inc. in an amount not to exceed $250,000 over a 3-year period, through June 23, 2028, with the option to extend for two additional one-year periods in an amount not to exceed $100,000 per extension term; and
3. Agreement for Professional Services with Montrose Environmental Solutions, Inc. in an amount not to exceed $250,000 over a 3-year period, through June 23, 2028, with the option to extend for two additional one-year periods in an amount not to exceed $100,000 per extension term.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.B. Grant application and project approvals for San Mateo County Transportation Authority’s Measure W Regional Transit Connections Program, Bay Trail - Seaport Blvd Multi-Use Pathway Project
Recommendation:
Adopt a resolution supporting the Bay Trail - Seaport Blvd Multi-Use Pathway Project and authorizing submittal of an application to the San Mateo County
Transportation Authority for Measure W Regional Transit Connections Program funding.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.C. Annual report on internal controls and enterprise risk management Recommendation:
Accept annual report on internal controls and enterprise risk management.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.D. Accept annual report from the Redwood City Improvement Association (RCIA) Recommendation:
Adopt a resolution accepting the Redwood City Improvement Association annual report and financial statement for Fiscal Year 2022-2023 from the Redwood City Improvement Association and authorizing the Redwood City Improvement Association to implement the services identified in the Management District Plan.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.E. Purchase of irrigation controllers in an amount not to exceed $129,813 to replace end of life equipment
Recommendation:
By motion, approve and authorize the City Manager to execute an agreement with SiteOne Landscape Supply LLC in an amount not to exceed $129,813 to purchase irrigation controllers.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.F. Purchase of five Ford F-150 Lightnings from Towne Motor Company dba Towne Ford Sales in the amount of $290,914 to replace end of life equipment and support additional staffing, furthering the City’s climate action goal and supporting the EVFirst! Policy
Recommendation:
By motion, approve and authorize the City Manager or their designee to execute the purchase of five Ford F-150 Lightnings from Towne Motor Company dba Towne Ford Sales of Redwood City, CA in the amount of $290,914.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.G. Approval of Agreement for Emergency Medical Services (EMS) coordination services with the Woodside Fire Protection District
Recommendation:
By motion, approve and authorize City Manager to execute Agreement for Emergency Medical Services (EMS) Services with the Woodside Fire Protection District from January 1, 2025 to June 30, 2027, for a not-to-exceed amount of $79,500.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.H. Amendment No. 8 to Agreement for Services with CherryRoad Technologies to authorize the option to renew cloud and subscription services for one additional year and extend software support services and expertise support hours for the City’s ERP/HCM system through May 31, 2026 Recommendation:
By motion, approve and authorize the City Manager to execute Amendment No. 8 to Agreement for Services with CherryRoad Technologies to renew cloud and subscription services and extend the software support services and technical expertise support services hours for the Enterprise Resource Planning (ERP)/Human Capital Management (HCM) for one additional year through May 31, 2026 for a not-to-exceed amount of $653,518, for a total contract amount of $7,228,156.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.I. Amendment No. 4 to Agreement for Services with Redwood City PAL Center to implement the “Purposeful Action, Create and Engage” (PACE) Program for transition-aged youth through June 30, 2026, using grant funds Recommendation:
By motion, approve and authorize the City Manager to execute Amendment No. 4 to the Agreement for Services with the Redwood City Police Activities League, Inc. (doing business as Redwood City PAL Center) to manage the “Purposeful Action, Create and Engage” (PACE) Program for transition-aged youth, covering the time period July 1, 2025, through June 30, 2026, without appropriating any additional funds, with the total contract amount remaining at $855,000.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.J. Amendment No. 5 to Agreement for Services with Gilbane Building Company for project management services, and Amendment No. 7 to Agreement for Services with ELS Architecture and Urban Design for construction administration services for the Veterans Memorial Building/Senior Center- YMCA Project, for extended time and services due to construction delays Recommendation:
1. By motion, approve and authorize the City Manager to execute Amendment No. 5 to the Agreement for Services with Gilbane Building Company for project management services for the Veterans Memorial Building/Senior Center for a not-to-exceed amount of $162,910, for a total not-to-exceed amount of $4,807,148; and
2. By motion, approve and authorize the City Manager to execute Amendment No. 7 to the Agreement for Services with ELS Architecture and Urban Design for construction administration services for a not-to exceed amount of $118,792, for a total not-to-exceed amount of $9,930,028.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.K. Approve the Second Amendment to the Individual Water Sales Contract with the City and County of San Francisco
Recommendation:
By motion, approve and authorize the City Manager to execute the Second Amendment to the Individual Water Sales Contract between the City and County of San Francisco and City of Redwood City.
CEQA:
Categorically Exempt - Class 3. New construction or conversion of small structures
6.L. Update Municipal Code provisions related to deferred payment of City development fees to ensure consistency across related code sections, align with recent changes to State law and provide procedural clarity for applicants and staff
Recommendation:
1. Waive the first reading and introduce an ordinance repealing ordinance 2477 authorizing deferrals of payment for City fees associated with development projects and adding Redwood City Municipal Code Chapter 18 (Local Improvements & Planning), Article XVII (Development Fee Deferrals) and
amending Section 18.258.C (Imposition and Payment of Parks Impact Fee) for internal consistency; and
2. By motion, approve Development Fee Deferral Agreement and Notice of Lien with Power of Sale Template.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.M. Waive second reading and adopt an ordinance retitling and amending Redwood City Municipal Code Section 12.7.1 regarding designation of fire hazard severity zones
Recommendation:
Waive the second reading and adopt an ordinance retitling and amending Redwood City Municipal Code Section 12.7.1 regarding designation of fire hazard severity zones.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
6.N. Approve June 9, 2025 City Council Minutes
6.O. Approve claims and checks from June 23, 2025 to July 21, 2025 and the usual and necessary payments through July 21, 2025
7. PUBLIC HEARINGS Page 419
7.A. Adopt City of Redwood City Fiscal Year 2025-26 Budget, City of Redwood City Five-Year Capital Improvement Program, and Successor Agency to the Redwood City Redevelopment Agency Fiscal Year 2025-26 Budget
Recommendation:
1. Hold a public hearing;
2. By motion of the City Council, adopt a City Council resolution adopting the Budget of the City of Redwood City for Fiscal Year July 1, 2025 - June 30, 2026 and providing for the appropriation and expenditure of all sums set forth in said budget;
3. By motion of the City Council, adopt a City Council resolution approving and adopting the Five-Year Capital Improvement Program for the period of Fiscal Year 2025-26 through Fiscal Year 2029-30; and
4. By motion of the Successor Agency Board, adopt a Successor Agency to the Redwood City Redevelopment Agency resolution adopting the Budget of the Successor Agency for Fiscal Year July 1, 2025 - June 30, 2026 and providing for the appropriation and expenditure of all sums set forth in said budget.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
8. STAFF REPORTS Page 432
8.A. City Council appointments to the Police Advisory Committee Recommendation:
1. By roll call vote, appoint for the following:
a. Four full-term seats (4 years) on the Police Advisory Committee expiring May 31, 2029;
b. Three full-term seats (3 years) on the Police Advisory Committee expiring May 31, 2028; and
2. By motion, use the current applicant pool to fill any additional vacancies on the Police Advisory Committee that may occur between now and January 31, 2026, provided there are at least two qualified applicants for each vacancy for City Council consideration.
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
8.B. Consider future agreement with Outfront-Foster Interstate (O/FI) on potential placement of a digital billboard at 350 Convention Way
Recommendation:
1. By motion, authorize staff to prepare and sign a Letter of Intent (LOI) with O/FI to confirm the City’s interest in considering a digital billboard at 350 Convention Way;
2. By motion, authorize staff to negotiate terms for a digital billboard agreement, should the City Council ultimately approve the billboard at that location; and
3. By motion, direct staff to return to the City Council at the end of the negotiation and, if staff recommends moving forward with agreed-upon terms, to prepare the agreement and amendments to the City's sign ordinance that would allow for the installation of a digital billboard at that location.
CEQA:
The City Council’s action to direct staff to revise the Sign Ordinance and negotiate with O/FI is not a project under CEQA as defined in CEQA Guidelines Section 15378 because it is an administrative action and not a “project” that could directly or indirectly impact the environment. However, if staff successfully negotiate an agreement, appropriate CEQA review would be required for its approval and/or to proceed with changes to the sign ordinance and the placement of the billboard.
9. ITEMS FROM CITY COUNCIL SUB COMMITTEES Page 444
9.A. Approve updates to City Council Policy 2018-1: A Guide to City Council Communications and Business as recommended by the City Council’s Governance Sub-Committee
Recommendation:
By motion, approve updates to City Council Policy 2018-1: A Guide to City Council Communications and Business as recommended by the City Council’s Governance Sub-Committee (Mayor Martinez Saballos, Vice Mayor Eakin, and Council Member Gee).
CEQA:
This is not a project under California Environmental Quality Act (CEQA)
10. MATTERS OF COUNCIL INTEREST Page 464
10.A. City Council Member Report of Meetings and Conferences Attended B. City Council Report of Meetings/Conferences Attendance
10.B. City Council Committee Reports
A. Homelessness Ad Hoc Committee
10.C. City Manager (Oral) Update
11. ADJOURNMENT - The next City Council meeting is scheduled for July 21, 2025