Minutes — Redwood City City Council, June 23, 2025

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MINUTE BOOK NO. 69

MAYOR ELMER MARTÍNEZ SABALLOS APPROVED MINUTES

VICE MAYOR KAIA EAKIN
COUNCIL MEMBER ISABELLA CHU 1017 MIDDLEFIELD ROAD

COUNCIL MEMBER JEFF GEE REDWOOD CITY, CA

COUNCIL MEMBER DIANE HOWARD

COUNCIL MEMBER MARCELLA PADILLA

COUNCIL MEMBER CHRIS STURKEN

JOINT CITY COUNCIL/

SUCCESSOR AGENCY/

PUBLIC FINANCE AUTHORITY

REGULAR MEETING
Monday, June 23, 2025 6:00 PM

1. CALL TO ORDER - Mayor Martínez Saballos called the meeting to order at 6:01 p.m.

2. ROLL CALL - Council Members Chu, Gee, Howard, Padilla, Sturken, Vice Mayor Eakin and Mayor Martínez Saballos. Council Member Chu participated remotely from Millennium Hotel Broadway, 145 W 44th Street, New York, NY, and joined the meeting at 6:04 p.m.

Staff present: City Manager Melissa Stevenson Diaz, City Attorney Veronica Ramirez and City Clerk Yessika Castro.

3. PLEDGE OF ALLEGIANCE - Council Member Gee led the Pledge of Allegiance.

4. PRESENTATIONS/ACKNOWLEDGEMENTS

4.A. Proclamation recognizing National Immigrant Heritage Month Casa Círculo Cultural founder Veronica Escámez accepted the proclamation and gave remarks.

5. PUBLIC COMMENT ON THE CONSENT CALENDAR, MATTERS OF COUNCIL INTEREST AND

ITEMS NOT ON THE AGENDA

The following members of the public provided comments:
• Rajesh Cheethirala
• Marjory Ruiz Hidalgo
• Pamela Estes
• Lorianna Kastrop
• Tony Gapastone
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MINUTE BOOK NO. 69

6. CONSENT CALENDAR

Council Member Howard pulled item 6B.

Council Member Gee pulled item 6J.

Motion and second, Howard and Gee, to approve all items on the Consent Calendar, except items 6B and 6J, passed unanimously by roll call vote.

Motion and second, Howard and Sturken, to approve item 6B, passed unanimously by roll call vote.

Motion and second, Gee and Howard, to approve item 6J, passed unanimously by roll call vote.

6.A. Award of contracts for on -call, as needed, environmental professional services with David J. Powers & Associates, Inc., LSA Associates, Inc., and Montrose Environmental Solutions, Inc. (304)

Recommendation:

By motion, award the standard form contracts to provide on-call, as needed, professional services for environmental consulting work, and approve and authorize the City Manager to execute the following agreements:

1. Agreement for Professional Services with David J. Powers & Associates, Inc. in an amount not to exceed $250,000 over a 3- year period, through June 23, 2028, with the option to extend for two additional one -year periods in an amount not to exceed $100,000 per extension term;

2. Agreement for Professional Services with LSA Associates, Inc. in an amount not to exceed $250,000 over a 3-year period, through June 23, 2028, with the option to extend for two additional one-year periods in an amount not to exceed $100,000 per extension term; and

3. Agreement for Professional Services with Montrose Environmental Solutions, Inc. in an amount not to exceed $250,000 over a 3-year period, through June 23, 2028, with the option to extend for two additional one -
year periods in an amount not to exceed
$100,000 per extension term.

CEQA:

This is not a project under California Environmental Quality Act (CEQA)

MINUTE BOOK NO. 69

6.B. Grant application and project approvals for San Mateo County Transportation Authority’s Measure W Regional Transit Connections Program, Bay Trail - Seaport Blvd Multi-Use Pathway Project (505) Reso 16331

Recommendation:

Adopt a resolution supporting the Bay Trail - Seaport Blvd Multi-Use Pathway Project and authorizing submittal of an application to the San Mateo County Transportation Authority for Measure W Regional Transit Connections Program funding.

CEQA:

This is not a project under California Environmental Quality Act (CEQA)

6.C. Annual report on internal controls and enterprise risk management (503)

Recommendation:

Accept annual report on internal controls and enterprise risk management.

CEQA:

This is not a project under California Environmental Quality Act (CEQA)

6.D. Accept annual report from the Redwood City Improvement Association (RCIA) (506) Reso 16332
Recommendation:

Adopt a resolution accepting the Redwood City Improvement Association annual report and financial statement for Fiscal Year 2022-2023 from the Redwood City Improvement Association and authorizing the Redwood City Improvement Association to implement the services identified in the Management District Plan.

CEQA:

This is not a project under California Environmental Quality Act (CEQA)

6.E. Purchase of irrigation controllers in an amount not to exceed $129,813 to replace end of life equipment (304)

Recommendation:

By motion, approve and authorize the City Manager to execute an agreement with SiteOne Landscape Supply LLC in an amount not to exceed $129,813 to purchase irrigation controllers.

CEQA:
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MINUTE BOOK NO. 69

This is not a project under California Environmental Quality Act (CEQA)

6.F. Purchase of five Ford F -150 Lightnings from Towne Motor Company dba Towne Ford Sales in the amount of $290,914 to replace end of life equipment and support additional staffing, furthering the City’s climate action goal and supporting the EVFirst! Policy (304)

Recommendation:

By motion, approve and authorize the City Manager or their designee to execute the purchase of five Ford F -150 Lightnings from Towne Motor Company dba Towne Ford Sales of Redwood City, CA in the amount of $290,914.

CEQA:

This is not a project under California Environmental Quality Act (CEQA)

6.G. Approval of Agreement for Emergency Medical Services (EMS) coordination services with the Woodside Fire Protection District (304)

Recommendation:

By motion, approve and authorize City Manager to execute Agreement for Emergency Medical Services (EMS) Services with the Woodside Fire Protection District from January 1, 2025 to June 30, 2027, for a not-to-exceed amount of $79,500.

CEQA:

This is not a project under California Environmental Quality Act (CEQA)

6.H. Amendment No. 8 to Agreement for Services with CherryRoad Technologies to authorize the option to renew cloud and subscription services for one additional year and extend software support services and expertise support hours for the City’s ERP/HCM system through May 31, 2026 (304)

Recommendation:

By motion, approve and authorize the City Manager to execute Amendment No. 8 to Agreement for Services with CherryRoad Technologies to renew cloud and subscription services and extend the software support services and technical expertise support services hours for the Enterprise Resource Planning (ERP)/Human Capital Management (HCM) for one additional year through May 31, 2026 for a not -to-exceed amount of $653,518, for a total contract amount of $7,228,156.

CEQA:

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MINUTE BOOK NO. 69

6.I. Amendment No. 4 to Agreement for Services with Redwood City PAL Center to implement the “Purposeful Action, Create and Engage” (PACE) Program for transition- aged youth through June 30, 2026, using grant funds (304)

Recommendation:

By motion, approve and authorize the City Manager to execute Amendment No. 4 to the Agreement for Services with the Redwood City Police Activities League, Inc. (doing business as Redwood City PAL Center) to manage the “Purposeful Action, Create and Engage” (PACE) Program for transition -
aged youth, covering the time period July 1,
2025, through June 30, 2026, without appropriating any additional funds, with the total contract amount remaining at $855,000.

CEQA:

This is not a project under California Environmental Quality Act (CEQA)

6.J. Amendment No. 5 to Agreement for Services with Gilbane Building Company for project management services, and Amendment No. 7 to Agreement for Services with ELS Architecture and Urban Design for construction administration services for the Veterans Memorial Building/Senior Center -YMCA Project, for extended time and services due to construction delays (304)

Recommendation:

1. By motion, approve and authorize the City Manager to execute Amendment No. 5 to the Agreement for Services with Gilbane Building Company for project management services for the Veterans Memorial Building/Senior Center for a not -to-exceed amount of $162,910, for a total not-to-exceed amount of $4,807,148; and

2. By motion, approve and authorize the City Manager to execute Amendment No. 7 to the Agreement for Services with ELS Architecture and Urban Design for construction administration services for a not -to exceed amount of $118,792, for a total not -to- exceed amount of $9,930,028.

CEQA:

This is not a project under California Environmental Quality Act (CEQA)

6.K. Approve the Second Amendment to the Individual Water Sales Contract with the City and County of San Francisco (304)

Recommendation:

By motion, approve and authorize the City Manager to execute the Second Amendment _____________________________________________________________________________________________ JOINT CITY COUNCIL/SUCCESSOR AGENCY BOARD/ JUNE 23, 2025 PUBLIC FINANCING AUTHORITY MEETING MINUTES PAGE 6

MINUTE BOOK NO. 69

to the Individual Water Sales Contract between the City and County of San Francisco and City of Redwood City.

CEQA:

Categorically Exempt - Class 3. New construction or conversion of small structures

6.L. Update Municipal Code provisions related to deferred payment of City development fees to ensure consistency across related code sections, align with recent changes to State law and provide procedural clarity for applicants and staff (301)

Recommendation:

1. Waive the first reading and introduce an ordinance repealing ordinance 2477 authorizing deferrals of payment for City fees associated with development projects and adding Redwood City Municipal Code Chapter 18 (Local Improvements & Planning), Article XVII (Development Fee Deferrals) and amending Section 18.258.C (Imposition and Payment of Parks Impact Fee) for internal consistency; and

2. By motion, approve Development Fee Deferral Agreement and Notice of Lien with Power of Sale Template.

CEQA:

This is not a project under California Environmental Quality Act (CEQA)

6.M. Waive second reading and adopt an ordinance retitling and amending Redwood City Municipal Code Section 12.7.1 regarding designation of fire hazard severity zones (301) Ord. 2548

Recommendation:

Waive the second reading and adopt an ordinance retitling and amending Redwood City Municipal Code Section 12.7.1 regarding designation of fire hazard severity zones.

CEQA:

This is not a project under California Environmental Quality Act (CEQA)

6.N. Approve June 9, 2025 City Council Minutes

6.O. Approve claims and checks from June 23, 2025 to July 21, 2025 and the usual and necessary payments through July 21, 2025

MINUTE BOOK NO. 69

7. PUBLIC HEARINGS

7.A. Adopt City of Redwood City Fiscal Year 2025-26 Budget, City of Redwood City Five-Year Capital Improvement Program, and Successor Agency to the Redwood City Redevelopment Agency Fiscal Year 2025-26 Budget (501) Reso 16333 Reso 16334
City Manager Melissa Stevenson Diaz gave a presentation. Reso 16335

Mayor Martínez Saballos opened the public hearing.

There was no public comment.

Mayor Martínez Saballos closed the public hearing.

Recommendation:

1. Hold a public hearing;

2. By motion of the City Council, adopt a City Council resolution adopting the Budget of the City of Redwood City for Fiscal Year July 1, 2025 - June 30, 2026 and providing for the appropriation and expenditure of all sums set forth in said budget;

3. By motion of the City Council, adopt a City Council resolution approving and adopting the Five -Year Capital Improvement Program for the period of Fiscal Year 2025 -26 through Fiscal Year 2029-30; and

4. By motion of the Successor Agency Board, adopt a Successor Agency to the Redwood City Redevelopment Agency resolution adopting the Budget of the Successor Agency for Fiscal Year July 1, 2025 -
June 30, 2026 and providing for the appropriation and
expenditure of all sums set forth in said budget.

CEQA:

This is not a project under California Environmental Quality Act (CEQA)

Motion and second, Sturken and Eakin, to:

1. Hold a public hearing;

3. By motion of the City Council, adopt a City Council resolution approving and adopting the Five- Year Capital Improvement Program for the period of Fiscal Year 2025- 26 through Fiscal Year 2029-30; and

4. By motion of the Successor Agency Board, adopt a Successor Agency to the Redwood _____________________________________________________________________________________________ JOINT CITY COUNCIL/SUCCESSOR AGENCY BOARD/ JUNE 23, 2025 PUBLIC FINANCING AUTHORITY MEETING MINUTES PAGE 8

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City Redevelopment Agency resolution adopting the Budget of the Successor Agency for Fiscal Year July 1, 2025 - June 30, 2026 and providing for the appropriation and expenditure of all sums set forth in said budget.

The motion passed unanimously by roll call vote.

8. STAFF REPORTS

8.A. City Council appointments to the Police Advisory Committee (209)

City Clerk Yessika Castro gave an overview of the appointment process.

The following members of the public provided comments:
• Tito Alvarez

Recommendation:

1. By roll call vote, appoint for the following:
a. Four full- term seats (4 years) on the Police Advisory Committee expiring May 31, 2029;
b. Three full -term seats (3 years) on the Police Advisory Committee expiring May 31, 2028; and

2. By motion, use the current applicant pool to fill any additional vacancies on the Police Advisory Committee that may occur between now and January 31, 2026, provided there are at least two qualified applicants for each vacancy for City Council consideration.

CEQA:

This is not a project under California Environmental Quality Act (CEQA)

By roll call vote, the following members were appointed to the Police Advisory Committee for four-year terms ending May 31, 2029:
• Austin Baik (Chu, Gee, Howard, Padilla, Sturken, Martínez Saballos) • Christie Chang (Gee, Howard, Padilla, Sturken, Eakin, Martínez Saballos) • Clara Jaeckel (Gee, Sturken, Eakin, Martínez Saballos) • Daniel Torunian (Chu, Gee, Howard, Eakin)

By roll call vote, the following members were appointed to the Police Advisory Committee for three-year terms ending May 31, 2028:
• John McMullen (Gee, Howard, Padilla, Eakin, Martínez Saballos) • Joy Magana (Chu, Gee, Padilla, Sturken, Martinez Saballos) • Kathi Petrick (Padilla, Sturken, Eakin, Martínez Saballos)

MINUTE BOOK NO. 69

Motion and second, Howard and Eakin, to use the current applicant pool to fill any additional vacancies on the Police Advisory Committee that may occur between now and January 31, 2026, provided there are at least two qualified applicants for each vacancy for City Council consideration, passed unanimously by roll call vote.

8.B. Consider future agreement with Outfront -Foster Interstate (O/FI) on potential placement of a digital billboard at 350 Convention Way (304)

Assistant City Manager Patrick Heisinger gave a presentation.

The following members of the public provided comments:
• Alex Belenson
• Wade Painter

Recommendation:

1. By motion, authorize staff to prepare and sign a Letter of Intent (LOI) with O/FI to confirm the City’s interest in considering a digital billboard at 350 Convention Way;

2. By motion, authorize staff to negotiate terms for a digital billboard agreement, should the City Council ultimately approve the billboard at that location; and

CEQA:

The City Council’s action to direct staff to revise the Sign Ordinance and negotiate with O/FI is not a project under CEQA as defined in CEQA Guidelines Section 15378 because it is an administrative action and not a “project” that could directly or indirec tly impact the environment. However, if staff successfully negotiate an agreement, appropriate CEQA review would be required for its approval and/or to proceed with changes to the sign ordinance and the placement of the billboard.

Motion and second, Sturken and Gee to:

1. By motion, authorize staff to prepare and sign a Letter of Intent (LOI) with O/FI to confirm the City’s interest in considering a digital billboard at 350 Convention Way;

2. By motion, authorize staff to negotiate terms for a digital billboard agreement, should the City Council ultimately approve the billboard at that location; and

3. By motion, direct staff to return to the City Council at the end of the negotiation and, if staff recommends moving forward with agreed -
upon terms, to prepare the
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MINUTE BOOK NO. 69

installation of a digital billboard at that location.

The motion passes 5 -2 by roll call vote , with Council Member Padilla and Vice Mayor Eakin opposed.

9. ITEMS FROM CITY COUNCIL SUB COMMITTEES

9.A. Approve updates to City Council Policy 2018-1: A Guide to City Council Communications and Business as recommended by the City Council’s Governance Sub-Committee (205)
Recommendation:

By motion, approve updates to City Council Policy 2018 -1: A Guide to City Council Communications and Business as recommended by the City Council’s Governance Sub- Committee (Mayor Martinez Saballos, Vice Mayor Eakin, and Council Member Gee).

CEQA:

This is not a project under California Environmental Quality Act (CEQA)

10. MATTERS OF COUNCIL INTEREST

10.A. City Council Member Report of Meetings and Conferences Attended

A. City Council Report of Meetings/Conferences Attendance Vice Mayor Eakin reported on the following:
• May 20 San Mateo County Newcomer’s Club speaking engagement • May 20 San Mate County Child Advocate Program panel
• June 4 SFO Roundtable Committee meeting
• June 11 Emergency Services Council meeting

10.B. City Council Committee Reports

A. Homelessness Ad Hoc Committee
Council Member Gee gave an update.

10.C. City Manager (Oral) Update
City Manager Melissa Stevenson Diaz gave the following updates:
• Anti-camping ordinance community outreach meetings via Zoom on July 1 from 1-2:30pm, and July 2 from 6-7:30pm
• City blog post series on homelessness community outreach efforts • July 4 activities, including pancake breakfast, parade, Chalk Fest, and drone show

MINUTE BOOK NO. 69

11. ADJOURNMENT – Mayor Martínez Saballos adjourned the meeting at 9:39 p.m. in memory of Minnesota State Representative Melissa Hortman and her husband Mark Hortman.

Respectfully submitted.

Yessika Castro, City Clerk, CMC, CPMC

Approved at the July 21, 2025 City Council meeting.

Redwood City City CouncilJune 23, 2025

Redwood City City Council
June 23, 2025