ALL CELL PHONES AND ELECTRONIC DEVICES MUST BE
TURNED OFF IN THE COUNCIL CHAMBERS
AGENDA
REEDLEY CITY COUNCIL MEETING
7:00P.M.
TUESDAY, March 8, 2022
Meeting Held in the Council Chambers
845 "G" Street, Reedley, California
www.reedley.ca.gov
The Council Chambers are accessible to the physically disabled. Requests for additional accommodations for the disabled, including auxiliary aids or to request translation services, should be made 48 hours prior to the meeting by contacting the City Clerk at 637-4200 ext. 212.
Any document that is a public record and provided to a majority of the City Council regarding an open session item on the agenda will be made available for public inspection at City Hall, in the City Clerk's office, during normal business hours. In addition, such documents may be posted on the City's website.
Unless otherwise required by law to be accepted by the City at or prior to a Council meeting or hearing, no documents shall be accepted for Council review unless they are first submitted to the City Clerk by the close of business one day prior to said Council meeting/hearing at which the Council will consider the item to which the documents relate, pursuant to the adopted City Council Protocols.
The meeting will be webcast and accessed at: http://www.reedley.com/livestream.php *PLEASE SEE LAST PAGE OF AGENDA FOR ZOOM PARTICIPATION INSTRUCTIONS* Robert Beck, Mayor Pro T em
Ray Soleno, Council Member
MEETING CALLED TO ORDER
Mary L. Fast, Mayor
INVOCATION- Russ Robertson, Public Works Director
PLEDGE OF ALLEGIANCE
ROLL CALL
Anita Betancourt, Council Member
Matthew Tuttle, Council Member
AGENDA APPROVAL- ADDITIONS AND/OR DELETIONS
7:05PM-PUBLIC HEARING
1. APPROVE RESOLUTION 2022-015, A RESOLUTION OF THE CITY OF REEDLEY
ADOPTING A REVISED CITY COUNCIL ELECTORAL DISTRICT MAP FOLLOWING THE 2020 FEDERAL CENSUS AND CONFIRMING ELECTION SEQUENCING Report, discussion and/or other Council action to approve, modify, and/or take other action as appropriate. - (City Clerk)
Staff Recommendation: Approve
PUBLIC COMMENT - Provides an opportunity for members of the public to address the City Council on items of interest to the public within the Council's jurisdiction and which are not already on the agenda this evening. It is the policy of the Council not to answer questions impromptu. Concerns or complaints will be referred to the City Manager's office. Speakers should limit their comments to not more than three (3) minutes. No more than ten (1 0) minutes per issue will be allowed. For items which are on the agenda this evening, members of the public will be provided an opportunity to address the Council as each item is brought up for discussion.
NOTICE TO PUBLIC
CONSENT AGENDA items are considered routine and a recommended action for each item is included, and will be voted upon as one item. If a Councilmember has questions, requests additional information, or wishes to comment on an item, the vote should not be taken until after questions have been addressed or comments made, and the public has had an opportunity to comment on the Consent Agenda items. If a Councilmember wishes to have an item considered individually or change the recommended action, then the item should be removed and acted upon as a separate item. A Councilmember's vote in favor of the Consent Agenda is considered and recorded as a separate affirmative vote in favor of each action listed. Motions in favor of the Consent Agenda are deemed to include a motion to waive the full reading of any ordinance on the Consent Agenda. For adoption of ordinances, only those that have received a unanimous vote upon introduction are considered Consent items.
CONSENT AGENDA (Item 2-6) Motion 2nd -------- ----------
2. APPROVAL OF MINUTES OF THE REGULAR COUNCIL MEETING OF FEBRUARY 22, 2022 - (City Clerk)
Staff Recommendation: Approve
3. APPROVE MAYOR'S NOMINATION TO FILL THREE VACANCIES ON THE COMMUNITY SERVICES COMMISSION -(City Clerk)
Staff Recommendation: Approve
4. APPROVE AND AUTHORIZE THE CITY MANAGER OR DESIGNEE TO EXECUTE A SUCCESSOR 60 MONTH PRODUCT LEASE AGREEMENT WITH QUADIENT LEASING USA, INC. FOR A POSTAGE METER MAILING MACHINE- (Administrative Services) Staff Recommendation: Approve
5. APPROVE AND AUTHORIZE THE CITY MANAGER TO EXECUTE A SIDE LEDER OF
AGREEMENT BETWEEN THE CITY OF REEDLEY AND THE INTERNATIONAL UNION OF OPERATING ENGINEERS, STATIONARY LOCAL 39 (GENERAL SERVICES UNIT) REGARDING SALARY & TERM PROVISIONS- (Administrative Services) Staff Recommendation: Approve
2 6. ADOPT RESOLUTION NO. 2022-017 APPROVING AND ADOPTING THE CITY OF REEDLEY 2020 URBAN WATER MANAGEMENT PLAN AND WATER SHORTAGE CONTINGENCY PLAN- (Public Works)
Staff Recommendation: Approve
ADMINISTRATIVE BUSINESS
7. APPROVE AND AUTHORIZE THE DISTRIBUTION OF A PROPOSITION 218 NOTICE OF
PUBLIC HEARING TO DISCUSS CHANGES TO CURRENT SEWER AND WATER RATE RESOLUTIONS. - (Public Works)
Staff Recommendation: Approve
8. ADOPT RESOLUTION NO. 2022-011 AUTHORIZING THE CITY MANAGER TO
APPROVE, SIGN AND SUBMIT A GRANT APPLICATION AND ALL SUPPORTING
DOCUMENTS TO THE CALIFORNIA DEPARTMENT OF PARKS AND RECREATION
RECREATIONAL TRAILS PROGRAM FOR THE EXISTING PARKWAY TRAIL LIGHTING PROJECT. Report, discussion and/or other Council action to approve, modify, and/or take other action as appropriate. - (Community Services & Engineering) Staff Recommendation: Approve
9. CONSIDER AND APPROVE ITEMS PERTAINING TO CONSTRUCTION OF A PUBLIC
SAFETY COMMUNICATIONS TOWER
A AWARD A CONSTRUCTION CONTRACT IN THE AMOUNT OF $175,200 TO J'S COMMUNICATIONS, INC. FOR A PUBLIC SAFETY COMMUNICATIONS TOWER AT THE FORMER CITY WATER WELL #6 SITE LOCATED AT 219 SUNSET AVENUE,
SUBJECT TO APPROVAL OF THE CONDITIONAL USE PERMIT APPLICATION, AND
APPROVE AND AUTHORIZE CITY MANAGER OR DESIGNEE TO EXECUTE ALL
NECESSARY DOCUMENTS
B.ADOPT RESOLUTION NO. 2022-013 AMENDING THE 2021-22 ADOPTED BUDGET APPROPRIATING $250,000 IN AMERICAN RESCUE PLAN ACT OF 2021 FUNDS
FOR A PUBLIC SAFETY COMMUNICATIONS TOWER AT THE FORMER CITY WATER WELL #6 SITE
Report, discussion and/or other Council action to approve, modify, and/or take other action as appropriate. - (Administrative Services)
Staff Recommendation: Approve
WORKSHOP
10. CRIMINAL INTELLIGENCE ANALYST PRESENTATION- Police Department
COUNCIL REPORTS
11. BRIEF REPORT BY COUNCIL MEMBERS ON CITY RELATED ACTIVITIES AS AUTHORIZED BY THE BROWN ACT AND REQUESTS FOR FUTURE AGENDA ITEMS. 3 STAFF REPORTS
12. UPDATES AND/OR REPORTS BY CITY MANAGER AND/OR STAFF MEMBERS.
ADJOURNMENT
I hereby certify under penalty of perj ury, under the laws of the State of California that the foregoing revised agenda was posted in aoco,dance w;rJ• the applicable legal requ ~ments. Dated thi• 3" day of Ma<eh 2022. " ~ ~I'/ uthte Greenwood, Ctty Clerk ~
Zoom Participation:
The City Council is encouraging members of the public to observe and participate in the Council meeting virtually, to maximize the safety of all meeting participants. Reasonable efforts will be made to allow written and verbal comments from participants communicating with the host of the virtual meeting. To do so, participants may "raise their hand" during public comment portions of the meeting using the electronic feature on the zoom program, and the City Clerk will inform the Mayor of the participant's desire to provide public comment. Due to the new, untested format of these meetings, the City cannot guarantee that participants who wish to provide public comment, either in writing or verbally, will occur as expected. The "chat" feature on Zoom will not be monitored or used during the meeting.
Members of the public who wish to provide written comments are encouraged to submit their comments to the City Clerk at [email protected] at least two (2) hours prior to the start of the meeting to ensure that the comments will be available to the City Council. Please indicate the agenda item number to which the comment pertains. Written comments that do not specify a particular agenda item will be marked for the general public comment portion of the meeting. A copy of any written comment will be provided to the City Council at the meeting. Please note that written comments received will not be read aloud during the meeting, but will be included with the meeting minutes.
4 DATE: March 8, 2022
REEDLEY CITY COUNCIL
D Consent Calendar
D Regular Item
D Workshop
D Closed Session
iZ1 Public Hearing
ITEM NO:---=----
TITLE: APPROVE RESOLUTION 2022-015, A RESOLUTION OF THE CITY OF
REEDLEY ADOPTING A REVISED CITY COUNCIL ELECTORAL DISTRICT MAP FOLLOWING THE 2020 FEDERAL CENSUS AND CONFIRMING
ELECTION SEQUENCING
SUBMITTED: Ruthie Greenwood j?J;{ City Clerk
APPROVED: Nicole R. Zieba
City Manager
RECOMMENDATION
Staff is recommending that the Reedley City Council hold a Public Hearing and adopt Resolution 2022-015 adjusting Council district boundaries as required by the California Fair Map Act, based on data analysis from the 2020 U.S. Census.
BACKGROUND
State elections code and the Federal Voting Rights Acts require the City to review the status of Council districts after each decennial census to demine if the census data calls for changes in the alignment of Council district boundaries.
On March 9, 2021 Council authorized the City Manager to execute a contract with National Demographics Corporation. The first phase of the project called for NDC to review and compare the census data with current demographic data to determine if redistricting would be necessary.
The statistical demographic information reviewed by NDC does support the need to adjust the existing Council district boundaries to comply with the laws mentioned above. Among other things, City Council districts must be "substantially equal" in population, be geographically contiguous, respect existing local neighborhoods and communities of interest, be easily identifiable, be geographically compact, and neither favor nor discriminate against political parties. The 2020 Census data showed that Reedley's Council Districts were no longer "substantially equal" in population, given growth that has occurred over the past decade.
The California Fair Map Act governs the process and lays out certain requirements that must be met procedurally when going through the effort of changing District boundaries. In this regard , the City of Reedley held, with the inclusion of the Public Hearing on March 8th, four (4) Public hearings on this matter, two (2) of which were conducted prior to draft maps being drawn. These were held October 20, 2021 , November 5, 2021 , January 27, 2022, and March 8, 2022. In addition, the City has provided full public access to demographic and mapping data on the City's website under a clearly marked link on the City Council page. Also to comply with the law, the final draft map for the March 81
h Public Hearing was posted seven (7) days in advance of the March 81
h Public Hearing.
ATTACHMENTS
Resolution 2022-015
Draft Map
RESOLUTION NO. 2022-015
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
REEDLEY ADOPTING A REVISED CITY COUNCIL
ELECTORAL DISTRICT MAP FOLLOWING THE 2020
FEDERAL CENSUS AND CONFIRMING ELECTION
SEQUENCING
WHEREAS, the City Council must adjust city council district boundaries every ten years using decennial census data so that the districts remain substantially equal in population as required by the United States Constitution-a process commonly known as redistricting; and
WHEREAS, the 2020 Census data shows that Reedley's current districts are not population balanced, with a deviation between District 4 (the most populated district) and District 3 (the least populated district) of nearly 12%. Based on this deviation, the City must adjust its district boundary lines by adopting a final district map before the statutory deadline of April17, 2022; and WHEREAS, the City Council has instructed City staff and the demographer to prepare maps using 2020 census data and create council districts nearly equal as possible and to establish a public process for redistricting; and
WHEREAS, on January 27, 2022, the City Council held a public hearing Pursuant to Elections Code Section 10010(a)(2) to receive public comment on the recommended maps and election sequencing and discussed the three maps recommended by National Demographics Corporation on city website, made the maps available to the public; and WHEREAS, after considering the draft maps and public input, the City Council desires to adopt updated city council electoral district maps to ensure that the City's districts comply with the law.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REEDLEY THAT:
1. The city council electoral district map and district election sequencing attached as Exhibit A is hereby approved and adopted.
2. The city council districts specified in Exhibit A shall remain in effect until modified.
3. The City Manager or designee, in conjunction with the Demographer, is hereby authorized and directed to work with the County of Fresno Registrar of Voters to conduct any additional acts necessary to complete the redistricting process in a timely manner to permit implementation of these adopted council districts for the election to be held November 8, 2022, including, without limitation, minor adjustments to the adopted map as may be necessary for its implementation.
4. This Resolution and its Exhibit shall be published and available on the City website for as long as the city council districts approved by this resolution are in effect.
The foregoing resolution was approved and adopted at a regular meeting of the City Council of the City of Reedley held on the 8th day of March, 2022, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST: APPROVED:
Ruthie Greenwood, City Clerk Mary L. Fast, Mayor
"0
Q)
Q)
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City of Reedley
Redistricting 2021
Public 104c
Map layers
Public 104c
Landmark Point
Landmark Area
National Demographics Corporation
February 1, 2022
-- Railroad
River
Streets
Water Area ©2021 CALIPER
NDC
National Demographics Corporation
City of Reedley
Redistricting - Public Hearing #4
---~-~
March 8, 2022
Step
Pre-Draft Map Hearing
October 20, 2021
Pre-Draft Map Hearing
November 5, 2021
Census Data Releases
Draft Map Hearing
January 27, 2022
Draft Map Hearing
March 8, 2022
NDC
Redistricting Process
Description
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•
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Held prior to release of draft maps
Educate, solicit input on the communities in the Districts Held prior to release of draft maps
Educate, solicit input on the communities in the Districts Census Bureau releases official 2020 Census population data- Aug. 12 California's official 'prisoner-adjusted' 2020 redistricting data- Sept. 20, 27 Discuss and revise the draft maps; discuss the election sequence Deadline to submit draft maps: January 13, 2022, 5 p.m.
Post draft maps by January 20, 2022, 5 p.m .
Discuss and select final map; discuss and determine election sequence Deadline to submit draft maps: February 22, 2022, 5 p.m.
Post draft maps by March 1, 2022, 5 p.m .
March 8, 2022
•
•
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Redistricting Rules and Goals
1. Federal Laws
Equal Population
Federal Voting Rights Act
No Racial
Gerrymandering
1. Geographically contiguous
2. Undivided neighborhoods and
"communities of interest"
(Socio-economic geographic areas that
should be kept together)
3. Easily identifiable boundaries
4. Compact
(Do not bypass one group of people to get
to a more distant group of people)
Prohibited: "Shall not favor or discriminate against a political party." NDC March 8, 2022
2020 Census
Reedley - Current Plan
Category Field 1 2 3 4 5 Total
Total Population 5,056 5,102 4,427 5,442 5,265 25,292
2020 Census Population Deviation -2 44 -631 384 207 1,015 - I- - - - Pet. Deviation -0.04% 0.87% -12.48% 7.59% 4.09% 20.07%
Hispan.ic/ Latino 72% 87% 93% 60% 86% 79%
NH ~'hite 22% 8% 3% 32% 9% 15%
Total Pop. NH Black 1% 0% 0% 1% 0% 0%
NH AsiaH/ Pac.Isl. 5% 3% 3% 5% 4% 4% - - - 1- -- NH Nati' e Ar.ner. 1% 1% 0% 1% 0% 1% Total 3,014 2,009 1,534 3,061 2,233 l1 851
Hisp 43 o 82% 83% 44% 73% 61 %
NH~te 41~ o 14% 6% 44% 19% 29% Citizen Voting Age Pop - 1-- 1-- NH Black 4% 0% 1% 3% 0% 2%
Asian/ Pac.Isl. 11% 4% 6% 8% 7% 8% - - -- -
Native Amer. 2% 1% 1% 3% 4% 2%
~ ~
_,_
Target District Population: 5,058
NDC March 8, 2022
Beyond Neighborhoods:
Defining Communities of Interest
tst Question: What defines your community?
•
•
•
Geographic Area, plus
Shared issue or characteristic
• Shared social or economic interest
• Impacted by city policies
Tell us "your community's story"
znd Question: Would this community benefit from being "included within a single district for purposes of its effective and fair representation"? • Or would it benefit more from having multiple representatives? Defmitions of Communities of Interest may not include relationships with political parties, incumbents, or political candidates.
NDC March 8, 2022
Pop Dcv: 7.02°/ o
NDC
Proposed Map - 104C
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h·!.J\IJI) 1.~ ~:!
Cl2021 CALIPER
City of Reedley
Redistricting 2021
Public 104c
Map layers
Public 104c
landmark Point
Landmark Area
Railroad
River
Streets
Water Area
March 8, 2022
Proposed Election Sequence
P pose~ ~E ect io rn
Nove
Nove
Nave
Nove
Nave
NDC March 8, 2022
Public Hearing & Discussion
0 Comments or questions?
0 Resolution?
0 Confirm election sequence?
NDC March 8, 2022
Share Your Thoughts
[.... City of
Reedley HOME GOVERNMENT BUSINESS LIVING & VISITING SERVICES QUICK LINKS: COMMUNITY GUIDE RECREATION INFO PET ADOPTIONS DASH ONLINE PUBLIC WORKS EMERGENCY CONTACT US
DEPARTMENT HOME
MAYOR & COUNCIL
CITY COUNCIL AGENDAS
Every ten years, local governments use new census data to redraw their district lines to reflect how local populations have changed. AssemblY. Bill 849 (2019). requires cities and counties to engage communities in the redistricting process by holding public hearings and/or workshops and doing public outreach, including to non- English-speaking communities.
Website: Reedley.ca.gov
Phone: 559-637-4200 x212 1 Email: [email protected] ND C March 8, 2022
REEDLEY CITY COUNCIL MEETING- February 22, 2022
A complete audio record ofthe minutes is available at www.reedlev.ca.gov The meeting of Reedley City Council called to order by Mayor Fast at 7:0 I p.m. on Tuesday, February 22, 2022 in the City Hall Council Chambers, 845 "G" Street, Reedley, California.
INVOCATION- Rev. Denny Joseph, St. Anthony ofpadua Catholic Church
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Council Member Betancourt
ROLLCALL
Council Members
Present:
Absent:
Anita Betancourt, Ray Soleno, Matthew Tuttle, Mary Fast Robert Beck.
AGENDA APPROVAL- ADDITIONS AND/OR DELETIONS
City Manager Nicole Zieba stated item #2 would be moved to a later meeting.
Council Member Tuttle motioned, Council Member Soleno seconded to accept and approve agenda.
Motion unanimously carried.
PRESENTATION
I. INTRODUCTION OF NEW COMMUNITY DEVELOPMENT STAFF
Community Development Director Rodney Horton, City Building Official Jeremy Harrison and Assistant Planner Laura Friesen were introduced to Council.
2. INTRODUCTION OF NEW POLICE DEPARTMENT STAFF
Item removed from agenda
PUBLIC COMMENT
Naomi Guerrero discussed the services which Fresno Migrant and Seasonal Head Start offers and shared recruitment efforts.
CONSENT AGENDA (Item 3-6) Motion ____ 2"ct ___ _
Council Member Betancourt moved, Council Member Tuttle seconded to accept, approve and adopt all items listed under the CONSENT AGENDA.
3. APPROVAL OF MINUTES OF THE REGULAR COUNCIL MEETING OF FEBRUARY 8, 2022- Approved
4. APPROVE MAYOR'S NOMINATION TO APPOINT A REPRESENTATIVE TO THE CONSOLIDATED MOSQUITO ABATEMENT DISTRICT - Approved
5. APPROVE A RECOMMENDATION BY THE COMMUNITY SERVICES COMMISSION TO AWARD COMMUNITY RECREATION GRANTS IN THE AMOUNT OF $300 TO EACH OF THE SEVEN QUALIFYING APPLICANTS -Approved
6. ADOPT RESOLUTION NO. 2022-014 AUTHORIZING THE CITY MANAGER TO ENTER INTO A
PROFESSIONAL SERVICES AGREEMENT WITH CIVICWELL FOR THE CITY OF REEDLEY ACTIVE TRANSPORTATION AND PARKWAY MASTER PLAN - Approved
PUBLIC HEARING
7. HOLD A PUBLIC HEARING PERTAINING TO THE REVIEW AND ADOPTION OF THE UPDATED CITY OF REEDLEY 2020 URBAN WATER MANAGEMENT PLAN AND WATER SHORTAGE CONTINGENCY PLAN
z
REEDLEY CITY COUNCIL MEETING- February 22, 2022
Public Works Director Russ Robertson, along with Henry Liang with MKN and Associates discussed the 2020 Urban Water Management Plan which is a long term resource planning document that evaluates whether a water supplier can meet water demands of its customers over a 20-year period. The plan evaluates the City's I 0 year baseline and 2020 water usage target. Suppliers are also required to develop and adopt a separate Water Shortage Contingency Plan which is a detailed plan that outlines the urban water suppliers response actions in the event of severe water shortage conditions.
Public Hearing Opened: 7:39p.m.
Public Hearing Closed: 7:40p.m.
ADMINISTRATIVE BUSINESS
8. APPROVE AN AMENDMENT TO THE SOLAR POWER PURCHASE AGREEMENT WITH CENTRICA
BUSINESS SOLUTIONS SERVICES, INC
City Manager Nicole Zieba state on October 13, 2020 the City Council approved a Solar Power Purchase Agreement with Centrica Business Solutions. Since that time, the City has been working with Centrica to plan, install, and build solar arrays near the Sports Park. The project has now been environmentally studied, designed and is ready to begin construction. Due to economic circumstance, the City and Centrica have renegotiated several key points and now wish to amend the agreement.
Council Member Betancourt moved and Council Member Tuttle seconded to accept, APPROVE AN AMENDMENT
TO THE SOLAR POWER PURCHASE AGREEMENT WITH CENTRICA BUSINESS SOLUTIONS SERVICES, INC Motion unanimously carried.
9. REVIEW THE STATUS OF THE MID-YEAR CITY BUDGET AND CONSIDER ITEMS PERTAINING TO
VARIOUS OPERATING PROGRAMS AND CAPITAL PROJECTS
A. ADOPT RESOLUTION NO. 2022-006 AMENDING THE 2021-22 ADOPTED BUDGET APPROPRIATING $1 ,147,224 IN MULTIPLE CITY FUNDS FOR VARIOUS OPERATING
PROGRAMS, CAPITAL PROJECTS AND FUND TRANSFERS
Assistant City Manager Paul Melikian informed Council every year staff reviews the adopted budget at mid-year to make sure the budget is moving as expected based on assumptions that were made. Mid-year budget review is an opportunity to adjust if circumstances changed and also to update Council on any special needs. Mr. Melikian provided a summary ofthe City's Mid-Year-Budget Review to Council.
Council Member Soleno moved and Council Betancourt seconded to accept ADOPT RESOLUTION NO. 2022-006 AMENDING THE 202 1-22 ADOPTED BUDGET APPROPRIATING $1 ,147,224 IN MULTIPLE CITY FUNDS
FOR VARIOUS OPERATING PROGRAMS, CAPITAL PROJECTS AND FUND TRANSFERS Motion unanimously carried.
COUNCIL REPORTS
I 0. BRIEF REPORT BY COUNCIL MEMBERS ON CITY RELATED ACTIVITIES AS AUTHORIZED BY THE BROWN ACT AND REQUESTS FOR FUTURE AGENDA ITEMS.
Council Member Tuttle:
• Discussed the Community Health Needs meeting with Adventist Hospital he attended and provided a brief report
Mayor Fast:
• Attended Kings River East Groundwater Sustainability meeting and provided a brief report
STAFF REPORTS
II. UPDATES AND/OR REPORTS BY CITY MANAGER AND/OR STAFF MEMBERS.
City Manager, Nicole Zieba
2 REEDLEY CITY COUNCIL MEETING- February 22, 2022
• Provided a Covid update
• Discussed the downtown improvements
• Informed Council of the upcoming Art Hop event
• Mentioned that 700 forms are due soon
ADJOURNMENT
Mayor Fast adjourned the regular meeting at 8:39 p.m.
Mayor Mary Fast
ATTEST:
Ruthie Greenwood, City Clerk
3 DATE: March 8, 2022
REEDLEY CITY COUNCIL
rgj Consent
D Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: 3
TITLE: APPROVE MAYOR'S NOMINATION TO FILL THREE VACANCIES ON COMMUNITY SERVICES COMMISSION.
SUBMITTED:
APPROVED:
Ruthie Greenwood
City Clerk
Nicole R. Zieba \t{/ City Manager ·
RECOMMENDATION
Staff is recommending that the Reedley City Council approve Mayor Fast's nomination to fill three vacancies on the Community Services Commission. After review of the applications by Mayor Fast, she is recommending the appointments to the commission.
BACKGROUND
The positions available on the Community Services Commission are due to term expirations.
The open positions were advertised in the Mid Valley Times. Mayor Fast has interviewed the applicants and is recommending that Shirley Ito, Angelina Rodriguez and Maria Rodriguez be approved to sit on the Community Services Commission.
The Community Services Commission terms are three (3) year terms. These appointments will have a term expiration of February 2025.
FISCAL IMPACT
No Fiscal Impact
ATTACHMENTS
Three (3) applications
CITY OF REEDLEY
COMMISSION/COMMITTEE APPLICATION FORM
I hereby request that I be considered for appointment to the following Commission or Committee:
PLEASE TYPE OR PRINT IN BLACK INK
CHECK ONE ONLY- USE SEPARATE APPLICATION FOR EACH COMMISSION D
D
D
D
NAME:
Airport Commission
Community Services Commission
(Must reside within City limits, provided that up to 2
commissioners may reside outside city limits but within city's sphere of influence)
Planning Commission
(Must reside within City limits)
Traffic Safety Commission
(Must reside within City limits)
Streetscape Maintenance Committee
(Must be a business owner within downtown streetscape
maintenance district)
HOME ADDRESS:
MAILING ADDRESS (if different from above):
:--so. {VL (
HOME PHONE:
EMAIL ADDRESS (if applicable):
RESIDENT OF REEDLEY FOR ~ )yEARS.
EMPLOYED BY: ~ \cs:= cJ
DATE: /2:/ I I 10<.2 SIGNATURE;,...! ~~l=:::.~+-~-("~::.t---=~:::::::......---- r 1 - (J (Additional information is requested on the back of this fonn) Please give a brief overview of any qualifications you might have that would be beneficial to the Commission you b.ave chosen to serve on. _.,.
\ Co /Yt (SS'ruvr -
Please note that the Mayor, or his designee, may be contacting you to set up a one-on-one interview if needed.
CITY OF REEDLEY
COMMISSION/COMMITTEE APPLICATION FORM
I hereby request that I be considered for appointment to the following Commission or Committee:
PLEASE TYPE OR PRINT IN BLACK INK
CHECK ONE ONLY- USE SEPARATE APPLICATION FOR EACH COMMISSION NAME:
D Airport Commission
0 Community Services Commission
(Must reside within City limits)
D Planning Commission
(Must reside within City limits)
D Traffic Safety Commission
(Must reside within City limits)
D Streetscape Maintenance Committee
(Must be a business owner within downtown streetscape
maintenance district)
HOME ADDRESS:
HOME PHON
EMAIL ADDRESS (if applicab
RESIDENT OF REEDLEY FOR~ Q±YEARS.
EMPLOYED BY:
DATE ~ Cl'<\ I 3\ 2_t-siGNATURE: ..l_ ~~-4---, ----
( AddltiOilal mlimTlallun IS rcqucslcd \Ill lhc hack or thl> limn I Pkasc not.:: that the Mayor. or his Jcsigncc . will he cuntactin~ )UU to ,ct up a onc-un-unc inlcr\'iC'' ·
CITY OF REEDLEY
COMMISSION/COMMITTEE APPLICATION FORM
I hereby request that I be considered for appointment to the following Commission or Committee:
PLEASE TYPE OR PRINT IN BLACK INK
CHECK ONE ONLY- USE SEPARATE APPLICATION FOR EACH COMMISSION NAME:
D Airport Commission
IZ1 Community Services Commission
(Must reside within City limits)
D Planning Commission
(Must reside within City limits)
D Traffic Safety Commission
(Must reside within City limits)
0 Streetscape Maintenance Committee
(Must be a business owner within downtown streetscape
maintenance district)
HOME ADDRESS:
MAILING ADDRESS (if different from ove):
EMAIL ADDRESS (if applicable):
RESIDENT OF REEDLEY FOR -'-'-....>1.,._-
EMPLOYED BY:
DATE: lli I l:Z.. SIGNATURE: R~ ~
(Additional information is requested on the back of this form) Please give a brief overview of any qualifications you might have that would be beneficial to the Commission you have chosen to serve.
Partaking as a Community Services Commissioner in this last term has been an amazing opportunity which has allowed me to be more involved in community events, see recreational developments come to fruition and has helped me encourage others to be more involved in our community. Through my professional career I have gained knowledge of Federal, State, County, City and Private funding resources which can be beneficial to the Commission when applying for funding to continue with the City's recreational development plan. In my current position, I oversee 40 staff and a total of 15 different grants which are all aimed to served individuals/ families that are at risk and/ or experiencing homelessness. I have a passion to serve my community and if selected to continue with a second term as a Commissioner, I will continue to do my best to assist in any way possible. Although my work responsibilities have continued to grow, so has my management support system which will provide me more flexibility and increase my participation to daytime events during the upcoming years. I believe I have strong leadership skillset, dedication, and above all, the desire to make a difference in both, my personal and professional life. I have really enjoyed volunteering in the Senior events, was beyond exited to see the completion of the Reedley Beach signs to increase safety and staying on top of community events/fairs and attending them. I would like to continue to provide any support needed and continue be more involved with the Commission to see the fruition of the planned developments at the Sports Park.
DATE:
TITLE:
SUBMITTED:
APPROVED:
REEDLEY CITY COUNCIL
March 8, 2022
cg] Consent
D Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: _L/_,__
APPROVE AND AUTHORIZE THE CITY MANAGER OR DESIGNEE TO EXECUTE A SUCCESSOR 60 MONTH PRODUCT LEASE AGREEMENT WITH QUADIENT LEASING USA, INC. FOR A POSTAGE METER MAILING MACHINE
Paul A. Melikian, Assistant City Manage ~
Nicole R Zieba, City Manager ~
RECOMMENDATION
That the City Council approve and authorize the City Manager or designee to execute a successor 50- month product lease agreement for the existing lease rate of $449.00 per month with Quadient Leasing USA, Inc. formerly known as 'MaiiFinance', a Neopost USA Company for a postage meter mailing machine.
DISCUSSION
In May 2017, the City entered into a 63-month product lease agreement with Mail Finance now known as Quadient Leasing USA, Inc. of $449.00 per month since the United States Postal Service (USPS) regulations do not allow 'ownership' of a postage meter. Although the current lease expires in November 2022, the vendor has offered to renew the agreement for another 60 months without any change to the monthly payment. Services include a subscription to a software-based system that has the ability to upload certified tracking numbers directly to the USPS, centralizes the processing of certified mail, and allows for fast and consolidated document tracking functionality. Utilizing a postage meter also allows the City to mail documents at a lower cost than using physical stamps.
In addition, the current postage meter mailing machine will be replaced with an upgraded machine to be used for the remainder of the current lease term and the renewed term at no additional cost to the City.
Vendor will provide installation and staff training services.
ATTACHMENTS
60 Month Product Lease Agreement with Quadient Leasing USA, Inc. ~ quad le ~t \..!.) Leastng
Product Lease Agreement
with Postage Meter Rental Agreement
Section (A) Office Information I Office Number I Office Name I Phone II I Date 0212412022
Section (B) Billing Information Section (C) Installation Information (if different from billing information) Company Name City of Reedley Company Name City of Reedley DBA Installation Address 845G St
Billing Address 845GSt City State Zip+4 Reedley CA 93654 City State Zip+4 Reedley CA 93654 Contact Name Paul Malaklan Phone (559) 637-4200 Contact Name Paul Malaklan Phone (559) 637-4200 Contact Title Assistant City Manager Fax Contact Ti~e Assistant City Manager Fax Email Address [email protected] Email Address [email protected] I PO# I Main Post Office I PO S.Digit Zip Code I Section (D) Products
Qty Model/ Part Number Description (Include Serial Number, If applicable) 1 DT-ECERT1KAS a-Certify Subscription- Level 2 (up to 1,000 e-Certs per year). 1 EGERT-PROCESSING ~fy Processing Fee (Used tor Lease Renewals ONLY) 3 H2MRS100 (MS33LP) Promo Cred~ Valid Wrtll: iX-31517/9 Mailing or S.M.A.R.T Packages 1 IX7DSWP30 iX-7 Series Base w/ Mixed Size Feeder, Sealer, Drop Tray, Ink Cartridge, IXDS7 & IXWP30 Section (E) Lease Payment Information & Lease Payment Schedule Section (F) Postage Meter & Postage Funding Information Tax Status: Number of Monthly Payment Meter Model IIX7 AI I Machine Model I 1X7DSWP30 ~Taxable Months (Plus applicable taxes)
O TaxExempt First I so 1 $449.00
Postage Funding Method: Postage Funding Account
Certificate attached
0 Bi11Me ~ Prepay by Check ~ POC 0 TMS
Billing Frequency:
0 ACH Debit (Submit customer authorization fonn) 0 New 0 Existing 0 Monthly Existing Account Number:
~Quarterly
0 Annually Service Products (Check all that apply)
Billing Method: Online Postal Rates iMeter"' App (SP10) ~Standard Current Lease Number: N17051028
0 Online Postal Expense Manager iMeter"' App (SP20/NeoStats) 0 ACH (Customer to submit authorization form) 0 Online E-Services iMeter"' App (SP30) D NeoShip PLUS (EP70PLUS)
0 NeoShip Install & User Guide (EP70GUIDES)
0 RunMyMall 0 3G/4G Cell Service
~ Maintenance
~ Installation/Training 0 Software Support for premise (noo-doud) solutions Section (G) Aooroval
Existing customers who currently fund the Postage account by ACH Debit will not be converted to the Postage Funding Account unless initial here ___ .
This document consists of a Product Lease Agreement with Quadient Leasing USA, Inc.; and a Postage Meter Rental Agreement, and an Online Services and Software Agreement with Quadient, Inc.; and a Postage Funding Account Agreement with Quadient Finance USA, Inc. Your signature constitutes an offer to enter into such agreements, and acknowledges that you have received, read, and agree to all applicable tenns and conditions (version Commercial-Equipment-Lease-Tenns-USPS-OealerV~2020) , which are also available at www.quadientcom/Commerciai-Equipment-Lease-Tenns-USPS-Oealer-V~2020, and that you are authorized to sign the agreements on behalf of the customer identified above. The agreements will become binding on the companies identified above only after an authorized individual accepts your offer by signing below, or when the equipment Is shipped to you.
Guided by Quadient, Inc.'s Sustainable Design and Responsible Manufacturing Policy, our Products may contain reused components. For more Information visit https:/lwww.quadientcom/about-uslsustainable-design-and-manufacturing.
Authorized Signature Print Name and Title Date Accepted Accepted by Quadient Inc. and ~Affiliates Date Accepted Quadient Leasing USA Inc., 478 Wheelers Farms Rd, Milford CT 06461 J4J1 · 02114/ll 14 59 47 · 22 2 5) Commeraai-Equipment-Lease-Tenns-Oealer-USPS -V~2020 (PF) f:1\ quad ie ~t \.lJ Leas1ng
Why Wait Program Agreement
The Quadient Leasing Why Wait program entitles you to upgrade your Quadient equipment up to 6 months prior to the end of the term of your Current Lease. Your new lease term will automatically commence and billing will begin after your Current Lease has reached the end of its current term. The transition from your Current Lease to the New Lease will be seamless.
By electing to participate in this program, you agree to the following:
• You agree to continue making payments on lease number N17051028 through the end of its Initial Term or, if applicable, the current Renewal Term.
• The term of the new lease, being signed concurrently with this agreement, ("New Lease") will commence when the Current Lease reaches the end of its Initial Term or, if applicable, the current Renewal Term.
• The Products that are subject to the Current Lease will be replaced with the Products identified in the New Lease for the remainder of the Current Lease's Initial Term or, if applicable, the current Renewal Term.
• If a subscription to the Impress Platform is included on the New Lease, then any associated Usage Fees will be in addition to the payments on the Current Lease and the New Lease. • The replaced products from the Current Lease must be returned to us within thirty (30) days of the effective date of this agreement.
Company: City of Reedley
Signature:
Name (printed): ___________ _
Title:
Date:
Company: Quadient Leasing USA Inc.
Signature :
Name (printed): ____________ _
Title:
Date:
ADDENDUM TO AGREEMENTS
This Addendum to Agreements is by and between Quadient Leasing USA, Inc. ("Quadient Leasing"), Quadient, Inc. ("Quadient") and City of Reedley {"Customer") with reference to the following:
A. Quadient Leasing and Customer are entering into a Product Lease Agreement {the "Lease"), pursuant to which Quadient Leasing will lease products to Customer. l'1l
B. Concurrently herewith, Quadient and Customer are entering into an Online Services and Software Agreement (the "OSS Agreement") pursuant to which Quadient will make certain other services available to Customer.
C. Any defined term used herein shall have the same meaning as in the Lease, or the OSS Agreement.
In consideration of the mutual covenants contained herein, and in the Lease, and the OSS Agreement, the parties agree to amend the OSS Agreement as follows:
1. Section 2, titled "License Grant and Additional Terms" is hereby amended to add the following to the end of this section: "Your use of the Services is limited to the number of Electronic Certified Mail pieces (each an "eCert") indicated on the Order Form {"Annual Volume Limit"). In the event You exceed the Annual Volume in any year, You agree to pay an overage charge for each eCert used over the Annual Volume Limit as outlined below (the "Overage Charge"). The Overage Charge will be determined as a product of the number of eCerts You process in excess of the Annual Volume Limit multiplied by the Overage Charge associated with tier for the excess as set forth below:"
Annual Volume Band Overage
(# of eCerts) • Charge
1 - 500 $0.48
501-1,000 $0.43
1,001 - 2,000 $0.41
2,001 - 4,000 $0.30
4,001 - 8,000 $0.28
8,000 - 16,000 $0.27
16,001 - 32,000 $0.24
32,001- 64,000 $0.22
64,001 - 128,000 $0.20
128,001 - 200,000 $0.18
200,001 - 256,000 $0.17
256,001 - 384,000 $0.14
384,001 and above $0.12
* Volume bands renew annually
eCertify Lease Addendum
02/24/2022
HPL
The lease, OSS Agreement, and this Addendum contain the complete understanding and agreement between the parties hereto, and supersede all representations, understandings or agreements prior to the execution thereof. Any changes or additions to the foregoing agreements will be valid only if they are in writing and signed by the appropriate parties.
In the event of any conflict between the terms of the lease, OSS Agreement, and this Addendum, the terms of this Addendum shall control.
The parties have caused this Addendum to Agreements to be executed by their duly authorized representatives on the date set forth below.
Customer: City of Reedley
By:----------------
Printed Name:--------------
Title:-----------------
Date: _______ _________ _
eCertify lease Addendum
Quadient Leasing USA, Inc.
By: __________ _____ _
Printed Name:------------- -
Title:-----------------
Date: _________________ _
Quadient, Inc.
By:----------------
Printed Name:------- --------
Title:---- --------------
Date: ________________ _
02/ 24/2022
HPL
Swnrnit Summit ~ BusinwSystaJU ~ ....... ...,..,_
Acreement Date I STA Branch I Account Specialist
2/28/22 JMP Office Technologies Jason Jasso
. : . . Business Nome
City of Reedley Business
Name
Address 845 G St Address
City, State, Zip Reedley, CA 93654 City, State, Zip
Contact, Title Paul Malakian, Asst City Manager Contact, Title Phone (559) 637-4200 I Cust # I EAN6524 Phone
Email [email protected] Email
Items to Pickup
Item/Model II Serial or 10 Act1on
IH700 RC1706208612 Upgrade
Lease Details Product Maintenance Agreement
Term (months) 60 Plan Type Parts & Labor
PO Number
.
City of Reedley
845 G St
Reedley, CA 93654
Order Agreement
(Leasing)
I Tax Exempt No ~ lj Yos, /ndud• Lrttor/C.rtificarlon
Paul Malakian, Asst City Manager
(559) 637-4200 I Cust # I EAN6524
paul [email protected]
Term Co-Terminus with lease I months)
lease Type FMV Payment I Billina I Billed By Leasing Company (monthly) Frequency Quarterly Payment $449.00 (monthly)
Billina
Frequency Quarterly
Details/Notes
Maintenance Included in lease
Payment Hardware+ Product MA Includes Software Support Plan Updates Only
Term Co~ Terminus with Lease Plan Type (months)
Payment I Billlnc I M hi Billed By Dealer - STA (monthly) Frequency ont Y Details/Notes
By signing this Agreemenl the signer and Customer ad<nowledges and agrees: (1) The terms and conditions appearing at https://sta.solutions/docsfTerms-2020-10-21-01.pdf are inoorporated mto this Agreement as n fuUy set forth herein. (2) having re<:elved, read, and agrees to all applicable terms and conditions (3) that this Agreement and incorporated terms constitutes the entire agreement. understandings, and representations, between Customer and STA, with respect to this transactlon. (4) that this Agreement supensedes al prior communications between the parties Including all oral or written proposals. and (5) that you are authonzed to sign the Agreements on eha~ of the Customer.
Customer
Authorized Slcnature Business Lecal Nome Acceptance
Date
Printed Name Title By
STA-OAL Z02G-1G-2~1
MaiiFinance FILE
A Neopost USA Company
Office Name:
...Jtif'tJfflee
Section (B) Billing Information
Slate: cA
Contact Phone N<.rnber:
559- '3 7- L{2 0\.")
Product Lease Agreement
with Meter Rental Agreement
Section (C) Installation Information (if different than Billing lnfonnation) Company Name (Full legal name):
SAME
lnstallelion Address (No PO Boxes ex General Delivery):
Installation City: State: I ZIP Code + 4:
Installation Contact Name: Phone Number.
Installation Contact Trtle: Fax Number:
lnstalletion Contact email Address:
Main Post Office Name 1 Mail Drop oil: I Post olfice 5-0igit ZIP Code:
Sec:tlon (D) Products
Quantity Model/ Part Number
2 3
Section (E) lea$e Payment Information & Lease Payment Schedule tot Monthly Payment
Tax Status: PeriOd Months (plus applicable taxes)
181 Taxable FilS! '3 4 Ljq!! 0 Tax-Exempt
(Certificate attadled) Next
Billing Frequency: Next 0 t.mthly
181 Quarterly
0 Annually Next
Billing Method:
0 Standard c~\'2:Qs3\1,~ 'g
0 ACH (Customer to submit authorization form)
8FILE CG
Section (F) Postage Meter & Postage Funding Information Meter Model:
Postage Funding Method:
0Bi11Me
I7Prepay By Check
0 ACH Debit (Customer to
submit authorization form)
Machine Model:
Postage Funding Account
0New
~sting Account C""r-7/ / /J /7
TMSAccount#_-_r_ /17 '.,...:....-
POC Account# __
Service Products (Check all that apply)
g" Online Postal Rates iMeter"' App (SP10)
0 Online Postal Expense Manager iMeter""" App (SP201NeoStats) 0 Online E-Services iMeler"' App (SP30)
D Online E-Services with Electronic Return Receipt iMeter"' App (SP35) 0 NeoShip BASIC- Requires NeoFunds/TotaiFunds (EP70)
0 NeoShip PLUS - Requires NeoFundsffotaJFunds (EP70PLUS) 0 NeoShip ADVANCED- Requires NeoFundsffotaiFunds (NEOSHIPADV)) 0 NeoShip Install & User Guide (EP70GUIDES)
0 RunMyMail
lid"' Maintenance (provided by your authorized office)
Ji4" Installation & Training (provided by your authorized office) 0 Annual Software Support (Maintenance)
Covered Product
Sec:tlon (G) Approval .
Existing c:us1aners who C~mN~Uy fund the Postage account by ACH Debit will not be converted to NeoFundsiTOOIIFunds unless initialed here ___ .
This docunent consists of a PrOduct lease ("Lease") with Mall Finance Inc.: and a Postage Meter Rental Agreement ("Rental Agreement'). and an Online Services and Software Agreement with Neoposl USA Inc.; and a NeoFundsffolaiFunds Account Agreement with MSJlroom Finance, Inc. Your slgnatl.W'e oonstitules an oilier to entet" into the Lease and, if applicable, the other agreemerU, and acknowledges that you have received, read, and agree to an applicable tenns and conditions (version Dealert.ease-V04-16), which are also available at htto:J/portal.neopostine.comllerms/Dealert.ease-V04-16.0dl. and that you are authorized to sign the agreements on behalf of the customer klenlified above. The applicable agreements wiD become binding on the companies identified above only after an aulhortzed individual accepiS your oilier by signing below, Of when the equipment is shipped to you. ~R?Uc~~ 84Ul., A .t\1Lk·~ -,. 2-/,·17 . Signahnl Print Nama end Tille Date Accepted Acc:ef*ld by Neoposl USA end its Alfiliates
MaliFinance Inc. • 478 Wheelers Farms Roao • Milford, cr 06461 • www.neooostusa.com MaiiFinance Lease L51186e-04/16 Terms Revision R-04-16
Date Accepted
DATE:
TITLE:
SUBMITTED:
APPROVED:
REEDLEY CITY COUNCIL
March 8, 2022
[gl Consent Calendar
D Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: 5
APPROVE AND AUTHORIZE THE CITY MANAGER TO EXECUTE A SIDE LETTER
OF AGREEMENT BETWEEN THE CITY OF REEDLEY AND THE INTERNATIONAL UNION OF OPERATING ENGINEERS, STATIONARY LOCAL 39 (GENERAL
SERVICES UNIT) REGARDING SALARY & TERM PROVISIONS
Paul Melikian. Assistant City ~anar
Nicole Zieba, City Manager ~
RECOMMENDATION
That the City Council approve and authorize the City Manager to execute a Side Letter of Agreement with the International Union of Operating Engineers, Stationary Local 39 (General Services Unit) amending Articles 24 and 27 of the existing Memorandum of Understanding (MOU) for salary and term provisions only; to extend the term of the Agreement one additional year, and grant cost of living adjustments (COLA) of 5.0% effective July 1, 2022 and 4.0% effective July 1, 2023. No other revisions to the MOU are proposed.
BACKGROUND
On June 23, 2020 the City Council approved a three-year MOU with the General Services Unit that included, among other items, a 3.0% COLA for Year 1, a 2.5% COLA for Year 2, and a 2.5% COLA for Year 3, the final year which is in effect July 1, 2022. At the time the MOU was negotiated, the worst of the COVID-19 pandemic was underway, with no shortage of uncertainty regarding the impact of pandemic conditions on the City and economy as a whole. The City and the General Services Unit came together for a three-year MOU that provided stability to both the City and employees that provide essential services to the community. Prior to the pandemic, general inflation was around 2.0%-2.5% annually, and had been at this level for decades. Almost two years into the MOU term, inflation levels have skyrocketed to the highest levels witnessed in 40 years. Prices for items that directly impact our employees, such as vehicles, fuel , food and services are all experiencing significant increases.
Recognizing this , City staff evaluated the existing MOU with the General Services Unit, and determined that negotiated salary increases were not sufficient to address the immediate and ongoing impacts from inflation that simply could not have been foreseen in the spring of 2020, when the MOU was being negotiated. Upon receiving permission from the City Council to re-open specific provisions of the MOU, staff met with representatives of the General Services Unit.
After a productive Meet and Confer process and affirmative vote of General Services Unit members, staff is pleased to propose for Council approval, a one-year extension of the MOU, through June 30, 2024, with across-the-board salary increases for all General Services Unity members of 5.0% effective July 1, 2022
(previously 2.5%) and 4.0% effective July 1, 2023. Although inflationary increases for some essential items well exceed these percentages, City staff felt it important to help alleviate some of the impacts on these valued public servants.
FISCAL IMPACT
The additional cost to the City of the 5.0% COLA for FY 2022-2023 will be approximately $54,693 over and above the original negotiated increase of 2.5%. The additional cost, if approved, will be incorporated into the Proposed Budget for next fiscal year.
ATTACHMENTS
Proposed Side Letter of Agreement
Side Letter Agreement to the Memorandum of
Understanding Between the City of Reedley and General Services Unit, INTERNATIONAL UNION OF OPERATING ENGINEERS STATIONARY LOCAL 39 The City of Reedley and the General Services Unit, International Union of Operating Engineers Stationary Local 39, mutually agree to the following changes in the 2020-2023 Memorandum of Understanding between the City of Reedley and the General Services Unit ("MOU").
1. Article 24 (a) of the MOU will be amended in full as follows:
ARTICLE 24. WAGES, MERIT INCREASES, PAYDAYS, AND RECORDS:
.... a. Wage Rates
Members shall receive a 3.0% wage increase July 1, 2020, a 2.5% wage increase July 1, 2021 , a 5.0% wage increase July 1, 2022, and a 4.0% wage increase July 1, 2023.
2. Article 27 of the MOU will be amended as follows:
ARTICLE 27. TERM:
The term of this agreement shall be for four (4) years and shall remain in full force and effect from July 1, 2020, through and including June 30, 2024.
CITY OF REEDLEY
By: ____________________ __
NICOLE R. ZIEBA
City Manager
INTERNATIONAL UNION OF
OPERATING ENGINEERS STATIONARY
LOCAL 39 ("UNION")
By: ____________________ _
BART FLORENCE
Business Manager
By: ______ ~~-----------
CHARLIE SOLT
Director of Publ ic Employees
By: ______ ~~~------ JENNIFER OSBORN
Business Representative
By: ____________________ _
ERIKA BARBA
Shop Steward
DATE: March 8, 2022
REEDLEY CITY COUNCIL
~ Consent Calendar
0 Regular Item
0 Workshop
0 Closed Session
0 Public Hearing
ITEM NO: __ LP __
TITLE: ADOPT RESOLUTION NO. 2022-017 APPROVING AND ADOPTING THE CITY OF REEDLEY 2020 URBAN WATER MANAGEMENT PLAN AND WATER
SHORTAGE CONTINGENCY PLAN
SUBMITTED: Russ Robertson, Public Works Direc
APPROVED: Nicole Zieba, City Manager
RECOMMENDATION
Staff recommends that the City Council adopt Resolution 2022-017, approving and adopting the City of Reedley 2020 Urban Water Management Plan and Water Shortage Contingency Plan.
BACKGROUND
The Urban Water Management Planning Act (Act) codified in California Water Code Sections 10610 through 10657 requires every urban water agency supplying more than 3,000 acre-feet of water annually or serving 3,000 or more connections to prepare and adopt an Urban Water Management Plan (UWMP) every five years. The City of Reedley is considered an Urban Water Supplier.
Additionally, suppliers are required to develop and adopt a separate Water Shortage Contingency Plan (WSCP) as part of the 2020 update. The WSCP is a detailed plan that outlines an urban water supplier response actions in the event of severe water shortage conditions. The WSCP includes six standard water shortage levels as required by the Water Code, information regarding water conservation efforts, and compliance with the Urban Water Management Planning Act.
A Presentation and Public Hearing regarding the 2020 UWMP draft document and the WSCP was held on February 22, 2022. Notices announcing the Public Hearing were mailed to Consolidated Irrigation District, Alta Irrigation District, Kings River Conservation District, Upper Kings Water Integrated Regional Management Authority, Kings River Conservation District and Fresno County. In accordance with state law, the public hearing was also noticed in the Mid Valley Times and in The Business Journal. Copies of the plans were made available on the City's website and hard copies were also available for the public at City Hall.
No comments were received from the public or from the stakeholders that were individually noticed. It is recommended that the City Council of the City of Reedley adopt the 2022 UWMP and WSCP as presented at the Public Hearing.
FISCAL IMPACT
There is no fiscal impact associated with approving the attached Resolution.
ATTACHED:
Resolution 2022-017
(Hard copies of the UWMP were distributed to the Council and interested members of the public at the Public Hearing on February 22, 2022. The UWMP is a sizeable document and is available for viewing on the City's Website. Hard copies are available at City Hall upon request.)
RESOLUTION NO. 2022-017
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REEDLEY UPDATING AND ADOPTING THE CITY OF REEDLEY 2020 URBAN
WATER MANAGEMENT PLAN AND WATER SHORTAGE CONTINGENCY PLAN WHEREAS, the California Legislature enacted Assembly Bill 797 (Water Code Section 10610 et seq.), known as the Urban Water Management Planning Act which mandates that every supplier providing water for municipal purposes to more than 3,000 customers or supplying more than 3,000 acre feet of water annually, prepare an Urban Water Management Plan, the primary objective of which is to plan for the conservation and efficient use of water; and WHEREAS, the City of Reedley is an urban supplier of water to approximately 6,170 connections and is therefore required to comply with the Act; and WHEREAS, the City of Reedley has adopted an Urban Water Management Plan and Water Shortage Contingency Plan in accordance with the State requirements ; and WHEREAS, the City is required to review the Plans at least once every five years and make amendments or changes to the Plan which are indicated by the review; and WHEREAS, the Plan must be adopted by the City Council after public review and hearing, and filed with the California Department of Water Resources within thirty days of adoption; and WHEREAS, the City of Reedley reviewed its Plan and prepared and circulated for public review a draft updated Urban Water Management Plan and Water Shortage Contingency Plan, and a properly noticed public hearing regarding the Plan was held by the City Council on February 22, 2022; and
WHEREAS, the City of Reedley did prepare and shall file said Plans with the California Department of Water Resources in a timely manner; and
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Reedley hereby approves this Resolution based on the following :
1. The Reedley 2020 Urban Water Management Plan and Water Shortage Contingency Plan are hereby adopted and filed with the City Clerk; and
2. The Director of Public Works is hereby authorized and directed to file said Plans with the California Department of Water Resources within 30 days after this date.
This forgoing resolution is hereby approved at a regular meeting of the City Council of the City of Reedley held on the 81
h day of March, 2022, by the following vote:
AYES:
NOES:
ABSTAIN :
ABSENT:
Mary L. Fast, Mayor
ATIEST: ____________ _
Ruthie Greenwood, City Clerk
REEDLEY CITY COUNCIL
DATE: March 8, 2022
D Consent Calendar
~ Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: -'----
TITLE: APPROVE AND AUTHORIZE THE DISTRIBUTION OF A PROPOSITION 218
NOTICE OF PUBLIC HEARING TO DISCUSS CHANGES TO CURRENT
SEWER AND WATER RATE RESOLUTIONS.
SUBMITTED: Russ Robertson, Public Works Directo ~
APPROVED: Nicole Zieba, City Manager v
RECOMMENDATION
That the City Council of the City of Reedley authorize the distribution of Proposition 218 notices to all City of Reedley customer accounts announcing a date of public hearing to discuss changes to current sewer and water rate resolutions.
EXECUTIVE SUMMARY
On July 12, 2016, the City Council passed Resolution 2016-070 approving water service rates and establishing a process for future adjustments of water rates. On October 27, 2020, the City Council passed Resolution 2020-093 approving sewer service rates and establishing a process for future adjustments of sewer rates. Both Resolutions included language that annual rate adjustments would be based on the 1 0-year rolling average of the Consumer Price Index (CPI) and that no annual increase shall exceed 2.5%.
Over the course of the last 12 months, inflation has been at levels not seen in 40 years.
National inflation has increased between 4%-8%. These increases are well above the existing cap of 2.50% on CPI adjustments to rates. Water and sewer operations costs have substantially increased and vendors have sent letters to the City regarding the increases in pricing. The majority of Sewer and Water operational costs are for materials and some services provided by vendors. For example, the vendor that provides disposal services for solids at the Waste Water Treatment Plant increased their rate by 21%. Staff solicited proposals from other vendors and they had all substantially increased their rates. The cost of frequently used chemicals such as polymer and chlorine increased 21% and staff was just notified that the cost would increase again on April 1, 2022. The cost of fuel has increased 36% over the last 12 months. The City has received letters of rate increases from other vendors that provide pipe, valves, fittings, asphalt, concrete, and other supplies frequently used for operations.
In an effort to keep pace with these cost increases, staff is recommending that the language in the current Resolutions be amended to state that future annual rate adjustments would be tied to the actual CPI during the period of January through December of the previous year, and also that the annual maximum increase of 2.5% be removed in order for the Enterprise funds to remain solvent and avoid large rate increases in the future. It should be noted that although these changes would help the City keep pace with rising costs, if these changes are approved, Council will still have the discretion to reduce annual CPI increases if so desired.
If authorized to proceed, the Public Hearing is tentatively scheduled for May 10, 2022. Approval of the action requested by staff this evening will not change the resolution language and will not adjust utility rates. Approval will simply authorize staff to move forward with the notice of public hearing to solicit comments from the public regarding the proposed CPI changes.
FISCAL IMPACT
Approval of the action will result in a printing and distribution cost of approximately $2,500.
Funds are currently available and cost will be split between the Sewer and Water Enterprise Fund accounts.
ATTACHED
Resolution 2016-070
Resolution 2020-093
RESOLUTION NO. 2016-070
A RESOLUTION OF THE CITY COUNCIL OF Tim CITY OF REEDLEY APPROVING WATER RATE INCREASES AND AD.JUSTMENTS EFFECTIVE ON AUGUST 1, 2016, AND ESTABLISHING AN ANNUAL INFLATIONARY FORMULA FOR FUTURE J{ATE INCREASES EACH JULY JST BEGINNING .JULY 1, 2017, AS NEEDED.
WHEREAS, Government Code Section 54344 authorizes the City Council to establish and fix rates and charges for the water utility and related services; and WHEREAS, Reedley Municipal Code Section 8-1-5 provides for lhc establishment of water service rates by resolution of the City Council; and WHEREAS, HDR Engineering, Inc. prepared a Comprehensive Water Rate Study ("'Study") for the City which presented water rate alternatives; and WHEREAS, the City Council conducted workshops on the water rate alternatives during City Council meetings on April 12, 2016, and May 10, 20 16, during which the rate alternatives presented in the Study were discussed, and comments were received from the City Cow-1cil and the public on the water rate alternatives; and WHEREAS, notice of the proposed water rates was mailed to the record owners of each parcel in accordance with the requirements of Proposition 218 and Government Code section 53750 et seq.; and
WHEREAS, a public hearing to consider the proposed water rates and any protests to such rates was held at a public meeting on July 12, 2016, before the City Council of the City of Reedley, whi ch meeting and hearing was more than 45 days after the notice to propetty owners was mailed; and
WHEREAS, written protests to the proposed water rates were not presented by a majority of the owners of the identitied parcels in the City of Reedley; and WHEREAS, the City Council deems it in the public interest to adjust the water service rates and charges as set forth in attached Exhibit "A''; and WHEREAS, the proposed water rates set forth in Exhibit ''A" are required to cover the cost of providing such services to the users thereof and the rates and charges set forth herein arc non- discriminatory and do not exceed the cost of providing water services for which the rates and charges arc imposed; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Reedley as follows:
I. The schedule of water rates set forth in Exhibit "A'' attached hereto is hereby adopted, and the water rates shall be effective beginning on August 1. 2016, and all customers receiving City water service shall be billed the applicable water rate as set forth in Exhibit "A".
2. The water rates set forth in Exhibit "A" attached hereto may be increased annually hereaFter, beginning on July l, 20 17, and each .July 1 thereafter, as calculated by using the 10 year running average of the Department of Labor's consumer price index (CPI), as determined and approved by City Council resolution, but no annual increase shall exceed 2.5% of the previous year's rates.
The foregoing resolution is hereby approved this Jul y 12, 20 16, by the following vote:
AYES:
NOES:
ABSTAfN:
ABSENT:
ATI'EST:
Beck,Betancourt,Fast,Rodriguez,Soleno.
None .
None.
None.
RESOLUTION NO. 2020- 093
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REEDLEY
APPROVING SEWER RATE INCREASES AND ADJUSTMENTS AS SET
FORTH IN ATTACHED EXHIBIT "A", BEGINNING DECEMBER 1, 2020.
WHEREAS, Government Code Section 54344 authorizes the City Council to establish and fix rates and charges for Sewer collection and treatment services; and WHEREAS, Reedley Municipal Code Section 8-4-2 provides for the establislunent of sewer collection and treatment rates by resolution of the City Council; and
WHEREAS, the City Council authorized HDR Engineering, Inc. to prepare a Comprehensive Sewer Rate Study ("Study'') for the City of Reedley sewer utility; and WHEREAS, HDR Engineering, Inc. and City staff presented the analysis and findings of the sewer rate study to the City Council on August 25, 2020, at a regularly scheduled City Council meeting during which the rate adjustments presented in the Study were discussed, and comments and direction were received from the City Council; and WHEREAS, notice of the proposed sewer rate increases and adjustments was mailed to each parcel in accordance with the requirements of Proposition 218 and Government Code section 53750 et seq.; and
WHER..CAS, a public hearing to consider the proposed sewer rates and any protests to such rates was held at a publi<.: meeting on October 27, 2020, before the City Council of the City of Reedley. which meeting and hearing was more than 45 days after the notice to each parcel was mailed; and
WHEREAS, written protests to the proposed sewer rates were not presented by a majority of the owners oft he identified parcels in the City of Reedley; and WHEREAS, the City Council deems it in the public interest to ac~jusl the sewer rates and charges as set forth in attached Exhibit "A"; and WHEREAS, Lhe proposed sewer rates set forth in Exhibit "A'' are required to cover the cost of providing sewer collection and treatment services to the users thereof and the rates and charges set forth herein are non- discriminatory and do not exceed the cost of providing sewer services for which the rates and charges are imposed; and NOW, THEREfORE, BE IT R.ESOL VED by the City Council of the City of Reedley as follows:
The schedule of sewer rates set forth in Exhibit "/\.'' attached hereto is hereby adopted, and the sewer rates shall be efiectivc beginning on December 1, 2020.
The foregoing resolution is hereby approved this October 27, 2020, by the following vote:
AYES: Betancourt, Beck, Fast, Soleno, Pinon .
NOES: None.
ABSTATN: None.
ABSENT: None .
ATTEST:
2 City of Reedley
Proposed Sewer Rate Structure based Exhibit "A"
on Comprehensive Sewer Rate Study, 2020
Rate »
adjll$1ment.s
effccti:ve
Change t-7-11_1_2.0'-'2_1_'f_a_nd_ 'fu"""tt-u_re_y_e_a_rs_) ____ _J Flat Rate Cus~Qmers:
Residental I Per Customer I Per Month
Duplexffriplex I Per Unit I Per Month
Unmetered Commercial/ Per 1,000 sq. ft. I Per Month
1"
1.5"
2"
3"
4"
6"
8"
Consumption (per 1,000 gallons)
$ 19.36
32.32 64.40
103.13
193.47
322.51
644.82
1031.81
All water consumption 6.24
125% of Average Winter Water Usage (AWWU)
Over Adjusted AWWU
$ 3.55
0.82 0.59
t21112020ll!
52.94 45.23
47.02 20.01
33.41 66.56
106.59
199.97
333.34
666.47
1066.45
6.31 3.62
0 .78
0.62 2.2%
-1.9%
2.0%
3.4%
3.4%
3.4%
3.4%
3.4%
3.4%
3.4%
3.4%
1.1%
2.0%
-4.9%
5.1%
* Rate adjustments effective 121112020 equate to an overatl sewer system increase of 2%, however, the development of the rate adjustments meets the legal requirements of the California Constitution Article Xlfl D, Section 6, wheras rates must reflect the actual cost of providing sewer services to each customer class, i.e. Residential, Commercial, Multi Family, etc.
Rate increases in future years shall be
effective each July 1, beginning July 1,
2021 , and shall be based on the
inflationary index, not to exceed 2.5% or
less than 0.0%
DATE: March 8, 2022
REEDLEY CITY COUNCIL
D Consent
i:8J Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: (5
TITLE: ADOPT RESOLUTION NO. 2022-011 AUTHORIZING THE CITY MANAGER
TO APPROVE, SIGN AND SUBMIT A GRANT APPLICATION AND ALL
SUPPORTING DOCUMENTS TO THE CALIFORNIA DEPARTMENT OF
PARKS AND RECREATION RECREATIONAL TRAILS PROGRAM FOR THE
EXISTING PARKWAY TRAIL LIGHTING PROJECT
SUBMITTED: Sarah Reid (Y ~ Community Services Direc~
Marilu Morales , \
City Engineer Jv\)J'
APPROVED: Nicole R. Zieba
City Manager
RECOMMENDATION
,
Adopt Resolution No. 2022-011 authorizing the City Manager to approve, sign and submit a grant application and all supporting documents to the California Department of Parks and Recreation Recreational Trails Program for the Existing Parkway Trail Lighting Project.
EXECUTIVE SUMMARY
The Recreational Trails Program (RTP) provides funds annually for recreational trails and trails related projects. The RTP is administered at the federal level by the Federal Highway Administration (FHWA). It is administered at the state level by the California Department of Parks and Recreation (DPR) and the Department of Transportation (Caltrans) Active Transportation Program (ATP). Non-motorized DRP projects are administered by the Office of Grants and Local Services and motorized projects are administered by DPR's Off-Highway Motor Vehicle Recreation Division.
Eligible applicants are cities, counties , districts, state agencies, and nonprofit organizations with management responsibilities over public lands. This is a competitive grant process and based on eligibility and the project proposal criteria. Grant requests have no minimum dollar amount but the maximum amount available is $2,000,000. Staff has been advised that projects around $750,000 are more competitive because there is only $3.4 million available statewide. There is a 12% match requirement for this program. Applications are due April 7, 2022.
After reviewing the grant criteria, staff is recommending to add lighting on the existing Parkway Trail from Dinuba Avenue to Buttonwillow and a portion of Huntsman to the back of the Sports Park.
During the Regional Park Grant Application process a survey was released to gather public input. Over eight hundred survey responses were submitted which can be used for this application. The survey results showed overwhelming positive comments and support related to the Reedley Parkway and the desire to see this walking trail continue through Reedley.
FISCAL IMPACT
The preliminary cost analysis for this project is approximately $756,500 There is a 12% match required for this grant. The FY 2021 -22 Adopted Budget included $225,000 in Measure C Pedestrian & Trail funding for improvements to the Community Parkway, however this project has not yet begun. Given that the California Recreational Trails program has a minimum 12% local match requirement, staff propose to utilize the Measure C Pedestrian & Trail funding , which is both available and eligible for this use. Staff will consider what can be completed with just the local match funding if the City is not awarded the grant.
COMMITTEE/COMMISSION REVIEW/ACTIONS
On January 27, 2022, the Community Services Commission discussed this project. The Commission is supportive of this application and recommends to the City Council that the City pursues this grant opportunity.
ATTACHMENTS
1. Resolution No. 2022-011
2. Engineering Cost Estimate
3. Proposed Trail Lighting Plan
Motion:
--- - -
Second:
-----
Resolution No: 2022-011
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REEDLEY
APPROVING THE APPLICATION FOR
GRANT FUNDS FROMTHE RECREATIONAL TRAILS PROGRAM
WHEREAS, the Fixing America's Surface Transportation Act (FAST-ACT) provides funds to the State of California for Grants to federal , state, local and non-profit organizations to acquire, develop and/or maintain motorized and non-motorized trail Projects; and WHEREAS, the State Department of Parks and Recreation has been delegated the responsibility for the administration of the program within the State, setting up necessary procedures governing Project Application under the program; and WHEREAS, said procedures established by the State Department of Parks and Recreation require the Applicant to certify by resolution the approval of Application(s) before submission of said Application(s) to the State; and
WHEREAS, the Applicant will enter into a Contract with the State of California to complete the Project(s);
NOW, THEREFORE, BE IT RESOLVED that the Reedley City Council hereby:
1. Approves the filing of an Application for the Recreational Trails Program; and
2. Certifies that the Project is consistent with the Applicant's general plan or the equivalent planning document; and
3. Certifies that said Applicant has or will have available prior to commencement of any work on the Project(s) included in this Application, sufficient funds to operate and maintain the Project(s); and
4. Certifies that the Applicant has reviewed, understands, and agrees to the General Provisions contained in the Contract shown in the Procedural Guide; and
5. Appoints the CITY MANAGER as agent to conduct all negotiations, execute and submit all documents, including, but not limited to Applications, agreements, amendments, payment requests and so on, which may be necessary for the completion of the Project.
6. Agrees to comply with all applicable federal , state and local laws, ordinances, rules, regulations and guidelines.
Approved and Adopted the 8 day of March, 2022.
I, the undersigned, hereby certify that the foregoing Resolution Number 2022-011 was duly adopted by the Reedley City Council_following a roll call vote:
Ayes:
Noes:
Absent:
ATTEST: APPROVED:
Ruthie Greenwood, City Clerk Mary L. Fast, Mayor
Preliminary Cost Analysis - Recreational Trail Grant
Agency: City of Reedley
Project Name: Existing Parkway Trail Lighting
Project Location: Reedley Parkway from Dinuba Avenue to Buttonwillow Avenue Date of Estimate: February 2022
Item No. Description Qty Unit Unit Cost Total
1 Mobilization and General Requirements 1 LS $25,000.00 $ 25,000.00 2 Insurance and Bonds 1 LS $5,000.00 $ 5,000.00
3 Dust Control and BMP Compliance 1 LS $3,500.00 $ 3,500.00 4 Clearing and Grubbing 1 LS $7,500.00 $ 7,500.00
5 Trail LiQht 51 EA $3,800.00 $ 193,800.00
6 Electrical Conduit and Wire 7,525 LF $28.00 $ 210,700.00 7 Electrical Pull Boxes 51 EA $900.00 $ 45,900.00
8 PG&E No. 2 Pull Box and Extension 2 LS $4,500.00 $ 9,000.00 Maintain/Modify Landscape & Irrigation
9 Facility 1 LS $7,500.00 $ 7,500.00
10 Supplemental Work 1 LS $10,000.00 $ 10,000.00
Subtotal: $ 517,900.00
Contingency (15%): $ 77,700.00
Total (Construction Items & Contingencies) Cost: $ 595,600.00 PS&E (12%): $ 71,500.00
Construction Engineering/Management (15%): $ 89,400.00
TOTAL: $ 756,500.00
DATE:
TITLE:
SUBMITTED:
APPROVED:
REEDLEY CITY COUNCIL
March 8, 2022
D Consent
~ Regular Item
D Workshop
D ClosedSession
D Public Hearing
ITEM NO: g
CONSIDER AND APPROVE ITEMS PERTAINING TO CONSTRUCTION OF A
PUBLIC SAFETY COMMUNICATIONS TOWER
A) AWARD A CONSTRUCTION CONTRACT IN THE AMOUNT OF $175,200 TO J'S COMMUNICATIONS, INC. FOR A PUBLIC SAFETY COMMUNICATIONS TOWER AT THE FORMER CITY WATER WELL #6 SITE LOCATED AT 219
SUNSET AVENUE, SUBJECT TO APPROVAL OF THE CONDITIONAL USE
PERMIT APPLICATION , AND APPROVE AND AUTHORIZE CITY MANAGER
OR DESIGNEE TO EXECUTE ALL NECESSARY DOCUMENTS
B) ADOPT RESOLUTION NO. 2022-013 AMENDING THE 2021 -22 ADOPTED BUDGET APPROPRIATING $250,000 IN AMERICAN RESCUE PLAN ACT OF 2021 FUNDS FOR A PUBLIC SAFETY COMMUNICATIONS TOWER AT THE FORMER CITY WATER WELL #6 SITE
Paul
Nicole
A.
R.
Melikian
Zieba,
,
City
Assistant
Manager
City ~
~
RECOMMENDATION
Request Council award a construction contract in the amount of $175,200 to J's Communications, Inc. for a new public safety communications tower at the former City water well #6 site located at 219 Sunset Avenue, approve and authorize the City Manager to execute all necessary documents, and adopt Resolution No. 2022-013 amending the FY 2021-22 Adopted Budget appropriating $250,000 in American Rescue Plan Act of 2021 funds for this project. Staff is also requesting that a contingency of up to 15% of the total bid (or $26,280) be included in the Council action to cover any unforeseen items. This project will be subject to approval of the Conditional Use Permit application, scheduled to be considered by the Planning Commission on March 17, 2022.
BACKGROUND
The communications tower at Reedley High School, which is owned and operated by the Fresno County Office of Education (FCOE), is no longer certified for use by the California Division of the State Architect due to its age. This certification is a requirement for any structure on a school campus. The tower currently serves multiple public agencies and private communications companies, all of which have been working on alternative tower placements since 2019. The City currently has public safety communications equipment for police and fire radio communications on the FCOE tower, as well as equipment necessary for water and wastewater systems monitoring. Staff from the FCOE and Kings Canyon Unified School District have set a deadline of August 1, 2022 to have all equipment off of the tower, so preparations can be made to demolish it.
All affected agencies have been periodically meeting on this project to share their progress in developing alternative tower placement options. On several occasions, representatives from the County of Fresno communicated with the City that they were planning to fast-track the construction of a new tower at the former County Public Works yard on Manning Avenue, west of the river Uust outside of City limits); and most importantly, that the City of Reedley could place equipment on the tower. Although not an ideal location, the City's radio coverage needs could be met due to the planned height of the tower of 180 feet.
In late 2021 , the City found out that the County had not made any progress in developing their tower, and due to the impending deadline to have equipment off of the FCOE tower, County staff are planning to bring in a mobile communications tower to temporarily operate while plans for a permanent tower are re-started.
County staff communicated at this time that there would be no capacity for City communications equipment, due to the limited weight handling and space of the mobile tower.
City staff immediately began evaluating its options. The Downtown Water towers and Sports Park water tower were not ideally located and do not have the necessary capacity to hold three large antennas and related ground mounted equipment. In early 2021 , the City had been approached by a tower developer inquiring about the City owned former water well #6, located in the northeast corner of C. F. Mueller Park, due to the site's central location in the City. Talks with the developer stalled in late 2021 right around the time City staff learned about the County's lack of progress on their tower.
City staff engaged the vendor who provides technical support for the police and fire radio systems to conduct a coverage map to determine viable locations for the equipment; with the former water well site being determined to be a viable location for both current and future needs of the City. In addition to the physical location, the site is also ideal for several reasons. It is already owned by the City with convenient access (from N. Sunset Avenue), and is not being used for any official purpose except for operation of a park irrigation booster pump. The site has a dedicated electricity meter and well-constructed building that can be modified to be used to house the ground mounted equipment and back-up generator.
PROJECT DESCRIPTION
The scope of work in the bid includes the design, build and installation of a 120-foot communications tower and necessary antennas, feedlines and communications equipment for existing police, fire and public works uses. The tower will be expandable to 150 feet , with anti-fall/safety climb devices, safety climb cable, wave guide ladder, climbing step bolts, ground dispersion system, lightening protection , and copper ground bar.
The City will be responsible to re-purpose the existing equipment building on-site to hold the new ground mounted communications equipment, to expand the fence line of the site approximately 25' to the south to make room for the tower, and to install a backup power generator that will allow for radio communications to be sustained in the event of a power outage.
On February 4, 2022, a Notice to Bidders for the project was posted on the City website and on local builders exchanges for a period of ten days. During the bidding period, two (2) contractors requested bid documents from the City for this project. On February 16, 2022, City staff conducted the bid opening for this project where one (1) bid was received, opened, and read aloud. The bid received was for $175,200.00 shown in the attached Bid Tabulation. Due to the time sensitivity of this project, no engineer's estimate of probable cost was developed; however, staff reached out to other public agencies who recently constructed similar communications towers and the bid price appears to be in line with those projects.
FISCAL IMPACT
This project will be fully funded through funding received from the American Rescue Plan Act of 2021 . The requested appropriation of $250,000 will cover the bid award of $175,200, up to a 15% project contingency of $26,280, as well as portions of the project that the City will be responsible for, such as: 1) preparation of the existing building to accept the new ground mounted equipment; 2) perimeter fence work; 3) removal of old ground mounted water equipment; and 4) installation of a back-up power generator.
ATTACHMENTS
Bid Tabulation & Proposal
Budget Resolution No. 2022-013
BIDDER'S NAME
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10 1
12 13
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CITY OF REEDLEY
BID OPENING SUMMARY
PUBLIC SAFETY COMMUNICATIONS TOWER
OPENING DATE: Wednesday, February 16, 2022
Amount of Bid Check Bid Bond
~ 115 2/:i)~
Comments
• 3733 S. Bagley Ave.
Suite C
Fresno, CA 93725-2436
Ph: (559) 442-4400
.MOTOI'tOLA
SOLUTIONS
Bill To:
CITY OF REEDLEY
ATIN: ACCOUNTS PAYABLE
845 G STREET
REEDLEY, CA 93654
Description
120Ft. TOWER for Community Center Well Site: (See Attached Magnum Tower Spec)
PROVIDE ONE (1) 120' SUPPORT TOWER, EXPANDABLE TO
150ft. -
-INSTALLED INDUSTRY APPROVED ANTI FALUSAFETY CLIMB
•DEVICES -SAFETY CLIMB CABLE -WAVE GUIDE LADDER
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HSC1QOC hal_o §._tandoff clamp
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COPPER GROUND PLATE WI TINNED 25FT. TAiL
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Vertical Ground Bar Kit ·
4" 4 Port Entry Feed-thru
Carri~iuin PTP450L4.9 GHz Integrated Link End
12 Inch Cable Runway Kit
S!JB CONTRACT LABO-R - Tower 1nsfallatton_ Services
TOWER ERECTION AND INSTALLATION, ICEBRIDGE
INSTALLATION, INSTALL FOUNDATION FOR TOWER.
NOTE: DESIGN IS PRELIMINARY, AND MAY CHANGE
DEPENDING ON SOIL REPORT.
INSTALL INCLUDES ANTENNAS, RF FEEDLINES LISTED IN
THIS QUOTE.
INSTALlATION LABOR Building Internal Grounding, Rack
Eguipmen! aQd Systems Relocation and Installation.
PROCESS FCC LICENSING - PD and Fire Repeater Move.
Note: Prevailing_wage Labor Rates included.
SHIPPING CHARGE
Sales Tax
TERMS:NET 30 DAYS. VALID FOR 60 DAYS.
CONFIDENTIAL
Proposal
Proposal Date: 02/07/2022
Proposal#: 80206
PROJECT: COMMUNICATIONS TOWER
REP: RE
Qty. Total
DETAILED PRICING AVALABAL ON REQUEST
Total $175,200.00
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SOLUTIONS
J's Communications,lnc.
(559) 442-4400
CITY OF REEDLEY
PROPOSED COMM TOWER
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J 's Commllnicadons. Inc.
(559) 441-4400
CITY OF REED LEY
COMMUNICATIONS BUILDING PLAN
BUDGET AMENDMENT
RESOLUTION 2022-013
The City Council of the City of Reedley does hereby amend the 2021-22 Budget as follows :
SECTION I - ADDITIONS
Account Number Account Description Amount
025-4295.5060 Public Safety Communication Tower $ 250,000 Total $ 250,000
Purpose: To construct a new communications tower at the City-owned abandoned well site #6 to provide public safety and public works communications.
SECTION II -SOURCE OF FUNDING
Account Number Account Description Amount
025-2710 ARPA Unallocated Fund Balance $ 250,000
Total $ 250,000
Impact: This appropriation will reduce the unallocated fund balance in the American Rescue Plan Act of 2021 fund by up to $250,000.
REVIEWED: RECOMMEN
/l4~ Assistant City Manager City Mal¥g'er
The foregoing resolution was approved by the City Council of the City of Reedley on March 8, 2022 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
Mary L. Fast, Mayor
ATTEST:
Ruthie Greenwood, City Clerk