ALL CELL PHONES AND ELECTRONIC DEVICES MUST BE
TURNED OFF IN THE COUNCIL CHAMBERS
AGENDA
REEDLEY CITY COUNCIL MEETING
7:00 P.M.
TUESDAY, June 14, 2022
Meeting Held in the Council Chambers
845 "G" Street, Reedley, California
www .reedley.ca.gov
The Council Chambers are accessible to the physically disabled. Requests for additional accommodations for the disabled, including auxiliary aids or to request translation services, should be made 48 hours prior to the meeting by contacting the City Clerk at 637-4200 ext. 212.
Any document that is a public record and provided to a majority of the City Council regarding an open session item on the agenda will be made available for public inspection at City Hall, in the City Clerk's office, during normal business hours. In addition, such documents may be posted on the City's website.
Unless otherwise required by law to be accepted by the City at or prior to a Council meeting or hearing, no documents shall be accepted for Council review unless they are first submitted to the City Clerk by the close of business one day prior to said Council meeting/hearing at which the Council will consider the item to which the documents relate, pursuant to the adopted City Council Protocols.
The meeting will be webcast and accessed at: http://www.reedley.com/livestream.php *PLEASE SEE LAST PAGE OF AGENDA FOR ZOOM PARTICIPATION INSTRUCTIONS* Robert Beck, Mayor Pro Tern
Ray Soleno, Council Member
MEETING CALLED TO ORDER
Mary L. Fast, Mayor
Anita Betancourt, Council Member
Matthew Tuttle, Council Member
INVOCATION-Pastor Neal Harris, First United Methodist Church
PLEDGE OF ALLEGIANCE
ROLL CALL
AGENDA APPROVAL -ADDITIONS AND/OR DELETIONS
PRESENTATION
1. FRESNO REGIONAL WORKFORCE DEVELOPMENT BOARD
PUBLIC COMMENT - Provides an opportunity for members of the public to address the City Council on items of interest to the public within the Council's jurisdiction and which are not already on the agenda this evening. It is the policy of the Council not to answer questions impromptu. Concerns or complaints will be referred to the City Manager's office. Speakers should limit their comments to not more than three (3) minutes. No more than ten (10) minutes per issue will be allowed. For items which are on the agenda this evening, members of the public will be provided an opportunity to address the Council as each item is brought up for discussion.
NOTICE TO PUBLIC
CONSENT AGENDA items are considered routine and a recommended action for each item is included, and will be voted upon as one item. If a Councilmember has questions, requests additional information, or wishes to comment on an item, the vote should not be taken until after questions have been addressed or comments made, and the public has had an opportunity to comment on the Consent Agenda items. If a Councilmember wishes to have an item considered individually or change the recommended action, then the item should be removed and acted upon as a separate item. A Councilmember's vote in favor of the Consent Agenda is considered and recorded as a separate affirmative vote in favor of each action listed. Motions in favor of the Consent Agenda are deemed to include a motion to waive the full reading of any ordinance on the Consent Agenda. For adoption of ordinances, only those that have received a unanimous vote upon introduction are considered Consent items.
CONSENT AGENDA (Item 2-7) Motion 2"d
---- -----
2. APPROVAL OF MINUTES OF THE SPECIAL COUNCIL MEETING OF MAY 17, 2022. - (City Clerk)
Staff Recommendation: Approve ·
3. APPROVAL OF MINUTES OF THE SPECIAL AND REGULAR COUNCIL MEETINGS OF MAY 24, 2022 - (City Clerk)
Staff Recommendation: Approve
4. APPROVE AND AUTHORIZE THE CITY MANAGER TO SIGN AN AGREEMENT ADDENDUM WITH RINCON CONSULTANTS, INC. TO CONTINUALLY PERFORM ONCALL PROFESSIONAL SERVICES FOR THE COMMUNITY DEVELOPMENT DEPARTMENT -(Community Development)
Staff Recommendation: Approve
5. APPROVE AND AUTHORIZE AN ADDITIONAL ALLOCATION NOT TO EXCEED $30,000
FOR THE COMPLETION OF THE ENVIRONMENTAL ANALYSIS FOR THE MANNING AVENUE ANNEXATION-(Community Development)
Staff Recommendation: Approve
6. APPROVAL OF ITEMS PERTAINING TO THE EXPANDED LEARNING PROGRAMS:
2 A. RATIFY THE AUTHORIZATION FOR CITY MANAGER TO SIGN AND
SUBMIT A RESPONSE TO THE REQUEST FOR PROPOSAL (RFP) FOR
EXPANDED LEARNING STAFFING AND OPERATIONS WITH FRESNO
COUNTY SUPERINTENDENT OF SCHOOLS (FCSS)
8. IF AWARDED, AUTHORIZE THE CITY MANAGER TO SIGN THE
MASTER PROGRAM PROVIDER AGREEMENT WITH FRESNO COUNTY
SUPERINTENDENT OF SCHOOLS AND ALL PERTAINING
DOCUMENTS
(Community Services)
Staff Recommendation: Approve
7. ADOPT RESOLUTION NO. 2022-055 SUPPORTING THE APPLICATION OF SELFHELP ENTERPRISES FOR THE LOCAL GOVERNMENT MATCHING GRANTS
PROGRAM AND APPROVING GUARDIAN VILLAGE'S BUDGET FOR THE LOCAL GOVERNMENT GRANTS PROGRAM - (Community Development)
Staff Recommendation: Approve
PUBLIC HEARING
8. ADOPT RESOLUTION NO. 2022-056 LEVYING THE FISCAL YEAR 2022-2023 ANNUAL
ASSESSMENTS FOR THE CITY OF REEDLEY LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. 1 - Report, discussion and/or other Council action to approve, modify, and/or take other action as appropriate. - (Engineering) Staff Recommendation: Approve ·
ADMINISTRATIVE BUSINESS
9. ADOPT RESOLUTION NO. 2022-057 ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2022-23 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017- Report, discussion and/or other Council action to approve, modify, and/or take other action as appropriate. - (Engineering)
Staff Recommendation: Approve
10.ADOPT RESOLUTION NO. 2022-058 APPROVING AND IMPOSING LEVEL 2 WATER CONSERVATION RESTRICTIONS- Report, discussion and/or other Council action to approve, modify, and/or take other action as appropriate - (Public Works) Staff Recommendation: Approve
11.ADOPTION OF 2022-2023 FISCAL YEAR BUDGET AND RELATED FISCAL ITEMS A. ADOPT RESOLUTION NO. 2022-051 OF THE CITY COUNCIL OF THE CITY OF
REEDLEY, ACTING IN ITS CAPACITY AS CITY COUNCIL TO THE CITY,
SUCCESSOR AGENCY TO THE FORMER REDEVELOPMENT AGENCY, AND
AS THE BOARD OF THE REEDLEY HOUSING AUTHORITY, ADOPTING THE FINAL BUDGET OF THE CITY OF REEDLEY FOR THE FISCAL YEAR JULY 1, 2022 TO JUNE 30, 2023, PROVIDING FOR THE APPROPRIATION AND 3 EXPENDITURE OF ALL SUMS SET FORTH IN SAID FINAL BUDGET,
PROVIDING FOR THE TRANSFERS AND ADDITIONAL APPROPRIATIONS
AND REPEALING ALL RESOLUTIONS AND PARTS OF RESOLUTIONS IN
CONFLICT HEREWITH, EXCEPT AS PROVIDED FOR BY MINUTE ORDER OF THE CITY COUNCIL ON JUNE 14, 2022
B. ADOPT RESOLUTION NO. 2022-052 OF THE CITY COUNCIL OF THE CITY OF
REEDLEY ADOPTING MASTER SALARY TABLES FOR ALL EMPLOYEES OF
THE CITY OF REEDLEY
C. ADOPT RESOLUTION NO. 2022-053 OF THE CITY COUNCIL OF THE CITY OF
REEDLEY ESTABLISHING A SALARY AND BENEFIT SCHEDULE FOR
UNREPRESENTED EMPLOYEES
D. APPROVE AND AUTHORIZE THE CITY MANAGER TO EXECUTE A SIDE
LETTER AGREEMENT TO THE MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF REEDLEY AND THE INTERNATIONAL UNION OF OPERATING ENGINEERS STATIONARY LOCAL 39 (AKA GENERAL SERVICES
UNIT) REGARDING RECOGNITION OF SPECIFIC JOB CLASSIFICATIONS E. ADOPT RESOLUTION NO. 2022-035 OF THE CITY COUNCIL OF THE CITY OF
REEDLEY ESTABLISHING A REVISED COMPENSATION SCHEDULE FOR THE
VOLUNTEER FIRE DEPARTMENT
F. APPROVE AND AUTHORIZE THE CITY MANAGER TO EXECUTE A TWOYEAR MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF
REEDLEY AND THE REEDLEY POLICE OFFICERS ASSOCIATION,
EFFECTIVE JULY 1, 2022 AND ENDING JUNE 30, 2024
G. APPROVE AND AUTHORIZE THE CITY MANAGER TO EXECUTE AN
AGREEMENT WITH THE COUNTY OF FRESNO TO ADMINISTER AND
RECEIVE UP TO $92,172 IN COMMUNITY DEVELOPMENT BLOCK GRANT
CORONAVIRUS RESPONSE FUNDS FOR SENIOR CITIZEN MEAL PROGRAM COSTS INCURRED FROM JUNE 2021 THROUGH MAY 2023
H. ADOPT BUDGET RESOLUTION NO. 2022-054 OF THE CITY COUNCIL OF THE CITY OF REEDLEY AMENDING THE FISCAL YEAR 2022-23 BUDGET APPROPRIATING $92,172 IN COMMUNITY DEVELOPMENT BLOCK GRANT
CORONAVIRUS RESPONSE FUNDING THROUGH THE COUNTY OF FRESNO
TO FUND THE SENIOR CITIZEN MEAL PROGRAM FOR ELIGIBLE COSTS INCURRED FROM JUNE 2021 THROUGH MAY 2023
Report, discussion and/or other Council action to approve, modify, and/or take other action as appropriate. - (Administrative Services)
Staff Recommendation: Approve
RECEIVE INFORMATION & REPORTS
These items are formal transmittals of information to the Reedley City Council. They are not voted upon by the Reedley City Council. Members of the public who have questions on these items are suggested to call City staff members during regular business hours.
4 12.REEDLEY AIRPORT COMMISSION MINUTES OF REGULAR MEETING OF JANUARY 22, 2022 - Community Services
13. REEDLEY PLANNING COMMISSION MINUTES OF REGULAR MEETING OF APRIL 21, 2022-Community Development
COUNCIL REPORTS
14.BRIEF REPORT BY COUNCIL MEMBERS ON CITY RELATED ACTIVITIES AS AUTHORIZED BY THE BROWN ACT AND REQUESTS FOR FUTURE AGENDA ITEMS.
STAFF REPORTS
15.UPDATES AND/OR REPORTS BY CITY MANAGER AND/OR STAFF MEMBERS.
CLOSED SESSION
16.GOVERNMENT CODE SECTION 54956.9
CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION
Initiation of Litigation Pursuant to Paragraph (4) of Subdivision (d) of Section 54956.9 (Deciding Whether to Initiate Litigation): one (1) case
RECONVENE TO OPEN SESSION
ADJOURNMENT
I hereby certify under penalty of perjury, under the laws of the State of California that the foregoing revised agenda was posted in accordance with the applicable legal requirements. Dated this 9th day of June 2022.
Ru
Zoom Participation:
The City Council is encouraging members of the public to observe and participate in the Council meeting virtually, to maximize the safety of all meeting participants. Reasonable efforts will be made to allow written and verbal comments from participants communicating with the host of the virtual meeting. To do so, participants may "raise their hand" during public comment portions of the meeting using the electronic feature on the zoom program, and the City Clerk will inform the Mayor of the participant's desire to provide public comment. Due to the new, untested format of these meetings, the City cannot guarantee that participants who wish to provide public comment, either in writing or verbally, will occur as expected. The "chat" feature on Zoom will not be monitored or used during the meeting.
Members of the public who wish to provide written comments are encouraged to submit their comments to the City Clerk at [email protected] at least two (2) hours prior to the start of the meeting to ensure that the comments will be available to the City Council. Please indicate the agenda item number to which the comment pertains. Written comments that do not specify a particular agenda item will be marked for the general public comment portion of the meeting. A copy of any written comment will be provided to the City Council at the meeting. Please note that written comments received will not be read aloud during the meeting, but will be included with the meeting minutes.
5 REEDLEY CITY COUNCIL MEETING - May 17, 2022
A complete audio record of the minutes is available at www.reedlev.ca.gov The Special meeting of Reedley City Council called to order by Mayor Fast at 6:03 p.m. on Tuesday, May 17, 2022 in the City Hall Council Chambers, 845 "G" Street, Reedley, California.
ROLL CALL
Council Members
Present:
Absent:
Anita Betancourt, Ray Soleno, Matthew Tuttle, Mary Fast Robert Beck.
WORKSHOP
CONTINUED - PROPOSED FY 2022/23 BUDGET - No Action to be taken The Reedley City Budget is available on the City Website: www.reedley.ca.gov
BUDGET PRESENTATIONS AND DISCUSSIONS
1. OPENING COMMENTS BY CITY MANAGER
City Manager, Nicole Zieba introduced the second budget workshop. Ms. Zieba discussed the balanced budget and upcoming capital projects. The third budget workshop is scheduled for May 24, 2022 at 6pm with the final budget adoption scheduled for June 14, 2022.
2. COMMUNITY SERVICES
Community Services Director, Sarah Reid stated that the Community Services Department encompassed a variety of divisions and programs and some of the accomplishments of the department included water safety literature and safety tips. With a grant they were able to offer free swim lessons to children. Ms. Reid addressed the 2022-23 proposed budget for the department, reviewing the department's expenditures and revenues for the programs and the Reedley Municipal Airport. She reviewed the highlights of her department and the explained future goals of the Community Services Department.
3. ENGINEERING
City Engineer, Marilu Morales, reviewed engineering's budget for 2022-23 fiscal year. Mrs. Morales reviewed the many responsibilities of the Engineering department and briefly provided an overview of the department's major projects and provided information on future projects. She reviewed the funding sources for the upcoming year and proposed expenditures. Ms. Morales stated her goals is to continue to prepare and submit successful grant applications to fund future capital projects.
4. FIRE DEPARTMENT
Fire Chief Isaak, provided an overview of the Fire Department Divisions, which were Fire and Life Safety, and Municipal Code Compliance. Chief Isaak explained the proposed funding and expenditures for 2022-23 fiscal year and described the department's responsibilities, department staff, and fire operations. Chief Isaak discussed completed capital projects, future goals of the Fire Department and the timeline for the new fire engine which was purchased in 2021 .
Mayor Fast called for a short break at 7:26 p.m.
Meeting reconvene at 7: 38 p.m.
5. POLICE DEPARTMENT
Police Chief Garza reviewed the department's proposed 2022-2023 budget, explaining revenues and expenditures such as purposed capital purchases. Chief Garza discussed many accomplishments of the police department including the hiring of new police officers, and dispatchers. At the conclusion he reviewed the department's goals and discussed future plans at the animal control facility.
REEDLEY CITY COUNCIL MEETING - May 17, 2022
ADJOURNMENT
Mayor Fast adjourned the special meeting at 8:36pm.
Mayor Mary Fast
ATTEST:
Ruthie Greenwood, City Clerk
2 REEDLEY CITY COUNCIL MEETING - May 24, 2022
A complete audio record of the minutes is available at www.reedlev.ca.gov The Special meeting of Reedley City Council called to order by Mayor Fast at 6:02 p.m. on Tuesday, May 24, 2022 in the City Hall Council Chambers, 845 "G" Street, Reedley, California.
ROLL CALL
Council Members
Present:
Absent:
Anita Betancourt, Ray Soleno, Matthew Tuttle, Mary Fast Robert Beck.
WORKSHOP
CONTINUED - PROPOSED FY 2022/23 BUDGET - No Action to be taken The Reedley City Budget is available on the City Website: www.reedley.ca.gov
BUDGET PRESENTATIONS AND DISCUSSIONS
1. OPENING COMMENTS BY CITY MANAGER
City Manager, Nicole Zieba introduced the third and final budget workshop. Ms. Zieba discussed there are two departments presenting tonight and this allowed time for general questions at the end of both presentations. Final budget adoption scheduled for June 14, 2022.
2. COMMUNITY DEVELOPMENT
Community Development Director, Rodney Horton presented and reviewed the Community Development and Building Department budget. He reviewed the Planning Division goals and discussed strategies to incorporate art within designed areas. Mr. Horton provided information on the Building Department Division accomplishments and their ongoing goal of completing inspections within forty eight hours of the request. The budget line item highlights and the overall budget detail was presented and he answered questions asked by Council.
3. PUBLIC WORKS
Public Works Director, Russ Robertson also review his department's proposed budget for their division including Water, Parks, Maintenance, Streets, Fleet Maintenance, Electrical and Waste Water. Mr. Robertson reviewed department's accomplishments including completing over 2,400 work orders last year. He provided a briefreview of department goals and a reviewed projected revenues and expenditures.
ADJOURNMENT
Mayor Fast adjourned the special meeting at 7:04pm.
Mayor Mary Fast
ATTEST:
Ruthie Greenwood, City Clerk
REEDLEY CITY COUNCIL MEETING - May 24, 2022
A complete audio record ofthe minutes is available at www.reedley.ca.gov The meeting of Reedley City Council called to order by Mayor Fast at 7: 13 p.m. on Tuesday, May 24, 2022 in the City Hall Council Chambers, 845 "G" Street, Reedley, California.
INVOCATION - Chaplain Dan Goetz with Immanuel Schools
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Council Member Betancourt.
ROLL CALL
Council Members
Present:
Absent:
Anita Betancourt, Ray Soleno, Matthew Tuttle, Mary Fast Robert Beck.
AGENDA APPROVAL - ADDITIONS AND/OR DELETIONS
Council Member Tuttle motioned, Council Member Soleno seconded to accept and approve agenda.
Motion unanimously carried.
PUBLIC COMMENT
None.
CONSENT AGENDA (Item 1-7)
Council Member Betancourt moved, Council Member Soleno seconded to accept, approve and adopt all items listed under the CONSENT AGENDA.
1. APPROVAL OF MINUTES OF THE REGULAR COUNCIL MEETING OF MAY 10, 2022 - Approved
2. APPROVE LEASE AGREEMENT BETWEEN THE CITY OF REEDLEY AND THE ROMAN CATHOLIC BISHOP OF FRESNO FOR IMPROVEMENT AND USE OF THE PARKING LOT AT 1060 F STREET AS A PUBLICLY ACCESSIBLE PARKING LOT- -Approved
3. APPROVE AND AUTHORIZE THE CITY MANAGER TO EXECUTE A SERVICE AGREEMENT WITH J'S COMMUNICATIONS, INC. FOR A 24-HOUR ON SITE INFRASTRUCTURE RESPONSE FOR PUBLIC SAFETY COMMUNICATIONS EQUIPMENT -Approved
4. APPROVE AND AUTHORIZE THE CITY MANAGER TO EXECUTE AN AGREEMENT ON BEHALF OF
THE CITY OF REEDLEY, BETWEEN THE CITY OF REEDLEY AND KINGS CANYON UNIFIED SCHOOL DISTRICT FOR THE RESTORATIVE JUSTICE INITIATIVE (RPBI) FOR THE 2022-2023 FISCAL YEAR-Approved
5. ADOPT RESOLUTION NO. 2022-043 ADOPTING THE ANNUAL APPROPRIATIONS LIMIT FOR FISCAL YEAR 2022-23-Approved
6. APPROVE THE FOLLOWING ACTIONS TO FUND THE 2022-23 EXPANDED LEARNING
PROGRAMS
A. APPROVE AND AUTHORIZE THE CITY MANAGER TO SIGN A MEMORANDUM OF
UNDERSTANDING WITH THE KINGS CANYON UNIFIED SCHOOL DISTRICT FOR
SERVICES AT THE SCHOOL SITES OFT L REED AND WASHINGTON
REEDLEY CITY COUNCIL MEETING - May 24, 2022
B. ADOPT RESOLUTION 2022-044 AUTHORIZING THE ADDITION OF ONE (1) FULL TIME
RECREATION COORDINATOR POSITION TO SUPPORT THE ADDITIONAL
RESPONSIBILITIES WITHIN THE EXPANDED LEARNING OPPORTUNITIES PROGRAMS C. ADOPT RESOLUTION 2022-044 AUTHORIZING THE ADDITION OF ONE (1) FULL TIME
RECREATION COORDINATOR POSITION TO SUPPORT THE ADDITIONAL
RESPONSIBILITIES WITHIN THE EXPANDED LEARNING OPPORTUNITIES PROGRAMS - Approved
7. CONSIDER THE FOLLOWING ITEMS (A), (B), AND (C) FOR THE CITY OF REEDLEY LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. 1 RELATED TO THE ANNUAL LEVY AND COLLECTION OF ASSESSMENTS FOR FISCAL YEAR 2022-23.
A. ADOPT RESOLUTION NO. 2022-048 INITIATING PROCEEDINGS FOR THE ANNUAL
LEVY AND COLLECTION OF ASSESSMENTS FOR THE CITY OF REEDLEY LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. 1 FOR FISCAL YEAR 2022-23 IN ACCORDANCE WITH CALIFORNIA STREETS AND HIGHWAYS CODE SECTION 22500.
B. ADOPT RESOLUTION NO. 2022-049 PRELIMINARILY APPROVING THE ENGINEER' S
REPORT REGARDING THE ANNUAL LEVY AND COLLECTION OF ASSESSMENTS FOR THE CITY OF REEDLEY LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. 1 FOR FISCAL YEAR 2022-23.
C. ADOPT RESOLUTION NO. 2022-050 DECLARING THE INTENTION TO ORDER THE
ANNUAL LEVY AND COLLECTION OF ASSESSMENT FOR THE CITY OF REEDLEY LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. 1 FOR FISCAL YEAR 2022-2023 AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING. -Approved
ADMINISTRATIVE BUSINESS
8. CONSIDER ITEMS ASSOCIATED WITH CONSUMER PRICE INDEX ADJUSTMENTS TO WATER AND
WASTEWATER UTILITY RA TES
A. ADOPT RESOLUTION NO. 2022-046 APPROVING A 4.1 % INCREASE IN WATER UTILITY RA TE CHARGES BEGINNING JULY 1, 2022, AS CALLED FOR IN RESOLUTION 2022-040 B. ADOPT RESOLUTION NO. 2022-047 APPROVING A 4.1 % INCREASE IN WASTEWATER UTILITY RA TE CHARGES BEGINNING JULY 1, 2022, AS CALLED FOR IN RESOLUTION 2022-039
Public Works Director, Russ Robertson explained California State law requires the City's water and sewer utility rates must be established through a comprehensive study of the City's water and sewer operations and costs. By law, the established rates cannot exceed the actual cost of providing water and sewer services. After rates are established, the City must keep pace with new unfunded State mandates and rising costs to sewer and water operations to keep the funds solvent.
Council Member Soleno moved, Council Member Tuttle seconded to accept, and: CONSIDER ITEMS
ASSOCIATED WITH CONSUMER PRICE INDEX ADJUSTMENTS TO WATER AND WASTEWATER
UTILITY RA TES
AYES:
NOES:
ABSTAIN:
ABSENT:
A. ADOPT RESOLUTION NO. 2022-046 APPROVING A 4.1 % INCREASE IN WATER UTILITY RA TE CHARGES BEGINNING JULY 1, 2022, AS CALLED FOR IN RESOLUTION 2022-040 B. ADOPT RESOLUTION NO. 2022-047 APPROVING A 4.1 % INCREASE IN WASTEWATER UTILITY RATE CHARGES BEGINNING JULY 1, 2022, AS CALLED FOR IN RESOLUTION 2022-039
Soleno, Tuttle, Betancourt, Fast.
None.
None.
Beck.
2 REEDLEY CITY COUNCIL MEETING - May 24, 2022
WORKSHOP
9. DEVELOPMENTIMPACTFEESTUDY
Assistant City Manager Paul Melikian discussed the history of Development Impact Fees and stated that fees have not been adjusted for inflation or cost of construction increases since 2015. Council questions were answered by Mr.
Melikian
COUNCIL REPORTS
10. BRIEF REPORT BY COUNCIL MEMBERS ON CITY RELATED ACTIVITIES AS AUTHORIZED BY THE BROWN ACT AND REQUESTS FOR FUTURE AGENDA ITEMS.
Council Member Tuttle:
• Discussed the upcoming Memorial Day ceremony at the Reedley Cemetery Mayor Fast
• Attended the Kiwanis fundraiser
• Discussed the Kings River East Groundwater meeting she attended and provided a brief update • Had the opportunity to tour the new T-Mobile facility in Kingsburg
STAFF REPORTS
11. UPDATES AND/OR REPORTS BY CITY MANAGER AND/OR STAFF MEMBERS.
City Manager, Nicole Zieba
• Shared about the upcoming Governors Executive Order regarding the drought Community Development Director, Sarah Reid
• Discussed the upcoming RC event and invited everyone to attend
CLOSED SESSION
12. GOVERNMENT CODE SECTION 54957.6
Conference with Labor Negotiators
Agency Representatives: City Manager & Assistant City Manager Employee Organization: Reedley Public Safety Employees Association Mayor Fast adjourned to a CLOSED SESSION at 8: 18 p. m.
Meeting reconvened to OPEN SESSION at 9:05 p.m.
City Attorney, Laurie Avedisian-Favini stated no action was taken in closed session.
ADJOURNMENT
Mayor Fast adjourned the regular meeting at 9:05p.m.
Mayor Mary Fast
ATTEST:
Ruthie Greenwood, City Clerk
3 DATE: June 14, 2022
REEDLEY CITY COUNCIL
~ Consent
D Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: ----
TITLE: APPROVE AND AUTHORIZE THE CITY MANAGER TO SIGN AN AGREEMENT ADDENDUM WITH RINCON CONSULTANTS, INC. TO CONTINUALLY
PERFORM ON-CALL PROFESSIONAL SERVICES FOR THE COMMUNITY
DEVELOPMENT DEPARTMENT
SUBMITTED:
Community
Rodney L. Horton,
Development
Director
Depa
~
APPROVED: Nicole R. Zieba_
City Manager
RECOMMENDATION
Approve and authorize the City Manager to make non-substantive changes to the attached addendum, and sign final agreement addendum with Rincon Consultants, Inc., a California Corporation, hereinafter referred to as "Rincon" to perform on-call professional services for the Community Development Department.
BACKGROUND
The Community Development Department consists of the Planning and Building Divisions. Each division is responsible for highly technical and complex assignments associated with the approval and development of structures within the community. On-call consultant assistance is needed when workload capacity may impact the Department's responsiveness to certain development projects.
The Department remains fully capable of operating with maximum efficiency with consistent focus on processing applications in a timely fashion while providing excellent customer service.
On August 28, 2018, City Council approved the original on-call contract with Rincon to provide support for land use and environmental analysis. At this time, the Department desires extending the agreement with Rincon. Additionally, staff does anticipate utilizing support services due to finish the environmental analysis of the Manning Avenue annexation process.
FISCAL IMPACT
There is no negative fiscal impact to the City given that the costs of service are determined perproject, and are paid by the applicant needing plan review and or inspection in accordance with the adopted master fee schedule.
PRIOR COUNCIL ACTIONS
City Council approved the original on-call contract with Rincon on August 28 , 2018.
ATTACHMENTS
1. Rincon - Draft Addendum No. 2 to Professional Services Agreement
2. Professional Services Agreement - Approved on August 28 , 2018
ADDENDUM NO. 2
TO PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF REEDLEY AND RINCON CONSULTANTS, INC.
This Addendum No. 2 to the Professional Services Agreement between the City of Reedley and Rincon Consultants, Inc. (Agreement) is made and entered into effective on June 15, 2022 ("Effective Date"), by and between the City of Reedley, a municipal corporation, hereinafter referred to as "City" and Rincon Consultants, Inc., a California Corporation, hereinafter referred to as "Consultant".
RECITALS
WHEREAS, on September 4, 2018, City and Consultant entered into a professional services agreement (Agreement) for staff support, as approved by the City Council on August 28,2018;and
WHEREAS, the City and Consultant mutually desire to extend the sunset date of the agreement; and
WHEREAS, Consultant has proposed adjustments to their original proposal, beyond the End Date, including the updating of the Standard Fee Schedule found in Agreement Exhibit B.
NOW, THEREFORE, in consideration of the foregoing recitals, Consultant and the City do hereby mutually agree as follows:
1. The End Date notated in Section 2 of the Agreement dated September 4, 2018 is amended to be that of June 30, 2023.
2. The portion of Exhibit B titled "Standard Fee Schedule for Environmental Sciences and Planning Services" is replaced with the attached Exhibit A titled "2022 Standard Fee Schedule for Environmental Sciences and Plaiming Services."
3. In all other regards, the Agreement dated September 4, 2018 shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have signed this agreement to be effective as of the Effective Date in the opening paragraph.
I
1 I
I
I
I
/SIGNATURES ON NEXT PAGE
CITY OF REEDLEY, a municipal
corporation
BY: ----- ------ ----
Nicole R. Zieba, City Manager
(Notary Acknowledgement to be
Attached)
ATTEST:
BY: ---------------
Ruthie Greenwood, City Clerk
APPROVED AS TO FORM:
BY:
Laurie Avedisian-Favini, City Attorney
RECOMMEND APPROVAL:
BY: --------------
Rodney L. Horton,
Community Development Director
2 RINCON CONSULTANTS, INC.
a Califozs;;zn
BY: --------------
Richard Daulton, Vice President
Rincon Consultants, Inc.
Authorized Signatory for Consultant
(Notary Acknowledgement to be
Attached)
EXHIBIT-A
2022 STANDARD FEE SCHEDULE FOR ENVIRONMENTAL
SCIENCES AND PLANNING SERVICES
r Rincon Consultants, Inc.
Standard Fee Schedule for Environmental Sciences and Planning Services Professional, Technical and Support Personnel* Hourly Rate Principal II 295
Director II 295
Principal I 285
Director I 285
Senior Supervisor II 258
Supervisor I 240
Senior Professional II 224
Senior Professional I 208
Professional IV 184
Professional Ill 170
Professional II 153
Professional I 136
Associate Ill 117
Associate 11 102
Associate I 95
Field Technician 82
Data Solutions Architect 175
Senior GIS Specialist 164
GIS/CADD Specialist II 146
GIS/CADD Specialist I 131
Technical Editor 130
Project Accountant 110
Billing Specialist 95
Production Specialist 105
Clerical 95
*Professional classifications include environmental scientists, urban planners, biologists, geologists, marine scientists, GHG verifiers, sustainability experts, cultural resources experts, and other professionals. Expert witness services consisting of depositions or in-court testimony are charged at the hourly rate of $375.
Reimbursable Expenses
Direct Cost Rates
Photocopies - Black and White $0 .20 (single-sided) & $0 .40 (double-sided) Photocopies - Color $1 .50 (single-sided) & $3.00 (double-sided) Photocopies - 11 x 17 $0.50 (B&W) & $3.30 (color)
Oversized Maps $8.00/square foot
Digital Production $15/ disc and $20/flash drive
Light-Duty and Passenger Vehicles* $88/day
4WD and Off-Road Vehicles* $140/day
* $0 .65/mile for mileage over 50 and for all miles incurred in employee-owned vehicles.
Other direct costs associated with the execution of a project, that are not included in the hourly rates above, are billed at cost plus 15%. These may include, but are not limited to, laboratory and drilling services, subcontractor services, authorized travel expenses, permit charges and filing fee s, mailings and postage, performance bonds, sample handling and shipment, rental equipment, and vehicles other than covered by the above charges .
Annual Escalation. Standard rates subject to 3.5% annual escalation. Payment Terms. All fees will be billed to Client monthly and shall be due and payable upon receipt or as indicated in the contract provisions for the assignment. Invoices are delinquent if not paid within ten (10) days from receipt or per the contractually required payment terms .
Re vise d J une 1, 2022 Page 1
r Rincon Consultants, Inc.
Equipment Day Rate
Environmental Site Assessment
Soil Vapor Extraction Monitoring Equipment
Four Gas Monitor
Flame Ionization Detector
Photo Ionization Detector
Hand Auger Sampler
Water Level Indicator, DC Purge Pump
Natural Resources Field Equipment
UAS Drone
Spotting or Fiberoptic Scope
Pettersson Bat Ultrasound Detector/Recording Equipment
Sound Level Metering Field Package (Anemometer, Tripod and Digital Camera) GPS (Sub-meter Accuracy)
Infrared Sensor Digital Camera or Computer Field Equipment Scent Station
Laser Rangefinder/ Altitude
Pit-fall Traps, Spotlights, Anemometer, GPS Units, Sterilized Sample Jar Mammal Trap, Large/Small
Water and Marine Resources Equipment
Boat (26 ft. Radon or Similar)
Boat (20 ft. Boston Whaler or Similar)
Multi Parameter Sande (Temp, Cond, Turbidity, DO, pH) with GPS Water Quality Equipment (DO, pH, Turbidity, Refractometer, Temperature) Refractometer (Salinity) or Turbidity Meter
Large Block Nets
Minnow Trap
Net, Hand/Large Seine
Field Equipment Packages
Standard Field Package (Digital Camera, GPS, Thermometer, Binoculars, Tablet, Safety Equipment, and Botanic Collecting Equipment)
Remote Field Package (Digital Camera, GPS, Thermometer, Binoculars, Tablet and Mifi, Delorme Satellite Beacon, 24-Hour Safety Phone)
Amphibian/Vernal Pool Field Package (Digital Camera, GPS, Thermometer, •econ Chlorine, Waders, Float Tube, Hand Net, Field Microscope) Fisheries Equipment Package (Waders, Wetsuits, Dip Nets, Seine Nets, Bubblers, Buckets)
Underwater and Marine Sampling Gear(U/W Photo/Video Camera, Scuba Equipment (Tanks, BCD, Regulators, Wetsuits, etc.)
Marine Field Package (PFDs - Personal Flotation Devices, 100-foot Reel Tapes with Stainless Carabiners, Pelican Floats, Underwater Slates, Thermometer, Refractometer, Anemometer, Various Field Guides) ,* ~ "' • Insurance, Hazard and Fees '
Historic Research Fees
L&H Dive Insurance
Level C Health and Safety
Rev ise d J une 1, 2022
$155
$133
$107
$80
$60
$45
$268
$165
$165
$110
$65
$55
$22
$11
$9
$1 .50/$0.50
$600
$335
$165
$60
$37
$110
$95
$55
$110
$140
$165
$55
$55/ diver
$55
$50
$55/diver
$65 person
AGREEMENT BETWEEN
CITY OF REEDLEY AND RINCON CONSULTANTS, INC.
FOR CONSULTANT PLANNING SERVICES
This agreement is made and entered into effective on 5eeJ:. -I; T.J:! , 2018, by and between the City of Reedley, a California municipal corporation (hereinafter referred to as "CITY") and Rincon Consultants, Inc. (hereinafter referred to as "CONSULT ANT').
RECITALS
WHEREAS, CITY desires to obtain consultant services in connection with environmental analysis, land use and planning; and
WHEREAS, CONSULT ANT is engaged in the business of furnishing technical and expe1i services in the fields of enviromnental analysis, land use and planning, and hereby represents that it desires to and is professionally and legally capable of perfonrung the services called for by this Agreement; and
WHEREAS, this Agreement will be administered for CITY by City Manager Nicole Zieba, with Project Management overseen by Community Development Director Rob Terry.
AGREEMENT
NOW, THEREFORE, in consideration of the foregoing recitals which are part of this Agreement and the terms and conditions hereinafter contained, it is mutually agreed as follows:
l. Scope of Services. CONSULT ANT shall perform to the satisfaction of CI1Y services as requested by CITY relating to pursuant to Exhibit 1"A" which is incorporated herein by reference.
2. Term of Agreement . This Agreement shall be effective from the date first set forth above and shall continue in full force and effect through June 30, 2020 subject to any earlier termination in accordance with this Agreement.
3. Compensation,
CONSULTANT'S sole compensation for satisfactory performance of a1I services required or rendered pursuant to this Agreement shall be pursuant to Exhibit "B," which is incorporated herein by reference.
4.· Termination.
Either party may terminate this Agreement at any time by g1vmg notice of such termination (including the effective termination date) at least thirty (30) calendar days before the effective date of such termination. In the event of termination, all finished or unfinished documents, reports, or other materials prepared by CONSULTANT under this Agreement shall become CITY'S property. CONSULTANT shall be entitled to receive compensation for all satisfactory work completed prior to the effective date of tennination.
S. Indenmif:k,at.km.
(a) Indemnity for Professional Liability: When the law establishes a professional standard of care for CONSULTANT'S Services, to the fullest extent pennitted by law, CONSULTANT shall indemnify, protect, defend, and hold hannless the CITY and any and all of its officials, employees and agents ("Indemnified Parties") from and against any and all losses, liabilities, damages, costs, and expenses, including legal counsel's fees and costs to the extent same are caused in whole or in part by any negligent or wrongful act, error, or omission of CONSULTANT, its officers, agents, employees, or Subconsultants (or any Agency or individual that CONSULT ANT shall bear the legal liability thereof) in the performance of professional services under this Agreement.
(b) Indemnity for Other Than Professional Liability: Other than in the performance of professional services and to the full extent permitted by law, CONSULTANT shall indemnify, defend, and hold harmless the CITY, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits·, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including legal counsels fees and costs, court costs, interest, defense costs, and expert witness fees), where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in pa1t, the negligent performance of this Agreement by CONSULTANT or by any individual or Agency for which CONSULTANT is legally liable, including, but not limited to, officers, agents, employees, or subcontractors of CONSULTANT.
6. Insurance.
(a) Throughout the life of this Agreement, CONSULTANT shall pay for and maintain in full force and effect all insurance as required in Exhibit "C" or as may be authorized, and any additional insurance as may be required, in writing by City Manager or her designee at any time and in her sole discretion.
(b) If at any time during the life of the Agreement or any extension, CONSULT ANT or any of its subcontractors fail to maintain any required insurance in full force and effect, all services and work under this Agreement shall be discontinued immediately, and all payments due or that become due to CONSULT ANT hall be withheld until notice is received by CITY that the required insurance has been restored to full force and effect and that the premiums therefore have been paid for a period satisfactory to CITY. Any failure to maintain the required insurance shall be sufficient cause for CITY to terminate this Agreement. No action taken by CITY pursuant to this section shall in any way relieve CONSULT ANT of its responsibilities under this Agreement. This phrase "fail to maintain any required insurance" shall include, without linutation, notification received by CITY that an insurer has commenced proceedings, or has had proceedings commenced against it, indicating that the insurer is insolvent. 2 7. Nondiscrirrrination. To the extent required by controlling federal, state, and local law, CONSULT ANT shall not employ discriminatory practices in the provision of services, employment of personnel, or in any other respect on the basis of race, religious creed, color, national 01igin, ancestry, physical disability, mental disability, medical condition, maiital status, sex, age, sexual orientation, ethnicity, status as a disabled veteran, or veteran of the Vietnam era. ·g, Independent Contractor.
In the furnishing of the services provided for herein, CONSULT ANT is acting solely as m, independent contractor. Neither CONSULTANT, nor any of its officers, agents, or employees shall be deemed an officer, agent, employee, joint venture, partner, or associate of CITY for any purpose. CITY shall have no right to control or supervise or direct the manner or method by which CONSULT ANT shall perform its work and functions. However, CITY shall retain the right to administer this Agreement so as to verify that CONSULTANT is perfonning its obligations in accordance with the te1ms and conditions thereof.
9. Notices. Any notice required or intended to be given to either party under the terms of this Agreement shall be in writing and shall be deemed to be duly given if delivered personally, transmitted by facsimile followed by telephone confirmation of receipt, or sent by United States registered or certified mail, with postage prepaid, return receipt requested, addressed to the party which notice is to be given at the patiy's address set forth on the signature page of this Agreement or at such other address as the parties may from time to time designate by written notice. Notices served by United States mail in the manner above desciibed shall be deemed sufficiently served or given at the time of mailing thereof.
10. Assignn1ent
This agreement is personal to CONSULT ANT and there shall be no assignment by CONSULTANT of its rights of obligations under this Agreement without the prior written approval of the City Manager or her designee.
11. Compliance with Law. In provirung the services required under this Agreement, CONSULT ANT shall at all times comply with all applicable laws of the United States, the State of California, and CITY, and with all applicable regulations promulgated by federal, state, regional, or local administrative and regulatory agencies, now in force and as they may be enacted, issued, or amended during the tenn of this Agreement.
12. Waiver. The waiver by either party of a breach by the other of any provision of this Agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of either the same or a different provision of this Agreement. No provisions of this Agreement may be waived unless in writing and signed by all pa11ies to this Agreement.
Waiver of any one provision herein shall not be deemed to be a waiver of any other provision herein.
13. Governing Law and Venue. This Agreement shall be governed by, and construed and enforced in accordance with, the laws of the State of California, excluding, however, any conflict of laws mle which would apply the law of another jurisdiction. Venue for 3 purposes of the filing of any action regarding enforcement or interpretation of tlris Agreement and any rights and duties hereunder shall be Fresno County, California.
14. Headings. The section headings in this Agreement are for convenience and reference only and shall not be construed or held in any way to explain, modify, or add to the interpretation or meaning of the provisions of this Agreement.
15. Severability. The provisions of this Agreement are severable. The invalidity or unenforceability of any one provision in this Agreement shall not affect the other provisions.
16. Interpretation. The parties acknowledge that this Agreement in its final form is the result of the combined efforts of the parties and that, should any provision of this Agreement be found to be ambiguous in any way, such ambiguity shall not be resolved by construing this Agreement in favor of or against either party, but rather by construing the terms in accordance with their generally accepted meaning.
17. Attorneys' Fees. If either party is required to commence any proceeding or legal action to enforce or interpret any term, covenant, or condition of this Agreement, the prevailing party in such proceeding or action shall be entitled to recover from the other patty its reasonab]e attorneys' fees and legal expenses.
I 8. Exhibits. Each exhibit and attachment referenced in this Agreement is, by the reference, incorporated into and made a part of this Agreement.
19. · Precedence of Documents. In the event of any conflict between the body of this Agreement and any Exhibit or Attachment hereto, the terms and conditions of the body of this Agreement shall control and take precedence over the tenns and conditions expressed within the Exhibit or Attachment. Furthennore, any terms or conditions contained within any Exhibit or Attachment hereto which purport to modify the allocation of risk between the parties, provided for within the body of this Agreement shall be null and void.
20. Cumulative Remedies. No remedy or election hereunder shall be deemed exclusive but shall, wherever possible, be cumulative with all other remedies at law or in equity.
21. No Third Party Beneficiaries. The rights, interests, duties and obligations defined within this Agreement are intended for the specific parties hereto as identified in the preamble of this Agreement. Notwithstanding anything stated to the contrary n this Agreement, it is not intended that any rights or interests in this Agreement benefit or flow to the interest of any third parties.
22. Ownership of Documents and Data.
(a) Ownership of Documents: All 01iginal papers and documents, produced as a result of this Agreement, shall become the property of the CITY. In addition, CITY shall be provided with access and use of any other papers and documents consistent with the purpose and scope of se1vices covered by this Agreement. Any additional copies, not otherwise provided for herein, shall be the responsibility of the CITY. Documents, including spreadsheets, calculations, 4 drawings and specifications, prepared by CONSULT ANT pursuant to this Agreement, are not intended or represented to be suitable for reuse by CITY or others on extensions of the PROJECT or on any other project. Any use of the completed documents for other projects and any use of incomplete documents without the specific \Vtitten authorization from CONSULTANT will be at CITY's sole risk and without liability to CONSULTANT. Further, any and all liability arising out of changes made to CONSULTANT's deliverables under this Agreement by CITY or persons other than CONSULT ANT is waived as against CONSULT ANT, and the CITY assumes full responsibility for such changes made by the CITY or its agents unless the CITY has given CONSULT ANT prior notice and has received from CONSULT ANT written consent for such changes.
(b) Publication: No report, information, or other data given or prepared or assembled by the CONSUL TANT pursuant to this Agreement, shall be made available to any individual or organization by the CONSULT ANT without the prior written approval of the CITY. Notwithstanding the foregoing, however, the CONSULTANT shall not be required to protect or hold in confidence and confidential information which (1) is or becomes available to the public with the prior written consent of the CITY; (2) must be disclosed to comply with law; or (3) must be disclosed in connection with any legal proceedings. ( c) Copyrights: The CONSULT ANT shall be free to copyright material developed under this Agreeme!)-t with the provision that the CITY be given a nonexclusive and in-evocable license to reproduce, publish or otherwise use, and to authorize others to use the material for government or public pm-poses.
( d) Notwithstanding the paragraphs above, all computer financial models including without limitation compilations of formulas and spreadsheet models used or developed by the CONSULT ANT in performing its work are proprietary and shall remain property owned solely by the CONSULTANT.
************************
CITY
a Californi
OF
a
REED
~li.cipa]
LEY
c
, n
o
/
1 . om~ on
, / ,.· '/l I
By: / { /
Date: ~ eba; Ci: ~r
Date: g/4,,~"i!/ -7--7~'"'---- --- ~
6 EDUCATION
M.A., Urban and Regional
Planning, University of
California, Irvine
B.S., Economics, University of
California, San Diego
AFFILIATIONS
38-Hour U.S. Army Corps of
Engineers Wetland Delineation
and Management Training
Program
Architecture Foundation
Award, University of California,
Irvine Social Ecology
Associates, 1997
Association of Environmental
Professionals
EXPERIENCE
Rincon Consultants, Inc. (2000
-present)
RBF Consulting
(1997-2000)
Michael Brandman Associates
(1995-1997)
Rincon Consultants, Inc.
Environmental Scientists · Planners · Engineers·
Richard C. Daulton, MURP
PRINCIPAL
As a Principal in Rincon Consultants' Environmental Sciences and Planning Group and the Operations Manager of Rincon's San Luis Obispo office, Mr. Daulton oversees planning and environmental projects in the California central coast region. He has over 22 years of experience in the planning profession with an emphasis on environmental planning. His planning skills are supported by a strong background in technical environmental and economic analysis. He manages a range of CEQA and NEPA documentation projects, and has successfully combined environmental analysis and planning techniques to guide agencies through complex studies and controversial programs, entitlement, and planning projects.
PROJECT EXPERIENCE
CONTRACT PLANNING
• California Flats Solar Project Contract Planning, County of San Luis Obispo • Avila Ranch Contract Planning, City of San Luis Obispo • Margarita Area Specific Plan Tracts 2353 and 2428 Contract Planning and CEQA Support Services, City of San Luis Obispo
• Full Service Contract Planning, City of Guadalupe
• Contract Planning Services, City of Lompoc
• Contract Planning Services, County of Monterey
• San Juan Oaks Master Plan Contact Planning and Environmental Services, San Benito County
PROJECT-LEVEL CEQA DOCUMENTATION
• California Flats Solar Project EIR, County of Monterey • San Luis Ranch Project EIR, City of San Luis Obispo
• Johnson Avenue Housing EIR, City of San Luis Obispo
• Santa Margarita Ranch Project EIR, County of San Luis Obispo • Dalidio Marketplace Commercial Annexation Project EIR, City of San Luis Obispo
• Biddle Ranch Agricultural Cluster Subdivision EIR, County of San Luis Obispo 11 Paso Robles Vineyards Agricultural Cluster Subdivision EIR, County of San Luis Obispo
• Seabreeze Estates Residential Subdivision EIR, City of Lompoc
TRANSPORTATION PROJECTS
• Union Valley Parkway Extension/Interchange Project EIR/EA, City of Santa Maria
• Hollister Avenue Widening Project EIR/EA and Caltrans Env. Studies, County of Santa Barbara
• SR 99/Fulkerth Ave. Interchange Improvements PEAR, IS-MND and Environmental Studies, City of Turlock
• City of Manteca Multimodal Station CEQA/NEPA Documentation
PROJECT EXPERIENCE, CONT'D
WATER/UTILITIES PROJECTS
Richard C. Daulton, MURP, Page 2
• Copper Sulfate Reservoir Application IS-MND, Metropolitan Water District • Santa Ana River Bridge Seismic Retrofit Routine Maintenance Project, Metropolitan Water District • Lake View Pipeline Environmental Constraints Analysis, Metropolitan Water District • San Clemente Dam Removal Project Environmental and Planning Services, County of Monterey • Water Resource Recovery Facility EIR and CEQA Plus Documentation, City of San Luis Obispo • Los Osos Wastewater Treatment Plant Air Quality Compliance, County of San Luis Obispo • Santa Maria Los Flores Landfill Project EIR, City of Santa Maria • Santa Maria Landfill Expansion Project EIR, City of Santa Maria • Regional Landfills Project EIR, Salinas Valley Solid Waste Authority • Santa Maria Wastewater Treatment Plant EIR, City of Santa Maria • Urban Runoff Diversion Program IS-MND, City of Pacific Grove • Santa Ynez River Bank Stabilization Project IS-MND, City of Lompoc
CLIMATE ACTION PLANNING PROJECTS
• San Luis Obispo County Regional Climate Action Plan for Cities of Paso Robles, Atascadero, Morro Bay, Pismo Beach, Grover Beach, and Arroyo Grande
• Kings County Regional Climate Action Plan
• City of Lake Elsinore Climate Action Plan
• General Plan Greenhouse Gas Study, City of Lompoc
• Union Valley Parkway Extension/Interchange Project EIR/EA Greenhouse Gas Analysis, City of Santa Maria • Los Flores Integrated Waste Management Facility Greenhouse Gas Analysis, City of Santa Maria
PRESENTATIONS
• Seminar Instructor, Association of Environmental Professionals Advanced CEQA and CEQA Basics Workshops, 2009-2015
• SB 743 Changes to CEQA Guidelines for Transportation Impacts Conference Sessions 2014-2015 • CEQA Streamlining Session, California State University CEQA Workshop, 2012 • Guest Lecturer, California Polytechnic State University, San Luis Obispo, 2007-2015 Rincon Consultants, Inc.
Environmental Scientists · Planners · Engineers
EDUCATION
M.S., Geology and Geophysics,
University of Hawaii at Manoa,
1996
B.S. Geology, Duke University,
1993
AFFILIATIONS
American Planning Association
American Institute of Certified
Planners## 172517
American Public Works
Association
City of Buellton, Planning
Commission (2005 - 2007)
City of Buellton, Parks and
Recreation Commission (2004 -
2005)
EXPERIENCE
Rincon Consultants, Inc. (2017
- present and 2007-2012)
City of Carmel-by-the-Sea
(2013 - 2017)
City of Ojai (2012 - 2013)
City of Goleta (2003 - 2007)
County of Santa Barbara (2001
-2003)
Hawaii Sea Grant (1996 - 2001)
Rincon Consultants, Inc.
Environmental Scientists · Planners · Engineers
Rob Mullane, MS, AICP
SENIOR PROGRAM MANAGER
Rob Mullane is a Senior Program Manager with Rincon Consultants. He has 21 years of experience in the planning and municipal services field, including extensive work in current and long-range planning, CEQA and NEPA documentation projects, and a broad range of municipal services. In addition to his time at Rincon as a Project Manager and Senior Program Manager, Mr. Mullane has served in several capacities in local government, including as a senior planner for the County of Santa Barbara and City of Goleta, Community Development Director for the City of Ojai, Community Planning and Building Director for the City of Carmel-by-the-Sea, and Public Works Director for the City of Carmel-by-the-Sea. He has direct experience preparing a wide variety of plannirig reports and products includrng General Plans, Specific Plans, Housing Elements, Ordinance Amendments, Local Coastal Program Amendments, Tract Maps, Development Plans, and Design Review Guidelines and Bylaws. He is skilled at writing resolutions and ordinances for various decision-making bodies. He has also managed municipal Capital Improvement Programs and has overseen permitting and compliance for onshore and offshore oil and gas processing facilities.
His duties at Rincon include managing the preparation of CEQA and NEPA documents, and assisting in the management of Rincon's state-wide contract planning service line.
PROJECT EXPERIENCE
CONTRACT PLANNING
• City of Goleta, Goleta, CA
• City of Guadalupe, Guadalupe, CA
• City of Ventura, Ventura, CA
• County of Monterey, Salinas, CA
LONG RANGE PLANNING
• County of Santa Barbara -Santa Ynez Valley Community Plan EIR, Santa Ynez, CA
• City of Lompoc - Lompoc General Plan Update and EIR, Lompoc, CA • City of Oxnard/Oxnard School District - Southwest Elementary School Site Local Coastal Plan Amendment Conformity Analysis, Oxnard, CA • City of Goleta - Goleta General Plan: Safety Element, Noise Element, and Coastal Land Use Policies, Goleta, CA
• City of Guadalupe- Housing Element 2009 IS/ND, Guadalupe, CA • County of Santa Barbara - Oil and Gas Pipeline _Abandonment Policies and Program EIR, Santa Barbara, CA
• City of Ojai - 2006-2014 Housing Element Update, Ojai, CA • City of Ojai - Complete Streets Policy Development and Implementation, Ojai, CA
• City of Ojai - Exterior Lighting Ordinance, Ojai, CA
• City of Carmel-by-the-Sea - 2015-2023 Housing Element Update, Carmel-bythe-Sea, CA Exhibit "A"
SCOPE OF SERVICES
Consultant Service Agreement between City of Reedley
and Rincon Consultants, Inc.
July 23, 2018
Project Number 18-06295
Rob Terry, AICP, Community Development Director
City of Reedley
1733 9th Street
Reedley, CA 93654
Rincon Consultants, Inc.
7080 North Whitney Avenue
Suite 101
Fres no , Ca liforn ia 93720
55 9 721 6063 OFFIC E
in fo@ rin con co ns u Ila n ts . com
www . ri n co n cons u I tan ts. com
Subject: Letter of Interest to Provide Contract Environmental and Planning Services Dear Mr. Terry:
Rincon Consultants is pleased to submit this letter of interest to assist the City of Reedley (City) with on-call environmental and planning services. We are enthusiastic about the opportunity to work with the City and believe that we are especially well qualified to provide these planning and environmental services. This would include CEQA analysis for development applications and City initiatives, and contract planning services assisting the City with processing development applications, and if desired, long-range planning tasks.
Rincon has been providing contract planning services for the entirety of the firm's 22-year history. Our philosophy on all contract planning assignments is to encourage early communication with agency representatives, the project applicant, and members of the public, which has helped to ensure timely review and analysis of all development application materials, technical adequacy of environmental review, and zoning code compliance review. We have successfully completed the permitting process and environmental analysis for a wide variety of projects, including residential subdivisions, commercial shopping centers, specific plans, campus master plans, zoning code amendments, and general plan amendments. Current public agency clients include the Cities of Fresno, Berkeley, San Luis Obispo, Goleta, Lompoc, and Ojai. We have included our Contract Planning brochure that provides additional details on our services.
While Rincon is a 240-person firm with offices through~out the state, the key staff that we have identified for this proposal would primarily operate from Rincon's Fresno and San Luis Obispo offices. Rincon Senior Planner/Project Manager Eric VonBerg would be the City's main point of contact for all assignments and would coordinate the assistance of other assigned staff. Richard Daulton would serve as our Principal-In-Charge and Rob Mullane, AICP, Rincon's Senior Program Manager would provide additional QA/QC services and program oversight. Other technical and management staff would be brought in on an as-needed basis to most efficiently and effectively complete the assigned work. Resumes for key staff are included as an attachment to this letter.
UNDERSTANDING OF ASSIGNMENT. STAFFING. and SCOPE OF WORK E nv i ronmenta l S cienti ts Planners E nginee r s
r
City of Reedley
Proposal for Environmental and Contract Planning Services July 23, 2018
Page2
The City of Reedley has an active Community Development Department workload, with peaks stretching existing staff resources beyond what is readily manageable or effici~nt. The City has in-house expertise to field smaller CEQA analysis, but would benefit from outside assistance to process more complex or staff-intensive CEQA documents and would also benefit from the flexibility of having contract planning assistance ·for certain development projects. City staff has conveyed the need for such assistance on an as-needed basis as development applications are processed by the City. Our assumption is that most Rincon tasks would be carried out off-site with our staff working from their regular offices and coordinated through our proposed Project Manager, Eric VonBerg, located in our Fresno Office. Most required on-site actions, su·ch as meeting with applicants or City staff and attendance at hearings would be handled by Mr.
VonBerg. This would assist with reducing travel costs and provide the City with a main point of contact who is experienced in interacting with applicants, the public, and making public presentations.
Throughout the contract period, Rincon contract planning staff would assist City staff with the processing of environmental documents associated with planning permit applications and other as-needed planning tasks, working under general direction of the Community Development Director.
The specific tasks anticipated to be performed may include, but are not limited to, the following:
• Evaluate projects for consistency with environmental regulations and determine requisite CEQA documentation
• Review applications as to completeness for environmental review • Prepare or review initial studies, negative declarations, notices of exemption environmental impact reports, NEPA clearances, and related technical documents • Prepare necessary technical analyses and reports required for CEOA analysis. This could include but not limited to air quality, biology, cultural resources, noise, hazards assessment✓ and water quality/availability assessments
• Prepare staff reports, approvaVdenial findings, resolutions, and conditions of approval for discretionary applications
• Attend and give oral presentations at decision-maker hearings, recommending bodies, special oversight commissions, or other stakeholder organizations • Analyze development projects for compliance with the City's General Plan, other applicable land use plans, Zoning Ordinance, design standards and guidelines, and other policies Richard Daulton, Principal-in-Charge for the On-Call Environmental and Planning Services contract, and Rob Mullane, AICP, Rincon's Senior Program Manager, will be available as needed to provide contract administration and quality assurance/quality control.
Upon the start of this contract, Rincon recommends a kick-off meeting between Rincon and City staff to outline a process and timing for deliverables, including procedures for the transmittal of application files and deliverables, communication protocols, and specifying responsibilities for Environmental Scientists Planners Engineers
r
City of Reedley
Proposal for Environmental and Contract Planning Services July 23, 2018
Page3
noticing and other requirements. Rincon has available an FTP site for the convenient transfer of large files.
Rincon Consultants would provide these contract planning services on a time-and-materials basis per our attached fee schedule. We anticipate the City providing a not-to-exceed initial contract amount for providing these services over the period of one or more years.
We appreciate the opportunity to assist the City with environmental and contract planning services. We look forward to further discussing with you this letter of interest and to working together to develop a plan to best meet the needs of the City. If you have any questions about this proposal, please do not hesitate to contact me at (559) 721-6063 or via email at [email protected]. Thank you.
Sincerely,
RINCON CONSULTANTS, INC.
GVJr
Eric VonBerg, MRP
Senior Project Manager
Attachments:
Resumes of Key Staff
Rincon Fee Schedule
Rincon Contract Planning Services
Environmental Scientists
{.l J/~ Richard Daulton, MURP
Vice President/ Principal
Planners Engineers
EDUCATION
Master's in Regional Planning,
University of MassachusettsAmherst
B.A., Social Ecology, University
of California- Irvine
SELECTED
AFFILIATIONS
CA American ·Planning
Association, Central Section
Board Member, 2018
AEP Central Chapter,
Member
EXPERIENCE
Rincon Consultants, Inc.
(2016 - present)
County of Fresno,
Department of Public Works
and Planning, Development
Services (2014- 2016)
City of Fresno, Development
and Resource Management
Department (2013 - 2014)
URS Corporation (2004 -
2013)
Caltrans Central Region
(1999- 2004)
County of Fresno (1993 -
1999)
City of San Clemente (1987
- 1989)
Rincon Consultants, Inc.
Environmental Scientists · Planners · Engineers
Eric J. VonBerg
SENIOR PROJECT MANAGER
Eric VonBerg has 25 years of experience in land use, environmental, and transportation planning at the local, county, regional, and state level. His most recent responsibilities include managing planning and environmental services for Rincon's Fresno office. Current projects include the City of Fresno On-Call Planning Services, Kerman General Plan and EIR, SJCOG and KCAG RTP/SCS EIRs, and the Downtown Bakersfield Vision Plan EIR. His previous experience includes County of Fresno Current Planning Senior Planner, and City of Fresno Long Range Planner preparing their General Plan and managing its Master EIR. His broader experience includes working on the Avenal Recreational Gymnasium project, several Caltrans Local Assistance projects, the San Joaquin Valley Blueprint Integration, and numerous highway projects as a Senior Planner and Office Chief for Caltrans Central Region Environmental. He also has extensive experience in public speaking, public engagement, and public, government, and tribal outreach, includng managing Fresno County's Planning Commission, and as a member of the FCOG RTP/SCS Roundtable representing the Valley Planners Network.
PROJECT EXPERIENCE
• City of Fresno DARM Contract Planning & Environmental Studies, Project Manager
• City of Kerman General Plan Update and EIR, Environmental Project Manager • Downtown Bakersfield Vision Plan Programmatic EIR; Project Manager • City of Avenal Recreational Gymnasium Project CEQA/NEPA Technical Studies, Project Manager
• 2018 San Joaquin Council of Governments 2018 Regional Transportation Plan and Sustainable Communities Strategy EIR; Project Manager
• 2018 Kings County Association of Governments 2018 Regional Transportation Plan ~nd Sustainable Communities Strategy Supplemental EIR; Project Manager • Laton Sidewalk Water Quality Report for Fresno County, Project Manager • Peach Avenue Widening Project, Fresno County, Environmental Project Manager • Floradale Bridge CEQA IS~MND, Santa Barbara County, Project Manager • Town of Windsor General Plan EIR; prepared Transportation, Public Services, Utilities, and Alternatives sections.
• San Joaquin River Regional Transportation Study, Madera County Planning Department, Fresno and Madera Counties; Environmental Manager • San Joaquin Valley Blueprint Integration Project, Fresno Council of Governments, Fresno, California; Deputy Project Manager
• City of Fresno General Plan Update and Master EIR; City of Fresno Staff Lead • Cross Valley Rail Corridor Project, Caltrans, Kings and Tulare County; Caltrans Environmental Manager
• Cabrillo Rail Bridge Replacement and Bike Lane, City of Santa Barbara/Caltrans Local Assistance, Santa Barbara, California; Environmental Project Manager • ESPN Radio Tower EIR, Fresno County; Project Manager
• Clovis Landfill EIR, Deputy Project Manager
Eric J. VonBerg, Page 2
SPECIALIZED TRAINING
• AEP, Advanced CEQA Workshop, 2018
• Abbott & Kindermann's 16th Annual Land Use, Real Estate, and Environmental Law Update, 2017 • HUD NEPA Training, 2015
• AEP, Advanced CEQA Workshop, 2015
• URS Project Management Certification Program, 2013 AEP, Advanced CEQA Workshop, 2013 • AEP, Advanced CEQA Workshop, 2004
• Caltrans 40-hour Supervisor's Workshop Training Program, 2001 The Shipley Group, Transportation NEPA & Decision Making, 2000
• National Highway Institute, NEPA and the Transportation Decision Making Process, 2000 Rincon Consultants, Inc.
Environmental Scientists · Planners · Engineers
3. Rincon Consultants, Inc. - Draft Consulting Planning Services Agreement Motion:
- --- - Second: - --- -
Rob Mullane, MS, AICP, Page 2
PROJECT EXPERIENCE, CONT'D
• City of Carmel-by-the-Sea - Ocean Avenue Median Lighting Policy and Design, Carmel-by-the-Sea, CA • City of Carmel-by-the-Sea - Revisions to Policy for Wine Tasting Room Establishments, Carmel-by-the-Sea, CA • City of Carmel-by-the-Sea - Revisions to City Tree Protection Processes, Carmel-by-the-Sea, CA • County of Maui - Maui Beach Management Plan, Wailuku, HI • County of Maui - Kaanapali Beach Management Plan, Kaanapali, HI • County of Maui - Revisions to Shoreline Setback and Special Management Area Rules, Wailuku, HI
CEQA AND NEPA COMPLIANCE
• City of Lompoc- Lompoc General Plan Update EIR, Lompoc, CA • County of Santa Barbara -Orcutt Key Site 3 Subsequent EIR, Santa Maria, CA • County of Santa Barbara - 2003-2008 Housing Element Focused Rezone Program EIR, Santa Barbara, CA • County of Santa Barbara -Santa Ynez Valley Community Plan EIR, Santa Ynez, CA • City of Santa Barbara - Hillside House EIR, Santa Barbara, CA • City of Santa Maria - Area 9 Specific Plan EIR, Santa Maria, CA • County of Santa Barbara - Cavaletto Tree Farm Housing Project EIR, Goleta, CA • City of Malibu - 2008-2014 Housing Element Update EIR, Malibu, CA • City of Santa Paula - Tentative Tract 5475 Specific Plan EIR, Santa Paula, CA • County of Santa Barbara - New County Jail EIR, Santa Maria, CA • County of Santa Barbara - Calle Real Jail Photo-Voltaic Installation Project MND, Goleta, CA • County of Santa Barbara -Agricultural Preserve Uniform Rules Update EIR, Cumulative Projects Analysis, Santa Barbara, CA
• County of Santa Barbara - Granite Construction Subsequent EIR, Buellton, CA • County of Santa Barbara - Orcutt Key Site 30 Subsequent EIR, Santa Maria, CA • City of Seaside - 2040 General Plan EIR, Seaside, CA
• City of San Luis Obispo - 650 Tank Farm Road Specific Plan IS-MND, San Luis Obispo, CA • City ofTurlock/Caltrans - State Route 99/Fulkerth Road Interchange Improvements Preliminary Environmental Analysis Report and MND/Categorical Exclusion, Turlock, CA • City of Guadalupe - CE/CE for Highway ! Improvements, Guadalupe, CA • City of Guadalupe- 2009 Redevelopment Plan Amendment MND, Guadalupe, CA • City of Goleta - Costco Gasoline Station Draft Supplemental EIR, Goleta, CA • County of Santa Barbara - Line 96 Oil Pipeline Leak Detection System Project MND, Goleta, CA • City of Goleta - Islamic Center for Santa Barbara Project MND, City of Goleta • City of Goleta -Venoco State Lease 421 Recommissioning Project EIR, Joint Review Panel, City of Goleta Representative, Goleta, CA
• City of Goleta - Venoco Full Field Development Project EIR, Joint Review Panel, City of Goleta Representative, Goleta, CA
• City of Goleta - Comstock Homes and Ellwood Mesa Open Space Plan EIR, Goleta, CA Rincon Consultants, Inc.
Environmental Scientists · Planners · Engineers
EDUCATION
M.C.P., City Planning, San
Diego State University, 2000
B.S., Environmental Policy
Analysis and Planning,
University of California,
Davis, 1998
EXPERIENCE
Rincon Consultants, Inc.
(2017 - present)
Howes Weiler & Associates
(2011-2017)
The Lightfoot Planning
Group (2005-2008 and
1999-2001)
Hofman Planning and
Engineering (2004-2005)
San Diego Association of
Governments (2003-2004)
North County Transit
District (2001-2003)
Brenna Weatherby
PLANNlr;JG AND ENTITLEMENT SPECIALIST
Rincon Consultants, Inc,
Environmental Scientists • Planners • Engineers
Ms. Weatherby has extensive experience in the preparation and processing of entitlement packages for residential, commercial and industrial development sites.
She has led multidisciplinary consultant and developer teams while coordinating with City Staff, stakeholders and community groups to successfully gain discretionary project approvals. Ms. Weatherby has led strategic planning sessions and neighborhood forums, and has worked with citizens to address issues and gain support for controversial projects. As an experienced land use planner, Ms.
Weatherby is knowledgeable in land use planning, NEPA and CEQA regulations, and is skilled in the preparation of Zoning Ordinances, General Plans, Specific Plans, and CEQA related documents.
PROJECT EXPERIENCE
CEQA PROJECTS
• Riverside Northgate Center Technical Studies and EIR, AFG Development, LLC • Guthrie Warehouse Technical Studies and IS-MND, City of Riverside • Antelope Valley College Facilities Master Plan EIR, Antelope Valley Community College District
• 2771 Garey Avenue IS-MND, City of Pomona
• Beverly Boulevard Hotel Project EIR, City of West Hollywood • 8713 Beverly Drive Mixed Use Project EIR, City of West Hollywood • Kresge College Housing Project EIR, University of California, Santa Cruz • Fort Ord Main Gate Specific Plan Amendment and EIR Addendum, City of Seaside
• Sager Family - Daley Ranch Resort, Daley Ranch Resort Specific Plan, Escondido, California (2015-2017)
• Shea Homes and Shea Properties - Uptown Bressi, Bressi Ranch Master Plan Amendment, Carlsbad
• Shopoff Realty Group - Ponto Beachfront, Poinsettia Shores Master Plan Amendment, Carlsbad
• Shopoff Realty Group - Delphy's Corner, Delphy's Corner Master Plan Amendment, Vista
• Di Rienzo & Associates - Vista Vineyards, Vista Vineyards Specific Plan, Vista • Di Rienzo & Associates - Poinsettia Properties, Poinsettia Properties Specific Plan, Carlsbad
• Army Navy Academy-Army Navy Academy Long Range Plan, Army Navy Academy Master Plan and Development Standards, Carlsbad • Mission San Luis Rey - Mission San Luis Rey Master Plan, Oceanside Brenna Weatherby, Page 2
PROJECT EXPERIENCE. CONT'D
• Shopoff Realty Group - Ponto Beachfront, Land Use/Site Planning, Coastal Permitting Support, Entitlement Processing, Project Management, Master Planning, Local Facilities Analysis, Climate Action Plan Implementation and Community Outreach, Carlsbad
• City of Carlsbad - Agua Hedionda South Shore Specific Plan 85/15 Initiative, Master Plan and Local Facilities Analyses, Project Management, Carlsbad
• Sager Family- Daley Ranch Resort, Annexation, Specific Planning and Land Use Planning Support, Escondido • Shopoff Realty Group - Delphy's Corner, Land Use Planning, Entitlement Processing, Project Management, Specific Planning, CEQA document preparation (MND), and Community Outreach, Vista • Bent-West, College Boulevard Residential, Land Use Planning, Entitlement Processing, and CEQA document preparation (IS and MND), Carlsbad
• C3 Church - Balboa Campus Child Care Facility, Land Use Planning, Entitlement Processing, Project Management, CEQA document preparation (IS), and Community Group Outreach, San Diego • Halstrom Academy- Futures in Education, Due Diligence and Entitlement Processing, Locations throughout California
• Republic Services - Imperial Landfill, Land Use Planning, and CEQA document peer review (MND), Imperial County
• St. Katherine Orthodox Church - Church Move/Expansion, Land Use Planning, Entitlement Processing,, Public Hearing Presentation, and Construction Permitting, Carlsbad • Waste Management - Carlsbad Transfer Station, Entitlement Processing, Carlsbad • DeWald & Associates - Pacific Station, Land Use Planning, Project Management, Coastal Permitting Support, Entitlement Processing, Community Outreach, and Public Hearing Presentation, Encinitas • Dignity Memorial - Eternal Hills Memorial Park Expansion, Land Use Planning, Entitlement Processing, Project Management, EIR Peer Review and Community Outreach, Oceanside • DeWald & Associates - Pacific View Elementary School Site, City and Coastal Due Diligence, Site Planning and Community Outreach, Encinitas
• DeWald & Associates - Daphne Meadows, Land Use Planning and Entitlement Processing, Encinitas • DeWald & Associates - Oceanside Bluffs, Land Use Planning and Entitlement Processing, Oceanside • Tri-City Medical Group - Pacific View Medical Office, Land Use Planning and Entitlement Processing, Oceanside
• Pat O'Day-South Vista Business Park, Land Use Planning, Entitlement Processing and Public Hearing Presentation, Vista
• DiRienzo & Associates - Vista Vineyards, Land Use Planning, Entitlement Processing, and Specific Planning, Vista
• DiRienzo & Associates - Poinsettia Properties, Mixed Use/TOD Planning, Local Coastal Planning, Master Planning, Carlsbad
• Army Navy Academy - Army Navy Academy Long Range Plan, Land Use Planning, Master Planning and preparation of Development Standards, Carlsbad
Rincon Consultants, Inc.
Environmental Scientists· Planners· Engineers
EDUCATION
MBA, Business Admin, San
Diego State University (1992)
B.Sc. Chemistry, San Diego
State University (1975)
AFFILIATIONS
City of San Luis Obispo,
Planning Commission (2011 -
present)
San Luis Obispo County Solid
Waste LEA Independent
Hearing Panel (2000 - 2002)
Association of Environmental
Professionals
EXPERIENCE
Rincon Consultants, Inc. (2015
- present)
AECOM : (2013 - 2015)
URS Corporation (2001- 2013)
PRA Group (1992 - 2001)
RECON (1977 - 1992)
Rincon Consultants, Inc.
Environmental Scientists· Planners • Engineers
John Larson
SENIOR PROJECT MANAGER/ENVIRONMENTAL PLANNER
John Larson is a senior project manager with Rincon Consultants, Inc. with over 35 years of experience managing local government permitting projects and environmental impact assessments including all phases of work required under the California Environmental Quality Act (CEQA), National Environmental Policy Act (NEPA), and other environmental planning regulations. His training and experience are balanced, with a strong emphasis on project and contract management and considerable depth in all topics involving the physical sciences. He has managed large interdisciplinary impact assessment projects, and has prepared technical studies as a team member addressing noise, air quality, land use and agriculture, water resources, and other issues. Many of these projects have involved working with residents or community groups to help identify and resolve controversial issues. Experience includes work on permitting for surface mines and quarries, municipal solid waste landfills, oilfield drilling pad development, wastewater treatment plants, and similar projects of an industrial nature. He is very familiar with regulatory requirements associated with these projects, and how they relate to environmental impact assessment and documentation requirements.
PROJECT EXPERIENCE
CEQA DOCUMENTATION
• Commercial Medical Cannabis Ordinance IS-MND, City of Grover Beach • Airpark Drive Business Park, City of Santa Maria Community Development Department
• Santa Maria Windset Farms Phase IV IS-MND, City of Santa Maria • Santa Maria Area 9 Parcel Map EIR Addendum, City of Santa Maria • Santa Maria Enos Ranchos SEIR, City of Santa Maria
• SLORTA Maintenance Facility Project CEQA/NEPA, San Luis Obispo Regional Transit Authority
• Avalon Homes EIR, City of Oxnard
• City of Clovis Landfill Re-permitting EIR, City of Clovis • Betteravia Plaza Rezone Project EIR, City of Santa Maria • Engle & Grey Composting Permit Modification, IS/ND, Santa Maria, California • Ventucopa GPS Mine EIR, County of Santa Barbara
• Diamond Rock Mine EIR, County of Santa Barbara
• Veronica Meadows Supplemental EIR, City of Santa Barbara, California • Santa Barbara Ranch EIR, County of Santa Barbara
• Public Safety Training Complex EIR, Allan Hancock College, Lompoc, California • Jack Ranch EIR, County of San Luis Obispo
• San Miguel Community Plan EIR, County of San Luis Obispo • Paso Robles Gateway EIR, City of Paso Robles, California • Hyatt Place EIR, City of Paso Robles
• Paso Robles Southern Specific Plan EIR, City of Paso Robles John Larson, Page 2
PROJECT EXPERIENCE, CONT'D
TECHNICAL STUDIES AND OTHER PERMITTING PROJECTS
• Calle Real Shopping Center Trash Compactor Noise Study, The Towbes Group • Lompoc Federal Prison Complex, Fluid Milk Processing Facility, Preliminary environmental assessment, storm water permit planning, Lompoc, California
• Golden Gate Oil, LLC, Santa Maria Valley Inland Well Pad Permitting, Land Use Permit applications, cultural and biological resource surveys, air emissions inventory, County of Santa Barbara • Tajiguas Landfill Resource Recovery Project, community noise analysis, County of Santa Barbara • Santa Maria Energy Careaga Lease Oil Drilling and Production Plan, application materials and preliminary environmental information, water supply assessment, County of Santa Barbara • Police Station construction community noise analysis, City of Santa Barbara • Topaz Solar Farm, agricultural impact assessment, construction noise evaluation, County of San Luis Obispo • California Valley Solar Ranch, agricultural viability analysis, operational noise data, water supply and hydrogeological evaluation, County of San Luis Obispo
• Willow Springs II, community noise analysis. City of Goleta • Marborg Recycling Facility, community noise analysis and compliance monitoring, City of Santa Barbara
PRESENTATIONS
• Workshop Presenter, CEQA Basics, AEP Central Coast Chapter - San Luis Obispo, 2014 • Workshop Presenter, CEQA Streamlining, AEP Central Coast Chapter- Ventura, 2013 • Workshop Leader, CEQA Basics, AEP Central CA Chapter Eastern Slope Conference - Mammoth 2013 Rincon Consultants, Inc.
Environmental Scientists · Planners · Engineers
EDUCATION
MESM, Conservation Planning;
Bren School of Environmental
Science & Management, Univ.
of California Santa Barbara
B.A., Psychology; Brandeis
University
EXPERIENCE
Rincon Consultants, Inc. (2008
-present)
Condor Environmental
Planning Services (2005 ~ 2006}
Santa Barbara Community
Environmental Council (2005)
Rincon Consultants, Inc.
Environmental Scientists · Planners · Engineers
Chris Bersbach, MESM
TECHNICAL SERVICES PROGRAM MANAGER
As a manager for Rincon's Technical Services program and an environmental planner for Rincon's Environmental Sciences and Planning group, Chris Bersbach is responsible for managing and preparing CEQA and NEPA documentation and technical air quality, greenhouse gas emissions, and noise impact analyses. His experience includes a wide range of technical environmental and planning studies involving land and infrastructure development, urban redevelopment, solar power facilities, oil extraction and refining facilities, landfills, general plans and specific plans, climate action plans, and other long-range planning documents. Mr. Bersbach is experienced with a variety of air pollutant and GHG emissions models, which include the CalEEMod land use emissions forecast tool, the most recent version of the California Air Resources Board's Mobile Source Emissions Inventory (EMFAC2011}, CALINE4, HARP, AERMOD, ICLEl's Clean Air Climate Protectipn (CACP) software, the Local Government Operations Protocol, and the Climate Registry General Reporting Protocol. He uses the Federal Highway Administration's Traffic Noise Model, as well as noise protocols in use by a variety of agencies, including the Environmental Protection Agency, the Federal Transit Administration, and the Department of Housing and Urban Development.
PROJECT EXPERIENCE
CEQA AND NEPA COMPLIANCE
• San Luis Ranch Project EIR, City of San Luis Obispo
• Betteravia Plaza Project EIR, City of Santa Maria
• Heritage Ridge Residential Project, City of Goleta
• Rancho La Laguna EIR, County of Santa Barbara
• Orcutt Key Site 3 Environmental Impact Report, County of Santa Barbara • Orcutt Key Site 30 SEIR, County of Santa Barbara
• Meritage Senior Living Project SEIR, City of Buellton • Santa Margarita Ranch EIR Addendum for Off-Site Air Quality Mitigation Fees, County of San Luis Obispo
• Morro Creek Multi-Use Trail and Bridge Environmental Services Project, City of Morro Bay
• Hollister Avenue - State Street Improvements Environmental Services and EIR/EA Project, County of Santa Barbara
• Harold Way Mixed-Use Project EIR, City of Berkeley
• San Miguel Tract 2710 Residential Project EA, People's Self Help Housing, County of San Luis Obispo
• Leanna Creek Water Line Project MND, City of Arroyo Grande • Prado Road Residential Tract Project MN Os, City of San Luis Obispo • Teal Club Specific Plan EIR, City of Oxnard
• San Juan Oaks Specific Plan SEIR, County of San Benito • Johnson Avenue Housing Project EIR, County of San Luis Obispo Chris Bersbach, MESM, Page 2
PROJECT EXPERIENCE, CONT'D
PROGRAMMATICTRANSPORTATION AND URBAN PLANNING ANALYSIS AND DOCUMENTATION • 2018 Kings County Regional Transportation Plan Supplemental EIR, Kings County Association of Governments • 2018 San Joaquin County Regional Transportation Plan EIR, San Joaquin Council of Governments • 2011 Kings County Regional Transportation Plan EIR, Kings County Association of Governments • Santa Barbara County Regional Transportation Plan & Sustainable Communities Strategy EIR, Santa Barbara County Association of Governments
• 2015 Shasta County Regional Transportation Plan/Sustainable Communities Strategy EIR, Shasta Regional Transportation Agency
• Metropolitan Transportation Plan/Sustainable Communities Strategy, Association of Monterey Bay Area Governments
• 2014 Tulare County Regional Transportation Plan Program Environmental Impact Report, Tulare County Association of Governments
• 2014 Regional Transportation Plan/Sustainable Communities Strategy EIR, Stanislaus Council of Governments San Joaquin Valley Habitat Conservation Plan EA, SoCalGas
SUSTAINABILITY SERVICES
• Single-Use Carryout Bag Reduction Ordinance EIR, City of Sunnyvale • Huntington Beach Single-Use Carryout Bag Ordinance EIR, City of Huntington Beach • Tuolumne County Regional Blueprint Greenhouse Gas Study, Tuolumne County Transportation Council • City of Vista Climate Action Plan, City of Vista
• lake Elsinore Climate Action Plan, City of Lake Elsinore • Marina Pedestrian and Bicycle Master Plan, City of Marina
TECHNICAL STUDIES
• Talaria at Burbank Mixed-Use Project Health Risk Assessment and Noise Study, City of Burbank • Los Flores Knoll Communications Project Environmental Studies, City of Santa Maria • Holy Name of Jesus Catholic Community Parish Project Air Quality, Greenhouse Gas Emissions, and Noise Studies, Steinberg Architects, City of Redlands
• Mission Lodge 54-Unit Housing Project Noise Study, KB Home Southern California, City of San Gabriel • Hampton Inn & Suites Project Air Quality and Greenhouse Gas Emissions IS-MND Sections, City of Buellton • Beverly Hills Metro Nighttime Noise Mitigation Recommendations Memorandum, City of Beverly Hills • Saticoy Area Plan Update Air Quality, Greenhouse Gas Emissions, Health Risk Assessment, and Noise Technical Studies
• Shoreline Drive Three-Lot Subdivision Project Noise Study, ON Design Architects, Santa Barbara County • Crossroads Center Drive-Through Noise and Air Quality Studies, City of Buellton • Corton a Apartments Residential Project Health Risk Assessment, City of Goleta • Hayward lumber Truss Assembly Plant Project Noise Assessment, Urban Planning Concepts, City of Santa Maria • San Joaquin Apartments and Precinct Improvement Project Construction Noise Mitigation Report, University of California Santa Barbara
• Chelsea Facility Project Noise Study, Ecos Energy LLC, Bennington, Vermont • Rancho Malibu Religious Memorial Project Air Quality, Greenhouse Gas Emissions, and Noise Study • Mobile Exhaust Health Risk Assessment Reports for Los Angeles Community Development Commission Rincon Consultants, Inc.
Environmental Scientists · Planners · Engineers
EDUCATION
B.S., Environmental
Management and Protection,
concentration: Ecology and
Habitat Management California
Polytechnic State University,
San Luis Obispo (2013)
AFFILIATIONS
Member, California Association
of Environmental Professionals
EXPERIENCE
Rincon Consultants, Inc. (2015
- pre_sent)
Rincon Consultants, Inc.
Environmental Scientists , Planners • Engineers
Mattie Cardenaz
ASSOCIATE ENVIRONMENTAL PLANNER
Mattie Cardenaz is an Associate Environmental Planner within Rincon's Environmental and Land Use Planning Group in the San Luis Obispo office. Ms.
Cardenaz is responsible for responsible for preparing and assisting with CEQA and NEPA documentation and technical impact analyses for a variety of projects. Her experience includes but is not limited to CEQA and NEPA compliance for development projects throughout Santa Barbara and San Luis Obispo Counties, visual impact assessment, noise monitoring and analysis, and air quality and greenhouse gas emissions modeling and analysis.
TECHNICAL CAPABILITIES
• Experienced technical writer and has prepared environmental documents for a diverse range of projects including general plans and specific plans, land and infrastructure development, urban redevelopment, and oil extraction and refining facilities
• Prepared Environmental Assessments/Impact Reports, (Mitigated) Negative Declarations, Technical Reports, Initial Studies, Mitigation Monitoring and Reporting Programs, Categorical Exemptions/Exclusions, and Notices of Preparation
• Skilled in performing technical analysis, including noise monitoring, air quality and greenhouse gas emission modeling, and visual impact assessment
PROJECT EXPERIENCE
LAND USE PLANNING
• General Plan Housing Element Update (IS-ND), County of Monterey • San Miguel Community Plan Update (EIR), County of San Luis Obispo • Morro Bay General Plan Update (Baseline assessments), City of Morro Bay • 2030 Concord General Plan (Supplemental EIR-Addendum), City of Concord
CEQA AND NEPA COMPLIANCE
• San Luis Ranch Project (EIR), City of San Luis Obispo • Jack Ranch Project (IS, NOP), County of San Luis Obispo • Santa Maria Senior Apartments Project (EA), City of Santa Maria • Betteravia Plaza Project (EIR), City of Santa Maria
• Enos Ranchos Specific Plan (Supplemental EIR), City of Santa Maria • Heritage Ridge Residential Project (EIR), City of Goleta • Hollister Avenue-State Street Improvements Project (EIR-EA), County of Santa Barbara
• Rancho La Laguna Project (EIR), County of Santa Barbara • Cuesta College North County Campus Center Project/ Cuesta College SLO Campus Instructional Building Project (IS-MND), San Luis Obispo County Community College District
Mattie Cardenaz, Page 2
PROJECT EXPERIENCE, CONT'D
• Sidewalk Infill Project (CE), City of Watsonville
• Monterey Bay Sanctuary Scenic Trail (MBSST) Network Master Plan (FEIR Addendum), City of Watsonville • Terraces at Temple City (IS-MND), Temple City
TECHNICAL STUDIES
• Avenal Gymnasium Project HUD NEPA Studies - Geology and Soils Memorandum, City of Avenal • Swansea Park Senior Apartments Phase 2 and Village Project- Noise and Air Quality Studies, APEC International
• Online Ordering Grocery Store Project - Air Quality Analysis, Oppidan Investment Company • ERG West Cat Canyon Revitalization Plan Project- Noise Study, SCS Tracer Environmental • Paso Vista Report Project- Air Quality and Greenhouse Gas Emissions Study, City of Paso Robles • Hollister Avenue State Street Improvements Project- Air Quality, Greenhouse Gas Emissions, and Water Quality Technical Memoranda, California Department of Transportation (District 5) • Clark Avenue at Highway 101 Northbound Interchange Improvements Project-Visual Impact Assessment, California Department of Transportation (District 5)
Rincon Consultants, Inc.
Environmental Scientists · Planners • Engineers
Exhibit "B"
Compensation
Consultant Service Agreement between City of Reedley
and Rincon Consultants, Inc.
August 21, 2018
Project Number 18-06295
Rob Terry, Community Development Director
City of Reedley
1733 9th Street
Reedley, CA 93654
Subject: Proposed Fees for On-Call Environmental Services Dear Mr. Terry:
Rincon Consultants, Inc.
7080 North Wh itney Avenue
Suite 101
Fresno , Ca liforn ia 93720
559 72 1 60 63 OF FICE
in fo@ ri n co n cons u I tan ts. com
www . ri n co neon su Il a n ts . com
Rincon Consultants is pleased to submit our proposed table of fees for this contract. Our understanding is that upon receipt of an individual project assignment from the City, Rincon will prepare a project environmental services cost estimate for review by City staff. Upon finalizing negotiation of the individual project cost, the project applicant would provide the City a deposit to cover Rincon's costs as well as the City's cost for processing the application. Below is a draft table indicating fees for different project types.
Environmental Analysis Fee for Initial Activity Hourly Rate for Follow-up Activities (if applicable)
Categorical Exemption (CE) Consultant Negotiated Varies per Personnel: See Estimate plus 10% Standard Fee Schedule
Initial Study (IS) Consultant Negotiated Varies per Personnel: See Estimate plus 10% Standard Fee Schedule
Negative Declaration (ND) Consultant Negotiated Varies per Personnel: See Estimate plus 15% Standard Fee Schedule
Mitigated Negative Consultant Negotiated Varies per Personnel: See Declaration (MND) Estimate plus 20% Standard Fee Schedule Environmental Impact Report Consultant Negotiated Varies per Personnel: See (EIR) Estimate plus 20% Standard Fee Schedule
National Environmental Consultant Negotiated Varies per Personnel: See Protection Analysis (NEPA} Estimate plus 10% Standard Fee Schedule Document
Thank you for considering Rincon for this assignment. We look forward to working with the City.
Sincerely,
RINCON CONSULT ANTS, INC.
cVJrEric VonBerg, MRP
Senior Project Manager
Environm e ntal Scienti s t s
Richard Daulton, MURP
Vice President/ Principal
Planners Engineers
r
Other Direct Costs
RINCON CONSULT ANTS, INC.
Standard Fee Schedule for Environmental Sciences and Planning Services Professional, Technical & Support Hourly Rate Personnel* Prf ncipal II / Director II $235
Principal / Director I $215
Senior Supervisor 11 $200
Supervisor I $190
Senior Professional II $170
Senior Professional I $156
Professional IV $140
Professional 111 $125
Professional II $112
Professional I $100
Associate Ill $92
Associate II $86
Associate I $80
Project Assistant $75
Senior GIS Specialist $136
GIS/CADD Specialist II $120
GIS/CADD Specialist I $108
Technical Editor $110
Production Specialist $86
Clerical $75
*Professional classification includes: environmental scientists, urban planners, biologists, geologists, marine scientists, GHG verifiers, sustainability experts, cultural resources experts and other professionals. Expert witness seNices consisting of depositions or in-court testimony are charged at the hourly rate of $350.
Direct Costa Rate
Photocopies - Black and White $0.20 (single sided) & $0.36 (double sided) Photocopies - Color $1.50 (single sided) & $3.20 (double sided) Photocopies - 11 x 17 $0.80 (B & W) & $3.20 (color)
Oversized Maps $8.00/square foot
Reproduction: CDs $10 I disc
Light duty /Passenger Vehicles** $85/day
4-WD/Off-Road Vehicles** $135/day
** $0. 65/mile for mileage over 50 and for all miles incurred m employee-owned vehicles.
Other direct costs associated with the execution of a project are billed at cost plus 15% to cover General and Administrative services. Other direct costs associated with completing a project that are not included in the hourly biffing rates described above may include, but are not limited to, laboratory and drilling services, subcontractor services, authorized travel expenses, permit charges and filing fees, mailings and postage, performance bonds, sample handling and shipment, rental equipment and vehicles other than covered by the above charges, etc.
Effective July 2018
Env i ronmental Sc i entists Planners Engineers
r RINCON CONSULTANTS, INC.
. .,
Equ:ipment Day Rate
- ~ . ~- _'a'.~ ·~.. • . -''• Eovironm.eotJJ $ite "'Je~irnent . -· .. ·~ - ,,.
Brass Sample Sleeves, Bailers, Disposable Bailers $25
Water Level Indicator, DC Purge Pump $40
Hand Auger Sampler $55
Oil-Water Interface Probe $85
Four Gas Monitor or Photo-Ionization Detector $120
Soil Vapor Extraction Monitoring Equipment $140
Flame Ionization Detector $200 ' -- ~ ~ - - ~· ~. - . ~ Naittral R.~,o~rces. ·fJeld,E.auh,01ent - ·..,.c ·~ . ~~ - . Trimble GPS (sub-meter accuracy) $190
UAS Drone $250
Pettersson Bat Ultrasound Detector/Recording Equipment $150 Spotting or Fiberoptic Scope $150
AmphibianNernal Pool Field Packa9e: (digital camera, GPS, thermometer, decon chlorine, waders, float tube, hand net, field microscope) $150
Remote Field Package, (di~ital camera, GPS, thermometer, binoculars, tablet and mifi, Delorme Satellite Beacon, 4-Hour Safety Phone} $125
Sound Level Metering Field Package: anemometer, tripod and digital camera. $100 Standard Field Packa9e (digital camera, GPS, thermometer, binoculars, tablet, safety equipment, and botanic collecting equipment) $95
Fisheries Equipment Package: (waders, wetsuits, dip nets, seine nets, bubblers, buckets} $50 Water Quality Equipment (DO, pH, Turbidity, refractometer, temperature) $55 Large Block Nets $100
Minnow trap $85
Infrared Sensor Digital camera or Computer Field Eauipment $50 Scent Station $20
Laser Rangefinder/Altitude $10
Net, Hand/Large Seine $10/$50
Pit-fall Traps, Spotlights, Anemometer, GPS Units, Sterilized Sample Jar $8 Mammal Trap, Large/Small $1.50/$.50 .. . - Water &- Marin~ Resources, Equipment . .. •··•, Refractometer (salinity} or Turbidity Meter $35
Multi Parameter Sande (Temp, Cond, Turbidity, DO, pH) with GPS $150 Boat (20 ft. Boston Whaler or Similar} $300
Boat (26 ft. Radon or Similar) $550
Side Scan or Single Beam Sonar $700
Underwater & Manne Sampling Gear includes: u,w Photo/Video Camera, SCUBA Equipment (Tanks, BCD, Regulators, Wetsuits, etc.) $50/diver
Marine Field Package: (Personal Flotation Devices (PFDs), 100 ft. Reel lapes wt stainless Carabiners, Pelican Floats, Underwater Slates, Thermometer, Refractometer, Anemometer, $50 various Field Guides) ,. ln$Uranc~~ H~ara·&-Safety_ Fees " .. .·~ L & H Dive Insurance $50/diver
Hazard Premium (In or Underwater ONLY per/hour) $1.25 X hourlv
Level C Health and Safety $60 person
Effective July 2018
Env i ronmental Scient i sts Pl a nn er s E ngineers
Exhibit "C"
INSURANCE REQUIRE:rvtENTS
Consultant Service Agreement between City of Reedley
and Rincon Consultants, Inc.
Minimum Scope of Insurance
Without limiting Consultant's indemnification of the City, and prior to commencement of Work, Consultant shall obtain, provide, and continuously maintain at its own expense during the term of this Agreement, and shall require any subconsultants to obtain and maintain, policies of insurance of the type and amounts described below and in a form satisfactory to the City. (a) Workers' Compensation. Consultant shall maintain Workers' Compensation Insurance (Statutory Limits) and Employer's
Liability Insurance (with limits of at least one million dollars ($1,000,000)). (b) General Liability. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, or equivalent, in an amount not less than one million dollars ($1,000,000) per occurrence, two million dollars ($2,000,000) general aggregate, for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability. General liability policies shall provide or be endorsed using Insurance Services Office forms CG 20 10 to provide that the City and its officers, officials, employees, and agents shall be additional insureds under such policies. (c) Automobile Liability. If Consultant (or subconsultants) utilizes automobiles in the performance of services under this agreement, Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than one million dollars ($1,000,000) combined single limit for each accident. ( d) Professional Liability (Errors & Omissions). Consultant shall maintain professional liability insurance that insures against professional errors and omissions that may be made in performing the Services to be rendered in connection with this Agreement, in the minimum amount of one million dollars ($1,000,000) Per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this agreement, and Consultant agrees to maintain continuous coverage through a period no less than one year after completion of the Services required by this Agreement.
( e) Proof of Insurance. Consultant shall provide to City, certificates of insurance and endorsements, as required, as evidence of the insurance coverage required herein.
Insurance certificates and endorsements must be approved by the City prior to commencement of performance. Current evidence of insurance shall be kept on file with the City at all times during the term of this Agreement. The City reserves the right to require complete, certified copies of all required insurance policies, at any time.
(f) Acceptable Insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance in the State of California, with an assigned policyholders' Rating of A- (or higher) and Financial Size Category Class VII (or larger), in accordance with the latest edition of Best's Key Rating Guide, unless otherwise approved by the City. (g) Enforcement of Contract Provisions (non estoppel). Consultant acknowledges and agrees that any actual or alleged failure on the part of the Cities to inform Consultant of non-compliance with any requirement imposes no additional obligations on the Cities, nor does it waive any rights hereunder.
(h) Specifications not Limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance.
Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. (i) Notice of Cancellation. Consultant agrees to oblige its insurance agent or broker and insurers to provide to City with thirty (30) days' notice of cancellation (except for nonpayment for which ten (10) days' notice is required) or nonrenewal of coverage for each required coverage.
(j) Self-insured Retentions. Any self-insured retentions must be declared to and approved by the City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by the City. (k) Timely Notice of Claims. Consultant shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant's performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.
DATE: June 14, 2022
REEDLEY CITY COUNCIL
~ Consent
D Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEMNO: 5" ----
TITLE: APPROVE AND AUTHORIZE AN ADDITIONAL ALLOCATION NOT TO EXCEED $30,000 FOR THE COMPLETION OF THE ENVIRONMENTAL
ANALYSIS FOR THE MANNING AVENUE ANNEXATION
SUBMITTED: Rodney L. Horton, Director {!JIJtCommunity Development Department APPROVED:
City
Nicole
Manager
R. Zieba
tt-,r
/__ y ~
RECOMMENDATION
That the City Council approve and authorize an additional allocation for the completion of the environmental analysis for the Manning Avenue project, not to exceed $30,000.
BACKGROUND
On March 4, 2020, Otani Properties filed Annexation Application No. 2020-1, Pre-Zone Application No. 2020-1, and Site Plan Application No. 2020-1 pertaining to 58-acres of land situated on the southeast corner of Manning Avenue and the Kings River. The City entered into an agreement with Otani Properties to initially fund the completion of the environmental analysis. The agreement contains specific criteria that include using property as collateral to ensure annexation and development occurs in a timely fashion.
Currently, the Notice of Intent (NOi) to Adopt a Mitigated Negative Declaration (MND) was posted with the Fresno County Clerks' Office, and the CEQA Submit portal on June 1, 2022.
Accordingly, the comment period opened on June 1, 2022, and will close on July 5, 2022.
Additionally, comments could be provided to the City requiring additional analysis. As of the writing of this staff report, no comments have been provided to the City.
The entitlement applications and the accompanying environmental analysis will be considered by the Planning Commission at their July 21, 2022 meeting prior to consideration by the City Council at their August 9, 2022. The initial budget allocated for this project in October 2020, was $120,000. Due to inflationary price adjustments in consulting fees, an additional $30,000 may be needed to complete the project. ,
FISCAL IMPACT
The additional funding of $30,000 needed to complete the environmental assessment will be taken from the Professional Services line item within the Planning Division's existing budget.
PRIOR COUNCIL ACTIONS
On October 13, 2020, the City Council approved and authorized the City Manager to enter into an agreement with Otani Properties for environmental analysis and other annexation-related items for the property.
DATE:
TITLE:
PREPARED:
REEDLEY CITY COUNCIL
June 14, 2022
~ Consent
D Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: (o ---
APPROVAL OF ITEMS PERTAINING TO THE EXPANDED LEARNING
PROGRAMS:
A) RATIFY THE AUTHORIZATION FOR CITY MANAGER TO
SIGN AND SUBMIT A RESPONSE TO THE REQUEST FOR
PROPOSAL (RFP) FOR EXPANDED LEARNING STAFFING
AND OPERATIONS WITH FRESNO COUNTY
SUPERINTENDENT OF SCHOOLS (FCSS)
B) IF AWARDED, AUTHORIZE THE CITY MANAGER TO SIGN
THE MASTER PROGRAM PROVIDER AGREEMENT WITH
FRESNO CO NTY~ UPERINTENDENT OF SCHOOLS AND
ALL PERTA ING D<j)jUMEN~ .
Sarah Reid ~
APPROVED:
City
Nicole
Manager
R. Zieba ~
~
RECOMMENDATION
Approval of items pertaining to the Expanded Learning Programs: A) Ratify the authorization for the City Manager to sign and submit a response to the Request for Proposal (RFP) for Expanded Learning Staffing and Operations with Fresno County Superintendent of Schools (FCSS) and B) If awarded, authorize the City Manager to sign the Master Program Provider Agreement with Fresno County Superintendent of Schools and all pertaining documents.
EXECUTIVE SUMMARY
Due to federal regulations for the 21 st Century Grant, the process for entering into an agreement with FCSS changed in 2018. The requirement for interested service providers to submit a response to the Request for Proposals (RFP) was implemented. Any program which receives funding from the After School Education and Safety (ASES) Program or 21 st Century Grant must submit an RFP to be considered for services. The RFP was due June 13, 2022 by 3:00 p.m. If awarded, the city will have the ability to continue providing staff and operation services
in the Expanded Learning Programs at TL Reed and Washington School sites. At that time, the Master Program Provider Agreement will be required with FCSS. The Master Program Provider Agreement will have an initial period of three years, starting on July 1, 2022 until 30, 2025, subject to two one-year extensions at FCSS discretion.
BACKGROUND
For the past fourteen years, the City of Reedley Community Services Department has provided the services for the Expanded Learning Programs at TL Reed and Washington School Sites.
Because of this partnership, the Community Services Department has established a relationship on both campuses, outside of the after school programs. The agreement has allowed the Community Services Department the ability to employ 35-40 staff members to run the day-to-day operations. Staff would like to continue providing these services at these two sites.
FISCAL IMPACT
Because of the RFP requirement for this coming school year, the program details and budget amounts were not available in time to be included in the City of Reedley Proposed 2022-2023 Fiscal Year Budget. If awarded the Master Program Provider Agreement, staff will bring to the City Council a budget amendment at a future date.
ATTACHMENTS
1. Fresno County Superintendent of Schools RFP NO. NC-2022-02 Expanded Learning Program Staffing and Operations-Group C
2. Master Program Provider Agreement
RFP NO. NC-2022-02
City of Reedley
Community Services Department
100 N. East Avenue
Reedley, CA 93654
(559) 637-4203
FAX (559) 637-7253
EXPANDED LEARNING PROGRAM STAFFING AND OPERATIONS-GROUP 3 From:
PROPOSAL FORM
RFP DOCUMENT D-1
Name of Respondent: City of Re edl ey
Contact Person: Sarah Re i d Title Communi t y Se r v i ces Di rec t o r Address: 1 00 N. Ea s t Ave ., Reedl ey , CA 936 54
Phone: 55 9 637 -4 203 ext. 234 Email:sarah. r e i d @r ee dley . c a. gov Dear Fresno County Super_intendent of Schools ("FCSS"):
The above-named respondent hereby proposes and agrees, in accordance with the Master Contract and each applicable Site Contract to provide the Services, as this term is defined in the Master Contract, to FCSS. If FCSS awards the Master Contract to respondent at any time before this RFP is withdrawn , the respondent hereby agrees to, and shall execute and deliver, the Master Contract in accordance with the Instructions to Respondents. Respondent designates the above contact person and address as its office to which FCSS may deliver any notice that is required or permitted by this RFP.
Respondent shall complete the information requested on this Proposal Form and the other RFP Response Forms listed below and submit them to FCSS in accordance with the Instructions to Respondents and other RFP Documents. Failure to so complete and submit shall render the RFP response non-responsive.
Respondent shall submit a Base Price for Part I. All proposed rates shall include employee salary and all applicable benefits and taxes, including but not limited to, paid sick leave, paid vacation, paid holidays. paid industrial disability leave, paid compensatory time off, other paid leave of absence, and office and administrative overhead costs. Except as specifically stated in the Master Contract relating to economic price adjustments or as mutually agreed in writing by the selected respondent and FCSS, no other adjustments shall be permitted during the Master Contract Term.
BASE PRICE. Respondent proposes and agrees to provide the Base Services, as this term is defined in the Master Contract, for the "Base Price" stated below and in RFP Document D-3, After School Program Staffing Schedule (state Base Price from RFP Document D-3, Expanded Learning Program Staffing Schedule):
($ $ 2 1 8 , 14 8
[Remainder of page intentionally left blank]
RFP No_ NC-2022-02: Expanded Learning Program Staffing and Operations - Group C (Doc# 137820, 05/2022) Page 8 ADDENDA. Addenda and other documents issued by FCSS are included in this RFP and are a part of the Master Contract. Respondent acknowledges receipt of the following addenda:
Addendum No. Date________ Addendum No. Date _______ _
Addendum No.
Addendum No.
Date _______ _
Date _______ _
Addendum No.
Addendum No.
Date _______ _
Date _______ _
RFP RESPONSE DOCUMENTS SUBMITTED. The above-listed respondent submits the following documents (collectively "RFP Response" or "RFP Response Documents," separately "RFP Response Document" (must mark and submit all of the following documents):
x 1. Proposal Form (RFP Document D-1)
x 2. Staff Positions and Staff Position Hourly Rates Schedule (RFP Document D-2) x 3_ Expanded Learning Program Staffing Schedule (RFP Document D-3) x 4_ Non-Collusion Affidavit (RFP Document D-4)
x 5. Anti-Lobbying Certificate (RFP Document D-5)
x 6. Responses to evaluation factors set forth in Proposal Evaluation Sheet (RFP Document E) The undersigned declares under penalty of perjury under the laws of the State of California and executes on behalf of the above-named respondent that the representations made in this Proposal Form and other RFP Response Documents are true and correct.
Signature: ______________ _ Signature: _____________ _
Print Name: Ni co l e R. Zi e ba Print Name: ------------- Title: City Mana ger Title: ______________ _
Date: _______________ _ Date: _______________ _
NOTE: This Proposal Form must state the respondent's full legal name and business address. If respondent is a partnership, this Proposal Form must be signed in the partnership's name and by a general partner authorized to bind the partnership, with the name and title of the person signing typed or printed below the signature. If respondent is a corporation, this Proposal Form must be signed in the corporation's legal name and by the chairman of the board, president or any vice president, and by the secretary, assistant secretary, the chief financial officer or assistant treasurer, with the name and title of each person signing typed or printed below the signature. All persons signing this Proposal Form must be authorized to bind the respondent to its RFP Response. Upon FCSS' request, a respondent shall provide written evidence of each such person's authority. If this Proposal Form is not signed, FCSS will not consider the respondent's RFP Response.
II
RFP No. NC-2022-02: Expanded Learning Program Staffing and Operations - Group C (Doc# 137820, 05/2022) Page 9
STAFF POSITIONS AND STAFF POSITION HOURLY RATES SCHEDULE RFP DOCUMENT D-2
INSTRUCTIONS: Each respondent shall state the title, functions and duties, and Staff Position Hourly Rate for each Staff Position that respondent proposes to provide Base Services and Supplemental Services to FCSS. Respondent may propose fewer or more than 20 Staff Positions. If more than 20 Staff Positions are proposed, respondent shall insert the additional Staff Positions after Staff Position 20 in the table below. If fewer than 20 Staff Positions are proposed, respondent shall leave blank the remaining spaces for the Staff Position. Except as specifically stated in the Master Contract, the Staff Position Hourly Rate proposed for each Staff Position in this RFP Document D-2 shall be the Staff Position Hourly Rate at which respondent, if it is awarded the Master Contract, shall charge FCSS, and FCSS shall pay respondent, for the Base Services and Supplemental Services during the Master Contract Term. FCSS shall not be obligated to and shall not pay the selected respondent for any time during which respondent's staff is not performing Base Services or Supplemental Services, as these terms are defined in the Master Contract (e.g., FCSS will not pay respondent for time during which respondent's staff are on vacation, taking sick or other leaves, attending professional development or training, or attending staff meetings).
All proposed Staff Position Hourly Rates shall include employee salary and all applicable benefits and taxes, including but not limited to, paid sick leave, paid vacation, paid holidays, paid industrial disability leave, paid compensatory time off, other paid leave of absence, and office and administrative overhead costs. Except as specifically stated in the Master Contract, no other adjustments shall be permitted during the Master Contract Term.
D-2.1 D-2.2 D-2.3 D-2.4
"Staff Position" Title of Staff Position Functions and Duties of Staff Position "Staff Position Hourly Rate"
Site Coordinator 1 Oversee all o pera tions o f the Exp anded $30.00 1 Learni ng Prog r am
Site Coordinator 2 Oversee a l l operations of the Expanded $30 . 50 2 T=~r n i nrr Proar;im Site Coordinator 3 Oversee a l l operations of the Expanded $31.00 3 T =~ rn i nrr Pr r,rrr;:am Site Coordinator 4 Oversee all operations of the Expanded $32.00 4 Lea rn i na Proaram Site Coordina tor 5 Oversee a l l o perati o .s o f the Expanded $33.00 5 Lea rn i na Proara m Site Coordinator 6
Oversee all operations o f the Expanded $34 . 00 6 Learn i nq Proaram Assistant Site Coordi nator 1 Assist Site Coordinato r , monito r s nack $25.50 7 program, inventory a nd c l assroom evaluation .
Assistant Site Coordi nator 2 !Assist Sit e Coordinator , monitor snack 8 program , inventory and classroom evaluation . $26 . 00 Assistant Site Coordina t o r 3 Assist Site Coordinator, monitor s nac k $27.00 9 1proqram i nventory and classroom e va l uat ion .
Assistant Site Coordi na t o r 4 Assist Site Coordinator, monitor snack $27.50 10 lo r oaram i nven torv a nd classroom eval uation .
Assistant Site Coordinato r 5 Assist Site Coordinato r, monitor snack $28.00 11 p r ogram, i nventory and c l assroom eva lua t ion Assistant Site Coo rdinator 6 Assist Site Coordinator, mo nito r snack 12 program $28 . 50 , i n ve n tor y a nd c l assroom e v aluation Recreati on Leader 1 Fron t line t u to r staff .Re sponsible for less en 13 plans, cl a s sroom manageme n t and student safet y . $23.00 Recreati on Leader 2 Front line tutor staff . Responsible for l ess on 14 nl ;:inc, ,-.l;,c,c, r ~~m m~~-"~~m~~t- ,=, nrl ~· c:;:a f ,= '"" " $23.50 - Recreati on Leader 3 Fro n t line tutor s taff. Responsib l e for l ess on 15 $24 . 00 lnl ;,nc, rl:::icc r--~ m :::in~~-~-~r ;, nrl c,j- ,..J~~t- C :::i -f'c t- !F ro nt line staff. Re spon s i bl e less - Recreation Leader 4 t: u tor fo r )n 24 .50 16 hlan s cl assroom manaaemen t and student safe V .
Recreation Leader 5
F'r o nt l i ne t u to r staff. Responsibl e f o r less )n $25.00 17 bl ans classroom manaaement and student safe V .
Recreation Leader 6 l<'ront line tutor staff . Responsible f or les , on $25 .5O 18 )lans , c lassroom manaqement and student safe v .
Recreati on Leader 7
Fron t l i ne t u to r staff . Responsible for l est on $25.75 19 o lans c l assroom manaqement and stude nt sa fE tv .
Recreation Leader 8 Fron t line t uto r staff . Responsible f or lest on 20 $26.00 olans classroom manaaement a nd student safE tv .
RFP No. NC-2022-02: Expanded Learning Program Staffing and Operations - Group C (Doc# 138604, 05/2022)
EXPANDED LEARNING PROGRAM STAFFING SCHEDULE
RFP DOCUMENT D-3
INSTRUCTIONS: Using only the Staff Positions and associated Staff Position Hourly Rates that respondent proposes in RFP Document D-2 (Staff Positions and Staff Position Hourly Rate Schedule), respondent shall state, in column D-3.4 below, the number of people that respondent proposes to provide the Base Services at each School Site listed below. If responden t does not propose any person in a Staff Position , respondent shall state "O". If a Staff Position does not apply (e.g., because it is left blank in RFP Document D-2), respondent shall state "N/A". Respondent shall not use any Staff Position or Staff Position Hourly Rate that is not listed in RFP Document D-2.
This RFP and the Master Contract do not create an exclusive contract for the selected respondent to provide the Base Services or Supplemental Services for any of the School Sites. Moreover, the listing of a School Site in this RFP Document 0-3 does not entitle the selected respondent to provide Base Services or Supplemental Services to the School Site. FCSS, at is sole discretion, may enter into a Site Contract for one , several, or all of the School Sites for one or several years or the entire Master Contract Term, or contract with one or more third party(ies) to proivde Base Services and/or Supplemental Servcies or similar services to a School Site. Until a Site Contract is executed between FCSS and the selected respondent requiring the selected respondent to provide Base Services or Suppplemental Services for a School Site, FCSS shall have no obligation or liability to the selected respondent.
D-3.1 D-3.2
SITE
NO. SCHOOL DISTRICT
1C King s Canyon Unified
School District
2C Kings Canyon Unified
School District
"Base Price" (sum of Staff
Position Total from D-3. 7.
D-3.3
SCHOOL SITE
Staff Staff Staff Staff Staff
Position 1 Position 2 Position 3 Position 4 Position 5
Site
T.L. Reed Elementary Coordinator Recreation
1 Leader 1
:::iile
Washington Elementary Coordinator Recreation
1 Leader 1
$30 I $23
$49,029 I $169,11 9
$218,148.00
RFP No. NC-2022-02 : Expanded learning Program Staffing and Operations - Group C (Doc# 138599, 05/202 2) D-3.4
STAFF POSITION
Staff Staff Staff Staff Staff Staff Staff Staff Staff Staff Staff Staff Staff Staff Staff Position 6 Position 7 Position 8 Position 9 Position 10 Position 11 Position 12 Position 13 Position 14 Position 15 Position 16 Position 17 Position 18 Position 19 Position 20
NON-COLLUSION AFFIDAVIT
RFP DOCUMENT D-4
Name of Respondent: City o f Reedley
The undersigned declares:
1. Respondent's RFP Response is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The RFP Response is genuine and not collusive or sham.
2. Respondent has not directly or indirectly induced or solicited any other respondents to put in a false or sham response to the RFP. Respondent has not directly or indirectly colluded, conspired, connived, or agreed with any respondent or anyone else to put in a sham response/proposal, or to refrain from submitting a response to the RFP. Respondent has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposed price of respondent or any other respondent, or to fix any overhead, profit, or cost element of the proposed price, or of that of any other respondent. All statements contained in the RFP Response are true. Respondent has not, directly or indirectly, submitted its, his, or her proposed price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company association , organization , bid/RFP depository, or to any member or agent thereof to effectuate a collusive or sham response to the RFP, and has not paid, and will not pay, any person or entity for such purpose. 4 I have full power to execute, and do execute, this Non-Collusion Affidavit on behalf of the abovelisted respondent and declare under penalty of perjury under the laws of the State of California that the statements contained in this Non-Collusion Affidavit are true and correct and that this NonCollusion Affidavit is executed on the date stated below.
Signature: __________________ _ Date: -------------
Print Name: Ni cole R. Zieba
Title: City Manager
I I
RFP No. NC-2022-02: Expanded Learning Program Staffing and Operations - Group C (Doc# 137820, 05/2022) Page 12
ANTI-LOBBYING CERTIFICATE
RFP DOCUMENT D-5
(Certification Required for Contract of $100,000 or above) Name of Respondent: City o f Reedl ey
The above-listed respondent certifies that the following are true and accurate, and agrees to comply with the provisions of 31 U.S.C 3801 et seq.
1. Respondent will not and has not used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, or the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.
2. Respondent shall disclose any lobbying with non-federal funds that takes place in connection with obtaining federal award.
3. Respondent shall require certification similar to this Certificate in sub-awards at all tiers.
Submission of this Anti-Lobbying Certificate is a prerequisite for making or entering into the Master Contract imposed by federal law, 31 USC 1352. Any person who makes an expenditure prohibited in 1 above shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such expenditure.
The undersigned represents that he/she has full power to execute, and do execute, this Anti-Lobbying Certificate on behalf of the above-listed respondent and declare under penalty of perjury under the laws of the State of California that the statements contained in this Anti-Lobbying Certificate are true and accurate and that this Anti-Lobbying Certificate is executed on the date stated below.
Signature: __________________ _ Date: ____________ _
Print Name:Ni co l e R. Zi eba
Title: City Manager
II
RFP No. NC-2022-02: Expanded Learning Program Staffing and Operations - Group C (Doc# 137820, 05/2022) Page 13
PROPOSAL EVALUATION SHEET
RFP DOCUMENT E
(Rating to be completed by FCSS or designee)
Name of Respondent: Ci ty of Reedl ey
METHOD OF AWARD OF CONTRACT: FCSS shall award the Contract to the responsible respondent whose proposal is most advantageous to FCSS' programs, taking into consideration whether the respondent is eligible based on the evaluation factors in Part 1 and whether respondent's total rating is the highest on the evaluation factors in Part 2.
PART 1 - ELIGIBILITY FACTORS
No. Evaluation Factor
I I
1.1 If respondent is a corporation or other entity, is respondent duly formed and in good standing under applicable state laws (e.g ., respondent's status is not terminated , revoked or suspended)?
Respondent is ineligible if the answer is "no"; do not proceed.
1.2 If respondent is a corporation or other entity, is respondent registered with the California Secretary of State to do business in California (check California Secretary of State website)? Respondent is ineligible if the answer is "no"; do not proceed.
1.3 Is respondent currently debarred, suspended , or otherwise ineligible to be awarded a contract paid for with federal funds (see federal System for Award Management (SAM))? Respondent is ineligible if the answer is "yes "; do not proceed.
1.4 Has respondent provided assurance that it will be able to maintain, during the Master Contract Term, commercial general liability insurance of at least $1,000,000 per occurrence and $2,000,000 aggregate? Acceptable assurance includes a copy of a current Certificate of Insurance evidencing the required insurance and policy limits or a written statement from respondent's insurance broker/agent that respondent will be able to obtain and maintain the required insurance and policy limits.
Respondent is ineligible if the answer is "no"; do not proceed.
1.5 Has respondent, if it has any employees, provided assurance that it will be able to maintain, during the Master Contract Term, workers' compensation insurance policy as required by the California Labor Code or is legally self-insured pursuant to Labor Code section 3700 et seq .? Acceptable assurance includes a copy of a current Certificate of Insurance evidencing the required insurance and policy limits or a written statement from respondent's insurance broker/agent that respondent will be able to obtain and maintain the required insurance and policy limits. If respondent has no employees, it shall submit a written statement so stating .
Respondent is ineligible if the answer is "no"; do not proceed.
Yes No N/A
R P No. NC-2022-02: Expanded Learning Program Staffing and Operations - Group C (Doc# 137820, 05/2022) Page 14 PART 2- RATING FACTORS
No. Evaluation Factor
2.1 During the last five years , has respondent or any of its owners, partners, or officers been debarred, disqualified, removed or otherwise ineligible to bid on , submit proposals for, or be awarded any contract by a government agency? If respondent answers yes , it shall state the nature of the debarment, disqualification, removal or ineligibility and the name of the government agency.
Yes
No
-5 point
5 points
2.2 Is respondent currently, or during the last five years, the debtor in a bankruptcy case? Yes
No
-5 point
5 points
2.3 During the last five years, how many claims have been filed in court or arbitration against or by respondent on any contracts or transactions with any government agencies? For each claim, respondent shall state the nature of the claim, whether the claim was made against or by respondent, and the name of the government agency.
0 claims 5 points
1-3 claims 3 points
4 or more claims O point
2.4 Does the respondent have the qualifications and ability to perform the Services in accordance with the Master Contract? Qualification and ability include but are not limited to respondent's financial capability , staffing and capacity, and methods, sequences, and timeline for providing the Services required by the Master Contract.
Has qualifications and ability to perform the Services
Deficient in qualification and ability to perform the Services Does not have qualifications and ability to perform the Services 10 points
4 points
0 point
2.5 During the last five years , what experience does respondent have in providing to California public educational agencies services that are similar to the Services required by the Master Contract? 5 years or more experience 15 points
3-4 years of experience 10 points
1-2 years of experience 5 points
No experience O point
2.6 During the last five years, what experience does respondent have in providing after school programs and activities at one or more School Sites listed in RFP Document C: After School Programs and Operations Information Sheet? Respondent shall state the name of each school district and school site, the period during which services were provided , and the nature of the programs and activities . 5 or more years experience 10 points
3-4 years experience 8 points
1-2 years experience 4 points
No experience O point
2. 7 Does respondent's proposed programs, activities, and snacks meet the needs of the School Sites? Respondent shall describe programs, and activities that it will provide as part of the Services at each School Site.
Meets needs of School Sites
Deficient in meeting needs of School Sites
Does not meet needs of School Sites
10 points
0 points
-5 point
RFP No. NC-2022-02: Expanded Learning Program Staffing and Operati ons - Group C (Doc# 137820, 05/2022) Page 15 Rating
No. Evaluation Factor
2.8 Does respondent's proposed staffing, as set forth in the After School Program Staffing Schedule (RFP Document D-3), meet the needs of the School Sites?
Meets needs of School Sites
Deficient in meeting needs of School Sites
Does not meet needs of School Sites
10 points
0 points
-5 point
2.9 What is respondent's Base Price (see Proposal Form , RFP Document D-1, completed by respondent)? Lowest
2nd Lowest
3rd Lowest
4th Lowest
5th or Higher
20 points
15 points
10 points
5 points
0 points
2.10 Does respondent accept the Master Contract as attached to this RFP (see Master Contract form with respondent's proposed modifications, if any)?
Respondent proposes no changes to Master Contract 5 points Respondent proposes minor changes to Master Contract 4 points Respondent proposes substantial changes to Master Contract 1 point Total Rating (sum of 2.1 through 2.10):
I I
RFP No. NC-2022-02: Expanded Learning Program Staffing and Operations - Group C (Doc# 137820, 05/2022) Page 16 Rating
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Northern Region
Angels Camp
Atwater
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CENTRAL SAN JOAQUIN VALLEY
RISK MANAGEMENT AUTHORITY
1750 Creekside Oaks Drive, Suite 200 • Sacramento, CA 95833 (916) 244-1100 • (800) 541-4591
Fax (916) 244-1199 • E-Mail [email protected] May 27, 2022
Ms. Sarah Reid
Community Services Director
City of Reedley
l 00 N. East A venue
Reedley, CA 93654
Dear Sarah,
The City of Reedley is a member of the Central San Joaquin Valley Risk Management Authority (CSNRMA), a risk sharing joint powers authority. As a member of the CSNRMA, the City of Reedley obtains various coverage including general liability, auto liability, and workers' compensation/employer's liability. Upon being awarded a contract with the Fresno County Superintendent of Schools to operate after school care at Thomas Law Reed and Washington Elementary Schools and upon our review of the contract, certificates of coverage will be issued in accordance with the provisions as outlined in the request for proposal number NC-2022-02, as follows:
• An additional covered party certificate reflecting general and liability coverage of $1 million and naming the Fresno County Superintendent of Schools, the Fresno County Board of Education, the School Districts and their officers, employees, agents, and volunteers as an additional insured.
• Evidence of workers' compensation coverage in accordance with California laws and employer's liability coverage with a limit of not less than $1 million.
If you should have any questions, please do not hesitate to contact me at 901-314-4433 or at [email protected];
Sincerely,
~ 3~
Matt Braley
Contractual Risk Transfer Manager
Evaluation Sheet
RFP Document E
1.1 Yes.
City of Reedley
Community Services Department
100 N. East Avenue
Reedley, CA 93654
(559) 637-4203
FAX (559) 637-7253
1.2 Yes. The City of Reedley is a municipal government agency incorporated in 1913. Please see provided documentation.
1.3 No. The City of Reedley DUNS number (Dunn & Bradstreet Grant Purposes) 00-494-0631. 1 .4 Yes. Please see provided letter from insurance agency. Aggregate limits don't apply under the CSJVRMA programs.
1.5 Yes. Please see provided letter from insurance agency.
2.1 No.
2.2 No.
2.3 No claims have been made against the City of Reedley in the past 5 years.
2.4 The City of Reedley Community Services Department (CSD) is responsible for a variety of divisions. Through the different divisions many programs are available to the community of Reedley. The divisions include; Airport, Facilities and Recreation. Within the Recreation Division is Youth Sports, Preschool, Senior Services, Special Interest Classes, Special Events, Expanded Leaming Programs, and Seasonal Camps.
Community Services
I I I I I
Airport Building Facilities Administration
Maintenance
\
Airport Commission
Park Planning
Special Events
I
Recreation
I
Adult Sports
After School
Programs
Aquatics
Enrichments
Preschool
Seniors
Youth Sports
Community Services
Commission
The department currently has six full time employees, five year-round part-time employees, 110 seasonal employees and works with over 200 volunteers. The personnel structure of the department has provided the administrative support and direct supervision needed for the programs. The staff within the CSD are experienced and able to effectively manage varied highquality programs. Supervisors who oversee the programs are very hands on and provide assistance in a timely manner. Since both programs the City of Reedley (City) provides services for are in Reedley, this allows for a very quick response time if anything was to arise. The Community Services Director has been involved with the programs since they started in 2006.
This provides a wealth of knowledge and understanding of the history for the programs and how they have grown and evolved over the years.
The City of Reedley 's fiscal year budget is
July I-June 30. All timelines listed in the
Master Contract are obtainable.
The CSD has established its own AOI code
with the DOJ to expeditiously meet the
background check requirements listed in the
Master Contract. The Reedley Police
Department allows use of their Livescan
machine.
The Administrative Assistant is responsible for
handling all billing, managing recruitments and
processing payroll. This person also retains
records and all required paperwork related to the billing and tracking of expenses.
The Director and Recreation Coordinator are responsible for hiring and training staff, purchasing supplies and processing payroll. Classroom evaluations are conducted to ensure services are being delivered as required and staff is managing their classes in an effective manner. Through the classroom monitoring, staff are coached in the areas for improvement and training needs identified. All staff are required to attend weekly site meetings, monthly City staff meetings and other trainings deemed appropriate and within the budget.
The CSD has two vehicles and two trucks that are available to staff when trainings out of town arise and for making purchases for programs. This has provided the employees within the Expanded Leaming Programs to not have to take personal vehicles and supports staffs abilities to pick up large items.
The City of Reedley Administrative Services Department oversees the City Human Resources and Financial operations. With the support of this department the City has the capacity for hiring staff and making purchases for the Expanded Leaming Programs. Policies have been adopted and are in place to assist with the hiring of employees and monitoring performance. The City has an online payroll system which has provided for better tracking mechanism and accurate accounting for employees to punch in and out for work. Supervisors have the ability to see timesheets in an instant and stay better informed of staff hours. The City uses NeoGov for all recruitments. This service manages advertising, tracking of applications and candidates through the hiring process and onboarding as a new City employee.
2.5 The City of Reedley has provided all services listed in the Master Contract for fourteen years and has proven to have the ability to do this well. As with any program, as things change, policies and practices are adjusted and it has been proved that the City of Reedley is able to adapt and meet what is required.
The City of Reedley works with Kings Canyon Unified School District (KCUSD) on other projects outside of the Expanded Leaming Programs. There is a partnership for the Fiesta Walk Run and Red Ribbon/Halloween events that take place in October, use of the Reedley High School Pool for community programs and swim lessons. The City and KCUSD have a wellestablished joint use agreement that allows both agencies to use each other's facilities. The City offers youth sports programs in the gyms at T L Reed and Grant Middle School and community swim programs at the Reedley High School Pool.
The City offers seasonal camps at the Reedley Community Center. These are offered during the Thanksgiving, winter, and spring breaks. ELP staff is utilized for these camps since the ELP is not in session. These types of camps have been offered for many years and mirror the same type of structure as what is used on the school campuses.
The Reedley Boys and Girls Club is housed at the Reedley Community Center. Because of this, the City works closely with this group and provides support to the After School and Summer Programs they offer.
2.6 The City of Reedley has provided services for T L Reed and Washington School sites since the programs started in 2006.
Prior to Proposition 49 (ASES), the City of Reedley started the programs at T L Reed and Washington before knowing if these programs would be funded. The funding source for the
programs was the City's general fund. Once the ASES funding was approved by the voters, the City of Reedley expanded on the programs that were already in place. Over the years, the programs have grown from the original 40 students started by the City of Reedley, to 100 students at Washington and 120 at T L Reed with the passing of Proposition 49.
Seven years ago, T L Reed was successful with receiving the 21 st Century Grant which doubled the number of staff and students in the program. As the interest in the programs grew so did the support provided from KCUSD with their LCAP funds.
This provided more funding to the ELP in KCUSD and started to eliminate students on the waiting lists. When T L Reed was not awarded the 21 st Century Grant again at its expiration, KCUSD provided the funding to keep this program whole and continue to address the waiting lists.
Along with the regular school programs, the City of
Reedley provides Expanded Leaming Programs
during the summer months. This program is funded
by KCUSD and supports the families with a
program all day for most of the summer. KCUSD
offers a morning program and at the lunch hour the
ELP staff take over. Every summer the dates vary
some but, in more case, than not the Expanded
Leaming Program continues for additional weeks to
provide a summer opportunity for the students.
This partnership has allowed the ELP staff to stay
employed in a year-round capacity and helps with
staff retention.
In a response to Covid-19, KCUSD requested the City of Reedley provide ELP staff to support during the normal day. These employees report directly to Site Administration and provide supervision and support wherever needed for that day. This new service has worked out so well that it continued past the school year of 2020-2021 into school year 2021-2022 and into the summer programs. The City of Reedley anticipates this continuing into the school year coming up (2022-2023) and will continue to work hard to provide the district the best support we can and evolve with their needs.
An additional response to Covid-19, was to completely eliminated waiting lists and hire more staff to bring the student to staff ratio from 20 to 1 now to 16 to 1. This has allowed for smaller class sizes, the ability to have more staff to assist especially during a time there was more staff turnover than in previous years and staff out due to Covid-19 protocols.
With the addition of the Expanded Leaming Opportunity Funding (ELO-P) the City of Reedley was given the authorization to hire a full-time employee to oversee both City of Reedley sites and assist the Site Coordinators with purchasing, meeting grant requirements, shopping, processing purchases, and hiring and training of staff. This additional support is greatly needed and will help take the programs to the next level which was an intention of this funding. Washington will serve Transition Kinder students for the first time in the upcoming year and is working with KCUSD Preschool Program to find qualified staff to work with this age group.
Washington has an additional partner on this site. Save the Children is a literacy focused program that provides funding to bring the student to staff ratio down to 10-1 during the literacy time and additional funding for supplies, family nights, incentives for reading, and staff support with training. Washington currently has 160 students in grades K-5th . With the addition of the TK students, its being assumed to increase the program by 10-20 additional students.
T L Reed is very heavy in the area of enrichments. Since this site does not have Save the Children, it allows for more time to do project-based learning, enrichment classes, field trips, and different types of activities the students can participate in. This program serves 230 students and works really hard to create content and experiences to fill the afterschool hours and keep students engaged. Since this program has K-8th graders the middle school component is approached differently than the elementary students. At times its like having two separate programs on one campus.
2. 7 Even though both programs are overseen by the City of Reedley they function very differently. The core components are the same, however, each Principal has their own goals and desires for their campus. It's through collaboration with the Site Coordinators, City Staff, and School Administration that each program is tailored for the campuses needs.
Washington has a heavy emphasis on literacy and healthy choices. This routine schedule works well on this site and supports the principal' s desire to weave academics and support reading skills into the after school hours. Because of this structure the program plans the enrichment activities on Wednesdays ( early release days) and Fridays when no literacy sessions are offered. Bricks for Kids was a recommendation of the principal and was implemented over this past year.
Washington struggles for storage space so staff is very mindful of what is ordered and utilizes the supplies they have on site very well. Over the next year the storage issue is being addressed with construction projects on site but for now ELP staff has become very good at keeping things organized and at a minimum. The Save the Children partnership offers "Gifts In-Kind" which are items received to benefit the families at Washington. Items that have been received are; shoes, clothes, baby food, coats, cleaning supplies, and Instant Pots. Because of the limited storage space these items are handed out in a timely manner and ELP staff work hard to get them to the families.
T L Reed has more time available for enrichment and project-based activities. This site works hard to hear the desires of the students and plans classes based around their interest. Cooking, sewing, ceramics, sports, dancing, rockets, and much more are options that students can pick from to participate in. T L Reed has taken many field trips over the years to; Yosemite, Monterey Aquarium, Santa Cruz, San Francisco are some of the adventures the students have experienced.
A lot of time goes into planning trips and the staff work hard to plan out every detail so things run smooth and students and staff have a very positive experience.
In the area of staff training, the City of Reedley puts a high priority on exposing staff to as much training and development activities as deemed necessary to make the staff successful in their role.
Examples of different topics that staff receives training in are: enrichment activity planning, lesson planning, classroom management, personal health and responsibility, success stories for staff motivation, professionalism, and power of communication, just to name a few. Fresno County Superintendent of Schools supports the ELP staff with providing training opportunities as well. These are greatly appreciated and the City of Reedley makes every attempt to support these trainings and take advantage of the resource available to our staff. Community Youth Ministries (CYM) is the other local ELP service provider and the City of Reedley works closely with them for joint training opportunities which are held at the Reedley Community Center. The City of Reedley, CYM, and KCUSD have join forces to offer swim lessons and recreation swim for the summer ELP students. The City of Reedley provides the lifeguards and using the Reedley High School Program. CYM allows their sites to participate and take advantage of receiving swim lessons and having students swim during the hot summer months. Working together allows all our organizations to extend our services and support the KCUSD students and families.
KCUSD Food Services offers the snack that is provided at ELP. ELP staff is responsible for monitoring, reporting and distributing the snack. Each new school year, KCUSD Food Services provides training to the ELP staff on how to monitor the program within the guidelines and what is needed with the paperwork requirements.
2.8 Listed on the Expanded Leaming Program Staffing Schedule are the positions that the City of Reedley employs to work at TL Reed and Washington School Sites. Because of the different funding sources and the demands on the Site Coordinators, each site has two Assistant Site Coordinators to lend support. These three positions (leadership team) work together to make sure all aspects are covered and staff receives the support they need. Each employee has their designated duties but as a team they provided a strong support when staff is out and the ability to cover each other's responsibilities when the need arises.
The Site Coordinator is responsible for all day-to-day operations of the program, attendance, student absence, required paperwork completion, purchases, PO development, staff monitoring, parent communication, and providing a high-quality program.
The Assistant Site Coordinators support the Site Coordinator with daily task, while being the goto person for staff. These employees are responsible for snack monitoring, parent pickup, releasing walkers, handling classroom concerns, equipment inventory, and filling in when a staff member is out and a sub is not available.
Recreation Leaders serve as the front-line staff and the employees who administer the programs' required components through the grant. These employees are responsible for snack monitoring, homework assistant, creating engaging lesson plans, classroom management, physical fitness, enrichment activity planning, research and setup and cleanup.
Over the past fourteen years, the City of Reedley has invested in recruiting, training, and utilizing volunteers and substitutes. After the passing of AB 1522 there was more of a need to make sure substitutes are ready to cover and trained with the skills to step in and lead a class successfully.
High School aged volunteers are used to work alongside paid staff and receive work experience.
In many cases these volunteers come back and become paid staff. The City of Reedley works with the school to find regular day staff who may be interested in working more hours and hire them in ELP. With the reduction of student to staff ratios and the elimination of no waiting lists, the need for more staff was very apparent over this past year. The City of Reedley had an open recruitment all year just to keep up on staff turnover and fill the additional positions.
2.9 Base Price $218,148
2.10 The City of Reedley is not proposing nay changes to the Master Contract.
TLREEDELP
.OuiQ Labs
K-8th students got to enjoy a S.T.E.A.M pop up
that included robotics with Cozmo and Ozobot,
augmented reality with merge cube & drone
piloting.
11§.gic Of ,,
~y_s ~
Yosemite
Fresno Chaf ee Zoo
Our K-8th students visited the zoo to learn
about characteristics of birds, mammals, and
reptiles through hands-on activities like feeding
giraffes, stingrays and visiting all exhibits the
zoo has to off er.
TL Reed 5th-8th Grade students attended the
Yosemite field trip where the students were able to
take a hike and learn about our natural
environment.
Washintton ELP
Artist in Me
Pixie came to campus
to create T ruffula
trees for Dr. Seuss's
birthday.
ReP.tile Ron
Reptile Ron arrived on
campus to show students the
various reptile animals.
Bricks for Kidz
Students from K-5th grade
learned about various STEAM
activities that were provided
through Bricks 4 Kidz.
Literacy
Our 5th grade students read to
the lower grade students {K-lst)
for Dr. Seuss's birthday.
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::,i:1~·tj~g(?'~,~
Cal-Skate
Students went on a field
trip to United Skates of
America. Students go to
learn how to implement
STEAM while skating.
MASTER PROGRAM PROVIDER AGREEMENT
{"Master Contract"}
Legal Doc./Contract No. of this signed Master Contract (Legal use only): ___ _ ___ _
CONTRACTOR
Full legal name of other party {"Contractor"}
Attn: Name of contact person , Title
Street address (no PO box}
City, State#####-
Phone: (###) ###-####
Email : email
FCSS
Fresno County Superintendent of Schools {"FCSS")
Attn: Helena Silva, Executive Director
Dept.: Safe & Healthy Kids
Fresno County Office of Education
1111 Van Ness Avenue
Fresno, CA 93721-2000
Phone: (559) 265-3093 Email: [email protected]
COVER
DBA (leave blank if none):
ADDRESS FOR INVOICE TO FCSS: All invoices
to FCSS shall be addressed to the attention
of Internal Business Services-Accounts
Payable, Fresno County Office of
Education , 1111 Van Ness Ave, Fresno, CA
93721
MASTER CONTRACT TERM (see § 3.1)
"Effective Date": July 1, 2022
TERMINATION DURING MASTER CONTRACT TERM (see§ 3.2)
Grounds for Termination: See§ 3.2.1 and 3.2.2
"Termination Date": June 30, 2025 Notice Period : See§ 3.2 and 3.3 SERVICES. Upon execution of a Site Contract by the Parties, Contractor shall perform all obligations required of Contractor under this Master Contract and provide all labor, materials, supplies, equipment, and transportation necessary to perform, as required by the Site Contract, one, several, or all of the following , collectively "Services":
Base Services (see§ 1.4.2.1)
_ Supplemental Services (see§ 1.4.2.2)
CONTRACT AMOUNT AND PAYMENT SCHEDULE
See Article 2
REQUIRED DOCUMENTS (see§ 1.5.1 ). Contractor shall provide to FCSS each document marked below:
1. Written proof of insurance and additional insured coverage as required in Section 4.1 for: (A) commercial general liability; (B) workers compensation and employer's liability; and (C) commercial automobile liability.
2. Fingerprinting and Criminal Background Check Certification {"Fingerprinting Certification"), which Contractor must obtain from and submit to FCSS before Contractor commences any Services.
3. Tuberculosis Certification {"TB Certification"}, which Contractor must obtain from and submit to FCSS before Contractor commences any Services.
4. At FCSS' request and as applicable, Taxpayer Identification Number Request, W-9 (the form of which Contractor shall obtain from FCSS) or Certificate of Foreign Status of Beneficial Owner for United States Tax Withholding (W-8); and Nonresident Withholding Allocation Worksheet (Form 587), Withholding Exemption · Certificate (Form 590), or other Franchise Tax Board forms; and documents that FCSS requires to process payment to Contractor.
Master Program Provider Agreement: RFP No. NC-2022-02, Expanded Learning Program Staffing and Operations (Doc# 137781, rev. 05/2022)
In consideration of the covenants , conditions, and promises in and for good and valuable consideration and the mutual benefits to be derived from this Master Contract, Contractor and FCSS, separately referred to as a "Party" and collectively as the "Parties," have reviewed and understand and hereby enter into this Master Contract. Unless the context requires otherwise, any reference to a Party in this Master Contract includes its governing body and members thereof, officers, employees, and agents. Each person executing this Master Contract on behalf of a Party represents that he/she is authorized to execute on behalf of and to bind the Party to this Master Contract.
CONTRACTOR
By:---------------
Print Name: Name
Title: Title
FCSS
By:----------------- Jim A. Yovino, Superintendent
or Authorized Designee
NOTE - ELECTRONIC SIGNATURE: While FCSS will accept digital signatures on contracts and amendments, they must be validated by a reliable Certificate Authority, and if a digital signature is used to execute any such document, the signature page thereof must be provided to FCSS in the electronic format it was signed in.
II
Master Program Provider Agreement: RFP No. NC-2022-02, Expanded Learning Program Staffing and Operations (Doc# 137781, rev . 05/2022)
GENERAL TERMS AND CONDITIONS
This Master Contract consists of and includes the following:
Cover
General Terms and Conditions
Article 1 Scope of Services and Obligations
Article 2 Payment
Article 3 Term and Termination of Master Contract; Suspension of Services Article 4 Insurance
Article 5 Indemnity
Article 6 Dispute Resolution
Article 7 General Provisions
Forms
Form No. 1: Site Contract
RFP Packet issued by FCSS, including any addenda thereto RFP Response of Contractor
Documents that Contractor is required to provide under this Master Contract ( collectively "Required Documents"), not attached
Terms with initial capital letter shall have the respective meanings set forth in this Master Contract.
ARTICLE 1 SCOPE OF SERVICES AND OBLIGATIONS.
SECTION 1.1 RECITALS
1.1.1 FCSS operates the Fresno Recreation, Enrichment, and Scholastic Help Expanded Learning Program Partnership Program ("Expanded Learning Program"). Through the Expanded Learning Program, qualified school sites within Fresno County may administer and implement educational and support services to their students before and after school and other designated periods.
1.1.2 Funding for the After School Program is through the federal 21 st Century Community Learning Centers Grant and the California After School Education and Safety grant as follows: (1) base funding to be used for programs and activities before and after school on regular school days ("Base Funding") and (2) supplemental funding to be used for programs and activities on Saturdays, intersessions, and summer ("Supplemental Funding").
1.1.3 FCSS has entered into separate contracts with certain school districts ("School Districts") within Fresno County to provide educational , support services, and/or administration services to school sites within such school districts (referred to separately "School Site" and collectively "School Sites") for Expanded Learning Programs for the School Sites.
1.1.4 By this Master Contract, FCSS desires to retain Contractor to provide, and Contractor desires to provide, to FCSS and School Districts the Services set forth in this Master Contract and each completed and executed Site Contract. The Parties further desire by this Master Contract to set forth the terms and conditions upon which Contractor shall provide and FCSS shall compensate Contractor for such Services, and to set forth the Parties' rights and obligations relating to such Services and this Master Contract and each Site Contract.
SECTION 1.2 CONTRACTOR QUALIFICATIONS.
1.2.1 Contractor represents and shall ensure that it and all persons whom it employs or retains to perform this Master Contract have, throughout the Master Contract Term, the necessary training , skill , and experience and are qualified to so perform, including having all required licenses, permits, and/or certifications (collectively and separately "License"). Contractor shall provide FCSS with written proof of each License upon FCSS' request and notify FCSS in writing no later than 10 days after Contractor receives any notice that any such License has been revoked , suspended , placed on probation , or nonrenewed .
Master Program Provider Agreement: RFP No. NC-2022-02, Expanded Learning Pmgram Staffing and Operations (Doc# 137781 , rev. 05/2022)
1.2.2 Contractor shall ensure that all of Contractor's employees in all Staff Positions are qualified and trained to provide Base Services and Supplemental Services and Tutor Staff Positions are qualified and trained to provide Tutoring Services, including but not limited to, being at least 18 years old and having education and experience of any combination equivalent to (A) high school diploma, general education degree ("GED"), or State High School Proficiency certificate and an associate degree or a higher degree (successful completion of an adopted paraprofessional exam that meets ESSA requirements may be substituted for the associate degree) or (B) two years of study at an institute of higher education equivalent to 48 semester units.
1.2.3 Except for the FCSS-Provided Training, as defined Section 1.5 below, FCSS shall not be obligated to pay Contractor for any costs incurred by Contractor for or related to any professional development or training for Contractor's employees or any subcontractors (if such subcontractors are permitted pursuant to this Master Contract), which costs include but not limited to, fees, material costs, and time to attend any professional development or training and related costs for travel, lodging, and meals.
SECTION 1.3 SITE CONTRACT - BASE SERVICES AND SUPPLEMENTAL SERVICES. The Parties, in coordination with each School District and School Site, shall complete and execute a Site Contract for each School Site for which Contractor shall provide Base Services or Supplemental Services, including any Field Trips . Each completed Site Contract shall be executed by the School Authorized Agent, Contractor, and FCSS' authorized designee before Contractor commences any Base Services or Supplemental Services on a School Site. FCSS shall have no obligation to pay Contractor for any Staff Positions that are not set forth in a completed and executed Site Contract or that did not actually provide Base Services or Supplemental Services at a School Site. The form of the Site Contract shall be as set forth in the Site Contract form attached to this Master Contract, subject to any adjustments thereto as mutually agreed by the Parties.
SECTION 1.4 SCOPE OF SERVICES. The term "Services" shall refer to and include one, several, or all of the following: General Services, Base Services, Supplemental Services.
1.4.1 GENERAL SERVICES. Contractor shall provide the following "General Services" as part of each Site Contract executed by the Parties pursuant to this Master Contract:
1.4.1 .1
1.4.1.2 1.4.1.3
EMPLOYEE RECRUITMENT, HIRING, AND SUPERVISION. Contractor shall be responsible for recruiting, screening , interviewing, and hiring employees necessary for Contractor to perform the Services. Contractor shall also be responsible for replacing any Contractor Staff who is no longer employed by Contractor, and for handling absences of any Contractor Staff. In addition , Contractor shall receive and process the hour logs and payroll of the Contractor Staff
SUPERVISION AND COORDINATION OF SERVICES. Unless stated otherwise in a Site Contract in which case such provisions shall apply to the extent provided therein , Contractor is solely responsible for: (A) all means, methods, techniques, sequences, procedures, safety, and work coordination necessary or proper for Contractor to perform this Master Contract and each Site Contract; (B) the acts and omissions of Contractor's officers, employees, agents , and any other persons who Contractor retains to perform this Master Contract and each Site Contract; and (C) taking all reasonable precautions for the safety and prevention of injury to the person of and/or damage or loss to the property of Contractor's officers, employees, agents and any persons who Contractor retains to perform this Master Contract and each Site Contract, to any officers, employees, agents, students, or invitees of FCSS, or to any Third Party.
SUBSTITUTES. If a Staff Position is absent from his/her work at a School Site during any part of a Program Day, Contractor shall provide a substitute Staff Position or provide FCSS written notice that no substitute Staff Position is available and will not be provided.
The substitute Staff Position shall meet all of the qualifications set forth in this Master Contract. Contractor shall not charge FCSS for any Staff Position that is not at the School Site providing Base Services or Supplemental Services.
1.4.2 BASE/SUPPLEMENTATL SERVICES. Upon execution of a Site Contract by the Parties and except as specifically provided below, Contractor shall perform all obligations required of Contractor under this Master Contract and provide all labor, materials, supplies, equipment, and transportation Master Program Provider Agreement: RFP No. NC-2022-02, Expanded Learning Program Staffing and Operations (Doc# 137781 , rev. 05/2022)
necessary to perform , as required by the Site Contract, one or both of the following, collectively "Base/Supplemental Services":
1.4.2.1 BASE SERVICES. For each Expanded Learning Program at a School Site that is funded with Base Funding , Contractor shall provide the General Services set forth in Section 1.4.1 above, comply with the terms and conditions that apply to the use of the Base Funding, and provide services ("Base Services"} that comply, at a minimum, with the following requirements:
1.4.2.1 (A) EDUCATION AND LITERACY COMPONENT. Contractor shall provide a program at each School Site that includes an educational and literacy component to provide tutoring and/or homework assistance in one or more of the following areas: language arts, mathematics, history, social science, computer training , and/or science. This component must support the School Site's core curriculum, state standards, and be developed in collaboration with School Site staff and FCSS.
1.4.2.1 (B) EDUCATIONAL ENRICHMENT COMPONENT. Contractor shall provide a program at each School Site that includes an enrichment component, which may include, but need not be limited to fine arts, recreation, physical fitness, career/technical education , and prevention activities. Such activities might involve the arts, music, sports, recreation, career preparation activities, teen pregnancy, substance abuse prevention services, gang awareness activities, conflict resolution training, community service-learning, and other youth development activities based on student needs and interests.
1.4.2.1 (C) SNACKS/MEALS. Contractor shall serve a daily nutritious snack and/or meal provided by the School District to students participating in the Expanded Learning Program at each School Site.
1.4.2.1 (D) CONTRACTOR STAFF/STUDENT RATIO. Contractor shall maintain a student to Staff Position ratio of not more than 20 students to 1 Staff Position for grades 1-12 and 10 students to 1 Staff Position for grades TK-K.
Contractor shall maintain records regarding the number, types, and time of Staff Positions working each Program Day at a School Site and provide such records to FCSS upon FCSS' request.
1.4.2.1 (E) SITE LEAD. Contractor shall maintain at least one lead Staff Position ("Site Lead") to coordinate program and activities at the School Site and provide general supervision of the Expanded Learning Program at the School Site, unless the Site Lead is provided by the School Site or FCSS. A School Site's election to provide a Site Lead shall not relieve or release Contractor from performance of any of Contractor's obligations under this Master Contract and the applicable Site Contract.
1.4.2.1 (F) STUDENT ATTENDANCE/DATA SUBMISSION. Contractor shall track and submit attendance/data for each student at a school Site as required by FCSS. Contractor shall provide FCSS original and/or copies of all student attendance sheets and any other documents/information related to student attendance upon request by FCSS.
1.4.2.1 (G) PROGRAM CALENDAR. Before the commencement of an Expanded Learning Program at a School Site, Contractor shall provide FCSS with a calendar evidencing, at a minimum, the Program Days and Program Hours for the School Site.
1.4.2.1 (H) MANAGEMENT AND SUPPORT SERVICES. Contractor shall provide support services to each School Site as requested by the School Site or FCSS, and overall management and supervision of the Base Services provided to the School Site.
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1.4.2.2 1.4.2.1 (I) STUDENT RECRUITMENT AND SUPPORT SERVICES. Contractor shall provide each School Site, as requested by School Site or FCSS, with support services to recruit students to participate in the Expanded Learning Program at the School Site.
1.4.2.1 (J) FIELD TRIPS. From time to time during the Site Contract Term of a Site Contract, a School Site and FCSS may elect to have students participate in or attend programs, activities, or events related to the Expanded Learning Program at a location other than the School Site ("Field Trip"). Contractor shall coordinate and cooperate with FCSS and the School Site and provide Staff Positions to accompany and supervise students who are participating in the Field Trip, and provide them with programs and activities that meet the requirements of Section 1.4.2.1 (A) through 1.4.2.1 (F). A Field Trip may occur on a Program Day or on a day other than a Program Day. FCSS or the School District shall provide transportation necessary for any Field Trips .
1.4.2.1 (K) PROGRAM DAYS AND HOURS - REGULAR AND EARLY RELEASE PROGRAM DAYS. Contractor shall operate the Expanded Learning Program at each School Site in accordance with the following : (A) a minimum of 15 hours per week, (B) commencing immediately upon the conclusion of the regular school day at the School Site and continuing until 6:00 p.m.; and (C) not operating for less than one and one half hours per Program Day for the Before School Program. Contractor shall provide the Base Services in accordance with the applicable Site Contract.
SUPPLEMENTAL SERVICES. For each Expanded Learning Program at a School Site that is funded with Supplemental Funding, Contractor shall provide the General Services set forth in Section 1.4.1 above, comply with the terms and conditions that apply to the use of the Supplemental Funding, and provide services ("Supplemental Services") that comply, at a minimum, with the requirements in Section 1.4.2.1 (A) through 1.4.2.1 (J) and the Site Contract that applies to the School Site. The term Supplemental Services shall be substituted in every place where the term Base Services appear in Section 1.4.2.1 (A) through 1.4.2.1 (J).
1.4.3 NO ADDITIONAL SERVICES. Except for the Services set forth in this Master Contract, Contractor shall not provide and is not entitled to any payment from FCSS under this Master Contract for any other services that Contractor may provide to FCSS, any School District, or any School Site.
1.4.4 NON-EXCLUSIVE SERVICES. Contractor acknowledges and agrees that this Master Contract does not constitute an exclusive contract for Contractor, and FCSS has contracted or may contract with one or more third parties, to provide to FCSS services that may be identical or similar to the Services required under this Master Contract.
SECTION 1.5 FCSS-PROVIDED TRAINING TO CONTRACTOR'S STAFF POSITIONS.
1.5.1 During the Master Contract Term and at FCSS' discretion, FCSS may make available professional development and training ("FCSS-Provided Training") to one or more of Contractor's Staff Positions that are working at the School Sites to provide Base Services or Supplemental Services. FCSS shall notify Contractor of the FCSS-Provided Training and indicate any terms or conditions relating to the FCSS-Provided Training.
1.5.2 During all times that the Staff Positions are attending the FCSS-Provided Training , including travel to and from the FCSS-Provided Training, the Staff Positions shall remain the employees of Contractor.
1.5.3 Except as specifically provided in a completed and executed Site Contract, FCSS shall not be obligated to pay for any salary or other compensation , or costs incurred by Contractor or any Staff Positions relating to the FCSS-Provided Training.
SECTION 1.6 WORK PRODUCTS AND RIGHTS THERETO.
1.6.1 GENERALLY. Unless stated otherwise in a Site Contract in which case such provisions shall apply to the extent provided therein, this Section shall survive the termination of this Master Contract and the Master Program Provider Agreement: RFP No. NC-2022-02, Expanded Learning Program Staffing and Operations (Doc# 137781 , rev. 05/2022)
applicable Site Contract and apply to: (A) any Work that FCSS provides to Contractor pursuant to or relating this Master Contract and the applicable Site Contract ("FCSS Work"); and (B) any Work that is prepared for and/or provided to FCSS by or on behalf of Contractor pursuant to or relating to this Master Contract or a Site Contract ("Contractor Work"}. "Work" means any data, document, display, drawing, report, material, invention, work, and discovery, including any copyright, right, and interest therein or thereto and whether written , recorded , or electronically stored.
1.6.2 FCSS WORK. The following applies to the FCSS Work: (A) the FCSS Work is FCSS' property and FCSS has all interests and rights thereto; (B) Contractor does not own and shall not claim any interest or right to or in the FCSS Work; (C) FCSS grants to Contractor a limited license during the applicable Site Contract Term to use and reproduce only those portions of the FCSS Work necessary for Contractor to perform this Master Contract and the applicable Site Contract; and (D) Contractor shall return any or all FCSS Work to FCSS upon FCSS' request.
1.6.3 CONTRACTOR WORK. The following applies to the Contractor Work: (A) the Contractor Work is Contractor's property and Contractor has all interests and rights thereto; (B) except as stated in this Section 1.6.3, FCSS does not own and shall not claim any interest or right to or in the Contractor Work; and (C) Contractor grants to FCSS a limited license during the applicable Site Contract Term to use and reproduce the Contractor Work.
SECTION 1.7 RECORDS AND INFORMATION.
1.7.1 REQUIRED DOCUMENTS. Contractor shall provide to FCSS each Required Document marked on the Cover, each of which is incorporated into and constitutes a part of this Master Contract. If any Required Document becomes incorrect or inapplicable or expires during the Master Contract Term , Contractor shall promptly notify in writing and/or submit to FCSS the corrected, updated, or effective Required Document. If Contractor refuses to provide any Required Document or corrected, updated, of effective version thereof, FCSS shall have the right to withhold payment of any or all of the Site Contract Amounts due to Contractor until such time that FCSS receives the Required Document from Contractor.
1.7.2 CONFIDENTIAL MATERIAL. If any documents and/or information (for example and not as a limitation, employee or student record) that are subject to nondisclosure or protection under federal and/or California laws (collectively and separately "Confidential Material") are provided to or created by Contractor for or pursuant to this Master Contract, Contractor shall: (A) not release, disseminate, publish, or disclose the Confidential Material, except as required by law or a court order or as this Master Contract may permit; (B) unless specifically permitted by Applicable Law, not use the Confidential Material for any purpose not related to Contractor's performance of this Master Contract and each Site Contract; and (C) protect and secure the Confidential Material, including Confidential Material saved or stored in an electronic form, to ensure that it is safe from theft, loss, destruction, erasure, alteration, and unauthorized viewing, duplication, and use. Contractor is being provided with access to and/or possession of the Confidential Material to perform the Services as a "school official," as that term is defined by the Family Educational Rights and Privacy Act ("FERPA"}. FCSS asserts that Contractor qualifies as a school official under FERPA because Contractor: (A) is providing services to FCSS for which FCSS may otherwise use its employees; (B) will remain under the direct control of FCSS with respect to the use and maintenance of the Confidential Material; and (C) will comply with Confidential Material use and disclosure requirements. The provisions of this Section
1.7.2 shall survive the termination of this Master Contract and the applicable Site Contract.
1.7.3 RECORD RETENTION , INSPECTION, AND AUDIT. Contractor shall maintain accurate books and records of all Services provided under, amounts billed pursuant to, and all documents required of Contractor under this Master Contract and each applicable Site Contract for at least five years after the date on which this Master Contract terminates and make them available, upon FCSS' request, for review, audit, and/or copying by FCSS and/or any federal or state agencies. Upon FCSS' written notice to Contractor that a longer retention period is necessary in order for FCSS to comply with records retention requirements under a court order or federal or state laws, Contractor shall continue to retain such books and records for the period stated in FCSS' notice. This Master Contract involves the expenditure of $10,000 or more in funds from the State of California and is subject, for three years after the final payment is made, to the State Auditor's examination and audit at FCSS' request or as part of an audit of FCSS. Further, Contractor shall maintain accurate records of administrative costs Master Program Provider Agreement: RFP No. NC-2022-02, Expanded Learning Program Staffing and Operations (Doc# 137781 , rev. 05/2022)
in the form required by FCSS. The provisions of this Section 1.7.3 shall survive the termination of this Master Contract and each applicable Site Contract.
SECTION 1.8 COMPLIANCE WITH APPLICABLE LAWS AND GRANT.
1.8.1 GENERALLY. Each Party shall comply with all laws and regulations (collectively "Law") applicable to its performance of this Master Contract and each applicable Site Contract, and all Law that it agrees to comply under this Master Contract (referred to collectively and separately as "Applicable Law" and shall include amendments and Law that are in effect as of the Effective Date or become effective during the Master Contract Term). Each Applicable Law is deemed inserted herein; however, if any conflict or inconsistency exists between a provision in this Master Contract and an Applicable Law, the provision in this Master Contract shall govern except where such provision is specifically prohibited or void by the Applicable Law in which case the Applicable Law shall govern to the extent provided therein. Applicable Law, as used in this Section 1.8.1, shall include the policies, regulations , and procedures of the School Site on which Contractor is providing Base Services or Supplemental Services to the extent they relate to the use of facilities , ground spaces, and personal properties of the School Site, safety, and emergency procedures.
1.8.2 FEDERAL GRANT FUNDS. The Services to be provided pursuant to this Master Contract and each applicable Site Contract are paid, in part or in whole, with federal grant funds under 21 st Century Community Learning Centers. Each Party shall comply with federal laws, regulations , and requirements applicable to such federal grant funds. Contractor represents that it is not debarred, suspended , or otherwise excluded or ineligible to be awarded this Master Contract. Contractor shall comply with federal suspension and debarment regulations , including, but not limited to, regulations implementing Executive Orders 12549 and 12689. Contractor shall also comply with: (A) applicable federal laws, regulations , and requirements , including but not be limited to, non-discrimination based on race, color, national origin, sex, disability, or age; (B) applicable standards, orders, or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7 401-7671 q) and the Federal Water Pollution Control Act as amended (33 U.S.C 1251-1387); (C) Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act; (D) the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352) and FCSS' Conflict of Interest Policies; (E) Conflict Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements (37 CFR Part 401 ), (F) Surveillance Equipment Restrictions (2 CFR Section 200.216), (G) Domestic Preferences (2 CFR Section 200.322), Procurement of Recovered Materials (2 CFR Section 200.323), (H) Small and Minority Business Preferences (2 CFR Section 200.321 ), (I) Federal Occupational Safety and Health Act (34 CFR 75.609), and (J) Energy Conservation Compliance (34 CFR 75.616). Upon FCSS' request, whether during or after the Master Contract Term , Contractor shall cooperate with and provide FCSS with documents and information relating to this Master Contract and each applicable Site Contract that are necessary for FCSS to comply with applicable federal laws, regulations , and requirements . The provisions of this Section 1.8.2 shall survive the termination of this Master Contract and each applicable Site Contract.
ARTICLE 2 PAYMENT.
SECTION 2.1 BASE SERVICES AND SUPPLEMENTAL SERVICES. As full consideration and compensation for Contractor's performance of its obligations under this Master Contract and Basic Services or Supplemental Services required under a Site Contract, FCSS shall pay Contractor in accordance with the Staff Position Hourly Rates set forth in the Staff Positions and Staff Position Hourly Rates Schedule (RFP Document D-2), to be billed in 15-minute increments for the time during which a Staff Position performs Base Services or Supplemental Services in accordance with this Master Contract and the applicable Site Contract.
The total amount FCSS shall pay to Contractor for Base Services or Supplemental Services at each School Site shall not exceed the Site Contract Amount stated in the applicable Site Contract. Contractor shall refund to FCSS any amount that is in excess of the Site Contract Amount within 30 days of receiving a written demand from FCSS.
SECTION 2.2 ECONOMIC PRICE ADJUSTMENTS. The Staff Position Hourly Rates shall be fixed for the first year of the Master Contract. Following the first year of the Master Contract, Contractor may request that the Staff Position Hourly Rates be increased based upon the cumulative increase in the Consumer Price Index (C.P.1.) for all urban consumers for the Fresno area during the previous year, and upon approval by FCSS and by written amendment to the Master Agreement, the Staff Position Hourly Rates may be increased based on percentage increase in the C.P.I. not to exceed five percent (5%). Contractor shall notify FCSS in writing of -
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any requests for adjustment, stating, at a minimum, the proposed changes to the Staff Position Hourly Rates for the Staff Positions , the percentage increase in the C.P.I., and the proposed effective date of the adjustments.
SECTION 2.3 EXCLUDED CHARGES. Except as set forth in this Master Contract, Contractor shall not charge FCSS for any time during which Contractor or its officers, employees, or subcontractors (to the extent FCSS has approved such subcontractors) are attending any professional development or training, take any types of leaves, attending staff meetings, setting up at a School Site, preparing instructional programs or activities for a School Site, or cleaning up at a School Site.
SECTION 2.4 INVOICE, ADDITIONAL INFORMATION, AND DECLARATION UNDER PENALTY OF PERJURY.
2.4.1 SITE CONTRACT - BASE SERVICES OR SUPPLEMENTAL SERVICES. Before Contractor may receive any payment under this Master Contract and any Site Contract, Contractor shall submit an itemized invoice and other documents as set forth below to FCSS at FCSS' address for invoice stated on the Cover. Each invoice shall be submitted to FCSS no later than the 15th day of the current calendar month for Base Services or Supplemental Services that Contractor provided in the prior calendar month and shall state and include, at a minimum, the following:
2.4.1.1 2.4.1.2
2.4.1.3 2.4.1.4
2.4 .1.5
2.4.1.6 2.4.1.7
Site Contract Number.
School District for which Contractor provided the Base Services or Supplemental Services.
School Site on which Contractor provided the Base Services or Supplemental Services.
Not-to-exceed Site Contract Amount for the Site Contract.
Sum of all amounts that FCSS previously paid to Contractor for Base Services or Supplemental Services that Contractor performed pursuant to the Site Contract.
Amount that Contractor is requesting as compensation for Base Services or Supplemental Services performed in accordance with this Master Contract and the Site Contract. Each amount for Base Services or Supplemental Services shall be based on the Staff Positions and Staff Position Hourly Rates set forth in the Staff Positions and Staff Position Hourly Rates Schedule (RFP Document 0-2). The applicable Staff Position Hourly Rate shall be billed in 15-minute increments and based on the time that the Staff Position actually spent performing the Base Services or Supplemental Services.
Daily staff sign-in/sign-out sheets or other time keeping methods acceptable to FCSS for all time during a Program Day or Field Trip for which Contractor requests payment for any Staff Position.
2.4.2 ADDITIONAL INFORMATION. Upon receiving an invoice and if FCSS objects to it and/or requires additional information, FCSS shall notify Contractor and Contractor shall provide such information to FCSS within 10 days after Contractor receives FCSS' notice. If Contractor fails or refuses to provide the additional information, FCSS shall have the right to withhold payment of any or all of the Site Contract Amount of the applicable Site Contract until such time that FCSS receives such information from Contractor.
2.4.3 DECLARATION UNDER PENAL TY OF PERJURY. Each person submitting and/or signing an invoice on behalf of Contractor declares under penalty of perjury under California laws, and certifies and attests that: (A) he/she has thoroughly reviewed the claim for payment and know its content; (B) the invoice and supporting information are true, accurate, and complete, and reflect amounts due and Services that Contractor has completed in accordance with this Master Contract and the applicable Site Contract, and the correct amount for the Services; (C) Contractor has complied and is in compliance with all obligations required of Contractor under this Master Contract and the applicable Site Contract; and (D) he/she is familiar with Penal Code section 72 pertaining to false claims, and knows and understands that submission and/or certification of a false claim may lead to fines , imprisonment, and/or other legal consequences .
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SECTION 2.5 PAYMENT SCHEDULE, DEDUCTION , AND RELEASE. FCSS shall pay Contractor, within 30 days of receipt and approval of Contractor's invoice, for Services that Contractor performed in accordance with this Master Contract and the applicable Site Contract. FCSS may deduct from each payment, if applicable, withholdings required by applicable laws, including but not limited to, those for non-California or foreign residents. Contractor's acceptance of any payment under a Site Contract shall constitute, effective on the date of acceptance, a release of all claims and liabilities that Contractor has or may have against FCSS for any additional payment for the Services, and/or matters, for which the payment was made. However, FCSS' payment shall not relieve Contractor of Contractor's obligations under this Master Contract and the applicable Site Contract, or for deficient or defective Services that FCSS discovers after the payment is made.
SECTION 2.6 REFUND OF PAID CONTRACT AMOUNT FOR NON-PERFORMED SERVICES. The Parties agree that FCSS is obligated to pay Contractor only for Services that Contractor performs in accordance with this Master Contract and the applicable Site Contract. Contractor hereby agrees to refund and pay to FCSS any portion of any Site Contract Amount that Contractor may receive for which Contractor has not performed Services in accordance with this Master Contract and the applicable Site Contract, such payment to be made by Contractor to FCSS within 30 days of FCSS' written demand for such refund and payment.
ARTICLE 3 TERM AND TERMINATION OF MASTER CONTRACT; AND SUSPENSION OF SERVICES.
SECTION 3.1 MASTER CONTRACT TERM AND EXTENSION. This Master Contract is effective on the Effective Date and continues in full force and effect thereafter until and including the Termination Date ("Initial Master Contract Term") and any written extension thereto ("Master Contract Term") and, unless terminated during the Master Contract Term in accordance with Section 3.2 below, shall terminate at 12:00 midnight on the last day of the Master Contract Term without any notice or action by either Party. If FCSS elects to extend the Initial Master Contract Term, FCSS shall provide written notice thereof to Contractor at least 60 days before the expiration of the Initial Master Contract Term or the then effective Master Contract Term. Thereafter, the Parties shall enter into a written amendment to extend the Initial Master Contract Term or then effective Master Contract Term for up to two one-year extensions.
SECTION 3.2 GROUNDS FOR TERMINATION OF MASTER CONTRACT DURING MASTER CONTRACT TERM.
3.2.1 CAUSE. This Master Contract shall terminate upon expiration of the Master Contract Term. During the Master Contract Term , this Master Contract may be terminated pursuant to the following:
3.2.1.1 3.2.1.2
3.2.1.3 TERMINATION BY FCSS. FCSS may terminate this Master Contract upon Contractor's material breach of one or more provisions of this Master Contract, or a Site Contract, including but not limited to, the following after FCSS has provided Contractor with written notice as required by Section 3.2.1.3 below:
3.2.1.1 (A) Contractor refuses or fails to perform Services as required under a Site Contract.
3.2.1.1 (B) Contractor refuses or fails to comply with any term or condition of this Master Contract or any Site Contract.
TERMINATION BY CONTRACTOR. Contractor may terminate this Master Contract upon FCSS' material breach of one or more provisions of this Master Contract, a Site Contract, and after Contractor has provided FCSS with written notice as required by Section 3.2.1.3 below.
NOTICE OF TERMINATION. A Party intending to terminate this Master Contract pursuant to Section 3.2.1.1 or Section 3.2.1.2 shall provide the breaching Party with written notice at least 30 days ("Termination Notice Period") before the effective termination date and provide the breaching Party with five business days after the date that the breaching Party received the non-breaching Party's notice to terminate ("Cure Period") to cure unless the non-breaching Party shall agree in writing to an extension of the Cure Period before the expiration of the Cure Period. Upon expiration of the Cure Period and any mutually agreed upon time extension, and if the breaching Party has not cured the breach and provided written notice of completion of such corrective action to Master Program Provider Agreement: RFP No. NC-2022-02, Expanded Learning Program Staffing and Operations (Doc# 137781 , rev. 05/2022)
the non-breaching Party, this Master Contract shall terminate effective 12:00 midnight on the last day of the Cure Period without any further notice or actions by either Party.
3.2.2 ADDITIONAL GROUNDS. Notwithstanding any provisions to the contrary in this Master Contract, this Master Contract shall terminate during the Master Contract Term pursuant to any of the following:
3.2.2.1 3.2.2.2
3.2.2.3 3.2.2.4
3.2.2.5 3.2.2.6
3.2.2.7 3.2.2.8
CONVICTION OR CRIMINAL PROCEEDING INVOLVING SERIOUS OR VIOLENT FELONY. FCSS, at FCSS' sole discretion and upon written notice by FCSS to Contractor, may terminate this Master Contract, effective on the date stated in FCSS' notice of termination , if Contractor provides any Staff Position who has a conviction of, or a pending criminal proceeding for, a violent felony listed in Penal Code section 667.5(c) and/or a serious felony listed in Penal Code section 1192.7(c).
CONTRACTOR NONCOMPLIANCE WITH APPLICABLE LAWS. FCSS, at FCSS' sole discretion and upon written notice to Contractor, may terminate this Master Contract effective on the date stated in FCSS' written notice if Contractor, in performing Services, fails to comply with federal, state, or local laws that apply to Contractor's performance of the Services and the Applicable Law as defined in this Master Contract.
RECEIVERSHIP OR BANKRUPTCY OF, OR INABILITY TO PAY DEBTS BY, CONTRACTOR This Master Contract shall terminate effective the day immediately preceding the day on which: (A) there is a filing by or against Contractor to have Contractor adjudged bankrupt or there is a petition for reorganization or arrangement of Contractor under any law relating to bankruptcy; (B) Contractor applies for, consents to, or has an order, judgment, or decree entered by a court for approval of a petition for or appointment of a receiver, trustee, custodian, or liquidator of all or a substantial part of Contractor's assets; (C) Contractor is unable to, fails to, or admits in writing its inability generally to pay its debts or obligations as they become due; and/or (D) Contractor makes a general assignment for the benefit of creditors. Contractor shall provide FCSS with written notice within 15 days of the occurrence of any of the aforementioned events.
CONTRACTOR UNAUTHORIZED SUBCONTRACT, ASSIGNMENT, OR TRANSFER OF CONTRACT. Any subcontract, assignment, or transfer of this Master Contract, any Site Contract, by Contractor in violation of the provisions in Section 7.3 constitutes a material breach of this Master Contract and FCSS, at FCSS' sole discretion and upon written notice to Contractor, may terminate this Master Contract effective on the date stated in FCSS' written notice.
CONTRACTOR FAILURE TO PROCURE AND MAINTAIN REQUIRED INSURANCE. If Contractor fails to maintain any of the insurance required by this Master Contract, FCSS, upon providing Contractor with written notice, may terminate this Master Contract effective on the date stated in FCSS' written notice.
NON-ALLOCATION OF OR INSUFFICIENT ALLOCATED FUNDS. Upon written notice to Contractor, FCSS may terminate this Master Contract effective on the date stated in FCSS' notice if, during the Master Contract Term, FCSS and/or other government agencies and/or grant or funding entities from whom FCSS or a School District receives or is to receive funds to pay for the Site Contracts entered into pursuant to this Master Contract: (1) reduce or eliminate some or all funds to make each such payment, (2) fail to or determine not to appropriate or allocate funds for future payments, or (3) fail or determine not to allocate funds in an amount sufficient to make future payments.
LICENSE, CERTIFICATION , OR PERMIT. FCSS, at FCSS' sole discretion and upon written notice to Contractor, may terminate this Master Contract effective on the date stated in FCSS' written notice if Contractor's license, certification , or permit required to provide Services under this Master Contract has been revoked, repealed , suspended , or placed on probation by any governmental or accrediting agency.
OTHER GROUNDS. FCSS may terminate this Master Contract effective on the date stated in FCSS' written notice of termination to Contractor pursuant to any of the following :
(A) Contractor fails to provide to FCSS and/or comply with the Fingerprinting Certification ; (B) Contractor fails to provide to FCSS and/or comply with the TB Certification; (C) Master Program Provider Agreement: RFP No. NC-2022-02, Expanded Learning Program Staffing and Operations (Doc# 137781 , rev. 05/2022)
Contractor's legal rights to exist or conduct business in California has been revoked or terminated by the California Secretary of State, another agency, or a court; and/or (D) Contractor's legal rights to exist or conduct business in California has been suspended or rendered inactive by the California Secretary of State, another agency, or a court and such suspension lasts more than 30 consecutive days.
SECTION 3.3 TERMINATION OF SITE CONTRACT. Each Site Contract shall terminate at 12:00 midnight on the last day of the Site Contract Term without any notice or action by either Party. A Party, with or without cause, may terminate any Site Contract by giving the other Party written notice at least 30 days before the effective date of termination.
SECTION 3.4 RIGHTS AND OBLIGATIONS UPON TERMINATION.
3.4.1 EFFECT OF TERMINATION OF MASTER CONTRACT ON PENDING SITE CONTRACT.
Termination of this Master Contract shall also terminate, on the effective termination date of this Master Contract, all Site Contracts where the Site Contract Term has not expired.
3.4.2 EFFECT OF TERMINATION OF SITE CONTRACT. Termination of a Site Contract shall only be effective as to that Site Contract. Such termination shall not terminate or affect any other Site Contracts.
3.4.3 PAYMENT. Upon termination of this Master Contract during the Master Contract Term , the following shall apply and survive the termination of this Master Contract: (A) FCSS shall pay Contractor only for Services that Contractor is required to perform , and has performed in accordance with , this Master Contract and the applicable Site Contract before the effective date of termination; (B) Contractor shall submit an invoice within 30 days of the effective date of termination ; (C) Sections 2.5 and 2.6 shall apply to Contractor's invoice and FCSS' payment under this Subsection; and (D) upon FCSS' payment, if any has been invoiced by Contractor and is due to Contractor, FCSS is not obligated to make any further payment to Contractor, whether pursuant to contract, law or equity.
3.4.4 RETURN OF RECORDS AND INFORMATION. At FCSS' request, all documents, records, data, information, and materials and other items that FCSS or School Districts provided to Contractor related to this Master Contract, any Site Contract, shall be returned to FCSS no later than 30 days after the effective date of termination of this Master Contract or the date of FCSS' request, whichever is earlier.
SECTION 3.5 SUSPENSION OF SERVICES. Despite any contrary provision in this Master Contract, FCSS shall have the right to suspend, delay, or interrupt any or all Services at any time during the applicable Site Contract Term by providing written notice to Contractor at least 15 days before the date on which the suspension, delay, or interruption is to begin , and stating the beginning and ending dates thereof ("Suspension Period"). Unless the Parties agree otherwise in writing , the following shall apply upon FCSS' exercise of the rights under this Section: (A) Contractor shall suspend, delay, or interrupt such Services as stated in FCSS' notice but shall continue to perform all other Services; (B) Contractor shall not be entitled to any compensation for Services that Contractor would have been required to perform under a Site Contract but did not perform during the Suspension Period, and the Site Contract Amount shall be adjusted to deduct the amount of such compensation and such adjustment shall be set forth in an amendment to the applicable Site Contract; (C) Contractor shall not be entitled to any damage, loss, or cost arising out of, resulting from , or relating to FCSS' exercise of its right under this Section or the Suspension Period ; (D) Contractor shall resume performance of the suspended Services on the next business day following the last day of the Suspension Period; and (E) the Master Contract Term and Site Contract Term shall remain the same.
SECTION 3.6 FORCE MAJ EURE. A Party is not liable for failing to perform or delaying performance of this Master Contract or any Site Contract due to events that are beyond the Party's reasonable control and occurring without its fault or negligence, for example, acts of God such as tornadoes, lightning, earthquakes, hurricanes, floods , or other natural disasters (collectively "Force Majeure"), provided that the Party has promptly notified the other Party in writing of the occurrence of the Force Majeure, except that a Force Majeure shall not excuse FCSS' payment to Contractor of any portion of the Site Contract Amount that is due to Contractor where Contractor has performed , in accordance with this Master Contract and the applicable Site Contract, the Services for which payment is requested, and submitted an invoice and supporting information as required Section 2.5. Contractor shall not receive any payment for Services that Contractor did not perform during the period in which the Force Majeure occurred.
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ARTICLE 4 INSURANCE.
SECTION 4.1 REQUIRED INSURANCE. Contractor, at its cost, shall maintain in effect insurance that complies, at a minimum, with the applicable requirements stated below. FCSS, in its sole discretion, may waive in writing any requirement in this Article; however, FCSS' failure to insist or request that Contractor comply with such requirements shall not constitute a waiver on FCSS' part. FCSS reserves the right to reject any insurance and/or to require that Contractor obtain insurance through an insurer satisfactory to FCSS. 4 .1.1 Commercial General Liability, in effect throughout the Master Contract Term, coverage for property damage, bodily injury, and personal and advertising injury with limits of not less than $1 ,000,000 per occurrence and $2,000,000 general aggregate. This insurance shall contain a blanket additional insured endorsement or be endorsed to name the Fresno County Superintendent of Schools, the Fresno County Board of Education, the School Districts and their officers, employees, agents, and volunteers as an additional insured.
4.1.2 Workers Compensation in accordance with California laws and Employer's Liability Insurance with a limit of not less than $1,000,000 per accident, both of which shall be in effect throughout the Master Contract Term.
4.1.3 Commercial Automobile Liability, in effect throughout the Master Contract Term, with limits per accident not less than $1 ,000,000 and providing coverage, at a minimum, for non-owned and hired autos and, if there are any autos owned by Contractor, then also covering owned autos.
SECTION 4.2 PROOF AND NOTICE; DEDUCTIBLE OR SELF-INSURED RETENTION. Contractor shall provide to FCSS: (A) before commencement of any Services and from time to time as FCSS may request, written proof satisfactory to FCSS of the existence of the insurance required of Contractor, including any required endorsement; (B) upon FCSS' request, a copy of the insurance policy and/or other evidence of insurance satisfactory to FCSS; (C) no later than 15 days before the date on which a required insurance expires, written proof of renewal of the insurance, including any required endorsement; and (D) written notice within two business days of the occurrence of any of the following : (1) any required insurance is cancelled or non-renewed , (2) notice from the insurer that the insurer intends to or will cancel or non-renew the insurance, and/or limit, restrict, or reduce Contractor's insurance coverage such that the insurance does not comply with the requirements in Section 4.1 , or (3) any required insurance's policy limits have been reduced below those required in Section 4.1. Contractor shall disclose any deductible or self-insured retention for any of the required insurance. FCSS reserves the right to require that such deductible or self-insured retention be eliminated or reduced, that Contractor obtain a bond or other security guaranteeing payment of losses and costs within the limits of the deductible or self-insured retention , or that Contractor provide other assurances satisfactory to FCSS. Contractor's obligation to provide written proof of the insurance required under Section 4.1 shall survive the termination of this Master Contract.
ARTICLE 5 INDEMNITY.
Except as stated in the Fingerprinting Certification or the TB Certification in which case the indemnity provisions contained in each certificate required of Contractor shall govern to the extent provided therein, each Party's indemnity, defense, and hold harmless obligations to the other Party under or related to this Master Contract, any Site Contract, shall be governed solely by this Article. A Party ("lndemnitor") shall: (A) indemnify and hold harmless the other Party ("lndemnitee") to the full extent permitted by California laws for any Loss sustained by lndemnitee or a Third Party only in proportion to lndemnitor's liability based on a Final Determination; and (B) defend and pay for all of lndemnitor's attorney's fees and litigation costs related to any Claim or Loss without any right against or from the lndemnitee for indemnity and/or hold harmless of such costs and fees, or any right for defense. A Party who intends to seek or seeks indemnity and/or hold harmless for any Loss from the other Party shall notify the other Party in writing and within a reasonable time after the Party knows or becomes aware of any Claim that may or will result in a Loss, describing, if known or determinable, the pertinent circumstances , all entities and persons involved, and the amount being claimed . A Party's obligations under this Article are not limited to or by any insurance that it maintains or the lack of insurance but apply to the full extent permitted by California laws, and shall survive the termination of this Master Contract. "Claim" means any claim , demand , lawsuit, cause of action, action, cross-complaint, crossaction, and/or proceeding arising out of, resulting from , or relating to this Master Contract where there has been no Final Determination. "Loss" means any bodily injury, property damage, personal injury, advertising injury, liability, loss, damage, judgment, expense, and/or cost (excluding attorney's fees and litigation costs that a Party or a Third Party incurred or paid related to a Loss or Claim) arising out of, resulting from , or relating to this Master Contract and for which there has been a Final Determination that a Party is or both Parties are Master Program Provider Agreement: RFP No. NC-2022-02, Expanded Learning Program Staffing and Operations (Doc# 137781 , rev. 05/2022)
liable. "Third Party" means a person who or an entity that is not any of the following: (A) a Party; (B) an owner, director, officer, employee, or agent of Contractor; (C) an employee, agent, or volunteer of FCSS or a member, officer, or agent of the Fresno County Board of Education ; or (D) contracted with (whether directly or through a subcontract of any level) or otherwise retained by a Party to act for or on the Party's behalf. "Final Determination" means any judgment, order, or decision, each a "Determination," by a court of competent jurisdiction or a governmental entity with jurisdiction to render the Determination where the Determination is not subject to appeal or the period for an appeal has expired.
ARTICLE 6 DISPUTE RESOLUTION.
The Parties shall meet and confer in good faith to resolve any dispute between them arising out of, resulting from, or relating to this Master Contract or any Site Contract, including any Claim or Loss for which a Party seeks indemnity pursuant to Article 5 and any dispute relating to this Master Contract or any Site Contract that arises or occurs after the termination of this Master Contract or the termination of a Site Contract. During any dispute, FCSS' decision, for the time being, shall prevail and Contractor shall perform this Master Contract and the applicable Site Contract as FCSS directs without prejudice to a Final Determination, as this term is defined in Article 5. During a dispute regarding payment under this Master Contract or a Site Contract, FCSS shall pay Contractor the amount that is undisputed and due to Contractor; if a disputed amount is determined in a Final Determination to be due to Contractor, FCSS shall pay such amount to Contractor within 30 days of the date of the Final Determination, unless a different date is stated in the Final Determination or in an agreement executed by the Parties, in which case, FCSS shall pay Contractor in accordance therewith. Except for an action to preserve the status quo and/or prevent irreparable harm, a Party shall not commence any cause of action, action, lawsuit, or proceeding arising out of, resulting from, or relating to this Master Contract or any Site Contract until after the Party has complied with the provisions of this Article. The provisions of this Article shall survive the termination of this Master Contract or the applicable Site Contract.
ARTICLE 7 GENERAL PROVISIONS.
SECTION 7.1 ENTIRE AGREEMENT, EXECUTION, AMENDMENT, AND WAIVER. This Master Contract is a complete and exclusive statement of the Parties' agreement under Code of Civil Procedure section 1856.
The Parties may execute this Master Contract, a Site Contract, and any amendment in counterparts such that each Party's signature is on a separate page. A copy or an original of this Master Contract, a Site Contract, or an amendment with the Parties' signatures, whether original or transmitted by electronic means, shall be deemed a fully executed contract. The Parties may amend or waive any provision of this Master Contract, a Site Contract, only by a writing executed by them.
SECTION 7.2 INTERPRETATION; APPLICABLE LAWS AND TIME ZONE; VENUE; SEVERABILITY; AND SURVIVAL OF TERMINATION. If there is uncertainty of any language in this Master Contract, the Site Contract, the Parties agree that Civil Code section 1654 shall not apply to interpret the uncertainty. The language of this Master Contract and any Site Contracts and shall be interpreted according to its fair meaning and not strictly for or against any Party and under California laws without giving effect to California's choice of law provisions that may result in the application of the laws of another jurisdiction. All dates and times stated in this Master Contract, any Site Contracts, shall be according to Pacific Time. All causes of action, actions, lawsuits, and proceedings arising out of, resulting from, or relating to this Master Contract or any Site Contracts shall be adjudicated in state or federal court in Fresno County, California, provided that FCSS does not hereby waive any immunity to suit. If a court of competent jurisdiction holds any provision of this Master Contract or any Site Contracts void, illegal, or unenforceable, this Master Contract and the particular Site Contract shall remain in full force and effect and shall be interpreted as though such invalidated provision is not a part of this Master Contract or the particular Site Contract and the remaining provisions shall be construed to preserve the Parties' intent in this Master Contract and the particular Site Contract. Any provision in this Master Contract, a Site Contract, that by its nature applies after, or is specifically stated to survive, the termination of this Master Contract and the applicable Site Contract shall survive the termination of this Master Contract and the applicable Site Contract.
SECTION 7.3 INDEPENDENT CONTRACTOR, ASSIGNMENT, TRANSFER, AND SUBCONTRACT.
Contractor is an independent contractor, and it and its officers, employees, and agents are not, and shall not represent themselves as, officers, employees, or agents of FCSS. This Master Contract and any Site Contracts do not and shall not be construed to create an employment or agency relationship , partnership, or joint venture between the Parties. Contractor and its officers , employees, agents, and any other person performing services for or on behalf of Contractor shall not have any right or claim against FCSS for wages or employee compensation , social security benefits, workers compensation benefits, health benefits, vacation, sick leave, Master Program Provider Agreement: RFP No. NC-2022-02, Expanded Learning Program Staffing and Operations (Doc# 137781, rev. 05/2022)
Page14of16
or other employee benefits. Contractor shall not assign , transfer, or subcontract any or all of its obligations and/or rights under this Master Contract or any Site Contract including by operation of law or change of control or merger, without FCSS' prior written consent.
SECTION 7.4 NOTICES. Except as may be stated otherwise in this Master Contract in which case such provision shall govern to the extent provided therein , each Party shall give any notices, demands , and all other communications required or permitted under this Master Contract, any Site Contracts, in writing and by one of the following methods to the other Party at its address and/or email stated on the Cover, delivery to be effective upon receipt thereof by the other Party: (A) hand delivery; (B) sent by a reputable overnight courier service that tracks the delivery; (C) sent by certified mail, return receipt requested , postage prepaid; or (D) sent by regular mail and transmitted by e-mail; and, if to FCSS, a copy of any notice and demand by email to:
Legal Services at [email protected]. A Party may change its contact person and/or contact information stated on the Cover by notifying the other Party of the particular change and the effective date thereof in accordance with this Section. The provisions of this Section shall survive the termination of this Master Contract and the applicable Site Contract.
I I
Master Program Provider Agreement: RFP No. NC-2022-02, Expanded Learning Program Staffing and Operations (Doc# 137781, rev. 05/2022)
FORM NO. 1
Site Contract
Master Program Provider Agreement: RFP No. NC-2022-02, Expanded Learning Program Staffing and Operations (Doc# 137781 , rev. 05/2022)
SITE CONTRACT - EXPANDED LEARNING PROGRAM
("Site Contract")
SITE NO.: _C
"Site Contract Term": ##/##/20## to and including ##/##/20## (must be within Master Contract Term)
1. Contractor:
2. School District: School Site:
3. Required Minimum Daily Attendance: _______________ _ Estimated Minimum Students to be Served:
4. Type of Services Required (mark one) : Base Services _ Supplemental Services
5. Program Start Date: Month ##, 20## Program End Date: Month##, 20## No. of "Program Days": ###- (includes_ days for set up before and _ days for clean up after conclusion of After School Program )
6. Program Days (mark one and complete as applicable): _ Monday - Friday _ Other (specify day(s)) : _________________________ _
7. "Program Hours" (mark one and complete): _ Regular Program Day Schedule: ##:## - ##:## _ (Mark if applicable and complete): The Program Hours stated above include_ minutes/hour per Program Day for
Contractor to prepare and set up and_ hour/minutes for
Contractor for clean up.
Early Release Program Day Schedule: ##:## - ##:##
Early Release Program Day (mark as applicable) :
Mon Tue _Wed _ Thu Fri
This Site Contract is entered into pursuant to the Master Program Provider Agreement ("Master Contract"), effective July 1, 2022 and entered into by and between Contractor and Fresno County Superintendent of Schools ("FCSS"). This Site Contract incorporates by reference the terms and conditions of the Master Contract. Except as stated in this Site Contract, all terms and conditions of the Master Contract and amendments thereto , if any, shall remain in full force and effect in accordance with the terms and conditions stated therein and all terms used in this Site Contract shall have the same meaning as in the Master Contract. If any terms or provisions of this Site Contract conflict with any terms or conditions of the Master Contract, the terms and conditions of the Master Contract shall govern.
Contractor shall provide the Staff Position stated below to perform the Services , as indicated above, at the School Site. The Staff Position No., Title, and Staff Position Hourly Rate stated below shall match those stated in the Staff Positions and Staff Position Hourly Rates Schedule (RFP Document D-2). Unless specifically stated in this Site Contract, Contractor shall not charge FCSS, and FCSS shall not be obligated to pay Contractor, for any time in excess of the Program Hours stated in this Site Contract, any Staff Position that is not stated on this Site Contract and RFP Document D-2, or any Staff Position Hourly Rate that is not stated on this Site Contract and RFP Document D-2.
Ii A1 II A2 1,
II
Staff No. of Staff
Position Positions to be Staff Position
No. Title of Staff Position Provided Hourly Rate
A9: Base/Supplemental Services Amount (sum of A5 + sum of AB):
A11: Field Trip(s) (state not-to-exceed amount):
A12: Parent Events (state not-to-exceed amount):
A13: Additional Hours:
(State not-to-exceed amount for time (no more than 20 hours per Staff Position during the Site Contract ~ that Staff Positions may stay late due to late student pick up or work additional hours due to preparation for an expanded learning community event.
A14: FCSS - Provided Training:
(State not-to exceed amount for time (no more than 40 hours per Staff Position during the Site Contract ~ that Staff Positions attend professional development or training provided or procured by FCSS. No payment shall be made to Contractor for time that Staff Positions attend professional development or training provided or procured by Contractor.)
A15: Not-to-Exceed "Site Contract Amount" (sum of A9 -A15):
"Regular Program Day"
A3 A4 AS
No. of
No. of Program
Program Hours Per Subtotal
Days Program Day A1XA2XA3XA4
$ _____________ _
$ _____________ _
$ _____________ _
$ _____________ _
$ _____________ _
$ _____________ _
RFP No. NC-2022-02 : Expanded Lea rning Program Staffing and Operations - Group C (Doc# 138601), 05/ 2022 ) "Early Release Program Day"
A6 A7 AS
'
No. of
No. of Program
Program Hours Per Subtotal
Days Program Day A 1 XA2XA6XA 7
UNUSED SITE CONTRACT AMOUNT. By no later than May 1 during the Site Contract Term , the Parties shall determine the portion of the remaining Site Contract Amount that is not needed to pay Contractor for Services that Contractor will provide at the School Site during the remainder of the Site Contract Term ("Unused Site Contract Amount").
FCSS or School Site may use the Unused Site Contract Amount for authorized purposes as determined by FCSS and School Site. The Parties shall coordinate and cooperate to prepare such documents as necessary and proper to communicate the Unused Site Contract Amount to each School Site. No separate amendment to this Site Contract is needed to memorialize the Unused Site Contract Amount.
SCHOOL AUTHORIZED AGENT: The undersigned, being the authorized agent of School District and School Site ("School Authorized Agent"), hereby approves the abovestated Services , not-to-exceed Site Contract Amount, and all terms and conditions of this Site Contract. If required by the separate contract between School District and FCSS, two School Authorized School Agents must sign this Site Contract.
By: ______________________ _ By: ________________________ _ Print Name: _______________________ _ Print Name: ________________________ _ Title : _________________________ _ Title: ___________________________ _ In consideration of the covenants , conditions, and promises in and for good and valuable consideration and the mutual benefits to be derived from this Site Contract and the Master Contract, Contractor and FCSS, separately referred to as a "Party" and collectively as the "Parties ," have reviewed and understand and hereby enter into this Site Contract. Each person executing this Site Contract on behalf of a Party represents that he/she is authorized to execute on behalf of and to bind the Party to this Site Contract.
CONTRACTOR FCSS
By:------------------------ By: ________________________ _ Print Name: _______________________ _ Print Name: ________________________ _ Title: __________________________ _ Title : ___________________________ _ RFP No. NC-2022-02 : Expanded Learning Program Staffing and Operations - Group C {Doc/1138601}, 05/ 2022} Page 2 of 2 DATE:
TITLE:
SUBMITTED:
APPROVED:
June 14, 2022
REEDLEY CITY COUNCIL
[g] Consent
D Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: 1 ----
ADOPT RESOLUTION NO. 2022-055 SUPPORTING THE APPLICATION OF
SELF-HELP ENTERPRISES FOR THE LOCAL GOVERNMENT MATCHING
GRANTS PROGRAM AND APPROVING GUARDIAN VILLAGE'S BUDGET
FOR THE LOCAL GOVERNMENT GRANTS PROGRAM
Rodney L. Horton, Director &-
Community Development Department
Nicole
City Manager
R. Zieba \
v
~ {
RECOMMENDATION
That the City Council adopt Resolution No. 2022-055 supporting the application of Self-Help Enterprises for the Local Government Matching Grants Program and approving Guardian Village's budget for the Local Government Grants Program.
BACKGROUND
On March 31, 2022, the Community Development Department issued conditional approval of Site Plan Review Application No. 2021-19. Site Plan Review Application No. 2021-19, submitted on behalf of Self-Help Enterprises, pertains to the demolition of the existing Reedley Armory, located at 601 East 11 th Street, and the construction of a 48-unit multi-family apartment complex called Guardian Village. Guardian Village will be distributed among five residential buildings with recreational opportunities and a community building. The outside common area includes picnic tables and barbeque areas, as well as a playground. To construct this affordable housing project, Self-Help Enterprises is seeking funding from a host of development sources, including $1,881,832 from the Local Government Matching Program. The total project budget is $20,914,147.
On January 15, 2019, the Governor signed Executive Order No. N-06-19, which allows for the production of affordable housing on state-owned excess sites. The Reedley Armory is a stateowned excess site that is proposed to be used for the construction of affordable housing.
Additionally, the development of affordable housing units will help to achieve the City's housing goals in accordance with the Regional Housing Needs Assessment (RHNA).
Guardian Village is eligible to receive funding from the Local Government Matching Program.
A condition of the program is support from the local jurisdiction of Self-Help Enterprises' application to receive funding, and approval of the City's matching portion which includes a reduction of impact fees. Accordingly, Resolution No. 2022-055 has been prepared for and is attached for City Council's consideration.
FISCAL IMPACT
There is no negative fiscal impact to the City in approving this support Resolution. If the project proceeds, the City will reduce a portion of Development Impact Fees for the project.
ATTACHMENTS
1. Resolution No. 2022-055
2. Exhibit 1: Guardian Village Budget
3. Exhibit 2: Anticipated and Committed Project Sources
RESOLUTION NO. 2022-055
RESOLUTION NO. 2022-055
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REEDLEY SUPPORTING THE
APPLICATION OF SELF-HELP ENTERPRISES FOR THE LOCAL GOVERNMENT MATCHING GRANTS PROGRAM; APPROVING GUARDIAN VILLAGE'S BUDGET FOR THE LOCAL GOVERNMENT
MATCHING GRANTS PROGRAM
WHEREAS, on January 15, 2019, Governor Gavin Newsom signed Executive Order No. N-06-19, which allows for the production of affordable housing on state-owned Excess Sites ("Excess Sites"). The Executive Order authorizes the Department of General Services ("DGS") and the Department of Housing and Community Development ("Department") to identify and prioritize Excess Sites for sustainable, cost-effective, and innovative multi-family affordable housing projects; and WHEREAS, on January 14, 2021, DGS and the Department selected Self-Help Enterprises ("the Applicant") to develop affordable housing at 601 East 11 th Street, Reedley CA ("selected project") pursuant to Executive Order No. N06-19; and WHEREAS, Chapter 111, Statutes of 2021 (Assembly Bill No. 140 ("AB 140")) makes several statutory changes for the purpose of implementing the housing and homelessness provisions of the Budget Act of 2021, which establishes the Excess Sites Local Government Matching Grants ("LGMG") Program, hereafter referred to as ("Program") to be administered by the Department; and WHEREAS, the Program was allocated up to $30 million to provide funds for pre-development and development costs to selected projects that receive a financial contribution from a Local Government, as defined pursuant to Health and Safety Code section 50704.S0(b). Funding for the Program is made available pursuant to Health and Safety Code section 50704.81 (a)(2); and WHEREAS, the Department has issued a Notice of Funding Availability ("NOFA"), dated May 5, 2022, for the Program pursuant to Health and Safety Code section 50704.83(D; and WHEREAS, the Program requires contribution from the City of Reedley to Guardian Village for the Applicant to apply for Program funds pursuant to Health and Safety Code section 50704.82. Towards that end, the Applicant is submitting an Application for Program funds; and
WHEREAS, the Program requires a Resolution from the City of Reedley pursuant to Health and Safety Code section 50704.82(b(1)(A) approving the Guardian Village budget, including all sources, and demonstrating the amount of Local Government Contribution to the Applicant for pre-development and development costs for Guardian Village, and the requested amount from the Program; and
NOW, THEREFORE, BE IT RESOLVED, that the Reedley City Council hereby supports Self-Help Enterprises submitting an Application to the Department to receive Program funds for Guardian Village to develop Affordable housing on the state-owned Excess Site.
BE IT FURTHER RESOLVED, the City of Reedley is authorized to submit the approved Guardian Village Project Budget ("Exhibit 1 ") and Anticipated and Committed Project Sources ("Exhibit 2") to the Applicant to include in their Application. Attachment 1 and Attachment 2 demonstrate the requested amount from the program, Impact Fee Waivers that will be allocated to the Applicant, and all other sources for pre-development and development of affordable housing on the state-owned Excess Site.
This foregoing resolution is hereby approved the 14th day of June, 2022, in the City of Reedley, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST:
Ruthie Greenwood, City Clerk
Attachment(s):
Exhibit 1: Guardian Village Budget
Exhibit 2: Anticipated and Committed Project Sources
Mary L. Fast, Mayor
Exhibit 1: Guardian Village Budget
-·
~
ATTACHMENT #1
GUARDIAN VILLAGE - PROJECT BUDGET
Development Budaet
Total Project Costs
LAND COST/ACQUISITION '
( ..
Land Cost or Value $0
Demolition $100,000
Total Land Cost or Value $100,000
Existing Improvements Cost or Value
Off-Site Improvements $710,000
Total Acquisition Cost $710,000
Total Land Cost I Acquisition Cost $810,000
NEW CONSTRUCT/ON ,,
Site Work $750,000
Structures $11,550,000
General Requirements $350,000
Contractor Overhead $162,143
Contractor Profit $162,143
Prevailing Wages $250,000
General Liability Insurance $100,000
Other: Bond Premium $100,000
Other: Photovoltaic System $600,000
Total New Construction Costs $14,024,286
ARCHITECTURAL FEES ..
Design $490,000
Supervision $100,000
Total Architectural Costs $590,000
Total Survey & Engineering $150,000 ..
CONSTRUCTION INTEREST & FEES
Construction Loan Interest $586,281
Origination Fee $128,853
Credit EnhancemenVApplication Fee
Bond Premium
Cost of Issuance
Title & Recording $20,000
Taxes $8,000
Insurance $10,000
Other: Construction Lender Expenses $25,000
Other: Construction Lender Counsel $45,000
Other: (Specify)
Total Construction Interest & Fees $823,134
PERMANENT FINANCING
Loan Origination Fee $5,730
Credit Enhancement/Application Fee
Title & Recording $10,000
Taxes
Insurance
Other: Permanent Lender Expenses $10,000
Other: Permanent Lender Counsel $25,000
Total Permanent Financing Costs $50,730
Subtotals Forward $16,448,150
LEGAL FEES . -
Legal Paid by Applicant $115,000
Other: (Specify)
Total Attorney Costs $115,000
RESERVES
Operating Reserve $161,059
Total Reserve Costs $161,059
CONTINGENCY COSTS -
Construction Hard Cost Contingency $741,714
Soft Cost Contingency $200,000
Total Contingency Costs $941,714
OTHER PROJECT COSTS -
TCAC App/Allocation/Monitoring Fees $80,896
Environmental Audit
Local Development Impact Fees $527,328
Permit Processing Fees $100,000
Capital Fees
Marketing $65,000
Furnishings $110,000
Market Study $10,000
Accounting/Reimbursable
Appraisal Costs $10,000
Other: Syndication Consulting $75,000
Other: Audit/Cost Certification $10,000
Total Other Costs $988,224
SUBTOTAL PROJECT COST $18,654,147
DEVELOPER COSTS
Developer Overhead/Profit $2,200,000
Consultant/Processing Agent
Project Administration
Broker Fees Paid to a Related Party
Construction Oversight by Developer $60,000
,j - :t', Other: (Specify) ,,n ~ ,Ii
Total Developer Costs $2,260,000
TOTAL PROJECT COST $20,914,147
Exhibit 2: Anticipated and Committed Project Sources
1 T
3 ATTACHMENT #2
GUARDIAN VILLAGE
ANTICIPATED & COMMITTED PROJECT SOURCES
Development Sources and Eligible Award Amount
Development Sources
4 Committed? Lien No. Source and Program Name Type of Local Government Contribution, if applicable ·s (or NA) (in lien prioriw order) 6 Yes 1 Bank Perm Loan, if Any Not Applicable
7 Yes Joe Serna HCD Loan Not Aoolicable
8 Yes Fresno County HOME Loan Local Government Contribution from a Local Fund.inc Source 9 Yes Fresno County PLHA Loan Local Government Contribution from an HCD-orioinated Fundino Source 10 Yes Neighborworks Sponsor Loan Not Applicable
11 Yes Impact Fee Waiver Local Government Contribution in the form of Local Fee Waivers 12 13
14 15 NA NA GP Equity Not ADDlicable
16 NA NA Deferred Developer Fee Not Applicable
17 NA N.A Tax Credit Equity Not Applicable
18 Total Sources before Eligible LGMG Award Amount
19 I Eligible LGMG Award Amount
20 Total Sources including Eligible LGMG Award Amount
21 Total Uses (from Dev Budget Tab}
22 Remainina Sun,fus/(GaoJ
23 Enforceable Funding Commitments Documentation
24 Fite Names EFC [Source1}, EFC [Source2J, etc. See Annlicant Documents Provided to HCD? 25 Eligible LGM.G Award Amount
26 Total Sources which are Local Government Contribution if applicable 27 Local Government Contribution from a Local Funding Source $1,000,000 r r I 28 Local Government Contribution from an HCD-originated Funding Source $750,000 t t 29 Local Government Contribution in the form of Local Fee Waivers $131,832 Local Government Contribution in the form of Land Donation $0 t l - 30 31 Sub-Total $1,881,832 r
32 Local Government Contribution in the form of Rental Assistance $0 33 Total Local Government Contribution $1,881 ,832 I 34 Maximum LGMG Award Per Selected Developer $10,000,000 I 35 Total Uses less Total Sources before Eligible LGMG Award $1,881,832 36 Eligibte LGMG Award Amount $1 ,881,832
37 Requested LGMG Award Amount Of different from above) 38 I I I I l • I I I I
15/5/2022 v1
Permanent-Period
Amount
$573,000
$2,133,066
$1,000,000
$750,000
$1,000,000
$131 ,832
$200,000
$13,244,417
$19,032,315
$1,881,832
$20,914,1 47
$20,91 4, 147
$0
I Yes ~I
I
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l I
i
I
I I
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!
i
I
DATE:
TITLE:
SUBMITTED:
APPROVED:
REEDLEY CITY COUNCIL
D Consent
D Regular Item
D Workshop
D Closed Session
1Z! Public Hearing
ITEM NO: _ 8 __ June 14, 2022
ADOPT RESOLUTION NO. 2022-056 LEVYING THE FISCAL YEAR 2022-2023
ANNUAL ASSESSMENTS FOR THE CITY OF REEDLEY LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. 1
Marilu S. Morales, P.E~ )J\
City Engineer
Nicole R. Zieba~
City Manager ~
RECOMMENDATION
That the City Council:
1. Conduct a public hearing regarding the annual assessment of the City of Reedley Landscaping and Lighting Maintenance District (LLMD) No. 1.
2. After considering public comments, adopt Resolution No. 2022-056, a resolution approving the levying of the annual assessment for the City of Reedley LLMD No. 1.
3. Direct the City Clerk, or her designee, to record this Resolution with the Fresno County office of the Recorder.
EXECUTIVE SUMMARY
The City of Reedley LLMD No. 1 was formed in November of 1989. LLMD No. 1 was established to provide on-going maintenance, operation and servicing of the local pocket parks, open spaces, landscaping and irrigation in local area buffers, entryways and median islands, street trees in park strips, block walls and local street lighting within said District.
On May 24, 2022, the City Council initiated the proceeding for the annual levy and collection of assessments for the LLMD No. 1, preliminarily approved the Engineer's Report for the annual levy and collection of assessments for the LLMD No. 1, and set the public hearing regarding proposed assessments for June 14, 2022. The attached resolution authorizes the levying of assessments as defined in the Engineer's Report with the revised assessment to Zone CC revising the assessment for APN 370-060-76 to zero since phase two of Tract 6229 has not been constructed, therefore, no fees are associated to this parcel.
BACKGROUND
This resolution is required yearly by the Landscaping and Lighting Act of 1972 in order to impose the annual assessments on the county tax rolls for the maintenance and care of landscaped areas in the City's LLMD No. 1 formed in November of 1989. The Landscaping and Lighting Act of 1972, California Streets and Highways Code Section 22500 et. seq was designed to allow local governments the ability to collect assessments to defray the cost of maintaining and operating landscaping areas and lighting.
Properties within Reedley's LLMD No. 1, as shown on the Assessment Diagrams in the Engineer's Report are separated into benefit zones, such that those properties receiving benefit from a particular improvement are assessed for such improvements in proportion to the benefit received in conformance with Proposition 218 Omnibus Implementation Act.
On May 24, 2022, the City Council adopted Resolution No. 2022-049 preliminarily approving the Engineer's Report for the LLMD No.1 2022-2023 Annual Assessments and Resolution No. 2022-050 for the intent to levy and collect the annual assessments to be approved at a public hearing on June 14, 2022. The assessment for Zone CC APN 370-060-76 has been revised to zero in the 2022-2023 annual assessment and the engineer's report has been updated accordingly and is on file with the City Clerk. The Engineer's Report for 2022-2023 identifies the required funding to help offset the costs for services associated with the City's LLMD No. 1. Receipt of these assessments will ensure the ongoing maintenance, operation and servicing of the local pocket parks, open spaces, landscaping and irrigation in local area buffers, entryways and median islands, street trees in the park-strips, and local street lighting within said District. The levying of these assessments was approved by the property owners during the annexation and formation of each of the Zones listed below.
As of June 8, 2022, no protests from the affected landowners have been received. The LLMD No. 1 Zones to be levied are shown on the attached map exhibit A and listed as follows:
Zone A
Zone E
Zone G
Zone H
Zone I
Zone J
Zone K
Zone L
Zone M
Zone N
Zone 0
Zone P
Zone Q
Riverview Estates
Willow Ridge I
Hearthstone
Willow Ridge II
New Horizons
River Ridge Units I, II, Ill
Rosewood
Cottage Glen I, II, IV &
Cottage Commons
Parcel Map No. 196
Parcel Map No. 198
The Oaks
Orchard Estates I & 11
Presidential Estates
Landscape buffer along Kings River Rd & street lighting Landscape buffer along Buttonwillow Ave, pocket park & street lighting
Landscape buffer along Frankwood Ave, pocket park & street lighting
Landscape buffer along Buttonwillow Ave, pocket park & street lighting
Landscape park strips, street trees, pocket park & street lighting Landscape buffers along Dinuba Ave, Tobu Ave, and Zumwalt Ave, landscape park strips, street trees, SD basin landscape maintenance & street lighting
Landscape buffer along Buttonwillow Ave, landscape park strips, street trees & street lighting
Landscape buffers along Church Ave and Frankwood Ave,
landscape park strips, street trees, street lighting & stormceptor maintenance
Landscape buffers along Buttonwillow Ave and Dinuba Ave & street lighting
Landscape buffers along Manning Ave and Reed Ave,
landscape median island in Manning Ave, street lighting & stormceptor maintenance
Landscape buffers along Buttonwillow Ave and Dinuba Ave & street lighting
Landscape buffers along Frankwood Ave and East Ave,
landscape median island in Frankwood Ave, East Ave, Olson Ave, landscape park strips, street trees & street lighting Landscape park strips, street trees & street lighting
Zone R
Zone S
Zone T
Zone U
ZoneW
ZoneX
Zone Y
Zone Z
Zone AA
Zone BB
Zone CC
Zone DD
Reedley Estates
(Hawthorne Heights)
Reedley Kings River
Commons Apts.
I St between Manning &
Reed Ave
SPR No. 304-04-06
Monte Vista Estates
Les Schwab Tire Center
Almond Grove
Reed/ Aspen Ph. 1
Frankwood Commons
Reed/Aspen Ph. 2&3
Rancho Vista
River Bottom Area
FISCAL IMPACT
Landscape buffers along South Ave and Sunny Ave,
landscape median island in Sunny Ave, landscape park strips, street trees, landscape linear park along Locke Ave, street lighting & stormceptor maintenance
Landscape park strips, street trees & street lighting
A portion of Landscape buffer along I St, landscape median island in I St & street lighting
Landscape buffers along Manning Ave and Buttonwillow Ave & street lighting
Landscape buffers along Buttonwillow Ave & street lighting Landscape buffer along I St & street lighting
Landscape buffer along Frankwood Ave & street lighting
Street lighting
Landscape buffers along Frankwood Ave and South Ave &
street lighting
Landscape buffer along Reed Ave & street lighting
Landscape buffer along Buttonwillow Ave & street lighting Landscape median in Kingswood Parkway & street lighting The City will collect approximately $263,051.76 to offset the cost of maintaining landscaping and street lighting in the District. This is an increase of $56,621.66 from the previous fiscal year due to the consumer price index formula applied to Zones I thru Zand the addition of Zones AA, BB, CC and DD. The FY 2022- 23 residential assessments range from $10.30 per year per parcel in Zone A (Riverview Estates) to $315.90 per residential parcel in Zone R (Reedley Estates). The FY 2022-23 assessments for Zones I through Z are being proposed to increase from FY 2021-22 by an inflation factor of 3.21 % in accordance with the U.S. Bureau of Labor Statistics Data, Annual All Urban Consumer Price Index for the San Francisco-Oakland-Hayward area.
PRIOR COUNCIL ACTION
On May 24, 2022, City Council adopted Resolution No. 2022-048 initiating proceedings for the annual levy and collection of assessments for the LLMD No. 1. At the same meeting City Council adopted Resolution No. 2022-049 preliminarily approving the Engineer's Report of the City of Reedley's 2022-2023 annual assessments for LLMD No. 1 and adopted Resolution No. 2022-050 stating the Council's intention to levy and collect the annual assessments for this LLMD No. 1 and setting the date for the public hearing on June 14, 2022.
ATTACHMENTS
1. Resolution No. 2022-056, Approval of levying the FY 2022-2023 Annual Assessment for City of Reedley LLMD No. 1
2. Exhibit A - Landscaping and Lighting Maintenance District No. 1 Zone Location Map
RESOLUTION NO. 2022-056
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REEDLEY
CONFIRMING ASSESSMENT DIAGRAM AND LEVYING THE FISCAL YEAR 2022-2023 ANNUAL ASSESSMENTS FOR THE CITY OF REEDLEY
LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. 1
WHEREAS, on November 7, 1989, pursuant to Part 2 of Division 15 of the Streets and Highways Code, the Landscaping and Lighting Act of 1972, the City Council of the City of Reedley did adopt its Resolution Initiating Proceedings for formation of the Landscaping and Lighting Maintenance District No. 1 of the City of Reedley (herein "LLMD No. 1 "); and WHEREAS, the City Council did thereafter declare its intention to form and did form the said LLMD No. 1 and did levy and collect the first assessment and subsequent annual assessments for the maintenance and operation of the landscaping facilities in said LLMD No. 1; and
WHEREAS, the City's designated Assessment Engineer has prepared and filed a report with the City Clerk entitled "City of Reedley for Landscaping and Lighting Maintenance District No. 1 2022/2023 Engineer's Report" ("Engineer's Report") in accordance with Streets and Highways Code section 22565 et seq. as directed by the City Council, and the City Council preliminarily approved the Engineer's Report by adopting Resolution No. 2022-049; and WHEREAS, the City Council adopted Resolution No. 2022-050 on May 24, 2022, a Resolution of Intention in accordance with Streets and Highways Code section 22624, and set a public hearing on the levy of the proposed assessment for June 14, 2022 at 7:00 PM; and WHEREAS, the proposed annual assessments for LLMD No. 1 as contained in the Engineer's Report includes four new Zones, Zone AA, Zone BB, Zone CC and Zone DD and the dissolution of three zones, Zone B, Zone D and Zone F as adopted through previous resolutions; and
WHEREAS, the Resolution of Intention was published in accordance with applicable law, and the June 14, 2022 public hearing was duly noticed; and WHEREAS, the public hearing was conducted on June 14, 2022, and all oral statements and written protests were received and considered by the City Council, and a majority protest was not filed.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Reedley, using their independent judgment, approves Resolution No. 2022-056 based on the following:
1. The above recitals are true and correct.
2. The Council hereby determines that the territory within the LLMD No. 1, the boundaries of which are set forth in the Engineer's Report 2022-2023 Annual Assessment for Landscaping and Lighting Maintenance District No. 1 and on file with the City Clerk, will be the territory benefited by the maintenance and servicing of the improvements described in said Engineer's Report.
3. The hearing on said annual levy of assessment was held in accordance with applicable law and a majority protest was not filed.
4. The City Council hereby orders the levy of the assessments described in said Resolution of Intention and the Engineer's Report.
5. The assessment diagram showing the assessment district referred to in said Resolution of Intention and said also the subdivisions of land within the District, as contained in said Engineer's Report, is hereby finally approved and confirmed as the diagram of the properties to be assessed to pay the costs of the improvements.
6. The City Clerk shall file the diagram and assessment, as confirmed, or a certified copy thereof, with the auditor of the County of Fresno no later than July 31, 2022.
7. This resolution is effective immediately upon adoption.
This foregoing resolution is hereby approved and adopted by the City Council of the City of Reedley this 14th day of June 2022 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Mary L. Fast, Mayor
ATTEST:
Ruthie Greenwood, City Clerk
Resolution No. 2022-056
DATE:
TITLE:
SUBMITTED:
APPROVED:
June 14, 2022
REEDLEY CITY COUNCIL
D Consent
~ Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: q --------
ADOPT RESOLUTION NO. 2022-057 ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2022-23 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
Marilu S. Morales, P. EJ,\JA
City Engineer
City
Nicole
Manager
R. Zieba +- ~
RECOMMENDATION
Staff recommends that the City Council adopt Resolution No. 2022-057 adopting a list of projects for fiscal year 2022-23 funded by SB 1: The Road Repair and Accountability Act of 2017.
In addition staff recommends that Council authorize Staff to include the full reconstruction of six railroad crossings with the SB 1 Funded project.
EXECUTIVE SUMMARY
Each year the City is required to update and provide a list of proposed projects to receive funding from the Road Maintenance and Rehabilitation Account (RMRA), also known as SB1. This list must include the location of the project, proposed schedule of completion and the estimated useful life of the improvement.
Staff is recommending utilizing the full 2022-23 allocation of Road Maintenance Rehabilitation Account (RMRA) funds in conjunction with the previous year 2021-22 allocation of RMRA funds for a heavy rehabilitation project on 11 th Street between Reed Avenue and East Avenue (Project). The Project will include the reconstruction of the roadway at the railroad crossing on 11 th Street. Staff will be coordinating with the railroad for the reconstruction of 11 th Street crossing, therefore, Staff is recommending also fully reconstructing five of the six other railroad crossings in the City (Manning, 8th , 10th , 13th , and Dinuba) since coordination with the railroad will have to occur due to the Project. The crossing at Reed will be reconstructed on the west side of the tracks only as the east side was reconstructed with the roundabout project, therefore, the eastern portion is being excluded. Coordinating with the railroad is often a lengthy process; therefore, Staff believes reconstructing all crossings with the Project will be beneficial to the City as the coordination will already occur.
The City is planning to perform a combination of rehabilitation activities on the Project section of roadway, including slurry seal, dig outs where needed, grinding the surface to reduce roughness, installing pavement fabric and asphalt overlay. The Project will also remove and replace non-ADA compliant curb ramps, install traffic loops and restripe the entire roadway, resulting in an 10-15 year estimated useful life. The total cost of the Project is anticipated to be $1,150,000, which will utilize the entire 2021-22 SB 1 allocation of $516,874, the entire anticipated 2022-23 SB 1 allocation of $577,674 and Measure C Street Maintenance funds to fully fund the Project. The project cost will be updated once the design has been finalized and the exact area of dig outs and number of ramps is calculated. The estimate to fully reconstruct the five additional railroad crossings is approximately $250,000 and will utilize Measure C Street Maintenance funds.
BACKGROUND
On April 28, 2017 the Governor signed Senate Bill (SB) 1 (Beall, Chapter 5, Statutes of 2017), which is known as the Road Repair and Accountability Act of 2017. To address basic road maintenance, rehabilitation and critical safety needs on both the state highway and local streets and road system, SB 1 increases per gallon fuel excise taxes; increases diesel fuel sales taxes and vehicle registration fees; and provides for inflationary adjustments to tax rates in future years.
Annually, and prior to receiving an allocation of RMRA funds, the City of Reedley must, by resolution, submit an adopted project or list of projects proposed to be funded with the fiscal years estimated RMRA funds to the California Transportation Commission (CTC). In addition to the resolution, staff enters the information to an online reporting system, CalSMART, which includes project location(s), description, and schedule for the completion of the project(s).
The Engineering Department reviewed the RMRA guidelines, the City's Pavement Management Plan, the capital projects list, and in discussions with the Public Works Department and other City staff determined that a heavy rehabilitation project on 11 th Street from Reed Avenue to East Avenue would be the best use of the allocated funds. The project will be constructed in one large phase and use two fiscal year allocations as it has been determined that larger scaled projects generate cost savings due to economy of scale.
FISCAL IMPACT
The total cost of the Project is anticipated to be $1,150,000 which will utilize the entire 2021-22 and 2022- 23 RMRA allocations and Measure C Street Maintenance funds. The total cost of the reconstruction of the five railroad crossing is anticipated to be $250,000 which will utilize Measure C Street Maintenance funds.
The estimate is based on previous project costs, however, may change slightly once the topographic survey is performed and design is completed.
ATTACHMENT
1. Resolution No. 2022-057
2. Exhibit A - Project Location
RESOLUTION NO. 2022-057
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REEDLEY ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2022-23 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 WHEREAS, Senate Bill 1 (SB 1 ), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of our City of Reedley (CITY) are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and WHEREAS, the CITY must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project's completion, and the estimated useful life of the improvement; and WHEREAS, the CITY, will receh1e an estimated $577,674 in RMRA funding in Fiscal Year 2022-23 from SB 1; and
WHEREAS, this is the sixth year in which the CITY is receiving SB 1 funding and will enable the CITY to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and WHEREAS, the CITY has undergone a robust public process to ensure public input into our community's transportation priorities/the project list; and WHEREAS, the CITY's Pavement Management System was used to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the communities priorities for transportation investment WHEREAS, the funding from SB 1 will help the CITY maintain and rehabilitate one (1) street/road within the CITY this year and similar projects into the future; and WHEREAS, the 2020 California Statewide Local Streets and Roads Needs Assessment found that the CITY's streets and roads are in an "at-risk" condition and this revenue will help us increase the overall quality of our road system and over the next decade will bring our streets and roads into a "good" condition; and
WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive impact on the CITY's traveling public.
NOW, THEREFORE, BE IT RESOLVED that City of Reedley, City Council, using their independent judgement approves Resolution No. 2022-057 based on the following:
1. The foregoing recitals are true and correct.
2. The following list of newly proposed projects will be funded in-part or soley with Fiscal Year 2022-23 Road Maintenance and Rehabilitation Account revenues:
Project Description Location Estimated Estimated
Useful Project
Life Schedule
11 th Street Combination of 11 th Street 10-15 Preconstruction Improvements slurry seal, dig between years Startbetween outs, grind and Reed July 2022 Reed Ave to overlay and Avenue and
East Ave removal and East Avenue Preconstruction
replacement of Completion -
non-ADA February 2023
compliant curb
ramps Construction
StartApril 2023
Construction
Completion -
August 2023
3. This resolution is effective immediately upon adoption.
The foregoing resolution was adopted by the City Council of the City of Reedley at a regular meeting held on the 14th day of June 2022, in the City of Reedley, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST: Mary L. Fast, Mayor
Ruthie Greenwood, City Clerk
Resolution No. 2022-057
CITY OF REEDLEY
ENGINEERING DEPARTMENT
1733 NINTH STREET
REEDLEY, CA 93654
PHONE (559)637-4200, EXT. 295
EXH8IT A
11 TH STREET IMPROVEMENT PROJECT
FROM REED AVENUE TO EAST AVENUE
DA TE: JUNE 1, 2022 DRWN BY: SR SHEET NO. 1 Of 1
REEDLEY CITY COUNCIL
DATE: June 14, 2022
Consent Calendar
Regular Item
Workshop
D Closed Session
D Public Hearing
ITEM NO: /0 ----
TITLE: ADOPT RESOLUTION NO. 2022-058 APPROVING AND IMPOSING LEVEL 2
WATER CONSERVATION RESTRICTIONS
SUBMITTED: Russ Robertson, Public Works Director~
APPROVED: Nicole R. Zieba, City Manager 1:
RECOMMENDATION
That the City Council adopt Resolution 2022-058 approving and imposing Level 2 Water Conservation Restrictions as required by the State Water Resources Control Board and in accordance with Section 8-1-12 of the Reedley Municipal Code.
EXECUTIVE SUMMARY
The Governor of the State of California has declared a State of Emergency to exist across all counties of California due to extreme and expanding drought conditions. On May 24, 2022 the State Water Resources Control Board adopted an emergency water conservation regulation in response to Governor Newsome's Executive Order N-7-22. The regulation requires urban water suppliers to implement Level 2 of their water conservation plans or ordinances to take effect on June 10, 2022.
Reedley Municipal Code Section 8-1-12, Water Conservation Restrictions, notes the required Level 2 restrictions. Key restrictions include:
• Reduction of outdoor watering to two days per week.
• No outdoor watering between the hours of 8:00 a.m. and 8:00 p.m. on designated days. • No washing of paved surfaces such as sidewalks, driveways, etc.
In addition to Level 2 restrictions, the new regulation also prohibits the irrigation of turf at commercial, industrial, and institutional properties, such as grass in front of an industrial or commercial building. The ban does not include the watering of turf that is used for recreation or other community purposes.
The City's change from Level 1 to Level 2 shall be communicated to the public by all reasonable means to insure compliance. Notification of the change was placed in the Mid Valley Times on June 9, 2022, and on the City's social media sites as well as on the City's website. English and Spanish versions of the notification will also be sent in the June utility bill and available at the
counters at City Hall.
FISCAL IMPACT
Potential reduction in Water Fund revenues
ATTACHMENTS
Resolution No. 2022-058
Municipal Code 8-1-12: Water Conservation Restrictions
RESOLUTION NO. 2022-058
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REEDLEY APPROVING AND IMPOSING LEVEL 2 WATER CONSERVATION
RESTRICTIONS
WHEREAS, the Governor of the State of California has declared a State of Emergency to exist throughout the State of California due to severe drought conditions; and WHEREAS, on May 24, 2022 the State Water Resources Control Board adopted an emergency water conservation regulation in response to Governor Newsome's March 28, 2022 Executive Order N-7-22; and
WHEREAS, the new regulation requires all urban water suppliers to implement Level 2 of their water conservation plans or ordinances to take effect on June 10, 2022; and WHEREAS, City of Reedley Municipal Code, Section 8-1-12, contains Level 2 water restriction requirements that shall immediately be enforced in accordance with the new State regulation.
NOW, THEREFORE, the City Council of the City of Reedley hereby resolves as follows:
1. The City Council approves the Level 2 water conservation restrictions as the appropriate level and calls for the City to move from Level 1 to Level 2 water restrictions as required by the State Water Resources Control Board and in accordance with Section 8-1-12 of the Reedley Municipal Code.
2. The City's change from Level 1 to Level 2 shall be communicated to the public by reasonable means to insure compliance, including but not limited to posting on the City's website, publishing in a local newspaper, and notice included in water bills, and the Level 2 water conservation restrictions shall go into effect and be imposed and enforced immediately after the necessary public noticing has been satisfied.
3. This resolution shall be effective immediately upon adoption.
This Resolution was duly passed, approved, and adopted by the City Council of the City of Reedley on June 14, 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mary L. Fast, Mayor
ATTEST: ___________ _
Ruthie Greenwood, City Clerk
8-1-12: WATER CONSERVATION RESTRICTIONS:
A. Approved Water Conservation Restriction Level: Notwithstanding any other provision(s) of this code, at least one of the following four (4) levels of water conservation restrictions shall apply at all times. The selected level shall be determined by resolution of the city council based upon a recommendation by the public works director. The current level and any change in level shall be communicated to the public by reasonable means to ensure compliance, including, but not limited to, posting on the city's website, publishing in a local newspaper, and notice included in water bills. All persons using water supplied by the city of Reedley shall comply with the following mandatory conservation measures as imposed by the city council.
B. Level 1 Water Conservation Restrictions: During the time in which level 1 restrictions are imposed the following mandatory conservation measures shall apply:
1. Waste Of Water Prohibition: The following uses of water are defined as "waste of water" and are hereby prohibited except as otherwise authorized:
a. The use of water which allows excess water to run off to a gutter, ditch, or drain. Every water user is deemed to have his water distribution lines and facilities under his control at all times and to know the manner and extent of his water use and excess runoff. b. The excessive use, loss, or escape of water through breaks, leaks or malfunctions in the water user's plumbing or distribution facilities for any period of time after such escape of water should reasonably have been discovered and corrected. It shall be presumed that a period of forty eight (48) hours after discovery is a reasonable time within which to correct such a leak or break. c. The washing of vehicles, building exteriors, sidewalks, driveways, parking areas, tennis courts, patios, or other paved areas without the use of a positive shutoff nozzle on the hose, which results in excessive runoff.
2. Landscape Irrigation:
a. Installation Of Lawn Sprinkling Systems: Lawn sprinkling system/devices shall be properly designed, installed, maintained and operated to prevent overuse of water. b. Modifying Duration Of Watering: The "water customer" shall modify watering duration and frequency schedules so that the sprinkler's application does not exceed the irrigated area's absorption rate and generate surface runoff.
c. Hours Of Irrigation: All outdoor irrigation of lawns, gardens, landscaped areas, plants, trees, shrubs, or other greenscape areas shall occur only between the hours of twelve o'clock (12:00) midnight and eight o'clock (8:00) A.M., and between eight o'clock (8:00) P.M. and twelve o'clock (12:00) midnight on designated days during the summer watering schedule (see subsection 82d of this section). During the winter watering schedule (see subsection 82e of this section), water customers may water anytime during the designated day.
d. Summer Watering Schedule (April 2 Through October 31 ): All dwellings or establishments with even numbered street addresses (addresses ending with 0, 2, 4, 6, 8) shall water only on Wednesday, Friday and Sunday. Dwellings or establishments with odd numbered addresses (addresses ending with 1, 3, 5, 7, 9) shall water only on Tuesday, Thursday and Saturday. There shall be no watering on Mondays.
e. Winter Watering Schedule (November 1 Through April 1 ): All dwellings or establishments shall water only on Wednesday or Sunday. Specific irrigation times shall not be enforced. During rain events, water customers should turn automatic sprinkler timers off or place them on pause.
3. Exceptions:
1/4
a. A written application for exception to this section shall be submitted to the public works director. Exemptions may be granted if:
(1) Compliance with this section would cause unnecessary and undue hardship to the applicant, including, but not limited to, adverse economic impacts such as loss of production or jobs; or
(2) Compliance with this section would cause a condition adversely affecting the health, sanitation, fire protection, or safety of the applicant or the public. b. Commercial nurseries, public parks, cemeteries, and schools are exempt from subsections B2c through B2e of this section but will be requested to curtail all nonessential water use. ~ C. Level 2 Water Conservation Restrictions: During any time in which level 2 restrictions are imposed the following mandatory conservation measures shall apply in addition to all nonconflicting level 1 restrictions:
1. Paved Surfaces: Washing paved surfaces is prohibited, including, but not limited to, sidewalks, driveways, parking lots, tennis courts, or patios, except when it is necessary to alleviate safety or sanitation hazards.
2. Two Day Summer Watering Schedule: Two (2) day summer watering schedule (April 2 through October 31) for all residential and commercial landscape irrigation. All landscape irrigation watering in the city shall be limited to two (2) days per week as follows: dwellings, establishments, and properties with even numbered street addresses (addresses ending in 0, 2, 4, 6, 8) shall water only on Wednesdays and Sundays. Dwellings, establishments, and properties with odd numbered addresses (addresses ending with 1, 3, 5, 7, 9) shall water only on Tuesdays and Saturdays. There shall be no outdoor landscape irrigation watering on Mondays, Thursdays, and Fridays.
3. Outdoor Landscape Irrigation: All outdoor landscape irrigation watering shall be limited to using sprinklers for no more than ten (10) minutes per watering station. This provision does not apply to landscape irrigation systems using drip/micro-irrigation systems.
4. Hours Of Irrigation: All outdoor irrigation of lawns, gardens, landscaped areas, plants, trees, shrubs, or other greenscape areas shall occur between the hours of twelve o'clock (12:00) midnight and eight o'clock (8:00) A.M. and between eight o'clock (8:00) P.M. and twelve o'clock (12:00) midnight on designated days during both the summer and winter watering schedules.
5. Outdoor Watering Of Landscaped Areas: Any outdoor watering of landscaped areas, including trees and shrubs located on residential and commercial properties, which are not irrigated by an automated landscape irrigation system shall be watered only by using a bucket, handheld hose with a positive shutoff nozzle, or low volume nonspray irrigation.
6. Measurable Rain Event: No outdoor watering allowed within forty eight (48) hours after a measurable rain event.
7. Rain Capture Systems: Rain capture systems are encouraged and any associated building permits for such systems will be expedited and permit fees waived. An administrative processing fee will still be applicable.
D. Level 3 Water Conservation Restrictions: During any time in which level 3 restrictions are imposed the following mandatory conservation measures shall apply in addition to all nonconflicting level 1 and level 2 restrictions:
1. The filling or refilling of ornamental lakes or ponds shall be prohibited, except to the extent needed to sustain aquatic life, provided that such animals are of significant value and have been actively managed within the water feature prior to declaration of a drought response ievel under this section.
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2. The washing of vehicles is prohibited, except at commercial car washes that recirculate water, or by high pressure/low volume wash systems.
3. All leaks detected in landscape irrigation systems or water systems shall be repaired within forty eight (48) hours of notification by the city of Reedley unless other arrangements are made with the public works director.
4. No new potable water service shall be provided, no new temporary meters or permanent meters shall be provided, and no statements of immediate ability to serve or provide potable water service (such as, will serve letters, certificates or letters of availability) shall be issued, except under the following circumstances:
a. A valid, unexpired building permit has been issued for the project; or b. The project is necessary to protect the public's health, safety, and welfare; or c. The applicant provides a substantial evidence of an enforceable commitment that water demands for the project will be offset prior to the provision of a new meter( s) to the satisfaction of the city of Reedley.
This provision shall not be construed to preclude the resetting or turn on of meters to provide continuation of water service or to restore service that has been interrupted for a period of one year or less.
E. Level 4 Water Conservation Restrictions: During any time in which level 4 restrictions are imposed the following mandatory conservation measures shall apply in addition to all nonconflicting level 1, level 2, and level 3 restrictions:
1. All landscape irrigation shall be prohibited, except crops and landscape products of commercial growers and nurseries. This restriction shall not apply to the following categories of use(s) unless the city of Reedley has determined that recycled water is available and may be lawfully applied to the use(s):
a. Maintenance of trees and shrubs that are watered on the same schedule set forth in subsection C4 of this section by using a bucket, handheld hose with a positive shutoff nozzle, or low volume nonspray irrigation;
b. Maintenance of existing landscaping necessary for fire protection as specified by the fire marshal of the local fire protection agency having jurisdiction over the property to be irrigated; c. Maintenance of existing landscaping for erosion control; d. Maintenance of plant materials identified to be rare or essential to the well being of rare animals;
e. Maintenance of landscaping within active public parks and playing fields, daycare centers, school grounds, cemeteries, and golf course greens, provided that such irrigation does not exceed two (2) days per week according to the schedule established under subsection C2 of this section; f. Watering of livestock; and
g. Public works projects and activity irrigated environmental mitigation projects.
2. All leaks detected in landscape irrigation systems or water systems shall be repaired within twenty four (24) hours of notification by the city of Reedley unless other arrangements are made with the public works director.
F. Request For Exemption From \/\/ater Conservation Restrictions: Unless expressly excepted as noted in this section, exemption from applicable requirements, restrictions, and/or prohibitions under this section shall be subject to the approval of the public works director after receipt of a written httos://exoort.amleaal.com/aoi/exoort-reauests/4122902d-a755-4e98-89bc-2a2b56d35650/download/ 3/4 request for exemption, and may be granted only if the public works director determines either of the following:
1. Compliance with this section would cause unnecessary and undue hardship to the applicant, including, but not limited to, adverse economic impacts such as loss of production or jobs; or
2. Compliance with this section would cause a condition adversely affecting the health, sanitation, fire protection, or safety of the applicant or the public.
G. Enforcement; Penalties: It is one of the objectives of the city council of the city of Reedley that the citizens of Reedley are encouraged to voluntarily comply with this section. Therefore, in furtherance of said objective, the enforcement of this section shall be as follows:
1. First violation: A verbal warning of such violation shall be issued by public works department personnel or a designated official of the city of Reedley. Documentation shall be noted on the work order or complaint form retained by the city.
2. Second violation: A written notice of such violation shall be issued by public works department personnel or a designated official of the city of Reedley police department personnel.
3. Third violation: A written notice of such violation accompanied by an administrative citation and fine of two hundred dollars ($200.00) in accordance with subsection 1-12-8A of this code.
4. Fourth and subsequent violations: A written notice of such violation accompanied by an administrative citation and fine of five hundred dollars ($500.00) in accordance with subsection 1-12- 8A of this code.
5. Fifth and subsequent violations: A written notice of such violation accompanied by an administrative citation and fine of one thousand dollars ($1,000.00) in accordance with subsection 1- 12-8A of this code. Additionally, the notice may require termination of all water service to the customer. Water service termination shall be at the discretion of the public works director. Restoration of water service after termination shall be at the discretion of the public works director. Restoration of water service after termination shall be contingent on an agreement by the customer to adhere to the provisions of this section. Any and all costs incurred by the city to enforce termination of water service shall be billed to and paid by the water customer.
6. Determination of number of violations: Violations of any provisions of this section within any twelve (12) month period shall be deemed a next violation in the progressive violation schedule described above. (Ord. 2015-003, 6-9-2015)
httns :/ /P.xoort. am I ea al. com/a oi/ exoort-rea uests/ 4122902d-a 7 55-4e98-89bc-2a2 b56d35650/ down load/ 4/4 DATE:
TITLE:
June 14, 2022
REEDLEY CITY COUNCIL
D Consent
~ Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: I I ---
ADOPTION OF 2022-2023 FISCAL YEAR BUDGET AND RELATED FISCAL ITEMS A. ADOPT RESOLUTION NO. 2022-051 OF THE CITY COUNCIL OF THE CITY OF
REEDLEY, ACTING IN ITS CAPACITY AS CITY COUNCIL TO THE CITY, SUCCESSOR
AGENCY TO THE FORMER REDEVELOPMENT AGENCY, AND AS THE BOARD OF
THE REEDLEY HOUSING AUTHORITY, ADOPTING THE FINAL BUDGET OF THE CITY OF REEDLEY FOR THE FISCAL YEAR JULY 1, 2022 TO JUNE 30, 2023, PROVIDING
FOR THE APPROPRIATION AND EXPENDITURE OF ALL SUMS SET FORTH IN SAID
FINAL BUDGET, PROVIDING FOR THE TRANSFERS AND ADDITIONAL
APPROPRIATIONS AND REPEALING ALL RESOLUTIONS AND PARTS OF
RESOLUTIONS IN CONFLICT HEREWITH, EXCEPT AS PROVIDED FOR BY MINUTE ORDER OF THE CITY COUNCIL ON JUNE 14, 2022
B. ADOPT RESOLUTION NO. 2022-052 OF THE CITY COUNCIL OF THE CITY OF
REEDLEY ADOPTING MASTER SALARY TABLES FOR ALL EMPLOYEES OF THE CITY
OF REEDLEY
C. ADOPT RESOLUTION NO. 2022-053 OF THE CITY COUNCIL OF THE CITY OF
REEDLEY ESTABLISHING A SALARY AND BENEFIT SCHEDULE FOR
UNREPRESENTED EMPLOYEES
D. APPROVE AND AUTHORIZE THE CITY MANAGER TO EXECUTE A SIDE LETTER
AGREEMENT TO THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY
OF REEDLEY AND THE INTERNATIONAL UNION OF OPERATING ENGINEERS STATIONARY LOCAL 39 (AKA GENERAL SERVICES UNIT) REGARDING
RECOGNITION OF SPECIFIC JOB CLASSIFICATIONS
E. ADOPT RESOLUTION NO. 2022-035 OF THE CITY COUNCIL OF THE CITY OF
REEDLEY ESTABLISHING A REVISED COMPENSATION SCHEDULE FOR THE
VOLUNTEER FIRE DEPARTMENT
F. APPROVE AND AUTHORIZE THE CITY MANAGER TO EXECUTE A TWO-YEAR
MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF REEDLEY AND THE REEDLEY POLICE OFFICERS ASSOCIATION, EFFECTIVE JULY 1, 2022 AND ENDING JUNE 30, 2024
G. APPROVE AND AUTHORIZE THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH THE COUNTY OF FRESNO TO ADMINISTER AND RECEIVE UP TO $92,172 IN
COMMUNITY DEVELOPMENT BLOCK GRANT CORONAVIRUS RESPONSE FUNDS FOR SENIOR CITIZEN MEAL PROGRAM COSTS INCURRED FROM JUNE 2021 THROUGH MAY 2023
SUBMITTED:
APPROVED:
H. ADOPT BUDGET RESOLUTION NO. 2022-054 OF THE CITY COUNCIL OF THE CITY OF REEDLEY AMENDING THE FISCAL YEAR 2022-23 BUDGET APPROPRIATING $92,172 IN COMMUNITY DEVELOPMENT BLOCK GRANT CORONAVIRUS
RESPONSE FUNDING THROUGH THE COUNTY OF FRESNO TO FUND THE SENIOR CITIZEN MEAL PROGRAM FOR ELIGIBLE COSTS INCURRED FROM JUNE 2021 THROUGH MAY 2023
Paul A. Melikian, Assistant City ~
Nicole R. Zieba, City Manager ~
RECOMMENDATION
Staff recommends the adoption of the 2022-2023 fiscal year budget as discussed at prior meetings and related fiscal items requiring approval as part of the annual budget process as follows:
A. Resolution No. 2022-051 adopting the 2022-2023 fiscal year budget as discussed at prior meetings, except as provided for by minute order of the City Council on June 14, 2022 B. Resolution No. 2022-052 adopting Master Salary Tables for all employees of the City of Reedley C. Resolution No. 2022-053 establishing a salary and benefit schedule for Unrepresented employees D. Approve and authorize the City Manager to execute a Side Letter of Agreement to the MOU between the City of Reedley and the International Union of Operating Engineers Stationary Local 39 (AKA General Services Unit) regarding recognition of specific job classifications E. Adopt Resolution No. 2022-035 revising the compensation schedule for the Volunteer Fire Department to establish the rank of Lieutenant at $27.50 per call F. Approve and authorize the City Manager to execute a Two-Year Memorandum of Understanding (MOU) between the City of Reedley and the Reedley Police Officers Association (RPOA), effective July 1, 2022 and ending June 30, 2024
G&H. Approval of items necessary to accept and appropriate up to $92,172 in Community Development Block Grant Coronavirus Response funding for the Senior Meal Program for eligible expenses incurred between June 2021 and May 2023
EXECUTIVE SUMMARY
The following discussion of the items presented for Council consideration is discussed in the order in which they appear under the Recommendation section.
Item A. 2022-2023 Fiscal Year Budget
By adopting the attached Resolution No. 2022-051 , the 2022-2023 Fiscal Year Proposed Budget appropriations and positions contained therein will become the Adopted Budget, subject to any changes made by City Council during the hearing and deliberation process. As in past approved budget resolutions, the resolution also sets forth the manner in which the adopted budget may be amended, and grants authority to the City Manager to administratively reorganize positions, departments, or units as necessary to implement the goals of the adopted final budget, consistent with city ordinances.
Item B. Master Salary Table
Approval of the attached Master Salary Table, Resolution No. 2022-052, will fix the compensation for all appointive officers and employees, satisfying Section 36506 of the State of California Government Code.
The revisions are highlighted below:
• Pay ranges of part-time classifications primarily utilized by programs in the Community Services Department are being increased, principally driven by the current state of the labor market and another increase to the California minimum wage, from $15.00 to $15.50 per hour on January 1, 2023 due to high inflation.
• Part-time positions utilized by the Police Department are being simplified, reducing the number of Reserve Officer classifications from three to two, and also reducing part-time Dispatcher classifications from two to one, with an adjusted pay range to allow for hourly rates to reflect operational experience.
• Pay ranges for RPOA positions have been adjusted to reflect an agreed upon 6.0% cost of living adjustment (COLA) effective July 1, 2022. Pay ranges for Unrepresented and GSU positions have been adjusted to reflect a 5.0% COLA effective July 1, 2022. • Remaining Solid Waste Enterprise job classifications will be removed. • The Senior Life Safety/ Code Officer, Human Resources (HR) Analyst, and Senior Sewer Collection System Maintenance Worker classifications will be added to Ranges 49-U, 51-U and 46-G, respectively. The Senior Life Safety/ Code Officer and Senior Sewer Collection System Maintenance Worker classifications are necessary to effectuate reclassifications of existing positions included in the Proposed Budget, discussed during public budget workshops, and are not new positions. The HR Analyst is a new title only to complete the HR job series that bridges the gap between the existing HR Technician and Senior HR Technician classifications. • The Roads & Grounds Supervisor and Water System Supervisor position classifications will be moved from Range 65-U to Range 67-U, as presented at the public budget workshops . • Under the General Services Unit, the existing classification of WVVTP Operator I I/Senior Lab Technician will be revised to read WVVTP Operator II/ Lab Technician, removing the word "Senior", to reflect changes made within the job description to eliminate supervision requirements as the position does not supervise other lab staff. The proposed change does not add an additional employee.
Item C. Unrepresented Employees Salary & Benefit Schedule This annual resolution sets forth the salary-related compensation & benefits afforded to Unrepresented employees, and covers all full-time employees not represented by the RPOA or GSU bargaining groups.
The following is a summary of proposed revisions to the annual resolution, in order in which they appear in the attached document:
• Increase the existing Bilingual Pay benefit from $70.00 to $80.00, and from $85.00 to $100.00 per month for speaking, reading and writing in languages beneficial to City business, respectively. The revised amounts also align with the proposed changes to the successor MOU with RPOA. This benefit has not been increased in many years, and the City relies heavily on bilingual employees to provide services to the community.
• Revise the annual uniform allowance for Life Safety/Code Officer positions from $1,000 to $1,200, consistent with Sworn positions.
• Grant all Unrepresented employees a 5.0% COLA effective July 1, 2022. • Increase the existing Vacation Buy-back provision from 40 to 80 hours per year, consistent with the same benefit change included in the attached Reedley Police Officers Association MOU. No
additional vacation is granted to employees; however, the buy-back benefit gives employees more options of how to use their accrued vacation time. Employees will still be required to have a minimum of 120 hours remaining in their leave balance after each buy-back, limited to twice per year. • Addition of Human Resources (HR) Analyst and Senior Life Safety / Code Officer classifications to the list of recognized titles, both of which were discussed during the public budget workshops. The job classifications are not new positions. The HR Analyst is a new title only to complete the HR job series that bridges the gap between the existing HR Technician and Senior HR Technician classifications. The Senior Life Safety I Code Officer classification is included as a budget request for FY 2022-23 to reclassify the existing Life Safety I Code Officer that reflects the increased responsibilities of the position, including, but not limited to, the supervision of part-time code enforcement staff.
Item D. International Union of Operating Engineers Stationary Local 39 (General Services Unit) The current four-year Memorandum of Understanding (MOU) with the General Services Unit (GSU) expires on June 30, 2024, and as such is not an action item for the adoption of the City's budget. The MOU was recently extended by one year, to June 2024, by a Side Letter of Agreement approved by the City Council in March 2022, that increased the COLA that employees will receive July 1, 2022 from 2.50% to 5.0%, and grants a 4.0% COLA in July 2023 for the final year of the MOU.
The attached Side Letter of Agreement with the GSU, attached, is regarding revisions to certain recognized job classifications in the MOU to align with changes in the FY 2022-23 Proposed Budget; specifically: 1) removal of Solid Waste job classifications; 2) addition of the Senior Sewer Collection System Maintenance Worker classification at Range 46-G of the City Master Salary Table; and 3) revising the existing classification of WWTP Operator 11 / Lab Technician that removes the word "Senior" from the title. These revisions will align the GSU MOU with changes included in the FY 2022-23 Proposed Budget, and as presented at the public budget workshops.
Item E. Volunteer Fire Department
As presented by the Fire Department during the budget workshops, the City proposes to establish a new rank of Lieutenant in the Volunteer Fire Department to create a promotional opportunity for existing volunteers. The department currently utilizes the ranks of Firefighter, Engineer and Captain. The rank of Fire Lieutenant is a common progression from Firefighter or Engineer status, and is proposed to be compensated at a rate of $27.50 per call. The new rank will have a minimal financial impact to the City, and no other changes are requested to volunteer Firefighter compensation.
Item F. Reedley Police Officers Association (RPOA)
The current two-year MOU with the RPOA expires on June 30, 2022, which included a 3.0% COLA for Year 1 (2020-2021) and a 3.0% COLA for Year 2 (2021-2022) for all sworn and non-sworn members. In addition, the annual uniform allowance was increased from 1,000 to $1,200 for sworn staff. The City and RPOA have agreed to the terms for a two-year successor MOU that will run through June 30, 2024.
Several areas of the MOU have been cleaned up to align/clarify language with current operational practices or law, and have no financial impact to the City, Police Department operations, or to services provided to the community. In addition to these non-substantive revisions, the following changes to compensation , benefits or work practices were agreed to:
• Salaries. All members will receive a 6.0% COLA effective July 1, 2022, and a 5.0% COLA effective July 1, 2023. The City will also provide all members a one-time non-pensionable stipend equivalent to 2.0% of annual base wages on the first pay period of January 2024, in the second year of the Agreement.
• Schedule Changes. The Chief of Police will now make every effort to provide a minimum of a 30- day notice when a change from one schedule to another is expected to take place. The current minimum notice period is 14 days.
• Bilingual Incentive Pay. This incentive pay is paid to those employees who demonstrate the ability to speak/read/write a language beneficial to City business. The monthly incentive for oral communication skills will increase from $70.00 to $80.00, and oral & written communication skills from $85.00 to $100.00. This change is consistent with the revised benefit for Unrepresented employees beginning July 1, 2022.
• Court Standby Pay. Sworn employees will receive an increase to the existing Court Standby pay benefit in the amount of $200, to $1,200, paid once annually on the first regular pay date in December. Non-Sworn employees will receive a $100 increase, to $600, also paid once annually. • Vacation Leave Cap. Beginning July 1, 2022, employees may now accrue vacation leave to a maximum of 320 hours, an increase of 80 hours over the current maximum cap of 240. This change is consistent with Unrepresented employees, which was proposed and approved last year after staff surveyed 14 nearby cities to determine that the average vacation cap is 320 hours. It is important to note that no additional vacation time is being granted, just the ability for an employee to carry more time in their leave banks.
• Vacation Buy-Back. Employees currently may have up to 40 hours of their vacation accrual bought back by the City. This benefit gives employees another option for utilizing their vacation leave benefit, and potentially helps to avoid situations where an employee has to take time off at an inopportune time because they are getting close to maxing out their vacation hours. Although the City continues to encourage employees to take adequate time off for work-life balance, as part of the successor MOU, employees may now have up to 80 hours of vacation accrual bought back by the City during the year. Any employee that participates will continue to be required to have a balance in their accrual bank of at least 120 hours after the buy-back. No additional vacation time is being granted.
Items G. and H. Senior Meal Program Additional Grant Funding The County of Fresno has received additional federal funding from the Community Development Block Grant Coronavirus Response (CDBG-CV) that will provide up to $92,172 to the City of Reedley to fund Senior Citizen program meals. This funding can reimburse the City for costs accrued since June 2021 and through May 2023. Staff will be responsible for providing monthly reports to the County for reimbursement and will work closely with the County staff on options for spending these funds for new and already existing programs.
ATTACHMENTS
1. Resolution 2022-051 Adopting City Budget
2. Resolution 2022-052 Adopting City Master Salary Tables
3. Resolution 2022-053 Salary & Benefit Schedule for Unrepresented Employees
4. Side Letter of Agreement with the General Services Unit
5. Resolution 2022-035 Volunteer Fire Department Compensation Schedule
6. 2022-2024 MOU with the Reedley Police Officers Association
7. Agreement with the County of Fresno for CD BG-CV Funds for the Senior Meal Program
8. Budget Resolution No. 2022-054 for Senior Meal Program
RESOLUTION NO. 2022-051
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REEDLEY,
ACTING IN ITS CAPACITY AS CITY COUNCIL TO THE CITY, SUCCESSOR
AGENCY TO THE FORMER REDEVELOPMENT AGENCY, AND AS THE
BOARD OF THE REEDLEY HOUSING AUTHORITY, ADOPTING THE
FINAL BUDGET OF THE CITY OF REEDLEY FOR THE FISCAL YEAR JULY 1, 2022 TO JUNE 30, 2023, PROVIDING FOR THE APPROPRIATION AND
EXPENDITURE OF ALL SUMS SET FORTH IN SAID FINAL BUDGET,
PROVIDING FOR THE TRANSFERS AND ADDITIONAL APPROPRIATIONS
AND REPEALING ALL RESOLUTIONS AND PARTS OF RESOLUTIONS IN
CONFLICT HEREWITH, EXCEPT AS PROVIDED FOR BY MINUTE ORDER OF THE CITY COUNCIL ON JUNE 14, 2022
WHEREAS, the City Council of the City of Reedley, acting in its capacity as City Council to the City, Successor Agency to the former Redevelopment Agency, and as the Board of the Reedley Housing Authority ("City Council") has had submitted to it a Preliminary Budget for the fiscal year July 1, 2022 through June 30, 2023; and
WHEREAS, after examination, deliberation and due consideration, the City Council of the City of Reedley has approved the same with modifications; and WHEREAS, it is the intention of the City Council to adopt the said budget as modified and amended by the City Council of the City of Reedley as the Final Budget for the fiscal year 2022 - 2023 .
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REEDLEY AS FOLLOWS:
1. That ce11ain budget for the fiscal year July 1, 2022 - June 30, 2023, presently on file in the office of the City Clerk entitled, "CITY OF REEDLEY - BUDGET - FISCAL YEAR 2022- 23," which is hereby referred to and incorporated herein by reference as though fully set forth herein verbatim, is hereby adopted as modified and amended by the City Council of the City of Reedley as the Final Annual Budget of the City of Reedley for the fiscal year July 1, 2022 - June 30, 2023.
2. From and after the operative date of this resolution the several amounts stated in the Final Annual Budget hereinafter referred to as adopted expenditures shall become and thereafter be appropriated to the offices, departments, accounts, objects and purposes stated therein for the fiscal year to which said budget is to apply and said monies are hereby authorized to be expended for the purposes and objects specified in said budget.
3. Unless otherwise provided by law, from time to time during the said fiscal year, sums may be transfeITed from any appropriated item within a designated fund, or accounts within the General Fund, unless expressly prohibited by law, to any other appropriated item within the same fund or funds as deemed necessary by the City Manager. New and/or additional appropriations requiring the use of fund balance shall be made by resolution of the City Council.
Except as monetary appropriations may be affected by intra-fund transfers within the General Fund or other funds as hereinafter provided, no appropriations set forth in said budget shall be canceled in whole or in part except by resolution adopted by the affirmative vote of three-fifths (3/5ths) of all members of the City Council.
4. The City Manager 1s hereby authorized to implement such administrative reorganization of offices, positions, departments, or units, including without limitation reductions in force, as he/she deems necessary, efficient, effective and/or economical to implement the goals of the adopted Final Annual Budget of the City of Reedley for the fiscal year July 1, 2022 - June 30, 2023, and any such reorganization is hereby approved. This approval is intended to satisfy the approval required by Reedley Municipal Code section 1-6-7-4 without any further approval by the City Council.
5. All resolutions and parts of resolutions in conflict herewith, including, but not necessarily limited to, such resolutions or parts of resolutions relating to compensation, allowances or benefits as may be in conflict herewith, are hereby expressly repealed.
6. This resolution shall be effective immediately upon adoption, but shall be operative as of July 1, 2022.
This Resolution was duly passed, approved, and adopted by the City Council of the City of Reedley this 14th day of June, 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
Mary L. Fast, Mayor
ATTEST:
Ruthie Greenwood, City Clerk
RESOLUTION NO. 2022-052
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF REEDLEY ADOPTING MASTER SALARY TABLES
FOR ALL EMPLOYEES OF THE CITY OF REEDLEY
WHEREAS, Section 36506 of the Government Code of the State of California provides that the City Council shall, by Resolution or Ordinance, fix the compensation for all appointive officers and employees; and
WHEREAS, the Master Salary Tables are attached as Exhibit 'A' to this Resolution has been reviewed and considered by the City Council;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Reedley as follows:
1. The Master Salary Tables attached hereto as Exhibit 'A' are hereby adopted.
2. All prior resolutions concerning compensation for City employees that are in conflict with this Resolution or the attached Master Salary Tables are hereby repealed, and this Resolution shall be effective July 1, 2022.
The foregoing Resolution was duly passed, approved, and adopted on the 14th day of June 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mary L. Fast, Mayor
ATTEST:
Ruthie Greenwood, City Clerk
RANGE
37-U
38-U
39-U
40-U
41-U
42-U
43-U
44-U
EXHIBIT "A"
Salary Table
Unrepresented Positions
POSITION
Fire Administrative Clerk
Staff Assistant
Accounting Technician I
Facilities Coordinator (FLSA Exempt)
Recreation Coordinator (FLSA Exempt)
Senior Citizens Coordinator (FLSA Exempt)
Accounting Technician II
Administrative Assistant
Human Resources Technician
CAD Technician
Building Permit Technician
"
' STEPA STEP B STEP C STEP D STEP E
j Hourly 1 $ 19.0529 ! $
I Bi-weekly i $ 1,524 I $
20.0_058 I $ 21.0063 t _$ 22.0567 j $ 23.1596
1,600 $ 1,681 , $ 1,765 I$ 1,853
I Monthly 1 $ 3,303 J $
I Annual ; $ 39,630 l $
3,~68 $ 3,641 l $ .. 3,8~3 r $ 4,014
41,612 $ 43,693 , $ 45,878 I $ 48,172
I Hourly ! $ 19.5293 I $ 20.5058 I $ 21.5313 I $ 22.6077 I $ 23.7380 1,899
4,115
49,375
Bi-weekly
I Monthly
Annual
l $ 1,562 $ 1,640 l $ - 1,723 I$ 1,809 '. $
$ 3,385 $ 3,554 j $ 3,732 ! $ 3,919 I $
: $ 40,621 ' $ 42,652 J $ 44,785 I $ 47,024 I $
I Hourly 1 $ 20.0178 ; $ 21.0188 t $ 22.0~97 ! $ 23.1731 I~ 24.331~ Bi-weekly $ 1,601 $ 1,682 I $ 1,766 I $ 1,854 : $ 1,947 I Monthly I $ 3,470 $ 3,643 r $ 3,825 $ 4,017 I $ 4,218 ' Annual l $ 41,637 ' $ 43,719 I $ 45,905 i $ 48,200 I $ 50,610 I Hourly 1 $ 20.5183 1 $ 21.5442 ; $ 22.6216 $ 23.7529 $ 24.9404 Bi-weekly 1 $ 1,641 $ 1,724 1 $ 1,810 $ 1,900 · $ 1,995 Monthly $ 3,557 1 $ 3,734 ; $ 3,921 $ 4,117 $ 4,323
, Annual · $ 42,678 $ 44,812 I $ 47,053 $ 49,406 1 $ 51,876 i Hourly : $ 21.0313 I $ 22.0827 i $
1,767 l $
3,828 '. $
45,932 1 $
23.1870 I $ 24.3462 I $ 25.5635
I Bi-weekly I
i Monthly
$ 1,683 $
' $ 3,645 $
1,855 1 $ 1,948 l $ 2,045 l -
4,019 $ 4,220 $ 4,431
Annual $ 43,745 $ 48,229 1 $ 50,640 1 $ 53,172
I Hourly ' $ 21.5572 ; $ 22.6351 I $ 23.7668 $ 24.9553 , $ 26.2029 Bi-weekly $ 1,725 · $ 1,811 $ 1,901 $ 1,996 $ 2,096
Monthly $ 3,737 $ 3,923 $ 4,120 $ 4,326 $ 4,542
Annual $ 44,839 . $ 47,081 1 $ 49,435 $ 51,907 $ 54,502 Hourly $ 22.0962 $ 23.2010 $ 24.3611 $ 25.5793 $ 26.8582 Bi-weekly $ 1,768 $ 1,856 $ 1,949 $ 2,046 $ 2,149
Monthly $ 3,830 $ 4,022 $ 4,223 $ 4,434 $ 4,655
Annual $ 45,960 $ 48,258 $ 50,671 $ 53,205 $ 55,865
I Hourly $ 22.6486 $ 23.7808 $ 24.9697 $ 26.2183 $ 27.5293 Bi-weekly $ 1,812 $ 1,902 $ 1,998 $ 2,097 $ 2,202
Monthly $ 3,926 $ 4,122 $ 4,328 $ 4,545 $ 4,772
Annual $ 47,109 $ 49,464 $ 51,937 $ 54,534 $ 57,261
EXHIBIT "A"
Salary Table
Unrepresented Positions ..
RANGE POSITION STEPA STEPB STEPC STEPD STEPE
45-U Life Safety I Code Officer Hourly · $ 23.2149 I $ 24.3755 $ 25.5942 I _$ 26.8740 I $ 28.2178 Bi-weekly ' $ 1,857 I $ 1,950 $ 2,048 $ 2,150 $ 2,257
Monthly ' $ 4,024 I $ 4,225 $ 4,436 I $ i 4,658 , $ 4,891 Annual $ 48,287 I $ 50,701 $ 53,236 I $ 55,898 l $ 58,693 46-U Community Development Technician I Hourly $ 23.1952 I $ 24.9851 $ 26.2341 I $ 27.5457 l $ 28.9231 Bi-weekly $ 1,904 $ 1,999 $ 2,099 $ 2,204 $ 2,314
Monthly $ 4,125 $ 4,331 $ 4,547 $ 4,775 $ 5,013
Annual $ 49,494 $ 51,969 $ 54,567 $ 57,295 I $ 60,160
47-U I Hourly $ 24.3899 $ 25.6096 1 $ 26.8899 I $ 28.2346 $ 29.6462 Bi-weekly 1$ 1,951 $ 2,049 $ 2,151 $ 2,259 $ 2,372
Monthly $ 4,228 $ 4,439 $ 4,661 $ 4,894 $ 5,139
Annual $ 50,731 $ 53,268 $ 55,931 I $ 58,728 I $ 61,664 48-U Hourly I
$ 24.9995 $ 26.2495 $ 27.5620 $ 28.9399 $ 30.3870
Bi-weekly $ 2,000 I $ 2,100 $ 2,205 $ 2,315 $ 2,431
Monthly $ 4,333 $ 4,550 $ 4,777 $ 5,016 $ 5,267
Annual $ 51,999 $ 54,599 $ 57,329 i $ 60,195 $ 63,205
49-U Building Inspector I I Hourly $ 25.6245 $ 26.9058 $ 28.2510 $ 29.6635 $ 31.1466 Engineering Technician Bi-weekly $ 2,050 I $ 2,152 $ 2,260 $ 2,373 $ 2,492 -· Executive Assistant/ Deputy City Clerk (FLSA Exempt) Monthly $ 4,442 $ 4,664 $ 4,897 I $ 5,142 $ 5,399 Senior Life Safety I Code Officer Annual $ 53,299 $ 55,964 $ 58,762 $ 61,700 $ 64,785 50-U Hourly $ 26.2649 $ 27.5784 $ 28.9572 $ 30.4053 $ 31.9255 Bi-weekly $ 2,101 $ 2,206 $ 2,317 $ 2,432 $ 2,554
Monthly $ 4,553 $ 4,780 $ 5,019 $ 5,270 $ 5,534
Annual $ 54,631 $ 57,363 $ 60,231 $ 63,243 $ 66,405
51-U Accountant (FLSA Exempt) Hourly $ 26.9216 $ 28.2678 $ 29.6813 $ 31.1654 $ 32.7236 Assistant Planner Bi-weekly $ 2,154 $ 2,261 $ 2,375 $ 2,493 $ 2,618 Facilities Supervisor (FLSA Exempt) Monthly $ 4,666 $ 4,900 $ 5,145 $ 5,402 $ 5,672 Human Resources Analyst Annual $ 55,997 $ 58,797 $ 61,737 $ 64,824 $ 68,065 Management Analyst (FLSA Exempt)
52-U Hourly $ 27.5947 $ 28.9745 $ 30.4231 $ 31.9442 $ 33.5413 Bi-weekly $ 2,208 $ 2,318 $ 2,434 $ 2,556 $ 2,683
Monthly $ 4,783 $ 5,022 $ 5,273 $ 5,537 $ 5,814
Annual $ 57,397 $ 60,267 $ 63,280 $ 66,444 $ 69,766
EXHIBIT "A"
Salary Table
Unrepresented Positions
RANGE POSITION STEPA STEPB STEPC STEPD STEPE
53-U Building Inspector II I Hourly $ 28.2846 1 $ 29.6990 1 $ 31.1841 $ 32.7433 $ 34.3803 Bi-weekly $ 2,263 I $ 2,376 $ 2,495 $ 2,619 $ 2,750
Monthly $ 4,903 ! $ 5,148 $ 5,405 $ 5,676 $ 5,959
Annual $ 58,832 I $ 61,774 I $ 64,863 $ 68,106 $ 71,511 54-U Recreation Supervisor (FLSA Exempt) I Hourly ' $ 28.9918 $ 30.4413 i $ 31.9635 $ 33.5615 I $ 35.2394 Bi-weekly $ 2,319 $ 2,435 $ 2,557 $ 2,685 $ 2,819
Monthly $ 5,025 $ 5,277 $ 5,540 $ 5,817 $ 6,108
Annual $ 60,303 $ 63,318 I $ I
66,484 $ 69,808 $ 73,298
55-U Engineering Assistant Hourly $ 29.7168 $ 31.2029 ' $ 32.7630 $ 34.4010 I $ 36.1212 Bi-weekly $ . 2,377 ; $ 2,496 $ 2,621 $ 2,752 $ 2,890 I . ! Monthly $ 5,151 $ 5,409 . $ 5,679 $ 5,963 $ 6,261
Annual $ 61,811 ' $ 64,902 $ 68,147 $ 71,554 $ 75,132
56-U I Hourly $ 30.4596 I $ 31.9827 $ 33.5817 $ 35.2611 $ 37.0240 Bi-weekly $ 2,437 I $ 2,559 $ 2,687 $ 2,821 $ 2,962
Monthly $ 5,280 $ 5,544 $ 5,821 $ 6,112 $ 6,418
Annual $ 63,356 $ 66,524 : $ 69,850 $ 73,343 $ 77,010
I
57-U Associate Planner Hourly $ 31.2212 $ 32.7822 $ 34.4212 $ 36.1423 $ 37.9495 City Clerk (FLSA Exempt) Bi-weekly $ 2,498 $ 2,623 I $ 2,754 $ 2,891 $ 3,036 Senior Building Inspector Monthly $ 5,412 $ 5,682 $ 5,966 I $ 6,265 $ 6,578 Senior Human Resources Analyst (FLSA Exempt) Annual $ 64,940 $ 68,187 $ 71,596 $ 75,176 $ 78,935 Senior Management Analyst (FLSA Exempt)
58-U I Hourly $ 32.0019 $ 33.6019 $ 35.2822 $ 37.0462 $ 38.8986 Bi-weekly $ 2,560 $ 2,688 $ 2,823 $ 2,964 $ 3,112
Monthly $ 5,547 $ 5,824 $ 6,116 $ 6,421 $ 6,742
Annual $ 66,564 $ 69,892 $ 73,387 $ 77,056 $ 80,909
' 59-U Hourly $ 32.8019 $ 34.4418 $ 36.1639 $ 37.9721 $ 39.8707 Bi-weekly $ 2,624 $ 2,755 $ 2,893 $ 3,038 $ 3,190
Monthly $ 5,686 $ 5,970 $ 6,268 $ 6,582 $ 6,911
Annual $ 68,228 $ 71,639 $ 75,221 $ 78,982 $ 82,931
60-U i
Hourly $ 33.6221 $ 35.3034 $ 37.0688 $ 38.9221 $ 40.8683 Bi-weekly $ 2,690 $ 2,824 $ 2,966 $ 3,114 $ 3,269
Monthly $ 5,828 $ 6,119 $ 6,425 $ 6,747 $ 7,084
Annual $ 69,934 $ 73,431 $ 77,103 $ 80,958 $ 85,006
EXHIBIT "A"
Salary Table
Unrepresented Positions
RANGE POSITION STEPA STEPB STEPC STEPD STEPE
61-U Senior Accountant (FLSA Exempt) I Hourly $ 34.4625 $ 36.1856 $ 37.9947 $ 39,8942 I $ 41.8889 Senior Engineering Assistant (FLSA Exempt) Bi-weekly $ 2,757 $ 2,895 I $ 3,040 $ 3,192 I $ 3,351 I Monthly $ 5,974 l $ 6,272 I $ 6,586 $ 6,915 $ 7,261
Annual $ 71,682 $ 75,266 I$ 79,029 $ 82,980 $ 87,129
62-U City Clerk/ Executive Assistant (FLSA Exempt) I Hourly $ 35.3240 $ 37.0904 I $ 38.9447 $ 40.8918 $ 42.9365 i Senior Planner (FLSA Exempt) Bi-weekly $ 2,826 $ 2,967 $ 3,116 $ 3,271 $ 3,435 Monthly $ 6,123 $ 6,429 I $ 6,750 $ 7,088 $ 7,442
I Annual $ 73,474 $ 77,148 I $ 81,005 $ 85,055 $ 89,308 63-U I
Hourly $ 36.2072 $ 38.0178 $ 39.9188 $ 41.9149 $ 44.0106 Bi-weekly $ 2,897 $ 3,041 I $ 3,194 $ 3,353 I $ 3,521
Monthly $ 6,276 $ 6,590 $ 6,919 $ 7,265 $ 7,629
Annual $ 75,311 $ 79,077 $ 83,031 $ 87,183 $ 91,542
64-U Assistant Engineer (FLSA Exempt) Hourly $ 37.1125 $ 38.9683 I $ 40.9168 $ 42.9625 $ 45.1106 Assistant Water System Supervisor Bi-weekly $ 2,969 $ 3,117 $ 3,273 $ 3,437 $ 3,609 Capital Projects/ Airport Manager (FLSA Exempt) Monthly $ 6,433 $ 6,755 $ 7,092 $ 7,447 $ 7,819 City Building Official (FLSA Exempt) Annual $ 77,194 $ 81,054 I $ 85,107 $ 89,362 $ 93,830 Public Works Manager (FLSA Exempt)
65-U Roads & GrouAds Supeivisor (FLSA Exempt) I $ 38.0404 $ 39.9423 ! Hourly $ 41.9394 $ 44,0365 I $ 46,2385
Water System Supeivisor (FLSA Exempt) Bi-weekly $ 3,043 $ 3,195 $ 3,355 $ 3,523 $ 3,699 Monthly $ 6,594 $ 6,923 $ 7,270 $ 7,633 $ 8,015
Annual $ 79,124 . $ 83,080 $ 87,234 $ 91,596 $ 96,176
66-U Fire Battalion Chief (FLSA Exempt) I Hourly $ 38.9913 $ 40.9409 $ 42.9880 $ 45.1375 $ 47.3942 Bi-weekly $ 3,119 $ 3,275 $ 3,439 $ 3,611 $ 3,792
Monthly $ 6,759 $ 7,096 $ 7,451 $ 7,824 $ 8,215
Annual $ 81,102 $ 85,157 $ 89,415 $ 93,886 $ 98,580
67-U Roads & Grounds Supervisor (FLSA Exempt) Hourly $ 39.9663 $ 41.9649 $ 44.0630 $ 46.2663 $ 48.5798 Wastewater System Supervisor (FLSA Exempt) Bi-weekly $ 3,197 $ 3,357 $ 3,525 $ 3,701 $ 3,886 Water System Supervisor (FLSA Exempt) Monthly $ 6,928 $ 7,274 $ 7,638 $ 8,020 $ 8,421 Annual $ 83,130 $ 87,287 $ 91,651 $ 96,234 $ 101,046
68-U City Planner (FLSA Exempt) Hourly $ 40.9654 $ 43.0135 $ 45.1639 $ 47.4221 $ 49.7933 Human Resources Manager (FLSA Exempt) Bi-weekly $ 3,277 $ 3,441 $ 3,613 $ 3,794 $ 3,983 Monthly $ 7,101 $ 7,456 $ 7,828 $ 8,220 $ 8,631
Annual $ 85,208 $ 89,468 $ 93,941 $ 98,638 $ 103,570
EXHIBIT "A"
Salary Table
Unrepresented Positions
RANGE POSITION STEPA STEPS STEPC STEPD STEPE
69-U Hourly $ 41.9894 ' $ 44.0889 ; $ 46.2933 I $ 48.6082 $ 51.0385 Bi-weekly ! $ 3,359 , $ 3,527 ; $ 3,703 ! $ 3,889 I $ 4,083 Monthly 1$ 7,278 . $ 7,642 $ 8,024 $ 8,425 I $ 8,847
Annual , $ 87,338 , $ 91,705 : $ . ·r
96,290 ! $ 101,105 1 $ 106,160
70-U Accounting Manager (FLSA Exempt) Hourly 1$ 43,0389 $ 45,1909 I $ 47,4505 $ 49.8231 ' $ 52.3144 I
$ 3,443 I $ i Associate Engineer (FLSA Exempt) Bi-weekly 3,615 $ 3,796 I $ 3,986 $ 4,185 Monthly $ 7,460 $ 7,833 $ 8,225 $ 8,636 1 $ 9,068
Annual $ 89,521 $ 93,997 , $ 98,697 I $ 103,632 $ 108,814 71-U Police Lieutenant (FLSA Exempt) Hourly , $ 44.1149 . $ 46.3207 l $ 48.6365 ; $ 51.0683 $ 53.6216 Bi-weekly $ 3,529 $ 3,706 I $ 3,891 $ 4,085 $ 4,290 - Monthly $ 7,647 I $ 8,029 $ 8,430 $ 8,852 $ 9,294 Annual : $ 91,759 - $ 96,347 $ 101,164 $ 106,222 $ 111,533 72-U Hourly $ 45.2178 $ 47.4788 $ 49.8529 I $ 52.3457 I $ 54.9630
Bi-weekly $ 3,617 $ 3,798 · $ 3,988 I $ 4,188 $ 4,397
Monthly $ 7,838 $ 8,230 $ 8,641 I $ 9,073 $ 9,527
Annual $ 94,053 $ 98,756 $ 103,694 I $ 108,879 I $ 114,323 73-U City Engineer (Division Head FLSA Exempt) I
Hourly $ 46.3481 $ 48.6654 i $ 51.0986 I $ 53.6534 I $ 56.3361 Bi-weekly $ 3,708 $ 3,893 ' $ 4,088 I $ 4,292 $ 4,507
Monthly $ 8,034 $ 8,435 $ 8,857 $ 9,300 $ 9,765
Annual $ 96,404 $ 101,224 . $ 106,285 I $ 111,599 , $ 117,179 74-U Fire Chief (FLSA Exempt) Hourly $ 47.5067 $ 49.8822 $ 52.3764 $ 54.9952 $ 57.7452 Bi-weekly $ 3,801 $ 3,991 $ 4,190 $ 4,400 $ 4,620
Monthly $ 8,235 $ 8,646 $ 9,079 $ 9,533 $ 10,009
Annual $ 98,814 $ 103,755 $ 108,943 $ 114,390 $ 120,110 . 75-U Community Services Director (FLSA Exempt) Hourly $ 48.6942 $ 51.1288 $ 53.6851 $ 56.3692 $ 59.1875 Bi-weekly $ 3,896 $ 4,090 $ 4,295 $ 4,510 $ 4,735
./ Monthly $ 8,440 $ 8,862 $ 9,305 $ 9,771 $ 10,259
Annual $ 101,284 $ 106,348 $ 111,665 $ 117,248 $ 123,110 76-U Hourly $ 49.9115 $ 52.4072 $ 55.0274 $ 57.7788 $ 60.6678 Bi-weekly $ 3,993 $ 4,193 $ 4,402 $ 4,622 $ 4,853
Monthly $ 8,651 $ 9,084 $ 9,538 $ 10,015 $ 10,516
Annual $ 103,816 $ 109,007 $ 114,457 $ 120,180 $ 126,189 EXHIBIT "A"
Salary Table
Unrepresented Positions
RANGE POSITION STEPA STEPB STEPC STEPD STEPE
77-U I
Hourly $ 51.1591 $ 53.7173 $ 56.4034 $ 59.2236 $ 62.1846 Bi-weekly $ 4,093 , $ 4,297 $ 4,512 $ 4,738 $ 4,975
Monthly $ 8,868 I$ 9,311 $ 9,777 $ 10,265 $ 10,779
..
Annual $ 106,411 $ 111,732 $ 117,319 $ 123,185 $ 129,344 78-U l Hourly ' $ 52.4380 : $ 55.0601 $ 57.8130 $ 60.7038 I$ 63.7389 Bi-weekly $ 4,195 $ 4,405 $ 4,625 $ 4,856 I $ 5,099
Monthly $ 9,089 $ 9,544 $ 10,021 $ 10,522 $ 11,048
Annual $ 109,071 $ 114,525 $ 120,251 I $ 126,264 I $ 132,577 79-U I Hourly $ 53.7490 $ 56.4365 $ 59.2582 $ 62.2212 I $ 65.3322 Bi-weekly $ 4,300 $ 4,515 $ 4,741 $ 4,978 I$ 5,227 -
Monthly $ 9,317 $ 9,782 $ 10,271 $ 10,785 $ 11,324
Annual $ 111,798 $ 117,388 $ 123,257 $ 129,420 $ 135,891 I
80-U Hourly $ 55.0928 $ 57.8476 $ 60.7399 $ 63.7769 $ 66.9659 Bi-weekly $ 4,407 $ 4,628 $ 4,859 $ 5,102 $ 5,357
Monthly $ 9,549 $ 10,027 $ 10,528 $ 11,055 $ 11,607
Annual $ 114,593 $ 120,323 $ 126,339 $ 132,656 I $ 139,289 81-U City Engineer (Department Head FLSA Exempt) ! Hourly ' $ 56.4702 $ 59.2938 $ 62.2587 $ 65.3716 I $ 68.6404 Community Development Director (FLSA Exempt) Bi-weekly $ 4,518 $ 4,744 $ 4,981 $ 5,230 , $ 5,491 Director of Finance & Administrative Services (FLSA Exempt) Monthly $ 9,788 $ 10,278 $ 10,792 $ 11,331 $ 11,898 Police Chief (FLSA Exempt) Annual $ 117,458 $ 123,331 $ 129,498 $ 135,973 $ 142,772 Public Works Director (FLSA Exempt)
82-U Hourly $ 57.8817 $ 60.7760 $ 63.8149 $ 67.0058 $ 70.3563 Bi-weekly $ 4,631 $ 4,862 $ 5,105 $ 5,360 $ 5,629
Monthly $ 10,033 $ 10,535 $ 11,061 $ 11,614 $ 12,195
Annual $ 120,394 $ 126,414 $ 132,735 $ 139,372 $ 146,341 83-U Hourly $ 59.3288 $ 62.2952 $ 65.4101 $ 68.6808 $ 72.1149 Bi-weekly $ 4,746 $ 4,984 $ 5,233 $ 5,494 $ 5,769
Monthly $ 10,284 $ 10,798 $ 11,338 $ 11,905 $ 12,500
Annual $ 123,404 $ 129,574 $ 136,053 $ 142,856 $ 149,999 84-U Hourly $ 60.8120 $ 63.8524 $ 67.0452 $ 70.3976 $ 73.9173 Bi-weekly $ 4,865 $ 5,108 $ 5,364 $ 5,632 $ 5,913
Monthly $ 10,541 $ 11,068 $ 11,621 $ 12,202 $ 12,812
Annual $ 126,489 $ 132,813 $ 139,454 $ 146,427 $ 153,748 EXHIBIT "A"
Salary Table
Unrepresented Positions
RANGE POSITION STEPA STEPB STEPC STEPD STEPE
85-U Assistant City Manager (FLSA Exempt) Hourly , $ 62.3322 $ 65.4490 $ 68.7216 $ 72.1577 : $ 75.7654 Bi-weekly · $ 4,987 I $ 5,236 $ 5,498 $ 5,773 I $ 6,061 Monthly $ 10,804 I $ 11,345 $ 11 ,912 $ 12,507 [ $ 13,133 Annual $ 129,651 $ 136,134 $ 142,941 $ 150,088 I $ 157,592 CM-U City Manager (FLSA Exempt) Hourly I $ 95.3870
Bi-weekly $ 7,631
Monthly $ 16,534
Annual $ 198,405
EXHIBIT "A"
Salary Table
Reedley Public Safety Association "RPOA"
Non-Sworn Positions
RANGE POSITION STEPA STEPB STEPC STEPD STEPE
36-P Police Records Specialist i Hourly $ 18.6808 $ 19.6149 $ 20.5957 ! $ 21.6255 $ 22.7067 1 Bi-weekly $ 1,494 $ 1,569 $ 1,648 $ 1,730 $ 1,817 t .•.
I Monthly $ 3,238 $ 3,400 I $ 3,570 I $ 3,748 I $ 3,936 Annual · $ 38,856 I $ 40,799 $ 42,839 $ 44,981 I $ 47,230 37-P Community Services Officer
I
Hourly ! $ 19,1478 I $ 20.1053 I $ 21.1106 1 $ 22.1663 j $ 23.2745 Dispatcher I , Bi-weekly $ 1,532 I $ 1,608 $ 1,689 . $ 1,773 $ 1,862 Monthly $ 3,319 $ 3,485 ; $ 3,659 $ 3,842 $ 4,034
Annual $ 39,827 , $ 41,819 I $ 43,910 I $ 46,106 I $ J
48,411
38-P Hourly ' $ 19.6265 $ 20,6077 I $ 21,6380 $ 22.7197 I $ 23.8558 I I Bi-weekly $ 1,570 $ 1,649 $ 1,731 $ 1,818 I $ 1,908
Monthly $ 3,402 $ 3,572 $ 3,751 $ 3,938 $ 4,135
Annual $ 40,823 $ 42,864 $ 45,007 $ 47,257 $ 49,620
39-P Hourly $ 20.1171 $ 21.1231 $ 22.1793 $ 23.2885 ' $ 24.4529 Bi-weekly $ 1,609 $ 1,690 $ 1,774 $ 1,863 I $ 1,956
Monthly $ 3,487 $ 3,661 $ 3,844 $ 4,037 $ 4,239
Annual $ 41,844 $ 43,936 $ 46,133 $ 48,440 $ 50,862
40-P I Hourly $ 20.6201 $ 21.6510 I $ 22.7337 $ 23,8702 I $ 25,0639 Bi-weekly $ 1,650 $ 1,732 $ 1,819 $ 1,910 $ 2,005
Monthly $ 3,574 $ 3,753 $ 3,941 $ 4,138 $ 4,344
Annual $ 42,890 $ 45,034 , $ 47,286 $ 49,650 $ 52,133
41-P Animal Control Officer Hourly $ 21.1356 $ 22.1923 $ 23.3019 $ 24.4668 $ 25.6904 Dispatcher II Bi-weekly $ 1,691 $ 1,775 $ 1,864 $ 1,957 $ 2,055 Senior Community Services Officer Monthly $ 3,664 $ 3,847 $ 4,039 $ 4,241 $ 4,453 Annual $ 43,962 $ 46,160 $ 48,468 $ 50,891 $ 53,436
42-P /
Hourly $ 21.6640 $ 22.7471
I
$ 23.8846 $ 25.0788 $ 26.3327
Bi-weekly $ 1,733 $ 1,820 $ 1,911 $ 2,006 $ 2,107
Monthly $ 3,755 $ 3,943 $ 4,140 $ 4,347 $ 4,564
Annual $ 45,061 $ 47,314 $ 49,680 $ 52,164 $ 54,772
' 43-P Hourly $ 22.2056 $ 23.3159 $ 24.4817 $ 25.7058 $ 26.9909 Bi-weekly $ 1,776 $ 1,865 $ 1,959 $ 2,056 $ 2,159
Monthly $ 3,849 $ 4,041 $ 4,244 $ 4,456 $ 4,678
Annual $ 46,188 $ 48,497 $ 50,922 $ 53,468 $ 56,141
EXHIBIT "A"
Salary Table
Reedley Public Safety Association "RPOA"
Non-Sworn Positions
RANGE POSITION STEPA STEPB STEPC STEPD STEPE
44-P I Hourly $ 22.7607 ' $ 23.8986 $ 25.0933 I $ 26.3481 $ 27.6654 Bi-weekly $ 1,821 I $ 1,912 $ . I 2,007 $ 2,108 $ 2,213 Monthly $ 3,945 $ 4,142 $ 4,350 $ 4,567 $ 4,795
Annual $ 47,342 I $ 49,709 $ 52,194 $ 54,804 I $ 57,544 45-P I Hourly $ 23.3297 I $ 24.4962 $ 25,7212 I $ 27.0072 I $ 28.3577 I
Bi-weekly $ 1,866 I $ 1,960 $ 2,058 $ 2,161 $ 2,269
Monthly $ 4,044 I $ 4,246 $ 4,458 $ 4,681 $ 4,915
Annual $ 48,526 [ $ 50,952 I $ 53,500 I $ 56,175 ; $ 58,984 I 46-P Police Records & Com Supervisor Hourly $ 23.9130 $ 25.1087 $ 26.3639 $ 27.6822 , $ 29.0663 Bi-weekly $ 1,913 $ 2,009 $ 2,109 $ 2,215 $ 2,325
Monthly $ 4,145 $ 4,352 $ 4,570 $ 4,798 $ 5,038 - Annual $ 49,739 $ 52,226 , $ 54,837 $ 57,579 $ 60,458 47-P I Hourly $ 24,5108 I $ 25,7365 l $ 27.0236 1 $ 28.3745 $ 29.7933 Bi-weekly $ 1,961 $ 2,059 $ 2,162 $ 2,270 $ 2,383
Monthly $ 4,249 $ 4,461 $ 4,684 $ 4,918 $ 5,164
Annual $ 50,982 $ 53,532 $ 56,209 $ 59,019 I $ 61,970
48-P I Hourly 1$ 25.1236 l $ 26.3798 $ 27.6990 I $ 29.0841 $ 30.5385 Bi-weekly $ 2,010 $ 2,110 I $ 2,216 $ 2,327 $ 2,443
Monthly $ 4,355 $ 4,573 $ 4,801 $ 5,041 $ 5,293
Annual $ 52,257 $ 54,870 $ 57,614 $ 60,495 $ 63,520
49-P Hourly $ 25.7517 $ 27.0394 $ 28.3913 $ 29.8111 $ 31.3014 Bi-weekly $ 2,060 $ 2,163 $ 2,271 $ 2,385 $ 2,504
Monthly $ 4,464 $ 4,687 $ 4,921 $ 5,167 $ 5,426
Annual $ 53,563 $ 56,242 $ 59,054 $ 62,007 $ 65,107
50-P Hourly $ 26.3954 $ 27.7154 $ 29.1010 $ 30.5563 $ 32.0841 Bi-weekly $ 2,112 $ 2,217 $ 2,328 $ 2,445 $ 2,567
Monthly $ 4,575 $ 4,804 $ 5,044 $ 5,296 $ 5,561
Annual $ 54,903 $ 57,648 $ 60,530 $ 63,557 $ 66,735
EXHIBIT "A"
Salary Table
Reedley Public Safety Association "RPOA"
Sworn Positions
RANGE POSITION STEPA STEPB STEPC STEPD STEPE
50-P Police Officer Hourly $ 26.7784 I $ 28.1173 I $ 29.5231 $ 30.9990 $ 32.5490 1 Bi-weekly $ 2,142 . $ 2,249 , $ I
2,362 I $ 2,480 I $ 2,604
Monthly $ 4,642 $ 4,874 $ 5,117 $ 5,373 $ 5,642
Annual $ 55,699 $ 58,484 , $ 61,408 $ 64,478 $ 67,702
51-P Hourly $ 27.4476 I
$ 28.8202 $ 30.2611 $ 31.7740 $ 33.3630
Bi-weekly $ 2,196 $ 2,306 $ 2,421 $ 2,542 $ 2,669
Monthly $ 4,758 $ 4,996 $ 5,245 $ 5,508 I $ 5,783
Annual $ 57,091 I $ 59,946 ' $ 62,943 $ 66,090 $ 69,395 52-P Police Corporal I Hourly $ 28.1337 $ 29.5404 $ 31.0173 $ 32.5683 $ 34.1966 -·• Bi-weekly $ 2,251 $ 2,363 $ 2,481 $ 2,605 $ 2,736
Monthly $ 4,877 $ 5,120 $ 5,376 $ 5,645 $ 5,927
Annual $ 58,518 $ 61,444 $ 64,516 $ 67,742 $ 71,129
53-P I Hourly $ 28.8370 $ 30.2788 $ 31.7928 $ 33.3822 $ 35.0514 Bi-weekly $ 2,307 $ 2,422 $ 2,543 $ 2,671 $ 2,804
Monthly $ 4,998 $ 5,248 $ 5,511 $ 5,786 $ 6,076
Annual $ 59,981 $ 62,980 $ 66,129 $ 69,435 $ 72,907
54-P Hourly $ 29.5582 $ 31.0361 $ 32.5880 $ 34.2173 $ 35.9284 Bi-weekly $ 2,365 $ 2,483 $ 2,607 $ 2,737 $ 2,874
Monthly $ 5,123 $ 5,380 $ 5,649 $ 5,931 $ 6,228
Annual $ 61,481 $ 64,555 $ 67,783 $ 71,172 $ 74,731
55-P Hourly $ 30.2971 $ 31.8120 $ 33.4024 $ 35.0726 $ 36.8264 Bi-weekly $ 2,424 $ 2,545 $ 2,672 $ 2,806 $ 2,946
Monthly $ 5,252 $ 5,514 $ 5,790 $ 6,079 $ 6,383
Annual $ 63,018 $ 66,169 $ 69,477 $ 72,951 $ 76,599
56-P Hourly $ 31.0543 $ 32.6072 $ 34.2375 $ 35.9495 $ 37.7471 Bi-weekly $ 2,484 $ 2,609 $ 2,739 $ 2,876 $ 3,020
Monthly $ 5,383 $ 5,652 $ 5,935 $ 6,231 $ 6,543
Annual $ 64,593 $ 67,823 $ 71,214 $ 74,775 $ 78,514
57-P Hourly $ 31.8308 $ 33.4221 $ 35.0933 $ 36.8481 $ 38.6904 Bi-weekly $ 2,546 $ 2,674 $ 2,807 $ 2,948 $ 3,095
Monthly $ 5,517 $ 5,793 $ 6,083 $ 6,387 $ 6,706
Annual $ 66,208 $ 69,518 $ 72,994 $ 76,644 $ 80,476
EXHIBIT "A"
Salary Table
Reedley Public Safety Association "RPOA"
Sworn Positions
RANGE POSITION STEPA STEPB STEPC STEPD STEPE
58-P I Hourly ' $ 32.6264 $ 34.2577 $ 35.9707 $ 37.7692 $ 39.6577 Bi-weekly $ 2,610 $ 2,741 $ 2,878 I$ 3,022 $ 3,173
Monthly $ 5,655 $ 5,938 $ 6,235 $ 6,547 $ 6,874
Annual , $ 67,863 $ 71,256 $ 74,819 $ 78,560 $ 82,488
I 1$ 33.4423 ! $ 35.1144 $ 36.8702 ' 59-P Police Sergeant Hourly $ 38.7139 $ 40.6495 Bi-weekly $ 2,675 $ 2,809 $ 2,950 $ 3,097 $ 3,252
Monthly $ 5,797 $ 6,087 $ 6,391 $ 6,710 $ 7,046
Annual $ 69,560 , $ 73,038 $ 76,690 $ 80,525 $ 84,551 ' EXHIBIT "A"
Salary Table
General Services Unit
RANGE POSITION STEPA STEPS STEPC STEPD STEPE
28-G I Hourly $ 15.2303 $ 15.9918 $ 16.7913 $ 17.6308 I $ 18.5125 Bi-weekly $ 1,218 $ 1,279 $ 1,343 I $ 1,410 $ 1,481
Monthly $ 2,640 I $ 2,772 I $ 2,911 I$ 3,056 $ 3,209 - - Annual $ 31,679 I $ 33,263 $ 34,926 $ 36,672 I$ 38,506 29-G Hourly $ 15.6111 $ 16.3918 $ 17.2115 I $ 18.0721 $ 18.9760 Bi-weekly $ 1,249 $ 1,311 $ 1,377 $ 1,446 $ 1,518
Monthly $ 2,706 $ 2,841 $ 2,983 $ 3,133 $ 3,289
Annual $ 32,471 I $ 34,095 $ 35,800 $ 37,590 I$ 39,470
30-G Hourly $ ' 16.0014 $ 16.8014 $ 17.6413 $ 18.5236 , $ 19.4495 Bi-weekly $ 1,280 $ 1,344 $ 1,411 $ 1,482 $ 1,556
Monthly $ 2,774 $ 2,912 $ 3,058 $ 3,211 $ 3,371
Annual $ 33,283 $ 34,947 $ 36,694 $ 38,529 $ 40,455
31-G I Hourly $ 16,4014 I $ 17.2216 $ 18.0827 1 $ 18.9870 $ 19.9365 Bi-weekly $ 1,312 $ 1,378 $ 1,447 $ 1,519 $ 1,595
Monthly $ 2,843 I $ 2,985 $ 3,134 $ 3,291 $ 3,456
Annual $ 34,115 $ 35,821 $ 37,612 $ 39,493 $ 41,468
32-G Parks Maintenance Worker I Hourly $ 16.8115 $ 17.6519 $ 18.5346 $ 19.4615 $ 20.4346 Bi-weekly $ 1,345 $ 1,412 $ 1,483 , $ 1,557 $ 1,635
Monthly $ 2,914 $ 3,060 $ 3,213 $ 3,373 $ 3,542
Annual $ 34,968 $ 36,716 $ 38,552 $ 40,480 , $ 42,504
33-G Hourly $ 17.2317 $ 18.0933 $ 18.9981 $ 19.9481 $ 20.9457 Bi-weekly $ 1,379 $ 1,447 $ 1,520 $ 1,596 $ 1,676
Monthly $ 2,987 $ 3,136 $ 3,293 $ 3,458 $ 3,631
Annual $ 35,842 $ 37,634 $ 39,516 $ 41,492 $ 43,567
34-G Maintenance Worker I (Water, WWTP, Streets) Hourly $ 17.6625 $ 18.5457 $ 19.4731 $ 20.4466 $ 21.4688 Salid '."!aste Warker Bi-weekly $ 1,413 $ 1,484 $ 1,558 $ 1,636 $ 1,718 Water System Utility Worker Monthly $ 3,062 $ 3,215 $ 3,375 $ 3,544 $ 3,721 WWTP Maintenance Worker Annual $ 36,738 $ 38,575 $ 40,504 $ 42,529 $ 44,655 35-G Hourly $ 18.1038 $ 19.0091 $ 19.9596 $ 20.9577 $ 22.0058 Bi-weekly $ 1,448 $ 1,521 $ 1,597 $ 1,677 $ 1,760
Monthly $ 3,138 $ 3,295 $ 3,460 $ 3,633 $ 3,814
Annual $ 37,656 $ 39,539 $ 41,516 $ 43,592 $ 45,772
EXHIBIT "A"
Salary Table
General Services Unit
RANGE POSITION STEPA STEPB STEPC STEPD STEPE
36-G Parks Maintenance Worker II I Hourly $ 18.5563 : $ 19.4841 $ 20.4582 $ 21.4813 I $ 22.5553 WWTP Operator Trainee Bi-weekly $ 1,485 $ 1,559 $ 1,637 $ 1,719 $ 1,804 Monthly $ 3,216 I $ 3,377 $ 3,546 $ 3,723 $ 3,910
Annual $ 38,597 $ 40,527 $ 42,553 $ 44,681 $ 46,915
37-G Hourly $ 19.0202 $ 19.9712 $ 20.9697 $ 22.0183 $ 23.1192 Bi-weekly $ 1,522 I $ 1,598 $ 1,678 $ 1,761 $ 1,850
Monthly $ 3,297 $ 3,462 $ 3,635 $ 3,817 $ 4,007
Annual $ 39,562 $ 41,540 $ 43,617 $ 45,798 $ 48,088
38-G Maintenance Worker II I
Hourly $ 19,4957 I $ 20,4707 $ 21.4942 $ 22.5688 $ 23.6971 l ·- ' .
Salid Waste OpeFatar Bi-weekly $ 1,560 $ 1,638 $ 1,720 $ 1,806 $ 1,896 Monthly $ 3,379 $ 3,548 $ 3,726 $ 3,912 $ 4,108
Annual $ 40,551 $ 42,579 $ 44,708 $ 46,943 , $ 49,290
39-G I Hourly $ 19,9832 I $ 20,9822 $ 22.0313 $ 23.1327 $ 24.2894 Bi-weekly $ 1,599 $ 1,679 $ 1,763 $ 1,851 $ 1,943
Monthly $ 3,464 $ 3,637 $ 3,819 $ 4,010 $ 4,210
Annual $ 41,565 $ 43,643 $ 45,825 $ 48,116 I $ 50,522
40-G Senior Parks Maintenance Worker Hourly $ 20.4827 $ 21.5067 $ 22.5822 $ 23.7115 $ 24.8971 Water Systems Specialist I Bi-weekly $ 1,639 $ 1,721 $ 1,807 $ 1,897 $ 1,992 WWTP Operator I Monthly $ 3,550 $ 3,728 $ 3,914 $ 4,110 $ 4,316 WWTP Operator-In-Training/ Lab Tech Trainee Annual $ 42,604 $ 44,734 $ 46,971 $ 49,320 $ 51,786 41-G I
Hourly $ 20.9947 $ 22.0442 $ 23.1466 $ 24.3038 $ 25.5192 Bi-weekly $ 1,680 $ 1,764 $ 1,852 $ 1,944 $ 2,042
Monthly $ 3,639 $ 3,821 $ 4,012 $ 4,213 $ 4,423
Annual $ 43,669 $ 45,852 $ 48,145 $ 50,552 $ 53,080
42-G Senior Maintenance Worker Hourly $ 21.5197 $ 22.5957 $ 23.7255 $ 24.9115 $ 26.1572 Sewer Collection System Maintenance Worker Bi-weekly $ 1,722 $ 1,808 $ 1,898 $ 1,993 $ 2,093 Salid Waste Grew beader Monthly $ 3,730 $ 3,917 $ 4,112 $ 4,318 $ 4,534 Annual $ 44,761 $ 46,999 $ 49,349 $ 51,816 $ 54,407
43-G Hourly $ 22.0577 $ 23.1606 $ 24.3188 $ 25.5346 $ 26.8115 Bi-weekly $ 1,765 $ 1,853 $ 1,946 $ 2,043 $ 2,145
Monthly $ 3,823 $ 4,015 $ 4,215 $ 4,426 $ 4,647
Annual $ 45,880 $ 48,174 $ 50,583 $ 53,112 $ 55,768
EXHIBIT "A"
Salary Table
General Services Unit . RANGE POSITION STEPA STEPB STEPC STEPD STEPE 44-G Water Systems Specialist II I Hourly $ 22.6091 $ 23.7394 $ 24.9264 $ 26.1726 $ 27.4813 WWTP Operator II 1 Bi-weekly $ 1,809 $ 1,899 $ 1,994 $ 2,094 $ 2,199 WWTP Operator / Lab Tech Monthly $ 3,919 $ 4,115 $ 4,321 $ 4,537 $ 4,763 Annual $ 47,027 $ 49,378 $ 51,847 $ 54,439 $ 57,161
45-G Equipment Mechanic Hourly ' $ 23.1745 $ 24.3332 $ 25.5500 $ 26.827 4 : $ 28.1688 - Bi-weekly $ 1,854 $ 1,947 $ 2,044 $ 2,146 $ 2,254 Monthly $ 4,017 $ 4,218 $ 4,429 $ 4,650 $ 4,883
Annual $ 48,203 $ 50,613 $ 53,144 $ 55,801 $ 58,591
46-G Environmental Compliance Officer I Hourly $ 23.7538 $ 24.9413 I $ 26.1885 $ 27.4981 $ 28.8731
Senior Sewer Collection System Maintenance Worker Bi-weekly $ 1,900 $ 1,995 $ 2,095 $ 2,200 I$ 2,310 Monthly $ 4,117 $ 4,323 $ 4,539 $ 4,766 $ 5,005
Annual $ 49,408 $ 51,878 $ 54,472 $ 57,196 $ 60,056
47-G I Hourly $ 24.3476 $ 25.5649 $ 26.8433 $ 28.1856 $ 29.5947 Bi-weekly $ 1,948 $ 2,045 $ 2,147 $ 2,255 $ 2,368
Monthly $ 4,220 $ 4,431 $ 4,653 $ 4,886 $ 5,130
Annual $ 50,643 $ 53,175 $ 55,834 $ 58,626 $ 61,557
48-G Senior Water System Specialist Hourly $ 24.9563 $ 26.2038 $ 27.5139 $ 28.8894 , $ 30.3341 WWTP Operator 11 / SemGf Lab Technician Bi-weekly $ 1,997 $ 2,096 $ 2,201 $ 2,311 $ 2,427 WWTP Operator Ill Monthly $ 4,326 $ 4,542 $ 4,769 $ 5,008 $ 5,258 Annual $ 51,909 $ 54,504 $ 57,229 $ 60,090 $ 63,095
49-G Heavy Equipment Mechanic I
Hourly $ 25.5803 $ 26.8591 $ 28.2019 $ 29.6120 $ 31.0928 Bi-weekly $ 2,046 $ 2,149 $ 2,256 $ 2,369 $ 2,487
Monthly $ 4,434 $ 4,656 $ 4,888 $ 5,133 $ 5,389
Annual $ 53,207 $ 55,867 $ 58,660 $ 61,593 $ 64,673
50-G Senior Environmental Compliance Officer I Hourly $ 26.2197 $ 27.5308 $ 28.9072 $ 30.3524 $ 31.8702 Bi-weekly $ 2,098 $ 2,202 $ 2,313 $ 2,428 $ 2,550
Monthly $ 4,545 $ 4,772 $ 5,011 $ 5,261 $ 5,524
Annual $ 54,537 $ 57,264 $ 60,127 $ 63,133 $ 66,290
51-G Hourly $ 26.8750 $ 28.2188 $ 29.6298 $ 31 .1115 $ 32.6673 Bi-weekly $ 2,150 $ 2,258 $ 2,370 $ 2,489 $ 2,613
Monthly $ 4,658 $ 4,891 $ 5,136 $ 5,393 $ 5,662
Annual $ 55,900 $ 58,695 $ 61,630 $ 64,712 $ 67,948
EXHIBIT "A"
Salary Table
General Services Unit
RANGE POSITION STEPA STEPB STEPC STEPD STEPE
52-G Electrician I Hourly , $ 27.5471 $ 28.9245 $ 30,3707 I$ 31.8894 1 $ 33.4841 Bi-weekly $ 2,204 $ 2,314 $ 2,430 $ 2,551 $ 2,679
Monthly $ 4,775 $ 5,014 $ 5,264 $ 5,528 $ 5,804
Annual ; $ 57,298 $ 60,163 $ 63,171 $ 66,330 $ 69,647
53-G I Hourly $ 28,2356 I$ 29.6476 $ 31.1298 I$ 32.6865 $ 34.3207 Bi-weekly $ 2,259 I$ 2,372 $ 2,490 l $ 2,615 $ 2,746
Monthly $ 4,894 $ 5,139 $ 5,396 $ 5,666 $ 5,949
Annual $ 58,730 $ 61,667 $ 64,750 . $ 67,988 $ 71,387
54-G ' Hourly $ 28.9413 I $ 30.3885 $ 31.9077 $ 33.5029 $ 35.1779 Bi-weekly $ 2,315 $ 2,431 $ 2,553 $ 2,680 $ 2,814
Monthly $ 5,017 $ 5,267 $ 5,531 $ 5,807 $ 6,098
Annual $ 60,198 $ 63,208 $ 66,368 $ 69,686 $ 73,170
55-G Hourly $ 29.6649 I $ 31.1481 $ 32,7053 I $ 34,3404 I $ 36.0572 Bi-weekly $ 2,373 $ 2,492 $ 2,616 $ 2,747 $ 2,885
Monthly $ 5,142 $ 5,399 $ 5,669 $ 5,952 $ 6,250
Annual $ 61,703 $ 64,788 $ 68,027 $ 71,428 $ 74,999
56-G Electrician II I Hourly $ 30.4067 $ 31.9269 $ 33.5231 $ 35.1990 $ 36.9591 Bi-weekly $ 2,433 $ 2,554 $ 2,682 $ 2,816 $ 2,957
Monthly $ 5,271 $ 5,534 $ 5,811 I $ 6,101 $ 6,406
Annual $ 63,246 $ 66,408 $ 69,728 $ 73,214 $ 76,875
57-G Hourly $ 31.1668 $ 32.7250 $ 34.3611 $ 36.0793 $ 37.8832 Bi-weekly $ 2,493 $ 2,618 $ 2,749 $ 2,886 $ 3,031
Monthly $ 5,402 $ 5,672 $ 5,956 $ 6,254 $ 6,566
Annual $ 64,827 $ 68,068 $ 71,471 $ 75,045 $ 78,797
58-G I
Hourly $ 31.9462 $ 33.5433 $ 35.2207 $ 36.9817 $ 38.8308 Bi-weekly $ 2,556 $ 2,683 $ 2,818 $ 2,959 $ 3,106
Monthly $ 5,537 $ 5,814 $ 6,105 $ 6,410 $ 6,731
Annual $ 66,448 $ 69,770 $ 73,259 $ 76,922 $ 80,768
59-G Hourly $ 32.7447 $ 34.3817 $ 36.1010 $ 37.9063 $ 39.8014 Bi-weekly $ 2,620 $ 2,751 $ 2,888 $ 3,033 $ 3,184
Monthly $ 5,676 $ 5,960 $ 6,258 $ 6,570 $ 6,899
Annual $ 68,109 $ 71,514 $ 75,090 $ 78,845 $ 82,787
EXHIBIT "A"
Salary Table
General Services Unit ..
RANGE POSITION STEPA STEPB STEPC STEPD STEPE
60-G Electrician Ill I Hourly 1 $ 33,5635 I $ 35,2418 l $ 37.0038 $ 38.8538 $ 40.7966 Bi-weekly $ 2,685 $ 2,819 $ 2,960 $ 3,108 $ 3,264
Monthly $ 5,818 $ 6,109 $ 6,414 $ 6,735 $ 7,071
I
Annual $ 69,812 I $ 73,303 $ 76,968 $ 80,816 $ 84,857
EXHIBIT"A"
Salary Table
Part-Time Employees - POSITION ' DEPT PAY FREQUENCY~ PAY RANGE ~ SPECIAL TERMS - Elected Officials Council I Council member I Monthly I Stipend I $ 150.00 Community Services - Adult Sports Programs
CSD I Adult Sports Field / Court Monitor I Hourly $ 15.00 Range Depending Upon Qu alification 1$ 17.00 1 - ... - - .. - - - . - -· - - -- . ...
CSD Adult Sports Scorekeeper Hourly $ 15.00 Range Depending Upon Qual ification i $ 17.00 .. - .. - - -· CSD I Adult Sports Umpire / Referees (Paid Per Game) I Per Game $ 20.00 I$ Range Depending Upon Qualification 35.00 - Community Services - After School Programs
CSD I After School Assistant Site Coordinator Hourly 1$ 16.00 Range Depending Upon Qual ifi cations 1$ 20.00 l $ ·- -·
CSD After School Literacy Coordinator Hourly 16.00 Range Depending Upon Qualifications : $ 20.00 ··- -.. - - j $ - CSD After School Recreation Leader Hourly 1$ 15.00 Range Depending Upon Qualifications 18.00 - .. -t . I ..
CSD I After School Site Coordinator Hou ; $ rly i $ 19.00 1 Range Depending Upon Qualifications 28.00 •. 3
Community Services - Aquatics Programs
CSD I Aquatics Lead Guard I Hourly 1$ 15.00 Range Depending Upon Qualifications 1$ 18.00 I - I - CSD Aquatics Lifeguard Hourly 1$ 15.00 Range Depending Upon Qualifications $ 18.00 t - .. " - - ·- .. L .. ·- CSD Aquatics Senior Guard Hourly [$ 15.00 Range Depending Upon Qualifications t $ 19.00 CSD i Aquatics Manager i Hourly j $ 15.oo I Range Depending Upon Qualifications 1$ 19.00 - ,·
Community Services - Enrichment Programs
CSD I Enrichment Recreation Leader
I
Hourly 1$ 15.00 ! Range Depending Upon Qualifications ! $ 18.00 CSD Enrichment Site Coordinator Hourly j $ 15.oo I Range Depending Upon Qualifications l $ 18.00 - .. ..
CSD Program Instructor
Program I 70% of Program Revenue (i.e. Tumbling Instructor, Dance Instru ctor, etc.) CSD Tiny Tots Recreation Leader ·1 Hourly $ 15.00 Range Depending Upon Qual ifications $ 18.00 j ' CSD Recreation Assistant Hourly 1$ 15.00 I Range Depending Upon Qualification i $ 18.00 I Community Services - Preschool Program
CSD I Preschool Teacher I Hourly ! $ 16.00 i Range Depending Upon Qualifications I $ 20.00 CSD Preschool Teachers Aide I Hourly $ 15.oo I Range Depending Upon Qual ifications 1$ 18.00 I Community Services - Youth Sports Programs
CSD Youth Sports Field / Court Monitor Hourly $ 15.oo I Range Depending Upon Qual ifications $ 18.00 CSD Youth Sports Scorekeeper Hourly ' $ 15.00 1 Range Depending Upon Qualifications , $ 18.00 - - - CSD Youth Sports Umpire/ Referees (Paid Per Game) Hourly 1$ 15.00 i Range Depending Upon Qualifications , $ 18.00 .
Community Services - Other Part-Time Positions
CSD I Community Center Event Coordinator Hourly $ 15.00 : Range Depending Upon Qualifi cations $ 18.00 CSD River Cashier I Hourly , $ 15.00 I Range Depending Upon Qualifications , $ 18.00 EXHIBIT "A"
Salary Table
Part-Time Employees
DEPT POSITION PAY FREQUENCY ... PAY RANGE ... SPECIAL TERMS ,a Fire Department - Part-Time Positions
Fire Assistant Life Safety/ Code Officer Hourly $ 16.00 Range Depending Upon Qualification $ 21.00 Police Department - Part-Time Reserve Positions
Police I Contract Reserve Officer (40 hours per week) I Hourly I * Ties to 50-P for Police Officer for RPOA Schedule I $ 26.7784 i - - .. .. ··- ·-- - P&liGe Reserve OffiGer be•Jel 1 Moorly I Single-Rate 1$ 20.00 ·- - -- Police Reserve Officer +rainee Hourly I $ 20.00 Police Reserve Community Service Officer Hourly r $ 15.00 Range Depending Upon Minimum Wage ' $ 18.00 .. - - .. - - - . --- P&liGe Rese~•e ~is_e_~t~~er Trainee Moorly I Single-Rate is 16.00 j - ----- Police Reserve Dispatcher-YU Hourly $ 20.00 Range Depending Upon Qualification $ 35.00 -
Part-Time Positions in Multiple Departments
All Dept's I Office Assistant I Hourly 1$ 15.00 I Range Depending Upon Qualifications ' $ 20.00 All Dept's I Laborer I Hourly : $ 15.00 I Range Depending Upon Qualification : $ 20.00 I ,. - ,,
Public Works - Part-Time Positions
Public Works I Equipment Operator I Hourly , $ 17.00 I Range Depending Upon Qualification I $ 24.00 ..
Public Works I Mechanic Assistant I Hourly $ 15.00 I Range Depending Upon Qualification 1$ 20.00 Part-Time Retired Annuitants
All Dept's I CalPERS Retired Annuitants (TBD by Job Duties) I Hourly ' $ 15.00 '. Range Depending Upon Qualifications I $ 26.00 I I . I
RESOLUTION NO. 2022-053
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REEDLEY
ESTABLISHING A SALARY & BENEFIT SCHEDULE FOR UNREPRESENTED
EMPLOYEES
WHEREAS, Section 36506 of the Government Code of the State of California provides that the City Council shall, by Resolution or Ordinance, fix the compensation for all appointive officers and employees; and
WHEREAS, the City Council has heretofore by Resolution established salary and benefit schedules for management, and all other unrepresented employees of the City ("Unrepresented Group").
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Reedley as follows:
ARTICLE 1:
SECTION 1:
The Master Salary Table is adopted by separate resolution which includes the salaries and ranges for the Unrepresented Group. The salaries or rates of compensation are fixed on the basis of fulltime service and full-time positions, unless otherwise designated.
SECTION 2:
1. Vacation
2. 3.
4. Beginning on the effective date of this Resolution, employees who have reached the maximum accrued vacation amount of 320 hours shall not accrue additional vacation until the vacation leave accrual falls below the maximum amount.
Bilingual Pay
The sum of $~80.00 per month shall be paid to those employees who demonstrate their ability to speak a language beneficial to the City business as approved by the City Manager. The sum of $~100.00 per month shall be paid to those employees who demonstrate their ability to speak, read and write in a language beneficial to the City business as approved by the City Manager and/or his/her designee.
Notary Pay
Employees who are commissioned by the State of California as a Notary Public may receive a 1.0% of base pay incentive if need of their commission is beneficial to City business as approved by the City Manager.
Certification Pay
Employees who maintain an active status as a Certified Public Accountant (CPA) or Certified Public Finance Officer (CPFO) designation may receive a 3.0% of base pay incentive if their certification is beneficial to City business as approved by the City Manager.
5. Cell Phone Stipend
On approval of the City Manager, employees with duties that require the use of a cell phone may receive a monthly stipend rather than a City-provided device so that a single device may be used for both personal and business purposes. Employees with duties that generally only require use of voice (call) and text features may receive a $50.00 monthly stipend; whereas employees whose duties also require access to e-mail, calendar and data applications may receive a $125.00 monthly stipend. The stipend will be considered taxable income to the employee. Employees receiving the stipend must comply with all applicable laws pertaining to the Public Records Act.
6. Safety Boots
On approval of the City Manager, employees whose positions require a majority of their time to be spent working where safety is a concern or direct supervision of employees in the General Services Unit (GSU), may receive a reimbursement for the purchase of safety boots up to the amount as set forth in the current GSU Memorandum of Understanding.
Reimbursements are made upon request and shall not occur more than once per fiscal year.
7. Uniform Allowance
A. Public safety employees covered by this resolution shall receive a uniform allowance of $1,200 per year, payable prospectively in one installment on the first pay period ending in July. If the employee leaves employment prior to June of the following year, the prorated overpayment for the fiscal year will be deducted from the employee's final pay based on the number of months left in the fiscal year.
B. 6ll_Life Safety/Code Officer PositionsUniform Allov,ance: Annual rate of $4,G001,200 per year, payable prospectively in one installment on the first pay period ending in July. If the employee leaves employment prior to June of the following year, the prorated overpayment for the fiscal year will be deducted from the employee's final pay based on the number of months left in the fiscal year.
8. Vehicle Allowance - Executive Management
9. A. $500.00 per month in lieu of a take-home City vehicle. Per IRS regulation, the allowance will be considered taxable income to the employee, and is at the discretion of the City Manager.
B. The City Manager and Assistant City Manager shall receive $800.00 per month in lieu of a take-home City vehicle. This section shall revise the monthly car allowance amount listed in Section 6. Automobile Allowance in the City Manager Employment Agreement dated August 22, 2011.
Salary & Stipends
Employees shall receive a 5.0% COLA effective July 1, 2022.
Resolution No. 2022-053 2
SECTION 3: Benefit Schedule for Management Employees
1. Management Group Designation by Job Title
a.
b.
Executive Management*
Assistant City Manager
Chief of Police
City Clerk/ Executive Assistant to the City Manager
City Engineer (Department Head)
Community Development Director
Community Services Director
Fire Chief
Public Works Director
The Executive Management positions are FLSA Overtime Exempt, at-will department heads appointed by the City Manager and are part of the Unclassified Service as provided in the Personnel Policies and Procedures.
Mid-Management*
Accounting Manager
Accountant
Assistant Engineer
Assistant Water System Supervisor
Battalion Chief
Building Official
Capital Projects / Airport Manager
City Engineer (Division Head)
City Planner
Facilities Supervisor
Management Analyst
Police Lieutenant
Public Works Manager
Recreation Coordinator
Recreation Supervisor
Roads and Grounds Supervisor
Senior Accountant
Senior Citizen Coordinator
Senior Human Resources Analyst
Senior Management Analyst
Senior Planner
Water System Supervisor
Wastewater System Supervisor
*The titles above do not reflect filled , vacant or frozen status. Except as otherwise indicated, these positions are FLSA Overtime Exempt positions Resolution No. 2022-053 3
2. Benefit Schedule for Management Employees
a. Executive Management
1) Leave
a) Administrative - 10 days/fiscal year; cannot be accumulated or carried over from fiscal year-to-year. Administrative Leave for new hires shall be prorated based on full quarters left in the fiscal year.
Upon receiving a positive annual performance evaluation, Executive Management staff may receive up to three additional days at City Manager's discretion.
b) Vacation -Accrual of vacation time based upon:
12 days/year for the first two years
13 days/year beginning with the 3rd year
14 days/year beginning with the 4th year
15 days/year beginning with the 5th year
16 days/year beginning with the 6th year
17 days/year beginning with the 7th year
18 days/year beginning with the 8th year
19 days/year beginning with the 9th year
20 days/year beginning with the 10th year
At the City Manager's discretion, vacation accrual for Executive and Mid-Management positions may include credit for prior public agency service.
c) Vacation Buy-back - The City encourages employees to use earned vacation time. However, circumstances may arise in which an employee does not use accrued vacation time. Employees may have up to feft.y-eighty (4Q80) hours of accrued vacation time bought back by the City. Employees are limited to two (2) buy-backs per during each fiscal year, not to exceed 80 hours. To be eligible for vacation buy-back, an employee must have an accrued vacation balance of at least 120 hours after the buy-back. Any employee choosing to participate in this benefit shall provide the City with at least 14 days advance written notice.
d) Sick - Accrual of sick leave time at the rate of 12 days/year. e) Funeral - Three days paid leave/year as approved by the City Manager.
f) Holidays
New Year's Day
Martin Luther King, Jr. Day
Washington's Birthday
Memorial Day
Independence Day
Labor Day
Resolution No. 2022-053 4
Veteran's Day
Thanksgiving Day
Friday after Thanksgiving
Christmas Eve
Christmas Day
Floating Holiday (must be used annually on a fiscal basis by June 30th or lost)
Admission Day Floating Holiday cannot be accumulated or carried over from calendar year-to-year.
Paid holidays falling on a Saturday shall be observed on the preceding Friday. Paid holidays falling on a Sunday shall be observed on the following Monday.
2) Health and Welfare
Resolution No. 2022-053
a)
b)
c)
d)
e)
f)
g)
h)
Medical - City shall maintain medical coverage and shall pay the average of the two lowest premium plans of the employee and qualified dependent care premiums. The amount of the medical plan premium that exceeds the City's maximum contribution amount shall be the responsibility of the employee to pay through payroll deductions.
Dental - City shall provide and maintain current dental coverage and benefits through an authorized provider. City will pay 100% of premium for employees & dependents.
Vision - City shall provide and maintain current vision coverage through an authorized provider. City will pay 100% of premium for employees & dependents.
Life ($50,000) - 100% of premium paid by City.
Long-Term Disability - 100% of premium paid by City.
Unemployment - In accordance with State law.
Worker's Compensation - In accordance with State law.
Cash-In-Lieu of Benefits Option
Employees may voluntarily enroll in the Cash-In-Lieu of Benefits program if they have alternative medical, dental, or vision coverage not provided by the City. The program will run from January 1st to December 31 st annually. Employees will receive monthly in-lieu payments as taxable income and reflected in withholding contributions on their paycheck. Employees may be eligible to re-enroll in City benefit plans only during the Open Enrollment period or within 30 days of: Family Unit change due to marriage, birth, or adoption; Loss of other coverage; Court or administrative order; Reemployment after Military service.
Cash-in-Lieu amounts will be set at $300.00 per month for medical, $40.00 per month for dental, and $10.00 per month for 5 b.
vision coverage. Employees must re-enroll and show proof of alternative coverage annually.
3) Retirement
a) Social Security - In accordance with Federal law. City shall only pay 100% of the employer contribution. The employee contribution shall be deducted from the employee's paycheck.
b) CalPERS 'Classic' Members - Employees defined by CalPERS as 'Classic' members shall have a 2.0% @ Age 55 Miscellaneous and 3% @ 55 for Safety group employees tier retirement packages with the California Public Employees Retirement System
(Cal PERS). 'Classic' members shall pay 100% of the 'employee' member-paid pension contribution rate as a percentage of payroll, as set by CalPERS.
c) CalPERS PEPRA Members - PEPRA members shall have a 2.0% @ Age 62 miscellaneous tier retirement package with CalPERS, and shall be responsible for payment of their member contribution rate as a percentage of payroll. CalPERS will review the member rate once a year when the actuarial valuation of the City's plan is performed. Should CalPERS revise the member contribution at any time, the City shall comply with law by adjusting contribution rates of new members.
Mid-Management
1) Leave - Same benefits as those listed above for Executive Management, with the exception of:
2)
3)
a) Mid-Management FLSA Exempt Employees - Administrative Leave, five days/fiscal year; cannot be accumulated or carried over from fiscal year-to-year. Administrative Leave for new hires shall be prorated based on full quarters left in the fiscal year. Upon receiving a positive annual performance evaluation, Mid-Management staff may receive up to two additional days at supervisor's recommendation to the City Manager, who shall have final approval authority.
Health and Welfare - Same benefits as those listed above for Executive Management.
Retirement - Same benefits as those listed above for Executive Management.
SECTION 4: All Other Unrepresented Employees*
1. All Other Unrepresented Employees Designation by Job Title Accounting Technician I
Accounting Technician II
.Administrative Assistant
Resolution No. 2022-053 6
Assistant Planner
Associate Planner
Building Inspector I
Building Inspector II
Building Permit Technician
CAD Technician
Community Development Technician
Engineering Assistant
Engineering Technician
Executive Assistant
Human Resources Analyst
Human Resources Technician
Life Safety / Code Officer
Senior Building Inspector
Senior Engineering Assistant (FLSA Overtime Exempt)
Senior Life Safety/ Code Officer
Staff Assistant
*These positions are FLSA Overtime Non-Exempt positions unless specifically designated as FLSA Overtime Exempt.
2. Benefit Schedule for All Other Unrepresented Employees a. Leave - Same benefits as those listed above for Executive Management, except as follows:
1) All Other Unrepresented Employees (FLSA Overtime Exempt) - Administrative Leave, 5 days/fiscal year; cannot be accumulated or carried over from fiscal year-to-year. Administrative Leave for new hires shall be prorated based on full quarters left in the fiscal year.
Unrepresented employees in this category, upon receiving a positive annual performance evaluation, may receive up to one additional day of Administrative Leave at supervisor's recommendation to the City Manager, who shall have final approval authority.
2) All Other Unrepresented Employees (FLSA Overtime Non-Exempt) - No Administrative Leave, except that upon receiving a positive annual performance evaluation, employees in this category may receive up to one day of Administrative Leave at supervisor's recommendation to the City Manager, who shall have final approval authority.
3) All Other Unrepresented Employees (FLSA Overtime Non-Exempt) - Accrual of Comp Time, capped at 80 hours, or Overtime pay at 1.5 times the hourly rate for time worked in excess of a 40-hour workweek. b. Health and Welfare - Same benefits as those listed above for Executive Management.
c. Retirement - Same benefits as those listed above for Executive Management.
Resolution No. 2022-053 7
ARTICLE 2: The salary and benefits outlined herein shall remain in effect beginning July 1, 2022 unless modified or repealed by resolution . All prior resolutions concerning compensation or benefits for the Unrepresented Group which are in conflict herewith are hereby repealed.
This foregoing Resolution was duly passed, approved, and adopted this 14th day of June, 2022, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
APPROVED:
Mary L. Fast, Mayor
ATTEST:
Ruthie Greenwood, City Clerk
Resolution No. 2022-053 8
Side Letter Agreement to the Memorandum of
Understanding Between the City of Reedley and General Services Unit, INTERNATIONAL UNION OF OPERATING ENGINEERS STATIONARY LOCAL 39 The City of Reedley and the General Services Unit, International Union of Operating Engineers Stationary Local 39, mutually agree to the following changes in the 2020-2024 Memorandum of Understanding between the City of Reedley and the General Services Unit ("MOU").
1. Effective July 1, 2022, Articles 1 and 24 of the MOU will be amended as follows:
ARTICLE 1. RECOGNITION:
As provided in City of Reedley (hereinafter "City") Resolution No. 3013 dated February 7, 1978, City recognizes the International Union of Operating Engineers, Stationary Local No. 39 (hereinafter "Union") as the representative of the employees in the General Services Unit (hereinafter "Unit") consisting of the following of the classifications:
Electrician
Electrician 11
Electrician 111
Equipment Mechanic
Environmental Compliance Officer
Heavy Equipment Mechanic
Maintenance Worker I
Maintenance Worker 11
Parks Maintenance Worker I
Parks Maintenance Worker 11
Senior Maintenance Worker
Senior Parks Maintenance Worker
Senior Water Systems Specialist
Senior Environmental Compliance Officer
Senior Sewer Collection System Maintenance Worker (New) Sewer Collection System Maintenance Worker
Solid Waste Crew Leader (Remove)
Solid '."Jaste Operator (Remove)
Solid 'Naste '."forker (Remove)
Water Systems Specialist I
Water Systems Specialist II
Water System Utility Worker
WWTP Maintenance Worker
WWTP Operator-In-Training/Lab Tech Trainee
WWTP Operator/ Lab Tech
WWTP Operator Trainee
WWTP Operator I
WWTP Operator II
WWTP Operator II/ Senior Lab Technician (Revised)
WWTP Operator Ill
ARTICLE 24. WAGES, MERIT INCREASES, PAYDAYS, AND RECORDS:
d. Senior Sewer Collection System Maintenance Worker
Effective July 1, 2022, the classification of Senior Sewer Collection System Maintenance Worker shall be added to Range 46-G of the Master Salary Table.
CITY OF REEDLEY
By:----------
NICOLE ZIEBA
City Manager
INTERNATIONAL UNION OF
OPERATING ENGINEERS STATIONARY
LOCAL 39 ("UNION")
By:----------
BART FLORENCE
Business Manager
By:----------
CHARLIE SOLT
Director of Public Employees
By:----------
JENNIFER OSBORN
Business Representative
By:----------
ERIKA BARBA
Shop Steward
By:----------
JAMES MONTFORD
Shop Steward
RESOLUTION NO. 2022-035
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REEDLEY
ESTABLISHING A REVISED COMPENSATION SCHEDULE FOR THE
VOLUNTEER FIRE DEPARTMENT
WHEREAS, the City Council is authorized to establish and fix compensation for volunteers who provide a public service to the City and its residents; and WHEREAS, the members of the Reedley Volunteer Fire Department are not employees of the City and volunteer their time to respond to emergencies and calls for service, and attend and participate in on-going professional training in order to be proficient in fire suppression, prevention, rescue and all other facets of emergency response with the highest measure of safety;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Reedley as follows:
ARTICLE 1: The following Compensation Schedule is hereby established for the members of the Reedley Volunteer Fire Department. The rates of compensation are fixed on the basis of volunteer service consistent with performance, attendance guidelines, and the standards and regulations of the Reedley Volunteer Fire Department unless otherwise designated.
AUTHORIZED ENGINE
COMP ANY AND OTHER
EMERGENCY CALLS, SPECIALIZED
ROUTINE TRAINING & TRAININGS
MEETINGS (DURATION LONGER
"PER CALL" THAN 3 HOURS AND
POSITION COMPENSATION APPROVED IN ADVANCE
BY THE FIRE CHIEF)
Firefighter $20.00 $50.00
Engineer $25.00 $50.00
Lieutenant $27.50 $50.00
Captain $30.00 $50.00
ARTICLE 2: This Resolution is not intended to and shall not convey any other compensation rights or benefits to paid-call-firefighter volunteers, and shall not be construed as to establish employee status to paid-call-firefighter volunteers of the Reedley Volunteer Fire Department.
ARTICLE 3: All prior Resolutions establishing or fixing compensation for members of the Reedley Volunteer Fire Department are hereby repealed, including, without limitation, Resolution No. 2005-003 and Resolution 2014-023.
This Resolution No. 2022-035 was duly passed, approved and adopted by the City Council of the City of Reedley on the 14th day of June, 2022, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Mary L. Fast, Mayor
ATTEST:
Ruthie Greenwood, City Clerk
2 CITY OF REEDLEY
MEMORANDUM OF UNDERSTANDING
REEDLEY POLICE OFFICERS ASSOCIATION
JULY 1, 2022 -- JUNE 30, 2024
TABLE OF CONTENTS
SECTION PAGE
1 RECOGNITION ......................................................................................................................... 3 2 TERM ....................................................................................................................................... 3 3 RENEGOTIATIONS .................................................................................................................. 3 4 PAYDAYS .................................................................................................................................. 4 5 PROFESSIONAL DEVELOPMENT PROGRAM FOR SWORN EMPLOYEES ................... 4 6 DEVELOPMENT PROGRAM FOR PROFESSIONAL STAFF EMPLOYEES ....................... 5 7 RESIDENCY .............................................................................................................................. 6 8 ORGANIZATIONAL SECl;RITY ............................................................................................ 6 9 PHYSICAL ST AND ARDS PROGRAM ................................................................................... 8 10 HOURS OF WORK ................................................................................................................... 9 11 OVERTIME .............................................................................................................................. 10 12 MINIMUM CALL BACK/COURT TIME PAY ..................................................................... 10 13 BILINGUAL INCENTIVE :PAY ............................................................................................ 11 14 SPECIALTY PAY .................................................................................................................... 11 15 LEGAL HOLIDAYS ............................................................................................................... 12 16 VACATION LEAVE ................................................................................................................ 13 17 VACATION BUY-BACK ........................................................................................................ 14 18 SICK LEAVE ..................... , .................................................................................................... 14 19 GRIEVANCE PROCEDURE .................................................................................................. 15 20 UNIFORM ALLOWANCE .................................................................................................... 15 21 HEALTHCOVERAGE ........................................................................................................... 16 22 SALARIES .............................................................................................................................. 1 7 23 PUBLIC EMPLOYEES RETIREMENT SYSTEM ................................................................ 17 24 PEACEFUL PERFORMANCE ............................................................................................... 18 25 CITY RIGHTS ......................................................................................................................... 18 26 NO LOCKOUT ........................................................................................................................ 19 27 MAINTENANCE OF BENEFITS .......................................................................................... 19 28 FULL UNDERSTANDING ..................................................................................................... 19 29 PROVISIONS OF LAW .......................................................................................................... 20 30 RESOLUTION OF CONFLICTS ............................................................................................ 20 SIGNATURE PAGE ................................................................................................................ 20 APPENDIX "A" -Grievance Procedure
CITY OF REEDLEY
MEMORANDUM OF UNDERSTANDING
LAW ENFORCEMENT UNIT
JULY 1, 2022 - JUNE 30, 2024
1. RECOGNITION:
As provided in City of Reedley (hereinafter "City") Resolution No. 3013 dated February 7, 1978, City recognized the Reedley Public Safety Employees Association (hereinafter "Association") as the representative of the employees in the Law Enforcement Unit (hereinafter "Unit"). Effective July 1, 2018, the City recognizes Reedley Police Officers Association as the successor entity to the Reedley Public Safety Employees Association, which consists of the following classifications:
2. TERM:
Police Sergeant
Police Corporal
Police Officer
Police Community Service Officer
Police Senior Community Service Officer
Police Dispatcher I
Police Dispatcher II
Police Animal Control Officer
Police Records/Communications Supervisor
Police Records Specialist
The term of this agreement shall commence July 1, 2022 and shall remain in effect until June 30, 2024, and also from year to year thereafter unless and until one of the parties fulfills the condition of Section 3, RENEGOTIATIONS.
3. RENEGOTIATIONS:
In the event either party to this agreement desires to negotiate a successor agreement, such party shall serve upon the other its written request to begin negotiations as well as its full and entire written proposals for a new agreement by March 15, of any contract year, or any year, in which event meeting and conferring shall commence no later than April 15 of that year. 3 4. PAYDAYS:
Employees shall be paid bi-weekly on Friday for regular hours of work.
5. PROFESSIONAL DEVELOPMENT PROGRAM FOR SWORN EMPLOYEES:
PURPOSE: The purpose of the CITY OF REEDLEY Police Department Professional Development Program is to increase and maintain high levels of professionalism among Police Officers in order to attain a superior quality of Police service for the community and to better equip individual Police Officers for handling complex and difficult social and community problems characteristic of modern society.
Thus, the program is intended to more effectively to prepare both new recruits and experienced officers to cope with the changing role of the Police Officer in today's community through broadening his/her educational background and exposure.
GENERAL PROVISIONS: Upon receiving a degree and/or an appropriate level certificate issued by the California Commission on Peace Officers' Standards and Training (POST), a salary increase based on the included schedule will be permanently added to the Officer's base pay. In order to receive the Educational Incentive, an officer must have satisfactorily complete appropriate course requirements with a grade average of "C" or better and provide a copy of the official transcripts to the City.
ELIGIBILITY REQUIREMENTS: To be eligible for participation in the program, Police Officers must have met the following requirements.
1. Satisfactorily completed the entry-level probationary period and have attained regular status a. Lateral officers with a-minimum of2 years of experience will be considered eligible upon satisfactorily completion of the FTO program.
2. Each Police Officer must be classified as a Police Officer, Police Corporal, or Police Sergeant.
3. The Police Officer must have received a degree from an accredited college or university and have been in a program which leads to an Associate or Bachelor's degree in a subject area approved by the Police Chief and City Manager.
POST Intermediate Certificate or A.A. Degree 4%
POST Advanced Certificate or B.A/B.S. 7%
POST Advanced Certificate and B.A./B.S. 10%
The incentive pays specified above are designed to increase in increments of 3% and do not compound. 4 RESPONSIBILITY and DUTIES: Each Officer participating in the program is responsible for informing the Chief of Police and the City Ma~ager of his degrees and/or certificates from POST. Officers are responsible to handle all matters pertaining to the college or university and are required to have academic transcripts and records of achievements submitted through the Police Chief. If official transcripts, POST certificate or diploma are received by the City within 90 days of the end of the semester or the date on the POST certificate, the Educational Incentive will beeffective the first of the month following the end of the semester or following the date on the POST certificate. If official transcripts, POST certificate or diploma are received by the City after 90 days from the end of the semester or from the date on the POST certificate, the Educational Incentive will be effective the first day of the pay period following the receipt of the transcripts, POST Certificate or diploma.
6. DEVELOPMENT PROGRAM FOR PROFESSIONAL STAFF EMPLOYEES GENERAL PROVISIONS: Upon receiving a degree, a salary increase based on the included schedule will be permanently added to the employee's base pay. In order to receive the Educational Incentive, an employee must have satisfactorily complete appropriate course requirements with a grade average of "C" or better and provide a copy of the official transcripts to the City.
ELIGIBILITY REQUIREMENTS: To be eligible for participation in the program, Professional Staff employees must have met the following requirements.
1. Satisfactorily completed the entry-level probationary period and have attained regular status
2. Each employee must be classified as Police Community Service Officer, Police Dispatcher, Police Animal Control Officer, or Police Records Specialist.
3. The employee must have received a degree from an accredited college or university and have been in a program which leads to an Associate or Bachelor's degree in a subject area approved by the Police Chief and City Manager.
I Associate of Arts or Associate of Science Degree 4%
I Bachelor of Arts or Bachelor of Science Degree 7%
The incentive pays specified above are designed to increase in increments of 3% and do not compound.
If official transcripts or diploma are received by the City within 90 days of the end of the semester, the Educational Incentive will be effective the first of the month following the end of the semester. If official transcripts or diploma are received by the City after 90 days from the end of the semester, the Educational 5 Incentive will be effective the first day of the pay period following the receipt of the transcripts or diploma.
7. RESIDENCY:
The City's residency requirement for Sworn Personnel shall be (1) hour response time as provided in the City's Resolution on Residency.
8. ORGANIZATIONAL SECURITY:
a. Neither the City nor the Association shall discriminate ( except as allowed by law) against employees because of race, sex, color, handicap, creed or national origin. Neither the City nor the Association shall unlawfully interfere with, intimidate, restrain, coerce, or discriminate against any employee in his/her free choice to participate or join, or refuse to participate or join, in the Association's lawful activities.
b. The Association has the right to represent its members before the City Council or advisory boards or commissions with regard to the enforcement of the wages, hours and working conditions or other matters within the scope of representation covered by this Agreement. c. The City agrees that up to two (2) sworn employee representatives of the Association and one ( 1) from the non-sworn, no more than three overall are entitled to reasonable time off without loss of compensation or other benefits when meeting and conferring with management representatives on matters of employee/employer relations, or when engaged in activities that the parties mutually agree are in the shared interest of more har1:11onious relations on matters within the scope of representation. d. The City agrees to deduct Association dues for employees covered by this agreement when the Association certifies in writing that the individual employee has become a member and has agreed to pay Association dues. It is further understood and agreed that the City shall be required to deduct said dues or remit same to Association until notified in writing by the Association that City cease such deductions.
It is also agreed that the Association shall indemnify and hold the City harmless against any and all claims, demands, suits, or other forms of liability that shall arise out of or by reason of action taken or not taken by the City for the purpose of complying with the provisions of this Section. It is further agreed and understood by the parties that dues deduction privileges as set forth in this article may be revoked by the City if the provisions of Section 25, PEACEFUL PERFORMANCE, are violated by the Association.
6 e. A bulletin board, of the size of 3 feet by 4 feet, or less, may be established and maintained by the Association at Association expense, at a mutually agreed upon location. The Association must keep said bulletin board in a neat and orderly appearance. It shall be maintained for the posting of only the following types of notices:
Association recreational and social activities;
Association elections;
Association appointments and results of Association elections; and Association meetings.
All material posted on said bulletin board must (1) contain the date of posting, (2) contain the identity of the organization responsible for the posting, and (3) be removed within 31 calendar days of posting (except that material listing the names and telephone number of P.O.R.A.C. (Police Officers Research Association of California) and/or that material explaining available employee benefits need not be removed within said 31 day period).
The City shall not be responsible for maintaining or constructing said bulletin board. The City shall be held harmless by the Association and shall be indemnified by the Association for any liability incurred as a result of any physical or personal damage sustained by anyone due to either the condition and/or location of the board, or the contents of any publication placed thereon.
If the City objects to any posted material which is claimed to be inconsistent with the agreement, it shall notify the Association to remove the material within twenty-four hours. In the event the matter cannot be resolved between the City and the Association within this period, the material will be removed and a grievance may be taken directly to Level Four of the grievance procedure.
It is further agreed and understood by the parties that the above bulletin board privileges, as set forth in this Section, may be revoked by the City if the provisions of Section 25, PEACEFUL PERFORMANCE, are violated by the Association.
f. The Association may use City facilities for Association activities in accordance with City rules and regulations, provided that appropriate advance arrangements are made. It is understood that the granting of such use may be conditioned upon appropriate charges to offset the costs of such use. g. Upon reasonable advance request to the Chief of Police or the City Manager, reasonable access to employee work locations ~ill be allowed officially designated Association representatives for the purpose of processing grievances or contracting members of the association concerning other lawful business within the scope of representation. Such access shall not be used to conduct solicitation for membership or other internal organizational business. Access shall be restricted so as not to interfere 7 with the work or the normal operations of the department or with established safety or security requirements.
9. PHYSICAL STANDARDS PROGRAM:
HEAL TH AND PHYSICAL FITNESS MAINTENANCE PURPOSE: Improved physical fitness should increase employee's health and longevity, boost energy levels, reduce the use of sick leave and medical services, and generally benefit all parties concerned. Accordingly, the City and the Association agree that it is the intent of the Health and ~hysical Fitness Maintenance program to promote employee health and wellness and that every sworn employee covered by this MOU should maintain at least the minimum physical standards described herein. Failure to meet health standards or otherwise maintain physical fitness in order to undertake the duties of the position held will result in disciplinary action, up to and/or including termination.
SUBJECTS FOR TESTING: The physical fitness testing will cover four areas:
1. Cardiovascular
2. Strength
3. Flexibility
4. Body Composition
TESTING PROCEDURE AND SCORING: An ongoing Joint Committee shall be established to: study methods of testing physical fitness a~d the frequency of such testing (not less than annually); determine specifically how fitness shall be measured in Reedley; and devise a scoring system which sets minimum health and fitness standards.
1. The Committee will be comprised of a total of three current Reedley Police Department employees; two (2) designated by RPOA and one (1) designated by the Police Chief. At least one of the RPOA designated members will have successfully completed the fitness test in the last two years.
Scoring standards must recognize that an individual may achieve overall physical fitness even though he or she may fail to achieve a "passing" score in one particular area ( or areas). Scoring standards should also be adjusted for age, sex, and, possibly, for other relevant factors. The parties agree that, unless the Committee decides otherwise, the City shall adopt the California Peace Officers Standards & Training Physical Fitness Program ( 1993) standard of scoring fitness EXEMPLARY PHYSICAL FITNESS: Employees who pass the physical fitness test on the first attempt at the Gold Level shall have their choice of a lump sum of $500.00 or ten (10) hours of paid leave "Fit 8 Time". Employees who pass the physical fitness test on the first attempt at the Silver Level will be paid a lump ·sum of $300.00. Employees who pass the physical fitness test on the first attempt at the Bronze Level will be paid a lump sum of $100.00.
• Fit Time hours must be used within twelve (12) months of receipt or the hours will be deleted.
Request for use of Fit Time are subject to review and approval by the employee's supervisor.
10. HOURS OF WORK:
a. The normal working schedule for full-time employees shall be ten (10) hours per day or forty (40) hours per week, or may be twelve (12) hours per day, three (3) days per week with one additional eight (8) hour make up day within the pay period, or other time accumulated during the pay week as defined by the City of Reedley to equal, forty ( 40) hours per pay week or eighty (80) hours in the pay period as determined by the Chief of Police and/or by the City Manager. The Chief of Police reserves the right to modify, change or adjust the schedule to a eight (8) hour a day five (5) day a week schedule in the event of an emergency or similar circumstances when staffing levels fall below certain levels that make it impossible to work the above shifts without consuming excessive amounts of overtime. Management will make every effort to maintain the 4/10 or 3/12 schedule and attempt to utilize available personnel resources within reason prior to reverting to a 5/8 schedule. The Chief of Police will make every effort to provide a minimum of a 3 0-day notice when a change from one schedule to another is expected to take place.
b. Scheduling Change Notification - Members will be notified of any change as to the start time of their shift within 7 days of the change otherwise 4 hours, or the equivalent of off duty call-back time, of the shift will be paid at the overtime rate. There are some exceptions to this such as sick calls, emergencies, and family emergencies that do not allow for this time to be adhered to by management.
This change will require a strict adherence to the department policy regarding requests for time off.
Members understand that no time off for more than two (2) days will be approved if submitted less than 15 days in advance. However, the Chief of Police or designee may approve time off if submitted less than 15 days in advance.
c. All represented employees are granted up to thirty (30) minutes per shift for lunch, said time which will be considered on duty and paid. Failure to receive a paid lunch period due to service demands shall not result in overtime compensation.
d. At the discretion and pre-authorization of the Chief of Police or designee, employees may be allowed, on a case-by-case basis, to take a City vehicle to their residences for purposes including, but not limited to:
1. Transportation of arrestee(s) to County jaii
9 2. Out of town training
3. Sworn employees who live within city limits
11. OVERTIME:
All authorized time worked in excess of forty ( 40) hours per scheduled work shift shall be compensated at the rate of one and ope-half (1 ½) times the employee's regular base hourly rate of pay, in accordance with the Federal Labor Standards Act. All paid leave time shall be considered as time worked for the purpose of this section. Overtime shall be computed to the nearest quarter hour. At the request of any employee eligible for overtime pay, the Chief of Police may provide that, in lieu of cash payment for any overtime, the employee may be allowed time off with pay at the rate of one and onehalf (1 ½) hours for each hour of overtime worked. Any such time off shall be taken at a time mutually agreed upon by the employee and the Chief of Police. Employees may accrue up to one hundred twenty (120) hours at any one time.
12. MINIMUM CALL BACK/COURT TIME PAY:
An employee who:
a. Is called back to work from home after completing his/her regular scheduled shift (plus overtime, if applicable) shall be assigned a minimum of four (4) hours work or four (4) hours of time, to be compensated as otherwise provided in this agreement; or b. Reports to an authorized Court appearance during a time-period defined in a., above, shall be assigned a minimum of four ( 4) hours work or four ( 4) hours of time, to be compensated as otherwise provided in this agreement.
c. An employee who is called back to work on his/her regular scheduled day off; or reports to an authorized Court appearance on his/her regular scheduled day off shall be assigned a minimum of four ( 4) hours work or four ( 4) hours of time, to be compensated as otherwise provided in this agreement.
d. An employee who is called back to work while on his/her previously scheduled vacation or compensatory time off (CTO) shall not have any vacation hours or CTO hours deducted for the day, or any portion thereof, upon which he/she was directed to be at work. 10 13. BILINGUAL INCENTIVE PAY:
An employee who demonstrates, to the satisfaction of the Chief of Police, that he/she possesses and retains skills necessary to comm~nicate orally, as determined by the Chief of Police to be regularly useful to the Reedley Police Department, shall be compensated in the amount of seventy ($80) dollars per month. An employee who demonstrates, to the satisfaction of the Chief of Police, that he/she possesses and retains skills necessary to translate and communicate, both orally and in writing, in a nonEnglish language determined by the Chief of Police to be regularly useful to the Reedley Police Department, shall receive incentive pay of eighty five ($100) dollars per month.
14. SPECIALTYPAY:
a. Sworn employees while actively assigned by the Police Chief to Detective, Detective Sergeant, School Resource Officer, Motor Officer, or K-9 Officer positions shall receive Specialty Pay of an additional Five percent (5.0%) per month compensation beyond their regular base salary as set forth in the salary resolution adopte~ by the City Council. The only instance where Police Sergeants shall be eligible for Specialty Pay is when assigned to the position of Detective Sergeant. Only one Sergeant may receive Specialty Pay for assignment as Detective Sergeant. b. Sworn employees designated and assigned by the Police Chief as Field Training Officer and only while actively training a recruit or on assignment as an Officer in Charge shall receive Specialty Pay of an additional five percent ( 5%) per hour compensation beyond their regular base salary as set forth in the salary resolution adopted by the City Council. Sergeants shall not be eligible for this Specialty Pay.
c. Non-Sworn employees assigned by the Chief of Police to the Victim Services Unit and Crime Scene Investigation shall receive Specialty Pay of an additional five percent (5.0%) per month compensation beyond their regular base salary as set forth in the salary resolution adopted by the City Council. No more than one (1) non-sworn employee may receive this Specialty Pay when assigned to the Victim Services Unit.
d. Non-Sworn employees assigned by the Chief of Police to serve as a Communications Training Officer (CTO) shall receive Specialty Pay of an additional five percent (5.0%) for each hour they are actively training a new Dispatcher. This will be an hour for hour incentive, only paid if a CTO is actively training.
e. Employees on a leave of absence, with or without pay, in excess of 90 days, shall have their specialty pay temporarily suspended until such time as they return to work in an active work status. 11 For the purposes of this section only, a leave of absence shall be defined as a leave for any reason, extending beyond 90 calendar days, including discretionary leave for non-FMLA-CFRA-PDL situations. f. Sworn employees shall receive Court Standby pay in the amount of $1,200 to be paid once annually on the first regular pay date in December. g. Non-Sworn employees shall receive Court Standby pay in the amount of $600 to be paid once annually on the first regular pay date in December.
15. LEGALHOLIDAYS:
are:
Legal holidays to be observed by employees unless such employees are required to be on duty New Year's Day, January 1;
Washington's Birthday, third Monday in February;
Memorial Day, last Monday in May;
Independence Day, July 4;
Labor Day, first Monday in September;
Veteran's Day, November 11;
Thanksgiving Day, fourth Thursday in November;
Christmas Day, December 25;
Two (2) floating holidays per fiscal year which must be requested thirty (30) days in advance and are subject to approval by the Chief of Police, the parties expressly recognizing that one (1) of these floating holidays is in lieu of Martin Luther King's observance day;
Employee's Birthday.
An employee is entitled to the observance of his/her Birthday as a holiday. The holiday may be taken at any time in the calendar year when work requirements of the department permit.
If a holiday falls on an employee's regularly scheduled work day, and he/she is required to work, he/she shall be entitled to his/her regular pay plus holiday pay computed pursuant to Section 13, OVER TIME, or time off in lieu thereof, or credited with equal additional vacation leave, this determination to be made by the Chief of Police.
If a holiday falls on an employee's regularly scheduled day off, and he/she does not work he/she shall be entitled to regular pay for the pay for that day, or time off in lieu thereof, or credited with equal additional vacation leave, this determination to be made by the Chief of Police. 12 "Holiday hours" shall be pai~ for "holiday hours" actually worked; for example, if an officer works six (6) hours on the holiday and takes two (2) hours off, he/she shall receive holiday pay at 2½ times straight pay for the six (6) hours worked, and shall receive straight pay for the two (2) hours taken off.
16. VACATIONLEAVE:
Vacations shall be earned on the following basis for full-time employees:
- Twelve (12) days (96 hours) per year for the first two (2) years. - Thirteen (13) days (104 hours) per year beginning with the third (3rd) year. - Fourteen (14) days (112 hours) per year beginning with the fourth ( 4th) year. - Fifteen (15) days (120 hours) per year beginning with the fifth (5th) year. - Sixteen (16) days (1.28 hours) per year beginning with the sixth (6th) year. - Seventeen (17) days (136 hours) per year beginning with the seventh (7th) year. - Eighteen (18) days (144 hours) per year beginning with the eighth (8th) year. - Nineteen (19) days (152 hours) per year beginning with the ninth (9th) year. - Twenty (20) days (160 hours) per year beginning with the tenth (10th) year.
In computing vacation leave earned, only those months shall be counted during which an employee has worked half or more of his/her regular work days.
Vacation leave may be taken as earned, subject to the approval of the Chief of Police who shall schedule vacations so as to meet the operating requirements of the department; provided that vacation leave shall not be granted to employees with less than one full year of continuous service.
1. . Employees may accrue vacation leave to a maximum cap of 320 hours.
In order to prevent the loss of vacation leave beyond the maximum, employees should regularly monitor their leave balances and submit time off requests in accordance with the guidelines set forth in 11 (b) of this Agreement.
Temporary and part-time employees shall not be entitled to vacation leave.
Regular employees, who have completed one or more years of service shall, upon leaving the City's service in good standing, be compensated for vacation leave accrued to the date of separation. 13 17. VACATION BUY- BACK:
Employees may have up to -eighty (80) hours of vacation accrual bought back by the City.
Employees are limited to two (2) buy-backs per fiscal year, not to exceed 80 hours. The employee must have a balance in their accrued account of at least 120 hours after the buy-back. Employees wishing to participate in this benefit must provide the City with at least (14) days advance written notice.
18. SICKLEAVE:
Sick leave with pay shall be granted to regularly employed, full-time employees at the rate of one working day for each completed ~onth of service. Such leave shall be computed on a calendar year basis. Unused sick leave shall be accumulated without limit. Sick leave used shall be deducted from accrued sick leave.
As an incentive to accrue sick leave, the parties recognize that the City has added sick leave conversion to its PERS contract which allows conversion of accrued but unused sick leave service credit upon retirement as provided by law.
Sick leave shall not be considered as a right which an employee may use at his discretion, but rather as a privilege which shall be allowed only in case of personal sickness or disability, legal quarantine because of exposure to contagious disease, or in the case of illness within the immediate family. No more than six ( 6) working days in any calendar year may be taken as sick leave because of illness within the immediate family.
In order to be granted sick le"-ve with pay, an employee must meet the following conditions:
a. Notify his/her immediate supervisor not later than four ( 4) hours prior to the beginning of the scheduled workday of the reason of absence.
b. Permit such medical examination, nursing visit or inquiry which the City deems desirable. c. File a written request for such sick leave on the form and in the manner to be prescribed and submit, where reasonable and if requested by the Chief of Police, a medical certificate signed by a physician stating the kind and nature of his sickness or injury, that the employee has been incapacitated for work for the period of absence and that he is again physically able to perform his duties.
Employees serving a probationary period on an original appointment shall accrue sick leave in accordance with the provisions of this section. .
In computing sick leave taken, all employees shall be charged one day sick leave for each day not worked because of illness. Falsely claiming sick leave for any purpose may be cause for discipline, per established Department policy.
14 19. GRIEVANCE PROCEDURE:
The Grievance Procedure for this unit is set forth in Appendix "A", attached.
20. UNIFORM ALLOWANCE:
a. Effective July 1, 2020, Sworn classifications and the Animal Control Officer classification represented by the Association will earn uniform allowance at the annual rate of $1,200 per year, payable in a once-annual installment on the first regular payroll in July. b. Effective July 1, 2020, Non-sworn classifications, regularly and primarily assigned the Police Station or office functions, will earn uniform allowance at the rate of $800 per year, payable in a once-annual installment on the first regular payroll in July. c. It is understood that 'uniform allowance is paid prospectively and will be prorated for any portion of the 12 month period during which an employee was not employed as a full-time regular employee, or was on leave of absence without pay not subject to the Family Medical and Leave Act (FMLA) and/or the California Family Rights Act (CFRA) and/or the Pregnancy Disability Leave (PDL) Law entitlements, or was on probation. Uniform allowance shall be prorated in equal monthly installments and shall be treated for the abovementioned situations as follows:
(1) Separation: The monthly installment amount for each full month the separated employee was not a full-time employee shall be deducted from any final amount due to the separated employee.
(2) Leave of Absence Without Pay: For an employee who enters a Leave of Absence Without Pay (LWOP) status after Uniform Allowance has been paid for the fiscal year, the amount for each full month the employee was in LWOP status shall be deducted from any amount due to the employee upon return to paid status over a period not to exceed three months. For an employee who is in LWOP status at the time the Uniform Allowance is to be paid, upon returning to paid status, the employee shall receive a prorated uniform allowance for each full month remaining in the fiscal year.
(3) Probation En~s: The employee shall receive a prorated uniform allowance for each full month remaining in the fiscal year after the probationary period ends. d. The City agrees that all employees hired subsequent to the adoption of this MOU will be provided with the first uniform issue at no cost to the employee, and will become eligible for future uniform allowances pursuant to subsection c, above.
15 e. The City shall report to the California Public Employees' Retirement System (CalPERS) the uniform allowance for each sworn and civilian classification as special compensation in accordance with Title 2, California Code of Regulation, Section 571(a)(5). Notwithstanding the previous sentence, for "New Members" as defined by the Public Employees' Pension Refonn Act of 2013, the uniform allowance will not be reported as compensation earnable to CalPERS.
21. HEALTH COVERAGE:
a. Medical Coverage - City shall maintain medical coverage and shall pay the average of the two lowest premium plans of the employee and qualified dependent care premiums. b. Vision Coverage - City shall maintain a vision plan, and shall pay one hundred percent (100%) of employee and qualified dependent premiums.
c. Dental Coverage - City shall maintain dental coverage, and shall pay one hundred percent (100%) of employee and qualified dependent premiums.
d. Long-Term Disability Coverage - City shall maintain long-term disability coverage, and shall pay one hundred percent ( 100%) of the employee coverage premmm. Such Plan shall be maintained throughout the term of this agreement.
e. Life Insurance Coverage - The City shall provide life insurance coverage of $25,000 for each bargain unit employee and shall pay 100% of the employee coverage premium. Such coverage shall be maintained throughout the term of this agreement. Life insurance coverage shall be increased from $25,000 to $50,000 for all members in the second year of the Agreement, effective July 1, 2019. f. Cash-In-Lieu of Benefits Option - Employees may voluntarily enroll in the Cash-In-Lieu of Benefits program if they have alternative medical, dental, or vision coverage not provided by the City.
Employees will receive monthly in-lieu payments as taxable income and reflected in withholding contributions on their paycheck. Employees may be eligible to re-enroll in City benefit plans only during the Open Enrollment period or within 30 days of: Family Unit change due to marriage, birth, or adoption; Loss of other coverage; Court or administrative order; Reemployment after Military service. Cash-inLieu amounts will be set at $300.00 per month for medical, $40.00 per month for dental, and $10.00 per month for vision coverage. Employees must re-enroll and show proof of alternative coverage annually.
The City reserves the right to discontinue the program. Employees will be notified at minimum, 30 days prior to Open Enrollment should the program be discontinued or amended. 16 22. SALARIES:
a. City shall provide all members with a 6.0% COLA effective July 1, 2022, and a 5.0% COLA effective July 1, 2023.
b. The City shall provid~ all members with a one-time non-pensionable stipend equivalent to 2.0% of annual base wages on the first pay period of January 2024.
23. PUBLIC EMPLOYEES RETIREMENT SYSTEM:
a. AB 340 created the Public Employees' Pension Reform Act (PEPRA) that implemented new benefit formulas and final compensation period, as well as new contribution requirements for new employees hired on or after January 1, 2013 who meet the definition of new member as per PEP RA.
Employees defined as Classic members' shall continue to have a 3%@ Age 55 Safety Police retirement package for sworn members, and 2.0% @ Age 55 Miscellaneous retirement package for non-sworn members with the California Public Employees Retirement System (CalPERS). Classic members are defined by CalPERS as having been a member of CalPERS or a reciprocal system prior to January 1, 2013.
b. Effective July 1, 2017, all Classic members, Sworn and Non-Sworn shall pay 100% of CalPERS required employee contributions, which is 7.0% for Miscellaneous members and 9.0% for Safety members.
c. Beginning January 1, 2018, public agencies that have collectively bargained in good faith and completed impasse procedures (including mediation and fact finding) will be able to unilaterally require classic members to pay up to 50% of the total normal cost of their pension benefit, up to an 8.0% contribution rate for miscellaneous members and 12.0% contribution rate for safety members. d. New members shall have either a 2.7% @ Age 57 Safety Police or a 2.0% @ Age 62 Miscellaneous retirement package with CalPERS, shall have a 3 year final compensation period, and shall be responsible for payment of their member contribution rate as a percentage of payroll. The initial New member percentage of 11.50% for Safety Police or 6.25% for Miscellaneous of reportable compensation is currently set by the actuarial assumptions used in the Actuarial Cost Analysis .of AB 340, and may change over time if the total normal cost for new members fluctuates by more than one (1) percent over the estimated initial normal cost rate of 23.0% of payroll. (The employer contribution rate has also been initially set at 11.50% and 6.25% of reportable compensation, depending on if Safety Police or Miscellaneous retirement package.)
e. CalPERS will review the New member rate once a year when the actuarial valuation of the City's plan is performed. Should CalPERS revise the member contribution rate at any time, the City 17 shall have no choice but to comply by adjusting contribution rates of New members. All New member contributions shall be deducted on a pre-tax basis in accordance with applicable laws and regulations.
24. PEACEFUL PERFORMANCE:
Apart from and in addition to existing legal restrictions upon work stoppages, the Association hereby agrees that neither it nor its officers, agents, or representatives shall incite, encourage, or participate in any strike, walkout, slowdown, speedup, or other work stoppage during the life of this agreement for any cause or dispute whatsoever, either with the City, the Association or with any other person or organization. In the event of work stoppage as enumerated above, the Association, its officers, agents, and representatives shall do everything within their power to end or avert the same. Violation hereof will subject any violator to legal and equitable judicial relief.
Any employee engaging in or assisting any work stoppage as enumerated above, or refusing to perform duly assigned services in violation of this article, shall be subject to discipline up to and including termination. The City reserves the right to selectively discipline employees hereunder.
25. CITY RIGHTS:
The City retains the exclusive right, subject to and in accordance with applicable laws, and the provisions of this Memorandum of Understanding, (a) to direct employees in the performance of their duties; (b) to hire, promote, transfer, lay off and assign employees; ( c) to classify employees in accordance with applicable ordinances or other provisions or Sections of this Memorandum; ( d) to discipline employees in accordance with applicable ordinances and other provisions or Sections of this Memorandum; ( e) to determine the mission of its Divisions and Departments, and its budget, organization, the number of employ~es, and the numbers, types, classifications and grades of positions or employees assigned to an organization unit, work project, shift or tour of duty, and the methods and technology of performing its work; and (f) to take whatever action may be appropriate to carry out its mission in situations of emergency.
In addition, the City specifically retains all the exclusive rights, subject only to the provisions of this Memorandum of Understanding, to take whatever actions and set whatever policies it deems appropriate.
18 26. NO LOCKOUT:
During the term of this agreement, and subject to full performance thereof the City agrees that it will not lockout or otherwise unlawfully prohibit the peaceful performance of the work of employees in this unit.
27. MAINTENANCE OF BENEFITS:
All other economic and monetary benefits for this unit set forth in written rules and regulations of the City or the Police Department shall be maintained on the same terms and conditions for the duration of this agreement.
28. FULL UNDERSTANDING:
It is intended that this agreement sets forth the full and entire understanding of the parties regarding the matters set forth herein and all other topics subject to meet and confer, and therefore any other prior or existing understanding or agreement by the parties, whether formal or informal, written or unwritten, regarding such matters are hereby superseded or terminated in their entirety.
It is agreed and understood that during the negotiations which culminated in this agreement each party enjoyed and exercised without restraint, except as provided by law, or limitation, the right and opportunity to make demands and proposals or counter-proposals with respect to any matter subject to meet and confer and that the understandings and agreements arrived at after the exercise of that right are set forth in this agreement.
The parties agree, therefore, that for the term of this Agreement, except as provided in Section 3, RENEGOTIATIONS, neither party shall be required to negotiate further with respect to any subject or matter, whether referred to or not in this agreement.
Any agreement, alteration, understanding, waiver or modification of any of the terms or provisions contained in this agreement shall not be binding on the parties unless made and signed in writing by all of the parties to this agreement; and if required, approved and implemented by the City Council.
The waiver of any breach, terin or condition of this agreement by either party shall not constitute a precedent in the future enforcement of all its terms and provisions. 19 29. PROVISIONS OF LAW:
It is understood and agreed that this agreement is subject to all current and future applicable Federal and State laws. If any part of this agreement is in conflict with or inconsistent with the above applicable laws or is otherwise held to be invalid or unenforceable by any court of competent jurisdiction, such part shall be suspended or superseded by such applicable law and the remainder of this agreement shall not be affected. In the event of any such invalidity or unenforceability of an Article or Section of this Agreement, the City and Association agree to meet within 30 days for the purpose of re-negotiating regarding said Article or Section.
30. RESOLUTION OF CONFLICTS:
It is agreed by the parties to this agreement that any conflict between any Section or part thereof of this agreement and any City or departmental rule, regulations, ordinance, resolution, or procedural practice existing as of the date of this agreement or adopted thereafter shall be resolved in favor of the provisions contained in this agreement.
Date of Execution: June __ , 2022
CITY OF REEDLEY
("City")
By:
Nicole R. Zieba
City Manager
Attested:
By:
Ruthie Greenwood
City Clerk
REEDLEY POLICE OFFICERS ASSOCIATION
("Association")
By:
20 Steven Puryear
President
APPENDIX "A"
GRIEVANCE PROCEDURE
A. Policy Statement
Employees are encouraged to solve difficulties and problems within their department. In the event that a difficulty or grievance cannot be settled within the department, the employee is encouraged to bring the matter to the attention of the City Manager in charge of personnel.
B. Purpose
The purpose of this grievance procedure is to secure, at the lowest possible administrative or supervisory level, proper and equitable solutions to grievances, and to guarantee orderly succession of procedures within which solutions may be pursued. It shall be incumbent upon all employees to follow these procedures to settle their grievances.
C. Definition of Terms
As used in this Procedure, the following words shall have the designated meanings:
1. Grievance: A grievance is a .timely good faith complaint of one or a group of employees or a dispute between the City and Association involving the interpretation, application, or enforcement of the express terms of this Memorandum of Understanding.
2. Employee: A City employee in the unit covered by this agreement.
3. Conferee: A conferee is a fellow employee or Association representative who at the request of the employee or City Manager is invited to participate in grievance conference.
4. Aggrieved Party: Aggrieved party is the employee or group of employees making the claim.
5. Days: The term "days" shall, except when otherwise indicated, mean calendar days when the City offices are open.
D. Implementation Procedure
1. Level One - Oral Discussion with Immediate Supervisor An aggrieved party shall promptly orally present his grievance to his immediate supervisor. The aggrieved party and the immediate supervisor should make every effort to resolve the difficulty in this manner.
2. Level Two - Personal Confe-rence upon Written Claim with Immediate Supervisor An aggrieved party may then submit his grievance in writing to his immediate supervisor not later than 5 days of its occurrence. The aggrieved party and the immediate supervisor should make every effort to resolve the difficulty in this manner. The conciliatory efforts of conferees may be utilized at this stage ':1-s a substitute for or in conjunction with the aggrieved party. The aggrieved party's written claim should state his position clearly, and the background and reasons and the following items must be included:
a. A statement of the steps initiated by the aggrieved party to resolve the problem by informal means.
b. A description of the general and specific grounds for the grievance. c. A listing of the specific actions and events alleged to be in violation of these articles. All persons involved (including witnesses) shall be named, stating times, places, and events in which each person named was involved.
d. A statement of the reasons why the specific actions identified above are in violation of these Articles.
e. A listing of the specific actions which the aggrieved employee believes would best remedy his grievance at this level.and at all subsequent levels.
The employee shall receive a written response to his grievance at this level and at all subsequent levels.
3. Level Three - Personal Conference with Department Head An aggrieved party may appeal the Level Two decision to his department head by filing a written complaint. Said complaint shall contain the same information as described above for the Level Two Claim. It shall not be necessary to re-write the above information. The City shall provide a form which may be used at Levels Two through Four. Upon receipt of the complaint, the department head shall schedule a personal conference with the aggrieved. At this conference, the attending aggrieved party and department head should make every effort to resolve the matter. If the aggrieved party is not satisfied with the results of this personal conference with his department head, he must then file a written appeal with the City Manager within 5 days of the response from his department head.
4. Level Four - Appeal to the City Manager
An aggrieved party may appeal the decision made at Level Three to the City Manager or his designee within 5 days after the response provided at Level Three. The following then applies:
a. A copy of the grievant written appeal shall be sent by the aggrieved party to the persons who rendered previous decisions, that is, his immediate supervisor and the department head.
b. The appeal shall be in writing and shall include the same information as described for the Level Two claim.· The completed form supplied by the City shall satisfy this requirement.
c. The City Manager has the option of either rendering a decision or referring the appeal directly to a board of review. If he elects to render a decision, he shall investigate and confer with the parties· involved. The aggrieved party, at his discretion, may bring in his conferee.
d. The City Manager shall communicate his decision in writing together with supporting reasons to the grievant.
5. Level Five - Advisory Arbitration
a. The appeal shall be in writing and should include the same information as described in the previous claim in Level Two. This shall be in the form of a separate written request and said request shall be accompanied by a copy of the written claim filed at Level Two and subsequent Levels.
b. Upon receipt of the request, the City Manager in charge of personnel shall direct the board of review to conduct an investigation and review. c. The board of review shall have available to it all documents relating to the complaint and any City records that would be helpful in resolving the problem. d. After studying the documentary evidence, the board of review shall conduct such hearings as it deems necessary. At least two days notice of any scheduled hearing should be given.
e. At the conclusion of the hearing, the chairman of the board of review shall submit the board's written report to the City Manager and the aggrieved party. f. A board of review shall be made up of three members. One shall be selected by the City and one shall be . selected by the Association. These two representatives shall select a recognized arbitrator to serve as Chairman from a list of names provided by the California State Mediation and Conciliation Service.
6. Level Six - Appeal to the City Council
Any of the parties involved in the grievance procedure may appeal the decision of the board ofreview to the City Council within 10 days from receipt of the board of review findings. The decision of the City Council shall be final and conclusive, and handled in the following manner. a. Disposition of records. The City will keep a tape recording of the proceedings and will provide a summary to the parties involved. If any party wishes a verbatim transcript of that recording that party is responsible for costs incurred. b. All documents, communications and records dealing with the processing of a grievance shall be filed separately from the personnel files of the participants and shall be considered confidential. The file _ shall be open to the parties involved.
E. General Provisions
To facilitate the grievance procedure the following provisions shall apply:
1. Any party to a grievance may at any point in the process outlined have a conferee.
2. Any employee may serve as a conferee without fear of prejudice or reprisal of any kind being taken against such employee.
3. Grievance adjustment should be more concerned with "what is right" and less concerned with "who is right". Effective adjustment of grievances requires that all parties involved conduct themselves with decorum and restraint and that commonly accepted principles of ethical conduct be observed at all times.
4. All proceedings at any level shall be kept private and confidential and any deposition of the case will not be made public without the prior joint and mutual agreement of the aggrieved party and the City Manager. An aggrieved party who makes any proceeding or deposition public without said prior joint and mutual agreement shall be held to have thereby waived his grievance. This shall not apply when the aggrieved party requests an open hearing before the Council. Decisions that have City-wide implications shall be communicated to all affected personnel in an objective and impersonal manner.
5. A written record of all proceedings shall be kept by the parties involved beginning with Level One.
Such signing shall not necessarily indicate agreement to the factual content.
6. Costs and expenses necessarily incurred by retention of the third party Chairman at Level Five of the grievance procedure shall be borne jointly by the City and the Union.
7. By mutual written agreement, the time limit at any Level can be extended.
8. The board of review shall not have the authority to make any finding contrary to the written policies of the City.
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AGREEMENT
THIS AGREEMENT ("Agreement") is made this __ day of ____ , 2022 ("Effective Date"), by and between the COUNTY OF FRESNO, a political subdivision of the State of California, ("County"), and the CITY OF REEDLEY, ("Subrecipient").
WITNESSETH
WHEREAS, the County has received funds to administer and implement the program for the Community Development Block Grant Coronavirus Response ("CDBG-CV") Program activities of the County, and its participating cities, in accordance with the provisions of Title I of the Housing and Community Development Act of 1974, as amended ("HCD Act"), the Coronavirus Aid, Relief, and Economic Security Act, ("CARES Act"); Public Law 93-383, and the laws of the State of California; and
WHEREAS, CDBG-CV funding has been made available to the County to prevent, prepare for, and respond to the coronavirus ("COVID-19"); and
WHEREAS, the County wishes to engage the Subrecipient to assist the County in utilizing such funds, and Subrecipient has submitted the Reedley Senior Meals, Project No. CV19571 ("Project"), for CDBG-CV funding; and
WHEREAS, the Subrecipient has estimated that the total cost of the Project is $92,172.41, and has requested the sum of $92,172.41 from the County's allocation of CDBG-CV funds to complete the Project; and
WHEREAS, at a public hearing conducted on April 19, 2022, the County Board of Supervisors approved the Project for funding; and
WHEREAS, the Project is consistent with the objectives of the Fresno County Consolidated Plan, including the annual Action Plan, as amended.
NOW THEREFORE, in consideration of their mutual promises as hereinafter set forth, the Subrecipient and County agree as follows:
I. PROJECT DESCRIPTION1 LOCATION 1 TIME OF PERFORMANCE AND 27 BUDGET
28 A. The Project consists of the procurement of meals for senior citizens in the 1 1
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22 City. The Project will ensure the most vulnerable residents are receiving adequate nutrition while minimizing exposure to communicable disease at grocery stores or restaurants.
B. The Subrecipient will be responsible for administering a CDBG-CV funded project in a manner satisfactory to the County and consistent with standards required as a condition of providing these funds.
C.
D.
The Project budget is estimated by the Subrecipient as follows:
Meal Procurement
Total
$92.172.41
$92,172.41
Notwithstanding Subrecipient's estimates in the above-described Project budget, payments for the Project from CDBG-CV funds shall be limited to the Subrecipient's actual costs, and shall not exceed the total amount of $92,172.41.
E.
sources:
F.
The proposed funding for the Project will be provided from the following
CDBG-CV
Local Contribution
Total
$92,172.41
$ 0
$92,172.41
Prior to any changes that may occur which would modify the scope of the Project, the Subrecipient shall submit a written request to the County. The Subrecipient shall send its written request to:
Community Development Grants
County of Fresno
Department of Public Works and Planning
Community Development Division
2220 Tulare Street, 6th Floor
Fresno, CA 93721
23 If the Director of the County Department of Public Works and Planning ("Director") determines the 24 modified Project is still eligible under the Federal CDBG-CV regulations, the Director is authorized 25 to permit such modifications. The County shall specify in a letter to the Subrecipient whether such 26 modifications to the scope of the Project are authorized, and if the Subrecipient may proceed. 27 28
II. OBLIGATIONS OF THE COUNTY
A. The County shall reimburse the Subrecipient up to, but not more than, 2 1
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28 $92,172.41 in CDBG-CV funds for the Project for the Subrecipient's performance of its obligations under this Agreement. All funds shall be paid in accordance with Section V of this Agreement.
B. The County shall review, within thirty (30) calendar days of receipt from the Subrecipient, the proposal for the activities and specifications for the Project, as prepared by the Subrecipient, for compliance with Federal regulations , conformance with state and local requirements, and the total Project cost estimate, to ensure sufficient funds are available to complete the Project. If such conditions have been met, the County shall specify in a letter to the Subrecipient that these conditions have been met, and that the Project activities can commence.
C. The County may, upon request by the Subrecipient, allow alternate procurement procedures permitted under 24 CFR Part 84, provided the Subrecipient submits satisfactory documentation and justification.
D. The County shall conduct periodic inspections of the Project, as may be required, in the determination of the County, to ensure that the intended activities and group of beneficiaries of the Project have not changed. Upon completion of the Project, but prior to the Subrecipient's acceptance of the Project, the County shall conduct a final inspection of the Project. If such conditions have been met, the County shall specify in a letter to the Subrecipient that these conditions have been met.
111. OBLIGATIONS OF THE SUBRECIPIENT
A. The Subrecipient shall provide any and all sums of money in excess of $92,172.41 , which may be necessary to complete the Project.
B. The Subrecipient shall collect and provide to the County information necessary for program eligibility and reporting purposes. Such information shall include household size, impact from COVID-19, and demographics.
C. The Subrecipient shall demonstrate in writing , and to the County's satisfaction , that it has the authority, operational ability, and financial resources for providing the services being provided with CDBG-CV funds under this Agreement prior to award of the Project.
D. Upon completion of the activity plan , the Subrecipient shall submit the plan 3 1
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28 to the County. The County will ensure Federal CDBG requirements have been adhered to, and review cost estimates to ensure sufficient funds are available. The Subrecipient shall obtain a letter from the County specifying these conditions have been met.
E. The Subrecipient may request to utilize alternate procurement procedures allowed under 24 CFR Part 84, subject to prior approval by the County.
F. The Subrecipient shall give written notice thereof to the County, to include a copy of the executed contract between the Subrecipient and the vendor.
G. All proposed changes to the planned activities shall not proceed until prior written approval has been given by the County. Request for approval of a change of services provided shall include a narrative description of the work, a cost or price analysis in accordance with HUD requirements, and a written certification from the Subrecipient that the approval of the change is consistent with the final cost estimate approved by the County. In addition, the Subrecipient shall certify that the change is within the scope of the Project and is necessary to complete the Project.
H. The County has determined that the Project is exempt from the provisions of the California Environmental Quality Act (CEQA) and the National Environmental Protection Act (NEPA).
I. Upon completion of the Project, the Subrecipient shall notify the County so a County representative may review the Project to determine that it was completed in accordance with the scope of work approved and authorized pursuant to this executed Agreement.
J. Upon approval of Project completion by the County, the Subrecipient shall provide the County with a resolution of acceptance, or similar documentation, demonstrating that the Project was completed in accordance with the scope of work approved and authorized pursuant to this executed Agreement and any approved subsequent amendments and/or changes, and that the Subrecipient has completed the Project. Prior to the final request for payment, the Subrecipient shall also provide the County with a written summary of all Project work completed with CDBG-CV and other funds.
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28 K. During the contract period, the Subrecipient shall complete and submit annually on June 1, and upon completion of the Project, a Project Outcome Measurement Report (POM) form, a copy of which is attached hereto as Exhibit 1 and incorporated herein by reference. The POM shall contain the following information for the County's Federal reporting purposes to the U.S. Department of Housing and Urban Development (HUD):
1. 2.
Total number of households/persons assisted.
Number of total households/persons assisted that:
a. Now have new access to this type of service or facility. b. Now have improved access to this type of service or facility. c. Now are served by a service or facility that is no longer substandard.
L. The Subrecipient must inform the County in writing of any program income generated by the expenditure of CDBG-CV funds. Any program income generated as a result of the Project must be paid to the County. For purposes of this Agreement, program income is defined as proceeds received as a result of the CDBG-CV funded activities. If the Subrecipient contributed financially to the Project, the Subrecipient may retain a share of the program income in proportion to the Subrecipient's contribution to the Project, after the Subrecipient has provided a written accounting acceptable to the County.
M. The Subrecipient acknowledges that the County may periodically inspect the Project to ensure that the services are being provided as described in this Agreement. The Subrecipient agrees to provide any necessary information to the County to carry out such inspections. Furthermore, the Subrecipient agrees to take corrective action if the County determines that modifications to the use and location of the Project have resulted in a violation of the Federal CDBG regulations.
IV. CONFORMANCE WITH APPLICABLE LAWS AND REGULATIONS
A. The Subrecipient shall, and shall cause its consultants, contractors, and subcontractors to, comply with all applicable State and Federal laws and regulations governing the Project.
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28 B. Whenever the Subrecipient uses the services of a contractor, the Subrecipient shall require that the contractor comply with all Federal, State and local laws, ordinances, regulations and Fresno County Charter provisions applicable in the performance of their work.
C. This Project is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701 (u), and all applicable rules and orders issued hereunder. Compliance will be a condition of the Federal financial assistance providing under this Agreement, and binding upon the Subrecipient and any of the Subrecipient's subcontractors. The Subrecipient certifies and agrees that no contractual or other disability exists that would prevent compliance with these requirements. The Subrecipient further agrees to comply with these Section 3 requirements, and to include the following language in all subcontracts executed under this Agreement: "The work to be performed under this Agreement is a project assisted under a program providing direct Federal financial assistance from HUD and is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended. Section 3 requires that to the greatest extent feasible opportunities for training and employment be given to low- and very low- income residents of the project area, and that contracts for work in connection with the project be awarded to business concerns that provide economic opportunities for low- and very low-income persons residing the metropolitan area in which the project is located". Accordingly, the Subrecipient shall require any subcontractor to complete and submit documentation prior to award of the contract, and upon Project completion, that compliance with the Section 3 clause has been met.
D. Whenever the City receives at least $100,000 for a project from the County's CDBG Program under this Agreement, the Subrecipient shall complete and submit to the County Community Development Division a "Certification of Payments to Influence Federal Transactions" form and a "Standard Form LLL - Disclosure of Lobbying Activities" form . Likewise, before the Subrecipient awards a contract using at least $100,000 of such CDBG-CV funds, the Subrecipient shall require the subcontractors to complete and submit these two (2) forms described hereinabove to both the Subrecipient and the County. 6 1
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28 V. PAYMENT FOR THE PROJECT
A. It is expressly agreed and understood that the total amount to be paid by the County under this Agreement shall not exceed $92,172.41 . At monthly intervals, the Subrecipient shall submit a written request to the County for payment of eligible expenses incurred in accordance with the performance of this Agreement. The request for the County to make such a payment shall be in accordance with the exemplar Project Pay Request Form, attached has Exhibit 2, and incorporated by this reference. The request shall also be accompanied by a written certification from the Subrecipient that the request for payment is consistent with the amount of work that has been completed, and that the work is in accordance with the contract documents and this Agreement. The request for payment shall also be accompanied by documentation acceptable to the County, such as checks, invoices or vouchers for services or materials purchased, contractor's costs, or other costs chargeable to the Project.
The requests for payment shall also include the number of persons assisted, verification of COVI D-19 impact, and household demographics for reporting purposes. After appropriate review and inspection, the County shall make payment from CDBG-CV funds provided in this Agreement for all eligible costs specified herein up to the maximum amount payable under Section I. Payments may be contingent upon certification of the Subrecipient's financial management system in accordance with the standards specified in 24 CFR 84.21 .
B. The CARES Act requires that there are adequate procedures in place to prevent any duplication of benefits, as required by section 312 of the Stafford Act, as amended by section 1210 of the Disaster Recovery Reform Act of 2018 (division D of Public Law 115-254; 42 U.S.C. 5121 et seq.). Duplication of benefits occurs when Federal financial assistance is provided to Subrecipient, and Subrecipient has received ( or would receive, by acting reasonably to obtain available assistance) financial assistance for the same costs from any other source (including insurance), and the total amount received exceeds the total need for those costs.
Subrecipient is required to certify that every request for payment does not constitute duplication of benefits. Subrecipient agrees to repay any amount that is determined to be duplicative.
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28 and/or scope of work reductions, liquidated damages, or any other reason, shall be used to reduce the amount of this Project paid for with CDBG-CV funds in the same pro-rata share that CDBG-CV funds were used in payment of the Project. If the Subrecipient is required to provide any additional funds toward the Project other than described in this Agreement, any cost savings shall be first used to reimburse the Subrecipient for its contribution in excess of the total amount provided by this Agreement.
D. The County shall not be bound by any agreement between the Subrecipient and its agents.
E. Upon the completion of the Project, the Subrecipient shall submit to the County Community Development Division a written request for final payment of costs, which shall provide a detailed description of the Project pay items and costs. The final pay request shall be in accordance with Exhibit 2. The County shall not be obligated to make any payments under this Agreement if the request for payment is submitted by the Subrecipient after the deadline specified in Section V.C. An extension to the deadline may be granted by the Director prior to the deadline if the Subrecipient can demonstrate just cause for the delay.
F. The County may withhold payment of the final payment request made by the Subrecipient, until a final POM and written summary of all Project work completed with CDBG-CV and other funds have been submitted to the County.
G.
H.
All requests for payment and supporting documentation shall be sent to:
Business Manager
County of Fresno
Department of Public Works and Planning
Financial Services Division
2220 Tulare Street, 6th Floor
Fresno, CA 93721
The Subrecipient agrees to comply with 24 CFR 84.21-18, and agrees to adhere to the accounting and bookkeeping procedures in accordance required therein.
Subrecipient must utilize adequate internal controls and maintain necessary source documentation for all costs paid with CDBG-CV funds in accordance with the performance of this Agreement.
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28 I. All records and accounts shall be available for inspection by the County, the State of California, if applicable, the Comptroller General of the United States, and HUD or any of their duly authorized representatives at all reasonable times for a period of at least four (4) years following final payment under this Agreement, or the closure of all other pending matters, whichever is later. Records shall include but not be limited to: Records providing a full description of each activity; records documenting compliance with the fair housing and equal opportunity components; financial records as required by 24 CFR 570.502, and 24 CFR 84.21- 28 and any other records necessary to document compliance. The Subrecipient shall certify accounts when required or requested by the County.
J. The Subrecipient shall maintain client data demonstrating eligibility for services provided. Such date shall include, but not be limited to, client name, income level or other basis for determining eligibility, and description of service. Such information shall be made available to County monitors or their designees for review upon request. The Subrecipient understands that client information collected under this contract is private and the use or disclosure of such information, when not directly connected with the administration of the Subrecipient's responsibilities with respect to services provided under this contract, is prohibited, unless written consent is obtained from such person receiving service.
K. The Subrecipient, as a subrecipient of Federal financial assistance, is required to comply with the provisions of the Single Audit Act of 1984 (31 U.S.C. Sections 7501 et seq.), as amended. Whenever the Subrecipient receives CDBG-CV funds from the County for the Project, a copy of any audit performed by the Subrecipient in accordance with said Act shall be forwarded to the County Community Development Grants Program Manager within nine (9) months of the end of any Subrecipient fiscal year in which funds were expended and/or received for the Project. Failure to perform the requisite audit functions as required by this paragraph may result in the County performing any necessary audit tasks or, at the County's option, the County contracting with a public accountant to perform the audit. All audit costs related to the Subrecipient's failure to perform the requisite audit are the sole responsibility of the Subrecipient, and such audit work costs incurred by the County shall be billed to the Subrecipient, as 9 1
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14 determined by County's Auditor-Controller/Treasurer-Tax Collector. In the event the Subrecipient is only required to perform an audit under the provisions of the Act because the Subrecipient is receiving CDBG-CV funds, the County may perform, or cause to be performed, the required audit to determine whether funds provided through this Agreement have been expended in accordance with applicable laws and regulations. Any audit-related costs incurred by the County under this provision shall be charged to the County CDBG Program. The Subrecipient agrees to take prompt and appropriate corrective action on any instance of material non-compliance with applicable laws and regulations.
VI.
L. The Subrecipient shall send a copy of the audit to:
Community Development Grants
County of Fresno
Department of Public Works and Planning
Community Development Division
2220 Tulare Street, 6th Floor
Fresno, CA 93721
INDEMNIFICATION
15 The Subrecipient shall indemnify, defend, and save harmless the County, its 16 officers, agents, and employees from and against any and all damages, claims, and losses 17 whatsoever (including attorney's fees and costs) occurring or resulting to persons, firms, or 18 corporations furnishing or supplying work, services, materials, or supplies in connection with the 19 performance of this Agreement, and from any and all damages, claims, and losses (including 20 attorney's fees and costs) occurring or resulting to any person , firm , or corporation for damage, 21 injury, or death arising out of or connected with the Subrecipient's performance of, or failure to 22 perform, its obligations under this Agreement. The provisions of this Section VI shall survive the 23 termination of this Agreement.
24 VII. TIME OF PERFORMANCE
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27 A. The following schedule shall commence on the date this Agreement is executed by the County.
1. 28 August 1, 2022.
Complete Expenditure Plan and Submit to the County for Review - 10 1 2. Complete County Review and Approval of Expenditure Plan - 2 August 15, 2022.
3 B. All Project services shall be completed by the Subrecipient no later than 4 5
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April 30, 2023.
C. The final POM Report, written summary of all work completed, and request for final payment shall be submitted to the County no later than May 31, 2023.
D. The Subrecipient shall give immediate written notification to the County Community Development Division of any events that occur which may affect the above time schedule and completion date and the time schedule specified in the contract documents, or any event that may have significant impact upon the Project or affect the attainment of the Project's objectives. The Director is authorized to adjust the above schedule if, in the Director's judgment, any delay is beyond the control of the parties involved.
E. Time is of the essence in the Subrecipient's performance of this Agreement.
VII I. BREACH OF AGREEMENT
16 In the event the Subrecipient fails to comply with any of the terms of this Agreement, 17 the County may, at its option, deem the Subrecipient's failure a material breach of this Agreement, 18 and utilize any remedies permitted by law that the County deems appropriate. Should the County 19 deem a breach of this Agreement material, the County shall immediately be relieved of its 20 obligations to make further payment as provided herein. Termination of this Agreement due to 21 breach shall not, in any way whatsoever, limit the rights of the County in seeking any other legal 22 relief in a court of law or equity, including the recovery of damages. In addition to the termination 23 of the Agreement by the County due to a material breach of this Agreement by the Subrecipient, 24 the County may also terminate this Agreement for convenience, in accordance with state and 25 federal law.
IX. TERMINATION OF PROJECT
A. If the Subrecipient decides to cancel the Project covered by this 26 27
28 Agreement, the Subrecipient shall submit a request in writing to the County Department of Public 11 1
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Works and Planning, Community Development Division explaining just cause for the request.
The Director is authorized to approve such a request if, in the Director's judgment, there is just cause for the Project's cancellation .
B. If the Subrecipient's request to cancel the Project covered by this Agreement is approved by the Director, the Subrecipient shall promptly return to the County all CDBG-CV funds paid pursuant to this Agreement.
X. VENUE; GOVERNING LAW
8 Venue for any action arising out of or relating to this Agreement shall be only in 9 Fresno County, California. The rights and obligations of the parties and all interpretation and 1 O performance of this Agreement shall be governed in all respects by the laws of the State of 11 California.
12 XI. ENTIRE AGREEMENT
13 This Agreement constitutes the entire agreement between the Subrecipient and the 14 County, with respect to the subject matter hereof, and supersedes all previous negotiations, 15 proposals, commitments, writings, advertisements, publications, and understandings of any nature 16 whatsoever, unless expressly included in this Agreement. 17 Ill
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1 IN WITNESS WHEREOF, the parties have executed this Agreement on the date set forth 2 on page one of this Agreement.
3 4 CITY OF REEDLEY
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9 SUBRECIPIENT
By:------------
City Manager
Date: ____________ _
FUND NO: 0001
SUBCLASS NO: 10000
ORG NO: 7205
ACCOUNTNO: 7885
PROJECT NO: CV19571
ACTIVITY CODE: 7307
SW:JA
COUNTY OF FRESNO
Brian Pacheco, Chairman of the
Board of SupeNisors of the
County of Fresno
Date: ------------
ATTEST:
Bernice E. Seidel
Clerk of the Board of Supervisors
County of Fresno, State of California
By:------------
Deputy
REMIT TO:
City of Reedley
Attn: Nicole Zieba, City Manager
1717 9th Street
Reedley, CA 93654
Telephone: (559) 637-4200
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28 G:\7205Com Dev\- Agendas-Agreeme nts\2022\0712_Reedley Senior Meals CDBG CV19571_Agt.docx May 17, 2022
13 Exhibit 1
County of Fresno
Project Outcome Measurement Report
Project#: Project Name:
The County of Fresno is required to submit information annually on each project funded with Community Development Block Grant (CDBG) funds, per U.S. Department of Housing and Urban Development (HUD) guidelines. As a recipient of CDBG funds from the County, the County requests that you provide the following information:
1. Year Reported : July 1, 202_ through June 30, 202_
2. Enter the number of persons assisted by race and ethnicity:
Total Hispanic/Latino
White
Black/African American
Asian
American Indian/Alaskan Native
Native Hawaiian/Other Pacific Islander
Black/African American & White
Asian & White
American Indian/Alaskan Native & White
American Indian/Alaskan Native &
Black/African American
Other multi-racial
3. Total number of persons assisted:
4. Please briefly describe the accomplishments made on this project in the past year. If the project is complete, please describe the overall accomplishments made on the project.
Form Completed By:
G:\7205ComDev\-Agendas-Agreements\20221071 2_Reedley Senior Meals CDBG CV19571_Agt.docx May 17, 2022
Date
Business Manager
County of Fresno
Exhibit 2
Project Pay Request
Department of Public Works and Planning
Financial Services Division
2220 Tulare Street, 6th Floor
Fresno, CA 93721
Subject: Request for Payment, CDBG-CV Project No. ___ _ <City Name>
<Project Title>
In accordance with the executed Agreement for the above-referenced project, the <City Name> is requesting payment of$ ___ for project costs.
The City certifies that this request for payment is consistent with the amount of services provided to date, in accordance with executed Agreement, and as evidenced by the enclosed invoices and supporting documents. The District also certifies that this request does not constitute a duplication of benefits under federal requirements as described in Section V, Paragraph B of the Agreement.
Payee
Sincerely,
<City Manager>
<City Name>
Enclosure(s)
Invoice#
G:\7205ComDev\-Agendas-Agreements\2022\0712_Reedley Senior Meals CDBG CV19571_Agt. docx May 17, 2022
Amount
BUDGET AMENDMENT
RESOLUTION 2022-054
The City Council of the City of Reedley does hereby amend the 2022-2023 Budget as follows:
SECTION I - ADDITIONS
Account Number Account Description Amount
001-4685.2063 Senior Food Services $ 92,172
Total $ 92,172
Purpose: Staff is requesting appropriations for a grant received from the County of Fresno to fund meals for Senior Citizens in a response to the impact of Covid-19.
SECTION II - SOURCE OF FUNDING
Account Number Account Description Amount
001-3810 Senior Meal CDBG Covid Response Grant $ 92,172 Total $ 92,172
Impact: The City of Reedley is receiving funding, up to $92,172, from the County of Fresno Community Development Block Grant Coronavirus Response (CDBG-CV) to assist with Reedley Senior Center meals and related costs.
REVIEWED:
-;le.(.~ ,/01/u- Assistant City Manager
RE7{JL
City Manager
The foregoing resolution was approved by the City Council of the City of Reedley on June 14th, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN: APPROVED:
Mary L. Fast, Mayor
ATTEST:
Ruthie Greenwood, City Clerk
MINUTES
REEDLEY AIRPORT COMMISSION MEETING
Thursday, January 22, 2022 at 4:00 p.m.
1. CALL TO ORDER
A meeting of the Reedley Airport Commission was held at the Reedley Community Center, 100 N. East Avenue, Reedley, California and called to order by Carl Smith at 03:59 p.m.
2. ROLL CALL AND INTRODUCTION OF GUESTS
A. Commissioners Present: Carl Smith, Chairperson; Anthony Jewell, Matt Cochran, Joseph Oldham
B. Commissioners Absent: Butch Agrifoglio; Vice Chairperson; C. Staff Present: Sarah Reid , Airport Manager; Kayla Cheney, Administrative Assistant D. Others Present: None
3. APPROVAL OF MINUTES
A. Motion by Commissioner Jewell, seconded by Commissioner Cochran to approve the November 18, 2021 Airport Commission minutes. Motion carried.
4. PUBLIC DISCUSSION - None
5. UNFINISHED BUSINESS
A. Airport BBQ 2022 Date Selection- Reid shared with the Commission she spoke with Geneva Mckinkin from Sierra Sky Park in regards to events going on during the month of October 2022. Sierra Sky Park will not have any events during the first weekend of October which means there will not be a conflict with one of the largest surrounding public airports. All Commissioners present were in favor of moving forward with the annual airport BBQ on Saturday, October 1, 2022.
6. NEW BUSINESS
A. ACIP- Reid shared 1.9 million has been allowed for the apron project. C&S now wants to prioritize what's most important. Reid stated in 2022 we hope the pavement project will be complete.
B. Review Hangar Rental Agreement Language Associated with Authorized Users- Reid stated there are two airport tenants that do not have airplanes in their hangars and are using the space for storage. Commissioner Oldham stated there is an epidemic around California, vacant hangars are difficult to come by. All Commissioners present were in favor of giving tenants 30-day notices who have non-aviation items in their hangars if an aviation plane is not present in the hangar.
7. AIRPORT MANAGER REPORT
A. Capital Improvements - The end of summer work on the tiedown area will begin towards the north end.
B. Weed Control - There are weeds which were sprayed. Maintenance is keeping a close eye on the weather. Once there is rain in the forecast another round will be put down on the weeds.
C. Landscaping/Parking - The grass is looking better; the only issue is the picnic tables which are causing dead spots. Cement pads can be added to place the picnic tables on. Commissioner Smith likes this idea. Commissioner Oldham would like the tables to be under shade, if possible, in the park area was suggesteo. Reid will look into receiving quotes for the cement pads as well as cement side walk to place the picnic tables on.
D. Public Relations/Airport Promotion - None
- 1 -
MINUTES
REEDLEY AIRPORT COMMISSION MEETING
Thursday, January 22, 2022 at 4:00 p.m.
E. BMX Track - None
F. Hangar Vacancies - Hangar 3 came available but is being reserved for Reedley College. Reid plans to meet with Reedley College and get a contract in order since they plan to be out at the Reedley Airport beginning in August.
G. Electric Planes/Charging Station - None
9. ADJOURNMENT
As there was no further business to discuss, it was moved by Commissioner Jewell, seconded by Commissioner Oldham to adjourn at 5:07 p.m.
- 2 -
REEDLEY PLANNING COMMISSION REGULAR MEETING -April 21, 2022 The regular meeting of the Reedley Planning Commission was held Thursday, April 21, 2022, in the City of Reedley Council Chambers, 845 "G" Street, Reedley. Chair Custodio called the meeting to order at 5:02 p.m.
Pledge of Allegiance - led by Commissioner Turner.
ROLL CALL
Commissioners Present: Jayne Clark, Pete Perez, Patrick Turner, Alberto Custodio.
Commissioners Excused: Rosemary Luzania.
City Staff Present: Rodney Horton, Community Development Director, Ellen Moore, City Planner, Laura Friesen, Assistant Planner, Marlen Lazaro, Staff Assistant.
PUBLIC COMMENT
Chair Custodio opened the public comment period at 5:04 p.m. and closed the public comment period at 5:04 p.m. after noting there was no public comment.
CONSENT AGENDA
1. Minutes of Regular Meeting, December 16, 2021 and March 17, 2022 - Recommend Commission Approve Commissioner Turner moved, Commissioner Clark seconded, to approve the minutes of Regular Meeting, December 16, 2021 and March 17, 2022, as amended. Motion carried by the following vote:
AYES: Turner, Clark, Perez, Custodio.
NOE~: None.
ABSTAIN: None.
ABSENT: Luzania.
PUBLIC HEARING
2. Consideration of Environmental Assessment No. 2022-5, Conditional Use Permit Application No. 2022-1, and Tentative Parcel Map Application No. 2022-1
Through Resolution No. 2022-04, staff recommends that the Planning Commission take the following actions:
a) RECOMMEND TO THE CITY COUNCIL APPROVAL of Environmental Assessment No. 2022-5, a Categorical Exemption under Section 15332 (Class 32/lnfill Development Projects) of the California Environmental Quality Act (CEQA) Guidelines.
b) RECOMMEND TO THE CITY COUNCIL APPROVAL of Conditional Use Permit Application No. 2022-1 located on a portion of APN 370-240-66, on the south side of East Dinuba Avenue at the terminus of South Orange Avenue, authorizing the construction of a 4.2-acre horizontal mixed-use project that consists of 80 affordable residential units with a 1,500 square foot community room attached to a 1,000 square foot office/retail space for lease.
c) RECOMMEND TO THE CITY COUNCIL APPROVAL of Tentative Parcel Map Application No. 2022-1, authorizing the subdivisi~n of one 18.2-acre parcel (APN 370-240-66) into two parcels.
Senior Planner E. Moore presented the staff report to the Planning Commission. The Planning Commission asked questions of staff. City Staff responded to questions. Dave Davis, Chelsea Investment Corporation, the applicant, made a presentation and answered questions of The Planning Commission. Scott Schiffer, project manager at Chelsea Investment Corporation, responded to questions and made comments about the project. Chair Custodio opened the public comment period at 5:37 p.m. and closed the public comment period at 5:38 p.m. after noting there was no public comment.
Commissioner Perez moved, Commissioner Clark seconded, whereas the Planning Commission , using their independent judgement, recommended to the City Council approval of Environmental Assessment No. 2022-5, Conditional Use Permit Application No. 2022-1 , and Tentative Parcel Map Application No. 2022-1 Through Resolution No. 2022-04. Motion carried by the following vote:
REEDLEY PLANNING COMMISSION REGULAR MEETING - April 21 , 2022 AYES:
NOES:
ABSTAIN:
ABSENT:
DIRECTOR'S REPORT
Perez, Clark, Turner, Custodio.
None.
None.
Luzania.
Director R. Horton provided an update on community development activity.
FUTURE AGENDA ITEMS
• May 5, 2022 - None at this time (subject to change)
• May 19, 2022 - Conditional Use Permit
• June 2, 2022 - Conditional Use Permit
• June 16, 2022 - None at this time
• July 7, 2022 - None at this time
• July 21 , 2022 - Annexation, Pre-Zone, Site Plan Review, and Tentative Subdivision Map
ADJOURNMENT
Chair Custodio adjourned the meeting at 5:49 p.m.
2 Alberto Custodio, Chair
Reedley Planning Commission