Agenda packet — Reedley City Council, September 27, 2022

ALL CELL PHONES AND ELECTRONIC DEVICES MUST BE

TURNED OFF IN THE COUNCIL CHAMBERS
AGENDA

REEDLEY CITY COUNCIL MEETING
7:00 P.M.

TUESDAY, September 27, 2022
Meeting Held in the Council Chambers
845 "G" Street, Reedley, California
www.reedley.ca.gov
The Council Chambers are accessible to the physically disabled. Requests for additional accommodations for the disabled, including auxiliary aids or to request translation services, should be made 48 hours prior to the meeting by contacting the City Clerk at 637-4200 ext. 212.

Any document that is a public record and provided to a majority of the City Council regarding an open session item on the agenda will be made available for public inspection at City Hall, in the City Clerk's office, during normal business hours. In addition, such documents may be posted on the City's website.

Unless otherwise required by law to be accepted by the City at or prior to a Council meeting or hearing, no documents shall be accepted for Council review unless they are first submitted to the City Clerk by the close of business one day prior to said Council meeting/hearing at which the Council will consider the item to which the documents relate, pursuant to the adopted City Council Protocols.

The meeting will be webcast and accessed at: http://www.reedley.com/livestream.php *PLEASE SEE LAST PAGE OF AGENDA FOR ZOOM PARTICIPATION INSTRUCTIONS* Vacant, Mayor Pro Tern
Ray Soleno, Council Member

MEETING CALLED TO ORDER
Mary L. Fast, Mayor
Anita Betancourt, Council Member
Matthew Tuttle, Council Member
INVOCATION- Veronica Burns, Reedley Police Department Chaplain

PLEDGE OF ALLEGIANCE

ROLL CALL

AGENDA APPROVAL-ADDITIONS AND/OR DELETIONS

PRESENTATION

1. RECOGNITION TO ROADS AND GROUNDS SUPERVISOR CHRIS TAMEZ- Public Works

2. INTRODUCTION OF NEW STAFF ASSISTANT - Public Works

3. INTRODUCTION OF NEW RECREATION COORDINATORS AND STAFF ASSISTANTCommunity Services Department PUBLIC COMMENT - Provides an opportunity for members of the public to address the City Council on items of interest to the public within the Council's jurisdiction and which are not already on the agenda this evening. It is the policy of the Council not to answer questions impromptu. Concerns or complaints will be referred to the City Manager's office. Speakers should limit their comments to not more than three (3) minutes. No more than ten (1 OJ minutes per issue will be allowed. For items which are on the agenda this evening, members of the public will be provided an opportunity to address the Council as each item is brought up for discussion.

ADMINISTRATIVE BUSINESS-COUNCIL ORGANIZATION

4. ACTION TO FILL VACANT DISTRICT 3 CITY COUNCIL SEAT
A. ADOPT RESOLUTION NO. 2022-079 APPOINTING SUZANNE M. BYERS TO FILL THE VACANT CITY COUNCIL DISTRICT 3 SEAT
B. CONFIRMATION OF ACCEPTANCE TO POSITION OF MAYOR PRO TEMPORE BY ANITA BETANCOURT, DISTRICT 5
C. CONFIRMATION OF MAYOR PRO TEMPORE'S APPOINTMENT TO FRESNO

COUNCIL OF GOVERNMENTS POSITION-COG ALTERNATE BOARD MEMBER D. ADMINISTRATION OF OATH OF OFFICE TO SUZANNE M. BYERS

NOTICE TO PUBLIC
CONSENT AGENDA items are considered routine and a recommended action for each item is included, and will be voted upon as one item. If a Councilmember has questions, requests additional information, or wishes to comment on an item, the vote should not be taken until after questions have been addressed or comments made, and the public has had an opportunity to comment on the Consent Agenda items. If a Councilmember wishes to have an item considered individually or change the recommended action, then the item should be removed and acted upon as a separate item. A Councilmember's vote in favor of the Consent Agenda is considered and recorded as a separate affirmative vote in favor of each action listed. Motions in favor of the Consent Agenda are deemed to include a motion to waive the full reading of any ordinance on the Consent Agenda. For adoption of ordinances, only those that have received a unanimous vote upon introduction are considered Consent items.

CONSENT AGENDA (Item 5-8) Motion 2nd
---- -----

5. APPROVAL OF MINUTES OF THE REGULAR COUNCIL MEETING OF SEPTEMBER 13, 2022 - (City Clerk)
Staff Recommendation: Approve
2 6. APPROVE AND AUTHORIZE THE CITY MANAGER TO SIGN THE NON-EXCLUSIVE

LICENSE AGREEMENT BETWEEN FRESNO STREET EATS AND THE CITY OF

REEDLEY TO OFFER RECURRING FOOD TRUCK EVENTS WITHIN PIONEER PARK- (Community Services & Community Development)
Staff Recommendation: Approve

7. APPROVE THE FOLLOWING ACTIONS TO FUND THE 2022-23 EXPANDED LEARNING PROGRAMS AT TL REED AND WASHINGTON SCHOOL SITES:

A. APPROVE AND AUTHORIZE THE CITY MANAGER TO SIGN AN AMENDMENT 1

TO THE MEMORANDUM OF UNDERSTANDING (MOU) WITH THE KINGS

CANYON UNIFIED SCHOOL DISTRICT (KCUSD)
B. ADOPT RESOLUTION 2022-082 AMENDING THE 2022-23 ADOPTED BUDGET APPROPRIATING $428,052 IN THE GENERAL FUND TO COVER COSTS

ASSOCIATED WITH THE EXPANDED LEARNING PROGRAM (ELP)
-Community Services
Staff Recommendation: Approve

8. CONSIDER THE FOLLOWING ITEMS (A), (B) AND (C) FOR A TRAFFIC SIGNAL ON

REED AVENUE AND THE NORTHERNMOST ENTRANCE TO REEDLEY COLLEGE A. AUTHORIZE THE CITY MANAGER TO EXECUTE THE MEMORANDUM OF

UNDERSTANDING WITH KINGS CANYON UNIFIED SCHOOL DISTRICT

FOR THE TRAFFIC SIGNAL
B. AUTHORIZE THE CITY MANAGER TO EXECUTE THE MEMORANDUM OF

UNDERSTANDING WITH REEDLEY COLLEGE AND/OR STATE CENTER

COMMUNITY COLLEGE DISTRICT FOR THE TRAFFIC SIGNAL AND MAKE

NON-SUBSTANTIVE CHANGES, IF NECESSARY
C. ADOPT RESOLUTION NO. 2022-083 AMENDING THE FISCAL YEAR 2022- 23 ADOPTED BUDGET APPROPRIATING $600,000 IN AVAILABLE

MEASURE C FLEXIBLE FUNDS FOR THE TRAFFIC SIGNAL
- Engineering
Staff Recommendation: Approve

PUBLIC HEARING

9. CONDUCT PUBLIC HEARING AND ADOPT RESOLUTION NO. 2022-081 APPROVING

THE COMMUNITY DEVELOPMENT BLOCK GRANT NORTH AVENUE IMPROVEMENTS PROJECT FROM COLUMBIA AVENUE TO HANEY AVENUE - Report, discussion and/or other Council action to approve, modify, and/or take other action as appropriate. - (Engineering)
Staff Recommendation: Approve
3 WORKSHOP

10.CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM UPDATE-Report, discussion and/or other Council action to approve, modify, and/or take other action as appropriate. - (Administrative Services)
Staff Recommendation: Approve

COUNCIL REPORTS

11. BRIEF REPORT BY COUNCIL MEMBERS ON CITY RELATED ACTIVITIES AS AUTHORIZED BY THE BROWN ACT AND REQUESTS FOR FUTURE AGENDA ITEMS.

STAFF REPORTS

12. UPDATES AND/OR REPORTS BY CITY MANAGER AND/OR STAFF MEMBERS.

ADJOURNMENT
I hereby certify under penalty of perjury, under the laws of the State of California that the foregoing revised ~ = ed in accordance with the applicable legal requirements. Dated this 22~ day of September 202~ ~ Ruthie Greenwood, City Clerk
Zoom Participation:

The City Council is encouraging members of the public to observe and participate in the Council meeting virtually, to maximize the safety of all meeting participants. Reasonable efforts will be made to allow written and verbal comments from participants communicating with the host of the virtual meeting. To do so, participants may "raise their hand" during public comment portions of the meeting using the electronic feature on the zoom program, and the City Clerk will inform the Mayor of the participant's desire to provide public comment. Due to the new, untested format of these meetings, the City cannot guarantee that participants who wish to provide public comment, either in writing or verbally, will occur as expected. The "chat" feature on Zoom will not be monitored or used during the meeting.

Members of the public who wish to provide written comments are encouraged to submit their comments to the City Clerk at [email protected] at least two (2) hours prior to the start of the meeting to ensure that the comments will be available to the City Council. Please indicate the agenda item number to which the comment pertains. Written comments that do not specify a particular agenda item will be marked for the general public comment portion of the meeting. A copy of any written comment will be provided to the City Council at the meeting. Please note that written comments received will not be read aloud during the meeting, but will be included with the meeting minutes.

Dates to Remember:

October 8, 2022-Reedley Fiesta Parade & Walk Run
October 11, 2022-6pm Joint meeting with Planning Commission at Reedley Community Center-Senior Room October 11, 2022-?pm Regular Meeting at Reedley Community Center-Senior Room October 25, 2022-Regular Council Meeting
4 DATE:

TITLE:

REEDLEY CITY COUNCIL
September 27, 2022
D Consent
~ Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: 4
ACTION TO FILL VACANT DISTRICT 3 CITY COUNCIL SEAT
A. ADOPT RESOLUTION NO. 2022-079 APPOINTING SUZANNE M.

BYERS TO FILL THE VACANT CITY COUNCIL DISTRICT 3 SEAT
B. CONFIRMATION OF ACCEPTANCE TO POSITION OF MAYOR PRO
TEMPORE BY ANITA BETANCOURT, DISTRICT 5
C. CONFIRMATION OF MAYOR PRO TEMPORE'S APPOINTMENT TO

FRESNO COUNCIL OF GOVERNMENTS POSITION-COG

ALTERNATE BOARD MEMBER
D. ADMINISTRATION OF OATH OF OFFICE TO SUZANNE M. BYERS SUBMITTED:

City
Ruthie
Clerk
Greenwood ~
APPROVED: Nicole R. Zieba
City Manager

RECOMMENDATION
Staff is recommending that the Reedley City Council adopt Resolution 2022-079, appointing Suzanne M. Byers to fill a mid-term vacancy in City Council District 3.

BACKGROUND
On July 26, 2022, City Councilmember Robert 0. Beck submitted a letter to the City Clerk's Office announcing his intent to resign from the City Council effective July 31, 2022. In accordance with California Government Code section 36512(b), when a vacancy occurs that the .council shall, within 60 days from the commencement of the vacancy, either fill the vacancy by appointment or call a special election to fill the vacancy. At the meeting on August 9, 2022, the City Council directed staff to begin the process to fill the vacancy by appointment.

Staff launched an application for appointment on August 10, 2022 and conducted a four-week recruitment which concluded on Tuesday, September 7, 2022. The application was available

Page 1 of 2 ends

electronically on the City website and in paper format at City Hall. During the recruitment period, staff promoted the appointment opportunity by publishing it on social media accounts, on the City of Reedley website and also utilized the Blackboard Connect phone option where residents who reside in District 3 received a phone call encouraging them to apply for the vacancy.

Staff received two applications. Upon receipt of the applications, staff conducted a meeting with the applicants to confirm that they met the qualifications listed. The applications for City Council consideration has been verified to meet the minimum qualification.

At the meeting on September 13, 2022, the City Council interviewed the two applicants and Suzanne M. Byers was selected for appointment to the vacant District 3 City Council seat that will expire in December, 2024. Once the Resolution is passed by Council, the City Clerk will administer the Oath of Office to Ms. Byers.

In January 2011 Reedley City Council passed Resolution 2011-013 which states on the first meeting in December on even-numbered years the office or the Mayor and Mayor Pro Tempore will rotate and each even numbered year there after the office of the Mayor and Mayor Pro Tempore will automatically rotate to the next council member by Council District Number in the rotation.

In December 2020, Council Member Robert 0. Beck accepted the Mayor Pro Tempore position on the Reedley City Council. Since Mr. Beck's resignation the position has been vacant. Per Resolution 2011-013 the position of Mayor Pro Tempore will rotate to the next Council Member by Council District Number, which would rotate to Anita Betancourt until December 2022. By accepting the position as Mayor Pro Tempore, Anita Betancourt would be appointed to Fresno Council of Governments as the alternative board member.

FISCAL IMPACT
No fiscal impact.

ATTACHMENTS
Resolution 2022-079

Page 2 of 2 ends

RESOLUTION NO. 2022-079

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
REEDLEY SUZANNE M. BYERS TO FILL THE CITY
COUNCIL SEAT FOR DISTRICT 3
WHEREAS, on November 3, 2020, Robert Beck was elected to the City Council of the City of Reedley by the voters in District 3, and his term is due to expire in December 2024; and WHEREAS, on July 26, 2022, Councilmember Beck submitted a letter to the City Clerk announcing his intent to resign from the City Council effective July 31, 2022; and WHEREAS, after such vacancy occurs, the remaining Councilmembers may appoint someone to fill the vacancy until the next general municipal election; and WHEREAS, on August 9, 2022, the City Council directed that the City initiate an application process for appointing an eligible successor to fill the District 3 City Council seat for the remainder of the term; and
WHEREAS, the City solicited applications from eligible residents in District 3 and these eligible candidates were interviewed by the City Council at the regular meeting on this September 13, 2022; and WHEREAS, on this September 27, 2022, the City Council considered the appointment of Suzanne M. Byers to serve the remainder of said term, which expires in December 2024 when a newly elected representative of District 3 is elected and sworn in to fill a new four-year term.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REEDLEY THAT: Suzanne M. Byers be appointed as set forth in this Resolution and take office and be sworn-in at the regular meeting on this September 27, 2022 and shall serve on the City Council until the person who is elected by District 3 voters at the November 5, 2024 general municipal election has been sworn in to serve on the City of Reedley Council for District 3 for a new four-year term.

The foregoing Resolution is duly adopted on September 27, 2022, by the following votes:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST APPROVED:

Ruthie Greenwood, City Clerk Mary L. Fast, Mayor
REEDLEY CITY COUNCIL MEETING - September 13, 2022
A complete audio record of the minutes is available at www.reedlev.ca.gov The meeting of Reedley City Council called to order by Mayor Fast at 7:00 p.m. on Tuesday, September 13, 2022 in the City Hall Council Chambers, 845 "G" Street, Reedley, California.

INVOCATION - Russ Robertson, Public Works Director

PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Council Member Tuttle

ROLL CALL
Council Members

Present:

Absent:

Anita Betancourt, Ray Soleno, Matthew Tuttle, Mary Fast None.

AGENDA APPROVAL - ADDITIONS AND/OR DELETIONS
Council Member Tuttle motioned, Council Member Betancourt seconded to accept and approve agenda.

Motion unanimously carried.

PRESENTATION

1. RECOGNITION OF RETIREMENT TO ROSEANN HERRERA, ADMINISTRATIVE ASSIST ANT Council and Staff thanked Mrs. Herrera for her years of service and her many contributions to Reedley. Mrs.

Herrera thanked everyone.

2. INTRODUCTION OF NEW STAFF ASSISTANT AND ACCOUNTING TECHNICIAN Community Development Director, Rodney Horton introduced Staff Assistant Victoria Esquivel and Assistant City Manager Paul Melikian introduced Accounting Technician, Ashley De La Vega. Council welcomed both to the City of Reedley.

3. INTRODUCTION OF NEW YOUTH REPRESENTATIVE. Recreation Supervisor, Madison Mitchell introduced the two new youth representatives who are on the Community Services Commission.

PUBLIC COMMENT
Steve Penner the Chairperson of the Community Services Commission and President of the Reedley Parks and Recreation Foundation provided a brief update on grants that they applied for and the Sports Park. Mr. Penner also discussed pickleball and the need for more courts in the valley.

Pete Perez agreed with Mr. Penner's comments and reiterated the need of more pickleball courts.

CONSENT AGENDA (Items 4-17)
Council Member Betancourt asked to remove item 11. Council Member Tuttle asked for item 8 to be removed, Mayor Fast requested item 10, and 15 also be removed.

Council Member Tuttle said on item 8 the staff report appeared that it took a lot of staff time to get this item before council. City Engineer Marilu Morales explained the history of this item.

Pete Perez requested to provide comment on item 8. He was concerned about the homes located outside city limits on Button willow A venue.

Mayor Fast asked to discuss item 10 prior to the vote. Mayor Fast asked for clarification on why the deadline was being extended and how long it would be extended. Community Development Director, Rodney Horton explained although the city's portion has been completed the extension is necessary due to the item is at Fresno Local Agency REEDLEY CITY COUNCIL MEETING - September 13, 2022
Formation Commission and there is still a process that the item needs to go through in order to be considered complete. The current deadline is October 2022 and without the extensions staff feels that the deadline might not be enough time for Fresno Local Agency Formation Commission to complete the necessary work. The extension is also requested due to this item started during the pandemic and experienced significant delays because of the pandemic.

Council Member Betancourt said on item 11 she was very happy that staff is able to provide assistance to the six homes that have been impacted by the lot line issue for many years. Mayor Fast asked for clarification on how long the property owners had to reimburse the City of Reedley. Community Development Director, Rodney Horton answered Mayor's questions.

Margie Gabaldon shared after her husband passed away she decided to sell her house and move to Texas. When she listed her house for sale in November and then was notified about the lot line issue from the County of Fresno. Ms.

Gabaldon stated she is hopeful for a quick resolution to the issue. City Manager, Nicole Zieba said she felt it was important to point out that this issue is out of the City of Reedley's control and by law is a property owner issue to fix.

Ms. Zieba also explained that the issue came to light in 2009 and the property owners were working towards a solution when the surveyor did not get paid and it was difficult with 6 affected property owners to come to a solution with the surveyor and she is glad that the issue will finally be resolved.

On item 15 Mayor Fast asked what increments did other cities offer in longevity pay. Assistant City Manager, Paul Melikian explained what he found when he conducted research with other cities.

Council Member Betancourt moved, Council Member Soleno seconded to accept, approve and adopt all items listed under the CONSENT AGENDA.

4. APPROVAL OF MINUTES OF THE REGULAR COUNCIL MEETING OF AUGUST 9, 2022 -Approved

5. RECOMMENDATION OF REJECTION OF CLAIM-CONTRERAS, PEDRO J.M. -Approved claim rejection

6. RECOMMENDATION OF REJECTION OF CLAIM-LONGORIA, RAMON -Approved claim rejection

7. APPROVE AND AUTHORIZE THE CITY MANAGER TO EXECUTE A ONE YEAR AGREEMENT WITH

THE FRESNO COUNTY RURAL TRANSIT AGENCY FOR LAW ENFORCEMENT SERVICES ON TRANSIT VEHICLES - Approved

8. AUTHORIZE A LETTER OF INTENT BE SUBMITTED TO THE CALIFORNIA STATE WATER

RESOURCES CONTROL BOARD SUPPORTING THE INSTALLATION OF A WATER MAIN ON PARLIER A VENUE AND COLUMBIA A VENUE -Approved

9. AMEND THE PROFESSIONAL SERVICES AGREEMENT WITH MKN & ASSOCIATES FOR THE

DESIGN AND CONSTRUCTION DOCUMENT PREPARATION FOR THE WASTEWATER TRUNK MAIN

REPLACEMENT ALONG OLSON AVENUE TO THE CITY'S WASTEWATER TREATMENT PLANT TO INCLUDE IMPROVEMENTS TO THEW ASTEWATER TREATMENT PLANT -Approved

10. APPROVE AND AUTHORIZE THE CITY MANAGER TO SIGN AN AGREEMENT ADDENDUM WITH

OTANI PROPERTIES TO EXTEND THE BOUNDARY RECORDATION DEADLINE WITHIN THE

AGREEMENT FOR REIMBURSEMENT OF ENVIRONMENTAL ANALYSIS FEES FOR THE PROPERTY SITUATED AT WEST MANNING AVENUE AND THE KINGS RIVER (APN 368-350-17, 31, 32 AND 33) - Approved

11. CONSIDER THE FOLLOWING ITEMS ASSOCIATED WITH AFFECTED PROPERTIES ON EAST DUFF · AVENUE:

A. APPROVE AND AUTHORIZE A LOAN ARRANGEMENT ON BEHALF OF SIX (6) EAST

DUFF A VENUE PROPERTY OWNERS TO ENGAGE THE PROFESSIONAL SERVICES OF DALE G. MELL & ASSOCIATES FOR THE COMPLETION AND CORRECTION OF LOT LINE ADJUSTMENTS NOT TO EXCEED $15,000
2 REEDLEY CITY COUNCIL MEETING - September 13, 2022
B. APPROVE AND AUTHORIZE THE CITY MANAGER TO EXECUTE ALL DOCUMENTS FOR

LOAN REPAYMENT WITH THE PROPERTY OWNERS OF THE AFFECTED PROPERTIES

ON EAST DUFF A VENUE
-Approved

12. APPROVE THE SUBMITTAL OF AN APPLICATION TO THE FRESNO COUNTY HISTORICAL

LANDMARKS & RECORDS ADVISORY COMMISSION TO DESIGNATE SMITH'S FERRY PARK AS A LOCAL FRESNO COUNTY HISTORICAL SITE-Approved

13. APPROVE AND AUTHORIZE THE CITY MANAGER TO EXECUTE ALL RENEWAL DOCUMENTS AND

PLAN CHANGES NECESSARY FOR THE CONTINUED PROVISION OF A MEDICARE SUPPLEMENT PLAN FOR ELIGIBLE CITY RETIREES AND DEPENDENTS FOR THE 2023 CALENDAR YEARApproved

14. SECOND READING AND ADOPTION OF ORDINANCE NO. 2022-004, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF REEDLEY APPROVING PRE-ZONE APPLICATION NO. 2020-01 AND

AUTHORIZING THE AMENDMENT OF THE OFFICIAL ZONING MAP OF THE CITY OF REEDLEY - Approved

15. ADOPT RESOLUTION NO. 2022-077 OF THE CITY COUNCIL OF THE CITY OF REEDLEY AMENDING

THE SALARY AND BENEFIT SCHEDULE FOR UNREPRESENTED EMPLOYEES ESTABLISHING A LONGEVITY PAY BENEFIT- Approved

16. ADOPT RESOLUTION 2022-078 AMENDING THE 2022-23 ADOPTED BUDGET APPROPRIATING $5,000

IN THE GENERAL FUND FOR A DONATION RECEIVED FROM DAYKA & HACKETT, LLC FOR SENIOR CENTER PROGRAMS-Approved

17. ADOPT BUDGET RESOLUTION 2022-080 OF THE CITY COUNCIL OF THE CITY OF REEDLEY AMENDING THE FISCAL YEAR 2022-23 ADOPTED BUDGET APPROPRIATING $5,000 IN THE

GENERAL FUND TO SERVE REEDLEY FOR EMERGENCY REPAIRS AT THE FAITH HOUSE TRANSITIONAL FAMILY SHELTER-Approved

ADMINISTRATIVE BUSINESS

18. CONDUCT INTERVIEWS OF APPLICANTS TO FILL A MID-TERM VACANCY IN CITY COUNCIL DISTRICT 3 AND SELECT ONE CANDIDATE TO BE FORMALLY APPOINTED AND SWORN IN TO THE DISTRICT 3 SEAT ON SEPTEMBER 27, 2022-(Administration) Report, discussion and/or other Council action to approve, modify, and/or take other action as appropriate. - (Administration)
City Manager, Nicole Zieba shared that Mr. Beck has served as a Councilmember for District 3 since 2011.

Unfortunately, due to health reasons Mr. Beck is no longer able to fulfil his duties as a council member and has submitted his letter of resignation to Council. There are two years remaining on the four-year council term for District

3. Government Code Section 36512 (b) provides that when a vacancy on the City Council occurs and there are not at least 130 days prior to the next general municipal election, the Council has 60 days to either fill the vacancy by appointment process or call a special election to fill the vacancy. Due to the effective date of the resignation, there are less than 130 days before the next general election.

Given the cost and delay of holding a special election to fill the vacancy, staff recommends that City Council consider appointing a qualified resident to hold the office for the remaining two years of the term. Appointment must be made prior to September 30th to comply with State law. Ms. Zieba explained that Council has broad discretion on selecting someone to fill the vacancy. The only qualifications for the replacement is that the selected person must reside in Council District 3 and be registered to vote in that district.

Dale Kennedy and Suzanne Byers both gave presentations on why they would like to serve the community as a council member and also provided pertinent information on their background. Council followed up with questions.

Council Member Betancourt moved to accept Suzanne Byers as a new Council Member. Council Member Tuttle seconded to accept, and TO FILL A MID-TERM VACANCY IN CITY COUNCIL DISTRICT 3 AND SELECT 3 REEDLEY CITY COUNCIL MEETING - September 13, 2022
ONE CANDIDATE TO BE FORMALLY APPOINTED AND SWORN IN TO THE DISTRICT 3 SEAT ON SEPTEMBER 27, 2022
AYES:

NOES:

ABSTAIN:

ABSENT:

Betancourt, Tuttle, Fast.

Soleno.

None.

RECEIVE INFORMATION & REPORTS
These items are formal transmittals of information to the Reedley City Council. They are not voted upon by the Reedley City Council.

Members of the public who have questions on these items are suggested to call City staff members during regular business hours.

19. REEDLEY AIRPORT COMMISSION MINUTES OF REGULAR MEETING OF MAY 19, 2022 - Community Services

20. REEDLEY COMMUNITY SERVICES COMMISSION MINUTES OF REGULAR MEETING OF MAY 26, 2022 - Community Services

COUNCIL REPORTS

21. BRIEF REPORT BY COUNCIL MEMBERS ON CITY RELATED ACTIVITIES AS AUTHORIZED BY THE BROWN ACT AND REQUESTS FOR FUTURE AGENDA ITEMS.

Council Member Tuttle:
• Attended the League of California Cities and provided a brief update • Reminded everyone of the upcoming Fiesta Run
Mayor Fast
• Discussed the senior luncheon at the Reedley Senior Center and shared her excitement that meals will begin to be offered everyday
• Attended the Air Board meeting and provided a brief update • Also attended League of California Cities and provided a brief update

STAFF REPORTS

22. UPDATES AND/OR REPORTS BY CITY MANAGER AND/OR STAFF MEMBERS.

City Manager, Nicole Zieba
• Reminded everyone of the upcoming Reedley U training and invited Council to attend • Mentioned upcoming events including Fiesta walk run, pancake breakfast and the parade • Discussed upcoming joint meeting with the Planning Commission on October 11 and meeting will start at 6pm and Regular meeting at 7pm

ADJOURNMENT
Mayor Fast adjourned the regular meeting at 8:54 p.m.

Mayor Mary Fast
ATTEST:

Ruthie Greenwood, City Clerk
4 DATE:

TITLE:

SUBMITTED:

REEDLEY CITY COUNCIL
September 27, 2022
cg] Consent
D Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: ----
APPROVE AND AUTHORIZE THE CITY MANAGER TO SIGN THE NONEXCLUSIVE LICENSE AGREEMENT BETWEEN FRESNO STREET EATS

AND THE CITY OF REEDLEY TO OFFER RECURRING FOOD TRUCK

EVENTS WITHIN PIONEER PARK
Sarah Reid (Y ------ Community Services Direc~
Rodney L. Horton {) 0~
Community Develoi~irector
APPROVED: Nicole R. Zieba hC
City Manager ~

RECOMMENDATION
Approve and authorize the City Manager to sign the Non-exclusive License Agreement between Fresno Street Eats and the City of Reedley to provide recurring food truck events within Pioneer Park.

BACKGROUND
In July 2022, City staff met with Fresno Street Eats to discuss the opportunity for a partnership to offer a food truck event that was held on August 18, 2022 in Pioneer Park. The one-time event served as a pilot to gauge community interest and to determine if this type of event would be successful in Reedley. Fresno Street Eats has started hosting these types of events in communities similar to Reedley and are having great success with bringing people out in a public space. The General Plan identifies Pioneer Park as a Community Park.

Additionally, the General Plan also notes that community parks are an important component of Reedley's quality of life and create stronger community ties which are crucial factors in the city's long-term growth. Fresno Street Eats pilot event helped to further fulfil the General Plan's vision of place-making while utilizing one of the city's most visible community park in downtown Reedley.

Page 1 of 2 ends

With the success of the August 18, 2022 pilot event, City staff is recommending entering into a long-term agreement with Fresno Street Eats to host events on a monthly basis for up to one year, with the agreement expiring on October 1, 2023. Under the agreement, Fresno Street Eats will be required to acquire an annual business license, provide a certificate of insurance, and to provide a site plan and security plan to the Chief of Police to review and approve should a beer garden be incorporated in any of the events.

ENVIRONMENTAL FINDINGS
Staff has conducted a review and has determined that it is exempt from CEQA pursuant to California Environmental Quality Act (CEQA) Guidelines Section 15061 (b)(3) under the common sense exemption that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Because the proposed action is for Council to approve an agreement with Fresno Street Eats for the purposes of providing recurring community events, it can be seen with certainty that there is no possibility that approving an agreement with Fresno Street Eats to host recurring food truck events may have a significant effect on the environment. Therefore, this action is exempt from CEQA pursuant to CEQA Guidelines Section 15061 (b)(3).

FISCAL IMPACT
There is no fiscal impact to the City of Reedley.

ATTACHMENTS

1. License Agreement

2. Site Plan

Page 2 of 2 ends

Attachment 1:

Site plan ~
~
~ - 'il,,~
nman ~ ~----......
= Truck Parking • = Street closure
= Entertainment ,C = vendor
Trucks will align the south side of G Street; street vendors will be located on the north side of G Street (sidewalk); entertainment DJ will be located at the bandstand; G Street from 8th to 9th .

Attachment 2:

Draft Agreement

LICENSE AGREEMENT
This is a License Agreement (hereinafter "LICENSE"), by and between the City of Reedley (CITY), a political subdivision of the State of California, and Mike Osegueda, an individual of Fresno and business owner of Fresno Street Eats, California (LICENSEE).

1. Description of Licensed Premises. CITY is the owner of Pioneer Park which is a public park (hereinafter "PARK"), located at the corner 8th and G street, right across from the Reedley Police Department and City Hall. PARK has a pavilion, picnic tables, bandshell, gazebo, and restrooms. Electrical power outlets are available at certain locations in the park which are available for these events. LICENSEE may use the CITY premises solely for the purpose of Food Truck Event in the area described in "Exhibit A" attached hereto and incorporated by this reference.

2. Term and Termination. The term of this LICENSE shall consist of a term of one (1) year expiring at midnight on October 1, 2023. LICENSEE may extend this LICENSE for one (1) additional 12-month period with notification in writing signed by both parties prior to the subsequent LICENSE period. Prior to the end of the LICENSE, LICENSEE or CITY may terminate this lease upon 30 days written notice with or without cause.

3. Fees and Licenses. LICENSEE must comply with CITY Business License requirements.

4. Use/ Service Provided. LICENSEE shall use the premises for monthly Food Truck Event on Friday evenings, setup time 3:00pm-5:00pm, event time 5:00pm-9:00pm, clean up time 9:00pm-1 0:00pm. Dates must be provided to the CITY at least 60 days prior to the event to ensure the date is available. The event description includes food, entertainment and merchant vendors. A beer garden is allowed in the area described in "Exhibit A" as long as the area is fenced off and the event holder takes full responsibility for checking identifications and monitoring the patrons alcohol consumption. Any new attraction not covered in this LICENSE must receive prior approval from the CITY. 1 5. Maintenance of Premises. LICENSEE shall at all times keep the premises in a neat, safe, and sanitary condition. LICENSEE is responsible for leaving the PARK in the same condition it was found. Vehicles are not allowed to drive on the grass or in the PARK space. All trash and waste created from the event is the responsibility of the LICENSEE. LICENSEE must arrange disposal services with Mid Valley Disposal and is responsible for all fees and cost associated with the disposal service.

6. Event Safety. If alcohol is provided for purchase, LICENSEE is required to provide security at the level that is required for Special Events. Adequate security personnel or trained volunteers as required by the Chief of Police. The company must have a business license with the CITY. LICENSEE shall provide a site plan and security plan to the Chief of Police and receive approval prior to the event.

7. Consumer Food Community Event Requirement. LICENSEE is responsible for complying with all Fresno County Health Department requirements as related to Community Events. LICENSEE must meet all Fresno County Health Department deadlines for submitting paperwork and will be responsible for all Fresno County Health Department fees and coordinating inspections. Food vendors are required to meet all Fresno County Community Event Food Vendor Requirements. Current standards and applications are available on the Fresno County Health Department website.

8. Vendor Release, Waiver and Indemnity Agreement. Prior to each event, LICENSEE is required to have all participating vendors fill out and sign the City of Reedley Release, Waiver, and Indemnity Agreement, attached hereto as Exhibit "B". A copy of all completed waivers must be delivered to the City within 48 hours of the event date in order to receive approval to hold the next event.

9. Indemnification. Except for the sole negligence of CITY, LICENSEE shall defend, indemnify and keep and hold CITY, including City's officers, employees, agents, their successors and assigns, harmless from any and all costs, liability, damage, or expense (including costs of suit and fees and expenses of legal services) claimed by anyone by reason of injury to or death of persons, or damage to or destruction of property, including property of LICENSEE, sustained in, on, or about the demised premises or arising out of LICENSEE's use or occupancy thereof, as a proximate result of the acts or omissions of 2 LICENSEE, its employees and agents, or its contractors, licensees, invites or subtenants, their successors and assigns or arising out of the condition of the property.

CITY shall, by appropriate, written notice to LICENSEE, advise LICENSEE as soon as practicable regarding any potential liability of LICENSEE under this Section.

10. Insurance Requirements.
i. Commercial General Liability
a. Licensee shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than two million dollars ($2,000,000) per occurrence for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. Licensee's general liability policies shall be primary and shall not seek contribution from the City's coverage, and be endorsed using Insurance Services Office form CG 20 10 (or equivalent) to provide that City and its officers, officials, employees, and agents shall be additional insureds under such policies. For construction projects, an endorsement providing completed operations coverage for the additional insured, ISO form CG 20 37 (or equivalent), is also required.
b. Any failure to comply with reporting provisions of the policies by Licensee shall not affect coverage provided the City.
c. Coverage shall state that Licensee insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.
d. Coverage shall contain a waiver of subrogation in favor of the City. ii. Business Automobile Liability
a. Licensee shall provide auto liability coverage for owned, non-owned, and hired autos using ISO Business Auto Coverage form CA 00 01 (or equivalent) with a limit of no less than two million dollars ($2,000,000) per accident. iii. Workers' Compensation and Employers' Liability
a. Licensee shall maintain Workers' Compensation Insurance (Statutory Limits) and Employer's Liability Insurance with limits of at least one million dollars ($1,000,000). Licensee shall submit to City, along with the certificate of insurance, 3 a waiver of subrogation endorsement in favor of City, its officers, agents, employees, and volunteers.
iv. All Coverages
a. Each insurance policy required by the agreement shall be endorsed to state that coverage shall not be suspended, voided, cancelled, or reduced in limits except after thirty (30) days' prior written notice has been given to the City, except that ten (10) days' prior written notice shall apply in the event of cancellation for nonpayment of premium.
b. All self-insurance, self-insured retentions, and deductibles must be declared and approved by the City.
c. Evidence of Insurance - Prior to commencement of work, the Licensee shall furnish the City with certificates, additional insured endorsements, and waivers of subrogation evidencing compliance with the insurance requirements above.

The Licensee must agree to provide complete, certified copies of all required insurance policies if requested by the City.
d. Acceptability of Insurers - Insurance shall be placed with insurers admitted in the State of California and with an AM Best rating of A- VII or higher. e. Enforcement of Contract Provisions (non estoppel). LICENSEE acknowledges and agrees that any actual or alleged failure on the part of the CITY to inform LICENSEE of non-compliance with any requirement imposes no additional obligations on the CITY, nor does it waive any rights hereunder.
f. Specifications not Limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type.
g. Notice of Cancellation. LICENSEE agrees to oblige its insurance agent or broker and insurers to provide to Agency with thirty (30) days' notice of cancellation (except for nonpayment for which ten (10) days' notice is required) or nonrenewal of coverage for each required coverage.

11. General Provisions. The following general provisions apply to this Agreement:
4 a. Full Understanding of the Parties. This LICENSE represents the total and complete understanding of the Parties. Any other oral understandings or other prior understandings shall have no force or effect. This LICENSE is intended to be comprehensive as an integrated agreement containing all of the understandings and contractual obligations of the parties.
b. Further Assurances. The CITY and LICENSEE agree to cooperate fully in carrying out the terms and conditions of this LICENSE, including the execution of such documents or taking further action that may be necessary to carry out the purposes and intent of this LICENSE.
c. Compliance with Laws and Regulations. The Parties shall comply with all applicable laws and regulations in performing any rights or obligations of this LICENSE, or which may be applicable to the Airport.
d. Severability. If any provision in this LICENSE is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions will nevertheless continue in full force and effect without being impaired or invalidated in any way. Each and every provision required by law to be inserted into this LICENSE shall be deemed to be inserted herein, and the LICENSEE shall be read and enforced as though it were included herein, and if through mistake or otherwise any such provision is not inserted, or is not correctly inserted, then upon application of either Party, this LICENSE shall forthwith be physically amended to make such insertion or correction. e. Amendment. The terms of this LICENSE shall not be amended in any manner except by written agreement signed by the Parties.
f. Headings and Captions. The clause headings or captions appearing in this LICENSE have been inserted for the purpose of convenience and ready reference.

They do not purport to and shall not be deemed to define, limit, or extend the scope or intent of the clauses to which they appertain.
g. Authorized Representative. Each signatory to this LICENSE on behalf of an entity other than an individual, represents and warrants that he or she is the duly authorized representative of the Party for whom the signatory executes this LICENSE and may bind such entity to this LICENSE.

EXECUTION
Wherefore, the Parties hereto, by their signatures herein below, enter into this LICENSE effective as of the Effective Date.

CITY
5 Signed: Date:

Print Name: Nicole R. Zieba
Title: City Manager

LICENSEE
Signed: Date:

Print Name: Mike Osegueda
Title: An Individual
6 DATE:

TITLE:

SUBMITTED:

APPROVED:

REEDLEY CITY COUNCIL
September 27, 2022
~ Consent
D Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: ----
APPROVE THE FOLLOWING ACTIONS TO FUND THE 2022-23

EXPANDED LEARNING PROGRAMS AT T L REED AND WASHINGTON
SCHOOL SITES:

A) APPROVE AND AUTHORIZE THE CITY MANAGER TO SIGN AN
AMENDMENT 1 TO THE MEMORANDUM OF UNDERSTANDING
(MOU) WITH THE KINGS CANYON UNIFIED SCHOOL DISTRICT
(KCUSD)
B) ADOPT RESOLUTION 2022-082 AMENDING THE 2022-23
ADOPTED BUDGET APPROPRIATING $428,052 IN THE GENERAL

FUND TO COVER COSTS ASSOCIATED WITH THE EXPANDED

LEARNING PROGRAM (ELP)
Sarah Reid

RECOMMENDATION
Approve the following actions to fund the 2022-23 Expanded Learning Programs at T L Reed and Washington School Sites: A) Approve and authorize the City Manager to sign an Amendment 1 to the Memorandum of Understanding (MOU) with the Kings Canyon Unified School District (KCUSD); B) Adopt Resolution No. 2022-082 amending the 2022-23 Adopted Budget appropriating $428,052 in the General Fund to cover costs associated with the Expanded Learning Opportunities Programs (ELOP).

EXECUTIVE SUMMARY
The City of Reedley has provided services for the Expanded Learning Programs (ELP) at TL Reed and Washington School sites since 2006. Over the years, staff has seen the programs evolve and grow to meet the needs of the district and as priorities change. The State of California is providing additional funding designated for ELP. KCUSD is receiving an additional $11.3 million provided to eliminate waitlists, provide transportation home from programs, expand services to include transitional kindergarten (TK) students, and enhance already existing programs. This additional funding is increasing the responsibilities and demands on the part-time program Site Coordinators, which already have a full load of responsibilities to manage. The KCUSD recognizes the impact this will have on the service providers, and has authorized additional contract funding necessary for the City of Reedley to hire one (1) full time Recreation Coordinator position to absorb these additional duties and oversee both sites and convert one (1) part time Office Assistant to a full time Staff Assistant who will assist Administrative Services Department and the Community Services Department with account payable responsibilities. The biggest change this additional funding provides is the experiences and field trips the programs will offer to students. Supply funding for previous years was $20,000 per site. Amendment 1 is increasing this amount to $171,042 per site.

ELP is supported through different funding sources. The program at T L Reed receives funding from Proposition 49 After School Education and Safety and KCUSD. The Washington school program receives funding from Proposition 49 After School Education and Safety, KCUSD, and Save the Children. Staff is currently working through the Request for Proposal process required from Fresno County Superintendent of Schools for the Proposition 49 ASES funding contracts. This will come before the City Council in a future meeting.

FISCAL IMPACT
Program details and budget amounts were not available in time to be included in the City of Reedley Proposed 2022-23 Fiscal Year Budget. Staff has met with representatives from KCUSD for the past few months to determine what this additional funding means for ELP and how best the dollars can be used to meet the intention of this funding. Each site will receive $171,042 for supplies and experiences for students. Additional staff funding is being provided to manage the additional duties and responsibilities this funding brings. Resolution NO. 2022-082 requesting $428,052 increases the site budgets to fund the additional positions and increased site supplies.

PRIOR COUNCIL ACTIONS
On May 24, 2022, the City Council approved Memorandum of Understanding with KCUSD for services at the school sites of T L Reed and Washington for the 2022-23 school year and approved Resolution NO. 2022-044 authorizing the addition of one (1) full time Recreation Coordinator to oversee both ELP sites. On July 26, 2022, the City Council adopted Resolution NO. 2022-045 amending the 2022-23 Adopted Budget appropriating $186,533 in the General Fund to cover the costs associated with the ELP and align the City of Reedley budget with approved contract amounts. On August 9, 2022, the City Council authorized the addition of one (1) full time Office Assistant to support the additional purchasing responsibilities within the ELP.

ATTACHMENTS

1. Memorandum of Understanding with the KCUSD

2. Amendment 1 to the Memorandum of Understanding with KCUSD

3. Resolution NO. Budget Amendment 2022-082

4. Resolution NO. 2022-044, Recreation Coordinator position

5. Resolution NO. 2022-045, Budget Amendment

6. Resolution NO. 2022-073, Office Assistant position
2 Memorandum of Understanding

BETWEEN

KINGS CANYON UNIFIED SCHOOL DISTRICT (KCUSD)
AND

CITY OF REEDLEY (CITY)
Contract No. i \.. \\lo i
Board Approval Date {D l \::\ \a~

TO SUPPORT THE EXPANDED LEARNING PROGRAMS AND PROVIDE STAFFING FOR THE

SCHOOL DAY SUPPORT PROGRAM AT WASHINGTON ELEMENTARY SCHOOL AND THOMAS

LAW REED
I. TERM
The effective dates of the Agreement are from August 1, 2022 to June 30, 2023. The first day of service shall be on or after August 1, 2022. Programs will run no later than June 30, 2023.

II. SERVICES TO BE PERFORMED
Expanded Learning Programs: Services will include academic tutoring and enrichment programs (which may include intramural activities, performing arts, cultural topics, arts & crafts, and community service).

Services will be provided each day that the afterschool program meets.

CITY will provide nine Recreation Leaders and one Assistant Site Coordinator at Washington Elementary School and eleven Recreation Leaders and one Assistant Site Coordinator at Thomas Law Reed who will distribute a healthy snack, provide academic tutoring, and offer enrichment activities (which may include performing arts, cultural topics, arts & crafts, structured recreation, applied science, and community service} in a safe environment, conducive for the student-participant's personal growth. The student to staff ratio at each site is 16 students to 1 staff member but at no time will this exceed 20 students t o 1 staff member. CITY will provide one full time Recreation Coordinator as a response to the additional funding and additional duties for the Expanded Learning Opportunities Program. This employee will coordinate with both programs and provide support with purchasing, hiring, program monitoring requirements, and mentoring staff.

School Day Support Programs: CITY will provide personnel who will support the regular school day staff by providing supervision for KCUSD students. CITY staff w ill take direction from site administration in providing various activities for these students during the regular school day. Services will be provided up to 7 .5 hours per day at each site throughout the plan days .

CITY will provide two staff members at Washington Elementary School and three staff members at Thomas Law Reed.

CITY will provide administration, recruitment, coordination, field site supervision, general implementation and professional development for both programs.

Page 1 of 4 ends

CITY will provide professional development for each staff member including classroom management, lesson planning and implementation, and child development principles. Ongoing evaluation, training and coaching of staff are included.

CITY will complete reporting procedures required by KCUSD administration (e.g., attendance tracking, site profiles), as needed.

Ill. DESCRIPTION OF PROJECT PLAN
Expanded Leaming Programs: The expansion will increase the student participation and provide services so there is no student on the waiting list which will bring down the student to staff ratio. The program at Washington School site will increase to include Transitional Kindergarten students. The students' participation in this project will increase their academic skills and their opportunities for personal growth. The goal of the Expanded Learning Programs are to enhance participating students in academic skills, leadership skills, self-concept, personal awareness, improved decision-making skills, and self-motivation.

IV. MANNER OF PERFORMANCE
CITY shall perform all services required in a competent and professional manner. All CITY employee will have fingerprint clearance through DOJ and FBI, and have a negative TB test result on file (within 4 years of contract date). Each CITY employee shall complete the CITY employment application and screening process prior to participation. The CITY Expanded Learning Program Director or Designee shall review, evaluate, and determine the acceptance of the Program to be produced under the terms of this agreement, in conjunction with KCUSD personnel or Designee.

V. SUPPLIES AND EQUIPMENT
All materials and supplies utilized as part of these programs will be purchased by CITY (as part of the total fees for services) or by After School Education and Safety Program Act of 2002 (ASES) and or Save the Children funds where applicable.

VI. PLACE OF PERFORMANCE
CITY shall render service(s) described above at the following location: Washington Elementary School and Thomas Law Reed.

VII. COMPENSATION
The maximum to be paid to CITY by KCUSD for all services and materials, including employer costs, provided under the terms of this Agreement shall not exceed $728,697.

CITY will invoice KCUSD in advance of services within 30 days of the execution of this agreement.

VIII. INDEMNIFICATION

Page 2 of 4 ends

Each party shall indemnify, defend and hold harmless the other party, its officers, agents, employees and members of its governing board, from and against any and al l t hird party claims, demands, losses, judgments, liabil ities, causes of action and expenses, including attorney fees and costs, of any kind or nature they may sustain or incur or which may be imposed upon them for injury to or death of any person, or damage to property, or for any other act(s) arising out of or in any manner related to or connected with the indemnifying party's (including its officers, agents and employees) willful misconduct or negligence in performing, or failing to perform, its duties or obligations under this Memorandum of Understanding.

IX. LIABILITY INSURANCE
Without limiting CITY indemnification, CITY shall secure and maintain during the term of the Agreement, a comprehensive general liability policy using an occurrence policy form with combined single limits of one million dollars, ($1,000,000) with a three million {$3,000,000) aggregate lim it. KCUSD shall be named as an additional insured on the policies.

X. TERM INATION OF AGREEMENT
This Agreement terminates June 30, 2023 . Any party may term inate this agreement at any time for any reason upon written 30 days' notice . In the event of early termination, CITY shall be paid for satisfactory work performed to the date of termination.

XI. By entering into this MOU all parties recognize and agree:

A. To work collaboratively as partners to ensure the success of the programs.

B. That this agreement may be modified at any time by written consent.

C. That certain information received in the course of bus iness is confidential according to law and po licy and agrees to respect requirements in this regard.

D. That availability of funds may have a bearing on the ability to implement all or parts of this agreement.

E. That CITY and KCUSD shal l comply with all applicable Federal, State, and local laws in the performance of these services.

WITNESS THEREOF, the parties hereto have executed this MOU as of the day and year first written below:

KCUSD :

John C~ bell
Superintendent
Date
CITY:
{AZi~
City Manager
~ .

Dat e

Page 3 of 4 ends

TL Reed ELP
Washington ELP
TL Reed School Support
Washington School Support
Total
CITY 2022-23 Student Supervision
12 10
3 2
27 $253,911
$232,613
$88,427
$58,951
$633,902
$38,028
$34,838
$13,258
$8,671
$94,795
$291,939
$267,451
$101,685
$67,622
$728,697

Page 4 of 4 ends

AMENDMENTl
Memorandum of Understanding

BETWEEN

KINGS CANYON UNIFIED SCHOOL DISTRICT (KCUSD)
AND

CITY OF REEDLEY (CITY)

TO SUPPORT THE EXPANDED LEARNING PROGRAMS AND PROVIDE STAFFING FOR THE

SCHOO L DAY SUPPORT PROGRAM AT WASHINGTON ELEMENTARY SCHOOL AND THOMAS

Services will be provided each day that the afterschool program meets.

CITY will provide nine Recreation Leaders and one Assistant Site Coordinator at Washington Elementary School and eleven Recreation Leaders and one Assistant Site Coordinator at Thomas Law Reed who will distribute a healthy snack, provide academic tutoring, and offer enrichment activities (which may include performing arts, cultural topics, arts & crafts, structured recreation, applied science, and community service) in a safe environment, conducive for the student-participant's personal growth. The student to staff ratio at each site is 16 students to 1 staff member but at no time will this exceed 20 students to 1 staff member. CITY will provide one full time Recreation Coordinator as a response to the additional funding and additional duties for the Expanded Learning Opportunities Program. This employee will coordinate with both programs and provide support with purchasing, hiring, program monitoring requirements, and mentoring staff. CITY will provide one full time Staff Assistant to support with the added responsibilities associated with accounts payable due t o extra funding provided through the Expanded beaming Opportunity Program (ELOP) for supplies and experiences and auditin duties.

School Day Support Programs: CITY will provide personnel who will support the regular school day staff by providing supervision for KCUSD students. CITY staff w ill take direction from site administration in providing various activities for these students during the regula r school day. Services will be provided up to 7.5 hours pe r day at each site throughout the plan days.

CITY will provide two staff members at Washington Elementary School and three st aff members at Thomas Law Reed .

Page 1 of 4 ends

CITY will provide administration, recruitment, coordination, field site supervision, general implementation and professional development for both programs.

CITY will complete reporting procedures required by KCUSD administration (e.g., attendance tracking, site profiles}, as needed.
111. DESCRIPTION OF PROJECT PLAN
Expanded learning Programs: The expansion will increase the student participation and provide services so there is no student on the waiting list which will bring down the student to staff ratio. The program at Washington School site will increase to include Transitional Kindergarten students. The students' participation in this project will increase their academic skills and their opportunities for personal growth. The goal of the Expanded Learning Programs are to enhance participating students in academic skills, leadership skills, self-concept, personal awareness, improved decision-making skills, and self-motivation.

VI. PLACE OF PERFORMANCE
CITY shall render service(s) described above at the following location : Washington Elementary School and Thomas Law Reed.

VII. COMPENSATION
The maximum to be paid to CITY by KCUSD for all services and materials, including employer costs, provided under the terms of this Agreement shall not exceed $1 , 1 54,65 ~.

CITY will invoice KCUSD in advance of services within 30 days of the execution of this agreement.

Page 2 of 4 ends

VIII. INDEMNIFICATION
Each party shall indemnify, defend and hold harmless the other party, its officers, agents, employees and members of its governing board, from and against any and all third party claims, demands, losses, judgments, liabilities, causes of action and expenses, including attorney fees and costs, of any kind or nature they may sustain or incur or which may be imposed upon them for injury to or death of any person, or damage to property, or for any other act(s) arising out of or in any manner related to or connected with the indemnifying party's (including its officers, agents and employees) willful misconduct or negligence in performing, or failing to perform, its duties or ·obligations under this Memorandum of Understanding.

IX. LIABILITY INSURANCE
Without limiting CITY indemnification, CITY shall secure and maintain during the term of the Agreement, a comprehensive general liability policy using an occurrence policy form with combined single limits of one million dollars, ($1,000,000) with a three million ($3,000,000) aggregate limit. KCUSD shall be named as an additional insured on the policies.

X. TERMINATION OF AGREEMENT
This Agreement terminates June 30, 2023. Any party may terminate this agreement at any time for any reason upon written 30 days' notice. In the event of early termination, CITY shall be paid for satisfactory work performed to the date of termination.

XI. By entering into this MOU all parties recognize and agree:

A. To work collaboratively as partners to ensure the success of the programs.

B. That this agreement may be modified at any time by written consent.

C. That certain information received in the course of business is confidential according to law and policy and agrees to respect requirements in this regard.

D. That availability of funds may have a bearing on the ability to implement all or parts of this agreement.

E. That CITY and KCUSD shall comply with all applicable Federal, State, and local laws in the performance of these services.

WITNESS THEREOF, the parties hereto have executed this MOU as of the day and year first written below:

KCUSD:

John Campbell
Superintendent
Date
CITY:

Nicole R. Zieba
City Manager
Date

Page 3 of 4 ends

TL Reed ELP 12
Washington ELP 10
TL Reed School Support 3
Washington School Support 2
Total 27
CITY 2022-23 Student Supervision
$300,210
$263,388
$88,427
$58,951
$710 976
$4~ J28
$ 6,3~8
$13,258
$8,671
$101,595
$171,042
$171,042

0.00 0.00
$342,084
$514,580
$470,.768
$101,685
$67,622
$1,154,65

Page 4 of 4 ends

BUDGET AMENDMENT
RESOLUTION 2022-082
The City Council of the City of Reedley does hereby amend the 2022-2023 Budget as follows:

SECTION I - ADDITIONS
Account Number Account Description
001-4661.1010 KCUSD Expansion Wasington Salaries Full Time 001-4661.1040 KCUSD Expansion Washington SS & Medicare FT Salaries 001-4661.1050 KCUSD Expansion Washington CalPers Retirement Employer Costs 001-4661.1059 KCUSD Expansion Washington Dental Premium Cost 001-4661.1060 KCUSD Expansion Washington Health Insurance Premium 001-4661.1070 KCUSD Expansion Washington Workers Comp Premium FT 001-4661.1080 KCUSD Expansion Washington Long Term Disability Insurance 001-4661.2010 KCUSD Expansion Washington Office Supplies 001-4661.2020 KCUSD Expansion Washington Special Supplies 001-4661.2523 KCUSD Expansion Washington Mileage Reimbursement 001-4661.4022 KCUSD Expansion Washington Software Licenses $ Mtce 001-4661.6021 KCUSD Expansion Washington Computers & Peripherals 001-4661.7015 KCUSD Expansion Washington HR ISF Transfer 001-4663.1010 KCUSD Expansion T L Reed Salaries Full Time 001-4663.1020 KCUSD Expansion T L Reed Salaries PT & Temporary 001-4663.1040 KCUSD Expansion T L Reed SS & Medicare FT Salaries 001-4663.1041 KCUSD Expansion T L Reed SS & Medicare PT Salaries 001-4663.1050 KCUSD Expansion T L Reed CalPers Retirement Employer Costs 001-4663.1059 KCUSD Expansion T L Reed Dental Premium Cost 001-4663.1060 KCUSD Expansion T L Reed Health Insurance Premium 001 -4663.1070 KCUSD Expansion T L Reed Workers Comp Premium FT 001-4663.1071 KCUSD Expansion TL Reed Workers Comp Premium PT 001-4663.1080 KCUSD Expansion TL Reed Long Term Disability Insurance 001-4663.2010 KCUSD Expansion TL Reed Office Supplies
001-4663.2020 KCUSD Expansion T L Reed Special Supplies 001-4663.2523 KCUSD Expansion T L Reed Mileage Reimbursement 001-4663.4010 KCUSD Expansion T L Reed Maintenance Contracts 001-4663.4022 KCUSD Expansion T L Reed Software Licenses $ Mtce 001-4663.6021 KCUSD Expansion T L Reed Computers & Peripherals 001-4663.7015 KCUSD Expansion T L Reed HR ISF Transfer
Total
Amount
$ 13,078
1,000
1,044
238
8,514
103
27 400
169,692
400
350
3,200
4,000
13,474
19,111
1,000
1,300
1,044
238
8,514
103
1,153
27 400
170,692
400
1,000
350
3,200
4,000
$ 428,052
Purpose: Staff is requesting additional appropriations to cover the full time and part time salaries, benefits and special supplies to provide the Expanded Learning Programs at TL Reed and Washington School sites. These additional appropriations reflect the amounts in Amendment 1 Memorandum of Understanding with Kings Canyon Unified School District.

SECTION 11 - SOURCE OF FUNDING
Account Number
001-3824
001-3838
Total
Account Description
KCUSD Expansion Washington
KCUSD T L Reed Expansion
$
$
Amount
202,046
226,006
428,052
Impact: Revenue for the Expanded Learning Program contracts for T L Reed and Washington School sites to reflect the amounts in Amendment 1 Memorandum of Understanding with Kings Canyon Unified School District.

REVIEWED: RECOMMENDED:

Assistant City Manager f /22J 4%. ~ City Manager
The foregoing resolution was approved by the City Council of the City of Reedley on September 27, 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN: APPROVED:

Mary L. Fast, Mayor
ATTEST:

Greenwood, City Clerk
RESOLUTION NO. 2022-044

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
REEDLEY AUTHORIZING THE ADDITION OF ONE (1) FULL

TIME RECREATION COORDINATOR POSITION TO THE FISCAL
YEAR 2021-22 ADOPTED BUDGET TO SUPPORT THE

ADDITIONAL RESPONSIBILITIES WITHIN THE EXPANDED

LEARNING PROGRAMS
WHEREAS, State of California has approved additional funding to further support Expanded Leaming Opportunities Programs (ELOP); and
WHEREAS, this additional funding is meant to eliminate waiting lists, expand the programs to Transitional Kindergarten students, provide transportation from programs, and enhance already existing programs; and
WHEREAS, with the additional workload demands on the City Expanded Leaming Opportunities Programs at Washington and T L Reed School sites, . the Kings Canyon Unified School District administration has approved providing additional funding for one (1) full time employee which will oversee both sites; and
WHEREAS, this full-time position will be 100% funded through ELOP funding with no impact to the General Fund; and
WHEREAS, this position is dependent on the State of California ELOP funding, and would be eliminated if the funding was to be reduced or no longer available for this purpose.

NOW, THEREFORE, BE IT RESOLVED THAT the City Council of the City of Reedley authorizes the addition of one (1) full time Recreation Coordinator position to the Fiscal Year 2021-22 Adopted Budget for the purpose of overseeing the City Expanded Leaming Programs.

This foregoing resolution is hereby adopted this 24th day of May, 2022, by the following vote:

A YES: Betancourt, Soleno, Tuttle, Fast.

NOES: None.

ABSTAIN: None.

ABSENT: Beck.

Mary L. <lfast, Mayor
Ruthie Greemvood. City Clerk

BUDGET AMENDMENT
RESOLUTION 2022-045
The City Council of the City of Reedley does hereby amend the 2022-2023 Budget as follows :

SECTION I - ADDITIONS
Account Number Account Description
001-4661.1010 KCUSD Expansion Wasington Salaries Full Time 001-4661.1020 KCUSD Expansion Wasington Salaries PT & Temporary 001-4661.1040 KCUSD Expansion Washington SS & Medicare FT Salaries 001-4661.1041 KCUSD Expansion Washington SS & Medicare PT Salaries 001-4661.1050 KCUSD Expansion Washington CalPers Retirement Employer Costs 001-4661.1059 KCUSD Expansion Washington Dental Premium Cost 001-4661.1060 KCUSD Expansion Washington Health Insurance Premium 001-4661.1070 KCUSD Expansion Washington Workers Comp Premium FT 001-4661.1071 KCUSD Expansion Washington Workers Comp Premium PT 001-4661.1080 KCUSD Expansion Washington Long Term Disability Insurance 001-4663.1010 KCUSD Expansion T L Reed Salaries Full Time 001-4663.1020 KCUSD Expansion TL Reed Salaries PT & Temporary 001-4663.1040 KCUSD Expansion T L Reed SS & Medicare FT Salaries 001-4663.1041 KCUSD Expansion T L Reed SS & Medicare PT Salaries 001-4663.1050 KCUSD Expansion T L Reed CalPers Retirement Employer Costs 001-4663.1059 KCUSD Expansion T L Reed Dental Premium Cost 001-4663.1070 KCUSD Expansion T L Reed Workers Comp Premium FT 001-4663.1071 KCUSD Expansion T L Reed Workers Comp Premium PT 001-4663.1080 KCUSD Expansion TL Reed Long Term Disability Insurance 001-4657-1020 Save the Children Washington PT & Temporary 001-4657.1041 Save the Children Washington SS & Medicare PT Salaries 001-4657.1071 Save the Children Washington Workers Comp Premium PT 001-4657 .2020 Save the Children Washington Special Supplies 001-4657.3007 Save the Children Professional Development 001-4658.1020 ASES TL Reed Salaries PT & Temporary
001-4658.1041 ASES TL Reed SS & Medicare PT Salaries
001-4658.1071 ASES TL Reed Workers Comp Premium PT
001-4659.1020 ASES Washington Salaries PT & Temporary
001-4659.1041 ASES Washington SS & Medicare PT Salaries 001-4659.1071 ASES Washington Workers Comp Premium PT
Total
Amount
$ 21,870
49,851
1,673
3,814
1,747
360
12,900
828
2,624
46 21,870
18,356
1,673
1,404
1,747
360
828
966
46 4,710
360
248
11,250
1,300
8,683
664
476
14,035
1,074
770
$ 186,533
Purpose: Staff is requesting additional appropriations to cover the full time and part time salaries, benefits and special supplies to provide the Expanded Learning Programs at T L Reed and Washington School sites. These additional appropriations reflect the amounts approved in the 2022-23 Expanded Learning Program contracts with Kings Canyon Unified School District, Save the Children and Fresno County Superintendent of Schools.

SECTION II - SOURCE OF FUNDING
Account Number
001-3824
001-3838
001-3833
001-3835
001-3845
Total
Account Description
KCUSD Expansion Washington
KCUSD T L Reed Expansion
Save the Children Literacy Washington
ASES TL Reed
ASES Washington
$
$
Amount
95,713
47,250
17,868
9,823
15,879
186,533
Impact: Revenue for the Expanded Learning Program contracts for TL Reed and Washington School sites to reflect the amounts approved in the 2022-23 Expanded Learning Program contracts with Kings Canyon Unified School District, Save the Children and Fresno County Superintendent of Schools.

REVIEWED:
e1~(_ '7/ia/zz.

City Manager
The foregoing resolution was approved by the City Council of the City of Reedley on July 26, 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN :
s~lP~o , 7uttl ~ , Be t R~ cnurt, Fast.

None.

Beck.

None.
iin:r:tL?~--
Greenwood, City Clerk
APPROVED:
~ or: @...,.,.;;t-,
MaryLFas,Mayor
RESOLUTION NO. 2022-073

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
REEDLEY AUTHORIZING THE ADDITION OF ONE (1) FULL
TIME STAFF ASSISTANT POSITION TO THE FISCAL YEAR 2022-
23 ADOPTED BUDGET TO SUPPORT THE ADDITIONAL

RESPONSIBILITIES WITHIN THE EXPANDED LEARNING

PROGRAMS
WHEREAS, State of California has approved additional funding to fmiher supp01i Expanded Leaming Opportunities Programs (ELOP); and
WHEREAS, this additional funding is meant to eliminate waiting lists, expand the programs to Transitional Kindergarten students, provide transportation from programs, and enhance already existing programs with opportunities that funding could not previously support; and WHEREAS, with the additional workload demands related to pm-chasing on the City Expanded Leaming Opportunities Programs at Washington and TL Reed School sites, the Kings Canyon Unified School District administration has approved providing additional funding for one ( 1) full time employee which will coordinate and oversee the purchasing of experiences, supplies and field trips for both sites; and WHEREAS, this full-time position will be 75% funded through ELOP funding with no additional impact to the General Fund; and
WHEREAS, this position is dependent on the State of California ELOP funding, and would be eliminated if the funding was to be reduced or no longer available for this purpose.

NOW, THEREFORE, BE IT RESOLVED THAT the City Council of the City of Reedley authorizes the addition of one (1) full time Staff Assistant position to the Fiscal Year 2022-23 Adopted Budget for the purpose of overseeing the pm-chasing aspect of the City Expanded Leaming Programs.

This foregoing resolution is hereby adopted this 9th day of August, 2022, by the following vote:

A YES: Tuttle, Soleno, Betancourt, Fast.

NOES: None.

ABSTAIN: None.

ABSENT: Beck.
~ ~~~ Mary L@ ast, Mayor
DATE:

TITLE:

REEDLEY CITY COUNCIL
1:8] Consent
D Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: g September 27, 2022

CONSIDER THE FOLLOWING ITEMS (A), (B) AND (C) FOR A TRAFFIC SIGNAL

ON REED AVENUE AND THE NORTHERNMOST ENTRANCE TO REEDLEY

COLLEGE

A) AUTHORIZE THE CITY MANAGER TO EXECUTE THE MEMORANDUM OF

UNDERSTANDING WITH KINGS CANYON UNIFIED SCHOOL DISTRICT FOR THE TRAFFIC SIGNAL.

B) AUTHORIZE THE CITY MANAGER TO EXECUTE THE MEMORANDUM OF

UNDERSTANDING WITH REEDLEY COLLEGE AND/OR STATE CENTER

COMMUNITY COLLEGE DISTRICT FOR THE TRAFFIC SIGNAL AND MAKE NON-SUBSTANTIVE CHANGES, IF NECESSARY.

C) ADOPT RESOLUTION NO. 2022-083 AMENDING THE FISCAL YEAR 2022-23 ADOPTED BUDGET APPROPRIATING $600,000 IN AVAILABLE MEASURE C

FLEXIBLE FUNDS FOR THE TRAFFIC SIGNAL
SUBMITTED: Marilu S. Morales, P.E.

City Engineer
APPROVED: Nicole R. Zieba
City Manager

RECOMMENDATION
Staff recommends that the City Council take the following action:

A) Authorize the City Manager to execute the attached Memorandum of Understanding (MOU) with Kings Canyon Unified School District (KCUSD) for a traffic signal on Reed Avenue and the northernmost entrance to Reedley College (Project) and make non-substantive change to the MOU, if necessary.

B) Authorize the City Manager to execute the attached MOU with Reedley College and/or State Center Community College District (SCCCD) for the Project and make non-substantive change to the MOU, if necessary.

C) Adopt Resolution No. 2022-083 amending the fiscal year 2022-23 adopted budget appropriating $600,000 in available Measure C Flexible Funds for the Project.

BACKGROUND
Reedley College is currently constructing a Performing Arts Center on the northwest corner of Reed Avenue and the northernmost entrance to Reedley College. During the environmental process for the Performing Arts Center, a traffic impact analysis (TIA) was performed and the TIA recommended signalizing the intersection at "Near Term plus Project Traffic Conditions." Due to this, the City initiated discussion with KCUSD and SCCCD to discuss the option to jointly implement the Project with the City taking the lead and KCUSD and SCCCD supporting the Project financially. After discussions KCUSD agreed to fund costs for the project up to $150,000 and SCCCD agreed to fund costs for the project up to $150,000 with an additional $100,000 for contract change order costs.

Once the MOUs are executed by all parties, the City will initiate the development of an RFP for design services and bring the agreement to Council for approval. Upon completion of the plans and specifications, the Project will be released for bid and an agreement for the construction contract will be brought to Council for approval.

FISCAL IMPACT
The estimated cost for the design, construction and construction management of the Project is $600,000 based on recent construction costs for similar project in the Central Valley. KCUSD has agreed to fund cost of services that will not exceed $150,000. SCCCD has agreed to fund cost of services that will not exceed $150,000. In addition, SCCCD has agreed to fund construction change orders incurred during construction that will not exceed $100,000.

ATTACHMENTS

1. Memorandum of Understanding City of Reedley and Kings Canyon Unified School District

2. Memorandum of Understanding City of Reedley and State Center Community College District

3. Page 53 of Performing Arts Center - City of Reedley Draft Traffic Impact Analysis Report

4. Budget Amendment Resolution No. 2022-083

Page 2 of 2 ends

MEMORANDUM OF UNDERSTANDING

BETWEEN THE CITY OF REEDLEY AND KINGS CANYON UNIFIED

SCHOOL DISTRICT
TERM of AGREEMENT:

This Memorandum of Understanding, herein referred to as "MOU," is entered into this __ day of _____ , 202 __ by and between City of Reedley (CITY) and Kings Canyon Unified School District (KCUSD) for a traffic signal at the intersection of Reed Avenue and the northernmost entrance to Reedley College (PROJECT).

CITY AGREEMENT:
• CITY will solicit and contract with a consultant for the design of the PROJECT. • CITY will solicit bids for the construction of the PROJECT and be responsible for all bidding and construction oversite.
• CITY will ensure proper construction management of PROJECT by CITY staff or a construction management consultant.
• Due to maintenance and liability considerations, CITY has the final say on all project decisions.
• CITY will maintain all improvements with all available and eligible resources. • CITY will bill KCUSD a percentage of expenses incurred during the design and construction of PROJECT, not to exceed $150,000.

KCUSD AGREEMENT:
• KCUSD will process invoices received immediately upon receipt of invoices and project status update.

INDEMNIFICATION
Each party shall indemnify and hold harmless the other party, its officers, employees, agents and members of its governing board, from and against any and all third party claims, demands, losses, judgements, liabilities, causes of action and expenses, including attorney fees and costs, of any kind or nature they may sustain or incur which may be imposed upon them for injury to or death of any person, or damage to property, or for any other act(s) arising out of or in any manner related to or connected with the indemnifying party's (including its officers, agents and employees) willful misconduct or negligence in performing, or failing to perform, its duties or obligations under this MOU.

By entering into this MOU all parties recognize and agree:

1. To work collaboratively as partners along with State Center Community College District (SCCCD) to ensure the success of the design and construction of the PROJECT.

2. To have mutual agreement of conceptual design prior to releasing PROJECT to bid. 1 3. That this agreement may be modified at any time by written consent.

4. That CITY and KCUSD shall comply with all applicable Federal, State and local laws in the Performance of this PROJECT.

INDEMNIFICATION
The total cost of services will not exceed $150,000.

WITNESS THEREOF, the parties hereto have caused this MOU to be executed by their duly authorized representatives as of the date first above written.

CITY of REEDLEY:

Nicole Zieba
City Manager
Date
KCUSD:

John Campbell
Superintendent
2 Date

MEMORANDUM OF UNDERSTANDING

BETWEEN THE CITY OF REEDLEY AND STATE CENTER COMMUNITY

COLLEGE DISTRICT
TERM of AGREEMENT:

This Memorandum of Understanding, herein referred to as "MOU," is entered into this __ day of _____ , 202 __ by and between City of Reedley (CITY) and State Center Community College District (SCCCD) for a traffic signal at the intersection of Reed Avenue and the northernmost entrance to Reedley College (PROJECT).

CITY AGREEMENT:
• CITY will solicit and contract with a consultant for the design of the PROJECT. • CITY will solicit bids for the construction of the PROJECT and be responsible for all bidding and construction oversite.
• CITY will ensure proper construction management of PROJECT by CITY staff or a construction management consultant.
• Due to maintenance and liability considerations, CITY has the final say on all project decisions.
• CITY will maintain all improvements with all available and eligible resources. • CITY will bill SCCCD a percentage of expenses incurred during the design and construction of PROJECT, not to exceed $150,000.
• CITY will bill SCCCD for construction change orders incurred during construction PROJECT, not to exceed $100,000
SCCCD AGREEMENT:
• SCCCD will process invoices received immediately upon receipt of invoices and project status update.

INDEMNIFICATION
Each party shall indemnify and hold harmless the other party, its officers, employees, agents and members of its governing board, from and against any and all third party claims, demands, losses, judgements, liabilities, causes of action and expenses, including attorney fees and costs, of any kind or nature they may sustain or incur which may be imposed upon them for injury to or death of any person, or damage to property, or for any other act(s) arising out of or in any manner related to or connected with the indemnifying party's (including its officers, agents and employees) willful misconduct or negligence in performing , or failing to perform , its duties or obligations under this MOU.

By entering into this MOU all parties recognize and agree:

1. To work collaboratively as partners along with Kings Canyon Unified School District (KCUSD) to ensure the success of the design and construction of the PROJECT. 1 2. To have mutual agreement of conceptual design prior to releasing PROJECT to bid .

3. That this agreement may be modified at any time by written consent.

4. That CITY and SCCCD shall comply with all applicable Federal, State and local laws in the Performance of this PROJECT.

INDEMNIFICATION
The total cost of services will not exceed $250,000. Total cost of design and construction shall not exceed $150,000 and total cost of contract change orders shall not exceed $100,000.

WITNESS THEREOF, the parties hereto have caused this MOU to be executed by their duly authorized representatives as of the date first above written.

CITY of REEDLEY:

Nicole Zieba
City Manager
Date
2 SCCCD:

Jerry Buckley Date
President, Reedley College
Performing Arts Center - City of Reedley
Draft Traffic Impact Analysis Report
August 11, 2020
Near Term No Project Traffic Conditions
• The total trip generation for the Near Term Projects is 21,216 weekday daily trips, 2,131 weekday PM peak hour trips and 1,447 weekend PM peak hour trips.
• Under this scenario, the intersections of Reed Avenue and South Avenue, Reed Avenue and Parlier Avenue, Reed Avenue and College Driveway, and Reed Avenue and Manning Avenue are projected to exceed their LOS threshold during the weekday PM peak period . To improve the LOS at these intersections, it is recommended that the following improvements be implemented. o Reed Avenue/ South Avenue
• Implement all-way stop control.
o Reed Avenue/ Parlier Avenue
• Modify the intersection to accommodate a single-lane roundabout. o Reed Avenue/ College Driveway
• Modify the eastbound left-right lane to a left-turn lane; • Add an eastbound right-turn lane;
• Modify the southbound through-right lane to a through lane; • Add a southbound right-turn lane; and
• Modify the intersection to accommodate the added lanes. o Reed Avenue/ Manning Avenue
• Add a second eastbound left-turn lane with a receiving lane north of Manning Avenue and • Modify the traffic signal to accommodate the added lane.

Near Term plus Project Traffic Conditions
• Under this scenario, the intersections of Reed Avenue and South Avenue, Reed Avenue and Parlier Avenue, Reed Avenue and College Driveway, and Reed Avenue and Manning Avenue are projected to exceed their LOS threshold during the weekday PM peak period. To improve the LOS at these intersections, it is recommended that the following improvements be implemented . o Reed Avenue/ South Avenue
• Implement all-way stop control.
o Reed Avenue/ Parlier Avenue
• Modify the intersection to accommodate a single-lane roundabout. I o Reed Avenue/ College Driveway I • Modify the eastbound left-right lane to a left-turn lane; • Add an eastbound right-turn lane;
• Modify the two-way left-turn lane on the south leg to a northbound left-turn lane; • Modify the southbound through-right lane to a through lane; • Add a southbound ri ht-turn lane;
• Signalize the intersection with protective left-turn phasing in all directions; • Modify the intersection to accommodate the added lanes; and • Shift the center of the intersection approximately 50 to 100 feet north of its current location. o Reed Avenue/ Manning Avenue
• Add a second eastbound left-turn lane with a receiving lane north of Manning Avenue and • Modify the traffic signal to accommodate the added lane. www.JLBtraffic.com
[email protected] m
-· ~
516 W. Shaw Ave., Ste. 103
Fresno, CA 93 704
{559) 570-8991
Page / 53

BUDGET AMENDMENT
RESOLUTION 2022-083
The City Council of the City of Reedley does hereby amend the 2022-23 Budget as follows :

SECTION I - ADDITIONS
Account Number Account Description Amount
014-4441.5034 Reed Ave - Reedley College Traffic Signal $ 600,000 Total $ 600,000
Purpose: Design and construction expenses for a proposed traffic signal on Reed Avenue at Reedley College

SECTION II - SOURCE OF FUNDING
Account Number Account Description Amount
014-2710 FCT A Flexible Funding Fund Balance $ 600,000
Total $ 600,000
Impact: Sufficient funds in FCTA Flexible Funding fund balance for project. KCUSD and Reedley College will reimburse up to $450,000
REVIEWED:

Assistant City Manager '} ~ 1/2, zThe foregoing resolution was approved by the City Council of the City of Reedley on September 27, 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN : APPROVED:

Mary L. Fast, Mayor
ATTEST:

Ruthie Greenwood, City Clerk

REEDLEY CITY COUNCIL
D Consent Calendar
D Regular Item
D Workshop
D Closed Session
C8J Public Hearing
DATE:

ITEM NO: _9 ........ ·
__
September 27, 2022
TITLE: CONDUCT PUBLIC HEARING AND ADOPT RESOLUTION NO. 2022-081

APPROVING THE COMMUNITY DEVELOPMENT BLOCK GRANT NORTH

AVENUE IMPROVEMENTS PROJECT FROM COLUMBIA AVENUE TO HANEY AVENUE
SUBMITTED: Marilu MoralesJ,\Jl
City Engineer
APPROVED: Nicole Zieba C·
City Manager \.,

RECOMMENDATION
Staff recommends that, upon completion of the public hearing and considering all testimony, the City Council Adopt Resolution No. 2022-081 approving the Community Development Block Grant (CDBG) North Avenue Improvements Project from Columbia Avenue to Haney Avenue.

EXECUTIVE SUMMARY
A requirement of the CDBG program application is to conduct a public hearing to select and approve eligible project(s) for construction. Based on input from community members and the eligibility area of the CDBG program, staff recommends that the North Avenue Improvements Project from Columbia Avenue to Haney Avenue be approved. The project will include grinding the existing pavement, including the parking area for Camacho Park, installing a two inch overlay, replacing nonADA compliant curb ramps, and installing an ADA compliant driveway approach and sidewalk on the northern side of North Avenue at the eastern edge of Camacho Park to ensure an ADA path of travel. Funding for the project will include program year 2023-2024 CDBG funding and Measure C Street Maintenance funding.

BACKGROUND
On February 25, 2020, City Council approved Resolution No. 2020-014 approving participation and authorizing the City Manager to sign a three-year Joint Powers Agreement with Fresno County's CBDG program for program years 2021-22, 2022-23, and 2023-24. The purpose of the federal CDBG program is to improve urban areas by providing housing, adequate public facilities, and infrastructure, primarily for low and moderate income persons within the eligibility area (see Exhibit A). Examples of eligible projects include water system improvements, sewer system improvements, street and drainage improvements, and parks and recreation facilities serving the CDBG area. The

Page 1 of 2 ends

County has advised staff that the City will receive an estimated allocation of $230,000 for program year 2023-2024.

City staff selected the project as a candidate for the CDBG program based on the condition of the roadway from the City's Pavement Management Plan, the project being located within the CBDG eligibility area, and due to Camacho Park located along the roadway segment.

Resolution No. 2022-081 approves the North Avenue Improvements Project from Columbia Avenue to Haney Avenue as the 2023-2024 CDBG Project.

FISCAL IMPACT
The project will be funded with CDBG funds and Measure C Street Maintenance funds .

PRIOR COUNCIL ACTIONS
On February 25, 2020, the City Council adopted Resolution No. 2020-014 approving participation and authorizing the City Manager to sign a three-year joint powers agreement with Fresno County's CBDG program for program years 2021-22, 2022-23, and 2023-24.

ATTACHMENTS

1. Resolution No. 2022-081

2. Exhibit A - CDBG Eligibility Area for FY's 2021-2024

3. Exhibit B - Site Plan

Page 2 of 2 ends

RESOLUTION NO. 2022-081

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REEDLEY

APPROVING THE COMMUNITY DEVELOPMENT BLOCK GRANT NORTH

AVENUE IMPROVEMENTS PROJECT FROM COLUMBIA AVENUE TO

HANEY AVENUE
WHEREAS, the County of Fresno has been designated as the sponsoring agency to administer and implement the program for the Community Development Block Grant (CDBG) activities of the County, and its participating Cities, including the City of Reedley; and WHEREAS, the County of Fresno issued a call for projects to be funded with CDBG Program Year 2023-2024 Funding Cycle; and
WHEREAS, the County of Fresno has estimated that the City of Reedley will receive approximately $230,000 in CDBG funds for Program Year 2023-2024; and WHEREAS, the City of Reedley's project for CDBG Program Year 2023-2024 is described as North Avenue Improvements Project from Columbia Avenue to Haney Avenue and will include the grind and overlay of existing pavement, replacement of non-ADA compliant curb ramps and installation of ADA compliant driveway approach ; and WHEREAS, the City of Reedley's will allocate one cycle of CDBG Funding to complete the project, Program Year 2023-2024; and
WHEREAS, the City Council on September 27, 2022, at a public hearing received a written staff report, invited public comment, and independently deliberate; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Reedley using their independent judgment hereby resolves as follows:

1. The above recitals are true and correct and incorporated herein by reference.

2. That the City Council of the City of Reedley nominates and the North Avenue Improvements Project from Columbia Avenue to Haney Avenue for funding from the City of Reedley CDBG Program Year 2023-2024 Allocation.

3. This resolution is effective upon adoption.

This foregoing resolution is hereby approved and adopted by the City Council of the City of Reedley this 27th day of September 2022 by the following vote:

AYES:

NOES:

ABSTAIN :

ABSENT:

Mary L. Fast, Mayor
ATTEST:

Ruthie Greenwood, City Clerk
Resolution No. 2022-081
• NORTH
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CDBG ELIGIBIL TY AREA FOR FY's 2021 - 2024
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ENGINE[l~ING DEPARTMENT
SITE PLAN - NORTH AVE IMPROVEMEN rs COLUMBIA m HANl y AVENUES " 173,-S 9lh Sll~[[T
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September 27, 2022
California Public Employees Retirement System
CalPERS
Annual Informational Presentation
CalPERS Membership
Functions In Pension Decision-Making
CalPERS Board
• Fiduciary obligation
• Set risk tolerance
• Set investment asset
allocation
Legislature
• Set menu of pension benefit
formulas
• Make and change pension
laws
• Benefit design changes
Employers
• Select pension formulas
• Add optional provisions
• Set salaries
• Make contributions
Courts
• Rule on legal questions of
pension law
Employees
• Make contributions
• Select employer
• Collectively bargain salary
and (optional) cost sharing
CalPERS Staff
• Administer pensions
• Calculate pension costs
• Effectuate investment
strategy