ALL CELL PHONES AND ELECTRONIC DEVICES MUST BE
TURNED OFF IN THE COUNCIL CHAMBERS
AGENDA
REEDLEY CITY COUNCIL MEETING
7:00 P.M.
TUESDAY, MAY 23, 2023
Meeting Held in the Council Chambers
845 "G" Street, Reedley, California
www.reedley.ca.gov
The Council Chambers are accessible to the physically disabled. Requests for additional accommodations for the disabled, including auxiliary aids or to request translation services, should be made 48 hours prior to the meeting by contacting the City Clerk at 637-4200 ext. 212.
Any document that is a public record and provided to a majority of the City Council regarding an open session item on the agenda will be made available for public inspection at City Hall, in the City Clerk's office, during normal business hours. In addition, such documents may be posted on the City's website.
Unless otherwise required by law to be accepted by the City at or prior to a Council meeting or hearing, no documents shall be accepted for Council review unless they are first submitted to the City Clerk by the close of business one day prior to said Council meeting/hearing at which the Council will consider the item to which the documents relate, pursuant to the adopted City Council Protocols.
The meeting will be webcast and accessed at: http://www.reedley.com/livestream.php *PLEASE SEE LAST PAGE OF AGENDA FOR ZOOM PARTICIPATION INSTRUCTIONS* Matthew Tuttle, Mayor Pro Tern
Mary Fast, Council Member
MEETING CALLED TO ORDER
Anita Betancourt, Mayor
Suzanne Byers, Council Member
Scott Friesen, Council Member
INVOCATION- Pastor Neal Harris, First United Methodist Church
PLEDGE OF ALLEGIANCE
ROLL CALL
AGENDA APPROVAL - ADDITIONS AND/OR DELETIONS
PUBLIC COMMENT - Provides an opportunity for members of the public to address the City Council on items of interest to the public within the Council's jurisdiction and which are not already on the agenda this evening. It is the policy of the Council not to answer questions impromptu. Concerns or complaints will be referred to the City Manager's office. Speakers should limit their comments to not more than three (3) minutes. No more than ten (10) minutes per issue will be allowed. For items which are on the agenda this evening, members of the public will be provided an opportunity to address the Council as each item is brought up for discussion.
NOTICE TO PUBLIC
CONSENT AGENDA items are considered routine and a recommended action for each item is included, and will be voted upon as one item. If a Councilmember has questions, requests additional information, or wishes to comment on an item, the vote should not be taken until after questions have been addressed or comments made, and the public has had an opportunity to comment on the Consent Agenda items. If a Councilmember wishes to have an item considered individually or change the recommended action, then the item should be removed and acted upon as a separate item. A Councilmember's vote in favor of the Consent Agenda is considered and recorded as a separate affirmative vote in favor of each action listed. Motions in favor of the Consent Agenda are deemed to include a motion to waive the full reading of any ordinance on the Consent Agenda. For adoption of ordinances, only those that have received a unanimous vote upon introduction are considered Consent items.
CONSENT AGENDA (Item 1-8)
1. APPROVAL OF MINUTES OF THE REGULAR AND SPECIAL COUNCIL MEETINGS OF MAY 9, 2023 - (City Clerk)
Staff Recommendation: Approve
2. RECOMMENDATION OF REJECTION OF CLAIM-TAMEZ, SERENA -(Administrative Services)
Staff Recommendation: Approve Claim Rejection
3. APPROVE MAYOR'S NOMINATION TO FILL A VACANCY ON THE COMMUNITY SERVICES COMMISSION -(City Clerk)
Staff Recommendation: Approve
4. APPROVE AND AUTHORIZE THE CITY MANAGER TO SIGN A GRANT AGREEMENT
WITH THE CALIFORNIA ENERGY COMMISSION FOR THE CALAPP PROGRAM AND
RELATED DOCUMENTS REQUESTING AND ACCEPTING FUNDING FOR ACTIVITIES RELATED TO ONLINE SOLAR PERMITTING-(Community Development) Staff Recommendation: Approve
5. APPROVE AND AUTHORIZE THE CITY MANAGER TO SIGN AN AGREEMENT ADDENDUM WITH RINCON CONSULTANTS, INC. TO CONTINUALLY PERFORM
ADDITIONAL ON-CALL PROFESSIONAL SERVICES FOR THE COMMUNITY DEVELOPMENT DEPARTMENT-PLANNING DIVISION-(Community Development) Staff Recommendation: Approve
6. APPROVE THE FOLLOWING ACTIONS TO FUND THE 2023-24 EXPANDED
LEARNING PROGRAMS (ELP) AT TL REED AND WASHINGTON SCHOOL SITES:
A. APPROVE AND AUTHORIZE THE CITY MANAGER TO SIGN A
MEMORANDUM OF UNDERSTANDING WITH KINGS CANYON UNIFIED
SCHOOL DISTRICT (KCUSD) TO PROVIDE SERVICES FOR THE
EXPANDED LEARNING PROGRAMS (ELP) AND SUPPORTING
DOCUMENTS
B. APPROVE AND AUTHORIZE THE CITY MANAGER TO SIGN THE
MEMORANDUM OF UNDERSTANDING WITH KINGS CANYON UNIFIED
Srunn1 Ql~TRlr'T IKC' 1sn\ i=no ~Tl 'DEI\.IT ~uoonRT ~i:::R\/ICi:::~ '-JI ''-''-'L. l'-J I I l'-J ,. \,J L.,I I I '-''" \,JI \,J I 'I I \,J I I .....,. I '-JL....I VI L....'-1 2 C. APPROVE AND AUTHORIZE THE CITY MANAGER TO SIGN THE
MEMORANDUM OF UNDERSTANDING WITH KINGS CANYON UNIFIED
SCHOOL DISTRICT (KCUSD) TO PROVIDE INTERNSHIPS FOR REEDLEY
HIGH SCHOOL STUDENTS
D. APPROVE AND AUTHORIZE THE CITY MANAGER TO SIGN THE SITE
CONTRACTS WITH FRESNO COUNTY SUPERINTENDENT OF SCHOOLS
(FCSS) AND SUPPORTING DOCUMENTS
(Community Services)
Staff Recommendation: Approve
7. ADOPT RESOLUTION NO. 2023-035 ADOPTING THE ANNUAL APPROPRIATIONS LIMIT FOR FISCAL YEAR 2023-24-(Administrative Services) Staff Recommendation: Approve
8. ADOPT RESOLUTION NO. 2023-036 GRANTING AUTHORITY TO THE CITY
MANAGER OR HER DESIGNEE TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH NV5, INC. FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE MANNING AVE PAVEMENT REHAB PHASE 3 PROJECT-(Engineering) Staff Recommendation: Approve
PUBLIC HEARING
ORDINANCES - With respect to the approval of ordinances, the reading of the title thereto shall be deemed a motion to waive a reading of the complete ordinance and unless there is a request by a Council Member that the ordinance be read in full, further reading of the ordinance shall be deemed waived by unanimous consent of the Council.
9. ADOPT ORDINANCE NO. 2023-006, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF REEDLEY AMENDING CHAPTER 2 OF TITLE 4 SECTION 10-16-11 OF CHAPTER 16 OF TITLE 10 OF THE REEDLEY MUNICIPAL CODE CONCERNING COST RECOVERY PROVISION FOR NUISANCE ABATEMENT ACTIONS-(Administration) Staff Recommendation: Approve
10.ADOPT RESOLUTION NO. 2023-033 LEVYING THE FISCAL YEAR 2023-2024 ANNUAL
ASSESSMENTS FOR THE CITY OF REEDLEY LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. 1-(Engineering)
Staff Recommendation: Approve
RECEIVE INFORMATION & REPORTS
These items are formal transmittals of information to the Reedley City Council. They are not voted upon by the Reedley City Council. Members of the public who have questions on these items are suggested to call City staff members during regular business hours.
11. REEDLEY AIRPORT COMMISSION MINUTES OF REGULAR MEETING OF FEBRUARY 16, 2023 - Community Services
COUNCIL REPORTS
12. BRIEF REPORT BY COUNCIL MEMBERS ON CITY RELATED ACTIVITIES AS AUTHORIZED BY THE BROWN ACT AND REQUESTS FOR FUTURE AGENDA ITEMS. 3 STAFF REPORTS
13.UPDATES AND/OR REPORTS BY CITY MANAGER AND/OR STAFF MEMBERS.
ADJOURNMENT
I hereby certify under penalty of perjury, under the laws of the State of California that the foregoing revised agenda was posted in accordance with the applicable legal requirements. Dated this 18th day of May 2023~ Ruthie Greenwood, City /erk
Zoom Participation:
The City Council is encouraging members of the public to observe and participate in the Council meeting virtually, to maximize the safety of all meeting participants. Reasonable efforts will be made to allow written and verbal comments from participants communicating with the host of the virtual meeting. To do so, participants may "raise their hand" during public comment portions of the meeting using the electronic feature on the zoom program, and the City Clerk will inform the Mayor of the participant's desire to provide public comment. Due to the new, untested format of these meetings, the City cannot guarantee that participants who wish to provide public comment will occur as expected.
The "chat" feature on Zoom will not be monitored or used during the meeting. Members of the public who wish to provide written comments are encouraged to submit their comments to the City Clerk at [email protected] by the close of business one day prior to the start of the meeting to ensure that the comments will be available to the City Council. Please indicate the agenda item number to which the comment pertains. Written comments that do not specify a particular agenda item will be marked for the general public comment portion of the meeting. A copy of any written comment will be provided to the City Council at the meeting. Please note that written comments received will not be read aloud during the meeting, but will be included with the meeting minutes.
Dates to Remember:
June 13, 2023 -Regular Council Meeting
June 27, 2023-Regular Council Meeting
4 ~,
REEDLEY CITY COUNCIL MEETING - May 9, 2023
A complete audio record of the minutes is available at www.reedley.ca.gov The special meeting of Reedley City Council called to order by Mayor Betancourt at 6:00 p.m. on Tuesday, May 9, 2023 in the City Hall Council Chambers, 845 "G" Street, Reedley, California.
ROLL CALL
Council Members
Present:
Absent:
Suzanne Byers, Mary Fast, Scott Friesen, Matthew Tuttle, Anita Betancourt None.
WORKSHOP
1. PROPOSED FISCAL YEAR 2023-24 BUDGET - No Action to be taken The Reedley City Budget is available on the City website: www.reedley.ca.gov BUDGET PRESENTATIONS AND DISCUSSIONS:
A. OPENING COMMENTS BY CITY MANAGER
City Manager, Nicole Zieba introduced the budget workshop. Ms. Zieba discussed the balanced budget and upcoming capital projects. The second workshop is scheduled for May 23 , 2023 at 6pm with the final budget adoption scheduled for June 13, 2023.
B. BUDGET SUMMARY AND OVERALL FISCAL POSITION FOR FY 2023/24 Assistant City Manager, Paul Melikian presented the overall proposed City budget and answered questions asked by Council.
Mayor Betancourt requested to recess the special meeting until the conclusion of the regular meeting.
RECESS
6:53PM-7:44PM
C. ADMINISTRATION
City Manager Nicole Zieba reviewed the budget for administration and answered questions.
D. ADMINISTRATIVE SERVICES
Assistant City Manager, Paul Melikian presented the proposed Administrative Services budget and answered questions asked by Council.
E. COMMUNITY DEVELOPMENT DEPARTMENT
Community Development Director, Rodney Horton presented and reviewed the Community Development and Building Department budget. He reviewed the Planning Division goals. Mr. Horton provided information on the Building Department Division accomplishments. The budget line item highlights and the overall budget detail was presented and he answered questions asked by Council.
F. COMMUNITY SERVICES DEPARTMENT
Community Services Director, Sarah Reid stated that the Community Services Department encompassed a variety of divisions and programs and some of the accomplishments of the department. Ms. Reid addressed the 2023-24 proposed budget for the department, reviewing the department's expenditures and revenues for the programs and the Reedley Municipal Airport. She reviewed the highlights of her department and the explained future goals of the Community Services Department. 1 REEDLEY CITY COUNCIL MEETING - May 9, 2023
ADJOURNMENT
Mayor Betancourt adjourned the special meeting at 8:57 p.m.
Mayor Anita Betancourt
ATTEST:
Ruthie Greenwood, City Clerk
2 REEDLEY CITY COUNCIL MEETING -May 9, 2023
A complete audio record of the minutes is available at www.reedley.ca.gov The meeting of Reedley City Council called to order by Mayor Betancourt at 7:03 p.m. on Tuesday, May 9, 2023 in the City Hall Council Chambers, 845 "G" Street, Reedley, California.
INVOCATION - Horacio Aleman Sr, Cruising for Jesus
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Council Member Byers
ROLL CALL
Council Members
Present:
Absent:
Suzanne Byers, Mary Fast, Scott Friesen, Matthew Tuttle, Anita Betancourt None.
AGENDA APPROVAL - ADDITIONS AND/OR DELETIONS
Council Member Byers motioned, Council Member Tuttle seconded to accept and approve agenda.
Motion unanimously carried.
PUBLIC COMMENT
None.
PRESENTATION
1. PRESENTATION TO STEPHEN PENNER COMMUNITY SERVICES COMMISSIONER Community Services Director Sarah Reid thanked Mr. Penner for his many contributions to the community.
Pete Perez a member of the public thanked Mr. Penner for leadership and many accomplishments over the years.
2. INTRODUCTION OF STAFF ASSISTANT YUZIRY SANCHEZ
Community Development Director, Rodney Horton introduced Ms. Sanchez and welcomed her to the City of Reedley.
3. INTRODUCTION OF ENGINEERING ASSISTANT PAOLA RAMIREZ
City Engineer, Marilu Morales introduced Ms. Ramirez and discussed some of the projects she will be working on.
CONSENT AGENDA (Item 4-6)
Council Member Byers requested to discuss item 6 prior to the vote. Mr. Heathcote was in the audience and Ms. Byers introduced him to Council and Staff.
Council Member Fast moved, Council Member Friesen seconded to accept, approve and adopt all items listed under the CONSENT AGENDA.
4. APPROVAL OF MINUTES OF THE REGULAR COUNCIL MEETING OF APRIL 25 , 2023 - Approved
5. APPROVE AND AUTHORIZE THE CITY MANAGER TO SIGN AN AGREEMENT ADDENDUM WITH
INTER WEST CONSUL TING GROUP TO CONTINUALLY PERFORM ADDITIONAL ON-CALL
PROFESSIONAL SERVICES FOR THE COMMUNITY DEVELOPMENT DEPARTMENT BUILDING DIVISION-Approved
REEDLEY CITY COUNCIL MEETING -May 9, 2023
6. ADOPT RESOLUTION 2023-034, CONFIRMING THE APPOINTMENT OF JOHN HEATH COTE TO THE ~ PUBLIC SAFETY SALES TAX CITIZENS OVERSIGHT COMMITTEE, AS COUNCIL MEMBER BYERS' REPRESENTATIVE - Approved
COUNCIL REPORTS
7. BRIEF REPORT BY COUNCIL MEMBERS ON CITY RELATED ACTIVITIES AS AUTHORIZED BY THE BROWN ACT AND REQUESTS FOR FUTURE AGENDA ITEMS.
Council Member Friesen:
• Discussed tour of Waste Water Treatment Plant and Water Tower he attended Council Member Fast:
• Attended Upper Kings River Water Authority Board Meeting and provided brief update • Discussed the Fresno Council of Government meeting she attended • Mentioned event she attended at the Opera House
• Shared about the Self Help event she attended
Council Member Byers:
• Discussed the Senior Balance Training class that is in partnership with Sierra Kings Health Care District Council Member Tuttle:
• Shared regarding the tour of the Water Tower
• Mentioned the upcoming Military Banners
• Reminded everyone of the upcoming Memorial Day event
STAFF REPORTS
8. UPDATES AND/OR REPORTS BY CITY MANAGER AND/OR STAFF MEMBERS.
City Manager Nicole Zieba:
• Discussed upcoming staff training and invited Council to attend
ADJOURNMENT
Mayor Betancourt adjourned the regular meeting at 7:40 p.m.
Mayor Anita Betancourt
ATTEST:
Ruthie Greenwood, City Clerk
2 REEDLEY CITY COUNCIL
DATE: May 23, 2023
j:8J Consent
D Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: 2- ---
TITLE: RECOMMENDATION OF REJECTION OF CLAIM - TAMEZ, SERENA SUBMITTED: Amar Bains, Accountant ~
REVIEWED: Paul A. Melikian, Assistant City Manager ~.,.__-- APPROVED: Nicole R. Zieba. City Manager
RECOMMENDATION
That the City Council deny a claim received from Serena Tamez on April 21, 2021. The claim has been forwarded to the contractor for investigation.
BACKGROUND
The Claim Form for Serena Tamez alleges that on March 8, 2023, her vehicle hit a large pothole on Buttonwillow that damaged the wheel and tire beyond repair. The claimant is seeking reimbursement of $1065.39 in damages for the wheel, tire and tire pressure monitoring sensor.
Since the claim occurred at an active construction site for housing development, it has been tendered to the developer for review and investigation.
Pursuant to Government Code Section 912.4, the City Council must act upon a claim within 45 days after receipt. If there is no official action by Council, the claim is deemed to be rejected on the last day.
Denial by minute order action provides a clearly defined rejection date and allows AIMS to begin their investigation and take appropriate action to resolve the claim in a timely manner.
ATTACHMENTS
1. Claim Form and supporting documentation
CLAIM FORM
(Please Type Or Print)
CLAIM AGAINST City of Reedley
(Name of Entity)
Claimant's name: Serena Tamez
SS#: ___ _ Female F
----
Address where notices about claim are to be sent, if different from above: ---------------- Dateofincident/accident March 8, 2023 (8:00 p.m.)
Dateinjuries, damages,orlosseswerediscovered; March 8, 2023 (8:00 p.m.) Location of incident/accident: Buttonwillow near Evening Glow, southbound lane Wb.a½ d'd t·ty· l d th·.· l . A.............. . . . . Failure to maintain city street which .... 1 en 1 or emp oyee · o to cause 1s oss, ..,...,~e, or mJury? ________________ _ developed into a huge pothole in the southbound lane, poor lighting at night. (Use back of this fonn or separate sheet if necessary to answer this question in detail.) wh 1 th fth . • 1 h ~...J th' . . . Unknown names • a are e names o ·. e entny s emp oyees w o caus..u 1s mJury, damage, or loss (1f known)? ________ _ City of Reedley Public Works Department. Notified Public Works Dept. on March 9th.
What ·fi · • . - d . . 1 d·d. 1 .· . Veh. Damaged 2022 Hyundai Elantra spec1 · c mJunes. amages, or osses l c annant receive? ________ ____ _ _____ _ sustained damages to the right front wheel; tire and tire pressure monitoring system. (Use back of this fonn or separate sheet if necessary to answer this question in detail.) What amount of money is claimant seeking or, if the amount is in excess of $10,000, which is the appropriate court of jurisdiction. Note: . If Superior and Municipal Courts are consolidated, you must represent whether it is a "limited civil case" [see Government Code 910(1)] _ ____________________________ _ $1,065.39. Hyundai Parts/services purchased at Hyundai dealership. Invoices Attached.
H th. ~~, I. d(pl . . . . )? 1 ea tire Hankook Kinergy GT 225/45R17 $216.78; ow was 1s an10unt 1.41CU ate ea...-re 1tem1ze _ ______________________ _ 1 ea wheel #52910-AA300 $564.13; 1 ea. TPMS, calibration, mount/balance $284.48 Date Signed:
(Use back of this fonn or separate shret if necessary ro answer this question tpt~il.) _,,.---) ) l , j // 1 K/ } . /1 , /l r ' , • ' , 1 I ··· I L/. ·- .. :.Z .. L·.''·.\,). _··- . :.!:_, .-:. (1 ',:•1· ='.~t1 __ , 0 .. e·. .·· . ,/ ... ·.". '.~.•' _
1., ... ·'.'.l,1'\A _,J.f_.// .... , ,,,./ ..... ,,,,~" / ,,;;/~ ' '/' · , , ... , \ } r .J?.! 1 ( t'' ~---- ....... ..... Jl,.,-----=--- ~ ~.'!~- -· .<,,./ ' ~' ' ,, '· __ , ,/t/ i/ /.:.::;./· /l t, '((,/j(Li£,/ j YI,.·,,Ls.., .... ~~.--·. · 1_____ _ ff signed by representative: · /'.~/ ,- ·· ,--.J a
{_,../ ,_/
Representative's Name _ __________ Address _ ___ ________ _ _ Telephone# - ------------------------------ Relationship to Claimant _ _ ____ ________ _______ ____ _ _
SUMMARY
Date: March 8, 2023
Time: 8:00 p.m.
Location: 300 South Buttonwillow Reedley, CA ,
While driving southbound on the 300 block of South Buttonwillow, in my 2022 Hyundai Elantra, I hit a large pothole that damaged my vehicle's right front tire.
The impact caused my tire to go flat and bent the wheel.
Upon further inspection by the Hanford Hyundai service department they found that the tire and wheel had been damaged beyond repair, and that the t ire pressure monitoring sensor, TPMS1 was also damaged and needed to be replaced.
The wheel had to be purchased from Tuttle Hyundai in Irvine, CA due to no ava ilable wheels at loca l dealerships. The tire and TPMS sensor were ordered and purchased from Hanford Hyundai. The tire_. wheel and TPMS sensor were installed by Han ford Hyundai. See a 11 lnvoices attached.
On the evening of this incident, the road was in poor condition with many large potholes primarily located on the southbound lane. It was dark at the time and the street lighting was poor. I did not see the pothole in time to avoid hitting it which caused the damages to my vehicle.
I've attached invoices1 pictures and thls summary with the city's cla im form requesting that the City of Reedley reirnburse me for all damages caused by the pothole.
Respectfu I ly,
Serena Tamez
326 N. Oak Drive
Reedley, CA 93654
Sent from my iPhone
Sent from 1i--1y i Phone
<B)HYUnDRI
CUSTOMER# : H6085 3 8
RICHARD TAMEZ
326 N O.AK DR
REEDLEY, CA 93654
HOME :559-287-6466 CONT:559-28 7 - 6466
BUS: CELL :5S9-2 87-6466
COLOR YE.AR MAKE/MODEL
8 0 0 7 5 6 HANFORD HYUNDAI
1990 Glendale Ave .
*INVOICE* Hanford, CA 93230
Phone: {559} 582-2277
SERVICE HOURS
PAGE l Mon-Fri 7:30 - 5:30
SERVICE ADVISOR: 600 HUGO GONZALEZ
VfN LICENSE ~Jl!LEAGE IN ./ OUT TAG
2EP .. AJ·1IC Wt- 22 HYUNDAI Elantra
\
KMHLN4AJ2)JUC 174 55 19716119716 T2 04
DH. DATE PROD. DATE · vVARR. EXP. PROMISED PO NO. RATE PAYMENT !NV. D.AlE24!,JOV2l DI 1·7:00 14IVIA.F .. 2 3 185.00 CASH R.O. OPENED READY OPTIONS: SOLD-STK:52772 DLR:CA361
ENG:1 . 6 Liter DOHC TRN :A
13:39 14MAR23 16 : 0 9 14MAR23
LINE OPCODE TECH TYPE HOURS LIST NET
A CUSTOMER S'J:1ATES HE HIT A POTHOLE FRONT PASSENGER S IDE . CUSTOMER REQUEST DISMOUNT OLD TIRE AND REUSE SENSOR IF POSSIBLE , CUSTOMER REQUEST TO MOf.JNT AND BALl\:NCE ONE TIRE r HE PURCHASED TIRE Atrn WHEEL OVER TEE COUNTER .
MBlT DISMOtJNT M'D MOUNT TIRE ON N:SW RIM
177485 35.00
PARTS: 0 . 00 LlrnOR: 3 5. OC OTHER: 0. 00 TOTAL LINE A:
DISMOUNTED AND MmJNTED NEW TIRE ON A t·JEW RIM t.JNABLE TO REUSE TPMS SENSCR DUE TO DAMAGES RECOMENDED NEW SENSOR * *************** ****** ***** ************ ******* ****** ,.., Inspect Tire Pressure of all Four Tires and Acl~;ust Tire Pressures ~ F'ar 1"" O•I"'\/ Spe 0 ·i f i' r·•a· t- i' ~,fl Q .; f FecP - ~ar·,' ,....,,,,i._., .,. - ~-- -- """"·- t...,,., __ ~ ~.:... J..'J_,. .. ...,;:;,\,,,.i ,i_JI TPC Inspect Tire Pres.sure o:E all Four Tires and
ud~"S't 'T'~ Y'e P,,.. esc::1irc.c:. r-0 Pa0 t-,.-• Tv 4,. -.., .. ,;1....4 - .... __ ..... _;_ ~'--"' '-'~ \.,- t .c.. --....... \..i-.1 Specifications if Necessary
177485 ISP
PARTS: 0 .-00 LABOR: 0.00 OTHER: 0 . 00 TOTAL LINE
***** ********* ************** ***** ****** *** ****** **** D PERFORM FREE MULTI POINT INSPECTION SPECIAL . COMPLETE INSPECTION SHEET.
MP I PERFORM FREE MULTI POINT INSPECTION SPECIAL .
COMPLETE INSPECTION SHEET.
1 77485 ISP
?ARTS: 0 . 00 LABOR : 0 .0 0 OTHER : 0 . 00 TOTAL LINED:
***********~***************~************************
E-., * CUSTOMER REQUEST TO INST"ALL AND REPROGRA.M NE'v',J TIRE PRESSURE SENSOR MISC REMOVE 11-:ND REPLACE TPMS SENSOR
177484 c is~.oo
1 52 94 0-LllOO VA.LVE-TPMS 99.48 99 ~48
PARTS: 9 9 • 4 8 LABOR : 18 5 . 0 C OTHER : 0 . 00 TOTAL LINE E:
PERFOP~MED TPMS REPROC.IR.Al"1l\'1ING USING TPMS TOOL . ****************************************************
F** CUSTOMER REQUEST TO COMPLETE CJu'VIPAIGN 9 8 3 MODUL~i\R CLUTCH TCU UPDA'I'E CATJSE:
14MAR23
TOTAL
35.00 35.00
(N/C)
o.c o
(tJ/C)
(). 0 C
185 . 00
99.48 284 . 48
8v sig,-,:r.g oeto·,,v. ycu ackr.owledge that yow v1<::re Mdied cf ,md '-l ,Jthon.H,d th?. INDICATED . LESS lNSURANCE De,J'.er~h:p to perform the servi:;; es frnpairs itemized in thi5 :nvoice and tha t yO'.J rect':ived D 1----------1----------- (or r.act t1'e ooportunlty to inspect! any replaced oarts as requested ov you . · Some Parts Not Returnable SALES TAX ,.., _ .. _ ......
NOTICE TO CONSUMER: PLEASE READ IMPORTANT INFORMATION ON BACK.
PLEASE PAY
THIS AMOUNT
EPA# CAL000474840
(8)HYUnDRI
:usTOMER #: H608538
326 N -OA!C DR
;,~EEDLEY, c::~n. 9 3 6 54
10ME : 559-287-6466 CONT : 559-287-6466
3YJS ! CELL:559 -287-646 6
COLOR YEAR MAKE/MODEL
800756
*INVOICE*
PAC;E 2
SERVICE ADVISOR:
VIN
HANFORD HYUNDAI
1990 Glendale Ave.
Hanford, CA 93 230
Phone: {5:59} 582-2277
SERVICE HOURS
Mon-Fri 7 :30 - 5: 30
600 HUGO GONZALEZ
UCENSE M.fLEAGE IN/ OUT TAG
:J•"R..~.MIC Wl- 22 HYlJNDP. .. I Elantra KMHTN4l\J2NU017455 19716/19716 T204 DEL. DATE PROO. DATE' . WARR, EXP. PROMISED PO NO. RATE PAV~,1ENT tNV. DATE 24NOJ2l D~ 17:00 l4MAR23 185.00 CASH
R.0. OPENED ·. READY OPTIONS: SOLD- STK : 5 2 7 7 2 DLR: CA3 61 ENG:1.6 Liter DOHC TRN :A
l.3; 3 9 l4MAR23 16 : C 9 l41VL?\.R2 3
U N'R OPCODE TECH TYPE HOURS LIST NET
l 0D22 ORO MODULA..'R. CLUTCH ACT . TCU UPD .
177485
FC: l0D220R0 PJtRT# : COUNT:
CLAIM TYPE: CAM
AUTH CODE:
? ... A.RTS: 0 .00 LABOR: 0 . OC OTi:iER: 0. 00 TOTAL LINE F:
****************************************************
******************************************************************* ESTIJ:,·1fa .. TE :. 34 2. 24
CONTACT: RICP..ARD
14MJ\.R23 14 :. 39 SA:
( 559 ) 287-6466
61JO
* * ·k ·k * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ·k * * * * * * * i< ·* J< * * * * * * * *:* * * * * * * * ***************** ************************************************** E:STif4}\.-TE ! 3 ,12 ~ 2 4
CONTACT : RI CF.ARD
l4M,.n.._R23 14 : 29 SA: 600
****************~****************~***************************~***** ******** * ******************************************** * ************* ESTIMATE: 50. 00 14:MAR2 3 13: 3 9 SA: 600
*************************************************** **************** 14MA .. I~23
INCREl\SE IN THE ORIGINJ'.\. Li ESTIMATED PRICE.
DATE SIGNATURE
beto~v , you &ckr"H) vv!edge thBt vot.i ,,v€r·e notifle:d c/ and autncr~zexj the perform the servic!'Js /repairs itemrwd ,r, this irwoice and that '/0,1 rec0iv,xl ooportunlty to inspect) any replaced oar:s as req1..:esrn0 by vcu.
CUSTOMER SIGNATJHt
ALL PARTS ARE NEW
UNLESS OTHERWlSE
INDICATED .
D Some Parts Not Return able
NOTICE TO CONSUMER: PLEASE READ IMPORTANT iNFORMATiON ON BACK .
WAST!:: OI SPOSAL COSTS •
TOTAL CHARGES
LESS lNSURA1\ICE
SALES TAX
PLEAS E PAY
THIS AM OUNT
EP.A# CA L0004 74840
TCTi-\L
(N/C )
0 .0 0
7.21 326.6 9
3!i 4l23, 4:1'1 P M
i
Hanford Hyundai
1990 GLENDALE AVENUE
HANFORD, CA 93230
5598964121
3/14i23 7:11:47 P M
Ref ~R073749769 107
Authorization Code: 04421 D
Total: $326.69 uso
Card Number: XXXXXX)<XXXXX69 ·,0
Card Hofder: RICHARD TAt\.1EZ
Card Brand: VISA
Receipt R0?3749769107
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HANFORD HYUNDAI
·1 990 Glendale Ave.
Hanford, CA 932 30
Phone: (559) 582-2277
RETURN/REFUND POLICY: .4LL RETURNS MUST Sc A.CCOtviPPd'JIED SY THIS INVOICE AND ARE SUBJECT TO/.\ 25 % HMOUNG CHARGE. RETURNED 1TEk1S fv1UST BE 11\J THE OHIG'.f\!,AL Uf'KlPE~·JED 80X OR CO\lTAiNER ?LE.ASE \ JOTE THA.T THE DEALERSHiP \NIU~ ..:\ CCEPT RETURf<S OR MAKE REFUNDS f:.SH:R '; 5 DAYS . \JO RE ,::U\iDS CR
RETURNS ON SPECLAL ORDER
DISCLAIMER OF WARRANTY : All PARTS AND ACCESSO!ilES /\.Rf. SOLO BY OUR DEA.LERSHIP AS IS . OUR DEALERSHIP DISCLAIMS ALL WARRANTIES . EXPR ESS AND IMPLIED, !NCLUOING IMPLIED WARRANTIES OF MERCHANTABILIT Y AND FITNESS FOR A PARTICULAR PURPOSE , !N CONNECTION WITH THE SALE OF Pl\RTS ANO ACCESSORIES, THE ENTIRE RISK AS TO THE OUAl!TY AND PERFORMANCES OF THE VEH ICLE A ND PARTS AND A CCESSORIES !$ WffH THE CUSTOMER AND. If APPUCi\BLL Tfif:: M ANU FP,CTURER , iF THE VEHICLE OR ANY INSTALLED PAR1"S OR i:I. CCESSOR!ES SHOULD PROVE DEFECTIVE FOL LOWING THEIR PURCHASE, THE
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1990 GLENDALE AVENUE
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Ref#. R072587748755
Authorization Code: 07381 D
Total: $216. 78 uso
Card Hoider: RICHt'\RD TAJ;lEZ
Card Brand: VIS/'.\
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DATE: May 23, 2023
REEDLEY CITY COUNCIL
IZ! Consent
D Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: 3 ----
TITLE: APPROVE MAYOR'S NOMINATION TO FILL A VACANCY ON THE
COMMUNITY SERVICES COMMISSION
SUBMITTED:
APPROVED:
Ruthie Greenwood
City Clerk
Nicole R. Zieba L
City Manager
RECOMMENDATION
Staff is recommending that the Reedley City Council approve Mayor Betancourt's nomination to fill a vacancy on the Community Services Commission. After review of the application by Mayor Betancourt, she is recommending appointment to the commission.
BACKGROUND
The position available on the Community Services Commission is due to a term expiration.
Mayor Betancourt has reviewed the application and is recommending that Darren Minami be approved to sit on the Community Services Commission.
The Community Services Commission terms are three (3) year terms. The appointment will have a term expiration of February 2026.
FISCAL IMPACT
No Fiscal Impact
ATTACHMENTS
One (1) application
CITY OF REEDLEY
COMMISSION/COMMITTEE APPLICATION FORM
I hereby request that I be considered for appointment to the following Commission or Committee:
PLEASE TYPE OR PRINT IN BLACK INK
CHECK ONE ONLY- USE SEPARATE APPLICATION FOR EACH COMMISSION •
·rt
•
•
•
NAME:
Airport Commission
Community Services Commission
(Must reside within City limits)
Planning Commission
(Must reside within City limits)
Traffic Safety Commission
(Must reside within City limits)
Streetscape Maintenance Committee
(Must be a business owner within downtown streetscape
maintenance district)
Darren Minami
HOME ADDRESS:
MAILING ADDRESS (if different from above):
(same)
HOME PHON
EMAIL ADDRESS (if applicable).====~==,;,__ ____________ _ RESIDENT OF REEDLEY FOR 44 YEARS. ---
EMPLOYED BY:
DATE: I ,. '> 0 • )..... 3 SIGNATURE:-~~--~---· ________ _ (Adl.lilio11nl i11fonnation is requested on lhc back of this fonn) DATE: May 23, 2023
REEDLEY CITY COUNCIL
~ Consent
D Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: _ 4 __
TITLE: APPROVE AND AUTHORIZE THE CITY MANAGER TO SIGN A GRANT AGREEMENT
WITH THE CALIFORNIA ENERGY COMMISSION FOR THE CALAPP PROGRAM AND
RELATED DOCUMENTS REQUESTING AND ACCEPTING FUNDING FOR
ACTIVITIES RELATED TO ONLINE AUTOMATED SOLAR PERMITTING.
SUBMITTED: Rodney L. Horton flJ~
Community Deve10W~Vnt Di ctor
APPROVED: Nicole R. Zieba
City Manager
RECOMMENDATION
That the City Council of the City of Reedley approve and authorize the City Manager to sign a grant agreement with the California Energy Commission for the CalAPP program and related documents requesting and accepting funding for activities related to online solar permitting.
EXECUTIVE SUMMARY
California Senate Bill 129 of 2021 appropriated $20 million dollars to the California Energy Commission from the State's General Fund to support cities in recovering costs associated with establishing an online automated solar program. The intent of this program is to expedite and streamline the permitting process. Additionally, this program will reduce the amount of staff time it takes to review and approve residential solar installations. This new program will be able to quickly ensure the residential solar energy system is safe and complies with the California Building Code before approving the permit application. The grant will reimburse the City of Reedley for costs incurred during the agreement term up to $40,000.
FISCAL IMPACT
The grant term will not start until the new fiscal year, and thus appropriations will be included in 2023- 2024 budget by minute order at the time of budget adoption .
ATTACHMENTS
California Automated Permit Processing (CalAPP) Program Agreement
California Automated Permit Processing (CalAPP) Program ATTACHMENT 2 -Terms and Conditions
Added language appears in bold underlined font and deleted language appears in strikethrough and within square brackets.
1. Background and Authority for this Grant
California Senate Bill 129 (2021) included an appropriation to the California Energy Commission (CEC) to support a grant program for cities, counties, or cities and counties to establish online solar permitting.
2. Documents Incorporated by Reference and Priority
Incorporated by reference into this agreement are the following documents:
A. Grant Funding Opportunity (GFO) 21-402.
B. Recipient's application to CalAPP.
As between and the incorporated documents and the remainder of this Agreement, the rest of this Agreement takes priority in case of a conflict.
3. Budget, Invoices, and Payments
a) The CEC is only obligated to reimburse the Recipient for paid costs that are (1) incurred during the Agreement Term; (2) invoiced within the required timeframes of this Agreement; (3) not more than this Agreement's budget; and (4) reasonable, actual, and allowable expenses under this Agreement.
b) Recipient acknowledges that the funds under this Agreement have a liquidation date of June 30, 2027, a legal timeframe after which the CEC has no authority to pay the funds . In addition, it takes the CEC administrative time to review, approve, work with the Recipient to correct any errors in, and request the State Controller's Office to pay invoices. Accordingly, Recipient acknowledges that if it does not submit accurate invoices by March 30, 2027, for all amounts due under the Agreement, it risks not receiving payment, and relinquishes all rights to such payments should the CEC not pay it by the liquidation date. Recipient acknowledges that time is of the essence in invoicing by March 30, 2027, for all amounts due under this Agreement.
The Recipient may request payment from the Energy Commission at any time during the term of this Agreement after successful adoption of a qualifying solar permitting platform as verified by the CEC, but no more frequently than monthly. Recipient must use the CAM provided template invoice spreadsheet. c) If invoicing for in-house staff time, the template invoice spreadsheet must identify the employee's name, hours worked, and billing rate to be included as a reimbursable expense. d) Unallowable costs include:
• Software not related to the adoption of a qualifying online, automated permitting platform .
March 2023 Page 1 of 5 APP-22-155
City of Reedley
• Any costs incurred or activities conducted prior to entering into a grant agreement with the Energy Commission or incurred after the grant agreement has ended. • Typically excluded items such as food and beverages.
• Advertising costs.
• Fines and penalties.
• Permit processing fees charged by operator of an online platform. • All other costs not identified as allowable.
• Unreasonable amounts or rates.
4. Certification
By signing this Agreement, Recipient hereby certifies that all funds received pursuant to this Agreement shall be spent exclusively for its CalAPP project in compliance with this Agreement. The Recipient further certifies that it shall comply with all applicable laws in performing this Agreement.
5. Nondiscrimination Statement of Compliance
During the performance of this Agreement, the Recipient and its subcontractors will not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of sex, sexual orientation, race, color, ancestry, religious creed, national origin, physical disability (including HIV and AIDS), mental disability, medical condition, age, marital status, or denial of family care leave.
The Recipient and its subcontractors will ensure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment.
The Recipient and its subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Government Code Sections 12990 et seq.) and the applicable regulations promulgated thereunder (California Code of Regulations, Title 2, Section 11000 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code Section 12990 (a-f), set forth in Chapter 5 of Division 4.1 of Title 2 of the California Code of Regulations, are incorporated into this Agreement by reference and made a part of it as if set forth in full. The Recipient and its subcontractors will give written notice of their obligations under this section to labor organizations with which they have a collective bargaining or other Agreement.
The Recipient shall include the nondiscrimination and compliance provisions of this section in all subcontracts to perform work under this Agreement.
6. Drug-Free Workplace Certification
By signing this Agreement, the Recipient certifies under penalty of perjury under the laws of the State of California that it will comply and will ensure its subcontractors will comply with the requirements of the Drug-Free Workplace Act of 1990 (Government Code Section 8350 et seq.). In addition to any other rights and remedies available to the CEC, failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both, and the Recipient may be ineligible for any future state awards if the CEC determines that any of the following March 2023 Page 2 of 5 APP-22-155
City of Reedley
has occurred: (1) the Recipient has made false certification, or (2) violates the certification by failing to carry out the requirements of the Act.
[By signing this Agreement, the Recipient certifies under penalty of perjury under the lav,s of the State of California that it \Viii comply with the requirements of the Drug Free Workplace /\ct of 1990 (Government Code Section 8350 et seq.) and 'Nill provide a drug free workplace by taking the follmving actions:
1) Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited, and specifying actions to be taken against employees for violations as required by Government Code Section 8355(a). 2) Establish a Drug Free /\1Nareness Program as required by Government Code Section 8355(b) to inform employees about all of the follmNing:
• The dangers of drug abuse in the workplace;
• The person's or organization's policy of maintaining a drug free workplace; • /\ny available counseling, rehabilitation, and employee assistance programs; and • Penalties that may be imposed upon employees for drug abuse violations. 3) Provide, as required by Government Code Section 8355(c), that every employee 111ho 'Norks on the proposed project:
• Will receive a copy of the company's drug free policy statement; and • \Nill agree to abide by the terms of the company's statement as a condition of employment on the project. ]
In addition to any other rights and remedies available to the CEC, failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both, and the Recipient may be ineligible for any future state awards if the CEC determines that any of the following has occurred: (1) the Recipient has made false certification, or (2) violates the certification by failing to carry out the requirements as noted above.
7. Americans With Disabilities Act
By signing this Agreement, the Recipient assures the CEC that it complies with the Americans with Disabilities Act (ADA) of 1990 (42 U.S.C. Section 12101, et seq.), which prohibits discrimination on the basis of disability, as well as applicable regulations and guidelines issued pursuant to the ADA.
8. Accounting and Audit
The Recipient will keep separate, complete, and correct accounting of the costs involved in completing the Agreement. The Recipient agrees that the CEC, the Bureau of State Audits, or their designated representative shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. The Recipient agrees to maintain such records for possible audit for a minimum of three (3) years after the Agreement ends in any way. The Recipient March 2023 Page 3 of 5 APP-22-155
City of Reedley
agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, the Recipient agrees to include a similar right of the CEC, the Bureau of State Audits, or their designated representative, to audit records and interview staff in any subcontract related to performance of this Agreement. These rights and responsibilities are in addition to and not restrictive of those in Section 16.
Access to Sites and Records.
9. Public Works
The Recipient is responsible for complying with all applicable laws, which can include public works requirements under the Labor Code. Recipient acknowledges acceptance of Agreement funds may trigger public works laws (Labor Code Section 1720 et seq.), a requirement of which is to pay prevailing wages, applying to its entire project. If the project is public works then it is subject to compliance monitoring and enforcement by the Department of Industrial Relations. By signing this Agreement, Recipient certifies that it shall comply with all applicable Public Works laws and requirements.
10. Intellectual Property
As between the Recipient and the CEC, the Recipient owns all intellectual property it or its subcontractors create under this Agreement. The CEC has a no-cost, non-exclusive, transferable, irrevocable, royalty-free, worldwide, perpetual license to use, publish, translate, modify, and reproduce all intellectual property, such as the products identified in Section 2. above, for governmental purposes the Recipient or its subcontractors create under this agreement. The Recipient shall include a provision securing these rights for the CEC in all of its subcontractor agreements related to performance of this Agreement.
11. Amendment
No amendment or variation of this Agreement shall be valid unless made in writing and signed by both the Recipient and CEC.
12. Governing Law
This Agreement is governed by the laws of the State of California as to interpretation and performance.
13. Independent Capacity
In the performance of this Agreement, Recipient and its agents, subcontractors, and employees will act in an independent capacity and not as officers, employees, or agents of the CEC or the State of California.
14. Severability
If any provision of this Agreement is unenforceable or held to be unenforceable, all other provisions of this Agreement will remain in full force and effect.
15. Waiver
March 2023 Page 4 of 5 APP-22-155
City of Reedley
No waiver of any breach of this Agreement constitutes waiver of any other breach. All remedies in this Agreement will be taken and construed as cumulative, meaning in addition to every other remedy provided in the Agreement or by law.
16. Access to Sites and Records
The Recipient shall provide during the Agreement and for at least 3 years after the Agreement ends in any way to the CEC or its representatives reasonable access to all project sites and to all records related to this Agreement. These rights and responsibilities are in addition to and not restrictive of those in Section 8. Accounting and Audit.
17. Termination Without Cause
The CEC may terminate this Agreement without cause upon giving written notice to the Recipient. In this event, the Recipient will use all reasonable efforts to mitigate its expenses and obligations.
18. Third-Party Beneficiary
The Recipient shall in every subcontract under this Agreement include a provision indicating the CEC is a third-party beneficiary to the agreement.
19. Survival of Terms
The following terms survive this Agreement no matter how the agreement ends, such as by its own terms or via termination:
• 8. Accounting and Audit
• 9. Public Works
• 10. Intellectual Property
• 12. Governing Law
• 14. Severability
• 15. Waiver
• 16. Access to Sites and Records
• 18. Third-Party Beneficiary
March 2023 Page 5 of 5 APP-22-155
City of Reedley
DATE:
TITLE:
May 23, 2023
REEDLEY CITY COUNCIL
~ Consent
D Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: 5 --'=----
APPROVE AND AUTHORIZE THE CITY MANAGER TO SIGN AN
AGREEMENT ADDENDUM WITH RINCON CONSULTANTS, INC. TO
CONTINUALLY PERFORM ADDITIONAL ON-CALL PROFESSIONAL
SERVICES FOR THE COMMUNITY DEVELOPMENT DEPARTMENT -
PLANNING DIVISION
SUBMITTED: Rodney L. Horton
Community Development Director
APPROVED: Nicole R. Zieba .
City Manager
RECOMMENDATION
Approve and authorize the City Manager to make non-substantive changes to the attached addendum, and sign final agreement addendum with Rincon Consultants, Inc. to perform oncall professional services for the Community Development Department - Planning Division.
BACKGROUND
The Community Development Department consists of the Planning and Building Divisions.
Each division is responsible for highly technical and complex assignments associated with the approval and development of structures proposed to be brought into the built environment Currently, as part of a longstanding professional services agreement, Rincon Consultants, Inc. provides planning support to the department. The continuation of the professional services agreement is needed when workload capacity may impact the Department's responsiveness to certain development projects. The Department remains fully capable of operating with maximum efficiency with consistent focus on processing applications in a timely fashion while providing excellent customer service.
On August 28, 2018, City Council approved the original on-call contract with Rincon Consultants, Inc. to provide support to the Planning Division. At this time, the Department desires extending the agreement with Rincon Consultants, Inc. Additionally, staff anticipates utilizing support services for an ongoing annexation project in the southeast location of the city that will result in future industrial development.
FISCAL IMPACT
There is no negative fiscal impact to the City given that the costs of service are determined per-project.
PRIOR COUNCIL ACTIONS
City Council approved the original on-call contract with Rincon Consultants, Inc. on August 28, 2018.
ATTACHMENTS
1. Rincon Consultants, Inc. - Draft Addendum No. 3 to Professional Services Agreement
2. Professional Services Agreement -Approved on August 28, 2018
ADDENDUM NO. 3
TO PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF REEDLEY AND RINCON CONSULTANTS, INC.
This Addendum No. 3 to the Professional Services Agreement between the City of Reedley and Rincon Consultants, Inc. (Agreement) is made and entered into effective on May 24, 2023 ("Effective Date"), by and between the City of Reedley, a municipal corporation, hereinafter referred to as "City" and Rincon Consultants, Inc., a California Corporation, hereinafter referred to as "Consultant".
RECITALS
WHEREAS, on September 4, 2018, City and Consultant entered into a professional services agreement (Agreement) for staff support, as approved by the City Council on August 28, 2018; and WHEREAS, the City and Consultant mutually desire to extend the sunset date of the agreement; and
WHEREAS, Consultant has proposed adjustments to their original proposal, beyond the End Date, including the updating of the Standard Fee Schedule found in Agreement Exhibit B.
NOW, THEREFORE, in consideration of the foregoing recitals, Consultant and the City do hereby mutually agree as follows:
1. The End Date notated in Section 2 of the Agreement dated September 4, 2018 is amended to be that of June 30, 2024.
2. The portion of Exhibit B titled "Standard Fee Schedule for Environmental Sciences and Planning Services" is replaced with the attached Exhibit A titled "2022 Standard Fee Schedule for Environmental Sciences and Planning Services."
3. In all other regards, the Agreement dated September 4, 2018 shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have signed this agreement to be effective as of the Effective Date in the opening paragraph.
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/SIGN A TURES ON NEXT PAGE
CITY OF REEDLEY, a municipal corporation
BY: ___________ _
Nicole R. Zieba, City Manager
(Notary Acknowledgement to be Attached)
ATTEST:
BY: ---------------
Ruthie Greenwood, City Clerk
APPROVED AS TO FORM:
BY:
Laurie Avedisian-Favini, City Attorney
RECOMMEND APPROVAL:
BY: ---------- ----
Rodney L. H011on,
Community Development Director
2 RINCON CONSULTANTS, INC.
a California Corporation
BY: _______ ____ _
Richard Daulton, Vice President
Rincon Consultants, Inc.
Authorized Signatory for Consultant
(Notary Acknowledgement to be Attached)
Exhibit A
"Standard Fee Schedule for Environmental Sciences and Planning Services." RINCON CONSULTANTS, INC.
Standard Fee Schedule for Environmental Sciences and Planning Services Professional, Technical and Support Personnel* Hourly Rate Principal II $295
Director II $295
Principal I $285
Director I $285
Senior Supervisor II $268
Supervisor I $250
Senior Professional II $234
Senior Professional I $218
Professional IV $194
Professional Ill $180
Professional II $160
Professional I $143
Associate Ill $120
Associate II $107
Associate I $100
Field Techni cian $86
Data Solutions Architect $180
Senior GIS Specialist $172
GIS/CADD Specialist II $153
GIS/CADD Speciali st I $138
Technical Editor $135
Project Accountant $115
Billing Specialist $98
Publishing Specialist $110
Clerical $98
* Professional cla ss ifications include environmental scientists, urban planners, biologi sts, geologi sts, marine scientists, GHG verifiers, sustainability experts, cultura l resources experts, and other profess ional s. Expert witness servi ces consisting of depositions or in-court testimony are charged at the hourly rate of $380.
Reimbursable Expenses
Photocopies- Black and White
Photocopies - Color
Photocopies -11 x 17
Oversized Maps
Digital Production
Light-Duty and Passe nger Vehicles*
4WD and Off-road Vehicles*
$0.25 (single-sided), $0.45 (double-sided)
$1.55 (single-sided), $3.10 (double-sided)
$0.55 (B&W), $3.40 (color)
$8.50/ square foot
$15/CD, $20/flash drive
$90/day
$150/day
*Current IRS mileage rate for mileage over 50 and for all miles incurred in empl oyee-owned vehi cles.
Other direct costs assoc iated with the execution of a proj ect, that are not in clu ded in th e hourly rate s above, are bill ed at cost plus 16%. Th ese may includ e, but are not limited to, laborat ory and drilling servi ces, subco ntractor se rvi ces, aut horized travel expenses, permit charges and filing fees, mailings and postage, performance bond s, sa mple handling and shipment, rental equipment, and vehi cles other than covered by th e above charges.
Annual Escalation. Standard rat es subject t o 3.5% annual escalation.
Payment Terms. All f ees will be bill ed t o Cl ient monthly and shall be due and paya bl e upon receipt or as indi ca ted in the contract provi sions for the assignment. Invoices are delinquent if not paid within t en (10) days from receipt or per the co ntractually required payment t erm s.
Effective January 7, 2023
G RINCON CONSULTANTS, INC.
Equipment Rate
Environmental Site Assessment
Soil Vapor Extraction Monitoring Equipment
Four Gas Monitor
Flame Ionization Detector
Photo Ionization Detector
Hand Auger Sampler
Water Level Indicator, DC Purge Pump
CAP•ash
Natural Resources Field Equipment
UAS Drone
Spotting or Fiberoptic Scope
Pettersson Bat Ultrasound Detector/Recording Equipment
Sound Level Metering Field Package (Anemometer, Tripod and Digital Camera) GPS (Sub-meter Accuracy)
Infrared Sensor Digital Camera or Computer Field Equipment Scent Station
Laser Rangefinder/ Altitude
Pit-fall Traps, Spotlights, Anemometer, GPS Units, Sterilized Sample Jar Mammal Trap, Large/Small
Water and Marine Resources Equipment
Boat (26 ft. Radon or Similar)
Boat (20 ft. Boston Whaler or Similar)
Multi Parameter Sande (Temp, Cond, Turbidity, DO, pH)with GPS Water Quality Equipment (DO, pH, Turbidity, Refractometer, Temperature) Refractometer(Salinity) or Turbidity Meter
Large Block Nets
Minnow Trap
Net, Hand/Large Seine
Field Equipment Packages
Standard Field Package (Digital Camera, GPS, Thermometer, Binoculars, Tablet, Safety Equipment, and Botanic Collecting Equipment)
Remote Field Pa ckage (Digital Camera, GPS, Thermometer, Binoculars, Tablet and Mifi, Delorme Satellite Beacon, 24-Hour Safety Phone)
Amphibian/Vernal Pool Field Package (Digital Camera, GPS, Thermometer, •econ Chlorine, Waders, Float Tube, Hand Net, Field Microscope) Fi sheries Equipment Package (Waders, Wet suits, Dip Nets, Seine Nets, Bubblers, Bucket s) Underwater and Marine Sampling Gear(U/W Photo/Video Camera, Scuba Equipment (Tanks, BCD, Regulators, Wetsuits, etc.)
Marine Fi eld Pac kage (PFDs - Personal Flotation Devi ces, 100-foot Reel Tapes with Stainless Carabiners, Pelican Floats, Underwater Slates, Therm ometer, Refra ctometer, An emometer, Variou s Fi eld Guides )
Insurance, Hazard and Fees
Historic Research Fees
L&H Dive Insurance
Level C Health and Safety
$160
$137
$110
$82
$62
$46
$7,500
$276
$170
$170
$113
$67
$57
$23
$11
$9
$1 .55/$0 .55
$621
$345
$170
$62
$38
$114
$98
$57
$114
$144
$170
$57
$57/diver
$57
$55
$57/diver
$70/person
Effective January 1, 2023
AGREEMENT BETWEEN
CITY OF REEDLEY AND RINCON CONSULTANTS, INC.
FOR CONSULT ANT PLANNING SERVICES
This agreement is made and entered into effective on See:r. Y; 1]! , 2018, by and between the City of Reedley, a California municipal corporation (hereinafter referred to as ~'CITY") and Rincon Consultants, Inc. (hereinafter referred to as "CONSULTANT').
RECITALS
WHEREAS, CITY desires to obtain consultant services in connection with envirorunental analysis, land use and planning; and
WHEREAS, CONSULT ANT is engaged in the business of furnishing technical and expert services in the fields of enviromnental analysis, land use and planning, and hereby represents that it desires to and is professionally and legally capable of perfonning the services called for by this Agreement; and
WHEREAS, this Agreement will be administered for CITY by City Manager Nicole Zieba, with Project Management overseen by Community Development Director Rob Teny.
AGREEMENT
NOW, THEREFORE, in consideration of the foregoing recitals which are part of thls Agreement and the terms and conditions hereinafter contained, it is mutually agreed as follows:
1. Scope of Services. CONSULT ANT shall perfonn to the satisfaction of CITY services as requested by CITY relating to pursuant to Exhibit "A" which is incorporated herein by reference.
2. Term of Agreement . This Agreement shall be effective from the date first set forth above and shall continue in full force and effect through June 30, 2020 subject to any earlier termination in accordance with this Agreement.
J, C;o~1,pensatk,n.
CONSULTANT'S sole compensation for satisfactory performance of all services required or rendered pursuant to this Agreement shall be pursuant to Exhibit "B," which is incorporated herein by reference.
Either party may terminate this Agreement at any time by gmng notice of such termination (including the effective tennination date) at least tWrty (30) calendar days before the effective date of such tennination. In the event of termination, all finished or unfinished documents, reports, or other materials prepared by CONSULT ANT tmder this Agreement shall Retu rn to TOC·: -=
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become CITY'S property. CONSULTANT shall be entitled to receive compensation for all satisfactory work completed prior to the effective date of tennination. s,
(a) Indemnity for Professional Liability: When the law establishes a professional standard of care for CONSULTANT'S Services, to the fullest extent permitted by law, CONSULTANT shall indemnify, protect, defend, and hold hamtless the CITY and any and all of its officials, employees and agents C'Indemnified Parties") from and against any and all losses, liabilities, damages, costs, and expenses, including iegal counsel's fees and costs to the extent same are caused in whole or in part by any negligent or wrongful act, error, or omission of CONSULTANT, its officers, agents, employees, or Subconsultants (or any Agency or individual that CONSULTANT shall bear the legal liability thereof) in the perf01mance of professional services under this Agreement.
(b) Indemnity for Other Than Professional Liability: Other than in the performance of professional services and to the full extent pennitted by law, CONSULTANT shall indemnify, defend, and hold harmless the CITY, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits·, actions, ~rbitration proceedings, administrative proceedings> regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including legal counsels fees and costs, court costs, interest, defense costs, and expert witness fees), where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the negligent performance of this Agreement by CONSULTANT or by any individual or Agency for which CONSULTANT is legally liable, including, but not limited to, officers, agents, employees, or subcontractors of CONSULTANT.
(i Jnsurance.
(a) Throughout the life of this Agreement, CONSULT ANT shall pay for and maintain in full force and effect all fosurance as required in Exhibit "C" or as may be authorized, and any additional insurance as may be required, in writing by City Manager or her designee at any time and in her sole discretion.
(b) If at any time during the life of the Agreement or any extension, CONSULT ANT or any of its subcontractors fail to maintain any required insurance in full force and effect, all services and work under this Agreement shall be discontinued immediately, and all payments due or that become due to CONSULT ANT hall be withheld until notice is received by CITY that the required insurance has been restored to full force and effect and that the premiums therefore have been paid for a period satisfactory to CITY. Any failure to maintain the required insurance shall be sufficient cause for CITY to terminate this Agreement. No action taken by CITY pursuant to this section shall in any way relieve CONSULT ANT of its responsibilities under this Agreement. This phrase "fail to maintain any required insurance" shall include, without linlitation, notification received by CITY that an insmer has commenced proceedings, or has had proceedings commenced against it, indicating that the insurer is insolvent. 2 ...... Return to TOG: = ~-
7. Nondiscrimination. To the extent required by controlling federal, state, ·and local law, CONSULTANT shall not employ discriminatory practices in the provision of services, employment of personnel, or in any other respect on the basis of race, religious creed, color, national oligin, ancestry, physical disability, mental disability, medical condition, mruital status, sex, age, sexual orientation, ethnicity, status as a disabled veteran, or veteran of the Vietnam era. 8, 1ndependent Contraoto:t
In the funtishing of the services provided for herein, CONSULT ANT is acting solely as on independent contractor. Neither CONSULTANT, nor any of its officers, agents, or employees shall be deemed an officer, agent, employee, joint venture, partner, or associate of CITY for any purpose. CITY shall have no right to control or supervise or direct the manner or method by whlch CONSULTANT shall perform its work and functions. However, CITY shall retain the right to administer this Agreement so as to verify that CONSULTANT is performing its obligations in accordance with the terms and conditions thereof.
9. Notices. Any notice required or intended to be given to either party under the terms of this Agreement shall be in writing and shall be deemed to be duly given if delivered personally, transmitted by facsimile followed by telephone confirmation of receipt, or sent by United States registered or certified mail, with postage prepaid, return receipt requested, addressed to the party which notice is to be given at the party's address set forth on the signature page of this Agreement or at such other address as the patties may from time to time designate by w1itten notice. Notices served by United States mail in the manner above described shall be deemed sufficiently served or given at the time of mailing thereof. t.O. .b~m.
This agreement is personal to CONSULTANT and there shall be no assignment by CONSULTANT of its rights of obligations under this Agreement without the prior written approval of the City Manager or her designee.
11. Compliance with Law. In providing the services required under this Agreement, CONSULT ANT shall at all times comply with all applicable laws of the United States, the State of California, and CITY, and with all applicable regulations promulgated by federal, state, regional, or local administrative and regulatory agencies, now in force and as they may be enacted, issued, or amended during the te1m of this Agreement.
12. Waiver. The waiver by either party of a breach by the other of any provision of this Agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of either the same or a different provision of this Agreement. No provisions of this Agreement may be waived unless in writing and signed by all pai1ies to this Agreement.
Waiver of any one provision herein shall not be deemed to be a waiver of any other provision herein.
13. Governing Law and Venue. This Agreement shall be governed by, and constmed and enforced in accordance with, the laws of the State of California, excluding, however, any conflict of laws rule which would apply the law of another jurisdiction. Venue for 3 Return to TOG:= ·-
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pu1poses of the filing of any action regarding enforcement or interpretation of this Agreement and any rights and duties hereunder shall be Fresno County, California.
14. Headings. The section headings in thls Agreement are for convenience and reference only and shall not be construed or held in any way to explain, modify, or add to the interpretation or meaning of the provisions of this Agreement.
15. Severability. The provisions of thls Agreement are severable. The invalidity or unenforceability of any one provision in this Agreement shall not affect the other provisions.
16. Interpretation. The parties acknowledge that this Agreement in its final fonn is the result of the combined efforts of the parties and that, should any provision of th.is Agreement be found to be ambiguous in any way, such ambiguity shall not be resolved by construing this Agreement in favor of or against either party, but rather by constming the terms in accordance with thetr generally accepted meaning.
17. Attorneys' Fees. If either party is required to commence any proceeding or legal action to enforce or interpret any tenn, covenant, or condition of this Agreement, the prevailing party in such proceeding or action shall be entitled to recover from the other party its reasonable attorneys' fees and legal expenses.
18. Exhibits. Each exhibit and attachment referenced in this Agreement is, by the reference, incorporated into and made a part of this Agreement.
19. · Precedence of Documents. In the event of any conflict between the body of this Agreement and any Exhibit or Attachment hereto, the terms and conditions of the body of this Agreement shall control and take precedence over the tenns and conditions expressed within the Exhibit or Attachment. Furthennore, any tenns or conditions contained within any Exhibit or Attachment hereto which purport to modify the allocation of risk between the parties, provided for within the body of this Agreement shall be null and void.
20. Cumulative Remedies. No remedy or election hereunder shall be deemed exclusive but shall, wherever possible, be cumulative with all other remedies at law or in equity.
21. No Third Prui;y Beneficiaries. The rights, interests, duties and obligations defined within this Agreement are intended for the specific parties hereto as identified in the preamble of this Agreement. Notwithstanding anything stated to the contrary n this Agreement, it is not intended that any rights or interests in this Agreement benefit or flow to the interest of any third parties.
22, P-w!lershiR,of Docu11J~nts and Data.
(a) Ownership of Documents: All original papers and documents, produced as a result of this Agreement, shall become the property of the CITY. In addition, CITY shall be provided with access and use of any other papers and documents consistent with the purpose and scope of services covered by this Agreement. Any additional copies, not otherwise provided for herein, shall be the responsibility of the CITY. Documents, including spreadsheets, calculations, Return to TOC: ·-:=
drawings and specifications, prepared by CONSUL TANT pursuant to this Agreement, are not intended or represented to be suitable for reuse by CITY or others on extensions of the PROJECT or on any other project. Any use of the completed documents for other projects and any use of incomplete documents without the specific written authorization from CONSULTANT will be at CITY's sole risk and without liability to CONSULTANT, Further, any and all liability arising out of changes made to CONSULTANTs deliverables W1der this Agreement by CITY or persons other than CONSULT ANT is waived as against CONSULT ANT, and the CITY assumes foll responsibility for such changes made by the CITY or its agents unless the CITY has given CONSULTANT prior notice and has received from CONS ULT ANT written consent for such changes.
(b) Publication: No report, information, or other data given or prepared or assembled by the CONSULT ANT pursuant to this Agreement, shall be made available to any individual or organization by tbe CONSULT ANT without the prior w1itten approval of the CITY. Notwithstanding the foregoing, however, the CONSULTANT shall not be required to protect or hold in confidence and confidential information which (1) is or becomes available to the public with the prior written consent of the CITY; (2) must be disclosed to comply with law; or (3) must be disclosed in connection with any legal proceedings. ( c) Copyrights: The CONSULT ANT shall be free to copyright matelial developed under this Agreeme:nt with the provision that the CITY be given a nonexclusive and in·evocable license to reproduce, publish or otherwise use, and to authorize others to use the material for government or public purposes.
(d) Notwithstanding the paragraphs above, all computer financial models including without limitation compilations of formulas and spreadsheet models used or developed by the CONSULT ANT in performing its work are proprietruy and shall remain property owned solely by the CONSULT ANT.
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CITYOFREEDLEV,a 1
a California mm¥dpal (:<t91_ Cln1t on
// /
By: . Ill ,i /
N ico~e ZJ;~~Ciiy~~~~(lt
Date: -i~,L~~
RINCON CONSUL TA.N'fj TNC.
By: 12~-~·-~, __ .. _ Richard Daulton, Vice President
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EDUCATION
M.A., Urban and Regional
Planning, University of
Callfornla, lrvlne
B.S., Economics, University of
California, San Diego
AFFILIATIONS
38-Hour U.S. Army Corps of
Engineers Wetland Dellneation
and Management Training
Program
Architecture Foundation
Award, University of California,
Irvine Social Ecology
Associates, 1997
Association of Environmental
Professionals
EXPERIENCE
Rincon Consultants, Inc. (2000
-present)
RBF Consulting
(1997-2000}
Michael Brandman Associates
(1995 -1997)
Rincon Consultants, Inc.
Environmental Scientists · Planners • Engineers
Richard C. Daulton, MURP
PRINCIPAL
As a Principal in Rincon Consultants' Environmental Sciences and Planning Group and the Operations Manager of Rincon's San Luis Obispo office, Mr, Daulton oversees planning and environmental projects In the California central coast region. He has over 22 years of experience In the planning profession with an emphasis on environmental planning. His planning skills are supported by a strong background in technical environmental and economic analysis, He manages a range of CEQA and NEPA documentation projects, and has successfully combined environmental analysls and planning techniques to guide agencies through complex studies and controverslal programs, entitlement, and planning projects.
PROJECT EXPERIENCE
CONTRACT PLANNING
~ California Flats Solar Project Contract Planning, County of San Luis Obispo • Avila Ranch Contract Planning, City of San Luis Obispo 11 Margarita Area Specific Plan Tracts 2353 and 2428 Contract Planning and CEQA Support Services, City of San Luis Obispo
11 Full Service Contract Planning, oty of Guadalupe
• Contract Planning Services, City of Lompoc
• Contract Planning Services, County of Monterey
11 San Juan Oaks Master Plan Contact Planning and Environmental Services, San Benito County
PROJECT-LEVEL CEQA DOCUMENTATION
• California Flats Solar Project EIR, County of Monterey 111 San Luis Ranch Project EIR, City of San Luis Obispo ,. Johnson Avenue Housing EIR, City of San Luis Obispo
ill Santa Margarita Ranch Project EIR, County of San Luis Obispo • Dalidio Marketplace Commercial Annexation Project EIR, City of San Luis Obispo
• Biddle Ranch Agricultural Cluster Subdivision EIR, County of San Luis Obispo a Paso Robles Vineyards Agricultural Cluster Subdivision EIR, County of San Luis Obispo
11 Seabreeze Estates Residential Subdivision EIR, City of Lompoc
TRANSPORTATION PROJECTS
• Union Valley Parkway Extension/Interchange Project EIR/EA, City of Santa Maria
111 Hollister Avenue Widening Project EIR/EA and Caltrans Env. Studies, County of Santa Barbara
11 SR 99/Fulkerth Ave. Interchange Improvements PEAR, IS-MND and Environmental Studies, City of Turlock
11 City of Manteca Multimodal Station CEQA/NEPA Documentation Return to TOC·_:5 ·-
PROJECT EXPERIENCE, CONT'D
WATER/UTILITIES PROJECTS
Richard C. Daulton, MURP, Page 2
• Copper Sulfate Reservoir Application IS-MND, Metropolitan Water District • Santa Ana River Bridge Seismic Retrofit Routine Maintenance Project, Metropolitan Water District • Lake View Pipeline Environmental Constraints Analysis, Metropolitan Water District • San Clemente Dam Removal Project Environmental and Planning Services, County of Monterey • Water Resource Recovery Faclllty EIR and CEOA Plus Documentation, City of San Luis Obispo • Los Osos Wastewater Treatment Plant Air Quality Compliance, County of San Luis Obispo " Santa Marla Los Flores Landfill Project EIR, City of Santa Marla 11 Santa Marla Landfill Expansion Project EIR, City of Santa Marla • Regional Landfills Project EIR, Salinas Valley Solid Waste Authority " Santa Maria Wastewater Treatment Plant EIR, City of Santa Marla • Urban Runoff Diversion Program IS-MND, City of Pacific Grove • Santa Ynez River Bank Stabilization Project IS-MND, City of Lompoc
CLIMATE ACTION PLANNING PROJECTS
.a San Luis Obispo County Regional Climate Action Plan for Cities of Paso Robles, Atascadero, Morro Bay, Pismo Beach, Grover Beach, and Arroyo Grande
Ill Kings County Reglonal Climate Action Plan
11 City of Lake Elsinore Climate Action Plan
1 General Plan Greenhouse Gas Study, City of Lompoc
Pi Union Valley Parkway Extension/Interchange Project EIR/EA Greenhouse Gas Analysis, City of Santa Marla 11 Los Flores Integrated Waste Management Facility Greenhouse Gas Analysis, City of Santa Maria
PRESENTATIONS
iii Seminar Instructor, Association of Environmental Professionals Advanced CEQA and CEOA Basics Workshops, 2009-2015
it SB 743 Changes to CEQA Guidelines for Transportation Impacts Conference Sessions 2014-2015 11 CEQA Streamlining Session, California State University CEQA Workshop, 2012 " Guest Lecturer, California Polytechnic State University, San Luis Obispo, 2007-2015 Rincon Consultants, Inc.
Environmental Scientists ·Planners • Engineers
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EDUCATION
M.S., Geology and Geophysics,
University of Hawaii at Manoa,
1996
B.S. Geology, Duke University,
1993
AFFILIATIONS
American Planning Association
American Institute of Certified
Planners# 172517
American Public Works
Association
City of Buellton, Planning
Commission {2005 - 2007)
City of Buellton, Parks and
Recreation Commission (2004 -
2005)
EXPERIENCE
Rincon Consultants, Inc. (2017
- present and 2007-2012)
City of Carmel-by-the-Sea
(2013 - 2017)
City of Ojai (2012 - 2013}
City of Goleta (2003 - 2007)
County of Santa Barbara (2001
-2003)
Hawaii Sea Grant (1996 - 2001)
Rincon Consultants, Inc.
Environmental Scientists · Planners · Engineers
Rob Mullane, MS, AICP
SENIOR PROGRAM MANAGER
Rob Mullane Is a Senior Program Manager with Rincon Consultants. He has 21 years of experience in the planning and municipal services field, including extensive work in current and long-range planning, CEQA and NEPA documentation projects, and a broad range of municipal services. In addition to his time at Rincon as a Project Manager and Senior Program Manager, Mr. Mullane has served in several capacities in local government, Including as a senior planner for the County of Santa Barbara and City of Goleta, Community Development Director for the City of Ojai, Community Planning and Building Director for the City of Carmel-by-the-Sea, and Publlc Works Director for the City of Carmel-by-the-Sea. He has direct experience preparing a wide variety of plannirg reports and products includt.ng General Plans, Specific Plans, Housing Elements, Ordinance Amendments, Local Coasta! Program Amendments, Tract Maps, Development Plans, and Design Review Guidelines and Bylaws. He is skilled at writing resolutions and ordinances for various decision-making bodies. He has also managed municipal Capital Improvement Programs and has overseen permitting and compliance for onshore and offshore oil and gas processing facilities.
His duties at Rincon include managing the preparation of CEQA and NEPA documents, and assisting in the management of Rlncon's state~wide contract planning service line.
PROJECT EXPERIENCE
CONTRACT PLANNING
• City of Goleta, Goleta, CA
.11 City of Guadalupe, Guadalupe, CA
• City of Ventura, Ventura, CA
• County of Monterey, Salinas, CA
LONG RANGE PLANNING
• County of Santa Barbara - Santa Ynez Valley Community Plan EIR, Santa Ynez, CA
City of Lompoc - Lompoc General Plan Update and EIR, Lompoc, CA • City of Oxnard/Oxnard School District- Southwest Elementary School Site Local Coastal Plan A_mendment Conformity Analysis, Oxnard, CA • City of Goleta - Goleta General Pian: Safety Element, Noise Element, and Coastal Land Use Policies, Goleta, CA
Ill City of Guadalupe- Housing Element 2009 IS/ND, Guadalupe, CA • County of Santa Barbara - Oil and Gas Pipellne Abandonment Policies and Program EIR, Santa Barbara, CA
RI City of Ojai - 2006-2014 Housing Element Update, Ojai, CA City of Ojai - Complete Streets Polley Development and Implementation, Ojai, CA
l!I City of Ojai - Exterior Lighting Ordinance, Ojai, CA m City of Carmel-by-the-Sea - 2015-2023 Housing Element Update, Carmel-bythe-Sea, CA ...... Return to TOC: ~-=
ExJ1ibit ''A"
SCOPE OF SERVICES
Consultant Service Agreement between City of Reedley
and Rincon Consultants, Inc.
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July 23, 2018
Project Number 18-06295
Rob Terry, AICP1 Community Development Director
City of Reedley
1733 9th Street
Reedley, CA 93654
Rincon Consultants, Inc.
7080 North Whitney Avenue
Suite 101
Fresno, Cal ifornia 93 720
559 721 6063 OFF ICE
in lo@rin con consultants . com
www .rin cone on s u I tan ts.com
Subject: Letter of Interest to Provide Contract Environmental and Planning Services Dear Mr. Terry:
Rincon Consultants is pleased to submit this letter of interest to assist the City of Reedley (City} with on-call environmental and planning services. We are enthusiastic about the opportunity to work with the City and believe that we are especially well qualified to provide these planning and environmental services. This would include CEQA analysis for development applications and City initiatives, and contract planning services assisting the City with processing development applications, and if desired, long-range planning tasks.
Rincon has been providing contract planning services for the entirety of the firm1s 22-year history. Our philosophy on all contract planning assignments ls to encourage early communication with agency representatives, the project applicant, and members of the public, which has helped to ensure timely review and analysis of all development application materials, technical adequacy of environmental review, and zoning code compliance review. We have successfully completed the permitting process and environmental analysis for a wide variety of projects, including residential subdivisions, commercial shopping centers, specific plans, campus master plans, zoning code amendments, and general plan amendments. Current public agency clients include the Cities of Fresno, Berkeley, San Luis Obispo, Goleta, Lompoc, and Ojai. We have included our Contract Planning brochure that provides additional details on our services.
While Rincon is a 240-person firm with offices through-out the state, the key staff that we have Identified for this proposal would primarily operate from Rincon's Fresno and San Luis Obispo offices. Rincon Senior Planner/Project Manager Eric VonBerg would be the City's main point of contact for all assignments and would coordinate the assistance of other assigned staff. Richard Daulton would serve as our Principal-In-Charge and Rob Mullane, AICP, Rlncon's Senior Program Manager would provide additional QA/QC services and program oversight. Other technical and management staff would be brought in on an as-needed basis to most efficiently and effectively complete the assigned work. Resumes for key staff are included as an attachment to this letter.
UNDERSTANDING OF ASSiGNMENi . STA.Ffll~G. and S.C:OP_E OF WORK Envi ronmenta l S c i ent i sts Pl a nn ers En gi n eers .• ~
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City of Reedley
Proposal for Environmental and Contract Planning Services July 23, 2018
Page2
The City of Reedley has an active Community Development Department workload, with peaks stretching existing staff resources beyond what Is readily manageable or efflci~nt. The City has in-house expertise to field smaller CEQA analysis, but would benefit from outside assistance to process more complex or staff-Intensive CEQA documents and would also benefit from the flexlbllity of having contract planning assistance ·for certain development projects. City staff has conveyed the need for such assistance on an as-needed basis as development applications are processed by the City. Our assumption Is that most Rincon tasks would be carried out off-site with our staff working from their regular offices and coordinated through our proposed Project Manager, Eric VonBerg, located In our Fresno Office. Most required on-site actions, su·ch as meeting with applicants or City staff and attendance at hearings would be handled by Mr.
VonBerg. This would assist with reducing travel costs and provide the City with a main point of contact who is experienced in interacting with applicants, the public, and making public presentations.
Throughout the contract period, Rincon contract planning staff would assist City staff with the processing of environmental documents associated with planning permit applications and other as-needed planning tasks, working under general direction of the Community Development Director.
The specific tasks anticipated to be performed may include, but are not limited to, the following:
• Evaluate projects for consistency with environmental regulations and determine requisite CEQA documentation
1 Review applications as to completeness for environmental review • Prepare or review initial studies, negative declarations, notices of exemption, environmental impact reports, NEPA clearances, and related technical documents • Prepare necessary technical analyses and reports required for CEQA analysis. This could include but not limited to air quality, biology, cultural resources, noise, hazards assessment1 and water quality/availability assessments
o Prepare staff reports, approvaVdenlal findings, resolutions, and conditions of approval for discretionary applications
o Attend and give oral presentations at decision-maker hearings, recommending bodies, special oversight commissions, or other stakeholder organizations -0 Analyze development projects for compliance with the City's General Plan, other applicable land use plans1 Zoning Ordinance, design standards and guidelines, and other policies Richard Daulton, Principal-In-Charge for the On-Call Environmental and Planning Services contract, and Rob Mullane, AICP, Rincon's Senior Progr~m Manager, will be available as needed to provide contract administration and quality assurance/quality control.
Upon the start of this contract, Rincon recommends a kick-off meeting between Rincon and City staff to outline a process and timing for deliverables, including procedures for the transmittal of application files and deliverables, communication protocols, and specifying responsibilities for Environmental Scientists Planners Engineers
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r
City of Reedley
Proposal for Environmental and Contract Planning Services July 23, 2018
noticing and other requirements. Rincon has available an FTP site for the convenient transfer of large files.
Rincon Consultants would provide these contract planning services on a time-and-materials basis per our attached fee schedule. We anticipate the City providing a not-to-exceed Initial contract amount for providing these services over the period of one or more years.
We appreciate the opportunity to assist the City with environmental and contract planning services. We look forward to further discussing with you this letter of interest and to working together to develop a plan to best meet the needs of the City. If you have any questions about this proposal, please do not hesitate to contact me at (559) 721-6063 or via email at [email protected]. Thank you.
Sincerely,
RINCON CONSULTANTS, INC.
G~ - Eric VonBerg, MRP
Senior Project Manager
Attachments:
Resumes of Key Staff
Rincon Fee Schedule
Rincon Contract Planning Services
E n v ironment a l S ci e nti s t s
/ -, j '
;;.n 1-· /J I'll id::L .I ll ~;;./' ,;-;~. . ,1· L'l
Richard Daulton, MURP
Vice President/ Principal
Pla n ner s E ng ineer s
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EDUCATION
Master's In Regional Planning,
University of MassachusettsAmherst
B.A., Social Ecology, University
of California- Irvine
SELECTED
AFFILIATIONS
CA American ·Planning
Association, Central Section
Board Member, 2018
AEP Central Chapter,
Member
EXPERIENCE
Rincon Consultants, Inc.
(2016 - present)
County of Fresno,
Department of Public Works
and Planning, Development
Serylces (2014- 2016}
City of Fresno, Development
and Resource Management
Department (2013 - 2014)
URS Corporation (2004 -
2013}
Caltrans Central Region
(1999 - 2004)
County of Fresno (1993 -
1999)
City of San Clemente (1987
-1989)
Rincon Consultants, Inc.
Environmental Scientists , Planners • Engineers
Eric J. VonBerg
SENIOR PROJECT MANAGER
Eric Von Berg has 25 years of experience In land use, environmental, and transportation planning at the local, county, region al, and state level. His most recent responsibilities Include managing planning and environmental services for Rlncon's Fresno office. Current projects include the City of Fresno On-Call Planning Services, Kerman General Plan and EIR, SJCOG and KCAG RTP/SCS EIRs, and the Downtown .
Bakersfield Vision Plan EIR. His previous experience includes County of Fresno Current Planning Senior Planner, and City of Fresno Long Range Planner preparins their General Plan and managing its Master EIR. His broader experience includes working on the Avenal Recreational Gymnasium project, several Caltrans Local Assistance projects, the San Joaquin Valley Blueprint Integration, and numerous highway projects as a Senior Planner and Office Chief for Caltrans Central Region Environmental. He also has extensive experience In public speaking, public engagement, and public, government, and tribal outreach, lncludng managing Fresno County's Planning Commission, and as a member of the FCOG RTP/SCS Roundtable representing the Valley Planners Network,
PROJECT EXPERIENCE
11 City of Fresno DARM Contract Planning & Environmental Studies, Project Manager
• City of Kerman General Plan Update and EIR, Environmental Project Manager ~ Downtown Bakersfield Vision Plan Programmatic EIR; Project Manager 11 City of Avenal Recreational Gymnasium Project CEQA/NEPA Technical Studies, Project Manager
• 2018 San Joaquin Council of Governments 2018 Regional Transportation Plan and Sustainable Communities Strategy EIR; Project Manager
11 2018 Kings County Association of Governments 2018 Regional Transportation Plan ~nd Sustainable Communities Strategy Supplemental EIR; Project Manager 11 Laton Sidewalk Water Quality Report for Fresno County, Project Manager 11 Peach Avenue Widening Project, Fresno County, Environmental Project Manager " Floradale Bridge CEQA 15-MND, Santa Barbara County, Project Manager .. Town of Windsor General Plan EIR; prepared Transportation, Public Services, Utilities, and Alternatives sections.
Ii San Joaquin River Regional Transportation Study, Madera County Planning Department, Fresno and Madera Counties; Environmental Manager a San Joaquin Valley Blueprint Integration Project, Fresno Councll of Governments, Fresno, California; Deputy Project Manager
City of Fresno General Plan Update and Master EIR; City of Fresno Staff Lead ~ Cross Valley Rail Corridor Project, Caltrans, Kings and Tulare County; Caltrans Environmental Manager
11 Cabrillo Rail Bridge Replacement and Bike Lane, City of Santa Barbara/Caltrans Local Assistance, Santa Barbara, California; Environmental Project Manager 11 ESPN Radio Tower EIR, Fresno County; Project Manager g Clovls Landfill EIR, Deputy Project Manager
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Eric J. VonBerg, Page 2
SPECIALIZED TRAINING
• AEP, Advanced CEQA Workshop, 2018
"' Abbott & Kinderman n's 16th Annual Land Use, Real Estate, and Environmental Law Update, 2017 • HUD NEPA Training, 2015
1 AEP, Advanced CEQA Workshop, 2015
-11 URS Project Management Certification Program, 2013 AEP, Advanced CEQA Workshop, 2013 -. AEP, Advanced CEQA Workshop, 2004
[II' Caltrans 40-hour Supervisors Workshop Training Program, 2001 The Shipley Group, Transportation NEPA & Decision Making, 2000
!!I National Highway Institute, NEPA and the Transportation Decision Making Process, 2000 Rincon Consultants, Inc.
Environmental Scientists , Planners · Engineers
Re turn to TOC ·-::=
3. Rincon Consultants, Inc. - Draft Consulting Planning Services Agreement Motion: --- - ~- Second : -~---
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Rob Mullane, MS, AICP, Page 2
PROJECT EXPERIENCE, CONT'D
... City of Carmel-by-the-Sea -Ocean Avenue Median Lighting Policy and Design, Carmel-by-the-Sea, CA • 1 City of Carmel-by-the-Sea - Revisions to Policy for Wine Tasting Room Establishments, Carmel-by-the-Sea, CA • City of Carmel-by-the-Sea - Revisions to City Tree Protection Processes, Carmel-by-the-Sea, CA • County of Maul - Maui Beach Management Plan, Wailuku, HI 11 County of Maul - Kaanapali Beach Management Plan, Kaanapall, HJ • County of Maul - Revisions to Shoreline Setback and Special Management Area Rules, Walluku, HI
CEQA AND NEPA COMPLIANCE
• City of Lompoc- Lompoc General Plan Update EIR, Lompoc, CA •, County of Santa Barbara - Orcutt Key Site 3 Subsequent EIR, Santa Maria, CA • County of Santa Barbara - 2003-2008 Housing Element Focused Rezone Program EIR, Santa Barbara, CA 11 County of Santa Barbara -Santa Ynez Valley Community Plan EIR, Santa Ynez, CA • City of Santa Barbara - Hillside House EIR, Santa Barbara, CA • City of Santa Maria -Area 9 Specific Plan EIR, Santa Maria, CA • County of Santa Barbara - Cavaletto Tree Farm Housing Project EIR, Goleta, CA ~ City of Malibu - 2008~2014 Housing Element Update EIR, Malibu, CA ii City of Santa Paula -Tentative Tract 5475 Specific Plan EIR, Santa Paula, CA "' County of Santa Barbara - New County Jall EIR, Santa Maria, CA • County of Santa Barbara - Calle Real Jail Photo-Voltalc Installation Project MND, Goleta, CA • County of Santa Barbara -Agricultural Preserve Uniform Rules Update EIR, Cumulative Projects Analysis, Santa Barbara, CA
u County of Santa Barbara - Granite Construction Subsequent EIR, Buellton, CA • County of Santa Barbara - Orcutt Key Site 30 Subsequent EIR, Santa Maria, CA • City of Seaside- 2040 General Plan EIR, Seaside, CA
11 City of San Luis Oblspo-650 Tank Farm Road Specific Plan IS-MND, San Luis Obispo, CA a City ofTurlock/Caltrans - State Route 99/Fulkerth Road Interchange Improvements Preliminary Environmental Analysis Report and MND/Categorical Exclusion, Turlock, CA 11 City of Guadalupe - CE/CE for Highway 1 Improvements, Guadalupe, CA m City of Guadalupe- 2009 Redevelopment Plan Amendment MND, Guadalupe, CA lll City of Goleta - Costco Gasoline Station Draft Supplemental EIR, Goleta, CA ii County of Santa Barbara - Line 96 OIi Pipeline Leak Detection System Project MND, Goleta, CA ia City of Goleta - Islamic Center for Santa Barbara Project MND, City of Goleta 11 City of Goleta - Venoco State Lease 421 Recommissioning Project EIR, Joint Review Panel, City of Goleta Representative, Goleta, CA
11 City of Goleta - Venoco Full Field Development Project EIR, Joint Review Panel, City of Goleta Representative, Goleta, CA
11 City of Goletc;i - Comstock Homes and Ellwood Mesa Open Space Plan EIR, Goleta, CA Rincon Consultants, Inc.
Environmental Scientists · Planners · Engineers
Return to TOG;::
·-
EDUCATION
M.C.P., City Planning, San
Diego State University, 2000
B.S., Environmental Policy
Analysis and Planning,
University of California,
Davis, 1998
EXPERIENCE
Rincon Consultants, Inc.
(2017 - present)
Howes Weiler & Associates
(2011-2017)
The Lightfoot Planning
Group (2005-2008 and
1999-2001)
Hofman Planning and
Engineering (2004-2005)
San Diego Association of
Governments (2003-2004)
North County Transit
District (2001-2003)
Rincon Consultants, Inc.
Environmental Scientists • Planners • Engineers
Brenna Weatherby
PLANNl~G AND ENTITLEMENT SPECIALIST
Ms. Weatherby has extensive experience In the preparation and processing of entitlement packages for residential, commercial and Industrial development sites.
She has led multldlsclpllnary consultant and developer teams while coordinating with City Staff, stakeholders and community groups to successfully gain discretionary project approvals. Ms. Weatherby has led strategic planning sessions and neighborhood forums, and has worked with citizens to address issues and gain support for controversial projects. As an experienced land use planner, Ms.
Weatherby is knowledgeable In land use planning, NEPA and CEQA regulations, and is skilled In the preparation of Zoning Ordinances, Genera! Plans, Specific Plans, and CEQA related documents.
PROJECT EXPERIENCE
CEQA PROJECTS
"' Riverside Northgate Center Technical Studies and EIR, AFG Development, LLC • Guthrie Warehouse Technical Studies and IS-MNO, City of Riverside • Antelope Valley College Facilities Master Plan EIR, Antelope Valley Community College District
• 2771 Garey Avenue IS-MND, City of Pomona
• Beverly Boulevard Hotel Project EIR, City of West Hollywood • 8713 Beverly Drive Mixed Use Project EIR, City of West Hollywood 11 Kresge College Housing Project EIR, University of California, Santa Cruz • Fort Ord Main Gate Specific Plan Amendment and EIR Addendum, City of Seaside
• Sager Family- Daley Ranch Resort, Daley Ranch Resort Specific Plan, Escondido, California (2015-2017)
11 Shea Homes and Shea Properties - Uptown Bressi, Bressi Ranch Master Plan Amendment, Carlsbad
• Shopoff Realty Group - Ponto Beachfront, Poinsettia Shores Master Plan Amendment, Carlsbad
Ii Shopoff Realty Group - Delphy's Corner, Delphy's Corner Master Plan Amendment, Vista
11 Di Rienzo & Associates - Vista Vineyards, Vista Vineyards Specific Plan, Vista a DI Rienzo & Associates - Poinsettia Properties, Poinsettia Properties Specific Plan, Carlsbad
Ii Army Navy Academy - Army Navy Academy Long Range Plan, Army Navy Academy Master Plan and Development Standards, Carlsbad 111 Mission San Luis Rey -- Mission San Luis Rey Master Plan, Oceanside Return to TOC ·-i =:
Brenna Weatherby, Page 2
PROJECT EXPERIENCE, CONT'D
" Shopoff Rea.lty Group - Ponto Beachfront, Land Use/Site Planning, Coastal Permitting Support, Entitlement Processing, Project Management, Master Plannlng, Local Facilities Analysis, Climate Action Plan Implementation and Community Outreach, Carlsbad
• City of Carlsbad -Agua Hedionda South Shore Specific Plan 85/15 Initiative, Master Plan and Local Facilities Analyses, Project Management, Carlsbad
11 Sager Famlly - Daley Ranch Resort, Annexation, Specific Planning and Land Use Planning Support, Escondido • Shopoff Realty Group - Delphy's Corner, Land Use Planning, Entitlement Processing, Project Management, Specific Plannlng, CEQA document preparation (MND), and Community Outreach, Vista • Bent-West, College Boulevard Residential, Land Use Planning, Entitlement Processing, and CEQA document preparation (IS and MND), Carlsbad
11 C3 Church - Balboa Campus Child Care Facfllty, Land Use Planning, Entitlement Processing, Project Management, CEQA document preparation (IS}, and Community Group Outreach, San Diego • Halstrom Academy- Futures In Education, Due Diligence and Entitlement Processing, Locations throughout California
, Republic Services - Imperial Landfill, Land Use Planning, and CEQA document peer review (MND), Imperial County
,, St. Katherine Orthodox Church - Church Move/Expansion, Land Use Planning, Entitlement Processing,, Public Hearing Presentation, and Construction Permitting, Carlsbad • Waste Management - Carlsbad Transfer Station, Entitlement Processing, Carlsbad a DeWald & Associates - Pacific Station, Land Use Planning, Project Management, Coastal Permitting Support, Entitlement Processing, Community Outreach, and Public Hearing Presentation, Encinitas 111 Dignity Memorial - Eternal Hills Memorial Park Expansion, Land Use Planning, Entitlement Processing, Project Management, EIR Peer Review and Community Outreach, Oceanside 11 DeWald & Associates - Pacific View Elementary School Site, City and Coastal Due Diligence, Site Planning and Community Outreach, Encinitas
11 DeWald & Associates - Daphne Meadows, Land Use Planning and Entitlement Processing, Encinitas 11 DeWald & Associates-Oceanside Bluffs, Land Use Planning and Entitlement Processing, Oceanside Ii Tri-City Medical Group - Pacific View Medlcal Office, Land Use Planning and Entitlement Processing, Oceanside
11 Pat O'Day-South Vista Business Park, land Use Planning, Entitlement Processing and Public Hearing Presentation, Vista
11 DiRienzo & Associates - Vista Vineyards, land Use Planning, Entitlement Processing, and Specific Planning, Vista
• Di Rienzo & Associates - Poinsettia Properties, Mixed Use/TOD Planning, Local Coastal Plannlng, Master Planning, Carlsbad
:11 Army Navy Academy-Army Navy Academy Long Range Plan, Land Use Planning, Master Planning and preparation of Development Standards, Carlsbad
Rincon Consultants, Inc.
Environmental Scientists • Planners • Engineers
Re turn to TOG·-::=
EDUCATION
MBA, Business Admin, San
Diego State University (1992)
B. Sc. Chemistry, San Diego
State University (1975)
AFFILIATIONS
City of San Luis Obispo,
Planning Commission (2011-
present)
San Luis Obispo County Solid
Waste LEA Independent
Hearing Panel (2000 - 2002)
Association of Environmental
Professionals
EXPERIENCE
Rincon Consultants, Inc. (2015
- present)
AECOM : (2013 - 2015)
URS Corporation {2001- 2013)
PRA Group (1992 - 2001)
RECON (1977 - 1992)
Rincon Consultants, Inc.
Environmental Scientists· Planners • Engineers
John Larson
SENIOR PROJECT MANAGER/ENVIRONMENTAL PLANNER
John Larson Is a senior project manager with Rincon Consultants, Inc. with over 35 years of experience managing local government permitting projects and environ mental impact assessments Including all phases of work required under the California Environmental Quality Act (CEQA}, National Environmental Policy Act (NEPA), and other environmental planning regulatlons. His training and experience are balanced, with a strong emphasis on project and contract management and considerable depth In all topics involving the physical sciences. He has managed large Interdisciplinary Impact assessment projects, and has prepared technical studies as a team member addressing noise, air quality, land use and agriculture, water resources, and other Issues. Many of these projects have involved working with residents or community groups to help identify and resolve controversial issues. Experience Includes work on permitting for surface mines and quarries, municipal solid waste landfills, oilfield drilling pad development, wastewater treatment plants, and similar projects of an industrial nature. He Is very familiar with regulatory requirements associated with these projects, and how they relate to environmental impact assessment and documentation requirements.
PROJECT EXPERIENCE
CEQA DOCUMENTATION
• Commercial Medical Cannabis Ordinance IS-MND, City of Grover Beach !II Airpark Drive Business Park, City of Santa Maria Community Development Department
• Santa Maria Windset Farms Phase IV IS-MND, City of Santa Maria 11 Santa Marla Area 9 Parcel Map EIR Addendum, City of Santa Maria • Santa Maria Enos Ranchos SEIR, City of Santa Maria
11 SLORTA Maintenance Facility Project CEQA/NEPA, San Luis Obispo Regional Transit Authority
• Avalon Homes EIR, City of Oxnard
11· City of Clovis Landfill Re-permitting EIR, City of Clovis 1 Betteravia Plaza Rezone Project EIR, City of Santa Marla ~ Engle & Grey Composting Permit Modification, IS/ND, Santa Maria, California • Ventucopa GPS Mine EIR, County of Santa Barbara
• Diamond Rock Mine EIR1 County of Santa Barbara
°' Veronica Meadows Supplemental EIR, City of Santa Barbara, California 11 Santa Barbara Ranch EIR, County of Santa Barbara
1!I Public Safety Training Complex EIR, Allan Hancock College, Lompoc, California 1 Jack Ranch EIR, County of San Luis Obispo
11 San Miguel Community Plan EIR, County of San Luis Obispo • Paso Robles Gateway EIR, City of Paso Robles, California 11 Hyatt Place EIR, City of Paso Robles
-' Paso Robles Southern Specific Plan EIR, City of Paso Robles ,._ Return to TOC : = ~-
John Larson, Page 2
PROJECT EXPERIENCE, CONT'D
TECHNICAL STUDIES AND OTHER PERMITTING PROJECTS
111, Cal.le Real Shopping Center Trash Compactor Noise Study, The Towbes Group 1:1 Lompoc Federal Prison Complex, Fluid Milk Processing Faclllty, Preliminary environmental assessment, storm water permit planning, Lompoc, California
• Golden Gate Oil, LLC, Santa Maria Valley Inland Well Pad Permitting, Land Use Permit applications, cultural and biological resource surveys, air emissions inventory, County of Santa Barbara P Tajiguas Landfill Resource Recovery Project, community noise analysis, County of Santa Barbara v. Santa Maria Energy Careaga Lease Oil Drilling and Production Plan, appllcatlon materials and preliminary environmental Information, water supply assessment, County of Santa Barbara •· Police Station construction community noise analysis, City of Santa Barbara 0 Topaz Solar Farm, agricultural impact assessment, construction noise evaluation, County of San Luis Obispo 1 California Valley Solar Ranch, agrlcultural viability analysis, operational noise data, water supply and hydrogeological evaluation, County of San Luis Obispo
11 WIiiow Springs II, community noise analysis. City of Goleta • Marborg Recycling Facility, community noise analysis and compliance monitoring, City of Santa Barbara
PRESENTATIONS
• Workshop Presenter, CEQA Basics, AEP Central Coast Chapter - San Luis Obispo, 2014 • Workshop Presenter, CEQA Streamlining, AEP Central Coast Chapter - Ventura, 2013 Workshop Leader, CEQA Basics, AEP Central CA Chapter Eastern Slope Conference - Mammoth 2013 Rincon Consultants, Inc.
Environmental Scientists • Planners • Engineers
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EDUCATION
MESM, Conservation Plannins;
Bren School of Environmental
Science & Management, Univ.
of California Santa Barbara
B.A., Psychology; Brandeis
University
EXPERIENCE
Rincon Consultants, Inc. (2008
- present)
Condor Environmental
Planning Services (2005 - 2006)
Santa Barbara Community
Environmental Council (2005)
Rincon Consultants, Inc.
Environmental Scientists• Planners , Engineers
Chris Bersbach, MESM
TECHNICAL SERVICES PROGRAM MANAGER
As a manager for Rincon's Technical Services program and an environmental planner for Rincon's Environmental Sciences and Planning group, Chris Bersbach Is responsible for managing and preparing CEQA and NEPA documentation and technical air quality, greenhouse gas emissions, and noise impact analyses. His experience Includes a wide range of technical environmental and planning studies Involving land and Infrastructure development, urban redevelopment, solar power facilities, oil extraction and refining facilities, landfills, general plans and specific plans, climate action plans, and other long-range planning documents. Mr. Bersbach is experienced with a variety of air pollutant and GHG emissions models, which include the CalEEMod land use emissions forecast tool, the most recent version of the California Air Resources Board's Mobile Source Emissions Inventory (EMFAC2011), CALINE4, HARP, AERMOD, ICLEl's Clean Air Climate Protectipn (CACP) software, the Local Government Operations Protocol, and the Climate Registry General Reporting Protocol. He uses the Federal Highway Administration's Traffic Noise Model, as well as noise protocols in use by a variety of agencies, including the Environmental Protection Agency, the Federal Transit Administration, and the Department of Housing and Urban Development.
PROJECT EXPERIENCE
CEQA AND NEPA COMPLIANCE
• San Luis Ranch Project EIR, City of San Luis Obispo
• Betteravia Plaza Project EIR, City of Santa Maria
111 Heritage Ridge Residential Project, City of Goleta
• Rancho La Laguna EIR, County of Santa Barbara
• Orcutt Key Site 3 Environmental Impact Report, County of Santa Barbara • Orcutt Key Site 30 SEIR, County of Santa Barbara
Ii Meritage Senior Living Project SEIR, City of Buellton i;i Santa Margarita Ranch EIR Addendum for Off•Site Air Quality Mitigation Fees, County of San Luis Obispo
11 Morro Creek Multl-Use Trail and Bridge Environmental Services Project, City of Morro Bay
11 Hollister Avenue - State Street Improvements Environmental Services and EIR/EA Project, County of Santa Barbara
11 Harold Way Mixed-Use Project EIR, City of Berkeley
11 San Miguel Tract 2710 Residential Project EA, People's Self Help Housing, County of San Luis Obispo
a Leanna Creek Water Line Project MND, City of Arroyo Grande Q. Prado Road Residential Tract Project MNDs1 City of San Luis Obispo • Teal Club Specific Plan EIR1 Clty of Oxnard
"' San Juan Oaks Specific Plan SEIR, County of San Benito a: Johnson Avenue Housing Project EIR, County of San Luis Obispo Return to TOC ! ~-:=
Chris Bersbach, MESM, Page 2
PROJECT EXPERIENCE, CONT1D
PROGRAMMATIC TRANSPORTATION AND URBAN PLANNING ANALYSIS AND DOCUMENTATION ill 2018 Kings County Regional Transportation Plan Supplemental EIR, Kings County Association of Governments • 2018 San Joaquin County Regional Transportation Plan EIR, San Joaquin Council of Governments • 2011 Kings County Regional Transportation Plan EIR, Kings County Association of Governments •· Santa Barbara County Regional Transportation Plan & Sustainable Communities Strategy EIR, Santa Barbara County Association of Governments
111 2015 Shasta County Regional Transportation Plan/Sustainable Communities Strategy EIR, Shasta Regional Transportation Agency
11 Metropolitan Transportation Plan/Sustainable Communities Strategy, Association of Monterey Bay Area Governments
11 2014 Tulare County Regional Transportation Plan Program Environmental Impact Report, Tulare County Association of Governments
11 2014 Regional Transportation Plan/Sustainable Communities Strategy EIR, Stanlslaus Council of Governments San Joaquin Valley Habitat Conservation Plan EA, SoCalGas
SUSTAINABILllY SERVICES
• Slngle"Use Carryout Bag Reduction Ordinance EIR, City of Sunnyvale 111 Huntington Beach Single"Use Carryout Bag Ordinance EIR, City of Huntington Beach '- Tuolumne County Regional Blueprint Greenhouse Gi:\S Study, Tuolumne County Transportation Council • City of Vista Climate Action Plan, City of Vista
• Lake Elsinore Climate Action Plan, City of Lake Elsinore " Marina Pedestrian and Bicycle Master Plan, City of Marina
TECHNICAL STUDIES
ni Talaria at Burbank Mixed-Use Project Health Risk Assessment and Noise Study, City of Burbank 111 Los Flores Knoll Communications Project Environmental Studies, City of Santa Maria • Holy Name of Jesus Catholic Community Parish Project Air Quality, Greenhouse Gas Emissions, and Noise Studies, Steinberg Architects1 City of Redlands
11, Mission lodge 54-Unit Housing Project Noise Study, KB Home Southern California, City of San Gabriel iii Hampton Inn & Suites Project Air Quality and Greenhouse Gas Emissions IS-MND Sections, City of Buellton • 1 Beverly Hills Metro Nighttime Noise Mitigation Recommendations Memorandum, City of Beverly Hills Ill Saticoy Area Plan Update Air Quality, Greenhouse Gas Emissions, Health Risk Assessment, and Noise Technical Studies
111 ~horeline Drive Three-Lot Subdivision Project Noise Study, ON Design Architects, Santa Barbara County a Crossroads Center Drive~Through Noise and Air Quality Studies, City of Buellton 11 Cortona Apartments Residential Project Health Risk Assessment, City of Goleta "' Hayward Lumber Truss Assembly Plant Project Noise Assessment, Urban Planning Concepts, City of Santa Maria a San Joaquin Apartments and Precinct Improvement Project Construction Noise Mitigation Report, Unjversity of California Santa Barbara
*· Chelsea Facility Project Noise Study, Ecos Energy LLC, Bennington, Vermont lll! Rancho Malibu Religious Memorial Project Air Quality, Greenhouse Gas Emissions, and Noise Study • Mobile Exhaust Health Risk Assessment Reports for Los Angeles Community Development Commission Rincon Consultants, Inc.
Environmental Scientists · Planners • Engineers
....... Return to TOC: = -~
EDUCATION
B.S., Environmental
Management and Protection,
concentration: Ecolo~ and
Habitat Management California
Polytechnic State University,
San Luls Obispo (2013)
AFFILIATIONS
Member, California Association
of Environmental Professionals
EXPERIENCE
Rincon Consultants, Inc. (2015
- pre.sent}
Rincon Consultants, Inc.
Environmental Scientlsts , Planners · Engineers
Mattie Cardenaz
ASSOCIATE ENVIRONMENTAL PLANNER
Mattie Cardenaz Is an Associate Environmental Planner within Rlncon's Environmental and Land Use Planning Group in the San Luis Obispo office. Ms.
Cardenaz Is responsible for responsible for preparing and assisting with CEQA and NEPA documentation and technical impact analyses for a variety of projects. Her experience Includes but Is not limited to CEQA and NEPA compliance for development projects throughout Santa Barbara and San Luis Obispo Counties, visual impact assessment, noise monitoring and analysis, and air quality and greenhouse gas emissions modeling and analysis.
TECHNICAL CAPABILITIES
• Experienced technical writer and has prepared environmental documents for a diverse range of projects Including general plans and specific plans, land and infrastructure development, urban redevelopment, and oil extraction and refining facllitles
11 Prepared Environmental Assessments/Impact Reports, (Mitigated) Negative Declarations, Technical Reports, Initial Studies, Mitigation Monitoring and Reporting Programs, Categorical Exemptions/Exclusions, and Notices of Preparation
11 Skilled In performing technical analysis, including noise monitoring, air quality and greenhouse gas emission modeling, and visual impact assessment
PROJECT EXPERIENCE
LAND USE PLANNING
• 1 General Plan Housing Element Update (IS-ND), County of Monterey ill San Miguel Community Plan Update (EIR), County of San Luis Obispo n1 Morro Bay General Plan Update (Baseline assessments), City of Morro Bay • 2030 Concord General Plan (Supplemental EIR - Addendum), City of Concord
CEQA AND NEPA COMPLIANCE
11 San Luis Ranch Project (EIR), City of San Luis Obispo • Jack Ranch Project (IS, NOP), County of San Luis Obispo a Santa Marla Senior Apartments Project (EA), City of Santa Marla a Betteravia Plaza Project (EIR), City of Santa Maria
Ill Enos Ranchos Specific Plan (Supplemental EIR), City of Santa Maria
1.1 Heritage Ridge Residentlal Project (EIR), City of Goleta a Hollister Avenue-State Street Improvements Project (EIR-EA}, County of Santa Barbara
ii Rancho La Laguna Project (EIR), County of Santa Barbara ci Cuesta College North County Campus Center Project/ Cuesta College SLO Campus Instructional Building Project (IS-MND), San Luis Obispo County Community College District
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Mattie Cordenaz, Page 2
PROJECT EXPERIENCE, CONT'D
• Sidewalk Infill Project (CE), City of Watsonville
• Monterey Bay Sanctuary Scenic Trail (MBSST) Network Master Plan (FEIR Addendum), City of Watsonville • Terraces at Temple City (1S-MND), Temple City
TECHNICAL STUDIES
" Avenal Gymnasium Project HUD NEPA Studies - Geology and Soils Memorandum, City of Avenal • Swansea Park Senior Apartments Phase 2 and Village Project- Noise and Air Quality Studies, APEC International
111 Online Ordering Grocery Store Project-Air Quality Analysis, Oppldan Investment Company • ERG West Cat Canyon Revitalization Plan Project- Noise Study, SCS Tracer Environmental I!! Paso Vista Report Project- Air Quality and Greenhouse Gas Emissions Study, City of Paso Robles 111 Hollister Avenue State Street Improvements Project- Air Quality, Greenhouse Gas Emissions, and Water Quality Technical Memoranda, California Department of Transportation (District 5) 11 Clark Avenue at Highway 101 Northbound Interchange Improvements Project-Visual Impact Assessment, California Department of Transportation (District 5)
Rincon Consultants, Inc.
Environmental Scientists · Planners · Engineers
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Exhibit "B"
Compensation
Consultant Service Agreement between City of Reedley
and Rincon Consultants, Inc.
.-. Return to TOC: =
August 21 1 2018
Project Number 18-06295
Rob Terry, Community Development Director
City of Reedley
1733 9th Street
Reedley, CA 93654
Subject: Proposed Fees for On-Call Environmental Services Dear Mr. Terry:
Rincon Consultants, Inc.
7080 North Whitney Avenue
Suite 101
Fresno, California 93720
sso 721 6063 orncE
in fo@rinooncon sul Ian Is . com
www . rl n co neon sultan ts .com
Rincon Consultants is pleased to submit our proposed table of fees for this contract. Our understanding is that upon receipt of an individual project assignment from the City, Rincon will prepare a project environmental services cost estimate for review by City staff. Upon finalizing negotiation. of the individual project cost, the project applicant would provide the City a deposit to cover Rincon's costs as well as the City's cost for processing the application. Below is a draft table indicating fees for different project types. - . ~
Environmental Analysis Fee for Initial Activity Hourly Rate for Follow-up Activities (if applicable)
Categorical Exemption (CE) Consultant Negotiated Varies per Personnel: See Estimate plus 10% ---~- St.andard Fee Schedule
Initial Study {IS) Consultant Negotiated !
Varies per Personnel: See
E_stimate plus 10% Standard Fee Schedule
Negative Declaration (ND) Consultant Negotiated Varies per Personnel: See Estimate plus 15% Standard Fee Schedule
, Mitigated Negative -Consultant Negotiated Varies per Personnel: See Declaration (MND) Estimate plus 20% Standard Fee Schedule Environmental Impact Report Consultant Negotiated Varies per Personnel: See (EIR) Estimate plus 20% Standard Fee Schedule
· National Environmental Consultant Negotiated Varies per Personnel: See Protection Analysis (NEPA) Estimate plus 10% Standard Fee Schedule Document
Thank you for considering Rincon for this assignment. We look forward to working with the City.
Sincerely,
RINCON CONSULTANTS, INC.
/ 1/r\ 1, .,_ !•11.tr-~--
Eric VonBerg, MRP
Senior Project Manager
E nvi r onmen t a l S c i enti s t s
/; .. 1J/~ i1/.~~ /~lflt!y
Richard Daulton, MURP
Vice President/ Principal
P l anne; s Eng i n e ers
•·- Return to Toe:=
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r RINCON CONSULTANTS, INC.
Standard Fee Schedule for Environmental Sciences and Plannlng Services - -- - ·-
J.l i:t:>:feQQioni,,l, Tllethilieal &: Support ·.Hourly Rate PeI'.·aonnel ~ Principal II / Director II $235
Prlnclpal / Director i $215 .... . .
Senior Supervisor II ... $200
Supervisor I $190 ..
Senior Professional II $170 ·-- .
Senior Professional I $156 ... .
· Profes°sional IV $140 - -··
Professional Ill $125
·Professional II $112
Professionai I $100
Associate Ill $92
Associate II $86 . - .
Associate I $80
Project Assistant $75
Senior GIS Specialist $136
GIS/CADD Specialist II $120 = .
GIS/CADD Specialist I $108
Technical Editor $110 - ----
Production Specialist $86
Clerical $75
, , • !;'I •..-.. ,
· -"nfiecib ··iJfif~ · · .. ~ ... . ' . . . ltate -
Photocopies - Black and White $0.20 (single sided) & $0:-36 (double sided) . -- . ..
Photocopies - Color $1.50 (single sided) & $3.20 {double sided) Photocopies - 11 x 17 $0.80 (8 & W) & $3.20 (color) ..
Oversized Maps $8.00/square foot
Reproduction: CDs $10 / disc
Light duty /Passenger Vehlcles0 $85/day
4-WD/Off-Road Vehicles* 11 $135/day --~- 0 $0. 65'mlle for mileage over 50 and for all miles incurred in employee-owned vehicles, llit1ar Diroct C2§f§
:
'I
,,,
!
Other direct costs associated wHh the execution of a project are billed at cost plus 15% to cover General and Administrative seNices. Other direct costs associated wllh completing a project that are not included in the hourly bil/lng rates described above may include, but are not limned to, laboratory and drilling services, subcontractor services, authorized travel expenses, permff charges and filing fees, mailings and postage, performance bonds, sample handling and shipment, rental equipment and vehicles other than covered by the above charges, etc.
P I O ~ II O t t Engineers
Effective July 2018
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r RINCON CONSULTANTS, INC.
Four Gas Monitor or Photo-Ionization Detector . . . ---· Soil Vapor Extraction Monitoring Equipment
. lame on zat1on etec or
Natural Re.sources F.leid:E ur ·ment· - . ~ ··- ---
Pettersson Bat Ultrasound Detector/Recording Equipment
Spotting or Fiberoptic Scope _
AmphibianNernal Pool Field Packag&; {~rgital camera, GPS, thermometer, decon chlorine, . waders, float tub~, hand ~et, field mlcrosco~ . · Remote Field Package, (digital camera, GPS, thermometer! binoculars, tablet and mifi, Delorme Satellite Beacon! 24-Hour Safety Phone) .
Sound Level Metering Field Package: anemometer1 tripod and digital camera.
Standard · feld Packa9e (digital camera, GPS, thermometer! binoculars, tablet, safety e ui ment, and botanic collecting e ul ment
• Fisheries Equipment Package: (waders! wetsyitsl dip nets, seine nets, bubblersl buckets) Water Quality Equipment (DO, pH,' Turbidity, refractometer, temperature} -- --· -- - ~ - ·-- -
, Pit-fall Traps, Spotlights, Anemometer, GPS Units, Sterlllzed Sample Jar 25 $40
$55
$85
$120
$140
$1 50
$1 00
$1!5()
$125
$95.
Wat~r &.M~rine Resoifrce~ Eg_ui_. m_en_t _ _ _____ _ .._._ Refractometer (sali~i!_y) or Turbidity Meter $35
Multi Parameter Sonde (Tempi Cond, Turbidity, DO, pH) with GPS $150 Boat (20 ft. Boston Whaler or Similar} $300
Boat (26 ft. Radon or Similar) $550
Side Scan or Single Beam Sonar $700
n erwa.er -~ ar,ne Samp11ng Gear nclucles: UJ\!V Pt\o · ldeo Camera, SCUBA Equipment $ 5 0/diver
Tanks ~CD Regul_~tors, Wetsuits, etc.) . " . ~ -~-,-· -,.=-,-:-,...,...._- ---~-1 Marine F1eld_,Par.:kage: ..(Personal Flotati9n Dev19es (PfDs)iffiOfl. Reel Tapes w Stemless carab1ners1 PeDcan Ftoails , Und01'\,vater·Slates, Thermometer, Refractometer, Anemometer, various Fler<J. Gulde..s 1
lnsuran~~1.!fu.ard & Safet, Fees
L & H Dive Insurance
Hazard Premium (In or Underwater ONLY per/hour)
Level C Health and Safety
~11,· ir o nJT1~ /l l 1;, I S e l e" q . fs Pl a nners E ngineers $50
$60 person ,
Effective July 2018
....... Return to TOG:=:
Exhibit "C''
INSURANCE REQUIREivIENTS
Consultant Service Agreement between City of Reedley
and Rincon Consultants, Inc.
Minimum Scope of Insurance
Without limiting Consultant's indemnification of the City, and prior to commencement of Work, Consultant shall obtain, provide, and continuously maintain at its own expense during the term of this Agreement, and shall require any subconsultants to obtain and maintain, policies of insurance of the type and amounts described below and in a fonn satisfactory to the City. (a) Workers' Compensation. Consultant shall maintain Workers' Compensation Insurance (Statutory Limits) and Employer's
Liability Insurance (with limits of at least one million dollars ($1,000,000)). (b) General Liability. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, or equivalent, in an amount not less than one million dollars ($1,000,000) per occtmence, two million dollars ($2,000,000) general aggregate, for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability. General liability policies shall provide or be endorsed using Insurance Services Office forms CG 20 10 to provide that the City and its officers, officials, employees, ru1d agents shall be additional insureds under such policies. (c) Automobile Liability. If Consultant (or subconsultants) utilizes automobiles in the perfonnance of services under this agreement, Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and prope1iy damage for all activities of the Consultant arising out of or in connection with Work to be perfo1med under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than one million dollars ($1,000,000) combined single limit for each accident. ( cl) Professional Liability (Errors & Omissions). Consultant shall maintain professional liability insurance that insures against professional errors and omissions that may be made in performing the Services to be rendered in connection with this Agreement, in the minimum amount of one millio11 dollars ($1,000,000) Per claim and in the aggregate. Any policy inception date, contiuuity date, or retroactive date must be before the effective elate of this agreement, and Consultant agrees to maintain continuous coverage through a period no less than one year after completion of the Services required by this Agreement.
Return to TOC: .. -:= , _
(e) Proof ofinsurance. Consultant shall provide to City, certificates of insurance and endorsements, as required, as evidence of the insurance coverage required herein.
Insurance ce1iificates and endorsements must be approved by the City prior to commencement of performance. Cunent evidence of insurance shall be kept on file with the City at all times during the term of this Agreement. The City reserves the right to require complete, certified copies of all required insurance policies, at any time.
(f) Acceptable Insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance in the State of California, with an assigned policyholders' Rating of A- (or higher) and Financial Size Category Class VII ( or larger), in accordance with the latest edition of Best's Key Rating Guide, unless othe1wise approved by the City. (g) Enforcement of Contract Provisions {non estoppel). Consultant acknowledges and agrees that any actual or alleged failure on the part of the Cities to info1m Consultant of non-compliance with any requirement imposes no additional obligations on the Cities, nor does it waive any rights hereunder.
(h) Specifications not Limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage n01mally provided by any insurance.
Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. (i) Notice of Cancellation. Consultant agrees to oblige its insurance agent or broker and insurers to provide to City with thirty (30) days' notice of cancellation (except for nonpayment for which ten (10) days' notice is required) or nonrenewal of coverage for each required coverage.
(j) Self-insured Retentions. Any self-insured retentions must be declared to and approved by the City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by the City. (k) Timely Notice of Claims. Consultant shall give City prompt and timely notice of claims made or suits instituted that mise out of or result from Consultant's performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.
Return to TOG:= ·-1 ,al!!!!!!f
DATE:
TITLE:
SUBMITTED:
APPROVED:
May 23, 2023
REEDLEY CITY COUNCIL
C8J Consent
D Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: 0 ----
APPROVE THE FOLLOWING ACTIONS TO FUND THE 2023-24 EXPANDED
LEARNING PROGRAMS (ELP) AT T L REED AND WASHINGTON SCHOOL SITES:
A) APPROVE AND AUTHORIZE THE CITY MANAGER TO SIGN A
MEMORANDUM OF UNDERSTANDING WITH KINGS CANYON
UNIFIED SCHOOL DISTRICT (KCUSD) TO PROVIDE SERVICES FOR
THE EXPANDED LEARNING PROGRAMS (ELP) AND SUPPORTING
DOCUMENTS
B) APPROVE AND AUTHORIZE THE CITY MANAGER TO SIGN THE
MEMORANDUM OF UNDERSTANDING WITH KINGS CANYON
UNIFIED SCHOOL DISTRICT (KCUSD) FOR STUDENT SUPPORT
SERVICES
C) APPROVE AND AUTHORIZE THE CITY MANAGER TO SIGN THE
MEMORANDUM OF UNDERSTANDING WITH KINGS CANYON
UNIFIED SCHOOL DISTRICT (KCUSD) TO PROVIDE INTERNSHIPS
FOR REEDLEY HIGH SCHOOL STUDENTS
D) APPROVE AND AUTHORIZE THE CITY MANAGER TO SIGN THE SITE
CONTRACTS WITH FRESNO COUNTY SUPERINTENDENT OF
SCHOOLS (FCSS) SUf?PORTING DOCUMENTS
Sarah Reid
Community Services Direct
Nicole R. Zieba V ·
City Manager L
RECOMMENDATION
Approve the following actions to fund the 2023-24 Expanded Learning Programs (ELP) at T L Reed and Washington School sites: A) Approve and authorize the City Manager to sign a Memorandum of Understanding (MOU) with Kings Canyon Unified School District (KCUSD) to provide services for the Expanded Learning Programs (ELP) and supporting documents; B) Approve and authorize the City Manager to sign the Memorandum of Understanding with Kings Canyon Unified School District 1 (KCUSD) for Student Support Services; C) Approve and authorize the City Manager to sign a Memorandum of Understanding (MOU) with the Kings Canyon Unified School District (KCUSD) to provide internships for Reedley High School students; and D) Approve and authorize the City Manager to sign the Site Contracts with Fresno County Superintendent of Schools (FCSS) and supporting documents.
EXECUTIVE SUMMARY
The City of Reedley has provided services for the Expanded Learning Programs (ELP) at T L Reed and Washington School sites since 2006. Over the years, staff has seen the programs evolve and grow to meet the needs of the district as priorities and funding sources have changed. New this year, KCUSD has decided to no longer work with Save the Children so the City of Reedley will not have an agreement with this organization. KCUSD has elected to pick up the costs lost from this funding source with the Expanded Learning Opportunity Program (ELOP) funding provided by the State.
Ther'e is continuous conversation between the City of Reedley, KCUSD and Community Youth Ministries (CYM) around the best use of the ELOP funding and how to best support students and program needs.
Last year the City of Reedley added a full time Recreation Coordinator to oversee both sites and assist with planning for field trips, vendor services and paperwork needed to justify the purchases because of all the additional funding provided by ELOP. This employee mentors the Site Coordinators and site staff by assisting with daily operations to ensure program success. The City of Reedley also converted a part time Office Assistant to a full time Staff Assistant position. This employee works for both the Administrative Services Department and the Community Services Department as a support staff for processing invoices, purchase requests and backup documentation for the monthly audit by KCUSD for the ELOP funding. ELOP funding pays for 2/3 of the employee's salary and benefits with the remaining 1/3 of salary and benefits expenses paid out of the City of Reedley General Fund.
Going into next school year the City of Reedley, KCUSD and CYM have a better understand of what is needed to continue supporting ELP and where best to allocate funding. More funding is being recommended to support professional development. The City of Reedley experienced consistent turnover throughout the school year and this creates a challenge with providing new staff with the tools needed to be successful. A dedicated effort will be put on continuous professional development opportunities throughout the school year. The Reedley High School Intern Program was a success and will continue into next school year. More funding is being allocated to this program to start the interns in September with seven (7) interns in each program. The amount of work required to manage programs of this magnitude has been recognized and was a challenge for part time Site Coordinators to accomplish this successfully with limited hours. Many districts are moving to full time Site Leads to provide staff enough time to meet program demands. KCUSD is considering this and if approved staff will come back at a later date with a recommendation for moving in this direction. Program quality has improv~d due to the activities, field trips and vendor services offered to students. Funding these experiences will stay a high priority to support student recruitment and retention.
The City of Reedley will continue to provide support during the regular day with two (2) employees at Washington Elementary and three (3) employees at T L Reed school. The staff work directly with the school administration addressing and covering areas of need for that day. The City of Reedley hires, trains and monitors these employees.
The City of Reedley signed a Master Program Provider Agreement in July of 2022 to continue as the service provider for funding associated with the After School Education and Safety grant (ASES).
Because of this, the City of Reedley is only required to submit the Site Contracts which layouts the staff costs for the 2023-24 school year. All staff hourly wages and terms fall under the Master Program Provider Agreement.
2 FISCAL IMPACT
Program details and budget amounts were not available in time to be included in the City of Reedley Proposed 2023-24 Fiscal Year Budget. Staff will bring to the City Council a budget amendment at a future date requesting additional appropriations to align expenditures and revenues with all ELP contracts for the 2023-24 school year.
PRIOR COUNCIL ACTIONS
On June 14, 2022 City Council approved the Master Program Provider Agreement with FCSS to continue acting as the service provider for funding related to the ASES grant. This agreement has a three (3) year term with an option of two 1-year extensions.
ATTACHMENTS
1. Memorandum of Understanding with the KCUSD to provide services for the ELP
2. Memorandum of Understanding with the KCUSD for Student Support Services
3. Memorandum of Understanding with the KCUSD to provide internships for Reedley High School students
4. FCSS Site Contracts for ASES funding
3 I. TERM
Memorandum of Underst anding
BETWEEN
KINGS CANYON UNIFIED SCHOOL DISTRICT (KCUSD)
AND
CITY OF REEDLEY {CITY)
EXPANDED LEARNING PROGRAM
The effective dates of the Agreement are from August 1, 2023 to June 30, 2024. The first day of service shall be on or after August 1, 2023. Programs will run no later than June 30, 2024.
II . SERVICES TO BE PERFORMED
Services will include academic tutoring and enrichment programs (which may include intramural activities, performing arts, cultural topics, arts & crafts, and community service). Services will be provided each day that the afterschool program meets.
CITY will provide Site Coordinators and Recreation Leaders at Washington Elementary and Thomas Law Reed School. These employees will oversee the snack distribution, provide academic tutoring, and offer enrichment activities (which may include performing arts, cultural topics, arts & crafts, structured recreation, applied science, and community service) in a safe environment, conducive for the student-participant's personal growth. The student to staff ratio at each site will not exceed 20 students to each Recreation Leader.
Ill. DESCRIPTION OF PROJECT PLAN
The students' participation in this project will increase their academic skills and their opportunities for personal growth . The goal of the Expanded Learning Programs are to enhance participating students in academic skills, leadership skills, self-concept, persona l awareness, improved decision-making skills, and selfmotivation.
IV. MANNER OF PERFORMANCE
CITY shall perform all services required in a competent and professional manner. All CITY employee will have fingerprint clearance through DOJ and FBI, and have a negative TB test result on file (within 4 years of contract dat e). Each CITY employee shall complete the CITY employment application and screening process prior to participation. The CITY Expanded Learning Program Director or Designee shall review, evaluate, and determine the acceptance of the Program to be produced under the terms of this agreement, in conjunction with KCUSD personnel or Designee.
V. SUPPLIES AND EQUIPMENT
1 All materials and supplies utilized as part of these programs will be purchased by CITY (as part of the total fees for services) or by After School Education and Safety Program Act of 2002 (ASES}.
VI. PLACE OF PERFORMANCE
CITY shall render service(s) described above at the following location: Washington Elementary and Thomas Law Reed School.
VII. COMPENSATION
The maximum to be paid to CITY by KCUSD for all services and materials, including employer costs, provided under the terms of this Agreement shall not exceed $1,181,141. For these services, CITY will invoice KCUSD at intervals agreed upon by both parties.
VIII. INDEMNIFICATION
Each party shall indemnify, defend and hold harmless the other party, its officers, agents, employees and members of its governing board, from and against any and all third party claims, demands, losses, judgments, liabilities, causes of action and expenses, including attorney fees and costs, of any kind or nature they may sustain or incur or which may be imposed upon them for injury to or death of any person, or damage to property, or for any other act(s) arising out of or in any manner related to or connected with the indemnifying party's (including its officers, agents and employees) willful misconduct or negligence in performing, or failing to perform, its duties or obligations under this Memorandum of Understanding.
IX. LIABILITY INSURANCE
Without limiting CITY indemnification, CITY shall secure and maintain during the term of the Agreement, a comprehensive general liability policy using an occurrence policy form with combined single limits of one million dollars, ($1,000,000} with a three million ($3,000,000} aggregate limit. KCUSD shall be named as an additional insured on the policies.
X. TERMINATION OF AGREEMENT
This Agreement terminates June 30, 2024. Any party may terminate this agreement at any time for any reason upon written 30 days' notice. In the event of early termination, CITY shall be paid for satisfactory work performed to the date of termination.
XI. By entering into this MOU all parties recognize and agree:
A. To work collaboratively as partners to ensure the success of the programs.
B. That this agreement may be modified at any time by written consent.
C. That certain information received in the course of business is confidential according to law and policy and agrees to respect requirements in this regard.
D. That availability of funds may have a bearing on the ability to implement all or parts of this agreement. 2 E. That CITY and KCUSD shall comply with all applicable Federal, State, and local laws in the performance of these services.
WITNESS THEREOF, the parties hereto have executed this MOU as of the day and year first written below:
KCUSD: CITY:
John Campbell Date Nicole R. Zieba Date
Superintendent City Manager
3 I. TERM
Memorandum of Understanding
BETWEEN
KINGS CANYON UNIFIED SCHOOL DISTRICT (KCUSD)
AND
CITY OF REEDLEY (CITY)
STUDENT SUPPORT SERVl CES
The effective dates of the Agreement are from August 1, 2023 to June 30, 2024. The first day of service shall be on or after August 1, 2023 . Programs will run no later than June 30, 2024.
II . SERVICES TO BE PERFORMED
CITY will provide personnel who will support students and staff by taking direction from site administration in providing various supports to students and staff during the regular school day.
Services will be provided from 7:30 am to 3:00 pm at each site throughout the contracted days.
CITY will provide two staff persons at Washington Elementary (TK-5 grade) and three staff persons at Thomas Law Reed School.
CITY will provide personnel who possess the following qualifications and experience: Associate' s Degree or 48 units of college/university credit, and clear DOJ and FBI background checks.
CITY will provide administration, recruitment, coordination, field site supervision, general implementation, and professional development for the programs.
CITY will provide professional development for each staff member including classroom management, lesson planning and implementation, and child development principles. Ongoing evaluation, training and coaching of staff are also included.
CITY will complete reporting procedures required by KCUSD administration (e .g., attendance tracking, site profiles), as needed.
KCUSD will provide program specifics/direction and supplies.
Ill . COMPENSATION
The maximum to be paid to CITY by KCUSD fo r all services and materials, including employer costs, provided under the terms of this Agreement shall not exceed $197,919. For these services, CITY will invoice KCUSD at intervals agreed upon by both pa rties.
IV. INDEMNIFICATION
1 Each party shall indemnify, defend and hola harmless the other party, its officers, agents, employees and members of its governing board, from and against any and all third party claims, demands, losses, judgments, liabilities, causes of action and expenses, including attorney fees and costs, of any kind or nature they may sustain or incur or which may be imposed upon them for injury to or death of any person, or damage to property, or for any other act(s) arising out of or in any manner related to or connected with the indemnifying party's (including its officers, agents and employees) willful misconduct or negligence in performing, or failing to perform, its duties or obligations under this Memorandum of Understanding.
V. LIABILITY INSURANCE
Without limiting CITY indemnification, CITY shall secure and maintain during the term of the Agreement, a comprehensive general liability policy using an occurrence policy form with combined single limits of one million dollars, ($1,000,000) with a three million ($3,000,000) aggregate limit. KCUSD shall be named as an additional insured on the policies.
VI. TERMINATION OF AGREEMENT
This Agreement terminates June 30, 2024. Any party may terminate this agreement at any time for any reason upon written 30 days' notice. In the event of early termination, CITY shall be paid for satisfactory work performed to the date of termination.
VII. By entering into this MOU all parties recognize and agree:
A. To work collaboratively as partners to ensure the success of the programs.
B. That this agreement may be modified at any time by written consent.
C. That certain information received in the course of business is confidential according to law and policy and agrees to respect requirements in this regard.
D. That availability of funds may have a bearing on the ability to implement all or parts of this agreement.
E. That CITY and KCUSD shall comply with all applicable Federal, State, and local laws in the performance of these services.
WITNESS THEREOF, the parties hereto have executed this MOU as of the day and year first written below:
KCUSD:
John Campbell
Superintendent
Date
CITY:
Nicole R. Zieba
City Manager
2 Date
Memorandum of Understandjng
BETWEEN
KINGS CANYON UNIFIED SCHOOL DISTRICT
AND CITY OF REEDLEY
TO PROVIDE INTERNSHIPS FOR KCUSD HIGH SCHOOL STUDENTS WITHIN THE ELPs I. TERM
The effective dates of the Agreement are from August 1, 2023 - June 7, 2024. The first day of service shall be on or after August 1, 2023.
II. SERVICES TO BE PERFORMED
City of Reedley (CITY) will provide paid internships for approximately fourteen (14) Kings Canyon Unified School District (KCUSD) High School students within the Expanded Learning Program (ELP). These students will have been pre-screened and trained by High School administrators and meet the following requirements:
• Junior or Senior year (Seniors preferred)
• GPA 3.0 or above (preferred)
• 7th Period Elective class (preferred)
• Well-rounded student (e.g., already involved in the Student Transition Program, Mentoring for Success Program, etc., preferred)
Interns will be placed at K-5 and K-8 schools within the KCUSD and assigned to ELP staff. Interns will be involved in the following activities/tasks:
• Assist with preparation of age appropriate enrichment activities • Assist with lesson planning and evaluations
• Reinforce instruction and assist students in completing homework and assignments • Assist with preparation of grade-level supplemental materials/activities so that homework time remains academic
• Assist with preparation and implement of age-appropriate recreation activities • Provide consistent supervision of children at all times • Assist with maintaining a class environment conducive to student growth and participation by using classroom management techniques
• Affirm/encourage/praise student abilities and value each student • Contribute to a supportive team atmosphere
• Attend and actively participate in team meetings, as assigned Interns will be expected to present themselves in a professional manner at all times and have appropriate language, attitude, attire, and content when around children. In addition, they will be expected to follow all CITY, school, and KCUSD policies. Interns will not be permitted to work Page l of 3
unsupervised when interacting with children or with middle school students.
CITY will pay the interns at the minimum wage rate for their time worked. Interns will work approximately 15 hours per week, during the regular school year.
CITY will provide administration, planning, coordination, professional development, field site supervision, and general implementation for the internship program, in conjunction with administrators from each KCUSD High School that has students in the program.
CITY will provide professional development for each intern including classroom management, lesson planning and implementation, and child development principles. Ongoing evaluation, training and coaching of the interns are also included.
CITY will complete reporting procedures required by KCUSD administration (e.g., attendance tracking, site profiles).
Ill. PURPOSE OF PROGRAM
To provide opportunities for students to participate in "world of work" experiences within the education field. These types of internships help add relevance and make connections from what students are learning in the classroom to the work setting. In addition, these internships will provide a path for qualified interns to acquire an ELP staff position upon graduation, and reduce the onboarding and training time needed when transitioning into a staff role. As such, the Internship Program will benefit both the students and the program provider.
IV. PLACE OF PERFORMANCE
CITY shall render services described above at the following locations: Thomas Law Reed School and Washington Elementary.
V. COMPENSATION
The maximum to be paid to CITY by KCUSD for all services and materials, including employer costs, provided under the terms of this Agreement shall not exceed $160,724. Interns will be paid at the minimum wage rate for their time worked. For these services, CITY will invoice KCUSD at intervals agreed upon by both parties.
VI. INDEMNIFICATION
Each party shall indemnify, hold harmless and, if requested, defend the other party, its officers, agents, employees and members of its governing board, from and against any and all claims, demands, losses, judgments, liabilities, causes of action and expenses, including attorney fees and costs, of any kind or nature they may sustain or incur or which may be imposed upon them for injury to or death of any person, or damage to property, or for any other act(s) arising out of or in any manner related to or connected with the indemnifying party's (including its officers, agents and employees) willful
misconduct and/or negligence in performing and/or failing to perform its duties and/or obligations under this Memorandum of Understanding.
VI I. LIABILITY INSURANCE
Without limiting CITY's indemnification, CITY shall secure and maintain during the term of the Agreement, a comprehensive general liability policy using an occurrence policy form with combined single limits of one million dollars ($1,000,000) with a three million ($3,000,000) aggregate limit. KCUSD shall be named as an additional insured on the policies.
VIII. TERMINATION OF AGREEMENT
This Agreement terminates effective June 7, 2024. Any party may terminate this agreement at any time for any reason upon written 30 days' notice. In the event of early termination, CITY shall be paid for satisfactory work performed to the date of termination.
IX. By entering into this MOU all parties recognize and agree:
A. to work collaboratively as partners to ensure the success of the programs.
B. that this agreement may be modified at any time by written consent.
C. that certain information received in the course of business is confidential according to law and policy and agrees to respect requirements in this regard.
D. that availability of funds may have a bearing on the ability to rmplement all or parts of this agreement.
E. that CITY and KCUSD shall comply with all applicable Federal, State, and local laws in the performance of these services.
WITNESS THEREOF, the parties hereto have executed this MOU as of the day and year first written below:
KCUSD:
John Campbell
Superintendent
Date
CITY:
Nicole R. Zieba
City Manager
Date
SITE CONTRACT - EXPANDED LEARNING PROGRAM
("Site Contract")
SITE NO.: _!_C
"Site Contract Term'': 07/01/2023 to a nd including 06/30/2024 (must bo within Master Contrn c t TormJ 1 . Contractor: Ci Of Reed le
2. School District: ---~K=ing=s~C=an~y=o~n =Un=ifi=,e=d =Sc=h=oo=I ____________ _ School Sile: Thomas Law Reed School
3. Required Minimum Daily Attendance: -----'-'11=2 _______ _ Estimated Minimum Students to be Served: --=23=0 ____ _
4. Type of Services Required /inark anoJ : _X Base Sel"lices _ Supptemenlal Services
5. Program Start Date: July I , 2023 Program End Date : June 30. 2024 No. of "Program Days " : 188 (rnctudes ..§..days 1or set uo :it!fore ancl _Q_ cfays !Of r.Jean110 1tlc!r condus1on o1Atter::icn001 P--cqram)
6. Program Days {marlf o no ,md c omploto.1sJpp/lc:a bJo) : _X Monday Friday _O lhe r 1spocf,Y day(sJ)
7. "Program Hours" /mark ono 1Jnd comploto} : _X Regular Program Day Sched ule: 12:00am-9:30pm _ (M <1rk If appllc:ablo ilnd complotoJ : The Program Hours stated above include _ minutesJhour per Program Day for Contractor to prepare and set up and _ hour/minutes for Contractor for clean up.
_X t= arty Release Program Day Schedule: 12:00am-9:J0pm Early Release Program Day (mark .Js J ppl/c.abloJ
Mon Tue X_Wed _ Thu Fn
This Site Contract is entered into pursuant to the Master Program Provider Agreement (" Master Contract"}, effective July 1, 2022 and entered into by and between Contractor and Fresno Counly Superintendent of Schools ("FCSS .. ). This Site Contract incorporates by reference the temis and conditions of the Master Contract Except as stated in this Site Contract, all terms and conditions of the Master Contract and amendments thereto, if any, shall remain in full force and effect tn accordance with the temis and conditions stated therein and all terms used in this Site Contract shall have the same meaning as in the Master Contract. If any terms or provisions of this Site Contrac t connict with any tem,s or conditions of the Master Contract, the tem,s and conditions of the Master Contract shall govern .
Contractor shall prov,de the Staff Position stated below to perform the Services, as indicated above, at the School Site. The Staff Position No., Title, and Staff Position Hourly Rate stated below shall match those stated in the Staff Positions and Staff Position Hourly Rates Schedule (RFP Document 0-2). Unless specifically stated in this Site Contract, Contractor shall not charge FCSS, and FCSS shall not be obligated to pay Contractor, for any lime in excess of the Program Hours stated in this Site Contract, any Staff Position that 1s not stated on this Site Contract and RFP Document 0 -2 , or any Staff Position Hourly Rate that is not stated on this Site Contract and RFP Document 0-2. - - - - A1 'A2
Slaff
Position No. No. of Slaff
Positions lo be Slaff Position
Provided HourlyRale
p liUe cof Slaff Pos,tlon - - - 12 Assistant Site Coordinator 6 1 $ 28.50 1 8 Recreation Leader 6 7 $ 25.50
A9 : Base/Supplemental Services Amount (sum of AS+ sum of AB) :
A11 : Field Trip(s) (stato not-to-on:ood~mounrJ :
A 12: Parent Events (state nor-to-oxceed amounrJ :
A13 : Additional Hours:
(State not-to-oxcoed amount for tlmo (no m ore than 20 hours per Staff Posltton during tho Sito Contract~ that Staff Position s may s1ay ram duo to laU! student pick up orwotk additional hourw due tD pmparatlon for .Jn expanded laamlng community event.
A14: FCSS - Provided Training :
(St.:lto not-to oxcood amount for ttme ino more than 40 hours por Staff Posltton during tho Sito Contract Tu!!!!) that Staff Positions attend profn111tonal dovolopmom or training provided or procunid by FCSS. No payment shall bo mado to Contractor for time !hat Staff Po1Hlons .J ttond professional dovolopmomor trnlnlngprovldodorprocurodbyContrnctor.)
A15: Not-to-Exceed "Site Contract Amount" /s um of A9 - A15):
1,
"Regular Program1Day"
A3
No. of
Program
$
$
Days
151
151
A4 :i
No. of
Program
1' hlours Per Ii Program Day, Ir
6 $
4 $
$
$
$
171 ,333.38
171 ,333.38
RFP "io. \iC-2022-02 Expanded Learning Program Staffing and Operations - Group C (Doc# l3 860 I), 0512022) "Early Release Program Day"
A5 A6 A7 AB
No. or f ,No, or Program
Subtotal Program l'iours Per ~I
A 1XA2XA!IXA4 1, IDays I Program Day A1XA2XA6XA7 Ii 1
25,821.00 37 6 $ 6,327.00
107,814.00 37 4.75 $ 31 ,371 .38
- $ - - $ -
- $ -
UNUSED SITE CONTRACT AMOUNT. By no later than May 1 during the Site Contract Term, the Parties shall determine the portion of the remaining Sile Contract Amount that is not needed lo pay Contractor for Services that Contractor will provide at the School Site during the remainder of the Sile Contract Term ("Unused Site Contract Amount"). FCSS or School Sile may use the Unused Site Contract Amount For authorized purposes as determined by FCSS and School Sile. The Parties shall coordinate and cooperate to prepare such documents as necessary and proper to communicate the Unused Site Contract Amount to each School Site. No separate amendment to this Site Contract is needed to memorialize the Unused Site Contract Amount.
SCHOOL AUTHORIZED AGENT: The undersigned, being the authorized agent of School Oisbicl and School Site ("School Authorized Agent"), hereby approves the abovestated Services, not-to-exceed Site Contract Amoun~ and all terms and conditions or this Site Contract. If required by the separate contract between School District and FCSS, two School Authorized School Agents must sign this Site Contract.
By: _________________ _ By: __________________ _
Print Name: _______________ _ Print Name: ________________ _ TIiie: _________________ _ Tille: __________________ _
In consideration of the covenants, conditions, and promises in and for good and valuable consideration and the mutual benefits to be derived from this Site Contract and the Master Contract, Contractor and FCSS, separately referred to as a "Party" and collectively as the "Parties," have reviewed and understand and hereby enter into this Site Contract. Each person executing I.his Site Contract on behalf of a Party represents that he/she is authorized to execute on behalf of and to bind the Party to this Site Contract.
CONTRACTOR FCSS
By: _________________ _ By: __________________ _
Print Name: _______________ _ Print Name: ________________ _ TIiie: _________________ _ TIiie: __________________ _
RFP No. NC-2022-02: Expanded Learning Program Staffing and Operations - Group C (Doc# 138601), 05/2022)
1. Contractor: Ci Of Reed le
SITE CONTRACT - EXPANDED LEARNING PROGRAM
("Site Contract")
SITE NO.: _LC
" Site Contract Term": 07/01 /2023 to and including 06/30/2024 /m us t oo within Mastor c onrf"il ct ro,mJ
2. School District: -----'-'K=ing=s~C=a=ny'-"'o"-n =Un=ifi='•"'-d =Sc=h=oo=I ____________ _ School Site: Wasington Elementary
3. Required Minimum Daily Attendance: --~8~4 ______ _ Estimated Minimum Students to be Served : --=20~•-----
4. Type of Services Required (m•rk onoJ : _X 3ase Services _ Supplemental Services
5. Program Start Date: July I , 2023 Program End Date : June 30, 2024 No. of "Program Days " : 188 (,nciudes j!_ctaysfor!iet 1.10'.l eJOre<1nd .iL_ daysror c1ean :mu1ter r.cnc:us1on -it ,\ Ucr Scno01 ?"t:gram)
6. Program Days (m ark ono Jnd comploro as JppilcabloJ : _X Monday Fnday _Other (spoclfy day(s)) : ________________ _
7. "Program Hours" (m ark ono dnd c ompfotoJ : _ X Regular Program Day Schedule: 12:00am-9:3Upm _ (.\I ar k If appllcablo .Jnd complo roJ : The Program Hours stated above include _ minuleSJhour per Program Day for Contractor to prepare and set up and _ hour,minuIes for Contractor for ctean up.
_X Early Release Program Day Schedule: 12:0•am- 9:30pm
Early Release Program Day (mark .is J pp/lca b loJ
Mon Tue X_W ed _ Thu _Fn
This Site Contract is entered into pursuant to the MasIer Program Provider Agreement (" Master Contract"), effective July 1, 2022 and entered into by and between ConIractor and Fresno County Superintendent of Schools ("FCSS"). This Site Contract incorporates by reference the terms and conditions of the Master ContracL Except as stated 1n lhis Site Contract, all terms and conditions of the Master Contract and amendments thereto, if any, shall remain 1n full force and effect in accordance w ith the terms and c onditions stated therein and all terms used 1n this Site Contract shall have the same meaning as in the Master Contract. If any terms or provisions of this Site Contract conflict with any terms or conditions of the Master ConIrac t, the terms and conditions of lhe Master Contract shall govern.
Contractor shall provide lhe Staff Position stated below to perform the Services, as indicated above, at the School Sile. The Staff Position No., Title , and Staff Position Hourly Rate stated below shall match those stated in the Staff Positions and Staff Position Hourly Rates Schedule (RFP Document D-2). Unless specifically stated in this Site Contract, Contractor shall not charge FCSS, and FCSS shall not be obligated to pay Contractor, for any time in excess of lhe Program H ours stated in this Site Contract, any Staff Position that is not stated on this Site Contract and RFP Document 0 -2, or any Staff Position Hour1y Rate that is not stated on this Sile Contract and RFP Document 0 -2.
A1 A2
Staff No. of Staff Position No.
t Posioons lo be Stafl\Position
ProwJed HourtyRate
TIUe ro f Slaff Position - 12 Assistant Site Coordinator 6 1 $ 28.50 20 Recreation Leader 8 4 $ 26.00
A9: Base/Supplemental Services Amount (sum of A5 + sum of AB} :
A11 : Field Trip(s) (st.Ito not-ro-excaod amounr, :
A12: Parent Events (state not-ttHJxcoed amount} :
A13: Additional Hours:
(Stato nou:o -oxcood 3mount for tlmo fno moro than 20 hours por St.lff Poaltlon during tho Sito Contract I!!!!!.) that Staff Po•ltlons may stay lato duo tc lata SW dent pick up or work addltlanal hour• due to proparat1an for 3n oxpand11d loamlng community ovent..
A14: FCSS - Provided Training :
(Sta1o not-to oxcoad amount for Umo fno mora than 40 hours por Stnff Po•ltlon during tho Sito Contract To.!!!!J that Staff Position• 3ttnnd professlonal dovolopmont or training provided or procumd by FCSS. No paymont shall bo mado to Contractor for Umo that Staff Po1ltlon• attund profoHlonal "Regular Program Day"
A3 A4
No. of No. of
Program II Program
0ays Hours Per
Program Oay
151 6 $
151 4 $
$
$
$
113,242.00
dovelopmont ortralnlngprovldedorprocunadbyContractor.) $ 2,435.00 A15 : Not-to-Exceed " Site Contract Amount" (sum of A9 - A15):
115,677.00
RFP ~o \iC-2022-02 : Expanded LecUTI.ing Program Staffing and Operations - Group C (Doc;;t 13860 l l, 05,2022) "Early Release Program Day"
AS A6 I IA7 :<\8
No. of No. of Program
Subtotal Program ours Per 1, Subtotal
' Days Program Day A 1 XA2XAJXA4 A1XA2XA6XA7
25,821.00 37 6 $ 6,327.00
62,816.00 37 4.75 $ 18,278.00
- $ -
- $ -
- $
UNUSED SITE CONTRACT AMOUNT. By no later than May 1 during the Site Contract Term, the Parties shall determine the portion of the remaining Sile Contract Amount that is not needed to pay Contractor for Services that Contractor will provide at the School Site during the remainder of the Site Contract Term ("Unused Sile Contract Amount"). FCSS or School Site may use the Unused Site Contract Amount For authorized purposes as determined by FCSS and School Site. The Parties shall coordinate and cooperate to prepare such documents as necessary and proper to communicate the Unused Site Contract Amount to each School Site. No separate amendment to this Site Contract is needed to memorialize the Unused Site Contract Amount SCHOOL AUTHORIZED AGENT: The under.signed, being the authorized agent or School District and School Site ("School Authorized Agent"}, hereby approves the above• stated Services, not-to-exceed Site Contract Amoun~ and all terms and conditions or this Site Contract. IF required by the separate contract between School Oisbict and FCSS, two School Authorized School Agents must sign this Site Contract.
By: _________________ _ By:. __________________ _
Print Name: _______________ _ Print Name: ________________ _ TIiie: _________________ _ TIiie: __________________ _
In consideration of the covenants, conditions, and promises in and for good and valuable consideration and the mutual benefits to be derived from this Site Contract and the Master Contract, Contractor and FCSS, separately referred to as a MParty' and collectivety as the •Parties,• have reviewed and understand and hereby enter into this Site Contract. Each person executing this Site Contract on behalf of a Party represents that he/she is authorized to execute on behalf of and to bind the Party to this Site Contract.
CONTRACTOR FCSS
By: _________________ _ By: __________________ _
Print Name: _______________ _ Print Name: ________________ _ TIiie: _________________ _ Tille: __________________ _
RFP No. NC-2022-02: Expanded Learning Program Staffing and Operations - Group C (Doc# 138601), 05/2022)
REEDLEY CITY COUNCIL
DATE: May 23, 2023
~ Consent
D Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: 1 ----
TITLE: ADOPT RESOLUTION NO. 2023-035 ADOPTING THE ANNUAL APPROPRIATIONS LIMIT FOR FISCAL YEAR 2023-24
SUBMITTED:
REVIEWED:
APPROVED:
Amar Bains, Accountant ~
Paul Melikian, Assistant City Manager~
Nicole R. Zieba, City Manager ~
RECOMMENDATION
That the City Council adopt Resolution No. 2023-035 establishing the 2023-24 fiscal year Appropriations Limit at $24,719,359.
BACKGROUND
California Proposition 4, the "Gann Limit" Initiative (1979), created Article XI 11B of the State Constitution placing limits on the amount of revenue which can be spent by all entities of government. Proposition 4 became effective for the 1980-81 fiscal year; however, the formula for calculating the limits was based on the 1978-79 "base year" revenues. Proposition 111, approved by the voters in June 1990, provided new adjustment formulas to make the Appropriations Limit more responsive to local growth issues.
The Appropriations Limit applies to "all taxes levied by and for" an agency. This would include revenue received from property tax, sales tax, business license tax, motor vehicle fines, etc. It does not include Enterprise Fund revenues or successor redevelopment agency's tax increment revenues. (Redevelopment Agencies did not have the power to levy a property tax and were therefore exempt from the Appropriations Limit requirements.)
Article XIIIB of the California Constitution specifies that each city, when calculating their Appropriations Limit, may choose the growth in the California Per Capita Income or the growth in the non-residential assessed valuation due to new construction within the City and the population growth of the City or that of Fresno County. These are both annual elections.
For the 2023-24 Appropriations Limit, the City has used the change in California's per capita personal income and the population growth of the City of Reedley. Proposition 111 requires a review of the Appropriations Limit during the annual financial audit. The limit applies both to appropriation of tax proceeds and taxes received . For Fiscal Year 2022-23, both revenues and appropriations are anticipated to be well within that year's Constitutional limit of $23,261,404. For Fiscal Year 2023-24, it is estimated that both revenues and appropriations will be far less than the 2023-24 Constitutional limit of $24,719,359.
There is no fiscal impact to the City.
ATTACHMENTS
1. Resolution No. 2023-035
2. Department of Finance Price and Population Information
3. Appropriations Limit Worksheet
RESOLUTION NO. 2023-035
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
REEDLEY ADOPTING THE ANNUAL APPROPRIATIONS
LIMIT FOR FISCAL YEAR 2023-24
WHEREAS, Article XIIIB of the California Constitution requires cities to adopt annual appropriations limits; and
WHEREAS, Government Code Section 7910 requires each local government to establish its appropriation limit by resolution each year at a regularly scheduled meeting or a noticed special meeting; and
WHEREAS, the annual adjustment factors used in determining the appropriations limit requires a recorded vote of the City Council; and
WHEREAS, any challenge to the appropriations limit must be brought within 45 days of the effective date of this resolution.
NOW, THEREFORE, BE IT RESOLVED THAT the Appropriations Limit for the fiscal year 2023- 24 is hereby set at $24,719,359 and that one copy of the Appropriations Limit Worksheet, attached hereto and made a part hereof, describes how the appropriations limit was computed.
BE IT FURTHER RESOLVED THAT the City of Reedley has used the change in California's per capita personal income and the City of Reedley's population growth as annual adjustment factors for determining the Appropriations Limit, but that these factors may change in the future should other pertinent information become available.
BE IT FURTHER RESOLVED THAT any challenges to said Appropriations Limit must be filed in writing with the City Manager by no later than 45 days after the adoption of this Resolution. If challenges are made, the matter shall be set for hearing before the City Council at its next regularly scheduled meeting.
This foregoing resolution is hereby adopted this 23rd day of May, 2023, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Anita Betancourt, Mayor
ATTEST:
Ruthie Greenwood, City Clerk
~~T O,t;-- ..t' . ,1:-- t .. ;1-
:. 'iiiiiii' ~ w CJ
0 "7
'f-. DEPARTMENT OF Gavin Newsom • Governor 0"1t,eoR~'~ f IN AN CE _______ 10_2_1_0_S_t-re-e-t,-S-u-ite- 31_1_0_•_S_a_c_ra_m_e_n-to_ C_A_9_5_8_1_4_• _w_w_w __ d_of-.c-a-.g-ov
OFFICE OF THE DIRECTOR
May 2023
Dear Fiscal Officer:
Subject: Price Factor and Population Information
Appropriations Limit
California Revenue and Taxation Code section 2227 requires the Department of Finance (Finance) to transmit an estimate of the percentage change in population to local governments. Each local jurisdiction must use their percentage change in population factor for January 1, 2023, in conjunction with a change in the cost of living, or price factor, to calculate their appropriations limit for fiscal year 2023-24. Attachment A provides the change in California's per capita personal income and an example for utilizing the price factor and population percentage change factor to calculate the 2023-24 appropriations limit. Attachment B provides the city and unincorporated county population percentage change. Attachment C provides the population percentage change for counties and their summed incorporated areas. The population percentage change data excludes federal and state institutionalized populations and military populations.
Population Percent Change for Special Districts
Some special districts must establish an annual appropriations limit. California Revenue and Taxation Code section 2228 provides additional information regarding the appropriations limit.
Article XIII B, section 9(C) of the California Constitution exempts certain special districts from the appropriations limit calculation mandate. The code section and the California Constitution can be accessed at the following website: http://leqinfo.leqislature.ca.gov/faces/codes.xhtml.
Special districts required by law to calculate their appropriations limit must present the calculation as part of their annual audit. Any questions special districts have on this requirement should be directed to their county, district legal counsel, or the law itself. No state agency reviews the local appropriations limits.
Population Certification
The population certification program applies only to cities and counties. California Revenue and Taxation Code section 11005.6 mandates Finance to automatically certify any population estimate that exceeds the current certified population with the State Controller's Office. Finance will certify the higher estimate to the State Controller by June 1, 2023.
Please Note: The prior year's city population estimates may be revised . The per capita personal income change is based on historical data.
If you have any questions regarding this data, please contact the Demographic Research Unit at (916) 323-4086.
JOE SPEPHENSHA W
Director
By:
Erika Li
Chief Deputy Director
Attachment
May 2023
Attachment A
A. Price Factor: Article XIII B specifies that local jurisdictions select their cost of living factor to compute their appropriation limit by a vote of their governing body. The cost of living factor provided here is per capita personal income. If the percentage change in per capita personal income is selected, the percentage change to be used in setting the fiscal year 2023-24 appropriation limit is:
Per Capita Personal Income
Fiscal Year
(FY)
Percentage change
over prior year
2023-24 4.44
B. Following is an example using sample population change and the change in California per capita personal income as growth factors in computing a 2023-24 appropriation limit.
2023-24:
Per Capita Cost of Living Change= 4.44 percent
Population Change= -0.35 percent
Per Capita Cost of Living converted to a ratio:
Population converted to a ratio:
Calculation of factor for FY 2023-24:
4.44 + 100 = 1 .0444
100
-0.35 + 100 = 0.9965
100
1.0444 X 0.9965 = 1.0407
Fiscal Year 2023-24
Attachment B
Annual Percent Change in Population Minus Exclusions*
January 1, 2022 to January 1, 2023 and Total Population, January 1, 2023 County
City
Fresno
Clovis
Coalinga
Firebaugh
Fowler
Fresno
Huron
Kerman
Kingsburg
Mendota
Orange Cove
Parlier
Reedley
Sanger
San Joaquin
Selma
Unincorporated
County Total
Percent Change
2022-2023
0.80 -0.54
0.89 3.34
0.1 2
-0.71
2.11 3.48
-0. 10
-0.71
-0.48
1.75 -0.23
-0.72
-0.22
-0.78
0.15 Total
Population Minus Exclusions --- Population
l -1 -22 1-1-23 1-1-2023
123,532 124,523 124,523
13,410 13,337 17,237
8,420 8,495 8,495
6,936 7,168 7,168
542,515 543,151 543,428
6,168 6,124 6,124
16,605 16,955 16,955
12,432 12,865 12,865
12,475 12,463 12,463
9,531 9,463 9,463
14,472 14,402 14,402
24,944 25,381 25,381
26,302 26,241 26,241
3,634 3,608 3,608
24,354 24,300 24,300
158,554 157,323 158,846
1,004,284 1,005,799 1,011,499
*Exclusions include residents on federal military installations and group quarters residents in state mental institutions, state and federal correctional institutions and veteran homes.
PUBLIC NOTICE
CITY OF REEDLEY
FISCAL YEAR 2023-24
APPROPRIATIONS LIMIT WORKSHEET
PER CAPITA PERSONAL INCOME & POPULATION CHANGE METHOD
2022-23 APPROPRIATIONS LIMIT
FACTORS CHANGE
Per Capita Personal Income
Population Change
4.44%
1.75%
Calculation Factor: 1.0444 X 1.0175 = 1.06267
2023-24 APPROPRIATIONS LIMIT
$23,261,404
RATIO
1.0444
1.0175
$24,719,359
1. Pursuant to Government Code Section 7910, the Reedley City Council will consider adopting a resolution on May 23, 2023, to establish its appropriations limit for Fiscal Year 2023-24. Documentation used in the determination of the appropriations limit is available for public inspection, during regular business hours, at the Office of the Director of Finance, City Hall, 845 "G" Street, Reedley, CA 93654.
2. The 2023-24 appropriations limit was developed based upon information provided by the State of California Department of Finance and Government Code Section 7900 et seq.
3. The above illustrates that the appropriations limit for the 2023-24 Fiscal Year has been calculated at $24,719,359. This limit applies both to appropriation of tax proceeds and taxes received. Both revenues and appropriations for Fiscal Year 2023-24 are well within the Constitutional limits.
Posted - May 2, 2023
Paul A. Melikian
Assistant City Manager
Must post 15 days prior to meeting adopting resolution
DATE: May 23, 2023
REEDLEY CITY COUNCIL
~ Consent
D Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: ----
TITLE: ADOPT RESOLUTION NO. 2023-036 GRANTING AUTHORITY TO THE CITY
MANAGER OR HER DESIGNEE TO ENTER INTO A PROFESSIONAL
SERVICES AGREEMENT WITH NV5, INC. FOR CONSTRUCTION
MANAGEMENT SERVICES FOR THE MANNING AVE PAVEMENT REHAB
PHASE 3 PROJECT
PREPARED: Linda Xiong
Assistant Engineer
SUBMITTED: Marilu S. Morales, P.E. I } 1 ~
City Engineer vV\}J\
APPROVED:
City
Nicole
Manager
Zieba ~
RECOMMENDATION
Staff recommends that the City Council adopt Resolution No. 2023-036 granting the City Manager or her designee authorization to enter into a professional services agreement with NV5, Inc. for construction management services for the Manning Ave Pavement Rehab Phase 3 Project.
EXECUTIVE SUMMARY
The Manning Ave Pavement Rehab Phase 3 (Project) is located on Manning Avenue between Columbia and Buttonwillow Avenues and includes the following major construction items: roadway rehabilitation, underground utility work, replacement of traffic loop detectors, installation of a concrete median island and median cap, curb ramps, and street lighting. The construction manager will oversee the daily construction activities and ensure that the project is constructed as seamlessly as possible with minimal impact to residents, pedestrians, businesses, and waste management services. They will also be responsible to ensure compliance with all federal funding requirements and providing materials testing and construction surveying via subconsultants.
The City requested proposals for construction management services from consulting firms in March of 2023 and received a response from one interested firm . Because of this, the City returned the proposal unopened and released a second request for proposal. Additional outreach to firms who submitted proposals in the past was made and a pre-proposal meeting was held.
Again, the City received one proposal from the same interested firm, NV5, Incorporated. After
reviewing the proposal and consulting with Caltrans, NV5, Inc. was selected as the most qualified and responsive for the Project. The construction management services will be performed for a fee to be administered on a time and materials basis not to exceed $449,389.92. Staff is requesting an additional 10% contingency of $44,938.99, to bring the total appropriation request to $494,328.91.
BACKGROUND
The City of Reedley was awarded a Surface Transportation Block Grant (STBG) in 2020 for the Project. The Project is located on Manning Avenue between Columbia and Buttonwillow Avenues and includes the following major construction items: roadway rehabilitation, underground utility work, replacement of traffic loop detectors, installation of a concrete median island and median cap, curb ramps, and street lighting.
On March 30, 2023, a Request for Proposals (RFP) for the Construction Management/Inspection Services for the Project was released for approximately two weeks, and received a proposal from one interested firm. Because of this, the City returned the proposal unopened and released a second request for proposal on April 20, 2023, for approximately two weeks. Additional outreach to firms who submitted proposals in the past was made and a pre-proposal meeting was held.
Again, the City received one proposal from the same interested firm, NV5, Incorporated. After reviewing the proposal and consulting with Caltrans, NV5, Inc. was selected as the most qualified and responsive for the Project.
The construction management firm will oversee the daily operations and ensure that the project construction runs smoothly and there is minimal impact to the residents, pedestrians, businesses, and waste management services. In addition, they will ensure all requirements of the grant are complied with. This agreement includes services for project management, inspections, materials testing, construction surveying, contract administration, submittal review, record keeping and documentation, managing project schedule, labor compliance, compliance with federal funding requirements and public outreach.
FISCAL IMPACT
A portion of the Construction Management (CM) services are eligible for reimbursement from Federal Funding. Development Impact Fee (DIF) Transportation will be used to pay for the required local match in addition DIF sewer will be used to pay for the CM services required for the sewer upsizing. A budget amendment will be brought to Council when construction is awarded for the DIF sewer amount.
ATTACHMENTS
1. Resolution No. 2023-036
2. NV5, Inc. - Draft Professional Services Agreement
3. NV5, Inc. - Proposal
RESOLUTION NO. 2023-036
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REEDLEY
GRANTING AUTHORITY TO THE CITY MANAGER OR HER DESIGNEE TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH NVS, INC.
FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE MANNING AVE PAVEMENT REHAB PHASE 3 PROJECT
WHEREAS, the City of Reedley issued a Request for Proposals for the Manning Ave Pavement Rehab Phase 3 Project in March of 2023 and received one proposal; and WHEREAS, the proposal was returned unopened and the City issued a second Request for Proposals for the Project in April of 2023; and
WHEREAS, the City received one response from a qualified construction management firm; and
WHEREAS, NV5, Inc. was selected to perform construction management services for the Project;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Reedley, using their independent judgment, hereby approves Resolution No. 2023-036 based on the following:
1. The above recitals are true and correct;
2. That the City Council grants authority to the City Manager, or her designee, to sign and execute a professional services agreement with NV5, Inc.
3. This professional services agreement entered into shall be effective from the date of execution by the City Manager until the close out of the subject project.
4. This resolution is effective immediately upon adoption.
This forgoing resolution is hereby approved at a regular meeting of the City Council of the City of Reedley held on the 23rd day of May 2023, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Anita Bentancourt, Mayor
ATTEST:
Ruthie Greenwood, City Clerk
PROFESSIONAL SERVICES AGREEMENT
This Agreement, entered into this __ day of _____ , 2023 by and between the City of Reedley, hereinafter referred to as the "CITY", and NV5, Inc. hereinafter referred to as the "CONSUL TANT".
WITNESSETH
WHEREAS, the CITY is authorized and empowered to employ consultants and specialists in the performance of its duties and functions, and WHEREAS, the CITY has the desire to secure certain technical and professional services to assist in the preparation and completion of the items of work described as "Scope of Services" in Exhibit "A", for Manning Ave Pavement Rehab Phase 3 hereinafter referred to as the "PROJECT"; and
WHEREAS, the CONSULTANT represents it is licensed, qualified and willing to provide such services pursuant to terms and conditions of this Agreement.
NOW, THEREFORE, CITY and CONSUL TANT agree as follows:
I. SERVICES TO BE PERFORMED BY THE CONSUL TANT
A. Authorized Scope of Services: The CONSULTANT agrees to perform all services necessary to complete in a manner satisfactory to the CITY those tasks described in Exhibit "A" - Scope of Services, for the cost identified in Attachment 1 - Consultants Fee.
B. Additional Services: Incidental work related to the PROJECT and not provided for in Exhibit "A" may be needed during the performance of this Agreement. The CONSUL TANT agrees to provide any and all additional services at the rates identified in the Billing Rates included in Attachment
1. Such additional services shall not be performed by CONSUL TANT without the written consent of CITY.
II. TIME OF PERFORMANCE
The CONSUL TANT shall commence performance of this Agreement within fourteen (14) days following City Council approval of this Agreement and shall complete the work within the timeframes outlined in Exhibit "A", unless otherwise extended in writing by CITY, in its sole discretion.
If the CONSUL TANT fails to complete the Scope of Service within the time specified, plus any extensions of time which may be granted, the CITY shall determine the percent of each work item completed and shall pay the CONSULTANT on that basis.
CONSUL TANT shall not be responsible for delays which are due to causes beyond the CONSULTANT'S reasonable control. In the case of any such delay, the time of completion shall be extended accordingly in a writing signed by both parties, but CONSUL TANT shall not be entitled to additional compensation as a result of such delay.
Ill. COMPENSATION
A. Total Compensation: For services performed pursuant to this Agreement, the CITY agrees to pay and the CONSUL TANT agrees to accept, as payment in full on a time and materials fee basis, a sum not to exceed $449,389.92 in accordance with Attachment 1. This amount shall constitute complete compensation, including document production and out-of-pocket expenses for the Scope of Services as identified in Exhibit "A".
B. Payment of Compensation: The CONSUL TANT shall be paid no later than thirty (30) days following submission of a written, verified billing to the CITY. Said billing shall include the percentage of each task completed to date and since the date of the preceding billing, if any. All billings shall be subject to verification and approval by the CITY.
IV. AUTHORIZED REPRESENTATIVE
A. CITY: The City Manager or her designee shall represent the CITY in all matters pertaining to the services to be rendered under this Agreement, except where approval of the City Council of the City of Reedley is specifically required.
B. CONSULTANT: Kevin Reisz shall represent and act as CONSULTANT in all matters pertaining to the services to be rendered by it under this Agreement.
V. TERMINATION
The right to terminate this Agreement, with or without cause, may be exercised by either party, without prejudice to any other right or remedy to which the terminating party may be entitled at law or under this Agreement.
A. Termination By Either Party Without Cause: The CITY or CONSUL TANT may terminate this Agreement at any time by giving written notice to the other of such termination and specifying the effective date thereof, at least fifteen (15) days before the effective date of such termination.
B. Termination of Agreement for Cause: The CITY may by written notice to the CONSUL TANT specifying the effective date thereof, immediately terminate the whole or any part of this Agreement in any of the following circumstances:
1. If the CONSUL TANT fails to perform the services called for by this Agreement within time(s) specified herein or any extension thereof; or
2. If the CONSUL TANT fails to make progress under this Agreement as to endanger performance of this Agreement in accordance with its terms, and does not correct such failure within a period of ten (10) days (or longer period as the CITY may authorize in writing) after receipt of notice from the CITY specifying such failure.
C. Post-Termination:
1. In the event the CITY terminates this Agreement with or without cause, the CITY may procure, upon such terms and such manner as it may determine appropriate, another party to complete the services under this Agreement.
2. Except with respect to defaults of subconsultants, the CONSUL TANT shall not be liable for any excess costs if the failure to perform this Agreement arises out of causes beyond the control and without the fault or negligence of the CONSUL TANT. Such causes include, but are not limited to, acts of God or of the public enemy, floods, epidemics, quarantine restrictions, strikes, and unusually severe weather; but in the event of the failure to perform is caused by the default of a subconsultant, the CONSUL TANT shall not be liable for failure to perform, unless the services to be furnished by the subconsultant were obtainable from other sources in sufficient time and within budgeted resources to permit the CONSUL TANT to meet the required delivery schedule or other performance requirements.
3. Should the Agreement be terminated with or without cause, the CONSULTANT shall provide the CITY with all finished and unfinished documents, data, studies, services, drawings, maps, models, photographs, reports, etc., prepared by the CONSUL TANT pursuant to this Agreement. The use of all finished and unfinished work product shall be in accordance with Section XI , Documents and Data.
4. Upon termination, with or without cause, CONSUL TANT will be
compensated for the services satisfactorily performed to the date of termination according to compensation provisions contained herein; provided that, upon termination for cause, the CITY may withhold such amount as the CITY deems appropriate to compensate the CITY for costs or damages incurred as a result of the
CONSULTANT's default. In no event, shall the total compensation paid CONSUL TANT exceed the total compensation agreed to herein.
5. If, after notice of termination of this Agreement for cause, as provided for in this article, it is determined for any reason that the CONSUL TANT was not in default under the provisions of this article, then the rights and obligations of the parties shall be the same as if the Agreement was terminated without cause.
6. Termination of this Agreement shall not terminate any obligation to indemnify, to maintain and make available any records pertaining to the Agreement, to cooperate with any audit, to be subject to offset, or to make any reports of pre-termination activities.
VI. INTEREST OF OFFICIALS AND THE CONSUL TANT
A. No officer, member, or employee of the CITY who exercises any functions or responsibilities in the review or approval of this Agreement shall:
1. Participate in any decision relating to this Agreement which effects his personal interest or the interest of any corporation, partnership, or association in which he has, directly or indirectly, any interest; or
2. Have any interest, direct or indirect, in this Agreement or the proceeds thereof during his tenure or for one year thereafter.
B. The CONSUL TANT hereby covenants that he has, at the time of the execution of this Agreement, no interest, and that he shall not acquire any interest in the future, direct or indirect, which would conflict in any manner or degree with the performance of services required to be performed pursuant to this Agreement. The CONSUL TANT further covenants that in the performance of this work, no person having any such interest shall be employed.
VII. NO PERSONNEL, AGENCY OR COMMISSION
The CONSUL TANT warrants, by execution of this Agreement, that no personnel agency has been employed or retained to solicit or secure this contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee, excepting
bona fide established commercial or selling agencies maintained by the CONSULTANT for the purpose of securing business. For breach or violation of this warranty, the CITY shall have the right to annul this Agreement without liability or, in its discretion, to deduct from this Agreement price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee.
VIII. SUBCONTRACTING
A. The CONSUL TANT shall not subcontract or otherwise assign any portion of the services to be performed under this Agreement without the prior written approval of the CITY.
B. Without limiting Paragraph A, in no event shall the CONSUL TANT subcontract services in excess of 50% of the contract amount, excluding specialized services. Specialized services are those items not ordinarily furnished by a consultant performing the particular type of project described in this Agreement.
IX. INDEPENDENT CONTRACTOR
In the performance of the services herein provided for, the CONSUL TANT shall be, and is, an independent contractor and is not an agent or employee of the CITY. The CONSUL TANT has and shall retain the right to exercise full control and supervision of all persons assisting the CONSUL TANT in the performance of said services hereunder.
The CONSUL TANT shall be solely responsible for all matters relating to the payment of its employees including compliance with social security and income tax withholding and all other regulations governing such matters.
X. SPECIFICATIONS
All specifications, manuals, standards, etc., either attached to this Agreement or incorporated by reference, are binding as to the performance of the services specified in this Agreement unless they are changed by written amendment to this Agreement modified in writing to incorporate such changes.
XI. DOCUMENTS/DATA
A. Ownership of Documents: All original papers and documents, produced as a result of this Agreement, shall become the property of the CITY. In addition, CITY shall be provided with access and use of any other papers and documents consistent with the purpose and scope of services covered by this Agreement. Any additional copies, not otherwise provided for herein, shall be the responsibility of the CITY.
Documents, including drawings and specifications, prepared by
CONSUL TANT pursuant to this Agreement, are not intended or represented to be suitable for reuse by CITY or others on extensions of the PROJECT or on any other project. Any use of the completed documents for other projects and any use of incomplete documents without the specific written authorization from CONSUL TANT will be at CITY's sole risk and without liability to CONSUL TANT. Further, any and all liability arising out of changes made to CONSUL TANT's deliverables under this Agreement by CITY or persons other than CONSUL TANT is waived as against CONSULTANT, and the CITY assumes full responsibility for such changes made by the CITY or its agents unless the CITY has given CONSULTANT prior notice and has received from CONSULTANT written consent for such changes.
8. Publication: No report, information, or other data given or prepared or assembled by the CONSUL TANT pursuant to this Agreement, shall be made available to any individual or organization by the CONSULTANT without the prior written approval of the CITY. Notwithstanding the foregoing, however, the CONSUL TANT shall not be required to protect or hold in confidence and confidential information which (1) is or becomes available to the public with the prior written consent of the CITY; (2) must be disclosed to comply with law; or (3) must be disclosed in connection with any legal proceedings.
C. Copyrights: The CONSULTANT shall be free to copyright material developed under this Agreement with the provision that the CITY be given a nonexclusive and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use the material for government or public purposes.
XII. INDEMNIFICATION AND INSURANCE
A. As respects acts, errors, or omissions in the performance of services, CONSUL TANT shall indemnify and hold harmless CITY, its elected and appointed officers, employees, and CITY designated volunteers from and against any and all claims, demands, losses, defense costs, liability or damages arising directly out of CONSUL TANT's negligent acts, errors or omissions in the performance of his/her services under the terms of this Agreement; except to the extent those arise out of the negligent acts of CITY.
8. As respects all acts or omissions which do not arise directly out of the performance of services, including but not limited to those acts or omissions normally covered by general and automobile liability insurance, CONSUL TANT shall indemnify, defend (at CITY's option), and hold harmless CITY, its elected and appointed officers, agents, employees,
representatives, and designated volunteers from and against any and all claims, demands, defense costs, liability, or damages of any kind or nature arising out of or in connection with CONSUL TANT (or CONSUL TANT's subcontractors, if any) performance or failure to perform, under the terms of this Agreement; except to the extent those which arise out of the negligent acts of CITY.
C. Without limiting CITY's right to indemnification, it is agreed that CONSUL TANT shall secure prior to commencing any activities under this Agreement, and maintain during the term of this Agreement, insurance coverage as follows:
1. Workers' Compensation insurance as required by California statutes, and Employer's Liability Insurance in an amount not less than One Million Dollars ($1,000,000).
2. Commercial general liability insurance with a combined single limit of not less than Two Million Dollars ($2,000,000) per occurrence.
Such insurance shall include coverage for Premises and
Operations, Contractual Liability, Personal Injury Liability, Products and Completed Operations Liability, Broad Form Property Damage (if applicable), Independent Contractor's Liability (if applicable).
3. Professional liability insurance coverage, in an amount not less than Two Million Dollars ($2,000,000).
4. Comprehensive automobile liability insurance coverage, in an amount not less than Two Million Dollars ($2,000,000) per occurrence. Such insurance shall include coverage for owned, hired, and non-owned automobiles and shall be provided by a business automobile policy.
D. The City Manager is authorized to reduce or modify the requirements set forth above in the event he/she determines that such reduction is in the CITY's best interest.
E. Each insurance policy required by this Agreement shall contain the following clause:
"This insurance shall not be canceled, any change in scope or coverage, or non-renewed until after thirty (30) days prior written notice has been given to the City Clerk, City of Reedley, 1717 Ninth Street, Reedley, CA 93654." The clause shall not contain "shall endeavor," best efforts or similar qualifiers.
In addition, the Commercial general liability and comprehensive automobile liability policies required by this Agreement shall contain the following clauses:
"It is agreed that any insurance maintained by the City of Reedley shall apply in excess of and not contribute with insurance provided by this policy."
For the general liability and automobile policies only, the City of Reedley, its officers, agents, employees, representatives and designated volunteers are added as additional insured's as respects operations and activities of, or on behalf of the named insured, performed under contract with the City of Reedley.
F. Prior to commencing any work under this Agreement, CONSULTANT shall deliver to CITY insurance certificates confirming the existence of the insurance required by this Agreement, and including the applicable clauses referenced above. Within thirty (30) days of the execution date of this Agreement, CONSUL TANT shall provide to CITY endorsements to the above-required policies, which add to these policies the applicable clauses referenced above. Said endorsements shall be signed by an authorized representative of the insurance company and shall include the signatory's company affiliation and title. Should it be deemed necessary by CITY, it shall be CONSULTANT's responsibility to see that CITY receives documentation acceptable to CITY which sustains that the individual signing said endorsements is indeed authorized to do so by the insurance company. CITY has the right to demand and to receive within a reasonable time period, copies of any insurance policies required under this Agreement.
G. In addition to any other remedies CITY may have if CONSUL TANT fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, CITY, may, at its sole option:
1. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement; or
2. Order CONSUL TANT to stop work under this Agreement and/or withhold any payment(s) which become due to CONSUL TANT hereunder until CONSUL TANT demonstrates compliance with the requirements hereof; or
3. Terminate this Agreement.
Exercise of any of the above remedies, however, is an alternative to other remedies CITY may have and is not the exclusive remedy for CONSUL TANT's failure to maintain insurance or secure appropriate endorsements.
Nothing herein contained shall be construed as limiting in any way the extent to which CONSULTANT may be held responsible for payments of damages to persons or property resulting from CONSUL TANT's or its subcontractor's performance of the work covered under this Agreement.
XIII. NON-DISCRIMINATION
CONSUL TANT and all subcontractors shall not discriminate against any employee or applicant for employment on the basis of race, color, national origin, or sex in the performance of this Agreement. The CONSUL TANT shall carry out applicable requirements of 49 CFR part 26 in the award and administration of Caltrans-assisted contracts. Failure by the contractor to carry out these requirements is a material breach of this Agreement, which may result in the termination of this Agreement.
XIV. MISCELLANEOUS PROVISIONS
A. Asbestos and Hazardous Materials: In providing its services hereunder, CONSUL TANT shall not be responsible for identification, handling , containment, abatement, or in any other respect, for any asbestos or hazardous material if such is present in connection with the PROJECT. In the event the CITY becomes aware of the presence of asbestos or hazardous material at the jobsite, CITY shall be responsible for complying with all applicable federal and state rules and regulations, and shall immediately notify CONSULTANT, who shall then be entitled to cease any of its services that may be affected by such presence, without liability to CONSULTANT arising therefrom.
B. Successors and Assigns: This Agreement shall be binding upon and shall inure to the benefit of any successors to or assigns of the parties.
C. Prohibition of Assignment: Neither the CITY nor CONSUL TANT shall assign, delegate or transfer their rights and duties of this Agreement without the written consent of the other party.
D. Dispute/Governing Law: Any dispute not resolvable by informal arbitration between the parties to this Agreement shall be adjudicated in a Court of Law under the laws of the State of California.
E. Notices: Notice shall be sufficient hereunder if personally served upon the City Clerk of the CITY or an officer or principal of the CONSUL TANT, or if
sent via the United State Postal Service, postage prepaid, addressed as follows:
CITY OF REEDLEY
1733 Ninth Street
Reedley, CA 93654
Attn: City Clerk
NV5, Inc.
2109 W. Bullard Avenue, Suite 145
Fresno, CA 93711
Attn: Kevin Reisz
F. JurisdictionNenue/Waiver of Removal: This Agreement shall be administered and interpreted under the laws of the State of California.
Jurisdiction of litigation arising from this Agreement shall be in that State.
Any action brought to interpret or enforce this Agreement, or any of the terms or conditions hereof, shall be brought in Fresno County, California.
The CONSULTANT hereby expressly waives any right to move any action to a county other than Fresno County as permitted pursuant to Section 394 of the California Code of Civil Procedure.
G. Integration/Modification: This Agreement and each of the exhibits referenced herein, which are incorporated by reference, represents the entire understanding of the CITY and the CONSUL TANT as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder.
This Agreement may not be modified or altered except in writing signed by the CITY and the CONSUL TANT.
H. Conflict with Law: If any part of this Agreement is found to be in conflict with applicable laws, such part shall be inoperative, null and void insofar as it is in conflict with said law, but the remainder of the Agreement shall be in full force and effect.
I. Attorney's Fees: In the event either party commences any action, arbitration or legal proceedings for the enforcement of this Agreement, the prevailing party, as determined by the court or arbitrator, shall be entitled to recovery of its reasonable attorney's fees and court costs incurred in the action brought thereon.
J. Construction: This Agreement is the product of negotiation and compromise on the part of each party and the parties agree, notwithstanding Civil Code Section 1654, that in the event of uncertainty the language will not be construed against the party causing the uncertainty to exist.
K. Authority: Each signatory to this Agreement represents that it is authorized to enter into this Agreement and to bind the party to which its signature represents.
L. Headings: Section headings are provided for organizational purposes only and do not in any manner affect the scope or intent of the provisions thereunder.
IN WITNESS WHEREOF, this Agreement is executed on the day and year first above written.
CITY OF REEDLEY
Nicole Zieba
City Manager
Attachments:
Exhibit "A,,: Scope of Services
Attachment 1: Consultants Fees
CONSULTANT
Kevin Reisz
NV5, Inc.
Exhibit "A"
PROPOSAL FOR PR ECONSTRUCTION/ CONSTRUCTION MANAGEMENT/ INSPECTION SERVICES FOR MANNING AVENUE PHASE 3 PAVEMENT REHABILITATION
FROM COLUMBIA TO BUTTONWILLOW (STPL-5216 (057))
MAY 5, 2023
Pre p a red For:
CITY OF REEDLEY
Marilu S. Morales, City Engineer
1733 Ninth Street
Reedley, CA 93654
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May 5, 2023
City of Reedley
Attn: Marilu Morales, City Engineer
17 33 Ni nth Street
Reedley, CA 93654
NV 5
P26b23-0002:)/\5.00
SUBJECT: Proposal for STPL-5216 (057) Manning Avenue Phase 3 Pavement Rehabilitation from Columbia to Buttonwillow Preconstruction/ Construction Management/Inspection Services Dear Ms. Morales,
NV5 is pleased to offer our services once again to the City of Reedley to deliver this important sewer main improvements and roadway reconstruction project. It is essential that your chosen consultant is able to provide exceptional, well-trained CM, RE and Inspection staff. NV5 provides just that - skilled professionals with in-depth knowledge of utility relocation and roadway construction best practices, Caltrans Local Oversight procedures and state and federal funding requirements. For nearly four decades our firm has been successful at delivering public works projects throughout California, as presented in the following pages detailing our team's qualifications, project approach and demonstrated ability to successfully deliver similar projects. We look forward to providing the City of Reedley with our same key staff as the City's current Alley Paving 2020 project to again deliver your project in a manner that achieves the City's quality, schedule and budget goals.
THE NVSTEAM
The City of Reedley will recognize this NV5 team. We are proposing the same key staff that is currently working with the City to deliver the Alley Paving 2020 project. Under the leadership of Kevin Reisz, PE serving as Principle-In-Charge, Kramer Walker, PE, will be responsible for the day-to-day Resident Engineer duties on this more complex project. Kolton Walker, EIT will assist Kramer with project administration and documentation tasks, as well as support Lead Inspector Brian Klassen in the field when construction operations warrant.
This NV5 team has an active working relationship with the City's Engineering Department, including City Engineers, Marilu Morales, PE and Linda Xiong. We have also established lines of communication with other City department supervisors and their field staff, including Water Supervisor John Ornellas and Wastewater Supervisor Martha Cardoso. These existing relationships with City staff will streamline coordination efforts on the Manning Avenue Phase 3 project. This NV5 team fully understands the City's standards, policies, concerns, and expectations, and has the track record to prove that we can deliver.
NVS IS THE LOCAL TEAM
For decades, NV5 has worked and lived in the community. The entire proposed NV5 team works and resides within 30 miles of the Manning Avenue Phase 3 project site. In fact, Lead Inspector Brian Klassen has called the City of Reedley home for many years. We have the unique ability to report quickly to the jobsite at any time to resolve issues immediately as they arise. This keeps the project on track and reduces construction management costs to the City. We also take pride in delivering projects that benefit our community. We leverage our relationships with local project stakeholders to overcome challenges to deliver projects on schedule and within 1-/--------------1 budget. No other firm comes close to competing with NV5's extensive local history, completing more than 400 projects in the Central Valley since opening our first local office in 1985, including multiple projects for the City of Reedley. The City can rely on this experience and expertise to deliver the Manning Avenue Phase 3 project.
Sincerely,
NV5, Inc.
L,,.,,.. .,? ·:;
./3-' - ~; ~--··--z;.
Kevin Reisz, PE
Vice President, Principal-in-Charge
CONTACT INFORMATION
NV5, Inc.
2109 W. Bullard Avenue, Suite
145 1 Fresno, CA 93711
P 559.661.5220
F 559.492.3457
Kevin Reisz, PE
Vice President, Principal-in-Charge l
P 559.417.1008 ;
[email protected] }
2109 W. Bullard Avenue, Suite 145 I Fresno, CA 93711 I www.NV5.com I Office 559.661.5220 I Fax 559.492.3457
CONSTRUC ION QUALITY ASSURANCE - INFRASTRUCTURE - UTI ITY SERVICES - PROGRAM MANAGEMENT - ENVIRONMENTAL (
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TABLE OF CONTENTS
( COVER LETTER ............................................................................................................ INCLUDED PROPOSED SCOPE OF SERVICES .......................................................................................... 01 PROJECT TEAM AND EXPERIENCE ...................................................................................... 19 RESUMES .............................................................................................................................. 26 STAFFING PLAN .................................................................................................................... 44 INSURANCE ............................................................................................................................. 47 CONSULTANT FEE ..................................................................... SEPARATE, SEALED ENVELOPE
APPENDIX
DBE FORMS
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PROPOSED SCOPE OF SERVICES NIV 5
PROJECT UNDERSTANDING
Manning Avenue is a four-lane divided major arterial street that connects the City with State Highway 99 and is considered a gateway to the City from the West. This is a heavily traveled route for vehicles, public transportation, bicyclists, and pedestrian paths serving numerous businesses, residences, schools, and public offices through the center of Reedley.
This project is bound by Columbia Avenue to the west and Buttonwillow Avenue to the east. It is imperative that this major thoroughfare remains open, safe and convenient for the traveling public throughout the project.
This project will begin with the installation of approximately 2,600 linear feet of sewer main underneath the inside lane of westbound Manning Avenue. It will be critical for the City and CM firm to properly manage the lead time of these sewer main materials to ensure the project starts as scheduled and there are no delays caused by material supply issues. In addition, these sewer main improvements are crossed and paralleled by numerous other utilities including telecommunications, storm drain, and water main lines and laterals. Our CM team will take a front seat approach to utility potholing activities.
We will work with the contractor during their potholing operations to ensure all horizontal and vertical locations of existing utilities within the limits of construction are verified. We will take the provided potholing data, compare it to the plans, and include it in the project's as-built drawings. If unforeseen conflicts are identified, we will immediately coordinate with the City, Designer, Utility Owners, and the contractor to resolve the conflicts, enabling the project to progress quickly and efficiently.
Once the sewer main and subsequent concrete median and ADA curb ramp improvements are complete, roughly 2,700 linear feet of roadway along Manning Avenue will be rehabilitated utilizing numerous different methods, including full depth section removal, 6-inch isolated dig-out areas, and variable depth grind and HMA overlay with pavement fabric.
We will inspect and perform quality assurance testing on all roadway improvements to ensure a long service life for this heavily traveled route. This project will conclude with final top-lift paving, street lighting installation, re-striping, signage and replacement of traffic loops at Columbia, Haney, and Buttonwillow Avenues. (
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PROPOSED SCOPE OF SERVICES NVS
PROJECT-SPECIFIC APPROACH
We have carefully reviewed the project plans and specifications for the Manning Avenue Phase 3 project. Based on this review, we believe there are five key components to the success of this project as follows:
1. Pre-Construction Constructability Review
2. Managing Material Lead Times
3. Public Outreach & Convenience
4. Project Cost Control
5. Federal Funding Compliance
Our approaches to each of these key components are discussed individually in the following sections.
PRE-CONSTRUCTION CONSTRUCTABILITY REVIEW
One of NV5's most valuable roles as construction managers is controlling construction costs. We have a history of controlling costs by taking a proactive approach before and during construction. We pride ourselves on identifying issues before they become problems, developing innovative workarounds, and resolving issues quickly by elevating solutions.
The first step of this cost controlling approach is performing a thorough constructability review during the preconstruction phase services to remove obstacles and hurdles to ensure a quick and efficient start of the project. A comprehensive constructability review provides the City a final opportunity to produce an improved and more cost-effective set of plans and specifications. We have a proven track record of saving our clients' funding resources and creating a level playing field for bidders, which minimizes change orders, claims, and delays. We have performed an initial review of the plans and specifications for the Manning Avenue Phase 3 project and identified a few concerns. Two of these examples are listed below and demonstrate our ability to effectively identify and mitigate project risks prior to advertising the project for bid.
TRAFFIC HANDLING
The City of Reedley requires a Traffic Management Plan (TMP) to be developed as part of the pre-construction services in compliance with federal funding requirements. This is an important part of the project development phase as is it sets clear expectations for bidders on traffic handling controls through all stages of the project. NV5 will perform this work in-house utilizing our Traffic Engineering department based out of NV5's San Diego office. Our CM team will review this plan and provide constructability feedback along the way.
Temporary railing (Type K) will likely be necessary on
westbound Manning Avenue to provide public safety during the sewer main installation and full depth pavement section . >\.·,;·.,,,('?
Roadway reconstruction behind K-rail
City of Bakersfield - SR 178 Widening
reconstruction. Based on recent bid data, this k-rail will cost approximately $40,000 to install. The current language in Special Provisions Section 5-1.03, "Public Safety", which specifies when k-rail must be used by the contractor, presents a risk to the City if not corrected prior to the bidding phase. This section states the following:
The Contractor shall install temporary railing (Type K) between a lane open to public traffic and an excavation, obstacle or storage area when the following conditions exist:
"A. Excavations - The near edge of the excavation is 12 feet or less from the edge of the lane, except:[Bullet 4] Excavations parallel to the lane for the purpose of pavement widening or reconstruction. 11
A contractor could infer from this language that a drop-off next to an adjacent, live lane is acceptable for the purposes of "roadway reconstruction". This project is designated as a roadway rehabilitation project. We will work with the City on ways to revise this language by removing the noted exception to avoid this potential safety concern, or a claim after bid.
City of Reedley I Mann ing Avenue Phase 3 Pa'lt
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UNSUITABLE SUBGRADE
The Typical Cross Section Detail on Plan Sheet 2 of 27 requires the contractor to repair unsuitable subgrade as needed underneath the identified dig-out areas. Bid Item 10, "Unstable Subgrade" requires the over-excavation of an additional 6-inches of the subgrade and laying a lift of HMA prior to placing aggregate base. This practice is not typical in our experience and could lead to several problems. First, the unstable or pumping soils may not be adequately bridged with a 6-inch HMA layer. Second, the unit cost on a square footage basis is difficult for the contractor to bid on since the magnitude is unknown at bid time. Lastly, the HMA approach to repairing unsuitable subgrade will drive up bid costs and will likely result in resistance from the contractor to repair subgrade when suitability is in question.
There are several more efficient options available to the City of Reedley for repairing unsuitable subgrade. We have successfully utilized geotextile reinforcement, imported fill, and thicker aggregate base lifts on other projects in the Central Valley. These options have their own unique engineering considerations driven by the actual subgrade conditions, timing, and material availability but are typically more flexible and cost efficient than requiring HMA backfill. Our NV5 team is well versed in handling unsuitable subgrade conditions and will assist the City of Reedley when making these decisions as they arise.
Regarding compensation for repairing the unsuitable subgrade, in our experience the best and most fair method a payment to the contractor for this work is to establish a bid item with a set not-to-exceed amount at bid time, and calculate payment amounts in accordance with Force Account requirements as the work is performed. This levels the playing field at bid time for the contractor and eliminates the potential of future claims associated with the work. It also sets aside a sum of money without the need for a contract change order to be executed out of the project's contingency balance. Lastly, it provides the City and CM firm with more flexibility and control over how the repairs are made based on the actual field conditions encountered. The NV5 team has successfully implemented this procedure on previous projects and can work with the City to provide contract language for use in the project specifications.
EX CENTER LINE
VARIES
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DIG-OUT AREA VARIES
VARIES
1a-------- VARIES------- VARIES
2" OVERLAY TO EXTEND TO MEDIAN ISLAND
EX c~.:-~u~~~b ___ :=7----~~--:""'~ -_ -z1 u~,:s~~===-===-=====r:=~:§l~ES~=l~~:4::~~t:::: •. GUTTER AND WEDGE GRIND B' OF rel.ACE ~Eijl.9ii%s •; SIDEWALK PAVEMENT FROM 1 -1 Ir AB ~BELOW FINISHED TO 2" TO ENSCJRE GRADE TO ALLOW FOR OVERLAY MEETS LIP OF CONTINUOUS OVERLAY GUTTER
REPAIR UNSTABLE SUBGRADE AS NEEDED
City of Reedley I Ma nn ing Av
EX ASPHALT PAVING. REFER TO PROJECT GEOTECH REPORT FOR STRUCTURAL SECTION
TYPICAL CROSS SECTION PEIAIL
NOT TO SCALE
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LOCATION OF NEW SEWER MAIN
The project plans show the new sewer main being installed underneath the Manning Avenue westbound inside travel
lane, between 6 to 8 feet left of roadway centerline. The depth of the sewer main invert varies 8-feet below finished grade at Buttonwillow Ave to 10-feet below finished grade at Columbia Avenue. In review of the plans, the current planned location of the sewer main raises two concerns.
The first concern is the new sewer main's location in relation to the existing sewer main. The existing sewer main must be kept in service until the entire new sewer main is installed.
The clearance between the two lines is shown to be only a few feet at most locations. As the contractor excavates and benches the trench for the new pipe, they will be working within a foot or two of the old sewer main. Depending on the type of material and condition of the existing sewer, this disturbance has the potential to damage the existing line while it is still in service, causing leaks that would have to be temporarily repaired.
The second concern is the new sewer main's location in
relation to the roadway rehabilitation limits. The plans show the full depth pavement section removal and replacement limits extending approximately 12-feet left of centerline on the westbound side of Manning Avenue, with the remaining existing pavement area to be cold-planned and overlayed. A trench detail is not provided in the project plans for the sewer main installation. If the contractor elects to open cut and B r[l4POP.A.RY ONLY F"OR ..U STR££TS PENO!NG Pt:Rt,IAHENl lttSTfilA K),-; NVS
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7. M O,l,CI( 0Jt (X)U) MIX TO 0[ P.OIO,U, PAIO~ lO rfW. PA\..0.. RU[~ TO sec 12- IT. SC<: 16- 3 Of 1'11[ CilY Of S['ll.'t.£YSfo\'«)Nti)1P[C:lf"ICATl'JN5, a. A fAn COAf S.t,1,U. et AfflJ(O 10 fH( A!fltW.t Cot«:110£ ~tc:AI.. [ O(j( or 1R!Ha-! WAU PRIOR 10 F"JiC'O,t[NI Of :~ ;:~~T,si'i'ci~~J!~~t~~c::u,.~:£:~~£-~E:~~ -:;·"' . " · SlRCtl cur:; ~L D[ W~[ P,tRHJ..[L OR Al ~, NiCU.1 fO lll[ CWtCRUac Of THC mEn. 12 N..l lj()IU(V"""SHIP ~ "4'11Ull.au SH'U COHf' ~ J,t 10 lH[ "1.~)olilffi Sl"I FO«TH IN TH( C'.,J,lr:l(tH [0fJ}C)N or THC st>t[ o, c.it,O~lo' OCP,\,lm.t(.MT Of TJV,N5l>OKT,U ON •51.u,[)W) !1'(-c:P"CAilO,ns· TRENCHBACKF~LAND
SURFACE REPLACEMENT
CJ1'Y OP REEDLEY
ST-46
slope back the trench walls during the sewer main installation, the width of the top of the trench will extend outside the planned full depth pavement section reconstruction limits. This will require replacement of the existing asphalt roadway section per City Standard ST-46 before the cold-plane and overlay operations in accordance with the project plans. Currently, the Engineer's Estimated Quantity for Bid Item 43 - Temporary Trench Resurfacing is 12,080 sq ft. Depending on how wide the contractor excavates the trench, this quantity may not be sufficient to cover the entire area to be resurfaced.
We will take the opportunity during the pre-construction phase to discuss with the City possible alternatives for the sewer main location and roadway rehabilitation limits. A combination of shifting the sewer main closer to the roadway centerline and extending the full depth pavement section limits to the north are potential solutions. Though some of these changes will result in minor increases in bid costs up front, they will minimize the potential of claims and change orders during construction.
MANAGING MATERIAL LEAD TIMES
The first major item of work on the Manning Avenue Phase 3 project is the construction of the sewer main improvements, which includes approximately 2,600 LF of SDR-35 PVC sewer pipe installation. The project's scope of work also includes furnishing and installing numerous Type 15D dual arm streetlights within the median of the reconstructed roadway. Over recent years, the lead time for these materials has varied greatly due to supply-chain issues. Managing the potential risks to the project schedule associated with these long lead time materials will be critical to the success and timely delivery of the project.
NV5 has contacted a couple PVC pipe suppliers in the area, and they have indicated they currently have the required pipe in stock. However, they also emphasized the factories do not always carry such a large quantity in stock. If the pipe is not in stock and must be fabricated for the order, the suppliers state the lead time can vary from 8 weeks to 12 weeks. For the streetlight poles, the main fabricators in the industry are Valmont and Ameron. NV5 is currently working with these suppliers City of Reedley I Manning/.\ enue Pna;:,e: C, ~"rl{~1R?2:;:;f:. · 1 \~ 1 .~ S - _ ~L- > 4
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on other projects. The current lead time to manufacture and supply poles for Valmont is 16 to 20 weeks, and for Ameron it is 20 to 22 weeks. The lead time of these materials have the potential to extend the duration of the project, increasing project costs and impacts for the City.
There are options to minimize the risk to the project schedule caused by these long lead times. The first option is for the City to designate the PVC pipe and/or the streetlight poles as City-furnished materials in the contract. This would allow the materials to be ordered prior to advertising the project for bids and provide the City the opportunity to adjust the advertisement schedule accordingly based on the actual lead times received from the suppliers. The material costs can be invoiced to the project funding source, and when received from the suppliers, the materials are provided to the Contractor for installation.
A second option is to include contract language in the project specifications to require the contractor to submit a statement within 5 days of the Notice of Award indicating any material order lead times that will impact the project schedule. The added contract language will also provide the City the option to modify the start date of the project based on the material lead times such that the construction progresses continuously without any delays. This option keeps the responsibility of furnishing the materials with the contractor while protecting the City from material lead time delay claims.
NV5 has successfully implemented both of these options for agencies on past projects. By properly managing the long lead time materials, the overall project schedule is maintained, protecting the City's budget and minimizing inconveniences to the public.
PUBLIC OUTREACH & CONVENIENCE
Sewer main installation
City of Visalia -Santa Fe/ Tulare Roundabout
The Manning Avenue Phase 3 project includes sewer line improvements and roadway reconstruction on Manning Avenue between Columbia and Buttonwillow, which is one of the most heavily traveled thoroughfares in the City of Reedley. This section of Manning Avenue provides access to the main two grocery stores in the City, Town & Country Marker and Save Mart, as well as numerous other restaurants, stores, and small businesses. Public outreach will be critical to inform the local residents and businesses of the construction impacts, provide them the opportunity to express any concerns, and work with them to minimize any inconveniences.
We will approach this similar to the Alley Paving 2020, Reed Avenue Utilities Relocation, and Reed Avenue Phase II projects NV5 has managed for the City. Leading up to the start of the project, we will work with the City and contractor to contact residents and businesses directly to notify them of the planned construction dates and to answer any questions regarding the timing and staging of the work. There are several mediums for this communication that have been successful on previous City projects, including face-to-face interaction, door hangers, and social media and website postings. The project documents include specific requirements for the contractor to notify residents prior to any interruption to their property access, sewer service, or water service. We will team with the contractor, as we have done with Bush Construction on the Alley Paving 2020 project, to ensure these notices are properly provided.
For the traveling public, we recommend utilizing portable changeable message signs (PCMS) along Manning Avenue to provide notification of the upcoming construction, as well as any changes in the traffic control or lane closures during the construction period. NV5 will work with the City to make sure these recommendations are incorporated into the City's TMP.
NV5 will also review the contractor's traffic control plan to verify it complies with the specification requirements for maintaining traffic and access to the adjacent driveways along Manning Avenue. During construction, we will partner with the contractor to ensure the work is properly planned and prosecuted in a manner that is safe, efficient, and focuses on the importance of public access.
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Communication with the public is the most critical aspect of managing the impacts that are an inevitable part of most construction projects. NV5 has demonstrated on the previous City projects our ability to successfully coordinate with affected residents and business owners and minimize complaints received by the City staff. By taking this same proactive approach to the Manning Avenue Phase 3 project, we will ensure public inconveniences are minimized during construction, which leads to an overall increase in the public perception of the project.
PROJECT COST CONTROL
Project cost control will be another significant factor in the overall success of the Manning Avenue Phase 3 project. The project is funded by both federal and local funding sources. NV5 understands the City's main priority of delivering a quality project for the residents of Reedley while protecting their taxpayer funds. With construction costs continuing to rise, it is crucial for the City to partner with a CM firm that has a proven track-record of delivering high-quality projects on time and within budget. NV5 is that team.
On road rehabilitation projects, the most costly bid item, as well as the item most likely to experience a quantity overrun, is hot mix asphalt (HMA). With the current oil prices, the unit cost of the HMA materials are at an all-time high. NV5 recognizes this risk to the City and has quantity control procedures in place that have been proven successful project after project.
During the cold-plane and overlay portion of the project, quantity control for the HMA starts with the cold-planning activity.
NV5's inspector will work closely with the contractor's quality control and will utilize tape measures, smart levels, and laser levels to perform quality assurance checks at frequent intervals to ensure the existing pavement is being removed to the correct depth and cross-slope and within the tolerances specified in Section 11-2.00 of the Technical Specifications. Any low areas that must be filled with asphalt will be quantified and deducted from the payment made to the contractor for the HMA.
This NV5 team was successful in implementing this cost and quality control measures on the Child's Avenue Rehabilitation Project in Merced County, which included 1.5-miles of an HMA overlay. The team controlled the actual quantities placed for the HMA within the expected tolerances, avoiding any costly quantity overruns on the 4.5-mile long roadway rehabilitation project.
A second aspect of overall project cost control is properly managing our own Construction Management budget. Due to NV5's size, expertise, and number of projects in the area, we have the unique ability to be flexible and efficient with our project staffing levels during the course of construction and adjust when weather or other impacts affect the project. Also, the fact that our inspector is a resident of the City of Reedley and our engineers work and live within 30 miles of the project site allows us to efficiently respond to issues that arise during construction. This ability has been demonstrated on the City's current Alley Paving 2020 project. The 60 working day project has experienced 36 non-working
days due to the unanticipated adverse weather we have
experienced this winter, extending the project duration by approximately two months. Because of our flexibility, we were able to adjust staff resources to other projects during the project shutdowns and are projected to deliver the project within the original CM budget.
Cold-Planing HMA Roadway
County of Merced - Campus Parkway, Segment 3
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PROPOSED SCOPE OF SERVICES
FEDERAL FUNDING COMPLIANCE
The Manning Avenue Phase 3 project is partially federally funded through the Surface Transportation Block Grant (STBG) Program. Strict procedures outlined in the Caltrans Local Assistance Procedures Manual (LAPM) must be followed during the administration of the contract to ensure reimbursement from the federal funding source. NV5's experience in administering federally funded transportation projects far exceeds that of any other local Construction Management firm. We have successfully delivered dozens of Federal Aid Projects for numerous clients within the last decade, and are currently providing CM services on four federally funded projects, including the City's Alley Paving 2020 project.
The City can rely on the NV5 experts to ensure all required exhibits, forms, and project records are completed accurately and timely during construction in accordance with the Caltrans LAPM, the Caltrans Construction Manual, and the Caltrans Construction Manual Supplement for Local Agency Resident Engineers. NV5 has unmatched resources with decades of experience following Caltrans LAPM procedures. This is evidenced by the fact that NV5 has never failed a federal project audit. The City of ( Reedley can rest assured that the project funding will not be jeopardized. (
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PROPOSED SCOPE OF SERVICES NV S
PROJECT MANAGEMENT APPROACH
The cornerstones of our approach to the Manning Avenue Phase 3 Project are a thorough knowledge of all contract requirements and clear, effective communications among our construction management team and the project's stakeholders.
Our approach is designed to deliver the project in accordance with all contract requirements, meeting all of the City of Reedley's project goals. We will inspect the work and administer the contract in compliance with the project's plans and special provisions; City of Reedley's procedures and standards; Caltrans Local Assistance Procedures Manual; and Caltrans Construction Manual. Our proven approach is designed to deliver the project safely, cost effectively, and on time.
It is our practice to partner with our clients and promote open communication among the client, our project staff, the contractor, and project stakeholders. This collaborative atmosphere encourages broad support for our client's goals and produces measurable results - optimal solutions to project challenges, implementation of best management practices, and projects brought to fruition efficiently. We will implement and maintain this philosophy on the City's projects - from project startup through the pre-construction, construction, and close-out phases. • PRE-CONSTRUCTION PHASE: The emphasis will be on performing a thorough quality assurance and constructibility review of the project plans and specifications, as well as working with the City to develop the Traffic Management Plan (TMP) to include in the bid package. In addition, we will focus on establishing lines of communication, clearly understanding all the stakeholders' requirements, assisting the City with the award process, and processing the contractor's early submittals, including the Storm Water Pollution Prevention Plan (SWPPP), the Traffic Control Plan (TCP), and the critical path method (CPM) baseline, to make sure the project begins smoothly. • CONSTRUCTION PHASE: We will work with the City to provide timely response to all correspondence, submittals, and requests for information (RFls), and to process all contract change orders and pay estimates. In the field, our inspectors will use NV5's CMIS electronic daily diary to document all field conditions, work completed, and materials used in accordance with Caltrans Construction Manual procedures. Each daily report will be illustrated with supporting photographs and other material documentation.
• CLOSE-OUT PHASE: A final walk-through will be conducted with the City of Reedley and a final punch list will be prepared.
Once complete, the project will be accepted, the final estimate issued, and the as-built drawings and project records will be delivered to the City.
INNOVATIVE APPROACH
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PRECONSTRUCTION
✓ Review Plans and Specifications
✓ Perform Constructability Review
✓ Assist with Bid Evaluation
✓ Develop Dispute Resolution Procedures
✓ Coordinate with Public on Closures
✓ Coordinate with Property Owners
✓ Document Existing Conditions
Setup Files per LAPM
✓ Generate List of Critical Submittals
✓ Verify Survey Monuments within Project
Limits
✓ Conduct Preconstruction Conference
✓ Develop Comprehensive Public
Outreach Program
CONSTRUCTION
✓ Implement Public
Outreach Program
✓ Lead
Communications and
Correspondence
✓ Run Project Meetings
✓ Maintain Project
Records
✓ ReviewCPM
Schedules
✓ Prepare Progress
Reports
✓ Review Traffic Control
Plans
✓ Ensure Traffic Control
Implementation
✓ Review Submittals
✓ Review and Monitor
SWPPP Plan
✓ Conduct Safety
Reviews
✓ Manage RFls
✓ Prepare Pay
Estimates
✓ Perform
Comprehensive
Contract
Administration
✓ Review Test Re sults
✓ Conduct Labor
Compliance
Interviews
✓ Monitor and Inspect
Work
✓ Prepare Daily Diaries
✓ Prepare Monthly
Estimates
✓ Calculate CCO
Estimates
✓ Negotiate CCOs
✓ Review Extra Work
Bills
✓ Execute Claims
Analysis and
Resolutio
POST CONSTRUCTION
✓ Prepare Punch List
✓ Formulate Proposed Final
and Final Pay Estimates
✓ Issue Contract Acceptance
✓ Prepare As-Built Red-Lines
✓ Resolve Outstanding
Disputes
✓ Deliver Project Record
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NVS'S ELECTRONIC DAILY DIARIES
Our project staff is fully equipped with state-of-the-art tools to effectively manage and document construction projects. Specifically, the NV5 Construction Management Information System (CMIS) was designed and developed inhouse to give our construction managers and inspectors a valuable tool to report construction contractor's daily work activities more efficiently and with more detail. CMIS' Electronic Daily Diary (EDD) report, patterned after Caltrans' Daily Diary, is one of the most important of our innovations. The EDD contains a manpower sheet, narrative sheet, photo sheet, and a contract item quantity sheet, all of which are word searchable. This report has been credited with keeping contractors from filing claims and their activities professionally documented. With the EDDs excellent word search capability, our clients save time and money as project activities, manpower, and equipment expenditures can be instantly recalled for use in evaluating force account work and potential claims. This same tool is important to manage the contractor's construction schedule - it gives us the ability to see where the schedule is gaining and where it is slipping, and allows for accurate assessments of the contractor's monthly schedule updates. CMIS will provide the City with the ability to view submittals, RFl's and daily reports, complete with photographs, and much more from any office location.
KEY BENEFITS
• Easy for inspectors to use. Reports can be generated from the field or in the office
• Provides a consistent format for all diaries, from project to project and inspector to inspector
• Contractors, equipment, workers, and pay items are preloaded once, and then accessed via drop down menus, allowing for more efficient and accurate diaries
• Daily weather conditions are automatically collected and stored in the database
• Bid item quantities can be easily recorded and accessed for accurate and auditable progress payments
• CMIS can be used for Extra Work at Force Account reporting • Project reference materials can be linked so that project information and forms are found in one place
• All Inspectors are linked to a project, and are able to share information and save time
• Diaries are immediately accessible by project management and staff • Users are able to find information on their CMIS by powerful filtering and sorting functions
Our CMIS system is also our electronic document control. The Contractor uploads RFl's, submittals and correspondence to the system. The CMIS system will automatically distribute to the review party, send reminders and keep time of the review process. The document control system is where the team can find weekly meeting agendas and meeting minutes, field directives, change orders and all project correspondence. The system pulls daily diary quantities and generates quantity sheets as well as progress pay estimates.
This system is the future of paperless files and tracking review and response processes throughout the duration of construction.
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C IV IL P ROGHI\M M J\ N I\GE M CN T
ENGINEER'S DAILY REPORT - MANPOWER
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SCOPE OF SERVICES
The NV5 Team will conduct the following tasks to deliver the Manning Avenue Phase 3 Project safely, conveniently, on schedule, within budget and in compliance with all funding requirements.
PRE-CONSTRUCTION PHASE
TASK 1.1 QUALITY ASSURANCE & CONSTRUCTABILITY
REVIEW OF PROJECT DOCUMENTS
OBJECTIVES
1. Achieve a full understanding of the project plans and specifications
2. Identify potential discrepancies in the contract
documents and recommend solutions to the Owner
3. Identify sources lacking information and request
additional information from the designer/Owner
4. Identify project risks and recommend risk avoidance
strategies to the Owner
5. Identify value engineering opportunities, if any, and propose concepts to the Owner that save money and
time or enhance safety or public convenience
TASK DESCRIPTION
All contract documents will be reviewed and vetted. The findings of this review will be compiled in a review log and shared with the Owner and the project designer.
These comments will be tracked until they are resolved.
Once the review comments have been addressed, several
potential activities may be conducted to minimize risk or save money, time or enhance safety or public convenience.
These activities may include the following:
• Hold smaller internal meetings prior to the preconstruction meeting to gain a deeper understanding of the Owner's needs and discuss the findings of the
project document review
• Early coordination with stakeholders/utility owners
• Preparation of a Value Engineering Change Proposal
This activity will be undertaken by the Resident Engineer.
All findings and conclusions resulting from this task will be conveyed to the project team prior to construction.
WORK PRODUCTS
1. Project document review log with review comments and responses
2. Meeting agenda and meeting minutes from any internal coordination meetings (minutes available within 24
hours of all meetings)
3. Correspondence records with any stakeholders/utility owners
4. May result in a Value Engineering Change Proposal(s) TASK 1.2 TRAFFIC MANAGEMENT PLAN
OBJECTIVES
1. Develop Traffic Management Plan
TASK DESCRIPTION
NV5 will prepare and analyze a Traffic Management Plan
(TMP) to be included in the project bid package. The TMP will be developed in accordance with LAPM Chapter 12
and consists of construction staging and temporary traffic handling plans. During preparation of the TMP, NV5 will consult with the City to collaboratively discuss the most effective strategies to manage and minimize work zone
impacts to the public.
WORK PRODUCTS
1. Traffic Management Plan
TASK 1.3 CONDUCT COORDINATION MEETING
OBJECTIVES
1. Introduce the project team and key stakeholders
2. Establish lines of communication
3. Discuss any identified construction or scheduling
challenges
TASK DESCRIPTION
The project manager will coordinate a meeting with
the City, the project Designers, and any other affected agencies or project stakeholders. The goal of the meeting is to establish lines of communication and to discuss the procedures that will be followed to ensure successful
delivery of the project. An agenda will be prepared prior to the meeting and shared with the City's Engineer for their input. Following the meeting, minutes will be prepared by the project manager and distributed to all parties involved.
WORK PRODUCTS
1. Coordination meeting agenda & minutes
TASK 1.4 PREPARE CONSTRUCTION MANAGEMENT PLAN
OBJECTIVES
1. Develop a construction management plan for the City's acceptance
TASK DESCRIPTION
The project manager will draft a construction management plan outlining the plan and procedures the CM firm will implement to provide the scope of services included in
the contract. It will include, at a minimum, the roles and responsibilities of the CM staff, our approach for providing the proposed services, and the anticipated deliverables for each task. The plan will be presented to the City for their City of Reed ley I Mann ing Avenue Phase 3 F.'a,v; -, f.~i~';};~: \. ~ :: - 10 ___ _ ,.. .. { 7 • '-*~--'
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review before finalizing and distributing to the project team.
WORK PRODUCTS
1. Construction Management Plan
TASK 1.5 ESTABLISH PROJECT CONTROLS
OBJECTIVES
1. Gain concurrence from the Owner regarding planned
project procedures, tracking tools, construction forms
and templates
2. Provide a concise outline of regular tracking,
correspondence and reporting activities with planned
frequencies
TASK DESCRIPTION
Meet with the Owner to provide all proposed tracking log templates, correspondence templates and construction
forms to be used during administration of the project for review and input. The frequency of regular meetings and reporting needs will be understood based on the Client's needs. We wil l also discuss correspondence procedures
with the project designer, stakeholders, the public and other City staff. Once established, these project procedures will be summarized through Project Procedures Outline
and will be maintained on file and updated as necessary during the project. This activity will be undertaken by the Resident Engineer. All findings and conclusions resulting from this task will be conveyed to the project team prior to construction.
WORK PRODUCTS
1. Proposed tracking log templates, correspondence
templates and construction forms
2. Project Procedures Outline
TASK 1.6 OBTAIN PRE-CONSTRUCTION PHOTOS/VIDEOS
OBJECTIVES
1. Document existing site conditions prior to construction
TASK DESCRIPTION
Before construction begins, the existing site conditions will be photographed and recorded. This record of
existing conditions is essential to enforce the Contractor's responsibility to protect private property, City facilities and third party property/utilities. Key items to document for this project include the following:
• Private property landscaping and access points
• Third party utilities including overhead and
underground lines, vaults, boxes and valve covers
• Existing pavement conditions within the project site
and adjacent to the project site
• Pedestrian walkways and crossings within the project
site and adjacent to the project site
City of Reedley I Manning Avenue Ph&1$e ~
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This inspection is also a key to proactively identifying any discrepancies between the site conditions and the project plans.
WORK PRODUCTS
1. Pre-Construction photos
2. Detailed understanding of the project site
TASK 1. 7 DOCUMENT CONTROL
OBJECTIVES
1. Develop a project records filing system
2. Track and file all project correspondence and
transmittals
3. Maintain quality, schedule, work plan and budget
documentation
TASK DESCRIPTION
NV5 will maintain an up-to-date project records filing
system in accordance with Section 16.3 of the Caltrans
Local Assistance Procedures Manual (LAPM) in both
electronic and hard copy format. Major project categories are outlined below:
• Personnel
• Correspondence Working Day Record Materials
• Daily Reports
• Quality Assurance Pay Quantities
• Contract Change Orders
• Extra Work
• Progress Pay Estimate
• Labor Compliance
• Disadvantaged Business Enterprise (DBE) Records
• Contractor Payroll
• Final Report
NV5 will turn over all project files, contract correspondence, and documents, including final logs, to the City upon
completion of the project in both hard copy and electronic format on a hard drive. The City will file the Notice of Completion and Acceptance of Work.
WORK PRODUCTS
1. Project files and records
TASK 1.8 REVIEW AND INVESTIGATE UTILITY LOCATIONS
OBJECTIVES
1. Identify potential utility conflicts prior to construction
2. Communicate risk mitigation strategies with the project delivery team
TASK DESCRIPTION
Obtain and review all utility information within the project limits. This will include all pothole data and as-built records of older and newly relocated utilities. We will review this information thoroughly and identify areas of concern. The (
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utility plans will be marked up to show all potential conflicts that should be investigated further as early as possible.
We will share our findings with the designer and City Staff during the pre-construction phase. If possible, we may
pothole prior to the construction phase to confirm or deny that these conflicts exist. If changes are needed, we will work with the design team to propose and understand any available solutions. The goal of our approach is to make any necessary changes before the first working day.
WORK PRODUCTS
1. Marked-up utility plans with areas of concern
TASK 1.9 REVIEW STORMWATER POLLUTION
PREVENTION PLAN (SWPPP)
OBJECTIVES
1. Obtain a full understanding of the requirements set
forth in the approved SWPPP
2. Obtain coverage under the General Permit prior to
ground-disturbing activities
TASK DESCRIPTION
To obtain coverage under the General Permit, the City must electronically file the Notice of Intent (NOi), Storm Water Pollution Prevention Plan (SWPPP), and the appropriate
permit fee to the State Water Board. The Board then has ten days to provide a Waste Discharger Identification number (WDID). This must occur prior to any ground-disturbing
activities so it is critical to expedite the review and approval of the SWPPP in order to start the project on time. The Resident Engineer we are proposing is a Qualified SWPPP Developer with over fifteen years of experience reviewing and implementingSWPPP programs across the State. Prior
to construction, we will review the approved SWPPP for this project and will be prepared to discuss the requirements for stormwater pollution control at the pre-construction meeting.
WORK PRODUCTS
1. SWPPP agenda item for discussion at the PreConstruction Meeting
2. Meeting minutes to record SWPPP discussion at the
Pre-Construction Meeting
TASK 1.10 REVIEW TRAFFIC CONTROL PLAN
OBJECTIVES
1. Obtain an approved Traffic Control Plan
TASK DESCRIPTION
In accordance with Section 6-6 of the Special Provisions, the Contractor is required to obtain an approved traffic control plan prior to commencing any work on the project.
This makes the traffic control plan a schedule-critical City of Reedley I Mannirig; Avenue Phase 3 ~
NV S
submittal and it is essential to expedite the review of this plan to start the project on time. The RE will review this plan to ensure that it complies with the Manual on Uniform Traffic Control Devices and the City of Reedley's requirements. The pedestrian routes through project
will need to be reviewed to ensure that there is a safe, ADA-compliant route through the project at all times. We will also coordinate closely with City Public Works, Fire, Police, Transit and Health as needed to ensure that the traffic handling plan does not conflict with essential City Operations.
WORK PRODUCTS
1. Traffic Control Plan Review Comments/Response Log
2. Approved Traffic Control Plan
TASK 1.11 CONDUCT PRE-CONSTRUCTION MEETING
OBJECTIVES
1. Introduce the project team and key stakeholders
2. Build report between the City Engineer, NV5, and the contractor
3. Discuss key project requirements and expectations for successful project delivery
4. Assist with the implementation of a partnering
agreement with the contractor if necessary
TASK DESCRIPTION
The CM/RE will prepare a pre-construction meeting
agenda for the City's review and concurrence. The CM/
RE will coordinate with the City Representative to establish and invite the meeting attendees. The CM/RE will chair the meeting to review the following general project topics:
• Work plans
• Contingency plans
• Equipment to be used
• Progress schedule
• Layout of job
• Labor compliance
• Equal employment opportunity
• Safety requirements
• Temporary pedestrian access routes Americans with
Disabil ities Act (ADA) requirements for permanent
pedestrian facilities
• Environmental commitments and permits
• Water pollution control requirements
• Job-produced materials quality control and acceptance testing
• Buy America requ irements
Following the meeting, the minutes will be drafted and
transmitted to the project team. An Action Item Log will be created to track any needed activities identified during the meeting. The Log will updated weekly until all required (
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actions are resolved. The meeting minutes and Action
Item Log will be made available within 24 hours of the
preconstruction meeting.
NVS
WORK PRODUCTS
1. Pre-Construction Meeting Agenda and Minutes
2. Action Item Log
CONSTRUCTION PHASE
TASK 2.1.1 PROJECT COORDINATION AND PUBLIC
OUTREACH
OBJECTIVES
1. Coordinate with all affected third parties, including utility owners, property owners, school representatives, business owners and other governmental agencies and
services, to resolve project issues and share project
information in a timely manner
2. Coordinate with the City Staff and the Contractor to meet the City's public outreach objectives
3. Understand Third Party coordination needs
TASK DESCRIPTION
Regular communication and coordination with City Staff, the Contractor, the Designer of Record and affected
Third Parties will occur from the pre-construction phase through project close out. We wi ll establish communication protocols early in the pre-construction phase. We will
also require that the Contractor includes the CM team
on all communications with affected Third Parties. Key
correspondence will be included in the project files.
Our team will review the Contractor's traffic handling plan to ensure that advanced messaging is adequate and
timely prior to changes in traffic handling. If requested, we will assist with press releases to reach the community as a whole. Second, if requested, we will contact residences, businesses and schools ahead of construction to explain the timing and staging of the work. We will also discuss temporary access routes with the Contractor, City Staff and the public well in advance of construction. There
are several mediums for this communication available
including face-to-face interaction, email, social media, door hangers, leaflets, etc.
WORK PRODUCTS
1. Public Outreach Plan
2. Press Release write-ups, if requested
3. Project update write-ups and schedules
4. Mailers, fliers, fact sheets, if requested
5. Correspondence record log
6. Emergency Contact List
TASK 2.1.2 HOLD WEEKLY COORDINATION MEETINGS
OBJECTIVES
1. Discuss project safety and traffic handling controls
2. Discuss public convenience and outreach efforts
3. Identify and discuss project issues to be resolved
4. Track regular contract administration tasks including submittal, RFI and change order management
5. Review the project schedule and discuss upcoming
construction activities
TASK DESCRIPTION
Progress meetings will be held weekly throughout the
construction phase. We are aware that the contract only requires bi-weekly meetings but believe the increased
frequency is important at the beginning of the project.
The RE will prepare a meeting packet which includes the meeting agenda, Submittal Log, RFI Log, Change Order/
Dispute Log, Action Item Log and contractor provided
look-ahead schedule. These documents will be reviewed
to establish a common understanding of the status of the project with the Owner and Contractor. Key project issues and required actions will be reviewed and discussed.
Minutes from these meetings will be transmitted to the
project team within 24 hours.
WORK PRODUCTS
1. Meeting agenda and meeting minutes
2. Submittal Log, RFI Log, Change Order/Dispute Log and Action Item Log updated weekly
TASK 2.1.3 MATERIAL SUBMITTAL REVIEW
OBJECTIVES
1. Ensure materials incorporated into the work meet the City Standards and project specifications
2. Ensure materials incorporated into the work meet Buy America requirements
TASK DESCRIPTION
The following material submittals to be reviewed on this project are as follows:
• Asphalt mixes
• Concrete mixes
• Aggregate Base
The RE will review each of these material submittals
to ensure that all materials incorporated into the work complies with the City Standards and project specifications.
All review comments will be transmitted and tracked in the Comment Response Log for each submittal. Upon delivery
of these materials in the field, certification of compliance documentation will be collected and maintained in the
project files. Specific materials that must conform with City of Reedley I Manning Av@nue Phase 3 ~~ :., 'EJ.M: 1~i~fv2 ! "'. t ,; - 13 -~ttJ~i-,.
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Buy America requirements include reinforcing steel, steel grates and steel sign materials. These materials must
arrive on site with Buy America documentation before they can be released on site for use.
WORK PRODUCTS
1. Submittal Review Comment/Response Log
2. Formal correspondence to accept, accept with
comments or reject material submittals
3. Submittal Log updated weekly
TASK 2.1.4 LABOR COMPLIANCE MONITORING
OBJECTIVES
1. Ensure compliance with funding requirements for
Federal Aid Projects
2. Ensure the Contractor and Subcontractors comply with all labor compliance, equal employment opportunity
(EEO), and disadvantaged business enterprise (DBE)
requirements
TASK DESCRIPTION
Our Labor Compliance Officer, in coordination with the
RE, will ensure that all certified payrolls are received for Prime and Subcontractors. The Certified Payroll records will be reviewed to confirm that all labor classifications are properly compensated according to state and federal wage requirements, whichever governs. Daily reporting of workers names, labor classifications and hours worked
will be compared to Certified Payroll Records to confirm they match. We will conduct employee interviews on Form CEM-2504, "Employee Interview: Labor Compliance/EEO",
bi-weekly to verify that workers are being compensated
according to their designated labor classification. Finally, we will confirm that all required labor law posters and information are located on the job site.
Our Labor Compliance Officer will also be responsible
for reviewing and filing all DBE Utilization records for the project. We will review the DBE commitments in the bid
documents, review the monthly DBE Utilization Report and review and file the Final Report for DBE Utilization. Should any violations regarding labor compliance be discovered, we will notify the City's PM immediately, draft formal
correspondence to document our findings and suggest
potential responses including payment withholding until all labor compliance/DBE issues are resolved
WORK PRODUCTS
1. Certified payroll review records
2. Employee Interview records (Form CEM-2504)
3. Completed Form CEM 2402F, "Final Report - Utilization of Disadvantaged Business Enterprises (DBE) First-Tier
Subcontractors"
City of Reedley I Manning Aven
NVS
TASK 2.1.5 SCHEDULE UPDATE REVIEW
OBJECTIVES
1. Review the updated project schedule for accuracy
2. Identify and report on schedule slippage
TASK DESCRIPTION
The Contractor will need to submit an as-built schedule regularly to document progress and identify schedule
slippage, if any. The RE will review the updated schedule to confirm that the as-built information conveyed in the update is accurately recorded. Should delays to the schedule
or changes to the schedule be necessary, the RE will
independently assess these delays or changes and report these findings to the Owner. If the Contractor's progress indicates that the project is at risk of late completion, the City will be notified immediately and the RE will proactively work with the Contractor to identify schedule recovery
strategies. The findings of all schedule update reviews will be recorded in the standard Review Comments/Response
Log and formal correspondence may be required to notify the Contractor of any inaccuracies or schedule concerns.
WORK PRODUCTS
1. Schedule Update Review comments recorded in the
Review Comments/Response Log
2. Formal correspondence as needed to notify the
Contractor of update inaccuracies or schedule slippage
3. Reports of independent analysis of delays or schedule changes to the Owner
TASK 2.1.6 REQUEST FOR INFORMATION {RFI)
MANAGEMENT
OBJECTIVES
1. Provide timely project information to the Contractor as needed
2. Track all Requests for Information to document
timeliness
TASK DESCRIPTION
The Resident Engineer will receive all Requests for
Information from the Contractor and whenever possible,
will provide responses. In some cases, the RFl 's will
require input from the Owner, Designer or affected Third Parties. The Resident Engineer will coordinate all third party input into the RFI process. An RFI Tracking Log will be maintained and updated weekly to document the timing of RFI submittal and responses.
WORK PRODUCTS
1. Formal responses to RFl's
2. RFI Tracking Log updated weekly
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TASK 2.1. 7 CHANGE ORDER MANAGEMENT AND COST
CONTROLS
OBJECTIVES
1. Assess merit of all alleged changes to the contract
that require an adjustment in the cost or time for
performance of the work
2. Perform an independent estimate of cost or time
impacts of all changes
3. Negotiate and draft the terms of all contract change orders prior to submittal to the City for approval
4. Seek alternative solutions to changes to avoid or
minimize cost or time impacts
5. Track all potential and known contract change orders
TASK DESCRIPTION
The Contractor must notify the Resident Engineer (RE)
of any changes that they believe result in an adjustment to the cost or time for performance of the work. Once
notified, the RE will assess the merit of the Contractor's claim and will partner with the Contractor and the project team to identify alternative solutions to minimize cost or time impacts. If it is determined that a change request has merit, the RE will perform an independent estimate of the impacts and will negotiate with the Contractor to seek a mutually agreeable lump sum change with and agreed
time extension, if any. If no agreement can be reached, the RE will direct the Contractor to perform the work at Force Account and will record the material, labor and equipment needed to complete the work. The RE will draft the contract change order language based on the independent analysis of all impacts and submit the draft Change Order to the City for authorization. Once authorized, the RE will route the Change Order to all parties for signature. All known and potential change orders will be recorded in a tracking log to identify cost, time impacts and status (draft, executed, disputed). This log will be updated weekly and provided to the City.
WORK PRODUCTS
1. Independent estimate of cost or time impacts for each contract change
2. Draft and final contract change orders
3. Contract Change Order Tracking Log
TASK 2.1.8 MONTHLY PAYMENT REVIEW AND COST
CONTROL
OBJECTIVES
1. Control and accurately measure quantities of materials used during construction
2. Summarize payment of completed work for each bid
item each month
3. Provide a payment request to City each month with
back-up documentation
City of Reed ley I Manning Avenue Rh¢1se 3 Ra~
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4. Track the budget of each bid item following approval of the payment request
5. Provide monthly reporting on the project budget and
the CM Consultant budget
TASK DESCRIPTION
Cost control requires advance planning before material is placed in the field. To control the cost of roadway material, we will independently survey and measure the subgrade
and road base elevations prior to placement of road base and HMA. We will notify the Contractor if the dimensions of the roadway materials exceed the dimensions called for in the plans and we will oversee all corrective work to avoid cost overruns. During construction, we will receive and file material delivery documents and we will independently
measure the units of completed work. This information
will be documented daily in the field inspection reports.
Each month, the quantities of completed work for each
bid item will be summarized in a Contract Item Quantity Sheet with the location, quantity and date of acceptance.
These Quantity Sheets will serve as backup for monthly
payment requests. We will track the status of monthly
pay requests and discuss this weekly at the coordination meeting. We will also maintain a summary of all payments to date by bid item in the project file. This document will be updated monthly. Finally, we will maintain a status of the CM consultant budget with forecasted cost through project completion and report this information to the City monthly.
WORK PRODUCTS
1. Survey notes and field quantity measurements
2. Contract Item Quantity Sheets
3. Monthly Payment Requests
4. Project Budget Status by Bid Item
5. CM Consultant Budget Report
TASK2.1.9 CLAIMS MANAGEMENT
OBJECTIVES
1. Avoid contractor claims
2. Independently assess merit, cost and time impacts of disputed/claimed work
3. Provide claims-related correspondence
4. Represent and support the City during mediation and
litigation processes
TASK DESCRIPTION
Our primary goal is to partner with the Contractor to
avoid claims against the City in the first place. To do this, our team will take a proactive approach to anticipating potential disputes and we will quickly seek to confer with the Contractor and the City to identify alternative solutions to any potentially disputed work. We will independently analyze the contract and the contractor's claim and
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PROPOSED SCOPE OF SERVICES
prepare a draft response for any dispute for the City's review. We will also seek to limit the size of the claim by identifying any undisputed portions of claim and proposing just compensation or time adjustment for undisputed
portions of a claim. Should the dispute require non-binding mediation, we will coordinate the assembly of a non-binding dispute resolution board. We will also present the Owner's position at the mediation session. Should the dispute
continue into litigation, our team will support the City with any back-up documentation or other work products.
WORK PRODUCTS
1. Contractual Analysis of Contractor Claim Statement
(narrative report with back-up documentation)
2. Draft response to Contractor Claim
3. Owner Position Paper and Presentation for mediation
session
4. Change Order for just compensation or time adjustment if appropriate
TASK 2.2.1 FIELD INSPECTION AND DAILY REPORTING
OBJECTIVES
1. Oversee traffic handling operations to ensure that the work zone is safe and convenient for the traveling public
2. Oversee the Contractor's operations to ensure that the site is safe workers and the public
3. Inspect the materials and methods used to assure
quality of the completed work
4. Collect material certification documentation for all incorporated materials
5. Maintain a record of the contractor's operations for schedule review and risk mitigation
6. Document labor classifications and names to support
labor compliance efforts
7. Measure the quantity of completed work to support
payment activities
8. Oversee all permit compliance activities during
co nstru cti on
TASK DESCRIPTION
As required by the Local Assistance Procedures Manual,
the project site will be inspected daily. Our Inspector will complete a daily inspection report containing the
following information:
• Any traffic handling and safety observations
• Description of the work performed that day with
location, time and weather information
• Quality observations or concerns
• Name, labor classification and employer of all workers on site with hours worked
• Make, model and ID of all equipment on site with
hours of operation (Down or idle time recorded)
• Pre and post construction surveys of all ADA ramps
and pedestrian walkways
NVS
• Records of key conversations between the Inspector
and the Contractor
• Record of material certification information collected • Measurements and quantities of completed work
• Photos of the project site and work performed with
descriptive captions
When possible, our Inspection Staff will perform
intermittent or benchmark inspections to operate in a
cost effective manner. The daily reports will be reviewed for quality by the Resident Engineer and maintained in the project files. The Inspector will also maintain an As-Built copy of the project plans to record any as-built changes as the project progresses.
WORK PRODUCTS
1. Daily Inspection Reports with photographic records
2. Pre and post-construction surveys of all ADA ramps and pedestrian walkways
3. Records of material certification information
4. Material delivery records
TASK 2.2.2 STORMWATER POLLUTION PREVENTION
PLAN MONITORING
OBJECTIVES
1. Daily Inspection Reports with photographic records
2. Pre and post-construction surveys of all ADA ramps and pedestrian walkways
3. Records of material certification information
4. Material delivery records
TASK DESCRIPTION
During daily inspection operations, our staff will oversee the Contractor's implementation of the approved SWPPP
program. We will inspect BMP's daily and identify any
potential sources of stormwater pollution. We will also oversee any spill clean-up measures should they occur.
Should the SWPPP need to be revised or amended based
on field conditions, we will review any amendments and
upload the most current approved electronically using
the SMARTS system. We anticipate that this is a Risk
Level 1 Project so there are no testing and sampling
requirements unless there is an illegal discharge or spill reported. However, there are pre, during and post SWPPP inspections that we will be required to oversee whenever there is a qualifying rain event.
WORK PRODUCTS
1. Daily Inspection Reports with photographic records of SWPPP controls and BMP's
2. SWPPP inspection and corrective action correspondence City of Reed ley I Mann ing Avenue f:lh~@ @ • n ~ ,{J~iU~~1 ~ll2J~L01 1 ~~ \ - 16
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TASK 2.2.3 MATERIALS TESTING
OBJECTIVES
1. Sample, test and document compliance with the project specifications and City Quality Assurance Program for
all incorporated material
TASK DESCRIPTION
We will schedule material testing during the construction phase according to the City Quality Assurance Program
(QAP), project specifications and City Standard
Specifications. We have reviewed the project plans and
aforementioned contract documents and have identified
the following Quality Assurance tests to be performed on this project.
The material test reports will be reviewed by the
Resident Engineer to verify compliance with the project specifications. All material test reports will be maintained in the project files. Should quality assurance testing indicate non-conformance, the Resident Engineer will notify the
Contractor and oversee all corrective work according to the project specifications and State Standard Specifications.
Payment will not be authorized until material test reports indicate compliance with all contract requirements.
WORK PRODUCTS
1. Material Test Reports
2. Non-Compliance correspondence if necessary
TASK 2.2.4 SURVEYING AND CONSTRUCTION STAKING
OBJECTIVES
1. To provide accurate and timely working stakes to
facilitate construction of the improvements.
2. To provide timely documentation of completed field
surveys
NVS
TASK DESCRIPTION
Surveying services shall include one set of Control Stakes and one set of Working Stakes and layout calculations
necessary to establish line and grade for the contractor, and will include the following:
1. Attend a Pre-construction Meeting with the City, Project Engineer, Construction Manager/Resident Engineer
and General Contractor at the project site to review
data, site conditions, and survey requirements.
2. Gather and analyze the available Improvement Plans,
maps, Construction Documents, and record information
for the project.
3. Perform a GPS survey to set the Control Stakes and the survey/control line for the Construction Staking.
4. Run levels from City/Project Benchmarks to the control stakes.
5. Provide Staking Package(s) to Field Crew and set
Working Stakes as necessary.
6. Prepare and submit cut sheets to the Construction
Manager and the Resident Engineer.
Upon completion of each staking task we will prove the
Construction Manager and the Resident Engineer with a
Daily Survey Report, including a copy of the cut sheet for the work performed. Actual offsets and spacing for working stakes will be coordinated with the Construction Manager and the Contractor.
WORK PRODUCTS
1. Working stakes as outlined above
2. Daily Survey Report & Cut sheets
POST-CONSTRUCTION PHASE
TASK 3.1 FINAL INSPECTION & PUNCH LIST
OBJECTIVES
1. To provide the City with assurance that project work has been fully completed in accordance to the plans and
project specifications
TASK DESCRIPTION
The Resident Engineer and Inspector will walk inspect
the full length of the project to document any unfinished, damaged or non-compliant work. The findings of this
inspection will be documented in a project punch-list which will be formally transmitted to Contractor. The project site will be re-inspected as need until all punch-list item work has been completed. Once the RE believes the project is fully completed we will coordinate a walk-through with the City, the designer, and the contractor to accept the project.
We will review completed punch-list work during this walkthrough and if no other deficiencies or omissions are noted.
We will recommend acceptance of the completed project.
WORK PRODUCTS
1. Punch-list for work to be completed
TASK 3.2 PREPARE AND RECOMMEND FINAL PAYMENT
REQUEST
OBJECTIVES
1. To provide the City with the final contract cost, final balance due the contractor, and Report of Expenditure
Checklist.
City of Reedley I Manning Avenue F-!h@~,@,J ~ ~e
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TASK DESCRIPTION
Following completion of the contract work, NV5 will
determine the final quantities and cost of all approved change orders. This will be used to prepare the final
estimate which will be forwarded to the City for final
approval and processing. The Final Payment Request will be submitted once all punch-list work is complete and
the City concurs with final acceptance of the completed project.
WORK PRODUCTS
1. Final Payment Request with Quantity Calculation
documentation
TASK 3.3 REVIEW AND SUBMIT AS-BUILTS
OBJECTIVES
Provide the City with As-Built records of the completed project
TASK DESCRIPTION
During construction, as-built plans will be regularly updated to record any deviations from the project plans. Once all punch-list work has been completed, we will review the
as-built records for accuracy and completeness. We will include all revised plan sheets resulting from contract change orders. The final as-built plans will be provided to the City with the Project Close-Out Records.
WORK PRODUCTS
1. As-Built Plans
TASK 3.4 PREPARE FINAL REPORTS
OBJECTIVES
1. To provide the City with a written history of the
construction contract
TASK DESCRIPTION
NV5 will review the project documents and prepare a
written report for the City to include at a minimum:
• Names of all key personnel and organizations involved with the project (i.e., City's project manager, resident engineer, contractor, and any other parties that had a
significant part in the construction of the projects)
• Chronological history of the construction effort, to
include all significant dates
• Contract amounts at bid time with all other bids in
tabular form
• Change order history, including summary statement
about each change, negotiated cost of each change,
and other information deemed necessary by NV5 and
the City's project manager
• Summary of RFls, in tabular or matrix form
• Summary of outstanding claims not resolved when the
notice of completion is filed
NVS
• Summary of final contract amount
• Final DBE and UDBE report
• Project photographs
• Lessons learned
WORK PRODUCTS
1. Project History File
TASK 3.5 DELIVER PROJECT FILES
OBJECTIVES
1. To provide the City with all project close-out
documentation
TASK DESCRIPTION
NV5 will turn over all project files, contract correspondence, and documents, including final logs, to the City of
Reedley upon completion of the project. We will check
the completeness of our project record file in accordance with Caltrans Construction Manual Section 5-104, "Final Construction Project Records" and the Local Assistance
Procedures Manual. We will also provide a spreadsheet
that summarizes the Record Type, File Category and
Retention Period required by the State. Once the files have been provided we will assist the City with the final Notice of Completion and Acceptance of Work documentation.
WORK PRODUCTS
1. Electronic and hard copy of the project files
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PROJECT TEAM AND EXPERIENCE
NVS'S FIRM PROFILE
NV5, Inc. has been providing engineering and consulting services to public and private sectors for more than 70 years, delivering solutions through six business verticals: Testing, Inspection and Consulting; Infrastructure; Utility Services; Environmental Health Sciences; Buildings and Program Management; and Geospatial Technology. With more than 100 offices nationwide and abroad, NV5 has access to over 3,500 employees in a variety of fields who help clients plan, design, build, test, certify and operate projects that improve the communities where we live and work.
NV5 provides full suite construction management and inspection services to public sector clients throughout California. Our expertise is born of decades of in-the-trenches experience with both high-profile, complex and small, straightforward projects that have shaped the state's built environment.
NV5 brings first-hand knowledge of the latest advances in the technologies, processes, and methods used to construct public works improvements. In the Central Valley, NV5 has played a major role in the shaping of the highway transportation system, providing local agencies with full suite construction management and inspection services for streetscape improvements; new bridges, bridge widenings, interchange improvements, highway approaches, new alignments, and rehabilitation; roadway surfacing; drainage basins; and landscaping projects.
THE NVSTEAM
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The City of Reedley will recognize this NV5team, as we are proposing the same key staff that is currently providing Construction Management services on the Alley Paving 2020 project. The team will continue to operate under the very capable leadership of PRINCIPAL-IN-CHARGE, Kevin Reisz, PE. RESIDENT ENGINEER, Kramer Walker, PE will take a larger role on this more complex project, fulfilling the day-to-day resident engineering duties in accordance with Caltrans and LAPM requirements.
ASSISTANT RESIDENT ENGINEER, Kolton Walker, EIT, will assist Kramer with project administration and documentation, as well as serve as a secondary inspector when field operations warrant. Lastly, we are adding LEAD FIELD INSPECTOR Brian Klassen who is seasoned construction inspector with experience on numerous sewer improvement and roadway rehabilitation projects. He is also a long-time resident of the City of Reedley and understands what will be the most critical aspects of construction from the eyes of the local community members.
The Manning Avenue Phase 3 project will greatly benefit from the existing working relationships between the NVS and City of Reedley staff. Kramer and Kolton have worked directly with City Engineers, Marilu Morales, PE and Linda Xiong, over the last 4 months as we near the successful completion of the Alley Paving 2020 project. We have also established relationships and direct lines of communication with other City departments, including Water Supervisor John Ornellas and Wastewater Supervisor Martha Cardoso, as well as their supporting field staff. The seamless transition of the same key project team members into the Manning Avenue Phase 3 project will expedite coordination efforts between NV5 and City personnel. With our current involvement on Alley Paving 2020 project, will are fully familiar with the City's standards, policies, concerns, and expectations, and have the track record to prove that we can deliver.
KEY STAFF QUALIFICATIONS
KEVIN REISZ, PE - PRINCIPAL-IN-CHARGE: Kevin has over 30 years of construction management experience, 15 of which he worked for Caltrans District 6. He has served as a contract manager, construction senior engineer, project manager, and resident engineer for complex bridge, highway, and city street improvement projects. Mr. Reisz brings in-depth local experience having served as the resident engineer for the City of Reedley's $6.5 million Reed Avenue Improvements, and Reed Avenue Utility Relocation projects. Mr. Reisz will serve as principal-in-charge of the Manning Avenue Phase 3 project, responsible for providing resources - staff, equipment, and technical - ensuring staff is fully equipped and versed in the City of Reedley's expectations and requirements, and ensuring the provision of the highest quality of services.
City of Reedley I Manning Avenue Phase 3 fl'@~ ,
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KRAMER WALKER, PE - RESIDENT ENGINEER: Kramer has 11 years of construction management experience, with the last seven serving as a Resident Engineer on large roadway improvement projects constructed to Caltrans' and local agency standards. He has in-depth knowledge of the Caltrans Standard Plans, Specifications, and Construction Manual procedures.
In addition to serving as Resident Engineer on the City's Alley Paving 2020 project, Kramer has served as resident engineer and project manager on numerous projects for the County of Merced, the County of Kern, and the City of Bakersfield totaling over $100 million in construction costs. Mr. Walker will serve as resident engineer for the Reedley Manning Avenue Phase 3 project, responsible for directing the project team; contract administration; public outreach; inspection oversight; coordinating with responsible agencies, utility companies, and other project stakeholders; and oversight of our subconsultants.
KOLTON WALKER, EIT - CONSTRUCTION INSPECTOR/ ASSISTANT RESIDENT ENGINEER: Kolton has nearly three years of experience as an assistant resident engineer and roadway construction inspector in NV5's CM group. He is experienced in providing inspection services for roadway projects constructed to Caltrans and local agency standards. He also assists resident engineers with both field and office related construction management responsibilities as he did on the Alley Paving 2020 project. Kolton will again serve as construction inspector and assistant resident engineer for the Manning Avenue Phase 3 project. He will assist the resident engineer with reviewing submittals, responding to RFls, drafting contract change orders, and other project administration and documentation tasks.
BRIAN KLASSEN - CONSTRUCTION INSPECTOR: Brian has 15 years of experience as a construction inspector and materials tester, bringing vast experience in both sewer improvement and roadway rehabilitation projects, including utility installations, mass grading, storm drain systems, HMA paving, and concrete construction. He is well versed with the Caltrans Construction Manual, materials sampling and testing procedures, and traffic control requirements. Brian will serve as the lead construction inspector, available to provide all aspects of construction inspection to fulfill the City's needs on the project.
SUBCONSULTANTS
Our NV5 team is supplemented by the following subconsultants. They bring experience providing similar services on relevant projects and are both currently on our team providing CM services for the City's Alley Paving 2020 project.
CALIFORNIA CONSTRUCTION SURVEYING, INC. (CCS) is a high-tech DBE surveying company with years of experience meeting the needs of construction projects large and small. They have dedicated, qualified staff with the skills required to meet all project goals and expectations. They use only state-of-the-art tools to ensure accuracy and timely completion of work. Their efficiency and precision translates into money saved for our clients, and satisfied project managers.
RMA GEOSCIENCE (RMA) is employee-owned and operated since 1997 with 24 years of experience working with local, state, and municipal agencies throughout California. RMA GeoScience provides geotechnical and materials engineering services to schools, public agencies, land developers, and institutions for roads, highways, buildings, housing, and utility infrastructure. Our professional team specializes in engineering geology, geotechnical engineering, environmental engineering, and construction services. Our firm is approved to perform materials testing in accordance with AASHTO, CALTRANS, and ASTM standards. Our laboratory has received recognition and accreditation for materials testing from DSA (LEA #302), Caltrans, AASHTO and AMRL. This enables us to provide inspection services for projects in a highly efficient manner, reducing the overall cost of inspection and testing programs.
City of Reed ley I Manning Avenue Phase 3 'Pav@
PROJECT TEAM AND EXPERIENCE NVS
ORGANIZATION CHART
NV5's team provides for the full suite of construction management specialists required for successful completion of the Manning Avenue Phase 3 project. Our proposed project staff is well known for routinely crafting innovative solutions to ( bring projects to fruition efficiently, while meeting all contract requirements. They bring in-depth knowledge of engineering principles; construction management practices and construction methods; materials; budget preparation; effective personnel management and supervision; and the host of federal, state, and local laws and regulations that govern the ( construction of public works projects.
Full resumes for our key staff are provided on the following pages. (
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OUR PROPOSED STAFF WILL NOT BE SUBSTITUTED WITHOUT THE CITY OF REEDLEY'S PRIOR APPROVAL. (
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PROJECT TEAM
INSPECTORS
• Brian Klassen (Lead)
• Kelton Walker, EIT (Alternate)
OFFICE ENGINEER/
LABOR COMPLIANCE
• Marty Sanchez
SURVEYING
a Michael Anderson, PLS
City of Reedley I Manning Avenue Pha~@'3 R ~
MATERIALS TESTING
• Gary Blomgren
• John Mendrin
• Zachary Johnston
• Josue Montes, PE, GE
• Jennifer Karr
• Brian McNutt
• Eric Sparrow
• Kevin Wilson
LEGEND
• NV5
• RMA Geoscience
a California Construction
Surveying (DBE)
* Key Personnel
PROJECT fEAM AND EXPERIENCE NV 5
- F ROLES AND QUALIFICATIONS
Each of our proposed project staff is fluent in the nuances of constru ction that lead to successful projects. Our team provides seasoned practitioners who have successfully addressed simi lar challenges on similar projects delivering them on time, on budget, and wit hout claims. Each member brings in-depth experience managing the construction of public works improvement projects - experience and longstanding working relationships with the City of Reed ley, Caltrans, and regulatory agencies that will eq uate to time and cost savings to th e City. Their leadership will ensure that the scope, sched ule, budget, and quality of the project remain tightly controlled.
Th e staffing table below highlights our proposed staff experi ence and qualifications. Each individual has been proposed for this team based on their level of experience working on similar projects involving constru ction management and inspection of roadway rehabil itation, concrete cu rb, gutter, sidewalk, and driveway improvements, and utility modifications . • FF MEMBER INFORMATION
KEVUN REISZ, PE
Principal-in-Charge
• B.S. Civil Engineering - California
State University, Fresno
• Professional Engineer, CA
#C59627
• Qualified SWPPP Developer/
Practitioner, #068248
KRAMER WALKER, PE
Resident Engineer
• BS Civil Engineering - California
State University, Fresno
• Professional Engineer, CA
#C84284
KOLl ON WALKER, PE
Assistant Resident Engineer,
Construction Inspector
• B.S. Civil Engineering- California
State University, Fresno
• Engineer-in-Training, CA
BRIAN KLASSEN
Con struction Inspector (Lead)
• Reedley College, General
Education courses
• NICET, Level 1 Construction Soils/
Aggregates
• ACI, Grade I Concrete Field Testing
• Ca ltrans Test Methods: 125 AC,
125 AGG, 125 Misc, 125 PCC,
201,202,216,217, 226, 227,
231, 308, 375, 504, 518, 523, 524,
33, 539, 540, 556, and 557
RESPONSIBILITY
• Contract negotiations
• Cost, schedule and staffing oversight
• Contract Administration
• Running project meetings
• Resolving disputes
• Public outreach
• Reviewing RFl's, submittals and
contract change orders
• Prepare monthly reports for delivery
to the City
• Primary point of contact for the City
• Field Inspection
• SWPPP Compliance
• Documentation and record keeping
• Attendance at progress meetings
• Coordinating materials testing
• Reviewing RFls, submittal and CCOs
• Field Inspection
• Documentation and record keeping
• Coordination with contractor and
subcontractors
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QUALIFICATIONS RELEVANT PROJECT EXPERIENCE
AVAILABILITY
1#1' 1~•- iMMMMiM NV5
Kevin Reisz has 33 years of construction management experience, 15 of • Reedley Alley Paving 2020 which he worked for Caltrans District 6. Mr. Reisz has proven successful • Cartmill Avenue Improvements experience on street improvement projects and has an excellent working • Reed Avenue, Phase II relationship with Caltrans Oversight engineers. His expertise is founded • SR 43/Lacey Boulevard Roundabout 10% 50% 50% in his in-depth understanding of both Caltrans' standards and procedures • SR 41/Avenue 12 Intersection Improvements and the Federal Highway Administration's construction guidelines and • SR 99 Widening requirements.
Kramer has 11 years of construction management experience, with 8 • Reedley Alley Paving 2020 years as a Resident Engineer. He has excellent knowledge of Caltrans • Santa Fe & Childs Avenue Intersection procedures and requirements. He has managed numerous roadway Improvements Project rehabilitation and full roadway reconstruction projects for multiple cities • Campus Parkway Segment 3 and counties and has experience coordinating with utility owners, local • Campus Parkway Segment 2 60% 60% 60% residents, and other project stakeholders. • SR178 Widening Project Kolton is an assistant engineer in NV5's construction management • Reedley Alley Paving 2020 group. He is a certified engineer-in-training (EIT). Kolton is experienced • Campus Parkway, Segment 3 in the construction inspection services for roadway projects constructed • Oakhurst Midtown Connector to Caltrans Standards. He has a good working knowledge of Caltrans 80% 80% 80% Specifications, Plans, and Construction Manual. Kolton is capable of assisting licensed residents engineers with both field and office construction engineering work.
Brian Klassen has more than 15 years experience as a construction • Veteran's Boulevard Interchange inspector and materials tester. He brings in depth experience in all • Santa Fe-Tulare Roundabout aspects of structural concrete construction, asphalt and concrete • SR 198/Akers Street Interchange Improvements roadways, paving, and mass grading for highway construction. • Visalia Road Improvements • Santa Fe Overcrossing at SR 198
50% 100% 100%
PROJECT TEAM AND EXPERIENCE
• FF MEMBER INFORMATION
MARTY SANCHEZ
Office Engineer/Labor Compliance
• 24 years of administrative and
office engineering experience
MICHAEL ANDERSON, PLS
Surveyor
• B.S. Survey Engineering - California
State University Fresno
• Professional Land Surveyor, CA
#7027
• SUAS Remote Pilot License Certification #4483185
GAR\' BLOMGREN
Materials Tester
• Post Certification {PC 832)
California State Fresno City
College, Pre-Law
RESPONSIBILITY
• Labor compliance
• DBE utilization
• EEO compliance
• Project closeout
• Construction surveying and staking
• Documentation of completed field
surveys
• Project oversight and ensuring
adequate personnel or laboratory
resources are available.
1_:,1.y 01 He,;d ey I Mann,11g .l\venu<, PIHJ~e 3 Puv81n.,11t f~en<1bil1t<:1tio11 S f Pl ~,·1t6 ·(05/i
QUALIFICATIONS
Marty has over 24 years of experience providing office engineering for public transportation projects in the Central Valley. She is highly organized and able to handle multiple assignments under pressure and consistently meet deadlines. Marty has been responsible for maintaining, monitoring & reporting on budgets and expenditures including overtime, State Furnished Materials and office engineer funds. She is able to perform complex audits, review and verify Extra Work Bills from the Contractor to ensure proper rates and mark-ups are being applied. She has also been the Training Coordinator for D-06 Office Engineers and provided guidance and direction in problem solving.
CALIFORNIA CONSTRUCTION STAKING
38 years of experience in performing and supervising construction surveying, topographic, mapping and boundary. Has been actively involved in land surveying for the design and construction of pipelines, correctional institutions, schools, shopping centers, airports, hospitals, bridges, dams, wastewater treatment plants, landfills, roads, highways, freeways and interchanges.
RMA GEOSCIENCE
Gary has more than 20 years of construction inspection and materials testing experience including more than eight years as a group manager.
Gary has provided operational oversight and quality control for materials testing and inspection of earthwork, asphalt concrete, reinforced concrete, masonry, post-installed anchors, structural steel and fireproofing. His experience with construction inspection and testing includes a wide variety of projects such as roadway improvements and bridges.
RELEVANT PROJECT EXPERIENCE
• Veteran's Boulevard Interchange
• Caltrans District 6
• Centennial Corridor (SR 58)
• Stockdale Highway & Enos Lane (SR 43)
Roundabout
• Belle Terrace Operational Improvements
• Tulare County Various Bridge Projects
• East Ramp Reconstruction of Fresno Yosemite
International Airport
• Skywest Apron at Fresno Yosemite International
Airport
NV 5
AVAILABILITY
l#i n•M iMMMR•§M
25% 25% 25%
NA As Needed NA
NA As Needed NA
PIWJECT TEAM AND EXPERIENCE N V 5
-~ ILAR PROJECT EXPERIENCE
Understanding the key features and cha llenges of the Manning Ave Phase 3 is critica l to successful delivery. NV5 not only understands these issues, we have the know-how and expertise as evidenced on the following project experience summaries . Al l of these proJects highlight our familiarity with the similarities of this project, as well as ou r technica l expertise with relevant project featu res such as sewer line installation, roadway reconstruction , median islands, ADA complia nt curb ramps, and street lighting improvements.
We also highlight our experience with managing and inspecting construction projects subject to Ca ltrans standards and Federal funding regu lation guideli nes. • PROJECT NAME I LOCATION
ALLEY PAVING 2020 PROJECT
REED AVENUE IMPROVEMENTS AND UTILITY
RELOCATIONS PROJECT
PROJECT DESCRIPTION I OUTCOME
NV5 is providing full-suite construction management services on the City of Reedley's federallyfunded Alley Paving 2020 project. This $850,000 project includes the reconstruction and HMA surfacing of nine separate alleyways throughout the City. Improvements also include ADA compliant driveways and concrete valley gutters. NV5's coordination with adjacent property owners and with the City's water and sewer departments have been key to the project's success.
CLIENT CONTACT
City of Reedley
Marilu Morales, PE, City Engineer
1717 9th Street
Reedley, CA 93654
P: 559.637.4200 Ext. 221
E: [email protected]
City of Reedley
1717 9th Street
Reedley, CA 93654
These combined $6.5 million projects included roadway reconstruction, ADA ramp and other pedestrian improvements, underground utility relocations, and new street lighting between Manning and South Avenues. The project utilized the Full Depth Reclamation with Cement process to rehabilitate the roadway. This project occurred on one of the main arterials through the City of Reedley while the roadway remained open during construction. John Robertson , PE (former City Engineer) NV5 reviewed traffic handling plans and oversaw daily traffic handling operations throughout the p 559.765_1608
SANTA FE/TULARE AVENUE ROUNDABOUT
Visalia, CA
CARTMILL AVENUE IMPROVEMENTS
project. Pedestrian and motorist safety enhancement included solar powered flashing beacons and vehicle detection systems at the signalized intersections. NV5 coordinated with Pacific Gas and Electri c (PG&E), Frontier Telephone and Comcast to relocate and protect third party utilities.
NV5 provided Res ident Engineer, Construction Inspection, Materials Testing, Public Outreach and Office Engineering services on this roundabout project in the City of Visal ia. The existing intersection was stop controlled and misaligned causing delays during peak hour commute times.
The intersection was completely closed for a 60-day period to remove and replace all four legs of the intersection and construct a roundabout with ADA-compl iant pedestrian improvements within the project limits. Closure of the intersection required a major detour through the City that NV5 reviewed, approved and oversaw during the course of the project. The short window available for all ~ of this work during the closure of the intersection resulted in an accelerated construction schedule requiring a proactive approach to quality control and material procu rement. Other key components of this project included storm drain and sewer improvements, new lighting systems, full-depth reclamation with cement to recycle the existing roadway, aesthetic treatments and landscaping.
This $7.5 mill ion project reconstructed and widened Cartmill Avenue between Akers Road and Mooney Boulevard (SR 63). The exi sting roadway was widened from 2 lanes to 6 lanes and included demolition and installation of sewer, water, and storm drain, roadway reconstruction, ADA ramps, and new traffic signals and street lighting between Retherford Street and De La Vina Street. This project occurred on one of the main arterials through the City of Tulare while the roadway remained open during construction. NV5 reviewed traffic handling plans and oversaw daily traffic handling operations throughout the project. Pedestri an and motorist safety enhancements included audible pedestrian push buttons and vehicle detection systems at the signal ized intersections. t.' 11.y /JI lieed fl\' I Monn I11~ !IVHHI(- I'I1.ise 3 f-'ove111t:nl f{P,l1dbill l,,t,lli l ~ I r 1 "i'.t:L6 (1.hl1 City of Visalia
Rebecca Keenan, PE, Senior Civil
Engineer
315 E. Acequia Ave.
Visalia, CA 93291
P 559. 713.4541
E rebecca [email protected]
City of Tulare
411 E. Kern Avenue
Tulare, CA 93274
Nick Bartsch
(former Senior Project Manager)
P 559-802-8658
SERVICES PROVIDED
• Resident Engineer
• Construction Inspection
• Office Engineer
• Labor Compliance
• Material Testing
• Construction Surveying
• Resident Engineer
• Construction Inspection
• Office Engineer
• Labor Compliance
• Surveying
• Resident Engineer
• Construction Inspection
• Materials Testing
• Public Outreach
• Office Engineer
• Resident Engineer
• Construction Inspection
• Office Engineer
PROJECT INFORMATION
CM CONTRACT AMOUNT
$209,948
DATE OF COMPLETION
April 2023
CM CONTRACT AMOUNT
$336,340
DATE OF COMPLETION
January 2019
CM CONTRACT AMOUNT
$360,027
DATE OF COMPLETION
June 2021
CM CONTRACT AMOUNT
$490,000
DATE OF COMPLETION
May 2020
PROJECT TEAM AND EXPERIENCE
- PROJECT NAME I LOCATION
CHILDS AVE PAVEMENT REHABILITATION
Merced, CA
TULA.RE AVENUE IMPROVEMENTS
Tulare, CA
ELLIOT TRACT IMPROVEMENTS
Tulare, CA
MINERAL KING AVENUE SANITARY SEWER
TRUIIIKLINE
Visalia, CA
PROJECT DESCRIPTION I OUTCOME
NV5 provided full service construction management services to the County of Merced for the $3.7 million roadway rehabilitation project. The project consisted of 4.5 miles of pavement rehabilitation , including 1.5 miles of pavement overlay and 3.5 miles for Full Depth Reclamation with cement (FDR-C). The existing 2-lane roadway was also widened to add 4-ft shoulders. The project was constructed in the stages to reduce impacts of local traffic. NV5 coordinated with local residents to maintain access during construction and minimize public inconvenience. $4.8 million replacement of existing utilities and reconstruction of the roadway. The improvements included demolition and reconstruction of concrete curb ramps and alley approaches, construction of concrete curb and gutter, demolition and installation of sanitary sewer, water, and storm drain improvements, grinding and removal of existing asphalt concrete pavement. earthwork and grading, prepare subgrade using Full Depth reclamation with cement, furnish and place hot mix asphalt concrete pavement, and installing pavement markings and signs. $4.1 million replacement of existing utilities and reconstruction of the roadway. The improvements included demolition and reconstruction of concrete curb ramps, construction of concrete curb and gutters, demolition and installation of sewer, water, and storm drain improvements, grind and removal of existing asphalt concrete, earthwork and grading, prepare subgrade furnish and place class II aggregate base and hot mix asphalt concrete pavement. and installing pavement striping, markings and signs.
NV5 provided full scope construction management and inspection services to the City of Visalia for the $7 Million Mineral King Avenue Sanitary Sewer Trunkline Project. The project replaced and increased the capacity of the old and deteriorating sewer system. New sewer lines, manholes and service connections were constructed and existing lines abandoned in place along Mineral King Avenue from west of South Woodland Drive to South Locust Street adjacent to State Route 198. In addition to the new sewer lines and manholes, this project involved construction of curbs, gutters, storm drainage systems; installation of new traffic loops; and pavement delineation improvements.
The project was located along the frontage and served a number of critical infrastructure facilities, such as Kaweah Delta Hospital, Tulare County Sheriff's Offices, Tulare County Courthouse and Redwood High School. The project included construction in the Caltrans right of way, a major jack and bore operation, and significant traffic control challenges. c·11.y 01 l\twdley I Mcinn i11g Ave1,ui:, Plrn~t: 3 ,,avr::,nent fi t:l1<1bil 11c11·,011 sn,, o:,tLG 1067,
CLIENT CONTACT
Merced County
Alvaro Buenrostro, Supervising
Engineer
345 W. 7th Street
Merced, CA 95341
P 209.385. 7601
E Alvaro.Buenrostro@countyof111erced.co111
City of Tulare
411 E. Kern Avenue
Tulare, CA 93274
Nick Bartsch
(former Senior Project Manager)
P 559-802-8658
City of Tulare
411 E. Kern Avenue
Tulare, CA 93274
Nick Bartsch
(former Senior Project Manager)
P 559-802-8658
City of Visalia
315 E. Acequia Avenue
Visalia, CA 93291
Chris Crawford, PE
(former City Engineer)
P 559. 713.4033
SERVICES PROVIDED
• Resident Engineer
• Construction Inspection
• Office Engineer
• Materials Testing
• Construction Inspection
• Materials Testing
• Construction Inspection
• Materials Testing
• Resident Engineer
• Construction Inspection
• Office Engineer/ Labor
Compliance
• Materials Testing
NV 5
PROJECT INFORMATION
CM CONTRACT AMOUNT
$383,952
DATE OF COMPLETION
January 2021
CM CONTRACT AMOUNT
$294,000
DATE OF COMPLETION
April 2021
CM CONTRACT AMOUNT
$285,480
DATE OF COMPLETION
August 2022
CM CONTRACT AMOUNT
$831,000
DATE OF COMPLETION
September 2017
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KEVIN REISZ, PE I Principal-in-Charge
Kevin Reisz has 33 years of construction management experience, 15 of which he worked for Caltrans District 6. He has served as a contract manager, construction senior engineer, project manager, resident engineer, transportation and construction engineer, office engineer, and construction inspector for multiple complex bridge and highway projects, including design-build and designbid-build new freeways, widening and retrofit, and all types of rehabilitation. He brings in-depth knowledge of Caltrans' standards and procedures and the FHWA's construction guidelines and requirements; contract law; and labor compliance law.
Widely recognized as an expert in contract administration, he has trained Caltrans N VIS
EDUCATION
BS Civil Engineering - California
State University, Fresno
EXPERIENCE
33 years
REGISTRATIONS
Registered Professional Engineer,
CA #C59627
District 6 resident engineers in claims avoidance, collaborating, and contract administration. He also taught classes in Caltrans District 6 on the new Standard Specifications for hot-mix asphalt paving, writing contract change orders, quality control/quality assurance, and best practices.
Mr. Reisz brings extensive experience managing multidisciplinary project teams, oversight of construction planning, quality oversight, utility coordination, force account work coordination, reporting, and agency liaison. He is experienced in monitoring and providing daily direction to construction management teams and inspectors; managing sub consultants; maintaining quality control of deliverables; identifying critical review and milestones; developing, organizing, and facilitating scheduled coordination meetings and preparing and distributing meeting minutes; managing conflicts; reviewing CPM schedules and providing expert comments; meeting with functional managers for project CPM activities; overseeing that all safety measures are in place; and managing overall contract budgets and providing reports to the contract manager.
PROJECT EXPERIENCE
CARTMILL AVENUE IMPROVEMENTS
CITY OF TULARE
Resident Engineer for this $6.5 million project that includes demolition and reconstruction of concrete curb ramps, construction of concrete curb and gutter, demolition and installation of sewer, water and storm drain improvements, grind and removal of existing asphalt concrete pavement, earthwork and grading, prepare subgrade, furnish and place hot mix ( asphalt concrete pavement, installing pavement markings and signs, and new traffic signal installation. Responsibilities include oversight and management of project staff; management of the project budget and schedule; primary charge of all work on the site; coordination with the contractor; management of RFl's, submittals, and contract change orders; monitoring noncompliance reports; managing field testing and inspection programs; claims analysis, estimating, and management; and reporting at all project stages.
REED AVENUE PHASE II
CITY OF REEDLEY
Resident Engineer for the $5 million project that includes ADA ramp improvements, underground utility, pavement improvements and street lighting between Manning and South Avenues. Responsibilities include oversight and management of project staff; management of the project budget and schedule; primary charge of all work on the site; coordination with the contractor; management of RFl's, submittals, and contract change orders; monitoring noncompliance reports; managing field testing and inspection programs; claims analysis, estimating, and management; and reporting at all project stages.
SR 63 AND LINCOLN OVAL STREET IMPROVEMENTS
CITY OF VISALIA
Contract manager/resident engineer for the $2 million construction of curb, gutter and sidewalk improvements to meet new American with Disability Act requirements along State Route 63. Project responsibilities included providing verbal and written direction to contractors, inspectors, surveyors, and materials testers; coordinating with Caltrans and other governmental agencies, municipalities, and utility companies; administration of contract compliance win accordance with applicable state laws, the contract's special provisions, and Caltrans' Standard Specifications and Standard Plans; negotiating the resolution of contract claims and disputes; and performing engineering calculations, developing estimates for changes to the project, preparing contract change orders, and preparing and processing progress pay estimates.
Oversaw compliance with all labor laws and reviewed certified payrolls and extra work bills. (
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KRAMER WALKER, PE I Resident Engineer
Kramer Walker brings 11 years of experience on transportation improvements in the Central Valley working as a Resident Engineer, Assistant Resident Engineer and Office Engineer. He has worked on the construction of major expressway, interchange, bridge, and highway projects. Kramer has a good working knowledge of Caltrans Standard Plans and Specifications. He has been responsible for constructability reviews; cost analysis and estimate preparation; review and approval of submittals; reviews and responses to RFls; preparation and negotiation of contract change orders; negotiating claims resolutions; processing of monthly progress pay estimates; CPM schedule review and approval; conducting weekly project meetings; coordination with utility companies and other third parties; SWPPP compliance monitoring; and management oversight of quality assurance inspection and contract administration.
PROJECT EXPERIENCE
REEDLEY ALLEY PAVING PROJECT 2020
CITY OF REEDLEY
NVS
EDUCATION
BS Civil Engineering - California
State University, Fresno
EXPERIENCE
11 years
REGISTRATIONS
Registered Professional Engineer,
CA #C84284
Qualified SWPPP Developer/
Practitioner (QSD/P)
Resident Engineer for the $850,000 project for the City of Reedley. The project includes the reconstruction and HMA surfacing of nine separate alleyways throughout the City. Improvements also include ADA compliant driveways and concrete valley gutters. Responsible for coordinating with project stakeholders, responding to RFl's, review and approval of submittals, third party coordination, processing monthly progress pay estimates, and drafting and negotiation of contract change orders. Also responsible for management oversight of construction inspection, quality assurance, materials/soil testing, and contract administration.
CAMPUS PARKWAY, SEGMENT 3
MERCED COUNTY
Resident Engineer for the $45 million third phase of the Campus Parkway corridor. This segment included approximately
2.5 miles of new four-lane expressway including a total of 5 bridges, a signalized intersection, and two roundabouts.
The project also included full removal and reconstruction of 2.5-miles of a two-lane County road. Pre-construction, responsibilities included leading utility relocations prior to Contractor bid packages, assisting in environmental permitting issues and workarounds, bid assistance, constructability reviews and value engineering. During construction, responsible for full Resident Engineer duties, including responding to RFl's, preparing cost analyses, review and approval of submittals, third party coordination, processing monthly progress pay estimates, and drafting and negotiation of contract change orders. Also responsible for management oversight of construction inspection, quality assurance, materials/soil testing, and contract administration.
CAMPUS PARKWAY, SEGMENT 2
MERCED COUNTY
Resident Engineer for the $25 million second phase of the Campus Parkway corridor. This segment included approximately ¾ of a mile of new four-lane expressway including two bridges over State Route 140 and BNSF railroad tracks. The project also included cold-planning, overlaying, and widening a 0.60-mile stretch of State Route 140, adding a center turn lane and a traffic signal at the intersection with the expressway connector. Responsible for full Resident Engineer duties during the project, including responding to RFl's, preparing cost analyses, review and approval of submittals, third party coordination, processing monthly progress pay estimates, and drafting and negotiation of contract change orders. Also responsible for management oversight of construction inspection, quality assurance, materials/soil testing, and contract administration. (
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KOLTON WALKER, EIT I Assistant Resident Engineer/Construction Inspector Kolton is an assistant engineer in NV5's construction management group. He is a certified engineer-in-training (EIT). Kolton is experienced in the construction inspection services for roadway projects constructed to Caltrans Standards. He has a good working knowledge of Caltrans Specifications, Plans, and Construction Manual. Kolton is capable of assisting licensed resident engineers with both field and office construction engineering work.
PROJECT EXPERIENCE
REEDLEY ALLEY PAVING PROJECT 2020
CITY OF REEDLEY
EDUCATION
BS, Civil Engineering - California
State University, Fresno
EXPERIENCE
3 years
REGISTRATIONS
Engineer-in-Training, CA
Assistant Resident Engineer and Inspector for the $850,000 project for the City of Reedley. The project includes the reconstruction and HMAsurfacing of nine separate alleyways throughout the City. Improvements also include ADA compliant driveways and concrete valley gutters. Responsible for review and approval of submittals, review and responding to RFls, drafting contract change orders, tracking and completing quantity sheets, and daily field inspections.
CAMPUS PARKWAY, SEGMENT 3
MERCED COUNTY
Assistant Resident Engineer and field inspector for the $45 million third phase of the Campus Parkway corridor. This segment included approximately 2.5 miles of new four-lane expressway including a total of 5 bridges, a signalized intersection, and two roundabouts. The project also included full removal and reconstruction of 2.5-miles of a two-lane County road. Responsibilities include submittal reviews, RFI reviews, CCO drafting, quantity sheet development, and roadway construction inspection.
OAKHURST MIDTOWN CONNECTOR
MADERA COUNTY
Assistant Resident Engineer and field inspector for the $11. 7 million improvement project along SR 41. Project involves construction of the Midtown Connector, new bridge over the Fresno River, new intersection between SR 41 and the Midtown Connector, installation of reinforced concrete pipe and realignment of tributaries, and improvements to existing intersections. Responsibilities include part-time inspection of roadway and drainage work, submittal review, writing CCOs, and pay estimates.
City of Reed ley I Manning AvernUJe Phase 3 Rav~ •l~Z,; - - - -- r'""[{{.eM'; :,J.c< ), 2, 1 \'l_~,,-'I~ \~l',1) 28
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BRIAN KLASSEN I Construction Inspector
Brian Klassen has more than 15 years experience as a construction inspector and materials tester. He brings in depth experience in all aspects of structural concrete construction, asphalt and concrete roadways, paving, and mass grading for highway construction. Brian is well versed in construction practices and has a good working knowledge of Caltrans' Standard Plans and Specifications, Construction Manual, Traffic Control Manual, and Materials Sampling and Testing Manual, He brings in-depth knowledge of construction and safety practices. Brian also holds multiple Caltrans' certifications, including Campbell/Troxler; Nuclear Gage Certification; NICET; and 10-hour OSHA safety training.
PROJECT EXPERIENCE
VETERANS BOULEVARD INTERCHANGE
CITY OF FRESNO
Lead roadway inspector for this $48 million project which constructs a new interchange on State Route 99 in the City of Fresno between Shaw and Herndon Avenues. The project includes four new bridges, six on and off-ramps to State Route 99, new Local road connections to existing arterials, new storm water, sewer
EDUCATION
Reedley College, General Education
Courses
EXPERIENCE
15 years
CERTIFICATIONS
NICET, Level 1 Construction Soils/
Aggregates
ACI, Grade I Concrete Field Testing
Caltrans Test Methods: 125 AC,
125 AGG, 125 Misc, 125 PCC, 201,
202,216,217,226,227,231,
308,375,504,518,523,524,33,
539, 540, 556, and 557
and water utilities and improvements for four new signalized intersections in State and Local Right-of-Way. Responsible for all aspects of roadway construction inspection, including quality assurance observations, writing daily reports, preparing quantity payment sheets, and coordinating with project stakeholders.
SANTA FE-TULARE ROUNDABOUT
CITY OF VISALIA
Lead Construction Inspector for this project that constructs a new traffic roundabout at the intersection of Santa Fe Street and Tulare Avenue. Work includes a new single lane roundabout, all-purpose trail around the intersection connecting to existing Santa Fe Trail, new pedestrian refuge consisting of splitter islands, new transit stops, storm drain, sanitary sewer, curb, gutter and sidewalk, curb ramps, paving, fences, block wall, lighting, signage striping, landscape and irrigation.
Responsible for all aspects of roadway construction inspection, writing daily reports, and preparing quantity payment sheets.
SR 198/AKERS STREET INTERCHANGE IMPROVEMENTS
AGENCY/ OWNER
Lead Construction Inspector. Project replaced and widened the roadway along Akers Street between Cypress Avenue to north of Hillsdale Avenue. Pedestrian improvements, private driveways and new lighting systems were constructed on both ( sides of Akers Street between these limits. Dual Left turns were added at the Eastbound and Westbound On-Ramps of SR-198. Both traffic signal systems at Mineral King Avenue and Noble Avenue were removed and replaced. The Eastbound SR198 On-Ramp was replaced and widened. Aesthetic treatments were constructed along the slope paving of the Akers Street Undercrossing and in the median island near Mineral King Avenue and new landscaping was installed adjacent to the SR198 Ramps. Responsible for all aspects of roadway construction inspection, writing daily reports, and preparing quantity payment sheets.
VISALIA ROAD IMPROVEMENTS
CITY OF EXETER
Construction Inspector. Project entails a full street reconstruction for the existing roadway on Visalia Road from Jacobs Place to Quince Avenue. Construction activities include construction of accessible ramps, curb, gutter, sidewalk, drive approaches, median curb, and bus turnout; adjusting utilities to grade; storm drainage; water line replacement; lift station; traffic signal modification; street lighting; landscaping and irrigation; signing, striping, and pavement markings; and other miscellaneous improvements and appurtenances.
City of Reedley I Mannirng ~,~em l!le Ph@sie@ P~w -:,i\··::•' :,, 0 1[K:Juli,j 1;Litcec'0' 11l,~,:1 'l ~)~1 1l; (U(, ( ) 29 i ~r~~~-~ , ---,f~jL
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MARTY SANCHEZ I Office Engineer/Labor Compliance
Marty has over 25 years of experience providing office engineering for public transportation projects in the Central Valley. She is highly organized and able to handle multiple assignments under pressure and consistently meet deadlines.
Marty has been responsible for maintaining, monitoring & reporting on budgets NVS
EXPERIENCE
25 years
and expenditures including overtime, State Furnished Materials and office engineer funds. She is able to perform complex audits, review and verify Extra Work Bills from the Contractor to ensure proper rates and mark-ups are being applied. She has also been the Training Coordinator for D-O6 Office Engineers and provided guidance and direction in problem solving.
She is experienced in using OPI, E-FIS, AMS Advantage and Scope.
PROJECT EXPERIENCE
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Office Engineer and Construction Inspector for this project which constructs a new interchange on State Route 99 in the City of Fresno between Shaw and Herndon Avenues. The interchange includes four new bridges, widening of State Route 99, six new on and off-ramps and local roadway, pedestrian, lighting, signal and utility improvements. The new interchange required major earthwork to create drainage basins and fill for the new bridge embankments and ramps. This project also tied into three separate, ongoing projects requiring regular coordination with the City and adjacent contractors. This project was administered by the City of Fresno and overseen by Caltrans through the Local Assistance Program.
CALTRANS DISTRICT 6
Construction Budget & Resource Analyst responsible for developing and maintaining the District's State Furnished Materials Budgets. Her duties included monitoring leases for multiple field offices; researching project and expenditure information; reviewing and analyzing project and program encumbrance; processing payment and encumbrance requests; and developing and maintaining reports to monitor support.
CALTRANS DISTRICT 6
Construction Field Office Engineer responsible for reviewing documents for Progress Pay Estimates; reviewing contract item payment calculations for accuracy; verifying Extra Work Billings from contractors; maintaining accurate contract financial records; maintaining, monitoring leases for multiple field offices; ordering needed construction inspection equipment; preparing and reviewing files for closure.
City of Reed ley I Manmimg ~veml!le P->hl>as'e 3 P,a~
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CALIFORNIA CoNSTRuc110N SuRVEYING, INC
Michael J. Anderson, P.L.S. I Vice-President
Years of Experience Performing Similar
Work •
Relevant Licensing/ Registration
Information •
38+ years
Education •
Professional Land Surveyor/California/#7027
SUAS Remote Pilot License Certification #4483185
B.S. / Surveying Engineering/CSU, Fresno/1988
Profile
Mr. Anderson has been working full time for the past 38+ years in land surveying. Experienced in performing and supervising construction surveying, topographic, mapping and boundary. Has been actively involved in land surveying for the design and construction of pipelines, correctional institutions, schools, shopping centers, airports, hospitals, bridges, dams, wastewater treatment plants, landfills, roads, highways, freeways and interchanges.
Experienced in the use of computers, software applications, networking, GPS technology, robotic total station, data collectors, CAD design, DTM earthwork models, grading systems and volume calculations. Have worked with cities, counties, engineers, architects, geologists, contractors and individuals on various projects throughout California.
Project Examples
Professional Land Surveyor • CENTENNIAL CORRIDOR MAINLINE (SR 58) • Bakersfield, CA CM Contact Information:
Security Paving Company Inc.
Joseph Ferndino (818) 362-9200
Dates of Work Performed:
June 2019 - March 2023
Percentage of Time on Project:
100%
Relevant Licensing/ Registration:
Professional Land Surveyor #7027
Description of Work or Services Provided and Role on the Project Professional Land Surveyor -A large Freeway project on Hwy 58 extension at Hwy 99. Perform pre-construction topography surveys & inspect plans for conflicts and/or potential issues. Perform control surveys and set project control monuments. Provide construction staking for all stages of construction. Build surface models and generate quantities for site balancing as needed. Perform quality control surveys of staking Professional Land Surveyor • STOCKDALE HWY & ENOS LANE (SR 43) ROUNDABOUT • Bakersfield, CA
Contact Information:
Granite Company Inc.
Barrett Wallace (661) 399-3361
Dates of Work Performed:
February 2019 - October 2020
Percentage of Time on Project:
100%
Relevant Licensing/ Registration :
Professional Land Surveyor #7027
Description of Work or Services Provided and Role on the Project Professional Land Surveyor - A roundabout construction project at Stockdale Hwy & Enos Lane (Sr 43). Perform pre-construction topography surveys & inspect plans for conflicts and/or potential issues. Perform control surveys and set project control monuments. Provide construction staking for all stages of construction. Build surface models and generate quantities for site balancing as needed. Perform quality control surveys of staking.
Professional Land Surve or • BELLE TERRACE IMPROVEMENT PROJECT • Bakersfield, CA CM Contact Information:
Granite Company Inc .
Barrett Wallace (661) 399-3361
Dates of Work Performed:
November 2018- April 2021
Percentage of Time on Project:
100%
Relevant Licensing/ Registration :
Professional Land Surveyor #7027
Description of Work or Services Provided and Role on the Project Professional Land Surveyor - A Freeway ramps and bridges as well as surface streets project at Hwy 58 and Hwy 99 intersection. Perform preconstruction topography surveys & inspect plans for conflicts and/or potential issues. Perform control surveys and set project control monuments. Provide construction staking for all stages of construction.
Build surface models and generate quantities for site balancing as needed.
Perform quality control surveys of staking.
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EDUCATION
Post Certification (PC832) California State
Fresno City, College, Pre-Law
PROFESSIONAL ASSOCIATIONS
ASFE - Geoprofessional Business Association
CSHE - California Society for Healthcare
Engineering
RELEVANT EXPERIENCE
PROFILE
Mr. Gary Blomgren manages the engineering and materials testing at the RMA GeoScience office in Fresno, California. Gary has more than 20 years of construction inspection and materials testing experience including more than eight years as a group manager. Gary has provided operational oversight and quality control for materials testing and inspection of earthwork, asphalt concrete, reinforced concrete, masonry, post-installed anchors, structural steel and fireproofing.
His experience with construction inspection and testing includes a wide variety of projects such as schools, hospitals, office buildings, wastewater treatment plants, roadway improvements, bridges, and prisons. As the Branch Manager, Gary will be responsible for project oversight and ensuring adequate personnel or laboratory resources are available to the City's project.
SKYWEST APRON AT FRESNO YOSEMITE INTERNATIONAL AIRPORT, FRESNO Project Manager I Mr. Blomgren provided project management oversight, budget control, and coordination with Airport representatives. He provided and materials testing, laboratory, and inspection staff for this project. Reconstruction of Apron for Skywest involved storm drain realignment, new concrete reinforced apron, special inspections related to concrete, and compaction testing.
EAST RAMP RECONSTRUCTION PROJECT, FRESNO YOSEM ITE INTERNATIONAL AIRPORT, FRESNO Project Manager I Mr. Blomgren provided project management oversight, budget control, and coordination with Airport representatives and materials testing, laboratory and inspection staff for this project . Services provided during construction included sampling testing of subgrade, aggregate base, bituminous concrete pavement, bituminous base course, bituminous surface course, and Portland cement concrete paving.
HANFORD MUNICIPAL AIRPORT- TAXILANE PAVEMENT REHABILITATION, HANFORD Project Manager I This project consisted of grind and replace of taxiway. His services included P-152-Excavation, P-153 - CLSM, P-209 - Aggregate, P-403 HMA, P-605- Structural Concrete and D-701 Storm Drains. Inspection and Testing was performed during construction and QC test during production of materials used.
BSK ASSOCIATES, INC./ TESTING & INSPECTION DIVISION, GROUP MANAGER, FRESNO Field Technician/ Special Inspector I Mr. Blomgren managed a group of 20 inspectors and technicians that were responsible for special inspection and materials testing for a variety of projects, including hospitals, courthouses, airport runways, taxiways, roadway improvements, solar projects, retail and commercial buildings, and schools.
COUNTY OF TULARE FOR VARIOUS COUNTY BRIDGE PROJECTS, TULARE Project Manager I Mr. Blomgren provided project management oversight, budget control, and coordination with County representatives and materials testing, laboratory and inspection staff for this project. RMA GeoScience was responsible for the compaction testing, concrete sampling, welding inspections, pile integrity testing, HMA pavement inspection and testing, batch plant inspections, and inspections of driven and CIDH piles for multiple bridge projects.
City of Reed ley I l\11an 111irig " · n ~ ![I:~~?Ulf · :·: .~- , ,- i _ 32 ·.;, _- :
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RESUMES
EDUCATION
AA, Business Administration, Fresno City
College
PROFESSIONAL ASSOCIATIONS
APWA - Central Valley Chapt er
ICSC, Associated Professional CalGeo
Engineering Association
ISNetworld
RELEVANT EXPERIENCE
N VIS
PROFILE
Mr. John Mendrin is a Sr. Project Manager at the RMA GeoScience office located in Fresno, California. John has more than 40 years of construction experience. He has provided operational oversight and quality control for materials testing and inspection of earthwork, asphalt concrete, reinforced concrete, masonry, post - installed anchors, structural steel, and fireproofing. His experience with construct ion inspection and testing includes a wide variety of projects such as multi -story buildings, schools, hospitals, office buildings, hotels, commercial and retail buildings, wastewater treatment plants, roadways improvement s, bridges, and prison facilities.
SALEM ENGINEERING GROUP, INC./ GEOTECHNICAL AND TESTING & INSPECTION DIVISION, DIRECTOR OF BUSINESS
DEVELOPMENT AND PROJECT MANAGER, FRESNO
Project Manager I M r. Mendrin was responsible for providing bids, procurement, and related project management for Phase I and II ESA reports, environmental studies, geotechnical investigations, and special inspection and materials testing for a variety of projects. These projects included hospitals, courthouses, airport runway and taxiway, roadway improvements, solar projects, retail and commercial buildings, underground utility improvements, colleges, and schools.
CONSTRUCTION DEVELOPERS, INC./ PROJECT MANAGEMENT, ESTIMATING, DIRECTOR OF BUSINESS DEVELOPMENT, FRESN O Project Manager I M r. Mendrin served as Project Manager, Estimator for various projects, and the Director of Business Development for local and national clients. During his tenure, he completed a variety of projects. These projects included police and fire stations, courthouses, retail and commercial buildings, industrial buildings, automotive car dealerships, and various public and private schools.
UNITED HEALTHCARE NETWORK -THREE-STORY ADMINISTRATION AND OFFICE BUILDING, HANFORD Project Manager I Mr. Mendrin provided project management oversight, scheduling, and budget control. He coordinated with all the UHCN and general contractor representatives as well as RMA materials testing, laboratory, and inspection staff for this project.
The project consists of new 38,000-sf t hree story building holds the administrative offices, doctors offices, exam and treatment rooms, training classrooms, and technical support facil ities.
NANASKAR SATSANG SABHA TEMPLE - TWO-STORY BUILDING, FRESNO Project Manager I M r. Mendrin provided project management oversight, scheduling, and budget control. He coordinated with the ow ner and general contractor representatives as well as RMA materials testing, laboratory, and inspection staff for this project.
The project consists of new 20,000-sf two story Temple building that is utilized for services, a meeting and wedding hall, and food preparation facilities.
TOWNE PLACE SUITES BY MARRIOTT, MERCED
Project Manager I Mr. Mendrin provided project management oversight, scheduling, and budget control. He coordinated with the general contractor on-site representatives as well as RMA materials testing, laboratory, and inspection staff for this project. The project consists of new 54,000-sf three story building holds the administrative offices, hotel rooms, and conference room facilities.
HYATT PLACE HOTEL AND CONFERENCE CENTER PROJECT, FRESNO
EAST PORTERVILLE EMERGENCY WATER LINE PROJECT, PORTERVILLE
CVS PHARMACY, MER CED
EL PASEO MARKETPLACE - EXPANSION PROJECT, FRESNO
PERFECTION PET FOOD - WAREHOUSE EXPANSION PROJECT, VISALI A
KAWEAH DELTA HEALTH CARE DISTRICT - URGENT CARE CENTER PROJECT, VISALIA
PARK CROSSINGS RETAIL CENTER - VARIOUS SITE AND BUILDING PROJECTS, FRESNO (
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RESUMES
EDUCATION
BA, Criminal Justice, Psychology w/
International Business Minor
New England College
RELEVANT EXPERIENCE
N Vl5
PROFILE
Mr. Zachary Johnston has over 29 years of professional experience.
Delivering innovative and memorable solutions that exceed the expectations of both employers and clients, Zachary excels at managing multiple projects simultaneously. He has acquired an innate understanding of his field, the problems that companies experience, and how to overcome them. With a track record of verifiable business development and project management accomplishments, he
successfully collaborates with clients to identify and meet needs and customize solutions that win contracts by delivering value. His efforts facilitate a creative and integrative process that unites diverse needs and ideas for clients.
CITY OF REDDLEY 2020 ALLEY PAVING PROJECT, REEDLEY
Project Manager I Mr. Johnston is working directly with NVS, Inc. Fresno, CA Principal Engineer, and Staff Engineers on this project. Attended the pre-con meeting with the City of Engineers facilitating a smooth project between reporting directly NVS, Inc. We have inspected the compaction and curves and asphalt mix. I also review the Daily Reports and setup em distributions lists at the start of projects and approve invoices.
CITY OF BIOLA - {18-325) GROUNDWATER RECHARG PROJECT, BIOLA Ast. Project Manager I Mr. Johnston worked side by side with the Senior Project Manager ensuring the call for services on th project was met promptly. Covered the routine phone calls from our client or emails. Assisted Sr. Project Manager in estimati costs and preparing marketing packet submittal to accompany our materials testing and inspection proposal.
CITY OF SANGER - (20-209) 0 STREET RECONSTRUCTION PROJECT, SANGER Ast. Project Manager I Mr. Johnston worked side by side with the Senior Project Manager ensuring the call for services on th project was met promptly. Covered the routine phone calls from our client or emails. Assisted Sr. Project Manager in estimati costs and preparing marketing packet submittal to accompany our materials testing and inspection proposal.
CITY OF SANGER - {20-208) NORTH AVE. RECONSTRUCTION PROJECT, SANGER Ast. Project Manager I Mr. Johnston worked side by side with the Senior Project Manager ensuring the call for services on th project was met promptly. Covered the routine phone calls from our client or emails. Assisted Sr. Project Manager in estimati costs and preparing marketing packet submittal to accompany our materials testing and inspection proposal.
CITY OF KINGSBURG - BETHEL AVE AND SIERRA ST. ROUNDABOUT PROJECT, KINGSBURG Ast. Project Manager I Mr. Johnston worked side by side with the Senior Project Manager ensuring the call for services on th project was met promptly. Covered the routine phone calls from our client or emails. Assisted Sr. Project Manager in estimati costs and preparing marketing packet submittal to accompany our materials testing and inspection proposal.
City ofReed ley I Manning ij •" ~ i:~r 'Jf.°(fl1fi l'i1IM.ll,' ; , _ ~ 34 t:t·.c
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RESUMES N V!S
JOSUE MONTES, PE, GE
PRINCIPAL GEOTECHNICAL ENGINEER
EDUCATION
BS, Civil Engineering, University of Santo
Tomas, Philippines
LICENSES / REGISTRATIONS
CA, Civil Engineer, No. C52610
CA, Geotechnical Engineer, No. G2904
RELEVANT EXPERIENCE
PROFILE
Mr. Josue "JoJo" Montes, PE has more than 29 years of extensive geotechnical assessment, engineering, construction inspections, and materials testing experience in California with successful leadership roles. His duties include proposal preparation, project management, engineering, and completion of various projects from pre-design to detailed design, materials testing, and construction monitoring. He is experienced in business development, staff mentoring and training, preparation of geotechnical reports, plan details, and geotechnical related specifications. Josue is also experienced in managing and performing challenging geotechnical ground investigations, earthwork design and structure foundations, site-specific evaluation of seismic ground motions, and liquefaction and landslide hazard assessments.
FRESNO-YOSEMITE INTERNATIONAL AIRPORT - RUNWAY 11L-29R / TAXIWAY B, FRESNO Geotechnical Engineer of Record I Mr. Montes provided Geotechnical Engineering services for the FYIA Runway 11L-29R, Taxiway B Project. This project consisted of preparing a scope of work for a geotechnical investigation for pavement reconstruction of existing runway and taxiway pavement sections. Work included coordinating with airport personnel, coring of pavement and sampling of asphalt concrete and subgrade soils. Preparation of a laboratory testing program and preparation of a report with results of the testing, and recommendations for subgrade preparation and thickness of pavement design. He reviewed t he geotechnical report prior to finalizing and delivery.
COMMUNICATION TOWER AT FRESNO-YOSEMITE INTERNATIONAL AIRPORT, FRESN O Geotechnical Engineer of Record I Mr. Montes served as a Geotechnical Engineer of Record for the Communication Tower at Fresno-Yosemite International Airport Project. This project consisted of preparing a scope of work for a geotechnical investigation for a communication dish tower. Work included coordinating with airport personnel, clearing of underground utilities in the investigation area, preparation of a laboratory testing program and preparation of a report with recommendations for foundation design. Foundation design required resistance to uplift and use of a heavy mat with backfill overburden was included in design. Josue provided oversight of the proposal preparation, laboratory testing, engineering of foundation, and preparation of the geotechnical report.
VISALIA AIRPORT, VISALIA
QC Engineer I Mr. Montes is serving as Geotechnical Engineer of Record for the Visalia Airport Project. This project consisted of removal of existing runway pavement section material, recycling of removed materials, and use as base material for the pavement design, preparation and compaction. We also provided testing of the subgrade soils, sampling of asphalt concrete mix and testing, with laboratory and field testing performed in accordance to FAA {Federal Aviation Administration). Laboratory testing was performed same day of asphalt mix placement and reported as soon as tests were completed. Most of the laboratory tests were on a quick turnaround, same day when test methods allow. RMA Group provided oversight of field testing, materials laboratory testing of pavement materials, monitoring during paving, sampling, as well as review/ preparation of field daily reports and laboratory testing of materials sampled during paving. (
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RESUMES
EDUCATION
BS, Geology, California State University,
Fresno (In Progress)
LI CENSES/ REGISTRATIONS
ACI Concrete Strength Testing Technician
ACI Aggregate Testing Technician - Level I
ACI Concrete Laboratory Testhing Technician
- Level I
APNGA Portable Nuclear Gauge
APNGA Radiation Safety Officer
RELEVANT EXPERIENCE
PROFILE
Ms. Jennifer Karr brings two years of industry experience in geotechnical investigation, construction materials and geotechnical laboratory testing. She is currently pursuing a path to obtain a license as a Professional Engineering Geologist. Jennifer's daily duties include managing daily laboratory operations, maintaining laboratory accreditations, staff mentoring and training, reporting and reviewing all laboratory testing.
NEW F-35V SIMULATOR EXPANSION, LEMOORE
Laboratory Manager I Ms. Karr served as the Laboratory Manager for the new F-35V Simulator Expansion Project at Lemoore Naval Air Station. This project consisted of inspecting the installation of approximately 540 soilcrete columns which were used to stabilized expansive soils below the new simulator. RMA GeoScience provided a collaboration of field and laboratory services to document and observe on-site earthwork in addition to testing of soils, reinforced concrete, and masonry. Ms. Karr's duties included observation of placement of cement slurry for soil stabilization as well as overseeing and reporting laboratory testing of soils, concrete, and masonry materials
FRESNO-YOSEMITE AIR NATIONAL GUARD I REPLACE JET FUEL COMPLEX, FRESNO Laboratory Manager I Ms. Karr currently serves as the Laboratory Manager for the Replace Jet Fuel Complex Project at Fresno-Yosemite Air National Guard (ANG). The project consists of the demolition of an existing fuel system that consists of six underground storage tanks, tank piping, and over 64,000 square feet of paving. The project constructs a new JP-8 jet fuel storage facility that includes two 2,500-barrel storage tanks, two tank off-loading stations, two truck fillstands, a pumphouse, utility and pavement extensions, and incidental related work. Ms. Karr's dutied included reviewing laboratory testing of aggregate soils, reinforced concrete, and masonry materials used during construction.
FRANCINE AND MURRAY FARBER EDUCATIONAL COMPLEX, FRESNO
Laboratory Manager I Ms. Karr served as the Laboratory Manager on the Francie and Murray Farber Educational Complex Project. Building 1000, the Academic/Administration Building, consisted of construction of new 2-Story metal stud framed Academic Building consisting of Administration and Classroom Spaces. Building 2000, the Student Union Building, consisted of construction of new single story metal stud framed Student Center Building consisting of kitchen, kitchen support spaces, dining, and CTE classroom space, and outdoor service yard. Associated site work to serve new buildings including new visitor/staff parking, new student/staff parking, hardscape, turf, and soccer field. RMA GeoScience provided the materials testing and special inspections for this new facility. Testing services provided include concrete, earthwork, masonry, high strength bolting, post installed anchors, and structural steel. Ms. Karr's duties included maintaining laboratory resources, equipment calibration, and test sample recording and documentation during laboratory testing of all materials being tested.
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LICENSES/ REGISTRATIONS
ACI Field Testing Technician - Grade I
APNGA Portable Nuclear Gauge Certification
Caltrans: 504, 518,539, 540, 543, 556, 557
RELEVANT EXPERIENCE
PROFILE
Mr. Brian McNutt has more than 17 years of engineering experience primarily involving geotechnical construction and materials testing in both the private and public sectors. His experience includes providing earthwork testing and observations for a wide variety of projects such as bridges, roadway/ freeway improvements, schools, hospitals, office buildings, residential subdivisions, prisons, and pipelines.
NAVAL AIR STATION I F-35V SIMULATOR EXPANSION, FR ESNO
Field Technician I Mr. McNutt served as Field Technician for the new F-35V Simulator Expansion Project at the Naval Air Station. The project consists of inspecting the installation of approximately 540 soilcrete columns which were used to stabilized expansive soils below the new simulator. RMA GeoScience is currently providing special inspection and testing services.
UNIVERSITY HOUSE LANAI PROJECT, CALIFORNIA STATE UNIVERSITY, FRESNO, FRESNO Field Technician I Mr. McNutt performed special inspection services for the University House Lanai Project. Brian performed concrete sampling and compaction testing during construction.
CIP 15-05 FOWLER AVE RECONSTRUCT ION, CLOVIS
Field Technician I Mr. McNutt performed special inspection services for the CIP 15-05 Fowler Avenue Reconstruction Project. His responsibilities included concrete sampling and compaction testing of subgrade and AC during construction.
ANNADALE AVE IMPROVEMENTS, SANGER
Field Technician I Mr. McNutt served as a Field Technician for the Annada le Avenue Improvements Project. His duties included concrete sampling and compaction testing of subgrade and AC during construction.
CALIFORN IA AVE RECONSTRUCTION, KERMAN
Field Technician I Mr. McNutt served as a Field Technician for the California Avenue Improvements Project. Brian performed concrete sampling and compaction testing of subgrade and AC during construction.
DRY CREEK BRIDGE, TULARE COUNTY
Field Technician I Mr. McNutt served as a Field Technician for the Dry Creek Bridge project. Brian performed concrete sampling and compaction testing during construction .
KAWEAH DELTA URGENT CARE CENTER, VISALIA
Field Technician I Mr. McNutt served as a Field Technician for the Kaweah Delta urgent Care Center Project. Brian's duties included torque testing of post-installed anchors. (
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RESUMES
EDUCATION
CERTIFICATIONS
ACI Concrete Field Testing
Technician - Grade 1
APNGA Nuclear Gauge
Certification Caltrans Proficiencies:
231,375,504,518,533,539,540,
556,557
RELEVANT EXPERIENCE
PROFILE
Mr. Eric Sparrow has more than eight years of field experience and provides project support and geotechnical soils testing for construction projects throughout the San Joaquin Valley. Eric has worked on several types of projects including hospitals, manufacturing plants, schools, and infrastructure projects. He has been working on Fresno-area projects the entirety of his career and has applicable knowledge of local conditions, City and County requirements, and state and federal transportation standards.
ROAD 224 OVER DEER CREEK, BRIDGE REPLACEMENT PROJECT, TULARE COUNTY ( Senior Technician I Mr. Sparrow will be responsible for the testing and inspection of this project that will construct a new bri, structure spanning a creek with existing flood issues. The new structure will be a ten-span, reinforced concrete flat slab bridg1 supported on concrete pile foundations. RMA is responsible for the compaction testing, concrete sampling, welding inspectio pile integrity testing, HMA pavement inspection and testing, batch plant inspections, and inspections of driven and CIDH piles this project.
HIGHWAY 198 OVERCROSSING AT SANTA FE STREET, VISALIA
Field Technician I Mr. Sparrow was responsible for the observation, sampling, and testing of construction materials for this project. This project created a north-south cross-town traffic arterial through the City's downtown core by converting an abandoned railroad bridge into an aesthetically pleasing vehicular bridge. The need for the new bridge structure and use aros out of accelerated growth in the oldest part of the City, to create additional access to the City's downtown area and to provid greater traffic flow and circulation, thereby aiding and adjacent bridge and neighborhood alleviate traffic congestion that pas:
an elementary school.
TEMPERANCE AVENUE FRONTAGE ROAD, CLOVIS
Field Technician I Mr. Sparrow was responsible for the observation, sampling, and testing of construction materials for this project. The project, part of the larger planned Temperance Avenue Expressway to be completed by 2030, constructed a new frontage road to complement the improvements being made to this project. (
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LICENSES/ REGISTRATIONS
APNGA Portable Nuclear Gauge Certification
ACI Concrete Field Testing Technician - Grade I
CALTRANS: 125 AGG, 125 BIT, 125 GEN, 125
HMA, 231, 375, 504, 518, 523.1, 539, 540,
543,556,557
RELEVANT EXPERIENCE
PROFILE
Mr. Wilson has more than 18 years of engineering experience primarily involving geotechnical construction inspection and materials testing in both the private and public sectors. His experience includes providing foundation and earthwork testing and observations for a wide variety of projects such as: bridges; roadway/freeway improvements; schools; hospitals; office buildings; residential subdivisions; prisons; and pipelines.
FRESNO-YOSEM ITE AIR NATIONAL GUARD I REPLACE JET FUEL COMPLEX, FR ESNO Field Technician I Mr. Wilson currently serves as a Field Technician for the Replace Jet Fuel Complex Project at FresnoYosemite Air National Guard (ANG). The project consists of the demolition of an existing fuel system that consists of six underground storage tanks, tank piping, and over 64,000 square feet of paving. The project constructs a new JP-8 jet fuel storage facility that includes two 2,500-barrel storage tanks, two tank off-loading stations, two truck fillstands, a pumphouse, utility and pavement extensions, and incidental related work.
NAVAL AIR STATION I F-35V SIMULATOR EXPANSION, FRESNO
Field Technician I Mr. Wilson serves as a Field Technician for the new F-35V Simulator Expansion Project at the Naval Air Station. The project consists of inspecting the installation of approximately 540 soilcrete columns which were used to stabilized expansive soils below the new simulator. RMA GeoScience is currently providing special inspection and testing services.
CIP 15-05 FOWLER AVE RECONSTRUCTION, CLOVIS
Field Technician I Mr. Wilson served as a Field Technician for the Kaweah Delta urgent Care Center project. Kevin performed concrete sampling and compaction testing of subgrade and AC during construction.
KAWEAH DELTA DISTRICT HOSPITAL URGENT CARE, VI SALIA
Field Technician I Mr. Wilson served as a Field Technician for the Kaweah Delta urgent Care Center project. Kevin performed torque testing of post-installed anchors.
K-STREET RECONSTRUCTION AND 2016 CAPE SEAL PROJECTS, SANGER Field Technician I Mr. Wilson served as a Field Technician for the K Street Reconstruction and 2017 Cape Seal project.
Kevin performed observations related to cape seal application and sample/testing of materials used.
AN NADALE AVE IMPROVEMENTS, SANGER
Field Technician I Mr. Wilson served as a Field Technician for the Annadale Avenue Improvements project. Kevin performed concrete sampling and compaction testing of subgrade and AC during construction.
UNIVERSITY HOUSE LANAI PROJECT, CALIFORNIA STATE UNIVERSITY, FRESNO, FRES NO Field Technician I Mr. Wilson served as a Field Technician for the University House Lanai project. Kevin performed concrete sampling and compaction testing during construction.
City of Reed ley I Manning Avenue P '9$@
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STAFFING PLAN N VIS
MANAGING CONSTRUCTION MANAGEMENT & INSPECTION COSTS
NV5's proposed staffing plan for the Manning Avenue Phase 3 project includes the overall current availability of the team, followed by the proposed commitment for this project and the projected hours needed to provide to requested scope of services efficiently and within a reasonable construction management budget. Thanks to the size of our local offices in Visalia and Fresno and multiple projects in the area, we have the unique ability to be flexible with our project staffing levels to effectively manage the overall construction management costs for the City.
During the pre-construction phase, our Resident Engineer, Kramer Walker, PE, and Assistant Resident Engineer, Kolton Walker, will complete the pre-construction tasks including the constructability review, traffic management plan, and construction management plan, as well as the general project coordination and set-up. During the specified 90 working day construction phase, Brain Klassen will provide full-time inspection while Kramer fulfills the resident engineer duties on a part-time basis with support from the project administration staff. The entire team will work together in the postconstruction phase to complete the punch-list, as-builts, and final estimate, and to close out the project in compliance with all City and federal funding requirements.
City of Reedley I Manning Avem1e Phl@&t~ 3
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STAFFING PLAN NIV!5
TAFF AVAILABILITY
PRE-CONSTRUCTION POST-CONSTRUCTION
MONTH June July January February
STAFF AVAILABILITY
Kevin Reisz, PE Principal-in-Charge 10% II 10% II 50% II 50% II 50% II 50% II 50% I 50% 50% Kramer Walker, PE Resident Engineer I 60% d 60% jj 60% JI 60% II 60% u 60% H 60% I 60% 60% Kolton Walker, EIT Assistant Resident 80% !I 80% ;, 80% u 80% H 80% II 80% ll 80% 80% 80% Engineer Brian Klassen Lead Inspector I 50% II 75% II 100% ii 100% II 100% II 100% ii 100% 100% 100% Marty Sanchez Office Engineer/ I 25% !I 25% II 25% II 25% ll 25% H 25% JI 25% I 25% 25% Labor Compliance i
PROPOSED STAFF COMMITMENTTO PERFORM SCOPE OF SERVICES
Kevin Reisz, PE Principal-in-Charge 10% _JL 10% d 10% II 10% u 10% u 10% H 10% I 10% 10% Kramer Walker, PE Resident Engineer 1 40% 71 4~% If 50% 11 50% u 50% II 50% u 50% I, 40% 40% Kolton Walker, EIT Assistant Resident 20% JL 20% II 20% u 20% ii 20% II 20% n. 20% i 20% 20% Engineer l __ Brian Klassen Lead Inspector 1 0% 71 50% II 100% ii 100% II 100% II 100% II 100% ~ 50% 50% Marty Sanchez Office Engineer/ I 0% ii 20% ii 20% II 20% q 20% II 20% H 20% I 20% 20% Labor Compliance NOTES AND ASSUMPTIONS:
1. Staffing availability and commitment is based on a 90 Working Day construction schedule with pre-construction services starting in June 2023.
2. Materials Testing Services and Surveying and Construction Staking Services are 100% available under the notification requirements set forth in the contract documents.
STJ~FFING PLAN
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FING PLAN CHART
NAME
- CLASSIFICATION
TAS•< 1: Preconstruction Services
1.1 Conduct Coordination Meeting
1.2 Review Project Documents
13 Perform Quality Assurance Review / Constructabi lity Review of the · Plans, Specs, and Estimate
1.4 Prepare and Ana lyze Project Traffic Management Plan
1.5 Prepare Construction Management Plan
1.6 Establish Project Procedures
1.7 Review and Investigate Utility Locations
1.8 Review Regulatory Perm its
1.9 Review Initial Project Construction Schedule
1.10 Review SWPPP
1.11 Review Traffic Control Plan
1.1.2 Pre-construction Photos & Videos
1.13 Hold Pre-Construction Meeting
MAN HOUR TOTAL
TASt( 2: Construction Management Services during Construction Task 2.1 Project Coord ination and Correspo ndence
2.1.1 Interaction with City Staff, Designer, and Utilities
2.1.2 Public Outreach
2.1.3 Progress Meetings
Task 2.2 Project Administratio n and Documentation
2.2.1 Document Control
2.2.2 Schedule Update Review
2.2.3 Material Submittal Review
2.2.4 Req uest for Information Management
2.2.5 Change Order Management & Cost Control
2.2.6 Monthly Payment Review & Cost Control
2.2.7 Labor Compliance
2.2.8 Claims Management
Task 2.3 Construction Observation Services/Ins pection Services
2.3.1 Field Inspection and Dai ly Reporting
2.3.2 Storm Water Pol lution Prevention Plan (SWPPP) Monitoring
2.3.3 Materials Testing
2.3.4 Surveying and Construction Staking
MAN HOUR TOTAL
TASli, 3: Post Construction and Project Closeout Services
13.1 Final Inspection & Punch-List Inspections
3.2 Prepare & Recommend Final Payment Request
3.3 Review & Submit As-Bui Its
3.4 Prepare Final Reports
3.5 Deliver Project Files
MAN HOUR TOTAL
- MAN HOUR TOTAL TASKS 1-3
KEVIN REISZ, PE
Prmcipal-ln-Charge
1 1
2 4
14 14
2 2
( ',LY of 1/("('dley I fVldrn i11g I\V('llUe Pl1i1$b 3 PoV(:: llkllt k t:lldbil 11 alio1• SI Pl -b21i3 \O':i/1
KRAMER WALKER, PE KOLTON WALKER, EIT
Resident Engineer Assistant RE
2 2
8 8
4 0 16
10 2
2 2 2
2 2
2 2
2 2
2 2
2 2
2 2
4 2
80 44
6 0 24
20 8
36 14
30 20
16 6
60 26
30 12
16 6
16 6
8 4
16 6
30 12
6 2
8 16
8 2
360 164
8 8
16 8
8 2
12 4
4 2
48 24
BRIAN KLASSEN
Inspector Alternate Inspector
4 2
4 8
2 20
700 10
20 10
10 740 10
32 8
40 0
MARTY SANCHEZ
OE/Labor Compliance
2 4
2 8
8 0
8 0
160
8 8
16 RMA GEOSCIENCE
Materials Testing
18 0
180
NV 5
CALIFORNIA CONSTRUCTION
SURVEYING (DBE)
Surveyor
360
360
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INSURANCE NV 5
ACORD® CERTIFICATE OF LIABILITY INSURANCE I DA TE (MM/DD/YYYY) ~ 5/1/2023 4/29/2022
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER Lockton Companies CONTACT
NAME:
3280 Peachtree Road NE, Suite #250 PHONE
IA/C. No Extl: I rt~ Nol:
Atlanta GA 30305 E-MAIL
( 404) 460-3600 ADDRESS:
INSURER(S) AFFORDING COVERAGE NAIC#
INSURER A : The Continental Insurance Company 35289 INSURED NV5, Inc. INSURER B : National Fire Insurance Co of Hartford 20478 1484342 2525 Natomas Park Drive, Suite 350 INSURER c : Transportation Insurance Company 20494 Sacramento CA 95833 INSURER D : National Fire and Marine Insurance Co 20079 INSURER E :
INSURER F :
COVERAGES CERTIFICATE NUMBER: 17110392 REVISION NUMBER: xxxxxxx THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LTR ,.,.,n \J\l\tn POLICY NUMBER LIMITS IMM/DD/YYYYI IMM/DD/YYYYI A _x_ COMMERCIAL GENERAL LIABILITY N N 70)4856125 5/1/2022 5/ 1/2023 EACH OCCURRENCE $ 1 000.000 ~ CLAIMS-MADE [x] OCCUR DAMAGE TO RENTED
- PREMISES /Ea occurrence) $ 1 000.000
_x_ Contractual Liab MED EXP (Any one person) $ 15 000
_x_ Cross Liab Incl PERSONAL & ADV INJURY $ 1 000.000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2 000.000 ~ POLICY [x] rsri-r [x] LOC PRODUCTS - COMP/OP AGG $ 2 000.000 oTHER: GL Ded: None $
B AUTOMOBILE LIABILITY N N 7014842659 5/1/2022 5/1 /2023 COMBINED SINGLE LIMIT /Ea accident) $ 1 000 000 - _x_ ANY AUTO BODILY INJURY (Per person) $ xxxxxxx OWNED - SCHEDULED BODILY INJURY (Per accident) $ xxxxxxx - AUTOS ONLY - AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ xxxxxxx AUTOS ONLY AUTOS ONLY /Per accident) - - $ xxxxxxx A ..x.. UMBRELLA LIAB H OCCUR N N 7014841883 5/ 1/2022 5/1 /2023 EACH OCCURRENCE $ 20.000 000 EXCESS LIAS CLAIMS-MADE AGGREGATE $ 20.000 000 OED I X [ RETENTION $ $0 $ xxxxxxx WORKERS COMPENSATION N X I ~~fTUTE I I OTHC AND EMPLOYERS' LIABILITY 7014842810(CA) 5/1 /2022 5/ 1/2023 ER Y/N ANY PROPRIETOR/PARTNER/EXECUTIVE [lli N/A E.L. EACH ACCIDENT $ 1 000.000 OFFICER/MEMBER EXCLUDED? (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ 1 000.000 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1 000 000 D Professional Liab/Pollution N N 42-EPP-321328-01 5/1 /2022 5/ 1/2023 Each Claim $ I OM Aggregate $ 20M
A Contractor's Equip. 7014900785 5/1 /2022 5/ 1/2023 See attached DESCRIPTION OF OPERA TIO NS / LOCATIONS/ VEHICLES (ACORD 101 , Additional Remarks Schedule, may be attached if more space is required)
CERTIFICATE HOLDER
17110392
Specimen
ACORD 25 (2016/03)
CANCELLATION See Attachment
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
The ACORD name and logo are registered marks of ACORD
City of Reedley I Manning Ave nue Phas@ 3 Pfcil
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APPENDIX
BE FORMS
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Local Assistance Procedures Manual Exhibit 10-01
Consultant Proposal DBE Commitment
EXHIBIT 10-01 CONSULTANT PROPOSAL DBE COMMITMENT
1 . Local Agency: City of Reedley 2. Contract DBE Goal: 8% -------------- 3. Project Description: Manning Avenue Phase 3 Pavement Rehabilitation from Columbia to Buttonwillow 4 . Project Location: _C_it,,__y_o_f _R_e_ed_l_e,,__y _____________________________________ _
5. Consultant's Name: _N_V_5-'-, _ln_c_. ___________________________ _ 6. Prime Certified DBE: •
7. Description of Work, Service, or Materials 8. DBE
Certification 9. DBE Contact Information 10. DBE% Supplied Number
CALIFORNIA CONSTRUCTION SURVEYING
Construction Surveying and Staking April Anderson, President 39158 (209) 761-6658 8.9%
Local Agency to Complete this Section
17. Local Agency Contract Number:
11. TOTAL CLAIMED DBE PARTICIPATION 8.9%
18. Federal-Aid Project Number:
19. Proposed Contract Execution Date:
20. Consultant's Ranking after Evaluation: IMPORTANT: Identify all DBE firms being claimed for credit, Local Agency certifies that all DBE certifications are valid and information on regardless of tier. Written confirmation of each listed DBE is this form is complete and accurate. required .
-JC:.iJAfl-- 4/11/2023
21 . Local Agency Representative's Signature 22. Date 12. Preparer's Signature 13. Date Kramer Walker, PE 559-240-5494
23. Local Agency Representative's Name 24. Phone 14. Preparer's Name 15. Phone Construction Manager
25. Local Agency Representative's Title 16. Preparer's Title DISTRIBUTION: Original - Included with consultant's proposal to local agency.
ADA Notice: For individuals with sensory disabilities, this document is available in alternate formats. For information call (916) 654-641 0 or TDD (916) 654- 3880 or write Records and Forms Management, 1120 N Street, MS-89, Sacramento, CA 95814.
LPP 18-01 Page 1 of 2
january 2019
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Local Assistance Procedures Manual EXHBIT 10-Q
Disclosure of Lobbying Activities
EXHIBIT 10-Q DISCLOSURE OF LOBBYING ACTIVITIES
COMPLETE THIS FORM TO DISCLOSE LOBBYING ACTIVITIES PURSUANT TO 31 U.S.C. 1352
1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type:
a. contract
b. grant NIA c. cooperative agreement § a. bid/offer/application b. initial award c. post-award
D a. initial D b. material change
4. 6.
8. 10.
d. loan
e. loan guarantee
f. loan insurance
Name and Address of Reporting Entity
D Prime D Subawardee
Tier ___ , if known
Congressional District, if known
Federal Department/Agency:
Federal Action Number, if known:
Name and Address of Lobby Entity
(If individual, last name, first name, MI)
For Material Change Only:
year__ quarter ___ _
date of last report ____ _
5. If Reporting Entity in No. 4 is Subawardee,
Enter Name and Address of Prime:
Congressional District, if known
7. Federal Program Name/Description:
CFDA Number, if applicable ________ _
9. Award Amount, if known:
11. Individuals Performing Services
(including address if different from No . 10)
(last name, first name, MI)
(attach Continuation Sheet(s) if necessary)
12. Amount of Payment ( check all that apply)
$ ____ _ D actual D planned
13. Form of Payment ( check all that apply):
B a. cash
b. in-kind; specify: nature ______ _
Value _____ _
14. Type of Payment (check all that apply)
a. retainer
b. one-time fee
c. commission
d. contingent fee
e deferred
f. other, specify __________ _
15. Brief Description of Services Performed or to be performed and Date(s) of Service, including officer(s), employee(s}, or member(s) contacted, for Payment Indicated in Item 12:
(attach Continuation Sheet(s) ifnecessary)
16. Continuation Sheet(s) attached: Yes D
17. Information requested through this form is authorized by Title 31 U.S .C. Section 1352. This disclosure oflobbying reliance was placed by the tier above when his transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C 1352. This information will be reported to Congress
semiannually and will be available for public inspection. Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than $10,000 and not more than $ I 00,000 for each such failure
Federal Use Only:
No 0
Signature: Lori Goodwin
Print Name: Lori Goodwin
Digitally signed by Lori Goodwin
Date: 2023.04.07 16:41 :25 -07'00'
Title: _V_i_c_e_P_r_e_s_id_e_n_t ____________ _
Telephone No.: _5_5_9_-6_6_1_-_52_2_8 __ Date: 4/7/2023 Authorized for Local Reproduction
Standard Form - LLL
Standard Form LLL Rev. 04-28-06
Distribution: Orig- Local Agency Project Files
LPP 13-01