Reedley City Council
May 28, 2024

ALL CELL PHONES AND ELECTRONIC DEVICES MUST BE

TURNED OFF IN THE COUNCIL CHAMBERS
AGENDA

REEDLEY CITY COUNCIL SPECIAL MEETING
6:00 P.M.

TUESDAY, MAY 28, 2024
Meeting Held in the Council Chambers,
845 "G" Street, Reedley, California
The Council Chambers are accessible to the physically disabled. Requests for additional accommodations for the disabled, including auxiliary aids or to request translation services, should be made 48 hours prior to the meeting by contacting the City Clerk at 637-4200 ext. 212.

Any document that is a public record and provided to a majority of the City Council regarding an open session item on the agenda will be made available for public inspection at City Hall, in the City Clerk's office, during normal business hours. In addition, such documents may be posted on the City's website.

Unless otherwise required by law to be accepted by the City at or prior to a Council meeting or hearing, no documents shall be accepted for Council review unless they are first submitted to the City Clerk by the close of business one day prior to said Council meeting/hearing at which the Council will consider the item to which the documents relate, pursuant to the adopted City Council Protocols.

The meeting will be held in person and may be observed remotely via Zoom or at:
http://www.reedley.com/livestream. php.

Public comment may be made in person or submitted in writing. Members of the public who wish to provide written comments are encouraged to submit their comments to the City Clerk at [email protected] by the close of business one day prior to the start of the meeting to ensure that the comments will be available to the City Council. Please indicate the agenda item number to which the comment pertains. Written comments that do not specify a particular agenda item will be marked for the general public comment portion of the meeting . A copy of any written comment will be provided to the City Council at the meeting. Please note that written comments received will not be read aloud during the meeting, but will be included with the meeting minutes.

Matthew Tuttle, Mayor Pro Tern
Mary Fast, Council Member

MEETING CALLED TO ORDER

ROLL CALL

WORKSHOP
Anita Betancourt, Mayor
Suzanne Byers, Council Member
Scott Friesen, Council Member

1. CONTINUED-FISCAL YEAR 2024-25 BUDGET - No Action to be taken The Reedley City Budget is available on the City website: www.reedley.ca.gov BUDGET PRESENTATIONS AND DISCUSSIONS:

A. OPENING COMMENTS
B. PUBLIC WORKS
C. ENGINEERING
D. FIRE DEPARTMENT
E. POLICE DEPARTMENT

ADJOURNMENT
I hereby certify under penalty of perjury, under the laws of the State of California that the foregoing agenda was posted in accordance with the applicable legal requirements. Dated this 24th day of May 2024.

Water
 Operates and maintains 7 municipal water wells
 Maintains over 102 miles of water distribution pipeline  Maintains over 6,000 water meters, three water
treatment facilities, and three water storage towers
Parks/LLMD Maintenance
 Provides landscape, irrigation, playground and
general maintenance to 11 public parks and irrigation
and oversight of 27 LLMD zones and the 3.25 mile Rail
to Trail parkway.
 Maintains government building landscape
 Performs Graffiti abatement on public properties
 Maintains Round about and median island landscape
Streets Maintenance
 Maintains over 91 miles of streets and alleyways
 City public parking lots
 Over 34 miles of storm drain pipeline
 All of the City’s sidewalks, curbs, gutters, signage, trees, street striping and ponding basins
Solid Waste
 Administration, coordination and oversight of the
Solid Waste franchise agreement with Mid Valley
Disposal
Fleet Maintenance
 Manages, maintains, and repairs approximately 242
city vehicles and various pieces of equipment
Electrical
 Maintains over 1,300 city owned streetlights, traffic signals, and security cameras
 Electrical needs of government buildings, generators, lift stations and booster pumps
 Waste water treatment plant and municipal water well
electrical components
Sewer
 Maintains over 75 miles of sewer main pipeline
 Six sewer lift stations
 State Certified Laboratory
 A 5mgd waste water treatment plant
 36 acres of percolation ponds
 43 Full-time employees
 Five (5) Part-time employees
 Provides staff oversight for the
Downtown Streetscape Committee
FY 2024-2025
 Revenues- $18,405,100
 Expenditures- $ 17,583,278
 Completed river bottom residential
street slurry seal
 Completed seal coat project on the Rail
to Trail from Dinuba Ave. to
Buttonwillow Ave.
 Privatized LLMD zone landscape
maintenance
 Installed new LED lights at the Skate
Park
 Enclosed four sewer lift stations with
masonry walls and new steel gates
Over 125 Public Works Department Accomplishments
listed in the draft budget document (Pages 192-196)
 Completed construction of well #12 Remote
Treatment site and received approval from
the State to begin operation
 Completed the rehabilitation of Reed Ave.
medians with drought tolerant landscape
 Grind and overlay N. Riverview Ave.
between Ponderosa and Kip Patrick
 Grind and overlay N. Haney between North
Ave. and El Dorado
 Installed a new generator at the Reed Ave.
sewer lift station
 The department responded to over 2,100
work orders
Performance
Measure
Performance
Target
Performance
Data
Target Met
Average amount of
water used per
resident
Decrease per
capita water use
by 3% annually
2022-2023:

71.0 gallons/day
Target: 68.87 gallons
Diversion of
pharmaceuticals
from waste stream
Divert at least 600
pounds annually
2022-2023:
844 pounds
Process 95% of
USA requests
within 24 hours
100%
2022-2023
100%
Crack Seal City
streets to extend
life of pavement
Crack Seal at least
50,000 linear ft. of
roadway per year
2022-2023:
31,000 Linear feet
Gas Tax:

Gas Tax revenues are remaining flat
And somewhat unpredictable
Streetscape:

The committee and City Council
approved a 8.25% increase in
monthly fees to generate enough
revenue to cover the increased
cost of maintenance
Water:

Revenues are not sufficient to keep pace
with substantial increases in operational
costs. Increases to Water Rates are
recommended and a public hearing is
scheduled for June
Pedestrian/Bicycle - Article 3:
 Upgrade all lighting on the Rail to Trail
parkway to LED $25,000
 Replace missing and broken benches on
the Rail to Trail $4,000
Street Maintenance - Article 8:
 Procure Thermo Kettle and Pre-melter
$75,000
 Replace roof on the streets maintenance
building $27,000
 Grind lifted sidewalks around school
locations $10,000
Public Works Department Capital Improvement Plan can be found in the draft budget document (pages 221 and 222)
Street Maintenance (Article 8) Cont.
 Road Materials – Slurry Seal program and street
repairs $300,000
Water:
 Install SCADA on Well #10 and Well #11 $100,000
 Procure an underground pipe locator $10,000
Storm Drainage Improvements:
 Major repair to ponding basin on Concord Ave.
$30,000
Sewer:
 Install curb and gutter and repair cracked
asphalt on Oxidation Ditch #2 $55,000
Sewer:
 Generator Modernization $425,000
The department is requesting the addition of one (1)
electrician position.

Will assist current electrician with lower level items such as street lights repairs and USA markings
Reclassification/promotion of one employee to a
new position of Assistant Wastewater Systems
Supervisor as part of the City’s succession planning.

1 City of Reedley
Engineering Department
Proposed
Fiscal Year 2024‐25
Budget Presentation
Prepared for the Reedley City Council
May 28, 2024
Engineering Department Responsibilities
• City’s Capital Roadway Projects
• Encroachment Permits / Inspections
• Review Development Projects / Plan Checks
• City Standards and Plans
• Topographic Mapping
• Zoning Maps, Street Maps and Utility Plats
• Landscape, Lighting and Maintenance District
• Traffic Safety Commission
2 Engineering Department Information
• Five Full Time Employees
• Oversee all federally funded street
projects
• Inspect all projects within the City’s
Right of Way
• Design Capital Improvement
Projects
• Work closely with various agencies,
contractors, developers, engineers,
surveyors and other departments
within the City
Engineering Dept. Major Projects FY 23/24
• E Street Reconstruction – 10th to 12th
 Replaced non‐ADA compliant curb ramps and driveway
approaches, new asphalt pavement and traffic striping
 Construction Cost = Approximately $528,000 – CDBG
3 Engineering Dept. Major Projects FY 23/24
• Manning Ave Ph. 3 –
Columbia to Buttonwillow
 Grind and overlay
pavement, dig outs,
replaced non‐ADA compliant
curb ramps, median islands,
streetlights, traffic loop
replacement, sewer main
upsizing and traffic striping
 Construction Cost =
Approximately $3,968,000 –
STBG, Measure C and
Wastewater Capital
Engineering Dept. Major Projects FY 23/24
• Olson Ave Wastewater Line
Upgrade and WWTP Updates
– Olson & Reed to WWTP
 Upsizing and replacement of
existing sewer main along Olson
through Cricket Hollow to
WWTP, improvements at
WWTP and grading/demolition
of existing soil berm for new PD
& Fire facilities
 Construction Cost =
Approximately $4,270,000 –
SWRCB Grant, Wastewater
Capital and DIF Funds
4 Engineering Dept. Major Projects FY 23/24 • Active Transportation and Parkway Master Plan  Gathered input from the community for over a year in order to prepare the final plan. Adopted on March 12, 2024 and will be used to go after future grants  Project Cost = Approximately $300,000 – Caltrans Sustainable Communities Grant • Sports Park Phase 2 Improvements
 Construction of one NCAA soccer field with two youth soccer field overlays, secondary entrance to the sports park, parking lots, landscaping, irrigation, lighting and utilities stubs for future phases
 Project Cost = Approximately $3,180,000 – General fund, Parks DIF, State Grant and Measure C
• North Ave – Columbia to Haney
 Grind and overlay of existing asphalt, replacement of non‐ADA compliant curb ramps, sidewalk gap closure and traffic striping
 Project Cost = Approximately $348,000 – CDBG and Measure C Engineering Department Projects FY 23/24
• 11th Street Improvements – Reed to East (Construction)  Pavement dig outs, grind and overlay, curb ramp and driveway replacement, traffic loop replacement and traffic striping. Pavement improvements to six additional railroad crossings
 Construction Cost = Approximately $1,600,000 – SB1 and Measure C • Reed Ave – Reedley College Traffic Signal (Construction)  Traffic signal installation, curb ramps and traffic striping  Project Cost = Approximately $600,000 – Measure C, KCUSD and SCCCD funds
5 Engineering Department Projects FY 23/24
• Development Projects
 Tract 6229 Ph. 1/2 Rancho Vista – Construction Inspection  Tract 6408 Otani Property – Plan/Map Review
 Tract 6267 Chateau Estates – Plan/Map Review
 Parcel Map 2022‐1 Willow Grove – Plan/Map Review
 Parcel Map 2022‐02 Frankwood South Commercial – Plan/Map Review  Burger King – Construction inspection and coordination  Circle K on Dinuba Ave – Construction inspection and coordination  Plan reviews for multiple commercial developments
 Prepared multiple conditions of approval for future commercial developments
 Processed 152 Encroachment Permits in 2023
Engineering Department Projects FY 24/25
• Design, Right of Way and/or Construction
 Jefferson Elementary Safe Routes to Schools (ATP)
 Community Parkway Improvements (Measure C)
 Dinuba Ave – East to Buttonwillow (STBG Grant)
 North Ave Water Main Replacement –G to Frankwood (ARPA)  Hollywood, Acacia, Birch and Myrtle – Measure B, DIF and SS & W Capital  Olson Ave – Kings River Road to the bridge (SB1)
 Hope Ave – Curtis to Olson (Measure C)
 Frankwood Ave – Dinuba to southern City Limits (STBG & Measure C)  Utility Master Plan Update (Development Impact Fees)
 Parlier and Columbia Water and Sewer ‐ SWRCB
6 Engineering Department Projects FY 24/25
• Project Management/Inspections
 Housing developments (subsequent phases and newly proposed)  Multiple commercial developments
 Residential and commercial projects within the City right of way Performance Measures
Performance Measure Actual
2022
Actual
2023
Target
2024
Arterial Streets Pavement Condition Index 57 54 55
Collector Streets Pavement Condition Index 42 44 44
Residential Streets Pavement Condition Index 41 50 50
Alleys Pavement Condition Index 14 13 13
Installation of City Sidewalks 4,735 LF 650 LF 1,090 LF Grant Reimbursement Requests 99% 99% 98%
• Sidewalk installation goal of 1,000 LF per year – not as many sidewalk projects as previous years
• Grant reimbursement request goal is to submit 95% of requests within 90 days of expenditure – Construction delays / agency requirements for reimbursements cause some requests to be delayed
7 Pavement Management Overview
• City of Reedley
Pavement
Management Plan
Updated in 2019
• StreetSaver
Pavement
Management
Program
• Pavement
Condition Index
(PCI)
Pavement Management Overview
8 Eng. Dept. Capital Expenditures FY 24/25
Federal/State
Funds $772,041
Measure C
$675,599
SB1
$600,000
ARPA
$500,000
DIF $125,000
General Fund
$650,000
Engineering Dept. Revenues FY 23/24
Federal/State
Funds
$772,041
Measure C
$919,951
SB1
$649,560
9 Eng. Dept. Operations Expenditures FY 23/24
Personnel
$558,879
Professional &
Contract Services
$25,250
Operations
Expenses
$64,103
Eng. Dept. Operations Revenues FY 24/25
Inspection Fees
$35,000
Staff Time Reimb.

Federal Grants
$195,000
Staff Time Reimb.

Measure C $55,000
Misc. Revenues
$5,500
10 Engineering Department Goals FY 24/25
• Deliver all federal and grant aid projects on time
and within budget
• Prepare and submit successful grant applications
to fund future capital projects
• Train staff through on the job experience and
local training seminars when possible
• Work with all City Departments and consultants
to develop plans and projects to address the
City’s transportation and infrastructure needs
Thank You

Divisions of the
Reedley Fire Department
Fire and Life
Safety
Municipal Code
Enforcement
• 4 Full-time employees
Fire Chief
Battalion Chief
Fire Lieutenant
Life Safety / Code Officer (C.U.R.E. Program)
• 1 Part-time Office Assistant (24 hours/week)
• 1 Part-time Life Safety / Code Officer
(Allocated 24 hours/week)
• 40 Paid-per-Call Volunteer Firefighters
• One of the busiest volunteer fire departments in the State • Only 5% of volunteer fire departments nationwide serve a population greater than 25,000
• ISO/Public Protection Classification Rating = 3. RFD ranks within the top 10% of all fire departments nationwide with a Class 3 rating or better.  107 Fire Related Calls
 993 Medical Calls
 51 Hazardous Condition
Calls
 241 Other Type Calls
TOTAL INCIDENTS = 1,392
2023
Automatic and Mutual Aid
CASES OPENED:
592
 Property Maintenance
 Illegal Dumping
 Weed Abatement
 Abandoned Vehicles
 Unpermitted Work
 Substandard Housing
 Billing Delinquencies
 Unlicensed Vendors
 Public Obstructions
 Illegal Biolab
Performance Measures
Performance Measure Actual 2022 Actual 2023 Target Met
Response Time – Meet or Exceed
NFPA Standard
(Under 9 minutes, 90% of the time)

8.0 Minutes 6.2 Minutes
Staff Required to Respond – Meet
or exceed NFPA Standard
(15 minimum staff)
23 Personnel per call 19 Personnel per call
Code Enforcement Case Closure 99% 90%
POST 57

URBAN / RURAL

FIREFIGHTING CLASS
Reedley FD Supports Reedley College WLF Program
• RFD provides equipment and personnel to support
training
• RFD recently partnered on projects to reduce vegetation along the Kings River
• RFD has several FF who have been in the WLF program
Maintain sufficient
volunteer staffing
and improve
response times
Construct the new
storage facility at
Cricket Hollow Boat
Launch
Meet and /or exceed
the needs of a
growing population
while maintaining a
volunteer-based Fire
Department
Provide professional
training to maximize
services and
response to the
community
Pursue long-term or
alternative funding
sources with City
Administration to
realize strategic
public safety
obligations.

Pursue grant
opportunities to
increase service
capabilities and
firefighter safety
Police $8,282,367
Fire $885,441
Engineering
$1,025,109
Community
Services
$4,499,527
Community
Development
$1,171,281
Administrative
Services
$1,991,142
Administration
$790,987
Public Works
$1,519,259
9%
6%
6%
22%
5%

4.5%
41%

7.5% 4%
TOTAL $20,165,113
Capital
Outlay
$441,844
Personnel Costs
$930,879
Operations
$750,064
35%
44%
21%
24/25 PROPOSED BUDGET
$2,122,787
16%
48%
29%
Fines & Forfeitures 7%
$15,000
Services & Fees
$43,340
Intergovernmental
$28,000
Grants
$5,744
TOTAL $99,247

PROPOSED VOLUNTEER FIREFIGHTER PAY RATES

PAID-PER-CALL

RANK CURRENT PAY RATE
Resolution 2014-023

PROPOSED PAY RATE
Resolution 2024-045

CURRENT
Authorized Trainings
with Duration
Longer Than 3 Hours

PROPOSED
Authorized Trainings
with Duration
Longer Than 3 Hours
Firefighter $20 $25 $50 $70
Engineer $25 $30 $50 $70
Lieutenant $27.50
(Resolution 2022-035)
$32.50 $50 $70
Captain $30 $35 $50 $70
PSST (Measure G) Summary
Estimated Revenue = $1,761,466
Fire Department Allocation @ 30% = $528,440
Historical Review
- Over the last 16 years Measure G has generated over $17 Million Dollars - Reedley Fire Department has received nearly $5.1 Million of those funds Capital Projects PROPOSED 2024/2025
Cricket Hollow Storage Facility @ $350,000
$280,000 Measure G
$70,000 Fire DIF
Fire Station Turnout Room @ $55,000
Funded by Measure G
Fire Station Roof Repair @ $31,300
Funded by Measure G
Fire Department PSST Projected Fund Balance as of 6/30/2025= $513,067

THANKYOU

-9%
N/C
1%
-7%
5%
-16% -13%
12%-7% -78% -3%
General
Fund
76%
P.S.S.T.
14%
CFD's
8%
COPS
2%
Genera
l Fund
30%
COPS
9%
P.S.

S.T.
62%
Personnel
73%
M&O
23%
Capital
4%

REVENUES DEPARTMENTAL

EXPENDITURES BY FUND

DEPARTMENTAL

EXPENDITURES BY

CATEGORY

WHATS A BUDGET WITHOUT PIE CHARTS