REEDLEY CITY COUNCIL MEETING - May 28, 2024
A complete audio record ofthe minutes is available at www.reedlev.ca.gov The Special meeting of Reedley City Council called to order by Mayor Betancourt at 6:00 p.m. on Tuesday, May 28, 2024 in the City Hall Council Chambers, 845 "G" Street, Reedley, California.
ROLL CALL
Council Members
Present:
Absent:
Suzanne Byers, Mary Fast, Scott Friesen, Matthew Tuttle, Anita Betancourt None.
WORKSHOP
CONTINUED - PROPOSED FY 2024/25 BUDGET - No Action to be taken The Reedley City Budget is available on the City Website: www.reedley.ca.gov
BUDGET PRESENTATIONS AND DISCUSSIONS
1. OPENING COMMENTS
Assistant City Manager, Paul Melikian introduced the final budget workshop.
2. PUBLIC WORKS
Public Works Director, Russ Robe.rtson reviewed his department's proposed budget including Water, Parks, Maintenance, Streets, Fleet Maintenance, Electrical and Wastewater. Mr. Robertson reviewed department's accomplishments including the completed seal coat project on rails to trails and the new LED li&hts at the Skate Park.
He provided a briefreview of department goals and a reviewed projected revenues and expenditures.
3. ENGINEERING
City Engineer, Marilu Morales, reviewed engineering's budget for 2024-25 fiscal year. Ms. Morales reviewed the many responsibilities of the Engineering department and briefly provided an overview of the department's major projects and shared information on future projects. She reviewed the funding sources for the upcoming year and proposed expenditures. Ms. Morales provided an update regarding the Olson Avenue Wastewater Line Upgrade project and discussed the completion of the Manning Avenue project.
Mayor Betancourt requested to recess the special meeting until the conclusion of the regular meeting.
RECESS
6:54PM-7:35PM
4. FIREDEPARTMENT
Fire Chieflsaak, provided an overview of the Fire Department Divisions. Chieflsaak explained the proposed funding and expenditures for 2024-25 fiscal year and described the department's responsibilities, department staff, and fire operations. Chieflsaak discussed completed capital projects, future goals of the Fire Department and shared how they responded to 1,392 calls for service last year.
5. POLICE DEPARTMENT
Police Chief Garza reviewed the department's proposed 2024-2025 budget, explaining revenues and expenditures.
Chief Garza discussed many accomplishments of the police department including staffing levels. At the conclusion he reviewed the department's goals and discussed future plans for the police department.
ADJOURNMENT
Mayor Betancourt adjourned the special meeting at 8:29pm.
REEDLEY CITY COUNCIL MEETING - May 28, 2024
Mayor Anita Betancourt
ATTEST:
Ruthie Greenwood, City Clerk
2 REEDLEY CITY COUNCIL MEETING -May 28, 2024
A complete audio record ofthe minutes is available at www.reedley.ca.gov The meeting of Reedley City Council called to order by Mayor Betancourt at 7:04 p.m. on Tuesday, May 28, 2024 in the City Hall Council Chambers, 845 "G" Street, Reedley, California.
INVOCATION - Silvia Rios, Reedley Police Department Support Team
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Council Member Tuttle.
ROLL CALL
Council Members
Present:
Absent:
Suzanne Byers, Mary Fast, Scott Friesen, Matthew Tuttle and Anita Betancourt None.
AGENDA APPROVAL -ADDITIONS AND/OR DELETIONS
Assistant City Manager Paul Melikian stated on item #1 there was a minor printing error which resulted in two sentences that were left off. An updated attachment was distributed to Council for review.
Council Member Tuttle motioned, Council Member Fast seconded to accept and approve agenda.
Motion unanimously carried.
PUBLIC COMMENT
None.
CONSENT AGENDA (Item 1-7)
Council Member Fast asked that item 3 and 4 be discussed prior to the vote. Community Services Director, Sarah Reid and City Clerk, Ruthie Greenwood answered questions regarding the items.
Council Member Fast moved, Council Member Tuttle seconded to accept, approve and adopt all items listed under the CONSENT AGENDA.
1. APPROVAL OF MINUTES OF THE SPECIAL AND REGULAR COUNCIL MEETINGS OF MAY 14, 2024 - Approved
2. RECOMMENDATION OF REJECTION OF CLAIM-ENRIQUE SANDOVAL -Approved Claim Rejection
3. APPROVE THE FOLLOWING ACTIONS ASSOCIATED WITH FUNDING PROVIDED THROUGH
FRESNO COUNTY SUPERINTENDENT OF SCHOOLS (FCSS) FOR THE EXP ANDED LEARNING PROGRAMS (ELP) AT T.L. REED AND WASHINGTON SCHOOL SITES A. APPROVE AND AUTHORIZE THE CITY MANAGER TO SIGN THE SITE CONTRACTS AND
SUPPORTING DOCUMENTS WHICH PROVIDE ELEMENTARY AND SECONDARY SCHOOL EMERGENCY RELIEF FUNDING (ESSER) TO FUND A PORTION OF THE 2024
SUMMER EXP ANDED LEARNING PROGRAM (ELP)
B. APPROVE AND AUTHORIZE THE CITY MANAGER TO SIGN THE SITE CONTRACTS AND
SUPPORTING DOCUMENTS PROVIDING AFTER SCHOOL EDUCATION AND SAFETY FUNDING (ASES) FOR THE 2024-2025 SCHOOL YEAR EXPANDED LEARNING PROGRAM (ELP)
-Approved
REEDLEY CITY COUNCIL MEETING -May 28, 2024
4. ADOPT RESOLUTION NO. 2024-039, A RESOLUTION OF THE CITY OF REEDLEY REQUESTING THE
BOARD OF SUPERVISORS OF THE COUNTY OF FRESNO TO CONSOLIDATE THE CITY OF REEDLEY
ELECTION WITH THE STATEWIDE GENERAL ELECTION AND RENDER SPECIFIED SERVICES RELATING TO THE CONDUCT OF A MUNICIPAL ELECTION-Approved
5. ADOPT RESOLUTION NO. 2024-040 AMENDING THE CONFLICT OF INTEREST CODE OF THE CITY OF REEDLEY-Approved
6. ADOPT RESOLUTION NO. 2024-041 ADOPTING THE ANNUAL APPROPRIATIONS LIMIT FOR FISCAL YEAR 2024-25- Approved
7. ADOPT RESOLUTION NO. 2024-048 APPROVING THE FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR VESTING TENTATIVE SUBDIVISION MAP APPLICATION NO. 6408-Approved
PUBLIC HEARING
8. ADOPT RESOLUTION NO. 2024-049 LEVYING THE FISCAL YEAR 2024-2025 ANNUAL ASSESSMENTS FOR THE CITY OF REEDLEY LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. 1 City Engineer Marilu Morales explained the resolution is required yearly by the Landscaping and Lighting Act of 1972 in order to impose the annual assessments on the county tax rolls for the maintenance and care of areas in the Landscaping Lighting and Maintenance Districts. Those zones are properties which receive benefit from a particular improvements are assessed for such improvements in proportion to the benefit received.
Public Hearing Opened: 7:16 p.m.
Public Hearing Closed: 7:17 p.m.
Council Member Tuttle motioned and Council Member Friesen seconded to accept and ADOPT RESOLUTION NO. 2024-049 LEVYING THE FISCAL YEAR 2024-2025 ANNUAL ASSESSMENTS FOR THE CITY OF REEDLEY LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. 1
Motion unanimously carried.
RECEIVE INFORMATION & REPORTS
These items are formal transmittals of information to the Reedley City Council. They are not voted upon by the Reedley City Council.
Members of the public who have questions on these items are suggested to call City staff members during regular business hours.
9. REEDLEY PLANNING COMMISSION MINUTES OF REGULAR MEETING OF MARCH 21 , 2024
COUNCIL REPORTS
I 0. BRIEF REPORT BY COUNCIL MEMBERS ON CITY RELATED ACTIVITIES AS AUTHORIZED BY THE BROWN ACT AND REQUESTS FOR FUTURE AGENDA ITEMS.
Council Member Fast:
• Attended the Memorial Day event
• Discussed Good Morning Reedley that she attended
• Had a discussion regarding graffiti in the community
Council Member Byers
• Discussed the Reedley Police Department Community Academy • Attended the Senior Luncheon
Council Member Tuttle
• Shared about the Memorial Day event held at the cemetery • Discussed the military banners
2 REEDLEY CITY COUNCIL MEETING -May 28, 2024
Mayor Betancourt:
• Shared about the Memorial Day event
STAFF REPORTS
11. UPDATES AND/OR REPORTS BY CITY MANAGER AND/OR STAFF MEMBERS.
City Engineer Marilu Morales:
• Provided an update regarding the Olson bridge closure Mayor Betancourt requested to recess the regular meeting until the conclusion of the special meeting.
RECESS
7:35PM-8:29PM
CLOSED SESSION
12.GOVERNMENT CODE SECTION 54957.6
Conference with Labor Negotiators
Agency Representatives: City Manager & Assistant City Manager Employee Organization: Reedley Public Safety Employees Association & General Services Unit
RECONVENE TO OPEN SESSION
Assistant City Manager, Paul Melikian reported that no action was taken in closed session by the Council.
ADJOURNMENT
Mayor Betancourt adjourned the regular meeting at 9:34 p.m.
Mayor Anita Betancourt
ATTEST:
Ruthie Greenwood, City Clerk
3 DATE: June 11 , 2024
REEDLEY CITY COUNCIL
IZI Consent
D Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEMNO: 3 ----
TITLE: REJECT ALL BIDS RECEIVED FOR THE REEDLEY MUNICIPAL AIRPORT RESTROOM PROJECT BID OPENING HELD ON MAY 7, 2024
SUBMITTED: Marilu S. Morales, P.E. \ \ _µ City Engineer ....JV\ Sarah Reid
Community Services Director
APPROVED:
City
Nicole
Manager
R. Zieba fJ<' ~
RECOMMENDATION
Staff recommends that the City Council reject all bids received for the Reedley Municipal Airport Restroom Project (Project) bid opening held on May 7, 2024.
EXECUTIVE SUMMARY
Staff is recommending that the City Council reject all bids for the Project. The Project scope is to construct a concrete restroom pad, foundation, path of travel, utilities, design/build of septic system and construction of a City provided pre-engineered restroom at the Reedley Municipal Airport.
The City only received two bids and both came in at higher than anticipated cost for the project. The funding for the project is being reevaluated in conjunction with State Center Community College District (SCCCD) due to the higher than anticipated bid values. Staff is working on making revisions to the project to reduce costs.
Should Council reject all bids, the .Project will be released to bid again in the future with revisions. In addition, more outreach will be done to contractors so that the City receives more competitive bids.
PROJECT DESCRIPTION/BACKGROUND
The City and SCCCD have a joint interest in moving SCCCD aviation programs to the Reedley Municipal Airport. The airport has amenities available, which will support SCCCD with the two AERO programs.
(1) Aviation Maintenance Technology: This program is to train Airframe and Powerplant (A and P) Technicians. A and P Technicians are mechanics that repair and/or maintain aircraft. These students will use the City hangar to store tools/supplies to work on the jet aircraft.
(2) Flight Science - (Piloting); This program is to train private pilots, instrument rated pilots, commercial pilots and certified flight instructors (CFI). These students will use the Pilot Briefing Trailer to plan their flight plan and they will fly the college owned aircraft with a CFI.
A five-year license agreement was presented to City Council on July 25, 2024 which outlined the areas of use for the programs. SCCCD is utilizing seven tie-down spaces to park SCCCD owed pl~nes, and use of open airport property for the addition of a pilots briefing room facility, and student parking area. SCCCD is subject to the airport use fees adopted in the City of Reedley Master Fee Schedule for the use of the hangar and tie-down spaces, and are subject to any fee revisions adopted by City Council during the term of the agreement. The land being occupied for the pilot briefing room and student parking area was calculated by the fair market value (FMV) rate per square foot to lease airport property. The City and SCCCD will split the cost for construction of the new prefabricated restroom building as it jointly benefits both organizations. Currently there is no restroom on the north end of the property so this is a great addition for the airport tenants and serves the need for students with SCCCD.
Plans and specifications for the construction/installation of the restroom were put released to bid on April 23, 2024 and advertised for two weeks. Two bids were received for the project.
The lowest bid was over double the amount of the engineer's estimate as shown in the attached bid tabulation. Staff is recommending that both bids be rejected and the Project be rebid at a later date.
Should Council reject all bids the project will be released to bid in in the future with revisions and in anticipation that construction will slow some to allow for more contractors to bid the Project.
PRIOR COUNCIL ACTIONS
On July 25, 2024, the City Council approved the License Agreement with SCCCD and Budget Resolution No. 2023-052 appropriating funds to cover the costs associated with the transition of SCCCD to the Reedley Municipal Airport.
FISCAL IMPACT
No fiscal impact with this action. At a future date, staff will bring forward a Budget Amendment associated with the construction of the restroom project costs if the amount exceeds the estimated budget presented in the City Council item on July 25, 2024.
ATTACHMENTS
1. Bid Tabulation for Reedley Airport Restroom Project
Item No.
BASE BID
1 2
3 4
5 6
7 8
9 10
Description
Mobilization
Insurance and Bonds
Dust Control and BMP Compliance
Provide and Maintain Traffic Control
Earthwork
Concrete Restroom Foundation, Pad,
Path ofTravel & Rough-in Utilities
Design-Build Septic System
Exhibit A
Reedley Airport Restroom Project
Bid Tabulation
Engineer's Estimate
Quantity Units Unit Cost Total
1 LS $ 2,500.00 $ 2,500.00
1 LS $ 4,000.00 $ 4,000.00
1 LS $ 1,000.00 $ 1,000.00
1 LS $ 1,500.00 $ 1,500.00
1 LS $ 2,500.00 $ 2,500.00
729 SF $ 50.00 $ 36,450.00
1 LS $ 35,000.00 $ 35,000.00
Pre-Engineered (Romtec) Restroom -
City Provided 1 LS $ 75,000.00 $ 75,000.00
Electrical Service Connection 1 LS $ 5,000.00 $ 5,000.00 Final Utility Connections 1 LS $ 3,500.00 $ 3,500.00
Total for BASE BID: $ 166,450.00
Note 1: Bid Discrepancy
Subcontractors: Carpentry
Concrete
Electrical
Plumbing
Aventus NV, Inc.
Unit Cost Total
$ 18,038.00 $ 18,038.00,
$ 9,850.00 $ 9,850.00
$ 18,915.00 $ 18,915.00
$ 23,777.00 $ 23,777.00
$ 31,801 .00 $ 31 ,801.00
$ 74.38 $ 54,221 .00 1
$ 67,201 .00 $ 67,201 .00
$ 84,464.00 $ 84,464.00
$ 10,531 .50 $ 10,531 .50
$ 19,617.50 $ 19,617.50
$ 338,416.00
R Skelton Constructions Inc.
R Skelton Constructions Inc.
R Skelton Constructions Inc.
R Skelton Constructions Inc.
Prepared By: A. Barajas
Checked By: M. Morales
Approved By: M. Morales
Date: 517/2024
Todd Companies
Unit Cost Total
$ 10,700.00 $ 10,700.00
$ 8,000.00 $ 8,000.00
$ 500.00 $ 500.00
$ 500.00 $ 500.00
$ 40,000.00 $ 40,000.00
$ 57.00 $ 41 ,553.00
$ 15,000.00 $ 15,000.00
$ 206,000.00 $ 206,000.00
$ 28,750.00 $ 28,750.00
$ 14,954.00 $ 14,954.00
$ 365,957.00
DATE:
TITLE:
SUBMITTED:
APPROVED:
June 11 , 2024
REEDLEY CITY COUNCIL
C8'.I Consent
D Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: 4
ADOPT RESOLUTION NO. 2024-037 ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2024-25 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
Marilu S. Morales, P.E. \ \ ).}\
City Engineer .....)'-"'
Nicole R. Zieba~
City Manager r
RECOMMENDATION
Staff recommends that the City Council adopt Resolution No. 2024-037 adopting a list of projects for fiscal year 2024-25 funded by SB 1: The Road Repair and Accountability Act of 2017.
EXECUTIVE SUMMARY
Each year the City is required to update and provide a list of proposed projects to receive funding from the Road Maintenance and Rehabilitation Account (RMRA), also known as SB 1. This list must include the location of the project, proposed schedule of completion and the estimated useful life of the improvement.
Staff is recommending utilizing the full 2024-25 allocation of Road Maintenance Rehabilitation Account (RMRA) funds for a heavy rehabilitation and ADA improvements project on Olson Avenue between Reed Avenue and Church Avenue (Project).
The City is planning to perform heavy rehabilitation activities on this section of roadway, including pulverizing the existing asphalt concrete (AC) pavement, grading the base material, removing existing concrete improvements, installing ADA compliant curb ramps and driveway approaches, installing sidewalk, AC pavement section, traffic striping and adjusting the existing utility lids, resulting in an 15-20 year estimated useful life. The total cost of the project is anticipated to be $689,000, which will utilize the entire anticipated 2024-25 SB 1 allocation of $657,357. The project will also use Measure C Flexible funds to fully fund the difference in costs.
BACKGROUND
On April 28, 2017 the Governor signed Senate Bill (SB) 1 (Beall, Chapter 5, Statutes of 2017), which is known as the Road Repair and Accountability Act of 2017. To address basic road maintenance, rehabilitation and critical safety needs on both the state highway and local streets and road system, SB 1 increases per gallon fuel excise taxes; increases diesel fuel sales taxes and vehicle registration fees; and provides for inflationary adjustments to tax rates in future years.
Annually, and prior to receiving an allocation of RMRA funds, the City of Reedley must, by resolution, submit an adopted project or list of projects proposed to be funded with the fiscal years estimated RMRA funds to the California Transportation Commission (CTC). In addition to the resolution, staff enters the information to an online reporting system, CalSMART, which includes project location(s), description, and schedule for the completion of the project(s).
The Engineering Department reviewed the RMRA guidelines, the City's Pavement Management Plan, the capital projects list, and in discussions with the Public Works Department and other City staff determined that a heavy rehabilitation and ADA improvement project on Olson Avenue between Reed Avenue and Curtis Avenue would be the best use of the allocated funds. The project is anticipated to be designed in the summer of 2025 and construction is anticipated in the fall of 2025.
FISCAL IMPACT
The total cost of the project is anticipated to be $689,000, which will utilize the entire anticipated 2024-25 RMRA allocation of $657,357. In order to fully fund the project it will be necessary to use Measure C Flexible funds. The estimate is based on current project costs, however, may change slightly once the topographic survey is performed and design is completed. The project costs will be included in the fiscal year 2025-26 annual budget.
ATTACHMENT
1. Resolution No. 2024-037
RESOLUTION NO. 2024-037
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REEDLEY ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2024-25 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 WHEREAS, Senate Bill 1 (SB 1 ), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of our City of Reedley (CITY) are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and WHEREAS, the CITY must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project's completion, and the estimated useful life of the improvement; and WHEREAS, the CITY, will receive an estimated $657,357 in RMRA funding in Fiscal Year 2024-25 from SB 1 ; and
WHEREAS, this is the eighth year in which the CITY is receiving SB 1 funding and will enable the CITY to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and WHEREAS, the CITY has undergone a robust public process to ensure public input into our community's transportation priorities/the project list; and WHEREAS, the CITY's Pavement Management System was used to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the communities priorities for transportation investment WHEREAS, the funding from SB 1 will help the CITY maintain and rehabilitate one (1) street/road within the CITY this year and similar projects into the future; and WHEREAS, the 2023 California Statewide Local Streets and Roads Needs Assessment found that the CITY's streets and roads are in an "at-risk" condition and this revenue will help us increase the overall quality of our road system and over the next decade will bring our streets and roads into a "good" condition; and
WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive impact on the CITY's traveling public.
NOW, THEREFORE, BE IT RESOLVED that City of Reedley, City Council, using their independent judgement approves Resolution No. 2024-037 based on the following:
1. The foregoing recitals are true and correct.
2. The following list of newly proposed projects will be funded in-part or solely with Fiscal Year 2024-25 Road Maintenance and Rehabilitation Account revenues:
Project Description Location Estimated Estimated
Useful Life Project
Schedule
Olson Avenue Preparation of plans Olson Avenue 15-20 Preconstruction Improvements and specifications Improvements years Start- -Reed for the project, between June 2025
Avenue to Construction Reed Avenue
Church activities including and Church Preconstruction
Avenue pulverizing the Avenue Completion -
existing AC August 2025
pavement, grading
the base material, Construction
new AC pavement, Startnew ADA compliant September 2025 curb ramps, ADA
compliant driveway Construction
and alley Completion -
approaches, and December 2025
construction
management
3. This resolution is effective immediately upon adoption.
The foregoing resolution was f3dopted by the City Council of the City of Reedley at a regular meeting held on the 11 th day of June 2024, in the City of Reedley, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST: Anita Betancourt, Mayor
Ruthie Greenwood, City Clerk
Resolution No. 2024-037
DATE: June 11 , 2024
REEDLEY CITY COUNCIL
~ Consent
D Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: 5
----
TITLE: ADOPT RESOLUTION NO. 2024-038 AWARDING A CONSTRUCTION CONTRACT TO DON BERRY CONSTRUCTION, INC. FOR CDBG PROJECT NO. 23571 NORTH
AVENUE IMPROVEMENTS FROM COLUMBIA AVENUE TO HANEY AVENUE PREPARED:
SUBMITTED:
APPROVED:
Kyle Garcia ~Ila,
Engineering Assistant
Marilu S. Morales, P.E. , l , A
City Engineer ...._)-1\,,Y'
City
Nicole
Manage
Zieba
rJY'
~
RECOMMENDATION
Staff recommends that the City Council adopt: Resolution No. 2024-038, awarding a construction contract to Don Berry Construction, Inc. for CDBG Project No. 23571 North Avenue Improvements from Columbia Avenue to Haney Avenue.
EXECUTIVE SUMMARY
Staff is requesting that Council adopt Resolution No. 2024-038 awarding the Community Development Block Grant (CDBG) Project No. 23571 North Avenue Improvements from Columbia Avenue to Haney Avenue (Project) to Don Berry Construction, Inc. in the amount of $246,978.00 and authorize the City Manager to execute the Public Improvement Agreement for the Project. Execution of the Agreement is subject to the submittal of the necessary bonds, insurance certificates and other necessary documents as required by the specifications, special provisions for this project and State law.
The Project is located on North Avenue between Columbia Avenue and Haney Avenue and includes the following major construction items: Grind and overlay, installation of an ADA compliant driveway approach, ramps and minor sidewalks, pavement delineation and one minor storm drain item.
Staff is also requesting that a contingency of 10% or $24,697.80 be included in the Council action to cover any unforeseen incidentals.
PROJECT DESCRIPTION/BACKGROUND
The City of Reedley and County of Fresno entered into Agreement No. 23-607 for the Project on November 11 , 2023. The scope of work for the Project includes, in general, roadway reconstruction, installation of an ADA compliant driveway approach , ramps and minor sidewalks, pavement delineation and one minor storm drain item.
On May 8, 2024, a Notice to Bidders for the Project was advertised in The Sentinel, the City website and on local builders' exchanges for a period of approximately two (2) weeks. During the bidding period, six (6) contractors requested bid documents from the City for this project. One (1) addendum was issued during the project bidding period to address the Project commencement date.
On May 23, 2024, City staff conducted the bid opening for this project where six (6) bids were received, opened, and read aloud. The bids received for the total Base Bid ranged from $246,978.00 to $336,082.52 as shown in the attached Bid Tabulation. The engineer's estimate of probable cost for the Base Bid was $243,885.50.
PRIOR COUNCIL ACTIONS
On September 26, 2023, the city council adopted Resolution No. 2023-07 4 granting authority to the City Manager or her designee to execute an Agreement with the County of Fresno for CDBG Project No. 23571 , Reedley North Avenue Improvements.
On September 27, 2020, the City Council adopted Resolution No. 2022-081 approving the CDBG North Avenue Improvements Project from Columbia Avenue to Haney Avenue as the 2023-24 CDBG Project.
FISCAL IMPACT
The total authorization request for the construction contract is $246,978.00 with an additional contingency amount of $24,697.80 for a total of $271 ,675.80. There is no impact to the General Fund as the project is funded with CDBG and Measure C Street Maintenance funds . The total budget for the Project construction is approximately $320.000.00 which includes the cost of construction, staff time for construction management and inspections, construction staking, and construction testing. The funding is allocated in the current fiscal year budget.
ATTACHMENTS
1. Resolution No. 2024-038
2. Bid Tabulation
RESOLUTION NO. 2024-038
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REEDLEY
AWARDING A CONSTRUCTION CONTRACT IN THE AMOUNT OF
$246,978.00 TO DON BERRY CONSTRUCTION, INC. FOR CDBG PROJECT NO. 23571 NORTH AVENUE IMPROVEMENTS FROM COLUMBIA AVENUE
TO HANEY AVENUE
WHEREAS, the City of Reedley issued a Notice to Bidders for CDBG Project No. 23571 North Avenue Improvements from Columbia Avenue to Haney Avenue; and WHEREAS, the City received , opened, and read aloud six (6) bids which the total Base Bid ranged from $246,978.00 to $336,082.52; and
WHEREAS, the lowest, most responsive and responsible bid was submitted by Don Berry Construction, Inc.; and
WHEREAS, the City Council, using their independent judgment desires to award a construction contract for the lowest responsible responsive bid for total Base Bid in the amount of $246,978.00.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Reedley, using their independent judgment, hereby approves Resolution No. 2024-038 based on the following :
1. The above recitals are true and correct; and
2. That the contract for the CDBG Project No. 23571 North Avenue Improvements from Columbia Avenue to Haney Avenue is awarded to Don Berry Construction, Inc. for the unit and lump sum prices as bid, the total amount of the contract being $246,978.00.
3. That the City Manager is authorized and directed to promptly execute the contract for the subject work with Don Berry Construction, Inc. subject to the submittal of the necessary bonds, insurance certificates and other necessary documents required by the specifications and special provisions for this project, all for the approval by and to the satisfaction of the City Engineer and the City Attorney.
4. The City Manager or her designee, is hereby authorized to execute contract change orders to the contract for this project and shall not exceed 10% of the Base Bid or $24,697.80 without prior approval of this City Council.
5. The construction budget for this project, which includes the construction contract and contingency costs, shall not exceed approximately $271 ,675.80.
6. This resolution is effective immediately upon adoption.
This forgoing resolution is hereby approved at a regular meeting of the City Council of the City of Reedley held on the 11 th day of June 2024, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Anita Betancourt, Mayor
ATTEST:
Ruthie Greenwood, City Clerk
RESOLUTION NO. 2024-038
ttemNo. I
BASE911>
1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 18
19 20
21 Descrlotion I Qu1ntitv Units
- 1 LS
lnsu-arceandBonds 1 LS
Dust Con.-ol and BMP ~,,,...,..,,,,. \ LS
ProYide and Mantain Traffic Cootrol 1 LS
Saw Cuttino 450 Lf
Concrete Re1T10Yal & 1111'""""'1 36 CV
Coo::rete Curb and Gutter 34 Lf
Coo:rele Sklewak 148 SF
Modlied Ctrl> •= On&-Wav C-'""" 1 EA
Mcdfl8d Cllb wAffl"I Two-W<N Crossina 1 EA
11" Raclus Ctr!> RelUm 5 EA
Coornerical 1 EA
Roaa#ayExcavationandGradna lf-l 12 CV
""'"""''" Base, cia.s 2 25 TN
Gmd and Refrove Existina A_VV\lllt Concrete 64,215 SF
PaYBCll80tFabric 64,215 SF
Hot t.h Aonhah Coo:rete, Twe-A 790 TN
-""tM.wiloleFrane.rdCoYef"toGrade 6 EA
- ... , WalerVaMt Frame andCoverlOGrade 8 RA
Pavement Delineaoon and ........._ 1 LS
M'iscellaneous Facilities end ooerations 1 LS
Total for BASE BIO:
Subcontractors I Concrete
Pavement Fabric
Pavement DeHneaUon & SJ,
Tack oil
s
s
s
s
s
s
s
s
s
s
s
s
s
s
s
s
s
s
s
s
s
Exhibit A
COBG 23571 North Avenue Improvements
Bid Tabulation
Engineer's Estimate Don Beny Construction
Unit Cost Total UnltCost I Total
11,800.00 S 11,800.00 S 18,000.00 S 18,000.00 S
2,500.00 S 2,500.00 S 2,500.00 S 2,500.00 S
1500.00 S 1 500.00 S 800.00 S 800.00 S
15 000.00 S 15000.00 S 8 500.00 S 8500.00 S
2.00 S 900.00 S 3.50 S 1575.00 S
150.00 S 5,400.00 S 325.00 S 11700.00 S
45.00 $ 1530.00 S 48.00 S 1631.00 S
10.00 S 1,480.00 S 11.00 S 1,976.00 S
3,000.00 S 3,000.00 S 3,400.00 S 3,400.00 S
3,500.00 S 3,500.00 S 4,150.00 S 4,150.00 S
3,000.00 S 15,000.00 S 4,500.00 S 12.500.00 S
4,500.00 S 4,500.00 S 7,400.00 S 7,400.00 S
150.00 $ 1800.00 S 128.00 S 1 536.00 S
45.00 S 1,125.00 I 80.00 S 2000.00 S
0.35 S 11 47525 S 0.30 S 19264.50 S
0.35 S 22,475.25 S 0.30 S 19264.50 S
120.00 S 94800.00 S 11 2.00 S 88480.00 S
1,500.00 S 9,000.00 S 1,000.00 S 6,000.00 S
1,200.00 S 9,600.00 S 1,350.00 S 10,800.00 S
5,500.00 S 5,500.00 S 8,000.00 S 8,000.00 S
10,000.00 S 10000.00 I 6,500.00 S 6,500.00 S
s 243 835.50 $ 246,978.00
T emt West Construction
Unit Cost I Total
29,500.60 S 29,500.60 S
10,000.00 S 10,000.00 S
1 000.00 S 1 000.00 S
10,000.00 S 10000.00 S
4.00 S 1800.00 S
330.00 S 11,880.00 S
55.00 S 1870.00 S
9.00 S 1,131.00 S
2,100.00 S 2,100.00 S
3,100.00 S 3,100.00 S
3.900.00 S 19,500.00 S
6,100.00 S 6,100.00 S
160.00 S 3 120.00 S
130.00 S 3 250.00 S
0.30 S 19264.50 S
0.26 S 16,695.90 S
120.00 S 94 800.00 S
1,300.00 S 7,800.00 S
1,200.00 S 9,600.00 S
7,500.00 S 7,500.00 S
11,000.00 S 11,000.00 S
$ 272,113.00
Dave Christian Construction R.J. Berry Jr Inc.
Unlt Cost I Total Unit Cost I Total
15,180.00 S 15,1lK>.OO S 25,000.00 S 25,000.00 S
4,455.00 S 4,455.00 S 3,200.00 S 3,200.00 S
5 148.00 S 5148.00 S 4 000.00 S 4000.00 $
16625.00 S 16625.00 S 12,000.00 S 12,000.00 $
6.00 S 1700.00 S 5.00 S 1250.00 S
188.00 S 6,768.00 S 500.00 S 18,000.00 S
58.00 S 1006.00 S 60.00 S 2,040.00 S
11.00 S 1,976.00 S 13.00 S 3,114.00 S
2,882.00 S 1,882.00 S 4,000.00 S 4,000.00 S
3,564.00 S 3,564.00 S 4,000.00 S 4,000.00 S
4,939.00 S 24,695.00 S 4,800.00 S 24,000.00 S
7,458.00 S 7,458.00 S 7,500.00 S 7,500.00 $
165.00 S 1 980.00 S 500.00 S 6 000.00 $
125.00 $ 3 125.00 S 35.00 S 875.00 S
0.35 S 2247525 S 025 S 16053.75 S
0.30 S 19264.50 S 0.30 S 19264.50 S
118.50 S 93 615.00 S 120.00 S 94800.00 S
1,865.00 S 11,190.00 S 1,500.00 S 9,000.00 S
1,025.00 S 8,200.00 S 1,000.00 S 8,000.00 S
8,311.00 S 8,311.00 S 8,000.00 S 8,000.00 S
9,966.25 S 9966.25 S 25,000.00 S 25,000.00 S
$ 272,SM.OO s 296,207.25
(XI Inc.
Prepared By: A.Barajas
Checked By: K. Garcia
Approved By: M. Morales
Date: 5/23/2024
Mac General Engineering Garcia Paving Inc .
Untt Cost Total UnltCost I Total
8,958.22 S 8,958.22 S 6,145.67 S 6,145.67
10,485.07 $ 10,485.07 S 14,483.33 S 14,483.33
4,893.49 S 4893.49 S 6 696.92 S 6696.92
14,440.98 S 14,440.98 S 11158.06 S 11158.06
5.78 S 2,601 .00 S 6.41 S 2,884.50
167.54 $ 6031.44 $ 178.18 S 6,414.48
60.82 S 1067.88 S 66.84 S 1,172.56
13.37 S 3,315.76 S 15.67 S 3,886.16
8,944.41 S 8,944.41 S 3,217.65 S 3,117.65
10,012.77 S 10,011.77 S 17,660.00 S 17,660.00
10,012.77 S 50,063.85 S 2,558.82 S 12,794.10
7,174.28 S 7,174.28 S 5,971.76 S 5,971.76
502.60 S 6031.20 S 295.16 $ 3,541.92
63.11 S 1577.75 $ 167.65 S 4,191.25
0.28 S 17,980.20 S 0.62 $ 39813.30
0.29 S 18 612.35 S 0.39 S 25,043.85
12329 S 97 399.10 S 140.13 S 110,702.70
1,547.99 S 9,287.94 S 2,849.40 S 17,096.40
895.28 S 7,16224 S 1,584.75 $ 12,678.00
8,216.71 S 8,216.71 S 9,096.58 S 9,096.58
1,981 .10 S 1,981.10 S 20,333.33 S 20,333.33
s 297,247.74 s 336,032.52
HarrisDe1
Pacific Nor1hwest Oi
CenbalV"'1,fS~'
DATE: June 11, 2024
REEDLEY CITY COUNCIL
~ Consent Calendar
D Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: ----
TITLE: ADOPT RESOLUTION NO. 2024-046, ACCEPTING THE CONSTRUCTION IMPROVEMENTS FOR THE MANNING AVENUE PHASE 3 PAVEMENT REHAB
FROM COLUMBIA TO BUTTONWILLOW PROJECT AND AUTHORIZE THE CITY
ENGINEER TO FILE A NOTICE OF COMPLETION WITH THE COUNTY OF
FRESNO RECORDER'S OFFICE
SUBMITTED: Marilu Morales \ l • \
City Engineer \..Y"JJ'"
APPROVED: Nicole Zieba ~
City Manager~
RECOMMENDATION
Staff recommends that the City Council Adopt Resolution No. 2024-046, accepting the construction improvements for the Manning Avenue Phase 3 Pavement Rehab from Columbia to Buttonwillow Project and authorize the City Engineer to file a Notice of Completion with the County of Fresno Recorder's Office.
EXECUTIVE SUMMARY
On August 1, 2023, City staff conducted the bid opening for Manning Avenue Phase 3 Pavement Rehab from Columbia to Buttonwillow Project (Project). A "Notice of Award" was issued to the lowest responsible bidder, Emmett's Excavation, Inc., on August 9, 2023. The first working day on this contract was October 2, 2023. The time of completion for the Project was ninety (90) working days with ten (10) additional working days granted due to change order work required. The Project was completed within the one hundred (100) working day timeframe.
There were fifteen change orders requested and issued on the Project for additional potholing, protecting unanticipated utilities, addition of a pedestrian push button at Columbia Avenue, repairing water service lateral, repairing gas service lateral, sewer main rework due to existing utilities, curb ramp conform extensions, unsuitable subgrade, protection of an existing Alta Irrigation District irrigation line, loop detector terminations, relocation of streetlight foundation, centerline survey monuments, pavement delineation and signage changes and balancing bid quantities. The total for all change orders and quantity increases equaled $118,779.35, or an increase of 3.8% from the original contract amount. The contract change orders were approved by the City Manager and paid for with Surface Transportation Local (Federal), Measure C, and Sewer Capital funding. The overall
project construction cost was $3,239,618.50. The contractor has completed all contract items to the satisfaction of the City Engineer.
PRIOR COUNCIL ACTIONS
Resolution No. 2023-059 awarded a construction contract for the Project to the lowest responsive, responsible bidder, Emmett's Excavation, Co., in the amount of $3,120,839.15 plus a 10% contingency of Bid Schedule A, roadway improvements, and a contingency of 15% of Bid Schedule B, sewer main improvements, or $363,003.32 for a total of $3,483,842.47.
FISCAL IMPACT
There is no fiscal impact with regard to the recordation of a Notice of Completion for the Project.
ATTACHMENTS
1. Resolution No. 2024-046
2. Notice of Completion
RECORDING REQUESTED BY:
AND FOR THE BENEFIT OF,
City of Reedley
No Fee-Gov/t. Code Sections
6103 and 27383
WHEN RECORDED, MAIL TO:
City of Reedley
Engineering Department
1733 9th Street
Reed ley, CA 93654
SPACE ABOVE THIS LINE FOR RECORDER'S USE
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion.
Notice is hereby given that:
1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described:
2. The full name of the owner is: City of Reedley
3. The full address of the owner is: 845 "G" Street, Reedley, CA 93654
4. The nature of the interest or estate of the owner is: City of Reedley Right-of-Way
5. A work of improvement on the property hereinafter described was completed on: March 15, 2024. The work done was: Manning Avenue Phase 3 Pavement Rehabilitation from Columbia to Buttonwillow
6. The name of the contractor, if any, for such work of improvement was: Emmett's Excavation, Inc.
7. The property on which said work of improvement was completed is in the City of Reedley, County of Fresno, State of California, and is described as follows: Public right-of-way within the City of Reedley on Manning Avenue from Columbia Avenue to Buttonwillow Avenue.
8. The street address of said property is: N/A
9. Resolution No. 2024-046, Attached Hereto and Made a Part Hereof.
City of Reedley
Dated:
------------- Marilu S. Morales, P.E., City Engineer
VERIFICATION
I, the undersigned, say: I am the City Engineer for the City of Reedley, the declarant of the foregoing notice of completion; I have read said notice of completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the foregoing is true and correct.
- Marilu S. Morales
(PERSONAL SIGNATURE OF THE INDIVIDUAL WHO IS SWEARING THATTHE CONTENTS OF THE NOTICE OF COMPLETION ARE TRUE.) Executed on------,-----------, 2024, at ~R=e~ed=le""'y~, --~C"""a=lif-=or~n=ia __________ _ (DATE) (CITY) (STATE) RESOLUTION NO. 2024-046
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REEDLEY
ACCEPTING THE CONSTRUCTION IMPROVEMENTS FOR MANNING AVENUE PHASE 3 PAVEMENT REHAB FROM COLUMBIA TO BUTTONWILLOW
PROJECT AND AUTHORIZE THE CITY ENGINEER TO FILE A NOTICE OF
COMPLETION WITH THE COUNTY OF FRESNO RECORDER'S OFFICE
WHEREAS, the Manning Avenue Phase 3 Pavement Rehab from Columbia to Buttonwillow Project has been completed per the plans and specifications; and WHEREAS, there are no outstanding matters with the contractor regarding construction items; and
WHEREAS, on June 11, 2024 the City held a public meeting at the City of Reedley Council Chamber, at 845 "G" Street to consider acceptance of the construction improvements.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Reedley using their independent judgment hereby resolves as follows:
1. The above recitals are true and correct and incorporated herein by reference.
2. The City Council using their independent judgment, hereby accepts the subject improvements.
3. The City Council hereby accepts the subject project for maintenance in accordance with the provisions of the contract and applicable ordinances and policies.
4. The City Council approves the Notice of Completion for the construction improvements for the Manning Avenue Phase 3 Pavement Rehab from Columbia to Buttonwillow Project and hereby authorizes the City Engineer to transmit the attached Notice of Completion to the Fresno County Recorder's Office.
5. This resolution is effective upon adoption.
This foregoing resolution is hereby approved and adopted by the City Council of the City of Reedley on this 11 th day of June 2024 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Anita Betancourt, Mayor
ATTEST:
Ruthie Greenwood, City Clerk
DATE:
TITLE:
SUBMITTED:
APPROVED:
June 11 , 2024
REEDLEY CITY COUNCIL
~ Consent
D Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: 1 ---
CONSIDER THE FOLLOWING ITEMS (A) AND (B) FOR THE ANNEXATION OF TRACT 6408 PHASE I AND II (MANNING EAST OF THE KINGS RIVER) INTO THE
CITY OF REEDLEY LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. 1
A) ADOPT RESOLUTION NO. 2024-051 INITIATING PROCEEDINGS FOR THE ANNEXATION OF TERRITORIES (TRACT 6408 PHASE I AND PHASE 11) INTO
THE CITY OF REEDLEY LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. 1, AS ZONE EE AND EE SUB AREA 1, AND THE LEVY AND
COLLECTION OF ANNUAL ASSESSMENTS RELATED THERETO
COMMENCING WITH FISCAL YEAR 2024-2025 PURSUANT TO THE
PROVISIONS OF PART 2 OF DIVISION 15 OF THE CALIFORNIA STREETS
AND HIGHWAYS CODE
B) ADOPT RESOLUTION NO. 2024-052 DECLARING THE INTENTION TO ANNEX TERRITORIES (TRACT 6408 PHASE I AND PHASE II) INTO THE CITY OF REEDLEY LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. 1 AS ZONE EE AND EE SUB AREA 1, AND TO LEVY AND COLLECT
ASSESSMENTS RELATED THERETO COMMENCING WITH FISCAL YEAR 2024-2025 AND CALLING FOR A PROPERTY PROTEST PROCEEDING TO
THE QUALIFIED PROPERTY OWNERS FOR SAID ANNEXATION
TERRITORIES PURSUANT TO THE PROVISIONS OF THE CALIFORNIA
CONSTITUTION, ARTICLE XIIID AND SETTING A TIME AND PLACE FOR A
PUBLIC HEARING
Marilu S. Morales, P.E., k ).A
City Engineer ,._f'
City
Nicole
Manage
R. Zieba
~
~
RECOMMENDATION
Staff recommends that the City Council take the following action:
A) Adopt Resolution No. 2024-051 Initiating proceedings for the annexation of territories (Tract 6408 Phase I and Phase II) into the City of Reedley Landscaping and Lighting Maintenance District (LLMD) No. 1 as Zone EE and EE Sub Area 1, and the levy and collection of annual assessments related thereto commencing with fiscal year 2024-2025 pursuant to the provisions of part 2 of division 15 of the California Streets and Highways Code, and ordering the preparation of an Engineer's Report in connection therewith and setting a time and place for a public hearing.
B) Adopt Resolution No. 2024-052 declaring the intention to annex territories (Tract 6408 Phase I and Phase II) into the City of Reedley LLMD No. 1 as Zone EE and EE Sub Area 1, and to levy and collect assessments related thereto commencing with fiscal year 2024-2025 and calling for a property protest proceeding to the qualified property owners for said annexation territories pursuant to the provisions of the California constitution, article XIIID.
EXECUTIVE SUMMARY
A condition to annex into the LLMD was imposed on new developments being processed by the City in November 1989, when the District was established. Since that time, properties that receive benefit from landscaping and lighting improvements are assessed for such improvements in proportion to the benefit received to maintain, operate, service and administer the landscaping, irrigation and lighting within each zone. The approval of the attached resolutions and Engineer's Report initiate the process for the Annexation and sets a date for the public hearing as required by the conditions of approval of Tract 6408.
BACKGROUND
On November 7, 1989, the City Council adopted Resolution 4202, which established the City of Reedley's LLMD No. 1. LLMD No. 1 was established to sustain on-going maintenance, operation and servicing of the local pocket parks, open spaces, landscaping and irrigation in local area buffers, entryways and median islands, street trees, block walls and local street lighting within said District. The LLMD provides and ensures the continued maintenance, servicing, administration and operation of various landscaped and lighting improvements and associated appurtenances located within the public right-of-ways and dedicated landscape easements in the various zones annexed into the LLMD throughout the City. Each of the landscaped maintenance areas is identified within a distinct Zone with differing costs and benefits to the parcels within each Zone. The spreading of the improvement costs is based upon the total cost of the improvements within each Zone. Each property is assessed only for the cost of the improvements from which benefit is received . The benefit formula used within each of the Zones in the LLMD may vary. The formula used for each Zone reflects the composition of the parcels, and the improvements and services provided, to fairly proportion the costs based on the special benefit to each parcel.
To initiate the process for annexation of a territory into the LLMD, the Council must approve a resolution of intention to annex territory into the LLMD. Resolution No. 2024-051 includes various actions necessary for the annexation to the LLMD. The attached Engineer's Report provides details for the proposed assessment of $124.52 per Equivalent Benefit Unit with 93.4 Equivalent Benefit Units consistent with 10 proposed non-residential lots within Tract 6408 Phase I. The assessment will commence with fiscal year 2024-2025. Resolution No. 2024-052 approves the Engineer's Report for Tract 6408 Phase I and Phase II and the assessments as detailed above and sets the public hearing date to June 25, 2024. At that time the ballots will be counted, and if there is no majority protest, the Engineer's Report and resolution to be heard at the public hearing on June 25, 2024 will confirm and levy the assessments placed on each parcel for the maintenance costs beginning in fiscal year 2024-2025.
FISCAL IMPACT
The City will collect approximately $11 ,630.00 annually to offset the cost of maintaining landscaping and street lighting in Zone EE. The cost to process this annexation is funded by the Developer of Tract 6408 as required by the conditions of approval.
PRIOR COUNCIL ACTIONS
On November 7, 1989, the City Council adopted Resolution No. 4202 to establish LLMD No. 1.
ATTACHMENTS
1. Resolution No. 2024-051 Initiating proceedings for the annexation of territories
2. Resolution No. 2024-052 Intention to annex territories
3. City of Reedley Engineer's Report LLMD No. 1 Annexation Zone EE and EE Sub Area 1 (Tract 6408 Phase I and II) Fiscal Year 2024-2025
RESOLUTION NO. 2024-051
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REEDLEY INITIATING PROCEEDINGS FOR THE ANNEXATION OF TERRITORIES (TRACT 6408 PHASE I
AND PHASE II) INTO THE CITY OF REEDLEY LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. 1, AS ZONE EE AND EE SUB AREA I, AND THE LEVY
AND COLLECTION OF ANNUAL ASSESSMENTS RELATED THERETO
COMMENCING WITH FISCAL YEAR 2024/2025, PURSUANT TO THE PROVISIONS OF PART 2 OF DIVISION 15 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE WHEREAS, the City Council has, by previous Resolutions, formed the City of Reedley Landscaping and Lighting Maintenance District No. 1 (hereafter referred to as "District") pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code, beginning with Section 22500 (hereafter referred to as the "Act"}, in which annual assessments have been levied and collected in past fiscal years; and WHEREAS, said Act requires that proceedings for the levy of assessments shall be initiated by resolution describing any proposed new improvements or any substantial changes in existing improvements in accordance with Chapter 3 ( commencing with Section 22620) of Part 2 of Division 15 of the California Streets and Highway, and ordering the engineer to prepare and file the report in accordance with Article 4 of Chapter 1 of said Act; and WHEREAS, the City Council desires to initiate proceedings for the annexation of territories identified as Tract 6408 (hereafter referred to as the "Annexation Territories"}, to the District pursuant to Chapter 2, Article 2 of the Act; and the establishment of the proposed maximum annual assessment related thereto; and the levy and collection of annual assessments against lots and parcels of land within the Annexation Territories commencing in fiscal year 2024-2025 for the landscaping and lighting improvements and services that will provide special benefits to the properties within the Annexation Territories pursuant to Chapter 4 Article 2 of the Act and the California Constitution Article XIIID; and
WHEREAS, the City Council has retained Willdan as the Assessment Engineer of Work, for the purpose of assisting with the annexation of the territory to the District, the establishment of annual assessments, and to prepare and file Engineer's Report with the City Clerk in accordance with the Act.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Reedley, using their independent judgement, approves Resolution No. 2024-052 based on the following:
1. Engineer's Report: The City Council hereby orders the Assessment Engineer to prepare and file with the City Clerk the Engineer's Report concerning the annexation of territories to the District; the improvements and services connected therewith and the proposed levy of annual assessments beginning in the fiscal year commencing July 1, 2024, and ending June 30, 2025, in accordance with Chapter 3 Section 22623 of the Act. Said Engineer's Report shall contain a description of the improvements and services, an estimate of the costs financed by the levy of the assessments, the properties benefiting from the improvements and the method of apportioning the assessments connected with the annexation of said territory to the District.
2. Proposed Improvements: The proposed improvements and services for the Annexation Territories may include installation, construction or maintenance of any authorized improvements under the Act, including, but not limited to lighting and landscaping improvements and any facilities which are appurtenant to any of the aforementioned or which are necessary or convenient for the maintenance or servicing thereof. The Engineer's Report prepared in connection with the Annexation Territories shall provide a more detailed description of the improvements and services to be provided and for which properties are to be assessed.
3. Annexation Territories: The City Council hereby finds that proposed territory within the Annexation Territories consists of all lots, parcels and subdivisions of land within a plan area comprised of Assessor Parcel Numbers 368-350-17, 31, 32 and 33, known as Tract 6408 (Phase I and Phase II). Phase I, consisting of Lots 1 through 10, is designated as Non-Residential development; while Phase II , Lots 11 through 16, is anticipated to consist of Residential Single-Family parcels, as well as VacanUUndeveloped land. The Annexation Territories include all properties that receive special benefits from the improvements to be provided.
4. Assessments: The City Council hereby determines that in order to provide the improvements described in the Engineer's Report, it is necessary to levy and collect assessments against the lots and/or parcels within the Annexation Territories commencing in Fiscal Year 2024-2025 and said assessments shall be outlined and described in the Engineer's Report and imposed pursuant to the provisions of the Act and the California Constitution Article XIIID.
This foregoing resolution is hereby approved and adopted by the City Council of the City of Reedley this 11 th day of June 2024 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Anita Betancourt, Mayor
ATTEST:
Ruthie Greenwood, City Clerk
Resolution No. 2024-051
RESOLUTION NO. 2024-052
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REEDLEY DECLARING ITS
INTENTION TO ANNEX TERRITORIES INTO THE CITY OF REEDLEY LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. 1 AS ZONE EE AND EE SUB AREA 1,
TO LEVY AND COLLECT ASSESSMENTS RELATED THERETO COMMENCING WITH FISCAL YEAR 2024-2025 PURSUANT TO THE PROVISIONS OF PART 2 OF DIVISION 15 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE, AND CALLING FOR A
PROPERTY PROTEST PROCEEDING TO SUBMIT TO THE QUALIFIED PROPERTY
OWNERS THE QUESTION OF LEVYING SUCH ASSESSMENTS FOR SAID
ANNEXATION TERRITORIES PURSUANT TO THE PROVISIONS OF THE CALIFORNIA
CONSTITION, ARTICLE XIIID
WHEREAS, the City Council, pursuant to provisions of the Landscaping and Lighting Act of 1972 Part 2 of Division 15 of the California Streets and Highways Code (hereinafter referred to as the "Act"), did by previous resolution, initiate proceedings for the annexation of territory known as Tract No. 6408, located South of W. Manning Avenue and East of Kings River (hereafter referred to as the "Annexation Territories"), to the City of Reedley Landscaping and Lighting Maintenance District No. 1 (hereinafter referred to as the "District") and the levy and collection of assessments against lots and parcels within said Annexation Territory commencing in Fiscal Year 2024-2025; and WHEREAS, the City Council desires to annex the territory of land comprising the Annexation Territories to the District, to establish such as Zone EE and EE Sub Area 1 (Tract No. 6408 Phase I and Phase II) within said District, and to levy and collect new assessments against lots and parcels of land within the Annexation Territories to pay the cost and expenses related to the special benefits received from the maintenance and operation of the landscaping and lighting improvements connected therewith; and
WHEREAS, the Assessment Engineer of Work has prepared and filed the Engineer's Report in connection with the Annexation Territories and the levy of annual assessments connected therewith commencing in Fiscal Year 2024-2025 (beginning July 1, 2024 and ending June 30, 2025) with the City Clerk pursuant to Section 22623 of the Act and said report has been presented to the City Council and is incorporated herein by reference; and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Reedley, using their independent judgment, approves Resolution No. 2024-052 based on the following:
1. Engineer's Report Content: The Engineer's Report as presented, consists of the following :
• The Plans and Specifications which describe the boundaries of the Annexation Territories (Tract No. 6408 Phase I and Phase II) and the improvements associated therewith that provides special benefits to the parcels therein. • The Method of Apportionment that details the method of calculating proportional special benefit and the annual assessment obligation for each affected parcel. • The Estimate of Improvement Costs including the calculation of the assessments and the estimated annual funding (Budget) required for the annual maintenance, servicing, and operation of landscaping and lighting improvements and specifically the costs associated with the improvements determined to be of special benefit to parcels within the Annexation Territories establishing the proposed maximum assessment for Fiscal Year 2024/2025.
• The Assessment Range Formula (Annual Inflationary Adjustment) to be applied to the proposed Maximum Assessment per Equivalent Dwelling Unit established in Fiscal Year 2024/2025 is applicable in subsequent fiscal years. The proposed Maximum Assessments including the Assessment Range Formula shall be presented to the property owner(s) of record in a protest ballot proceeding pursuant to the California Constitution Article XIIID.
• An Assessment Diagram outlining the boundaries of the Annexation Territories. • An Assessment Roll containing the maximum assessments for Fiscal Year 2024- 2025 for each Assessor Parcel Number within the Annexation Territories.
2. Engineer's Report Approval: The Engineer's Report is hereby approved on a preliminary basis as submitted or amended by the direction of this City Council and is hereby ordered to be filed in the Office of the City Clerk as a permanent record and to remain open to public inspection.
3. Intention: The City Council hereby declares its intention to annex the development known as Tract 6408 (Phase I and Phase II) to the City of Reedley Landscaping and Lighting Maintenance District No. 1 pursuant to Chapter 2, Article 2 of the Act, and to levy and collect annual assessments against parcels of land within Phase I of Tract 6408 commencing with Fiscal Year 2024-2025 in accordance with the Act and the provisions of the California Constitution Article XIIID. The territory being annexed to the District as part of these proceedings shall subsequently be designated as Zone EE and EE Sub Area 1 of Landscaping and Lighting Maintenance District No. 1.
4. Annexation Territories: The City Council hereby finds that proposed territory within the Annexation Territories consists of all lots, parcels, and subdivisions of land within a plan area comprised of Assessor Parcel Numbers 368-350-17, 31 , 32 and 33, known as Tract No. 6408 (Phase I and Phase II). Phase I, consisting of Lots 1 through 10, is designated as Non-Residential development; while Phase II , Lots 11 through 16, is anticipated to consist of Residential Single-Family parcels, as well as VacanUUndeveloped land. The Annexation Territories includes all properties that receive special benefits from the improvements to be provided.
5. Improvements: The proposed improvements and services for the Annexation Territories include installation, construction, or maintenance of any authorized improvements under the Act, including, but not limited to, landscaping and lighting improvements and any facilities which are appurtenant to any of the aforementioned or which are necessary or convenient for the maintenance or servicing thereof. The Engineer's Report prepared in connection with the Annexation Territories provides a more detailed description of the improvements and services to be provided and for which properties shall be assessed and by reference that Engineer's Report is made part of this resolution.
Resolution No. 2024-052
6. Assessments: The City Council hereby determines that to provide the improvements described in Section 5 of this resolution, it is necessary to levy and collect assessments against lots and parcels within Phase I of Tract 6408 commencing in Fiscal Year 2024-2025. The Engineer's Report referred to in Section 1 of this resolution establishes the proposed maximum assessment including an inflationary adjustment to the maximum assessment rate for Fiscal Year 2024-2025 and an estimate of assessment necessary to provide for the annual operation, administration, services, and maintenance of the improvements for Fiscal Year 2024-2025.
7. Consumer Price Index: If the assessments proposed by this resolution are approved by the property owners pursuant to a mailed ballot election conducted in accordance with Article XIII D of the California Constitution, the City Council in subsequent fiscal years may thereafter impose the assessment at any rate or amount that is less than or equal to the amount authorized for fiscal year 2024-2025, increased each year based upon the Consumer Price Index, All Urban Consumers, for the San Francisco - Oakland - Hayward, CA ("CPI"), as determined by the United States Department of Labor, or its successor without conducting another mailed ballot election. Should the Bureau of Labor Statistics revise such index or discontinue the preparation of such index, the Engineer shall use the revised index or a comparable system as approved by the City Council for determining fluctuations in the cost of living.
8. Compliance with the Constitution: Pursuant to California Constitution Article XIIID, an assessment ballot proceeding is hereby called on the matter of confirming the proposed new assessments for Phase I. The ballots and notices so authorized shall be distributed by first class mail to the property owners of record as of the last County equalized roll, and each property owner may return the ballot by mail or in person to the City Clerk not later than the conclusion of the public hearing for this matter.
While provisions of the California Constitution Article XIIID require that the City conduct a public hearing not less than forty-five (45) days after mailing a notice of the proposed assessment to record owners of each parcel which will have a special benefit conferred upon them and upon which an assessment will be imposed, California Civil Code, Section 3513 allows anyone to waive the advantage of a law intended solely for their benefit, and the forty-five (45) day mailed ballot period before the scheduled public hearing is not established for a public reason , but is solely for the advantage of the parcels having a special benefit conferred upon them and which an assessment will be imposed.
9. Mailed Notice and Ballot: The City Council hereby authorizes and directs the City Clerk or their designee to prepare and mail the Notice of Public Hearing, and in the same or separate mailing, mail the property owner protest ballot(s) to the subject property owner(s) regarding the proposed levy of assessments and the assessment range formula outlined in the Engineer's Report, for return receipt prior to the date and time of the public hearing set forth in this resolution.
10. Public Hearing: The City Council hereby declares its intention to conduct a public hearing concerning the Annexation Territory, the improvements, and the levy of assessments and in accordance with Section 22624 ( e) and 22625 of the Act, notice is hereby given that on Tuesday, June 25, 2024 at 7:00 P.M., the City Council will hold a public hearing for the Annexation Territory and the levy and collection of Resolution No. 2024-052
assessments related thereto commencing in Fiscal Year 2024-2025, or as soon thereafter as feasible. The public hearing will be held in the City Council Chambers, located at 845 "G" Street in the City of Reedley, California, at the time so fixed. At the public hearing, all interested persons shall be afforded the opportunity to hear and be heard.
11 . Determination of Majority Protest: The property owner protest ballot proceeding conducted for the Annexation Territories shall constitute the property owner's approval or rejection of the annual levy of assessments and assessment range formula. The property owner may return the ballot by mail or in person to the City Clerk not later than the conclusion of the public hearing on Tuesday, June 25, 2024.
After the close of the public hearing, pursuant to Section 4, Sub-Section 4 (e) of the California Constitution, the City shall tabulate the ballots returned to determine if majority protest exists. The ballots shall be weighted according to the proportional financial obligation of the affected property. Majority protest exists if, upon the conclusion of the hearing, ballots submitted in opposition to the assessment exceed the ballots submitted in favor of the assessment.
Any interested person may file a written protest with the City Clerk prior to the conclusion of the hearing, or having previously filed a protest, may file a written withdrawal of that protest. A written protest shall state all grounds of objection, and protest by a property owner shall contain a description sufficient to identify the property owned by such property owner. At the public hearing, all interested persons shall be afforded the opportunity to hear and be heard.
12. Notice: The City Clerk is hereby authorized and directed to give notice of such public hearing as provided by law.
13. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.
This foregoing resolution is hereby approved and adopted by the City Council of the City of Reedley this 11 th day of June 2024 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Anita Betancourt, Mayor
ATTEST:
Ruthie Greenwood, City Clerk
Resolution No. 2024-052
27368 Via lndustria
Suite 200
Temecula, CA 92590
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CITY OF REEDLEY
ENGINEER'S REPORT
LANDSCAPING AND LIGHTING MAINTENANCE
DISTRICT NO. 1
ANNEXATION ZONE EE AND
EE SUB AREA 1
(TRACT 6408 PHASE I AND PHASE II)
FISCAL YEAR 2024/2025
INTENT MEETING: JUNE 11, 2024
PUBLIC HEARING: JUNE 25, 2024
JUNE 2024
PREPARED BY
WILLDAN FINANCIAL SERVICES
W w1LLDAN
ENGINEER'S REPORT AFFIDAVIT
CITY OF REEDLEY
LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. 1
ANNEXATION ZONE EE AND EE SUB AREA 1
(TRACT 6408 PHASE I AND PHASE II)
FISCAL YEAR 2024/2025
CITY OF REEDLEY, COUNTY OF FRESNO,
STATE OF CALIFORNIA
ENGINEER'S REPORT
AFFIDAVIT
As part of the Resolution of Intention packet presented for the consideration of the Reedley City Council, this Report and the enclosed budgets, diagrams, and descriptions outline the proposed annexation ofTerritories ("Tract 6408 Phase I and Phase 11") to the Reedley Landscaping and Lighting Maintenance District No. 1 for Fiscal Year 2024/2025 as the same existed at the time this Report was prepared. Said annexation includes the lots and parcels of land identified as Parcels 17, 31 , 32, and 33 and as of the date of this report identified as Assessor Parcel Numbers 368-350-17, 31 , 32 and 33. Reference is hereby made to the Fresno County Assessor's Parcel Map for a detailed description of the lines and dimensions of each parcel within this annexation. The undersigned respectfully submits the enclosed Report as directed by the City Council.
Dated this ___ day of _____ , 2024.
Willdan Financial Services
Assessment Engineer
On Behalf of the City of Reedley
By: _ _ ______ _ _
Stacee Reynolds
Principal Consultant
By: _ _ ________ _
Tyrone Peter
R. C. E. # C81888
City of Reedley
Landscaping and Lighting
Maintenance District No. 1
Engineer's Report
Annexation Zone EE/ EE Sub Area 1 Fiscal Year - - • - 2024/2025
TABLE OF CONTENTS
INTRODUCTION ........................................................................................................................................... 1 BALLOT PROCEEDINGS .......... ... ... .............................................. .. .. ........................................ .. ............. 1 REPORT CONTENT .................. .. ............................................. ................................................................ 2 PART A-PLANS AND SPECIFICATIONS ................................................................................................ 4 DESCRIPTION OF THE ANNEXATION TERRITORIES ................... .. .. ..................... .. .. ....... .. .. ............... 4 DESCRIPTION OF IMPROVEMENTS TO BE MAINTAINED AND SERVICED ...................... .. ..... ......... .4 PART B-METHOD OF APPORTIONMENT .............................................................................................. 6 BACKGROUND .......................................................... ........................................................... ............... .... 6 SPECIAL BENEFIT ANALYSIS ....... ......................................................... .......................... ...................... 6 GENERAL BENEFIT ANALYSIS ... .. ................................................ ............................................ .... ......... 6 APPORTIONMENT ............................................................................ .. ... ... .......... ........................ ....... ... ... 7 LAND USE CLASSIFICATIONS ........................................................ ..... ............................................. ..... 8 ASSESSMENT RANGE FORMULA ........................... ...... ............................ .. .......... ........................ ......... 9 PART C - ESTIMATED COST OF THE IMPROVEMENTS ...................................................................... 10 ANNEXATION ZONE EE (TRACT 6408 PHASE I) BUDGET ESTIMATE ........ ...................................... 11 PART D-ASSESSMENT DIAGRAMS ..................................................................................................... 12 PART E -ASSESSMENT ROLL ............................................................................................................... 15 City of Reedley
Landscaping and Lighting
Maintenance District No. 1
Engineer's Report
Annexation Zone EE/ EE Sub Area 1 Fiscal Year • · • _ 2024/2025 W w1LLDA
INTRODUCTION
Pursuant to the provisions of the Landscape and Lighting Act of 1972, being Part 2 of Division 15 of the California Streets and Highways Code, commencing with Section 22500 (hereafter referred to as the "1972 Act"), this Engineer's Report (hereafter referred to as "Report") is prepared in compliance with the requirements of Article 4, Chapter 1, of the 1972 Act regarding the annexation of territories into the City of Reedley's (referred to as "City") existing Landscaping and Lighting Maintenance District No. 1 (hereafter referred to as "LLMD No. 1" or "District").
The City Council of the City of Reedley (referred to as "City Council") being the legislative body for LLMD No. 1, may, pursuant to the 1972 Act, annex territories and levy annual assessments for the operations and administration of LLMD No. 1. In Section 22608 of the 1972 Act, it states "right of majority protest shall be limited to the territory proposed to be annexed."
In addition, the 1972 Act provides for the levy of annual assessments after annexation into or formation of an assessment district for the continued maintenance and servicing of the improvements. The 1972 Act further allows various areas to be annexed into an existing district when the territories in the annexation receive substantially the same proportional special benefits from the improvements. The costs associated with the installation, maintenance, and servicing of the improvements may be assessed to properties, which benefit from the installation, maintenance, and servicing of such improvements.
This Report specifically addresses the annexation of Tract 6408, which will be developed in multiple phases.
Phase I, consisting of Lots 1 through 10, is designated for Non-Residential development, while Phase II, Lots 11 through 16, is anticipated to consist of Residential Single-Family parcels, as well as Vacant/Undeveloped land. The territories are more specifically identified as:
• Tract 6408- Phase I and Phase 11, comprised of assessor parcel numbers 368-350-17, 31 , 32 and 33, located South of W. Manning Avenue and East of Kings River Tract 6408 is legally described as a portion of Lot 43 of Reed Colony, recorded on November 8, 1889, in Book 4, Page 39 of Plats, and includes original parcel numbers within Fresno County's Assessor's Parcel Book 368, Page 35, Parcels 17, 31 , 32, and 33. This area is proposed to be annexed into LLMD No. 1 as Annexation Zone EE and EE Sub Area 1 (referred to as "Annexation Territories"), with levied assessments commencing in Fiscal Year 2024/2025 for Phase 1.
The properties associated with and identified herein as Annexation Territories are shown on the Assessment Diagrams incorporated herein as Part D of this Report.
BALLOT PROCEEDINGS
As part of this annexation proceeding, pursuant to the provisions of Article XIIID, Section 4 of the California Constitution (referred to as "Article XIIID"), the City shall conduct a property owner protest ballot proceeding (referred to as "Ballot Proceeding") for Phase I for the proposed levy of new assessments as described in this Report. In conjunction with this Ballot Proceeding, the City Council will conduct a noticed public hearing (scheduled for June 25, 2024) to consider public testimonies, comments, and written protests regarding the levy of the proposed new assessments. Upon conclusion of the public hearing, property owner protest ballots received will be opened and tabulated to determine whether majority protest exists:
City of Reedley
Landscaping and Lighting
Maintenance District No. 1
Engineer's Report
Annexation Zone EE/ EE Sub Area 1 Fiscal 2024/2025 Year --•- - W w1LLDAN
"A majority protest exists if, upon the conclusion of the hearing, ballots submitted in opposition to the assessment exceed the ballots submitted in favor of the assessment. In tabulating the ballots, the ballots shall be weighted according to the proportional financial obligation of the affected property." After completion of the ballot tabulation, the City Council will confirm the results of the balloting. If majority protest were to exist, further proceedings to implement the proposed new assessments (including the inflationary adjustment) and the annexation of the Annexation Territories shall be abandoned at that time.
If tabulation of the ballots indicates that majority protest does not exist for the proposed assessment and the assessment range formula presented and described herein, the City Council may by Resolution approve this Report (as submitted or amended), order the annexation of the Annexation Territories to the District, approve the assessment diagram, and confirm the assessments. The City Council may order the levy and collection of the assessments for the Annexation Territories with the assessments for other properties in the District during the annual assessment approval process for Fiscal Year 2024/2025. The assessments for the Annexation Territories for Fiscal Year 2024/2025 shall be submitted to the Fresno County Auditor/Controller for inclusion on the property tax roll for each parcel within the Annexation Territories as approved and ordered by the City Council.
Each subsequent fiscal year, an Engineer's Report for the District including the Annexation Territories shall be prepared and presented to the City Council to address any proposed changes to the improvements, budget, and assessments for that fiscal year. The City Council shall hold a noticed public hearing regarding these matters prior to approving and ordering the levy of such assessments.
REPORT CONTENT
This Report consists of the following five (5) parts.
PART A- PLANS AND SPECIFICATIONS
Provides an overall description of the District, the Zones therein and the improvements to be provided including those improvements associated with the Annexation Territories being addressed by this Report.
The Zones previously established for this District or established herein as part of this annexation proceedings are based on the type of improvements and services provide to properties within each development and the type of property development (residential versus non-residential).
PART B - METHOD OF APPORTIONMENT
Describes the basis on which the costs have been apportioned to each parcel of land within the Annexation Territories of the District, in proportion to the estimated benefits to be received by such lots and parcels. This section also identifies and outlines an Assessment Range Formula that provides for an annual adjustment to the maximum assessment rate initially established by this Report. This Assessment Range Formula limits increases on future assessments, but also provides for reasonable cost adjustments due to inflation without the added expense of additional property owner protest ballot proceedings.
City of Reedley
Landscaping and Lighting
Maintenance Dist ict No. 1
Engineer's Report
Annexation Zone EE/ EE Sub Area 1 Fiscal 2024/2025 Year --•- W w1LLDAN
PART C - ESTIMATE OF COST OF THE IMPROVEMENTS
An estimate of the annual expenditures and revenues budgeted for the maintenance and servicing of the landscaping and streetlight improvements installed and constructed in connection with the development of properties within the Annexation Territories and/or shared with other properties in the District that benefit from similar improvements. The budget(s) include an estimate of anticipated direct maintenance costs and incidental expenses associated with the improvements, including but not limited to administration expenses and the collection of appropriate fund balances. The maximum assessment rates established for the Zones are based on similarities in property developments, improvements, services, and expenses. The maximum allowable assessment rate (Rate per Benefit Unit) for each Zone of the District, as approved by a vote of the property owners in a protest ballot proceeding, includes an assessment range formula that provides for an annual Consumer Price Index adjustment to the maximum rate.
PART D-ASSESSMENT DIAGRAMS
Contains a diagram of the exterior boundaries of the Annexation Territories along with the lines and dimensions of each lot or parcel of land within the Annexation Territories.
PART E - ASSESSMENT ROLL
Identifies the maximum assessment to be levied on each benefited lot or parcel of land within the Annexation Territories.
If any section, subsection, subdivision, sentence, clause, phrase, portion, or zone of this Report is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining provisions of the Report and each section, subsection, subdivision, sentence, clause, phrase, portion, or zone thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, portions, or zones might subsequently be declared invalid or unconstitutional.
City of Reedley
Landscaping and Lighting
Maintenance District No. 1
Engineer's Report
Annexation Zone EE/ EE Sub Area 1 Fiscal Year --•- 2024/2025 W w1LLDAN
PART A- PLANS AND SPECIFICATIONS
DESCRIPTION OF THE ANNEXATION TERRITORIES
The Annexation Territories identified within this Report incorporate the lots or parcels of land within and/or in proximity to the development and improvement areas associated with Tract Map 6408. Specifically, the Annexation Territories can be found on the Fresno County Assessor's Parcel Map within Book 368, Page 35.
Tract 6408 is generally located south of W Manning Avenue and east of Kings River. The area is identified by the Fresno County Assessor's Office as parcels 368-350-17, 31 , 32 and 33. Development of the Annexation Territories is anticipated to consist of two planned development phases (Phase I and Phase II).
Phase I will consist of ten (10) Non-Residential lots, comprising approximately 18.68 acres.
DESCRIPTION OF IMPROVEMENTS TO BE MAINTAINED AND SERVICED The improvements installed, maintained, and serviced within the Annexation Zone EE are generally described as streetlights, landscaping, and irrigation improvE;ments within or adjacent to the Annexation Territories and surrounding properties. Together these improvements provide special benefits to those individual parcels located within the Annexation Territories. These improvements collectively may include, but are not limited to: landscaping, lighting, planting, shrubbery, trees, grass, bark, other ornamental vegetation, irrigation systems, hardscapes, and fixtures; facilities which are appurtenant to any of the foregoing or which are necessary or convenient for the maintenance or servicing thereof, including, but not limited to, clearing , removal of debris, the installation or construction of curbs, gutters, walls, sidewalks, paving, or water, irrigation, drainage, or electrical facilities.
The Annexation Territories, as part of LLMD No. 1, will fund costs in connection with the maintenance and servicing including, but not limited to, labor, electrical energy, water, materials, contracting services, administration, and other expenses necessary for the satisfactory maintenance and servicing of these improvements.
Maintenance means the furnishing of services and materials for the ordinary and usual maintenance, operation, and servicing of the streetlights, landscaping, and appurtenant facilities, including repair, removal or replacement of all or part of any improvement; providing for the life, growth, health, and beauty of the landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury; the removal of trimmings, rubbish, debris, and other solid waste; and the cleaning, sandblasting, and painting of walls and other improvements to remove or cover graffiti.
Servicing means the furnishing of electricity for the operation of streetlights and any appurtenant facilities; and water for the irrigation of the landscaping and the maintenance of any of the landscaping and appurtenant facilities.
A more detailed description of the plans and specifications for the improvements associated with Phase I are on file at the City and are incorporated herein and made part of this Report.
City of Reedley
Landscaping and Lighting
Maintenance District No. 1
Engineer's Report
Annexation Zone EE/ EE Sub Area 1 Fiscal Year --•-, 2024/2025 W w1LLDAN
PHASE I IMPROVEMENTS
The improvements to be maintained as part of Phase I of Annexation Zone EE includes one (1) 100-watt streetlight along N Kings Drive, and 13,694 square feet of landscaping (trees, ground cover and irrigation) and five (5) trees, along the south side of Manning Drive. The existing landscaping along the south side of Manning Drive will continue to be maintained by the City; only newly installed improvements will be paid for by the District.
PHASE II IMPROVEMENTS
At the time of this Report, the land use classifications and improvements to be included within Phase II have not been determined. When development plans and/or a final tract map are made available for this phase of development (Lots 11 -16), Zone EE Sub Area 1 will be balloted for a new/increased assessment.
City of Reedley
Landscaping and Lighting
Maintenance District No. 1
Engineer's Report
Annexation Zone EE/ EE Sub Area 1 Fiscal 2024/2025 Year --•- W w1LLDAN
PART B - METHOD OF APPORTIONMENT
BACKGROUND
The 1972 Act provides that assessments may be apportioned upon all assessable lots or parcels of land within an assessment district or annexation in proportion to the estimated benefits to be received by each lot or parcel from the improvements. In addition, the California Constitution Article XIIID requires a parcel's assessment may not exceed the reasonable cost of the proportional special benefit conferred on that parcel.
Article XIIID further provides that only special benefits are assessable, and the City must separate the general benefits from the special benefits conferred on a parcel. A special benefit is a particular and distinct benefit over, and above general benefits conferred on the public at large, including real property within the district or annexation. The general enhancement of property value does not constitute a special benefit.
SPECIAL BENEFIT ANALYSIS
The ongoing maintenance of public landscape areas within the District provide aesthetic benefits to the properties within each respective Annexation and more specifically, those improvements identified in Part A of this Report, provide aesthetic benefits to the properties within the Annexation Territories and create a more pleasant environment to walk, drive, live, and work. The primary function of these landscape improvements and related amenities, serve as an aesthetically pleasing enhancement and green space for the benefit of those parcels and developments for which the improvements are to be constructed and installed for the benefit of those parcels and developments within the Annexation Territories. These improvements are an integral part of the physical environment of parcels within the Annexation Territories and the associated District, providing a positive enhancement of the community's character, attractiveness, and desirability.
Collectively the improvements to be provided by the District and specifically for the Annexation Territories as part of Annexation Zone EE represent a physical extension of those parcels, and if the improvements are not properly maintained, it is these parcels that would be aesthetically burdened. Additionally, the street landscaping serves as a pleasant aesthetic amenity that enhances the approach to the parcels and in some cases, serves as both a physical buffer as well as a sound reduction buffer between the roadways and the properties within the District/Zone. Likewise, the landscaped areas for some of the Zones within the District may include landscaped parks, green spaces, slopes, or trails that provide visually pleasing open space areas that serve as an extension of the physical attributes of the parcels assessed, such as their front or rear yards and may also provide a greater opportunity for recreation. As a result, the maintenance of these landscaped improvements and amenities provides a particular and distinct benefit to the properties and developments within each respective Zone, including the proposed Annexation Territories.
GENERAL BENEFIT ANALYSIS
Pursuant to the 1972 Act and the provisions of the California Constitution, the costs of the District are apportioned by a formula or method that fairly distributes the net amount to be assessed among all assessable parcels in proportion to the special benefit to be received by each such parcel from the improvements. Article XIIID requires that a parcel's assessment may not exceed the reasonable cost of the proportional special benefit conferred on that parcel. Article XIIID also requires the agency to separate the general benefit from special benefit and that only special benefit is assessable.
City of Reedley
Landscapir:,g and Lighting
Maintenance District No. 1
Engineer's Report
Annexation Zone EE/ EE Sub Area 1 Fiscal Year - - • _ • 2024/2025 - W w1LLDA
Each parcel within the District receives special benefit from the improvements due to the close proximity of the improvements to each parcel. The cost to provide maintenance and servicing of the improvements within the District is fairly and equitably distributed among each assessable parcel based upon the estimated special benefit received by each parcel.
APPORTIONMENT
The method of apportionment (method of assessment) is based on the premise that each assessed parcel receives special benefit from the improvements maintained, serviced, and funded by the assessments and specifically, the lighting, landscape and irrigation improvements installed in connection with the development of these parcels. The desirability of properties within the District is enhanced by the presence of wellmaintained lighting and landscaping improvements in close proximity to those properties.
The costs to provide maintenance and servicing of the improvements within or adjacent to the original area and each annexation area represent a zone of benefit ("Zone") and provide a distinct and special benefit to each parcel in the Zone. The costs to provide maintenance and servicing of the improvements for each Zone are determined and are fairly and equitably distributed among each assessable parcel in the Zone based upon the estimated special benefit received by each parcel. The costs of the Report and District administration are fairly and equitably distributed to all Zones, including those that have no improvements or that are fully or partially self-maintained.
In addition to the use of Zones, the method of apportionment established for the District to reflect the proportional special benefit of each parcel utilizes a weighted methodology of apportionment commonly referred to as an Equivalent Benefit Unit ("EBU") methodology.
An EBU is the quantum of benefit derived from the Zone improvements by a single-family residential parcel.
The single-family residential parcel is typically selected as the basic unit for calculation of assessments. Thus, the "benchmark" property (the single-family residential parcel) derives one (1) EBU of benefit and is assigned
1.00 Equivalent Benefit Unit.
At present, Phase I of Zone EE is designated as Non-Residential with the spread of the assessment based upon land use classification and parcel acreage. While Phase II is anticipated to contain both Residential Single-Family and open space. No EBUs have been applied to Phase II as the development plans were not available at the time of this report. Refer to the chart below outlining the corresponding EBU formula. A description of each land use classification included within the District is provided on the following page.
EQUIVALENT BENEFIT UNIT (EBU) FORMULA
Land Use Classification
Residential S1ngle-Fari1ly SFR
VacanUUndeveloped Parcel (VAC/Ur-.JOV) (
1l
Non-Res1dent1al Parcels (NON-RES)
Exempt Parcels (
2)
Parcel EBU
1.00 EBU
1.75 EBU/Acre
5.00 EBU/Acre
0.00 EBU
1 1
l Parcels identified as VacanUUndeveloped Parcels shall be assigned a proportional EBU that is twenty-five percent (25%) of the developed non-residential property, or 1.75 EBU per acre, up to a maximum of five (5) acres per parcel. 1 2l Parcels identified as exempt are, areas of streets, avenues, lanes, roads, drives, courts, alleys, public easements, rights-of-way, parkways, and drainage/pond basins. Also exempt are utility rights-of ways used exclusively for utility transmission, common areas (such as in condominium complexes), land dedicated as open space or parks, landlocked parcels, and small parcels vacated by the City, as these parcels do not benefit from the improvements.
In addition, public schools and government agencies will not be assessed.
City of Reedley
Landscaping and Lighting
Maintenance District No. 1
Engineer's Report
Annexation Zone EE/ EE Sub Area 1 Fiscal Year - - • - 2024/2025 W w1LLDA
An assessment amount per EBU ("Rate") for the Zone improvements is established by taking the total cost of the improvements and dividing that amount by the total number of EB Us for parcels benefiting from such improvements.
Total Balance to Levy/ Total EBUs = Levy per EBU ("Rate") This amount is then applied back to each parcel's individual EBU to determine each parcel's proportionate benefit and assessment obligation.
Rate x Parcel EBU = Parcel Levy Amount
LAND USE CLASSIFICATIONS
Every parcel within the District is assigned a land use classification based on available parcel information obtained from the County Assessor's Office. It has been determined that a parcel use and size are the appropriate factors necessary to identify and calculate the proportional special benefits conveyed to each property within the District and respective Zone for the cost of improvements associated with that property.
The following provides an overall description of the various land use classifications assigned to properties in the Annexation Territories and the proportional special benefit (weighted allocation) for those land uses. The Annexation Territories are comprised of lots identified as Single-Family Residential Parcels, Non- Residential Parcels, and VacanUUndeveloped Parcels.
Residential Single-Family Parcels (SFR) - This classification may include but is not limited to all subdivided residential tract lots (with or without structures); condominiums; or other single-family residential units on a single parcel. The single-family residential parcel has been selected as the basic unit for calculation of assessments and each is assigned one (1 .00) Equivalent Benefit Unit.
Non-Residential Parcels (Non-Res) - This classification includes developed properties that are identified or zoned for commercial, industrial or other non-residential use including offices, hotels, recreational facilities (excluding parks and golf courses), and institutional facilities including hospitals, churches and/or facilities utilized by other non-profit organizations, whether those facilities are publicly-owned (non-taxable) or privately-owned. The special benefit for non-residential properties compared to a single-family residential parcel is proportional to five (5.0) EBU multiplied by the acreage of the parcel. Therefore, the EBU assigned to each non-residential property is 5.0 EBU per acre (e.g., a 4.19-acre parcel identified as non-residential would be assigned 20.95 EBU).
Vacant/Undeveloped Parcels (VAC/UNDV) - This classification includes properties that are identified as parcels with no development but have development potential. Although it is recognized that the improvements provided within the various Zones of the District were primarily constructed and installed as the result of property development, it is also recognized that the majority of these improvements were constructed in part to support the overall development of properties within the District and/or Zone to their full and best use, including vacant undeveloped properties. Therefore, parcels identified as VacanUUndeveloped Parcels shall be assigned a proportional EBU that is twenty-five percent (25%) of the developed non-residential property, or 1.75 EBU per acre, up to a maximum of five (5) acres per parcel.
City of Reedley
Landscaping and Lighting
Maintenance District No. 1
Engineer's Report
Annexation Zone EE/ EE Sub Area 1 Fiscal Year --• _ •• 2024/2025 W w1LLDA
EXEMPT PARCELS
The following are exempt from the assessment: areas of streets, avenues, lanes, roads, drives, courts, alleys, public easements, rights-of-way, parkways, and drainage/pond basins. Also exempt are utility rights-of-way used exclusively for utility transmission, common areas (such as in condominium complexes), land dedicated as open space or parks, landlocked parcels, and small parcels vacated by the City, as these parcels do not benefit from the improvements. In addition, public schools and government agencies will not be assessed.
ASSESSMENT RANGE FORMULA
The maximum assessment amount allowed for each fiscal year shall be adjusted annually by an amount equal to the percentage increase of the CPI for the San Francisco-Oakland-Hayward area for Urban Consumers, as developed by the U.S. Bureau of Labor Statistics, annually. The Assessment Range Formula shall be applied to the maximum assessment rates in Fiscal Year 2025/2026 and shall be applied in each subsequent fiscal year unless the City Council formally suspends its application.
City of Reedley
Landscaping and Lighting
Maintenance District No. 1
Engineer's Report
Annexation Zone EE/ EE Sub Area 1 Fiscal Year •· • _ • 2024/2025 W w1LLDA
PART C - ESTIMATED COST OF THE IMPROVEMENTS
The 1972 Act provides that the estimated costs of the improvements shall include the total cost of the improvements, including incidental expenses, which may include reserves to operate the District until funds are collected on the County tax rolls and are transferred to the City from the County around December/January of the current fiscal year.
The 1972 Act also provides that the amount of any surplus, deficit, or contribution be included in the estimated cost of improvements. The net amount to be assessed on the lots or parcels within LLMD No. 1 is the total cost of installation, maintenance, and servicing with adjustments either positive or negative for reserves, surpluses, deficits, and/or contributions.
The budget on the next page outlines the estimated costs to maintain the improvements at build-out and establishes the initial Maximum Assessment per EBU (Maximum Assessment Rate) and the proposed budget and applicable assessment rate for Fiscal Year 2024/2025.
City of Reedley
Landscaping and Lighting
Maintenance District No. 1
Engineer's Report
Annexation Zone EE/ EE Sub Area 1 FiscalYear --•- • 2024/2025 W w1LLDA
ANNEXATION ZONE EE (TRACT 6408 PHASE I) BUDGET ESTIMATE Zone EE • Phase I (Tract Zone EE Sub
BUDGET ITEM Area 1 Phase II 6408) (Tract 6408)
ANNUAL MAINTENANCE (DIRECT COSTS)
Landscape Maintenance Expenses
Landscape and Lighting Maintenance $3,888 $0
Landscape and Lighting Utilities (Water/Electricity) 2,388 0 Tree Trimming Included in Lndscp. Maint. 0
Capital Replacement Costs/Renovation 484 0
Operation Reserves 3,226 0
Total Annual Landscape Maintenance $9,986 $0
Expenses
Administration
Administration Overhead $834 $0
County Administration Fee 16 0
Professional Services 451 0
Total Administration $1 ,302 $0
Total Costs & Expenses $11 ,288 $0
LEVY ADJUSTMENTS
General Benefit (Contribution) $342 $0
Total Levy Adjustments $342 $0
BALANCE TO LEVY $11,630 $0
DISTRICT STATISTICS
Total Lots 10 6
Total Estimated EB Us 93.40 Not Available
Proposed Maximum Assessment per EBU $124.52 $0.00
Proposed Maximum Assessment for FY 2024/2025 $124.52 $0.00 *Note: Proposed Maximum Assessment for Phase I has been rounded to the nearest hundredth and represents built-out for Phase 1 (Lots 1 through 10). Phase II EBUs will be calculated upon release of development plans and final tract map. Phase II will also be balloted for a new/increased Maximum Assessment at that time.
City of Reedley
Landscaping and Lighting
Maintenance District No. 1
Engineer's Report
Annexation Zone EE/ EE Sub Area 1 Fiscal Year •-•- 2024/2025 W w1LLDAN
PART D -ASSESSMENT DIAGRAMS
The Fiscal Year 2024/2025 Assessment Diagram on the page that follows outlines the boundaries of the Landscaping and Lighting Maintenance District No. 1. A separate diagram for the proposed Annexation Zone EE is provided as well and consists of all lots, parcels, and subdivisions of land listed on the Assessment Roll contained herein as Part E; the lines, and dimensions of which are shown on the Fresno County Assessor's parcel maps for the current year and are incorporated by reference herein and made part of this Report.
City of Reedley
Landscaping and Lighting
Maintenance District No. 1
Engineer's Report
Annexation Zone EE/ EE Sub Area 1 Fiscal 2024/2025 Year --•- W w1LLDAN
LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT N0.1
CITY OF REEDLEY
Legend
All Zones
ZONE
-A
IS
City of Reedley
Landscaping and Lighting
Maintenance District No. 1
Engineer's Report
Annexation Zone EE/ EE Sub Area 1 Fiscal 2024/2025 Year --•- W w1LLDAN
CITY OF REEDLEY
LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. 1
ZONE EE
Legend
c:::J CITY Llfl. I S
ZO E EE
City of Reedley
Landscaping and Lighting
Maintenance District No. 1
... a/w 1L:LDA I -YY F1 c I Services
Engineer's Report
Annexation Zone EE/ EE Sub Area 1 Fiscal Year - - 1 _ , 2024/2025 - W w1LLDA
PART E -ASSESSMENT ROLL
All assessed lots or parcels of real property within Annexation Zone EE are listed on the assessment roll below. Each parcel's corresponding Balloted Maximum Assessment is based on the parcel's proposed land use and the maximum assessment rate for Fiscal Year 2024/2025. Commencing Fiscal Year 2025/2026, the maximum assessment rate shall be adjusted annually by an amount equal to the percentage increase of the CPI for the San Francisco-Oakland-Hayward Area for Urban Consumers, as developed by the U.S. Bureau of Labor Statistics.
Assessor's A t· 8 11 t d Maximum M . nnexa 10n a o e ax1mum Parcel 8 t·t 2 Balloted Land Use EBU Assessment A t
N b ene I one R t ssessmen um er a e
Lot 1 EE NON-RES 6.9
Lot 2 EE NON-RES 3.1
Lot 3 EE NON-RES 8.55
Lot4 EE NON-RES 4.85
Lot 5 EE NON-RES 4.4
Lot 6 EE NON-RES 5.8
Lot 7 EE NON-RES 5.5
Lot 8 EE NON-RES 8.05
Lot9 EE NON-RES 12.6
Lot 10 EE NON-RES 33.65
Lot 11 EE Sub Area 1 FUTURE DEVELOPMENT 0
Lot 12 EE Sub Area 1 FUTURE DEVELOPMENT 0
Lot 13 EE Sub Area 1 FUTURE DEVELOPMENT 0
Lot 14 EE Sub Area 1 OPEN SPACE/FUTURE
DEVELOPMENT 0
Lot 15 EE Sub Area 1 OPEN SPACE/FUTURE
DEVELOPMENT 0
Lot 16 EE Sub Area 1 OPEN SPACE/FUTURE
DEVELOPMENT 0
Note: Lot numbers are currently identified as assessor parcel numbers 368-350-17, 31 , 32 and 33.
City of Reedley
Landscaping and Lighting
Maintenance District No. 1
Engineer's Report
Annexation Zone EE/ EE Sub Area 1
$124.52 $859.17
$124.52 $386.00
$124.52 $1 ,064.62
$124.52 $603.91
$124.52 $547.88
$124.52 $722.20
$124.52 $684.84
$124.52 $1 ,002.36
$124.52 $1 ,568.92
$124.52 $4,190.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
Fiscal 2024/2025 Year --•-
REEDLEY CITY COUNCIL
DATE: June 11 , 2024
D Consent Calendar
D Regular Item
D Workshop
D Closed Session
~ Public Hearing
ITEM NO:-~--
TITLE: ADOPT RESOLUTION 2024-050 INCREASING WATER UTILITY RATES PER THE ATTACHED "EXHIBIT A", AND AUTHORIZE AN ANNUAL INFLATIONARY ADJUSTMENT FOR FUTURE RATE INCREASES EACH JULY 1sT BEGINNING JULY 1, 2026.
SUBMITTED: Russ Robertson, Public Works Director_$"-
APPROVED: Nicole Zieba, City Manag';?,r ~
RECOMMENDATION
That the City Council of the City of Reedley open the Public Hearing pursuant to Proposition 218 and adopt Resolution 2024-050, increasing all water service rates per the attached "Exhibit A", and authorize an annual inflationary adjustment for future rate increases each July 1st beginning July 1, 2026.
BACKGROUND
On September 26, 2023, the City Council approved an agreement with HOR Engineering to perform a comprehensive water rate study to provide a full detailed analysis of the Water Enterprise fund and determine if rate changes are necessary for the fund to remain solvent.
Government Code Sections 53755 and 53756 state that utility rates must not exceed the actual cost of providing the service. The actual cost of the service is determined through a comprehensive utility rate study that is typically performed by a qualified third party. A comprehensive water rate study for the City of Reedley's water utility was last performed in 2016. It is a best practice that a rate study be performed every five to seven years in order to provide detailed information pertaining to the actual costs of providing water to the rate payers.
The City Council has been diligent in approving small inflationary increases to rates in order to keep pace with rising costs; however the past two years the City has experienced the highest inflation levels in nearly 40 years.
On March 26, 2024, the water rate study technical analysis was presented to the City Council and the City Council subsequently adopted Resolution 2024-022 approving the study as
presented, and set the date for the Public Hearing regarding the proposed water rate structure for June 11 , 2024.
The California Constitution, as amended by Proposition 218 in 1996, requires that before utility rates or fees are increased, a City must provide notice of the proposed increased fees , hold a public hearing on the proposed increased fees, and consider protests against the proposed increased fees. Notice must be sent at least 45 days prior to the public hearing, and the increased fees can be approved at the public hearing and thereafter imposed unless written protests are submitted by a majority of the property owners.
As required by Proposition 218, staff sent notices with information pertaining to the proposed rate changes and the date of the public hearing to all water customers on April 8, 2024.
If adopted by the City Council, the new water rate schedule would go into effect July 1, 2024.
ATTACHED
1 . Resolution 2024-050
2. Exhibit "A"
RESOLUTION NO. 2024-050
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REEDLEY
APPROVING WATER RATE INCREASES AND ADJUSTMENTS EFFECTIVE ON JULY 1, 2024, AND ESTABLISHING AN ANNUAL INFLATIONARY FORMULA FOR FUTURE RA TE INCREASES EACH JULY 1 ST BEGINNING JULY 1, 2026.
WHEREAS, Government Code Section 54344 authorizes the City Council to establish and fix rates and charges for the water utility and related services; and WHEREAS, Reedley Municipal Code Section 8-1-5 provides for the establishment of water service rates by resolution of the City Council; and WHEREAS, On September 26, 2023, the City Council approved an agreement with HDR Engineering to perform a comprehensive water rate study to provide a full detailed analysis of the Water Enterprise fund and determine if rate changes are necessary for the fund to remain solvent; and
WHEREAS, On March 26, 2024, the water rate study technical analysis was presented to the City Council and the City Council subsequently adopted Resolution 2024-022 approving the study as presented, and set the date for the Public Hearing regarding the proposed water rate structure for June 11 , 2024; and WHEREAS, notice of the proposed water rates was mailed to each parcel in accordance with the requirements of Proposition 218 and Government Code section 53750 et seq.; and
WHEREAS, a public hearing to consider the proposed water rates and any protests to such rates was held at a public meeting on June 11 , 2024, before the City Council of the City of Reedley, which meeting and hearing was more than 45 days after the notice to each parcel was mailed; and
WHEREAS, written protests to the proposed water rates were not presented by a majority of the owners of the identified parcels in the City of Reedley; and WHEREAS, the City Council deems it in the public interest to adjust the water service rates and charges as set forth in attached Exhibit "A"; and WHEREAS, the proposed water rates set forth in Exhibit "A" are required to cover the cost of providing such services to the users thereof and the rates and charges set forth herein are non- discriminatory and do not exceed the cost of providing water services for which the rates and charges are imposed; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Reedley as follows:
1. The schedule of water rates set forth in Exhibit "A" attached hereto is hereby adopted, and the water rates shall be effective beginning on July I, 2024, and all customers receiving City water service shall be billed the applicable water rate as set forth in Exhibit "A".
2. The water rates set forth in Exhibit "A" attached hereto may be increased annually hereafter, beginning on July 1, 2026, and each July 1 thereafter, based on the change in the San Francisco-Oakland-Hayward, CA CPI for All Urban Consumers from the 12 month period of December to December of the previous calendar year.
The foregoing resolution is hereby approved this June 11 , 2024, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Anita Betancourt, Mayor
ATTEST:
Ruthie Greenwood, City Clerk
City of Reedley Master Fee Schedule
Public Works Department Water Rates
EXHIBIT "A"
PROPOSED RATES
City of Reedley Water Rate Schedule
Current
Rates 7/1/2024 7/ 1/2025 7/1/2026 7/1/2027 7/1/2028
Residential Water Rate Structure:
Service (Meter) Charge/ per month
¾" and 1"
1-½"
2"
Commodity Charge - $/1,000 gallons
0 - 15,000 gallons
15,000-25,000 gallons
Over 25,000 gallons
$37.67
44.09 50.14
$1.20
1.25 1.30
$42.36 $47.87
49.56 56.01
56.34 63.67 Wil l be calculated based on the actual
change in the inflationary index from the 12
month period of December to December of
$1.29 $1.46 the previous calendar year
1.55 1.75
1.64 1.86
* Residential is defined as including single-family residential, duplex, triplex and multi-family customers. ** Residential construction water will be billed per the rate structure above Non-Residential Water Rate Structure:
Service (Meter) Charge / per month
¾" $37.67 $42.36
1" 37.67 42.36
1-½" 44.09 49.56
2" 50.14 56.34
3" 56.54 63.54
4" 81.82 91.92
6" 163.31 183.84
8" 261.50 294.40
Commodity Charge - $/1,000 gallons
0- 15,000 gal lons $1.20 $1.29
15,000-25,000 gallons 1.25 1.55
Over 25,000 gallons 1.30 1.64
* Non-Residential customers include commercial, industrial, and other/schools (also includes residential customers with meters larger than 2") ** Non residential construction water will be bi lled per t he rate structure above Irrigation Water Rate Structure:
Service (Meter} Charge / per month
¾" $37.67 $42.36
l" 37.67 42.36
1-½" 44.09 49.56
2" 50.14 56.34
3" 56.54 63.54
4" 81.82 91.92
6" 163.31 183.84
8" 261.75 294.40
Commodity Charge - $/ 1,000 gallons $1.38 $1.66
$47.87
47.87 56.01
63.67 71.81 Will be calculated based on the actual
103.88 change in the inflationary index from the 12
207.76 month period of December to December of
332.70 the previous calendar year
$1.46
1.75 1.86
$47.87
47.87 56.01
63.67 Will be calculated based on the actual
71.81 change in t he inflationary index from the 12
103.88 month period of December to December of
207.76 the previous calendar year
332.70
$1.88
* Irrigation customers will be charged a monthly rate depending on meter size and a consumption rate. ** If customer has a second meter dedicated solely to landscape irrigation there will be no monthly service charge for that meter.
Dedicated Fire Protection Service Line Charge:
Less than 2" inches
3inches
4inches
6inches
8 inches and up
$41.60
82.94 124.60
165.79
207.32
$45.62
90.95 136.64
181.81
227.35
$51.55
Will be calculated based on the actual
102.78
change in the inflationary index from the 12
154.40
205.44
month period of December to December of
the previous ca lendar year
256.91
City of Reedley Master Fee Schedule
Public Works Department Water Rates
City of Reedley Water Rate Schedule
Current
Rates
PROPOSED RATES
7/1/2024 7/1/2025 7/1/2026 7/1/2027 7/1/2028
* The charge for water furni shed per month to a fire sprinkling system shall be based upon the diameter of the service pipe connected to the City water main.
Service Call-Outs:
Per City of Reedley Master Fee Schedule
Residential & Non-Residential Drought Rate Structure:
Commodity Charge - $/1,000 gallons
Stage 1
O -15,000 gallons
15,000-25,000 gallons
Over 25,000 gallons
Stage2
0 - 15,000 gallons
15,000-25,000 gallons
Over 25,000 gallons
Stage 3
0 - 15,000 gallons
15,000-25,000 gallons
Over 25,000 gallons
Stage4
0 - 15,000 gallons
15,000-25,000 gallons
Over 25,000 gallons
Irrigation Drought Rate Structure:
Commodity Charge - $/1,000 gallons
Stage 1
All Consumption
Stage2
All Consumption
Stage3
All Consumption
Stage4
All Consumption
$1.29 $1.45
1.55 1.71
1.64 1.80
$1.29 $1.77
1.55 2.03
1.64 2.12
$1.29 $2.47
1.55 2.73
1.64 2.82
$1.29 $3.45
1.55 3.71
1.64 3.81
$1.66 $1.85
$1.66 $2.22
$1.66 $3.02
$1.66 $4.16
$1.67
1.96 2.07
$2.03
2.33 Will be calculated based on the actual
2.44 change in the inflationary index from the 12
$2.84
month period of December to December of
3.14 the previous calendar year
3.24 $3.97
4.27 4.37
$2.12
$2.54 Will be ca lculated based on the actual
change in the inflationary index from the 12
$3.47 month period of December to December of
the previous calendar year
$4.77
DATE:
TITLE:
June 11 , 2024
REEDLEY CITY COUNCIL
D Consent
[8J Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: _q __ _
ADOPTION OF 2024-2025 FISCAL YEAR BUDGET AND RELATED FISCAL ITEMS A ADOPT RESOLUTION NO. 2024-042 OF THE CITY COUNCIL OF THE CITY OF
REEDLEY, ACTING IN ITS CAPACITY AS CITY COUNCIL TO THE CITY, SUCCESSOR
AGENCY TO THE FORMER REDEVELOPMENT AGENCY, AND AS THE BOARD OF
THE REEDLEY HOUSING AUTHORITY, ADOPTING THE FINAL BUDGET OF THE CITY OF REEDLEY FOR THE FISCAL YEAR JULY 1, 2024 TO JUNE 30, 2025, PROVIDING
FOR THE APPROPRIATION AND EXPENDITURE OF ALL SUMS SET FORTH IN SAID
FINAL BUDGET, PROVIDING FOR THE TRANSFERS AND ADDITIONAL
APPROPRIATIONS AND REPEALING ALL RESOLUTIONS AND PARTS OF
RESOLUTIONS IN CONFLICT HEREWITH, EXCEPT AS PROVIDED FOR BY MINUTE ORDER OF THE CITY COUNCIL ON JUNE 11 , 2024
B. ADOPT RESOLUTION NO. 2024-043 OF THE CITY COUNCIL OF THE CITY OF
REEDLEY ADOPTING MASTER SALARY TABLES FOR ALL EMPLOYEES OF THE CITY
OF REEDLEY
C. ADOPT RESOLUTION NO. 2024-044 OF THE CITY COUNCIL OF THE CITY OF
REEDLEY ESTABLISHING A SALARY AND BENEFIT SCHEDULE FOR
UNREPRESENTED EMPLOYEES
D. ADOPT RESOLUTION NO. 2024-045 OF THE CITY COUNCIL OF THE CITY OF
REEDLEY ESTABLISHING A REVISED COMPENSATION SCHEDULE FOR THE
VOLUNTEER FIRE DEPARTMENT
E. ADOPT RESOLUTION NO. 2024-047 OF THE CITY COUNCIL OF THE CITY OF
REEDLEY APPROVING AMENDMENT AND RESTATEMENT OF THE DEFERRED COMPENSATION MATCHING (PROFIT-SHARING) PLAN FOR ALL ELIGIBLE FULLTIME EMPLOYEES F. APPROVE AND AUTHORIZE THE CITY MANAGER TO EXECUTE ADMINISTRATIVE
SERVICES AGREEMENTS WITH THE INTERNATIONAL CITY MANAGEMENT
ASSOCIATION RETIREMENT CORPORATION OBA MISSIONSQUARE RETIREMENT FOR THE CITY OF REEDLEY DEFERRED COMPENSATION MATCHING (PROFITSHARING) 401 & 457 PLANS G. APPROVE AND AUTHORIZE THE CITY MANAGER TO EXECUTE A TWO-YEAR
MEMORANDUM OF UNDERSTANDING WITH THE REEDLEY POLICE OFFICERS ASSOCIATION , EFFECTIVE JULY 1, 2024 AND ENDING JUNE 30, 2026 H. APPROVE AND AUTHORIZE CITY MANAGER TO EXECUTE A MAINTENANCE
AGREEMENT WITH QUINN POWER SYSTEMS FOR PERIODIC PREVENTIVE
MAINTENANCE OF THE CITY HALL AND FIRE DEPARTMENT EMERGENCY
GENERATORS
SUBMITTED:
APPROVED:
I. APPROVE AND AUTHORIZE CITY MANAGER TO EXECUTE A MAINTENANCE
AGREEMENT WITH MIKE'S GENERATOR AND AG REPAIR FOR PERIODIC
PREVENTIVE MAINTENANCE OF THE PUBLIC SAFETY COMMUNICATIONS TOWER
EMERGENCY GENERATOR
J. RATIFICATION OF A GRANT AGREEMENT WITH SIERRA KINGS HEALTH CARE DISTRICT FOR UP TO $18,000 TO COVER STAFF TIME ASSOCIATED WITH
OVERSIGHT OF PUBLIC ACCESS TO KCUSD PICKLEBALL COURTS FOR OBESITY
AND DIABETES PREVENTION
K. APPROVE AND AUTHORIZE CITY MANAGER TO EXECUTE AMENDMENTS TO
KINGS CANYON UNIFIED SCHOOL DISTRICT SERVICES AGREEMENTS FOR
POLICE SCHOOL RESOURCES OFFICER AND NARCOTICS DETECTION SERVICES
TO INCLUDE REVISED INDEMNIFICATION LANGUAGE
Paul A. Melikian, Assistant City Manager ~
Nicole R Zieba, City Manager tr:
RECOMMENDATION
Staff recommends the adoption of the 2024-2025 fiscal year budget as discussed at prior meetings and related fiscal items requiring approval as part of the annual budget process as follows:
A. Resolution No. 2024-042 adopting the 2024-2025 fiscal year budget as discussed at prior meetings, except as provided for by minute order of the City Council on June 11 , 2024 B. Resolution No. 2024-043 adopting Master Salary Tables for all employees of the City of Reedley C. Resolution No. 2023-044 establishing a salary and benefit schedule for Unrepresented employees D. Resolution No. 2024-045 adopting a revised compensation schedule for the Volunteer Fire Department
E. Resolution No. 2024-047 adopting an amendment and restatement of the deferred compensation matching (profit-sharing) plan for all eligible full-time employees F. Approve and authorize City Manager to execute Administrative Services Agreements with the International City Management Association Retirement Corporation, OBA MissionSquare Retirement, for the City of Reedley deferred compensation matching (profit-sharing) 401 & 457 plans G. Approve and authorize City Manager to execute a two-year Memorandum of Understanding with the Reedley Police Officers Association, effective July 1, 2024 and ending June 30, 2026 H. Approve and authorize City Manager to execute a maintenance agreement with Quinn Power Systems for periodic preventative maintenance of the City Hall and Fire Department emergency generators
I. Approve and authorize City Manager to execute a maintenance agreement with Mike's Generator and Ag Repair for periodic preventive maintenance of the public safety communications tower emergency generator
J. Ratification of a grant agreement with Sierra Kings Health Care District for up to $18,000 to cover
staff time associated with oversight of public access to KCUSD Pickleball Courts for Obesity and Diabetes Prevention
K. Approve and authorize City Manager to execute amendments to Kings Canyon Unified School District Service Agreements for Police School Resources Officer and Narcotics Detection Services to include revised indemnification language
BACKGROUND
The following discussion of the items presented for Council consideration is discussed in the order in which they appear under the Recommendation section.
Item A. 2024-2025 Fiscal Year Budget
By adopting the attached Resolution No. 2024-042, the 2024-2025 Fiscal Year Proposed Budget appropriations and positions contained therein will become the Adopted Budget, subject to any changes made by City Council during the hearing and deliberation process. As in past approved budget resolutions, the resolution also sets forth the manner in which the adopted budget may be amended, and grants authority to the City Manager to administratively reorganize positions, departments, or units as necessary to implement the goals of the adopted final budget, consistent with city ordinances.
Item B. Master Salary Tables
Approval of the attached Master Salary Tables, Resolution No. 2024-043, will fix the compensation for all appointive officers and employees, satisfying Section 36506 of the State of California Government Code.
The revisions are highlighted below in order in which they appear:
• New position classification of Assistant Wastewater Supervisor will be established in Range 64-U as an FLSA Exempt classification, along with existing classifications with similar levels of duties and responsibilities.
• New position classification of Senior Police Records Specialist will be established at Range 38-P. • New position classification of Senior Police Officer will replace existing classification of Police Corporal at Range 52-P.
• New position classification of Senior Police Sergeant will be established at Range 61-P. • Pay ranges of part-time classifications primarily utilized by programs in the Community Services Department are being increased to be compliant with California minimum wage and to keep pace with comparable wages of other after school program providers. • Pay ranges of part-time classifications primarily utilized by the Police Department, namely: Contract Reserve Officer, Reserve Officer, Reserve Community Services Officer and Reserve Dispatcher, are all being revised to reflect the current labor market for these skill sets.
The salary tables reflect changes to salaries of employees covered by a collective bargaining agreement; specifically, the Reedley Public Safety Association, who are receiving a 3.0% cost of living salary increase, effective July 1, 2024. The City does not yet have a successor bargaining agreement with the General Services Unit at the time of this writing. The salary tables also reflect a recommendation to grant all Unrepresented employees a 3.0% cost of living increase, effective July 1, 2024, by adoption of the attached Unrepresented Salary & Benefit Schedule Resolution No. 2024-044.
Item C. Unrepresented Employees Salary & Benefit Schedule This annual resolution sets forth the salary-related compensation & benefits afforded to Unrepresented employees, and covers all full-time employees not represented by the RPOA or GSU bargaining groups. For the 2024-2025 fiscal year, revisions include increasing the cell phone stipend by $25.00 per month, and increases the monthly vehicle allowance for City Manager/Assistant City Manager and department directors by $200.00 and $100.00, respectively, to reflect increased vehicle maintenance and operational costs. The
resolution also recognizes the new position classification of Assistant Wastewater System Supervisor. The annual resolution also grants all Unrepresented employees a 3.0% COLA effective July 1, 2024.
Item D. Revised Compensation for Volunteer Fire Department This resolution sets forth the revised compensation schedule for the Volunteer Fire Department as presented to the City Council during the budget workshops. Paid-call Volunteer compensation was last revised in 2014. Of the four position categories of Firefighter, Engineer, Lieutenant, and Captain, each is proposed to be increased by $5.00 per call. In addition, trainings longer than three hours will now be compensated at $70.00, instead of $50.00. It is estimated that these increases, requested to reflect costs that volunteers incur to respond to calls and be away from their families, can be granted within existing appropriations and based on current call volume activity.
Item E. Restatement of the Deferred Compensation Matching (Profit-Sharing) Plan The use of deferred compensation matching plans has been increasing since the California Public Employees' Pension Reform Act (PEPRA) of 2012, which took effect in January 2013, which limits pension benefits. While PEPRA will benefit public agencies financially over the long-term, employees hired under the new retirement formulas will not have the opportunity to build the same level of retirement security.
Currently about 73% of active full-time City employees are covered under PEPRA retirement plans, and this percentage grows with each passing year. In 2022, the City Council established a deferred compensation matching plan for all eligible full-time employees to provide a valuable way for employees to save for their eventual retirement outside of CalPERS.
At the time the benefit was established, the employer match of 2.0% of base salary was recognized to be on the low side of other agencies in the region with this benefit, with the average being 3.0%. At the time, the actual financial impact to the City was estimated, but not known with enough certainty to set the benefit at the higher level. Almost two years later, 53 employees out of 128 total eligible full-time positions participate in the plan, for a 41 % participation rate. Staff estimates that it will spend $90,000 on this benefit this fiscal year. Given that this benefit has been in place for almost two years, staff believes that participation has stabilized. Resolution No. 2024-047 revises the existing deferred compensation matching benefit to 3.0% of base salary, while keeping the five-year service vesting requirement. The increase is estimated to cost $50,000 next fiscal year and is assumed in the 2024-2025 Proposed Budget.
Item F. Revised Services Agreements with Mission Square Retirement In January 2024, the City Council authorized staff to execute an Investment Fiduciary & Retirement Plan Consulting Agreement with Burnham Gibson Wealth Advisors, LLC, for ongoing administration services of the City's existing deferred compensation plans. There is no cost to the City for this service. Staff worked with Burnam Gibson to evaluate the City's plans, and ultimately found them to be below average in terms of performance and cost to employees. Burnam Gibson representatives issued a Request for Proposals for the City's plans and evaluated the results. The City received a number of qualified proposals, but ultimately recommends staying with MissionSquare Retirement by consolidating a secondary plan with Nationwide Retirement that is only used by former employees at this time. Existing funds within the plans will automatically be rolled into better performing alternatives and fees charged to plan participants (i.e. City employees) will be lower than they are currently paying. Lastly, the City will now receive two in-person training days per year for employees to learn more about the plan and ask questions.
Item G. Two-Year Memorandum of Understanding with the Reedley Police Officers Association (RPOA) The City and RPOA are coming off of a two-year MOU that runs from July 1, 2022 through June 30, 2024.
The parties have reached an agreement for a successor MOU that will be in effect July 1, 2024 through June 30, 2026. All employees covered by the association will receive a 3.0% cost of living increase effective July 1st each year. In addition, employees will receive two additional floating holidays, which brings them equal to the number of holidays the other two employee groups current receive. The City provided life insurance benefit will also be improved to 1 x annual base salary for employees earning more than $50,000 annually, consistent with the benefit provided to all Unrepresented City employees. Lastly, three new position classifications will be recognized by the City and RPOA in the MOU and City Salary Tables. New
classifications of 1) Senior Police Records Specialist, 2) Senior Police Officer, and 3) Senior Police Sergeant are not additional positions; rather, future promotional opportunities to retain qualified staff who wish to meet higher minimum standards and take on additional duties.
Items H & I. Generator Maintenance Agreements
The City of Reedley has three back-up power generators located at the Fire Department, and Police Department/City Hall, and the new Public Safety Communications Tower. Staff met with two different companies who can provide routine maintenance, which includes annual service and load testing to make sure the machine continues to function properly, and to extend the life of the generator. After reviewing the two companies' proposals, pricing for the maintenance is comparable. Staff is recommending the use of Quinn Power Systems to service the generators at Police Department/City Hall and the Fire Department. This company did the original install, both generators are Caterpillar models and both generators still have an active warranty. Staff is recommending the use of Mike's Generator and AG Repairs for the generator at the Communication Tower. This is a different model of generator and not currently under a warranty with Quinn Services. The total cost of annual maintenance on the three locations is $7,384 and has been included in the Proposed Budget appropriations.
Item J. Sierra Kings Health Care District (SKHCD) Grant for Pickleball Courts SKHCD strives to get people active and offers grant opportunities to fund different programs that support the district's mission. The City of Reedley currently does not have pickleball or tennis courts for public use; however, Kings Canyon Unified School District recently installed eight pickleball courts adjacent to their tennis courts. The City requested that the SKHCD fund the City staff member who monitors and open and closes the district's pickleball and tennis courts for the time period of July 1, 2024-June 30, 2025 in the amount of $18,000, which also includes the purchase of pickleball nets, as the City must purchase its own equipment for use during public time. Due to the timing to submit the grant application, City Manager signed the agreement, therefore this action is to ratify the agreement with SKHCD which awarded the City of Reedley $18,000 for fiscal year 2024-25.
Item K. KCUSD Police School Resources Officer Narcotics Detection Services The City has existing services agreements with the Kings Canyon Unified School District for Student Resource Officer and Narcotics Detection Services. Staff recently discovered that there was a missing paragraph regarding concurrent negligence in the indemnity section of both agreements that the Central San Joaquin Valley Risk Management Authority has deemed mandatory for the City to have any liability coverage in the event of a claim/incident at the school sites pertaining to services performed under these agreements. All other terms of the agreements stay the same, including the end date of June 30, 2025.
ATTACHMENTS
1. Reso #2024-042 Adopting City Budget
2. Reso #2024-043 Adopting City Master Salary Tables
3. Reso #2024-044 Salary & Benefit Schedule for Unrepresented Employees
4. Reso #2024-045 Revised Compensation Schedule for Volunteer Fire Department
5. Reso #2024-047 Restatement of the Deferred Compensation Matching Plan
6. Administrative Services Agreements with MissionSquare Retirement
7. MOU with Reedley Police Officers Association
8. Quinn Power Systems Generator Maintenance Agreement
9. Mike's Generator and Ag Repair Generator- Maintenance Agreement
10. Sierra Kings Health Care District Pickleball Grant Contract 11 . KCUSD Police School Resources Officer Amendment
12. KCUSD Narcotics Detection Services Amendment
RESOLUTION NO. 2024-042
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REEDLEY,
ACTING IN ITS CAPACITY AS CITY COUNCIL TO THE CITY, SUCCESSOR
AGENCY TO THE FORMER REDEVELOPMENT AGENCY, AND AS THE
BOARD OF THE REEDLEY HOUSING AUTHORITY, ADOPTING THE
FINAL BUDGET OF THE CITY OF REEDLEY FOR THE FISCAL YEAR JULY 1, 2024 TO JUNE 30, 2025, PROVIDING FOR THE APPROPRIATION AND
EXPENDITURE OF ALL SUMS SET FORTH IN SAID FINAL BUDGET,
PROVIDING FOR THE TRANSFERS AND ADDITIONAL APPROPRIATIONS
AND REPEALING ALL RESOLUTIONS AND PARTS OF RESOLUTIONS IN
CONFLICT HEREWITH, EXCEPT AS PROVIDED FOR BY MINUTE ORDER OF THE CITY COUNCIL ON JUNE 11, 2024
WHEREAS, the City Council of the City of Reedley, acting in its capacity as City Council to the City, Successor Agency to the former Redevelopment Agency, and as the Board of the Reedley Housing Authority ("City Council") has had submitted to it a Preliminary Budget for the fiscal year July 1, 2024 through June 30, 2025; and
WHEREAS, after examination, deliberation and due consideration, the City Council of the City of Reedley has approved the same with modifications; and WHEREAS, it is the intention of the City Council to adopt the said budget as modified and amended by the City Council of the City of Reedley as the Final Budget for the fiscal year 2024 - 2025.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REEDLEY AS FOLLOWS:
1. That certain budget for the fiscal year July I, 2024 - June 30, 2025, presently on file in the office of the City Clerk entitled, "CITY OF REEDLEY - BUDGET - FISCAL YEAR 2024- 25," which is hereby referred to and incorporated herein by reference as though fully set forth herein verbatim, is hereby adopted as modified and amended by the City Council of the City of Reedley as the Final Annual Budget of the City of Reedley for the fiscal year July 1, 2024 - June 30, 2025.
2. From and after the operative date of this resolution the several amounts stated in the Final Annual Budget hereinafter referred to as adopted expenditures shall become and thereafter be appropriated to the offices, departments, accounts, objects and purposes stated therein for the fiscal year to which said budget is to apply and said monies are hereby authorized to be expended for the purposes and objects specified in said budget.
3. Unless otherwise provided by law, from time to time during the said fiscal year, sums may be transferred from any appropriated item within a designated fund, or accounts within the General Fund, unless expressly prohibited by law, to any other appropriated item within the same fund or funds as deemed necessary by the City Manager. New and/or additional appropriations requiring the use of fund balance shall be made by resolution of the City Council.
Except as monetary appropriations may be affected by intra-fund transfers within the General Fund or other funds as hereinafter provided, no appropriations set forth in said budget shall be canceled in whole or in part except by resolution adopted by the affirmative vote of three-fifths (3/5ths) of all members of the City Council.
4. The City Manager 1s hereby authorized to implement such administrative reorganization of offices, positions, departments, or units, including without limitation reductions in force, as he/she deems necessary, efficient, effective and/or economical to implement the goals of the adopted Final Annual Budget of the City of Reedley for the fiscal year July 1, 2024 - June 30, 2025, and any such reorganization is hereby approved. This approval is intended to satisfy the approval required by Reedley Municipal Code section 1-6-7-4 without any further approval by the City Council.
5. All resolutions and parts of resolutions in conflict herewith, including, but not necessarily limited to, such resolutions or parts of resolutions relating to compensation, allowances or benefits as may be in conflict herewith, are hereby expressly repealed.
6. This resolution shall be effective immediately upon adoption, but shall be operative as of July 1, 2024.
This Resolution was duly passed, approved, and adopted by the City Council of the City of Reedley this 11th day of June, 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
Anita Betancourt, Mayor
ATTEST:
Ruthie Greenwood, City Clerk
RESOLUTION NO. 2024-043
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF REEDLEY ADOPTING MASTER SALARY TABLES
FOR ALL EMPLOYEES OF THE CITY OF REEDLEY
WHEREAS, Section 36506 of the Government Code of the State of California provides that the City Council shall, by Resolution or Ordinance, fix the compensation for all appointive officers and employees; and
WHEREAS, the Master Salary Tables are attached as Exhibit 'A' to this Resolution has been reviewed and considered by the City Council;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Reedley as follows:
1. The Master Salary Tables attached hereto as Exhibit 'A' are hereby adopted.
2. All prior resolutions concerning compensation for City employees that are in conflict with this Resolution or the attached Master Salary Tables are hereby repealed, and this Resolution shall be effective July 1, 2024.
The foregoing Resolution was duly passed, approved, and adopted on the 11th day of June, 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Anita Betancourt, Mayor
ATTEST:
Ruthie Greenwood, City Clerk
EXHIBIT "A"
Salary Table
Unrepresented Positions
RANGE POSITION STEP A STEPB STEPC STEPD STEPE
37-U Recreation Site Lead Hourly $ 21.4298 $ 22.5014 $ 23.6264 $ 24.8077 $ 26.0481 Staff Assistant Bi-weekly $ 1,714 $ 1,800 $ 1,890 $ 1,985 $ 2,084 Monthly $ 3,715 $ 3,900 $ 4,095 $ 4,300 $ 4,515
Annual $ 44,574 $ 46,803 $ 49,143 $ 51,600 $ 54,180
38-U Accounting Technician I Hourly $ 21.9654 $ 23.0635 $ 24.2168 $ 25.4279 $ 26.6995 Bi-weekly $ 1,757 $ 1,845 $ 1,937 $ 2,034 $ 2,136
Monthly $ 3,807 $ 3,998 $ 4,198 $ 4,408 $ 4,628
Annual $ 45,688 $ 47,972 $ 50,371 $ 52,890 $ 55,535
39-U Hourly $ 22.5144 $ 23.6404 $ 24.8226 $ 26.0639 $ 27.3673 Bi-weekly $ 1,801 $ 1,891 $ 1,986 $ 2,085 $ 2,189
Monthly $ 3,903 $ 4,098 $ 4,303 $ 4,518 $ 4,744
Annual $ 46,830 $ 49,172 $ 51,631 $ 54,213 $ 56,924
40-U Hourly $ 23.0774 $ 24.2313 $ 25.4428 $ 26.7149 $ 28.0505 Bi-weekly $ 1,846 $ 1,939 $ 2,035 $ 2,137 $ 2,244
Monthly $ 4,000 $ 4,200 $ 4,410 $ 4,631 $ 4,862
Annual $ 48,001 $ 50,401 $ 52,921 $ 55,567 $ 58,345
41-U Recreation Coordinator (FLSA Exempt) Hourly $ 23.6543 $ 24.8370 $ 26.0788 $ 27.3827 $ 28.7519 Facilities Coordinator (FLSA Exempt) Bi-weekly $ 1,892 $ 1,987 $ 2,086 $ 2,191 $ 2,300 Senior Citizens Coordinator (FLSA Exempt) Monthly $ 4,1 00 $ 4,305 $ 4,520 $ 4,746 $ 4,984 Annual $ 49,201 $ 51,661 $ 54,244 $ 56,956 $ 59,804
42-U Accounting Technician II Hourly $ 24.2457 $ 25.4582 $ 26.7313 $ 28.0678 $ 29.4712 Administrative Assistant Bi-weekly $ 1,940 $ 2,037 $ 2,139 $ 2,245 $ 2,358 Human Resources Technician Monthly $ 4,203 $ 4,413 $ 4,633 $ 4,865 $ 5,108 Annual $ 50,431 $ 52,953 $ 55,601 $ 58,381 $ 61,300
43-U CAD Technician Hourly $ 24.8519 $ 26.0947 $ 27.3995 $ 28.7697 $ 30.2082 Bi-weekly $ 1,988 $ 2,088 $ 2,192 $ 2,302 $ 2,417
Monthly $ 4,308 $ 4,523 $ 4,749 $ 4,987 $ 5,236
Annual $ 51,692 $ 54,277 $ 56,991 $ 59,841 $ 62,833
44-U Building Permit Technician Hourly $ 25.4731 $ 26.7466 $ 28.0841 $ 29.4885 $ 30.9630 Bi-weekly $ 2,038 $ 2,140 $ 2,247 $ 2,359 $ 2,477
Monthly $ 4,415 $ 4,636 $ 4,868 $ 5,111 $ 5,367
Annual $ 52,984 $ 55,633 $ 58,415 $ 61,336 $ 64,403
EXHIBIT "A"
Salary Table
Unrepresented Positions
RANGE POSITION STEP A STEPB STEPC STEPD STEPE
45-U Life Safety / Code Officer Hourly $ 26.1101 $ 27.4154 $ 28.7861 $ 30.2255 $ 31.7365 Bi-weekly $ 2,089 $ 2,193 $ 2,303 $ 2,418 $ 2,539
Monthly $ 4,526 $ 4,752 $ 4,990 $ 5,239 $ 5,501
Annual $ 54,309 $ 57,024 $ 59,875 $ 62,869 $ 66,012
46-U Community Development Technician Hourly $ 26.7630 $ 28.1010 $ 29.5063 $ 30.9817 $ 32.5308 Bi-weekly $ 2,141 $ 2,248 $ 2,361 $ 2,479 $ 2,602
Monthly $ 4,639 $ 4,871 $ 5,114 $ 5,370 $ 5,639
Annual $ 55,667 $ 58,450 $ 61,373 $ 64,442 $ 67,664
47-U Hourly $ 27.4322 $ 28.8038 $ 30.2442 $ 31.7563 $ 33.3442 Bi-weekly $ 2,195 $ 2,304 $ 2,420 $ 2,541 $ 2,668
Monthly $ 4,755 $ 4,993 $ 5,242 $ 5,504 $ 5,780
Annual $ 57,059 $ 59,912 $ 62,908 $ 66,053 $ 69,356
48-U Hourly $ 28.1178 $ 29.5236 $ 30.9995 $ 32.5495 $ 34.1769 Bi-weekly $ 2,249 $ 2,362 $ 2,480 $ 2,604 $ 2,734
Monthly $ 4,874 $ 5,117 $ 5,373 $ 5,642 $ 5,924
Annual $ 58,485 $ 61 ,409 $ 64,479 $ 67,703 $ 71 ,088
49-U Engineering Technician Hourly $ 28.8207 $ 30.2615 $ 31.7745 $ 33.3635 $ 35.0317 Building Inspector I Bi-weekly $ 2,306 $ 2,421 $ 2,542 $ 2,669 $ 2,803 Executive Assistant / Deputy City Clerk (FLSA Exempt) Monthly $ 4,996 $ 5,245 $ 5,508 $ 5,783 $ 6,072 Senior Life Safety/ Code Officer Annual $ 59,947 $ 62,944 $ 66,091 $ 69,396 $ 72,866 50-U Hourly $ 29.5413 $ 31.0183 $ 32.5692 $ 34.1976 $ 35.9077 Bi-weekly $ 2,363 $ 2,481 $ 2,606 $ 2,736 $ 2,873
Monthly $ 5,121 $ 5,377 $ 5,645 $ 5,928 $ 6,224
Annual $ 61 ,446 $ 64,518 $ 67,744 $ 71 ,131 $ 74,688
51-U Accountant (FLSA Exempt) Hourly $ 30.2798 $ 31.7938 $ 33.3837 $ 35.0529 $ 36.8058 Assistant Planner (FLSA Exempt) Bi-weekly $ 2,422 $ 2,544 $ 2,671 $ 2,804 $ 2,944 Facilities Supervisor (FLSA Exempt) Monthly $ 5,249 $ 5,511 $ 5,787 $ 6,076 $ 6,380 Human Resources Analyst (FLSA Exempt) Annual $ 62,982 $ 66,131 $ 69,438 $ 72,910 $ 76,556 Management Analyst (FLSA Exempt)
52-U Hourly $ 31.0370 $ 32.5889 $ 34.2183 $ 35.9293 $ 37.7260 Bi-weekly $ 2,483 $ 2,607 $ 2,737 $ 2,874 $ 3,018
Monthly $ 5,380 $ 5,649 $ 5,931 $ 6,228 $ 6,539
Annual $ 64,557 $ 67,785 $ 71 ,174 $ 74,733 $ 78,470
EXHIBIT "A"
Salary Table
Unrepresented Positions
RANGE POSITION STEP A STEPB STEPC STEPD STEPE
53-U Building Inspector II Hourly $ 31.8130 $ 33.4038 $ 35.0740 $ 36.8279 $ 38.6692 Bi-weekly $ 2,545 $ 2,672 $ 2,806 $ 2,946 $ 3,094
Monthly $ 5,514 $ 5,790 $ 6,080 $ 6,384 $ 6,703
Annual $ 66,171 $ 69,480 $ 72,954 $ 76,602 $ 80,432
54-U Fire Lieutenant (FLSA Exempt) Hourly $ 32.6082 $ 34.2385 $ 35.9505 $ 37.7481 $ 39.6356 Recreation Supervisor (FLSA Exempt) Bi-weekly $ 2,609 $ 2,739 $ 2,876 $ 3,020 $ 3,171 Police Support Services Supervisor (FLSA Exempt) Monthly $ 5,652 $ 5,935 $ 6,231 $ 6,543 $ 6,870 Annual $ 67,825 $ 71 ,216 $ 74,777 $ 78,516 $ 82,442
55-U Engineering Assistant Hourly $ 33.4236 $ 35.0947 $ 36.8495 $ 38.6918 $ 40.6264 Bi-weekly $ 2,674 $ 2,808 $ 2,948 $ 3,095 $ 3,250
Monthly $ 5,793 $ 6,083 $ 6,387 $ 6,707 $ 7,042
Annual $ 69,521 $ 72,997 $ 76,647 $ 80,479 $ 84,503
56-U Hourly $ 34.2591 $ 35.9721 $ 37.7707 $ 39.6591 $ 41.6423 Bi-weekly $ 2,741 $ 2,878 $ 3,022 $ 3,173 $ 3,331
Monthly $ 5,938 $ 6,235 $ 6,547 $ 6,874 $ 7,218
Annual $ 71 ,259 $ 74,822 $ 78,563 $ 82,491 $ 86,616
57-U Associate Planner (FLSA Exempt) Hourly $ 35.1154 $ 36.8712 $ 38.7149 $ 40.6505 $ 42.6832 Senior Building Inspector Bi-weekly $ 2,809 $ 2,950 $ 3,097 $ 3,252 $ 3,415 City Clerk (FLSA Exempt) Monthly $ 6,087 $ 6,391 $ 6,71 1 $ 7,046 $ 7,398 Senior Management Analyst (FLSA Exempt) Annual $ 73,040 $ 76,692 $ 80,527 $ 84,553 $ 88,781 Senior Human Resources Analyst (FLSA Exempt)
58-U Hourly $ 35.9933 $ 37.7928 $ 39.6822 $ 41.6663 $ 43.7495 Bi-weekly $ 2,879 $ 3,023 $ 3,175 $ 3,333 $ 3,500
Monthly $ 6,239 $ 6,551 $ 6,878 $ 7,222 $ 7,583
Annual $ 74,866 $ 78,609 $ 82,539 $ 86,666 $ 90,999
59-U Hourly $ 36.8933 $ 38.7380 $ 40.6750 $ 42.7087 $ 44.8442 Bi-weekly $ 2,951 $ 3,099 $ 3,254 $ 3,417 $ 3,588
Monthly $ 6,395 $ 6,715 $ 7,050 $ 7,403 $ 7,773
Annual $ 76,738 $ 80,575 $ 84,604 $ 88,834 $ 93,276
60-U Hourly $ 37.8154 $ 39.7063 $ 41 .6913 $ 43.7760 $ 45.9649 Bi-weekly $ 3,025 $ 3,177 $ 3,335 $ 3,502 $ 3,677
Monthly $ 6,555 $ 6,882 $ 7,227 $ 7,588 $ 7,967
Annual $ 78,656 $ 82,589 $ 86,718 $ 91,054 $ 95,607
EXHIBIT "A"
Salary Table
Unrepresented Positions
RANGE POSITION STEP A STEPB STEPC STEPD STEPE
61-U Senior Engineering Assistant (FLSA Exempt) Hourly $ 38.7606 $ 40.6986 $ 42.7337 $ 44.8702 $ 47.1139 Senior Accountant (FLSA Exempt) Bi-weekly $ 3,101 $ 3,256 $ 3,419 $ 3,590 $ 3,769 Monthly $ 6,719 $ 7,054 $ 7,407 $ 7,778 $ 8,166
Annual $ 80,622 $ 84,653 $ 88,886 $ 93,330 $ 97,997
62-U Senior Planner (FLSA Exempt) Hourly $ 39.7298 $ 41.7163 $ 43.8024 $ 45.9923 $ 48.2918 City Clerk/ Executive Assistant (FLSA Exempt) Bi-weekly $ 3,178 $ 3,337 $ 3,504 $ 3,679 $ 3,863 Monthly $ 6,887 $ 7,231 $ 7,592 $ 7,972 $ 8,371
Annual $ 82,638 $ 86,770 $ 91,109 $ 95,664 $ 100,447
63-U Hourly $ 40.7231 $ 42.7591 $ 44.8971 $ 47.1418 $ 49.4990 Bi-weekly $ 3,258 $ 3,421 $ 3,592 $ 3,771 $ 3,960
Monthly $ 7,059 $ 7,412 $ 7,782 $ 8,171 $ 8,580
Annual $ 84,704 $ 88,939 $ 93,386 $ 98,055 $ 102,958
64-U Assistant Engineer (FLSA Exempt) Hourly $ 41.7413 $ 43.8284 $ 46.0197 $ 48.3207 $ 50.7365 Assistant Water System Supervisor (FLSA Exempt) Bi-weekly $ 3,339 $ 3,506 $ 3,682 $ 3,866 $ 4,059 Assistant Wastewater System Supervisor (FLSA Exempt) Monthly $ 7,235 $ 7,597 $ 7,977 $ 8,376 $ 8,794 Capital Projects / Airport Manager (FLSA Exempt) Annual $ 86,822 $ 91,163 $ 95,721 $ 100,507 $ 105,532 City Building Official (FLSA Exempt)
Public Works Manager (FLSA Exempt)
65-U Hourly $ 42.7851 $ 44.9245 $ 47.1707 $ 49.5293 $ 52.0058 Bi-weekly $ 3,423 $ 3,594 $ 3,774 $ 3,962 $ 4,160
Monthly $ 7,416 $ 7,787 $ 8,176 $ 8,585 $ 9,014
Annual $ 88,993 $ 93,443 $ 98,115 $ 103,021 $ 108,172
66-U Fire Battalion Chief (FLSA Exempt) Hourly $ 43.8548 $ 46.0476 $ 48.3500 $ 50.7673 $ 53.3058 Bi-weekly $ 3,508 $ 3,684 $ 3,868 $ 4,061 $ 4,264
Monthly $ 7,602 $ 7,982 $ 8,381 $ 8,800 $ 9,240
Annual $ 91,218 $ 95,779 $ 100,568 $ 105,596 $ 110,876
67-U Roads & Grounds Supervisor (FLSA Exempt) Hourly $ 44.9510 $ 47.1986 $ 49.5587 $ 52.0365 $ 54.6385 Water System Supervisor (FLSA Exempt) Bi-weekly $ 3,596 $ 3,776 $ 3,965 $ 4,163 $ 4,371 Wastewater System Supervisor (FLSA Exempt) Monthly $ 7,792 $ 8,181 $ 8,590 $ 9,020 $ 9,471 Annual $ 93,498 $ 98,173 $ 103,082 $ 108,236 $ 113,648
68-U Human Resources Manager (FLSA Exempt) Hourly $ 46.0745 $ 48.3784 $ 50.7971 $ 53.3370 $ 56.0038 City Planner (FLSA Exempt) Bi-weekly $ 3,686 $ 3,870 $ 4,064 $ 4,267 $ 4,480 Monthly $ 7,986 $ 8,386 $ 8,805 $ 9,245 $ 9,707
Annual $ 95,835 $ 100,627 $ 105,658 $ 110,941 $ 116,488 EXHIBIT"A"
Salary Table
Unrepresented Positions
RANGE POSITION STEP A STEPB STEPC STEPD STEPE
69-U Hourty $ 47.2264 $ 49.5880 $ 52.0673 $ 54.6707 $ 57.4043 Bi-weekly $ 3,778 $ 3,967 $ 4,165 $ 4,374 $ 4,592
Monthly $ 8,186 $ 8,595 $ 9,025 $ 9,476 $ 9,950
Annual $ 98,231 $ 103,143 $ 108,300 $ 113,715 $ 119,401 70-U Accounting Manager (FLSA Exempt) Hourty $ 48.4072 $ 50.8274 $ 53.3688 $ 56.0370 $ 58.8389 Associate Engineer (FLSA Exempt) Bi-weekly $ 3,873 $ 4,066 $ 4,270 $ 4,483 $ 4,707 • Monthly $ 8,391 $ 8,810 $ 9,251 $ 9,713 $ 10,199
Annual $ 100,687 $ 105,721 $ 111,007 $ 116,557 $ 122,385 71-U Police Lieutenant (FLSA Exempt) Hourty $ 49.6173 $ 52.0981 $ 54.7029 $ 57.4380 $ 60.3101 Bi-weekly $ 3,969 $ 4,168 $ 4,376 $ 4,595 $ 4,825
Monthly $ 8,600 $ 9,030 $ 9,482 $ 9,956 $ 10,454
Annual $ 103,204 $ 108,364 $ 113,782 $ 119,471 $ 125,445 72-U Hourty $ 50.8577 $ 53.4005 $ 56.0707 $ 58.8740 $ 61.8178 Bi-weekly $ 4,069 $ 4,272 $ 4,486 $ 4,710 $ 4,945
Monthly $ 8,815 $ 9,256 $ 9,719 $ 10,205 $ 10,715
Annual $ 105,784 $ 111,073 $ 116,627 $ 122,458 $ 128,581 73-U City Engineer (Division Head FLSA Exempt) Hourty $ 52.1293 $ 54.7356 $ 57.4726 $ 60.3462 $ 63.3635 Bi-weekly $ 4,170 $ 4,379 $ 4,598 $ 4,828 $ 5,069
Monthly $ 9,036 $ 9,488 $ 9,962 $ 10,460 $ 10,983
Annual $ 108,429 $ 113,850 $ 119,543 $ 125,520 $ 131,796 74-U Fire Chief (FLSA Exempt) Hourty $ 53.4327 $ 56.1043 $ 58.9096 $ 61.8553 $ 64.9481 Bi-weekly $ 4,275 $ 4,488 $ 4,713 $ 4,948 $ 5,196
Monthly $ 9,262 $ 9,725 $ 10,211 $ 10,722 $ 11,258
Annual $ 111,140 $ 116,697 $ 122,532 $ 128,659 $ 135,092 75-U Community Services Director (FLSA Exempt) Hourty $ 54.7688 $ 57.5072 $ 60.3827 $ 63.4019 $ 66.5721 Bi-weekly $ 4,382 $ 4,601 $ 4,831 $ 5,072 $ 5,326
Monthly $ 9,493 $ 9,968 $ 10,466 $ 10,990 $ 11,539
Annual $ 113,919 $ 119,615 $ 125,596 $ 131,876 $ 138,470 76-U Hourty $ 56.1380 $ 58.9447 $ 61.8918 $ 64.9865 $ 68.2361 Bi-weekly $ 4,491 $ 4,716 $ 4,951 $ 5,199 $ 5,459
Monthly $ 9,731 $ 10,217 $ 10,728 $ 11,264 $ 11,828
Annual $ 116,767 $ 122,605 $ 128,735 $ 135,172 $ 141,931 EXHIBIT "A"
Salary Table
Unrepresented Positions
RANGE POSITION STEP A STEPS STEPC STEPD STEPE
77-U Hourly $ 57.5413 $ 60.4183 $ 63.4394 $ 66.6115 $ 69.9423 Bi-weekly $ 4,603 $ 4,833 $ 5,075 $ 5,329 $ 5,595
Monthly $ 9,974 $ 10,473 $ 10,996 $ 11 ,546 $ 12,123
Annual $ 119,686 $ 125,670 $ 131,954 $ 138,552 $ 145,480 78-U Hourly $ 58.9798 $ 61.9288 $ 65.0255 $ 68.2769 $ 71.6909 Bi-weekly $ 4,718 $ 4,954 $ 5,202 $ 5,462 $ 5,735
Monthly $ 10,223 $ 10,734 $ 11,271 $ 11,835 $ 12,426
Annual $ 122,678 $ 128,812 $ 135,253 $ 142,016 $ 149,117 79-U Hourly $ 60.4543 $ 63.4769 $ 66.6510 $ 69.9837 $ 73.4827 Bi-weekly $ 4,836 $ 5,078 $ 5,332 $ 5,599 $ 5,879
Monthly $ 10,479 $ 11,003 $ 11,553 $ 12,131 $ 12,737
Annual $ 125,745 $ 132,032 $ 138,634 $ 145,566 $ 152,844 80-U Hourly $ 61.9659 $ 65.0639 $ 68.3173 $ 71.7332 $ 75.3197 Bi-weekly $ 4,957 $ 5,205 $ 5,465 $ 5,739 $ 6,026
Monthly $ 10,741 $ 11,278 $ 11 ,842 $ 12,434 $ 13,055
Annual $ 128,889 $ 135,333 $ 142,1 00 $ 149,205 $ 156,665 81-U Director of Finance & Administrative Services (FLSA Exempt) Hourly $ 63.5149 $ 66.6909 $ 70.0255 $ 73.5269 $ 77.2034 Public Works Director (FLSA Exempt) Bi-weekly $ 5,081 $ 5,335 $ 5,602 $ 5,882 $ 6,176 Community Development Director (FLSA Exempt) Monthly $ 11 ,009 $ 11,560 $ 12,138 $ 12,745 $ 13,382 City Engineer (Department Head FLSA Exempt) Annual $ 132,1 11 $ 138,717 $ 145,653 $ 152,936 $ 160,583 Police Chief (FLSA Exempt)
82-U Hourly $ 65.1029 $ 68.3582 $ 71 .7760 $ 75.3649 $ 79.1332 Bi-weekly $ 5,208 $ 5,469 $ 5,742 $ 6,029 $ 6,331
Monthly $ 11,285 $ 11,849 $ 12,441 $ 13,063 $ 13,716
Annual $ 135,414 $ 142,185 $ 149,294 $ 156,759 $ 164,597 83-U Hourly $ 66.7303 $ 70.0668 $ 73.5702 $ 77.2486 $ 81 .1111 Bi-weekly $ 5,338 $ 5,605 $ 5,886 $ 6,180 $ 6,489
Monthly $ 11,567 $ 12,145 $ 12,752 $ 13,390 $ 14,059
Annual $ 138,799 $ 145,739 $ 153,026 $ 160,677 $ 168,711 84-U Hourly $ 68.3986 $ 71.8183 $ 75.4091 $ 79.1798 $ 83.1389 Bi-weekly $ 5,472 $ 5,745 $ 6,033 $ 6,334 $ 6,651
Monthly $ 11 ,856 $ 12,449 $ 13,071 $ 13,725 $ 14,411
Annual $ 142,269 $ 149,382 $ 156,851 $ 164,694 $ 172,929 EXHIBIT "A"
Salary Table
Unrepresented Positions
RANGE POSITION STEP A STEPB STEPC STEPD STEPE
85-U Assistant City Manager (FLSA Exempt) Hourly $ 70.1087 $ 73.6139 $ 77.2947 $ 81.1596 $ 85.2178 Bi-weekly $ 5,609 $ 5,889 $ 6,184 $ 6,493 $ 6,817
Monthly $ 12,152 $ 12,760 $ 13,398 $ 14,068 $ 14,771
Annual $ 145,826 $ 153,117 $ 160,773 $ 168,812 $ 177,253 86-U Hourly $ 71.8615 $ 75.4548 $ 79.2274 $ 83.1889 $ 87.3486 Bi-weekly $ 5,749 $ 6,036 $ 6,338 $ 6,655 $ 6,988
Monthly $ 12,456 $ 13,079 $ 13,733 $ 14,419 $ 15,140
Annual $ 149,472 $ 156,946 $ 164,793 $ 173,033 $ 181,685 87-U Hourly $ 73.6582 $ 77.3409 $ 81.2077 $ 85.2683 $ 89.5317 Bi-weekly $ 5,893 $ 6,187 $ 6,497 $ 6,821 $ 7,163
Monthly $ 12,767 $ 13,406 $ 14,076 $ 14,780 $ 15,519
Annual $ 153,209 $ 160,869 $ 168,912 $ 177,358 $ 186,226 88-U Hourly $ 75.4995 $ 79.2745 $ 83.2385 $ 87.4005 $ 91.7707 Bi-weekly $ 6,040 $ 6,342 $ 6,659 $ 6,992 $ 7,342
Monthly $ 13,087 $ 13,741 $ 14,428 $ 15,149 $ 15,907
Annual $ 157,039 $ 164,891 $ 173,136 $ 181,793 $ 190,883 89-U Hourly $ 77.3870 $ 81.2563 $ 85.3192 $ 89.5851 $ 94.0644 Bi-weekly $ 6,191 $ 6,501 $ 6,826 $ 7,167 $ 7,525
Monthly $ 13,414 $ 14,084 $ 14,789 $ 15,528 $ 16,305
Annual $ 160,965 $ 169,013 $ 177,464 $ 186,337 $ 195,654 90-U Hourly $ 79.3216 $ 83.2875 $ 87.4519 $ 91.8245 $ 96.4159 Bi-weekly $ 6,346 $ 6,663 $ 6,996 $ 7,346 $ 7,713
Monthly $ 13,749 $ 14,437 $ 15,158 $ 15,916 $ 16,712
Annual $ 164,989 $ 173,238 $ 181,900 $ 190,995 $ 200,545 91-U Hourly $ 81.3048 $ 85.3702 $ 89.6389 $ 94.1207 $ 98.8269 Bi-weekly $ 6,504 $ 6,830 $ 7,171 $ 7,530 $ 7,906
Monthly $ 14,093 $ 14,798 $ 15,537 $ 16,314 $ 17,130
Annual $ 169,114 $ 177,570 $ 186,449 $ 195,771 $ 205,560 92-U Hourly $ 83.3375 $ 87.5043 $ 91.8793 $ 96.4731 $ 101.2966 Bi-weekly $ 6,667 $ 7,000 $ 7,350 $ 7,718 $ 8,104
Monthly $ 14,445 $ 15,167 $ 15,926 $ 16,722 $ 17,558
Annual $ 173,342 $ 182,009 $ 191,109 $ 200,664 $ 210,697 EXHIBIT "A"
Salary Table
Unrepresented Positions
RANGE POSITION STEP A STEPB STEPC STEPD STEPE
93-U Hourly $ 85.4212 $ 89.6923 $ 94.1769 $ 98.8856 $ 103.8298 Bi-weekly $ 6,834 $ 7,175 $ 7,534 $ 7,911 $ 8,306
Monthly $ 14,806 $ 15,547 $ 16,324 $ 17,1 40 $ 17,997
Annual $ 177,676 $ 186,560 $ 195,888 $ 205,682 $ 215,966 94-U Hourly $ 87.5567 $ 91.9346 $ 96.5313 $101.3577 $ 106.4255 Bi-weekly $ 7,005 $ 7,355 $ 7,723 $ 8,109 $ 8,514
Monthly $ 15,177 $ 15,935 $ 16,732 $ 17,569 $ 18,447
Annual $ 182,118 $ 191,224 $ 200,785 $ 210,824 $ 221,365 CM-U City Manager (FLSA Exempt) Hourly $ 107.2875
Bi-weekly $ 8,583
Monthly $ 18,597
Annual $ 223,158
EXHIBIT "A"
Salary Table
Reedley Public Safety Association "RPOA"
Non-Sworn Positions
RANGE POSITION STEP A STEPS STEPC STEPD STEPE
36-P Police Records Specialist Hourly $ 21.2135 $ 22.2740 $ 23.3880 $ 24.5572 $ 25.7851 Bi-weekly $ 1,697 $ 1,782 $ 1,871 $ 1,965 $ 2,063
Monthly $ 3,677 $ 3,861 $ 4,054 $ 4,257 $ 4,469
Annual $ 44,124 $ 46,330 $ 48,647 $ 51,079 $ 53,633
37-P Community Services Officer Hourly $ 21.7438 $ 22.8308 $ 23.9721 $ 25.1707 $ 26.4293 Dispatcher I Bi-weekly $ 1,740 $ 1,826 $ 1,918 $ 2,014 $ 2,114 Monthly $ 3,769 $ 3,957 $ 4,155 $ 4,363 $ 4,581
Annual $ 45,227 $ 47,488 $ 49,862 $ 52,355 $ 54,973
38-P Senior Records Specialist Hourly $ 22.2875 $ 23.4019 $ 24.5721 $ 25.8010 $ 27.0909 Bi-weekly $ 1,783 $ 1,872 $ 1,966 $ 2,064 $ 2,167
Monthly $ 3,863 $ 4,056 $ 4,259 $ 4,472 $ 4,696
Annual $ 46,358 $ 48,676 $ 51,110 $ 53,666 $ 56,349
39-P Hourly $ 22.8447 $ 23.9870 $ 25.1865 $ 26.4457 $ 27.7678 Bi-weekly $ 1,828 $ 1,919 $ 2,015 $ 2,116 $ 2,221
Monthly $ 3,960 $ 4,158 $ 4,366 $ 4,584 $ 4,813
Annual $ 47,517 $ 49,893 $ 52,388 $ 55,007 $ 57,757
40-P Hourly $ 23.4159 $ 24.5865 $ 25.8159 $ 27.1067 $ 28.4620 Bi-weekly $ 1,873 $ 1,967 $ 2,065 $ 2,169 $ 2,277
Monthly $ 4,059 $ 4,262 $ 4,475 $ 4,699 $ 4,933
Annual $ 48,705 $ 51,140 $ 53,697 $ 56,382 $ 59,201
41-P Dispatcher II Hourly $ 24.0014 $ 25.2014 $ 26.4615 $ 27.7846 $ 29.1740 Senior Community Services Officer Bi-weekly $ 1,920 $ 2,016 $ 2,117 $ 2,223 $ 2,334 Animal Control Officer Monthly $ 4,160 $ 4,368 $ 4,587 $ 4,816 $ 5,057 Annual $ 49,923 $ 52,419 $ 55,040 $ 57,792 $ 60,682
42-P Hourly $ 24.6014 $ 25.8317 $ 27.1236 $ 28.4798 $ 29.9038 Bi-weekly $ 1,968 $ 2,067 $ 2,170 $ 2,278 $ 2,392
Monthly $ 4,264 $ 4,478 $ 4,701 $ 4,937 $ 5,183
Annual $ 51,171 $ 53,730 $ 56,417 $ 59,238 $ 62,200
43.p Hourly $ 25.2163 $ 26.4774 $ 27.8014 $ 29.1913 $ 30.6510 Bi-weekly $ 2,017 $ 2,118 $ 2,224 $ 2,335 $ 2,452
Monthly $ 4,371 $ 4,589 $ 4,819 $ 5,060 $ 5,313
Annual $ 52,450 $ 55,073 $ 57,827 $ 60,718 $ 63,754
EXHIBIT "A"
Salary Table
Reedley Public Safety Association "RPOA"
Non-Sworn Positions
RANGE POSITION STEP A STEPB STEPC STEPD STEPE
44-P Hourly $ 25.8466 $ 27.1389 $ 28.4957 $ 29.9207 $ 31.4168 Bi-weekly $ 2,068 $ 2,171 $ 2,280 $ 2,394 $ 2,513
Monthly $ 4,480 $ 4,704 $ 4,939 $ 5,186 $ 5,446
Annual $ 53,761 $ 56,449 $ 59,271 $ 62,235 $ 65,347
45-P Hourly $ 26.4928 $ 27.8173 $ 29.2082 $ 30.6688 $ 32.2024 Bi-weekly $ 2,119 $ 2,225 $ 2,337 $ 2,454 $ 2,576
Monthly $ 4,592 $ 4,822 $ 5,063 $ 5,316 $ 5,582
Annual $ 55,1 05 $ 57,860 $ 60,753 $ 63,791 $ 66,981
46-P Police Records & Com Supervisor Hourly $ 27.1553 $ 28.5130 $ 29.9385 $ 31.4356 $ 33.0072 I Bi-weekly $ 2,172 $ 2,281 $ 2,395 $ 2,515 $ 2,641
Monthly $ 4,707 $ 4,942 $ 5,189 $ 5,449 $ 5,721
Annual $ 56,483 $ 59,307 $ 62,272 $ 65,386 $ 68,655
47-P Hourly $ 27.8341 $ 29.2260 $ 30.6875 $ 32.2221 $ 33.8332 Bi-weekly $ 2,227 $ 2,338 $ 2,455 $ 2,578 $ 2,707
Monthly $ 4,825 $ 5,066 $ 5,319 $ 5,585 $ 5,864
Annual $ 57,895 $ 60,790 $ 63,830 $ 67,022 $ 70,373
48-P Hourly $ 28.5298 $ 29.9563 $ 31.4538 $ 33.0264 $ 34.6779 Bi-weekly $ 2,282 $ 2,397 $ 2,516 $ 2,642 $ 2,774
Monthly $ 4,945 $ 5,192 $ 5,452 $ 5,725 $ 6,011
Annual $ 59,342 $ 62,309 $ 65,424 $ 68,695 $ 72,130
49-P Hourly $ 29.2433 $ 30.7053 $ 32.2404 $ 33.8524 $ 35.5452 Bi-weekly $ 2,339 $ 2,456 $ 2,579 $ 2,708 $ 2,844
Monthly $ 5,069 $ 5,322 $ 5,588 $ 5,868 $ 6,161
Annual $ 60,826 $ 63,867 $ 67,060 $ 70,413 $ 73,934
50-P Hourly $ 29.9745 $ 31.4731 $ 33.0466 $ 34.6990 $ 36.4341 Bi-weekly $ 2,398 $ 2,518 $ 2,644 $ 2,776 $ 2,915
Monthly $ 5,196 $ 5,455 $ 5,728 $ 6,015 $ 6,315
Annual $ 62,347 $ 65,464 $ 68,737 $ 72,174 $ 75,783
EXHIBIT "A"
Salary Table
Reedley Public Safety Association "RPOA"
Sworn Positions
RANGE POSITION STEP A STEPB STEPC STEPD STEPE
50-P Police Officer Hour1y $ 30.4087 $ 31.9293 $ 33.5260 $ 35.2024 $ 36.9625 Bi-weekly $ 2,433 $ 2,554 $ 2,682 $ 2,816 $ 2,957
Monthly $ 5,271 $ 5,534 $ 5,811 $ 6,102 $ 6,407
Annual $ 63,250 $ 66,413 $ 69,734 $ 73,221 $ 76,882
51-P Hour1y $ 31.1688 $ 32.7274 $ 34.3639 $ 36.0822 $ 37.8865 Bi-weekly $ 2,494 $ 2,618 $ 2,749 $ 2,887 $ 3,031
Monthly $ 5,403 $ 5,673 $ 5,956 $ 6,254 $ 6,567
Annual $ 64,831 $ 68,073 $ 71 ,477 $ 75,051 $ 78,804
52-P PaliGe CaFpa~I Hour1y $ 31.9481 $ 33.5457 $ 35.2231 $ 36.9841 $ 38.8332 Senior Police Officer Bi-weekly $ 2,556 $ 2,684 $ 2,818 $ 2,959 $ 3,107 Monthly $ 5,538 $ 5,815 $ 6,1 05 $ 6,411 $ 6,731
Annual $ 66,452 $ 69,775 $ 73,264 $ 76,927 $ 80,773
53-P Hour1y $ 32.7466 $ 34.3841 $ 36.1034 $ 37.9087 $ 39.8043 Bi-weekly $ 2,620 $ 2,751 $ 2,888 $ 3,033 $ 3,184
Monthly $ 5,676 $ 5,960 $ 6,258 $ 6,571 $ 6,899
Annual $ 68,113 $ 71,519 $ 75,095 $ 78,850 $ 82,793
54-P Hour1y $ 33.5654 $ 35.2438 $ 37.0058 $ 38.8563 $ 40.7990 Bi-weekly $ 2,685 $ 2,820 $ 2,960 $ 3,1 09 $ 3,264
Monthly $ 5,818 $ 6,109 $ 6,414 $ 6,735 $ 7,072
Annual $ 69,816 $ 73,307 $ 76,972 $ 80,821 $ 84,862
55-P Hour1y $ 34.4043 $ 36.1245 $ 37.9308 $ 39.8274 $ 41.8188 Bi-weekly $ 2,752 $ 2,890 $ 3,034 $ 3,186 $ 3,346
Monthly $ 5,963 $ 6,262 $ 6,575 $ 6,903 $ 7,249
Annual $ 71,561 $ 75,139 $ 78,896 $ 82,841 $ 86,983
56-P Hour1y $ 35.2644 $ 37.0279 $ 38.8793 $ 40.8231 $ 42.8644 Bi-weekly $ 2,821 $ 2,962 $ 3,110 $ 3,266 $ 3,429
Monthly $ 6,113 $ 6,418 $ 6,739 $ 7,076 $ 7,430
Annual $ 73,350 $ 77,018 $ 80,869 $ 84,912 $ 89,1 58
57-P Hour1y $ 36.1462 $ 37.9534 $ 39.8510 $ 41.8438 $ 43.9361 Bi-weekly $ 2,892 $ 3,036 $ 3,188 $ 3,348 $ 3,515
Monthly $ 6,265 $ 6,579 $ 6,908 $ 7,253 $ 7,616
Annual $ 75,184 $ 78,943 $ 82,890 $ 87,035 $ 91 ,387
EXHIBIT "A"
Salary Table
Reedley Public Safety Association "RPOA"
Sworn Positions
RANGE POSITION STEP A STEPB STEPC STEPD STEPE
58-P Hourly $ 37.0500 $ 38.9024 $ 40.8476 $ 42.8899 $ 45.0346 Bi-weekly $ 2,964 $ 3,112 $ 3,268 $ 3,431 $ 3,603
Monthly $ 6,422 $ 6,743 $ 7,080 $ 7,434 $ 7,806
Annual $ 77,064 $ 80,917 $ 84,963 $ 89,211 $ 93,672
59-P Police Sergeant Hourly $ 37.9764 $ 39.8755 $ 41.8692 $ 43.9625 $ 46.1606 Bi-weekly $ 3,038 $ 3,190 $ 3,350 $ 3,517 $ 3,693
Monthly $ 6,583 $ 6,912 $ 7,257 $ 7,620 $ 8,001
Annual $ 78,991 $ 82,941 $ 87,088 $ 91,442 $ 96,014
60-P Hourly $ 38.9260 $ 40.8721 $ 42.9159 $ 45.0615 $ 47.3144 Bi-weekly $ 3,114 $ 3,270 $ 3,433 $ 3,605 $ 3,785
Monthly $ 6,747 $ 7,085 $ 7,439 $ 7,811 $ 8,201
Annual $ 80,966 $ 85,014 $ 89,265 $ 93,728 $ 98,414
61-P Senior Police Sergeant Hourly $ 39.8990 $ 41.8942 $ 43.9889 $ 46.1885 $ 48.4981 Bi-weekly $ 3,192 $ 3,352 $ 3,519 $ 3,695 $ 3,880
Monthly $ 6,916 $ 7,262 $ 7,625 $ 8,006 $ 8,406
Annual $ 82,990 $ 87,140 $ 91,497 $ 96,072 $ 100,876
EXHIBIT "A"
Salary Table
General Services Unit
RANGE POSITION STEP A STEPB STEPC STEPD STEPE
28-G Hour1y $ 16.6317 $ 17.4635 $ 18.3365 $ 19.2534 $ 20.2159 Bi-weekly $ 1,331 $ 1,397 $ 1,467 $ 1,540 $ 1,617
Monthly $ 2,883 $ 3,027 $ 3,178 $ 3,337 $ 3,504
Annual $ 34,594 $ 36,324 $ 38,140 $ 40,047 $ 42,049
29-G Hour1y $ 17.0476 $ 17.9000 $ 18.7952 $ 19.7351 $ 20.7216 Bi-weekly $ 1,364 $ 1,432 $ 1,504 $ 1,579 $ 1,658
Monthly $ 2,955 $ 3,103 $ 3,258 $ 3,421 $ 3,592
Annual $ 35,459 $ 37,232 $ 39,094 $ 41,049 $ 43,101
30-G Hour1y $ 17.4736 $ 18.3471 $ 19.2644 $ 20.2279 $ 21.2394 Bi-weekly $ 1,398 $ 1,468 $ 1,541 $ 1,618 $ 1,699
Monthly $ 3,029 $ 3,180 $ 3,339 $ 3,506 $ 3,682
Annual $ 36,345 $ 38,162 $ 40,070 $ 42,074 $ 44,178
31-G Hour1y $ 17.9106 $ 18.8063 $ 19.7466 $ 20.7341 $ 21.7707 Bi-weekly $ 1,433 $ 1,505 $ 1,580 $ 1,659 $ 1,742
Monthly $ 3,105 $ 3,260 $ 3,423 $ 3,594 $ 3,774
Annual $ 37,254 $ 39,117 $ 41,073 $ 43,127 $ 45,283
32-G Parks Maintenance Worker I Hour1y $ 18.3582 $ 19.2760 $ 20.2399 $ 21.2519 $ 22.3144 Bi-weekly $ 1,469 $ 1,542 $ 1,619 $ 1,700 $ 1,785
Monthly $ 3,182 $ 3,341 $ 3,508 $ 3,684 $ 3,868
Annual $ 38,185 $ 40,094 $ 42,099 $ 44,204 $ 46,414
33-G Hour1y $ 18.8173 $ 19.7582 $ 20.7462 $ 21.7837 $ 22.8731 Bi-weekly $ 1,505 $ 1,581 $ 1,660 $ 1,743 $ 1,830
Monthly $ 3,262 $ 3,425 $ 3,596 $ 3,776 $ 3,965
Annual $ 39,140 $ 41,097 $ 43,152 $ 45,310 $ 47,576
34-G Maintenance Worker I (Water, WWTP, Streets) Hour1y $ 19.2880 $ 20.2524 $ 21.2649 $ 22.3284 $ 23.4447 Water System Utility Worker Bi-weekly $ 1,543 $ 1,620 $ 1,701 $ 1,786 $ 1,876 WWTP Maintenance Worker Monthly $ 3,343 $ 3,510 $ 3,686 $ 3,870 $ 4,064 Annual $ 40,119 $ 42,125 $ 44,231 $ 46,443 $ 48,765
35-G Hour1y $ 19.7702 $ 20.7587 $ 21.7966 $ 22.8865 $ 24.0308 Bi-weekly $ 1,582 $ 1,661 $ 1,744 $ 1,831 $ 1,922
Monthly $ 3,427 $ 3,598 $ 3,778 $ 3,967 $ 4,165
Annual $ 41,122 $ 43,178 $ 45,337 $ 47,604 $ 49,984
EXHIBIT "A"
Salary Table
General Services Unit
RANGE POSITION STEP A STEPB STEPC STEPD STEPE
36-G Parks Maintenance Worker II Hourty $ 20.2644 $ 21.2779 $ 22.3418 $ 23.4591 $ 24.6322 WWTP Operator Trainee Bi-weekly $ 1,621 $ 1,702 $ 1,787 $ 1,877 $ 1,971 Monthly $ 3,513 $ 3,688 $ 3,873 $ 4,066 $ 4,270
Annual $ 42,150 $ 44,258 $ 46,471 $ 48,795 $ 51,235
37-G Hourty $ 20.7712 $ 21.8096 $ 22.9000 $ 24.0452 $ 25.2476 Bi-weekly $ 1,662 $ 1,745 $ 1,832 $ 1,924 $ 2,020
Monthly $ 3,600 $ 3,780 $ 3,969 $ 4,168 $ 4,376
Annual $ 43,204 $ 45,364 $ 47,632 $ 50,014 $ 52,515
38-G Maintenance Worker II Hourty $ 21.2904 $ 22.3548 $ 23.4726 $ 24.6462 $ 25.8784 Bi-weekly $ 1,703 $ 1,788 $ 1,878 $ 1,972 $ 2,070
Monthly $ 3,690 $ 3,875 $ 4,069 $ 4,272 $ 4,486
Annual $ 44,284 $ 46,498 $ 48,823 $ 51,264 $ 53,827
39-G Hourty $ 21.8226 $ 22.9139 $ 24.0596 $ 25.2625 $ 26.5255 Bi-weekly $ 1,746 $ 1,833 $ 1,925 $ 2,021 $ 2,122
Monthly $ 3,783 $ 3,972 $ 4,170 $ 4,379 $ 4,598
Annual $ 45,391 $ 47,661 $ 50,044 $ 52,546 $ 55,173
40-G Senior Parks Maintenance Worker Hourty $ 22.3683 $ 23.4865 $ 24.6611 $ 25.8942 $ 27.1889 Water Systems Specialist I Bi-weekly $ 1,789 $ 1,879 $ 1,973 $ 2,072 $ 2,175 WWTP Operator I Monthly $ 3,877 $ 4,071 $ 4,275 $ 4,488 $ 4,713 WWTP Operator-In-Training/ Lab Tech Trainee Annual $ 46,526 $ 48,852 $ 51,295 $ 53,860 $ 56,553 41-G Hourty $ 22.9274 $ 24.0736 $ 25.2774 $ 26.5413 $ 27.8683 Bi-weekly $ 1,834 $ 1,926 $ 2,022 $ 2,123 $ 2,229
Monthly $ 3,974 $ 4,173 $ 4,381 $ 4,601 $ 4,831
Annual $ 47,689 $ 50,073 $ 52,577 $ 55,206 $ 57,966
42-G Senior Maintenance Worker Hourty $ 23.5005 $ 24.6755 $ 25.9091 $ 27.2048 $ 28.5649 Sewer Collection System Maintenance Worker Bi-weekly $ 1,880 $ 1,974 $ 2,073 $ 2,176 $ 2,285 Monthly $ 4,073 $ 4,277 $ 4,491 $ 4,716 $ 4,951
Annual $ 48,881 $ 51,325 $ 53,891 $ 56,586 $ 59,415
43-G Hourty $ 24.0880 $ 25.2923 $ 26.5567 $ 27.8846 $ 29.2788 Bi-weekly $ 1,927 $ 2,023 $ 2,125 $ 2,231 $ 2,342
Monthly $ 4,175 $ 4,384 $ 4,603 $ 4,833 $ 5,075
Annual $ 50,103 $ 52,608 $ 55,238 $ 58,000 $ 60,900
EXHIBIT "A"
Salary Table
General Services Unit
RANGE POSITION STEP A STEPS STEPC STEPD STEPE
44-G Water Systems Specialist II Hourly $ 24.6904 $ 25.9250 $ 27.2212 $ 28.5822 $ 30.0115 WWTP Operator II Bi-weekly $ 1,975 $ 2,074 $ 2,178 $ 2,287 $ 2,401 WWTP Operator / Lab Tech Monthly $ 4,280 $ 4,494 $ 4,718 $ 4,954 $ 5,202 Annual $ 51,356 $ 53,924 $ 56,620 $ 59,451 $ 62,424
45-G Equipment Mechanic Hourly $ 25.3077 $ 26.5731 $ 27.9019 $ 29.2971 $ 30.7620 Bi-weekly $ 2,025 $ 2,1 26 $ 2,232 $ 2,344 $ 2,461
Monthly $ 4,387 $ 4,606 $ 4,836 $ 5,078 $ 5,332
Annual $ 52,640 $ 55,272 $ 58,036 $ 60,938 $ 63,985
46-G Environmental Compliance Officer Hourly $ 25.9404 $ 27.2375 $ 28.5995 $ 30.0293 $ 31.5308 Senior Sewer Collection System Maintenance Worker Bi-weekly $ 2,075 $ 2,179 $ 2,288 $ 2,402 $ 2,522 Monthly $ 4,496 $ 4,721 $ 4,957 $ 5,205 $ 5,465
Annual $ 53,956 $ 56,654 $ 59,487 $ 62,461 $ 65,584
47-G Hourly $ 26.5889 $ 27.9183 $ 29.3144 $ 30.7803 $ 32.3192 Bi-weekly $ 2,127 $ 2,233 $ 2,345 $ 2,462 $ 2,586
Monthly $ 4,609 $ 4,839 $ 5,081 $ 5,335 $ 5,602
Annual $ 55,305 $ 58,070 $ 60,974 $ 64,023 $ 67,224
48-G Senior Water System Specialist Hourly $ 27.2538 $ 28.6163 $ 30.0471 $ 31.5495 $ 33.1269 WWTP Operator II/ Lab Technician Bi-weekly $ 2,180 $ 2,289 $ 2,404 $ 2,524 $ 2,650 WWTP Operator Ill Monthly $ 4,724 $ 4,960 $ 5,208 $ 5,469 $ 5,742 Annual $ 56,688 $ 59,522 $ 62,498 $ 65,623 $ 68,904
49-G Heavy Equipment Mechanic Hourly $ 27.9351 $ 29.3317 $ 30.7986 $ 32.3385 $ 33.9553 Bi-weekly $ 2,235 $ 2,347 $ 2,464 $ 2,587 $ 2,716
Monthly $ 4,842 $ 5,084 $ 5,338 $ 5,605 $ 5,886
Annual $ 58,105 $ 61 ,010 $ 64,061 $ 67,264 $ 70,627
50-G Senior Environmental Compliance Officer Hourly $ 28.6337 $ 30.0654 $ 31.5688 $ 33.1471 $ 34.8043 Bi-weekly $ 2,291 $ 2,405 $ 2,526 $ 2,652 $ 2,784
Monthly $ 4,963 $ 5,211 $ 5,472 $ 5,746 $ 6,033
Annual $ 59,558 $ 62,536 $ 65,663 $ 68,946 $ 72,393
51-G Hourly $ 29.3495 $ 30.8168 $ 32.3577 $ 33.9755 $ 35.6740 Bi-weekly $ 2,348 $ 2,465 $ 2,589 $ 2,718 $ 2,854
Monthly $ 5,087 $ 5,342 $ 5,609 $ 5,889 $ 6,184
Annual $ 61,047 $ 64,099 $ 67,304 $ 70,669 $ 74,202
EXHIBIT "A"
Salary Table
General Services Unit
RANGE POSITION STEP A STEPB STEPC STEPD STEPE
52-G Electrician Hourly $ 30.0832 $ 31.5875 $ 33.1668 $ 34.8250 $ 36.5663 Bi-weekly $ 2,407 $ 2,527 $ 2,653 $ 2,786 $ 2,925
Monthly $ 5,214 $ 5,475 $ 5,749 $ 6,036 $ 6,338
Annual $ 62,573 $ 65,702 $ 68,987 $ 72,436 $ 76,058
53-G Hourly $ 30.8351 $ 32.3769 $ 33.9957 $ 35.6957 $ 37.4803 Bi-weekly $ 2,467 $ 2,590 $ 2,720 $ 2,856 $ 2,998
Monthly $ 5,345 $ 5,612 $ 5,893 $ 6,1 87 $ 6,497
Annual $ 64,137 $ 67,344 $ 70,711 $ 74,247 $ 77,959
54-G Hourly $ 31.6058 $ 33.1861 $ 34.8452 $ 36.5875 $ 38.4168 Bi-weekly $ 2,528 $ 2,655 $ 2,788 $ 2,927 $ 3,073
Monthly $ 5,478 $ 5,752 $ 6,040 $ 6,342 $ 6,659
Annual $ 65,740 $ 69,027 $ 72,478 $ 76,102 $ 79,907
55-G Hourly $ 32.3962 $ 34.0159 $ 35.7168 $ 37.5029 $ 39.3779 Bi-weekly $ 2,592 $ 2,721 $ 2,857 $ 3,000 $ 3,150
Monthly $ 5,615 $ 5,896 $ 6,191 $ 6,501 $ 6,826
Annual $ 67,384 $ 70,753 $ 74,291 $ 78,006 $ 81,906
56-G Electrician II Hourly $ 33.2063 $ 34.8663 $ 36.6096 $ 38.4399 $ 40.3620 Bi-weekly $ 2,657 $ 2,789 $ 2,929 $ 3,075 $ 3,229
Monthly $ 5,756 $ 6,044 $ 6,346 $ 6,663 $ 6,996
Annual $ 69,069 $ 72,522 $ 76,148 $ 79,955 $ 83,953
57-G Hourly $ 34.0365 $ 35.7385 $ 37.5255 $ 39.4019 $ 41.3721 Bi-weekly $ 2,723 $ 2,859 $ 3,002 $ 3,152 $ 3,310
Monthly $ 5,900 $ 6,195 $ 6,504 $ 6,830 $ 7,171
Annual $ 70,796 $ 74,336 $ 78,053 $ 81,956 $ 86,054
58-G Hourly $ 34.8875 $ 36.6317 $ 38.4635 $ 40.3865 $ 42.4058 Bi-weekly $ 2,791 $ 2,931 $ 3,077 $ 3,231 $ 3,392
Monthly $ 6,047 $ 6,350 $ 6,667 $ 7,000 $ 7,350
Annual $ 72,566 $ 76,194 $ 80,004 $ 84,004 $ 88,204
59-G Hourly $ 35.7596 $ 37.5476 $ 39.4250 $ 41.3962 $ 43.4659 Bi-weekly $ 2,861 $ 3,004 $ 3,154 $ 3,312 $ 3,477
Monthly $ 6,198 $ 6,508 $ 6,834 $ 7,175 $ 7,534
Annual $ 74,380 $ 78,099 $ 82,004 $ 86,104 $ 90,409
EXHIBIT "A"
Salary Table
General Services Unit
RANGE POSITION STEP A STEPS STEPC STEPD STEPE
60-G Electrician Ill Hourty $ 36.6538 $ 38.4865 $ 40.4111 $ 42.4317 $ 44.5534 Bi-weekly $ 2,932 $ 3,079 $ 3,233 $ 3,395 $ 3,564
Monthly $ 6,353 $ 6,671 $ 7,005 $ 7,355 $ 7,723
Annual $ 76,240 $ 80,052 $ 84,055 $ 88,258 $ 92,671
EXHIBIT "A"
Salary Table
Part-Time Employees
DEPT POSITION PAY FREQUENCY~ PAY RANGE~ SPECIAL TERMS
Elected Officials
Council Council member Monthly Stipend $ 150.00
Community Services • Adult Sports Programs
CSD Adult Sports Field / Court Monitor Hourly $ 16.00 Range Depending Upon Qualification $ 20.00 CSD Adult Sports Scorekeeper Hourly $ 16.00 Range Depending Upon Qualification $ 20.00 CSD Adult Sports Umpire/ Referees (Paid Per Game) Per Game $ 20.00 Range Depending Upon Qualification $ 45.00 Community Services • Aquatics Programs
CSD Aquatics Lead Guard Hourly $ 16.00 Range Depending Upon Qualifications $ 19.00 CSD Aquatics Lifeguard Hourly $ 16.00 Range Depending Upon Qualifications $ 19.00 CSD Aquatics Senior Guard Hourly $ 16.00 Range Depending Upon Qualifications $ 20.00 CSD Aquatics Manager Hourly $ 16.00 Range Depending Upon Qualifications $ 22.00 Community Services • Enrichment Programs
CSD Enrichment Recreation Leader Hourly $ 16.00 Range Depending Upon Qualifications $ 19.00 CSD Enrichment Site Coordinator Hourly $ 16.00 Range Depending Upon Qualifications $ 19.00 CSD Program Instructor
[Le. Tllfi>inglnstuclcr, D.-icelnslr\Jetof, etc:.)
Program 70% of Program Revenue
CSD Tiny Tots Recreation Leader Hourly $ 16.00 Range Depending Upon Qualifications $ 19.00 CSD Recreation Assistant Hourly $ 16.00 Range Depending Upon Qualification $ 19.00 Community Services • Expanded Learning Programs
CSD Expanded Learning Assistant Site Coordinator Hourly $ 16.00 Range Depending Upon Qualifications $ 24.00 cso EllpanEleEI beaFRiR!J biteFa6y CeeFElinateF MellFly $ 16.00 Range l:lepending Ypon QwalifiGalions $ 22.00 CSD Expanded Learning Program Instructor Hourly $ 20.00 Range Depending Upon Qualifications $ 50.00 CSD Expanded Learning Recreation Leader Hourly $ 16.00 Range Depending Upon Qualifications $ 22.00 cso El!panEleEI beaFRiRg Site CeeFElinateF MellFly $ 19.00 Range !:lop ending Ypon QwalifiGalions $ 28.00 Community Services • Preschool Program
CSD Preschool Teacher Hourly $ 16.00 Range Depending Upon Qualifications $ 22.00 CSD Preschool Teachers Aide Hourly $ 16.00 Range Depending Upon Qualifications $ 19.00 Community Services• Youth Sports Programs
CSD Youth Sports Field/ Court Monitor Hourly $ 16.00 Range Depending Upon Qualifications $ 19.00 CSD Youth Sports Scorekeeper Hourly $ 16.00 Range Depending Upon Qualifications $ 19.00 CSD Youth Sports Umpire/ Referees (Paid Per Game) Hourly $ 16.00 Range Depending Upon Qualifications $ 19.00 Community Services• Other Part-Time Positions
CSD Community Center Event Coordinator Hourly $ 16.00 Range Depending Upon Qualifications $ 19.00 CSD River Cashier Hourly $ 16.00 Range Depending Upon Qualifications $ 20.00 EXHIBIT"A"
Salary Table
Part-Time Employees
DEPT POSITION PAY FREQUENCY- PAY RANGE- SPECIAL TERMS
Fire Department - Part-Time Positions
Fire Assistant Life Safety / Code Officer Hourly $ 16.00 Range Depending Upon Qualification $ 21.00 Police Department - Part-Time Reserve Positions
Police Contract Reserve Officer (40 hours per week) Hourly $ 30.41 Range Depending Upon Qualifications $ 35.00 Police Reserve Officer Hourly $ 25.00 Range Depending Upon Qualifications $ 35.00 Police Reserve Community Service Officer Hourly $ 16.50 Range Depending MiRimwm \Alage Upon Qualifications $ 25.00 Police Reserve Dispatcher Hourly $ 25.00 Range Depending Upon Qualification $ 35.00 Part-Time Positions in Multiple Departments
All Dept's Office Assistant Hourly $ 16.00 Range Depending Upon Qualifications $ 21.00 All Dept's Laborer Hourly $ 16.00 Range Depending Upon Qualification $ 21.00 Public Works - Part-Time Positions
Public Works Equipment Operator Hourly $ 17.00 Range Depending Upon Qualification $ 24.00 Public Works Mechanic Assistant Hourly $ 16.00 Range Depending Upon Qualification $ 20.00 Part-Time Retired Annuitants
All Dept's CalPERS Retired Annuitants (TBD by Job Duties) Hourly $ 16.00 Range Depending Upon Qualifications $ 26.00 RESOLUTION NO. 2024-044
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REEDLEY
ESTABLISHING A SALARY & BENEFIT SCHEDULE FOR UNREPRESENTED EMPLOYEES WHEREAS, Section 36506 of the Government Code of the State of California provides that the City Council shall, by Resolution or Ordinance, fix the compensation for all appointive officers and employees; and WHEREAS, the City Council has heretofore by Resolution established salary and benefit schedules for management, and all other unrepresented employees of the City ("Unrepresented Group").
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Reedley as follows:
ARTICLE 1:
SECTION 1:
The Master Salary Table is adopted by separate resolution which includes the salaries and ranges for the Unrepresented Group. The salaries or rates of compensation are fixed on the basis of full-time service and full-time positions, unless otherwise designated.
SECTION 2:
1. Vacation
2. 3.
Beginning on the effective date of this Resolution, employees who have reached the maximum accrued vacation amount of 320 hours shall not accrue additional vacation until the vacation leave accrual falls below the maximum amount.
Bilingual Pay
The sum of $80.00 per month shall be paid to those employees who demonstrate their ability to speak a language beneficial to the City business as approved by the City Manager. The sum of $100.00 per month shall be paid to those employees who demonstrate their ability to speak, read and write in a language beneficial to the City business as approved by the City Manager and/or his/her designee.
Notary Pay
Employees who are commissioned by the State of California as a Notary Public may receive a
1.0% of base pay incentive if need of their commission is beneficial to City business as approved by the City Manager.
4. Certification Pay
Employees who maintain an active status as a Certified Public Accountant (CPA) or Certified Public Finance Officer (CPFO) designation may receive a 3.0% of base pay incentive if their certification is beneficial to City business as approved by the City Manager.
5. Cell Phone Stipend
On approval of the City Manager, employees with duties that require the use of a cell phone may receive a monthly stipend rather than a City-provided device so that a single device may be used for both personal and business purposes. Employees with duties that generally only require use
6. of voice ( call) and text features may receive a$ 75.00 monthly stipend; whereas employees whose duties also require access to e-mail, calendar and data applications may receive a $150.00 monthly stipend. The stipend will be considered taxable income to the employee. Employees receiving the stipend must comply with all applicable laws pertaining to the Public Records Act.
Safety Boots
On approval of the City Manager, employees whose positions require a majority of their time to be spent working where safety is a concern or direct supervision of employees in the General Services Unit (GSU), may receive a reimbursement for the purchase of safety boots up to the amount as set forth in the current GSU Memorandum of Understanding. Reimbursements are made upon request and shall not occur more than once per fiscal year.
7. Uniform Allowance
A Public safety employees covered by this resolution shall receive a uniform allowance of $1 ,200 per year, payable prospectively in one installment on the first pay period ending in July. A probationary employee shall receive prorated uniform allowance for each full month remaining in the fiscal year after the probationary period ends. If the employee leaves employment prior to June of the following year, the prorated overpayment for the fiscal year will be deducted from the employee's final pay based on the number of months left in the fiscal year.
B. All Life Safety/Code Officer Positions: Annual rate of $1 ,200 per year, payable prospectively in one installment on the first pay period ending in July. A probationary employee shall receive prorated uniform allowance for each full month remaining in the fiscal year after the probationary period ends. If the employee leaves employment prior to June of the following year, the prorated overpayment for the fiscal year will be deducted from the employee's final pay based on the number of months left in the fiscal year.
8. Vehicle Allowance - Executive Management
A $600.00 per month in lieu of a take-home City vehicle. Per IRS regulation, the allowance will be considered taxable income to the employee, and is at the discretion of the City Manager.
B. The City Manager and Assistant City Manager shall receive $1,000.00 per mqnth in lieu of a take-home City vehicle. This section shall revise the monthly car allowance amount listed in Section 6. Automobile Allowance in the City Manager Employment Agreement dated August 22, 2011 .
9. Salary & Stipends
10. Employees shall receive a 3.0% COLA effective July 1, 2024.
Longevity Pay
Employees who have completed service milestones may receive longevity pay based on their cumulative full-time years of service. Longevity pay shall be pensionable and considered base pay for purposes of calculating other employment benefits and special compensation. Benefit tiers shall be as follows :
• Beginning at year 10, 5.0% of base salary
• Beginning at year 15, 7.5% of base salary
• Beginning at year 20, 10% of base salary
Resolution No. 2024-044 2
SECTION 3: Benefit Schedule for Management Employees
1. Management Group Designation by Job Title
a. Executive Management*
Assistant City Manager
Chief of Police
b.
City Clerk/ Executive Assistant to the City Manager
City Engineer (Department Head)
Community Development Director
Community Services Director
Fire Chief
Public Works Director
The Executive Management positions are FLSA Overtime Exempt, at-will department heads appointed by the City Manager and are part of the Unclassified Service as provided in the Personnel Policies and Procedures.
Mid-Management*
Accounting Manager
Accountant
Assistant Engineer
Assistant Water System Supervisor
Assistant Wastewater System Supervisor
Fire Battalion Chief
City Building Official
Capital Projects / Airport Manager
City Engineer (Division Head)
City Planner
Facilities Supervisor
Fire Lieutenant
Management Analyst
Police Lieutenant
Public Works Manager
Recreation Coordinator
Recreation Supervisor
Roads and Grounds Supervisor
Senior Accountant
Senior Citizen Coordinator
Senior Human Resources Analyst
Senior Management Analyst
Senior Planner
Water System Supervisor
Wastewater System Supervisor
*The titles above do not reflect filled , vacant or frozen status. Except as otherwise indicated, these positions are FLSA Overtime Exempt positions.
Resolution No. 2024-044 3
2. Benefit Schedule for Management Employees
a. Executive Management
1) Leave
a) Administrative - 10 days/fiscal year; cannot be accumulated or carried over from fiscal year-to-year. Administrative Leave for new hires shall be prorated based on full quarters left in the fiscal year. Upon receiving a positive annual performance evaluation, Executive Management staff may receive up to three additional days at City Manager's discretion. b) Vacation -Accrual of vacation time based upon:
12 days/year for the first two years
13 days/year beginning with the 3rd year
14 days/year beginning with the 4th year
15 days/year beginning with the 5th year
16 days/year beginning with the 6th year
17 days/year beginning with the 7th year
18 days/year beginning with the 8th year
19 days/year beginning with the 9th year
20 days/year beginning with the 10th year
At the City Manager's discretion, vacation accrual for Executive and MidManagement positions may include credit for prior public agency service. c) Vacation Buy-back - The City encourages employees to use earned vacation time. However, circumstances may arise in which an employee does not use accrued vacation time. Employees may have up to eighty (80) hours of accrued vacation time bought back by the City. Employees are limited to two buy-backs per fiscal year, not to exceed 80 hours. To be eligible for vacation buy-back, an employee must have an accrued vacation balance of at least 120 hours after the buy-back. Any employee choosing to participate in this benefit shall provide the City with at least 14 days advance written notice.
d) Sick - Accrual of sick leave time at the rate of 12 days/year. e) Funeral - Three days paid leave/year as approved by the City Manager. f) Holidays
New Year's Day
Martin Luther King, Jr. Day
Washington's Birthday
Memorial Day
Independence Day
Labor Day
Veteran 's Day
Thanksgiving Day
Friday after Thanksgiving
Christmas Eve
Christmas Day
Resolution No. 2024-044 4
Floating Holiday (must be used annually on a fiscal basis by June 30th or lost)
Admission Day Floating Holiday cannot be accumulated or carried over from calendar year-to-year.
Paid holidays falling on a Saturday shall be observed on the preceding Friday. Paid holidays falling on a Sunday shall be observed on the following Monday.
2) Health and Welfare
Resolution No. 2024-044
a) Medical - City shall maintain medical coverage and shall pay the average of the two lowest premium plans of the employee and qualified dependent care premiums. The amount of the medical plan premium that exceeds the City's maximum contribution amount shall be the responsibility of the employee to pay through payroll deductions.
b) Dental - City shall provide and maintain current dental coverage and benefits through an authorized provider. City will pay 100% of premium for employees & dependents.
c) Vision - City shall provide and maintain current vision coverage through an authorized provider. City will pay 100% of premium for employees & dependents.
d) Life
e)
f)
g)
h)
i. The City shall maintain a Life Insurance policy that is equal to the employee's annual base salary, as adopted on the Master Salary Table (rounded to the nearest $1 ,000) including applicable Longevity Pay, for an Unrepresented employee whose base salary exceeds $50,000
ii. The City shall maintain a Life Insurance policy that is equal to $50,000 for an Unrepresented employee whose base salary is less than or equal to $50,000
Long-Term Disability - 100% of premium paid by City.
Unemployment - In accordance with State law.
Worker's Compensation - In accordance with State law.
Cash-In-Lieu of Benefits Option
Employees may voluntarily enroll in the Cash-In-Lieu of Benefits program if they have alternative medical, dental, or vision coverage not provided by the City. The program will run from January 1st to December 31 st annually. Employees will receive monthly in-lieu payments as taxable income and reflected in withholding contributions on their paycheck. Employees may be eligible to re-enroll in City benefit plans only during the Open Enrollment period or within 30 days of:
Family Unit change due to marriage, birth, or adoption; Loss of other coverage; Court or administrative order; Reemployment after Military service. Cash-in-Lieu amounts will be set at $300.00 per month for 5 b.
medical , $40.00 per month for dental, and $10.00 per month for vision coverage. Employees must re-enroll and show proof of alternative coverage annually.
3) Retirement
a) Social Security - In accordance with Federal law. City shall only pay 100% of the employer contribution. The employee contribution shall be deducted from the employee's paycheck.
b) CalPERS 'Classic' Members-Employees defined by CalPERS as 'Classic' members shall have a 2.0% @ Age 55 Miscellaneous and 3% @ 55 for Safety group employees tier retirement packages with the California Public Employees Retirement System (CalPERS). 'Classic' members shall pay 100% of the 'employee' member-paid pension contribution rate as a percentage of payroll, as set by CalPERS.
c) CalPERS PEPRA Members - PEPRA members shall have a 2.0% @ Age 62 miscellaneous tier retirement package with CalPERS, and shall be responsible for payment of their member contribution rate as a percentage of payroll. CalPERS will review the member rate once a year when the actuarial valuation of the City's plan is performed. Should CalPERS revise the member contribution at any time, the City shall comply with law by adjusting contribution rates of new members.
Mid-Management
1) Leave - Same benefits as those listed above for Executive Management, with the exception of:
2)
3)
a) Mid-Management FLSA Exempt Employees - Administrative Leave, five days/fiscal year; cannot be accumulated or carried over from fiscal year-toyear. Administrative Leave for new hires shall be prorated based on full quarters left in the fiscal year. Upon receiving a positive annual performance evaluation, Mid-Management staff may receive up to two additional days at supervisor's recommendation to the City Manager, who shall have final approval authority.
Health and Welfare - Same benefits as those listed above for Executive Management.
Retirement - Same benefits as those listed above for Executive Management.
SECTION 4: All Other Unrepresented Employees *
1. All Other Unrepresented Employees Designation by Job Title Accounting Technician I
Accounting Technician II
Administrative Assistant
Assistant Planner (FLSA Overtime Exempt)
Associate Planner (FLSA Overtime Exempt)
Building Inspector I
Resolution No. 2024-044 6
Building Inspector II
Building Permit Technician
CAD Technician
Community Development Technician
Engineering Assistant
Engineering Technician
Executive Assistant
Facilities Coordinator (FLSA Overtime Exempt)
Human Resources Analyst (FLSA Overtime Exempt)
Human Resources Technician
Life Safety / Code Officer
Recreation Site Lead
Senior Building Inspector
Senior Engineering Assistant (FLSA Overtime Exempt)
Senior Life Safety / Code Officer
Staff Assistant
*These positions are FLSA Overtime Non-Exempt positions unless specifically designated as FLSA Overtime Exempt.
2. Benefit Schedule for All Other Unrepresented Employees a. Leave - Same benefits as those listed above for Executive Management, except as follows:
1) All Other Unrepresented Employees (FLSA Overtime Exempt) - Administrative Leave, 5 days/fiscal year; cannot be accumulated or carried over from fiscal year-to-year. Administrative Leave for new hires shall be prorated based on full quarters left in the fiscal year. Unrepresented employees in this category, upon receiving a positive annual performance evaluation, may receive up to one additional day of Administrative Leave at supervisor's recommendation to the City Manager, who shall have final approval authority.
2) All Other Unrepresented Employees (FLSA Overtime Non-Exempt) - No Administrative Leave, except that upon receiving a positive annual performance evaluation, employees in this category may receive up to one day of Administrative Leave at supervisor's recommendation to the City Manager, who shall have final approval authority.
3) All Other Unrepresented Employees (FLSA Overtime Non-Exempt) - Accrual of Comp Time, capped at 80 hours, or Overtime pay at 1.5 times the hourly rate for time worked in excess of a 40-hour workweek.
b. Health and Welfare - Same benefits as those listed above for Executive Management. c. Retirement - Same benefits as those listed above for Executive Management.
Resolution No. 2024-044 7
ARTICLE 2: The salary and benefits outlined herein shall remain in effect beginning July 1, 2024 unless modified or repealed by resolution . All prior resolutions concerning compensation or benefits for the Unrepresented Group which are in conflict herewith are hereby repealed .
This foregoing Resolution was duly passed, approved, and adopted this 11 th day of June, 2024, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
APPROVED:
Anita Betancourt, Mayor
ATTEST:
Ruthie Greenwood, City Clerk
Resolution No. 2024-044 8
RESOLUTION NO. 2024 - 045
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REEDLEY
ESTABLISHING A REVISED COMPENSATION SCHEDULE FOR THE
VOLUNTEER FIRE DEPARTMENT
WHEREAS, the City Council is authorized to establish and fix compensation for volunteers who provide a public service to the City and its residents; and WHEREAS, the members of the Reedley Volunteer Fire Department are not employees of the City and volunteer their time to respond to emergencies and calls for service, and attend and participate in on-going professional training in order to be proficient in fire suppression, prevention, rescue and all other facets of emergency response with the highest measure of safety;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Reedley as follows:
ARTICLE 1: The following Compensation Schedule is hereby established for the members of the Reedley Volunteer Fire Department. The rates of compensation are fixed on the basis of volunteer service consistent with performance, attendance guidelines, and the standards and regulations of the Reedley Volunteer Fire Department unless otherwise designated.
AUTHORIZED ENGINE
COMPANY AND OTHER
EMERGENCY CALLS, SPECIALIZED
ROUTINE TRAINING & TRAININGS
MEETINGS (DURATION LONGER
"PER CALL" THAN 3 HOURS AND
POSITION COMPENSATION APPROVED IN ADVANCE
BY THE FIRE CHIEF)
Firefighter $25.00 $70.00
Engineer $30.00 $70.00
Lieutenant $32.50 $70.00
Captain $35.00 $70.00
ARTICLE 2: This Resolution is not intended to and shall not convey any other compensation rights or benefits to paid-call-firefighter volunteers, and shall not be construed as to establish employee status to paid-call-firefighter volunteers of the Reedley Volunteer Fire Department.
ARTICLE 3: All prior Resolutions establishing or fixing compensation for members of the Reedley Volunteer Fire Department are hereby repealed, including, 1 without limitation, Resolution No. 2005-003 , Resolution 2014-023 and Resolution 2022- 035.
This Resolution No. 2024-045 was duly passed, approved and adopted by the City Council of the City of Reedley on the 11th day of June, 2024, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST:
Ruthie Greenwood, City Clerk
2 Anita Betancourt
Mayor of the City of Reedley
RESOLUTION NO. 2024-047
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REEDLEY
APPROVING AMENDMENT AND RESTATEMENT OF THE DEFERRED
COMPENSATION MATCHING (PROFIT- SHARING) PLAN FOR ALL
ELIGIBLE FULL-TIME EMPLOYEES
WHEREAS, the City of Reedley (the "City") has employees rendering critical and valuable services to the community; and
WHEREAS, the establishment of a profit-sharing plan benefits employees by providing funds for retirement and funds for their beneficiaries in the event of death; and WHEREAS, the City desires that its profit-sharing retirement plan be administered by MissionSquare Retirement:
WHEREAS, the City Council desires to amend and restate the deferred compensation matching (profit-sharing) plan approved by Resolution 2022-034; and NO\\;', THEREFORE, the City Council of the City of Reedley hereby resolves the deferred compensation matching (profit-sharing plan) (the "Plan") in the form of the MissionSquare Retirement Governmental Profit-Sharing Plan, pursuant to the specific provisions of the Adoption Agreement, approved by Resolution 2022-034 on April 26, 2022 is hereby amended and restated as follows:
1. The Plan shall be maintained for the exclusive benefit of eligible full-time employees and their beneficiaries.
2. Effective July 1, 2024, the City shall match eligible full-time employee MissionSquare 457 (b) Plan voluntary contributions up to 3.0% of eligible full-time employee's base wages.
3. Eligible full-time employees may participate in the Plan at anytime during employment with the City.
4. All full-time employees shall be subject to a cumulative five-year (60 month) service vesting requirement for ownership of City matching contributions. Service must be in a full-time capacity. Matching contributions made by the City shall revert to the City if the employee fails to meet the service vesting requirement for any reason except upon death of the employee.
5. The City hereby adopts the Declaration of Trust of Vantage Trust Company dated May 2001 , intending this adoption to be operative with respect to any retirement or deferred compensation plan subsequently established by the Employer, if the assets of the Plan are to be invested in the trust created by such Declaration of Trust (the "Vantage Trust") that provides for the commingled investment of retirement funds.
6. The City hereby agrees to serve as trustee under the Plan and to invest funds held under the Plan in the Vantage Trust or in any other qualified investment fund options for the plan; and
7. The City Manager/ Assistant City Manager shall be the coordinator for the Plan; shall receive reports, notices, etc., from MissionSquare Retirement or the V antageTrust; shall cast, on behalf of the Employer, any required votes under the Vantage Trust; may delegate any administrative duties relating to the Plan to appropriate departments.
8. The City Manager is hereby authorized to execute all necessary agreements with MissionSquare Retirement incidental to the implementation and ongoing administration of the Plan.
9. The City Council of the City of Reedley hereby retains the right, in its sole and absolute discretion, to modify, suspend, or terminate the Plan, including, but not limited to benefit levels, vesting, or eligibility requirements contained herein by subsequent resolution.
10. This resolution shall be effective beginning on June 11 , 2024, and shall remain in effect until modified, terminated, or rescinded by subsequent resolution of the City Council.
PASSED, APPROVED, and ADOPTED this 11 th day of June 2024 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Anita Betancourt, Mayor
ATTEST:
Ruthie Greenwood, City Clerk
Resolution 2024-047 2
DocuSign Envelope ID: 157226B0-D738-4A63-9AEF-DAFB623BD212
ADMINISTRATIVE SERVICES AGREEMENT
for
City of Reedley
Type: 401
Account#: 100320, 100308
Missi:1:~nsquare
RETIREMEN T
DocuSign Envelope ID: 157226B0-D738-4A63-9AEF-DAFB623BO212
ADMINISTRATIVE SERVICES AGREEMENT
This Administrative Services Agreement ("Agreement"), made as of this day, (please enter date) 06/11/2024 (herein
referred to as the "Inception Date"), between the International City Management Association Retirement Corporation doing business as MissionSquare Retirement ("M issionSquare"), a nonprofit corporation organized and existing under the laws of the State of Delaware, and the City of Reedley ("Employer"), an Entity organized and existing under the laws of the State of California with an office at 845 G Street, Reedley, California 93654.
RECITALS
Employer acts as public p lan sponsor of a retirement plan ("Plan"}, and in that capacity, has responsibility to obtain administrative services and investment alternatives for the Plan;
VantageTrust is a group trust established and maintained in accordance with New Hampshire Revised Statutes Annotated section 391: 1 and Internal Revenue Service Revenue Ruling 81 -100, 1981 -1 C.B. 326, which provides for the commingled investment of retirement funds;
MissionSquare, or its wholly owned subsidiary, acts as investment adviser to VantageTrust Company, LLC, the Trustee ofVantageTrust; MissionSquare has designed, and Vantage Trust Company offers, a series of separate funds (the "Funds") for the investment of plan assets as referenced in the Funds' principa l disclosure documents, the Disclosure Memorandum and the Fact Sheets (together, "M issionSquare Disclosures"); and MissionSquare provides a range of services to public employers for the operation of employee retirement plans including, but not limited to, communications concerning investment alternatives, account maintenance, account recordkeeping, investment and tax reporting, transaction processing, and benefit disbursement.
MissionSquare Retirement Agreement 1 of 13
DocuSign Envelope ID: 157226B0-D738-4A63-9AEF-DAFB623BO212 Plan numbers 100320, 100308
AGREEMENTS
1. A ppointment of Mi ssionSq uare
Employer hereby appoints MissionSquare as administrator of the Plan to perform all nondiscretionary fu nctions necessary for the admi nistration of the Plan . The functions to be performed by MissionSquare shall be those set forth in Exhibit A to this Agreement.
2. Adoption of Vantage Trust
Employer has adopted the Declaration of Trust of Vantage Trust Company and agrees to the commingled investment of assets of the Plan within Vantage Trust.
Employer agrees that the investment, management, and distribution of amounts deposited in Vantage Trust shall be subject to the Declaration of Trust, as it may be amended from time to time and shall also be subject to terms and conditions set forth in disclosure documents (such as the MissionSquare Disclosures or Employer Bu lletins) as those terms and conditions may be adjusted from time to time.
3. Exclusivity Agreement
Employer agrees that for the initial or succeeding term of this Agreement specified in Section 10, so long as MissionSquare continues to perform in all material respects the services to be performed by it under this Agreement, Employer shall not obtain plan administration from anyone other than MissionSquare. Employer acknowledges that MissionSquare has agreed to the compensation to be paid to MissionSquare under this Agreement in the expectation that M issionSquare will be able to offset costs allocable to performing this Agreement with revenues arising from Employer's exclusive use of MissionSquare at the rates provided herein throughout the initial or succeeding term.
4. Employer Duty to Furnish Information
Employer agrees to furnish to MissionSquare on a timely basis such information as is necessary for MissionSquare to carry out its responsibi lities as Administrator of the Plan, including information needed to allocate individual participant accounts to Funds in the Plan, and information as to the employment status of participants, and participant ages, addresses, and other identifying information (including tax identification numbers). Employer also agrees that it will notify MissionSquare in a timely manner regarding changes in staff as it relates to various roles. Such notification is to be completed through the plan sponsor website. MissionSquare sha ll be entitled to rely upon the accuracy of any information that is furnished to it by a responsible official of the Employer or any M issionSquare Retirement Agreement 2 of 13
DocuSign Envelope ID: 157226B0-D738-4A63-9AEF-DAFB623BD212 Plan numbers 100320, 100308
information relating to an individual participant or beneficiary that is furnished by such participant or beneficiary, and MissionSquare shall not be responsible for any error arising from its reliance on such information. MissionSquare will provide reports and account information to the Employer through the plan sponsor website.
Employer is required to send in contributions through the plan sponsor website.
Alternative electronic methods may be allowed but must be approved by MissionSquare for use. Contributions may not be sent through paper submittal documents.
To the extent Employer selects third-party investment options that do not have profile information provided to MissionSquare through MissionSquare's electronic data feeds from external sources (such as Morningstar) or the thirdparty investment option providers, the Employer is responsible for providing to MissionSquare timely investment option updates for disclosure to Plan participants. Such updates may be provided to MissionSquare through the Employer's investment consultant or other designated representative.
5. MissionSquare Representations and Warranties
MissionSquare represents and warrants to Employer that:
(a) MissionSquare is a non-profit corporation with full power and authority to enter into this Agreement and to perform its obligations under this Agreement. The ability of MissionSquare, or its wholly owned subsidiary, to serve as investment adviser to VantageTrust Company is dependent upon the continued
willingness of VantageTrust Company for MissionSqua re, or its wholly owned subsidiary, to serve in that capacity.
(b) MissionSquare is an investment adviser registered as such with the U.S. Securities and Exchange Commission under the Investment Advisers Act of 1940, as amended .
(c) MissionSquare shall maintain and administer the Plan in accordance with the requirements for plans which satisfy the qualification requirements of Section 401 of the Internal Revenue Code and other applicable federal law; provided, however, MissionSquare shall not be responsible for the qualified status of the Plan in the event that the Employer directs MissionSquare to administer the Plan or disburse assets in a manner inconsistent with the requirements of Section 401 or otherwise causes the Plan not to be carried out in accordance with its terms; provided, further, that if the plan document used by the Employer contains terms that MissionSquare Retirement Agreement 3 of 13
DocuSign Envelope ID: 157226B0-D738-4A63-9AEF-DAFB623BD212
6. Plan numbers 100320, 100308
differ from the terms of MissionSquare's model plan document, MissionSquare shall not be responsible for the qualified status of the Plan to the extent affected by the differing terms in the Employer's plan document. MissionSquare shall not be
responsible for monitoring state or local law applicable to retirement plans or for administering the Plan in compliance with local or state requirements regarding plan administration unless Employer notifies MissionSquare of any such local or state requirements.
Employer Representations and Warranties
Employer represents and warrants to MissionSquare that:
(a) Employer is organized in the form and manner recited in the opening paragraph of this Agreement with full power and authority to enter into and perform its obligations under this Agreement and to act for the Plan and participants in the manner contemplated in this Agreement. Execution, delivery, and performance of this Agreement will not conflict with any law, rule, regulation or contract by which the Employer is bound or to which it is a party.
(b) Employer understands and agrees that MissionSquare's sole function under this Agreement is to act as recordkeeper and to provide administrative, investment or other services at the direction of Plan participants, the Employer, its agents or designees in accordance with the terms of this Agreement. Under the terms of this Agreement, MissionSquare does not render investment advice, is neither the "Plan Administrator" nor "Plan Sponsor" as those terms are defined under applicable federal , state, or local law, and does not provide legal, tax or accounting advice with respect to the creation, adoption or operation of the Plan and its related trust. MissionSquare does not perform any service under this Agreement that might cause MissionSquare to be treated as a "fiduciary" of the Plan under applicable law, except, and only, to the extent that MissionSquare provides investment advisory services to individual participants enrolled in Guided Pathways Advisory Services.
(c) Employer acknowledges and agrees that MissionSquare does not assume any responsibility with respect to the selection or retention of the Plan's investment options. Employer shall have exclusive responsibility for the Plan's investment options, including the selection of the applicable share class.
MissionSquare Retirement Agreement 4 of 13
DocuSign Envelope ID: 157226B0-D738-4A63-9AEF-DAFB623BO212
7. Plan numbers 100320, 100308
(d) Employer acknowledges that certain such services to be performed by MissionSquare under this Agreement may be
performed by an affiliate or agent of MissionSquare pursuant to one or more other contractual arrangements or relationships, and that MissionSquare reserves the right to change vendors with which it has contracted to provide services in connection with this Agreement without prior notice to Employer.
(e) Employer approves the use of its Plan in MissionSquare external media, publications and materials. Examples include press releases announcements and inclusion of the general plan information in request for proposal responses .
Participation in Certain Proceedings
The Employer hereby authorizes MissionSquare to act as agent, to appear on its behalf, and to join the Employer as a necessary party in all legal proceedings involving the garni shment of benefits or the transfer of benefits pursuant to the divorce or separation of participants in the Plan. Unless Employer notifies MissionSquare otherwise, Employer consents to the disbursement by M issionSquare of benefits that have been garnished or transferred to a former spouse, current spouse, or child pursuant to a domestic relations order or child support order.
8. Compensation and Payment
(a) Participant Fees. Plan participant accounts shall be assessed an asset-based fee to cover the costs of record-keeping and other services provided by MissionSquare, and other costs associated with the Plans as d irected by the Employer. The Employer shall work with MissionSquare to determine the appropriate amount of the gross asset-based fee to be charged to participant accounts, which may be increased or decreased from t ime to time at the direction of the Employer. At the inception of this Agreement the participant fee shall be 0.55%
(b) Revenue Requirement. MissionSquare sh all receive total annual aggregate revenue of 0.55% of Plan assets under MissionSquare's admin istration record keeping and other services to the Plans. Such revenue shall be deducted by MissionSquare from amounts collected through the application of the asset-based fee described in section 8(a) prior to allocation of any participant level assetbased fees to the Administrative Allowance Account (an MissionSquare Retirement Agreement 5 of 13
DocuSign Envelope ID: 157226B0-D738-4A63-9AEF-DAFB623BD212 Plan numbers 100320, 100308
unallocated plan account, which may also be known as a "plan level expense account") described is section 8(c) below. (c) Administrative Allowance Account. Amounts collected through the application of the asset-based fee described in section 8(a) above in excess of the Revenue Requirement specified in subsection 8(b) above, if any, shall be held in an Administrative Allowance Account for each Plan (that is maintained as a Plan asset by MissionSquare). Employer understands that the Plan
administrative allowance is to be used only to pay for reasonable plan administrative expenses of the Plan or allocated to Plan participants at the instruction of the Employer. If Employer makes such a determination, Employer will direct MissionSquare in a separate letter to send Administrative Allowance monies to such consultants .
The payment will be made only from the above-referenced Plan's Administrative Allowance Account. Should the amount in the Plan's Administrative Allowance Account be insufficient to cover the fee due, MissionSquare will seek written instruction from the Plan or the Employer as to the amount to pay the consultant. For processing purposes, the consultant may submit an invoice to MissionSquare for payment of the fee; provided, however, that MissionSquare will pay the consultant only as set forth above. The consultant shall have no authority to calculate the fee amount, change the frequency of the payment, or change the payee.
Employer acknowledges and agrees that, for the purposes ofthese payments, MissionSquare is acting as the agent of the Plan.
Employer also acknowledges that in following its direction MissionSquare is not exercising any discretion regarding whether the above consultant fee payment is an appropriate or reasonable use of Plan funds. Accordingly, Employer agrees to hold MissionSquare harmless from adverse consequences that may result from making such payments.
(d) Revenue Received from Investment Options. Neither
MissionSquare nor the Employer shall retain recordkeeping revenue received directly from investment options made available under the Plan . MissionSquare shall be compensated from fees collected from participant accounts through the application of the asset-based fee described in section 8(a) above. In the event that any Plan investment options do generate revenue from plan investments, MissionSquare shall, as directed by the Employer, MissionSquare Retirement Agreement 6 of 13
DocuSign Envelope ID: 157226B0-D738-4A63-9AEF-DAFB623BO212 Plan numbers 100320, 100308
credit any and all revenue back to those participant accounts invested in the option in question.
(e) Compensation for Management Services to VantageTrust Company, Compensation for Advisory and other Services to the MissionSquare Funds Class M and Payments from ThirdParty Investment Options. Emp loyer acknowledges that MissionSquare, or its wholly owned subsid iary, receives fees from Vantage Trust Company for investment advisory services and plan and participant services furnished to VantageTrust Company.
Employer further acknowledges that MissionSquare, including certain of its wholly owned subsid iaries, receives compensation for advisory and other services furnished to t he M issionSquare Funds Class M, which serve as the underlying portfolios of a number of Funds offered through VantageTrust. For a MissionSquare Fund Class R that invests substantially all of its assets in a third-party mutual fund not affiliated with MissionSquare, MissionSquare or its wholly owned subsidiary receives payments from the third-party mutual fund families or their service providers in the form of 126-1 fees, service fees, compensation for sub-accounting and other services provided based on assets in the underlying third-party mutual fund. These fees are described in the MissionSquare Disclosures and M issionSquare's fee disclosure statement. In addition, to the extent that third party investment options are included in the investment line-up for the Plan, MissionSquare receives administrative fees from its third-party settlement and clearing agent for providing administrative and other services based on assets invested in third-party investment options; such administrative fees come from payments made by third-party investment options to the settlement and clearing agent. (f) Redemption Fees. Redemption fees imposed by outside investment options in which Plan assets are invested are collected and paid to the investment option by MissionSquare.
MissionSquare remits 100% of redemption fees back to the specific investment option to which redemption fees apply. These redemption fees and the individual investment option's policy with respect to redemption fees are specified in the prospectus or other disclosure documents for the individual investment option and referenced in the MissionSquare Disclosures.
(g) Payment Procedures. All payments to MissionSquare pursuant to this Section 8 shall be made from Plan assets held by Vantage Trust MissionSquare Retirement Agreement 7 of 13
DocuSign Envelope ID: 157226B0-D738-4A63-9AEF-DAFB623BD212 Plan numbers 100320, 100308
or received from third-party investment options or their service providers in connection with Plan assets invested in such thirdparty investment options, to the extent not paid by the Employer.
The amount of Plan assets administered by MissionSquare shall be adjusted as required to reflect any such payments as are made from the Plan. In the event that the Employer agrees to pay amounts owed pursuant to this Section 8 directly, any amounts unpaid and outstanding after 30 days of invoice to the Employer shall be withdrawn from Plan assets.
The compensation and payment set forth in this Section 8 are contingent upon the Employer's using MissionSq uare's plan sponsor website for contribution p rocessing and submitting contribution funds by ACH or wire transfer on a consistent basis over the term of this Agreement and the use of the M issionSquare PLUS Fund as the sole stable value fund .
The compensation and payment in this Section 8 will take effect in the calendar quarter following receipt at a Delivery Address (defined below the signature line) of one fully executed copy of this Administrative Services Agreement based upon the following schedule:
• Agreement received by February 20 - Effective April
• Agreement received by May 20 - Effective July
• Agreement received by August 20 - Effective October
• Agreement received by November 20 - Effective January Employer further acknowledges and agrees that compensation and payment under this Agreement sha ll be subject to re-negotiation in the event that the Employer (a) chooses to implement additional mutual funds that neither (i) trade via NSCC nor (ii) meet M issionSquare's daily trading operational guidelines or (b) chooses to implement investment options that are not mutual funds.
9. Indemnification
MissionSquare shall not be responsible for any acts or omissions of any person with respect to the Plan or its related trust, other than MissionSquare in connection with th e admin istration or operation of the Pl an . Employer shall indemnify MissionSquare against, and hold MissionSquare harm less from, any and all loss, damage, penalty, liability, cost, and expense, including without limitation, reasonable attorney's fees, that may be incurred by, imposed upon, or asserted against Mi ssionSquare by reason of any claim, regulatory proceeding, or litigation arising from any act done or omitted to be done by any individual or person with respect to the Plan or its related trust, excepting only any and all loss, damage, penalty, liability, cost or expense resulting from MissionSquare's negligence, bad faith, or willful misconduct.
MissionSquare Retirement Agreement 8 of 13
DocuSign Envelope ID: 157226B0-D738-4A63-9AEF-DAFB623BD212 Plan numbers 100320, 100308
10. Term
This Agreement shall be in effect and commence on the date all parties have signed and executed this Agreement ("Inception Date"). The term of this Agreement will commence on the Inception Date and extend three (3) years from that date. Th is Agreement will be renewed automatically for each succeeding year unless written notice of termination is provided by either party to the other no less than 60 days before the end of such Agreement year. The Employer understands and acknowledges that, in the event the Employer terminates this Agreement (or replaces the MissionSquare PLUS Fund of VantageTrust as an investment option in its investment line-up), MissionSquare retains full discretion to release Plan assets invested in the MissionSquare PLUS Fund in an orderly manner over a period of up to 12 months from the date MissionSquare receives written notification from the Employer that it has made a final and binding selection of a replacement for MissionSquare as administrator of the Plan (or a replacement investment option for the MissionSquare PLUS Fund).
11 . Amendments and Adjustments
12. (a) This Agreement may be amended by written instrument signed by the parties.
(b) MissionSquare may modify this Agreement by providing 60 days' advance written notice to the Employer prior to the effective date of such proposed modification. Such modification shall become effective unless, within the 60-day notice period, the Employer notifies MissionSquare in writing that it objects to such modification.
(c) The parties agree that enhancements may be made to administrative services under this Agreement. The Employer will be notified of enhancements or reduction in fees through electronic messages or special mailings.
Notices
Unless otherwise provided in this Agreement, all notices required to be delivered under this Agreement shall be in writing and shall be delivered, mailed, e-mailed or faxed to the location of the relevant party set forth below or to such other address or to the attention of such other persons as such party may hereafter specify by notice to the other party.
MissionSquare Retirement Agreement 9 of 13
DocuSign Envelope ID: 157226B0-0738-4A63-9AEF-DAFB623B0212 Plan numbers 100320, 100308
MissionSquare: Legal Department, MissionSquare, 777 North Capitol Street, N.E., Suite 600, Washington, D.C., 20002-4240 Facsimile; (202) 962-4601
Employer: at the office set forth in the first paragraph hereof, or to any other address, facsimile number or e-mail address designated by the Employer to receive the same by written notice similarly given.
Each such notice, request or other communication shall be effective: (i) if given by facsimile, when transmitted to the applicable facsimile number and there is appropriate confirmation of receipt; (ii) if given by mail or e-mail, upon transmission to the designated address with no indication that such address is invalid or incorrect; or (iii) if given by any other means, when actually delivered at the aforesaid address.
13. Complete Agreement
This Agreement shall constitute the complete and full understanding and sole agreement between Mission Square and Employer relating to the object of thi s Agreement and correctly sets forth the complete rights, duties and obligations of each party to the other as of its date. This Agreement supersedes all written and oral agreements, communications or negotiations among the parties. Any prior agreements, promises, negotiations or representations, verbal or otherwise, not expressly set forth in this Agreement are of no force and effect.
14. Titles
The headings of Sections of this Agreement and the headings for each of the attached schedules are for convenience only and do not define or limit the contents thereof.
15. Incorporation of Exhibits
All Exhibits (and any subsequent amendments thereto), attached hereto, and referenced herein, are hereby incorporated with in this Agreement as if set forth fully herein.
16. Governing Law
This Agreement shall be governed by and construed in accordance with the laws of the State of California, applicable to contracts made in that jurisdiction without reference to its conflicts of laws provisions.
MissionSquare Retirement Agreement 10 of 13
DocuSign Envelope ID: 157226B0-D738-4A63-9AEF-DAFB623BD21 2 Plan numbers 100320, 100308
In Witness Whereof, the parties heret o ce rtify that they have read and understand this Ag reement and all Schedules attached hereto and have caused this Agreement to be executed by their duly authorized officers as of the Inception Date first above written.
CITY OF REEDLEY
By /) ~ 6/ 3/ 2024
Signature/Date
By Nicole Zieba city Manager
Name and Title (Please Print)
THE INTERNATIONAL CITY MANAGEMENT
ASSOCIATION RETIREMENT CORPORATION
doing business as MISSIONSQUARE
::TIRE/417~-----
Erica McFarquhar
Assistant Secretary
[An execution copy will be provided via DocuSignl
MissionSquare Retirement Agreement 11 of 13
DocuSign Envelope ID: 15722680-D738-4A63-9AEF-DAFB623BD212 Plan numbers 100320, 100308
Exhibit A
Administrative Services
The administrative services to be performed by MissionSquare under this Agreement shall be as follows :
(a) Participant enrollment services are provided online. Employees will enroll on line through a secure site or the Employer will enroll employees through the plan sponsor website.
(b) Establishment of participant accounts for each employee participating in the Plan for whom MissionSquare receives appropriate enrollment instructions. MissionSquare is not responsible for determining if such Plan participants are el igible under the terms of the Plan. (c) Allocation in accordance with participant directions received in good order of individual participant accounts to investment options offered under the Plan .
(d) Maintenance of ind ividual accounts for participants reflecting amounts deferred, income, gain or loss credited, and amounts distributed as benefits.
(e) Maintenance of records for all participants for whom participant accounts have been established. These files shall include enrollment instructions (provided to MissionSquare through the participant website or the plan sponsor website), beneficiary designation instructions and all other documents concerning each participant's account.
(f) Provision of periodic reports to the Employer through the plan sponsor website. Participants will have access to account information through Participant Services, Voice Response System, the participant website, and text access, and through quarterly statements that can be delivered electronically through the participant website or by postal service. (g) Communication to participants of information regarding their rights and elections under the Plan.
(h) Making available Participant Services Representatives through a toll-free telephone number from 8:30 a.m . to 9:00 p .m . Eastern Time, Monday through Friday (excluding ho lidays and days on which the securities markets or MissionSquare are closed for business (including emergency closings)), to assist participants.
(i) Making available access to MissionSquare's website, to allow participants to access certain account information and initiate certain plan transactions at any time. The participant website is normally MissionSquare Retirement Agreement 12 of 13
DocuSign Envelope ID: 157226B0-D738--4A63-9AEF-DAFB623BD212 Plan numbers 100320, 100308
available 24 hours a day, seven days a week except during scheduled maintenance periods designed to ensure high-quality performance. (j) Maintaining the security and confidentiality of client information through a system of controls including but not limited to, as appropriate:
restricting plan and participant information only to those who need it to provide services, software and hardware security, access controls, data back-up and storage procedures, non-disclosure agreements, security incident response procedures, and audit reviews.
(k) Making available access to MissionSquare's plan sponsor web site to allow plan sponsors to access certa in plan information and initiate plan transactions such as enrolling participants and managing contributions at any time. The plan sponsor web site is normally available 24 hours a day, seven days a week except during scheduled maintenance periods designed to ensure high-quality performance.
(I) Distribution of benefits as agent for the Employer in accordance with terms of the Plan . Participants who have separated from service can request distributions through the participant website or via form. (m)MissionSquare is authorized by the Employer to (a) determine whether a domestic relations order is an acceptable qualified domestic relations order under the terms of the Plan and (b) establish a separate account record for the alternate payee and provide for the investment and distribution of assets held thereunder.
(n) Loans may be made available on the terms specified in the Loan Guidelines, if loans are adopted by the Employer. Participants can request loans through the participant website.
(o) Guided Pathways Advisory Services - MissionSquare's participant advice servi ce, "Fund Advice", may be made available through a third-party vendor on the terms specified on MissionSquare's website. (p) MissionSquare is authorized by the Employer to establish an unallocated plan level expense account to function as the Administrative Allowance account, to be invested as Employer directs.
(q) MissionSquare will determine appropriate delivery method (electronic and/or print) for plan sponsor/participant communications and education based on a number of factors (audience, effectiveness, etc.) (r) MissionSquare will provide 2 in-person education days annually at the Employer's site.
MissionSquare Retirement Agreement 13 of 13
DocuSign Envelope ID: 9571 B1F9-176B-438F-9E03-3F0B6EF46105
ADMINISTRATIVE SERVICES AGREEMENT
for
City of Reedley
Type : 457
Account#: 301688
Missk:~nsquare
RETIREMENT
DocuSign Envelope ID: 957181 F9-176B-438F-9E03-3F0B6EF461D5
ADMINISTRATIVE SERVICES AGREEMENT
This Administrative Services Agreement ("Agreement"), made as of this day, (please enter date) 06/11/2024 (herein
referred to as the "Inception Date"), between the International City Management Association Retirement Corporat ion doing business as MissionSquare Retirement ("M issionSquare"), a nonprofit corporation organized and existi ng under the laws of the State of Delaware, and the City of Reedley ("Employer"), an Entity organized and existing under the laws of the State of California with an office at 845 G Street, Reedley, California 93654.
RECITALS
Employer acts as public p lan sponsor of a retirement p lan ("Pl an"), and in that capacity, has responsibility to obtain administrative services and investment alternatives for the Plan;
VantageTrust is a group trust established and maintained in accordance with New Hampshire Revised Statutes Annotated section 391: 1 and Internal Reve nue Service Revenue Ruling 81-1 00, 1981-1 C.B. 326, which provi des for the commingled investment of retirement funds;
MissionSquare, or its whol ly owned subsid iary, acts as investment adviser to Vantage Trust Company, LLC, the Trustee of Vantage Trust; MissionSquare has designed, and Vantage Trust Company offers, a series of separate funds (the "Funds") for the investment of plan assets as referenced in the Funds' principal disclosure documents, the Disclosure Memorandum and the Fact Sheets (together, "MissionSquare Disclosures"); and Missi onSquare provides a range of services to publ ic employers for t he operation of employee retirement plans including, but not limited to, communications concerning investment alternatives, account maintenance, account recordkeeping, investment and tax reporting, transaction processing, and benefit disbursement.
MissionSquare Retirement Agreement 1 of 13
DocuSign Envelope ID: 9571 B1 F9-176B-438F-9E03-3F0B6EF461 D5 Plan number 301688
AGREEMENTS
1 . Appointment of MissionSquare
Employer hereby appoints MissionSquare as administrator of the Plan to perform all nondiscretionary functions necessary for the administration of the Plan. The functions to be performed by MissionSquare shall be those set forth in Exhibit A to this Agreement.
2. Adoption of Vantage Trust
Employer has adopted the Declaration of Trust of Vantage Trust Company and agrees to the commingled investment of assets of the Plan within Vantage Trust.
Employer agrees that the investment, management, and distribution of amounts d eposited in Vantage Trust shall be subject to the Declaration of Trust, as it may be amended from time to time and shall also be subject to terms and conditions set forth in disclosure documents (such as the MissionSquare Disclosures or Employer Bulletins) as those terms and conditions may be adjusted from time to time.
3. Exclusivity Agreement
Employer agrees that for the initial or succeeding term of this Agreement specified in Section 10, so long as MissionSquare continues to perform in all material respects the services to be performed by it under this Agreement, Employer shall not obtain plan administration from anyone other than MissionSquare. Employer acknowledges that MissionSquare has agreed to the compensation to be paid to MissionSquare under this Agreement in the expectation that MissionSquare will be able to offset costs allocable to performing this Agreement with revenues arising from Employer's exclusive use of MissionSquare at the rates provided herein throughout th e initial or succeed ing term .
4. Employer Duty to Furnish Information
Employer ag rees to furnish to Missio nSqua re on a timely basis such information as is necessary for MissionSquare to carry out its responsibilities as Administrator of the Plan, including information needed to allocate individual participant accounts to Funds in the Plan, and information as to the employment status of participants, and participant ages, addresses, and other identifying information (including tax identification numbers). Employer also agrees that it will notify MissionSquare in a timely manner regarding changes in staff as it relates to various roles. Such notification is to be completed through th e plan sponsor website. MissionSquare shall be entitled to rely upon the accuracy of any information that is furnished to it by a responsible official of the Employer or any MissionSquare Retirement Agreement 2 of 13
DocuSign Envelope ID: 9571 B1F9-176B-438F-9E03-3F0B6EF461D5 Plan number 301688
information relating to an individual participant or beneficiary that is furnished by such participant or beneficiary, and MissionSquare shall not be responsible for any error arising from its reliance on such information. MissionSquare will provide reports and account information to the Employer through the plan sponsor website.
Employer is required to send in contributions through the plan sponsor website.
Alternative electronic methods may be allowed but must be approved by MissionSquare for use. Contributions may not be sent through paper submittal documents.
To the extent Employer selects third-party investment options that do not have profile information provided to MissionSquare through MissionSquare's electronic data feeds from external sources (su ch as Morningstar) or the thirdparty investment option providers, the Employer is responsible for providing to MissionSquare timely investment option updates for disclosure to Plan participants. Such updates may be provided to MissionSquare through the Em ployer's investment consultant or other designated representative.
5. MissionSquare Representations and Warranties
MissionSquare represents and warrants to Employer that:
(a) MissionSquare is a non-profit corporation with full power and authority to enter into this Agreement and to perform its obligations under this Agreement. The ability of MissionSquare, or its wholly owned subsidiary, to serve as investment adviser to VantageTrust Company is dependent upon the continued
willingness of VantageTru st Company for MissionSquare, or its wholly owned subsidiary, to serve in that capacity.
(b) MissionSquare is an investment adviser registered as such with the U.S. Securities and Exchange Commission under the Investment Advisers Act of 1940, as amended.
(c) MissionSquare shall maintain and administer the Plan in accordance with the requirements for eligible deferred
compensation plans under Section 457 of the Internal Revenue Code and other applicable federal law; provided, however, that MissionSquare shall not be responsible for the eligible status of the Plan in the event that the Employer directs MissionSquare to administerthe Plan or disburse assets in a manner inconsistent with the requirements of Section 457 or otherwise causes the Plan not to be carried out in accordance with its terms. Further, in the event that the Employer uses its own customized plan document, MissionSquare Retirement Agreement 3 of 13
DocuSign Envelope ID: 9571 B1 F9-1 76B-438F-9E03-3F0B6EF461D5
6. Plan number 301688
MissionSquare shall not be responsible for the eligible status of the Plan to the extent affected by terms in the Employer's plan document that differ from those in MissionSquare's model plan document. MissionSquare shall not be responsible for monitoring state or local law applicable to retirement plans or for administering the Plan in compliance with local or state requirements regarding plan administration unless Employer notifies MissionSquare of any such local or state requirements.
Employer Representations and Warranties
Employer represents and warrants to MissionSquare that:
(a) Employer is organized in the form and manner recited in the opening paragraph of this Agreement with full power and authority to enter into and perform its obligations under this Agreement and to act for the Plan and participants in the manner contemplated in this Agreement. Execution, delivery, and performance of this Agreem ent will not conflict with any law, rule, regulation or contract by which the Employer is bound or to which it is a party.
(b) Employer understands and agrees that MissionSquare's sole function under this Agreement is to act as recordkeeper and to provide administrative, investment or other services at the direction of Plan participants, the Employer, its agents or designees in accordance with the terms of this Agreement. Under the terms of this Agreement, MissionSquare does not render investment advice, is neither the "Plan Administrator" nor "Plan Sponsor" as those terms are defined under applicable federal, state, or local law, and does not provide legal, tax or accounting advice with respect to the creation, adoption o r operation of the Plan and its related trust. M issionSquare does not perform any service under this Agreement that might cause MissionSquare to be treated as a "fiduciary" ofthe Plan under applicable law, except, and only, to the extent that MissionSquare provides investment advisory services to individual participants enrolled in Guided Pathways Advisory Services.
(c) Employer acknowledges and agrees that MissionSquare does not assume any responsibility with respecttothe selection or retention of the Plan's investment options. Employer shall have exclusive responsibility for th e Plan's investment options, including the selection of the applicable share class.
MissionSquare Retirement Agreement 4 of 13
DocuSign Envelope ID: 9571 B1F9-176B-438F-9E03-3F0B6EF461 O5
7. Plan number 301688
(d) Employer acknowledges that certain such services to be performed by MissionSquare under thi s Agreement may be performed by an affiliate or agent of MissionSquare pursuant to one or more other contractual arrangements or relationships, and that MissionSquare reserves the right to change vendors with which it has contracted to provide services in connection with this Agreement without prior notice to Employer.
(e) Employer approves the use of its Plan in MissionSquare external media, publications and materials. Examp les include press releases announcements and inclusion of the general plan information in request for proposal responses.
Participation in Certain Proceed ings
The Employer hereby authorizes MissionSquare to act as agent, to appear on its behalf, and to join the Employer as a necessary party in all legal proceedings involving the garnishment of benefits or the transfer of benefits pursuant to the divorce or separation of participants in the Plan . Unless Employer notifies MissionSquare otherwise, Employer consents to the disbursement by MissionSquare of benefits that have been garnished or transferred to a former spouse, current spouse, or child pursuant to a domestic relations order or child support order.
8. Compensation and Payment
(a) Participant Fees. Plan participant accounts shall be assessed an asset-based fee to cover the costs of record-keeping and other services provided by MissionSquare, and other costs associated with the Plans as directed by the Employer. The Employer shall work with M issionSquare to determine the appropriate amount of the gross asset-based fee to be charged to participant accounts, which may be increased or decreased from time to t ime at the direction of the Employer. At the inception of this Agreem ent the participant fee shall be 0.45%
(b) Revenue Requirement. MissionSquare shall receive total annua l aggregate revenue of 0.45% of Plan assets under Mi ssionSquare's administration record keeping and other services to the Plans. Such revenue shall be deducted by MissionSquare from amounts collected through the application ofthe asset-based fee described in section 8(a) prior to allocation of any participant level assetbased fees to the Administrative Allowance Account (an MissionSquare Retirement Agreement 5 of 13
DocuSign Envelope ID: 9571 B 1 F9-176B-438F-9E03-3F0B6EF461D5 Plan number 301688
unallocated plan account, which may also be known as a "plan level expense account") described is section 8(c) below. (c) Administrative Allowance Account. Amounts collected through the application of the asset-based fee described in section 8(a) above in excess of the Revenue Requirement specified in subsection 8(6) above, if any, shall be held in an Administrative Allowance Account for each Plan (that is maintained as a Plan asset by MissionSquare). Employer understands that the Pl an
administrative allowance is to be used only to pay for reasonable plan administrative expenses of the Plan or allocated to Pl an participants at the instruction of the Employer. If Employer makes such a determination, Employer will direct MissionSquare in a separate letter to send Administrative Allowance monies to such consultants.
The payment will be made only from the above-referenced Plan's Administrative Allowance Account. Should the amount in the Plan's Administrative Allowance Account be insufficient to cover the fee due, MissionSquare will seek written instruction from the Plan or the Employer as to the amount to pay the consultant. For processing purposes, the consultant may submit an invoice to Mi ssionSquare for payment of the fee; provided, however, that Mission Square will pay the consultant only as set forth above. The consultant shall have no authority to calculate the fee amount, change the frequency of the payment, or change the payee.
Employer acknowledges and agrees that, for the purposes ofthese payments, MissionSquare is acting as the agent of the Plan .
Employer also acknowledges that in following its direction Mi ssionSquare is not exercising any discretion regarding whether the above consultant fee payment is an appropriate or reasonable use of Plan funds. Accordingly, Employer agrees to hold MissionSquare harmless from adverse consequences that may result from making such payments.
(d) Revenue Received from Investment Options. Neither
MissionSquare nor the Employer shall retain recordkeeping revenue received directly from investment options made available under the Plan . MissionSquare shall be compensated from fees collected from participant accounts through the application of the asset-based fee described in section 8(a) above. In the event that any Plan investment options do generate revenue from plan investments, MissionSquare shall, as directed by the Employer, MissionSquare Retirement Agreement 6 of 13
DocuSign Envelope ID: 9571 B1 F9-176B-438F-9E03-3F0B6EF461 D5 Plan number 301688
credit any and all revenue back to those participant accounts invested in the option in question.
(e) Compensation for Management Services to VantageTrust Company, Compensation for Advisory and other Services to the M issionSquare Funds Class M and Payments from ThirdParty Investment Options. Employer acknowledges that MissionSquare, or its wholly owned subsidiary, receives fees from Vantage Trust Company for investment advisory services and plan and participant services furnished to VantageTrust Company.
Employer further acknowledges that MissionSquare, including certain of its wholly owned subsidiaries, receives compensation for advisory and other services furnished to the MissionSquare Funds Class M, which serve as the underlying portfolios of a number of Funds offered through VantageTrust. For a MissionSquare Fund Class R that invests substantially all of its assets in a third-party mutual fund not affiliated wit h MissionSquare, MissionSquare or its wholly owned subsidiary receives payments from the third-party mutual fund families or their service providers in the form of 126-1 fees, service fees, compensation for sub-accounting and other services provided based on assets in the underlying third-party mutual fund. These fees are described in the MissionSquare Disclosures and MissionSquare's fee disclosure statement. In addition, to the extent that third party investment options are included in the investment line-up for the Plan, MissionSquare receives administrative fees from its third-party settlement and clearing agent for providing administrative and other services based on assets invested in third-party investment options; such administrative fees come from payments made by third-party investment options to the settlement and clearing agent. (f) Redemption Fees. Redemption fees imposed by outside investment options in which Plan assets are invested are collected and paid to the investment option by MissionSquare.
MissionSquare remits 100% of redemption fees back to the specific investment option to which redemption fees apply. These redemption fees and the individual investment option's policy with respect to redemption fees are specified in the prospectus or other disclosure documents for the individual investment option and referenced in the MissionSquare Disclosures.
(g) Payment Procedures. All payments to MissionSquare pursuant to this Section 8 shall be made from Plan assets held by Vantage Trust MissionSquare Retirement Agreement 7 of 13
DocuSign Envelope ID: 9571 B 1 F9-176B-438F-9E03-3F0B6EF46105 Plan number 301688
or received from third-party investment options or their service providers in connection with Plan assets invested in such thirdparty investment options, to the extent not paid by the Employer.
The amount of Plan assets administered by Mission Square shall be adjusted as required to reflect any such payments as are made from the Plan . In the event that the Employer agrees to pay amounts owed pursuant to this Section 8 directly, any amounts unpaid and outstanding after 30 days of invoice to the Employer shall be withdrawn from Plan assets.
The compensation and payment set forth in this Section 8 are contingent upon the Employer's using MissionSquare's plan sponsor website for contribution processing and submitting contribution funds by ACH or wire transfer on a consistent basis over the term of this Agreement and the use of the MissionSquare PLUS Fund as the sole stable value fund .
The compensation and payment set forth in this Section 8 are further contingent upon the transfer of all assets of the Plan(s) from the prior record keeper for the Plan(s) to MissionSquare's administration in the approximate amount of $600 thousand. Employer further acknowledges and agrees that compensation and payment under this Agreement shall be subject to re-negotiation in the event that there is a material difference between the assets and/or participants transferred to MissionSquare and the information provided from the Employer pursuant to the Request for Proposal.
The compensation and payment in this Section 8 will take effect in the calendar quarter following receipt of all assets of the Plan's prior record keeper and the receipt at a Del ivery Address (defined below the signature line) of one fully executed copy of this Administrative Services Agreement based upon the following schedule:
• Assets and Agreement received by February 20 - Effective April • Assets and Agreement received by May 20 - Effective July • Assets and Agreement received by August 20 - Effective October • Assets and Agreement received by November 20 - Effective January Employer further acknowledges and agrees that compensation and payment under this Agreement shall be subject to re-negotiation in the event that the Employer (a) chooses to implement additional mutual funds that neither (i) trade via NSCC nor (i i) meet M issionSquare's daily trad ing operational guidelines or (b) chooses to implement investment opt ions that are not mutual funds.
9. Indemnification
MissionSquare Retirement Agreement 8 of 13
DocuSign Envelope ID: 9571 B 1 F9-176B-438F-9E03-3F0B6EF461D5 Plan number 301688
MissionSquare shall not be responsible for any acts or omissions of any person with respect to the Plan or its related trust, other than MissionSquare in connection with the administration or operation of the Plan. Employer shall indemnify MissionSquare against, and hold MissionSquare harmless from, any and all loss, damage, penalty, liability, cost, and expense, including without limitation, reasonable attorney's fees, that may be incurred by, imposed upon, or asserted against MissionSquare by reason of any claim, regulatory proceeding, or litigation arising from any act done or omitted to be done by any individual or person with respect to the Plan or its related trust, excepting only any and all loss, damage, penalty, liability, cost or expense resulting from MissionSquare's negligence, bad faith, or willful misconduct.
10. Term
The term of this Agreement will extend three (3) years from the date of completion and reconciliation of the transition of assets of the Plan from the prior record keeper to MissionSquare. This Agreement will be renewed automatically for each succeeding year unless written notice of termination is provided by either party to the other no less than 60 days before the end of such Agreement year. The Employer understands and acknowledges that, in the event the Employer terminates th is Agreement (or replaces the MissionSquare PLUS Fund of Vantage Trust, as an investment option in its investment line-up), MissionSquare retains full discretion to release Plan assets invested in the MissionSquare PLUS Fund in an orderly manner over a period of up to 12 months from the date MissionSquare receives written notification from the Employer that it has made a final and binding selection of a replacement for MissionSquare as administrator of the Plan (or a replacement investment option for the Mission Square PLUS Fund).
11 . Amendm ents and Adjustments
(a) This Agreem ent may be amended by written instrument signed by the parties.
(b) MissionSquare may modify this Agreement by providing 60 days' advance written notice to the Employer prior to the effective date of such proposed modification. Such modification shall become effective unless, within the 60-day notice period, the Employer notifies M issionSquare in writing that it objects to such modification.
(c) The parties agree that en hancements may be made to administrative services under this Agreement. The Employer will be notified of enhancements or reduction in fees through electronic messages or special mailings.
MissionSquare Retirement Agreement 9 of 13
DocuSign Envelope ID: 9571 B 1 F9-176B-438F-9E03-3F0B6EF461D5 Plan number 301688
12. Notices
Unless otherwise provided in this Agreement, all notices required to be delivered under this Agreement shall be in writing and shall be delivered, · mailed, e-mailed or faxed to the location of the relevant party set forth below or to such other address or to the attention of such other persons as such party may hereafter specify by notice to the other party.
MissionSquare: Legal Department, MissionSquare, 777 North Capitol Street, N.E., Suite 600, Washington, D.C., 20002-4240 Facsimile; (202) 962-4601
Employer: at the office set forth in the first paragraph hereof, or to any other address, facsimile number or e-mail address designated by the Employer to receive the same by written notice similarly given.
Each such notice, request or other communication shall be effective: (i) if given by facsimile, when transmitted to the applicable facsimile number and there is appropriate confirmation of receipt; (ii) if given by mail or e-mail, upon transmission to the designated address with no indication that such address is invalid or incorrect; or (iii) if given by any other means, when actually delivered at the aforesaid address.
13. Complete Agreement
This Agreement shall constitute the complete and full understanding and sole agreement between MissionSquare and Employer relating to the object of this Agreement and correctly sets forth the complete rights, duties and obligations of each party to the other as of its date. This Agreement supersedes all written and oral agreements, communications or negotiations among the parties. Any prior agreements, promises, negotiations or representations, verbal or otherwise, not expressly set forth in this Agreement are of no force and effect.
14. Titles
The headings of Sections of this Agreement and the headings for each of the attached schedules are for convenience only and do not define or limit the contents thereof.
15. Incorporation of Exhibits
MissionSquare Retirement Agreement 10 of 13
DocuSign Envelope ID: 9571 B 1 F9-1 76B-438F-9E03-3F0B6EF46105 Pl an number 301688
All Exhibits (and any subsequent amendments thereto), attached hereto, and referenced herein, are hereby incorporated within this Agreement as if set forth fully herein.
16. Governing Law
This Agreement shall be governed by and construed in accordance with the laws of the State of California, applicable to contracts made in that jurisdiction without reference to its confl icts of laws provisions.
In Witness Whereof, the parties hereto certify that they have read and understand this Agreement and all Schedu les attached hereto and have caused this Agreement to be executed by their duly authorized officers as of the Inception Date first above written.
CITY OF REEDLEY
By ~ ~
6/ 3/ 2024
Signature/Date
By Ni co 1 e zi eba City Manager
Name and Title (Please Print)
THE INTERNATIONAL CITY MANAGEMENT
ASSOCIATION RETIREMENT CORPORATION
doing business as MISSIONSQUARE
RETIREMENT
By-+-- ~ --~ - --= - Erica McFarquhar
Assistant Secretary
[An execution co py will be provided via DocuSignl
MissionSquare Retirement Agreement 11 of 13
DocuSign Envelope ID: 9571 B 1F9-176B-438F-9E03-3F0B6EF461D5 Plan number 301688
Exhibit A
Administrative Services
The administrative services to be performed by MissionSquare under this Agreement sha ll be as follows:
(a) Participant enrollment services are provided on line. Employees will enroll online through a secure site or the Employer will enrol l emp loyees through the plan sponsor website.
(b) Establishment of participant accounts for each employee participating in the Plan for whom MissionSquare receives appropriate enrollment instructions. MissionSquare is not responsible for determining if such Plan participants are eligible under the terms of the Plan.
(c) Allocation in accordance with participant directions received in good order of individua l participant accounts to investment options offered under the Plan.
(d) Maintenance of individual accounts for participants reflecting amounts deferred, income, gain or loss credited, and amounts distributed as benefit s.
(e) Maintenance of records for all participants for whom participant accounts have been established. These files shall include enrol lment instructions (provided to MissionSquare through the participant website or the plan sponsor website), beneficiary designation instructions and all other documents concerning each participant's account.
(f) Provision of periodic reports to the Employer through the plan sponsor website. Participants w ill have access to account information t hrough Participant Services, Voice Response System, the participa nt website, and text access, and through quarterly statements t hat can be delivered electronically through the participant website or by posta l service. (g) Communication to participants of information regarding their rights and elections under the Plan.
(h) Making available Participant Services Representatives through a toll-free telephone number from 8:30 a.m. to 9:00 p.m. Eastern Time, Monday through Friday (excluding holidays and days on wh ich the securities markets or MissionSquare are cl osed for business (incl uding emergency closings)), to assist participants.
(i) Making available access to MissionSquare's website, to allow participants to access certain account information and initiate certain plan transactions at any time. The participant website is normally M issionSquare Retirement Agreement 12 of 13
DocuSign Envelope ID: 957181 F9-176B-438F-9E03-3F0B6EF461D5 Plan number 301688
available 24 hours a day, seven days a week except during scheduled maintenance periods designed to ensure high-quality performance. (j) Maintaining the security and confidentiality of client information through a system of controls including but not limited to, as appropriate:
restricting plan and participant information only to those who need it to provide services, software and hardware security, access controls, data back-up and storage procedures, non-disclosure agreements, security incident response procedures, and audit reviews.
(k) Making available access to MissionSquare's plan sponsor web site to allow plan sponsors to access certain plan information and initiate plan transactions such as enrolling participants and managing contributions at any time. The plan sponsor web site is normally available 24 hours a day, seven days a week except during scheduled maintenance periods designed to ensure high-quality performance.
(I) Distribution of benefits as agent for the Employer in accordance with terms of the Plan. Participants who have separated from service can request distributions through the participant website or via form . (m)MissionSquare is authorized by the Employer to (a) determine whether a domestic relations order is an acceptable qualified domestic relations order under the terms of the Plan and (b) establish a separate account record for the alternate payee and provide for the investment and distribution of assets held thereunder.
(n) Loans may be made available on the terms specified in the Loan Guidelines, if loans are adopted by the Employer. Participants can request loans through the participant website.
(o) Guided Pathways Advisory Services - MissionSquare's participant advice service, "Fund Advice", may be made available through a third-party vendor on the terms specified on MissionSquare's website. (p) MissionSquare is authorized by the Employer to establish an unallocated plan level expense account to function as the Administrative Allowance account, to be invested as Employer directs.
(q) MissionSquare will determine appropriate delivery method (electronic and/or print) for plan sponsor/participant communications and education based on a number of factors (audience, effectiveness, etc.) (r) MissionSquare will provide 2 in-person education days annually at the Employer's site.
MissionSquare Retirement Agreement 13 of 13
CITY OF REEDLEY
MEMORANDUM OF UNDERSTANDING
REEDLEY POLICE OFFICERS ASSOCIATION
JULY 1, 2024 - JUNE 30, 2026
TABLE OF CONTENTS
SECTION PAGE
1 RECOGNITION .................................................. .. ... ... ............. .. .. .............. ... .............. .............. .. 3 2 TERM ................................................................. .... .. ................................................................. 3 3 RENEGOTIATIONS ..... ................................ .. .. ........ ............... ...... .. .............................. .. .......... 3 4 PAYDAYS ............ .. ....................................................... .. ....... .. ................. ............. .. ..... ............. 4 5 PROFESSIONAL DEVELOPMENT PROGRAM FOR SWORN EMPLOYEES ................... .4 6 DEVELOPMENT PROGRAM FOR PROFESSIONAL STAFF EMPLOYEES ............... ........ 5 7 RESIDENCY ........................ .. ........ ............................ .. ........................................ .... .................. 6 8 ORGANIZATIONAL SECURITY ............ ................. ................................................................ 6 9 PHYSICAL STANDARDS PROGRAM ...... .. ......... ........................................... ..................... ... 8 10 HOURS OF WORK ....... ................... ............................. .. ............. .. .. ......................................... 9 11 OVERTIME .... .... .......... .. ...................... .. ................. ................... ..... ..... ............. .. .. ............... .. .. 10 12 MINIMUMCALLBACK/COURTTIMEPAY ................................................... .. ................ 10 13 BILINGUAL INCENTIVE PAY ................. .. .......................................................................... 11 14 SPECIAL TY PAY .......................................................... .... ...................................................... 11 15 LEGAL HOLIDAYS ............... .. ..... ........ ..... ........................... .. ..................... .......................... 12 16 VACATIONLEAVE ....................................... .................. .. .......... .. ......................................... 13 17 VACATIONBUY-BACK ........... .. ................................................ .. .......................... ............... 13 18 SICK LEA VE ...................... .. ................................................................................. .. ............... . 14 19 GRIEVANCE PROCEDURE ............................................ .. ............................ ........ ................ 14 20 UNIFORM ALLOWANCE .......................... ..................................................................... ..... 15 21 HEALTH COVERAGE ....... .. ... ........... .. ................................ .. ....... .. ....................................... 16 22 SALARIES ............................................................................................................. .. ................ 17 23 PUBLIC EMPLOYEES RETIREMENT SYSTEM ................................. ............. .. ................ 17 24 PEACEFUL PERFORMANCE ..................................................... .. ........................................ 18 25 CITY RIGHTS .... ................. ......... ....................... .. .. ... ... ...... ........................ .. ............ .............. 18 26 NO LOCKOUT ................................................................... .................................. ........... ...... .. 19 27 MAINTENANCE OF BENEFITS ................ .. .. .. ........... .. .......... ...................................... ........ 19 28 FULL UNDERSTANDING .. ...... .................................................... ........ .. ....................... ........ 19 29 PROVISIONS OF LAW .............................................................................. ............................ 20 30 RESOLUTION OF CONFLICTS ........................ ............... ...... ....... ................. ....................... 20 SIGNATURE PAGE ................... ... ................ .. ................................................... .............. ........ 20 APPENDIX "A" -Grievance Procedure
CITY OF REEDLEY
MEMORANDUM OF UNDERSTANDING
LAW ENFORCEMENT UNIT
JULY 1, 2024 - JUNE 30, 2026
1. RECOGNITION:
As provided in City of Reedley (hereinafter "City") Resolution No. 3013 dated February 7, 1978, City recognized the Reedley Public Safety Employees Association (hereinafter "Association") as the representative of the employees in the Law Enforcement Unit (hereinafter "Unit"). Effective July 1, 2018, the City recognizes Reedley Police Officers Association as the successor entity to the Reedley Public Safety Employees Association, which consists of the following classifications:
2. TERM:
Senior Police Sergeant
Police Sergeant
Senior Police Officer
Police Officer
Police Community Service Officer
Police Senior Community Service Officer
Police Dispatcher I
Police Dispatcher II
Police Animal Control Officer
Police Records/Communications Supervisor
Senior Police Records Specialist
Police Records Specialist
The term of this agreement shall commence July 1, 2024 and shall remain in effect until June 30, 2026, and also from year to year thereafter unless and until one of the parties fulfills the condition of Section 3, RENEGOTIATIONS.
3. RENEGOTIATIONS:
In the event either party to this agreement desires to negotiate a successor agreement, such party shall serve upon the other its written request to begin negotiations as well as its full and entire written proposals for a new agreement by March 15, of any contract year, or any year, in which event meeting and conferring shall commence no later than April 15 of that year.
4. PAYDAYS:
Employees shall be paid bi-weekly on Friday for regular hours of work.
5. PROFESSIONAL DEVELOPMENT PROGRAM FOR SWORN EMPLOYEES:
PURPOSE: The purpose of the CITY OF REEDLEY Police Department Professional Development Program is to increase and maintain high levels of professionalism among Police Officers in order to attain a superior quality of Police service for the community and to better equip individual Police Officers for handling complex and difficult social and community problems characteristic of modem society.
Thus, the program is intended to more effectively to prepare both new recruits and experienced officers to cope with the changing role of the Police Officer in today 's community through broadening his/her educational background and exposure.
GENERAL PROVISIONS: Upon receiving a degree and/or an appropriate level certificate issued by the California Commission on Peace Officers' Standards and Training (POST), a salary increase based on the included schedule will be permanently added to the Officer's base pay. In order to receive the Educational Incentive, an officer must have satisfactorily complete appropriate course requirements with a grade average of "C" or better and provide a copy of the official transcripts to the City.
ELIGIBILITY REQUIREMENTS: To be eligible for participation in the program, Police Officers must have met the following requirements.
1. Satisfactorily completed the entry-level probationary period and have attained regular status a. Lateral officers with a minimum of 2 years of experience will be considered eligible upon satisfactorily completion of the FTO program.
2. Each Police Officer must be classified as a Police Officer, Police Corporal, or Police Sergeant.
3. The Police Officer must have received a degree from an accredited college or university and have been in a program which leads to an Associate or Bachelor's degree in a subject area approved by the Police Chief and City Manager.
POST Intermediate Certificate or A.A. Degree 4%
POST Advanced Certificate or B.A/B.S. 7%
POST Advanced Certificate and B.A./B.S. 10%
The incentive pays specified above are designed to increase in increments of 3% and do not compound.
RESPONSIBILITY and DUTIES: Each Officer participating in the program is responsible for informing the Chief of Police and the City Manager of his degrees and/or certificates from POST. Officers are responsible to handle all matters pertaining to the college or university and are required to have academic transcripts and records of achievements submitted through the Police Chief. If official transcripts, POST certificate or diploma are received by the City within 90 days of the end of the semester or the date on the POST certificate, the Educational Incentive will beeffective the first of the month following the end of the semester or following the date on the POST certificate. If official transcripts, POST certificate or diploma are received by the City after 90 days from the end of the semester or from the date on the POST certificate, the Educational Incentive will be effective the first day of the pay period following the receipt of the transcripts, POST Certificate or diploma.
6. DEVELOPMENT PROGRAM FOR PROFESSIONAL STAFF EMPLOYEES GENERAL PROVISIONS: Upon receiving a degree, a salary increase based on the included schedule will be permanently added to the employee's base pay. In order to receive the Educational Incentive, an employee must have satisfactorily complete appropriate course requirements with a grade average of "C" or better and provide a copy of the official transcripts to the City.
ELIGIBILITY REQUIREMENTS: To be eligible for participation in the program, Professional Staff employees must have met the following requirements.
1. Satisfactorily completed the entry-level probationary period and have attained regular status
2. Each employee must be classified as Police Community Service Officer, Police Dispatcher, Police Animal Control Officer, or Police Records Specialist.
3. The employee must have received a degree from an accredited college or university and have been in a program which leads to an Associate or Bachelor's degree in a subject area approved by the Police Chief and City Manager.
Associate of Arts or Associate of Science De ree 4%
Bachelor of Arts or Bachelor of Science De ree 7%
The incentive pays specified above are designed to increase in increments of 3% and do not compound.
If official transcripts or diploma are received by the City within 90 days of the end of the semester, the Educational Incentive will be effective the first of the month following the end of the semester. If official L
transcripts or diploma are received by the City after 90 days from the end of the semester, the Educational Incentive will be effective the first day of the pay period following the receipt of the transcripts or diploma.
7. RESIDENCY:
The City's residency requirement for Sworn Personnel shall be (1) hour response time as provided in the City's Resolution on Residency.
8. ORGANIZATIONAL SECURITY:
a. Neither the City nor the Association shall discriminate (except as allowed by law) against employees because of race, sex, color, handicap, creed or national origin. Neither the City nor the Association shall unlawfully interfere with, intimidate, restrain, coerce, or discriminate against any employee in his/her free choice to participate or join, or refuse to participate or join, in the Association's lawful activities.
b. The Association has the right to represent its members before the City Council or advisory boards or commissions with regard to the enforcement of the wages, hours and working conditions or other matters within the scope of representation covered by this Agreement. c. The City agrees that up to two (2) sworn employee representatives of the Association and one (1) from the non-sworn, no more than three overall are entitled to reasonable time off without loss of compensation or other benefits when meeting and conferring with management representatives on matters of employee/employer relations, or when engaged in activities that the parties mutually agree are in the shared interest of more harmonious relations on matters within the scope of representati~n. d. The City agrees to deduct Association dues for employees covered by this agreement when the Association certifies in writing that the individual employee has become a member and has agreed to pay Association dues. It is further understood and agreed that the City shall be required to deduct said dues or remit same to Association until notified in writing by the Association that City cease such deductions.
It is also agreed that the Association shall indemnify and hold the City harmless against any and all claims, demands, suits, or other forms ofliability that shall arise out of or by reason of action taken or not taken by the City for the purpose of complying with the provisions of this Section. It is further agreed and understood by the parties that dues deduction privileges as set forth in this article may be revoked by the City if the provisions of Section 25, PEACEFUL PERFORMANCE, are violated by the Association.
e. A bulletin board, of the size of 3 feet by 4 feet, or less, may be established and maintained by the Association at Association expense, at a mutually agreed upon location. The Association must keep said bulletin board in a neat and orderly appearance. It shall be maintained for the posting of only the following types of notices:
Association recreational and social activities;
Association elections;
Association appointments and results of Association elections; and Association meetings.
All material posted on said bulletin board must (1) contain the date of posting, (2) contain the identity of the organization responsible for the posting, and (3) be removed within 31 calendar days of posting (except that material listing the names and telephone number of P.O.R.A.C. (Police Officers Research Association of California) and/or that material explaining available employee benefits need not be removed within said 31 day period).
The City shall not be responsible for maintaining or constructing said bulletin board. The City shall be held harmless by the Association and shall be indemnified by the Association for any liability incurred as a result of any physical or personal damage sustained by anyone due to either the condition and/or location of the board, or the contents of any publication placed thereon.
If the City objects to any posted material which is claimed to be inconsistent with the agreement, it shall notify the Association to remove the material within twenty-four hours. In the event the matter cannot be resolved between the City and the Association within this period, the material will be removed and a grievance may be taken directly to Level Four of the grievance procedure.
It is further agreed and understood by the parties that the above bulletin board privileges, as set forth in this Section, may be revoked by the City if the provisions of Section 25, PEACEFUL PERFORMANCE, are violated by the Association.
f. The Association may use City facilities for Association activities in accordance with City rules and regulations, provided that appropriate advance arrangements are made. It is understood that the granting of such use may be conditioned upon appropriate charges to offset the costs of such use. g. Upon reasonable advance request to the Chief of Police or the City Manager, reasonable access to employee work locations will be allowed officially designated Association representatives for the purpose of processing grievances or contracting members of the association concerning other lawful business within the scope of representation. Such access shall not be used to conduct solicitation for membership or other internal organizational business. Access shall be restricted so as not to interfere with the work or the normal operations of the department or with established safety or security requirements.
9. PHYSICAL STANDARDS PROGRAM:
HEAL TH AND PHYSICAL FITNESS MAINTENANCE PURPOSE: Improved physical fitness should increase employee's health and longevity, boost energy levels, reduce the use of sick leave and medical services, and generally benefit all parties concerned. Accordingly, the City and the Association agree that it is the intent of the Health and Physical Fitness Maintenance program to promote employee health and wellness and that every sworn employee covered by this MOU should maintain at least the minimum physical standards described herein. Failure to meet health standards or otherwise maintain physical fitness in order to undertake the duties of the position held will result in disciplinary action, up to and/or including termination.
SUBJECTS FOR TESTING: The physical fitness testing will cover four areas:
1. Cardiovascular
2. Strength
3. Flexibility
4. Body Composition
TESTING PROCEDURE AND SCORING: An ongoing Joint Committee shall be established to: study methods of testing physical fitness and the frequency of such testing (not less than annually); determine specifically how fitness shall be measured in Reedley; and devise a scoring system which sets minimum health and fitness standards.
1. The Committee will be comprised of a total of three current Reedley Police Department employees; two (2) designated by RPOA and one (1) designated by the Police Chief. At least one of the RPOA designated members will have successfully completed the fitness test in the last two years.
Scoring standards must recognize that an individual may achjeve overall physical fitness even though he or she may fail to achieve a "passing" score in one particular area (or areas). Scoring standards should also be adjusted for age, sex, and, possibly, for other relevant factors. The parties agree that, unless the Committee decides otherwise, the City shall adopt the California Peace Officers Standards & Training Physical Fitness Program (1993) standard of scoring fitness EXEMPLARY PHYSICAL FITNESS: Employees who pass the physical fitness test on the first attempt at the Gold Level shall have their choice of a lump sum of $500.00 or ten (10) hours of paid leave "Fit Time". Employees who pass the physical fitness test on the first attempt at the Silver Level will be paid a lump sum of $300.00. Employees who pass the physical fitness test on the first attempt at the Bronze Level will be paid a lump sum of $100.00.
• Fit Time hours must be used within twelve (12) months of receipt or the hours will be deleted.
Request for use of Fit Time are subject to review and approval by the employee's supervisor.
10. HOURS OF WORK:
a. The normal working schedule for full-time employees shall be ten (10) hours per day or forty (40) hours per week, or may be twelve (12) hours per day, three (3) days per week with one additional eight (8) hour make up day within the pay period, or other time accumulated during the pay week as defined by the City of Reedley to equal, forty ( 40) hours per pay week or eighty (80) hours in the pay period as determined by the Chief of Police and/or by the City Manager. The Chief of Police reserves the right to modify, change or adjust the schedule to a eight (8) hour a day five (5) day a week schedule in the event of an emergency or similar circumstances when staffing levels fall below certain levels that make it impossible to work the above shifts without consuming excessive amounts of overtime. Management will make every effort to maintain the 4/10 or 3/12 schedule and attempt to utilize available personnel resources within reason prior to reverting to a 5/8 schedule. The Chief of Police will make every effort to provide a minimum of a 30-day notice when a change from one schedule to another is expected to take place.
b. Scheduling Change Notification - Members will be notified of any change as to the start time of their shift within 7 days of the change otherwise 4 hours, or the equivalent of off duty call-back time, of the shift will be paid at the overtime rate. There are some exceptions to this such as sick calls, emergencies, and family emergencies that do not allow for this time to be adhered to by management.
This change will require a strict adherence to the department policy regarding requests for time off.
Members understand that no time off for more than two (2) days wi II be approved if submitted less than 15 days in advance. However, the Chief of Police or designee may approve time off if submitted less than 15 days in advance.
c. All represented employees are granted up to thirty (30) minutes per shift for lunch, said time which will be considered on duty and paid. Failure to receive a paid lunch period due to service demands shall not result in overtime compensation.
d. At the discretion and pre-authorization of the Chief of Police or designee, employees may be allowed, on a case-by-case basis, to take a City vehicle to their residences for purposes including, but not limited to:
1. Transportation of arrestee(s) to County jail
2. Out of town training
3. Sworn employees who live withjn city limits
11. OVERTIME:
All authorized time worked in excess of forty ( 40) hours per scheduled work sruft shall be compensated at the rate of one and one-half (1 ½) times the employee's regular base hourly rate of pay, in accordance with the Federal Labor Standards Act. All paid leave time shall be considered as time worked for the purpose of this section. Overtime shall be computed to the nearest quarter hour. At the request of any employee eligible for overtime pay, the Chief of Police may provide that, in lieu of cash payment for any overtime, the employee may be allowed time off with pay at the rate of one and onehalf (1 ½) hours for each hour of overtime worked. Any such time off shall be taken at a time mutually agreed upon by the employee and the Chief of Police. Employees may accrue up to one hundred twenty ( 120) hours at any one time.
12. MINIMUM CALL BACK/COURT TIME PAY:
An employee who:
a. Is called back to work from home after completing rus/her regular scheduled sruft (plus overtime, if applicable) shall be assigned a minimum of four (4) hours work or four (4) hours of time, to be compensated as otherwise provided in this agreement; or b. Reports to an authorized Court appearance during a time-period defined in a., above, shall be assigned a minimum of four ( 4) hours work or four ( 4) hours of time, to be compensated as otherwise provided in trus agreement.
c. An employee who is called back to work on his/her regular scheduled day off; or reports to an authorized Court appearance on his/her regular scheduled day off shall be assigned a minimum of four (4) hours work or four (4) hours of time, to be compensated as otherwise provided in this agreement.
d. An employee who is called back to work wrule on rus/her previously scheduled vacation or compensatory time off (CTO) shall not have any vacation hours or CTO hours deducted for the day, or any portion thereof, upon which he/she was directed to be at work.
13. BILINGUAL INCENTIVE PAY:
An employee who demonstrates, to the satisfaction of the Chief of Police, that he/she possesses and retains skills necessary to communicate orally, as determined by the Chief of Police to be regularly useful to the Reedley Police Department, shall be compensated in the amount of eighty ($80) dollars per month. An employee who demonstrates, to the satisfaction of the Chief of Police, that he/she possesses and retains skills necessary to translate and communicate, both orally and in writing, in a non-English language determined by the Chief of Police to be regularly useful to the Reedley Police Department, shall receive incentive pay of one hundred ($100) dollars per month.
14. SPECIALTY PAY:
a. Sworn employees while actively assigned by the Police Chief to Detective, Detective Sergeant, School Resource Officer, Motor Officer, or K-9 Officer positions shall receive Specialty Pay of an additional Five percent (5.0%) per month compensation beyond their regular base salary as set forth in the salary resolution adopted by the City Council. The only instance where Police Sergeants shall be eligible for Specialty Pay is when assigned to the position of Detective Sergeant. Only one Sergeant may receive Specialty Pay for assignment as Detective Sergeant. b. Sworn employees designated and assigned by the Police Chief as Field Training Officer and only while actively training a recruit or on assignment as an Officer in Charge shall receive Specialty Pay of an additional five percent (5%) per hour compensation beyond their regular base salary as set forth in the salary resolution adopted by the City Council. Sergeants shall not be eligible for this Specialty Pay.
c. Non-Sworn employees assigned by the Chief of Police to the Victim Services Unit and Crime Scene Investigation shall receive Specialty Pay of an additional five percent (5 .0%) per month compensation beyond their regular base salary as set forth in the salary resolution adopted by the City Council. No more than one (1) non-sworn employee may receive this Specialty Pay when assigned to the Victim Services Unit.
d. Non-Sworn employees assigned by the Chief of Police to serve as a Communications Training Officer (CTO) shall receive Specialty Pay of an additional five percent (5.0%) for each hour they are actively training a new Dispatcher. This will be an hour for hour incentive, only paid if a CTO is actively training.
e. Employees on a leave of absence, with or without pay, in excess of 90 days, shall have their specialty pay temporarily suspended until such time as they return to work in an active work status.
For the purposes of this section only, a leave of absence shall be defined as a leave for any reason, extending beyond 90 calendar days, including discretionary leave for non-FMLA-CFRA-PDL situations. f. Sworn employees shall receive Court Standby pay in the amount of $1,200 to be paid once annually on the first regular pay date in December. g. Non-Sworn employees shall receive Court Standby pay in the amount of $600 to be paid once annually on the first regular pay date in December.
15. LEGAL HOLIDAYS:
are:
Legal holidays to be observed by employees unless such employees are required to be on duty New Year's Day, January I;
Washington's Birthday, third Monday in February;
Memorial Day, last Monday in May;
Independence Day, July 4;
Labor Day, first Monday in September;
Veteran's Day, November 11;
Thanksgiving Day, fourth Thursday in November;
Christmas Day, December 25;
Four (4) floating holidays per fiscal year which must be requested thirty (30) days in advance and are subject to approval by the Chief of Police, the parties expressly recognizing that three of these floating holidays are in lieu of Martin Luther King's observance day, Day after Thanksgiving, and Christmas Eve; Employee's Birthday.
An employee is entitled to the observance of his/her Birthday as a holiday. The holiday may be taken at any time in the calendar year when work requirements of the department permit.
If a holiday falls on an employee's regularly scheduled work day, and he/she is required to work, he/she shall be entitled to his/her regular pay plus holiday pay computed pursuant to Section 13, OVERTIME, or time off in lieu thereof, or credited with equal additional vacation leave, this determination to be made by the Chief of Police.
If a holiday falls on an employee's regularly scheduled day off, and he/she does not work he/she shall be entitled to regular pay for the pay for that day, or time off in lieu thereof, or credited with equal additional vacation leave, this determination to be made by the Chief of Police. "Holiday hours" shall be paid for "holiday homs" actually worked; for example, if an officer works six (6) hours on the holiday and takes two (2) hours off, he/she shall receive holiday pay at 2½ times straight pay for the six (6) hours worked, and shall receive straight pay for the two (2) hours taken off.
16. VACATION LEAVE:
Vacations shall be earned on the following basis for full-time employees:
- Twelve (12) days (96 hours) per year for the first two (2) years. - Thirteen (13) days (104 hours) per year beginning with the third (3rd) year. - Fourteen (14) days (112 hours) per year beginning with the fourth (4th) year. - Fifteen (15) days (120 hours) per year beginning with the fifth (5th) year. - Sixteen (16) days (128 hours) per year beginning with the sixth (6th) year. - Seventeen (17) days (136 hours) per year beginning with the seventh (7th) year. - Eighteen (18) days (144 hours) per year beginning with the eighth (8th) year. - Nineteen (19) days (152 hours) per year beginning with the ninth (9th) year. - Twenty (20) days (160 hours) per year beginning with the tenth (10th) year.
In computing vacation leave earned, only those months shall be counted during which an employee has worked half or more of his/her regular work days.
Vacation leave may be taken as earned, subject to the approval of the Chief of Police who shall schedule vacations so as to meet the operating requirements of the department; provided that vacation leave shall not be granted to employees with less than one full year of continuous service.
1. Employees may accrue vacation leave to a maximum cap of 320 hours.
In order to prevent the loss of vacation leave beyond the maximum, employees should regularly monitor their leave balances and submit time off requests in accordance with the guidelines set forth in 11 (b) of this Agreement.
Temporary and part-time employees shall not be entitled to vacation leave.
Regular employees, who have completed one or more years of service shall, upon leaving the City's service in good standing, be compensated for vacation leave accrued to the date of separation.
17. VACATION BUY-BACK:
Employees may have up to eighty (80) hours of vacation accrual bought back by the City.
Employees are limited to two (2) buy-backs per fiscal year, not to exceed 80 hours. The employee must have a balance in their accrued account of at least 120 hours after the buy-back. Employees wishing to participate in this benefit must provide the City with at least (14) days advance written notice.
18. SICK LEA VE:
Sick leave with pay shall be granted to regularly employed, full-time employees at the rate of one working day for each completed month of service. Such leave shall be computed on a calendar year basis. Unused sick leave shall be accumulated without limit. Sick leave used shall be deducted from accrued sick leave.
As an incentive to accrue sick leave, the parties recognize that the City has added sick leave conversion to its PERS contract which allows conversion of accrued but unused sick leave service credit upon retirement as provided by law.
Sick leave shall not be considered as a right which an employee may use at his discretion, but rather as a privilege which shall be allowed only in case of personal sickness or disability, legal quarantine because of exposure to contagious disease, or in the case of illness within the immediate family. No more than six (6) working days in any calendar year may be taken as sick leave because of illness within the immediate family.
In order to be granted sick leave with pay, an employee must meet the following conditions:
a. Notify his/her immediate supervisor not later than four (4) hours prior to the beginning of the scheduled workday of the reason of absence.
b. Permit such medical examination, nursing visit or inquiry which the City deems desirable. c. File a written request for such sick leave on the form and in the manner to be prescribed and submit, where reasonable and if requested by the Chief of Police, a medical certificate signed by a physician stating the kind and nature of his sickness or injury, that the employee has been incapacitated for work for the period of absence and that he is again physically able to perform his duties.
Employees serving a probationary period on an original appointment shall accrue sick leave in accordance with the provisions of this section.
In computing sick leave taken, all employees shall be charged one day sick leave for each day not worked because of illness. Falsely claiming sick leave for any purpose may be cause for discipline, per established Department policy.
19. GRIEVANCE PROCEDURE:
The Grievance Procedure for this unit is set forth in Appendix "A", attached.
20. UNIFORM ALLOWANCE:
a. Effective July I, 2020, Sworn classifications and the Animal Control Officer classification represented by the Association will earn uniform allowance at the annual rate of $1 ,200 per year, payable in a once-annual installment on the first regular payroll in July. b. Effective July 1, 2020, Non-sworn classifications, regularly and primarily assigned the Police Station or office functions, will earn uniform allowance at the rate of $800 per year, payable in a once-annual installment on the first regular payroll in July. c. It is understood that uniform allowance is paid prospectively and will be prorated for any portion of the 12 month period during which an employee was not employed as a full-time regular employee, or was on leave of absence without pay not subject to the Family Medical and Leave Act (FMLA) and/or the California Family Rights Act (CFRA) and/or the Pregnancy Disability Leave (PDL) Law entitlements, or was on probation. Uniform allowance shall be prorated in equal monthly installments and shall be treated for the abovementioned situations as follows:
(1) Separation: The monthly installment amount for each full month the separated employee was not a full-time employee shall be deducted from any final amount due to the separated employee.
(2) Leave of Absence Without Pay: For an employee who enters a Leave of Absence Without Pay (L WOP) status after Uniform Allowance has been paid for the fiscal year, the amount for each full month the employee was in L WOP status shall be deducted from any amount due to the employee upon return to paid status over a period not to exceed three months. For an employee who is in L WOP status at the time the Uniform Allowance is to be paid, upon returning to paid status, the employee shall receive a prorated uniform allowance for each full month remaining in the fiscal year.
(3) Probation Ends: The employee shall receive a prorated uniform allowance for each full month remaining in the fiscal year after the probationary period ends. d. The City agrees that all employees hired subsequent to the adoption of this MOU will be provided with the first uniform issue at no cost to the employee, and will become eligible for future uniform allowances pursuant to subsection c, above.
e. The City shall report to the California Public Employees' Retirement System (CalPERS) the uniform allowance for each sworn and civilian classification as special compensation in accordance with Title 2, California Code of Regulation, Section 571(a)(5). Notwithstanding the previous sentence, for "New Members" as defined by the Public Employees' Pension Reform Act of 2013, the uniform allowance will not be reported as compensation eamable to CalPERS.
21. HEALTH COVERAGE:
a. Medical Coverage - City shall maintain medical coverage and shall pay the average of the two lowest premium plans of the employee and qualified dependent care premiums. b. Vision Coverage - City shall maintain a vision plan, and shall pay one hundred percent (100%) of employee and qualified dependent premiums.
c. Dental Coverage - City shall maintain dental coverage, and shall pay one hundred percent (100%) of employee and qualified dependent premiums.
d. Long-Term Disability Coverage - City shall maintain long-term disability coverage, and shall pay one hundred percent (100%) of the employee coverage premium. Such Plan shall be maintained throughout the term of this agreement.
e. Life Insurance Coverage - The City shall provide life insurance coverage for each bargaining unit employee and shall pay 100% of the employee coverage premium. Employees may request additional coverage at employee expense. Such coverage shall be maintained throughout the term of this Agreement.
(1) The City shall maintain a Life Insurance policy that is equal to the employee's annual base salary, as adopted on the Master Salary Table (rounded to the nearest $1,000), for an employee whose base salary exceeds $50,000
(2) The City shall maintain a Life Insurance policy that is equal to $50,000 for an employee whose base salary is less than or equal to $50,000
f. Cash-In-Lieu of Benefits Option - Employees may voluntarily enroll in the Cash-In-Lieu of Benefits program if they have alternative medical, dental, or vision coverage not provided by the City.
Employees will receive monthly in-lieu payments as taxable income and reflected in withholding contributions on their paycheck. Employees may be eligible to re-enroll in City benefit plans only during the Open Enrollment period or within 30 days of: Family Unit change due to marriage, birth, or adoption; Loss of other coverage; Court or administrative order; Reemployment after Military service. Cash-inLieu amounts will be set at $300.00 per month for medical, $40.00 per month for dental, and $10.00 per month for vision coverage. Employees must re-enroll and show proof of alternative coverage annually.
The City reserves the right to discontinue the program. Employees will be notified at minimum, 30 days prior to Open Enrollment should the program be discontinued or amended.
22. SALARIES:
a. City shall provide all members with a 3.0% COLA effective July 1, 2024, and a 3.0% COLA effective July 1, 2025.
b. The existing Police Corporal classification shall be replaced with a new Senior Police Officer classification at the existing Range 52-P on the Master Salary Table. c. A Senior Police Sergeant classification shall be added to the Master Salary Table at Range 61 -P.
e. A Senior Police Records Specialist classification shall be added to the Master Salary Table at Range 38-P.
23. PUBLIC EMPLOYEES RETIREMENT SYSTEM:
a. AB 340 created the Public Employees' Pension Reform Act (PEPRA) that implemented new benefit formulas and final compensation period, as well as new contribution requirements for new employees hired on or after January 1, 2013 who meet the definition of new member as per PEPRA.
Employees defined as Classic members' shall continue to have a 3% @ Age 55 Safety Police retirement package for sworn members, and 2.0% @ Age 55 Miscellaneous retirement package for non-sworn members with the California Public Employees Retirement System (CalPERS). Classic members are defined by CalPERS as having been a member of CalPERS or a reciprocal system prior to January 1, 2013.
b. Effective July 1, 2017, all Classic members, Sworn and Non-Sworn shall pay 100% of CalPERS required employee contributions, which is 7.0% for Miscellaneous members and 9.0% for Safety members.
c. Beginning January 1, 2018, public agencies that have collectively bargained in good faith and completed impasse procedures (including mediation and fact finding) will be able to unilaterally require classic members to pay up to 50% of the total normal cost of their pension benefit, up to an 8.0% contribution rate for miscellaneous members and 12.0% contribution rate for safety members. d. New members shall have either a 2.7% @ Age 57 Safety Police or a 2.0% @ Age 62 Miscellaneous retirement package with CalPERS, shall have a 3 year final compensation period, and shall be responsible for payment of their member contribution rate as a percentage of payroll. The initial New member percentage of 11.50% for Safety Police or 6.25% for Miscellaneous of reportable compensation is currently set by the actuarial assumptions used in the Actuarial Cost Analysis of AB 340, and may change over time if the total normal cost for new members fluctuates by more than one (1) percent over the estimated initial norn1al cost rate of23.0% of payroll. (The employer contribution rate has also been initially set at 11.50% and 6.25% of reportable compensation, depending on if Safety Police or Miscellaneous retirement package.)
e. CalPERS will review the New member rate once a year when the actuarial valuation of the City's plan is performed. Should CalPERS revise the member contribution rate at any time, the City shall have no choice but to comply by adjusting contribution rates of New members. All New member contributions shall be deducted on a pre-tax basis in accordance with applicable laws and regulations.
24. PEACEFUL PERFORMANCE:
Apart from and in addition to existing legal restrictions upon work stoppages, the Association hereby agrees that neither it nor its officers, agents, or representatives shall incite, encourage, or participate in any strike, walkout, slowdown, speedup, or other work stoppage during the life of this agreement for any cause or dispute whatsoever, either with the City, the Association or with any other person or organization. In the event of work stoppage as enumerated above, the Association, its officers, agents, and representatives shall do everything within their power to end or avert the same. Violation hereof will subject any violator to legal and equitable judicial relief.
Any employee engaging in or assisting any work stoppage as enumerated above, or refusing to perform duly assigned services in violation of this article, shall be subject to discipline up to and including termination. The City reserves the right to selectively discipline employees hereunder.
25. CITY RIGHTS:
The City retains the exclusive right, subject to and in accordance with applicable laws, and the provisions of this Memorandum of Understanding, (a) to direct employees in the performance of their duties; (b) to hire, promote, transfer, lay off and assign employees; ( c) to classify employees in accordance with applicable ordinances or other provisions or Sections of this Memorandum; ( d) to discipline employees in accordance with applicable ordinances and other provisions or Sections of this Memorandum; (e) to determine the mission of its Divisions and Departments, and its budget, organization, the number of employees, and the numbers, types, classifications and grades of positions or employees assigned to an organization unit, work project, shift or tour of duty, and the methods and technology of performing its work; and (f) to take whatever action may be appropriate to carry out its mission in situations of emergency.
In addition, the City specifically retains all the exclusive rights, subject only to the provisions of this Memorandum of Understanding, to take whatever actions and set whatever policies it deems appropriate.
26. NO LOCKOUT:
During the term of this agreement, and subject to full performance thereof the City agrees that it will not lockout or otherwise unlawfully prohibit the peaceful performance of the work of employees in this unit.
27. MAINTENANCE OF BENEFITS:
All other economic and monetary benefits for this unit set forth in written rules and regulations of the City or the Police Department shall be maintained on the same terms and conditions for the duration of this agreement.
28. FULL UNDERSTANDING:
It is intended that this agreement sets forth the full and entire understanding of the parties regarding the matters set forth herein and all other topics subject to meet and confer, and therefore any other prior or existing understanding or agreement by the parties, whether formal or informal, written or unwritten, regarding such matters are hereby superseded or terminated in their entirety.
It is agreed and understood that during the negotiations which culminated in this agreement each party enjoyed and exercised without restraint, except as provided by law, or limitation, the right and opportunity to make demands and proposals or counter-proposals with respect to any matter subject to meet and confer and that the understandings and agreements arrived at after the exercise of that right are set forth in this agreement.
The parties agree, therefore, that for the term ofthis Agreement, except as provided in Section 3, RENEGOTIATIONS, neither party shall be required to negotiate further with respect to any subject or matter, whether referred to or not in this agreement.
Any agreement, alteration, understanding, waiver or modification of any of the terms or provisions contained in this agreement shall not be binding on the parties unless made and signed in writing by all of the parties to this agreement; and if required, approved and implemented by the City Council.
The waiver of any breach, term or condition of this agreement by either party shall not constitute a precedent in the future enforcement of all its te1ms and provisions.
29. PROVISIO S OF LAW:
It is understood and agreed that this agreement is subject to all current and future applicable Federal and State laws. If any part of this agreement is in conflict with or inconsistent with the above applicable laws or is otherwise held to be invalid or unenforceable by any court of competent jurisdiction, such part shall be suspended or superseded by such applicable law and the remainder of this agreement shall not be affected. In the event of any such invalidity or unenforceability of an Article or Section of this Agreement, the City and Association agree to meet within 30 days for the purpose ofre-negotiating regarding said Article or Section.
30. RESOLUTION OF CONFLICTS:
It is agreed by the parties to this agreement that any conflict between any Section or part thereof of this agreement and any City or departmental rule, regulations, ordinance, resolution, or procedural practice existing as of the date of this agreement or adopted thereafter shall be resolved in favor of the provisions contained in this agreement.
Date of Execution: June __ , 2022
CITY OF REEDLEY
("City")
By:
Nicole R. Zieba
City Manager
Attested:
By:
Ruthie Greenwood
City Clerk
REEDLEY POLICE OFFICERS ASSOCIATION
(" Association")
By:
Steven Puryear
President
A. Policy Statement
APPENDIX "A"
GRIEVANCE PROCEDURE
Employees are encouraged to solve difficulties and problems within their department. In the event that a difficulty or grievance cannot be settled within the department, the employee is encouraged to bring the matter to the attention of the City Manager in charge of personnel.
B. Purpose
The purpose of this grievance procedure is to secure, at the lowest possible administrative or supervisory level, proper and equitable solutions to grievances, and to guarantee orderly succession of procedures within which solutions may be pursued. It shall be incumbent upon all employees to follow these procedures to settle their grievances.
C. Definition of Terms
As used in this Procedure, the following words shall have the designated meanings:
1. Grievance: A grievance is a timely good faith complaint of one or a group of employees or a dispute between the City and Association involving the interpretation, application, or enforcement of the express terms of this Memorandum of Understanding.
2. Employee: A City employee in the unit covered by this agreement.
3. Conferee: A conferee is a fellow employee or Association representative who at the request of the employee or City Manager is invited to participate in grievance conference.
4. Aggrieved Party: Aggrieved party is the employee or group of employees making the claim.
5. Days: The term "days" shall, except when otherwise indicated, mean calendar days when the City offices are open.
D. Implementation Procedure
1. Level One - Oral Discussion with Immediate Supervisor An aggrieved party shall promptly orally present his grievance to his immediate supervisor. The aggrieved party and the immediate supervisor should make every effort to resolve the difficulty in this manner.
2. Level Two - Personal Conference upon Written Claim with Immediate Supervisor An aggrieved party may then submit his grievance in writing to his immediate supervisor not later than 5 days of its occurrence. The aggrieved party and the immediate supervisor should make every effort to resolve the difficulty in this manner. The conciliatory efforts of conferees may be utilized at this stage as a substitute for or in conjunction with the aggrieved party. The aggrieved party's written claim should state his position clearly, and the background and reasons and the following items must be included:
a. A statement of the steps initiated by the aggrieved party to resolve the problem by informal means.
b. A description of the general and specific grounds for the grievance. c. A listing of the specific actions and events alleged to be in violation of these articles. All persons involved (including witnesses) shall be named, stating times, places, and events in which each person named was involved.
d. A statement of the reasons why the specific actions identified above are in violation of these Articles.
e. A listing of the specific actions which the aggrieved employee believes would best remedy his grievance at this level and at all subsequent levels.
The employee shall receive a written response to his grievance at this level and at all subsequent levels.
3. Level Three - Personal Conference with Department Head An aggrieved party may appeal the Level Two decision to his department head by filing a written complaint. Said complaint shall contain the same information as described above for the Level Two Claim. It shall not be necessary to re-write the above information. The City shall provide a form which may be used at Levels Two through Four. Upon receipt of the complaint, the department head shall schedule a personal conference with the aggrieved. At this conference, the attending aggrieved party and department head should make every effort to resolve the matter. If the aggrieved party is not satisfied with the results of this personal conference with his department head, he must then file a written appeal with the City Manager within 5 days of the response from his department head.
4. Level Four - Appeal to the City Manager
An aggrieved party may appeal the decision made at Level Three to the City Manager or his designee within 5 days after the response provided at Level Three. The following then applies:
a. A copy of the grievant written appeal shall be sent by the aggrieved party to the persons who rendered previous decisions, that is, his immediate supervisor and the department head.
b. The appeal shall be in writing and shall include the same information as described for the Level Two claim. The completed form supplied by the City shall satisfy this requirement.
c. The City Manager has the option of either rendering a decision or referring the appeal directly to a board of review. If he elects to render a decision, he shall investigate and confer with the parties involved. The aggrieved party, at his discretion, may bring in his conferee.
d. The City Manager shall communicate his decision in writing together with supporting reasons to the grievant.
5. Level Five - Advisory Arbitration
a. The appeal shall be in writing and should include the same information as described in the previous claim in Level Two. This shall be in the form of a separate written request and said request shall be accompanied by a copy of the written claim filed at Level Two and subsequent Levels.
b. Upon receipt of the request, the City Manager in charge of personnel shall direct the board of review to conduct an investigation and review. c. The board of review shall have available to it all documents relating to the complaint and any City records that would be helpful in resolving the problem. d. After studying the documentary evidence, the board of review shall conduct such hearings as it deems necessary. At least two days notice of any scheduled hearing should be given.
e. At the conclusion of the hearing, the chairman of the board of review shall submit the board's written report to the City Manager and the aggrieved party. f. A board of review shall be made up of three members. One shall be selected by the City and one shall be selected by the Association. These two representatives shall select a recognized arbitrator to serve as Chairman from a list of names provided by the California State Mediation and Conciliation Service.
6. Level Six - Appeal to the City Council
Any of the parties involved in the grievance procedure may appeal the decision of the board of review to the City Council within 10 days from receipt of the board of review findings. The decision of the City Council shall be final and conclusive, and handled in the following manner. a. Disposition of records. The City will keep a tape recording of the proceedings and will provide a summary to the parties involved. If any party wishes a verbatim transcript of that recording that party is responsible for costs incurred. b. All documents, communications and records dealing with the processing of a grievance shall be filed separately from the personnel files of the participants and shall be considered confidential. The file shall be open to the parties involved.
E. General Provisions
To facilitate the grievance procedure the following provisions shall apply:
1. Any party to a grievance may at any point in the process outlined have a conferee.
2. Any employee may serve as a conferee without fear of prejudice or reprisal of any kind being taken against such employee.
3. Grievance adjustment should be more concerned with "what is right" and less concerned with "who is right". Effective adjustment of grievances requires that all parties involved conduct themselves with decorum and restraint and that commonly accepted principles of ethical conduct be observed at all times.
4. All proceedings at any level shall be kept private and confidential and any deposition of the case will not be made public without the prior joint and mutual agreement of the aggrieved party and the City Manager. An aggrieved party who makes any proceeding or deposition public without said prior joint and mutual agreement shall be held to have thereby waived his grievance. This shall not apply when the aggrieved party requests an open hearing before the Council. Decisions that have City-wide implications shall be communicated to all affected personnel in an objective and impersonal manner.
5. A written record of all proceedings shall be kept by the parties involved beginning with Level One.
Such signing shall not necessarily indicate agreement to the factual content.
6. Costs and expenses necessarily incurred by retention of the third party Chairman at Level Five of the grievance procedure shall be borne jointly by the City and the Union.
7. By mutual written agreement, the time limit at any Level can be extended.
8. The board of review shall not have the authority to make any finding contrary to the written policies of the City.
QUINN
POWER SYSTEMS
MAINTENANCE AGREEMENT
CSA & Support Services (800) 789-9774
(562) 463-7150 Fax Customer# : 547800
DATE: 7/1/2024
PARTIES: First Party: QUINN COMPANY, a California corporation, dba QUINN POWER SYSTEMS hereinafter referred to as "QUINN"; and
Second Party: City of Reedley
hereinafter referred to as "OWNER".
RECITALS:
1 . Quinn is a factory authorized Caterpillar dealer.
2 . Owner owns certain equipment and Owner desires to retain Quinn to perform periodic preventive maintenance on such equipment, and Quinn is willing to perform such periodic preventive maintenance, on the terms and subject to the conditions set forth in this Agreement.
AGREEMENT:
1 .
The parties hereto do hereby agree as follows:
The Equipment. Owner now owns the following described engines and related equipment:
Please see complete list of EQUIPMENT on Exhibit C ('PREVENTIVE MAINTENANCE SCHEDULE' - Page 5) All of the above-described item(s) are hereinafter collectively referred to as "the Equipment" and covered under this agreement.
2 . Term. Starting from : 7/1/2024 to 6/30/2025
This agreement shall be for a period of one (1) year commence on the date first written above and shall continue until the end of the coverage term as stated above or terminated by either party giving the other party thirty (30) days written notice of termination. The provisions of this Agreement relating to indemnification and limitation of Quinn's liability shall survive any termination of this Agreement. 3 . The Services. Owner hereby engages Quinn to render certain maintenance services to the Equipment during the term of this Agreement as indicated below and described on Exhibit "A" attached hereto ("CSA PM LEVEL DESCRIPTIONS"-Page 3). Additional PM coverage may be added anytime at customer's request.
GUARANTEED PERFORMANCE
PM Level 2 - Annual Service
PM Level 5 - Load Bank 2 hours test duration
PM Level 8 - Fuel Sample Analysis
FREQUENCY
One ( 1) visit per year.
One (1) visit per year.
One (1) sample per year.
The following part(s) shall be replace for the above scope of work.
Engine Oil, Oil Filter(s), Fuel Filter(s), Water Separator Filter(s), Air Filter(s) as