For this type of account: Give name and EIN of:
8. Disregarded entity not owned by an The owner
individual
9. A valid trust, estate, or pension trust Legal entity4
10. Corporation or LLC electing corporate The corporation status on Form 8832 or Form 2553
11 . Association, club, religious, charitable, The organization educational, or other tax-exempt
organization
12. Partnership or multi-member LLC The partnership
13. A broker or registered nominee The broker or nominee
14. Account with the Department of The public entity
Agriculture in the name of a public
entity (such as a state or local
government, school district, or prison)
that receives agricultural program
payments
15. Grantortrustfiling Form 1041 or Thetrust
under the Optional Filing Method 2,
requiring Form 1099 (see Regulations
section 1.671-4(b)(2)(i)(B))**
1 List first and circle the name of the person whose number you furnish.
If only one person on a joint account has an SSN, that person's number must be furnished.
2 Circle the minor's name and furnish the minor's SSN.
3 You must show your individual name on line 1, and enter your business or OBA name, if any, on line 2. You may use either your SSN or EIN (if you have one), butthe IRS encourages you to use your SSN. 4 List first and circle the name of the trust, estate, or pension trust. (Do not furnish the TIN of the personal representative or trustee unless the legal entity itself is not designated in the account title.) * Note: The granter must also provide a Form W-9 to the trustee of the trust.
** For more information on optional filing methods for granter trusts, see the Instructions for Form 1041 .
Note: If no name is circled when more than one name is listed, the number will be considered to be that of the first name listed.
Secure Your Tax Records From Identity Theft
Identity theft occurs when someone uses your personal information, such as your name, SSN, or other identifying information, without your permission to commit fraud or other crimes. An identity thief may use your SSN to get a job or may file a tax return using your SSN to receive a refund.
To reduce your risk:
• Protect your SSN,
• Ensure your employer is protecting your SSN , and
• Be careful when choosing a tax return preparer.
If your tax records are affected by identity theft and you receive a notice from the IRS, respond right away to the name and phone number printed on the IRS notice or letter.
If your tax records are not currently affected by identity theft but you think you are at risk due to a lost or stolen purse or wallet, questionable credit card activity, or a questionable credit report, contact the IRS Identity Theft Hotline at 800-908-4490 or submit Form 14039.
For more information, see Pub. 5027, Identity Theft Information for Taxpayers.
Form W-9 (Rev. 3-2024)
Victims of identity theft who are experiencing economic harm or a systemic problem, or are seeking help in resolving tax problems that have not been resolved through normal channels, may be eligible for Taxpayer Advocate Service (TAS) assistance. You can reach TAS by calling the T AS toll-free case intake line at 877-777-4 778 or TTY ff DD 800-829-4059.
Protect yourself from suspicious emails or phishing schemes.
Phishing is the creation and use of email and websites designed to mimic legitimate business emails and websites. The most common act is sending an email to a user falsely claiming to be an established legitimate enterprise in an attempt to scam the user into surrendering private information that will be used for identity theft.
The IRS does not initiate contacts with taxpayers via emails. Also, the IRS does not request personal detailed information through email or ask taxpayers for the PIN numbers, passwords, or similar secret access information for their credit card, bank, or other financial accounts.
If you receive an unsolicited email claiming to be from the IRS, forward this message to [email protected]. You may also report misuse of the IRS name, logo, or other IRS property to the Treasury Inspector General for Tax Administration (TIGTA) at 800-366-4484. You can forward suspicious emails to the Federal Trade Commission at [email protected] or report them at www.ftc.gov/comp/aint. You can contact the FTC at www.ftc.gov/idtheft or 877-IDTHEFT (877-438-4338).
If you have been the victim of identity theft, see www.ldentityTheft.gov and Pub. 5027.
Go to www.irs.gov/ldentityTheft to learn more about identity theft and how to reduce your risk.
Page6
Privacy Act Notice
Section 6109 of the Internal Revenue Code requires you to provide your correct TIN to persons (including federal agencies) who are required to file information returns with the IRS to report interest, dividends, or certain other income paid to you; mortgage interest you paid; the acquisition or abandonment of secured property; the cancellation of debt; or contributions you made to an IRA, Archer MSA, or HSA. The person collecting this form uses the information on the form to file information returns with the IRS, reporting the above information.
Routine uses of this information include giving it to the Department of Justice for civil and criminal litigation and to cities, states, the District of Columbia, and U.S. commonwealths and territories for use in administering their laws. The information may also be disclosed to other countries under a treaty, to federal and state agencies to enforce civil and criminal laws, or to federal law enforcement and intelligence agencies to combat terrorism. You must provide your TIN whether or not you are required to file a tax return. Under section 3406, payors must generally withhold a percentage of taxable interest, dividends, and certain other payments to a payee who does not give a TIN to the payor.
Certain penalties may also apply for providing false or fraudulent information.
EXHIBIT A
TITLE Ill PROGRAM EXHIBIT
Title Ill C1 - Elderly Nutrition Program Site Management I. Definitions Specific to Title Ill Programs:
A. Program Requirements is defined as Title Ill program requirements found in the OAA [42 USC 3001-3058]; [45 CFR 1321]; the California Code of Regulations [22 CCR 7000 et seq.]; and CDA Program Memoranda, and California Retail Food Code (CRFC). Comply with all provisions in CCR 7630- 7638.13 Elderly Nutrition Program found here:
https://www.law.cornell.edu/regulations/california/title-22/division-1.8/chapter4/article-5 B. Title Ill C1 Congregate Nutrition Services nutrition services for older individuals in a congregate setting. Services include meals, nutrition education, nutrition risk screening, and opportunities for socialization. Each meal shall provide one-third (1/3) of the Dietary Reference Intakes (ORI) and comply with the most current Dietary Guidelines for Americans (DGA). To be an eligible Title Ill C-1 congregate nutrition site, the site must meet all of the following criteria: [22 CCR 7638.7(a)]
C.
D.
1. Be open to the public [45 CFR §1321.53(b)(3)].
2. Not means test [OAA §315(b)(3)].
3. Provide participants the opportunity to make voluntary contributions and not deny service for not contributing to the cost of the service [OAA §315(b)(4), 22 CCR §7638.9].
4. Not receive funds from another source for the cost of the same meal, equipment, or services [2 CFR §200.403(f), 45 CFR §75.403(f)].
Title Ill C2 Home-Delivered Nutrition Services nutrition services provided to frail, homebound, or isolated older individuals including meals, nutrition education, and nutrition risk screening.
Each meal shall provide one-third (1/3) of the ORI and comply with the most current Dietary Guidelines for Americans. [22 CCR 7135, 22 CCR 7638.7(c)] Eligible Service Population: is defined as individuals sixty (60) years of age or older, with emphasis on those in greatest economic and social need with particular attention to low-income minority older individuals, older individuals Elderly Nutrition Program
Site Management
Exhibit A - Page 1 FY 2024-2025
with LEP, and older individuals residing in rural areas .. [OAA § 305 (a)(2)(E); 22 CCR 7125, 7127, 7130, 7135]
a. Individuals eligible to receive a meal at a congregate nutrition site are:
i. Any older individual
ii. The spouse of any older individual
iii. A person with a disability, under age sixty (60) who resides in house facilities occupied primarily by older individuals as which congregate nutrition services are
provided.
iv. A disabled individual who resides at home with an
accompanies an older individual who participates in the program.
v. A volunteer under age sixty (60), if doing so will not deprive an older individual age sixty (60) or older of a meal. [CCR 7636.9(b )(3); CCR 7638. 7(b ); and OAA
339(H)]
b. Individuals eligible to receive a home-delivered meal are individuals who are:
i. Frail as defined by 22 CCR 7119, homebound by reason of illness or disability, or otherwise isolated. (These individuals shall be given priority in the delivery of
services.) [45 Code of Federal Regulations (CFR)
1321.69(a)].
ii. A spouse of a person defined in 22 CCR 7638.7(c)(2), regardless of age or condition, if an assessment
concludes that is in the best interest of the homebound older individual.
iii. An individual with disability who resides at home with older individuals, if an assessment concludes that it is in the best interest of the homebound older individual who participates in the program.
E. Site Management is defined as 1) oversight and responsibility for the day-today operations of an Elderly Nutrition Program nutrition site with respect to meals; 2) oversight of and responsibility for Elderly Nutrition Program staff and volunteers, including provision of required program training; 3) collection of required Elderly Nutrition Program data from program participants; 4) keeping records and preparing reports concerning meals ordered and served, nutrition volunteer hours, and donations; and 5) ensuring the Elderly Nutrition Program nutrition site meets all federal, state, and local regulations, including applicable licensing laws and ordinances related to food service operations and sanitation.
Elderly Nutrition Program
Site Management
Exhibit A - Page 2 FY 2024-2025
F. CRFC means the California Retail Food Code, which is a uniform statewide health and sanitation standard for food facilities, found in Section 113700 et seq., California Health and Safety Code.
G. Urban, all territory, population, and housing units in urban areas, which include urbanized areas and urban clusters. An urban area generally consists of a large central place and adjacent densely settled census blocks that together have a total population of at least 2,500 for urban clusters, or at least 50,000 for urbanized areas. Urban classification cuts across other hierarchies and can be in metropolitan or non-metropolitan areas.
H. Rural: All territory, population ad housing units not classified as urban. The rural classification cuts across other hierarchies and can be in metropolitan or non-metropolitan areas.
I. Current Meal Rate is defined as the current vendor meal rate plus an additional amount established by the Fresno-Madera Area Agency on Aging (Agency on Aging) to recover costs associated with this process.
J. Eligible Meal is defined as meals served to an eligible participant which provide one-third (1/3) of the Dietary Reference Intakes (ORI), and complies with the most current Dietary Guidelines for Americans.
K. Individual with a Disability is defined as a condition attributable to mental or physical impairment, or a combination of mental and physical impairments, that results in substantial functional limitations in one (1) or more of the following areas of major life activity: (1) Self-Care, (2) Receptive and expressive language, (3) Learning, (4) Mobility, (5) Self-Direction, (6) Capacity for independent living, (7) Economic self-sufficiency (8) Cognitive functioning (9) Emotional Adjustment. Title 22 CCR 7630 L. Volunteer means an individual who provides services without pay, but may receive reimbursement for expenses, and who has been provided with orientation and Agency on Aging mandated training in compliance with Title 22, CCR §7635.5.
II. Scope of Work
The service provider is charged with providing site management services to the "eligible service population" within the service provider's area of influence as specified in Exhibit E, Item 2 of this Agreement.
A. Assurances
1. The service provider will comply with all the Program Requirements and those required under the California Retail Food Code (CRFC).
Elderly Nutrition Program
Site Management
Exhibit A - Page 3 FY 2024-2025
2. Meal Count Allocation
3. a. The service provider will be charged at the current established meal rate for all meals ordered in excess of the number of eligible meals served to the Eligible Participants within the Title Ill C program. Participant eligibility is as defined in Title 22, CCR, Article 5, §7638.7.
b. The Agency on Aging reserves the right to allocate meal quantities for the Elderly Nutrition Program. The service provider may be held financially responsible, at the Current Meal Rate, for all meals ordered which exceed the site's assigned allocation. The Agency on Aging has the option to increase or decrease the meal target allocations to individual sites in the event of changes in available funding, or changes in average service levels at individual meal sites.
c. Only those meals that are served to an eligible participant which provide one-third (1/3) of the Dietary Reference Intakes (ORI), and comply with the most current Dietary Guidelines for Americans, are allowable and counted as meals served.
Site Management Responsibilities
In compliance with Title 22, CCR, Article 5, and the Agency on Aging Nutrition Policies and Procedure Manual provided to the service provider's site coordinator, the service provider will:
a. Assure accurate and timely completion of Client Intake forms, client rosters, daily meal sign-in sheets, Client Deactivation requests, and Nutrition Volunteer Summary reports for the Congregate and Home-Delivered Meals programs;
b. Verify and order meal counts for Congregate (C1) and HomeDelivered (C2) meals no later than 12:00 noon the business day prior to the service day;
c. Monitor daily meal service numbers to maintain total monthly meals ordered near or at allocation levels (however, this is not to be construed that the service provider is precluded from serving above allocation levels assigned by the Agency on Aging by using donations or other sources of revenue to supplement the number of meals;
d. Comply with all Title Ill C Program and CRFC requirements for client eligibility, and meal service safety and sanitation practices;
e. Maintain separate and verifiable records of all program income and expenses for Congregate (C1) and Home-Delivered (C2) Elderly Nutrition Program
Site Management
Exhibit A - Page 4 FY 2024-2025
meals (all donations received from C1 clients must be
expended on C1 costs, and all donations received from C2 clients must be expended on C2 costs);
f. Assess new and continuing home-delivered meal clients for program eligibility. Reassessments of home-delivered meal clients are to be completed quarterly, alternating two in-home visits per year with two telephone reassessments;
g. Assess new and continuing Congregate Meals clients for program eligibility. Congregate Meals client reassessments are to be conducted at least once during each fiscal year.
h. Ensure client records are available only to authorized service staff assisting the individual, and keep client records in a secure, locked file cabinet to protect client confidentiality. i. Recruit volunteers and paid staff, as needed to provide incenter services for the Congregate (C1) and Home-Delivered (C2) Meals programs, and provide orientation, training, and supervision. A minimum of four hours of training shall be provided annually for all volunteer food service staff, to include, at a minimum:
i) Food safety, prevention of foodborne illness, and
Hazard Analysis and Critical Control Points (HACCP)
principles.
ii) Accident prevention, instruction on fire safety, first aid, choking, earthquake preparedness, and other
emergency procedures.
j. Identify and make known available services to eligible individuals through outreach efforts in their community; k. Attend Agency on Aging Site Management in-service training meetings as required;
I. Comply with all Agency on Aging monthly memos and other Agency on Aging correspondence;
m. Procure and maintain food service and cleaning supplies inventories;
n. Post menus in a location easily seen by participants at each congregate meal site; ensure menus are legible and easy to read in the language of the majority of the participants; and ensure menus are available in large print;
o. Not preclude the service of a congregate meal to a participant who has failed to make a reservation, when food is available; Elderly Nutrition Program
Site Management
Exhibit A - Page 5 FY 2024-2025
p. There shall be, at a minimum, a manger, and a paid staff or volunteer, designated to be responsible for the day-to-day activities at each congregate meal site, and physically be onsite during the time that Elderly Nutrition Program activities are taking place;
q. Have restrooms, lighting, and ventilation which meet the requirements of the CURFFL;
r. Include procedures for obtaining the views of Congregate Meals Program participants about the services received; s. Have equipment at congregate meal sites, including tables and chairs, that are sturdy and appropriate for older individuals.
Tables shall be arranged to assure ease of access and
encourage socialization;
t. Provide a welcoming, pleasant dining environment for congregate meals that affords older adults an opportunity for socialization with their peers and enhancement of a healthy and enriching lifestyle; and
u. Observe any physical or emotional changes in participants' conditions and report any cases of known or suspected elder abuse to local law enforcement.
v. Ensure that an eligible individual who receives a meal is given the opportunity to voluntarily contribute to the cost of the meal. w. Post-signage indicating the suggested contribution for eligible individuals, and the guest fee for non-eligible individuals near the contribution container at each congregate meal site. The guest fee shall cover all meal costs.
8. Additional Assurances
1; Facilities shall be properly maintained by the service provider with regards to repairs and maintenance, cleanliness, accessibility, etc.
2. The service provider must submit the reports specific to this program as listed in Appendix E of this Agreement.
3. All reports required by the Agency on Aging must be submitted by the due dates listed in Appendix E of this Agreement.
4. The service provider shall have a plan to ensure accuracy of data from all levels. This plan shall include a method for the service provider to verify the accuracy of their data prior to submission to the FresnoMadera Area Agency on Aging.
Elderly Nutrition Program
Site Management
Exhibit A - Page 6 FY 2024-2025
5. Ensure that recognition on menus, brochures, letters and other forms of promotion state that the Elderly Nutrition Program is supported through funds of the Fresno-Madera Area Agency on Aging.
Ill. Approved Holidays for Nutrition Sites
There are a total of nine recognized holidays (ten days) in which food service will not be provided by central kitchens to congregate meal sites and sites are assumed to be closed:
Independence Day
Labor Day
Veterans Day
Thanksgiving Holiday
Christmas Holiday
New Years Holiday
Martin Luther King Jr. Day
Presidents Day
Memorial Day
July 4
First Monday in September
November 11
Fourth Thursday in November and
Friday after Thanksgiving
December 25
January 1
Third Monday in January
Third Monday in February
Final Monday in May
Elderly Nutrition Program
Site Management
Exhibit A - Page 7 FY 2024-2025
Exhibit B
BUDGET
Instructions
Please review all instructions before preparing the budget.
The budget forms provided with this contract consist of four pages:
These pages are a hard copy of an Excel workbook that the Agency on Aging e-mails to each contracting organization. The workbook contains four separate worksheets, one for each page of the budget.
The following rules apply to all budget pages.
• Please prepare a single budget for the entire 12-month funding period. (Please note that the maximum amount of grant funding that can be disbursed will be limited to the amounts and periods shown on page 1 of the contract.)
• Please use the Excel workbook and prepare the budget worksheets in sequence so that formulas (cells in shaded areas) calculate across work. • If your organization does not have access to Excel, please type all entries. Handwritten budgets are not acceptable.
• If using Excel, please do not make any entries in shaded areas of the budget forms, as they contain formulas.
• Please do not change pre-printed line-item descriptions. • The following heading must appear on all budget pages:
o Contracting Agency: The legal name of the contracting agency. o Contract No.: Enter the contract number shown on page 1 of this contract. o Program: Funding Source (i.e., Title Ill C1) and Contracted Program (i.e., Nutrition Site Management) shown on page 1 of this contract.
o Revision No.: If providing a revision to a previously approved budget, please enter the revision number.
Exhibit B Instructions Page 1 of 10 FY 2024-2025
Definitions:
In-Kind consists of services and/or supplies provided free of charge to your organization from an outside source.
Matching Funds (cost-sharing) means the value of third-party in-kind contributions and that portion of the of a grant-supported project or program not borne by the federal government. 1 Neither costs nor the values of third-party in-kind contributions may count towards satisfying a cost-sharing or matching requirement of a U.S. Department of Health and Human Services grant if they have been or will be counted towards satisfying a cost-sharing or matching requirement of another federal grant, a federal procurement contract, or any other award of federal funds. 2 In other words, matching funds are your share of the program costs plus any in-kind program costs that are not otherwise dedicated to another federal funding source.
Program income cannot be used to meet matching requirements. Program income can only be used to fund the expenses for the respective program for which the program income was received · and must be spent before grant funds. Program income must be used to pay for current allowable costs of the program in the same fiscal year that the income was earned.
Minimum matching contributions for Older Americans Act funded grants awarded by the FresnoMadera Area Agency on Aging for Title Ill B Supportive Services, Title Ill B (Ombudsman), Title Ill C1 Congregate Nutrition, and Title Ill C2 Home-Delivered Nutrition programs are determined as follows: 10 percent of the sum of the grant award plus the minimum matching contributions. This can be quickly computed by dividing the grant amount by nine (9).
Any funds used for the contracted program that meet the definition of "matching funds" should be entered in budget fields that require entry of matching funds.
Non-Matching funds are other federal awards and/or cash or in-kind costs used to match other federal awards.
Deferred Program Income is unspent program income from the prior year contract that have been approved by the FMAAA to be carried forward to the current year contract. A letter must be on file with the FMAAA detailing the program income and requesting approval to carry them forward to the new contract.
Indirect costs are those: a) incurred for a common or joint purpose benefiting more than one cost objective; and b) not readily assignable as a direct cost, without effort disproportionate to the results achieved. To facilitate equitable distribution of indirect expenses to the cost objectives served, it may be necessary to establish a number of pools of indirect costs within a governmental unit department or in other agencies providing services to a governmental unit department.
Indirect cost pools should be distributed to benefited cost objectives on bases that will produce an equitable result in consideration of relative benefits derived.
If your organization has a federally approved Cost Allocation Plan, attach a copy of the plan to the budget. If your organization is charging the contracted program indirect costs based on an internal cost allocation plan (a plan other than a federally approved Cost Allocation Plan), provide a full disclosure of the method used that includes a listing of the types of services/supplies included in the cost allocation plan. This plan must have the prior approval from the FMAAA before being used.
Personnel Costs- Annual full-time effort (FTE) wage rates and personnel classifications together with the percentage of time to be charged, specified for each fund source. 2 CFR 200.430 must 1 Federal Grants Management Handbook Grants Management Advisory Service, February, 1992, Subpart G Ss 74.51 . 2 Federal Grants Management Handbook Grants Management Advisory Service, February, 1992, Subpart G Ss 74.53.
Exhibit B Instructions Page 2 of 10 FY 2024-2025
be followed for rules regarding allowability of personnel costs. Specific emphasis of section (i) of 2 CFR 200.430:
i. Charges to Federal awards for salaries and wages must be based on records that accurately reflect the work performed. These records must:
1. Be supported by a system of internal control which provides reasonable assurance that the charges are accurate, allowable, and properly allocated;
2. Be incorporated into the official records of the non-federal entity;
3. Reasonably reflect the total activity for which the employee is compensated by the non-Federal entity, not exceeding 100% of compensated activities;
4. Support the distribution of the employee's salary among specific activities or cost objectives if the employee works on more than one Federal award; a Federal award and non-Federal award, an indirect cost activity and a direct cost activity; two or more indirect activities which are allocated using different allocations bases; or an unallowable activity and a direct or indirect cost activity.
5. Budget estimates (i.e. estimates determined before the services are performed) alone do not qualify as support for changes to Federal awards. ii. Salaries and wages of employees used in meeting cost sharing or matching requirements on Federal award must be supported in the same manner as salaries and wages claimed for reimbursement from Federal awards.
Exhibit B Instructions Page 3 of 10 FY 2024-2025
Personnel Budget Detail (Budget Page 1 of 4)
Column Column
Label Title
A Position
B
C
D
Title
FTE % (40
Hrs=100%)
Full Annual
Salary
% of Time
on
Program
Exhibit B Instructions
Instructions
List all paid positions for the contracted program. These positions must agree with those listed under Staffing on page 4 of Exhibit E, Program Narrative. Use additional copies of page 1 if more than 10 positions. If there are multiple positions with the same title, list them separately and enter a distinguishing description, such as Driver-Route 1; DriverRoute 2, etc. Do not enter names of any of the individuals filling the positions.
Full Time Equivalency (FTE) is a percentage of time each position works per week for your organization in total, based on a 40-hour work week (full time); if the individual works 40 hours per week, the FTE % is 100%. If a position works 25 hours per week, the FTE is 62.5% (25 hours divided by 40 hours).
Full Annual Salary is the total salary your organization plans to pay this position for all work performed during the contract period. The Total Payroll Taxes (FICA, SUI, FUTA) and Total Benefits (including Workers' Compensation Insurance)
should only be listed at the bottom of Columns E through Column I (see page 5 of Instructions, Total Payroll Taxes and Total Benefits).
This is the percentage of time this position will work on the contracted program. For example, if a full-time position spends 10 hours per week on the contracted program, the percentage of time on program would be 25% ( 10 hours
divided by 40 hours). If a position works 25 hours per week, and 10 hours of this week is spent on the contracted
program, the percentage of time on program would be 40% (10 hours divided by 25 hours).
Note: Current 2 CFR 225 guidelines state that an organization receiving federal funds may budget by estimated percentage; however, the organization must keep adequate records
indicating the actual time worked and reconcile cost
allocations for personnel to actual time worked periodically during the grant period. This can be achieved by funding positions across differing cost objectives and keeping time logs. Time logs must be certified by the employee and at least one supervisor, and must be available during a fiscal
monitoring.
Personnel Budget Detail (Budget Page 1 of 4) - Continued Column Column Instructions Label Title
E FMAAA For each position listed, enter the amount of the grant for Grant the contracted program that will be allocated for each position.
F DO NOT DO NOT USE - FOR FUTURE USE
USE
G Program Enter any Program Income that will be applied to listed Income positions. Must be reported and expended under the same terms and conditions as the program funds from which it is generated.
H Matching Enter any matching funds that will be applied to listed Funds positions.
I Non- Enter any non-matching funds that will be applied for listed Matching positions.
Funds
j Total Total of Columns E through I for each position listed; the Personnel result should equal Column C (Full Annual Salary) Costs multiplied by Column D (% of Time on ProQram ).
Exhibit B Instructions Page5of10 FY 2024-2025
Personnel Budget Detail (Budget Page 1 of 4) - Continued Row Label Instructions
Total Salaries Total of each column, Columns E through I. The total of all entries on this row is calculated for Column J.
Total Payroll Enter the total payroll taxes that are a cost of the contractor Taxes (FICA, SUI, FUTA) for all positions listed, distributed among Columns E through I. The total of all entries on this row is calculated for Column J.
Total Benefits Enter the total benefits costs that are a cost of the contractor, including retirement and Workers' Compensation insurance, for all positions listed, distributed among Columns E through I. The total of all entries on this row is calculated for Column J.
Total Personnel The amounts of the rows Total Salaries, Total Payroll Taxes, Costs and Total Benefits are combined for this row. The total of all entries in the Total Personnel Costs row is calculated for Column J.
In-Kind Personnel Costs
Description of Work Performed Enter type( s) of work to be conducted by volunteers in support of the contracted program,
i.e., "Assist with servinQ meals."
Number of Volunteers Enter the number of volunteers that will conduct the type of work listed.
Hours per Volunteer Number of hours each volunteer performing the work described in the Description of Work
Performed is expected to work during the
contract period.
Total Annual Hours The number of volunteers multiplied by the hours per volunteer.
Rate per Hour Indicate the rate per hour the volunteer would have been paid if this had been a paid position.
The rate should be reasonable, determined by
the prevailing rate per hour for the position in the
service area.
Total In-Kind The Total Annual Hours multiplied by the Rate per Hour. The grand total of this column is
carried forward to Page 2 of the budget (Line 1,
Column G).
Exhibit B Instructions Page 6 of 10 FY 2024-2025
Program Budget By Income Source (Budget Page 2 of 4)
General Instructions:
For Categories 1 through 7, enter the costs that are directly incurred by the contracted program.
Allocate the cost for each line item in Categories 1 through 7 to the appropriate column that indicates the revenue source that is expected to fund the cost.
Costs placed in Column G, In-Kind Match, consists of services and/or supplies provided free of charge to your organization from an outside source (see instructions, page 2, JnKind).
Row Row Title Instructions Label
1.a - 1.c Salaries & Benefits Entries carry over from page 1 (Total Salaries, Total Payroll Taxes, and Total Benefits for each
revenue source and Total In-Kind).
2.a Staff Travel Estimate the total number of miles to be reimbursed to personnel for the contracted
program. Multiply this by your organization's
approved reimbursement rate per mile. Include
any other costs for lodQinQ, parking, meals, etc.
2.b Volunteer Travel Estimate the total number of miles that will be reimbursed to volunteers for the contracted
program. Multiply this by your organization's
approved reimbursement rate per mile. Include
any other costs for lodging, parking, meals, etc.
2.c Training Calculate the cost for any training seminars, conference fees, and staff development costs
expected to be incurred for the contracted
program durinq the contract period.
3 Equipment Enter the approximate cost of any equipment, Purchase including any networkable equipment, needed for the contracted program during the contract period .
Any single or individual item with a cost in excess
of $500, including sales tax, delivery, and
installation or any computing devices regardless
of cost, will need to be listed on Budget Pg 4 -
Schedule of Program/Site Supplies and
Equipment Purchases. Any equipment purchase
request for the contracted program must be
approved by FMAAA and, if applicable, the State
of California. In accordance with federal
purchasing rules, FMAAA recommends that
contractors obtain three quotes for each piece of
equipment purchased that is expected to cost in
excess of $500.
Exhibit B Instructions Page 7 of 10 FY 2024-2025
Program Budget By Income Source (Budget Page 2 of 4) - Continued Row Row Title Instructions Label
4 Consultants Enter the cost of professional and consultant services to be rendered by persons or
organizations that are members of a particular
profession or possess a special skill, i.e., legal,
audit, etc.
5 DO NOT USE DO NOT USE - FOR FUTURE USE ONLY
6 Program/Site This cost category includes small cost items Supplies necessary to operate the program, and does not include office supplies. Examples for nutrition
providers: Small kitchen utensils, napkins;
condiments for nutrition providers. Example for
medication management providers: Pill boxes.
Any single or individual item with a cost in excess
of $100 will need to be listed on Budget Pg 4 -
Schedule of Program/Site Supplies and
Equipment Purchases.
7.a-7.m Other Costs These line items include any other "direct" costs attributable to the program. Facilities, operating
expenses, and other ordinary and necessary
costs specified for each fundinq source.
7.n-7.o Other Costs Check with the FMAM before making entries.
These line items are typically used for costs not
listed in lines 7.a.-7.m, such as Expendable
Equipment. If lines 7.n-7.o are used, enter a
description of the costs in the Category column.
8 Indirect Costs Enter any indirect costs, and attach a narrative ( see page 2 of Instructions, Indirect Costs.)
--- Total Costs The sum of Total Direct Costs and Total Costs.
Exhibit B Instructions Page 8 of 10 FY 2024-2025
Schedule of Funding Sources (Budget Page 3 of 4)
Row Row Title Instructions Label
1 FMAM Grant The total amount of the FMAAA grant
award for the contracted program from
page 1 of the contract. This should also
equal the Total Costs for Column A from
page 2 of the budget form.
2 DO NOT USE DO NOT USE - FOR FUTURE USE
ONLY
3 Program Income: Enter Program Income that are expected Current Year Program to be received during the current year.
Income
3 Program Income: Enter any Program Income that the
Deferred Program Income FMAAA has approved for deferral ( see - - - - - page-2 of instructions, Deferred Program _
Income).
4.a - 4.d Matching Funds - Cash and See page 2 of instructions, Matching In-Kind (List Source) Funds and In-Kind. List all sources separately, i.e., City/County General
Funds, United Way, etc., in appropriate
column (Cash or In-Kind). If the funding is
from a source of mixed funds (e.g.
combination of both Federal and State
funds), please verify that no Federal funds
are being used. Any amounts shown in
column C (In-Kind) that are not for
volunteer services must have a full
description of the formula used to
calculate the amount.
5.a - 5.d Non-Matching Funds List all Non-Matching fund sources [Federal Funds/Other separately ( see page 2 of instructions, Program Match] - (List Non-Matching Funds).
Source)
6 Total Costs Totals for Column B, Cash, and Column
C, In-Kind.
-- Total from Exhibit B, Page Total of Column 8, Cash, must agree with 2, Columns F and G the Total of Column F on page 2 of the budget. Total of Column C, In-Kind, must
agree with the Total of Column G on Page
2 of the budget.
Exhibit B Instructions Page 9 of 10 FY 2024-2025
Schedule of Program Supplies and Equipment Purchases (Budget Page 4 of 4) Row Row Title Instructions Label
1 Purchases for Program/Site List any single or individual item that Supplies exceeding $100 intends to be purchased with a cost in per Individual or Single excess of $100 including any appropriate item. sales tax, shipping and installation costs,
etc. Total amount should not exceed the
budgeted amount( s) on Budget Pg 2 -
Line 6 Program/Site Supplies.
2 Purchases for Equipment List any single or individual item that Purchase exceeding $500 intends to be purchased with a cost in per Individual or Single excess of $500 including any appropriate item. sales tax, shipping and installation costs,
etc. as well as any computing devices
regardless of cost. Total amount must
equal the budgeted amount( s) on Budget
Pg 2 - Line 3 Equipment Purchase. Any
equipment purchase request for the
contracted program must be approved by
FMAAA and, if applicable, the State of
California.
Exhibit B Instructions Page 10 of 10 FY 2024-2025
(Revised June 2024)
FRESNO - MADERA AGENCY ON AGING
PERSONNEL BUDGET DETAIL: FY 2024-2025
CONTRACTING AGENCY: City of Reedley
PROGRAM: Title III C 1 Congrefate Nutrition, Site Management A.
POSITION TITLE
1. Senior Citizen Coordinator I Salary
Community Services
2. Director Salary
3. Accounting Manager Salary
4. Facilities Supervisor I Salary
5. Recreation Supervisor I Salary
6. Salary
7. Salary
8. Salary
9. Salary
10. Salary
Total Salaries
B. C.
FTE % I FULL
( 40 Hrs = ANNUAL
100%) SALARY
I 100.0% 59,805
I 100.0% 159,819
I 100.0% 136,124
I 100.0% 72,912
I 100.0% 78,503
D.
%OF
TIME ON
Paee 2 Line 1 a ----->
Total Payroll Taxes Pag_e 2 Line 1 b ----->
Total Benefits Page 2 Line 1 c :----->
TOTAL PERSONNEL COSTS Page 2 Line 1 ----->
E.
FMAAA
GRANT
NOTE: If there is more than one employee per position, list each separately. Use additional pages as necessary.
IN-KIND PERSONNEL COSTS
DESCRIPTION OF WORK PERFORMED
NUMBER OF
VOLUNTEERS
INCOME
AVE.ANNUAL
HOURS PER
VOLUNTEER
H.
CONTRACT NO: 25-0171
REVISION NO:
MATCHING
FUNDS
3,521
1,361
3,281
3,140
------
I.
NONMATCHING
FUNDS
J.
TOTAL
(Revised June 2024) FRESNO - MADERA AREA AGENCY ON AGING PROGRAM BUDGET BY INCOME SOURCE: FY 2024-2025
CONTRACTING AGENCY: City of Reedley
PROGRAM: Title III Cl Congrefate Nutrition, Site Management
CATEGORY
1. SALARIES & BENEFITS
a. Salaries
A.
FMAAA
GRANT
D. IE.
PROGRAM I MATCHING
INCOME FUNDS
b. Payroll Taxes ,. ... ~'"':"-s:','-'"""'"::" ~='~"~"~"'~'":"' '\""';="'":'·"'':"''" ,·':'.'.:"':·,·<ac ... c. Employee Benefits & Work. Comp.
1. PERSONNEL COSTS
2. TRAVEL AND TRAINING
a. Staff Travel
b. Volunteer Travel
c. Training
2. TRAVEL AND TRAINING
3. EQUIPMENT PURCHASE ( * )
4. CONSULTANTS
DO NOT USE - FOR FUTURE US_E ONLY
6. PROGRAM/SITE SUPPLIES ( **)
7 OTHER COSTS:
a._ Liability Insurance
b. Telephone
~-- . Office Supplies
d. Postage
e. Building Rent
f. Building Maintenance
g. Equipment Maintenance
h. Vehicle Maintenance
i. Utilities
j. Printing
k. Memberships/Licenses
I. SulJscriptions/Publications
m. Advertising
n.
o.
7. OTHER COSTS:
TOTAL DIRECT COSTS
8. INDffi.ECT COSTS (Attach narrative)
TOTAL COSTS
CONTRACT NO: 25-0171 - REVISION NO: -
F.
TOT ;-r· IN-KIND
CA MATCH
(Revised June 2024) FRESNO - MADERA AREA AGENCY ON AGING SCHEDULE OF FUNDING SOURCES: FY 2024-2025
CONTRACTING AGENCY: City of Reedley
PROGRAM: Title III C 1 Congrefate Nutrition, Site Managem~l!!
1. FMAAA Grant
3. Program Income:
Current Year Program Income
Deferred Program Income
4. Matc_hing Funds - Cash & In-Kind (List Sou_.-~tj~
a. G~-of Reedley
b.
c.
d.
5. Non_:M_~t_c_hing Funds· [Federal Funds/Other Program Match] - Cash & In..:Kind (List Sourc~)~ a.
b.
c.
6. TOTAL FUNDING
__ (!hese totals must agree with. the totals shown at the bottom of Page 2 column F and G) • Total from Pag! 2,_ Columns F and G
Variance (must be zero)
CONTRACT NO: 25-0171 -------- REVISION NO:
C. IN-KIND
23,251
~~
(Revised June 2024) FRESNO - MADERA AREA AGENCY ON AGING SCHEDULE OF PROGRAM/SITE SUPPIES AND EQUIPMENT PURCHASES: FY 2024-2025 CONTRACTING AGENCY: City of Reedley CONTRACT NO: 25-0171 ------- PROGRAM: _ Title III Cl Congrefate Nutrition, Site Management __ _ REVISION NO:
ITEM Estimated Estimated Estimated Estimated
QUANTITY Estimated
per unit How is the item to be used for the amount paid by amount paid by amount paid by Item Type / Descripton Month of PROGRAM (Must List Purchase purchase program the grant is funding? FMAAA/ INCOME MATCH number) cost ( ***) GRANT funding fundin- funding
PURCHASES FOR "PROGRAM I SITE SUPPLIES" EXCEEDING $i00 PER IN'QIVIDUAL OR SINGLE ITEM:
a
b
C
d
e
f
h
k
m
n
0 a
b
C
d
e
*** Costs to include estimated purchase of the individual/ single item to be purchased, any taxes, any shipping and installation costs.
EXHIBIT C
ANNUAL SUMMARY OF ACTIVITIES
PROGRAM:
SERVICE PROVIDER:
CONTRACT NUMBER:
SITE:
CONTRACT EFFECTIVE:
Elderly Nutrition Program Site Management
;LS-all\
Date of FMAAA Executive Director Signature on Page
2 to June 30, 2025
GOAL: The goal of the Elderly Nutrition Program is to reduce hunger and food insecurity; promote health and well-being; promote socialization; and delay adverse health conditions of older individuals.
DEFINITION: Site Management is defined as 1) oversight and responsibility for the dayto-day operations of an Elderly Nutrition Program nutrition site with respect to meals; 2) oversight of and responsibility for Elderly Nutrition Program staff and volunteers, including provision of required program training; 3) collection of required Elderly Nutrition Program data from program participants; 4) keeping records and preparing reports concerning meals ordered and served, nutrition volunteer hours, and donations; and 5) ensuring the Elderly Nutrition Program nutrition site meets all federal, state, and local regulations, including applicable licensing laws and ordinances related to food service operations and sanitation.
Meals are subject to allocation and reallocation at any time by the Agency on Aging based upon available funding and nutrition program participation. When allocations are imposed, any meals allocated but not served revert to the Agency on Aging for reallocation.
Area Plan Elderly Nutrition
Program Site Management
Exhibit C FY 2024-2025
EXHIBIT D
PROGRAM COST EFFICIENCY
Not Applicable -
Elderly Nutrition Program
Site Management
Area Plan Program Cost Efficiency Exhibit D FY 2024-2025
EXHIBIT E
PROGRAM NARRATIVE
1. AGENCY'S HISTORY OF SERVICE TO OLDER ADULTS
City of Reedley
Organization Name
Type of Organization (Check One)
i 1913
Year
Established
X City Government Non-Profit 501 ( c)(3)
County Government For-Profit
Joint Powers Authority (JPA) Other:
List programs/services your organization provides for older adults, and the number of years your organization has provided the program/service.
Program/Service # of
Years
2. SERVICE AREA
Where will the contracted program be provided?
Street Address City Zip Code
100 N East Ave Reedley 93654
Area Plan Nutrition Site Management Exhibit E - Page 1 FY 2024-2025
EXHIBIT E
PROGRAM NARRATIVE
3. LANGUAGE TRANSLATION NEEDS & PROVISIONS
Enter an "X" in the boxes below to indicate who
speaks the language listed to the left.
Program Program Program
Participants Staff Volunteers
English X X X
Spanish X X
Hmong
Arabic
Armenian
Cantonese
Farsi (Persian)
Filipino (Pilipino/T agalog)
Hindi
Japanese X
Khmer (Cambodian)
Khmu
Korean
Lao
Mandarin (Putonghua)
Mien (Yao)
Mixteco
Portuguese
Punjabi
Russian
Thai
Ukrainian
Urdu
Vietnamese
Other:
Area Plan Nutrition Site Management Exhibit E - Page 2 FY 2024-2025
EXHIBIT E
PROGRAM NARRATIVE
What resources does your organization use, or have available to use, when interpretation is needed for a program participant?
We have participants that speak Spanish and Japanese, Spanish is the only language that needs translation. Other ethnic groups speak English with no translation needed.
There is also staff at the Community Center that speaks Spanish.
Our volunteers and City staff assists with translation. We have not had a situation where we needed outside interpreters.
4. CONFIDENTIALITY PROCEDURES
How does your organization protect the confidentiality of the program participant during verbal discussions? (For example, asking the program participant for their date of birth, phone number, and any other information that identifies the individual and is needed to complete the client intake form) When a new participant comes in or calls for the first time to make a lunch reservation, the Coordinator makes every effort to complete all or most of the intake form at that time. If participant comes into the center the Coordinator or assigned staff/volunteer will complete the intake in privacy. Staff and volunteer complete the Privacy and Information Security Awareness Training.
How does your organization protect confidential information obtained from program participants, such as client intake forms, from disclosure? The Phil Hudson room, also know as the Senior room, has two private offices which are available for confidential discussions and issues. Confidential information that we obtain is filed in a locked cabinet that only Coordinator, assigned staff, volunteer with security clearance training and Director have keys to the files.
Area Plan Nutrition Site Management Exhibit E - Page 3 FY 2024-2025
EXHIBIT E
PROGRAM NARRATIVE
Contracted Program: Title Ill C Nutrition Site Management
5. PROGRAM DESCRIPTION
Provide a brief description of how your organization provides the contracted program.
The Reedley Senior Center, along with a group of dedicated volunteers provide the meal set-up, take temperatures (refridgerator and food), serve, take meal reservations, record donations, order the next day's meals, clean up including washing the dishes.
What was the primary accomplishment achieved by the contracted program in the most recent year services were provided?
Our nutrition program provides our aging seniors a well balanced meal.
Please describe another accomplishment achieved by the contracted program in the most recent year services were provided.
Seniors that have healthy meals help maintain health and independence and have socialization with other seniors at the center.
6. CASE STUDY
Briefly describe how the contracted program successfully met the needs of a program participant in the most recent year services were provided. Do not use real names.
We have a senior who attends the lunch program everyday. After his wifes passing the connection with peers has helped him immensely. The meal he has at the center is his main meal of the day. If he ever misses a day, when he returns he is always so grateful to be back with us.
Area Plan Nutrition Site Management Exhibit E - Page 4 FY 2024-2025
EXHIBIT E
PROGRAM NARRATIVE
7. STAFFING
Please provide the names and titles of all staff listed in the Personnel section of the contract budget (Exhibit B).
Name Title
Jodi Botello Senior Citizens Coordinator
Madison Mitchell Recreation Supervisor
Sarah Reid Community Services Director
Lori Oken Accounting Manager
Jesus Hinojosa Facilities Supervisor
*Please provide the name and contact information for the person who has primary, hands-on involvement and oversight of the day-to-day operations of the contracted program.
Jodi Botello Senior Citizens Coordinator
Name Title
559-637-4207 [email protected]~
Telephone Number E-mail Address
* Attach the following documents to the "Documents Required to Execute Contract" checklist:
• The job description for this position;
• The resume for the person occupying this position.
Area Plan Nutrition Site Management Exhibit E - Page 5 FY 2024-2025
EXHIBIT E
PROGRAM NARRATIVE
8. SERVICE PROVIDER TIME FRAME
What days and hours will the Nutrition Site Management program be available? (Please note that these are not necessarily the same hours your organization/facility is open.)
Location Days Open Start Time Close Time
Reedley Community Center, Senior Room M-T-W-TH-F 9:00AM 12:00PM Month Enter Dates of Holidays Total Days Service
& Other Planned Closures to be Provided
July 2024 July 3, 4, 23, 25, 30 18
August 2024 August23,27,29 19
September 2024 September 2, 13, 24 18
October 2024 October 9, 11, 29, 31 19
November 2024 November 11, 13, 14,26,28,29 15
December 2024 December 10, 17, 19,24,25,31 16
January 2025 January 1, 16, 20, 23, 24, 28 17
February 2025 February 5, 14, 17, 25 16
March 2025 March 13, 25 19
April 2025 April 15, 18, 25, 29 18
May 2025 May 9, 16, 20, 26 18
June 2025 June 10, 13, 24 18
Total Days of Contracted Service to
be Provided under this Agreement: 211
Area Plan Nutrition Site Management Exhibit E - Page 6 FY 2024-2025
EXHIBIT E
PROGRAM NARRATIVE
9. PROGRAM EVALUATION/IMPROVEMENT
In reviewing the performance during the most recent year services were provided, identify areas that your organization could focus on for improvement of the contracted program.
Continue public outreach to inform seniors of this opportunity. Recruit additional volunteers to help serve lunch.
How would participants of the contracted program benefit from these improvements? Participants attending the congregate meal program benefit from a well balanced nutritious meal, socialization and become aware of the activities and resources for our older adults which would diminish isolation and depression.
Describe the specific steps your organization will take to make these improvements during the current funding period.
The Senior Citizens Coordinator through monthly newsletter and City website will encourage seniors to participate in our nutrition program.
Describe how you will know if your improvement efforts are successful, and how you will measure your achievements.
Client intake forms will indicate the number of existing, returning and new client participants.
Area Plan Nutrition Site Management Exhibit E - Page 7 FY 2024-2025
EXHIBIT E
PROGRAM NARRATIVE
10. OUTREACH ACTIVITIES/TARGETING PLAN (22 CCR§ 7310, WIG§ 9103) How does your organization reach older adults in greatest economic need (income level at or below the Federal Poverty Level) to inform them of the contracted program and welcome them to participate?
Social media, City website and monthly newsletter informs seniors on our nutrition program and center activities.
How does your organization reach older adults who are socially isolated (need caused by non-economic factors) to inform them of the contracted program and welcome them to participate?
Monthly newsletter and word of mouth informs seniors of our nutritious program and center activities. City website and social media. Daily announcements.
How does your organization reach older adults who are of lesbian, gay, bisexual, or transgender orientation to inform them of the contracted program and welcome them to participate?
Our monthly newsletter which informs seniors of the nutrition program and center activities are mailed to area residents, local churches and organizations.
How does your organization reach older adults who are ethnic minorities, and particularly those with greatest economic and/or social need, to inform them of the contracted program and welcome them to participate?
We also promote the nutrition program with Spanish speaking volunteers through our weekly Gleaners program. Social media and monthly newsletter informs seniors on our nutrition program and center activities.
Area Plan Nutrition Site Management Exhibit E - Page 8 FY 2024-2025
EXHIBIT E
PROGRAM NARRATIVE
How does your organization reach older adults who are Native Americans to inform them of the contracted program and welcome them to participate? Our monthly newsletter which informs seniors of the nutritious program and center activities are mailed to area residents, local churches and organizations.
How does your organization reach older adults with limited English proficiency to inform them of the contracted program and welcome them to participate? We also promote the nutrition program with Spanish speaking participants and volunteers through our weekly Gleaners program. The City has staff who translate for Spanish speakers, included in the monthly newsletter a Spanish flyer about the lunch program.
How does your organization reach older adults who live in rural areas to inform them of the contracted program and welcome them to participate? Local paper and monthly newsletter informs seniors on our nutrition program and center activities. Social media and City website.
How does your organization reach older adults with severe disabilities (severe, chronic physical and/or mental impairment that is likely to continue indefinitely & results in substantial functional limitation in 3 or more major life activities) to inform them of the contracted program and welcome them to participate?
Outreach to local senior living communities with an invitation to our senior meal program and activities to promote center participation. Caregiver(s) are welcome to attend with their care patient(s). Free public transportation for older individuals and disables is offered within City of Reedley city limits.
How does your organization reach older adults with Alzheimer's disease or related disorders with neurological & organic brain disfunction, and the caregivers of these individuals, to inform them of the contracted program and welcome these older adults to participate?
Outreach to local senior living communities and long term care facilities with an invitation to our senor meal program and activities to promote center participation.
Caregiver(s) are welcome to attend with their care patient(s).
Area Plan Nutrition Site Management Exhibit E - Page 9 FY 2024-2025
EXHIBIT F
SERVICE PROVIDER EMERGENCY RESOURCE INFORMATION
Please complete for each location from which contracted services are offered. sfreetAddfess .
City/st/Zip
Name of Primary Co~t~ct:
Job. Title CellPho:ne Office Phone Email Address
0\vtu\ov SG4-3too -i(otS 7 f>r:oq-(Q3 7-4J.o 3 Sa.vAVt · Y~,\J fj) re.tJLut -l{). · o')V e Y.\-- . i 3t.-f
. ~c3~e of Secondary Gqntact:
Jobtitle:· ·cellPhohe . Office Phone Email Address
5~'1-C,qit -5~ 5'51- (;37-Lf;io 7 ~oh·. \oo+<.. llo~ ~u.y- Ca· y
··services that could be ·tqv_ided from this site:
CS or Ham t{adio
Yes No
Can this site-provide temporary shelter space for 48 hours or more in the ev$nt _o( an ~rj}~rg~ncy? . >c
Is this site ~t;>le to help.With assessing the needs· of older individuals in the neighbo.rtioq9 or co_rnmtmity folloWing a di$aster? . )<J Followin'g a maJor discister, can this.· site help transport older individuals to ')<) disaster services? ·.· b'oe{ this site have a ded.icafedvenide that is lift-equipped? )CJ Giveh the'resources, cari this site expand meafservices following a )o disaster to meet needs in the community? How many people can this f~cility provide emergen_cy ~helter for? &>oo How many days c~rn this facility function using its back-up power source? b . ' t> How many gallons of water are stored on-site as an emergency supply? 1') -
Please list any additional services your site can provide in the event of a disaster:
Service Provider Emergency Resource Information Exhibit F FY 2024-2025 Central San Joaquin Valley Risk Management Authority
1750 Creekside Oaks Drive, Suite 200, Sacramento, CA 95833 916-244-1100
Liability Certificate of Coverage
Additional Covered Party
Certificate Number: 80747120
Certificate Holder: Fresno Madera Area Agency on Aging
2037 West Bulliard Avenue, #512
Fresno, CA 97311
Covered Party: City of Reedley
Description of As respects the Agreement between City of Reedley and The Fresno-Madera Agency on Aging regarding Covered Activity: contract no. 22-0171ARP; The Fresno-Madera Area Agency on Aging, its officers, agents, employees, and servants are additional covered parties with regard to any negligent acts or omissions of the City of Reedley, its officers, officials, employees, and volunteers as it relates to the agreement.
Memorandum of
Coverage Number: CSJVRMA 2024-GL Effective Date: 7/1/2024 Expiration Date: 7/1/2025 Limits: $1,000,000 (per occurrence)
The Following General and automobile liability as defined in the Memorandum of Coverage on file with the covered party Coverage is in named above.
effect:
Pursuant to the definition of Covered Party in the Liability Memorandum of Coverage, the certificate holder named above is an additional covered party for covered claims arising out of the covered activity stated above and is subject to the limits stated above.
This is to certify that the coverage listed above has been issued to the Covered Party named above for the coverage period indicated, notwithstanding any requirement, term, or condition of any contract or other document with respect to which this certificate may be issued or may pertain. The coverage afforded as described herein is subject to all the terms, exclusions, and conditions of the Memorandum of Coverage of the CSJVRMA, which is available for your review upon request.
Coverage is in effect from 12:01 a.m. Pacific Time of effective date to 12:01 a.m. Pacific Time of expiration date as stated above and will not be canceled, limited, or allowed to expire except upon 30-day notice to the certificate holder.
Date Issued: 6/28/2024
Renewal: Yes Excess Certificate Issued: No
Authorized Representative Signature:
8074712 0 I CSJVRMA I 2 4 / 25 GL $1MM LIMITS I Shelley Nguyen I 6/ 2 8 / 2 0 2 4 9: 5 3:3 2 AM (PDT ) I Page 1 of 1 This certificate cancels and supe r sedes ALL previously issued certific a tes . .· ·· ... .
.. • . ~MY OF SfAlE .MARCH FONG Eu-• . . Ortglnalof ....... Docume ... - CALI . ,.... . _ "tlsln •• O • '. :_JO~~IA STATE A' _·-RC' ': H ,•uE··_ s·. · 1020",vt -~r' · · · _ -- · l_:Y . SACtwf'"r:ET, R~MbO · ..• . ( . E_NTO, CA 95814 .. --· 916) . 445-4293. 1. ; . -. . . . . .
\
t
I
I
••
·-
,~··\d~~ ; I
~,. ~ ~; ; ----~ ( ~ I -: ( ~ • I
~-: -~i ~1 .~
I .
. I
I 1 .
i
.. . {
t··_;.
. [f;f. .:,::..:•I·~: • • .-~:: ,, . I
. ; . . . .
BEFORE THE BOARD· OP. SUPERVISORS
:. oj THE couNTY o, ill~No. · ~TATE oF aA11j6RN1A.
. . .
lN THE MATTER or CONVASSING -THE RE- ) . . . • . . ·. . . . . ·: . . ;:i'l / . l ". .. } TURNS OF THE ELECTION 0:t{ THE PRO:E'O- . )
)
siT10N . fo ucoRPoRATE THE 9irt ·oi' l
}
REEDLEY AND.l!'OR ELECTION OF MUNICI-} . . .... . .. · , . l . p AL . OFF lCERS OF .. SAID CI TY. . . }
}
. . .
. Pursuant to la.w the ·Board of Supe:rvisb;s of . the County of Fresno ~et on Mo11da.y, February 17' 1913, e.s the Board of Canvassers to oe.nvase the votes polled at Reediey, .in the County of . . •' .
Fresno, State of California, ;t an eleo1;ion held on the 14tb. · day of February, · i913, for the purpose of·deterniiniiig whether . . . .. . . · a certain portion of the County of Fresnb ehouid be iricorporat.:. .. . ea. under the n~~ of "City of R~~dle;y';. -~
And 1 t appearing from the affidavit cf Lloyd E. Tiernan, filed ~erein, tmt . the order and notice of ea.id , election here;,_ tofore Di~de. by this Board was publhhe.d in the "Reedley Expo~ . . .. . nent I" a newspaper printed and pubi'i shed wi tMn the boundaries . . of said pro:po~ed corporation for . two weeks next preceding . saicl elecUon, - -
And the returns from the Precinct at whlch such election • r • was held ha~iiig _been received~ the ~Oard now prooee.d.a to open · ~d cert;$~S Eia:Ld votes a.n_d. · doei,:, find from said :r;eturns that aai(l vote 1B as f.oUows, to~wit:
. .
There were cast "For Incorpontioil" 310
There were oaet "Against Inc OI'J>Oration" 88
· .. :j
·i. ·,. r . .
1--· -~ . ...,p .... ar-· •· -~-1-i~.-i...,.' t-··o-... .,..t~h-e.,..;......S-o-u~· ·. :. · ~f -~: ~ ~eo ti On 27, to a· :o·~=~tn • ·!i.',· .·:·:··_'... •.·1 Section 35, R. 15 s., i R. 23 E. • of M.lhB. & M., dtstant 6·60 fe~t .i
I·
. f
f'
r ·--:
i
west and 660 feet south from the South Quarter section Corner of . . .. . .. · . . . · . . -:-· .. -- . Section 26, T~ 15 s., R. 23 E~ of M~ D. B. & M.; thence. no·:rth to th~ . . . .
SE cornet of Lot Numbered 2.6, of said Reed Colony; and thence north . on the .ee.et boundarylirie of t()ts Numbered, 26, 25,24, 23, . 22, 21, 20, 19, 18, 17, 16, 15:, and 14 of said Reed. dolony, to the place of beginning. ·
. . ·. . .
And the following persons .having· received the highest number of votes c~et t are herel)y declared . to be au1Y elected to ttie reepeoti ve offices, . to-wit:
J •. _J. Eymarui, Frank Thomas, d. L. Dre.ft, O. D. Lyons and Wm. . . . . l>yck being the five persons who received the highest n:cimber of · . -- . . . ·. ' . . votes as.st .for trustees, tl.ley are hereby declared • to be elected ae such trustees.
F~ s; Xna.uer received tne highest number of votes co.at for clerk and is hereby d~clared · 'b:,' · be eiected as such clerk~ . .
M. Deneen · having received the highest number · of votes cast . . . . . . . . for Tree.surer is hereby· declared to be el eoted as sucn Tree.surer • . . . . .
. It is furth~r ordered ttiat a ~ertified copy of this canvass . . ; . . . . . and order be at once filed with the Secretary of St.ate according to law~
.. ~:rifb_Y~
~fote · of. otamornht t ./ · . . Cltountg of 6r••no f · • . . . i, D . . M . . Barnwell, Courity . Clerk anc( ex-oific{o . Clerk of (he Superior Court in and for saicl · Ji're~no County• do hereb ·. c ti/ th ·1· · 1· · · : · · · · · ::· · · .- · · · · . . 1 . . .. Y er · Y .· _ e orego nl! t~ be ---.a '. .. ,-, full, true and cor,rect .copy ,., ......... of th«? original .. Or.d.e.r. .. ~o.L.l.11~:9.r..!l.9.A':":tJ.9 n ... 9..L.thP..:.i'.C.l :tv., .. o.f.. .Re.~_dl.e.y_ !': __ ........ . ~~: i,:ii,;;,; .r,•:J;r.t •~~~;;;; ~~ ;~ ~;~.~-,.i~r;g;~~;_ - .·. IN WiTNEes WnF.REOF, / h~ve, ,;ere11nfo set my hand cind affixed the Seai of the Superior Court
this ···--a·l,7.t~.: ..... : .. cf~y o/ ..... Fe.b.
1 y . . 1913..
D. M. BARNWELL, .
. . . C,.niniya14? Cler1k of.•h• S~p~rlvr Court 11f ,:,,IJ Cou~1y.
By ···············=·-··· ·····~----·-•···•·· D,puiy C/e,k ,
·~
.·~· :.I. .
.:)
; , :./:: ··- .J .
·.·, ·,t < ... •
Commissions
Community Services
Airport
PT PreSchool
....... .-,,:-~
ORGl;N•llllll,Nl,L CHART
Senior Coordinator
Senior Volunteers
Jodi Botello
DIRECTOR
Airport Manager
Sarah Reid
Recreation
Supervisor
Madison Mitchell
Recreation
Co.or.dina.Jor
Taylor Cardenas
PT Staff/Volunteers
Enrichments
Youth & Adult Sports
Aquatics
After School
PT Office Assistant
Helen Bedolla
Staff Assistant
Silvia Rodriguez
Administrative
Assistant
Kavla Chene
Facility Supervisor
Jess Hinoiosa
PT Laborers
Government Buildings
City of Reedley
Senior Citizens Coordinator
CLASS CODE Senior Citizens Coordinator
BARGAINING UNIT Unrepresented Employees
REVISION DATE
Class Concept
DEFINITION
May 09, 2019
SALARY $49,201.00 - $59,804.00 Annually
ESTABLISHED DATE April 22, 2019
Under general direction, to plan, organize, and direct a wide variety of recreational, cultural, informational, community service programs and activities to enhance the lives of senior citizens, focusing on the physical, social, economic, psychological, educational, recreational, and creative needs of the aging; and to provide staff support to the Community Services Director.
SUPERVISION
Exercises technical and functional supervision over lower level staff and volunteers.
EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES
{may include, but are not limited to, the following)
• Under general supervision, develops, plans, schedules, coordinates, and implements a wide range of programs that address the social, physical, and emotional needs of senior adults. • Coordinates and directs special events to attract seniors and stimulate interest. • Organizes and directs volunteer participation by the seniors in the center and/or community. • Monitors patron and participant behavior; resolves issues within scope of authority and training; enforces senior center rules and regulations; follows all safety rules and regulations to minimize risk of accidents and reports all safety conditions and security issues.
• Recruits, trains, supervises, coordinates, and evaluates volunteers in different activities which include the following but ls not limited to: gleaners, monthly newsletter, exercise classes, recreation programs, senior trips, hot meals and luncheons.
• Publicizes seniors' programs utilizing various available media including a monthly senior newsletter, weekly calendar, news releases, cable TV announcements, PSAs on local and county radio stations, flyers, posters, brochures, personal public contact, and presentations. Attend meetings and workshops to enhance knowledge and keep abreast of changes involving the aging. • Identifies, locates, and provides information about existing services and benefits such as Older Americans Organization (OAO), Fresno-Madera Area Agency on Aging (FMAAA), Economic Opportunity Commission (EOC), low rent housing (HUD), Social Security, and others. • Provides clients with information about appropriate community services and available programs. • Provides aid in securing Meals on Wheels, etc.
• Organizes art and recreational activities, providing for creative expression or socialization. • Plans and organizes trips and programs.
• Provides government agencies with necessary information. records, and reports. • Coordinates the development of new programs and reviews the effectiveness of current programs; develops . and reviews surveys to determine interests of senior adults; recommends programs and identifies resources required to implement them.
• Works cooperatively with community agencies, groups, and individuals in the performance of job duties; serves on, and provides staff assistance for, various committees regarding senior services. • Represents Reedley Senior Citizens' Program at various meetings; coordinates public relations and community educational programs as related to senior citizen issues, activities, and concerns. • Prepares monthly reports and other period progress reports as required; monitors and evaluates programs to assess whether they are meeting stated goals and objectives. • Prepares written statistical, financial, and narrative reports. • Works cooperatively with various groups and organizations; maintains effective relationships with the general public.
• Prepares budget for Senior Citizens Division for presentation to Community Services Director. • Assumes responsibility for preparation of FMAAA Grant, fiscal, and other administrative reports; prepares and maintains financial and accounting records of senior operations and program activities. • Monitors and generates reports for the lunch program, which includes but is not limited to: monthly reports, purchasing supplies, registration of participates, food temperatures, assisting with program inspections, training volunteers and serving food.
OTHER JOB RELATED DUTIES
• Performs related duties and responsibilities as assigned.
JOB RELATED AND ESSENTIAL QUALIFICATIONS
Knowledge of:
• Operational characteristics, services, and activities of a comprehensive senior citizen information program. • Procedures, methods, and techniques of recreation program development, administration, and promotion. • Modern office practices, methods, and computer equipment. • Principles and procedures of record keeping and reporting. • Pertinent Federal, State, and local laws, codes, and regulations including administrative and departmental policies and procedures.
• First aid methods, practices, and safety precautions. • Principles and practices used in dealing with the public. • Principles and practices of data collection and report preparation. • Techniques used in public relations.
• Principles of budget preparation and control.
• Basic mathematical principles.
• Safe driving principles and practices.
Skill to:
• Operate modern office equipment including computer equipment. • Operate a motor vehicle safely.
Abiliwto:
• Plan, organize, and schedule specialized senior citizen activities and events. • Coordinate senior adult recreation program using independentjudgment and personal initiative. 0 Handle emergency situations and administer first aid when required. • Prepare and maintain accurate and complete records.
• Interact effectively and sensitively with individuals and groups from diverse backgrounds. • Prepare and deliver effective oral presentations.
• Work independently in the absence of supervision.
• Prepare clear and concise reports.
• Interpret and apply the policies, procedures, laws, and regulations pertaining to assigned programs and functions.
• Respond to requests and inquiries for information regarding recreation and facility use policies and procedures.
• Independently compose correspondence and memoranda.
• Analyze situations carefully and adopt effective courses of action. • Exercise good judgment, flexibility, creativity, and sensitivity in response to changing situations and needs. • Communicate clearly and concisely, both orally and in writing. • Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.
ExP-erience and Training Guidelines:
Any combination equivalent to experience and training that would provide the required knowledge, skills, ana abilities would be qualifying. A typical way to obtain the knowledge, skills, and abilities would be:
ExP-erience:
• Two years of experience in organizing, coordinating, or scheduling senior citizen information and referral programs.
Training:
• Equivalent to a Bachelor's degree from an accredited college or university with major course work in recreation administration or a related field.
License or Certificate:
• Possession of, or ability to obtain, an appropriate, valid driver's license. • Possession of, or ability to obtain, CPR and first aid certification. • Possession of, or ability to obtain, the approved training for food handling from FMAAA.
SPECIAL REQUIREMENTS:
Essential duties require the following physical skills and work environment:
Physical Abilities:
The frequencies noted below are general and may change depending upon the specific physical activities necessary to complete assigned tasks.
• Regularly_ reguired to: sit, use hands to finger, handle, or feel; talk and hear; lift, push, or pull up to 10 pounds. • Freguently_reguired to: stand, walk, and reach with hands and arms; lift, push, or pull up to 25 pounds. • Occasionally_ reguired to: stoop, kneel, crouch, or crawl; lift, push, or pull up to 50 pounds with or without assistance.
Vision: See in the normal visual range with or without correction; vision sufficient to see up close, at a distance; color vision, peripheral vision; depth perception; ability to adjust focus.
Hearing: Hear in the normal audio range with or without correction.
Environment: May work in a busy and occasionally noisy environment. There may be a number of situations happening at the same time. The employee is required to supervise the lunch program, the participants, and the volunteers at the same time, to ensure that the environment is safe. The employee must be prepared to handle accidents and emergencies at any time.
The employee may experience smells associated with hygiene and food.
Dimlba, CA93618 • {559)[email protected]_co-m
I am a eB.tlmsiastic., compas&omrte,, reliable and efficient Senior Citizens Coocdmator ~i.th 24 years~ hm:u1s on experience ord:testratmg events and activities for senior citizens_ Demonstrated achiever- \;\,-ifu stron1:: crnnm1wir..ation ~ exceptional problem solving and strong deci5ion rnak111~ skills_ Addrtionally" m.eetiti,e-and exceeding monthly budgets-~ exceptional :i;.1-i]Js; m schedu]:in~Iplanning events and programs_ A demOll\'.:i."i:nrted leader in all &-pects., woiking as a team. member,, training/hiring new staff and v-olunteeIB.. :Prn-activ~ organized and able to learn new skills quickly_ • Develop~ create and maintain monthly activity
calendar and ne"\\l""'Sl-etier
• Develop flyersii:rrvitations. for special e\i-ents
• Submit pictures of Community e'\~ parties"
• Aiianage finanees to ensure pmjeci:s remain and other special occasions to nev.---spaper/media -within budg~ manage activity s.tock and supply • (kganize senior activities.,. on and off campus,, • Supervise depmttnent staff members and including_ theme parties" holidzcy celebrations" volunteers
• Tfiilisportation activity mana~:emen~
Commercial Driver-License-C-..lass B V;.i"rth
passenger endoGement
a Supervise- catering (food and beverage) a~
and dmrn~ mom staff
s Serve as Ho5.t of Ca.-er.nonie.s fur shows and
events
mffvie.s,, games: exercise pcograms: etc
• Dementia trwin-in~
e Activity planning skill.s
Senior Citizen1
:s Co.ordinator = ID.1/2019 to Current
-,-- City Of Reedley- Reedley,, CA
·'< >PIBn: organize= develop,, and coordinate a comprehensive p.rngram of recreational, social,, health,, wellness,, and cultural activities for citizens 55 years of age oodl older_ Ca.m.pu.sActh-ity Coordinator,, 05/2015 to 11/2019
Sierra 'View Homes Ine0rporated - Reedley= CA
• Plan: o:rganiz½ develop,, and implement acti"\:~ progranuniu~ to include spiritual physical intclle:ctoal cognitive,, cuili.tu:raL and emotional elements of health and wellness_ • Research, contact and sc::h.e:dule outside service :and entertainers • Evaluate :residents needs and inteR:sts through personal interactions and comrn..unications with :residents,, family members and sta:fE
o Cmmnnnicate at}d develop relationsb:ips w'ith community anal outside _vendors to enhance and develop activity pmgrammi-u~
• Develop and monitor bud3-et for departmental spending an.d activity costs._ • Res~ mg~ drive commercial 1.~le to off campus senio:r acti,.rrti~ lnclndin.g grocery shopping
• Devclop., create and maintain monthly activity calendar= n~'1;1etter and :flyers fur :special events Activity .Assistant/\\'elbiess Center Coordinator" 0811996-to 05!2015 Sierra \'Jew Hom.es Incorporated - Reedley" CA
• F aci1itated special pmgtams such. as music and mem.01},.. activities_ • }y.fanaged calendars,, prepared activity rooms and documented resident attendance_ • H=:t,.,._ ~ •ed coordinate and facilitate e-v-ems nn:nridll'll! thmomtl1 heln for tasks_ "~-• - - r • Collected and traeked information about participation and outcomes of individual programs_ o Developed welJl.ness programs targeted. on specific groups and areas of wellness_ e Planned,, developed,, and di:ra-:ted water fitness prog~:am.s_ e Curu.vated positive n1atiomhips with participants by interacting -with group during fitneI;s classes. i
\
{}ertified NUJ'Sing Assist3.llt,, 05/1993 to O.S/ 1996
Golden Llvmg Centers - Reedlev·_ CA
• Hdp.ed patients effecri.Yely manage routine batrung°' grooming and other hygiene needs._ • Deli--vered individualized patient care by recording vital st~ documenting observations,, ad:m:i:nist.eritt_!: treattnents and e"\7aluat:ing patient needs .. • Gathered dietary m.furma:ti~ assisted with feeding and morutored :in.take to help patients. achieve nutritional objectives anal support wellness go.alls. .. ---------------- EDUCA'.I'ION
u.;.nrL ~n S· 1.. . 1~ ..... , •'1r6 ·'t9rq cnoo. uq,toma: ti i.£ . ';IL Re-edley High School - Reedley,, CA
• GPR,AED= and First Aid Certified
• Corntn.ercial Dri,rer License-Class B-Pa:ssenger Endorsement • Basic Edu.cation Course for A.ctiv.-ity Leaden-Certificate of Completion City of Reedley
July 2024
Anita Betancourt, Mayor
Matthew Tuttle, Mayor Pro-Tempore
Suzanne Byers, Council Member
Mary L. Fast, Council Member
Scott Friesen, Council Member
Community Services Commission
Darren Minami, Chairperson
Shirley Ito, Vice Chairperson
David Carter
Jenny Peters
Angelina Rodriguez
Maria Rodriguez
City of Reedley, Senior Services, 100 N. East Avenue, Reedley, CA 93654 Reedley Senior News
Phone: (559) 637-4207 email: [email protected] Happy Father's Day! Reedley Lion's Club Barbeque
Father's Day is Sunday, June 16, 2024 Wishing
every Father, Grandfather, and Great Grandfather a Happy Father's Day! Join us Friday, June 14, 2024 at 11 :00am for "Pizza for
Pops." Delicious pizza will be served, followed by a yummy root beer float. Cost $5.
Registration for this event begins Monday,
June 3, 2024. Last day to RSVP is Wednesday,
June 12, 2024. LIMITED SEATING.
SENIOR INDEPENDENCE DAY
LUNCHEON
Join us Wednesday, July 3, 2024 at 11 :00am
for a delicious barbeque hotdog lunch! This
lunch is made possible by Sierra View Homes
Lunch for Seniors
Please join us for a delicious barbeque
hamburger lunch provided by
Reedley Lion's Club.
Tuesday, June 11 at 11 :00am
Door opens at 10:45am
You may register for this event beginning
Monday, June 3, 2024. Register at Reedley
Community center. You must be 55 or
greater to join the fun. There is no cost for
lunch. The event will be held in the Senior
Center and Senior Patio. (Limited Seating)
and Reedley Senior Commission Inc. This event Senior Paint Afternoon will be held in the California Room at the Reedley Community Center. Lunch wm be provided at no cost. Please bring cash if you would like
to participate in a 50/50 raffle. You may register
for this event beginning Monday, June 3,
2024. LIMITED SEATING.
Summer has arrived! Join us for an afternoon of
creativity. Be an artist. You do not have to know
how to paint, you will learn and have fun. Paint
and create! Friday, July 28, , ·.·
2024 at 1 :00pm in the Senior ·
Center. Please sign up at
Reedley Community Center
beginning Monday~ June 3,
. . . ~ ·•. \ 2024. If you have questions
· * ,,.,. ~ ,,07. _. 1 _____________ : ~·-- --- - - --- ----~: .. ) call (559) 637-4207 Cost $15. ~ .,w~ _ :''\';~> 1:·· -, (Milkshake included) Limited ( ,, ~~ ([J;/,.,)¥J._,,.tfl/ ~ ,• . · ·--------- --,, Elf ,1/ Seating. ----- . __ _,,.
JUNE 2024
Join us for a Senior Cooking Activity
Follow along with Jodi Botello, Senior Coordinator as she prepares Creamy Chicken Taco Dip on Wednesday, June 19, 2024
at 1 :OOpm in the Senior Center.
We will provide supplies to make
the dish. Cost $8. You may register for this class beginning Monday, June 3, 2024. Visit
Reedley Community Center to register. Limited
Seating. ·
BINGO AND PIZZA PARTY!
You're invited to Reedley Senior Center's BINGO AND PIZZA party! Join us Tuesday, June 25, 2024 at 10:30am for bingo.
Following bingo is a pizza lunch.
The cost to attend the bingo and
pizza party is $5 Please visit
Reedley Community Center to
reserve your spot. Registration
begins Monday, June 3, 2024.
ing.
moooa
B ®
-· 1 ---- @
N
~G
~ · O
Limited seatBirthday and Anniversary Celebration
Come to Reedley Senior Center for FMAAA lunch
and stay to celebrate. We will recognize the Seniors who were born in June and the Seniors who married in June. We will celebrate with delicious
cupcakes and coffee on Wednesday, June 5,
2024 Please call (559) 637-4207 by 11 :30 am on
Tuesday, June 4, 2024, if you would like to join
the fun!!
Senior Exercise
Senior Exercise Class will return to the Community
Center on Monday, June 3, 2024. The class is conducted by Shirley Festejo. Exercise begins at 1 O:OOam am in the California Room every Monday
and Wednesday. Every Friday Senior
~ Exercise is located in the Redwood
~r~ Room. Seniors who participate on Fri-
<:l day follow an exercise video instructed
~ · by Shirley Festejo. Join the fun, and get
CI;J active!!
Gleaners Drive-Thru Program
Gleaners Drive-Thru Program is available every
Wednesday at Reedley Community Center beginning
at 8:30am until supplies last. People without a vehicle may pick up items beginning at 9:00am. This
program is for Reedley residents
who are 55 and greater. Pull up to
the center and we will place the
items in your vehicle. Thank you to
Savemart and participating packing houses for donating food items.
Newsletter Donations
On behalf of the Reedley Senior Commission, Inc.,
we would like to thank those who donate to the Reedley Senior Newsletter. Many thanks, to those who donate. If you would like to make a donation, you may send a tax-deductible check to the attention of the
Reedley Senior Commission, Inc. at
P.O. Box 1940, Reedley, CA 93654.
Again, on behalf of the Reedley
Senior Commission Inc., thank you
~ for your support and thoughtfulness.
If you know someone who would
like to be added to our mailing list, please tell Jodi.
You may access the newsletter at:
http :1/www. reed ley .com/Id epartm ents/
communify_services/senior_citizens
FMAAALUNCHPROGRAM
Meals taste better when you enjoy them in the
company of others! Join us in the Phil Hudson
Room at Reedley Community Center. Meals are
offered Monday-Friday at 11 :OOam (except holidays and advertised closed dates. See included calendars.) This program is partially funded by the
Fresno-Madera Area Agency on Aging. If you are
60 or older , you are eligible to receive a nutritious
hot lunch. A $2.50 donation is
suggested, but not required. 1'5':1 ~n.,. Reservations MUST be made the by 11 :30am on the weekday before you plan to attend.
Call (559) 637-4207 to make a
reservation. We hope to see
you soon!
·d
1· \
• n •
,•- ·
._,:: ~~ ~ )
MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY
3 4 5 6 1
Chicken Meatballs w/ Gravy Beef Salisbury Steak w/ Tuna Salad Sandwich on Cheeseburger Chicken Thigh w/ California Mixed Vegetables Gravy Wheat Bread Tomato, Lettuce & Onion Mushroom Sauce Brown Rice Vegetable Medley Hi C Salad Potato Salad Steamed Carrots Pineapple Tidbits Wheat Dinner Roll Pineapple Tidbit Cantaloupe Chunks Brown Rice Tropical Fruit Orange
Pudding
10 11 12 13 14
Beef Pepper Steak Turkey & Cheese Polish Sausage w/ Onion w/ Gravy, Onions Sandwich & Bell Pepper
& Bell Peppers Tomato, Lettuce & Potato Salad
California Mixed Vegetables Onion Ketchup & Mustard
Wheat Dinner Roll Corn Chowder '1 Orange
Orange Tropical Fruit
17 :t8 19 20 21
Chicken Stir Fry Pork Chili Verde Beef Salisbury Steak Chicken Fajitas Beef Meatloaf w/ Gravy Onion, Broccoli, Carrots, Hi C Salad Peas & Carrots Shredded Cheese & Vegetable Medley & Bell Peppers Refried Beans Wheat Dinner Roll Lettuce Mashed Potato Brown Rice Whole Grain Flour Tortilla Pineapple Tidbits Whole Grain Flour Tortilla Wheat Dinner Roll Tropical Fruits Cantaloupe Chunks Orange Tropical Fruit '1 Pudding
24 25 26 27 28
Baked Chicken Drum Chicken Bowtie Cheeseburger Stuffed Bell Pepper Steamed Carrots w/ Pesto Sauce Tomato, Lettuce & Onion Vegetable Medley Brown Rice Hi C Salad Coleslaw Wheat Dinner Roll
Pineapple Tidbits Sourdough Bread Tropical Fruit Pineapple Tidbits Pudding Honeydew Chunks
{I ~'., i:\ti. '-' !
!F 1u11111 ldl ii ir11 tQI 'il: 1111 r 1rJ tUl tg) lhl: IF r K? s trn ,o ~, !Mad \e ir ,a I-\ LQJ (!t 1n c y o 1111 ./~ 1f) ii irn IC!l 5 {e irn 1i o ir s (6 lOJ ye a r '::, ,Sj o it d f.~ r s tui lQJ (@1.es t e td1 co 1m tt ir ij It~ :rn ii: ii o 1m: ,~; 2 .. !5 o !NI o n . , \s; irJ ini u 1c.1J n iR d ;l: 1r:: _ ':[; :b .. 7 tni MOND.£\Y TUESDAY WEDNESDAY THURSDAY FRIDAY
3 4 5 6 7
High C Teriyaki Grilled Hi C Chicken Pasta Salad Hi C Tuna Salad Sesame Chicken Hi C Chef Salad Chicken Salad Wheat Dinner Roll Wheat Bread Noodle Salad Sourdough Bread Whole Grain Flour Tortilla Tropical Fruit Pineapple Tidbit Whole Grain Flour Tortilla Orange Pineapple Tidbits Cantaloupe Chunks Pudding
10 11 12 13 1.4
Hi C Chicken Pasta Salad Hi C Chef Salad Hi C Teriyaki Grilled Wheat Dinner Roll Sourdough Bread Chicken Salad
Orange Corn Chowder Wheat Dinner Roll
Tropical Fruit Orange
17 18 19 20 21
Hi C Tuna Salad Hi C Chicken Pasta Salad Hi C Chef Salad Sesame Chicken Hi C Teriyaki Grilled Wheat Bread Whole Grain Flour Tortilla Wheat Dinner Roll Noodle Salad Chicken Salad Tropical Fruits Cantaloupe Chunks Pineapple Tidbits Whole Grain Flour Tortilla Wheat Dinner Roll Orange Tropical Fruit
Pudding
24 25 26 27 28
Hi C Chicken Pasta Salad Sesame Chicken Hi C Chef Salad Hi C Teriyaki Grilled Whole Grain Flour Tortilla Noodle Salad Whole Wheat Bread Chicken Salad Pineapple Tidbits Sourdough Bread Tropical Fruit Wheat Dinner Roll Pudding Honeydew Chunks Pineapple Tidbits
., •'· ,'.' F.l .:J, ,,, .. ~
Fu..u u-udl~ u·11g ff:lhi rotU1tgJ ~i :: ff=:·restrno-lMacJeu-a Ageu11cy 01ru .AtQJ ~n tQJ Senii[Jll"S 16,l!.1 V(~1a1rs ,r;, o[der SlUJ(Qli:9J eStt(:1tdl ClOJ!rBKtr~ lbJ lL~tt~ oru: $2u5l(] Nlon1-·-Sf:a-uiloir ~~att(::1:: ~;5u7lQI l\,fondD;/
'°"~REGISTERED PARTICIPANTS*•·•
SUGAR PINE PAILROAD STEAM
TRAIN RIDE AND DINNER IS
SCHEDULED FOR SATURDAY,
JUNE 22, 2024.
BUS WILL DEPART AT 3:15 PM.
3 9:00am-11 :00am-Coffee
Bt Pastry Social
1 O:00am-Senior Exercise
9:00am-11 :00am-Coffee
& Pastry Social
1 0:00am-Senlor Exercise
9:00am-11 :00am-Coffee
& Pastry Social
1 0:00am-Senior Exercise
9:00am-11 :00am-Coffee
& Pastry Social
1 0:00am-Senior Exercise
10 17
24 Tue:3d:-ty
9:00am-11 :00am-Coffee
& Pastry Social
12:00pm-Men's Hobby Time
4 11
11 :00am-Reedley Lion's Club
Barbecue Hamburger Lunch
(Senior Room) 1\lo Cost
(Door Opens at 10:45am)
,,!Q FMAAA LUHCH PROGRAllj,
18 9:00am-11 :00am-Coffee
• & Pastry Social
12:00pm-Men's Hobby Time
25 9:00am-11 :00am-Coffee
& Pastry Social
10:30am-Blngo e Pizza Party
(Senior Room} Cost $5
(Reservation Required)
12:00pm-Men's Hobby Time
,,•o F,1;iAAA LUls'CH PROGRAh'i
vVr":!clnesd:.=ty
5 8:30am-Gleaners-Communlty Center
9:00am-11 :00am-Coffee
& Pastry Social
1 0:00am-Senlor Exercise
11 :30am-Blrthday t1 Anniversary
Celebration
12 8:30am.,Gleaners-Communlty Center
9:00am-11 :00am-Coffee
& Pastry Social
1 0:00am-Senlor Exercise
19 8:30am-Gleaners-Communlty Center
9:00am-11 :00am-Coffee
& Pastry Social
1 0:00am-Senlor Exercise
1 :OOpm Senior Cooking (Cost $8)
Creamy Chicken Taco Dip
{Senior Room)
26 8:30am-Gleaners-Communlty Center
9:00am-11 :00am-Coffee
& Pastry Social
1 0:00am-Senior Exercise
Thursday
6 9:00am-11 :00am-Coffee
& Pastry Social
11 :15am-New Wrinkles Broadway
Show and lunch (Fresno)
Cost $25 (Reservation Required)
9:00am-11 :00am-Coffee
& Pastry Social
9:00am-11 :00am-Coffee
& Pastry Social
9:00am-11 :00am-Coffee
& Pastry Social
13 20
27 Fri,fay
9:00am-11 :00am-Coffee
& Pastry Social
10:00am-Senior Exercise (Video)
10:00am-Senior Exercise (Video)
11 :00am-Pizza for Pops
(Senior Patio) Cost $5
(Rese/l'vation Required)
NO Fl\iiAAA LUMCH PROGRAM
7 14
21 9:00am-11 :00am-Coffee
& Pastry Social
1 0: 00am-Sen ior Exercise (Video)
9:00am-11 :•Dam-Coffee
& Pastry Social
10:00am-Senior Exercise (Video)
1 :00pm-Paint Class with Denise
(Senior Room) Reservation
Required
(Cost $12) llfillkshalce Included)
28 ~JUNE
Q O C E L E E V W C S S M C I
Q M B A I R L H U C W Q H X T
W Q E E K R I I H O X U Y R S
T G S K P E C G V K R Q G K E
C W T S S R G B R C D S E N W
J G M X U A T D H E R P G F C
D I A M S E D I R B W A K O M
A I N W Y B D W X E P O M M 0
L W O M S G J A E M D M L A 0
J V R K O N O W A D I I T F R
A B V T O I X H L T D C R L G
X N M J Y R C I M Q L I J B E ) '
~
X M I N I ·s T E R P R I N G I
K N D S O C N L A A Z I V G K
N C A R E T R A G T U F X S K
BESTMAN
CAKE
COMivUTl\llEN'T'
GROOM
lfii it'll.. ,-,"'1 n i-., An H:'D
BRIDE
CHAMPAGNE
FL0\1/ERGlRL
MINISTER
unn:,c
BRIDES.MAID
CHURCH
GARTER
RfNG
· · \'J\ /T11r\nTl\.Tr...
;o ;o 7J ;a m ro . ro _J (D O (D -, n. . 0.
C - OJ - :::0 CDoro
Z :< x '<
Cf)
m
~ 0
m
:::0
m
0 C
m
Cf)
--l
m
0 0 ~ Cl) • co (D
~ ~- c.o O 0
(.,J -i
0) 0
01 0
~ 3
3 w·
(/)
a·
::J
::J
0 :::0 C ~ "U . z
0. (D ~ 0
ro 3 '1J ~ :< -· 0 -u ,-t- (/) -i
0 z ,-t- 0
)> 0 ~ ~
(O~(D 0
(.,J (O· 7J -i moruCFJ
01 -· ~ 0.
cas\n° ,t\\lS
Day
Trips
Senior Getaways
Senior Prom
Duarte
Farm
City of Reedley
Senior Programs
100 N. East Avenue
Reedley, CA 93654
559-637-4207
•
.
.
.
Hobby Time
• Billiards
• Texas Hold-Em
• Knitting / Crocheting
• Euzzle Table
• Bunco
• Cooking Class
• Craft Class
• Bingo & Pizza
Volunteer Opportunities
' :/1 ,,
l ,/flf~i _ i/_ ~q,/ Y/
We couldn't
provide all the
services we do
without our
volunteers. Did
you know that .J
! ........ ·'' -~- . (F!'- ~._-.... ·. __ ·· _.ii(_/
~
~·· . ' ,-:: :· -~"
f•;, · . i;!I -~"· ·.,. ~.,,. . -· . ' :•1 ' .. : ,·. ' . ~ volunteers lives
increase by seven years? There are a
variety of ways to assist us here at the
Senior Center. Give us a call, or just stop
by to find out how.
~
Congregate Lunch
Program
Meals taste so much better
when you can enjoy them in
the company of others! Join other
seniors for a nutritious lunch and good
time. This program is partially funded
by the Fresno-Madera Area Agency on
Aging.
Monthly Activities
• . Lunch Around the World
• Senior CookingActivity
• Senior Cinema and Ice Cream
Social
• Bingo and Pizza Party
.·· . I :ll . .,., .Aliiii" I 1)1 ,
Cafe Bistro
Enjoy a hot cup of coffee or tea and
some delicious pastries and breads.
I ; I .. I,~ e" I
I.'.;.;,• ~ . , , ·, \ .
---~, • i -------.. , l ~H- Ii i,, ' - '--~ ,-J
;..____ ,' .; "' .. ,....~ " - -· , - -:;j' ~ j "'-; .
~,~ ~,,.,._ '-ll~;:~ ~,,,, ,~ . , . !in-..
,;_.;;:•
Healthy Corner-Free Classes
• Senior Exercise
• Tai Chi
• Senior Walk
• Blood Pressure Check
• Presentations by Luis A. Guzman, M.D .
Gleaners
Fresh fruit and vegat:ables are distributed to
seniors every Wednesday by the volunteer
gleaners. Distribution is done on the patio at
the Community Center at 8:30 a.m. You must
be a Reedley resident, at least 55 years old and
must show ID.
ESCAPADAS PARA LAS PERSONAS
MAYORES
"Jia\es a \a
casiD-0
Viajes
durante
el dia
Duarte
Poinsettia
Farm
Baile para personas mayores
Programas para
personas mayores
100 N. East Avenue
Reedley, CA 93654
559-637-4207
Actividades de tiempo pasados
• - Billar
• Cartas-Texas Hold-Em
• Dominos
• Socializaci6n
• El hacer punto / ganchillo
• rompecabezas de mesa
Oportunidades para voluntaries
I
I I
,i,, I J;Jli
ff:'·~~ ,_W I /~ , .,, J : ,1, ,
- I .
J
!{
No seriamos
capaces . de _proporc10nar
todos los
sernc10s que hacemos sin
nuestros
voluntarios.
.2Sabias que
[ 0 S
voluntarios
vive aumento de siete anos? Hay una
variedad de maneras para ayudarnos aqui en
el Centro de Mayores. Danos una llamada, o
simplemente vis1tenos para averiguar c6mo
hacerlo.
Programa de almuerzo
Congregate
Las comidas tiene mas sabor
cuando se disfrutar de ellos en
compaiiia de los demasl Unirse a otras
personas mayores y disfruta de un buen
tiempo y un almuerzo nutritivo. Este
programa esta financiado el!_ parte por la
A,gencia del Area de Fresno-Madera sobre
erEnvejecimiento.
Comidas entregadas
en el domicilio
Diseiiado para proporcionar una comida
diaria balanceada para los adultos mayores confinados en casa (mas de 60 anos) que no son capaces de preparar alimentos
adecuados para ellos y no tienen otros
medios :Qara asegurar una nutrici6n
saludable. Pro2._orc1onada por la j\gencia del Area de Fresno-Madera sobre el Envejecimiento.
Cafe Bistro
Disfrutar de una taza de caf e caliente o te y
unos deliciosos pasteles y panes
,"•~•~:~~t:~::r:f#~'f!:Cr~·
t ,A, 1'4; ,' ;!t:',': .. ·· ,;,. '}~t ( I
·E'xe~ise Class
~ Esquina saludable - Clases
gratis
• Ejercicio
• Tai Chi
• Caminar .
• Verificaci6n de presi6n arterial
• Preseritaciones a cargo de Luis A.
Guzman, M. D.
I I
DATE: July 23, 2024
REEDLEY CITY COUNCIL
~ Consent
D Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: q ----
TITLE: ADOPT RESOLUTION NO. 2024-060 APPROVING THE SUBMITTAL OF A
GRANT APPLICATION TO THE UNITED STATES DEPARTMENT OF
ENERGY TO FUND THE FEASIBILITY STUDY FOR A FUTURE ORGANIC
WASTE ENERGY CONVERSION PROJECT WITHIN THE CITY OF
REEDLEY
SUBMITTED: Rodney L. Horton ~ Community Development Director APPROVED: Nicole R. Zieba i & .. /
City Manager UV"{
RECOMMENDATION
Adopt Resolution No. 2024-060, approve and authorize the City Manager (or her designee) to submit a grant application to the United States Department of Energy to fund the feasibility study for a future Organic Waste Energy Conversion project within the City of Reedley.
EXECUTIVE SUMMARY
Staff is seeking Council's support to submit a grant application to the United States Department of Energy to fund the feasibility study for a future Organic Waste Energy Conversion project within the City of Reedley. The proposed grant request is $750,000.
BACKGROUND
City staff was approached by Trinity Renewable Energy to potentially partner with them and other project team members to pursue federal funding for a feasibility study for a future Organic Waste Energy Conversion project within Reedley. This grant opportunity requires a municipality to be the applicant. The first part of the grant application process requires the submittal of a concept paper to determine if an application should be formally submitted.
On Tuesday, July 9, 2024, staff received notification from the United States Department of Energy that upon review of the project concept paper, the City of Reedley is encouraged to submit a formal application. Reedley is surrounded by agricultural uses that generate significant amounts of organic waste from farms, dairies, packing plants, retail stores,
schools, homes and businesses. It is estimated that approximately 18-25 million pounds of farm waste are generated weekly within a 15-mile radius of Reedley. Currently, much if not most of organic waste ends up in landfills, contributing further to greenhouse gas emissions and environmental degradation.
The Organic Waste Energy Conversion project includes installation of a centrally located anaerobic digester to convert collected organic waste into biogas. This renewable fuel source can be used as a transportation fuel for Renewable Nature Gas (RNG), electric and or hydrogen powered farm equipment and commercial-grade vehicles. This project will reduce criteria pollutants and greenhouse gas emissions throughout the food supply chain. This improves the environment, reduces landfill use, creates economic opportunities and supports sustainable practices.
The proposed feasibility study will evaluate pathways in the production of renewable transportation fuels, provide a more accurate understanding of how much organic waste material is available for collection, and determine how to best solve the challenge of maintaining a consistent feedstock blend with seasonal crops which vary according to harvest schedule (e.g., citrus vs stone crops, etc.). Additionally, the feasibility study will evaluate the viability of constructing a centrally located digester plant in the City of Reedley, estimate capital and operating costs, revenues and projected credits, and conduct detailed risk analysis. Finally, the study will determine traffic impacts, noise, and odor impacts to surrounding existing residential uses.
In the future, the project team plans to investigate the feasibility of producing vermicompost and biochar from digestate and select feedstock streams to maintain and improve local soils while mitigating fugitive greenhouse gas emissions and sequestering carbon.
FISCAL IMPACT
There is no financial match required from the City of Reedley, if successfully awarded.
ATTACHMENTS
1. Resolution No. 2024-060
RESOLUTION NO. 2024-060
A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF REEDLEY,
AUTHORIZING THE SUBMITTAL OF A GRANT APPLICATION TO THE UNITED
STATES DEPARTMENT OF ENERGY TO FUND THE FEASIBILITY STUDY FOR A
FUTURE ORGANIC WASTE ENERGY CONVERSION PROJECT WITHIN THE CITY
OF REEDLEY
WHEREAS, the City of Reedley desires to submit a grant application package, on the forms provided by the United States Department of Energy, to fund a feasibility study for a future Organic Waste Energy Conversion project; and WHEREAS, upon review of the project concept paper, the United States Department of Energy encouraged the City of Reedley to formally submit a grant application; and
WHEREAS, the grant request is in the amount of $750,000; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Reedley using their independent judgement hereby authorizes the submittal of a grant application package to the United States Department of Energy.
This forgoing resolution is hereby approved the 23rd day of July, 2024, in the City of Reedley, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Anita Betancourt, Mayor
ATTEST:
Ruthie Greenwood, City Clerk
DATE:
TITLE:
SUBMITTED:
APPROVED:
July 23, 2024
REEDLEY CITY COUNCIL
~ Consent
D Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: JD ----
ADOPT RESOLUTION NO. 2024-061 AUTHORIZING THE CITY ENGINEER TO
APPROVE, SIGN AND SUBMIT A GRANT APPLICATION AND SUPPORTING
DOCUMENTS TO THE FRESNO COUNCIL OF GOVERNMENTS (FCOG) FOR THE
MEASURE C NEW TECHNOLOGY RESERVE GRANT PROGRAM
Marilu Morales , A , ~
City Engineer-.JV\Y\
Nicole R. Ziebat-- • .,"\ /
City Manager ~ V ,
RECOMMENDATION ~
Adopt Resolution No. 2024-061 authorizing the City Engineer to approve, sign and submit a grant application and supporting documents to the Fresno Council of Governments (FCOG) for the Measure C New Technology Reserve Grant Program.
EXECUTIVE SUMMARY
The Measure C Fresno County ½ cent transportation sales tax funds improvements of local roadways by repairing potholes, paving streets and improving sidewalks. In addition to roadway improvements Measure C also funds ride-share incentive programs, environmental enhancement programs and other programs including the New Technology Reserve Grant (New Tech) Program. The goal of the New Tech Program is to finance new transit technologies that may be developed in the future. To further the program goals FCOG is focusing on technological advances in public systems, safety features, fuel efficiencies and alternatives, intelligent transportation system (ITS) applications and information dissemination.
On May 10, 2024, FCOG released the request for proposals for Fiscal Year 2024/25 for the New Tech Program. The grant applications are due July 26, 2024. The funding amount available for Fiscal Year 2024/25 is $7.2 million.
The City will be submitting one application for adaptive signal control technology and signal timing along Manning Avenue from I Street to Buttonwillow Avenue. The project improvements would propose to synchronize six existing traffic signals along the Manning Avenue corridor resulting in a reduction of travel time, energy consumption and greenhouse emissions.
FISCAL IMPACT
The preliminary cost analysis for the City of Reedley Manning Avenue Adaptive Signal Control Technology project is approximately $685,000. There is no match required for this grant.
ATTACHMENTS
1 . Resolution No. 2024-061
RESOLUTION NO. 2024-061
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REEDLEY
AUTHORIZING THE CITY OF REEDLEY GRANT APPLICATION TO THE
MEASURE C NEW TECHNOLOGY RESERVE GRANT PROGRAM
WHEREAS, the City of Reedley is an eligible project applicant and may receive funding from the Fresno County Transportation Authority's (FCTA) and Fresno Council of Government's (Fresno COG) Measure C New Technology Reserve Grant Program; and complies with the California Transportation Commission 2024 Active Transportation Program Guidelines; and WHEREAS, the City of Reedley wishes to delegate authorization to execute these documents and any amendments there to the City Engineer; and WHEREAS, the City of Reedley has prepared an Application(s) in the amount of $685,000 for the City of Reedley Manning Avenue Adaptive Signal Control Technology project that will synchronize six existing traffic signals along Manning Avenue from I Street to Buttonwillow Avenue; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Reedley using their independent judgment hereby resolves as follows:
1. The City of Reedley agrees to comply with all conditions and requirements set forth in the FCTA and Fresno COG Measure C New Technology Grant Application document and any applicable statues, regulations and guidelines for all FCTA and Fresno COG funded projects.
2. The City of Reedley City Engineer, be authorized to make final decisions, authorize the submittal of the application to the FCTA and Fresno COG, and implement the City of Reedley Manning Avenue Adaptive Signal Control Technology project.
3. This resolution is effective upon adoption.
This foregoing resolution is hereby approved and adopted by the City Council of the City of Reedley this 23rd day of July 2024 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Anita Betancourt, Mayor
ATTEST:
Ruthie Greenwood, City Clerk
DATE: July 23, 2024
REEDLEY CITY COUNCIL
D Consent
D Regular Item
D Workshop
D ClosedSession
D Public Hearing
~ Receive/Review
ITEM NO: II ----
TITLE: RECEIVE, REVIEW, AND FILE THE QUARTERLY INVESTMENT REPORT FOR 4th QUARTER ENDING JUNE 30, 2024 FOR FISCAL YEAR 2023-24
SUBMITTED: Paul A. Melikian, Assistant City Manag
APPROVED: Nicole R. Zieba, City Manager
RECOMMENDATION
That the City Council receive, review, and file the Quarterly Investment Report for 4th Quarter Fiscal Year 2023-24, ending June 30, 2024, as required by the City's Investment Policy last adopted on January 23, 2024. No action is required other than to receive, review, and file the report.
EXECUTIVE SUMMARY
Portfolio earnings, net of fees, for 4th quarter ending June 30, 2024 total $1,711,937. Prior 4th quarter net portfolio earnings for the same 12-month period one year ago were $194,718, reflecting a sharp turnaround in earnings due to higher interest rates. Last year's Adopted Budget assumed $100,505 in interest earnings for the fiscal year; therefore, actual earnings have exceeded this estimate by $1,611,432. This is due to higher interest rates being earned on investments and the City currently being in a favorable cash position.
Interest earnings are expected to be strong in the interim; however, the City has a large number of capital projects underway and in the planning process, therefore, the treasury pool amount and corresponding interest earnings will be reduced over time. In addition, the Federal Reserve Board is anticipated to approve a rate cut this September, which will immediately affect interest earnings in City investments. The City's 2024-25 Adopted Budget does not assume this same level of performance in the coming fiscal year.
The Federal Reserve Board has tightened monetary policy with interest rate hikes to curb rampant inflation.
On term investments, such as certificates of deposit, the City can re-invest at higher rates as older investments mature. In addition, in early 2023, the City Council approved an important amendment to the City's Investment Policy that allowed the California Asset Management Program (CAMP) as a permissible investment option for the City's idle funds. Staff have since invested a about half of the City's treasury pool in CAMP with a balance of $16,126,054 as of June 30, 2024, and the current yield is 5.43%. The year end interest earnings are a bit understated because a portion of the amount invested with CAMP is in "term investments" (similar to a certificate of deposit) that do not formally report the interest earned until maturity later this fiscal year, which will further enhance earnings.
The attached investment/pooled cash report shows additional detail for cash balances by City fund. The 'treasury pool' for the City, representing the cumulative balance of all funds, totals $35,288,301 as of June 30, 2024, which is $5,149,999 higher than last quarter ending March 31, 2024. The treasury pool from the same 12-month period one year ago was $32,955,505 as of June 30, 2023. The cash balances in individual City funds are at a point in time only, and do not reflect pending receivable or payable amounts.
BACKGROUND
All financial investment instruments are constantly monitored and assessed for safety, liquidity and yield, in that order. It is important to note that the City's principal value of these investments is always secure, and the values that are being reported are the market values at a specific point in time. All investments in the portfolio are compliant with the City's current Investment Policy, and staff does not anticipate any issues with regard to the City's ability to meet expenditure requirements for the next six months. (Government Code section 53646)
On January 23, 2024 the City Council approved the annual statement of investment policy. The policy includes a self-imposed, 'best practice' reporting requirement to implement a Government Finance Officers Association (GFOA) recommendation that an agency's investment policy explicitly require periodic reporting . The attached Pooled Cash Report for the end of 4th quarter fiscal year 2023-24 shows cash balances/market value and interest earnings for every cash account and investment vehicle as of June 30, 2024. It is important to note that the pooled cash report also includes restricted funds such as American Rescue Plan Act funds, deposits in trust, funds held for groundwater treatment, and RDA Successor Agency funds. Full account statements for all accounts are on file with the Administrative Services Department and available for inspection at any time.
Cash balances are pooled for investment and banking purposes, as it is not practical to have separate investment accounts for each City fund. Interest earnings are apportioned to each City fund based upon the percentage that a particular fund balance makes up of the total. For instance, if the City's General Fund balance was 10% of the total cash balances of the City, it would be credited with 10% of the investment interest earnings for the period.
ATTACHMENTS
4th Quarter Fiscal Year 2023-24 Investment/Pooled Cash Report
POOLED CASH REPORT
June 2024
MECHANICS BANK CHECKING ACCOUNTS (OPERATING & PAYROLL)
CAMP - CALIFONIA ASSET MANAGEMENT PROGRAM *
MBS - MUL Tl BANK SECURITIES PORTFOLIO
FIVE STAR BANK MONEY MARKET
FIVE STAR BANK PUBLIC DONATION CHECKING ACCOUNT
ACTUAL CASH
BALANCE OR
PORTFOLIO MARKET
VALUE
$ 3,062,048
$ 16,126,054
$ 13,123,159
$ 2,970,039
$ 1,000
2023-24 FYTD
INTEREST EARNINGS
$
$ 918,560
$ 738,275
$ 61,006
$
ACTUAL FYTD TOTAL CASH ~ ALL FUNDS $ 35,288,301 $ 1,717,840 *Does not reflect accrued interest for TERM instruments Current Fiscal Year
2023-24 ALL FUNDS COMBINED ACTUAL FYTD INTEREST EARNINGS 2023-24 ALL FUNDS COMBINED ACTUAL FYTD BANK FEES
2023-24 ALL FUNDS COMBINED NET ACTUAL BANK INTEREST
2023-24 ALL FUNDS COMBINED BUDGETED INTEREST EARNINGS
2023-24 PERCENTAGE OF ACTUAL NET YTD INTEREST EARNINGS TO BUDGET Prior Fiscal Year Comparison - Same Period
2022-23 ALL FUNDS COMBINED ACTUAL FYTD INTEREST EARNINGS 2022-23 ALL FUNDS COMBINED ACTUAL FYTD BANK FEES
2022-23 ALL FUNDS COMBINED NET ACTUAL BANK INTEREST
2022-23 ALL FUNDS COMBINED BUDGETED INTEREST EARNINGS
2022-23 PERCENTAGE OF ACTUAL NET YTD INTEREST EARNINGS TO BUDGET $ 1,717,840
$ (5,903)
$ 1,711,937
$ 100,505
1703.335%
$ 201,626
$ (6,908)
$ 194,718
$ 47,225
412.319%
POOLED CASH REPORT
June 2024
FUND FUND NAME CASH BALANCE
001 General Fund $ 4,537,509
002 General Fund Reserve Set Aside $ 3,966,224
003 Public Safety Sales Tax $ 1,221,902
005 Gas Tax $ (43,947)
006 General Fund Capital Set Aside $ 955,873
007 Street Projects Federal and State Funding $ 76,663
010 LTF - Article 3 Sidewalks $ 56,974
011 LTF - Article 8 Streets $ 1,768,695
013 FCTA- Sustainable Aviation $
014 FCTA- Flexible Funding $ 1,063,417
015 FCT A - Americans with Disabilities Act (ADA) $ 25,103 016 FCTA - Street Maintenance $ 794,297
017 FCTA - Pedestrian and Trails $ 375,843
018 FCTA- Bike Facilities $ 80,742
021 LEAP Grant $ (51,969)
022 SB2 Planning $
023 Road Repair Accountability Act $ 1,672,324
024 Community Development Block Grant (CDBG) $ 39,753
025 American Rescue Plan Act (ARPA) $ 1,628,724
027 Senior Nutrition FMAAA Program $ (7,984)
029 Public Education and Governmental Access (PEG) $ (7,963) 030 Landscape Lighting and Maintenance District $ 220,795 032 Community Facilities District $ (56,658)
034 Streetscape $ 10,142
038 Prop 68 Park Bonds $
041 Airport $ 571,702
047 Groundwater Treatment $ 974,385
048 Water Rate Stabilization $
049 Water Capital $ 824,389
050 Water $ 1,035,674
051 Sewer Capital $ 1,681,787
052 Sewer $ 2,356,567
053 Solid Waste $ 216,011
060 Equipment Shop ISF $ 32,714
065 Dental Benefit ISF $ 785
068 HR ISF $ 45,153
073 Deposits in Trust $ 504,307
075 COPS Program $ 97,022
078 CASp Certification $ 48,035
080 City Bond Funds $ 28,043
082 Blighted Properties $ 103,291
100 DIF - Transportation $ 2,621,099
102 DIF - Law $ 24,769
103 DIF - Fire $ 376,459
104 DIF - Storm Drain $ 1,959,580
105 DIF - Wastewater Facilities $ 793,511
109 DIF - Parks & Recreation Facilit ies $ 1,059,267
110 DIF - General Government Facilities $ 39,730
111 DIF - Water Facilities $ 958,983
896 RDA Successor Low and Moderate Income Housing $ 80,566 897 RDA Successor Retirement $ 528,013
All Funds - Cash Total $ 35,288,301
REEDLEY CITY COUNCIL
DATE: July 23, 2024
D Consent
D Regular Item
D Workshop
D Closed Session
D Public Hearing
~ Receive/Review
ITEM NO: 12 ----
TITLE: QUARTERLY EXPENSE & TRAVEL REPORT FOR ELECTED AND APPOINTED OFFICIALS - APRIL 1, 2024 THROUGH JUNE 30, 2024 SUBMITTED: Paul A. Melikian, Assistant City Manager ~
APPROVED: Nicole R. Zieba, City Manager ~
RECOMMENDATION
It is recommended that the City Council receive and review the quarterly expense & travel report for elected and appointed officials as required by Resolution No. 2018-091 that established an Expense Reimbursement and Travel/Conference Policy for Elected and Appointed Legislative Body Officials.
EXECUTIVE SUMMARY
The Expense Reimbursement and Travel/Conference Policy for Elected and Appointed Legislative Body Officials provides that, official travel and credit card expense reports shall be provided quarterly to the City Council as a receive & review item on the Council's agenda.
Attached is a breakdown of City-paid travel and/or other expenses incurred by Elected and Appointed Legislative Body Officials for the period of April 1 through June 30, 2024.
BACKGROUND
It is in the best interests of the City that elected and appointed officials remain informed and trained in activities, developments and professional trends affecting the affairs of the City, and that attendance at institutes, hearings, meetings, conferences, or other gatherings is of value to the City and its citizens.
The Expense Reimbursement and Travel/Conference Policy applies to City Councilmembers and all appointed legislative body officials including Planning Commissioners, and other volunteer members of City boards, commissions, and committees.
The Policy is designed to provide guidance to elected and appointed legislative body officials on the use and expenditure of City resources, as well as the standards against which those expenditures will be measured, all in compliance with the requirements of AB 1234 (Government Code§§ 53232.2, 53233.3).
After being sworn in, any elected or appointed legislative official of the City is required to sign a statement formally acknowledging receipt and acceptance of the policy. •
ATTACHMENTS
Quarterly Expense & Travel Report for Elected and Appointed Legislative Body Officials Name
City of Reedley
Quarterly Expense & Travel Report for Elected and Appointed Legislative Body Officials
Reporting Period: April 1, 2024 - June 30, 2024
Item Description Amount
Mary Fast, Mileage Reimbursement for miles driven for $205.69 Councilmember official City Business
Minutes
COMMUNITY SERVICES COMMISSION
Thursday, January 25, 2024
A regular meeting of the Community Services Commission was called to order at4:30p.m. by Darren Minami, Chairperson, in the Redwood Room at the Reedley Community 100 N. East Ave, Reedley, California 93654.
1. ROLL CALL AND INTRODUCTtON OF GUESTS
A. Commissioners Present: Darren Minami Chairperson; Shirley Ito Vice Chairperson; David Carter, Jenny Peters, Angelina Rodriguez, Maria Rodriguez
B. Commissioners Absent: none
C. Youth Representatives: Present- Hemza Khalid
D; Staff Present: Sarah Reid, Community Services Director; Kayla Cheney, Administrative Assistant;
E. Others: none
2. AGENDA APPROVAL
It was moved by Commissioner Peters, seconded by Commissioner Ito that the agenda of January 25, 2024 be approved. The motion carried .
3. APPROVAL OF MINUTES
It was moved by Commissioner M. Rodriguez, seconded by Commissioner Carter that the agenda of August 24, 2023 be approved. The motion carried.
4. PUBLIC DISCUSSION - None.
5. ORAL AND WRITTEN COMMUNICATIONS
The latest recreation newsletter covering January - March and the latest senior newsletter covering January - March was disbursed to the Commission. Reid shared this newsletter is posted on the City's website, as well as on Facebook.
Reid shared on the parkway by the museum on 10th and the parkway, new srgnage was put up.
6. STAFF REPORT
R.eid shared the sports park north soccer face continues to move forward.
Construction is scheduled for April and is set to be completed by August.
The City received 350 thousand dollars from an earmark in the state budget, speciaHy for the sports park development. Reid shared its important to get the north soccer phase complete with lights. Secondly, the focus on any remaining money woufd be for potential pickleball courts.
After four attempts, the City has received funding for Camacho Park. This is the biggest funding to come to the City for park improvements. Reid shared staff is anticipating a grand opening in February of 2027. The design of this project still needs to be completed. Reid shared the snack bar and restroom will remain the
Minutes
COMMUNITY SERVICES COMMISSION
Thursday, January 25, 2024
same from the outside, however the inside will be gutted, and look brand new.
The major amenities will be; an ADA ramp, ADA parking, lighting will be upgraded to LED, murals, a restroom on the adult softball side, a walking trail around the park, a new front entrance to the park, security camera. If there is left over money, shade will be inserted over the dugouts, as well as upgrades to the warmup pitching areas and batting cages . Commissioner A. Rodriguez asked if a crosswalk or speed bumps will be inserted, Sarah shared she will look into this.
Reid shared employees have been hired for pickleball; a flyer has been pushed out advertising this new opportunity. Wednesdays pickleball courts will be open.
Saturday both pickleball and tennis courts will be open to the public located at Reedtey high school. Sierra Kings Health Care District (SKHCD) has become a partner with the City to try and get pickleball in Reedley. There has been discussion to have SKHCD help fund staff time for next fiscal year Jury 1, 2024 - June 30, 2025.
Commissioner A. Rodriguez asked for an update on Citizens Park climbing spiders web and when this will be replaced. Reid shared this one piece of equipment is about thirty-five thousand to replace. Reid shared Public Works is moving forward with ordering the replacement net and once received they will schedule a date for installation. There is yet a date on when this item will be received.
7. COMMISSIONER COMMENTS
Commissioner Carter shared he met with Steve Penner. Carter shared with Penner the City received a grant for Camacho Park, Commissioner Carter shared Penners excitement for the City. Commissioner Carter participated in the 6-mile Fiesta fun run. Commissioner Carter has been in contact with senior coordinator Jodi Botello with putting together a walking class. Commissioner Peters participated in the Senior Prom at Sierra View. Commissioner Peters participated in the annual airport BBQ, Peters shared it was a great event.
Commissioner A. Rodriguez participated at the Halloween carnival and the annual airport BBQ. Commissioner M. Rodriguez participated in the Chirtsmas tree lighting, Christmas parade as well as the Friday food trucks. Commissioner (to has been busy playing pickleball. Commissioner Ito also participated in the Fiesta walk/run. Commissioner Minami shared his excitement for the Camacho Park grant. Commissioner Minami also shared his excitement for pickleball and tennis at Reedley High School.
Minutes
COMMUNITY SERVICES COMMISSION
Thursday, January 25, 2024
8. ADJOURNMENT
As there was no further business to discuss, the meeting was adjourned at 5:26p.m.
Respectfully submitted,