ALL CELL PHONES AND ELECTRONIC DEVICES MUST BE
TURNED OFF IN THE COUNCIL CHAMBERS
AGENDA
REEDLEY CITY COUNCIL MEETING
7:00 P.M.
TUESDAY, DECEMBER 17, 2024
Meeting Held in the Council Chambers
845 "G" Street, Reedley, California
www .reedley.ca.gov
Peticiones para servicios de traducci6n deben ser sometidas 48 horas antes a la Secretaria Municipal al numero 637-4200 ext. 212
The Council Chambers are accessible to the physically disabled. Requests for additional accommodations for the disabled, including auxiliary aids or to request translation services, should be made 48 hours prior to the meeting by contacting the City Clerk at 637-4200 ext. 212.
Any document that is a public record and provided to a majority of the City Council regarding an open session item on the agenda will be made available for public inspection at City Hall, in the City Clerk's office, during normal business hours. In addition, such documents may be posted on the City's website.
Unless otherwise required by law to be accepted by the City at or prior to a Council meeting or hearing, no documents shall be accepted for Council review unless they are first submitted to the City Clerk by the close of business one day prior to said Council meeting/hearing at which the Council will consider the item to which the documents relate, pursuant to the adopted City Council Protocols.
The meeting will be held in person and may be observed remotely via Zoom or at:
http://www. reedley. com/livestream. php.
Public comment may be made in person or submitted in writing. Members of the public who wish to provide written comments are encouraged to submit their comments to the City Clerk at [email protected] by the close of business one day prior to the start of the meeting to ensure that the comments will be available to the City Council. Please indicate the agenda item number to which the comment pertains. Written comments that do not specify a particular agenda item will be marked for the general public comment portion of the meeting. A copy of any written comment will be provided to the City Council at the meeting. Please note that written comments received will not be read aloud during the meeting, but will be included with the meeting minutes.
Matthew Tuttle, Mayor Pro Tern
Mary Fast, Council Member
MEETING CALLED TO ORDER
Anita Betancourt, Mayor
Suzanne Byers, Council Member
Scott Friesen, Council Member
INVOCATION- Rev. Jeff Wheeland, Reedley Mennonite Brethren Church
PLEDGE OF ALLEGIANCE
ROLL CALL
AGENDA APPROVAL - ADDITIONS AND/OR DELETIONS
PRESENTATION
1. RECOGNITION OF AIRPORT COMMISSIONER TONY JEWELL- Community Services
2. RETIREMENT OF POLICE CHIEF JOSE GARZA AND FIRE CHIEF JERRY ISAAK
ADMINISTRATIVE BUSINESS - COUNCIL ORGANIZATION
3. ADOPT RESOLUTION NO. 2024-089, A RESOLUTION RECITING THE FACT OF CONSOLIDATED GENERAL ELECTION HELD IN SAID CITY OF REEDLEY ON THE 5TH DAY OF NOVEMBER 2024 AND DECLARING THE RESULT THEREOF AND SUCH OTHER MATTERS AS ARE PROVIDED BY LAW-(City Clerk)
Staff Recommendation: Approve
4. ACTION TO FILL DISTRICT 5 COUNCIL SEAT
A. ACCEPT RESIGNATION OF CHRISTOPHER WILSON
B. ADOPT RESOLUTION 2024-091 A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF REEDLEY APPOINT CHRISTOPHER ARRIAGA AS
COUNCILMEMBER OF DISTRICT 5 TO SERVE A TWO-YEAR TERM
(Administration)
Staff Recommendation: Approve
5. PRESENTATION TO OUTGOING MAYOR ANITA BETANCOURT AND COUNCIL
MEMBER SUZANNE BYERS
6. ADMINISTRATION OF OATH OF OFFICE TO COUNCIL MEMBERS, MATTHEW
TUTTLE, MICHAEL CRUTCHFIELD AND CHRISTOPHER ARRIAGA
A. OATH OF OFFICE TO BE ADMINISTERED BY CITY CLERK
B. SEATING OF COUNCIL MEMBERS
7. CITY COUNCIL REORGANIZATION-CONFIRMATION OF MAYOR AND MAYOR PRO TEMPORE PER RESOLUTION NO. 2015-004
A. CONFIRMATION OF ACCEPTANCE TO POSITION OF MAYOR BY MATTHEW TUTTLE, DISTRICT 1
B. CONFIRMATION OF ACCEPTANCE TO POSITION OF MAYOR PRO
TEMPORE BY MARY FAST, DISTRICT 2
8. CONFIRMATION OF MAYOR AND MAYOR PRO TEMPORE'S APPOINTMENT TO FRESNO COUNCIL OF GOVERNMENTS POSITIONS PER RESOLUTION NO. 2013-005 A. COG BOARD MEMBER
B. COG ALTERNATE BOARD MEMBER
BREAK
2 PUBLIC COMMENT - Provides an opportunity for members of the public to address the City Council on items of interest to the public within the Council's jurisdiction and which are not already on the agenda this evening. It is the policy of the Council not to answer questions impromptu. Concerns or complaints will be referred to the City Manager's office. Speakers should limit their comments to not more than three (3) minutes. No more than ten (1 OJ minutes per issue will be allowed. For items which are on the agenda this evening, members of the public will be provided an opportunity to address the Council as each item is brought up for discussion.
NOTICE TO PUBLIC
CONSENT AGENDA items are considered routine and a recommended action for each item is included, and will be voted upon as one item. If a Councilmember has questions, requests additional information, or wishes to comment on an item, the vote should not be taken until after questions have been addressed or comments made, and the public has had an opportunity to comment on the Consent Agenda items. If a Councilmember wishes to have an item considered individually or change the recommended action, then the item should be removed and acted upon as a separate item. A Councilmember's vote in favor of the Consent Agenda is considered and recorded as a separate affirmative vote in favor of each action listed. For adoption of ordinances, only those that have received a unanimous vote upon introduction are considered Consent items.
CONSENT AGENDA (Item 9-18)
9. APPROVAL OF MINUTES OF THE REGULAR COUNCIL MEETING OF NOVEMBER 12, 2024 - (City Clerk)
Staff Recommendation: Approve
10. RECOMMENDATION OF REJECTION OF CLAIM - DAVID PENA - (Administrative Services)
Recommendation: Approve Claim Rejection
11. RATIFY THE AUTHORIZATION FOR CITY MANAGER TO EXECUTE ITEMS
PERTAINING TO REQUIREMENTS FOR THE REEDLEY MUNICIPAL AIRPORT
FEDERAL AVIATION ADMINISTRATION (FAA) CAPTIAL PROJECT FUNDING A. AIRPORT CAPITAL IMPROVEMENT PROJECT (ACIP) FUNDING SUMMARY FOR FISCAL YEARS 2023-2030 AND ALL SUPPORTING DOCUMENTS B. REEDLEY MUNICIPAL AIRPORT DISADVANTAGE BUSINESS ENTERPRISE (DBE) PROGRAM 49 CFR PART 26
(Community Services)
Staff Recommendation: Approve
12.APPROVE AND AUTHORIZE THE CITY MANAGER TO EXECUTE AN AGREEMENT
ON BEHALF OF THE CITY OF REEDLEY, BETWEEN THE NON-PROFIT ORGANIZATION "OUR RESCUE" TO SECURE A DONATION FOR PURCHASE OF FORENSIC INVESTIGATIVE SOFTWARE "DATA PILOT" - (Police Department) Staff Recommendation: Approve
3 13.ADOPT ORDINANCE NO. 2024-008, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF REEDLEY REPEALING AND REPLACING IN ITS ENTIRETY CHAPTER 5 OF TITLE 4 PERTAINING TO SHOPPING CARTS - (Community Development) Staff Recommendation: Approve
14.ADOPTION OF ORDINANCE 2024-011, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF REEDLEY AMENDING CHAPTER 6 OF TITLE 7 OF THE REEDLEY MUNICIPAL CODE CONCERNING REEDLEY AIRPORT REGULATIONS - (Community Services)
Staff Recommendation: Approve
15.APPROVAL OF ITEMS PERTAINING TO ADMINISTERING THE ZERO-EMISSION LANDSCAPING EQUIPMENT (ZELE) VOUCHER PROGRAM:
A. ADOPT RESOLUTION NO. 2024-086 AUTHORIZING THE CITY MANAGER TO
APPROVE, SIGN AND SUBMIT APPLICATIONS AND ALL PERTAINING
DOCUMENTS REQUIRED BY THE SAN JOAQUIN VALLEY AIR POLLUTION
CONTROL DISTRICT (SJVAPCD)
8. ADOPT RESOLUTION NO. 2024-094 AMENDING THE 2024-25 CITY OF REEDLEY ADOPTED BUDGET APPROPRIATING $1,500 IN THE AIRPORT
ENTERPRISE FUND TO COVER THE COSTS ASSOCIATED WITH A PUSH
BEHIND ELECTRIC MOWER AND EXTRA BATTERY
(Community Services)
Staff Recommendation: Approve
16.ADOPT RESOLUTION 2024-090, ACCEPTING THE CONSTRUCTION IMPROVEMENTS
FOR THE REEDLEY OLSON AVE TRUNK LINE UPSIZING ALONG OLSON AVE TO
WASTEWATER TREATMENT PLANT & HEADWORKS IMPROVEMENT PROJECT, AND
AUTHORIZE THE CITY ENGINEER TO FILE A NOTICE OF COMPLETION WITH THE COUNTY OF FRESNO RECORDER'S OFFICE - (Engineering)
Staff Recommendation: Approve
17. CONSIDER THE FOLLOWING ITEMS (A) AND (8) FOR TRACT 6169:
A. ADOPT RESOLUTION NO. 2024-092, ACCEPTING THE PUBLIC
IMPROVEMENTS CONTAINED IN PHASE 2 OF TRACT 6196 AND
AUTHORIZE THE CITY ENGINEER TO FILE A NOTICE OF COMPLETION
WITH THE COUNTY OF FRESNO RECORDER'S OFFICE
B. ADOPT RESOLUTION NO. 2024-093, ACCEPTING THE PUBLIC
(Engineering)
IMPROVEMENTS CONTAINED IN PHASE 3 OF TRACT 6196 AND
AUTHORIZE THE CITY ENGINEER TO FILE A NOTICE OF COMPLETION
WITH THE COUNTY OF FRESNO RECORDER'S OFFICE
Staff Recommendation: Approve
18. ADOPT RESOLUTION NO. 2024-095, DECLARING LISTED EQUIPMENT AS SURPLUS - (Public Works)
Staff Recommendation: Approve
4 ADMINISTRATIVE BUSINESS
19.APPROVE A RECOMMENDATION BY THE COMMUNITY SERVICES COMMISSION TO AWARD COMMUNITY RECREATION GRANTS IN THE AMOUNT OF $525 TO EACH OF THE FOUR(4) QUALIFYING APPLICANTS- Report, discussion and/or other Council action to approve, modify, and/or take other action as appropriate. - (Community Services) Staff Recommendation: Approve
WORKSHOP
20. UPDATE ON THE U.S. ENVIRONMENTAL PROTECTION AGENCY LEAD SERVICE LINE INVENTORY MANDATE-Public Works
RECEIVE INFORMATION & REPORTS
These items are formal transmittals of information to the Reedley City Council. They are not voted upon by the Reedley City Council. Members of the public who have questions on these items are suggested to call City staff members during regular business hours.
21. REEDLEY AIRPORT COMMISSION MINUTES OF REGULAR MEETING OF SEPTEMBER 19, 2024 - Community Services
22. REEDLEY COMMUNITY SERVICES COMMISSION MINUTES OF REGULAR MEETING OF OCTOBER 24, 2024 - Community Services
COUNCIL REPORTS
23.BRIEF REPORT BY COUNCIL MEMBERS ON CITY RELATED ACTIVITIES AS AUTHORIZED BY THE BROWN ACT AND REQUESTS FOR FUTURE AGENDA ITEMS.
STAFF REPORTS
24. UPDATES AND/OR REPORTS BY CITY MANAGER AND/OR STAFF MEMBERS
ADJOURNMENT
I hereby certify under penalty of perjury, under the laws of the State of California that the foregoing revised agenda was posted in accordance with the applicable legal requirements. Dated this 12th day of December 2024.
Dates to Remember:
December 24, 2024-Dark
January 14, 2025-Special Meeting 6pm for AB1234 training January 14, 2025-Regular Meeting
5 Ru
DATE: December 17, 2024
REEDLEY CITY COUNCIL
D Consent Calendar
~ Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: 3
TITLE: ADOPT RESOLUTION NO. 2024-089, A RESOLUTION RECITING THE FACT
OF THE CONSOLIDATED GENERAL MUNICIPAL ELECTION HELD IN SAID CITY OF REEDLEY ON THE 5th DAY OF NOVEMBER 2024 AND DECLARING
THE RESULT THEREOF AND SUCH OTHER MATTERS AS ARE PROVIDED BYLAW
SUBMITTED: Ruthie Greenwood
City Clerk
APPROVED: Nicole R. Zieba ,
City Manager
RECOMMENDATION
That the City Council adopt Resolution No. 2024-089, reciting the results of the Consolidated General Municipal election held on November 5, 2024 for District 1, District 3 and District 5.
BACKGROUND
The Consolidated General Municipal election was held on November 5, 2024, for the purpose of electing the following officers of the City of Reedley as required by the laws related to cities in the State of California, to wit: Three (3) members of the City Council, representing District 1, District 3 and District 5 of the City of Reedley for the full term of four (4) years. The official "Certificate of Elections" results indicate that Matthew Tuttle (District 1 ), Michael Crutchfield (District 3), and Christopher Wilson (District 5) have been elected as Members of the City Council of the City of Reedley for a full term of four years.
ATTACHMENTS
1. Resolution No. 2024-089
2. Exhibit A
3. (3) Certificates of Election
4. Certificate of county clerk to results of the canvass RESOLUTION NO. 2024-089
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
REEDLEY, CALIFORNIA, RECITING THE FACT OF THE
CONSOLIDATED GENERAL MUNICIPAL ELECTION HELD IN
SAID CITY OF REEDLEY ON THE 5th DAY OF NOVEMBER,
2024, AND DECLARING THE RESULT THEREOF AND SUCH
OTHER MATTERS AS ARE PROVIDED BY LAW.
WHEREAS, a consolidated general municipal election was held and conducted in the City of Reedley, County of Fresno, State of California, on the 5th day of November, 2024, as required by law; and
WHEREAS, notice of said election was duly and regularly given in time, form, and manner as provided by the law; that voting precincts were properly established; that election officers were appointed and that in all respects said election was held and conducted and the votes cast there as, received, and canvassed and the returns made and declared in time, form, and manner as required by the provisions of the Elections Code of the State of California for the holding of elections in cities; and
WHEREAS, pursuant to Ordinance No. 703 adopted the 16th day of December, 1986 and Resolution No. 2024-039 adopted on the 28th day of May 2024, the County of Fresno canvassed the returns of said election and has certified the results to this City Council, said results are received, attached, and made a part thereof as Exhibit "A".
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF REEDLEY, CALIFORNIA, DOES RESOLVE AS FOLLOWS:
SECTION 1: That the results of the election as shown in Exhibit "A" are hereby approved.
SECTION 2: The said consolidated general municipal election was held for the purpose of electing the following officers of said City as required by the laws relating to cities in the State of California, to wit: Three members of the City Council from Districts 1, 3 and 5 of said City for the full term of four years.
SECTION 3: The City Council does declare and determine that:
From District 1 - Matthew Tuttle was elected as a Member of the City Council of said City for the full term of four years; and
From District 3 - Michael Crutchfield was elected as a Member of the City Council of said City for the full term of four years; and
From District 5-Christopher Wilson was elected as a Member of the City Council of the City for the full term of four years; and
1 SECTION 4: That the City Clerk shall immediately make and deliver to each of such persons so elected and/or appointed, a Certificate of Election signed by the City Clerk and duly authenticated; that the City Clerk shall also administer to persons elected and/or appointed, the oath of office prescribed in the State Constitution of the State of California and shall have them subscribe thereto and file the same in the City Clerk's office; whereupon, each and all of said persons so elected and/or appointed shall be inducted into the respective office to which they have been elected and/or appointed.
The foregoing resolution was approved and adopted at a regular meeting of the City Council of the City of Reedley held on the 17th day of December, 2024.
AYES:
NOES:
ABSTAIN:
ABSENT:
Mayor
ATTEST:
Ruthie Greenwood, City Clerk
2 Exhibit A
CERTIFICATION OF ELECTION RESULTS
DECLARATION OF ELECTION OFFICIAL
STATE OF CALIFORNIA)
COUNTY OF FRESNO ) §.
CITY OF REEDLEY )
I, Ruthie Greenwood, City Clerk of the City of Reedley, California, do certify that the attached Certificate of the Canvass of the Election Returns of the Fresno County Registrar-Recorder/County Clerk is a true and correct canvass of the Votes Cast for and against for the City of Reedley General Municipal Election held on November 5, 2024.
IN WITNESS HEREOF, I have hereunto set my hand and affixed the seal of the City of Reedley, California, this 17th day of December, 2024.
Ru ie Greenwoo , City Clerk
City of Reedley, California
STATEMENT OF VOTES CAST
AT THE
CONSOLIDATED GENERAL ELECTION
HELD ON
NOVEMBER 5, 2024
IN THE
CITY OF REEDLEY
COUNTY OF FRESNO
STATE OF CALIFORNIA
CERTIFICATE OF COUNTY CLERK TO RESULTS OF THE CANVASS
STATE OF CALIFORNIA)
) ss.
County of Fresno )
I, JAMES A. KUS, County Clerk/Registrar of Voters of the County of Fresno, State of California, do hereby certify that pursuant to the provisions of Section 15301 et seq of the Elections Code of the State of California, I did canvass the returns of the votes cast in the City of Reedley, County of Fresno, at the election held on November 5, 2024, for the local offices, submitted to the vote of the voters, and that the Statement of the Vote Cast, to which this certificate is attached, shows the whole number of votes cast in the city and in each of the respective precincts therein, and that the totals of the respective columns and the totals shown for the offices are full, true and correct.
WITNESS my hand and Official Seal this 3rd day of December, 2024.
JAMES A. KUS
County Clerk/Registrar of Voters
Page: 1 of 7
Precinct
County
Electionwide
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Total
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Total
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Total
Electionwide - Total
County - Total
Vote Center
Vote by Mail
Registered
Voters
0 0
0 2,130
2,130
2,130
1,669
1,669
1,669
2,802
2,802
2,802
2,214
2,214
2,214
2,698
2,698
2,698
11,513
11,513
11,513
11,513
Voters Cast % Turnout
0 N/A
0 N/A
0 N/A
247 11 .60%
898 42.16%
1,145 53.76%
243 14.56%
548 32.83%
791 47.39%
370 13.20%
1,440 51.39%
1,810 64.60%
298 13.46%
1,102 49.77%
1,400 63.23%
385 14.27%
1,414 52.41%
1,799 66.68%
6,945 60.32%
6,945 60.32%
1,543 13.40%
5,402 46.92%
FRESNO COUN1Y
CONSOLIDATED GENERAL ELECTION
NOVEMBER 5, 2024
STATEMENT OF VOTES
12/4/2024 2:04:46 PM
Page : 2 of 7 12/4/2024 2:04:46 PM
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Vote Center 247 2,130 49 0 Vote Center 198 100.00% 0 0.00% 198 Vote by Mail 898 2,130 178 0 Vote by Mail 720 100.00% 0 0.00% 720 Total 1,145 2,130 227 0 Total 918 100.00% 0 0.00% 918
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Vote Center 298 2,214 71 0 Vote Center 227 100.00% 0 0.00% 227 Vote by Mail 1,102 2,214 245 1 Vote by Mail 856 100.00% 0 0.00% 856 Total 1,400 2,214 316 1 Total 1,083 100.00% 0 0.00% 1,083 0000169 0000169
Vote Center 385 2,698 76 0 Vote Center 309 100.00% 0 0.00% 309 Vote by Mail 1,414 2,698 279 0 Vote by Mail 1,135 100.00% 0 0.00% 1,135 Total 1,799 2,698 355 0 Total 1,444 100.00% 0 0.00% 1,444 Electionwide - Total 6,945 11,513 1,419 1 Electionwide - Total 5,525 100.00% 0 0.00% 5,525 County - Total 6,945 11,513 1,419 1 County - Total 5,525 100.00% 0 0.00% 5,525 Page: 3 of 7 12/4/2024 2:04:46 PM
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Vote Center 247 2,130 57 0 Vote Center 190 100.00% 0 0.00% 190 Vote by Mail 898 2,130 227 0 Vote by Mail 671 100.00% 0 0.00% 671 Total 1,145 2,130 284 0 Total 861 100.00% 0 0.00% 861
0000164 0000164
Vote Center 243 1,669 56 0 Vote Center 187 100.00% 0 0.00% 187 Vote by Mail 548 1,669 141 0 Vote by Mail 407 100.00% 0 0.00% 407 Total 791 1,669 197 0 Total 594 100.00% 0 0.00% 594
0000166 0000166
Vote Center 370 2,802 95 0 Vote Center 275 100.00% 0 0.00% 275 Vote by Mail 1,440 2,802 407 0 Vote by Mail 1,033 100.00% 0 0.00% 1,033 Total 1,810 2,802 502 0 Total 1,308 100.00% 0 0.00% 1,308 0000168 0000168
Vote Center 298 2,214 75 0 Vote Center 223 100.00% 0 0.00% 223 Vote by Mail 1,102 2,214 309 0 Vote by Mail 793 100.00% 0 0.00% 793 Total 1,400 2,214 384 0 Total 1,016 100.00% 0 0.00% 1,016 0000169 0000169
Vote Center 385 2,698 98 0 Vote Center 287 100.00% 0 0.00% 287 Vote by Mail 1,414 2,698 382 0 Vote by Mail 1,032 100.00% 0 0.00% 1,032 Total 1,799 2,698 480 0 Total 1,319 100.00% 0 0.00% 1,319 Electionwide - Total 6,945 11,513 1,847 0 Electionwide - Total 5,098 100.00% 0 0.00% 5,098 County - Total 6,945 11,513 1,847 0 County - Total 5,098 100.00% 0 0.00% 5,098 Page: 5 of 7 12/4/2024 2:04:46 PM
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Page : 6 of 7 12/4/ 2024 2:04:46 PM
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0000164 0000164
Vote Center 243 1,669 44 0 Vote Center 101 50.75% 98 49.25% Vote by Mail 548 1,669 135 4 Vote by Mail 264 64.55% 145 35.45% Total 791 1,669 179 4 Total 365 60.03% 243 39.97%
0000166 0000166
Vote Center 370 2,802 103 0 Vote Center 108 40.45% 159 · 59.55% Vote by Mail 1,440 2,802 417 2 Vote by Mail 423 41.43% 598 58.57% Total 1,810 2,802 520 2 Total 531 41.23% 757 58.77%
0000168 0000168
Vote Center 298 2,214 70 0 Vote Center 104 45.61% 124 54.39% Vote by Mail 1,102 2,214 329 4 Vote by Mail 322 41.87% 447 58.13% Total 1,400 2,214 399 4 Total 426 42.73% 571 57.27%
0000169 0000169
Vote Center 385 2,698 85 0 Vote Center 115 38.33% 185 61.67% Vote by Mail 1,414 2,698 425 6 Vote by Mail 370 37.64% 613 62.36% Total 1,799 2,698 510 6 Total 485 37.80% 798 62.20%
Electionwide - Total 6,945 11,513 1,896 18 Electionwide - Total 2,223 44.19% 2,808 55.81% County - Total 6,945 11,513 1,896 18 County - Total 2,223 44.19% 2,808 55.81% Page: 7 of 7 12/4/2024 2:04:46 PM
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Vote by Mail 0 0.00% 656 0
Total 0
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Vote Center 0 0.00% 199 0
Vote by Mail 0
0.00% 409 0
Total 0
0.00% 608 0
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Vote Center 0 0.00% 267 0
Vote by Mail 0
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Total 0
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Vote Center 0
0.00% 228 0
Vote by Mail 0
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Total 0 0.00% 997 0
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Vote Center 0 0.00% 300 0
Vote by Mail 0
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Total 0
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Electionwide - Total 0
0.00% 5,031 0
County - Total 0
0.00% 5,031 0
Certificate of Election
This is to certify that
MATTHEW TUTTLE
was elected to the office of
City Of Reedley
Member, City Council, District No. 1
of the County of Fresno,
State of California, at an election duly held
therein on
November 5, 2024
In Witness Whereof, I have hereunto set
my hand affixed my official seal this 3rd
day of December, 2024
~ .... ~ ....... .. ,
James A. Kus
County Clerk/Registrar of Voters
Certificate of Election
This is to certify that
MIKE CRUTCHFIELD
was elected to the office of
City Of Reedley
Member, City Council, District No. 3
of the County of Fresno,
State of Calif omia, at an election duly held
therein on
November 5, 2024
In Witness -Whereof, I have hereunto set
my hand affixed my official seal this 3rd
day of December, 2024
~~\IV( ··· r ·--- ·-·-··•··············
James A. Kus
County Clerk/Registrar of Voters
Certificate of Election
This is to certify that
CHRISTOPHER SCOTT WILSON
was elected to the office of
City Of Reedley
Member, City Council, District No. 5
of the County of Fresno,
State of California, at an election duly held
therein on
November 5, 2024
In Witness Whereof, I have hereunto set
my hand affixed my official seal this 3rd
day of December, 2024
James A. Kus
County Clerk/Registrar of Voters
DATE:
TITLE:
REEDLEY CITY COUNCIL
December 17, 2024
ACTION TO FILL DISTRICT 5 COUNCIL SEAT
D Consent
~ Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: ----
A. ACCEPT RESIGNATION OF CHRISTOPHER WILSON
B. ADOPT RESOLUTION 2024- 091 A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF REEDLEY APPOINTING CHRISTOPHER
ARRIAGA AS COUNCILMEMBER OF DISTRICT 5 TO SERVE A TWOYEAR TERM APPROVED: Nicole R. Zieba
City Manager
RECOMMENDATION
That the City Council accept the resignation of Christopher Wilson and appoint Christopher Arriaga as the District 5 Councilmember.
BACKGROUND
Three Council seats were on the November 5, 2024, General Election ballot, Districts 1,3, and 5. There was only one candidate each for District 1 and District 3. Two candidates submitted papers for District 5, Christopher Wilson and Christopher Arriaga. On October 28, 2024, the City Manager received an emailed resignation letter from Christopher Wilson, citing personal reasons for not taking the Council seat should he be elected. Unfortunately, it was too late to remove his name from the ballot for the November 5th election. Both candidates garnered a number of votes, with Christopher Wilson garnering the majority of votes and winning the District 5 Council seat. It is now recommended that the City Council approve the resignation of Christopher Wilson and appoint Christopher Arriaga as Councilmember for District 5.
With the resignation of Christoper Wilson, the District 5 seat is technically considered vacant.
Government Code Section 36512(b) allows Council to appoint a qualified individual to fill the vacancy.
However, the term is not a full four-year term. Section 36512 (b)(2) requires that, if the vacancy occurs
in the first half of a term of office and at least 130 days prior to the next general municipal election, the person appointed to fill the vacancy shall hold office until the next general municipal election that is scheduled 130 or more days after the date the council is notified of the vacancy, and thereafter until the person who is elected at that election to fill the vacancy has been qualified. Therefore, the District 5 Council seat will need to be on the November 2026 ballot, and the person elected at that time will fill the seat for the remaining two years of the term.
FISCAL IMPACT
There is no immediate fiscal impact associated with this action. Due to the regulations outlined in Government Code Section 36512(b), the City is required to hold an election in two years for this District seat, rather than waiting the full term of four years. There will be a cost to the City to add this seat to the ballot, however, that cost is unknown at this time.
ATTACHMENTS
1. Resignation Letter from Christopher Wilson, dated October 28, 2024
2. Resolution No. 2024-091
CHRIS WILSON
October 28, 2024
City Manager's Office
City of Reedley
1717 Ninth Street
Reedley, CA 93654
Dear City Manager Nicole Zieba and Esteemed Members of the City Council, It is with a heavy heart that I submit my resignation from the Reedley City Council, effective immediately. Due to a serious family health matter involving my fiance's ongoing battle with cancer, we have been faced with a significant change in her treatment plan. As a result, the unpredictable nature of her medical needs has made it impossible for me to fulfill my responsibilities on the Council as I had hoped.
This recent development was unforeseen at the time of my candidacy, and I must prioritize my family during this critical period . I appreciate your understanding and respectfully ask for privacy for my family as we navigate these challenges.
Please know that Andrea and I remain deeply committed to the Reedley community, and although I must step back from this position, we are willing to contribute in any way possible to the betterment of the city. I sincerely appreciate the support I've received and extend my gratitude for the opportunity to serve alongside you all.
I wish the Council, the City Manager, and all of Reedley continued success and growth. Please keep our family in your thoughts and prayers.
Sincerely,
Chris Wilson
RESOLUTION NO. 2024-091
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REEDLEY APPOINTING CHRISTOPHER ARRIAGA TO FILL THE CITY COUNCIL SEAT FOR DISTRICT 5 WHEREAS, the City of Reedley held elections for City Council Districts 1,3, and 5 on November 5, 2024; and
WHEREAS, there were two candidates, Christopher Wilson and Christopher Arriaga, who timely submitted paperwork to the County Registrar of Voters to be on the ballot for the District 5 Council seat; and
WHEREAS, on October 28, 2024, the City received a resignation letter from Christopher Wilson, citing personal reasons for not wanting to take the Council seat should he receive the majority of votes, however it was too late to remove his name from the ballot; and
WHEREAS, both candidates received a significant number of votes, with Christopher Wilson receiving the greater number of votes; and WHEREAS, on December 17, 2024, after certifying the results of the election, the City Council of the City of Reedley took formal action to accept the resignation of Christopher Wilson resulting in a vacancy for the District 5 Council seat; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Reedley using their independent judgment hereby appoint Christopher Arriaga to fill the vacant District 5 Council seat for a term of two years in accordance with Government Code Section 36512(b)(2).
This forgoing resolution is hereby approved the 17th day of December, 2024, in the City of Reedley, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Mayor
ATTEST:
Ruthie Greenwood, City Clerk
DATE:
TITLE:
REEDLEY CITY COUNCIL
December 17, 2024
D Consent Calendar
~ Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: (o ----
ADMINISTRATION OF OATH OF OFFICE TO COUNCIL MEMBERS,
MATTHEW TUTTLE, MICHAEL CRUTCHFIELD, CHRISTOPHER ARRIAGA A. OATH OF OFFICE TO BE ADMINISTERED BY CITY CLERK.
B. SEATING OF COUNCIL MEMBERS
SUBMITTED: Ruthie Greenwood
City Clerk
APPROVED: Nicole R. Zieba
City Manager
NO HANDOUTS
Oath of Office
City of Reedley }
County of Fresno }
State of California }
/, Matthew Tuttle, do solemnly swear (or affirm) that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic,· that I will bear true faith and allegiance to the Constitution of the United States and the Constitution of the State of California,· that I will take this obligation freely, without any mental reservations or purpose of evasion,· and that I will well and faithfully discharge the duties upon which I am about to enter.
Matthew Tuttle
Subscribed and sworn/affirmed to before me this 17th day of December 2024.
Ruthie Greenwood, City Clerk
Oath of Office
City of Reedley }
County of Fresno }
State of California }
L Michael Crutchfield, do solemnly swear (or affirm) that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic; that I will bear true faith and allegiance to the Constitution of the United States and the Constitution of the State of California; that I will take this obligation freely, without any mental reservations or purpose of evasion; and that I will well and faithfully discharge the duties upon which I am about to enter.
Michael Crutchfield
Subscribed and sworn/affirmed to before me this 17th day of December 2024.
Ruthie Greenwood, City Clerk
Oath of Office
City of Reedley }
County of Fresno }
State of California }
L Christopher Arriaga, do solemnly swear (or affirm) that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic,· that I will bear true faith and allegiance to the Constitution of the United States and the Constitution of the State of California,· that I will take this obligation freely, without any mental reservations or purpose of evasion,· and that I will well and faithfully discharge the duties upon which I am about to enter.
Christopher Arriaga
Subscribed and sworn/affirmed to before me this 17th day of December 2024.
Ruthie Greenwood, City Clerk
DATE: December 17, 2024
REEDLEY CITY COUNCIL
D Consent Calendar
~ Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: 7 ------
TITLE: CITY COUNCIL REORGANIZATION - CONFIRMATION OF MAYOR AND MAYOR PRO TEMPORE PER RESOLUTION NO. 2015-004
A. CONFIRMATION OF ACCEPTANCE TO POSITION OF MAYOR BY
MATTHEW TUTTLE, DISTRICT 1
B. CONFIRMATION OF ACCEPTANCE TO POSITION OF MAYOR PRO
TEMPORE BY MARY FAST, DISTRICT 2
SUBMITTED: Ruthie Greenwood Ok:---.
City Clerk ~/
APPROVED: Nicole R. Zieba jj) / . City Manager v V
RECOMMENDATION
No formal vote from the Council is required for this item. The nominee for Mayor must confirm whether he/she will accept the role as Mayor, and the nominee for Mayor Pro Tempore must confirm whether he/she will accept the role as Mayor Pro Tempore.
BACKGROUND
Resolution No. 2015-004 established a policy and procedure for the selection of the Mayor and Mayor Pro Tempore. The policy became effective as of January 27, 2015. Beginning the first meeting of December in every even-number year beginning in 2012, the office of the Mayor and Mayor Pro Tempore automatically rotate and are filled according to Council District number order. Should any Council Member decline to serve when it is his or her turn to serve, based on the rotation, then the office of the Mayor or Mayor Pro tempore shall automatically rotate to the next Council Member by Council District number, in rotation.
ATTACHMENTS
1. Resolution No. 2015-004
RESOLUTION NO. 2015-004
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REEDLEY
MODIFYING THE POLICY AND PROCEDURE FOR THE SELECTION OF
THE MAYOR AND MAYOR PRO TEMPORE AND
RESCINDING RESOLUTION NO. 2011-013
WHEREAS, the City Council established a policy and procedure for the selection and rotation of the Mayor and Mayor Pro Tempore with the adoption of Resolution No. 2011-013 on January 25, 2011; and
WHEREAS, the City Council desires to modify the policy and procedure for appointing members of the City Council to serve as Mayor and Mayor Pro Tempore, respectively, as established by Resolution No. 2011-013; and
WHEREAS, the City Council desires to adopt a policy that will be neutral and will rotate the offices of Mayor and Mayor Pro Tempore, automatically, every other year.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Reedley as follows:
1. Except as to Section 2 and 3 of Resolution No. 2011-013 which established the initial Council District Number sequence for determining the rotation, and which sequence the City Council desires to maintain, Resolution No. 2011-013 adopted by the City Council on January 25, 2011, is hereby rescinded and superseded by this resolution.
2. At the first meeting of December in each even-numbered year, the office of Mayor shall automatically rotate to the next successive Council Member in the rotation according to Council District Number order.
3. If the Council Member who is next to serve as Mayor has less than one year of experience as a Council Member for the CHf of Reedley, the rotation shall automatically rotate to the next Council Member by Council District Number in the rotation and the recently elected/appointed Council Member who lacks the one year of experience shall be placed at the end of the rotation.
4. Should any Council Member decline to serve when it is his or her tum to serve, based on the rotation, then the office of Mayor shall automatically rotate to the next Council Member, by Council District Number, in the rotation.
5. When a Council Member's two-year term of service as Mayor has been completed, that Council Member shall be placed at the end of the rotation, except as otherwise designated by the Mayor-elect in accordance with Section 4 of this Resolution.
6. The office of the Mayor Pro Tempore shall also be selected based on Council District Number order, in accordance with the foregoing formula. The Mayor Pro Tempore shall automatically become Mayor following completion of the Mayor's term of service, as outlined above, and the new Mayor Pro Tempore shall become the Council Member next in the rotation.
7. If the Mayor or Mayor Pro Tempore position becomes vacant at any time during the year of service, the Council Member next in the rotation, by Council District Number order, shall fill the position and serve as Mayor or Mayor Pro Tempore for the remainder of the vacant term.
8. Completing the term of Mayor or Mayor Pro Tempore on behalf of another Council Member, due to an unexpected vacancy, shall not be considered when determining seniority to serve as the Mayor or Mayor Pro Tempore in the proper and normal line of succession, nor preclude such Council Member from serving as Mayor or Mayor Pro Tempore in his or her own right in the proper and normal line of succession.
The foregoing resolution was approved and adopted at a special meeting of the City Council of the City of Reedley held on the 27th day of January, 2015, by the following vote:
A YES: Betancourt, Beck, Fast, Rodriguez, Soleno
NOES: None.
ABSTAIN: None.
ABSENT: None.
ATTEST:
. Plata, City Clerk
DATE:
TITLE:
REEDLEY CITY COUNCIL
December 17, 2024
D Consent Calendar
~ Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: __ 8 __
CONFIRMATION OF MAYOR AND MAYOR PRO TEMPORE'S APPOINTMENT
TO FRESNO COUNCIL OF GOVERNMENTS POSITIONS PER RESOLUTION NO. 2013-005.
A. COG BOARD MEMBER
B. COG ALTERNATE BOARD MEMBER
SUBMITTED: Ruthie Greenwood /7k1
City Clerk 'K,b I
APPROVED: Nicole R. Zieba~
City Manager
NO HANDOUTS
REEDLEY CITY COUNCIL MEETING -November 12, 2024
A complete audio record ofthe minutes is available at www.reedley.ca.gov The meeting of Reedley City Council was called to order by Mayor Betancourt at 7:00 p.m. on Tuesday, November 12, 2024 in the City Hall Council Chambers, 845 "G" Street, Reedley, California.
INVOCATION - Russ Robertson
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Council Member Byers
ROLL CALL
Council Members
Present:
Absent:
Suzanne Byers, Mary Fast, Scott Friesen and Matthew Tuttle and Anita Betancourt.
None.
AGENDA APPROVAL - ADDITIONS AND/OR DELETIONS
Council Member Tuttle motioned, Council Member Byers seconded to accept and approve agenda.
Motion unanimously carried.
PRESENTATION
1. RECOGNITION OF COACH OF THE YEAR ARTURO SAENZ
Staff thanked Mr. Saenz for going above and beyond the entire season.
2. INTRODUCTION OF NEW FIREFIGHTERS
Fire Chief Isaak introduced Christian Aleman, Jason Garcia, Axel Gonzalez, Aaron Hernandez, Ethan Montez and Pedro Negrette to staff and council.
PUBLIC COMMENT
None.
CONSENT AGENDA (Item 3-13)
Council Member Fast asked to discuss item 4 before the vote. Council Member Tuttle asked to discuss item 11 before the vote. The candidates for the Planning Commission, item 4 and Measure G Committee, item 11 introduced themselves to Mayor and Council.
Mayor Betancourt asked to discuss item 8 prior to the vote. City Manager Nicole Zieba answered questions regarding this item. Mayor Betancourt requested to remove item 8 from the consent agenda and vote on it separately.
Mayor Betancourt moved, Council Member Byers seconded to accept, approve and adopt all items listed under the CONSENT AGENDA.
3. APPROVAL OF MINUTES OF THE REGULAR COUNCIL MEETING OF OCTOBER 22, 2024 -Approved
4. APPROVE MAYOR'S NOMINATION TO FILL TWO VACANCIES ON PLANNING COMMISSION - Approved
5. RATIFY THE AUTHORIZATION FOR CITY MANAGER TO EXECUTE AN AGREEMENT WITH THE GIANTS COMMUNITY FUND ALLOWING THE CITY OF REEDLEY TO PROVIDE THE JR. GIANTS BASEBALL PROGRAM. Approved
REEDLEY CITY COUNCIL MEETING -November 12, 2024
6. APPROVE AND AUTHORIZE CITY MANAGER TO RENEW THE ANNUAL SERVICES AGREEMENT WITH DA YID WELLHOUSE & ASSOCIATES, INC. IN AN AMOUNT NOT TO EXCEED $4,500 FOR PREPARATION AND FILING OF CLAIMS FOR STATE MANDATED COST (SB 90) REIMBURSEMENTApproved
7. ADOPT ORDINANCE NO. 2024-009, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF REEDLEY AMENDING CHAPTER 4 OF TITLE 9 OF THE REEDLEY MUNICIPAL CODE CONCERNING BUILDING REGULATIONS OF LIGHTING FIXTURES -Approved
8. ADOPTION OF ORDINANCE NO. 2024-010 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF REEDLEY AMENDING SECTION 1-5-9 OF CHAPTER 5, OF TITLE 1 OF THE REEDLEY
MUNICIPAL CODE INCREASING COMPENSATION FOR COUNCIL MEMBERS PURSUANT TO GOVERNMENT CODE SECTION 36516- Removed from Consent Agenda
9. ADOPT RESOLUTION 2024-067 OF THE CITY COUNCIL OF THE CITY OF REEDLEY AUTHORIZING
THE ADDITION OF ONE FULL-TIME HUMAN RESOURCES TECHNICIAN POSITION TO THE FISCAL YEAR 2024-25 ADOPTED BUDGET TO SUPPORT ONGOING PAYROLL, COMPLIANCE, AND ADDITIONAL EMPLOYEE RECRUITMENT & ONBOARDING ACTIVITIES-Approved
10. ADOPT RESOLUTION 2024-083 DECLARING LISTED VEHICLES AND EQUIPMENT AS SURPLUSApproved
11. ADOPT RESOLUTION 2024-084, CONFIRMING THE APPOINTMENT OF FORTINO GARZA III TO THE
PUBLIC SAFETY SALES TAX CITIZENS OVERSIGHT COMMITTEE, AS COUNCIL MEMBER TUTTLE'S REPRESENTATIVE-Approved
12. ADOPT RESOLUTION NO. 2024-085 AWARDING A CONSTRUCTION CONTRACT TO BETTER ENTERPRISES, INC. IN AN AMOUNT NOT TO EXCEED $255,760.03 FOR THE REEDLEY AIRPORT RESTROOM PROJECT-Approved
13. CONSIDERATION OF ITEMS PERTAINING TO A GRANT AWARD FROM THE CALIFORNIA OFFICE
OF TRAFFIC SAFETY
A. AUTHORIZE THE CITY MANAGER TO EXECUTE ALL GRANT AGREEMENTS
ACCEPTING THE AWARD
B. ADOPT RESOLUTION NO 2024-088, A RESOLUTION AMENDING THE 2024-2025
GENERAL FUND BUDGET TO ACCEPT THE GRANT AW ARD IN THE AMOUNT OF $58,900
-Approved
8. ADOPTION OF ORDINANCE NO. 2024-010 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF REEDLEY AMENDING SECTION 1-5-9 OF CHAPTER 5, OF TITLE 1 OF THE REEDLEY
MUNICIPAL CODE INCREASING COMPENSATION FOR COUNCIL MEMBERS PURSUANT TO GOVERNMENT CODE SECTION 36516
City Manager explained this stipend is important because by raising the stipend this will keep on par with inflation and what other cities are paying council members in the area.
Suzanne Johnson thanked Mayor for her many years of service to the community.
Tino Garza said this is an encouragement to give back to the city and encourage others to serve.
Council Member Tuttle motioned and Council Member Friesen seconded to ADOPTION OF ORDINANCE NO. 2024-010 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF REEDLEY AMENDING SECTION 1-5- 9 OF CHAPTER 5, OF TITLE 1 OF THE REEDLEY MUNICIPAL CODE INCREASING COMPENSATION FOR COUNCIL MEMBERS PURSUANT TO GOVERNMENT CODE SECTION 36516 2 REEDLEY CITY COUNCIL MEETING -November 12, 2024
A YES: Tuttle, Friesen, Fast, Byers.
NOES: Betancourt.
ABSTAIN: None.
ABSENT: None.
PUBLIC HEARING
14. APPROVE CONSIDER ACTION RELATED TO ANNEXATION OF TERRITORY (ANNEXATION NO. 22) TO THE CITY OF REEDLEY COMMUNITY FACILITIES DISTRICT 2005-l(PUBLIC SERVICES) WHICH INCLUDES THE FOLLOWING:
A. RESOLUTION 2024-081 , A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
REEDLEY ANNEXING OF TERRITORY TO A COMMUNITY FACILITIES DISTRICT,
AUTHORIZING THE LEVY OF A SPECIAL TAX, AND SUBMITTING LEVY OF TAX TO QUALIFIED ELECTORS, CITY OF REEDLEY COMMUNITY FACILITIES DISTRICT NO. 2005-l(PUBLIC SERVICES) ANNEXATION NO. 22
B. RESOLUTION 2024-082, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
REEDLEY DECLARING RESULTS OF A SPECIAL ANNEXATION ELECTION
DETERMINING THE VALIDITY OF PRIOR PROCEEDINGS, AND DIRECTING
RECORDING OF AMENDED NOTICE OF SPECIAL TAX LIEN, CITY OF REEDLEY COMMUNITY FACILITIES DISTRICT NO. 2005-1 (PUBLIC SERVICES) ANNEXATION NO. 22 Assistant City Manager Paul Melikian explained a condition to annex into the Community Facilities District was imposed on new developments being processed by the City in November 2005 when the District was established.
Since that time all properties must petition to be annexed to the existing Communities Facilities District when development is proposed.
Public Hearing Opened: 7:45 p.m.
City Clerk announced that 4 ballots with total of 59 votes were mailed out and 2 ballots with 56 votes were returned.
Public Hearing Closed: 7:46 p.m.
Council Member Fast motioned and Council Member Tuttle seconded to approve RESOLUTION 2024-081 , A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REEDLEY ANNEXING OF TERRITORY TO A
COMMUNITY FACILITIES DISTRICT, AUTHORIZING THE LEVY OF A SPECIAL TAX, AND SUBMITTING LEVY OF TAX TO QUALIFIED ELECTORS, CITY OF REEDLEY COMMUNITY FACILITIES DISTRICT NO. 2005-l(PUBLIC SERVICES) ANNEXATION NO. 22
Motion unanimously carried.
Ballots were opened by City Clerk and she reported the following votes:
Yes No
City of Reedley 16
Barsoom Bros Co. 40
City Clerk announced there were enough yes votes to proceed.
Council Member Fast motioned and Council Member Friesen seconded to approve RESOLUTION 2024-082, A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REEDLEY DECLARING RESULTS OF A SPECIAL
ANNEXATION ELECTION DETERMINING THE VALIDITY OF PRIOR PROCEEDINGS, AND DIRECTING
RECORDING OF AMENDED NOTICE OF SPECIAL TAX LIEN, CITY OF REEDLEY COMMUNITY FACILITIES DISTRICT NO. 2005-1 (PUBLIC SERVICES) ANNEXATION NO. 22 Motion unanimously carried.
ADMINISTRATIVE BUSINESS
3 REEDLEY CITY COUNCIL MEETING -November 12, 2024
15. INTRODUCTION OF ORDINANCE NO. 2024-008, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF REEDLEY REPEALING AND REPLACING IN ITS ENTIRETY CHAPTER 5 OF TITLE 4
PERTAINING TO SHOPPING CARTS
Community Development Director Rodney Horton explained abandoned shopping carts are a significant issue for the city. Currently shopping carts are being dropped off throughout the city resulting in users leaving the shopping carts on park properties, rails to trails, public streets and on the sidewalks. The situation creates a hazard to the public, reduces property values and promotes blight. As a result of this growing issue staff is proposing the ordinance.
Council Member Byers motioned and Council Member Betancourt seconded to approve INTRODUCTION OF ORDINANCE NO. 2024-008, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF REEDLEY REPEALING AND REPLACING IN ITS ENTIRETY CHAPTER 5 OF TITLE 4 PERTAINING TO SHOPPING CARTS
Motion unanimously carried.
16. INTRODUCTION OF ORDINANCE NO. 2024-011 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF REEDLEY AMENDING CHAPTER 6 OF TITLE 7 OF THE REEDLEY MUNICIPAL CODE
CONCERNING REEDLEY AIRPORT REGULATIONS
Community Services Director Sarah Reid shared that in 2018 the Airport Improvement Capital Project was a crack seal and overlay of the runway which included repainting the runway markings. The Federal Aviation Administration notified the City of Reedley that the runway designator needed to change. The timing of the runway crack seal and overlay project provided the opportunity to make the change. The ordinance amends the Reedley Municipal Code to reflect the new runway designator and would also revise two additional sections related to insurance requirements.
Council Member Friesen motioned and Council Member Fast seconded to approve INTRODUCTION OF ORDINANCE NO. 2024-011 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF REEDLEY AMENDING CHAPTER 6 OF TITLE 7 OF THE REEDLEY MUNICIPAL CODE CONCERNING REEDLEY
AIRPORT REGULATIONS
Motion unanimously carried.
17. INTRODUCTION CONSIDERATION OF ITEMS PERTAINING TO A NEW PAYROLL, BENEFITS, TIME & ATTENDANCE SYSTEM
A. APPROVE AND AUTHORIZE THE CITY MANAGER TO EXECUTE ALL DOCUMENTS
NECESSARY FOR TRANSITION OF THE CITY'S PAYROLL, BENEFITS, TIME & ATTENDANCE SYSTEMS AND RELATED SERVICES TO GOVERNMENTJOBS.COM, INC.
DBANEOGOV
B. ADOPT RESOLUTION NO. 2024-087 AMENDING THE FISCAL YEAR 2024-2025 ADOPTED BUDGET APPROPRIATING $88,600 IN THE HUMAN RESOURCES INTERNAL SERVICE
FUND FOR ONE-TIME IMPLEMENTATION COSTS AND PRORATED SERVICE COSTS
ASSOCIATED WITH CONVERTING TO A NEW PAYROLL, BENEFITS, TIME &
ATTENDANCE SYSTEM AND RELATED SERVICES
Assistant City Manager Paul Melikian stated that staff was informed the current software that provides time and attendance services to the city, Novatime is in maintenance only mode meaning that no further investment will be made in the software and the platform will be discontinued in 2025. Staff is recommending utilizing Neogov for future time and attendance needs for the City of Reedley,
Council Member Fast motioned and Council Member Tuttle seconded to approve INTRODUCTION
CONSIDERATION OF ITEMS PERTAINING TO A NEW PAYROLL, BENEFITS, TIME & ATTENDANCE SYSTEM
A. APPROVE AND AUTHORIZE THE CITY MANAGER TO EXECUTE ALL DOCUMENTS
NECESSARY FOR TRANSITION OF THE CITY' S PAYROLL, BENEFITS, TIME & ATTENDANCE SYSTEMS AND RELATED SERVICES TO GOVERNMENTJOBS.COM, INC.
DBANEOGOV
4 REEDLEY CITY COUNCIL MEETING -November 12, 2024
B. ADOPT RESOLUTION NO. 2024-087 AMENDING THE FISCAL YEAR 2024-2025 ADOPTED BUDGET APPROPRIATING $88,600 IN THE HUMAN RESOURCES INTERNAL SERVICE FUND
FOR ONE-TIME IMPLEMENTATION COSTS AND PRORATED SERVICE COSTS ASSOCIATED
WITH CONVERTING TO A NEW PAYROLL, BENEFITS, TIME & ATTENDANCE SYSTEM AND
RELATED SERVICES
Motion unanimously carried.
RECEIVE INFORMATION & REPORTS
These items are formal transmittals of information to the Reedley City Council. They are not voted upon by the Reedley City Council.
Members of the public who have questions on these items are suggested to call City staff members during regular business hours.
18. REEDLEY COMMUNITY SERVICES COMMISSION MINUTES OF REGULAR MEETING OF AUGUST 22, 2024
19. RECEIVE, REVIEW AND FILE THE 2023-2024 FISCAL YEAR ANNUAL DEVELOPMENT IMPACT
FEE REPORT
COUNCIL REPORTS
20. BRIEF REPORT BY COUNCIL MEMBERS ON CITY RELATED ACTIVITIES AS AUTHORIZED BY THE BROWN ACT AND REQUESTS FOR FUTURE AGENDA ITEMS.
Council Member Friesen
• Mentioned the Korean Consulate event he attended on behalf of the city Council Member Fast
• Shared about the event with Alexandra Macedo event she attended • Mentioned about the Teen Challenge lunch she attended • Provided a brief update regarding a Council of Governments meeting she attended • Discussed the Reedley College Football game she attended Council Member Byers
• Discussed the Police Department Awards Ceremony she attended Council Member Tuttle
• Mentioned about the police department awards ceremony Mayor Betancourt
• Also attended the police department awards ceremony
• Attended the Kings Canyon Unified Superintendent's Lunch
STAFF REPORTS
UPDATES AND/OR REPORTS BY CITY MANAGER AND/OR STAFF MEMBERS.
City Manager Nicole Zieba:
• Discussed the meeting she attended regarding Reedley's restorative justice program • Provided an update to the new library
ADJOURNMENT
Mayor Betancourt adjourned the regular meeting at 8:54 p.m.
ATTEST:
Ruthie Greenwood, City Clerk Mayor Anita Betancourt
5 DATE: December 17, 2024
REEDLEY CITY COUNCIL
~ Consent
D Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: ID ----
TITLE: RECOMMENDATION OF REJECTION OF CLAIM - DAVID PENA SUBMITTED: Amar Bains, Accountant ~
REVIEWED: Paul A. Melikian, Assistant City Manager
APPROVED: Nicole R. Zieba. City Manager '
RECOMMENDATION
That the City Council reject the claim received from David Pena on October 31, 2024. The claim was referred to Acclamation Insurance Management Services (AIMS) for investigation and recommendation to the City.
BACKGROUND
According to the Claim Form filed by David Pena hereinafter referred to as "Claimant", on October 31, 2024, Claimant was driving his pick up on Huntsman Avenue near Buttonwillow, when he hit a pothole in the roadway causing damage to his vehicle. Claimant alleges that the incident left him with two flat tires, a broken rim and bent rack, and is seeking $2,800 in monetary damages.
AIMS contacted the City's Roads and Grounds staff for investigation. Staff reported that the City had no prior notice of a pothole. They received a complaint on October 28, 2024, which was for this incident and the staff was on site the next day to repair all potholes in the area.
Based on their investigation, AIMS found no evidence of negligence and/or liability on the part of the City of Reedley. Pursuant to immunities available to the City under the California Government Codes, the City must have prior notice of a condition, and adequate time to make repairs, for any liability to be assessed against them. The City did not have sufficient notice to repair the subject pothole before this incident occurred. In addition, the staff acted promptly once made aware of an issue, and repaired all areas of concern. AIMS has therefore recommended that the claim be rejected.
Pursuant to Government Code Section 912.4, the City Council must act upon a claim within 45 days after receipt. If there is no official action by Council, the claim is deemed to be rejected on the last day. Denial by minute order action provides a clearly defined rejection date and allows Al MS to begin their investigation and take appropriate action to resolve the claim in a timely manner.
ATTACHMENTS
1. Claim
CLAIM FORM
(Please Type Or Print) ?ECFii.JED
CLAJM AGAINST Es:: j C) ~ ~\~(1 . . t? (Name of nt1ty)
Claimant's name: \ €-
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Claimant's address: ,
Address where notices about claim are to be sent, if different from above: ·-~ ~ Q '.:) Cl)Q:, V € ,d Date of incident/accident:_/() __ ' _z_g __ ·_2-_ 4..___ _ ___ ________________ _ Date injuries, damages, or losses were discovered: _ J_D __ · _Z8 __ · _L_4 _________________ _ Location of incident/accident: G U t\ b '<'\ 'W \ \ \ b \.,.) ~ \-\ \J.. Y\~ \ yV\ Q,~ What did entity or employee do to cause this loss, damage, or injury? :::t--. \-\ \c¼ CA, f>c) ½:: V\Q \-e_ (Use back of this form or separate sheet if necessary to answer this question in detail.) What are the names of the entity's employees who caused this injury, damage, or loss (if known)? What specific injuries, damages, or losses did claimant receive? -~-t-___,,tfO........_~\ce = .... /c..:Y"-- ____;;;;___<Q--'-~i_,~.__..,,.,_ _ ___,.O\ ~~kl~c,l ,c..::;,_ d::uJa ~\p..--,~ ½:l:v:::e.g !&M 0\ nnk 2-0\.c&- & P,\.\·,~ (Use back of this form or separate sheet if n~cessary to answer this question in detail.) What amount of money is claimant seeking or, if the amount is in excess of $10,000, which is the appropriate court of jurisdiction. Note: If Superior and icipal Courts are consolidated, you ust represent whether it i a "limited civil case" [see Government Code 910(t)] 0 or- U ~
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Representative's Name ____________ Address ______________ _ Telephone# ---------------------------------
Relationship to Claimant _____________________________ _ I am a service technician I work remotely from home this is my service truck and the only vehicle I have so I will be charging you guys 10 days of no work I think that's fair I work 40 hours a week I paid $35.00 an hour total of hours will be 80 Here are my statements and pictures of the damage that was done to my vehicle I did print out pictures before and after the city fixed the road
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DATE:
TITLE:
SUBMITTED:
APPROVED:
REEDLEY CITY COUNCIL
December 17, 2024
C8J Consent
D Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: 11 ----
RATIFY THE AUTHORIZATION FOR CITY MANAGER TO EXECUTE
ITEMS PERTAINING TO REQUIREMENTS FOR THE REEDLEY
MUNICIPAL AIRPORT FEDERAL AVIATION ADMINISTRATION (FAA) CAPTIAL PROJECT FUNDING:
A) AIRPORT CAPITAL IMPROVEMENT PROJECT (ACIP) FUNDING
SUMMARY FOR FISCAL YEARS 2026-2030 AND ALL
SUPPORTING DOCUMENTS
B) REEDLEY MUNICIPAL AIRPORT DIS
ENTERPRISE (DBE) PROGRAM 49 C
Sarah Reid, Community Services Dire
Nicole R. Zieba, City Manager
RECOMMENDATION
Ratify the authofiiation for City Manager to execute items pertaining to requirements for the Reedley Municipal Airport Federal Aviation Administration (FAA) capital project funding: A) Airport Capital Improvement Project (ACIP) Funding Summary for fiscal years 2026-2030 and all supporting documents and B) Reedley Municipal Airport Disadvantage Business Enterprise (DBE) Program 49 CFR Part 26.
EXECUTIVE SUMMARY
The Airport Improvement Program (AIP) grant funding supports qualifying airports infrastructure projects such as runways, taxiways, airport signage, airport lighting and airport markings. The national Airports Capital Improvement Plan (ACIP) is an internal Federal Aviation Administration (FAA) document that serves as the primary planning tool for identifying and prioritizing critical airport development and associated capital needs for the National Airspace System. Participating airports, such as the Reedley Municipal Airport, are required to submit an ACIP annually communicating to the FAA the funding priorities for the next five years.
The project priorities have stayed consistent over the past few years with minimal changes.
Because of the increase in construction costs and the lack of discretionary funding available to the FAA at this time, the Reedley Municipal Airport can only plan for projects that can be fully funded through the annual entitlement allocation or by local sponsor (City of Reedley) to cover the difference not available in entitlement funding. This has caused projects identified over the next five years to be pushed out a year or two allowing the entitlement funding to buildup.
The two projects for FY25 came before the City Council on October 22, 2024 to meet the AIP Grant Application deadline of October 31, 2024. The Installation of the Runway End Lights and Above Ground Fuel Farm are both design projects that will start in the spring of 2025. The construction phase for the Above Ground Fuel Farm is identified in FY26 and the construction phase for the Installation of the Runway End Lights for FY27. Replacing Runway Edge Lights with LED Design/Build project is identified in FY28, a Narrative Report and Observation Survey update to the Airport Layout Plan in FY29, and a Taxiway A Pavement Preservation, Crack Seal and Seal Coat design project in FY30.
In April of 2024, the Reedley Municipal Airport received notice that it was not compliant with the FAA Disadvantage Business Enterprise (DBE) Program and this requirement must be met before another ACIP grant will be issued. A DBE program is implemented by recipients of federal financial assistance and is intended to ensure a level playing field and foster equal opportunity in federal-aid contracts. After contacting the FAA Office of Civil Rights and talking through options, the best approach was to hire C&S Companies, who has a contract with the City of Reedley for airport consulting services, to develop the plan and establish the DBE goals based on the next three years projected projects identified on the ACIP. The scope of work for this project came before the City Council at the July 23, 2024 meeting and was approved to execute. The deadline to submit the DBE plan to the FAA was December 1, 2024. The plan has been submitted and the overall three-year DBE goal is 3.19%. Related to projects at the Reedley Municipal Airport, staff will put forth good faith effort to reach the identified goal. C&S Companies will continue to support staff by submitting annually all required reporting and paperwork to the FAA to keep the Reedley Municipal Airport in good standings for receiving FAA funding for capital projects.
FISCAL IMPACT
The Reedley Municipal Airport receives $150,000 annually in AIP entitlement funding. The Reedley Municipal Airport received an allocation of funding from the Bipartisan Infrastructure Law each fiscal year from 2022-2025 for a total amount of $585,000. Using these two funding sources available to the Reedley Municipal Airport, the FAA pays 90% of capital project costs and the Airport Enterprise Account pays 10% of the capital project costs. Each year the State of California determines if it can contribute 4.5% of capital project costs but this is never a guarantee. For years the funding is available, the local match decreases to 5.5%. The project costs for each fiscal year are included during the Proposed City of Reedley Annual Budget Process.
ATTACHMENTS
1. ACIP Funding Summary 2026-2030
2. Reedley Municipal Airport Disadvantage Business Enterprise Program 49 CFR Park 26 2 ACIP Prop()sed Funding & S equence Su11111111ry
Airport: REEDLEY MUNICIPAL AIRPORT (032)
Federal Entity Identifier: 3-06-0196
Proposed ACIP Funding Summary (2026-2030)
2025 AIP Project
2025 AIG Project
2025 AIG Project
2026 AIP Project
2026 AIG Project
'No Projects,: .
'Entltiement Carryover Year
lnstailatlo·n_ of Runway· 16-34 End ·.
· Lights 16bs1gn) · . · ·
' Above Grou~d{ uel Tanks (D~sign) . ' : '
Above Ground Fuel T~nks - Site/Civil .
I Work (Construction)
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Alio've G~ciund Fuel.Tanks.' Fuel'
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DBB
DBB
DBB
DBB
2025 Subtotal AIP ; $0
$85,000
$110,000
Mar 2026 $631,500
2026 Subtotal AIP $631,500
Mar 2026 Sa6s,soo I
,- __ " _AIP _ _ ,
:blscretlonary Amount -' · · iequest-~'d·· . . /
2025 Application
$450,000
$450,000
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$0
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$599,925
$599,925
$550,750
ACIP Proposed Fu11di11g & Seque11ce S11111111ary
Airport: REEDLEY MUNICIPAL AIRPORT (032)
Federal Entity Identifier: 3-06-0196
Proposed ACIP Funding Summary (2026-2030) •
AWP ACIP DATA SHEET
Airport Name: (032) Reedley Municipal Airport Fiscal Year 2026 Fund Type (AIP,
Shown On ALP Project Type* Project Description Federal Share Local Share AIG, ATP, FCT, Total SupplementaQ
y D 1 - Above Ground Fuel Tanks (Construction) $ 1,150,675.00 $ 349,325.00 AIG &AIP $ 1,500,000.00 * D - Development; P - Planning; E - Environmental
PROVIDE THE FOLLOWING DETAILED INFORMATION FOR PROJECTS ANTICIPATED WITHIN 1-3 YEARS Detailed Project Description (PCI; Square/Lineal Footage or Length/Width) 1 - Project involves the construction of a new above ground fuel farm with full service dispensing capabilities. The fuel farm will consist of three above ground fuel tanks (12,000 gallons Jet A, 12,000 gallons 100LL, and 12,000 gallons 100UL} and three self serve fueling stations.
Project Schedule (Anticipated date for bids or negotiated prices, consultant selection for planning or environemtnal projects, length of construction or design, planning or enironmental process)
1 - Bidding anticipated to be completed by March 2026
1 - Construction anticipated to begin July 2026
1 - Anticipated grant closeout December 2027
NEPA Environmental Status (With grant application include copy of ROD, FONSI or CA TEX letter of approval) 1 - CATEX to be submitted in 2024
Land Title Status & Date of Exhibit "A" Status Date
Exempted property, owned by the City of Reedley 01/24/2014 Open AIP Funded Projects (include grant number and grant description) Expected Close-out Date None N/A
Certification: To the best of my knowledge and belief, all information shown in the ACIP Data Sheet is true and correct and had been duly authorized by the Sponsor.
Nicole R. Zieba, City Mana¢rl Sarah Reid, Airport Manager Narrul/;C;i' ~(Prial oc Type; l /l/A lz ..J Contact Name and Title (Print or Type) (559) 637-4203 / [email protected]
Signature V .. I Date Contact Phone and Email
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AWP ACIP DATA SHEET
Airport Name: (032) Reedley Municipal Airport Fiscal Year 2027 Fund Type (AIP,
Shown On ALP Project Type* Project Description Federal Share Local Share AJG, ATP, FCT, Total SupplementaQ
y D 1 - Installation of Runway 16-34 End Lightgs (Construction) $ 90,000.00 $ 10,000.00 AJP $ 100,000.00 * D - Development; P - Planning; E - Environmental
PROVIDE THE FOLLOWING DETAILED INFORMATION FOR PROJECTS ANTICIPATED WITHIN 1-3 YEARS Detailed Project Description (PCI; Square/Lineal Footage or Length/Width) 1 - This project includes the installation of the Threshold/Runway End Lights at both ends of the runway which will be changed from groups of three, signifying visual operations, tc groups of four, signifying instrument operations. This change is based upon the recently FAA approved non-precision GPS Instrument Approach Procedures for Runway 16-34 in place.
Project Schedule (Anticipated date for bids or negotiated prices, consultant selection for planning or environemtnal projects, length of construction or design, planning or enironmental process)
1 - Bidding anticipated to be completed by March 2027
1 - Construction anticipated to begin July 2027
1 - Anticipated grant closeout December 2028
NEPA Environmental Status (With grant application include copy of ROD, FONSI or CATEX letter of approval) 1 - CATEX to be submitted in 2024
Land Title Status & Date of Exhibit "A" Status Date
Exempted property, owned by the City of Reedley 01/24/2014 Open AIP Funded Projects (include grant number and grant description) Expected Close-out Date None N/A
Certification: To the best of my knowledge and belief, all information shown in the ACIP Data Sheet is true and correct and had been duly authorized by the Sponsor.
Nicole R. Zieba, City Manager /'\ Sarah Reid, Airport Manager Contact Name and Title (Print or Type)
(559) 637-4203 / [email protected]
Signature V ' • J Date r Contact Phone and Email
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REEDLEY AIRPORT
AIRPORT CAPITAL IMPROVEMENT PROGRAM
ACIP FY 2027
U LEGEND
0 INSTALLATION OF RUNWAY 16-34 END LIGHTS (CONSTRUCTION)
AWP ACIP DATA SHEET
Airport Name: (032) Reedley Municipal Airport Fiscal Year 2028 Fund Type (AIP,
Shown On ALP Project Type* Project Description Federal Share Local Share AIG, ATP, FCT, Total SupplementaQ
y D 1 - Replace Runway 16-34 Edge Lights with LED's $ 135,000.00 $ 15,000.00 AIP $ 150,000.00 (Design/Build)
• D - Development; P - Planning; E - Environmental
PROVIDE THE FOLLOWING DETAILED INFORMATION FOR PROJECTS ANTICIPATED WITHIN 1-3 YEARS Detailed Project Description (PCI; Square/Lineal Footage or Length/Width) 1 - This project is to design and construct the installation of new LED runway edge lights. Existing conduit and cans will remain in place, while the existing fixtures will be replaced with LED fixtures. The existing lights are old and expensive to replace, failing and needing to be replaced constantly. LED lights would also reduce operating costs and are more sustainable.This project is to design the Threshold/Runway End Lights at both ends of the runway will be changed from groups of three, signifying visual operations, to groups of four, signifying instrument operations. This change is based upon the recently FAA approved non-precision GPS Instrument Approach Procedures for Runway 16-34 in place.
Project Schedule (Anticipated date for bids or negotiated prices, consultant selection for planning or environemtnal projects, length of construction or design, planning or enironmental process)
1 - 100% Design to be Submitted to FAA in January 2028
1 - Anticipated bid opening March 2028
1 - Anticipated grant closeout December 2029
NEPA Environmental Status (With grant application include copy of ROD, FONSI or CATEX letter of approval) 1 - CATEX to be submitted in 2027
Land Title Status & Date of Exhibit "A" Status Date
Exempted property, owned by the City of Reedley 01/24/2014 Open AIP Funded Projects (include grant number and grant description) Expected Close-out Date None N/A
Certification: To the best of my knowledge and belief, all information shown in the ACIP Data Sheet is true and correct and had been duly authorized by the Sponsor.
Nicole R. Zieba, City Manager ./\ Sarah Reid, Airport Manager """"'."71' of AutJ,orizr 'P"'j'""" (Priot "T yp,)h , Contact Name and Title (Print or Type) ., A ,--- 11 1--i I 2--tJ (559) 637-4203 / [email protected] Signature V - L..---" ... I Date , Contact Phone and Email I-
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AWP ACIP DATA SHEET
Airport Name: (032) Reedley Municipal Airport Fiscal Year 2029 Fund Type (AIP,
Shown On ALP Project Type* Project Description Federal Share Local Share AIG, ATP, FCT, Total SupplementaQ
y p 1 - ALP Narrative Report and Obstruction SuNey $ 337,500.00 $ 37,500.00 AIP $ 375,000.00 * D - Development; P - Planning; E - Environmental
PROVIDE THE FOLLOWING DETAILED INFORMATION FOR PROJECTS ANTICIPATED WITHIN 1-3 YEARS Detailed Project Description (PCI; Square/Lineal Footage or Length/Width) 1 - Project involves updating the current ALP Narrative and performing an Obstruction SuNey.
Project Schedule (Anticipated date for bids or negotiated prices, consultant selection for planning or environemtnal projects, length of construction or design, planning or enironmental process)
1 - Begin Study in May 2029
1 - Close Study in May 2030
1 - Anticipated grant closeout December 2030
NEPA Environmental Status (With grant application include copy of ROD, FONSI or CA TEX letter of approval) 1 - N/A
Land Title Status & Date of Exhibit "A" Status Date
Exempted property, owned by the City of Reedley 01/24/2014 Open AIP Funded Projects (include grant number and grant description) Expected Close-out Date None N/A
Certification: To the best of my knowledge and belief, all information shown in the ACIP Data Sheet is true and correct and had been duly authorized by the Sponsor.
Nicole R. Zieba, City Managei;...,. Sarah Reid, Airport Manager Name•~ of Author E",;,1 o,Type) Contact Name and Title (Print or Type) •'J\ I /\.__/ l} I LJ ,I I LcJ(559) 637-4203 / [email protected] Signature v
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Airport Name: (032) Reedley Municipal Airport Fiscal Year 2030 Fund Type (AIP,
Shown On ALP Project Type* Project Description Federal Share Local Share AIG, ATP, FCT, Total Supplementa~
y D 1 - Taxiway A Pavement Preservation, Crack Seal and $ 67,500.00 $ 7,500.00 AIP $ 75,000.00 Seal Coat (Design)
• D - Development; P - Planning; E - Environmental
PROVIDE THE FOLLOWING DETAILED INFORMATION FOR PROJECTS ANTICIPATED WITHIN 1-3 YEARS Detailed Project Description (PCI; Square/Lineal Footage or Length/Width) 1 - This project is to design the pavement crack seal and seal coat improvements forTaxiway A, approximately 102,000 SF. (Per the 2022 Pavement Management Program Report, the Taxiway A area has a projected PCI for 2030 of 85).
Project Schedule (Anticipated date for bids or negotiated prices, consultant selection for planning or environemtnal projects, length of construction or design, planning or enironmental process)
1 - 100% Design to be Submitted to FAA in January 2030
1 - Anticipated bid opening March 2030
1 -Anticipated grant closeout December 2031
NEPA Environmental Status (With grant application include copy of ROD, FONSI or CATEX letter of approval) 1 - CATEX to be submitted in 2029
Land Title Status & Date of Exhibit "A" Status Date
Exempted property, owned by the City of Reedley 01/24/2014 Open AIP Funded Projects (include grant number and grant description) Expected Close-out Date None N/A
Certification: To the best of my knowledge and belief, all information shown in the ACIP Data Sheet is true and correct and had been duly authorized by the Sponsor.
Nicole R,..?ieba, City Manager Sarah Reid, Airport Manager NamtrA A,,thoriz~_(Print "Typ•; { ( L& /, J Contact Name and Title (Print or Type) (559) 637-4203 / [email protected]
SignaturtJ' ' - . ~ l . Date , Contact Phone and Email
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REEDLEY AIRPORT
AIRPORT CAPITAL IMPROVEMENT PROGRAM
ACIP FY 2030
LEGEND I IIll 0 TAXIWAY A PAVEMENT PRESERVATION, CRACK SEAL & SEAL COAT (DESIGN) - - - City of Reedley
Reedley Municipal Airport
Disadvantaged Business Enterprise
Program
49 CFR Part 26
Updated November 2024
1 POLICY STATEMENT
Section 26.1, 26.23 Objectives/Policy Statement
The City of Reedley, owner of Reedley Municipal Airport, has established a Disadvantaged Business Enterprise (DBE) Program in accordance with regulations of the U.S. Department of Transportation (DOT), 49 CFR Part 26. The City of Reedley has received Federal financial assistance from the Department of Transportation , and as a condition of receiving this assistance, the City of Reedley has signed an assurance that it will comply with 49 CFR Part 26 (hereafter referred to as "Part 26").
It is the policy of The City of Reedley to ensure that DBEs as defined in Part 26, hpve an equal opportunity to receive and participate in DOT -assisted contracts. It is also the City of Reedley's policy to engage in the following actions on a continuing basis:
1. Ensure nondiscrimination in the award and administration of DOT- assisted contracts;
2. Create a level playing field on which DBEs can compete fairly for DOTassisted contracts;
3. Ensure that the DBE Program is narrowly tailored in accordance with applicable law;
4. Ensure that only firms that fully meet 49 CFR Part 26 eligibility standards are permitted to participate as DBEs;
5. Help remove barriers to the participation of DBEs in DOT assisted contracts;
6. Promote the use of DBEs in all types of federally-assisted contracts and procurement activities;
7. Assist the development of firms that can compete successfully in the market place outside the DBE Program; and
8. Make appropriate use of the flexibility afforded to recipients of Federal financial assistance in establishing and providing opportunities for DBEs.
Sarah Reid , Community Services Director, has been delegated as the DBE Liaison Officer. In that capacity, Sarah Reid is responsible for implementing all aspects of the DBE program. Implementation of the DBE program is accorded the same priority as compliance with all other legal obligations incurred by The City of Reedley in its financial assistance agreements with the Department of Transportation.
The City of Reedley has disseminated this policy statement to the Reedley City Council and all of the components of our organization. This statement has been distributed to DBE and non-DBE business communities that may perform work on the City of Reedley DOT-assisted co cts. The distribution was accomplished by htt s· /reedle . a. o communit -services/reedle -air ort/ rV z_1_o /Le( Oat
City Manager
2 GENERAL REQUIREMENTS
Section 26.1 Objectives
The objectives are elaborated in the policy statement on the first page of this program.
Section 26.3 Applicability
The City of Reedley is the recipient of Federal airport funds authorized by 49 U.S.C. 4 7101, et seq.
Section 26.5 Definitions
The City of Reedley will use terms in this program that have their meanings defined in Part 26, § 26.5.
Section 26. 7 Non-discrimination Requirements
The City of Reedley will never exclude any person from participation in, deny any person the benefits of, or otherwise discriminate against anyone in connection with the award and performance of any contract covered by 49 CFR Part 26 on the basis of race, color, sex, or national origin.
In administering its DBE program, the City of Reedley will not, directly or through contractual or other arrangements, use criteria or methods of administration that have the effect of defeating or substantially impairing accomplishment of the objectives of the DBE program with respect to individuals of a particular race, color, sex, or national origin.
Section 26.11
Reporting to DOT
Data Collection and Reporting Requirements
The City of Reedley will provide data about its DBE Program to the Department as directed by DOT and its operating administrations.
DBE participation will be reported to the Federal Aviation Administration (FAA) as follows:
The City of Reedley will transmit to FAA annually, by or before December 1, the information required for the "Uniform Report of DBE Awards or Commitments and Payments", as described in Part 26. The City of Reedley will similarly report the 3 required information about participating DBE firms. All reporting for this purpose will be done through the FAA's designated reporting system.
Bidders List
The City of Reedley will collect bidders list information as described in § 26.11 (c)(2) and enter it into the system designated by DOT. The purpose of the bidders list is to compile as accurate data as possible about the universe of DBE and non-DBE contractors and subcontractors who seek to work on our federally assisted contracts for use in helping you set your overall goals, and to provide the Department with data for evaluating the extent to which the objectives of§ 26.1 are being achieved. See attachment 1 for example.
The City of Reedley will obtain the following bidders list information about all DBE and non-DBEs who bid as prime contractors and subcontractors on each of our federally assisted contracts:
• Firm name
• Firm Address including Zip code
• Firm's status as a DBE or non-DBE
• Race and gender information for the firm's majority owner • NAICS code applicable to each scope of work the firm sought to perform in its bid • Age of the firm
• Annual gross receipts of the firm. The gross receipts can be obtained by asking each firm to indicate into what gross receipts bracket they fit (e.g. less than $1 million; $1-3 million; $3-6 million; $6-10 million, etc) rather than requesting an exact figure from the firm.
The City of Reedley will collect the data from all bidders for our federally assisted contracts by requiring the information in paragraph (c)(2) of this section to be submitted with their bids or initial responses to negotiated procurements.
The City of Reedley will enter this data in the Department's designated system no later than December 1 following the fiscal year in which the relevant contract was awarded.
In the case of a "design-build" contracting situation where subcontracts will be solicited throughout the contract period as defined in a DBE Performance Plan pursuant to §
26.53(e), the City of Reedley will enter the data no later than December 1 following the fiscal year in which the design-build contractor awards the relevant subcontract(s).
Section 26.13 Assurances Recipients and Contractors Must Make The City of Reedley has signed the following assurances, applicable to all DOT-assisted contracts and their administration:
4 Assurance: - Each financial assistance agreement the City of Reedley signs with a DOT operating administration (or a primary recipient) will include the following assurance:
The City of Reedley shall not discriminate on the basis of race, color, national origin, or sex in the award and performance of any DOT-assisted contract or in the administration of its DBE program or the requirements of 49 CFR Part 26.
The City of Reedley shall take all necessary and reasonable steps under 49 CFR Part 26 to ensure nondiscrimination in the award and administration of DOTassisted contracts. The City of Reedley DBE program, as required by 49 CFR Part 26 and as approved by DOT, is incorporated by reference in this agreement.
Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as a violation of this agreement. Upon notification to the City of Reedley of its failure to carry out its approved program, the Department may impose sanctions as provided for under 49 CFR Part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et seq.).
Contract Assurance: The City of Reedley will ensure that the following clause is included in each DOT-funded contract it signs with a contractor (and each subcontract the prime contractor signs with a subcontractor):
[Note: The following language is to be used verbatim, as stated in 26.13(b)] The contractor, sub recipient or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 CFR part 26 in the award and administration of DOT-assisted contracts. Failure by the contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as the recipient deems appropriate, which may include, but is not limited to:
1) Withholding monthly progress payments;
2) Assessing sanctions;
3) Liquidated damages; and/or
4) Disqualifying the contractor from future bidding as non-responsible.
ADMINISTRATIVE REQUIREMENTS
Section 26.21 DBE Program Updates
The City of Reedley is required to have a DBE program meeting the requirements of this part as it will receive grants for airport planning or development and will award prime contracts, cumulative total value of which exceeds $250,000 in FAA funds in a federal fiscal year.
The City of Reedley is not eligible to receive DOT financial assistance unless DOT has approved this DBE program and the City of Reedley is in compliance with it and Part 26. 5 The City of Reedley will continue to carry out this program until all funds from DOT financial assistance have been expended. The City of Reedley does not have to submit regular updates of the DBE program document, as long as it remains in compliance.
However, significant changes in the program, including those required by regulatory updates, will be submitted to the relevant operating administration for approval.
Section 26.23 Policy Statement
The Policy Statement is elaborated on the first page of this DBE Program.
Section 26.25 DBE Liaison Officer (DBELO)
The following individual has been designated as the DBE Liaison Officer for the City of Reedley:
Sarah Reid
Community Services Director
100 N. East Ave
Reedley CA 93654
(559) 637-4203
Sarah. [email protected]
In that capacity, the DBELO is responsible for implementing all aspects of the DBE program and ensuring that the City of Reedley complies with all provision of 49 CFR Part 26. The DBELO has direct, independent access to the City Manager concerning DBE program matters. An organizational chart displaying the DBELO's position in the organization is included in Attachment 2 to this program.
The DBELO is responsible for developing, implementing, and monitoring the DBE program, in coordination with other appropriate officials. The DBELO has a staff of 8 to assist in the administration of the program. The duties and responsibilities include the following:
1. Gathers and reports statistical data and other information as required by DOT.
2. Reviews third party contracts and purchase requisitions for compliance with this program.
3. Works with all departments to set overall annual goals.
4. Ensures that bid notices and requests for proposals are available to DBEs in a timely manner.
5. Identifies contracts and procurements so that DBE goals are included in solicitations (both race-neutral methods and contract specific goals) and monitors results.
6 6. Analyzes the City of Reedley's progress toward attainment and identifies ways to improve progress.
7. Participates in pre-bid meetings.
8. Advises the City Manager on DBE matters and achievement.
9. Determine contractor compliance with good faith efforts.
10. Provides DBEs with information and assistance in preparing bids, obtaining bonding and insurance.
11. Plans and participates in DBE training seminars.
12. Provides outreach to DBEs and community organizations to advise them of opportunities.
Section 26.27 DBE Financial Institutions
It is the policy of the City of Reedley to investigate the full extent of services offered by financial institutions owned and controlled by socially and economically disadvantaged individuals in the community, to make reasonable efforts to use these institutions, and to encourage prime contractors on DOT-assisted contracts to make use of these institutions. Availability of such institutions will be investigated on an annual basis.
As part of this DBE Program, the City of Reedley has investigated services offered by banks owned and controlled by socially and economically disadvantaged individuals in the local area by contacting the U.S. Treasury Department and reviewing its September 12, 2024, listing of Minority Bank Deposit Program. Based on this search, there are no banks defined by the Treasury located in the California area.
As of September 27, 2024, depository institutions that participate in the Federal Deposit Insurance Corporation's (FDIC) Minority Depository Institutions Program have been added to the Treasury's Minority Bank Deposit Program. By researching the Federal Reserve System and reviewing its listing of minority-owned depository institutions, DBE banks located in the market area can be identified. Based on this search, there are 13 minority-owned depository institutions located in California.
The bank participants in the Minority Bank Deposit Program and Minority Depository Institutions Program do change periodically and updates can be found at the following website locations, respectively:
https://www.fiscal.treasury.gov/mbdp/participants.html
https://www.fdic.gov/regulations/resources/minority/mdi.html Section 26.29 Prompt Payment Mechanisms
The City of Reedley requires that all subcontractors performing work on DOT-assisted contracts shall be promptly paid for work performed pursuant to their agreements, in 7 accordance with all relevant federal, state, and local law. Prompt payment and return of retainage requirements also apply to lower-tier subcontractors.
In accordance with 49 CFR § 26.29, the City of Reedley established a contract clause implementing this requirement and requires prime contractors to pay subcontractors for satisfactory performance of their contracts no later than 7 days from the prime contractor's receipt of each payment from the City of Reedley.
The City of Reedley ensures prompt and full payment of retainage from the prime contractor to the subcontractor within 7 days after the subcontractor's work is satisfactorily completed. Pursuant to§ 26.29, the City of Reedley has selected the following method to comply with this requirement:
1. The City of Reedley will hold retainage from prime contractors and provide for prompt and regular incremental acceptances of portions of the prime contract, pay retainage to prime contractors based on these acceptances, and require a contract clause obligating the prime contractor to pay all retainage owed to the subcontractor for satisfactory completion of the accepted work within 30 days after The City of Reedley payment to the prime contractor.
For every airport construction project funded under Federal grant assistance programs, the City of Reedley includes the applicable clause from FAA Advisory Circular 150/5370-10 (Section 90-06) pertaining to the selected retainage method. The applicable clause will be included verbatim. However, if state or local prompt payment laws provide for payment in less than 30 days, any reference to "30 days" will be revised accordingly.
Prompt Payment Monitoring for DBEs and Non-DBEs
The City of Reedley clearly understands and acknowledges that reliance on complaints or notifications from subcontractors about a contractor's failure to comply with prompt payment and retainage requirements is not a sufficient monitoring and oversight mechanism. Therefore, the City of Reedley undertakes proactive monitoring and oversight of prime contractors' compliance with subcontractor prompt payment and return of retainage requirements of 49 CFR Part 26. Such monitoring activities will be accomplished through the following method(s):
• The Monthly Payment Report found in Attachment 11 shall be submitted on a monthly basis throughout the entirety of the project. This report monitors the payments by providing a running tally of actual DBE attainments and compares this to the commitments.
• Each subcontractor, DBE and non-DBE firms, are required to complete the Subcontractor's Prompt Payment Certification, found in Attachment 12. A completed copy of this form shall be submitted to the Sponsor's representative, the Prime Contractor and the Contractor you are working for at least 7 days prior to an application for payment. This form is to be 8 submitted with each payment application. Any delay in submitting the required certification will cause a delay in payments being processed. • The Disadvantaged Business Enterprise (DBE) Participation Summary Form, found in Attachment 13, must be completed and signed by the DBE firm upon completion of the project. Final payment will not be processed without the required form. The intent of this form is to confirm the work has been completed and the firm has been paid in full.
The City of Reedley requires prime contractors to maintain records and documents of payments to subcontractors, including DBEs, for a minimum of three (3) years unless otherwise provided by applicable record retention requirements for the City of Reedley's financial assistance agreement, whichever is longer. These records will be made available for inspection upon request by any authorized representative of the City of Reedley or DOT. This reporting requirement extends to all subcontractors, both DBE and non-DBE.
• The City of Reedley proactively reviews contract payments to subcontractors including DBEs on a monthly basis. Payment reviews will evaluate whether the actual amount paid to DBE subcontractors is equivalent to the amounts reported to The City of Reedley by the prime contractor.
Prompt Payment Dispute Resolution
The City of Reedley will take the following steps to resolve disputes as to whether timely prompt payment and retainage releases are being made as required by§ 26.29.
Upon either parties' written request to the DBELO for mediation, the parties shall participate voluntary mediation by selecting a mediator within 10 days of request.
Within 30 days of the request, the mediation shall be completed, with or without legal counsel, pursuant to CA law.
The City of Reedley has established, as part of its DBE program, the following mechanism(s) to ensure prompt payment and return of retainage:
(1) Alternative dispute resolution (ADR)
If the first step doesn't resolve the issue, then either party can request a meeting with the DBELO and initiate a complaint.
Prompt Payment Complaints
Complaints by subcontractors regarding the prompt payment requirements are handled according to the following procedure.
9 • If affected subcontractor is not comfortable contracting prime directly regarding payment or unable to resolve payment discrepancies with prime, subcontractor should contact DBELO to initiate complaint.
• If filing a prompt payment complaint with the DBELO does not result in timely and meaningful action by The City of Reedley to resolve prompt payment disputes, affected subcontractor may contact the responsible FAA contact. • Pursuant to Sec. 157 of the FAA Reauthorization Act of 2018, all complaints related to prompt payment will be reported in a format acceptable to the FAA, including the nature and origin of the complaint and its resolution.
Enforcement Actions for Noncompliance of Participants
The City of Reedley provides appropriate means to enforce the requirements of§ 26.29.
These means include:
In accordance with the contract, we could:
• Withhold payment
• Assess sanctions
• Charge liquidated damages or
• Disqualify the contractor from future bidding
The City of Reedley will actively implement the enforcement actions detailed above.
Section 26.31 Directory of Certified Firms
The City of Reedley is a non-certifying member of the California Unified Certification Program (UCP). The UCP maintains a directory identifying all firms eligible to participate as DBEs and/or ACDBEs, and it contains all the elements required by §26.31. The directory lists all firms eligible to participate as a DBE and/or ACDBE in the program. In the listing for each firm, the UCP directory includes the following details about the firm:
• Business address
• Business phone number
• Firm website(s)
• The types of work the firm has been certified to perform as a DBE and/or ACDBE.
• The type of work a DBE and/or ACDBE is eligible to perform is listed by using the most specific NAICS code available to describe each type of work the firm performs. Pursuant to§ 26.81 (n)(1) and (3), the UCP directory allows for NAICS codes to be supplemented with specific descriptions of the type(s) of work the firm performs.
• The UCP directory may include additional data fields of other items readily verifiable in State or locally maintained databases, such as State licenses held, Pre-qualifications, and Bonding capacity.
10 • The UCP directory is an on line system that permits the public to search and/or filter for DBEs by:
1. Physical location
2. NAICS code(s)
3. Work descriptions
4. All additional data fields of readily verifiable optional information described above.
The directory includes a prominently displayed disclaimer that states the information within the directory is not a guarantee of the DBE's capacity and ability to perform work.
Section 26.33 Over-concentration
The City of Reedley has not identified that over-concentration exists in the types of work that DBEs perform.
Section 26.35 Business Development and Mentor-Protege Programs The City of Reedley has not established a Business Development Program or a MentorProtege Program as described by 49 CFR Part 26.
Section 26.37 Monitoring Responsibilities
The City of Reedley implements and carries out appropriate mechanisms to ensure compliance with 49 CFR Part 26 program requirements by all program participants, and describes and sets forth these mechanisms in this DBE program.
The City of Reedley actively monitors attainment toward overall goals by maintaining running tally that provides for a frequent comparison of cumulative DBE awards/commitments to DOT-assisted prime contract awards to determine whether our implementation of contract goals is projected to be sufficient to meet the annual goal.
The running tally for overall goal monitoring will be maintained by collecting payment history from the primes and subs. Inputting this information into an excel spreadsheet which is formulated to calculate the attainment. This mechanism to maintain a running tally of overall goal attainment will be used to inform The City of Reedley's decisions to implement goals on contracts to be advertised, according to our established contract goal-setting process.
The City of Reedley actively monitors participation with respect to each DBE commitment by using a running tally that provides for a frequent comparison of payments made to each listed DBE relative to the progress of work, including payments for such work to the prime contractor. The running tally for contract goal monitoring will be maintained by collecting payment history from the primes and subs. Inputting this information into an excel spreadsheet which is formulated to calculate the attainment. 11 These contract-specific running tallies will be used to determine whether the contractor is on track with meeting its DBE commitment and whether any projected shortfall exists that requires the prime contractor's good faith efforts to address to meet the contract goal pursuant to § 26.53(g).
Monitoring Contracts and Work Sites
The City of Reedley reviews contracting records and engages in active monitoring of work sites to ensure that work committed to DBEs at contract award or subsequently (e.g., as the result of modification to the contract) is actually performed by the DBEs to which the work was committed, and such work is counted according to the requirements of§ 26.55. Work site monitoring for counting and commercially useful function review is performed by DEB LO or designee. The monitoring of work sites to assess commercially useful functions will include interviews with staff members and supervisors at the job site, photographic documentation of people and equipment performing the work, reviews of invoices and supply payments, vehicle and equipment ownership or lease verification (such as registration or lease agreements), and any other supporting documents necessary to determine the business is performing a commercially useful function.
Contracting records are reviewed by DBELO or Designee. The City of Reedley will require prime contractors provide copies of subcontracts for review. Reviews of contracting records will include verifying mandatory contract language is included in prime and subcontracts, verifying prohibited terms and conditions are not present, and to confirm the type and amount of work described in a subcontract aligns with representations made by the prime and subcontractor in any related letters of intent.
The City of Reedley will maintain written certification that contracting records have been reviewed and work sites have been monitored to ensure the counting of each DBE's participation is consistent with its function on the contract.
Section 26.39 Fostering Small Business Participation
The City of Reedley has created a Small Business element to structure contracting requirements to facilitate competition by small business concerns, taking all reasonable steps to eliminate obstacles to their participation, including unnecessary and unjustified bundling of contract requirements that may preclude small business participation in procurements as prime contractors or subcontractors.
The small business element is incorporated as Attachment 10 to this DBE Program.
The program elements will be actively implemented to foster small business participation. The City of Reedley acknowledges that implementation of the small business element is required for us to be considered by DOT as implementing our DBE program in good faith.
12 Section 26.43
GOALS, GOOD FAITH EFFORTS, AND COUNTING
Set-asides or Quotas
The City of Reedley does not use quotas or race-conscious set-asides in any way in the administration of this DBE program.
Section 26.45 Overall Goals
The City of Reedley will establish an overall DBE goal covering a three-year federal fiscal year period if it anticipates awarding DOT-funded prime contracts the cumulative total value of which exceeds $250,000 in DOT funds during any one or more of the reporting fiscal years within the three-year goal period. In accordance with §26.45(f), The City of Reedley will submit its Overall Three-year DBE Goal to FAA by August 1st of the year in which the goal is due, as required by the schedule established by FAA.
The DBE goals will be established in accordance with the 2-step process as specified in 49 CFR Part 26.45. If The City of Reedley does not anticipate awarding prime contracts the cumulative total value of which exceeds $250,000 in DOT funds during any of the years within the three-year reporting period, an overall goal will not be developed.
However, this DBE Program will remain in effect and The City of Reedley will seek to fulfill the objectives outlined in 49 CFR Part 26.1.
Step 1. The first step is to determine a base figure for the relative availability of DBEs in the market area. The City of Reedley will use a Bidders List, a Disparity Study, the goal of another DOT Recipient, DBE Directory information and Census Bureau Data, or other alternative method that complies with §26.45 as a method to determine the base figure. The City of Reedley understands that the exclusive use of a list of prequalified contractors or plan holders, or a bidders list that does not comply with the requirements of 49 CFR Part 26.45(c)(2), is not an acceptable alternative means of determining the availability of DBEs.
Step 2. The second step is to adjust, if necessary, the "base figure" percentage from Step 1 so that it reflects as accurately as possible the DBE participation the recipient would expect in the absence of discrimination. Adjustments may be made based on past participation, information from a disparity study (to the extent it is not already accounted for in the base goal), and/or information about barriers to entry to past competitiveness of DBEs on contracts. The City of Reedley will examine all of the evidence available in its jurisdiction to determine what adjustment, if any, is needed. If the evidence does not suggest an adjustment is necessary, then no adjustment shall be made.
Any methodology selected will be based on demonstrable evidence of local market conditions and be designed to ultimately attain a goal that is rationally related to the relative availability of DBEs in the City of Reedley market. 13 In establishing the overall goal, The City of Reedley will provide for consultation and publication. This includes consultation with minority, women's and general contractor groups, community organizations, and other officials or organizations which could be expected to have information concerning the availability of disadvantaged and nondisadvantaged businesses, the effects of discrimination on opportunities for DB Es, and the efforts by the City of Reedley to establish a level playing field for the participation of DBEs. The consultation will include a scheduled, direct, interactive exchange (e.g., a face-to-face meeting, video conference, teleconference) with as many interested stakeholders as possible focused on obtaining information relevant to the goal setting process, and it will occur before the City of Reedley is required to submit the goal methodology to the operating administration for review pursuant to §26.45(f). The goal submission will document the consultation process in which the City of Reedley engaged. Notwithstanding paragraph (f)(4) of §26.45, the proposed goal will not be implemented until this requirement is met.
[Note: The persons or groups with whom this consultation occurred should be listed specifically in the goal methodology and calculation attachment. Include any specific feedback or comments received as part of the consultation, who provided the comment, and how Recipient considered and responded to comments and feedback received before finalizing the goal.] In addition to the consultation described above, The City of Reedley will publish a notice announcing the proposed overall goal before submission to the FAA on August 1st. The notice will be posted on The City of Reedley's official internet web site and may be posted in other sources (e.g., minority-focused media, trade association publications). If the proposed goal changes following review by FAA, the revised goal will be posted on The City of Reedley's official internet web site.
[The following physical publication procedure is optional. If a Recipient chooses to follow the procedure below, it must be in addition to the web site notification stated above and is not a substitute thereof.]
The public will also be informed that the proposed overall goal and its rationale are available for inspection during normal business hours at the principal office of the City of Reedley. This notice will provide that the City of Reedley will accept comments on the goals for 30 days from the date of the notice. Notice of the comment period will include the addresses to which comments may be sent (including offices and websites) and the location(s) where the proposed goal may be reviewed. The public comment period will not extend the August 1st deadline.
[The names of any media used to provide this optional notice and the category of the media should be listed specifically in the goal calculation attachment.] The Overall Three-Year DBE Goal submission to FAA will include any information and comments received , who provided the comment, and how the City of Reedley 14 considered and responded to any comments and information received before finalizing the goal.
The City of Reedley will begin using the overall goal on October 1 of the relevant period, unless other instructions from FAA been received.
Project Goals
If permitted or required by the FAA, an overall goal may be expressed as a percentage of funds for a particular grant or project or group of grants and/or projects, including entire projects. Like other overall goals, a project goal may be adjusted to reflect changed circumstances, with the concurrence of the appropriate operating administration. A project goal is an overall goal, and it must meet all the substantive and procedural requirements pertaining to overall goals. A project goal covers the entire length of the project to which it applies. The project goal will include a projection of the DBE participation anticipated to be obtained during each fiscal year covered by the project goal. The funds for the project to which the project goal pertains are separated from the base from which the regular overall goal, applicable to contracts not part of the project covered by a project goal, is calculated.
Prior Operating Administration Concurrence
The City of Reedley understands that prior FAA concurrence with the overall goal is not required. However, if the FAA review suggests that the overall goal has not been correctly calculated or that the method employed by the City of Reedley for calculating goals is inadequate, FAA may, after consulting with the City of Reedley adjust the overall goal or require that the goal be adjusted by the City of Reedley. The adjusted overall goal is binding. In evaluating the adequacy or soundness of the methodology used to derive the overall goal, the U.S. DOT operating administration will be guided by the goal setting principles and best practices identified by the Department in guidance issued pursuant to§ 26.9.
A description of the methodology to calculate the overall goal and the goal calculations can be found in Attachment 5 to this program.
Section 26.47 Failure to meet overall goals
The City of Reedley cannot be penalized or treated by the Department as being in noncompliance with Part 26, because DBE participation falls short of an overall goal, unless the City of Reedley fails to administer its DBE program in good faith.
The City of Reedley understands that to be considered to be in compliance with this part, an approved DBE Program and overall DBE goal, if applicable, must be maintained, and this DBE Program must be administered in good faith.
The City of Reedley understands that if the awards and commitments shown on the Uniform Report of Awards or Commitments and Payments at the end of any fiscal year 15 are less than the overall goal applicable to that fiscal year, the following actions must be taken in order to be regarded by the Department as implementing this DBE Program in good faith:
(1) Analyze in detail the reasons for the difference between the overall goal and the awards and commitments in that fiscal year;
(2) Establish specific steps and milestones to correct the problems identified in the analysis to enable the goal for the new fiscal year to be fully met; (3) The City of Reedley will prepare, within 90 days of the end of the fiscal year, the analysis and corrective actions developed under paragraph (c)(1) and (2) of this section. We will retain copy of analysis and corrective actions in records for a minimum of three years and will make it available to FAA request.
Section 26.51 Means Recipients Use to Meet Overall Goals Breakout of Estimated Race-Neutral & Race-Conscious Participation The City of Reedley will meet the maximum feasible portion of its overall goal by using race-neutral means of facilitating race-neutral DBE participation. Race-neutral DBE participation includes any time a DBE wins a prime contract through customary competitive procurement procedures or is awarded a subcontract on a prime contract that does not carry a DBE contract goal.
Race-neutral means include, but are not limited to the following:
1. Arranging solicitations, times for the presentation of bids, quantities, specifications, and delivery schedules in ways that facilitates DBE, and other small businesses, participation;
2. Refer DBEs and other small businesses to Surety bonds {sba.gov) for assistance in overcoming limitations such as inability to obtain bonding or financing;
3. Refer DBE's to Small Business Transportation Resource Centers I US Department of Transportation technical assistance and other services;
4. Carrying out information and communications programs on contracting procedures and specific contract opportunities
5. Refer DBEs, and other small businesses to US DOT Office of Small and Disadvantaged Business Utilization I US Department of Transportation to organizations Implementing a supportive services program to develop and improve immediate and long-term business management, record keeping, and financial and accounting capability for DBEs and other small businesses;
6. Refer DBEs, and other small businesses to US DOT Office of Small and Disadvantaged Business Utilization I US Department of Transportation to services to help DBEs and other small businesses improve long-term development, increase opportunities to participate in a variety of kinds of work, handle increasingly significant projects, and achieve eventual self-sufficiency 16 7. Refer DBEs, and other small businesses to Transportation and other small businesses, to develop their capability to utilize emerging technology and conduct business through electronic media; and
8. Refer DBEs and other small businesses, to resources to develop their capability to utilize emerging technology and conduct business through electronic media.
The breakout of estimated race-neutral and race-conscious participation can be found in Attachment 5 to this program.
The City of Reedley will arrange solicitations, times for the presentation of bids, quantities, specifications, and delivery schedules in ways that facilitate participation by DBEs and other small businesses and by making contracts more accessible to small businesses, by means such as those provided under §26.39.
Contract Goals
If the approved projection under paragraph (c) of §26.51 estimates that the entire overall goal for a given year can be met through race-neutral means, contract goals will not be set during that year, unless the use of contract goals becomes necessary in order meet the overall goal.
[Example to paragraph (f) (1): Your overall goal for Year 1 is 12 percent. You estimate that you can obtain 12 percent or more DBE participation through the use of race-neutral measures, without any use of contract goals. In this case, you do not set any contract goals for the contracts that will be performed in Year 1.
However, if part way through Year 1, your DBE awards or commitments are not at a level that would permit you to achieve your overall goal for Year 1, you could begin setting race-conscious DBE contract goals during the remainder of the year as part of your obligation to implement your program in good faith.] Contract ·goals will be established only on those DOT-assisted contracts that have subcontracting possibilities. A contract goal need not be established on every such contract, and the size of contract goals will be adapted to the circumstances of each such contract (e.g., type and location of work, availability of DBEs to perform the particular type of work).
Contract goals will be expressed as a percentage of [the total amount of a DOTassisted contract OR the Federal share of a DOT-assisted contract].
Section 26.53
Contract Goals
Good Faith Efforts Procedures in Situations where there are Demonstration of good faith efforts (pre-award)
In cases where a contract goal has been established, the contract in question will only be awarded to a bidder/offerer that has made good faith efforts to meet the contract goal. The bidder/offeror can demonstrate that it has made good faith efforts by either 17 meeting the contract goal or documenting that it has made adequate good faith efforts to do so. Examples of good faith efforts are found in Appendix A to Part 26.
DBELO or designee is responsible for determining whether a bidder/offeror who has not met the contract goal has documented sufficient good faith efforts to be regarded as Responsive
The City of Reedley will ensure that all information is complete and accurate and adequately documents the bidder/offeror's good faith efforts before committing to the performance of the contract by the bidder/offeror.
In all solicitations for DOT-assisted contracts for which a contract goal has been established, the following information will be required of every bidder/offeror:
(1) Award of the contract will be conditioned on meeting the requirements of this section;
(2) All bidders or offerors will be required to submit the following information to the recipient, at the time provided in paragraph (3) of this section:
a. The names and addresses of DBE firms that will participate in the contract;
b. A description of the work that each DBE will perform. To count toward meeting a goal, each DBE firm must be certified in a NAICS code applicable to the kind of work the firm would perform on the contract; c. The dollar amount of the participation of each DBE firm participating; d. Written documentation of the bidder/offeror's commitment to use a DBE subcontractor whose participation it submits to meet a contract goal; and e. Written confirmation from each listed DBE firm that it is participating in the contract in the kind and amount of work provided in the prime contractor's commitment. Each DBE listed to perform work as a regular dealer or distributor must confirm its participation according to the requirements of§ 26.53 (c)(1 ).
f. If the contract goal is not met, evidence of good faith efforts (as elaborated in Appendix A of Part 26). The documentation of good faith efforts must include copies of each DBE and non-DBE subcontractor quote submitted to the bidder when a non-DBE subcontractor was selected over a DBE for work on the contract;
(3) The bidder/offeror will be required to present the information stipulated in paragraph (2) of this section:
Under sealed bid procedures, as a matter of responsiveness, or with initial proposals, under contract negotiation procedures;
Provided that, in a negotiated procurement, such as a procurement for professional services, the bidder/offeror may make a contractually binding commitment to meet the goal at the time of bid submission or the presentation of initial proposals but provide the information required by paragraph (b)(2) of this 18 section before the final selection for the contract is made by The City of Reedley.
This paragraph (b)(3)(ii) does not apply to a design-build procurement, which must follow the provisions in paragraph (e) of 49 CFR § 26.53.
For each DBE listed as a regular dealer or distributor the City of Reedley will make a preliminary counting determination to assess its eligibility for 60 or 40 percent credit, respectively, of the cost of materials and supplies based on its demonstrated capacity and intent to perform as a regular dealer or distributor, as defined in §§ 26.55(e)(2)(iv)(A), (B), (C), and (3) under the contract at issue. The preliminary determination will be made based on the DBE's written responses to relevant questions and its affirmation that its subsequent performance of a commercially useful function will be consistent with the preliminary counting of such participation. Where the DBE supplier does not affirm that its participation will meet the specific requirements of either a regular dealer or distributor, the City of Reedley will make appropriate adjustments in counting such participation toward the bidder's good faith efforts to meet the contract goal. The bidder is responsible for verifying that the information provided by the DBE supplier is consistent with the counting of such participation toward the contract goal.
In a design-build contracting situation, in which the City of Reedley solicits proposals to design and build a project with minimal project details at time of letting, the City of Reedley may set a DBE goal that proposers must meet by submitting a DBE Open-Ended DBE Performance Plan (OEPP) with the proposal. The OEPP replaces the requirement to provide the information required in paragraph (b) of§ 26.53(b). To be considered responsive, the OEPP must include a commitment to meet the goal and provide details of the types of subcontracting work or services (with projected dollar amounts) that the proposer will solicit DBEs to perform. The OEPP must include an estimated time frame in which actual DBE subcontracts would be executed. Once the design-build contract is awarded, the City of Reedley will provide ongoing monitoring and oversight to evaluate whether the design-builder is using good faith efforts to comply with the OEPP and schedule. The City of Reedley and the design-builder may agree to make written revisions of the OEPP throughout the life of the project, e.g., replacing the type of work items the design-builder will solicit DBEs to perform and/or adjusting the proposed schedule, as long as the design-builder continues to use good faith efforts to meet the goal.
The City of Reedley will apply the requirements of this section to DBE bidders/offerers for prime contracts. In determining whether a DBE bidder/offeror for a prime contract has met a contract goal, the City of Reedley will count the work the DBE has committed to performing with its own forces as well as the work that it has committed to be performed by DBE subcontractors and DBE suppliers.
Administrative Reconsideration of Good Faith Efforts determinations 19 Within 5 days of being informed by The City of Reedley that it is not responsive because it has not documented adequate good faith efforts, a bidder/offeror may request administrative reconsideration. Bidder/offerors should make this request in writing to the following reconsideration official: Russ Robertson, Public Works Director, 1733 9th street Reedley 93654;559 637-4200 ext 213. The reconsideration official will not have played any role in the original determination that the bidder/offeror did not document sufficient good faith efforts.
As part of this reconsideration, the bidder/offeror will have the opportunity to provide written documentation or argument concerning the issue of whether it met the goal or made adequate good faith efforts to do so. The bidder/offeror will have the opportunity to meet in person with the reconsideration official to discuss the issue of whether the goal was met or the bidder/offeror made adequate good faith efforts to do. The bidder/offeror will be sent a written decision on reconsideration, explaining the basis for finding that the bidder did or did not meet the goal or make adequate good faith efforts to do so. The result of the reconsideration process is not administratively appealable to the Department of Transportation.
Good Faith Efforts procedural requirements (post-solicitation/award) The City of Reedley will include in each prime contract the contract clause required by §
26.13(b) stating that failure by the contractor to carry out the requirements of this part is a material breach of the contract and may result in the termination of the contract or such other remedies set forth in that section that The City of Reedley deems appropriate if the prime contractor fails to comply with the requirements of this section.
The City of Reedley will require the awarded contractor to make available upon request a copy of all DBE subcontracts. The contractor shall ensure that all subcontracts or agreements with DBEs to supply labor or materials include all required contract provisions and mandate that the subcontractor and all lower tier subcontractors perform in accordance with the provisions of Part 26.
The City of Reedley will require that a prime contractor not terminate a DBE or any portion of its work listed in response to§ 26.53(b)(2) (or an approved substitute DBE firm per§ 26.53(g)) without our prior written consent, unless the City of Reedley causes the termination or reduction. A termination includes any reduction or underrun in work listed for a DBE not caused by a material change to the prime contract by the recipient. This requirement applies to instances that include but are not limited to:
when a prime contractor seeks to perform work originally designed for a DBE subcontractor with its own forces or those of an affiliate, a non-DBE firm, or with another DBE firm.
The City of Reedley will include in each prime contract a provision stating that:
(1) The contractor must utilize the specific DBEs listed to perform the work and supply the materials for which each is listed unless the contractor obtains The City of Reedley's written consent as provided in § 26.53(f); and 20 (2) Unless the City of Reedley's consent is provided under§ 26.53(f), the prime contractor must not be entitled to any payment for work or material unless it is performed or supplied by the listed DBE.
The City of Reedley may provide such written consent only if it agrees, for reasons stated in our concurrence document, that the prime contractor has good cause to terminate the listed DBE or any portion of its work.
Good cause does not exist if the prime contractor seeks to terminate a DBE or any portion of its work that is relied upon to obtain the contract so that the prime contractor can self-perform the work for which the DBE contractor was engaged, or so that he prime contractor can substitute another DBE or non-DBE contractor after contract award. For purposes of§ 26.53(f)(3), good cause includes the following circumstances:
(1) The listed DBE subcontractor fails or refuses to execute a written contract; (2) The listed DBE subcontractor fails or refuses to perform the work of its subcontract in a way consistent with normal industry standards. Provided, however, that good cause does not exist if the failure or refusal of the DBE subcontractor to perform its work on the subcontract results from the bad faith or discriminatory action of the prime contractor;
(3) The listed DBE subcontractor fails or refuses to meet the prime contractor's reasonable, nondiscriminatory bond requirements;
(4) The listed DBE subcontractor becomes bankrupt, insolvent, or exhibits credit worthiness;
(5) The listed DBE subcontractor is ineligible to work on public works projects because of suspension and debarment proceedings pursuant to 2 CFR parts 180, 215, and 1200 or applicable state law;
(6) The City of Reedley has determined that the listed DBE subcontractor is not a responsible contractor;
(7) The listed DBE subcontractor voluntarily withdraws from the project and provides to the City of Reedley written notice of its withdrawal; (8) The listed DBE is ineligible to receive DBE credit for the type of work required; (9) A DBE owner dies or becomes disabled with the result that the listed DBE contractor is unable to complete its work on the contract; and (10) Other documented good cause that the City of Reedley determines compels the termination of the DBE subcontractor;
Before transmitting to the City of Reedley the request to terminate a DBE subcontractor or any portion of its work, the prime contractor must give notice in writing to the DBE subcontractor, with a copy to the City of Reedley sent concurrently, of its intent to request to terminate and the reason for the proposed request.
The prime contractor's written notice must give the DBE five (5) days to respond, advising the City of Reedley and the prime contractor of the reasons, if any, why it objects to the proposed termination of its subcontract or portion thereof and why the City of Reedley should not approve the prime contractor's request. If required in a 21 particular case as a matter of public necessity (e.g., safety), the City of Reedley may provide a response period shorter than five (5) days.
In addition to post-award terminations, the provisions of this section apply to pre-award deletions or changes to DBEs or their listed work put forward by offerors in negotiated procurements.
When a DBE subcontractor or a portion of its work is terminated by the prime contractor as provided in § 26.53(f), or if work committed to a DBE is reduced due to overestimations made prior to award, the prime contractor must use good faith efforts to include additional DBE participation to the extent needed to meet the contract goal. The good faith efforts shall be documented by the contractor. If the City of Reedley requests documentation under this provision, the contractor shall submit the documentation within seven (7) days, which may be extended for an additional seven (7) days, if necessary, at the request of the contractor. The City of Reedley shall provide a written determination to the contractor stating whether or not good faith efforts have been demonstrated.
[Note: The provisions of the foregoing section apply only when a contract goal is established.]
Section 26.55 Counting DBE Participation
DBE participation will be counted toward overall and contract goals as provided in §
26.55. The participation of a DBE subcontractor will not be counted toward a contractor's final compliance with its DBE obligations on a contract until the amount being counted has actually been paid to the DBE.
In the case of post-award substitutions or additions, if a firm is not currently certified as a DBE in accordance with the standards of subpart D of this part at the time of the execution of the contract, the firm's participation will not be counted toward any DBE goals, except as provided for in § 26.870).
For FAA-funded projects only, firms that exceed the business size standard in§
26.65(b) will remain eligible for DBE certification and may be counted for DBE credit toward overall and contract goals on FAA-funded projects as long as they do not exceed the small business size standard, as adjusted by the United States Small Business Administration, for the NAICS code(s) in which they are certified.
CERTIFICATION STANDARDS
Section 26.61 - 26. 73 Certification Process
22 The City of Reedley is a non-certifying member of the California Unified Certification Program (UCP) and relies upon the UC P's determinations of certification eligibility.
California UCP will use the certification standards of Subpart D of Part 26 to determine the eligibility of firms to participate as DBEs in DOT-assisted contracts. To be certified as a DBE, a firm must meet all certification eligibility standards. Certifying California UCP members make all certification decisions based on the facts as a whole.
For information about the certification process or to apply for certification, firms should contact:
CAL TRANS
Office of Civil Rights
Attn: Certification Branch
PO Box 942874, MS 79
Sacramento, CA 9427 4
(916) 324-1700
Caltrans - Disadvantaged Business Enterprise System (dbesystem.com) The Uniform Certification Application form, Personal Net Worth statement, and documentation requirements can be reviewed at https://www.transportation.gov/civilrights/disadvantaged-business-enterprise/ready-apply.
CERTIFICATION PROCEDURES
Any procedures included here are highlights only. Detailed certification procedures are enumerated in the full California UCP agreement. The full UCP agreement can be found at: https://preview.lawa.org/-/media/lawa-web/business-opportunities/updatedfiles/cucp-moa-final-approved-feb-12-2020-for-signature-2020225--signed.ashx Section 26.81 Unified Certification Programs
The City of Reedley is a member of a Unified Certification Program (UCP) administered by California. The UCP will meet all certification standards and procedures requirements of Subparts D and E of Part 26.
SUBPART F - COMPLIANCE AND ENFORCEMENT
Section 26.101 Compliance Procedures Applicable to The City of Reedley The City of Reedley understands that if it fails to comply with any requirement of this part, the City of Reedley may be subject to formal enforcement action under§ 26.103 or § 26.105 or appropriate program sanctions by the concerned operating administration, such as the suspension or termination of Federal funds, or refusal to approve projects, 23 grants or contracts until deficiencies are remedied. Program sanctions may include, in the case of the FHWA program, actions provided for under 23 CFR 1.36; in the case of the FAA program, actions consistent with 49 U.S.C. 47106(d), 47111 (d), and 47122; and in the case of the FTA program, any actions permitted under 49 U.S.C. chapter 53 or applicable FTA program requirements.
The City of Reedley understands that, as provided in statute, it will not be subject to compliance actions or sanctions for failing to carry out any requirement of this part because it has been prevented from complying because a federal court has issued a final order in which the court found that the requirement is unconstitutional.
Section 26.103 Enforcement Actions Applicable to FHWA and FT A Programs The provisions of this section apply to enforcement actions under FHWA and FTA programs. ONLY paragraph (2) of this section is also applicable in FAA programs. (1) Compliance reviews. The concerned operating administration may review the recipient's compliance with this part at any time, including reviews of paperwork and on-site reviews, as appropriate. The Office of Civil Rights may direct the operating administration to initiate a compliance review based on complaints received.
Section 26.105 Enforcement Actions Applicable to FAA Programs Compliance with all requirements of this part by airport sponsors and other recipients of FAA financial assistance is enforced through the procedures of Title 49 of the United States Code, including 49 U.S.C. 47106(d), 47111 (d), and 47122, and regulations implementing them.
The provisions of§ 26.103(b) and this section apply to enforcement actions in FAA programs.
Any person who knows of a violation of this part by a recipient of FAA funds may file a complaint under 14 CFR part 16 with the Federal Aviation Administration Office of Chief Counsel.
Section 26.107 Enforcement Actions Applicable to Participating Firms If a firm that does not meet the eligibility criteria of subpart D of this part attempts to participate in a DOT-assisted program as a DBE on the basis of false, fraudulent, or deceitful statements or representations or under circumstances indicating a serious lack 24 of business integrity or honesty, the Department may initiate suspension or debarment proceedings against the firm under 2 CFR parts 180 and 1200.
If a firm, in order to meet DBE contract goals or other DBE program requirements, uses or attempts to use, on the basis of false, fraudulent or deceitful statements or representations or under circumstances indicating a serious lack of business integrity or honesty, another firm that does not meet the eligibility criteria of subpart D of this part, the Department may initiate suspension or debarment proceedings against you under 2 CFR parts 180 and 1200.
In a suspension or debarment proceeding brought under paragraph (a) or (b) of this section, the concerned operating administration may consider the fact that a purported DBE has been certified by a recipient. Such certification does not preclude the Department from determining that the purported DBE, or another firm that has used or attempted to use it to meet DBE goals, should be suspended or debarred.
The Department may take enforcement action under 49 CFR Part 31 , Program Fraud and Civil Remedies, against any participant in the DBE program whose conduct is subject to such action under 49 CFR part 31 .
The Department may refer to the Department of Justice, for prosecution under 1§.
U.S.C. 1001 or other applicable provisions of law, any person who makes a false or fraudulent statement in connection with participation of a DBE in any DOT-assisted program or otherwise violates applicable Federal statutes.
Section 26.109 Confidentiality, Cooperation, and Intimidation or Retaliation In responding to requests for information concerning any aspect of the DBE program, the Department complies with provisions of the Federal Freedom of Information and Privacy Acts (5 U.S.C. 552 and 552a). The Department may make available to the public any information concerning the DBE program, release of which is not prohibited by Federal law.
Notwithstanding any provision of Federal or state law, information that may reasonably be construed as confidential business information will not be released to any third party without the written consent of the firm that submitted the information, including applications for DBE certification and supporting information. However, this information will be transmitted to DOT in any certification appeal proceeding under§ 26.89 or to any other state to which the individual's firm has applied for certification under§ 26.85.
All participants in the Department's DBE program (including, but not limited to, recipients, DBE firms and applicants for DBE certification, complainants and appellants, and contractors using DBE firms to meet contract goals) are required to cooperate fully and promptly with DOT and recipient compliance reviews, certification reviews, investigations, and other requests for information. Failure to do so shall be a ground for 25 appropriate action against the party involved (e.g., with respect to recipients, a finding of noncompliance; with respect to DBE firms, denial of certification or removal of eligibility and/or suspension and debarment; with respect to a complainant or appellant, dismissal of the complaint or appeal; with respect to a contractor which uses DBE firms to meet goals, findings of non-responsibility for future contracts and/or suspension and debarment).
The City of Reedley contractor, or any other participant in the program will not intimidate, threaten, coerce, or discriminate against any individual or firm for the purpose of interfering with any right or privilege secured by this part or because the individual or firm has made a complaint, testified, assisted, or participated in any manner in an investigation, proceeding, or hearing under this part. The City of Reedley understands that it is in noncompliance with Part 26 if it violates this prohibition. 26 ATTACHMENTS
Attachment 1 Regulations: Link to 49 CFR Part 26 (eCFR) Attachment 2 Organizational Chart
Attachment 3 Bidders List Collection Form
Attachment 4 Link to UCP Directory of Certified Firms
Attachment 5 Overall Goal Methodology
Attachment 6 Demonstration of Good Faith Efforts Forms
Attachment 7 DBE Monitoring and Enforcement Mechanisms
Attachment 8 Link to Certification Application Form and Personal Net Worth Statement Attachment 9 State's UCP Agreement Link
Attachment 10 Small Business Element Program
Attachment 11 Monthly Payment Report
Attachment 12 Prompt Payment Report
Attachment 13 Final DBE Participation Summary
27 ATTACHMENT 1
DBE program regulations are codified in Title 49 of the Code of Federal Regulations, Part 26. They can be retrieved using the following link to the Electronic Code of Federal Regulations:
https://www.ecfr.gov/current/title-49/subtitle-A/part-26 28 ATTACHMENT 2
ORGANIZATIONAL CHART
Reedley City
Council
City Manager
Community Service
Director/ Airport
Manager (DBELO)
Airport
Commission
29 ATTACHMENT 3
Bidder's List Collection Form
The sponsor is required by CFR Title 49, Subtitle A, Part 26, subpart A,§ 26.11(c) to collect bidders list information from all bidders at the time of bid submittal. The data must be collected for all firms who bid as prime contractors or subcontractors (successfully or not).
As such, it is the responsibility of the bidder to complete the following information as a condition of submitting a proposal for this project. The sponsor will consider incomplete information to be an irregular proposal.
Airport Name: _________________ _ Bid Date: ______ _
Project Name: ____________________________ _
Bidders and potential subcontractors I suppliers Information:
• Black American • Less than $1
• Hispanic American year million
• Asian-Pacific • 3 years • $1-3 million
American • 4-7 years • $3-6 million
• Subcontinent Asian • 8-10 years • $6-10 million
American • More than 10 • Over $10
• Native American years million
• Non-minority Woman
• Other
GENDER:
• Female
• Male
• Black American • Less than 1 • Less than $1
• Hispanic American year million
• Asian-Pacific • 3 years • $1-3 million
American • 4-7 years • $3-6 million
• Subcontinent Asian • B-10 years • $6-10 million
American • More than 10 • Over$10
• Native American years million
• Non-minority Woman
• Other
GENDER:
• Female
• Male
30 • Black American • Less than 1 • Less than $1
• Hispanic American year million
• Asian-Pacific • 3 years • $1-3 million
American • 4-7 years • $3-6 million
• Subcontinent Asian • 8-10 years • $6-10 million
American • More than 10 • Over $10
• Native American years million
• Non-minority Woman
• Other
GENDER:
• Female
• Male
• Black American • Less than 1 • Less than $1
• Hispanic American year million
• Asian-Pacific • 3 years • $1-3 million
American • 4-7 years • $3-6 million
• Subcontinent Asian • 8-10 years • $6-10 million
American • More than 10 • Over$10
• Native American years million
• Non-minority Woman
• Other
GENDER:
• Female
• Male
• Black American • Less than 1 • Less than $1
• Hispanic American year million
• Asian-Pacific • 3 years • $1-3 million
American • 4-7 years • $3-6 million
• Subcontinent Asian • 8-10 years • $6-10 million
American • More than 1 O • Over $10
• Native American years million
• Non-minority Woman
• Other
GENDER:
• Female
• Male -,-
• Black American • Less than 1 • Less than $1
• Hispanic American year I million
• Asian-Pacific • 3 years • $1-3 million
American • 4-7 years • $3-6 million
• Subcontinent Asian • 8-10 years • $6-10 million
American • More than 10 • Over $10
• Native American years million
• Non-minority Woman
• Other
GENDER:
• Female
• Male
31 ATTACHMENT 4
California UCP Directory may be found here:
California Unified Certification Program (dbesystem.com) 32 ATTACHMENT 5
Overall DBE Three-Year Goal Methodology
Name of Recipient: The City of Reedley, Reedley Municipal Airport Goal Period: October 1, 2025, through September 30, 2027 DOT-assisted contract amount: FY-2025
FY-2026
FY-2027
Total
UNDER 250K
$ 1,150,675
UNDER 250K
$ 1,150,675
Overall Three-Year Goal: 3.19%, to be accomplished through 0.0% RC and 3.19% RN for FY 2026.
Total dollar amount to be expended on DBEs: $39,691
Describe the Number and Type of Contracts that the airport anticipates awarding:
Contracts Fiscal Year #1
1. Above Ground Fuel Tanks (Design) $ 104,500
2. Installation of Runway End Lights (Design) $ 80,750
NOTE that funding is below $250,000 therefore no goals for this FFY.
Contracts Fiscal Year #2
1. Above Ground Fuel Tanks Fuel Facility Work (Const.) $
2. Above Ground Fuel Tanks Site / Civil Work $
Contracts Fiscal Year #3
550,750
599,925
1 Installation of RW 16-34 End Lights $ 90,000
NOTE that funding is below $250,000 therefore no goals for this FFY.
Market Area: The majority of the bidders and contract dollars are from surrounding counties which include: Fresno, Inyo, Kings, Madera, Merced, Mono, Monterey, San Benito, and Tulare California.
Step 1. Relative Availability of DBEs
The step 1 figure for the relative availability was calculated as follows:
Method: Use DBE Directories California Unified Certification Program (dbesystem.com) and Census Bureau Data from https://data.census.gov/cedsci/ 33 Weighted Availability of DBE firms:
Fiscal Year #1
For FY-2025, award of the following is anticipated:
Do not anticipate awarding contracts over $250,000
Fiscal Year #2
For FY-2026, award of the following is anticipated:
Contract NAICS Description 1VAfCS Trade (S) Census DB-E Name Director;t
Engineering,. 541330 $1,87,255 2'53 12
I nspe cti on. Civil
Constru cti o,n & 541380 $16,523 40· 0· Geotechnic.al Testine.
M obi lizati on, Airfield 561990 $55,075 64 3
SafeN. Traffic Control
Electric.al 238210 S55,075, 524 4
Me cha n i cal/Plumbing 238220 $55,075 613 0· Co-ntr.act #1 Contractors Above Gm u nd Excavation. Site Prep. 238910 $88,120 168 14 Fuell.ants Clearing. Su ppli en;, Constructi on Mate rial Suppliers 423610 $55,075 1Q;9 3 P{26 Fuel Suppliers 424720 S5,50t8 1'9 5
Trucking Servi c.e.s 484110 sc,5018 7-88 3
Admi nistr.ative & 541611 511 ,015 214 1c
Const. Mgmt
Erosion c o,ntrol/ 561730 $11 ,015 5'92 1 h,ydrooe·edi ng/Fe.nce En.vi rnn mental,. 562910 S5,506 13 0
Hazardous Materials
T otaE Contract #1 _ $550l50 . 11
----------------------------- - En.gineerin.g & Civil 541330 s-1c1,ooo, 263 ·12 Co,nst. lnsoectio,n Constrnction -& 541380 $8, 00·0 40 0· Geo,techn ical Testin a Mobilization., Airfield
Safety, Traffic 561990 $27,00,0 64 3,
Co-ntract #2 Co,ntrol Sian aae
Electrical
Fuel Farm Site Co,ntracto.rs, Lightin gi, 238210 $371,-925 524 4 l Civil FY26 Co,ndu it Wind Co-n e
Con.st. Equipment 238910 $20,000 168 14 Su:ooliers
Fuel Suppliers 424720 $4,0·0·0, 19 5
Trucking Ser.rices 484110 $8,0·0·0· 7B8 3
Landscapin g 561730 $4,0·0·0· 592 1 Ser.rices
T otaE Contract #2 $599,925 -
!Total FY'-202tii ,,·i '.'j ;::~,;.,'' ' $1,150,675 -
DB;E (%) DBE (S) (=GlF)
4.56%, $8,544
0.0·0%, so
4.69%, $2,582
0.76% $420
0.0·0%, so
,8.33%, $7,343
2.75%, $1,516
26.32%, $1,449
0.38% .$21
7.01 %, $772
0·.17%, S19
0.0,0% so
1"' -----4 .12% =!~~
4.56% $7,163
0.0·0% so
4.69%, S1,2oo
0·.76% $2,839
,8.33%, $1,667
26.32%, $1,053
0.38% $30•
0.17% S7
2.34,ii. $.14'°25
3.19% $36,69tl
34 Fiscal Year #3
For FY-2027, award of the following is anticipated:
Do not anticipate awarding contracts over $250,000
• Sum of Weighted DBE Availability for FY2026: $36,691
• Sum of All Trades for FY2026: $1,150,675
Dividing the weighted DBE totals by the total estimate for all trades gives an initial DBE availability figure for the projects anticipated during the goal-setting period (This figure is expressed as a percentage and serves as the basis for the three-year overall goal.
Weighted DBE Goal at Step 1: 3.19%
Step 2: Adjustments to Step 1 base figure
Not enough historical data on DBE participation is available to reference to make an adjustment to the Step 1 base figure; therefore, The City of Reedley is adopting the Step 1 base figure as the overall goal for this three-year goal period.
Furthermore, there are no relevant disparity studies applicable to the City of Reedley's contracting program and market area.
35 Breakout of Estimated "Race and Gender Neutral" (RN) and "Race and Gender Conscious" (RC) Participation.
The City of Reedley will meet the maximum feasible portion of the overall goal by using RN means of facilitating DBE participation.
9. Arranging solicitations, times for the presentation of bids, quantities, specifications, and delivery schedules in ways that facilitates DBE, and other small businesses, participation;
10. Refer DBEs and other small businesses to Surety bonds (sba.gov) for assistance in overcoming limitations such as inability to obtain bonding or financing;
11. Refer DBE's to Small Business Transportation Resource Centers I US Department of Transportation technical assistance and other services;
12. Carrying out information and communications programs on contracting procedures and specific contract opportunities
13. Refer DBEs, and other small businesses to US DOT Office of Small and Disadvantaged Business Utilization I US Department of Transportation to organizations Implementing a supportive services program to develop and improve immediate and long-term business management, record keeping, and financial and accounting capability for DBEs and other small businesses;
14. Refer DBEs, and other small businesses to US DOT Office of Small and Disadvantaged Business Utilization I US Department of Transportation to services to help DBEs and other small businesses improve long-term development, increase opportunities to participate in a variety of kinds of work, handle increasingly significant projects, and achieve eventual self-sufficiency
15. Refer DBEs, and other small businesses to Transportation and other small businesses, to develop their capability to utilize emerging technology and conduct business through electronic media; and
16. Refer DBEs and other small businesses, to resources to develop their capability to utilize emerging technology and conduct business through electronic media.
The City of Reedley estimates that in meeting the established overall goal of 3.19%, it will obtain
3.19% from RN participation and 0.00% through RC measures.
This breakout is based on:
The City of Reedley does not have a history of DBE participation or over-achievement of goals to reference and expects to obtain its DBE participation through the use of Race Neutral Measures. Race Neutral measures will be utilized to obtain DBE participation based on there is no disparity study available to warrant a Race Conscious program. Therefore, the entire goal of
3.19% is to be obtained through race-neutral participation.
The City of Reedley will monitor DBE participation on an ongoing basis during the goal period and adjust the estimated breakout of RN and RC DBE participation as needed. 36 PUBLIC PARTICIPATION
Consultation:
In establishing the overall goal, the City of Reedley provided for consultation and publication.
This process included consultation with minority, women's, and general contractor groups, community organizations, and other officials or organizations which could be expected to have information concerning the availability of disadvantaged and non-disadvantaged businesses, the effects of discrimination on opportunities for DBEs, and the City of Reedley's efforts to establish a level playing field for the participation of DBEs. The consultation included a scheduled, direct, interactive exchange with as many interested stakeholders as possible focused on obtaining information relevant to the goal setting process and was conducted before the goal methodology was submitted to the operating administration for review. Details of the consultation process are as follows.
A notice of the proposed goal was published on the City of Reedley's official website before the methodology was submitted to FAA. The notice can be found here:
Reedley Municipal Airport proposed DBE goal for federal projects 2025-2027 - City of Reedley
If the proposed goal changes following review by the FAA, the revised goal will be posted on the City of Reedley's official website.
Notwithstanding paragraph (f)(4) of §26.45, the City of Reedley's proposed goals will not be implemented until the stakeholder consultation requirement has been met.
The following organizations were included in the consultation:
Reedley Greater Chamber of Commerce
Reedley Workforce Connect
Hispanic Chamber of Commerce of Fresno
37 PUBLIC NOTICE
The City of Reedley hereby announces its proposed Disadvantaged Business Enterprise (DBE) participation goal of 3.19% for FAA funded contracts/agreements. The City of Reedley estimates that in meeting the established overall goal of 3.19%, it will obtain 3.19% from RN participation and 0.0% through RC measures. The proposed goal pertains to federal fiscal years 2026 through 2027. A web conference will be held on November 19, 2024, at 4:00 p.m., for the purpose of consulting with stakeholders to obtain information relevant to the goal-setting process. If you would like to participate in the online consultation, please contact Sarah Reid for access information.
Comments on the DBE goal will be accepted for 30 days from the date of this publication and can be sent to the following:
Sarah Reid
Community Services Director
(559) 637-4203
[email protected]
38 ATTACHMENT 6
DEMONSTRATION OF GOOD FAITH EFFORTS
CONTRACTOR'S DBE PLAN
(Submit this form and attach one DBE Letter of Intent Form for each DBE Subcontractor, Supplier or manufacturer.) Airport Name:
Project Name:
Name of Bidder's Firm
Street Address
City: State: _________ Zip: _______ _
Printed Name of Signer:
Email Address:
Total Bid Amount: DBE CONTRACT GOAL:
DBE UTILIZATION SUMMARY
DBE Contract Amount DBE Value DBE%
DBE Prime Contractor X 1.00 =
DBE Subcontractors X 1.00 =
* DBE Suppliers:
Dealer X 0.60 =
Distributor x0.40=
DBE Manufacturers X 1.00 =
**Total Proposed DBE Participation
* DBE Suppliers must complete the USDOT Dealer/ Distributor classification form . This form must be included with the submission of the DBE plan.
**If the total proposed DBE participation is less than the established DBE goal, Bidder must provide adequate written documentation of good faith efforts as required by 49 CFR Part 26, Appendix A.
Affirmation:
The undersigned hereby assures that the information included herein is true and correct, and that the DBE firm(s) listed on the attached DBE Letter of Intent Forms have agreed to perform a commercially useful function in the work items noted for each firm. The undersigned further understands that no changes to this plan may be made without prior approval from the Airport.
By: -----------------
Signature of Bidder's Representative Title
DBE LETTER OF INTENT FORM
(Submit one form for each DBE subcontractor, supplier or manufacturer.) Project Name/Location:------------------------------------ Name of Bidder's Firm:------------------------------------ Street Address:---------------------------------------
City: ________________ State: _______________ Zip: ________ _ Name of DBE firm:-------------------------------------- Street Address:---------------------------------------
City: ________________ State: _______________ .Zip: ________ _ Contact Person: ---------------~Email: _______________ _ Certifying Agency:
(DBE firm shall submit evidence such as a hotoCOQY, of their certification status) Classification: • Prime Contractor • Subcontractor • Joint Venture • Supplier/ Dealer • Supplier/ Distributor • Manufacturer Disadvantaged Group (check one):
Black American • Hispanic American • Native American • Subcont. Asian American • Male • Male • Male • Male • Female • Female • Female • Female • Asian Pacific American • Non-Minority • Other (not of any group listed here) • Male • Male • Male •
Female • Female • Female •
SUMMARY OF WORK ITEMS
Work Item(s) Description of Work Item Estimated Quantity Total Value The bidder is committed to utilizing the above-named DBE firm for the work described above. The dollar value of this committed work is$ _____________ _
The Sponsor will require that a prime contractor not terminate a DBE or any portion of its work listed in response to§ 26.53(b)(2) (or an approved substitute DBE firm per§ 26.53(g)) without our prior written consent, unless the Sponsor causes the termination or reduction. A termination includes any reduction or underrun in work listed for a DBE not caused by a material change to the prime contract by the recipient. This requirement applies to instances that include but are not limited to: when a prime contractor seeks to perform work originally designed for a DBE subcontractor with its own forces or those of an affiliate, a non-DBE firm, or with another DBE firm.
The following contract clauses will apply:
(1) The contractor must utilize the specific DBEs listed to perform the work and supply the materials for which each is listed unless the contractor obtains Sponsor's written consent as provided in§ 26.53(f); and (2) Unless the Sponsors consent is provided under§ 26.53(f), the prime contractor must not be entitled to any payment for work or material unless it is performed or supplied by the listed DBE.
Affirmation:
The above-named DBE firm affirms that it will perform the portion of the contract for the estimated dollar value as stated above.
By: ____________________________________ _
(Signature of DBE firm's representative) (Title)
By: _____________________________________ _
(Signature of Bidders representative) (Title)
If the bidder does not receive award of the prime contract, any and all representations in this Letter of Intent and Affirmation shall be null and void.
~ ~ \ U.S. Department of
~
~
~\ll!Ei7.f Transportation
DBE Regular Dealer/Distributor
Affirmation Form
Bidder Name:
Contract Name/Number:
Sections 26.53(c)( I) of Title 49 Code of Federal Regulations requires recipients to make a prel iminary counting determination for each DBE listed as a regular dealer or distributor to assess its eligibility for 60 or 40 percent credit, respectively, of the cost of materials and supplies based on its demonstrated capacity and intent to perform as a regular dealer or distributor, as defined in section 26.55(e)(2)(iv)(A),(B),(C), and (3) under the contract at issue. The regulation requires the recipient's preliminary determination to be made based on the DBE's written responses to relevant questions and its affirmation that its subsequent performance of a commercially useful function will be consistent with the preliminary counting of such participation. The U.S. Department of Transportation is providing this form as a tool for recipients, prime contractors, regular dealers, and distributors to use to carry out their respective responsibilities under this regulation. The form may be used by each DBE supplier whose participation is submitted by a bidder for regular dealer or distributor credit on a federally-assisted contract with a DBE participation goal. The form may also be used by prime contractors in connection with DBE regular dealer or distributor participation submitted after a contract has been awarded provided such participation is subject to the recipient's prior evaluation and approval. If this form is used, it should be accompanied by the bidder's commitment, contract, or purchase order showing the materials the DBE regular dealer or distributor is supplying.
Use of this tool is not mandatory. If a recipient chooses a different method for complying with Section 26.53( c)( I), it must include that method in its DBE Program Plan.
DISCLAIMER: This form has not yet received OMB/PRA approval and is subject to change. We are making it available for your voluntary use.
DBE Name: Total Subcontract/Purchase Order Amount:
Authorized DBE Representative (Name and Title): NAICS Code(s) Related to the Items to be Sold/Leased:
I. Will all items sold or leased be provided from the on-hand inventory at your establishment? • YES
(If "YES," you have indicated that your performance will satisfy the regular dealer requirements and may be counted at 60%. STOP here. Read and sign the affirmation below. If "NO" Continue.) a) Are you selling bulk items (e.g., petroleum products, steel, concrete, concrete products, sand, gravel, asphalt, etc.) or items not typically stocked due to their unique characteristics (aka specialty items)? • YES • NO (If "YES." Go to Question 2. If "NO" Continue.) b) Will at least 5 I% of the items you are selling be provided from the inventory maintained at your establishment, and will the minor quantities of items delivered from and by other sources be of the general character as those provided from your inventory? •YES (If "YES," you have indicated that your performance will satisfy the regular dealer requirements and may be counted at 60%. STOP here. Read and sign the affirmation below. *If I., I .a), and I. b) above are "NO," your performance on the whole will not satisfy the regular dealer requirements; therefore, only the value of items to be sord or leased from inventory can be counted at 60°/o. (Go to Question 3. to determine if the items delivered from and by other sources are eligible for Distributor credit.)
2. Will you deliver all bulk or specialty items using distribution equipment you own (or under a long-term lease) and operate? •YES 0N01
(If "YES," you have indicated that your performance will satisfy the requirements for a regular dealer of bulk items and may be counted at 60%. STOP here. Read and sign the affirmation below.) 1 If "NO," your performance will not satisfy the requirements for a regular dealer of bulk items; the value of items to be sold or leased cannot be counted at 60%. (Go to Question 3.)
3. Will the written terms of your purchase order or bill of lading from a third party transfer responsibility, including risk for loss or damage, to your company at the point of origin (e.g. a manufacture's facility)? D YES2 D N03 a) Will you be using sources other than the manufacturer (or other seller) to deliver or arrange delivery of the items sold or leased ? D YES2 D N03
2 If your responses to 3 and 3.a) are "YES," you have indicated that your performance will satisfy the requirements of a distributor; therefore, the value of items sold or leased may be counted at 40%. 3 If you responded "NO" to either 3 or 3.a), counting of your participation is limited to the reasonable cost of fees or commissions charged, including transportation charges for the delivery of materials or supplies; the cost of materials or supplies may not be counted.
I affirm that the information that I provided above is true and correct and that my company's subsequent performance of a commercially useful function will be consistent with the above responses. I further affirm that my company will independently negotiate price, order specified quantities, and pay for the items listed in the bidder's commitment. This includes my company's responsibility for the quality of such items in terms of necessary repairs, exchanges, or processing of any warranty claims for damaged or defective materials.
Printed Name and Si nature of DBE Owner/Authorized Re resentative:
The bidder acknowledges its responsibility for verifying the information provided by the DBE named above and ensuring that the counting of the DBE's participation is accurate. Any shortfall caused by errors in counting are the responsibility of the bidder. rciat•d Nam• aad Sizaatur,: 21 Uiddoc', Autb2cizod Ropm•atativo· ATTACHMENT 7
Administrative Enforcement Mechanisms
The City of Reedley has available several remedies to enforce the DBE requirements contained in its contracts, including, but not limited to, the following:
In accordance with the contract, we could:
• Withhold payment
• Assess sanctions
• Charge liquidated damages or
• Disqualify the contractor from future bidding
42 ATTACHMENT 8
DBE Certification Application Form and Personal Net Worth Statement:
https://www.transportation.gov/civil-rights/disadvantaged-business-enterprise/readyfil!IDY 43 ATTACHMENT 9
California's UCP Agreement can be found here:
https ://preview .lawa.org/-/media/lawa-web/business-opportun ities/updatedfi les/cucp-moa-final-approved-feb-12-2020-for-signature-2020225--signed.ashx 44 ATTACHMENT 10
SMALL BUSINESS ELEMENT
49 CFR PART 26.39
OBJECTIVE: FOSTERING SMALL BUSINESS
PARTICIPATION
DBE program regulations, CFR § 26.39, require that a DBE program must include an element to structure contracting requirements to facilitate competition by small business concerns, including DBEs, taking reasonable steps to eliminate obstacles to their participation, including unnecessary and unjustified bundling of contract requirements that may preclude small business participation in procurements as prime contractors or subcontractors. All DBE firms are eligible for this program.
DEFINITION
For the purpose of AIRPORT SPONSOR's Small Business Element, a small business is defined as: A company and/or firm whose annual revenue does not exceed the cap on average annual gross receipts specified in §26.25(b). To be seen as a small business, a firm must meet SBA size criteria and have average annual gross receipts not to exceed $23.98 million. All businesses meeting this criterion will be considered to be small businesses, without regard to race or gender.
STRATEGIES
In compliance with this policy, AIRPORT SPONSOR's DBE program in regard to §26.39 Fostering Small Business Participation may include, but is not limited to, the following strategies:
• Ensuring that a reasonable number of prime contracts and subcontracts are of a size that small businesses, including DBEs, can reasonably perform; • Arranging quantities, specifications, and delivery schedules to facilitate small business participation; and
• Dividing large contracts into multiple bid schedules and bid items to make it easier to define portions of the work to subcontract.
45 VERIFICATION
All firms participating in small business contracting opportunities are verified by AIRPORT SPONSOR as to meeting the eligibility criteria of this program. This is accomplished using the state business records that list any certifications a firm might have, including DBE certification, as well as annual sales volume.
MONITORING/ RECORD KEEPING
AIRPORT SPONSOR actively monitors projects for possible small business participation and encourages use of small businesses in projects. AIRPORT SPONSOR seeks ways to include all available contractors in its contracts. This may include bundling or unbundling jobs or limiting the size of its contracts so that smaller businesses may be awarded contracts. In some cases, jobs usually performed by primes can be performed as an unbundled prime contract, especially if the outcome of the overall project will not be impacted by the unbundled contracting opportunity.
In addition to the above strategies, AIRPORT SPONSOR strives to:
• In large contracts, require bidders on the prime contract to specify elements of the contract or specific subcontracts that are of a size that small businesses, including DBEs, can reasonably perform;
• On prime contracts not having DBE contract goals, require the prime contractor to provide subcontracting opportunities of a size that small businesses, including DBEs, can reasonably perform, rather than self-performing all the work involved; and
• Identify alternative acquisition strategies and structuring procurements to facilitate the ability of consortia or joint ventures consisting of small businesses, including DB Es, to compete for and perform prime contracts.
ASSURANCES
The following Assurances apply to this Small Business Element:
1. The program is authorized under state law.
2. Certified DB Es that meet the size criteria established under the program are presumptively eligible to participate in the program.
3. No limits are placed on the number of contracts awarded to firms participating in the program, but every effort will be made to avoid creating barriers to the use of new, emerging, or untried businesses.
46 4. Aggressive steps are taken to encourage those minority- and women-owned firms that are eligible for DBE certification to become certified.
5. The program is open to small businesses regardless of their location. There is no local or other geographic preference.
IMPLEMENTATION
In order to actively implement the City's program elements to foster small business participation and to comply with the requirement of good faith implementation of our DBE program, the County will require for FAA funded projects without a DBE contract goal, that the prime fill out and submit the FOSTERING SMALL BUSINESS PARTICIPATION form for construction work items as well as for professional services work items. The forms shall be completed and submitted to the Sponsor at time of bid or for negotiated projects, prior to receiving the Notice to Proceed. SEE THE FOSTERING SMALL BUSINESS PARTICIPATION FORM FOLLOWING THIS SECTION.
47 Fostering Small Business Participation
Sponsor's Name:
Airport Name:
City, State:
AIP Number:
Federal Fiscal Year:
In accordance with Section 26.39 the following detailed list shall be completed by Prime Contractor(s) for Construction Work Items as well as by Prime Contractor(s) for Professional Services Work Items. Note:
The firms listed below may or may not be certified DBEs.
Small Business Firms to be Utilized Work to be Performed Total Estimated Cost of (Name, Address, Phone) Work
Name
Address
City, St, Zip
Telephone
ls the firm a Dves 0No
Certified
DBE?
Name
Address
City, St, Zip
Telephone
Is the firm a Dves 0No
Certified DBE?
Name
Address
City, St, Zip
Telephone
Is the firm a Dves 0No
Certified DBE?
48 Name
Address
City, St, Zip
Telephone
Is the firm a Dves 0No
Certified DBE?
Name
Address
City, St, Zip
Telephone
Is the firm a Dves 0No
Certified DBE?
Name
Address
City, St, Zip
Telephone
Is the firm a Dves 0No
Certified DBE?
(Duplicate form as necessary.)
The following notation is for Sponsor Use Only:
Accepted by: _____________ Date: ____ _
49 Name of Contractor's Firm:
Project Name/Location:
FAA AIP Project No.:
Subcontractor or DBE DBE Supplier Subcontractor Pay Payment Period Amount Supplier Name• and YIN YIN Contract App Date (From-To} Invoiced Description of Svcs Amount # This Period
* ALL Subcontractors Must He Listed - ONLY DBE Suppliers Must Be Listed ATTACHMENT 10
MONTHLY PAYMENT REPORT
Total Amount Current Total Retainage
Invoiced Retainage
Amount
Signature of Contractor's Representative Print Contractor's Representative To be submitted to the Airport DBELO or designee by the 10th of each month.
Payment Payment Date Total Paid to Date Total Due Sub/DBE Suppli er
Date
ATTACHMENT 11
SUBCONTRACTOR'S PROMPT PAYMENT CERTIFICATION
NOTE: Each Contractor shall provide a copy of this form to each of their Subcontractors (DBE and non-DBE) that are working on or has worked on this project. This certification applies to all tier Subcontractors. A completed copy of this form shall be submitted the Prime Contractor you are working for at least 7 days prior to an application for payment. Any Subcontractor failing to submit a copy of this form shall be cause for the Sponsor's representative to delay the payment application.
Should a Subcontractor indicate that they have not received payment for work they performed in which their Contractor has received payment, the Sponsor shall withhold the delinquent amount indicated unless the Contractor received written approval from the Sponsor of the Contractor's written request justifying withholding payment from the Subcontractor.
Project Title:
Airport Name:
AIPNo.:
Company Name:--------------------------------
Company Address:--------------------------------
Contact Phone No.: ------------------------ -------
Contractor's Name you subcontract to:
1. What dates have you performed work on this project? _________________ _
2. Has the work performed been completed and accepted by the Engineer? Yes ONo •Not sure 0
3. Pl "d th £11 . £ ease prov1 e e o owmg m ormatlon on mv01ces you h ave sent h P. C t e nme ontractor:
Has the invoice Date payment
Date oflnvoice Invoice Number Invoice Amount been paid? received
5. Have you completed all work that you are required to perform on this contact?
6. Total Amount owing on for work performed on this project$ ___________ _ Written Name of Subcontractor's Rep. _______________________ _ Signature: ______________________ Date: ___________ _
Project Name:
Contractor:
Address:
ATTACHMENT 12
DISADVANTAGE BUSINESS ENTERPRISE
FINAL PARTICIPATION SUMMARY
{Submit one form for each DBE firm)
AIP No.
City _______________ _ State
Contact Name:
Email: Phone:
DBE Firm:
Address:
City _______________ _ State
Contact Person:
Email: Phone:
Each DBE Firm shall submit evidence of their certification status.
Zip: ________ _
Zip: _______ _
Classification: Prime Contractor
Manufacturer
Subcontractor
Joint Venture
Supplier - Dealer
Supplier - Distributor
Broker
Other
Disadvantaged Group (check one):
Black American
Asian Pacific American
Hispanic American
Subcont. Asian American
Native American
Non-Minority Female
Other (Please specify) __________________________ _
Summary of work performed:
Description of work NAICS Code Total Amount Paid
Contractors Affirmation:
The Contractor utilized the above-named DBE Firm for the work items described above.
Initial Contract Amount: _______________ Difference:
Explanation of difference: (Additional documentation may be requested) Contractors Signature Title Date
DBE Firm's Affirmation:
The above named DBE Firm affirms that is has performed the work it was contracted to perform, as listed above and was paid in full as stated above.
DBE Firm's Signature Title Date
DATE:
TITLE:
December 17, 2024
REEDLEY CITY COUNCIL
~ Consent
D Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: \2- ----
APPROVE AND AUTHORIZE THE CITY MANAGER TO EXECUTE AN
AGREEMENT ON BEHALF OF THE CITY OF REEDLEY, BETWEEN THE NON-PROFIT ORGANIZATION "OUR RESCUE" TO SECURE A
DONATION FOR PURCHASE OF FORENSIC INVESTIGATIVE
SOFTWARE "DATA PILOT"
PREPARED BY: Marc A. Ediger, Police Commander~
SUBMITTED: Jose L. Garza, Chief of Police ~ ,
APPROVED: Nicole R. Zieba, City Manager ~
RECOMMENDATION
That the City Council approve and authorize the City Manager to execute an agreement on behalf of the City of Reedley, between the City of Reedley and Our Rescue, a non-profit organization, for the purpose of purchasing Data Pilot Software.
EXECUTIVE SUMMARY
The Reedley Police Department has seen an increase in digital forensic evidence during criminal investigations. Many of these crimes involve minor victims who are involved in some type of exploitation or physical assault. These investigations often focus on recovering digital evidence for successful prosecution. The Reedley Police Department has been in communication with Our Rescue, a nation-wide non-profit organization, which has a focus on the rescue of minor victims of trafficking and sexual assault crimes.
During communication through the Police Department Investigations Unit, the option for Our Rescue to provide funding to law enforcement agencies toward the purchase of digital forensic retrieval software and equipment was offered as a funding source.
BACKGROUND
Our Rescue offers a services agreement for law enforcement agencies to purchase and implement digital forensic evidence collection software and equipment. The agreement provides funding to law enforcement, with the understanding that each partner agency provide ongoing quarterly data of criminal cases involving minor victims, and that are tied to trafficking, sexual assault or sexual exploitation. The data reporting period would remain in effect for one year from the date of the signed agreement. The services agreement offered to the City of Reedley is in the amount of $9,273.63 for use toward purchase and implementation of Data Pilot software and hardware. The services agreement would also provide software and equipment installation, investigator training and ongoing software support.
The services agreement would extend for a term through December 20, 2025. The data requested through the agreement will be provided on quarterly basis to the Our Rescue.
FISCAL IMPACT
The City of Reedley will receive $9,273.63 in operating funds for purchase of hardware and software, upon entering into a services agreement with Our Rescue.
ATTACHMENTS
1. Our Rescue Services Agreement: Term, December 20, 2024 through December 20, 2025. (CITY and Our Rescue)
MEMORANDUM OF UNDERSTANDING
OUR RESCUE
AND
City of Reedley, California
Reedley Police Department
WHEREAS - City of Reedley and OUR RESCUE ( collectively "Parties" and each individually a "Party") have mutual goals and have come together to collaborate on strategies, investigations, and technical assistance to rescue children and others from human trafficking.
WHEREAS OUR RESCUE is a 501(c)(3) not-for-profit organization with the mission of rescuing children from slavery and delivering them to safe havens that offer freedom and rehabilitation. This mission is best achieved through collaboration with law enforcement agencies (LEAs). OUR Rescue does not conduct domestic operations but recognizes the authority and expertise of U.S. LEAs in enforcing laws related to human trafficking and child exploitation. OUR Rescue aims to empower these agencies by providing tools, training, and technology to enhance their capabilities.
WHEREAS the Parties agree to work collaboratively pursuant to the terms of this Memorandum of Understanding ("MOU") which sets forth the roles and responsibilities of each Party.
1. Donation. OUR Rescue will provide the following donations to the Receiving Agency.
The donation will be used for, but not limited to, the efforts of combating Human Trafficking and Child Exploitation.
2. Disclosure of Outcome and Use of Funding. OUR Rescue is fully sustained by donors who generously give to help save children from being victimized by sexual predators and to identify, rescue and heal those who have fallen prey to human trafficking. OUR Rescue donors deserve to be informed regarding how their donations equate to the "measurables" necessary to combat child exploitation. The receiving party's agreement to receive this support will entail providing OUR Rescue with basic statistics, quarterly for one year, starting from December 20th, 2024 and ending on December 20th, 2025. Reports should include statistics relating to survivors helped, suspects arrested, and victims identified. An impact statement will also be provided detailing how the donation has improved or impacted your work to fight exploitation and aid survivors. OUR Rescue will utilize any reports to show donors how their donations resulted in positive outcomes for victims of human trafficking/child exploitation. Information provided by the receiving party will not be released without the receiving party's written consent.
3. Non-Disparagement The receiving LEA agrees to refrain from making any statements or representations that may disparage OUR Rescue or its affiliates. This includes avoiding any actions that might harm their reputations. However, this clause does not 1 prevent the LEA from making truthful statements required by law, provided OUR Rescue is notified in advance.
4. Inspection and Evaluation: OUR Rescue reserves the right to inspect donated items and conduct periodic evaluations to ensure compliance with reporting requirements and assess the effectiveness of the support provided. This helps determine the continuation of support based on the outcomes and yield of the arrangement
5. Supplemental Agreements: For any future donations, a description, reporting requirements, and other specifics will be provided for mutual agreement.
6. Termination. Either Party may terminate this MOU upon seven (7) days' written notice with or without cause.
7. Entire Agreement. This MOU constitutes the complete, final, and exclusive embodiment of the entire agreement between the parties regarding this subject matter. It is entered into without reliance on any promise or representation, written or oral, other than those expressly contained herein, and it supersedes any other such promises, warranties, or representations.
8. Relationship of Independent Contractors. The relationship of the parties established by this MOU is that of independent contractors, and nothing contained in this MOU shall be construed to (i) give either party the power to direct and control the day-to-day activities of the other, (ii) constitute the parties as partners, joint venturers, co-owners or otherwise as participants in a joint undertaking or (iii) allow either party to create or assume any obligation on behalf of the other party for any purpose whatsoever.
9. Agency Details:
Designated LEA Point of Contact for Reporting: _____________ _ Phone number:
Email:
Designated LEA Media Representative:
Phone number:
Email: ------------------
Agency W9: Please Attach.
NOW THEREFORE, the Parties agree as follows:
2 The following donations, or forms thereof, will be provided to, Reedley Police Department, the Receiving Agency.
OUR Rescue Contributions -
Data Pilot X Field Acquisition Kit $4,995.
DPDesktop Suite $3 ,495.
Tax $783.63
Total $9,273.63
IN WITNESS WHEREOF, the undersigned have executed this MOU to be effective as of the date of signing, and the reporting period will be from 12/20/2024 to 12/20/2025.
CITY OF REEDLEY
By __________ _
Its: ------------
Date: ------------
3 OUR RESCUE
By ___________ _
Its: VP of North America Operations
Date: ------------
DATE:
TITLE:
SUBMITTED:
APPROVED:
REEDLEY CITY COUNCIL
December 17, 2024
~ Consent
D Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: ----
ADOPT ORDINANCE NO. 2024-008, AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF REEDLEY REPEALING AND REPLACING IN ITS ENTIRETY CHAPTER 5 OF TITLE 4 PERTAINING TO SHOPPING CARTS
Rodney L. Horton IJ / /
Community Development Director / ~
Nicole R. Zieba~
City Manager ~
RECOMMENDATION
Staff recommends that the City Council hold the Second Reading and Adopt Ordinance No. 2024-008, an Ordinance of the City Council of the City of Reedley repealing and replacing in its entirety Chapter 5 of Title 4 pertaining to shopping carts.
BACKGROUND
Staff is presenting Ordinance No. 2024-008 to the City Council for its consideration. The proposed ordinance balances the needs and concerns of the community with the fiscal and operational concerns of new and existing businesses. This ordinance will require new businesses that provide shopping carts to their customers to install a cart containment system. The language in the proposed ordinance states that a cart containment system may include one of five measures, chosen by the business, to prevent someone from taking a shopping cart without the business' authorization.
The first measure may include a cart disabling device that locks the wheel(s) of shopping carts when someone attempts to leave the business' premises. The second option may include an onsite security guard or employee whose presence prevents someone from removing the carts from the premises. The third option may include the installation of bollards and chains. A fourth option provided is for businesses to obtain a financial security deposit from the customer such as a coin or credit card operated cart system, prior to using the shopping cart. The final option pertains to any other program or measure proposed by the business and approved by the City Manager.
For existing businesses that may not be able to install a cart containment system, the ordinance provides for an exemption to the requirement of an onsite cart containment program, if the business can provide proof of an active contract with a qualified cart retrieval service. The cart retrieval service must actively locate shopping carts throughout the City of Reedley, and be able to respond within twenty-four hours after receiving complaint(s). During the initial outreach efforts to businesses containing shopping carts, City staff learned that United Market, for example, employs a professional cart retrieval service to pick up abandoned carts throughout the City. Should City Council adopt Ordinance No. 2024-008, United Market would be eligible to be exempted from having to institute a cart containment system. The exemption would not apply to new or existing businesses that expands by more than five thousand square feet.
Under the new ordinance, businesses are required to post a bilingual warning notice at all customer entrances and exits that unauthorized removal of a shopping cart from the business' premises, or possession of a shopping cart in a location other than on the business premises, is a violation of State law and City ordinance. The notice must include a local or toll-free telephone number for shopping cart retrieval. A person must have written authorization to remove the shopping cart from the business' premises. A notice is not required for a person who is authorized to remove the cart from the business' premises for the purpose of repair or to conduct ongoing maintenance. All shopping carts will be required to have an identification sign affixed to it containing the name of the owner, telephone number of the owner, a valid phone number for cart retrieval, procedure for obtaining permission to remove the shopping cart from the premises, and notice to the public that the unauthorized removal of the cart is a violation of State law and City ordinance.
If an abandoned shopping cart is not retrieved within thirty-six hours after notice is provided to the cart owner from City staff or a citizen reporter. On the fourth day, the City may impound the cart and the owner will be subject to an impound fee. In addition, the cart owner may be subjected to citation in the amount of fifty dollars for each occurrence in excess of three during a six-month period. The City may immediately retrieve the cart if it will impede emergency services, or is located within the public right-of-way and poses a safety hazard to the general public.
FISCAL IMPACT
There is no negative fiscal impact to the City.
ATTACHMENTS
1. Ordinance 2024-008
ORDINANCE NO. 2024-008
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF REEDLEY REPEALING AND REPLACING IN ITS ENTIRETY CHAPTER 5 OF TITLE 4
PERTAINING TO SHOPPING CARTS
The City Council of the City of Reedley does hereby ordain as follows:
SECTION 1. Chapter 5 of Title 4 of the City of Reedley Municipal Code is repealed in its entirety and replaced with the following:
4-5-1: PURPOSE; NUISANCE DECLARED:
The City Council finds that abandoned shopping carts on public and private property create conditions that reduce property values, promote blight and neighborhood deterioration, and result in a public nuisance. This chapter is intended to ensure measures are taken by the owners of shopping carts to prevent the removal of the shopping carts from the owner's premises and to facilitate the retrieval of abandoned shopping carts in a manner consistent with California State law.
4-5-2: DEFINITIONS:
The following definitions apply for the purpose of this chapter:
A. ABANDONED SHOPPING CART: any shopping cart that has been removed, without the consent of the owner, from the owner's business premises or parking area of the commercial establishment, and is now located on either public or private property.
B. BUSINESS PREMISES: the interior of a shopping cart owner's commercial establishment, adjacent walkways, any loading area, and the parking area, as defined herein. The owner's business premises may include a multi-store shopping center with shared areas of parking and public access.
C. CART IDENTIFICATION: a permanent posted sign, sticker, placard, or engraved surface on a shopping cart which includes ce11ain required information, as further described in Section 4-5-8.
D. CART OWNER: the owner or operator of a commercial establishment which provides shopping carts for use by its customers for the purpose of transporting goods and belongings of any kind while on the business' premises.
E. CODE ENFORCEMENT OFFICER: a code enforcement officer, or designee, employed by the City to enforce the rules, regulations, code, and ordinances of the City of Reedley.
F. ON-SITE CART CONTAINMENT PROGRAM: means any one or more of the following measures:
1. Disabling devices on all shopping carts which prevent them from being removed from the business premises by locking the wheels or otherwise preventing their movement.
2. An on-site security guard or employee of a commercial establishment whose presence seeks to deter customers from attempting to remove carts from the business premises.
3. Bollards and chains installed around the business premises to prevent removal, if permitted by the applicable zoning district and zoning regulations, site plan review, and if approved by the Building Official and Fire Chief.
4. Obtaining a financial security deposit from customers, such as a coin or credit operated cart system, prior to using the shopping cart.
5. Any other measure approved by the City Manager, or designee, as a means to contain carts on the premises.
G. PARKING AREA: means a parking lot or other property owned, controlled, or operated by a commercial establishment for use by customers for parking automobiles or other vehicles. In a multi-store or shopping center, this definition shall include the entire parking area used or controlled by the complex or shopping center.
H. QUALIFIED CART RETRIEVAL SERVICE: means a licensed and insured thirdparty commercial service in the business of retrieving and returning shopping carts.
I. SHOPPING CART: means a basket which is mounted on wheels, or a similar device, provided by the operator of a commercial establishment for the use of customers for the purpose of transporting goods and belongings of any kind. This definition shall also apply to the words "laundry cart" and "cart", which may at times be used interchangeably herein. A cart sold by a commercial establishment to a retail customer for that customer's personal and private use is not a shopping cart for the purposes of this chapter. 4-5-3: REQUIRED CART CONTAINMENT SYSTEM:
Every cart owner shall operate and maintain an on-site cart containment program as defined in Section 4-5-2-F of this chapter. Such system must be in operation until the business use is abandoned and/or the use of shopping carts is discontinued. 4-5-4: EXEMPTION:
An existing cart owner may be exempted from the on-site cart containment program requirement if they provide proof of active contract with a qualified cart retrieval service to the Director of the Community Development Department and the Chief of Police which demonstrates the qualified cart retrieval service will do the following:
A. actively locate shopping carts throughout the City of Reedley; and B. respond to complaints from the public in a manner which results in the retrieval of shopping carts within twenty-four (24) hours after receiving complaint(s). 4-5-5: NEW CONSTRUCTION/NEW BUSINESS:
A new cart owner shall be required to install a physical containment system when the cart owner establishes a new use. An existing cart owner shall be required to install a physical 2 containment system when the shopping cart owner expands the existing use by more than five thousand (5,000) square feet.
4-5-6: STORE REMOVAL WARNINGS:
Every commercial establishment which provides carts at its business premises shall prominently post and maintain in the interior of the building, and at all customer entrances and exits, shopping cart removal warning notices ("warning notices"). Warning notices shall meet all of the following minimum specifications:
A. Be at least eighteen (18) inches in width and twenty-four (24) inches in height.
B. Use block lettering not less than one-half (1/2) inch in width and two (2) inches in height.
C. Contain a statement which notifies the public that the unauthorized removal of a shopping cart from the business premises, or possession of a shopping cart in a location other than on the business premises, is a violation of State law and City ordinance.
D. The statement required by subsection C of this section shall be in English and Spanish.
E. List a local or toll-free telephone number for shopping cart retrieval. 4-5-7: PERMISSION FOR SHOPPING CART REMOVAL FROM BUSINESS PREMISES:
No person shall be deemed to be authorized to remove a shopping cart unless they are in possession of written authorization from the shopping cart owner. Such written authorization shall be on the respective commercial establishment's letterhead. This section shall not apply to the possession of a shopping cart removed from the business premises at the direction of the cart owner for the purposes of repair or maintenance. 4-5-8: SHOPPING CART IDENTIFICATION SIGNS:
A. Each shopping cart owned or used within the city shall have permanently affixed to it and easily visible a cart identification sign or engraved surface which includes all of the following information:
1. The name of the cart owner.
2. The telephone number of the cart owner and/or commercial establishment to which the cart belongs.
3. A valid phone number for cart retrieval.
4. The procedure, if applicable, to be followed to obtain permission to remove the cart from the business premises.
5. Notice to the public that the unauthorized removal of the cart from the business premises is a violation of State law and City ordinance.
B. It shall be the responsibility of each cart owner to comply with subsection A of this section, and to continuously maintain, or cause to be maintained, the cart identification sign so that all of the required information is accurate and clearly legible. 3 4-5-9: ENFORCEMENT AND REMEDIES:
A violation of this chapter shall be subject to the following provisions:
A. If an abandoned cart is not retrieved within thirty-six (36) hours after notice to the cart owner from the City or citizen reporter, or as otherwise described in subdivision (i) of California Business and Professions Code section 22437.7, the City may impound the shopping cart. Beginning on the fourth business day, any shopping cart not claimed by the cart owner within three business days following date of actual notice of impound shall be subject to a fee equivalent to the actual costs incurred by the City in offering the respective impound service.
B. Further, a Code Enforcement Officer may issue a citation to a shopping cart owner in the amount of fifty and no/l00th dollars ($50.00) for each occurrence in excess of three during a given six-month period for failure to retrieve shopping carts in accordance with this Section 4-5-9. An occurrence includes all shopping carts impounded in accordance with this Section on a given day.
C. The City of Reedley reserves the right to immediately retrieve any shopping cart that will impede emergency services, or is located within the public right-of-way and poses a safety hazard to the general public.
SECTION 2. If any section, subsection, sentence, clause, provision, or phrase of this Ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance.
The City Council hereby declares that it would have passed this Ordinance and each and every section, subsection, sentence, clause, provision, or phrase not declared invalid or unconstitutional without regard to whether any portion of the Ordinance would be subsequently declared invalid or unconstitutional.
SECTION 3. This Ordinance shall take effect thirty (30) days after its adoption.
SECTION 4. The City Clerk is directed to cause this Ordinance or a summary of this Ordinance to be published once in a newspaper of general circulation and circulated within the City of Reedley, within fifteen (15) days after its adoption. If a summary of the Ordinance is published, the City Clerk shall cause a certified copy of the full text of the proposed Ordinance to be posted in the office of the City Clerk at least five (5) days prior to the Council meeting at which the Ordinance is adopted and again after the meeting at which the Ordinance is adopted. The summary shall be approved by the City Attorney.
4 ATTEST:
The foregoing Ordinance No. 2024-008 was introduced and given first reading at a regular meeting of the City Council of the City of Reedley held on November 12, 2024, and was thereafter duly adopted at a regular meeting of said City Council held on December 17, 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Ruthie Greenwood, City Clerk
City of Reedley
1910\01 \POL\4864-6060-2608
4864-6060-2608 , V. 3
5 Matthew Tuttle, Mayor
City of Reedley
DATE:
TITLE:
December 17, 2024
REEDLEY CITY COUNCIL
C8J Consent
D Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: 14 ----
SECOND READING AND ADOPTION OF ORDINANCE 2024-011 AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF REEDLEY
AMENDING CHAPTER 6 OF TITLE 7 OF THE REEDLEY MUNICIPAL
CODE CONCERNING REEDLEY AIRP EGULATIONS
SUBMITTED: Sarah Reid, Community Services Directo
APPROVED: Nicole R. Zieba, City Manager ·
RECOMMENDATION
Staff recommends that the City Council approve the second reading and adoption of Ordinance 2024-011, an Ordinance of the City Council of the City of Reedley amending Chapter 6 of Title 7 of the Reedley Municipal Code concerning Reedley Airport Regulations.
BACKGROUND
In 2018, The Airport Improvement Capital Project (ACIP) was a crack seal and overlay of the runway which included repainting the runway markings. The Federal Aviation Administration (FAA) had identified the runway designator of 33-15 needed to change due to shifting of the earth's magnetic lines that were just enough to require the new numbers of 34-16. Runway numbers are based on magnetic headings. The earth magnetic lines shift subtly over time. A survey is done periodically and if the heading now rounds up or down, the designation (number) is changed. The timing of the runway crack seal and overlay project provided the opportunity to make the change, since the runway markings were already being repainted and new signs could be wrapped into the overall project cost.
Ordinance 2024-011 amends Section 7-6-4 (A) 1 and 7 to revise the runway headings from 33-15 to 34-16. Staff discovered through the process of revising the Reedley Municipal Airport Hangar Agreement that this change was never made in the municipal code.
Staff is also recommending two additional sections are revised related to insurance requirements. The current insurance requirements listed in Section 7-6-6 (G) related to commercial activity insurance requirements and Section 7-6-11 related to insurance
requirements are still current as of today. Insurance requirements are addressed in the Reedley Municipal Airport Hangar Agreement and may change due to industry standards.
Staff is recommending the specific requirements are not listed in the Municipal Code, but replaced with a general statement of the requirement for commercial or liability insurance and allow the agreement language which has more flexibility for change, to identify the insurance limits and endorsements.
FISCAL IMPACT
None.
PRIOR COUNCIL ACTIONS
The introduction and first reading of Ordinance 2024-011 was held at a regularly scheduled City Council meeting on November 12, 2024.
ATTACHMENTS
Ordinance No. 2024-011
ORDINANCE NO. 2024-011
AN ORDINANCE OF THE CITY OF COUNCIL OF THE CITY OF REEDLEY AMENDING CHAPTER 6 OF TITLE 7 OF THE REEDLEY MUNICIPAL CODE
CONCERNING THE REEDLEY AIRPORT REGULATIONS
The City Council of the City of Reedley does hereby ordain as follows:
SECTION 1. Section 7-6-4 (A) 1 of the Reedley Municipal Code is hereby amended to read as follows:
7-6-4 (A) 1: Aircraft Operations:
A. Traffic Patterns: The aircraft traffic patterns applicable to the airport shall be as follows:
1. Traffic patterns will be flown by the east side of the airport. Right pattern when using runway thirty-four (34) and left pattern when using runway sixteen (16).
7. Under calm or light and variable wind conditions, the preferred runway will be thirty-four (34).
7-6-6 (G) 1: Business or Commercial Activities:
G. Mechanics shall provide a certificate of insurance with coverage amounts and applicable endorsements as required by the city, and as amended from time to time. 7-6-11: Insurance Requirements:
The privileges of using the airport and its facilities shall be conditioned upon the assumption of full responsibility and risk by the user thereof. Neither the city, nor its agents, nor its employees, nor any combination thereof, shall be liable for loss, damage or injury to person or persons or property or properties, including any aircraft arising out of any accident, incident or mishap of any nature whatsoever, or arising out of any cause whatsoever, whether it occurs on the airport or in the use of any of the airport facilities.
No person shall maintain based aircraft at the airport unless such person shall file with the airport manager, and keep in current effect, a certificate of public liability insurance with coverage amounts and applicable endorsements as required by the city, and as amended from time to time.
SECTION 2. If any section, sentence, clause or phrase of this chapter is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portion of this chapter. The council hereby declares that it would have passed this chapter and adopted this chapter and each section, sentence, clause or phrase thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared invalid or unconstitutional.
SECTION 3. This Ordinance shall take effect thirty (30) days from the date of its adoption.
SECTION 4. The City Clerk is directed to cause this ordinance or a summary of this ordinance to be published once in a newspaper of general circulation published and circulated within the City of Reedley, within fifteen ( 15) days after its adoption. If a summary of the ordinance is published, the City Clerk shall cause a certified copy of the full text of the proposed ordinance to be posted in the office of the City Clerk at least five (5) days prior to the Council meeting at which the ordinance is adopted and again after the meeting at which the ordinance is adopted.
The summary shall be approved by the City Attorney.
ATTEST:
The foregoing Ordinance No. 2024-011 was introduced and given first reading at a regular meeting of the City Council of the City of Reedley held on November 12, 2024, and was thereafter duly adopted at a regular meeting of said City Council held on December 17, 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Ruthie Greenwood, City Clerk
City of Reedley
Matthew Tuttle, Mayor
City of Reedley
DATE:
TITLE:
SUBMITTED:
APPROVED:
REEDLEY CITY COUNCIL
December 17, 2024
C8J Consent
D Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: 15 ---
APPROVAL OF ITEMS PERTAINING TO ADMINISTERING THE ZEROEMISSION LANDSCAPING EQUIPMENT (ZELE) VOUCHER PROGRAM:
A) ADOPT RESOLUTION NO. 2024-086 AUTHORIZING THE CITY
MANAGER TO APPROVE, SIGN AND SUBMIT APPLICATIONS AND
ALL PERTAINING DOCUMENTS REQUIRED BY THE SAN JOAQUIN
VALLEY AIR POLLUTION CONTROL DISTRICT (SJVAPCD)
B) ADOPT RESOLUTION NO. 2024-094 AMENDING THE 2024-25
CITY OF REEDLEY ADOPTED BUDGET APPROPRIATING $1,500
IN THE AIRPORT ENTERPRISE FUND TO COVER THE COSTS
ASSOCIATED WITH A PUSH BEHIND CTRIC MOWER AND
EXTRA BATTERY
Sarah Reid, Community Services Dire
Nicole R. Zieba, City Manager
RECOMMENDATION
Approval of items pertaining to administering the Zero Emission Landscape Equipment (ZELE) Voucher Program: A) Adopt Resolution NO. 2024-086 authorizing the City Manager to approve, sign and submit applications and all pertaining documents required by the San Joaquin Valley Air Pollution Control District (SJVAPCD) and B) Adopt Resolution NO. 2024-094 amending the 2024-25 City of Reedley Adopted Budget appropriating $1,500 in the Airport Enterprise Fund to cover the costs associated with a push behind electric mower and extra battery.
BACKGROUND
The City of Reedley has participated in the San Joaquin Valley Airport Pollution Control District (SJVAPD) Public Benefit Grant Program to replace existing vehicles with clean air vehicles.
The Zero Emission Landscape Equipment (ZELE) Voucher Program is another program offered by SJVAPD which provides an incentive for public agencies that perform their own landscape maintenance, to replace old gas-powered landscape equipment with new electric options.
The Community Services Department is responsible for the mowing of the park space area at 1 the Reedley Municipal Airport. Staff would like to take advantage of this program to receive an electric push mower which will be used to maintain this small area. Staff is interested in the Greenworks commercial 21" self-propelled mower that is fully covered by the $1,500 maximum reimbursement offered by the ZELE Voucher Program. Staff anticipates enough funding available to purchase an extra battery.
There are five steps to this program. An application is required to be submitted with all supporting documentation to SJVAPCD. Once approved, the City of Reedley will receive a voucher and claim payment form from SJVAPCD. The City of Reedley is responsible for purchasing the new electric push mower and provide a gas push mower in exchange. All claim payment paperwork must be submitted to SJVAPD for the City of Reedley to receive the reimbursement. The electric mower must be owned and operated by the City of Reedley for a minimum of 36 months.
FISCAL IMPACT
The maximum amount allotted for an electric push mower and accessories is $1,500.
Resolution NO. 2024-094 amending the 2024-25 City of Reedley Adopted Budget appropriating $1,500 in the Airport Enterprise Fund will be used to cover the costs associated with the push behind electric mower and extra battery.
ATTACHMENTS
1. Resolution NO. 2024-086
2. Budget Amendment Resolution NO. 2024-094
3. ZELE Voucher Program Application
2 RESOLUTION NO. 2024-086
A RESOLUTION TO THE CITY COUNCIL OF THE CITY OF REEDLEY
AUTHORIZING CITY MANAGER TO APPROVE, SIGN AND SUBMIT
APPLICATIONS AND ALL PERTAINING DOCUMENTS REQUIRED TO
ADMINISTER THE ZERO-EMISSION LANDSCAPING EQUIPMENT (ZELE)
VOUCHER PROGRAM
WHEREAS, the City of Reedley has a need to replace gas landscaping equipment with electric landscaping equipment; and
WHEREAS, Several Local, State and Federal programs allow public and nonprofit agencies to apply for administration, capital, and operation assistance programs or grant; and
WHEREAS, the City of Reedley City Council must authorize a designee by resolution as the "Authorized Individual" to make application and administer the ZeroEmission Landscaping Equipment (ZELE) Voucher Program offered through the San Joaquin Valley Airport Pollution Control District (SJVAPD); NOW, THEREFORE, BE IT RESOLVED that the City of Reedley City Council hereby authorized the City Manager to execute applications for, to sign required assurances and to administer the ZELE Voucher Program with respect to al requirements set forth by the SJVAPD.
This foregoing resolution is hereby approved at a regular meeting of the City Council of the City of Reedley held on the 17th day of December 2024, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Matthew Tuttle, Mayor
ATTEST:
Ruthie Greenwood, City Clerk
BUDGET AMENDMENT
RESOLUTION 2024-094
The City Council of the City of Reedley does hereby amend the 2024-25 Budget as follows:
SECTION I - ADDITIONS
Account Number Account Description Amount
041-4730.2040 Airport Small Tools and Minor Equipment $ Total $
1,500
1,500
Purpose: Requesting appropriations to cover the cost of an electric push mower and extra battery to use at the Reedley Municipal Airport, to be fully reimbursed by a grant, as detailed in the Impact section.
SECTION II - SOURCE OF FUNDING
Account Number Account Description Amount
041-3848 SJVAPCD $ 1,500
Total $ 1,500
Impact: Cost neutral. The City of Reedley will be reimbursed for the cost to purchase an electric push mower and extra battery up to the maximum amount of $1,500 through the San Joaquin Valley Airport Pollution Control District (SJVAPD) Zero Emission Landscape Equipment (ZELE) Voucher Program.
REVIEWED:
,z~ 12-/03/2'1
Assistant City Manager
The foregoing resolution was approved by the City Council of the City of Reedley on December 17, 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN : APPROVED:
Matthew Tuttle, Mayor
ATTEST:
Ruthie Greenwood, City Clerk
• San Joaquin Valley - AIR POLLUTION CONTROL DISTRICT
ZERO-EMISSION ---=- Landscaping Equipment
www valleyair org!ZELE
ZELE VOUCHER PROGRAM APPLICATION
Please fill out this form completely and as accurately as possible. To be eligible for a voucher, do not purchase your new equipment before receiving a voucher from the District. If replacing more than one piece of equipment, please submit a single page one (1) and two (2) and a separate page three (3) for each piece of equipment. z
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Select Applicant Type Application# ______ Date Received D Business Entity: Landscape business providing service to residences and/or businesses, or a business performing commercial scale in-house landscape maintenance
Are you a small business (see guidelines for definition)? D Yes D No D Public Agency: Performs commercial scale in-house landscape maintenance Please describe landscape tasks performed:
Organization Name (as it appears on IRS Form W-9)
County of where operation is located (check all that apply) D San Joaquin D Stanislaus D Merced D Madera D Fresno D Kings D Tulare D Kern (Valley portion) Physical Address of Organization City State Zip Code
Mailing Address of Organization (as it appears on IRS Form W-9) City State Zip Code Primary Contact Name Title
E-mail (optional) • Check here if you prefer your voucher emailed Primary Phone Alternate Phone Signing Authority Name (if different from above) Title
Signing authority must be a duly authorized official within the business entity that has the authority to make financial decisions (i.e., President, Chief Financial Officer, Mayor, City Manager, Superintendent, etc.).
By signing below, I certify that I have read, understand and will adhere to the Zero-Emission Landscaping Equipment Voucher Program (ZELE) guidelines and agree to all of the following:
• The information provided in the application and supporting documents is true and correct and meets the minimum requirements of the ZELE Program.
• I understand that an incomplete or illegible application may be immediately rejected, and I will be notified. • I am an individual that resides within the District boundaries or a business or public agency whose principal place of business is physically located within the District boundaries.
• I have not purchased the new equipment that I am seeking funding for prior to applying to this program. I understand I must receive an approved program voucher from the District prior to purchasing the new equipment, or my project may be deemed ineligible.
Applicants are encouraged to wait to dispose of any old equipment until receiving an approved voucher. • I currently own the equipment listed under the Old Equipment section of this application, the equipment is currently operational and has been used within the District boundaries for the two years prior to submitting this application. • The new, cordless zero-emission electric equipment I will purchase under this project will be owned and operated 100% within the boundaries of the District for a minimum of 36 months from the date of purchase and is not being acquired for resale. • I agree to surrender the equipment listed under the Old Equipment section of this application to a participating dismantler within 30 days of purchasing my new equipment, and that failure to do so may result in my claim for payment being deemed ineligible.
ZELE Voucher Program I May 2023 Page 1 of 3
m San Joaquin Valley - AIR POLLUTION CONTROL DISTRICT
ZERO-EMISSION
--=--..::.- Landscaping Equipment
www va/leyair: org!ZELE
ZELE VOUCHER PROGRAM APPLICATION
• I understand the submission of this application does not guarantee incentive funding for the new equipment. Eligibility of the application is determined at the sole discretion of the District. Applications not meeting the intent and/or eligibility of the program will be deemed ineligible.
• I understand as an applicant that incentive programs have limited funds and shall terminate upon depletion of program funding.
Unless written notification is provided stating otherwise, all applications submitted to the District will remain active and will be funded in the order received.
• I have disclosed all additional co-funding sources and discounts that will be applied to my purchase. • If I do not or cannot meet all program requirements as determined by the District, I shall repay the District a pro-rated portion, up to the full amount of my voucher.
• If applying as a small business, my signature means I fully meet the definition of a small business and I agree to provide the following information, if requested, to verify my small business status: total revenue, receipts, and sales reported to the Internal Revenue Service in your most recent filing. This information may be reported in Box 1c of IRS Form 1120, Box 1c of IRS Form 1065, or Box 3 of IRS Schedule C (Form 1040).
• The District is not in partnership with nor endorses any manufacturers or dealers. Any issues arising from the purchase of the new equipment is between applicant and the manufacturer or dealer. The District will not be held liable for any circumstances that occur between the applicant and the manufacturer or dealer.
Signature of Signing Authority Date
Please submit the following items on this checklist for the application to be deemed complete for funding consideration.
D Completed application
D First page of IRS Form W-9: The name identified on the W-9 must match the organization name on this application.
One of the following documents depending on applicant type:
D Business Entities: Verification that the business is currently in operation. Acceptable documentation includes, but is not limited to, one of the following:
» Copy of a valid business license, covering the past 24 months from the date of application submittal; or » C-27-Landscape Contractors License Number; or
» Identification number assigned to a business entity by the California Secretary of State at the time of registration » Documentation of an approved Clean Off-Road Equipment (CORE) program application for professional landscape equipment (voucher or approval letter)
» The District maintains the discretion to accept other documentation to demonstrate applicant as a commercial landscape maintenance provider.
D Public Agencies: Resolution from the applicant's governing body (i.e., City Council or County Board of Supervisors). In lieu of a resolution, applicant can submit a formal letter/documentation from the agency which identifies the individual and/or title that can submit an application and enter into an agreement with the District. This letter/documentation must be signed by a duly authorized official within the agency that has the authority to make financial decisions. The individual/title identified on the resolution or letter/documentation must match the signing authority listed on the application.
PROGRAM PROCESS
STEP 1 - Submit a complete application
STEP 2 - Receive a Voucher from the District
STEP 3 - Purchase your new equipment and destroy your old equipment
STEP 4 - Submit a Claim for Payment Packet
STEP 5 - Own and operate your new equipment for 36 months ZELE Voucher Program I May 2023
When complete, please submit via:
MAIL
San Joaquin Valley Air Pollution Control District
Attention: ZELE Program Staff
1990 East Gettysburg Ave., Fresno, CA 93726-0244
E-MAIL: FAX
[email protected] (559) 230-6112
OR APPLY ONLINE AT www.valleyair.org/ZELE
• San Joaquin Valley - AIR POLLUTION CONTROL DISTRICT
ZERO-EMISSION
IG.:.!iiiiiiiiii.;;!;:C:Y Landscaping Equipment
www valleyair om/ZELE
ZELE VOUCHER PROGRAM APPLICATION
Please submit a separate page three (3) for each piece of equipment being replaced. 1-
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Type of Equipment to be Disposed of (check one only)
D Edger D Chainsaw D Leaf Blower D Walk-behind Mower D Stand-Ride Mower D Brushcutter D String Trimmer D Hedge Trimmer D Pole saw D Leaf Vacuum D Ride-on Mower Fuel Type D Gas D Diesel
Equipment Specifics (if known)
Make Model No.
New electric equipment purchased must be:
Model Year EPA Engine Family Name
1. The same type of equipment as that listed under the Old Equipment section of this application. Funding is one-to-one and type-for-type (i.e., one old gas edger for one new electric edger, etc.). » Additional batteries and chargers acquired as part of the new equipment purchase may be included in the total eligible costs.
2. Purchased from a manufacturer-authorized retailer or dealer.
3. Battery-powered electric and new, not previously owned or used.
4. Purchased with a power head.
» Attachments without a power head are ineligible, and manual equipment without an engine are not eligible.
» Combo kits with one power head and multiple attachments will be considered as one piece of equipment.
Applicants must disclose if they are receiving or will be applying for additional funding for the purchase of the new equipment in this application. Please choose from one of the following:
D Yes, I have applied or will apply for funding from other sources, for the purchase of the new equipment listed in this application. List the Program name, Project/Reference Number, and Funding amount Program Name(s) Project/Reference# Funding Amount(s)
D No, I have not applied and will not apply for funding from other sources.
ZELE Voucher Program I May 2023 Page 3 of 3
Reid, Sarah
From:
Sent:
To:
Matt Cochran <[email protected]>
Monday, December 2, 2024 11 :53 AM
Reid, Sarah
Subject: Fwd: City of Reedley/ bathroom floors/ Macias Flooring ---------- Forwarded message ---------
From: Jorge Macias <[email protected]>
Date: Wed, Nov 27, 2024, 5:57 PM
Subject: City of Reedley/ bathroom floors
To: Matt Cochran <[email protected]>
Macias flooring Inc.
CSL#1087127
Description;
Remove old flooring, moisture test on concrete subfloor. Seal and cure concrete floors before floor insulation, install commercial heat weld vinyl with Cove
Armstrong commercial vinyl. $600
Moisture barrier test, concrete sealer and leveler.
Pressure sensitive glue.
Labor.
$250
$1,375
$585
This email has been scanned for spam and viruses by Proofpoint Essentials. Click here to report this email as spam. 1 DATE:
TITLE:
SUBMITTED:
APPROVED:
December 17, 2024
REEDLEY CITY COUNCIL
~ Consent Calendar
D Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: I lo ----
ADOPT RESOLUTION NO. 2024-090, ACCEPTING THE CONSTRUCTION
IMPROVEMENTS FOR THE REEDLEY OLSON AVE TRUNK LINE UPSIZING
ALONG OLSON AVE TO WASTEWATER TREATMENT PLANT & HEADWORKS
IMPROVEMENT PROJECT, AND AUTHORIZE THE CITY ENGINEER TO FILE A
NOTICE OF COMPLETION WITH THE COUNTY OF FRESNO RECORDER'S OFFICE
Marilu Morales \ l \ l
City Engineer ._)v'-.J.I'
Nicole
City Manager
Zieba ~
RECOMMENDATION
Staff recommends that the City Council adopt Resolution No. 2024-090, accepting the construction improvements for Reedley Olson Ave Trunk Line Upsizing along Olson Ave to Wastewater Treatment Plant & Headworks Improvement Project, and authorize the City Engineer to file a Notice of Completion with the County of Fresno Recorder's Office.
EXECUTIVE SUMMARY
On September 28, 2023, City staff conducted the bid opening for the Reedley Olson Ave Trunk Line Upsizing along Olson Ave to Wastewater Treatment Plant & Headworks Improvement Project (Project). A "Notice of Award" was issued to the lowest responsible bidder, W. M. Lyles Co. on October 12, 2023. The first working day on this contract was December 5, 2023. The time of completion for the Project was 180 working days. The project was extended nine (9) working days due to change order work and three (3) days were granted as non-working days due to adverse weather-related conditions. The revised number of working days for the project was 189 and the Project was completed within the timeframe.
There were twenty-one (21) change orders requested and issued on the Project for removal of nonimperative items from the contract due to funding constraints, price adjustment on bid item due to revision, pipe substitution, insulating flanged coupling, additional potholing, protection of existing utilities not identified on the plans, storm drain manhole rim elevation revisions, access junction structures, water main blow off assembly, temporary bypass, replacement of 12-inch force main, pavement reconstruction, pump guide rail angel iron, slurry encasement of 100 feet of sewer main,
replacement of 12-inch storm drain main in conflict with sewer main, diesel fuel credit, simultaneous temporary sewer bypasses, 12-inch sewer connection to manhole, pavement reconstruction west of bridge, removal of 12-inch reinforced concrete slab, re-use of existing 22-inch pipe in bridge casing, height adjustment of manhole 7, hydroseeding and bid quantity adjustments. The total for all change orders equaled -$282,259.07 or a 7.1 % decrease from the original contract amount. The contract change orders were approved by the City Manager. The final construction contract for the Project with the change orders totaled $3,698,210.93. The contractor has completed all contract items to the satisfaction of the City Engineer.
PRIOR COUNCIL ACTIONS
Resolution No. 2023-078 awarded a construction contract for the Project to the lowest responsive, responsible bidder, W. M. Lyles Co., in the amount of $3,980,470.00 plus a 10% contingency of the total bid or $398,047.00 for a total of $4,378,517.00.
FISCAL IMPACT
There is no fiscal impact with regard to the recordation of a Notice of Completion for the Project.
ATTACHMENTS
1. Resolution No. 2024-090
2. Notice of Completion
RESOLUTION NO. 2024-090
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REEDLEY
ACCEPTING THE CONSTRUCTION IMPROVEMENTS FOR THE REEDLEY
OLSON AVE TRUNK LINE UPSIZING ALONG OLSON AVE TO WASTEWATER
TREATMENT PLANT & HEADWORKS IMPROVEMENT PROJECT, AND
AUTHORIZE THE CITY ENGINEER TO FILE A NOTICE OF COMPLETION WITH
THE COUNTY OF FRESNO RECORDER'S OFFICE
WHEREAS, the Reedley Olson Ave Trunk Line Upsizing along Olson Ave to Wastewater Treatment Plant & Headworks Improvement Project, has been completed per the plans and specifications; and WHEREAS, there are no outstanding matters with the contractor regarding construction items; and WHEREAS, on December 17th , 2024 the City held a public meeting at the City of Reedley Council Chamber, at 845 "G" Street to consider acceptance of the construction improvements.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Reedley using their independent judgment hereby resolves as follows:
1. The above recitals are true and correct and incorporated herein by reference.
2. The City Council using their independent judgment, hereby accepts the subject improvements.
3. The City Council hereby accepts the subject project for maintenance in accordance with the provisions of the contract and applicable ordinances and policies.
4. The City Council approves the Notice of Completion for the construction improvements for the Reedley Olson Ave Trunk Line Upsizing along Olson Ave to Wastewater Treatment Plant & Headworks Improvement Project, and hereby authorizes the City Engineer to transmit the attached Notice of Completion to the Fresno County Recorder's Office.
5. This resolution is effective upon adoption.
This foregoing resolution is hereby approved and adopted by the City Council of the City of Reedley on this 17th day of December 2024 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Matthew Tuttle, Mayor
ATTEST:
Ruthie Greenwood, City Clerk
RECORDING REQUESTED BY:
AND FOR THE BENEFIT OF,
City of Reedley
No Fee-Gov/t. Code Sections
6103 and 27383
WHEN RECORDED, MAIL TO:
City of Reedley
Engineering Department
1733 9th Street
Reedley, CA 93654
SPACE ABOVE THIS LINE FOR RECORDER'S USE
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion.
Notice is hereby given that:
1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described:
2. The full name of the owner is: City of Reedley
3. The full address of the owner is: 845 "G" Street, Reedley, CA 93654
4. The nature of the interest or estate of the owner is: City of Reedley Right-of-Way
5. A work of improvement on the property hereinafter described was completed on: June 13, 2024. The work done was: Olson Avenue Trunk Line Upsizing Along Olson Avenue to Wastewater Treatment Plant and Headworks Improvement Project
6. The name of the contractor, if any, for such work of improvement was: W. M. Lyles Co.
7. The property on which said work of improvement was completed is in the City of Reedley, County of Fresno, State of California, and is described as follows: Public right-of-way within the City of Reedley along Olson Avenue west of Reed Avenue to Cricket Hollow Park and within Cricket Hollow Park to the City of Reedley Wastewater Treatment Plant
8. The street address of said property is: N/A
9. Resolution No. 2024-090, Attached Hereto and Made a Part Hereof.
City of Reedley
Dated: ____________ _
Marilu S. Morales, P.E., City Engineer
VERIFICATION
I, the undersigned, say: I am the City Engineer for the City of Reedley, the declarant of the foregoing notice of completion; I have read said notice of completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the foregoing is true and correct.
-Marilu S. Morales
(PERSONAL SIGNATURE OF THE INDIVIDUAL WHO IS SWEARING THAT THE CONTENTS OF THE NOTICE OF COMPLETION ARE TRUE.) Executed on ______________ , 2024, at ...;..R.;;...:;e...:;..ed=le-=---y ..... , ___ C;;;;....;:a=li,;..;;.fo"'-'-rn=ia;.;_ _________ _ (DATE) (CITY) (STATE) DATE:
TITLE:
December 17, 2024
REEDLEY CITY COUNCIL
[8J Consent Calendar
D Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: 17 ----
CONSIDER THE FOLLOWING ITEMS (A) AND (B) FOR TRACT 6169:
(A) ADOPT RESOLUTION NO. 2024-092, ACCEPTING THE PUBLIC IMPROVEMENTS CONTAINED IN PHASE 2 OF TRACT 6196 AND
AUTHORIZE THE CITY ENGINEER TO FILE A NOTICE OF COMPLETION
WITH THE COUNTY OF FRESNO RECORDER'S OFFICE
(B) ADOPT RESOLUTION NO. 2024-093, ACCEPTING THE PUBLIC IMPROVEMENTS CONTAINED IN PHASE 3 OF TRACT 6196 AND
AUTHORIZE THE CITY ENGINEER TO FILE A NOTICE OF COMPLETION
WITH THE COUNTY OF FRESNO RECORDER'S OFFICE
SUBMITTED: Marilu Morales
1 1 , l_
City Engineer ~.)./\
APPROVED: Nicole Zieba ~ - /
City Manager '{V
RECOMMENDATION
Staff recommends that the City Council take the following actions:
(A) Adopt Resolution No. 2024-092, accepting the public improvements and authorizing the City Engineer to file a Notice of Completion for Phase 2 of Tract 6196. (B) Adopt Resolution No. 2024-093, accepting the public improvements and authorizing the City Engineer to file a Notice of Completion for Phase 3 of Tract 6196.
EXECUTIVE SUMMARY
The Subdivision Map Improvement Agreement and Final Map for Phase 2 and 3 of Tract 6196 were approved by City Council on June 23, 2020 and March 23, 2021, respectively. The subdivision was divided into three phases, with Phase 1 developed by Self Help Enterprises and Phase 2 and 3 developed by D.R. Horton. Phase 1 was previously accepted by City Council on January 11, 2022 as was comprised of 67 lots resulting in 67 single family homes. Phase 2 is comprised of 56 lots, however, 10 lots were dedicated for storm drain and ponding basin purposes resulting in 46 singlefamily homes. Phase 3 is comprised of 38 lots resulting in 38 single-family homes. These homes are
located on the northeast corner of Reed Avenue and Aspen Avenue. The public infrastructure improvements consisting of water, sewer, and storm drain facilities as well as street paving, landscaping, lighting, and ADA improvements have been completed and staff is recommending these improvements be accepted by the City of Reedley City Council. Per the Subdivision Agreements, the subdivider has provided the City with a warranty bond for Phase 2 in the amount of $229,148.19 and $86,089.79 for Phase 3, valid for one (1) year.
PRIOR COUNCIL ACTIONS
City Resolution No. 2022-002 accepting the public improvements contained in Phase 1 of Tract 6196 (Self Help) and authorize the City Engineer to file a notice of completion with the County of Fresno Recorder's office.
City Resolution No. 2021-015 approving the Final Map and associated Subdivision Improvement Agreement for Phase Three of Tentative Subdivision Map (TSM) 6196.
City Resolution No. 2020-062 approving the Subdivision Map Improvement Agreement and Final Map for Phase Two of the TSM 6196.
City Resolution No. 2019-059 approving the Final Map and associated Subdivision Improvement Agreement for Phase One of TSM 6196.
FISCAL IMPACT
There is no fiscal impact with regard to the recordation of a Notice of Completion for the Project.
ATTACHMENTS
1. Resolution No. 2024-092
2. Notice of Completion (For Tract 6196 Phase 2)
3. Resolution No. 2024-093
4. Notice of Completion (For Tract 6196 Phase 3)
RESOLUTION NO. 2024-092
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REEDLEY ACCEPTING THE PUBLIC IMPROVEMENTS CONTAINED IN PHASE 2 OF TRACT 6196 AND AUTHORIZE THE CITY ENGINEER TO FILE A NOTICE OF
COMPLETION WITH THE COUNTY OF FRESNO RECORDER'S OFFICE
WHEREAS, Phase 2 of Tract 6196 has been completed per the plans and specifications; and WHEREAS, there are no outstanding matters with the Developer regarding construction items; and WHEREAS, on December 17, 2024, the City held a public meeting at the City of Reedley Council Chamber, at 845 "G" Street to consider acceptance of the construction improvements.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Reedley using their independent judgment hereby resolves as follows:
1. The above recitals are true and correct and incorporated herein by reference; and
2. The City Council using their independent judgment, hereby accepts the subject improvements; and
3. The City Council hereby accepts the subject project for maintenance in accordance with the provisions of the contract and applicable ordinances and policies; and
4. The City Council approves the Notice of Completion for the construction improvements for Phase 2 of Tract 6196 and hereby authorizes the City Engineer to transmit the attached Notice of Completion to the Fresno County Recorders' Office.
5. This resolution is effective upon adoption.
This foregoing resolution is hereby approved on the 17th day of December 2024, in the City of Reedley, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Matthew Tuttle, Mayor
ATTEST:
Ruthie Greenwood, City Clerk
RECORDING REQUESTED BY:
AND FOR THE BENEFIT OF,
City of Reedley
No Fee-Gov/t. Code Sections
6103 and 27383
WHEN RECORDED, MAIL TO:
City of Reedley
Engineering Department
1733 9th Street
Reedley, CA 93654
SPACE ABOVE THIS LINE FOR RECORDER'S USE
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion.
Notice is hereby given that:
1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described:
2. The full name of the owner is: City of Reedley
3. The full address of the owner is: 1733 Ninth Street, Reedley, CA 93654
4. The nature of the interest or estate of the owner is: City of Reedley Right-of-Way
5. A work of improvement on the property hereinafter described was completed on: December 3, 2024. The work done was: Phase 2 of TRACT 6196
6. The name of the subdivider, if any, for such work of improvement was: DR Horton CA3, Inc.
7. The property on which said work of improvement was completed is in the City of Reedley, County of Fresno, State of California, and is described as follows: Public right-of-way within the City of Reedley on the northeast corner of Reed Avenue and Aspen Avenue
8. The street address of said property is: N/A
9. Resolution No. 2024-092, Attached Hereto and Made a Part Hereof.
Dated: ____________ _
Marilu S. Morales, P.E.
City Engineer
VERIFICATION
I, the undersigned, say: I am the City Engineer for the City of Reedley, the declarant of the foregoing notice of completion; I have read said notice of completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the foregoing is true and correct.
- Marilu S. Morales
(PERSONAL SIGNATURE OF THE INDIVIDUAL WHO IS SWEARING THAT THE CONTENTS OF THE NOTICE OF COMPLETION ARE TRUE.) Executed on ______________ , 2023, at _R_e_ed_le __ y~, ___ C_a_li_fo_rn_ia ____________ _ (DATE) (CITY) (STATE) RESOLUTION NO. 2024-093
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REEDLEY ACCEPTING THE PUBLIC IMPROVEMENTS CONTAINED IN PHASE 3 OF TRACT 6196 AND AUTHORIZE THE CITY ENGINEER TO FILE A NOTICE OF
COMPLETION WITH THE COUNTY OF FRESNO RECORDER'S OFFICE
WHEREAS, Phase 3 of Tract 6196 has been completed per the plans and specifications; and WHEREAS, there are no outstanding matters with the Developer regarding construction items; and WHEREAS, on December 17, 2024, the City held a public meeting at the City of Reedley Council Chamber, at 845 "G" Street to consider acceptance of the construction improvements.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Reedley using their independent judgment hereby resolves as follows:
1. The above recitals are true and correct and incorporated herein by reference; and
2. The City Council using their independent judgment, hereby accepts the subject improvements; and
3. The City Council hereby accepts the subject project for maintenance in accordance with the provisions of the contract and applicable ordinances and policies; and
4. The City Council approves the Notice of Completion for the construction improvements for Phase 3 of Tract 6196 and hereby authorizes the City Engineer to transmit the attached Notice of Completion to the Fresno County Recorders' Office.
5. This resolution is effective upon adoption.
This foregoing resolution is hereby approved on the 17th day of December 2024, in the City of Reedley, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Matthew Tuttle, Mayor
ATTEST:
Ruthie Greenwood, City Clerk
RECORDING REQUESTED BY:
AND FOR THE BENEFIT OF,
City of Reedley
No Fee-Gov/t. Code Sections
6103 and 27383
WHEN RECORDED, MAIL TO:
City of Reedley
Engineering Department
1733 9th Street
Reedley, CA 93654
SPACE ABOVE THIS LINE FOR RECORDER'S USE
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion.
Notice is hereby given that:
1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described:
2. The full name of the owner is: City of Reedley
3. The full address of the owner is: 1733 Ninth Street, Reedley, CA 93654
4. The nature of the interest or estate of the owner is: City of Reedley Right-of-Way
5. A work of improvement on the property hereinafter described was completed on: December 3, 2024. The work done was: Phase 3 of TRACT 6196
6. The name of the subdivider, if any, for such work of improvement was: DR Horton CA3, Inc.
7. The property on which said work of improvement was completed is in the City of Reedley, County of Fresno, State of California, and is described as follows: Public right-of-way within the City of Reedley on the northeast corner of Reed Avenue and Aspen Avenue
8. The street address of said property is: N/A
9. Resolution No. 2024-093, Attached Hereto and Made a Part Hereof.
Dated: ________ ____ _
Marilu S. Morales, P.E.
City Engineer
VERIFICATION
I, the undersigned, say: I am the City Engineer for the City of Reedley, the declarant of the foregoing notice of completion; I have read said notice of completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the foregoing is true and correct.
- Marilu S. Morales
(PERSONAL SIGNATURE OF THE INDIVIDUAL WHO IS SWEARING THAT THE CONTENTS OF THE NOTICE OF COMPLETION ARE TRUE.) Executed on ______________ , 2023, at _R_e ___ ed'---le'-'y_,_ ___ C_a_lif_o_rn_ia _________ ___ _ (DATE) (CITY) (STATE)
REEDLEY CITY COUNCIL
~ Consent
D Regular Item
D Workshop
D Closed Session
D Public Hearing
DATE:
ITEM NO: )<2,
December 17, 2024
TITLE: ADOPT RESOLUTION 2024-095 DECLARING LISTED EQUIPMENT AS
SURPLUS
SUBMITTED: Heather Kredit, Senior Management Analysb,\c REVIEWED: Russ Robertson, Public Works Director.f,I;/:, APPROVED: Nicole R. Zieba, City Manager 1
RECOMMENDATION
It is recommended that the City Council adopt Resolution 2024-095 declaring the equipment listed below as surplus. City policy requires the Council to adopt a resolution identifying all equipment and vehicles valued at over $1,000 before it can be surplused .
EXECUTIVE SUMMARY
Staff is requesting that the following list of equipment be declared as surplus:
Incubator - Thermo Scientific
Precision Model 3721
Serial No. 317337-1320
Equipment is no longer needed in City operations.
Incubator - Thermo Scientific
Precision Model 3721
Serial No. 317337-1316
Equipment is no longer needed in City operations.
Water Bath - Linberg/Blue M
Model 1120A -1
Serial No. MW-7769
Equipment is no longer needed in City operations.
Portable Sampler w/ bottles - Sigma
Model 11350
Serial No. DO 1923806
Equipment is no longer needed in City operations.
Portable Sampler w/ bottles - Sigma
Model 11350
Serial No. C0992577 A
Equipment is no longer needed in City operations.
Quanti-Tray Sealer - IDEXX
Sealer Plus 89-0003936-00
Serial No. QTPl3231603796
Equipment is no longer needed in City operations.
Autoclave - National Steril-Quick Sterilizer
Model 704-90000
Serial No. 3-31-1571-119
Equipment is no longer needed in City operations.
Drying Oven - Thermo Scientific
Precision Model 31619
Serial No. 69803127 4
Equipment is no longer needed in City operations.
All Weather Refrigerated Sampler
Sigma Model 900
Serial No. IA098LAN017885
Equipment is no longer needed in City operations.
All Weather Refrigerated Sampler
HACH Model SD900
Serial No. 100300350337
Equipment is no longer needed in City operations.
Sullivan Palatek - Air Compressor
License No. 22408
Vin No. D185Q
Equipment has been placed out of service to avoid costly repairs Other various laboratory small equipment as follow:
Sample Bottles - 8 oz. plastic w. lids Case
Various Scientific Lab Glassware - (pipets, burets, graduated cylinders, etc.).
Quanti-Tray & Simplate trays and petri dish inventory
Two (2)- Sartorious Analytical Balances
Bauch & Lomb Microscope
Laboratory reagents and chemicals (Colilert, plus others) Oxford Bacti-Cinerator 111 Pipet Sterilizer
Bantox Model 900A Colony Counter
Equipment is no longer needed in City operations.
FISCAL IMPACT
Revenues generated from the sale of surplus property will revert back to the appropriate City Department funds.
ATTACHMENTS
Resolution 2024-095
RESOLUTION NO. 2024-095
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REEDLEY
DECLARING THE FOLLOWING EQUIPMENT AS SURPLUS
BE IT RESOLVED by the City Council of the City of Reedley as follows:
1. That the following City of Reedley vehicles and equipment are hereby declared as surplus:
• Incubator - Thermo Scientific
Precision Model 3721
Serial No. 317337-1320
• Incubator - Thermo Scientific
Precision Model 3721
Serial No. 317337-1316
• Water Bath - Linberg/Blue M
Model 1120A-1
Serial No. MW-7769
• Portable Sampler w/ bottles - Sigma
Model 11350
Serial No. 001923806
• Portable Sampler w/ bottles - Sigma
Model 11350
Serial No. C0992577 A
• Quanti-Tray Sealer - IDEXX
Sealer Plus 89-0003936-00
Serial No. QTPl3231603796
• Autoclave - National Steril-Quick Sterilizer
Model 704-90000
Serial No. 3-31-1571-119
• Drying Oven - Thermo Scientific
Precision Model 31619
Serial No. 69803127 4
• All Weather Refrigerated Sampler
Sigma Model 900
Serial No. IA098LANO17885
• All Weather Refrigerated Sampler
HACH Model SD900
Serial No. 100300350337
• Other various laboratory small equipment as follow:
o Sample Bottles - 8 oz. plastic w. lids Case
o Various Scientific Lab Glassware - (pipets, burets, graduated cylinders, etc.).
o Quanti-Tray & Simplate trays and petri dish inventory o Two (2)- Sartorious Analytical Balances
o Bauch & Lomb Microscope
o Laboratory reagents and chemicals (Colilert, plus others) o Oxford Bacti-Cinerator 111 Pipet Sterilizer
o Bantox Model 900A Colony Counter
• Sullivan Palatek - Air Compressor
License No. 22408
Vin No. 01850
2. That the Purchasing Manager, or designee, is hereby authorized to proceed with public surplus of these items to the best advantage for the City of Reedley.
The foregoing resolution is hereby approved on December 17, 2024 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
APPROVED:
Matthew Tuttle, Mayor
ATTEST:
Ruthie Greenwood , City Clerk
REEDLEY CITY COUNCIL
DATE: December 17, 2024
D Consent
1:8] Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: ----
TITLE: APPROVE A RECOMMENDATION BY THE COMMUNITY SERVICES COMMISSION TO AWARD COMMUNITY RECREATION GRANTS IN THE AMOUNT OF $525 TO EACH OF THE FOUR (4) au YING APPLICANTS
SUBMITTED: Sarah Reid
APPROVED: Nicole R. Zieba
City Manager
RECOMMENDATION
Approve a recommendation by the Community Services Commission to award four (4) Community Recreation Grants in the amount of $525 to each of qualifying applicants: Reedley Kings Canyon Youth Soccer, Reedley Senior Commission, Inc., Reedley Parks and Recreation Foundation, and Reedley Little League.
EXECUTIVE SUMMARY
The Community Recreation Grant Guidelines specifies these funds are intended for local, non-profit organizations who support recreational activities in Reedley. This longstanding program was designed to lend financial support to those group who serve the Reedley Community.
A notice was posted on the Community Services Department's Facebook page and the City's website announcing six (6) $350 grants. The notice indicated that applications were available at the Reedley Community Center and on the City's website with a due date of October 17, 2024 by 5:00pm. Letters were mailed to past applicants announcing the grant opportunity as well. Four (4) applications were received by the deadline and met the requirement to apply.
A requirement in the grant guidelines is a representative of the organization needs to be present at the Community Services Commission meeting where the grants are reviewed and recommended. Staff made contact with each group to inform them of the Community Services Commission meeting scheduled for October 24, 2024. Representatives from Reedley Kings Canyon Youth Soccer, Reedley Senior Commission, Inc., Reedley Parks and Recreation Foundation, and Reedley Little League were present at the meeting and provided the reason for the request and answered questions as to how the funds will be spent.
If awarded, the groups have stated they will use the funds for the following purposes: Reedley Kings Canyon Youth Soccer will purchase medals and plaques, Reedley Senior Commission, Inc. to support Reedley senior activities, Reedley Parks, Reedley Parks and Recreation Foundation for ongoing beautification and upkeep on the Reedley Parkway, and Reedley Little League to provide scholarships for qualifying families.
FISCAL IMPACT
$2,100 has been appropriated in the Fiscal Year 2024-25 Budget for six (6) grants.
COMMITTEE/COMMISSION REVIEW/ACTIONS
The Community Services Commission reviewed this item at the October 24, 2024 meeting and a recommendation was made to award the four (4) groups an even amount of the funding allocated for the Community Recreation Grant program. This will provide $525 to each group. This motion passed unanimously.
ATTACHMENTS
City of Reedley Community Recreation Grant Guidelines
CITY OF REEDLEY
COMMUNITY RECREATION GRANT GUIDELINES
1. Community Cash Donations from the City of Reedley will be limited to the total amount appropriated by the City Council in the City Budget.
2. Donations will be limited to non-profit groups who provide direct recreational activities to Reedley residents .. Nonprofit as used herein shall mean those tax-exempt groups that present written evidence that the organization has obtained non-profit status under the Internal Revenue Code Section 501 (c)(3).
3. No funding will be granted to any fundraiser or cause.
4. Grants will be limited to a maximum of $350.00 per group per fiscal year. If not, all grants are awarded, the Commission may make a recommendation to City Council to increase the award amount up to the maximum budgeted amount.
5. The deadline for submission of applications is the 3rd Thursday in October by 5:00 p.m. Grant proposals will be reviewed by the Community Services Commission at their meeting Thursday, October 24, 2024 at 4:30p.m.
6. The Grant process will be as follows:
a. Grant proposals shall be submitted to:
Director of Community Services, 100 N. East Avenue, Reedley, California 93654 b. Grant proposals will include:
1) Name of Organization.
2) State Non-Profit Number.
3) Statement of groups purpose for requesting funds (organizations are encouraged to use the funding to pay for participants that could not otherwise afford to participate). 4) Number of Reedley participants estimated to be served. 5) Financial Statement Form attached.
6) Other information as may be specified by the Community Services Director. c. Due to the competitive nature of the grants, if all of the information listed in item 6b. is not included with the application, the organization may be disqualified.
d. The Community Services Director shall review requests and submit eligible requests to the Community Services Commission for evaluation.
e. A representative of the organization needs to be present at the Community Services Commission meeting where the grants are reviewed and recommended . This will give the applicant an opportunity to clarify information submitted.
f. The Community Services Commission shall submit grant award recommendations to the City Council for approval. Recommendations will be based on several factors. Does this event. ... 1) ... encourage the health and well-being of Reedley citizens? 2) ... teach or encourage recreational, enrichment and/or outdoor skills? 3) ... help organizations or individuals with limited financial means? 4) ... encourage or promote our local parks?
5) ... encourage or promote youth?
6) .. . encourage or promote local activities?
g. Upon approval, the Community Services Director shall have funds disbursed.
7. All other community groups who are not covered under these guidelines should be referred by the Director to the appropriate agency for potential funding .
CITY OF REEDLEY
COMMUNITY RECREATION GRANT APPLICATION
Date:
Name of Organization:
Mailing Address:
Contact Person:
Phone:
State Non-Profit Number:
Number of Reedley participants
estimated to be served:
Statement of group's project or purpose for requesting funds. Please explain specifically what these funds will be used for:
(You may attach additional paperwork if desired)
Is the Financial Statement
Form attached?:
ORGANIZATION NAME: ----------------
COMMUNITY RECREATION GRANT FINANCIAL FORM
Income: Source Amount
~
~
~
~
(!'
~
~
TOTAL INCOME $
Ex[!enses: Explanation Amount
~
~
~
~
~
~
~
~
~
~
~
~
~
~
~
~
~
TOT AL EXPENSES $
Additional Information:
ORGANIZATION NAME: ______ XYZ CLUB _..;;._...;;..__-'---_.=.;;;;;;;;...__ OF REEDLEY _______ _
COMMUNITY RECREATION GRANT FINANCIAL FORM
EXAMPLE
Income: Source Amount . Ann, ,::ii rl11Ac:::: $ i:;nn nn F1 ',, -·-- .._·
Yard Sale $ 200.00
r.::ir W;::ic::.h $ 1i:;n nn
Entertainment Book Sales $ 425.00
f:nmm1 mitv f:hed $ 4nn nn
R ... , ,,-- ic II I r,r;::int $ 1i:;n nn
TOTAL INCOME
Ex~enses: Explanation Amount
Campqround Fees $ 200.00
T, ri, .... " 11 ,..., • 11 1 f:nc::.tc::. $ ~nn nn
F::ir-ilih, 'II.,:~ · - ~ .... $ ?nn nn
Fnr iinmAnt ni ,~~ -~ $ ?i:;n nn
~--~ I ,...' inc:: $ 1nn nn
I e::irler Tr;::iininn $ ?7i:; nn
XY7 ,..__ ---· -- Fee $ flnn nn
TOT AL EXPENSES
Additional Information:
XY7 Cli 1h of RAArllP.v h::ic::. no ::ic::.c::.Atc::. ;::inrl no ,. ' ., . · - WP. nmvirlA c::.rh()l::irshinc::. to r.hilrlrP.n who wish to ,~ · · h, ,t ;::irp 1m::ihlA to n;::iv thP. rl11Ac::. $2025.00
$2,025.00
MINUTES
REEDLEY AIRPORT COMMISSION MEETING
Thursday, September 19, 2024 at 4:00 p.m.
1. CALL TO ORDER
A meeting of the Reedley Airport Commission was held at the Reedley Community Center, 100 N. East Avenue, Reedley, California and called to order by Carl Smith at 4:06 p.m.
2. ROLL CALL AND INTRODUCTION OF GUESTS
A. Commissioners Present: Carl Smith, Chairperson; Butch Agrifoglio; Vice Chairperson, Joseph Oldham, Matt Cochran
B. Commissioners Absent: Anthony Jewell
C. Staff Present: Sarah Reid, Airport Manager; Kayla Cheney, Administrative Assistant, Silvia Rodriguez, Staff Assistant
D. Others Present: Gary Schales, Joseph Woosley, Bob Harris, Kenneth Gethers Jr., David Moreno, Michael Tomazin (arrived at 4:41pm)
3. AGENDA APPROVAL - ADDITIONS AND/OR DELETIONS
A. Motion by Commissioner Oldham, seconded by Commissioner Smith to approve the September 19, 2024 agenda. Motion carried.
4. APPROVAL OF MINUTES
A. Motion by Commissioner Oldham, seconded by Commissioner Agrifoglio to approve the August 15, 2024 Airport Commission minutes. Motion carried.
5. PUBLIC DISCUSSION - None
6. OLD BUSINESS
A. Airport BBQ - Reid stated staff met out at the airport to review the site plan for the 2024 Airport Open House. The airplane rides are moved to the north end which will spread the event out. Only people who have their ticket for airplane rides will be allowed in the area where the airplane rides are taking place. Commissioner Oldham has students who can help marshal aircraft, Reid shared everyone helping needs to be in an orange safety vest which staff will provide the day of the event. Reid shared the pilot briefing will be done the day of the event at 8:30am, Commissioner Oldham and Jaime Montes from Reedley College will help Reid with the pilot briefing. Oldham plans to bring two planes for the airplane rides. Gary Schales confirmed Reedley College will have one plane to fly. Joseph Woosley will talk to Jaime Montes in regards to being the radio captain for the day of the event. Michael Tomazin will contact the military academy who is around airplanes, and trained in aviation to help volunteer.
7. NEW BUSINESS
A. Above Ground Fuel Farm Pen & Ink Update - Kenneth Gethers Jr., and David Moreno from C& S Consultants (C&S) joined the Airport Commission on Zoom. Reid shared the flow of traffic, as well as the size of the tanks needed to be addressed and any questions the Commission may have, C&S can answer. Once the FAA stamps the site plan, it will than move forward to the design phase. Gethers from C&S shared with the Commission the intent - 1 -
MINUTES
REEDLEY AIRPORT COMMISSION MEETING
Thursday, September 19, 2024 at 4:00 p.m.
of the project is to replace the tanks, and place new tanks to the south east end of the airport in a 30 foot by nine-foot area. The project will include three tanks; Jet A, Low Level and Unleaded fuel. These tanks will be 12 thousand gallons each. There are existing tiedowns in the south east area which will still exist, however some tiedown spaces will be eliminated. The existing layout of the plan shows a new taxi lane to access the new fuel farm, which will allow for better movement and circulation for the pilots, and tenants.
Commission Oldham shared Reedley Airport will be the only airport around with unleaded fuel, which will draw people specifically for this reason to the Reedley Airport. Commission Smith asked if the tiedowns in the south east area are needed. Reid shared as the airport continues to expand, though they may not be used currently, eventually they will be utilized. Commissioner Smith asked if the taxiway can cut right across the ditch, leading right into the fuel farm, rather than having to flip around. Gethers stated this can be identified as a project on the Airport Layout Plan and further discussed. Reid stated a meeting was held with the FAA, they were in favor of the site plan, their internal department will sign off on the plan. FAA is reviewing ~he scope of work with C&S to start the design phase. In the upcoming months, the hope is for this project to move forward to the next step. There was motion by Commissioner Oldham, seconded by Commissioner Cochran to move forward with the Above Ground Fuel Farm Pen & Ink plan confirming the three fuel tanks are 12 thousand gallons.
B. 2025-2030 ACIP- Reid shared the ACIP to each Commissioner which was submitted to the FAA. After the Commission reviewed the 2025-2030 ACIP all Commissioners were in favor of moving forward with this plan. There was r:notion by Commissioner Oldham, seconded by Commissioner Cochran, the motion carried.
C. Installation of Runway End Light (Design} - The Commission is in favor of submitting a grant application to the FAA for this project. There was motion by Commissioner Oldham, seconded by Commissioner Cochran, the motion carried.
D. ALP (Airport Layout Plan} Narrative Report and Obstruction Survey - The Commission is in favor of submitting a grant application to the FAA for this project. There was motion by Commissioner Oldham, seconded by Commissioner Cochran, the motion carried.
E. Above Ground Fuel Tank (Design) - The Commission is in favor of submitting a grant application to the FAA for this project. There was motion by Commissioner Oldham, seconded by Commissioner Cochran, the motion carried.
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MINUTES
REEDLEY AIRPORT COMMISSION MEETING
Thursday, September 19, 2024 at 4:00 p.m.
8. AIRPORT MANAGER REPORT
A Capital Improvements - The ACIP and grant application were discussed and are currently in progress.
B. Weed Control - Staff is keeping the weeds down.
C. Landscaping/Parking - None
D. Public Relations/Airport Promotion -After the open house a newsletter will be created capturing the latest information
E. BMX Track - none
F. Hangar Vacancies - none
G. Electric Planes/Charging Station - none
H. Reedley College - none
9. ADJOURNMENT
As there was no further business to discuss, it was moved by Commissioner Oldham, seconded by Commissioner Agrifoglio to adjourn at 5:23 p.m. .j
~rl'-+4iffnt: '"', Chairperson ~o~h I o\clhClM
sistant
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Minutes
COMMUNITY SERVICES COMMISSION
Thursday, October 24, 2024
A regular meeting of the Community Services Commission was called to order at 4:30p.m. by Shirley Ito, Vice Chairperson, in the Redwood Room at the Reedley Community 100 N. East Ave, Reedley, California 93654.
1. ROLL CALL AND INTRODUCTION OF GUESTS
A. Commissioners Present; Shirley Ito Vice Chairperson; David Carter, Jenny Peters, Angelina Rodriguez
Commissioners Absent: Darren Minami Chairperson, Maria Rodriguez B. Youth Representatives: _Adelina Villarreal, Guadalupe Rodriguez C. Staff Present: Sarah Reid, Community Services Director; Kayla Cheney, Administrative Assistant; Taylor Cardenas, Recreation Coordinator, Silvia Rodriguez, Staff Assistant
D. Others: Eddie Jimenez, Vickie Mendoza, Vickie Trujillo
2. AGENDA APPROVAL
It was moved by Commissioner D. Carter, seconded by Commissioner Rodriguez that the agenda of October 24, 2024 be approved. The motion carried.
3. APPROVAL OF MINUTES
It was moved by Commissioner Carter, seconded by Commissioner Rodriguez that the minutes of September 18, 2024 be approved. The motion carried.
4. PRESENTATION -None
5. PUBLIC DISCUSSION - None.
6. ORAL AND WRITTEN COMMUNICATIONS
Reid shared with the Commission the October-December Recreation and Senior program flyer. Cardenas reported that Volleyball, Tiny Tot Cheer and Football are currently happening. Cardenas summarized that the Jr Cager and Tiny Tot basketball registration is now opened, and overall sports numbers have doubled compared to last year.
7. NEW BUSINESS
A. Recreation Grants
Reid shared that out of the six (6) $350 grants available, four (4) applications were received from agencies that qualify. Reedley Youth Soccer, Reedley Little League, Reedley Parks and Recreation Foundation, and the Reedley Senior Commission, Inc. Vicky Trujillo, representing Reedley Senior Commission Inc., shared the grant funds will be used to continue supporting the Reedley Senior Center with the cost to mail the monthly newsletter, purchasing the monthly birthday celebration goodies, purchasing cutlery for the upcoming senior events Page l of 4
Minutes
COMMUNITY SERVICES COMMISSION
Thursday, October 24, 2024
and senior trip transportation cost. Eddie Jimenez, representing Reedley Parks and Recreation Foundation, shared they will use these funds to replace missing plaques and for improvements on the Parkway. Vicky Mendoza was present to represent both Reedley Little League and Reedley Youth Soccer. Vicky shared Reedley Little League will use the funds to sponsor six (6) families with $60 scholarships to assist families with multiple kids in the league. Reedley Youth Soccer is planning to purchase medals for players and special recognition plaques for those players aging out. Motion was made to award funding to the four (4) groups in the amount of $525 instead of the $350. Motion moved by Commissioner Rodriguez, Seconded by Commissioner Peters. Motion Carried.
B. Coach of the Year
Taylor Cardenas, Recreation Coordinator, shared that ten (10) nominations for Coach of the Year were received and she recommends Arturo Saenz. Cardenas shared that effective communication and his dedication to keeping the kids engaged really stood out.
Cardenas provided a staff update and thanked everyone involved in the Fiesta Run this year. There were 846 runners who competed. She reported that Toys for Tots will not be provided this year because staff has not received a response from the Toys for Tots Organization. Touching Families will happen, Cardenas will be distributing the box to collect toys for these families. Cardenas stated she is working with KCUSD for Pickleball to possibly have a time change on Saturdays from 7:30-10:30am to 8:30-11 :30 because of the cooler weather.
Cardenas provided the camp dates for the city upcoming Thanksgiving and Christmas camps. Reid appreciates Cardenas for really pushing the coach of the year.
8. YOUTH REPRESENTATIVE REPORTS
Adelina Villarreal reported that this was the first and last year she will play water polo as she is a senior. Villarreal also shared how she would like to see playground improvements for interactive panels with sound and tactile features.
Her senior year is progressing quickly.
Guadalupe Rodriguez reported that current parks with wood chips need to be replaced with rubber surface material and shared that she was elected as vice president of another school club. School is going well and keeping her busy. She is excited to attend Six Flags Magic Mountain on Nov 9.
Minutes
COMMUNITY SERVICES COMMISSION
Thursday, October 24, 2024
9. STAFF REPORT
Reid shared the Sports Park North Soccer phase is currently under construction.
Light Post have been installed and parking improvements are underway. Reid shared she plans for a Ribbon Cutting event when this project is complete.
Sometime after the first of the year.
Camacho Park rehabilitation project will soon begin the design phase, with a timeline of 8 months to a year.
The Community Center project of Restroom Renovation will start soon. Reid shared the plan is to transition to new epoxy floors and will coordinate to minimize the impact during these renovations.
Reedley Senior Center took a group of seniors to the Cambria Scarecrow Festival. Reid shared she is excited to see all the pictures from their day spent there.
10. COMMISSIONER COMMENTS
Commissioner Carter shared his 6-mile run experience during the Reedley Fiesta. He would like all the water stations staffed through the entire run. Carter also highlighted that the 6 and under race was what made his morning. He enjoyed watching those kids run with so much spirit. He recognized those keeping the Parkway clear and well-maintained. Reid shared that all the sections of trail have been adopted.
Commissioner Peters enjoyed the annual Airport Open House and would like to see the college student be able to participate in the airplane rides. Peters shared she was sad to miss the Fiesta for the first time as she had other obligations to attend. Reid shared the Volunteers at the Airport Open House were a great help and plans to make changes necessary to keep them busy. There was a lot of sitting around as there were almost to many volunteers.
Commissioner Rodriguez is busy attending soccer games and fall ball and enjoying the farmers market happening on Thursdays at Reedley College.
Commissioner Ito shared she helped with the Fiesta Run and thought this was fun to do. Ito plans to attend Senior Center Extreme Pumpkin Carving and is looking forward to this activity.
11. ADJOURNMENT
As there was no further business to discuss, the meeting was adjourned at 5:20p.m.
Minutes
COMMUNITY SERVICES COMMISSION
Thursday, October 24, 2024
Respectfully submitted,
Silvia Rodriguez, Interim Administrative
Assistant
~.g~Nices Direc
U.S EPA LEAD AND COPPER RULE REVISION
TITLE 22, SUB SECTION 64463 (B)
LEAD AND COPPER RULE
• PUBLISHED IN 1991 BY THE U.S. EPA
• CONCERN – LEAD WATER PIPE WAS CORRODING CAUSING LEAD TO LEACH INTO DRINKING WATER RESULTING IN A POTENTIAL HEALTH RISK.
• HEALTH RISK -LEAD IN WATER CAN CAUSE DEVELOPMENTAL DELAYS AND OTHER SERIOUS HEALTH RISKS, ESPECIALLY IN YOUNG CHILDREN AND PREGNANT WOMEN. • LEAD PIPE WAS APPROVED FOR WATER USE BY NATIONAL BUILDING CODES UNTIL 1986 WHEN IT WAS BANNED BY THE FEDERAL GOVERNMENT.
• MONITORING AND REPORTING
• REGULAR TESTING OF WATER SYSTEM
• COLLECT SAMPLES FROM HOMEOWNERS (FIRST DRAW IN MORNING) • CITY INVENTORY OF LEAD WATER MAIN PIPE- CITY OWNED
LEAD AND COPPER RULE REVISION
DECEMBER 17, 2021
• EVERY CITY IN THE U.S. IS REQUIRED TO INVENTORY AND REPLACE ANY LEAD WATER SERVICE LINES WITHIN THE CITY. • PLACES RESPONSIBILITY ON ALL CITIES TO FIND OUT IF THERE ARE ANY LEAD SERVICE LINES ON PRIVATE PROPERTY.
LEAD AND COPPER RULE REVISION CONT.
• BY OCTOBER 16, 2024, CITY MUST SUBMIT INITIAL INVENTORY OF CUSTOMER SERVICE LINES
ALONG WITH A PLAN TO ACHIEVE INVENTORY REQUIREMENTS AND SEND INITIAL NOTIFICATION LETTER TO ALL RESIDENTS WITHIN 30 DAYS OF PLAN APPROVAL. • PERIODIC NOTIFICATIONS TO ALL RESIDENTS UNTIL MATERIAL IS DETERMINED. • CITY COMPLETELY IN COMPLIANCE WITH THE RULE
AT THIS POINT.
• MUST SUBMIT UPDATED INVENTORY ANNUALLY
UNTIL COMPLETED (2027)
MOVING FORWARD
• BY 2027 MUST HAVE A PLAN FOR REPLACEMENT OF ALL LEAD LINES. BECAUSE THESE LINES ARE
ON PRIVATE PROPERTY THE NEW REVISIONS HAVE CREATED CONFUSION AS TO WHO PAYS FOR THIS.
• BY 2037 ALL LEAD PIPE MUST BE REPLACED.
GOOD NEWS ?
• HIGHLY CONFIDENT THAT THERE ARE NO LEAD PIPE WATER SERVICES WITHIN THE CITY OF REEDLEY.
YEARS OF DISCOVERY AND OBSERVATION
METER INSTALLATION PROGRAM IN 2006