ALL CELL PHONES AND ELECTRONIC DEVICES MUST BE
TURNED OFF IN THE COUNCIL CHAMBERS
AGENDA
REEDLEY CITY COUNCIL MEETING
7:00 P.M.
TUESDAY, MARCH 11, 2025
Meeting Held in the Council Chambers
845 "G" Street, Reedley, California
www.reedley.ca.gov
Peticiones para servicios de traducci6n deben ser sometidas 48 horas antes a la Secretaria Municipal al numero 637-4200 ext. 212
The Council Chambers are accessible to the physically disabled. Requests for additional accommodations for the disabled, including auxiliary aids or to request translation services, should be made 48 hours prior to the meeting by contacting the City Clerk at 637-4200 ext. 212.
Any document that is a public record and provided to a majority of the City Council regarding an open session item on the agenda will be made available for public inspection at City Hall, in the City Clerk's office, during normal business hours. In addition, such documents may be posted on the City's website.
Unless otherwise required by law to be accepted by the City at or prior to a Council meeting or hearing, no documents shall be accepted for Council review unless they are first submitted to the City Clerk by the close of business one day prior to said Council meeting/hearing at which the Council will consider the item to which the documents relate, pursuant to the adopted City Council Protocols.
The meeting will be held in person and may be observed remotely via Zoom or at:
http://www.reedley.com/livestream.php.
Public comment may be made in person or submitted in writing. Members of the public who wish to provide written comments are encouraged to submit their comments to the City Clerk at [email protected] by the close of business one day prior to the start of the meeting to ensure that the comments will be available to the City Council. Please indicate the agenda item number to which the comment pertains. Written comments that do not specify a particular agenda item will be marked for the general public comment portion of the meeting. A copy of any written comment will be provided to the City Council at the meeting. Please note that written comments received will not be read aloud during the meeting, but will be included with the meeting minutes.
Matthew Tuttle, Mayor
Mary Fast, Mayor Pro Tern
Christopher Arriaga, Council Member
MEETING CALLED TO ORDER
Michael Crutchfield, Council Member
Scott Friesen, Council Member
INVOCATION- Rev. Denny Joseph, St. Anthony of Padua Catholic Church
PLEDGE OF ALLEGIANCE
ROLL CALL
AGENDA APPROVAL - ADDITIONS AND/OR DELETIONS
PRESENTATION
1. MARJAREE MASON CENTER TEEN DOMESTIC VIOLENCE AWARENESS MONTH PUBLIC COMMENT - Provides an opportunity for members of the public to address the City Council on items of interest to the public within the Council's jurisdiction and which are not already on the agenda this evening. It is the policy of the Council not to answer questions impromptu. Concerns or complaints will be referred to the City Manager's office. Speakers should limit their comments to not more than three (3) minutes. No more than ten (10) minutes per issue will be allowed. For items which are on the agenda this evening, members of the public will be provided an opportunity to address the Council as each item is brought up for discussion.
NOTICE TO PUBLIC
CONSENT AGENDA items are considered routine and a recommended action for each item is included, and will be voted upon as one item. If a Councilmember has questions, requests additional information, or wishes to comment on an item, the vote should not be taken until after questions have been addressed or comments made, and the public has had an opportunity to comment on the Consent Agenda items. If a Councilmember wishes to have an item considered individually or change the recommended action, then the item should be removed and acted upon as a separate item. A Councilmember's vote in favor of the Consent Agenda is considered and recorded as a separate affirmative vote in favor of each action listed. For adoption of ordinances, only those that have received a unanimous vote upon introduction are considered Consent items.
CONSENT AGENDA (Item 2-5)
2. APPROVAL OF MINUTES OF THE REGULAR COUNCIL MEETING OF FEBRUARY 25, 2025 - (City Clerk)
Staff Recommendation: Approve
3. REJECT ALL BIDS RECEIVED FOR THE REED AVENUE AND REEDLEY COLLEGE DRIVEWAY TRAFFIC SIGNAL PROJECT BID OPENING HELD ON MARCH 4, 2025 - (Engineering)
Staff Recommendation: Approve
4. CONSIDERATION OF ITEMS PERTAINING TO THE ROOF PROJECT AT THE
REEDLEY OPERA HOUSE
A. APPROVE AND AUTHORIZE CITY MANAGER TO EXECUTE AN
AGREEMENT AND ALL SUPPORTING DOCUMENTS WITH FRESNO
ROOFING CO., INC. IN THE AMOUNT OF $58,730
B. ADOPT RESOLUTION NO. 2025-015 AMENDING THE 2024-25 ADOPTED BUDGET APPROPRIATING $35,253 TO FUND THE ROOF PROJECT AT THE REEDLEY OPERA HOUSE AND A 10% CONTINGENCY
(Community Services)
Staff Recommendation: Approve
2 5. ADOPT RESOLUTION NO. 2025-016 ESTABLISHING THE FISCAL YEAR 2025-26 RATES FOR COMMUNITY FACILITY DISTRICT 2005-01, INCREASING RATES FROM
CURRENT LEVELS BY CPI, AND SETTING DEPARTMENT ALLOCATIONS - (Administrative Services)
Staff Recommendation: Approve
WORKSHOP
6. PRESENTATION AND INFORMATION FROM SIERRA KINGS HEALTH CARE DISTRICT
7. PRESENTATION OF THE NEW REEDLEY CITIZEN REQUEST TOOL- Administrative Services
COUNCIL REPORTS
8. BRIEF REPORT BY COUNCIL MEMBERS ON CITY RELATED ACTIVITIES AS AUTHORIZED BY THE BROWN ACT AND REQUESTS FOR FUTURE AGENDA ITEMS.
STAFF REPORTS
9. UPDATES AND/OR REPORTS BY CITY MANAGER AND/OR STAFF MEMBERS
ADJOURNMENT
I hereby certify under penalty of perjury, under the laws of the State of California that the foregoing revised agenda was posted in accordance with the applicable legal requirements. Dated this 6th day of March 2025 .
Dates to Remember:
March 25, 2025-Regular Meeting
April 8, 2025-Regular Meeting
.. .,,.nvv"'r k
3 REEDLEY CITY COUNCIL MEETING - February 25, 2025
A complete audio record of the minutes is available at www.reedlev.ca.gov The meeting of Reedley City Council was called to order by Mayor Tuttle at 7:01 p.m. on Tuesday, February 25, 2025 in the City Hall Council Chambers, 845 "G" Street, Reedley, California.
INVOCATION - Veronica Burns, Reedley Police Department Chaplain
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Council Member Fast.
ROLL CALL
Council Members
Present:
Absent:
Christopher Arriaga, Michael Crutchfield, Mary Fast, Scott Friesen and Matthew Tuttle None.
AGENDA APPROVAL - ADDITIONS AND/OR DELETIONS
Council Member Friesen motioned, Mayor Tuttle seconded to accept and approve agenda.
Motion unanimously carried.
PUBLIC COMMENT
None.
CONSENT AGENDA (Item 1-7)
Council Member Fast asked to discuss item 3 and 5 prior to the vote. Community Services Director Sarah Reid answered questions about both items.
Council Member Fast moved, Council Member Friesen seconded to accept, approve and adopt all items listed under the CONSENT AGENDA.
1. APPROVAL OF MINUTES OF THE REGULAR COUNCIL MEETING OF FEBRUARY 11 , 2025 - Approved
2. APPROVE MAYOR'S NOMINATION TO FILL TWO VACANCIES ON THE COMMUNITY SERVICES COMMISSION -Approved
3. APPROVE THE FOLLOWING ACTIONS ASSOCIATED WITH FUNDING PROVIDED BY SIERRA KINGS HEALTH CARE DISTRICT (SKHCD):
A. APPROVE AND AUTHORIZE THE CITY MANAGER TO SIGN A SPECIAL INITIATIVEGRANT AGREEMENT AND RELATED DOCUMENTS ACCEPTING FUNDING TO PROVIDE FREE SWIM LESSONS IN THE SUMMER OF 2025
B. APPROVE AND AUTHORIZE THE CITY MANAGER TO SIGN A RENEW AL GRANT
APPLICATION AND RELATED DOCUMENTS REQUESTING AND ACCEPTING FUNDING
FOR COSTS ASSOCIATED WITH PUBLIC PICKLEBALL
C. APPROVE AND AUTHORIZE THE CITY MANAGER TO SIGN A RENEW AL GRANT
APPLICATION AND RELATED DOCUMENTS REQUESTING AND ACCEPTING FUNDING FOR FREE SWIM LESSONS IN THE SUMMER OF 2026
-Approved
REEDLEY CITY COUNCIL MEETING - February 25, 2025
4. CONSIDER ITEMS ASSOCIATED WITH THE IMPLEMENTATION OF THE 2023-2031 CITY OF
REEDLEY HOUSING ELEMENT AND THE AMENDMENT TO THE OFFICIAL ZONING MAP OF THE CITY OF REEDLEY:
A. ADOPT ORDINANCE NO. 2025-001, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF REEDLEY APPROVING REZONE APPLICATION NO. 2024-02 AND
AUTHORIZING THE AMENDMENTS TO THE OFFICIAL ZONING MAP OF THE CITY OF
REEDLEY
-Approved
5. CONSIDERATION OF ITEMS PERTAINING TO THE TRANSITION OF THE STATE CENTER
COMMUNITY COLLEGE DISTRICT (SCCCD) AVIATION PROGRAMS TO THE REEDLEY MUNICIPAL
AIRPORT
A. APPROVE AND AUTHORIZE THE CITY MANAGER TO EXECUTE A SALES AGREEMENT
AND ALL SUPPORT DOCUMENTS WITH WILLSCOT FOR THE PURCHASE OF THE
TRAILER
B. ADOPT RESOLUTION NO. 2025-010 AMENDING THE 2024-25 ADOPTED BUDGET APPROPRIATING $51,335.75 IN THE AIRPORT ENTERPRISE FUND FOR THE PURCHASE
OF THE TRAILER
-Approved
6. ADOPT RESOLUTION NO. 2025-011 OF THE CITY COUNCIL OF THE CITY OF REEDLEY REVISING THE MASTER SALARY TABLE FOR PART-TIME EMPLOYEES-Approved
7. ADOPT RESOLUTION NO. 2025-012 SUPPORTING AND IMPLEMENTING TIMELY USE OF FUNDING
FOR FEDERALLY FUNDED PROJECTS AND AUTHORIZATION TO APPLY FOR REGIONAL BID GRANTS THROUGH FRESNO COUNCIL OF GOVERNMENTS-Approved
ADMINISTRATIVE BUSINESS
8. APPROVE THE FOLLOWING ACTIONS ASSOCIATED WITH SPECIAL EVENTS OFFERED BY LOCAL NON-PROFIT ORGANIZATIONS:
A. APPROVE THE REQUEST BY THE KINGS RIVER CONSERVANCY TO WAIVE CITY OF
REEDLEY PARK FEES RELATED TO THE ANNUAL SPRING FLING ON THE KINGS B. APPROVE THE REQUEST BY SERVE REEDLEY TO WAIVE CITY OF REEDLEY FACILITY
RENTAL FEES RELATED TO THE FUNDRAISER DINNER TO SUPPORT OPERATIONS IN
THE FAITH HOUSE
Community Services Director Sarah Reid explained that in 2012 Council adopted a resolution that established a guidelines for special events and youth sports events. Both types of events are an important benefit to a community and the City of Reedley would assist by absorbing some of the costs involved to support long standing events. Staff would like to use this approach for two new events.
Council Member Crutchfield motioned to approve and Council Member Friesen seconded to APPROVE THE
FOLLOWING ACTIONS ASSOCIATED WITH SPECIAL EVENTS OFFERED BY LOCAL NON-PROFIT ORGANIZATIONS:
A. APPROVE THE REQUEST BY THE KINGS RIVER CONSERVANCY TO WAIVE CITY OF
REEDLEY PARK FEES RELATED TO THE ANNUAL SPRING FLING ON THE KINGS B. APPROVE THE REQUEST BY SERVE REEDLEY TO WAIVE CITY OF REEDLEY FACILITY
RENTAL FEES RELATED TO THE FUNDRAISER DINNER TO SUPPORT OPERATIONS IN
THE FAITH HOUSE
Motion unanimously carried.
2 REEDLEY CITY COUNCIL MEETING - February 25, 2025
WORKSHOP
9. PRESENTATION AND INFORMATION PERTAINING TO STRATEGIC CAPITAL PLANNING UPDATE Assistant City Manager, Paul Melikian discussed the item which included fiscal success, sustainability and planning for future needs. Mr. Melikian discussed short term planning and long term forecasting for the City. At the conclusion of the presentation City Manager, Nicole Zieba answered questions that were asked by Council.
Public Comment:
Patrick Turner shared about the State of California regulations regarding certifications and training. Mr. Turner shared hiring qualified employees for the water department and waste water treatment plant is a state wide issue.
Suzanne Johnson discussed Sierra Kings Health Care board would be interested in assisting The City of Reedley where it can to help promote health and wellness in the community.
COUNCIL REPORTS
10. BRIEF REPORT BY COUNCIL MEMBERS ON CITY RELATED ACTIVITIES AS AUTHORIZED BY THE BROWN ACT AND REQUESTS FOR FUTURE AGENDA ITEMS.
Council Member Friesen
• Discussed the Chamber of Commerce event he attended
• Attended a Southeast Regional Solid Waste commission meeting and provided a brief update • Mentioned the Flag Lowering ceremony he attended
Council Member Crutchfield
• Mentioned the Chamber of Commerce event he attended
• Shared about a Federal Update meeting he attended and provided a brief update Council Member Arriaga
• Shared about the Guardian Village ribbon cutting event he attended • Discussed the Flag Lowering event he attended
Council Member Fast
• Attended the Chamber of Commerce event
• Discussed the Self Help event she attended
• Shared about the event she attended at Palm Village
Mayor Tuttle
• Attended the Guardian Village ribbon cutting
• Shared about the League of California Cities event he attended and provide a brief update • Discussed the Brick and Stone ribbon cutting he attended • Mentioned the Good Morning Reedley he attended
STAFF REPORTS
UPDATES AND/OR REPORTS BY CITY MANAGER AND/OR STAFF MEMBERS.
City Manager Nicole Zieba:
• Discussed the new Reedley Department of Motor Vehicles • Shared about a meeting she attended at Reedley College • Mentioned about upcoming council meeting schedule and future agenda items
ADJOURNMENT
Mayor Tuttle adjourned the regular meeting at 9:01 p.m. 3 REEDLEY CITY COUNCIL MEETING - February 25, 2025
ATTEST:
Ruthie Greenwood, City Clerk
Mayor Matthew Tuttle
4 DATE: March 11, 2025
REEDLEY CITY COUNCIL
~ Consent
D Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: 3 ---
TITLE: REJECT ALL BIDS RECEIVED FOR THE REED AVENUE AND REEDLEY
COLLEGE DRIVEWAY TRAFFIC SIGNAL PROJECT BID OPENING HELD ON MARCH 4, 2025
SUBMITTED: Marilu S. Morales, P.Ej.A_M
City Engineer
APPROVED: Nicole R. Zieba
City Manager
RECOMMENDATION
Staff recommends that the City Council reject all bids received for the Reed Avenue and Reedley College Driveway Traffic Signal (Project) bid opening held on March 4, 2025.
EXECUTIVE SUMMARY
Staff is recommending that the City Council reject all bids for the Project due to higher than anticipated cost for the project. The Project scope is to install a traffic signal at the intersection of Reed Avenue and the Reedley College driveway, approximately 730 feet south of Parlier Avenue.
The City received three bids for the project and they came in higher than originally estimated when the project design began. Staff is working on making revisions to the project to reduce costs.
Should Council reject all bids, the Project will be released to bid again in the future with revisions. In addition, more outreach will be done to contractors so that the City receives more competitive bids.
PROJECT DESCRIPTION/BACKGROUND
The Project will install a fully actuated phased traffic signal, with pedestrian crossings and overhead safety lighting, on Reed Avenue at the northernmost entrance to Reedley College, approximately 730 feet south of Parlier Avenue.
The intersection improvement shall consist of any restriping necessary to conform to the traffic signal, the construction or removal of ADA pedestrian ramps, driveway approaches, street lighting, pedestrian push buttons, minor concrete, minor asphaltic paving, modifications, and any modifications to the intersections.
Plans and specifications for the construction/installation of the traffic signal were released to bid on February 12, 2025, and advertised for three weeks. Three bids were received for the Project. Staff is recommending that all three bids be rejected and the Project be rebid at a later date.
Should Council reject all bids the Project will be released to bid in in the future with revisions and in anticipation that more contractors will bid the Project
PRIOR COUNCIL ACTIONS
On January 24, 2023, the City Council entered into a Professional Services Agreement with Peters Engineering Group for designing consulting services.
FISCAL IMPACT
No fiscal impact with this action. At a future date, staff will bring forward a Budget Amendment associated with the construction costs of the Project.
ATTACHMENTS
1. Bid Tabulation for Reed Avenue and Reedley College Driveway Traffic Signal Project
Item No.
BASE BID
1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 18
19 Description
Mobilization
Traffic Control
Dust Control & BMP Compliance
Clearing and Grubbing
Roadway Excavation (F)
Hot Mix Asphalt
Aggregate Base-Class 11
Asphaly Concrete Saw Cutting
Concrete Modified Corner Curb Ramp
Concrete Modified Mid-Block Curb Ramp
Concrete Sidewalk
Concrete Curb and Gutter
Concrete Cross Valley Gutter
Type B Storm Drain Inlet
Exhibit A
Reed Avenue and Reedley College Traffic Signal
Bid Tabulation
HBC Enterprises
Quantity Units Unit Cost Total
1 LS $ 29,900.00 $ 29,900.00 $
1 LS $ 40,630.00 $ 40,630.00 $
1 LS $ 4,300.00 $ 4,300.00 $
1 LS $ 14,340.00 $ 14,340.00 $
35 CY $ 230.35 $ 8,062.25 $
25 TON $ 1,603.65 $ 40,091 .25 $
40 TON $ 164.00 $ 6,560.00 $
255 LF $ 3.00 $ 765.00 $
1 EA $ 5,200.00 $ 5,200.00 $
1 EA $ 8,250.00 $ 8,250.00 $
570 SF $ 16.50 $ 9,405.00 $
150 LF $ 76.50 $ 11,475.00 $
265 SF $ 23.40 $ 6,201.00 $
1 EA $ 27,500.00 $ 27,500.00 $
Traffic Striping, Pavement Markings and Markers 1 LS $ 20,900.00 $ 20,900.00 $ Miscellaneous Facilities and Operations 1 LS $ 23,850.00 $ 23,850.00 $ Traffic Signals and Lighting 1 LS $ 436,920.00 $ 436,920.00 $ Remove Existing Crosswalk Facilities 1 LS $ 4,400.00 $ 4,400.00 $ PG&e Facilities 1 LS $ 21, 190.00 $ 21 ,190.00 $
Total for BASE BID: $ 719,939.50
Subcontractors Traffic Control HBC Enterprises-JV
Underground HBC Enterprises-JV
HMA Work Garcia Paving Inc.
Striping T&T Pavement Markings
Electrical C3 Electric
Prepared By: A.Barajas
Checked By: L. Xiong
Approved By: M. Morales
Date: 3/4/2025
Cal Valley Construction American Paving Co.
Unit Cost Total Unit Cost Total
30,000.00 $ 30,000.00 $ 30,000.00 $ 30,000.00
179,000.00 $ 179,000.00 $ 80,000.00 $ 80,000.00
2,500.00 $ 2,500.00 $ 2,500.00 $ 2,500.00
75,000.00 $ 75,000.00 $ 20,000.00 $ 20,000.00
900.00 $ 31 ,500.00 $ 1,000.00 $ 35,000.00
1,500.00 $ 37,500.00 $ 450.00 $ 11,250.00
100.00 $ 4,000.00 $ 200.00 $ 8,000.00
4.00 $ 1,020.00 $ 4.00 $ 1,020.00
8,000.00 $ 8,000.00 $ 8,000.00 $ 8,000.00
3,000.00 $ 3,000.00 $ 6,000.00 $ 6,000.00
14.00 $ 7,980.00 $ 25.00 $ 14,250.00
50.00 $ 7,500.00 $ 50.00 $ 7,500.00
25.00 $ 6,625.00 $ 30.00 $ 7,950.00
10,000.00 $ 10,000.00 $ 10,000.00 $ 10,000.00
25,055.00 $ 25,055.00 $ 15,000.00 $ 15,000.00
5,000.00 $ 5,000.00 $ 220,000.00 $ 220,000.00
390,549.00 $ 390,549.00 $ 400,000.00 $ 400,000.00
1,308.00 $ 1,308.00 $ 1,500.00 $ 1,500.00
19,264.00 $ 19,264.00 $ 20,000.00 $ 20,000.00
$ 844,801.00 $ 897,970.00
Safety Network Inc.
T & T Pavement Markings Central Valley Striping
C3 Electric C3 Electric
DATE:
TITLE:
SUBMITTED:
APPROVED:
REEDLEY CITY COUNCIL
March 11, 2025
l:8:1 Consent
D Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: ----
CONSIDERATION OF ITEMS PERTAINING TO THE ROOF PROJECT
AT THE REEDLEY OPERA HOUSE
A) APPROVE AND AUTHORIZE CITY MANAGER TO EXECUTE AN
AGREEMENT AND ALL SUPPORTING DOCUMENTS WITH
FRESNO ROOFING CO., INC IN THE AMOUNT OF $58,730
8) ADOPT RESOLUTION NO. 2025-015 AMENDING THE 2024-25
ADOPTED BUDGET APPROPRIATING $35,253 TO FUND THE
ROOF PROJECT AT THE REEDLEY ERA HOUSE AND A 10%
CONTINGENCY
Sarah Reid, Community Services Dire
Nicole R. Zieba, City Manager ~
RECOMMENDATION
Consideration for items pertaining to the roof project at the Reedley Opera House: A) Approve and authorize City Manager to execute an agreement and supporting documents with Fresno Roofing CO., in the amount of $58,730 to replace the four skylights, install safety cages and remove and replace the roofing on the deck/patio area, 8) Adopt Resolution NO. 2025-015 amending the City of Reedley 2024-25 Adopted Budget appropriating $35,253 to fund the roof proj~ct at the Reedley Opera House and a 10% contingency.
EXECUTIVE SUMMARY
A placeholder was put in the City of Reedley 2024-25 Adopted Budget as staff worked through the best approach to resolve the leaking in the Reedley Opera House. Staff's recommendatio1" outlines a targeted strategy to address severe leaking in the building by focusing on the most vulnerable areas of the roof. The project scope includes removing and replacing the roof on the deck/patio area and replacing flashing over the door area to help with water runoff. It is also recommended to replace the four cracked skylights with new skylights and add OSHA required safety cages.
BACKGROUND
The Reedley Opera House has been experiencing persistent leaking, particularly above the kitchen area and around the skylights for some time. A water test confirmed that the leak in the kitchen is directly linked to issues originating from the deck/patio roof area.
The building's complex roofing includes the main roof (shared with adjoining business owners) and two additional roofs. The isolated nature of the leak, with clear evidence of deteriorating skylights, prompted discussions with multiple vendors to identify the best solution.
In addition to addressing the leak, replacing the cracked skylights and installing safety cages will ensure the building meets current OSHA safety requirements.
FISCAL IMPACT
The proposed Budget Amendment No. 2025-015, increases appropriations in the Opera House Roof expenditure account by $35,253. This sum will fund the roof project as well as provide a 10% contingency to cover any unforeseen additional expenses.
ATTACHMENTS
1. Fresno Roofing CO., INC Estimate
2. Budget Resolution No. 2025-015
3. Site Plan
2 :::-::::::::::::::::::~;:::::::::::::::::::::::::::::::::::::;:.::-:::::::::.::::::::::;::;:::::::: If YO tJ O ON ' t KN OW ROOFS, KNOW YOUR RO O fE R FRESNO ROOFING CO., INC.
5950 E. OLIVE • FHESNO, CA 93727
P.O. BOX 7676 • FRESNO, CA 93747
DIR: 1000004536 PHONE (559} 255-san FAX (559} 255•8568
TO:
FROM ESTIMATOR: Jose Gama
EMAll: [email protected]
WEBStTE: www.ftesnorooflngco.net STATE CONTRACTOR'S LICENSE rio. 31)1m STATE OF CALIFORWA OIR I0..~536 ** BID FORM- SCOPE OF WORK **
FAX NO:
--======================== ==-~=== ======= ==-=== ----------- PROJECT: City of Reedley -i , Opera House Balcony Deck and Skylight Replacement - SEE GOOGLE MAPS FOR DECK
AND SKYLIGHT LOCATION.
BID DATE:
BID TIME:
February 26, 2025
ADDENDAS NOTED: l_, 2_, 3_, 4_, 5_, 6_, 7_, 8_, 9_, 10_, 11_, 12_, 13_ MEMOS NOTED:
Plnns/Specs: Yes I Tnx Tncluded: Yes
Yes
Yes
I
I
I
13ondnble: Yes
Furnish Insurance: Yes I Union: Bond Rate: I%
FOB Jobsite: Yes I Prevniling Wnges: MBE/WBE/DVDE/SBE: NIA Install only: Yes I
WORK INCLUDED: GACO System
SECTION:
Remove wood deck at balcony deck along with built-up roofing.
Install new plywood. Install new GACO system at balcony deck.
Three (3) year Fr~sno Roofing Inc workmanship warranty
Raise and replace skylight. Replace wall flAshing over door.
TOTAL:
Install skylight safety cages at new skylight
TOTAL:
ALTERNATES: Add/(Deduct):
AMOUNT:
$49,750.00**
Initial to
Accept
$8,980.00** - ADD
Initial to
Accept
Unit 1 - Replace dry rot wood decking at $10.jQ per square foot - extra.
Unit 2 - Replace dry rot fascia board at $22.00 per lineal foot - extra Comments:
No Garland materials on this p1·oj ect.
EXCLUSrDNS: Ahatement. Performance and Payment bonds. Painting.
ACCEPTED BY: DA'fE:
BUDGET AMENDMENT
RESOLUTION 2025-015
The City Council of the City of Reedley does hereby amend the 2024-2025 Budget as follows:
SECTION I - ADDITIONS
Account Number Account Description Amount
001-4127.5064 Opera House Roof $ 35,253
Total $ 35,253
Purpose: Staff is requesting additional appropriations to cover costs associated with replacing the roof in the deck/patio area, replacing the four existing skylights and installation of skylight safety cages at the Reedley Opera House.
SECTION II - SOURCE OF FUNDING
Account Number Account Description Amount
001-2710 General Fund Unallocated Fund Balance $ (35,253) Total $ (35,253)
Impact: A placeholder appropriation of $30,000 was put in the 2024-2025 Adopted Budget while staff formulated the best approach to address active leaks in the Reedley Opera House. Staff is requesting additional appropriations to replace the roof in the deck/patio area, replace the four existing skylights and the installation of skylight safety cages as required by Cal/OSHA.
This additional appropriation brings the total project funding to $65,253, which includes a 10% project contingency.
REVIEWED:
·tally signed by
I A. Melikian
, ,,_ , e: 03/04/25
Assistant City Manager City Manager
The foregoing resolution was approved by the City Council of the City of Reedley on March 11, 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN: APPROVED:
Matthew Tuttle, Mayor
ATTEST:
Ruthie Greenwood, City Clerk
River City Theatre Company
\ ..
-
i,,- . Sha-rep . aoof \
Hou,se Mai'n roof ..
Project Area: I._ ____ _ Deck/Patio
REEDLEY CITY COUNCIL
DATE: March 11, 2025
~ Consent
D Regular Item
D Workshop
D ClosedSession
D Public Hearing
ITEM NO: _5 _ _
TITLE: ADOPT RESOLUTION NO. 2025-016 ESTABLISHING THE FISCAL YEAR 2025-26 RATES FOR COMMUNITY FACILITY DISTRICT 2005-01, INCREASING RATES
FROM CURRENT LEVELS BY CPI, AND SETTING DEPARTMENT ALLOCATIONS SUBMITTED: Paul Melikian, Assistant City Manager ~
APPROVED: Nicole R. Zieba, City Manager
RECOMMENDATION
That the City Council adopt Resolution No. 2025-016 establishing the Fiscal Year ("FY") 2025-26 annual tax amount for properties within the Reedley Community Facilities District No. 2005-1 . Staff recommends that the current tax rate be raised from the Consumer Price Index (CPI) instead of the maximum allowable rate, and to allocate the funds for the 2025-26 fiscal year at the existing 15% for Fire, 7 4% for Police, 9% for Parks, and 2% for Administration costs.
BACKGROUND
The Mello-Roos Community Facilities Act of 1982 allows a City to establish a Community Facilities District (CFO) to finance a variety of services. The Reedley Community Facilities District 2005-1 was established in 2005 to finance operational expenses associated with public safety (police and fire) and park maintenance. Services provided within the CFO area do not supplant General Fund activities which are established at a baseline historic spending level using 2005-06 appropriation levels.
RATE SETTING
In March 2024, the City Council set the maximum tax rate for Reedley Community Facilities District No. 2005-1 in accordance with the procedures for establishing rates in the enacting resolution. Each year, the City Council must review the percentage change in the Consumer Price Index for San FranciscoOakland-Hayward area and adopt the upcoming year's tax rates. The CPI change over the last 12 months was 2.76%, and an increase to the rates is proposed for the 2025-26 fiscal year. Per Council Resolution No. 2005-109, the proposed rates are brought forth each year for consideration of two items:
1) setting the annual CFO tax amount for the upcoming fiscal year and 2) establishment of the allocation of revenue to City Departments for the upcoming fiscal year. The following table summarizes the tax rates adopted for FY 2024-25 and the proposed FY 2025-26 tax rates based on recommended change to the Category I tax rates. If a lower tax rate is considered, it must be universally applied to each development type within Category I within the CFO.
Current Adopted Proposed Rate
Building Type Rate (2.76% increase)
Single Family Home $1,054.19 per unit $1,083.32 per unit Multi-Family Residential $784.90 per unit $806.58 per unit Affordable Housing $532.02 per unit $546. 72 per unit
Non-Residential $0.28 per square foot $0.29 per square foot Infill Non-Residential $0.14 per square foot $0.15 per square foot Undeveloped $856.05 per acre $879. 70 per acre
Under existing Council policy, each year as properties develop, they are annexed into the district. For FY 2025-26, it is anticipated that the District will serve 48 units from the property owner of parcel 370- 020-078, which has a legal settlement with the City, 876 single family homes, 118 multi-family units, 195 affordable housing units, non-residential properties totaling 162,157 square feet, infill non-residential totaling 368,840 square feet and 226.57 acres of vacant land. If additional properties develop, they will also be served, and the City will levy for FY 2025-26. The projected FY 2025-26 revenue is $1,473,503 based on the recommended increase to current tax rates.
Although the rate may be set by the City Council at any amount as long as it is applied uniformly within each of the two Tax Categories, staff recommends that the current rate increase by CPI, instead of the maximum allowable rate. The recommendation is based on the anticipated costs to provide services to the CFO areas, which includes those incremental cost increases for personnel costs and those that vendors pass to the City. According to the attached memos covering Police, Fire, Parks Maintenance Services, and Administration Services, the anticipated costs to service the CFO area are $1,173,611, $295,211, $132,617 and $27,165 respectively, for a total of $1,628,604. The amounts collected at the proposed rate's do not fully cover the costs of providing services. The anticipated difference of $157,406 not including prior year CFO activity, will come from the General Fund; therefore, setting the rate at less than the proposed tax rates will further impact the General Fund budget for next fiscal year.
The maximum special tax rates are to be increased every year by CPI in accordance with the Rate and Method of Apportionment that established the CFO. The City increased rates in FY 2024-25 since public services to the CFO have continued to grow and outpaced the estimated revenue every year since inception of the special district. This funding deficit has required an annual subsidy offset from the City's General Fund. For the FY 2025-26, should Category I properties in the CFO (all properties except undeveloped land) be levied at the maximum special tax rates, the remaining funding deficit to service the CFO would be less than the estimated revenue from a maximum assessment on parcels of Category II properties (undeveloped land). In other words, if CFO tax rates were increased to their maximum allowable levels for next year, the General Fund would not have to offset the funding deficit from CFO assessment revenue to cover the cost of providing police, fire and parks maintenance services.
ALLOCATIONS
The Special Tax Report establishing the CFO identified the use of CFO funds at a specific allocation amount for each service. The City Council has the annual discretion to change the amount based upon budgetary needs and requirements. The following table summarizes the prior years and proposed allocation for next year, which remains unchanged from the last five fiscal years.
Current Proposed
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Fire Services 15% 15% 15% 15% 15% 15%
Police Services 74% 74% 74% 74% 74% 74%
Parks Services 9% 9% 9% 9% 9% 9%
Administration 2% 2% 2% 2% 2% 2%
Each service receives its appropriate share of the adopted revenue amount each year and that balance is restricted and carried over each year if / when revenues exceed expenditures. The following table summarizes estimated CFO fund balances as of June 30, 2025, the estimated revenue for next year broken out by department percentage allocations, then netting out the estimated expenses to get to the required General Fund offset.
Estimated FY 2025-26 FY 2025-26 FY 2025-26
Balance on Estimated Estimated Required General
June 30, 2025 Revenue Expenditures Fund Offset
Fire $3,656 $221,026 $295,211 $74,185
Police 18,514 1,090,392 1,173,611 83,219
Parks 2,459 132,615 132,617 2
Administration 1,119 29,470 27,165 0
Total $25,748 $1,473,503 $1,628,604 $157,406
FISCAL IMPACT
If the proposed rate is established, which is recommended to increase by CPI from the current year, the FY 2025-26 General Fund budget will realize an estimated expenditure relief of $1,473,503 for Fire, Police and Park services for parcels within the CFO boundary.
Attachments 1. Resolution No. 2025-016
2. Fire, Police, Parks & Administration FY 2025-26 Budgetary Requirements
3. 2024 CPI-U for San Francisco-Oakland-Hayward
RESOLUTION NO. 2025-016
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REEDLEY DETERMINING SPECIAL TAX RA TES FOR FISCAL YEAR 2025-2026 FOR THE CITY OF REEDLEY COMMUNITY FACILITIES DISTRICT NO. 2005-1 (PUBLIC
SERVICES)
WHEREAS, in proceedings heretofore conducted by this Council pursuant to the Mello-Roos Community Facilities Act of 1982, Section 53311 et seq. of the California Government Code (the "Law"), this Council on November 8, 2005, adopted a resolution entitled "A Resolution of the City Council of the City of Reedley Declaring Results of Special Election and Directing Recording of Notice of Special Tax Lien" finalizing the formation of the City of Reedley Community Facilities District No. 2005-1 (Public Services) (the "District") pursuant to the Mello-Roos Community Facilities Act of 1982, California Government Code Section 53311 et seq. (the "Law"); WHEREAS, the City Clerk executed and caused to be recorded in the office of the County Recorder of the County of Fresno a notice of special tax lien in the form required by the Law.
WHEREAS, Maximum Special Tax Rates were established as follows:
Category I includes each Developed Parcel within the District for which a building permit has been issued prior to July 1 of the current Fiscal Year. Said Maximum Special Tax shall increase each Fiscal Year thereafter by an inflation factor which is the Annual All Urban Consumer Price Index (CPI) for the San Francisco-Oakland-Hayward area.
The Maximum Special Tax that may be levied annually on Taxable Property in Category I beginning with the Fiscal Year starting July 1, 2025 ending June 30, 2026 is as set forth in Table 1 below
TABLE 1
MAXIMUM SPECIAL TAX RATES FISCAL YEAR 2025-26
CATEGORY I
DEVELOPMENT TYPE MAXIMUM SPECIAL TAX RATE
Single Family Residential $ 1,271.9713
(per dwelling unit)
Multi-Family Residential $ 945.3841
(per dwelling unit)
Non-Residential $ 0.3438
(per gross building square foot)
Affordable Housing $ 635.9856
(per dwelling unit)
Infill Non-Residential $0.1719
(per building square foot)
Category II includes each Parcel within the District that is not included in Category I.
The Maximum Special Tax that may be levied annually on Taxable Property in Category II beginning with the Fiscal Year starting July 1, 2025 ending June 30, 2026 is as set forth in Table 2 below per Net Developable Acre (said amount to be levied prorata for any portion of an acre). Said special tax shall increase each Fiscal Year thereafter by an inflation factor which is the Annual All Urban Consumer Price Index (CPI) for the San Francisco-Oakland-Hayward area.
2 TABLE 2
MAXIMUM SPECIAL TAX RATE FISCAL YEAR 2025-26
CATEGORY II
Special Tax Per Net Developable Acre
$ 1,031.3281 per acre
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REEDLEY AS FOLLOWS:
1. The following Special Tax Rates shall be levied for the ensuing 2025-2026 fiscal year on all eligible properties in the District per the Rate and Method of Special Tax.
ADOPTED SPECIAL TAX RATES FISCAL YEAR 2025-26
CATEGORY I
DEVELOPMENT TYPE SPECIAL TAX RATE
Single Family Residential $1,083.32
(per dwelling unit)
Multi-Family Residential $ 806.58
(per dwelling unit)
Non-Residential $ 0.29
(per gross building square foot)
Affordable Housing $ 546.72
(per dwelling unit)
Infill Non-Residential $ 0.15
(per building square foot)
ADOPTED SPECIAL TAX RATE FISCAL YEAR 2025-26
CATEGORY II
Special Tax Per Net Developable Acre
$ 879. 70 per acre
3 2. This Resolution shall take effect upon its adoption.
This Resolution was duly passed, approved, and adopted by the City Council of the City of Reedley this 11 th day of March 2025 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Matthew Tuttle, Mayor
ATTEST:
Ruthie Greenwood, City Clerk
4 Date:
To:
From:
February 28, 2025
Paul Melikian, Assistant City Manager
Marc A. Ediger, Chief of Police
Office of the Chief of Police
Subject: Community Facility District Budget Needs: 2025-26 Fiscal Year In reviewing the housing forecast assessment for the fiscal year 2025-26, it is projected that 876 new single-family homes, 195 affordable housing units, and 118 multi-family units will be assessed. An additional 530,997 sq. ft. of commercial and non-residential space is projected to be assessed. Based on these projections and using the average Fresno County household size of 3.16 individuals, it is estimated that Reedley's population could increase by roughly 3,757 residents.
In 2024, the Reedley Police Department handled 27,920 service calls, equating to about (1.0) calls per resident, given the estimated population of 27,500. The service call numbers were consistent with the previous year, with no notable increase. Assuming full occupancy of the new housing, this would elevate the population beyond 30,000 and potentially lead to an estimated (1.0) service calls per new resident annually. The added commercial space would also present an increase in service calls for business locations.
In relationship to police response to calls for service, the population increase could equate to an additional 3,444 service calls. The cost of handling a service call is estimated at an average of $340.77, marking a 2.7% increase from last year. Considering this increase, a total additional service cost of approximately $1,173,611.00 is estimated. The increase covers various operational costs, including officer response time, dispatch operations, record-keeping, fuel, and supervisory duties. It is important to note that this figure is conservative and does not account for the potential increase in standard patrol hours, the impact of additional traffic from new housing, or the increased demand from commercial establishments.
Respectfully,
9~~ 9£ c;&~fe/J/,
Marc A. Ediger, Chief of Police
INTERNAL COMMUN/CATION ONLY
DA TE: February 28, 2025
REEDLEY FIRE DEPARTMENT
FIRE ADMINISTRATION
1060 D STREET, REEDLEY CA 93654
Michael Canales, Fire Chief
To: Paul Melikian, Assistant City Manager
RE: Community Facilities District Projected Expenditures FY 2025 / 2026 The CFO as adopted per Resolution 2005-109 and governed by Section 53311.5 of the Government Code of the State of California (The Act) specifically states that the first priority for the funds is for fire and emergency medical services, then police and public safety, and finally park maintenance. More specifically: (i) fire protection and suppression services; (ii) emergency medical services including ambulatory services; (iii) community information with regard to public safety; (iv) earthquake and other emergency relief programs; (v) other public safety services, including police protection services, authorized to be funded under Section 53313(a) or (b) of The Act; (vi) park operation and maintenance expenses; and, (vii) repair and replacement of park facilities.
Based on current estimates, the impact on the Fire Department to provide services for the district is estimated to be $295,211.21. This is based on applying Fire Department personnel costs and associated operating expenses for administration, equipment, training , planning and maintenance to respond within the district. Any balance is reserved to provide an allowable buffer and funding of future Fire Department services and maintenance.
Respectfully submitted,
· itally signed by
. hael Canales
ate: 02/28/25
Michael Canales
Fire Chief - City of Reedley
City of Reedley - ···- --
Public Works Department
February 24, 2025
To~ Chonney Gano, Project Manager
Wildan Financial Services
Re: Community Facilities District- Parks Maintenance Services 1733 Ninth Street
Reedley,CA 93654
(559) 637-4200
FAX 637-2139
The City of Reedley anticipates that approximately 876 single family units; 118 multiple family units, 195 Affordable Housing Units, and 368,840 square feet of non-residential properties will be served under the CPD in the 2025-2026 budget year.
In review of services provided, it is determined that the Parks Maintenance Department will provide service_s in excess of $132,617 for the 2025-2026 fiscal year. This amount was calculated by applying the cost of personnel (part time and full-time parks maintenance workers), equipment, fuel, and vehicle maintenance costs.
submitted,
.. uss Robert~on
Public Works Director
DATE:
TO:
FROM:
SUBJECT:
February 25, 2025
Community Facilities District 2005-01 File
Administrative Services Department
845 G. St, Reedley CA 93654
Paul A Melikian, Assistant City Manager~
FY 2025-26 CFO Administration Costs
The total projected costs for administration of the Community Facilities District for the 2024-25 fiscal year is $27,165, as follows:
Annexations: $10,653
The following item is associated with each processing of a CFO annexation. It is estimated that the City will process one to two per year. The processes incur costs of approximately $7,500 to a consultant to conduct all aspects of the annexation process. $500 is allocated to legal review of recorded annexations and approximately $2,653 for internal staff time and Fresno County recorder fees for applicable documents.
Annual CFD Administrative Services - $16,512
The annual cost of administering the CFO, including annual CPI adjustments, tax roll auditing, financial transactions, financial administration, financial audits, preparation of Annual Special Tax Report, Fresno County recorder fees and tax roll reporting is $16,512.
Consumer Price Index for All Urban Consumers (CPI-U)
Original Data Value
Series Id: CUURS49BSA0,CUUSS49BSA0
Not Seasonally Adjusted
Series Title: All items in San Francisco-Oakland-Hayward, CA, all Area: San Francisco-Oakland-Hayward, CA
Item: All items
Base Period: 1982-84= 100
Years: 2014 to 2024
Year Jan Feb Mar Apr May
2014 248.615 251.495
2015 254.910 257.622
2016 262.600 264.565
2017 271.626 274.589
2018 281 .308 283.422
2019 291 .227 294.801
2020 299.690 298.074
2021 304.387 309.419
2022 320.195 324.878
2023 337.173 338.496
2024 345.151 351 .247
Source: Bureau of Labor Statistics
Bureau of Labor Statistics
Jun Jul Aug Sep Oct Nov Dec Annual HALF1 HALF2
253.317 253.354 254.503 252.273 251 .985 250.507 253.463 259.117 259.917 261.019 260.289 258.572 256.723 260.421 266.041 267.853 270.306 269.483 266.344 263.911 268.777 275.304 275.893 277.570 277.414 274.924 273.306 276.542 286.062 287.664 289.673 289.896 285.550 282.666 288.435 295.259 295.490 298.443 297.007 295.004 293.150 296.859 300.032 300.182 301 .736 302.948 300.084 299.109 301 .059 309.497 311 .167 313.265 315.805 309.721 306.724 312.718 330.539 328.871 332.062 331 .222 327.060 323.408 330.711 340.056 340.094 341.219 339.915 339.050 337.689 340.411 351 .064 349.290 349.370 348.001 348.417 347.857 348.977