Foreign person. If you are a foreign person or the U.S. branch of a foreign bank that has elected to be treated as a U.S. person (under Regulations section 1 .1441-1 (b)(2){iv) or other applicable section for chapter 3 or 4 purposes), do not use Form W-9. Instead, use the appropriate Form W-8 or Form 8233 (see Pub. 515). If you are a qualified foreign pension fund under Regulations section 1.897(1)-1 (d), or a partnership that is wholly owned by qualified foreign pension funds, that is treated as a non-foreign person for purposes of section 1445 withholding, do not use Form W-9. Instead, use Form W-8EXP (or other certification of non-foreign status).
Nonresident alien who becomes a resident alien. Generally, only a nonresident alien individual may use the terms of a tax treaty to reduce or eliminate U.S. tax on certain types of income. However, most tax treaties contain a provision known as a saving clause. Exceptions specified in the saving clause may permit an exemption from tax to continue for certain types of income even after the payee has otherwise become a U.S. resident alien for tax purposes.
If you are a U.S. resident alien who is relying on an exception contained in the saving clause of a tax treaty to claim an exemption from U.S. tax on certain types of income, you must attach a statement to Form W-9 that specifies the following five items.
1. The treaty country. Generally, this must be the same treaty under which you claimed exemption from tax as a nonresident alien.
2. The treaty article addressing the income.
3. The article number (or location) in the tax treaty that contains the saving clause and its exceptions.
4. The type and amount of income that qualifies for the exemption from tax.
5. Sufficient facts to justify the exemption from tax under the terms of the treaty article.
Example. Article 20 of the U.S.-China income tax treaty allows an exemption from tax for scholarship income received by a Chinese student temporarily present in the United States. Under U.S. law, this student will become a resident alien for tax purposes if their stay in the United States exceeds 5 calendar years. However, paragraph 2 of the first Protocol to the U.S.-China treaty (dated April 30, 1984) allows the provisions of Article 20 to continue to apply even after the Chinese student becomes a resident alien of the United States. A Chinese student who qualifies for this exception (under paragraph 2 of the first Protocol) and is relying on this exception to claim an exemption from tax on their scholarship or fellowship income would attach to Form W-9 a statement that includes the information described above to support that exemption.
If you are a nonresident alien or a foreign entity, give the requester the appropriate completed Form W-8 or Form 8233.
Backup Withholding
What is backup withholding? Persons making certain payments to you must under certain conditions withhold and pay to the IRS 24% of such payments. This is called "backup withholding." Payments that may be subject to backup withholding include, but are not limited to, interest, tax-exempt interest, dividends, broker and barter exchange transactions, rents, royalties, nonemployee pay, payments made in settlement of payment card and third-party network transactions, and certain payments from fishing boat operators. Real estate transactions are not subject to backup withholding.
You will not be subject to backup withholding on payments you receive if you give the requester your correct TIN, make the proper certifications, and report all your taxable interest and dividends on your tax return.
Payments you receive will be subject to backup withholding if:
1. You do not furnish your TIN to the requester;
2. You do not certify your TIN when required (see the instructions for Part II for details);
3. The IRS tells the requester that you furnished an incorrect TIN;
4. The IRS tells you that you are subject to backup withholding because you did not report all your interest and dividends on your tax return (for reportable interest and dividends only); or
5. You do not certify to the requester that you are not subject to backup withholding, as described in item 4 under "By signing the filledout form" above (for reportable interest and dividend accounts opened after 1983 only).
Form W-9 {Rev. 3-2024)
Certain payees and payments are exempt from backup withholding.
See Exempt payee code, later, and the separate Instructions for the Requester of Form W-9 for more information.
See also Establishing U.S. status for purposes of chapter 3 and chapter 4 withholding, earlier.
What Is FATCA Reporting?
The Foreign Account Tax Compliance Act {FATCA) requires a participating foreign financial institution to report all U.S. account holders that are specified U.S. persons. Certain payees are exempt from FATCA reporting. See Exemption from FATCA reporting code, later, and the Instructions for the Requester of Form W-9 for more information.
Updating Your Information
You must provide updated information to any person to whom you claimed to be an exempt payee if you are no longer an exempt payee and anticipate receiving reportable payments in the future from this person. For example, you may need to provide updated information if you are a C corporation that elects to be an S corporation, or if you are no longer tax exempt. In addition, you must furnish a new Form W-9 if the name or TIN changes for the account, for example, if the granter of a granter trust dies.
Penalties
Failure to furnish TIN. If you fail to furnish your correct TIN to a requester, you are subject to a penalty of $50 for each such failure unless your failure is due to reasonable cause and not to willful neglect.
Civil penalty for false information with respect to withholding. If you make a false statement with no reasonable basis that results in no backup withholding, you are subject to a $500 penalty.
Criminal penalty for falsifying information. Willfully falsifying certifications or affirmations may subject you to criminal penalties including fines and/or imprisonment.
Misuse of TINs. If the requester discloses or uses TINs in violation of federal law, the requester may be subject to civil and criminal penalties.
Specific Instructions
Line 1
You must enter one of the following on this line; do not leave this line blank. The name should match the name on your tax return.
If this Form W-9 is for a joint account (other than an account maintained by a foreign financial institution (FFI)), list first, and then circle, the name of the person or entity whose number you entered in Part I of Form W-9. If you are providing Form W-9 to an FFI to document a joint account, each holder of the account that is a U.S. person must provide a Form W-9.
•Individual.Generally, enter the name shown on your tax return. If you have changed your last name without informing the Social Security Administration (SSA) of the name change, enter your first name, the last name as shown on your social security card, and your new last name.
Note for ITIN applicant: Enter your individual name as it was entered on your Form W-7 application, line 1 a. This should also be the same as the name you entered on the Form 1040 you filed with your application. • Sole proprietor. Enter your individual name as shown on your Form 1 040 on line 1. Enter your business, trade, or "doing business as" (OBA) name on line 2.
• Partnership, C corporation, S corporation, or LLC, other than a disregarded entity. Enter the entity's name as shown on the entity's tax return on line 1 and any business, trade, or OBA name on line 2. • Other entities. Enter your name as shown on required U.S. federal tax documents on line 1. This name should match the name shown on the charter or other legal document creating the entity. Enter any business, trade, or OBA name on line 2.
• Disregarded entity. In general, a business entity that has a single owner, including an LLC, and is not a corporation, is disregarded as an entity separate from its owner (a disregarded entity). See Regulations section 301. 7701-2{c){2). A disregarded entity should check the appropriate box for the tax classification of its owner. Enter the owner's name on line 1. The name of the owner entered on line 1 should never be a disregarded entity. The name on line 1 should be the name shown on the income tax return on which the income should be reported. For Page3
example, if a foreign LLC that is treated as a disregarded entity for U.S. federal tax purposes has a single owner that is a U.S. person, the U.S. owner's name is required to be provided on line 1. If the direct owner of the entity is also a disregarded entity, enter the first owner that is not disregarded for federal tax purposes. Enter the disregarded entity's name on line 2. If the owner of the disregarded entity is a foreign person, the owner must complete an appropriate Form W-8 instead of a Form W-9. This is the case even if the foreign person has a U.S. TIN.
Line 2
If you have a business name, trade name, OBA name, or disregarded entity name, enter it on line 2.
Line 3a
Check the appropriate box on line 3a for the U.S. federal tax classification of the person whose name is entered on line 1. Check only one box on line 3a.
IF the entity/individual on line 1 THEN check the box for ... is a{n) ...
• Corporation Corporation.
• Individual or Individual/sole proprietor.
• Sole proprietorship
• LLC classified as a partnership Limited liability company and for U.S. federal tax purposes or enter the appropriate tax • LLC that has filed Form 8832 or classification:
2553 electing to be taxed as a P = Partnership,
corporation C = C corporation, or
S = S corporation.
• Partnership Partnership.
• Trust/estate Trust/estate.
Line 3b
Check this box if you are a partnership (including an LLC classified as a partnership for U.S. federal tax purposes), trust, or estate that has any foreign partners, owners, or beneficiaries, and you are providing this form to a partnership, trust, or estate, in which you have an ownership interest. You must check the box on line 3b if you receive a Form W-8 (or documentary evidence) from any partner, owner, or beneficiary establishing foreign status or if you receive a Form W-9 from any partner, owner, or beneficiary that has checked the box on line 3b.
Note: A partnership that provides a Form W-9 and checks box 3b may be required to complete Schedules K-2 and K-3 (Form 1065). For more information, see the Partnership Instructions for Schedules K-2 and K-3 (Form 1065).
If you are required to complete line 3b but fail to do so, you may not receive the information necessary to file a correct information return with the IRS or furnish a correct payee statement to your partners or beneficiaries. See, for example, sections 6698, 6722, and 6724 for penalties that may apply.
Line 4 Exemptions
If you are exempt from backup withholding and/or FATCA reporting, enter in the appropriate space on line 4 any code(s) that may apply to you.
Exempt payee code.
• Generally, individuals (including sole proprietors) are not exempt from backup withholding.
• Except as provided below, corporations are exempt from backup withholding for certain payments, including interest and dividends. • Corporations are not exempt from backup withholding for payments made in settlement of payment card or third-party network transactions. • Corporations are not exempt from backup withholding with respect to attorneys' fees or gross proceeds paid to attorneys, and corporations that provide medical or health care services are not exempt with respect to payments reportable on Form 1099-MISC. ·
The following codes identify payees that are exempt from backup withholding. Enter the appropriate code in the space on line 4. 1-An organization exempt from tax under section 501 (a), any IRA, or a custodial account under section 403(b)(7) if the account satisfies the requirements of section 401 (f)(2).
Form W-9 (Rev. 3-2024)
2-The United States or any of its agencies or instrumentalities. 3-A state, the District of Columbia, a U.S. commonwealth or territory, or any of their political subdivisions or instrumentalities. 4-A foreign government or any of its political subdivisions, agencies, or instrumentalities.
5-A corporation.
6-A dealer in securities or commodities required to register in the United States, the District of Columbia, or a U.S. commonwealth or territory.
7-A futures commission merchant registered with the Commodity Futures Trading Commission.
8-A real estate investment trust.
9-An entity registered at all times during the tax year under the Investment Company Act of 1940.
10-A common trust fund operated by a bank under section 584(a). 11-A financial institution as defined under section 581 . 12-A middleman known in the investment community as a nominee or custodian.
13-A trust exempt from tax under section 664 or described in section 4947.
The following chart shows types of payments that may be exempt from backup withholding. The chart applies to the exempt payees listed above, 1 through 13.
IF the payment is for ...
• Interest and dividend payments
• Broker transactions
• Barter exchange transactions
and patronage dividends
• Payments over $600 required to
be reported and direct sales over
$5,0001
THEN the payment is exempt
for ...
All exempt payees except
for 7.
Exempt payees 1 through 4 and 6
through 11 and all C corporations.
S corporations must not enter an
exempt payee code because they
are exempt only for sales of
noncovered securities acquired
prior to 2012.
Exempt payees 1 through 4.
Generally, exempt payees
1 through 5. 2
• Payments made in settlement of Exempt payees 1 through 4. payment card or third-party
network transactions
1 See Form 1099-MISC, Miscellaneous Information, and its instructions. 2 However, the following payments made to a corporation and reportable on Form 1099-MISC are not exempt from backup withholding: medical and health care payments, attorneys' fees, gross proceeds paid to an attorney reportable under section 6045(f), and payments for services paid by a federal executive agency.
Exemption from FATCA reporting code. The following codes identify payees that are exempt from reporting under FATCA. These codes apply to persons submitting this form for accounts maintained outside of the United States by certain foreign financial institutions. Therefore, if you are only submitting this form for an account you hold in the United States, you may leave this field blank. Consult with the person requesting this form if you are uncertain if the financial institution is subject to these requirements. A requester may indicate that a code is not required by providing you with a Form W-9 with "Not Applicable" (or any similar indication) entered on the line for a FATCA exemption code.
A-An organization exempt from tax under section 501 (a) or any individual retirement plan as defined in section 7701 (a)(37).
B-The United States or any of its agencies or instrumentalities.
C-A state, the District of Columbia, a U.S. commonwealth or territory, or any of their political subdivisions or instrumentalities.
D-A corporation the stock of which is regularly traded on one or more established securities markets, as described in Regulations section 1.1472-1(c)(1)(i).
E- A corporation that is a member of the same expanded affiliated group as a corporation described in Regulations section 1.1472-1 (c)(1 )(i).
Page4
F-A dealer in securities, commodities, or derivative financial instruments (including notional principal contracts, futures, forwards, and options) that is registered as such under the laws of the United States or any state.
G-A real estate investment trust.
H-A regulated investment company as defined in section 851 or an entity registered at all times during the tax year under the Investment Company Act of 1940.
I-A common trust fund as defined in section 584(a).
J-A bank as defined in section 581.
K-A broker.
L-A trust exempt from tax under section 664 or described in section 4947(a}(1}.
M-A tax-exempt trust under a section 403(b) plan or section 457(9) plan.
Note: You may wish to consult with the financial institution requesting this form to determine whether the FATCA code and/or exempt payee code should be completed.
Line 5
Enter your address (number, street, and apartment or suite number).
This is where the requester of this Form W-9 will mail your information returns. If this address differs from the one the requester already has on file, enter "NEW" at the top. If a new address is provided, there is still a chance the old address will be used until the payor changes your address in their records.
Line 6
Enter your city, state, and ZIP code.
Part I. Taxpayer Identification Number (TIN)
Enter your TIN in the appropriate box. If you are a resident alien and you do not have, and are not eligible to get, an SSN, your TIN is your IRS ITIN. Enter it in the entry space for the Social security number. If you do not have an ITIN, see How to get a TIN below.
If you are a sole proprietor and you have an EIN, you may enter either your SSN or EIN.
If you are a single-member LLC that is disregarded as an entity separate from its owner, enter the owner's SSN (or EIN, if the owner has one). If the LLC is classified as a corporation or partnership, enter the entity's EIN.
Note: See What Name and Number To Give the Requester, later, for further clarification of name and TIN combinations.
How to get a TIN. If you do not have a TIN, apply for one immediately.
To apply for an SSN, get Form SS-5, Application for a Social Security Card, from your local SSA office or get this form online at www.SSA.gov. You may also get this form by calling 800-772-1213. Use Form W-7, Application for IRS Individual Taxpayer Identification Number, to apply for an ITIN, or Form SS-4, Application for Employer Identification Number, to apply for an EIN. You can apply for an EIN online by accessing the IRS website at www.irs.gov/EIN. Go to www.irs.gov/Forms to view, download, or print Form W-7 and/or Form SS-4. Or, you can go to www.irs.gov/OrderForms to place an order and have Form W-7 and/or Form SS-4 mailed to you within 15 business days.
If you are asked to complete Form W-9 but do not have a TIN, apply for a TIN and enter "Applied For" in the space for the TIN, sign and date the form, and give it to the requester. For interest and dividend payments, and certain payments made with respect to readily tradable instruments, you will generally have 60 days to get a TIN and give it to the requester before you are subject to backup withholding on payments. The 60-day rule does not apply to other types of payments.
You will be subject to backup withholding on all such payments until you provide your TIN to the requester.
Note: Entering "Applied For" means that you have already applied for a TIN or that you intend to apply for one soon. See also Establishing U.S. status for purposes of chapter 3 and chapter 4 withholding, earlier, for when you may instead be subject to withholding under chapter 3 or 4 of the Code.
Caution: A disregarded U.S. entity that has a foreign owner must use the appropriate Form W-8.
Form W-9 (Rev. 3-2024)
Part II. Certification
To establish to the withholding agent that you are a U.S. person, or resident alien, sign Form W-9. You may be requested to sign by the withholding agent even if item 1, 4, or 5 below indicates otherwise.
For a joint account, only the person whose TIN is shown in Part I should sign (when required). In the case of a disregarded entity, the person identified on line 1 must sign. Exempt payees, see Exempt payee code, earlier.
Signature requirements. Complete the certification as indicated in items 1 through 5 below.
1. Interest, dividend, and barter exchange accounts opened before 1984 and broker accounts considered active during 1983.
You must give your correct TIN, but you do not have to sign the certification.
2. Interest, dividend, broker, and barter exchange accounts opened after 1983 and broker accounts considered inactive during 1983. You must sign the certification or backup withholding will apply. If you are subject to backup withholding and you are merely providing your correct TIN to the requester, you must cross out item 2 in the certification before signing the form.
3. Real estate transactions. You must sign the certification. You may cross out item 2 of the certification.
4. Other payments. You must give your correct TIN, but you do not have to sign the certification unless you have been notified that you have previously given an incorrect TIN. "Other payments" include payments made in the course of the requester's trade or business for rents, royalties, goods (other than bills for merchandise), medical and health care services (including payments to corporations), payments to a nonemployee for services, payments made in settlement of payment card and third-party network transactions, payments to certain fishing boat crew members and fishermen, and gross proceeds paid to attorneys (including payments to corporations).
5. Mortgage interest paid by you, acquisition or abandonment of secured property, cancellation of debt, qualified tuition program payments (under section 529), ABLE accounts (under section 529A}, IRA, Coverdell ESA, Archer MSA or HSA contributions or
distributions, and pension distributions. You must give your correct TIN, but you do not have to sign the certification.
What Name and Number To Give the Requester
For this type of account:
1 . Individual
2. Two or more individuals (joint account)
other than an account maintained by
an FFI
3. Two or more U.S. persons
(joint account maintained by an FFI)
4. Custodial account of a minor
(Uniform Gift to Minors Act)
5. a. The usual revocable savings trust
(grantor is also trustee)
b. So-called trust account that is not
a legal or valid trust under state law
6. Sole proprietorship or disregarded
entity owned by an individual
7. Grantor trust filing under Optional
Filing Method 1 (see Regulations
section 1.671 -4(b)(2)(i)(A))**
Give name and SSN of:
The individual
The actual owner of the account or,
if combined funds, the first individual
on the account1
Each holder of the account
The minor2
The grantor-trustee1
The actual owner 1
The owner3
The grantor*
Page5
For this type of account: Give name and EIN of:
8. Disregarded entity not owned by an The owner
individual
9. A valid trust, estate, or pension trust Legal entity4
10. Corporation or LLC electing corporate The corporation status on Form 8832 or Form 2553
11 . Association, club, religious, charitable, The organization educational, or other tax-exempt
organization
12. Partnership or multi-member LLC The partnership
13. A broker or registered nominee The broker or nominee
14. Account with the Department of The public entity
Agriculture in the name of a public
entity (such as a state or local
government, school district, or prison)
that receives agricultural program
payments
15. Granter trust filing Form 1041 or The trust
under the Optional Filing Method 2,
requiring Form 1099 (see Regulations
section 1.671-4(b)(2)(i)(B))**
1 List first and circle the name of the person whose number you furnish.
If only one person on a joint account has an SSN, that person's number must be furnished.
2 Circle the minor's name and furnish the minor's SSN.
3 You must show your individual name on line 1, and enter your business or OBA name, if any, on line 2. You may use either your SSN or EIN (if you have one), but the IRS encourages you to use your SSN. 4 List first and circle the name of the trust, estate, or pension trust. (Do not furnish the TIN of the personal representative or trustee unless the legal entity itself is not designated in the account title.) * Note: The grantor must also provide a Form W-9 to the trustee of the trust.
** For more information on optional filing methods for grantor trusts, see the Instructions for Form 1041 .
Note: If no name is circled when more than one name is listed, the number will be considered to be that of the first name listed.
Secure Your Tax Records From Identity Theft
Identity theft occurs when someone uses your personal information, such as your name, SSN, or other identifying information, without your permission to commit fraud or other crimes. An identity thief may use your SSN to get a job or may file a tax return using your SSN to receive a refund.
To reduce your risk:
• Protect your SSN,
• Ensure your employer is protecting your SSN, and
• Be careful when choosing a tax return preparer.
If your tax records are affected by identity theft and you receive a notice from the IRS, respond right away to the name and phone number printed on the IRS notice or letter.
If your tax records are not currently affected by identity theft but you think you are at risk due to a lost or stolen purse or wallet, questionable credit card activity, or a questionable credit report, contact the IRS Identity Theft Hotline at 800-908-4490 or submit Form 14039.
For more information, see Pub. 5027, Identity Theft Information for Taxpayers.
Form W-9 (Rev. 3-2024)
Victims of identity theft who are experiencing economic harm or a systemic problem, or are seeking help in resolving tax problems that have not been resolved through normal channels, may be eligible for Taxpayer Advocate Service (fAS) assistance. You can reach TAS by calling the TAS toll-free case intake line at 877-777-4778 or TTYffDD 800-829-4059.
Protect yourself from suspicious emails or phishing schemes.
Phishing is the creation and use of email and websites designed to mimic legitimate business emails and websites. The most common act is sending an email to a user falsely claiming to be an established legitimate enterprise in an attempt to scam the user into surrendering private information that will be used for identity theft.
The IRS does not initiate contacts with taxpayers via emails. Also, the IRS does not request personal detailed information through email or ask taxpayers for the PIN numbers, passwords, or similar secret access information for their credit card, bank, or other financial accounts.
If you receive an unsolicited email claiming to be from the IRS, forward this message to [email protected]. You may also report misuse of the IRS name, logo, or other IRS property to the Treasury Inspector General for Tax Administration (flGTA) at 800-366-4484. You can forward suspicious emails to the Federal Trade Commission at [email protected] or report them at www.ftc.gov/complaint. You can contact the FTC at www.ftc.gov/idtheft or 877-IDTHEFT (877-438-4338).
If you have been the victim of identity theft, see www.ldentityTheft.gov and Pub. 5027.
Go to www.irs.gov/ldentityTheft to learn more about identity theft and how to reduce your risk.
Privacy Act Notice
Section 6109 of the Internal Revenue Code requires you to provide your correct TIN to persons (including federal agencies) who are required to file information returns with the IRS to report interest, dividends, or certain other income paid to you; mortgage interest you paid; the acquisition or abandonment of secured property; the cancellation of debt; or contributions you made to an IRA, Archer MSA, or HSA. The person collecting this form uses the information on the form to file information returns with the IRS, reporting the above information.
Routine uses of this information include giving it to the Department of Justice for civil and criminal litigation and to cities, states, the District of Columbia, and U.S. commonwealths and territories for use in administering their laws. The information may also be disclosed to other countries under a treaty, to federal and state agencies to enforce civil and criminal laws, or to federal law enforcement and intelligence agencies to combat terrorism. You must provide your TIN whether or not you are required to file a tax return . Under section 3406, payors must generally withhold a percentage of taxable interest, dividends, and certain other payments to a payee who does not give a TIN to the payor.
Certain penalties may also apply for providing false or fraudulent information.
Docusign Envelope ID: 42B03DDA-581B-4D00-A68E-199C7F0CDD4D
EXHIBIT A
TITLE Ill PROGRAM EXHIBIT
Title Ill C1 - Elderly Nutrition Program Site Management I. Definitions Specific to Title Ill Programs:
A.
B.
Program Requirements is defined as Title Ill program requirements found in the OAA [42 USC 3001-3058]; [45 CFR 1321]; the California Code of Regulations [22 CCR 7000 et seq.]; and CDA Program Memoranda, and California Retail Food Code (CRFC). Comply with all provisions in CCR 7630- 7638.13 Elderly Nutrition Program found here:
https://www.law.cornell.edu/regulations/california/title-22/division-1.8/chapter4/article-5 Title Ill C1 Congregate Nutrition Services nutrition services provided to older individuals in an in-person or virtual congregate setting. Services include meals, nutrition education, nutrition risk screening, and opportunities for socialization. Each meal shall provide one-third (1/3) of the Dietary Reference Intakes (ORI) and comply with the most current Dietary Guidelines for Americans (DGA). To be an eligible Title Ill C1 congregate nutrition site, the site must meet all of the following criteria: [22 CCR 7638.7(a)].
1. Be open to the public [45 CFR §1321.53(b)(3)].
2. Not means test [OAA §315(b )(3)].
3. Provide participants the opportunity to make voluntary contributions and not deny service for not contributing to the cost of the service [OAA §315(b)(4), 22 CCR §7638.9].
4. Not receive funds from another source for the cost of the same meal, equipment, or services [2 CFR §200.403(f), 45 CFR §75.403(f)].
C. Title Ill C2 Home-Delivered Nutrition Services nutrition services provided to frail, homebound, or isolated older individuals via home delivery or pickedup and consumed at their place of residence or otherwise outside of inperson or virtual congregating. Services include meals, nutrition education, and nutrition risk screening.
Each meal shall provide one-third (1/3) of the ORI and comply with the most current Dietary Guidelines for Americans. [22 CCR 7135, 22 CCR 7638. 7( c )] D. Eligible Service Population: is defined as individuals sixty (60) years of age Elderly Nutrition Program
Site Management
Exhibit A - Page 1 FY 2025-2026
Docusign Envelope ID: 42B03DDA-581 B-4D00-A68E-199C7F0CDD4D E.
or older, with emphasis on those in greatest economic and social need with particular attention to low-income minority older individuals, older individuals with LEP, and older individuals residing in rural areas .. [OAA § 305 (a)(2)(E); 22 CCR 7125, 7127, 7130, 7135]
a. Individuals eligible to receive a meal at a congregate nutrition site are:
i. Any older individual
ii. The spouse of any older individual
iii. A person with a disability, under age sixty (60) who resides in house facilities occupied primarily by older individuals as which congregate nutrition services are
provided.
iv. A disabled individual who resides at home with an
accompanies an older individual who participates in the program.
v. A volunteer under age sixty (60), if doing so will not deprive an older individual age sixty (60) or older of a meal. [CCR 7636.9(b)(3); CCR 7638.7(b); and OAA
339(H)]
b. Individuals eligible to receive a home-delivered meal are individuals who are:
i. Frail as defined by 22 CCR 7119, homebound by reason of illness or disability, or otherwise isolated. (These individuals shall be given priority in the delivery of
services.) [45 Code of Federal Regulations (CFR)
1321.69(a)].
ii. A spouse of a person defined in 22 CCR 7638.7(c)(2), regardless of age or condition, if an assessment
concludes that is in the best interest of the homebound older individual.
iii. An individual with disability who resides at home with older individuals, if an assessment concludes that it is in the best interest of the homebound older individual who participates in the program.
Site Management is defined as 1) oversight and responsibility for the day-today operations of an Elderly Nutrition Program nutrition site with respect to meals; 2) oversight of and responsibility for Elderly Nutrition Program staff and volunteers, including provision of required program training; 3) collection of required Elderly Nutrition Program data from program participants; 4) keeping records and preparing reports concerning meals ordered and served, nutrition volunteer hours, and donations; and 5) ensuring the Elderly Nutrition Program nutrition site meets all federal, state, and local regulations, including Elderly Nutrition Program
Site Management
Exhibit A - Page 2 FY 2025-2026
Docusign Envelope ID: 42B03DDA-581 B-4D00-A68E-199C7F0CDD4D applicable licensing laws and ordinances related to food service operations and sanitation.
F. CRFC means the California Retail Food Code, which is a uniform statewide health and sanitation standard for ilities, found in Section 113700 et seq., California Health and Safety Code.
G. Urban, all territory, population, and housing units in urban areas, which include urbanized areas and urban clusters. An urban area generally consists of a large central place and adjacent densely settled census blocks that together have a total population of at least 2,500 for urban clusters, or at least 50,000 for urbanized areas. Urban classification cuts across other hierarchies and can be in metropolitan or non-metropolitan areas.
H. Rural: All territory, population ad housing units not classified as urban. The rural classification cuts across other hierarchies and can be in metropolitan or non-metropolitan areas.
I. Current Meal Rate is defined as the current vendor meal rate plus an additional amount established by the Fresno-Madera Area Agency on Aging (Agency on Aging) to recover costs associated with this process.
J. Eligible Meal is defined as meals served to an eligible participant which provide one-third (1/3) of the Dietary Reference Intakes (ORI), and complies with the most current Dietary Guidelines for Americans.
K. Individual with a Disability is defined as a condition attributable to mental or physical impairment, or a combination of mental and physical impairments, that results in substantial functional limitations in one (1) or more of the following areas of major life activity: (1) Self-Care, (2) Receptive and expressive language, (3) Learning, (4) Mobility, (5) Self-Direction, (6) Capacity for independent living, (7) Economic self-sufficiency (8) Cognitive functioning (9) Emotional Adjustment. Title 22 CCR 7630 L. Volunteer means an individual who provides services without pay, but may receive reimbursement for expenses, and who has been provided with orientation and Agency on Aging mandated training in compliance with Title 22, CCR §7635.5.
II. Scope of Work
The service provider is charged with providing site management services to the "eligible service population" within the service provider's area of influence as specified in Exhibit E, Item 2 of this Agreement.
A. Assurances
1. The service provider will comply with all the Program Requirements Elderly Nutrition Program
Site Management
Exhibit A - Page 3 FY 2025-2026
Docusign Envelope ID: 42B03DDA-581 B-4D00-A68E-199C7F0CDD4D and those required under the California Retail Food Code (CRFC).
2. Meal Count Allocation
3. a. The service provider will be charged at the current established meal rate for all meals ordered in excess of the number of eligible meals served to the Eligible Participants within the Title Ill C program. Participant eligibility is as defined in Title 22, CCR, Article 5, §7638. 7.
b. The Agency on Aging reserves the right to allocate meal quantities for the Elderly Nutrition Program. The service provider may be held financially responsible, at the Current Meal Rate, for all meals ordered which exceed the site's assigned allocation. The Agency on Aging has the option to increase or decrease the meal target allocations to individual sites in the event of changes in available funding, or changes in average service levels at individual meal sites.
c. Only those meals that are served to an eligible participant which provide one-third (1 /3) of the Dietary Reference Intakes (DRI), and comply with the most current Dietary Guidelines for Americans, are allowable and counted as meals served.
Site Management Responsibilities
In compliance with Title 22, CCR, Article 5, and the Agency on Aging Nutrition Policies and Procedure Manual provided to the service provider's site coordinator, the service provider will:
a. Assure accurate and timely completion of Client Intake forms, client rosters, daily meal sign-in sheets, Client Deactivation requests, and Nutrition Volunteer Summary reports for the Congregate and Home-Delivered Meals programs;
b. Verify and order meal counts for Congregate (C1) and HomeDelivered (C2) meals no later than 12:00 noon the business day prior to the service day;
c. Monitor daily meal service numbers to maintain total monthly meals ordered near or at allocation levels (however, this is not to be construed that the service provider is precluded from serving above allocation levels assigned by the Agency on Aging by using donations or other sources of revenue to supplement the number of meals;
d. Comply with all Title Ill C Program and CRFC requirements for client eligibility, and meal service safety and sanitation practices;
Elderly Nutrition Program
Site Management
Exhibit A - Page 4 FY 2025-2026
\
Docusign Envelope ID: 42B03DDA-581 B-4D00-A68E-199C7F0CDD4D e. Maintain separate and verifiable records of all program income and expenses for Congregate (C1) and Home-Delivered (C2) meals (all donations received from C1 clients must be
expended on C1 costs, and all donations received from C2 clients must be expended on C2 costs);
f. Assess new and continuing home-delivered meal clients for program eligibility. Reassessments of home-delivered meal clients are to be completed quarterly, alternating two in-home visits per year with two telephone reassessments;
g. Assess new and continuing Congregate Meals clients for program eligibility. Congregate Meals client reassessments are to be conducted at least once during each fiscal year.
h. Ensure client records are available only to authorized service staff assisting the individual, and keep client records in a secure, locked file cabinet to protect client confidentiality. i. Recruit volunteers and paid staff, as needed to provide incenter services for the Congregate (C1) and Home-Delivered (C2) Meals programs, and provide orientation, training, and supervision. A minimum of four hours of training shall be provided annually for all volunteer food service staff, to include, at a minimum:
i) Food safety, prevention of foodborne illness, and
Hazard Analysis and Critical Control Points (HACCP)
principles.
ii) Accident prevention, instruction on fire safety, first aid, choking, earthquake preparedness, and other
emergency procedures.
j. Identify and make known available services to eligible individuals through outreach efforts in their community; k. Attend Agency on Aging Site Management in-service training meetings as required;
I. Comply with all Agency on Aging monthly memos and other Agency on Aging correspondence;
m. Procure and maintain food service and cleaning supplies inventories;
n. Post menus in a location easily seen by participants at each congregate meal site; ensure menus are legible and easy to read in the language of the majority of the participants; and ensure menus are available in large print;
Elderly Nutrition Program
Site Management
Exhibit A - Page 5 FY 2025-2026
Docusign Envelope ID: 42B03DDA-581 B-4D00-A68E-199C7F0CDD4D o. Not preclude the service of a congregate meal to a participant who has failed to make a reservation, when food is available; p. There shall be, at a minimum, a manger, and a paid staff or volunteer, designated to be responsible for the day-to-day activities at each congregate meal site, and physically be onsite during the time that Elderly Nutrition Program activities are taking place;
q. Have restrooms, lighting, and ventilation which meet the requirements of the CURFFL;
r. Include procedures for obtaining the views of Congregate Meals Program participants about the services received; s. Have equipment at congregate meal sites, including tables and chairs, that are sturdy and appropriate for older individuals.
Tables shall be arranged to assure ease of access and
encourage socialization;
t. Provide a welcoming, pleasant dining environment for congregate meals that affords older adults an opportunity for socialization with their peers and enhancement of a healthy and enriching lifestyle; and
u. Observe any physical or emotional changes in participants' conditions and report any cases of known or suspected elder abuse to local law enforcement.
v. Ensure that an eligible individual who receives a meal is given the opportunity to voluntarily contribute to the cost of the meal. w. Post-signage indicating the suggested contribution for eligible individuals, and the guest fee for non-eligible individuals near the contribution container at each congregate meal site. The guest fee shall cover all meal costs.
B. Additional Assurances
1. Facilities shall be properly maintained by the service provider with regards to repairs and maintenance, cleanliness, accessibility, etc.
2. The service provider must submit the reports specific to this program as listed in Appendix E of this Agreement.
3. All reports required by the Agency on Aging must be submitted by the due dates listed in Appendix E of this Agreement.
4. The service provider shall have a plan to ensure accuracy of data from all levels. This plan shall include a method for the service provider to Elderly Nutrition Program
Site Management
Exhibit A - Page 6 FY 2025-2026
Docusign Envelope ID: 42B03DDA-581 B-4O00-A68E-199C7F0CDD4D verify the accuracy of their data prior to submission to the FresnoMadera Area Agency on Aging.
5. Ensure that recognition on menus, brochures, letters and other forms of promotion state that the Elderly Nutrition Program is supported through funds of the Fresno-Madera Area Agency on Aging.
Ill. Approved Holidays for Nutrition Sites
There are a total of nine recognized holidays (ten days) in which food service will not be provided by central kitchens to congregate meal sites and sites are assumed to be closed:
Independence Day
Labor Day
Veterans Day
Thanksgiving Holiday
Christmas Holiday
New Years Holiday
Martin Luther King Jr. Day
Presidents Day
Memorial Day
July 4
First Monday in September
November 11
Fourth Thursday in November and
Friday after Thanksgiving
December 25
January 1
Third Monday in January
Third Monday in February
Final Monday in May
Elderly Nutrition Program
Site Management
Exhibit A - Page 7 FY 2025-2026
Docusign Envelope ID: 42B03DDA-581 B-4D00-A68E-199C7F0CDD4D Exhibit B
BUDGET
Instructions
Please review all instructions before preparing the budget.
The budget forms provided with this contract consist of four pages:
These pages are a hard copy of an Excel workbook that the Agency on Aging e-mails to each contracting organization. The workbook contains four separate worksheets, one for each page of the budget.
The following rules apply to all budget pages.
• Please prepare a single budget for the entire 12-month funding period. (Please note that the maximum amount of grant funding that can be disbursed will be limited to the amounts and periods shown on page 1 of the contract.)
• Please use the Excel workbook and prepare the budget worksheets in sequence so that formulas (cells in shaded areas) calculate across work. • If your organization does not have access to Excel, please type all entries. Handwritten budgets are not acceptable.
• If using Excel, please do not make any entries in shaded areas of the budget forms, as they contain formulas.
• Please do not change pre-printed line-item descriptions. • The following heading must appear on all budget pages:
o Contracting Agency: The legal name of the contracting agency. o Contract No.: Enter the contract number shown on page 1 of this contract. o Program: Funding Source (i.e., Title Ill C1) and Contracted Program (i.e., Nutrition Site Management) shown on page 1 of this contract.
o Revision No.: If providing a revision to a previously approved budget, please enter the revision number.
Exhibit B Instructions Page 1 of 10 FY 2025-2026
Docusign Envelope ID: 42B03DDA-581 B-4D00-A68E-199C7F0CDD4D Definitions:
In-Kind consists of services and/or supplies provided free of charge to your organization from an outside source.
Matching Funds (cost-sharing) means the value of third-party in-kind contributions and that portion of the of a grant-supported project or program not borne by the federal government. 1 Neither costs nor the values of third-party in-kind contributions may count towards satisfying a cost-sharing or matching requirement of a U.S. Department of Health and Human Services grant if they have been or will be counted towards satisfying a cost-sharing or matching requirement of another federal grant, a federal procurement contract, or any other award of federal funds. 2 In other words, matching funds are your share of the program costs plus any in-kind program costs that are not otherwise dedicated to another federal funding source.
Program income cannot be used to meet matching requirements. Program income can only be used to fund the expenses for the respective program for which the program income was received and must be spent before grant funds. Program income must be used to pay for current allowable costs of the program in the same fiscal year that the income was earned.
Minimum matching contributions for Older Americans Act funded grants awarded by the FresnoMadera Area Agency on Aging for Title Ill B Supportive Services, Title Ill B (Ombudsman), Title Ill C1 Congregate Nutrition, and Title Ill C2 Home-Delivered Nutrition programs are determined as follows: 10 percent of the sum of the grant award plus the minimum matching contributions. This can be quickly computed by dividing the grant amount by nine (9).
Any funds used for the contracted program that meet the definition of "matching funds" should be entered in budget fields that require entry of matching funds .
Non-Matching funds are other federal awards and/or cash or in-kind costs used to match other federal awards.
Deferred Program Income is unspent program income from the prior year contract that have been approved by the FMAAA to be carried forward to the current year contract. A letter must be on file with the FMAAA detailing the program income and requesting approval to carry them forward to the new contract.
Indirect costs are those: a) incurred for a common or joint purpose benefiting more than one cost objective; and b) not readily assignable as a direct cost, without effort disproportionate to the results achieved. To facilitate equitable distribution of indirect expenses to the cost objectives served, it may be necessary to establish a number of pools of indirect costs within a governmental unit department or in other agencies providing services to a governmental unit department.
Indirect cost pools should be distributed to benefited cost objectives on bases that will produce an equitable result in consideration of relative benefits derived.
If your organization has a federally approved Cost Allocation Plan, attach a copy of the plan to the budget. If your organization is charging the contracted program indirect costs based on an internal cost allocation plan (a plan other than a federally approved Cost Allocation Plan), provide a full disclosure of the method used that includes a listing of the types of services/supplies included in the cost allocation plan. This plan must have the prior approval from the FMAAA before being used.
Personnel Costs- Annual full-time effort (FTE) wage rates and personnel classifications together with the percentage of time to be charged, specified for each fund source. 2 CFR 200.430 must 1 Federal Grants Management Handbook Grants Management Advisory Service, February, 1992, Subpart G Ss 74.51 . 2 Federal Grants Management Handbook Grants Management Advisory Service, February, 1992, Subpart G Ss 74.53 .
Exhibit B Instructions Page 2 of 10 FY 2025-2026
Docusign Envelope ID: 42B03DDA-581B-4D00-A68E-199C7F0CDD4D be followed for rules regarding allowability of personnel costs. Specific emphasis of section (i) of 2 CFR 200.430:
i. Charges to Federal awards for salaries and wages must be based on records that accurately reflect the work performed. These records must:
1. Be supported by a system of internal control which provides reasonable assurance that the charges are accurate, allowable, and properly allocated;
2. Be incorporated into the official records of the non-federal entity;
3. Reasonably reflect the total activity for which the employee is compensated by the non-Federal entity, not exceeding 100% of compensated activities;
4. Support the distribution of the employee's salary among specific activities or cost objectives if the employee works on more than one Federal award; a Federal award and non-Federal award, an indirect cost activity and a direct cost activity; two or more indirect activities which are allocated using different allocations bases; or an unallowable activity and a direct or indirect cost activity.
5. Budget estimates (i.e. estimates determined before the services are performed) alone do not qualify as support for changes to Federal awards. ii. Salaries and wages of employees used in meeting cost sharing or matching requirements on Federal award must be supported in the same manner as salaries and wages claimed for reimbursement from Federal awards.
Exhibit B Instructions Page 3 of 10 FY 2025-2026
Docusign Envelope ID: 42B03DDA-581 B-4D00-A68E-199C7F0CDD4D Personnel Budget Detail (Budget Page 1 of 4)
Column Column
Label Title
A Position
B
C
D
Title
FTE % (40
Hrs=100%)
Full Annual
Salary
% of Time
on
Program
Exhibit B Instructions
Instructions
List all paid positions for the contracted program. These positions must agree with those listed under Staffing on page 4 of Exhibit E, Program Narrative. Use additional copies of page 1 if more than 10 positions. If there are multiple positions with the same title, list them separately and enter a distinguishing description, such as Driver-Route 1; DriverRoute 2, etc. Do not enter names of any of the individuals filling the positions.
Full Time Equivalency (FTE) is a percentage of time each position works per week for your organization in total, based on a 40-hour work week (full time); if the individual works 40 hours per week, the FTE % is 100%. If a position works 25 hours per week, the FTE is 62.5% (25 hours divided by 40 hours).
Full Annual Salary is the total salary your organization plans to pay this position for all work performed during the contract period. The Total Payroll Taxes (FICA, SUI, FUTA) and Total Benefits (including Workers' Compensation Insurance)
should only be listed at the bottom of Columns E through Column I (see page 5 of Instructions, Total Payroll Taxes and Total Benefits).
This is the percentage of time this position will work on the contracted program. For example, if a full-time position spends 10 hours per week on the contracted program, the percentage of time on program would be 25% (10 hours
divided by 40 hours). If a position works 25 hours per week, and 10 hours of this week is spent on the contracted
program, the percentage of time on program would be 40% (10 hours divided by 25 hours).
Note: Current 2 CFR 225 guidelines state that an organization receiving federal funds may budget by estimated percentage; however, the organization must keep adequate records
indicating the actual time worked and reconcile cost
allocations for personnel to actual time worked periodically during the grant period. This can be achieved by funding positions across differing cost objectives and keeping time logs. Time logs must be certified by the employee and at least one supervisor, and must be available during a fiscal
monitoring.
Docusign Envelope ID: 42B03DDA-581 B-4D00-A68E-199C7F0CDD4D Personnel Budget Detail (Budget Page 1 of 4) - Continued Column Column Instructions Label Title
E FMAAA For each position listed, enter the amount of the grant for Grant the contracted program that will be allocated for each position.
F DO NOT DO NOT USE - FOR FUTURE USE
USE
G Program Enter any Program Income that will be applied to listed Income positions. Must be reported and expended under the same terms and conditions as the program funds from which it is generated.
H Matching Enter any matching funds that will be applied to listed Funds positions.
I Non- Enter any non-matching funds that will be applied for listed Matching positions.
Funds
J Total Total of Columns E through I for each position listed; the Personnel result should equal Column C (Full Annual Salary) Costs multiplied by Column D (% of Time on Program).
Exhibit 8 Instructions Page 5 of 10 FY 2025-2026
Docusign Envelope ID: 42B03DDA-581 B-4D00-A68E-199C7F0CDD4D Personnel Budget Detail (Budget Page 1 of 4) - Continued Row Label Instructions
Total Salaries Total of each column, Columns E through I. The total of all entries on this row is calculated for Column J.
Total Payroll Enter the total payroll taxes that are a cost of the contractor Taxes (FICA, SUI, FUTA) for all positions listed, distributed among Columns E through I. The total of all entries on this row is calculated for Column J.
Total Benefits Enter the total benefits costs that are a cost of the contractor, including retirement and Workers' Compensation insurance, for all positions listed, distributed among Columns E through I. The total of all entries on this row is calculated for Column J.
Total Personnel The amounts of the rows Total Salaries, Total Payroll Taxes, Costs and Total Benefits are combined for this row. The total of all entries in the Total Personnel Costs row is calculated for Column J.
In-Kind Personnel Costs
Description of Work Performed Enter type(s) of work to be conducted by volunteers in support of the contracted program,
i.e., "Assist with serving meals."
Number of Volunteers Enter the number of volunteers that will conduct the type of work listed.
Hours per Volunteer Number of hours each volunteer performing the work described in the Description of Work
Performed is expected to work during the
contract period.
Total Annual Hours The number of volunteers multiplied by the hours per volunteer.
Rate per Hour Indicate the rate per hour the volunteer would have been paid if this had been a paid position .
The rate should be reasonable, determined by
the prevailing rate per hour for the position in the
service area.
Total In-Kind The Total Annual Hours multiplied by the Rate per Hour. The grand total of this column is
carried forward to Page 2 of the budget (Line 1,
Column G).
Exhibit B Instructions Page 6 of 10 FY 2025-2026
Docusign Envelope ID: 42B03DDA-581 B-4D00-A68E-199C7F0CDD4D Program Budget By Income Source (Budget Page 2 of 4)
General Instructions:
For Categories 1 through 7, enter the costs that are directly incurred by the contracted program.
Allocate the cost for each line item in Categories 1 through 7 to the appropriate column that indicates the revenue source that is expected to fund the cost.
Costs placed in Column G, In-Kind Match, consists of services and/or supplies provided free of charge to your organization from an outside source (see instructions, page 2, InKind).
Row Row Title Instructions Label
1.a - 1.c Salaries & Benefits Entries carry over from page 1 (Total Salaries, Total Payroll Taxes, and Total Benefits for each
revenue source and Total In-Kind).
2.a Staff Travel Estimate the total number of miles to be reimbursed to personnel for the contracted
program. Multiply this by your organization's
approved reimbursement rate per mile. Include
any other costs for lodging, parking, meals, etc.
2.b Volunteer Travel Estimate the total number of miles that will be reimbursed to volunteers for the contracted
program. Multiply this by your organization's
approved reimbursement rate per mile. Include
any other costs for lodging, parking, meals, etc.
2 .c Training Calculate the cost for any training seminars, conference fees, and staff development costs
expected to be incurred for the contracted
program during the contract period.
3 Equipment Enter the approximate cost of any equipment, Purchase including any networkable equipment, needed for the contracted program during the contract period.
Any single or individual item with a cost in excess
of $500, including sales tax, delivery, and
installation or any computing devices regardless
of cost, will need to be listed on Budget Pg 4 -
Schedule of Program/Site Supplies and
Equipment Purchases. Any equipment purchase
request for the contracted program must be
approved by FMAAA and, if applicable, the State
of California. In accordance with federal
purchasing rules, FMAAA recommends that
contractors obtain three quotes for each piece of
equipment purchased that is expected to cost in
excess of $500.
Exhibit B Instructions Page 7 of 10 FY 2025-2026
Docusign Envelope ID: 42B03DDA-581 B-4D00-A68E-199C7F0CDD4D Program Budget By Income Source (Budget Page 2 of 4) - Continued Row Row Title Instructions Label
4 Consultants Enter the cost of professional and consultant services to be rendered by persons or
organizations that are members of a particular
profession or possess a special skill, i.e., legal,
audit, etc.
5 DO NOT USE DO NOT USE - FOR FUTURE USE ONLY
6 Program/Site This cost category includes small cost items Supplies necessary to operate the program, and does not include office supplies. Examples for nutrition
providers: Small kitchen utensils, napkins;
condiments for nutrition providers. Example for
medication management providers: Pill boxes.
Any single or individual item with a cost in excess
of $100 will need to be listed on Budget Pg 4 -
Schedule of Program/Site Supplies and
Equipment Purchases.
7.a-7.m Other Costs These line items include any other "direct" costs attributable to the program. Facilities, operating
expenses, and other ordinary and necessary
costs specified for each fundinQ source.
7.n-7.o Other Costs Check with the FMAAA before making entries.
These line items are typically used for costs not
listed in lines 7.a.-7.m, such as Expendable
Equipment. If lines 7.n-7.o are used, enter a
description of the costs in the Category column.
8 Indirect Costs Enter any indirect costs, and attach a narrative (see paQe 2 of Instructions, Indirect Costs.)
--- Total Costs The sum of Total Direct Costs and Total Costs.
Exhibit B Instructions Page 8 of 10 FY 2025-2026
Docusign Envelope ID: 42B03DDA-581 B-4D00-A68E-199C7F0CDD4D Schedule of Funding Sources (Budget Page 3 of 4)
Row Row Title Instructions Label
1 FMAAA Grant The total amount of the FMAAA grant
award for the contracted program from
page 1 of the contract. This should also
equal the Total Costs for Column A from
page 2 of the budget form.
2 DO NOT USE DO NOT USE - FOR FUTURE USE
ONLY
3 Program Income: Enter Program Income that are expected Current Year Program to be received during the current year.
Income
3 Program Income: Enter any Program Income that the
Deferred Program Income FMAAA has approved for deferral (see page 2 of instructions, Deferred Program
Income).
4.a - 4.d Matching Funds - Cash and See page 2 of instructions, Matching In-Kind (List Source) Funds and In-Kind. List all sources separately, i.e., City/County General
Funds, United Way, etc., in appropriate
column (Cash or In-Kind). If the funding is
from a source of mixed funds (e.g.
combination of both Federal and State
funds), please verify that no Federal funds
are being used. Any amounts shown in
column C (In-Kind) that are not for
volunteer services must have a full
description of the formula used to
calculate the amount.
5.a-5.d Non-Matching Funds List all Non-Matching fund sources [Federal Funds/Other separately (see page 2 of instructions, Program Match] - (List Non-Matching Funds).
Source)
6 Total Costs Totals for Column B, Cash, and Column
C, In-Kind.
-- Total from Exhibit B, Page Total of Column B, Cash, must agree with 2, Columns F and G the Total of Column Fon page 2 of the budget. Total of Column C, In-Kind, must
agree with the Total of Column G on Page
2 of the budget.
Exhibit B Instructions Page 9 of 10 FY 2025-2026
Docusign Envelope ID: 42B03DDA-581 B-4D00-A68E-199C7F0CDD4D Schedule of Program Supplies and Equipment Purchases (Budget Page 4 of 4) Row Row Title Instructions Label
1 Purchases for Program/Site List any single or individual item that Supplies exceeding $100 intends to be purchased with a cost in per Individual or Single excess of $100 including any appropriate item. sales tax, shipping and installation costs,
etc. Total amount should not exceed the
budgeted amount(s) on Budget Pg 2 -
Line 6 ProQram/Site Supplies.
2 Purchases for Equipment List any single or individual item that Purchase exceeding $500 intends to be purchased with a cost in per Individual or Single excess of $500 including any appropriate item. sales tax, shipping and installation costs,
etc. as well as any computing devices
regardless of cost. Total amount must
equal the budgeted amount(s) on Budget
Pg 2 - Line 3 Equipment Purchase. Any
equipment purchase request for the
contracted program must be approved by
FMAAA and, if applicable, the State of
California.
Exhibit B Instructions Page 10 of 10 FY 2025-2026
(Revised June 2024)
FRESNO - MADERA AGENCY ON AGING
PERSONNEL BUDGET DETAIL: FY 2025-2026
CONTRACTING AGENCY: City of Reedley
PROGRAM: Title III C 1 Congrefate Nutrition, Site Management A.
POSITION TITLE B. IC. ID. FTE % FULL . %OF
( 40 Hrs = ANNUAL TIME ON
E.
FMAAA
100% SAIARY
1. Senior Citizen Coordinator Salary I 100% 61,602
Community Services
2. Director Salary 100% 173,824
3. Senior Accountant I Salary 100% 87,200
4. Facilities Supervisor I Salary 100% 78,857
5. Recreation Supervisor I Salary 100% 80,851
6. Part Time Assistant •Salary 63% 21,615
7. Salary
8. Salary
9. Salary
10. Salary
Total Salaries Pal!e 2 Line 1 a ---->
Total Payroll Taxes Pal!e 2 Line 1 b ___ ..;>
Total Benefits Page 2 Line 1 c ---->
TOTAL PERSONNEL COSTS Page 2 Line 1 ----> . NOTE: If there is more than one employee per position, list each separately. Use additional pages as necessary.
IN-KIND J>ERSONNEL COSTS
DESCRIPTION OF WORKPERFO;RMED
NUMBER OF.
VOLUNTEERS
PROGRAM I
JNCOME
AVE. ANNUAL
·HOURS PER
VOLUNTEER
H.
CONTRACT NO:
REVISION NO:
MATCHJNG
FUNDS
509
715
1,244
149
1,034
16,211
25-0171
.L r NON- TOTAL
MATCHING PERSONNEL
FUNDS
(Revised June 2024) FRESNO - MADERA AREA AGENCY ON AGING PROGRAM BUDGET BY INCOME SOURCE: FY 2025-2026
CONTRACTING AGENCY: City of Reedley
PROGRAM: Title III Cl Congrefate Nutrition, Site _M_anagement
CATEGORY
1. SALARIES & BENEFITS
a. Salaries
b. Payroll Taxes
c. Employee Benefits & Work. Comp.
1. PERSONNEL COSTS
2. TRAVEL AND TRAINING
a. Staff Travel
b. Volunteer Travel
c. Training
2. TRAVEL AND TRAINING
3. EQUIPMENT PURCHASE ( * )
4. CONSULTANTS
DO NOT USE - FOR FUTURE USE ONLY
6. PROGRAM/SITE SUPPLIES ( **)
7 OTHER COSTS:
a. Liability Insurance
b. Telephone
c. Office Supplies
d. Postage
e. Building Rent
f. Building Maintenance
g. Equipment Maintenance
h. Vehicle Maintenance
i. Utilities
j. Printing
k. Memberships/Licenses
I. Subscriptions/Publications
m. Advertising
n.
-
o.
7. OTHER COSTS:
TOTAL DIRECT COSTS
8. INDIRECT COSTS (Attach narrative)
TOTAL COSTS
A.
FMAAA
GRANT
PROGRAM
INCOME
D.
MATCHING
FUNDS
E. F.
CONTRACT NO:
REVISION NO:
TOTAL
CASH
25-0171 -------
- ------
G.
IN-KIND
MATCH
(Revised June 2024) FRESNO - MADERA AREA AGENCY ON AGING SCHEDULE OF FUNDING SOURCES: FY 2025-2026
CONTRACTING AGENCY: City of Reedley
PROGRAM: Title III C 1 Congrefate Nutrition, Site Management
1. FMAAA Grant
CONTRACT NO: 25-0171 -------- REVISION NO:
·PROGRAM
B. C.IN-KIND
~/////////////////////////Y//////////////////////Ji
3. Program Income:
Current Year Program Income
Deferred Program Income
4. Matching Funds - Cash & In-Kind (Lis! So_urce):
a. City of Reedley 35,738
b.
c.
d.
5. Non-Matching_E_unds [Federal Funds/Othel" f_!_Q_graD!__M_11_~h] - Cash & In-Kind (List Sourc~}:
a.
b.
c.
6. TOTAL FUNDING
([l!_'!__se totals must agree with the totals shown at the bottom of Page 2 column F and G) Total from Page 2, Columns F and G
Variance (must be zero)
Docusign Envelope ID: 42B03DDA-581B-4D00-A68E-199C7F0CDD4D
EXHIBIT C
ANNUAL SUMMARY OF ACTIVITIES
PROGRAM: Elderly Nutrition Program Site Management
SERVICE PROVIDER:
CONTRACT NUMBER: 26-0171
SITE:
Date of FMAAA Executive Director Signature on
CONTRACT EFFECTIVE: _P_a__,_g,__e_2_t_o_J_un_e_3_0___:_,_2_0_26 __________ _ GOAL: The goal of the Elderly Nutrition Program is to reduce hunger and food insecurity; promote health and well-being; promote socialization; and delay adverse health conditions of older individuals.
DEFINITION: Site Management is defined as 1) oversight and responsibility for the dayto-day operations of an Elderly Nutrition Program nutrition site with respect to meals; 2) oversight of and responsibility for Elderly Nutrition Program staff and volunteers, including provision of required program training; 3) collection of required Elderly Nutrition Program data from program participants; 4) keeping records and preparing reports concerning meals ordered and served, nutrition volunteer hours, and donations; and 5) ensuring the Elderly Nutrition Program nutrition site meets all federal, state, and local regulations, including applicable licensing laws and ordinances related to food service operations and sanitation.
Meals are subject to allocation and reallocation at any time by the Agency on Aging based upon available funding and nutrition program participation. When allocations are imposed, any meals allocated but not served revert to the Agency on Aging for reallocation.
Area Plan Elderly Nutrition
Program Site Management
Exhibit C FY 2025-2026
Docusign Envelope ID: 42B03DDA-581B-4D00-A68E-199C7F0CDD4D
EXHIBIT D
PROGRAM COST EFFICIENCY
Not Applicable -
Elderly Nutrition Program
Site Management
Area Plan Program Cost Efficiency Exhibit D FY 2025-2026
EXHIBIT E
PROGRAM NARRATIVE
1. AGENCY'S HISTORY OF SERVICE TO OLDER ADULTS
I City of Reedley
Organization Name
Type of Organization (Check One}
I 1913
Year
Established
~ City Government • Non-Profit 501 (c)(3)
• County Government • For-Profit
• Joint Powers Authority (JPA) • Other:
List programs/services your organization provides for older adults, and the number of years your organization has provided the program/service.
Program/Service #of
Years
2. SERVICE AREA
Where will the contracted program be provided?
Street Address City Zip Code
100 N East Avenue Reedley 93654
Nutrition Site Management 1 FY 2025-2026
EXHIBIT E
PROGRAM NARRATIVE
3. LANGUAGE TRANSLATION NEEDS & PROVISIONS
Enter an "X" in the boxes below to indicate who
speaks the language listed to the left.
Program Program Program
Participants Staff Volunteers
English X X X
Spanish X X
Hmong
Arabic
Armenian
Cantonese
Farsi (Persian)
Filipino (Pilipino/Tagalog)
Hindi
Japanese X
Khmer (Cambodian)
Khmu
Korean
Lao
Mandarin (Putonghua)
Mien (Yao)
Mixteco
Portuguese
Punjabi
Russian
Thai
Ukrainian
Urdu
Vietnamese
Other:
Nutrition Site Management 2 FY 2025-2026
EXHIBIT E
PROGRAM NARRATIVE
What resources does your organization use, or have available to use, when interpretation is needed for a program participant?
We have participants that speak Spanish and Japanese, Spanish is the only language that needs translation. Other ethnic groups speak English with no translation needed. There is also staff at the Community Center that speaks Spanish.
How does your organization provide the contracted service to individuals who s eak a Ian ua e that is nots oken b ro ram staff or volunteers? Our volunteers and City staff assists with translation. We have not had a situation where we needed outside interpreters.
4. CONFIDENTIALITY PROCEDURES
How does your organization protect the confidentiality of the program participant during verbal discussions? (For example, asking the program participant for their date of birth, phone number, and any other information that identifies the individual and is needed to complete the client intake form) When a new participant comes in or calls for the first time to make a lunch reservation, the Coordinator makes every effort to complete all or most of the intake form at that time. If participant comes into the center the Coordinator or assigned staff/volunteer will complete the intake in privacy. Staff and volunteer complete the Privacy and Information Security Awareness Training.
How does your organization protect confidential information obtained from proQram participants, such as client intake forms, from disclosure? The Phil Hudson room, also know as the Senior room, has two private offices which are available for confidential discussions and issues. Confidential information that we obtain is filed in a locked cabinet that only Coordinator, assigned staff, volunteer with security clearance training and Director have keys to the files.
Nutrition Site Management 3 FY 2025-2026
EXHIBIT E
PROGRAM NARRATIVE
Contracted Program: Title Ill C Nutrition Site Management
5. PROGRAM DESCRIPTION
Provide a brief description of how your organization provides the contracted program.
The Reedley Senior Center, along with a group of dedicated volunteers provide the meal set-up, take temperatures (refridgerator and food), serve, take meal reservations, record donations, order the next day's meals, clean up including washing the dishes.
What was the primary accomplishment achieved by the contracted program in the most recent year services were provided?
Our nutrition program provides our aging seniors a well balanced meal.
Please describe another accomplishment achieved by the contracted program in the most recent year services were provided.
Seniors that have healthy meals help maintain health and independence and have socialization with other seniors at the center.
6. CASE STUDY
Briefly describe how the contracted program successfully met the needs of a program participant in the most recent year services were provided. Do not use real names.
We have a senior who attends the lunch program everyday. After his wifes passing the connection with peers has helped him immensely. The meal he has at the center is his main meal of the day. If he ever misses a day, when he returns he is always so grateful to be back with us.
Nutrition Site Management 4 FY 2025-2026
EXHIBIT E
PROGRAM NARRATIVE
7. STAFFING
Please provide the names and titles of all staff listed in the Personnel section of the contract budget (Exhibit B).
Name Title
Jodi Botello Senior Citizens Coordinator
Madison Mitchell Recreation Supervisor
Sarah Reid Community Services Director
Amar Baines Senior Accountant
Jesus Hinojosa Facilities Supervisor
Vanessa Maldonado Part-time Recreation Assistant
*Please provide the name and contact information for the person who has primary, hands-on involvement and oversight of the day-to-day operations of the contracted program.
Jodi Botello Senior Citizens Coordinator
Name Title
559-637-4207 [email protected]
Telephone Number E-mail Address
* Attach the following documents to the "Documents Required to Execute Contract" checklist:
• The job description for this position;
• The resume for the person occupying this position.
Nutrition Site Management 5 FY 2025-2026
EXHIBIT E
PROGRAM NARRATIVE
8. SERVICE PROVIDER TIME FRAME
What days and hours will the Nutrition Site Management program be available? (Please note that these are not necessarily the same hours your organization/facility is open.)
Location Days Open Start Time Close Time
Reedley Community Center, Senior Room M-T-W-TH-F 9:00am 12:00pm Month Enter Dates of Holidays Total Days Service
& Other Planned Closures to be Provided
July 2025 3,4, 10,24,29, 31 17
August2025 15,21,26,28 17
September 2025 1, 19,25,30 18
October 2025 6, 10, 14,28, 31 18
November 2025 11,13,20,25,27,28 14
December 2025 11,16,18,30,31 16
January 2026 1, 19,22,23,27 17
February 2026 13, 16, 19,24 16
March 2026 12, 17, 26, 31 18
April 2026 3, 17,22,28 18
May 2026 5,8, 12, 19,25 16
June 2026 2, 19,30 19
Total Days of Contracted Service to
be Provided under this Agreement: 204
Nutrition Site Management 6 FY 2025-2026
EXHIBIT E
PROGRAM NARRATIVE
9. PROGRAM EVALUATION/IMPROVEMENT
In reviewing the performance during the most recent year services were provided, identify areas that your organization could focus on for improvement of the contracted program.
Continue public outreach to inform seniors of this opportunity. Recruit additional volunteers to help serve lunch.
How would participants of the contracted program benefit from these improvements? Participants attending the congregate meal program benefit from a well balanced nutritious meal, socialization and become aware of the activities and resources for our older adults which would diminish isolation and depression.
Describe the specific steps your organization will take to make these improvements durinQ the current funding period.
The Senior Citizens Coordinator through monthly newsletter and City website will encourage seniors to participate in our nutrition program.
Describe how you will know if your improvement efforts are successful, and how you will measure your achievements.
Client intake forms will indicate the number of existing, returning and new client participants.
Nutrition Site Management 7 FY 2025-2026
EXHIBIT E
PROGRAM NARRATIVE
10. OUTREACH ACTIVITIES/TARGETING PLAN (22 CCR§ 7310, WIG§ 9103) How does your organization reach older adults in greatest economic need (income level at or below the Federal Poverty Level) to inform them of the contracted program and welcome them to participate?
Social media, City website and monthly newsletter informs seniors on our nutrition program and center activities.
How does your organization reach older adults who are socially isolated (need caused by non-economic factors) to inform them of the contracted program and welcome them to participate?
Monthly newsletter and word of mouth informs seniors of our nutritious program and center activities. City website and social media. Daily announcements.
How does your organization reach older adults who are of lesbian, gay, bisexual, or transgender orientation to inform them of the contracted program and welcome them to participate?
Our monthly newsletter which informs seniors of the nutrition program and center activities are mailed to area residents, local churches and organizations.
How does your organization reach older adults who are ethnic minorities, and particularly those with greatest economic and/or social need, to inform them of the contracted program and welcome them to participate?
We also promote the nutrition program with Spanish speaking volunteers through our weekly Gleaners program. Social media and monthly newsletter informs seniors on our nutrition program and center activities.
Nutrition Site Management 8 FY 2025-2026
EXHIBIT E
PROGRAM NARRATIVE
How does your organization reach older adults who are Native Americans to inform them of the contracted program and welcome them to participate? Our monthly newsletter which informs seniors of the nutritious program and center activities are mailed to area residents, local churches and organizations.
How does your organization reach older adults with limited English proficiency to inform them of the contracted program and welcome them to participate? We also promote the nutrition program with Spanish speaking participants and volunteers through our weekly Gleaners program. The City has staff who translate for Spanish speakers, included in the monthly newsletter a Spanish flyer about the lunch program.
How does your organization reach older adults who live in rural areas to inform them of the contracted program and welcome them to participate? Monthly newsletter informs seniors on our nutrition program and center activities.
Social media and City website.
How does your organization reach older adults with severe disabilities (severe, chronic physical and/or mental impairment that is likely to continue indefinitely & results in substantial functional limitation in 3 or more major life activities) to inform them of the contracted program and welcome them to participate?
Outreach to local senior living communities with an invitation to our senior meal program and activities to promote center participation. Caregiver(s) are welcome to attend with their care patient(s). Free public transportation for older individuals and disables is offered within City of Reedley city limits.
How does your organization reach older adults with Alzheimer's disease or related disorders with neurological & organic brain disfunction, and the caregivers of these individuals, to inform them of the contracted program and welcome these older adults to participate?
utreach to local senior living communities and long term care facilities with an invitatior Nutrition Site Management 9 FY 2025-2026
EXHIBIT F
SERVICE PROVIDER EMERGENCY RESOURCE INFORMATION
Please complete for each location from which contracted services are offered.
Organization City of Reedley
Site Name Reedley Community Center
Street Address 100 N East Avenue
City/ST/Zip Reedley, CA 93654
Name of Primary Contact:
Job Title Cell Phone Office Phone Email Address
Director 559-360-8657 559-637-4203 [email protected] Name of Secondary Contact:
Job Title Cell Phone Office Phone Email Address
Senior Citizens 559-994-5654 559-637-4207 [email protected] Coordinator
Please check all emergency services that could be provided from this site:
Emergency Power/Generator CB or Ham Radio
X Emergency First Aid X Internet Access
X Cooking Facilities X Spanish Translation
X Distribution Site for Food & Water Sign Language Translation Counseling Services Other Translation: I
Yes No
Can this site provide temporary shelter space for 48 hours or more in the event of an emergency? V
Is this site able to help with assessing the needs of older individuals in the neighborhood or community following a disaster? v'
Following a major disaster, can this site help transport older individuals to v' disaster services? Does this site have a dedicated vehicle that is lift-equipped? V Given the resources, can this site expand meal services following a V disaster to meet needs in the community? How many people can this facility provide emergency shelter for? 600 How many days can this facility function using its back-up power source? 0 How many gallons of water are stored on-site as an emergency supply? 0 Please list any additional services your site can provide in the event of a disaster:
Emergency services partnered with the American Red Cross Service Provider Emergency Resource Information Exhibit F FY 2025-2026 Central San Joaquin Valley Risk Management Authority
1750 Creekside Oaks Drive, Suite 200, Sacramento, CA 95833 916-244-1100
Liability Certificate of Coverage
Evidence of Coverage
Certificate Number: 86194949
Certificate Holder: Fresno Madera Area Agency on Aging
100 North East Avenue
Reedley, CA 93657
Covered Party: City of Reedley
Description of As respects evidence of general and auto liability coverage for the City of Reedley.
Covered Activity:
Memorandum of
Coverage Number: CSJVRMA 2025-GL Effective Date: 7/1/2025 Expiration Date: 7/1/2026 Limits: $1,000,000 (per occurrence)
The Following General and automobile liability as defined in the Memorandum of Coverage on file with the covered party Coverage is in named above.
effect:
This certificate is issued as a matter of information only and confers no rights upon the certificate holder. This certificate does not amend, extend, or alter the coverage afforded by the Liability Memorandum of Coverage.
This is to certify that the coverage listed above has been issued to the Covered Party named above for the coverage period indicated, notwithstanding any requirement, term, or condition of any contract or other document with respect to which this certificate may be issued or may pertain. The coverage afforded as described herein is subject to all the terms, exclusions, and conditions of the Memorandum of Coverage of the CSJVRMA, which is available for your review upon request.
Coverage is in effect from 12:01 a.m. Pacific Time of effective date to 12:01 a.m. Pacific Time of expiration date as stated above and will not be canceled, limited, or allowed to expire except upon 30-day notice to the certificate holder.
Date Issued: 7/10/2025
Renewal: No Excess Certificate Issued: No
Authorized Representative Signature:
86194949 I CSJVRMA I 25/26 GL $1MM LIMITS I Shelley Nguyen I 7 / 1 0/2025 1:40:33 PM (PDT) I Page 1 of 1 This certificate cance l s and supersedes ALL previou sly issued certificates. .. · . . SECIIS..., Of srAlE IIARCH FONG - ,. · -.The~of· ·. ·, . .· EU - . ·.·· : v,....- _1'1111Document .·. - · CALJFORNIAST · ··•• ' • ., In · ·
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BEB'ORE THE BOARl>: o, SUPER.VISORS
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tN THE JMTTER bl!, CONVASSING ' THE RE- ) .. .. : . . . ·. . . .· . . _· .. · . . .. . ·':i •t- . :, . ;. ,,. ,: -. ·) TURNS OF .TJ:rE . Er.iO~:i:ON ot !HE PROti~ ) ·,' ) .
sfrr6N .. ro 1NcoRPoRATE . m girl :m _} "" Pn1i' AND Jl'OR E!.ECTios OF Mmrich..: l ·_·.)
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·. ·Ftirauarit . t~ imv th~ ·Boarcl of Superv_is~~s of . the County of Fresno met. oil Mo~day, February 17, 1913, as the Boa.rd of Caiiva.s-:-- ee:rs. ·to oanvaef3 the . votes p~lfed at -Reediey, in the -Coun tr -ot: - Fresno, .Stat~· ~f California, ~t an election held on the 14th . day of February, . i913, _ :for -the purpose of· determining whether a ·c~r-ta:tn _ portion of the . County C)f Freenb shouia. be 1ncorporat- . ' t ed .under the name of. "C:tty .ot R;~dley,~ ::..~
_And it a:pJiearµig from the '1ffida~:i. t bf Lioyd E. Tiernan, filed herein, tmt . the . order and notioe Of ea.id ' electtoll here~ . . tofore· ~de by this Board was publfehed :hi the "Reedley Expo-,. . nent,·" a newspaper printed and pubfieih~i;1th1n the llo~daries of said p~~po~ed corporation :for two weeks. next preceding . aa:i.d election, -- -
· And th¢ returns from the Pr~cinot .at which such election was h~ld -haviligbeen re~eived~_- the .~oard nowproo~ads to open .atid can~~~e Eiaj,:d. vote:e and. · doee, :find :f~m said :r;ettirne that aaicl vote ie as foliows, to~wit:
There were cast "For fnoorporatioh" _· 310
.Tl,iere were cs.et "Against IncorJ>oration" 88
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. - .. . --·~--------......... _,_-.,_.; ....... _ .. ~ .. ' ••. - · .. ~ .. . ~~irii~1; t~ th~ South Line of se.i ci Seo ti ~n· 2'1, to a point . in ·section 35, R. 15 s. ·, R. 2~ E. • of M.D.B. &: M., distant s·so feet . . . . . . . . west and 6;60 feet . south from . the South Quarter Section Corner o:f Sectlon 2~, T •. 16 i, R. 23 ·E~ :of M~ ~.B. & M.; · thence · 110·:rth to the . . . . . .
SE corner of Lot.Mumbered 26, of s~u R.eed Colony: and .thence _. . . : . . . north cm the east boundary line of j:;c,ts !lumbered, 26, e.5, 24, 23, 22, . . . . . . . . 21; eo, 19, 18, 17, 16, 15·, and 14 of said Reed Colony, to the plaoe ·Of beginning.
. . . . .
Ancl_ the :following Jle~so;ne :havil:itf received the highest number . . . . . . . ' of votes c~st; are hereof declared to be duly electe<l to :the re:"" . .· apeoti ve , offices, to~wi t: . . . . · .
. 'J" •. J. Ey.me.nn, F:tank Thomas, d. L. Dre.ft, O. D. Lyons and Wm. ·. · l)y~k bei~g th·e •five per eons who received the high~at number of · . . . . . . . . ~ votes oas·t for trustees, tl.ley are hereby declarE?cl · to be elected as . . _- ..
Stich trustees.
F. s.- Knauer received th.e highest number of votes cast . for clerk end is hereby declare.d -tx, be eieoted as suoh clerk~ M. De;neen bavj_ng rec~:f_ved the highest number · of -vot~s cast . . . for Treasurer is' hereby declared to be elected as such. Treasurer. . .
It ie . fur th er ordered, . tti at a .certified copy of this canvass and order be at onoe . filed with the Secretary of . State according to · law;
. ~-~ -~----,~-:-'--c~'---'---'----'-"--------T':-' - ·---;•- . ,• . . ~bite ". f Qt;~mo~iitLl t .... · . · . W,nuitu of •rHno . . f .. • ..... . I, D. M. ~arnwcll, C~anty Clerk an4 ex-officio Clerk of the Superior Court in and /or said · .Fre~no County; do hereby ce:tl/y t~e/oregofol! to be ---l,L-~-,·/ull; true and correct copy : .. ~~ -···-· of the ~rigfoal _Qr_g_~_r_~~o.f ___ 1_n~g_r.!I_Q~"~J_9JLQi __ j;}:uL.!'_C.i tj,,.o.f. . . R.e.~.dl.ey. ''. ...... ········ ·-------· . - . ___ .. __ _ ..: . .• . ·. --• --- . . . -· . .
~~·:-~l~'if:iii)il-~=~,-~;-~~~-:~~~~~·~;·~~~~·~~;~~;~.~;.···-· ·····-······· ············ ··· ·· · •· ·············-· ··· • IN Wi~es WnF.RE(?F, I h~ve 1;ere11nfo set my hand and affixed the Seai of ihe Superior Court
this ·-·--c-1,7_.t~---------- d~y o/·-···Eeb.
1 y . 1913.
D. M . BARNWELL,
. C,.iuniy·a14~ Cler,k of ,he S~fi~rlur Co1111 "' ,;.,J,J Counl)' By ········;·······=•··· -···7"·········"·• Deputy Cleek . f
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Commissions
Community Services
Airport
PT PreSchool
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O.:R '·O· .. . 1- _ :(,-N :;1,1-/ _,.1-, --1--- :'_ -1, 1 \N :I,: :_l lJ: 'H· ·I' :RT .:- . ·Y ; ) :' { . . £ ? :( ; :-;: ::: ·. f; . { . ! : :; . . : .. ': ; i ·.. ! : . • • , r • • • • ' · • •• •· • Senior Coordinator
Senior Volunteers
Jodi Botello
DIRECTOR
Airport Manager
Sarah Reid
Recreation
Supervisor
Madison Mitchell
Recreation
C.o.Qrdinator
Taylor Cardenas
PT Staff/Volunteers
Enrichments
Youth & Adult Sports
Aquatics
After School
PT Office Assistant
Helen Bedolla
Staff Assistant
Silvia Rodriguez
Administrative
Assistant
Kavla Chene
Facility Supervisor
Jess Hinoiosa
PT Laborers
Government Buildings
City of Reedley
Senior Citizens Coordinator
CLASS CODE Senior Citizens Coordinator
BARGAINING UNIT Unrepresented Employees
REVISION DATE
Class Concept
DEFINITION
May 09, 2019
SALARY $49,201.00 - $59,804.00 Annually
ESTABLISHED DATE April 22, 2019
Under general direction, to plan, organize, and direct a wide variety of recreational, cultural, informational, community service programs and activities to enhance the lives of senior citizens, focusing on the physical, social, economic, psychological, educational, recreational, and creative needs of the aging; and to provide staff support to the Community Services Director.
SUPERVISION
Exercises technical and functional supervision over lower level staff and volunteers.
EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES
(may Include, but are not limited to, the following)
• Under general supervision, develops, plans, schedules, coordinates, and implements a wide range of programs that address the social, physical, and emotional needs of senior adults. • Coordinates and directs special events to attract seniors and stimulate interest. • Organizes and directs volunteer participation by the seniors in the center and/or community. • Monitors patron and participant behavior; resolves issues within scope of authority and training; enforces senior center rules and regulations; follows all safety rules and regulations to minimize risk of accidents and reports all safety conditions and security issues.
• Recruits, trains, supervises, coordinates, and evaluates volunteers in different activities which include the following but is not limited to: gleaners, monthly newsletter, exercise classes, recreation programs, senior trips, hot meals and luncheons.
• Publicizes seniors' programs utilizing various available media including a monthly senior newsletter, weekly calendar, news releases, cable TV announcements, PSAs on local and county radio stations, flyers, posters, brochures, personal public contact, and presentations. Attend meetings and workshops to enhance knowledge and keep abreast of changes involving the aging. • Identifies, locates, and provides information about existing services and benefits such as Older Americans Organization (OAO), Fresno-Madera Area Agency on Aging (FMAAA), Economic Opportunity Commission (EOC), low rent housing (HUD}, Social Security, and others. • Provides clients with information about appropriate community services and available programs. • Provides aid in securing Meals on Wheels, etc.
• Organizes art and recreational activities, providing for creative expression or socialization. • Plans and organizes trips and programs.
• Provides government agencies with necessary information, records, and reports. • Coordinates the development of new programs and reviews the effectiveness of current programs; develops and reviews surveys to determine interests of senior adults; recommends programs and identifies resources required to implement them.
• Works cooperatively with community agencies, groups, and individuals in the performance of job duties; serves on, and provides staff assistance for, various committees regarding senior services. • Represents Reedley Senior Citizens' Program at various meetings; coordinates public relations and community educational programs as related to senior citizen issues, activities, and concerns. • Prepares monthly reports and other period progress reports as required; monitors and evaluates programs to assess whether they are meeting stated goals and objectives. • Prepares written statistlcal, financial, and narrative reports. • Works cooperatively with various groups and organizations; maintains effective relationships with the general public.
• Prepares budget for Senior Citizens Division for presentation to Community Services Director. • Assumes responsibility for preparation of FMAAA Grant, fiscal, and other administrative reports; prepares and maintains financial and accounting records of senior operations and program activities. • Monitors and generates reports for the lunch program, which includes but is not limited to: monthly reports, purchasing supplies, registration of participates, food temperatures, assisting with program inspections, training volunteers and serving food.
OTHER JOB RELATED DUTIES
• Performs related duties and responsibilities as assigned.
JOB RELATED AND ESSENTIAL QUALIFICATIONS
Knowledge of:
• Operational characteristics, services, and activities of a comprehensive senior citizen information program. • Procedures, methods, and techniques of recreation program development, administration, and promotion. • Modern office practices, methods, and computer equipment. • Principles and procedures of record keeping and reporting. • Pertinent Federal, State, and local laws, codes, and regulations including administrative and departmental policies and procedures.
• First aid methods, practices, and safety precautions. • Principles and practices used in dealing with the public. • Principles and practices of data collection and report preparation. • Techniques used in public relations.
• Principles of budget preparation and control.
• Basic mathematical principles.
• Safe driving principles and practices.
Skill to:
• Operate modern office equipment including computer equipment. • Operate a motor vehicle safely.
Ability to:
• Plan, organize, and schedule specialized senior citizen activities and events. • Coordinate senior adult recreation program using independentjudgment and personal initiative. • Handle emergency situations and administer first aid when required. • Prepare and maintain accurate and complete records.
• Interact effectively and sensitively with individual~,-""!d groups from diverse backgrounds. • Prepare and deliver effective oral presentations.
• Work independently in the absence of supervision.
• Prepare clear and concise reports.
• Interpret and apply the policies, procedures, laws, and regulations pertaining to assigned programs and functions.
• Respond to requests and inquiries for information regarding recreation and facility use policies and procedures.
• Independently compose correspondence and memoranda.
• Analyze situations carefully and adopt effective courses of action. • Exercise good judgment, flexibility, creativity, and sensitivity in response to changing situations and needs. • Communicate clearly and concisely, both orally and in writing. • Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.
ExP-erience and Training Guidelines:
Any combination equivalent to experience and training that would provide the required knowledge, skills, ana abilities would be qualifying. A typical way to obtain the knowledge, skills, and abilities would be:
ExP-erience:
• Two years of experience in organizing, coordinating, or scheduling senior citizen information and referral programs.
Training:
• Equivalent to a Bachelor's degree from an accredited college or university with major course work in recreation administration or a related field.
License or Certificate:
• Possession of, or ability to obtain, an appropriate, valid driver's license. • Possession of, or ability to obtain, CPR and first aid certification. • Possession of, or ability to obtain, the approved training for food handling from FMAAA.
SPECIAL REQUIREMENTS:
Essential duties require the following physical skills and work environment:
PhY.sical Abilities:
The frequencies noted below are general and may change depending upon the specific physical activities necessary to complete assigned tasks.
• Regu/ar/y_reguired to: sit, use hands to finger, handle, or feel; talk and hear; lift, push, or pull up to 10 pounds. • Freguently_reguired to: stand, walk, and reach with hands and arms; lift, push, or pull up to 25 pounds. • Occasionally__ reguired to: stoop, kneel, crouch, or crawl; lift, push, or pull up to 50 pounds with or without assistance.
Vision: See in the normal visual range with or without correction; vision sufficient to see up close, at a distance; color vision, peripheral vision; depth perception; ability to adjust focus.
Hearing: Hear in the normal audio range with or without correction.
Environment: May work in a busy and occasionally noisy environment. There may be a number of situations happening at the same time. The employee is required to supervise the lunch program, the participants, and the volunteers at the same time, to ensure that the environment is safe. The employee must be prepared to handle accidents and emergencies at any time.
The employee may experience smells associated with hygiene and food. -
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·o. -.· ·n· -.. ·JIL B__ · :·_o: ·· __ __ TEI . ~ -i Io· A .- -.
I am. a entlmnartic. compassionate,, reliable arid e.ffici~ Senior Citizens Coordinator ~ifu 24 years~ hands on experience o:r~ events and. activities for senior citizens_ D:em-o.nstrated. achiever u,-itli s:trone c~wication sk:ills,, exceptional problem solving and strong decision makin~ ski1lls_ Additionally~ :meeting and exceeding mnnthl.y ~o:et£,, ,exceptional skills m sch.edulin~/pfanning events and programs_ A demonstrated leader in ail&~ worlring as a team memb~ tra:imin~>'hiring new staff and volnnreetE.. Pro-activ~ organized and able to learn :new skills quickly_ SKILLS
• Develop .. create and maintain monthly activity
calendar and newsletter
• ~~:fttiaOCeS to ensure projects remain
• Develop flye.rs..i:nI¥ itations foc special events
• Submit pictm.-es of Comnnmity 5~ parties,,
and other special occasions to newspape.r1media
witl.tin hud.g~ mclllfll_gf"! aciiv:ity s.tock and supply • O!ganize senior activitie$-= on and off campus,, • Supervise department staff mem.be:rs and includmg_ theme parties,, holiday celebrations,, -vohmieers
• Transportation activity mm,a~em-f'.nt;
Commercial Driver-License-Class B Vvith
passenget:" endon;ernent
a &upe~vise catering (food and beverage) a~
oo.d dinin~ mom staff
s. Sen;-e as Ho.5t of Cerem.onies for shows and
mo.-r;;-ies,, games .. exercise programs .. :etc
• Dem-emia train-in~
e Activity. planning skills
Se;nior CitizenJs Co,ordmator "' 11/20. 19 to Current
___ City Of Reedley- Reedley:< CA
~::~,~~Plan,. ocganiz.e, d.eirelop"' and coordinate a comp£ehensive program. of recreationaL social"" health,, wellness,, and crdta:ral a.cti-vities for citizens 55 years of age a:n.di older..
Campus . ,l, ·• "' C -....3f! ___ .;c.,__ A ... !")-01.,.. 11 no1° ... "icuvit:y , --OO.£UUI.ali-llt.,, ,v)t L ; .:l to 1.J..... · -Y Sierra "\'1ew Home; Incorporated. - Reedley.,.= CA
• Plan,, organiz½ develop,, and implei:nem actiri:!y prograrn111in~ to include spiritual physical in:tellecmal cognitiv½. cmtnraL and emotiomtl elements ofheahh and wellness_ • Research, contact and schedule outside seIYice and eniertruners • E~-alnate :residents needs and :mte!re.sts through personal interru::tions and comrn._u.nirations woo :re~ family members and staf£.
o Com·mnmc:a:t:e and develop relatii...,nships with communrt_y and outside _vend.ms to enhance and develop • Develop and monitor budg-et fur departmenral spending and activity com_ • R.~ ~ driv-e commercial vehicle to off campus senior activities,, inwluding grocery shopping_
• Develop,, create and maintain mombly activity calendar= newsletter and fl:yers fur special events Acti-vity Assist:antl\Velbiess C•er Coordinator,, 0811996 to 05/2015 Sierra '\"iew Homes Incorporated - Reedley= CA
• F acili:rated special programs such as :music and memmy activities_ • Nfanaged calendars,. prepared aciivity rooms and docmnen.ted resident attendance_ • Helped coordinate and facilitate events,, pruvidin~ thorough help fo:r tasks_ 0 Collected and tracked inforrnatirm. about participa:tro.n and outcomes of inor,lidual programs_ • Developed wellness programs targeted on specific groups and areas of wellness_ e Plan:n.eil d~~oped,, and directed water fitness programs_ • C.,ttltivated positive I"elari-on5hips with participants by interactin~ with. group during fitne~s classes_ fertified. Nlll'.Slllg Assistant 05./1993 t.o O&Jl 996
Golden living Centers - Reedle"f- CA
• H-=~ed pati.ents effectivelv nnnao:e routine bathfnt::r (N"ooming and other hvcr-iene needs._ =~ -· . U -..,c.t:;:- --· ~ • Delivered individualized patient care by recording vital si~ docnm.eming obse:rr.ri:rtions"' adrni:n-ist.e-ri10~ treattnents and ffiITUUating patient needs_ • Gathered. dretat:y ~ assisted Virith feeding and monit-Ot'ed intake to help patienis. achieve nmrtritinnal objectr\-es and support we:ll:ness go.alls_ ---------------- EDUCATION
n;-.;:;.rnl.-..
~ S-''- I I'\:-.,.,.l ,"'fr6 ·'ll'\t:",, IQCiOOi. ~J!Oma: u / ' ,-:;i,;,1, Re...edlev u:-h School - Reedley_ CA - ~ ; --
• CPR, AEU= and Fmt Aid Certified
• Conmiercial Driver license-Class B-Passen:ger Endrn-sernent • Basic E01JL~ Course fur .Acti:\,--it_y Leaden-Certificate of Completion.
City of Reedley
July 2025
City Council
Matthew Tuttle, Mayor
City of Reedley
Community Services Department
100 N. East Avenue
Reedley, CA 93654
(559) 637-4203
FAX (559) 637-7253
Mary L. Fast, Mayor Pro-Tempore
Scott Friesen, Council Member
Michael Crutchfield, Council Member
Christopher Arriaga, Council Member
Community Services Commission
Darren Minami, Chairperson
Shirley Ito, Assistant Chairperson
Jenny Peters, Commissioner
David Carter, Commissioner
Darleen Toews
City of Reedley, Senior Services, 100 N. East Avenue, Reedley, CA 93654 Reedley Senior News
JULY 2025 Phone: (559) 637-4207 email: [email protected] JULY - HAPPY INDEPENDENCE DAY!
Thank you to those who serve and thank you to
those who have served .
Fly your American flags proudly.
SENIOR INDEPENDENCE DAY
LUNCHEON
For those who registered, join us Thursday, July
3, 2025 at 11 :O0am for a delicious barbeque hot
dog lunch! Entertainment by Thompson Family.
This lunch is made possible by Sierra View
Homes and Reedley Senior Commission Inc.
This event will be held in the California Room at
the Reedley Community Center. Lunch will be
provided at no cost. Please bring cash if you
would like to participate in a 50/50 raffle.
LIMITED SEATING.
TABLE MOUNTAIN CASINO
Reedley Senior Center is going to Table
Mountain Casino! Join us, Thursday, July 24,
2025 Cost $10 . Bus leaves Reedley Senior
Center at 9:30am and will return at approximately 4:30pm. There are limited seats and payment is required to
reserve your seat. You
may sign up for this
outing beginning Tuesday, July 1, 2025.
~
HOP ON THE BUS
FOR A FUN SUMMER OUTING!
YOSEMITE VALLEY FLOOR TOUR
THURSDAY, SEPTEMBER 11, 2025
$70
Includes tour, sack lunch, and seat on the
bus-dinner is not included.
(See flyer in newsletter for more information.)
JOIN US ON THE RED CARPETI
SENIOR PROM
FRIDAY, SEPTEMBER 19, 2025
It will be a night you do not want to miss!!
Entertainment by
THOMAS HAYES!
TICKET SALES BEGIN JULY 1, 2025
$25
(See flyer in newsletter for more information.)
JULY 2025
Monday Matinee
You are invited to
watch Fiddler on the
Roof and enjoy theater
style popcorn f Monday,
July 7, 2025 at 1 :00pm.
Please call (559) 637-4207 if you would like to
attend. Movie begins at 1 :00pm. Bring a friend!
Join us for a Senior Cooking Activity
Follow along with Jodi Botello, Senior Coordinator as she prepares Strawberry Cream Cheese JELL-O Pie on Wednesday, July 16 at 1 :00pm in
the Senior Center. We will provide supplies to
make the dish. Cost $10.
You may register for this
class beginning Tuesday,
July 1, 2025. Visit Reedley
Community Center to register. Limited Seating.
Birthday and Anniversary Celebration
Come to Reedley Senior Center for FMAAA
lunch and stay to celebrate. We will recognize
the Seniors who were born in July and the Seniors who married in July. We will celebrate with delicious cupcakes and coffee on Wednesday,
July 2, 2025. Thank you to Fowler Health Care
Facility for sponsoring this event. Please call
(559) 637-4207 by 11 :30 am on Tuesday, July 1,
2025 if you would like to join in on the fun
BINGO AND LUNCH PARTY!
You're invited to Reedley Senior Center's BINGO AND LUNCH party! Join us Tuesday, July 29, 2025 at 10:30am for bingo. Following bingo
is a sandwich lunch. The cost to attend the bingo
party is $8. Please visit Reedley Community
Center to reserve your spot. Registration begins Tuesday, July 1, 2025. Limited seating .
Lunch Around the World!
We will host a special event where we will serve
a catered lunch from a various culture. Our next
"Around the World Lunch" will be Thursday, July
31, 2025 at 11 :30 am in the Senior Center. We
will be "visiting" Germany
The cost for lunch is $20.
(Door opens at 11 :00am)
Visit Reedley Community
Center to register. You
may sign up for this
event beginning Tuesday,
July 1, 2025. You don't want to miss this tasty
event!
FMAAALUNCHPROGRAM
Meals taste better when you enjoy them in the
company of others! Join us in the Phil Hudson
Room at Reedley Community Center. Meals are
offered Monday-Friday at 11 :00am (except holidays and advertised closed dates. See included calendars.) This program is partially funded by
the Fresno-Madera Area Agency on Aging. If you
are 60 or older , you are eligible to receive a nutritious hot lunch. A $2.50 donation is suggested, but not required. Reservations MUST be made
the by 11 :30am on the weekday before you plan
to attend. Call (559) 637-4207 to make a reservation. We hope to see you soon.
SENIOR NEWSLETTER
Thank you to those who have sent in their email
and requested to receive the Reedley Senior
Newsletter by email. If you would like a paper
copy you may stop by the Reedley Community
Center You may access the newsletter at:
http://www.reedley.com//departments/
community_services/senior_citizens
MEN'S GROUP!
We always have room for more men to join our
men's group. The "boys" have a great time playing poker and billiards and would love for you to , join the group. The men's group meet every
• Wednesday rom 12:30pm-4:00pm. You do not
need to RSVP, just stop by.
cas\nO ,t\t)S
Day
Trips
Senior Getaways
Senior Prom
Duarte
Farm
City of Reedley
Senior Programs
100 N. East Avenue
Reedley, CA 93654
559-637-4207
Hobby Time
Billiards
Texas Hold-Em
Knitting/ Crocheting
Puzzle Table
Cooking Class
Volunteer Opportunities
VVe couldn't provide all the services we
do without our volunteers. Did you lmow
that volunteers Jives increase by seven
years? There are a variety of ways to assist
us here at the Senior Center. Give us a
call, or just
stop by to find
out how. )
Congregate Lunch
Program
Meals taste so much better
when you can enjoy them in
the company of others! Join other
seniors for a nutritious lunch and good
time. This program is partially funded
by the Fresno-Madera Area Agency on
Aging.
Monthly Activities
• Lunch Around the World
• Senior Cooking Activity
It Senior Cinema and Ice Cream
Social
• Bingo Party
- !
w .·. '}
' .. '·-· \ .,:-
' . ,, .,
It Cafe Bistro
Enjoy a hot cup of coffee or tea and
some delicious pastries and breads.
Healthy Corner
• Senior Exercise
• Tai Chi
s Get Moving Exercise Class
-. Blood Pressure Check
• Water Aerobics
Gleaners
Fresh fruit and vegatables are distiibuted to
seniors every Wednesday by the volunteer
gleaners. Distiibution is done on the patio at
the C01mnwuty Center at 8:30 a.m. You must
be a Reedley resident, at least 55 years old and
must show --- -· --
Senior Trips
e Casino
• Coast T1ip
ei New Wrinkles
@ Cluistmas Tree Lane
Check the senior newsletter for current
scheduled trips.
ESCAPADAS PARA LAS PERSONAS
MAYORES
~i'o_\eS '3- \'3-
C'3-s\i\0
Viajes
durante
el dfa
Duarte
Poinsettia
Farm
Baile para personas mayores
personas mayores
100 N. East Avenue
Reedley, CA 93654
559-637-4207
Actividades de tiempo pasados
I/> Billar
® Cartas-Texas Hold-Em
~ Dominos
~ Socializaci6n
~ El hacer punto / ganchillo
ro rompecabezas de mesa
Oportunidades para voluntaries
= No seriamos
capaces . de
• proporc1onar
todos los
serV1c10s que hacemos sin
nuestros
No 1 u n tar i o s .
\f·Sabias que
0 S
voluntarios
vive aumento de siete a11os? Hay una
variedad de maneras para ayudarnos aqui en
cl Centro de Mayores. Danos una Hamada, o
simplemente vis1tenos para averiguar c6rno
hacerlo.
\~•,it••.: .. Programa de almuerzo
Congregate :l{#i9~\~ ~ ~~~i~uJ.!:·. ; "~t j~~ .. ' Las comidas tiene mas sabor cuando se disfrutar de ellos en
compaiiia de los demasl Unirse a otras
personas mavores y disfruta de un buen
tiempo y un almuerzo nutritivo. Este
programa est{i. financiado en pa.rte por la
1\gencia del Area de Fresno-Madera sobre
el Envejecimiento.
Comidas entregadas
en el domicilio
Disefiado para proporcionar una comida
diaria balanceada para los aclultos mayores confinados en casa (mas de 60 aiios) que no son capaces de preparar alimentos
adecuados para ellos y no tienen otros
medios 12ara asegurar una nutiici6n
saludable. Pro12._orc1onada por la Agencia del Area de Fresno-Madera sobre el Envejecimiento.
Cafe Bistro
Disfrutar de una taza de caf e caliente o te y
unos deliciosos pasteles y panes
Esquina saludable - Clases
gratis
• Ejercicio
• Tai Chi
• Caminar
• Verificaci6n de presi6n arterial
• Presentaciones a cargo de Luis A.
Guzman, M. D.
RESOLUTION NO. 2025-049
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REEDLEY TO
APPROVE AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE
CONTRACT(S) LISTED ON PAGE 1 OF THIS AGREEMENT WITH THE FRESNOMADERA AREA AGENCY ON AGING FOR THE TIME PERIOD OF THIS CONTRACT COMMENCING NO LATER THAN JULY 1, 2025, AND ENDING NO LATER THAN JUNE 30, 2026, INCLUDING ANY SUBSEQUENT AMENDMENTS AND ALL NECESSARY SUPPORTING DOCUMENTS.
WHEREAS, the City of Reedley operates Senior Citizen Programs in the Community; and WHEREAS, the Fresno-Madera Area Agency on Aging provides grants for Senior Citizen programs; and
WHEREAS, the City of Reedley applies for and has secured grants on a continuous basis for many years and has been required to execute grants on a yearly basis.
NOW, THEREFORE, BE IT RESOLVED that the City of Reedley City Council to approve and authorize the City Manager to execute contracts with the Fresno-Madera Area Agency on Aging on behalf of the City of Reedley.
This foregoing resolution is hereby adopted this 22 day of July, 2025, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Matthew Tuttle, Mayor
ATTEST:
Ruthie Greenwood, City Clerk
BUDGET AMENDMENT
RESOLUTION 2025-050
The City Council of the City of Reedley does hereby amend the 2025-26 Budget as follows:
SECTION I - ADDITIONS
A ccoun . tN um b er A ccoun t D escnp· . f I0n A mount 027-4695.1010 Sr Nutrition FT Wages $ 13,741
027-4695.1020 Sr Nutrition PT Wages $ 15,600
027-4695.1040 Sr Nutrition FT FICA $ 1,070
027-4695.1041 Sr Nutrition PT FICA $ 1,240
027-4695.1050 Sr Nutrition CalPERS $ 1,264
027-4695.1059 Sr Nutrition FT Dental $ 123
027-4695.1060 Sr Nutrition FT Health Insurance $ 2,341
027-4695.1070 Sr Nutrition FT Work Comp $ 975
027-4695.1071 Sr Nutrition PT Work Comp $ 127
027-4695.1080 Sr Nutrition FT LTD $ 29
Total $ 36,510
Purpose: Staff is requesting appropriations to fund the Senior Congregate Meal Program. These amounts reflect the budget in the contract with Fresno-Madera Area Agency on Aging (FMAAA)
SECTION II - SOURCE OF FUNDING
A ccoun t N b um er A ccoun t D . escnp f 10n A moun t
027-3805 FMAAA Grant $ 9,500
027-3735 Senior Donations
027-3707 Sr Transfer in Match (Increase) $ 27,010
001-4610.7020 Sr Transfer Out Match (Increase) $ 27,010 001-2710 GF Reserves( Reduced) $ (27,010)
Total $ 36,510
Impact: City will receive $33,500 in grant revenue through the Senior Congregate Meal Program contract with FMAAA.
The General Fund Fund Balance will reduce to cover City's Match of 40%.
REVIEWED:
e~ 7/l't/2.S
Assistant City Manager
The foregoing resolution was approved by the City Council of the City of Reedley on the 22nd day of July, 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN: APPROVED:
Matthew Tuttle, Mayor
ATTEST:
Ruthie Greenwood, City Clerk
DATE:
TITLE:
July 22, 2025
REEDLEY CITY COUNCIL
~ Consent Calendar
D Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: _ e_·
__
CONSIDERATION OF ITEMS PERTAINING TO CONSTRUCTION OF TWO PICKLEBALL
COURTS AT THE REEDLEY SPORTS PARK
A) ADOPT RESOLUTION NO. 2025-051 AMENDING THE FISCAL YEAR 2025-2026 ADOPTED BUDGET TO APPROPRIATE $214,000 IN MULTIPLE FUNDS TO
COMPLETE FUNDING FOR THE PROJECT
B) AUTHORIZE THE CITY MANAGER TO ACCEPT AND EXECUTE DOCUMENTS RELATED TO A $100,000 GRANT FROM THE SIERRA KINGS HEALTH CARE
DISTRICT
APPROVED: Nicole Zieba, City Manager
RECOMMENDATION
That the City Council adopt Resolution No. 2025-051 appropriating $214,000 to fund the construction of two pickleball courts as well as the extension of ADA compliant sidewalk along Dinuba Avenue to the location of the new courts, and also authorize the City Manager to accept and sign all documents related to a $100,000 grant from Sierra Kings Health Care District for pickleball courts.
EXECUTIVE SUMMARY
Pickleball is widely recognized as one of the fastest-growing sports in the United States. It has experienced significant growth in recent years, with participation numbers nearly doubling in just five years. Reedley residents and local pickleball groups have approached staff and the City Council about the need and desire to have local courts for residents to play on.
The Sierra Kings Health Care District (SKHCD) has partnered with the City on many occasions to provide funds and activities toward a goal of having a healthier community. Pickleball offers numerous physical and mental health benefits. It is a great way to improve cardiovascular health, strength, endurance, balance and coordination. The social aspect of pickleball also contributes to overall well-being by fostering connections and reducing stress. Recognizing the community need for pickleball courts, SKHCD has provided a grant of $100,000 to be used for the construction of two pickleball courts at the Reedley Sports Park.
FISCAL IMPACT
The total estimated project budget of $214,000 will be comprised of $100,000 from the SKHCD grant,
$86,000 from Parks Facilities Development Impact Fees, and $28,000 from Article 8 (ADA Improvements) funds for the required sidewalk work. The City will also provide in-house services for the design, specifications, and construction management of the courts.
ATTACHMENTS
1. Resolution 2025-051
BUDGET AMENDMENT
RESOLUTION 2025-051
The City Council of the City of Reedley does hereby amend the 2025-26 FY Budget as follows:
Section I - Additions:
FUND-DEPT.OBJECT AMOUNT
$86,000
$100,000
$28,000
109-4279.5966 DIF - Sports Park Construction
001-4665.5966 Parks - Sports Park Construction
011-4440.6800 Art. 8 -ADA Improvements
Purpose:
Total $214,000
Amends the FY 2025-26 Adopted Budget allocating grant revenue received from the Sierra Kings Health Care District and appropriate funding for the construction of two pickle ball courts at the Reedley Sports Park. Additional funding from Art. 8 is allocated for the extension of sidewalk pathway along Dinuba Avenue to the location of the new courts.
Section II - Source of Funding:
FUND
109-2710
001-3820
011-2710
Impact:
Reviewed:
Parks Facilities DIF- Unallocated Fund Balance
SKHCD Grant
Art. 8 ADA Improvements - Unallocated Fund Balance
Total
AMOUNT
$86,000
$100,000
$28,000
$214,000
No impact to the General Fund from the pass-through grant. Reduction of Parks DIF and Article 8 fund balances.
<&~'-
Assistant City Manager City Manager
The foregoing resolution is hereby adopted this 22nd day of July, 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
Matthew Tuttle, Mayor
ATTEST:
Ruthie Greenwood, City Clerk
DATE: July 22, 2025
REEDLEY CITY COUNCIL
~ Consent Calendar
D Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: ----
TITLE: ADOPT RESOLUTION NO. 2025-052 AMENDING THE FISCAL YEAR 2025- 2026 ADOPTED BUDGET APPROPRIATING $550,770 TO UPDATE THE CITY
OF REEDLEY'S INTEGRATED UTILITY MASTER PLAN
SUBMITTED: Marilu Morales, P.E. , \ , \
City Engineer ~
APPROVED: Nicole Zieba / ,. /
City Manager V~
RECOMMENDATION
Staff recommends that the City Council adopt Resolution No. 2025-052 amending the fiscal year 2025-2026 adopted budget appropriating $550,770 to update the City of Reedley's Integrated Utility Master Plan.
EXECUTIVE SUMMARY
Staff is requesting that the City Council adopt Budget Resolution No. 2025-052 in the amount of $550,770 to fully fund the update to the Integrated Utility Master Plan for potable water, sanitary sewer and storm drainage system including professional services and minor contingency. The utility master plan update is being funded by development impact fees for storm drainage, wastewater facilities and water facilities.
The funding for the Utility Master Plan is being reallocated due to the fiscal year change over.
PRIOR COUNCIL ACTIONS
Resolution No. 2025-043 granted authority to the City Manger to enter into a Professional Services Agreement with Akel Engineering Group, Inc. for updating the City's Integrated Utility Master Plan.
FISCAL IMPACT
The professional services will be paid through development impact fees for storm drainage, wastewater facilities and water facilities funding.
ATTACHMENTS
1. Budget Amendment Resolution No. 2025-052
BUDGET AMENDMENT
RESOLUTION 2025-052
The City Council of the City of Reedley does hereby amend the 2025-26 Budget as follows:
SECTION I - ADDITIONS
Account Number
104-427 4. 6120
105-4275.6120
111-4281.6120
Total
Account Description
Master Plan Update
Master Plan Update
Master Plan Update
Amount
$ 183,590
$ 183,590
$ 183,590
$ 550,770
Purpose: Update the City of Reedley's Integrated Utility Master Plan for Potable Water, Sanitary Sewer and Storm Drainage Systems
SECTION II - SOURCE OF FUNDING
Account Number
104-2710
105-2710
111-2710
Total
Account Description
DIF Storm Drain Fund Balance $
DIF Wastewater Facilities Fund Balance $
DIF Water Facilities Fund Balance $
$
Amount
183,590
183,590
183,590
550,770
Impact: Sufficient funds in DIF Storm Drain, Wastewater Facilities and Water Facilities fund balance REVIEWED:
;f?R~ 7/IJ.//6
Assistant City Manager City Manager
The foregoing resolution was approved by the City Council of the City of Reedley on this 22nd day of July 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN: APPROVED:
Matthew Tuttle, Mayor
ATTEST:
Ruthie Greenwood, City Clerk
DATE:
TITLE:
PREPARED:
SUBMITTED:
APPROVED:
REEDLEY CITY COUNCIL
~ Consent
D Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: (Q
July 22, 2025
CONSIDER THE FOLLOWING ITEMS (A) AND (B) FOR THE LOCAL AND COLLECTOR STREET IMPROVEMENTS PROJECT:
(A) ADOPT RESOLUTION NO. 2025-053 AMENDING THE FISCAL YEAR 2025-2026 ADOPTED BUDGET APPROPRIATING $3,454,447 FOR THE LOCAL AND
COLLECTOR STREET IMPROVEMENTS PROJECT
(B) ADOPT RESOLUTION NO. 2025-054 AWARDING A CONSTRUCTION
CONTRACT TO AGEE CONSTRUCTION CORPORATION FOR THE LOCAL
AND COLLECTOR STREET IMPROVEMENTS PROJECT
Kyle Garcia if', C 9'
Engineering Assistant
Marilu S. Morales, P.E., l )A
City Engineer .._}J\
Nicole Zieba V
City Manager ~
RECOMMENDATION
Staff recommends that the City Council take the following actions:
(A) Adopt Resolution No. 2025-053 amending the fiscal year 2025-2026 adopted budget appropriating $3,454,447 for the Local and Collector Street Improvements Project. (B) Adopt Resolution No. 2025-054, awarding a construction contract to Agee Construction Corporation for the Local and Collector Street Improvements Project.
EXECUTIVE SUMMARY
Staff is requesting that the City Council adopt Budget Resolution No. 2025-053 in the amount of $3,454,447 to fully fund construction, materials testing , and contingencies to complete the Local and Collector Street Improvements Project (Project). The Project contains funds from several sources including, Measure C Street Maintenance, Measure C ADA, Measure C Bike, Transportation Development Impact Fees (DIF), Water DIF, Water Capital, Wastewater DIF, and Sewer Capital.
The Project is located on North Avenue from G St. to Frankwood Avenue, Hollywood Avenue and Birch Avenue from North Avenue to Myrtle Avenue, Acacia Avenue from North Avenue to Manning Avenue, Myrtle Avenue from Hollywood Avenue to Frankwood Avenue, and Linden Avenue from the alley to Frankwood Avenue. Improvements will consist of 6" HMA dig outs, and grind and overlay with pavement fabric along North Avenue, roadway excavation and new pavement section on Hollywood, Acacia, Birch, Myrtle and Linden Avenues, adjusting of manhole and water valve frames and covers to grade, water main, sewer main upgrades along North, Acacia, Birch, Myrtle and Linden Avenues, concrete improvements, pavement delineation including bike lanes on North Avenue and signage.
In conjunction with the requested budget amendment, Staff is requesting that Council adopt Resolution No. 2025-054 awarding the Project to Agee Construction Corporation in the amount of $3,133,369.00 and authorize the City Manager to execute the Public Improvement Agreement for the Project. Execution of the Agreement is subject to the submittal of the necessary bonds, insurance certificates and other necessary documents as required by the specifications, special provisions for this project and State law.
Staff is also requesting that a contingency of 10% of Bid Schedule A, Roadway Rehabilitation, and 15% of Bid Schedule B, Water Main and Bid Schedule C, Sewer Main, or $406,078.00 be included in the Council action to cover any unforeseen incidentals. Staff is also requesting $65,000 be added to the project funding for materials testing necessary during construction.
PROJECT DESCRIPTION/BACKGROUND
The Project is located on North Avenue from G St. to Frankwood Avenue, Hollywood Avenue and Birch Avenue from North Avenue to Myrtle Avenue, Acacia Avenue from North Avenue to Manning Avenue, Myrtle Avenue from Hollywood Avenue to Frankwood Avenue, and Linden Avenue from the alley to Frankwood Avenue. Improvements will consist of 6" HMA dig outs, and grind and overlay with pavement fabric along North Avenue, roadway excavation and new pavement section on Hollywood, Acacia, Birch, Myrtle and Linden Avenues, adjusting of manhole and water valve frames and covers to grade, water main upsizing on every roadway segment, sewer main upgrades along North, Acacia, Birch, Myrtle and Linden Avenues, concrete improvements, pavement delineation including bike lanes on North Avenue and signage.
On June 19, 2025, a Notice to Bidders for the Project was advertised on the City website and on local builders exchanges for a period of approximately three (3) weeks. During the bidding period, seven (7) contractors requested bid documents from the City for this Project. One (1) addenda was issued during the project bidding period, to address revisions to the bid schedule, changes to the special provisions to clarify aggregate base quantities on certain bid items, and changes to the planet set.
On July 10, 2025, City staff conducted the bid opening for this project where five (5) bids were received, opened, and read aloud. The bids received for the total Bid ranged from $3,133,369.00 to $4,875,455.75 as shown in the attached Bid Tabulation. The engineer's estimate of probable cost for the Bid was $3,266,960.75.
FISCAL IMPACT
The total authorization request for the construction contract is $3,133,369.00 with an additional contingency amount of $406,078.00 for a total of $3,539,447.00. The total amount for construction being requested is $3,604,447.00 which includes the construction contract amount with contingency and materials testing . The construction for the Project is funded by Measure C ADA in the amount of $18,900.00, Measure C Street Maintenance in the amount of $411,199.00, Measure C Bike Facilities in the amount of $15,000.00, Transportation DIF in the amount of $1,150,000.00, Water Capital in the amount of $300,000 ($150,000 is already allocated in the current budget), Water DIF in the amount of $985,000.00, Sewer Capital in the amount of $500,000 and Wastewater DIF in the amount of $224,348.00.
ATTACHMENTS
1. Budget Resolution No. 2025-053
2. Resolution No. 2025-054
3. Bid Tabulation
BUDGET AMENDMENT
RESOLUTION 2025-053
The City Council of the City of Reedley does hereby amend the 2025-26 Budget as follows:
SECTION I - ADDITIONS
Account Number Account Description Amount
015-4442.6031 Hollywood, Acacia, Birch, Myrtle, North Imps $ 18,900 017-4443.6031 Hollywood, Acacia, Birch, Myrtle, North Imps $ 411,199 018-4445.6031 Hollywood, Acacia, Birch, Myrtle, North Imps $ 15,000 100-4270.6031 Hollywood, Acacia, Birch, Myrtle, North Imps $ 1,150,000 049-4501.6412 Water Main Connection $ 150,000
111-4281.6031 Hollywood, Acacia, Birch, Myrtle, North Imps $ 985,000 051-4515.6031 Hollywood, Acacia, Birch, Myrtle, North Imps $ 500,000 105-4275.6031 Hollywood, Acacia, Birch, Myrtle, North Imps $ 224,348 Total $ 3,454,447
Purpose: Construction & testing costs for the Local & Collector Street Improvement Project consisting of roadway improvements, water main upsizing & wastewater updates on Hollywood, Acacia, Birch, Myrtle, Linden & North Avenues SECTION 11- SOURCE OF FUNDING
Account Number Account Description Amount
015-2710 FCTA ADA Unallocated Fund Balance $ 18,900
017-2710 FCT A Street Maintenance Unallocated Fund Balance $ 411,199 018-2710 FCTA Bike Unallocated Fund Balance $ 15,000
100-2710 DIF Transportation Unallocated Fund Balance $ 1,150,000 049-2710 Water Capital Unallocated Fund Balance $ 150,000 111-2710 DIF Water Unallocated Fund Balance $ 985,000
051-2710 Sewer Capital Unallocated Fund Balance $ 500,000 105-2710 DIF Wastewater Unallocated Fund Balance $ 224,348 Total $ 3,454,447
Impact: Sufficient funds in the Measure CADA, Measure C Street Maintenance, Measure C Bicycle, Transportation DIF, Water Capital, Water DIF, Wastewater Capital and Wastewater DIF accounts for the construction improvements including upsizing and upgrades for the Local and Collector Street Improvement Project REVIEWED:
&~
Assistant City Manager ~ /IS/2S
The foregoing resolution was approved by the City Council of the City of Reedley on July 22, 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN: APPROVED:
Matthew Tuttle, Mayor
ATTEST:
Ruthie Greenwood, City Clerk
RESOLUTION NO. 2025-054
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REEDLEY AWARDING
A CONSTRUCTION CONTRACT TO AGEE CONSTRUCTION CORPORATION FOR
THE LOCAL AND COLLECTOR STREET IMPROVEMENTS PROJECT
WHEREAS, the City of Reedley issued a Notice to Bidders for the Local and Collector Street Improvements Project; and
WHEREAS, the City received, opened and read aloud five (5) bids which the total ranged from $3,133,369.00 to $4,875,455.75; and
WHEREAS, the lowest, most responsive and responsible bid was submitted by Agee Construction Corporation; and
WHEREAS, the City Council, using their independent judgment, desires to award a construction contract for the lowest responsible, responsive bid, for total Bid in the amount of $3,133,369.00.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Reedley, using their independent judgment, hereby approves Resolution No. 2025-054 based on the following:
1. The above recitals are true and correct; and
2. That the contract for the Local and Collector Street Improvements Project is awarded to Agee Construction Corporation for the unit and lump sum prices as bid, the total amount of the contract being $3,133,369.00.
3. That the City Manager is authorized and directed to promptly execute the contract for the subject work with Agee Construction Corporation subject to the submittal of the necessary bonds, insurance certificates and other necessary documents required by the specifications and special provisions for this project, all for the approval by and to the satisfaction of the City Engineer and the City Attorney.
4. The City Manager or her designee, is hereby authorized to execute contract change orders to the contract for this project and shall not exceed 10% of Bid Schedule A and shall not exceed 15% of Bid Schedules B and C or $406,078.00 without prior approval of this City Council.
5. The construction budget for this project, including the construction contract and contingency costs, shall not exceed approximately $3,539,447.00.
6. This resolution is effective immediately upon adoption.
This foregoing resolution is hereby approved at a regular meeting of the City Council of the City of Reedley held on the 22nd day of July 2025, by the following vote:
AYES:
NOES:
ABSTAIN :
ABSENT:
Matthew Tuttle, Mayor
ATTEST:
Ruthie Greenwood, City Clerk
RESOLUTION NO. 2025-054
Item No. Description Qty. Units
Bid Schedule A: Roadway Rehabilitation
1 Mobilization 1 LS s 2 Insurance and Bonds 1 LS s 3 Dust Control 1 LS s 4 SWPPP Preperation, Implementation & Managament 1 LS s 5 Provide and Mainlain Traffic Control 1 LS s 6 Concrete Removal & Disposal (F) 135 CY s 7 Concrete Curb and Gutter 385 LF s 8 Wedge Concrete Curb and Gutter 23 LF s 9 Concrete Sidewalk 6,302 SF s 10 Concrete Cross Valley Gutter 1 EA s 11 12" Radius Cu rb Return 1 EA s 12 1 O" Radius Curb Return with Valley Gutter 1 EA s 13 Alley Approach 1 EA s 14 Residential Driveway Approach 11 EA $ 15 Roadway Excavation and Grading (F) 4,543 CY $
16 6' HMA Digout 13,434 SF $
17 Unstable Subgrade 672 SF $
18 Wege Grind 3,880 LF $
19 1-1/4" Grind 54,000 SF $
20 Pavement Fabric 88,825 SF $
21 Aggregate Base, Class 2 2,977 TN $
22 Hot Mix Asphalt Concrete, Type-A 3,595 TN $
23 Adjust Manhole Frame and Cover to Grade 7 EA $
24 Adjust Water Valve Frame and Cover to Grade 1 EA $
25 Pavement Deliniation and Signage 1 LS $
26 Miscellaneous Facilities and Operations 1 LS $
Total Sum of Bid Schedule A (Item 1 through Item 26)
Bid Schedule B: Water Main
27 Mobilization 1 LS $
28 Dust Control 1 LS $
29 SWPPP Preperation, Implementation & Managament 1 LS $ 30 Provide and Maintain Traffic Control 1 LS $
31 Cleaing & Grubbing 1 LS $
32 6" Ductile Iron Pipe 40 LF $
33 6" C900 PVC Water Main 3,900 LF $
34 8" C900 PVC Water Main 40 LF $
35 1 O" C900 PVC Water Main 1,900 LF $
36 6" Gate Valve 21 EA $
37 8" Gate Valve 2 EA $
38 10" Gate Valve 8 EA $
39 Furnish and Install 1" Water Service and Meter Box 93 EA $ 40 Reinstate 2" Waler Service to existing Meter Box 1 EA $ 41 Remove and Replace Fire Hydrant 1 EA $
42 Connection at Meler Box Angle Meter Stop 93 EA $
43 Abandonment of Old Service, Meters and Meler Boxes 97 EA $ 44 Abandonment of Existing Water Valve 20 EA s 45 2" Blow-off Assembly 3 EA $ 46 Miscellanous Facilities and Operations 1 LS $
Sum of Bid Schedule B (Items 27 thru 46)
Bid Schedule C: Sewer Main
47 Mobilization 1 LS $
48 Dust Control 1 LS s 49 SWPPP Preperation, Implementation & Managament 1 LS $ 50 Provide and Mainlain Traffic Control 1 LS $
51 Clearing & Grubbing 1 LS s 52 Temporary Handing of Wastewater (Bypassing) 1 LS s 53 6" SDR-35 Sewer Main 1,547 LF $ 54 8" SDR-35 Sewer Main 711 LF s 55 1 O" SDR-35 Sewer Main 167 LF $ 56 Reinstatement of Lateral Sewer Connection 42 EA $
57 Remove Existing 48" Sanitary Sewer Manhole 13 EA $
58 48" Sanitary Sewer Manhole - Epoxy Coated 15 EA $
59 Miscellaneous Facilities and Operations 1 LS $
Sum of Bid Schedu le C (Items 47 thru 59)
Total Sum of Bid Schedule A+ B + C (item 1 through Item 59) Subcontractors
Exhibit A
Local and Collector Street Improvement Project
Bid Tabulation
Engineer's Estimate Agee Construction
Un it Cost Total Unit Cost Total
58,500 .00 s 58,500.00 $ 120,000.00 $ 120,000.00 $
16,000.00 s 16,000.00 $ 30,000.00 $ 30,000.00 $
7,500.00 s 7,500.00 $ 600.00 $ 600.00 $
5,000.00 s 5,000.00 $ 5,000.00 $ 5,000.00 $
45,000.00 s 45,000.00 $ 30,000.00 $ 30,000. 00 $
200.00 s 27,000.00 $ 190.00 $ 25,650.00 $
45.00 s 17,325.00 $ 50.00 $ 19,250.00 $
45.00 s 1,035.00 $ 75.00 $ 1,725.00 $
10.00 s 63,020.00 $ 9.50 $ 59,869.00 $
8,000.00 s 8,000.00 $ 8,500.00 $ 8,500.00 $
4,000.00 s 4,000.00 $ 6,000.00 $ 6,000.00 $
5,000.00 s 5,000.00 $ 6,800.00 $ 6,800.00 $
4,500.00 s 4,500.00 $ 6,100.00 $ 6,100. 00 $
3,500.00 s 38,500.00 $ 4,350.00 $ 47,850.00 $
20 .00 s 90,860.00 $ 20.00 $ 90,860.00 $
3.00 s 40,302.00 $ 1.25 $ 16,792. 50 $
5.00 s 3,360.00 $ 8.00 $ 5,376.00 $
3.00 s 11 ,640.00 $ 1.25 $ 4,850.00 $
0.35 s 18,900.00 $ 0.25 $ 13,500.00 $
0.35 s 31,088.75 $ 0.25 $ 22,206.25 $
40 .00 s 11 9, 080.00 $ 40.00 $ 119,080.00 $
11 5.00 s 413,425.00 $ 112.00 $ 402,640. 00 $
1,500.00 s 10,500.00 $ 1,500.00 $ 10,500.00 $
1,200.00 s 1,200.00 $ 1,400.00 $ 1,400. 00 $
61 ,000 .00 s 61,000.00 $ 41 ,000.00 $ 41,000.00 $
20,000 .00 $ 20,000.00 $ 183,000.25 $ 183,000.25 $
$ 1,121,735.75 $ 1,278,549.00
55,000 .00 $ 55,000.00 $ 6,000.00 $ 6,000.00 $
2,750.00 s 2,750.00 $ 1.00 $ 1.00 $
2,500.00 s 2,500.00 $ 1.00 $ 1.00 $
25,000.00 s 25,000.00 $ 12,000.00 $ 12,000.00 $
7,500.00 s 7,500.00 $ 3,200.00 $ 3,200.00 $
150.00 s 6,000.00 $ 285.00 $ 11,400.00 $
85 .00 s 331,500.00 $ 80.00 $ 312,000.00 $
120.00 s 4,800.00 $ 245.00 $ 9,800.00 $
100.00 $ 190,000.00 $ 100.00 $ 190,000.00 $
3,750.00 s 78,750.00 $ 2,900.00 $ 60,900.00 $
4,500.00 s 9,000.00 $ 3,700.00 $ 7,400.00 $
5,000.00 $ 40,000.00 $ 5,050.00 $ 40,400.00 $
2,000.00 s 186,000.00 $ 3,500.00 $ 325,500.00 $
2,500.00 s 2,500.00° $ 4,600.00 $ 4,600.00 $
10,000 .00 $ 10,000.00 $ 18,000.00 $ 18,000.00 $
1,000.00 $ 93,000.00 $ 300.00 $ 27,900.00 $
1,250.00 s 121,250.00 $ 550.00 $ 53,350.00 $
1,000.00 s 20,000.00 $ 700.00 $ 14,000.00 $
3,500.00 $ 10,500.00 $ 4,500.00 $ 13,500.00 $
15,000 .00 $ 15,000.00 $ 115,000.00 $ 11 5,000.00 $
$ 1,211,050.00 $ 1,224,952.00
42,800.00 $ 42,800.00 $ 6,000.00 $ 6,000.00 $
2,500.00 $ 2, 500.00 $ 1.00 $ 1.00 $
2,500.00 $ 2,500.00 $ 1.00 $ 1.00 $
25,000.00 $ 25,000.00 $ 12,000.00 $ 12,000.00 $
7,500.00 $ 7,500.00 $ 3,200.00 $ 3,200.00 $
60,000.00 $ 60,000.00 $ 15,000. 00 $ 15,000.00 $
150.00 $ 232,050.00 $ 80.00 $ 123,760.00 $
175.00 $ 124,425.00 $ 82. 00 $ 58,302.00 $
200.00 $ 33,400.00 $ 112.00 $ 18,704.00 $
3,500.00 $ 147,000.00 $ 2,500.00 $ 105,000.00 $
4,000.00 $ 52,000.00 $ 3,400.00 $ 44,200.00 $
13,000 .00 $ 195,000.00 $ 12,300.00 $ 184,500.00 $
10,000 .00 $ 10,000.00 $ 59,200.00 $ 59,200.00 $
$ 934,175.00 $ 629,868.00
$ 3,266,960.75 $ 3,133,369.00
Striping & Signs Chrisp Company
Concrete Fresno Concrete Construction
Survey Joyner Construction Staking
Pavement Fabric Tal ley Oil Inc.
Epoxy Coating Techo Coa tings Inc.
Underground
Asphalt Grinding
R.J. Berry Jr. Inc. Avison Construction
Unit Cost Total Unit Cost Total
100,000.00 $ 100,000.00 $ 50 ,000.00 $ 50 ,000.00 $
31,500.00 $ 31,500.00 $ 10,000.00 $ 10,000.00 $
15,000.00 $ 15,000.00 $ 500.00 $ 500.00 $
5,000.00 $ 5,000.00 $ 2,500.00 $ 2,500.00 $
80,000.00 $ 80,000.00 $ 30,000.00 $ 30,000.00 $
300.00 $ 40,500.00 $ 350.00 $ 47 ,250.00 $
55.00 $ 21 ,175.00 $ 65.00 $ 25 ,025.00 $
60.00 $ 1,380.00 $ 80.00 $ 1,840.00 $
13.00 $ 81 ,926.00 $ 12.00 $ 75 ,624.00 $
6,000.00 $ 6,000.00 $ 7,000.00 $ 7,000.00 $
6,000.00 $ 6,000.00 $ 5,000.00 $ 5,000.00 $
6,000.00 $ 6,000.00 $ 6,000.00 $ 6,000.00 $
6,000.00 $ 6,000.00 $ 4,000.00 $ 4,000.00 $
3,600.00 $ 39,600.00 $ 3,500.00 $ 38,500.00 $
20.00 $ 90,860.00 $ 24.00 $ 109,032.00 $
4.00 $ 53,736.00 $ 1.00 $ 13,434.00 $
3.50 $ 2,352.00 $ 2.50 $ 1,680.00 $
2.00 $ 7,760.00 $ 5.00 $ 19,400.00 $
0.22 $ 11 ,880.00 $ 0.50 $ 27,000.00 $
0.25 $ 22,206.25 $ 0.25 $ 22,206.25 $
40.00 $ 11 9,080.00 $ 40.00 $ 11 9,080.00 $
110.00 $ 395,450.00 $ 115.00 $ 413,425.00 $
1,500.00 $ 10,500.00 $ 2,000.0 0 $ 14,000.00 $
1,000.00 $ 1,000.00 $ 1,200.00 $ 1,200.00 $
41 ,000.00 $ 41,000.00 $ 41 ,000.00 $ 41,000.00 $
20,000.00 $ 20,000.00 $ 20,000.00 $ 20,000.00 $
$ 1,215,905.25 $ 1,104,696.25
50,000.00 $ 50,000.00 $ 70,000.00 $ 70,000.00 $
15,000.00 $ 15,000.00 $ 100.00 $ 100.00 $
2,500.00 $ 2,500.00 $ 500.00 $ 500.00 $
15,000.00 $ 15,000.00 $ 50,000.00 $ 50 ,000.00 $
5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 $
455.00 $ 18,200.00 $ 220.00 $ 8,800.00 $
125. 00 $ 487,500.00 $ 11 8.00 $ 460 ,200.00 $
205.00 $ 8,200.00 $ 165.00 $ 6,600.00 $
250.00 $ 475,000.00 $ 185.00 $ 351,500.00 $
2,800.00 $ 58,800.00 $ 2,800.00 $ 58 ,800.00 $
4,000.00 $ 8,000.00 $ 4,000.00 $ 8,000.00 $
5,700.00 $ 45,600.00 $ 5,000.00 $ 40,000.00 $
3, 100.00 $ 288,300.00 $ 3,000.00 $ 279 ,000.00 $
6,800.00 $ 6,800.00 $ 3,000.00 $ 3,000.00 $
14,000.00 $ 14,000.00 $ 13,000.00 $ 13,000.00 $
800.00 $ 74,400.00 $ 600.00 $ 55,800.00 $
1,000.00 $ 97,000.00 $ 2,000.00 $ 194 ,000.00 $
2,500.00 $ 50,000.00 $ 1,000.00 $ 20 ,000.00 $
7,500.00 $ 22,500.00 $ 4,200.00 $ 12,600.00 $
75,000.00 $ 75,000.00 $ 220,000.00 $ 220 ,000.00 $
$ 1,816,800.00 $ 1,856,900.00
45,000.00 $ 45,000.00 $ 35,000.00 $ 35,000.00 $
5,000.00 $ 5,000.00 $ 500.00 $ 500.00 $
3,000.00 $ 3,000.00 $ 500.00 $ 500.00 $
15,000.00 $ 15,000.00 $ 38 ,000.00 $ 38 ,000.00 $
5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 $
8,000.00 $ 8,000.00 $ 23 ,000.00 $ 23 ,000.00 $
115.00 $ 177 ,905.00 $ 125.00 $ 193 ,375.00 $
205.00 $ 145,755.00 $ 170.00 $ 120 ,870.00 $
195.00 $ 32 ,565.00 $ 180.00 $ 30 ,060.00 $
2,000.00 $ 84 ,000.00 $ 3,000.00 $ 126 ,000.00 $
3,600.00 $ 46 ,800.00 $ 8,500.00 $ 11 0,500.00 $
10,100.00 $ 151 ,500.00 $ 18,000.00 $ 270 ,000.00 $
40 ,000.00 $ 40 ,000.00 $ 60 ,000.00 $ 60 ,000.00 $
$ 759,525.00 $ 1,012,805.00
$ 3,792,230.25 $ 3,974,401 .25
Chrisp Company Chrisp Co.
Fresno Concrete Construction
Joyner Construclion Staking
Talley Oil Inc. Talley Oil Inc.
Haydon Constru ction Wesl Valley Construction
Dave Christian Construction
Unit Cost Total
47,080.00 $ 47,080.00 $
60,270.00 $ 60 ,270.00 $
10,120.00 $ 10,120.00 $
3,852.50 $ 3,852.50 $
38,891.00 $ 38,891.00 $
360.00 $ 48,600.00 $
70.00 $ 26 ,950.00 $
82.50 $ 1,897.50 $
12.50 $ 78 ,775.00 $
8,668.00 $ 8,668.00 $
7,710.00 $ 7,710.00 $
7,435.00 $ 7,435.00 $
7,380.00 $ 7,380.00 $
5,038.00 $ 55 ,418.00 $
28.00 $ 127,204.00 $
8.50 $ 11 4,189.00 $
7.50 $ 5,040.00 $
4.00 $ 15,520.00 $
0.30 $ 16,200.00 $
0.27 $ 23,982.75 $
42.00 $ 125,034.00 $
107.50 $ 386,462.50 $
1,900.00 $ 13,300.00 $
1,161 .00 $ 1,161 .00 $
50,109.00 $ 50,109.00 $
28,865.00 $ 28,865.00 $
$ 1,310,114.25
64,169.00 $ 64,169.00 $
6,808.00 $ 6,808.00 $
1,645.00 $ 1,645.00 $
14,102.00 $ 14,102.00 $
82,348.50 $ 82,348.50 $
481.25 $ 19,250.00 $
120.45 $ 469,755.00 $
208.00 $ 8,320.00 $
256.00 $ 486,400.00 $
2,965.00 $ 62 ,265.00 $
4,301.00 $ 8,602.00 $
6,055.50 $ 48,444.00 $
3,371.50 $ 313,549.50 $
7,397.50 $ 7,397.50 $
14,558.50 $ 14,558.50 $
858.50 $ 79 ,840.50 $
1,092.00 $ 105,924.00 $
2,579.50 $ 51 ,590.00 $
8,002.50 $ 24 ,007.50 $
89,211.00 $ 89 ,211 .00 $
$ 1,958,187.00
63,475.50 $ 63,475.50 $
6,808.00 $ 6,808.00 $
1,630.00 $ 1,630.00 $
14,102.00 $ 14,102.00 $
48,432.50 $ 48,432.50 $
8,662.50 $ 8,662.50 $
112.50 $ 174,037.50 $
209.50 $ 148 ,954.50 $
198.00 $ 33 ,066.00 $
2,11 7.50 $ 88 ,935.00 $
3,905.00 $ 50,765.00 $
11,055.00 $ 165,825.00 $
49 ,324.00 $ 49,324.00 $
$ 854,017.50
$ 4,122,318.75
T & T Pavement Markings
Fresno Concrete Construction
Epic Land Surveying Inc
Talley Oil Inc.
Haydon Construction
Pavement Recyding Systems Inc.
Prepared By: A. Barajas
Checked By: K. Garcia
Approved By: M. Morales
Date: 7/1 0/2025
Cal Valley Construction
Unit Cost Total
180 ,000.00 $ 180,000 .00
50 ,000.00 $ 50,000.00
800.00 $ 800.00
10,000.00 $ 10,000.00
166,000.00 $ 166,000.00
675.00 $ 91 ,125.00
50.00 $ 19,250.00
55.00 $ 1,265.00
10.00 $ 63,020.00
6,000.00 $ 6,000.00
6,000.00 $ 6,000.00
6,000.00 $ 6,000.00
6,000.00 $ 6,000.00
6,000.00 $ 66,000.00
45.00 $ 204,435.00
8.75 $ 117,547.50
7.50 $ 5,040.00
3.50 $ 13,580.00
0.40 $ 21 ,600.00
0.25 $ 22,206.25
69.00 $ 205,41 3.00
145.00 $ 521,275.00
2,500.00 $ 17,500.00
2,500.00 $ 2,500.00
36,455.00 $ 36,455.00
80,000.00 $ 80,000.00
$ 1,919,011 .75
30 ,000.00 $ 30,000.00
8,000.00 $ 8,000.00
2,000.00 $ 2,000 .00
15,000.00 $ 15,000.00
24,000.00 $ 24,000.00
313.00 $ 12,520.00
101.00 $ 393,900.00
237.00 $ 9,480.00
220.00 $ 418,000.00
1,920.00 $ 40,320.00
2,640.00 $ 5,280.00
4,300.00 $ 34,400.00
3,100.00 $ 288,300.00
6,700.00 $ 6,700.00
18,400.00 $ 18,400.00
1,000.00 $ 93,000.00
1,000.00 $ 97,000.00
1,100.00 $ 22,000.00
4,300.00 $ 12,900.00
204 ,000.00 $ 204,000.00
$ 1,735,200.00
30 ,000.00 $ 30,000.00
5,000.00 $ 5,000.00
2,000.00 $ 2,000.00
15,000.00 $ 15,000.00
18,000.00 $ 18,000.00
240 ,000.00 $ 240,000.00
151 .00 $ 233,597.00
177.00 $ 125,847 .00
400.00 $ 66,800.00
2,000.00 $ 84.000.00
6,000.00 $ 78,000.00
13,000.00 $ 195,000.00
128,000.00 $ 128,000.00
$ 1,221 ,244.00
$ 4,875,455.75
Chrisp Co
Fresno Concrete Construction
Talley Oil Inc.
Floyd Johnson Construction Co.
Pavement Recycling Systems Inc.
DATE:
TITLE:
PREPARED:
SUBMITTED:
APPROVED:
July 22, 2025
REEDLEY CITY COUNCIL
~ Consent
D Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: l \ ---
CONSIDER THE FOLLOWING ITEMS (A) AND (B) FOR THE JEFFERSON ELEMENTARY SAFE ROUTES TO SCHOOL PROJECT:
(A) ADOPT RESOLUTION NO. 2025-057 APPROVING AND AUTHORIZING THE
CITY MANAGER TO EXECUTE THE PURCHASE AGREEMENTS AND SIGN
THE GRANT DEEDS ON BEHALF OF THE CITY OF REEDLEY TO ACCEPT
STREET RIGHT OF WAY AND/OR TEMPORARY CONSTRUCTION
EASEMENTS FROM FOUR PROPERTY OWNERS RELATED TO THE
JEFFERSON ELEMENTARY SAFE ROUTES TO SCHOOL PROJECT.
(B) ADOPT RESOLUTION NO. 2025-058 AMENDING THE FISCAL YEAR 2025- 2026 ADOPTED BUDGET APPROPRIATING $54,822 FOR THE JEFFERSON ELEMENTARY SAFE ROUTES TO SCHOOL PROJECT.
Paola Ramirez Pt.,
Engineering Assistant
Marilu S. Morales, P.E. J} 1 A
City Engineer J'.Y'
Nicole R. Zieba
City Manager
RECOMMENDATION
Staff recommends that the City Council take the following actions:
(A) Adopt Resolution No. 2025-057 approving and authorizing the City Manager to execute the purchase agreements and sign the grant deeds on behalf of the City of Reedley to accept street right of way and/or temporary construction easements from four property owners related to the Jefferson Elementary Safe Routes to School Project.
(B) Adopt Resolution No. 2025-058 amending the fiscal year 2025-2026 adopted budget appropriating $54,822 for the Jefferson Elementary Safe Routes to School Project.
EXECUTIVE SUMMARY
The Jefferson Elementary Safe Routes to School Project (Project) is scheduled to begin construction in the spring/summer of 2026. The project will install sidewalks and curb ramps along Jefferson, Washington, Lincoln, Columbia and Sunset Avenues where there is currently no sidewalks or curb ramps . There will also be installation of alley approaches and replacement of some driveway approaches. The project fronts a total of one hundred nine properties. Of those properties, fifteen require the acquisition of right of way (ROW) and thirteen require temporary construction easements (TCE).
The City contracted with a consultant, Bender Rosenthal Inc., for appraisal and negotiation purposes. On June 10, 2025, City Council approved and authorized the acceptance of street right of way and/or temporary construction easements from five property owners for the Project. Bender Rosenthal has continued to meet and negotiate with the property owners, and an additional four property owners have agreed to a total compensation equal to $11,750 for ROW to be dedicated for street purposes for the installation of curb ramps as well as TCEs during construction . There are six additional properties that are being negotiated with that staff expects to bring to a future council meeting.
In conjunction with the requested purchase of ROW and TCE, Staff is requesting that the City Council adopt Budget Resolution No. 2025-058 in the amount of $54,822 to fund the acquisition amount for each remaining property owner as well as staff time to finalize the Project.
BACKGROUND
The City of Reedley received an active transportation program grant for the Jefferson Elementary Safe Routes to School project that includes Lincoln Avenue from East to Pecan Avenues, Washington and Jefferson Avenues from East to Columbia Avenues and Sunset and Columbia Avenue from Dinuba to Duff Avenues. The project is scheduled to begin construction in the spring/summer of 2026, pending acquisition of ROW and funding authorization from Caltrans, and is anticipated to be completed by winter of 2026.
The project will install sidewalk, curb ramps, alley approaches and minor driveway approaches to remove access barriers and improve student and pedestrian safety adjacent to Jefferson Elementary school. In order to construct the curb ramps, it is necessary to obtain ROW for street purposes from fifteen property owners and TCEs from thirteen property owners.
The City hired right of way consultant Bender Rosenthal, Inc., to appraise the required ROW and TCEs and negotiate a reimbursement fee with the property owners.
The property information, amount of required ROW, amount of required TCE and appraised fee is shown below:
Project APN of Subject Address Amount Amount of Appraised fee Parcel No. Property of ROW TCE 1 370-202-06 677 E Lincoln 60.5 SF 55.8 SF $1,250.00
2 370-191-10 67 4 E Jefferson 36.0 SF 48.6 SF $600.00
3 370-203-11 876 E Lincoln 60.5 SF 55.6 SF $900.00
4 370-232-05 1046 E Dinuba 1,260.0 SF - $9,000.00
The four property owners have agreed to the offered purchase prices listed above. The owners have signed the purchase agreements, grant deeds and/or TCEs. Staff is requesting that the City Council grant authority to the City Manager to sign all required documents, execute the agreements, and disburse to the property owners the amounts agreed to in the purchase agreements. Staff will then work with Bender Rosenthal, Inc. to record all necessary documents with the County of Fresno Recorders office and update all City maps to show the newly acquired street right of way.
Staff expects to bring the six remaining properties that are in negotiations to Council at a future council meeting.
FISCAL IMPACT
The agreed to amounts shown in the purchase agreement and Bender Rosenthal 's fee for performing their work are eligible fully for reimbursement from state aid funds for this project.
ATTACHMENT
1. Resolution No. 2025-057
2. Budget Resolution No. 2025-058
3. Appendix A - APN 370-202-06 Purchase Agreement and Grant Deeds
4. Appendix B -APN 370-191-10 Purchase Agreement and Grant Deeds
5. Appendix C - APN 370-203-11 Purchase Agreement and Grant Deeds
6. Appendix D - APN 370-232-05 Purchase Agreement and Grant Deeds
RESOLUTION NO. 2025-057
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REEDLEY APPROVING AND
AUTHORIZING THE CITY MANAGER TO EXECUTE THE PURCHASE AGREEMENTS AND SIGN
THE GRANT DEEDS ON BEHALF OF THE CITY OF REEDLEY TO ACCEPT STREET RIGHT OF
WAY FROM FOUR PROPERTY OWNERS AND TEMPORARY CONSTRUCTION EASEMENTS
FROM FOUR PROPERTY OWNERS RELATED TO THE JEFFERSON ELEMENTARY SAFE
ROUTES TO SCHOOL PROJECT
WHEREAS, the City of Reedley has received federal aid funds for improvements for the Jefferson Safe Routes to School (Project); and
WHEREAS, the proposed Project includes acquiring right of way for the installation of curb ramps along the frontage of five parcels; and
WHEREAS, the Project is necessary to accommodate improvements to Lincoln Ave, Washington Ave, Jefferson Ave, Sunset Ave, and Columbia Ave, and
WHEREAS, the City contract surveyor prepared the necessary grant deeds defining the required areas; and WHEREAS, as required by the federal aid guidelines, the City of Reedley hired a right of way consultant to appraise the required areas shown in the grant deeds and begin negotiations with the property owners; and WHEREAS, the consultant has obtained agreements from the property owners and obtained signed purchase agreements and grant deeds.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Reedley, using their independent judgment, approves Resolution No. 2025-057 based on the following:
1. That the above recitals are true and correct.
2. This resolution is effective immediately upon adoption.
This foregoing resolution is hereby approved and adopted by the City Council of the City of Reedley on this 22nd day of July 2025, by the following vote:
AYES:
NOES:
ABSTAIN :
ABSENT:
ATTEST: Matthew Tuttle, Mayor
Ruthie Greenwood , City Clerk
BUDGET AMENDMENT
RESOLUTION 2025-058
The City Council of the City of Reedley does hereby amend the 2025-26 Budget as follows:
SECTION I - ADDITIONS
Account Number
007-4450.6246
014-4441.6246
Total
Account Description
Jefferson Elem SRTS
Jefferson Elem SRTS
$
$
$
Amount
39,822
15,000
54,822
Purpose: Right of way acquisition costs for the Jefferson Elementary Safe Routes to Schools Project
SECTION II - SOURCE OF FUNDING
Account Number
007-3868
014-2710
Total
Account Description
Jefferson Elem SRTS $
FCTA Flexible Fund Unallocated Fund Balance $
$
Amount
39,822
15,000
54,822
Impact: Sufficient funds in the Jefferson Elem SRTS and Measure C Flexible Fund accounts for the right of way acquisition costs for the Jefferson Elementary Safe Routes to Schools Project MMEfL
The foregoing resolution was approved by the City Council of the City of Reedley on this 22nd day of July 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN: APPROVED:
Matthew Tuttle, Mayor
ATTEST:
Ruthie Greenwood, City Clerk
APPENDIX A
PURCHASE AGREEMENT
Felix J\I faro and Cristina Al faro
APN: 370-202-06
This Agreement for Purchase of Real Propert)' is bet,veen Lhe CITY OF REEDLEY, a municipal corporation ("Grantee" ) and FELIX ALFARO AND CRISTINA ALFARO, husband and wife as Joint Tenants ("Grantor") for acquisition of certain real property ri ghts seL forth herein for the construction. operation and use of the Jefferson Safe Routes to School Proj ect (''Project").
WHEREAS. the City of Reedley is in the process of acquiring the necessary real property an d property rights for the Project, and has determined that portions of Grantor's property. identified as Assessor Parcel Number 370-202-06. commonly known as 677 E Lincoln Avenue. Reedley, County of Fresno, State of California, are necessary for the construction and operation of the Project.
In consideration of which, and the other considerations herein after set forth, it is mutually agreed as follows:
1. (A) The parties have herein set forth the whole of their agreement. The performance of this Agreement constitutes the entire consideration for sa id document and shall reli eve Grantee of all further obligation or claims on this account, or on account of the use, location, grade, or construction ofthe proposed publi c improvement.
(B) The property to be conveyed pursuant to this Agreement is a Fee interest as described in the Grant Deed attached hereto as Exhibit "A" (the '' Prope11y''). (C) Grantee requires the Property for sidewalk improvement purposes, a public use for which Grantee has the authority to exercise the power of eminent domain. Grantor desires to sell, and Grantee desires to purchase the Property.
(D) Grantee also desires to obtain a Temporary Construction Easement ("TCE") from Grantor over a portion of Grantor's property as described in Exhibit ·'B,'' to be used in connection with Grantor's construction of the sidewalk improvements. and Grantor is ,,villing to grant the TCE to Grantee upon the terms and conditions set forth in this Agreement. (E) Both Grantor and Grantee recogni ze the expense, time, effort, and risk to both parties in determining the compensation fo r the Property and TCE by eminent domain litigation. The compensation set forth herein for the Property and TCE is in compromise and settlement, in lieu of such litigation.
(F) The pai1i es to this Agreement shall, pursuant lo Section 21.7(a) of Title 49, Code of Federal Regulations, comply with all elements of Title VI of the Civil Rights Act of 1964. This req uirement under Title VI and the Code of Federal Regulations is to complete the USDOT-Non-Discrimination Assurance requiring compliance with Titl e VI of the Civil Rights Act of 1964, 49 C.F.R. Section 50.3 . (G) No person in the United States shall , on the grounds of race, co lor, or national origin. be exc luded from participation in. be deni ed the benefits of, or be otherwise subjected to disc rimination under any program or activity that is the subject of this Agreement.
2. Purchase Price
(A) Grantee shall pay the undersigned Grantor th e total sum o f $ 1.250.00 (the "Purchase Price") fo r the Property and TCE, payment to be issued once the Property vests in City of Reedley. (B) It is understood and agreed by and between the parties hereto that payment of the Purchase Price as provided in Clause 2(A) includes, but is not limited to: payment for the fair market va lue of the Property conveyed; payment for any and al l damages incurred by Grantor. including, but not limited to, any and al l damages which may accrue to Grantor's remaining property by reason of its severance from the property conveyed herein ; and payment for the TCE granted by Grantor to Grantee.
Felix Alfaro and Cristina Alfaro
APN: 370-202-06
(C) On or before thirty (30) day s alter the Effective Date (as defined in Section 17). Granlee shall pay the Purchase Price, provided Grantee has not elected to terminate this Agreement pursuant hereto in accordance with its right to termin ate contained in this Agreement. (D) As additional co nsideration fo r the purchase of the Property. the Grantee shal l. at no expense to the Grantor, terminate and relocate any affected irrigation ,,v ithin the fee acq uisiti on area and terminate. relocate, or reinstall any affected irrigation within the TCE area. Grantor hereby grants permission to Grantee and/or Grantee's authorized agent to enter on the Pro perty where necessary to complete said work. Grantor understands and agrees that after completion of said work, any such improvements shall be considered Grantors' so le property and Grantor wi ll be so lely responsibl e for any maintenance and repair.
3. Temporary Construction Easement
The Temporary Co nstructi on Easement ("TCE" ) is ne eded fo r th e purposes of sidewalk construction along the ri ght-of-way. The TCE is for 3 years and sha ll become effective on October l , 2025 , and expire upon completion of Project construction but no later than September 30, 2028. Restoration of the prope1ty shall occur only within the TCE area within the property. Grantee shall restore the TCE area to the condition that existed prior to Grantee's Project construction, to th e extent reasonabl y practical.
4. Conveyance of Title
Grantor agrees to convey by Grant Deed, in the fo rm of Exhibit ··A .. , to Grantee title to the Property and Grantee shal l take title subj ect to all matters recorded and/or unrecorded. These obl igations shall survive the close of an internal escrow.
5. City of Reedley's Conditions to Closing
The fo llowing are conditions precede nt to Grantee's obligation to purchase the Property :
(A) The transactions contemplated herein shall have been approved by the Grantee, in its so le discretion. (B) Grantor shall have delivered the items described in Section 6 below on or befo re the Closing. (C) Gran tor duly executes and acknowledges subordi nation agreements, if any; If any Condition Precedent is not satisfied, Grantee shall have the right in its sole discretion either to waive, in writing, the Condition Precedent in qu estion and proceed with the purchase; or terminate this Agreement by written noti ce to Grantor.
6. Cran tor's Delivery of Documents
Grantor shall deliver to Grantee the fol lowing :
(A) Duly executed and acknowledged Grant Deed and Temporary Construction Easement Deed; (B) Such resolutions, authorizations, or other partnership documents or agreements relati ng to Grantor and its partners or affiliates as Grantee may reasonably require. to demonstrate the authority of Gran tor to enter into this Agreement and consummate the transac ti ons co ntemplated hereby, and such proof of the power and authori ty of the individ uals executing any documents or other in struments on behalf of Grantor to act for and bind Grantor; and
(C) Certification of Trust, if any.
2 7. City of Reedley Delivery of Documents and Funds
Grantee shall deliver to Grantor the fo ll owi ng:
Felix Alfaro and Cristina Alfaro
APN: 370-202-06
(A) Acceptance of Gran t Deed and Temporary Co nstruction Easement Deed executed by Grantee; and
(B) Payment of the Purchase Price.
8. Immediate Possession and Use
It is agreed and confi1111ed by the parties hereto that. notwithstand ing other prov 1s1ons in this Agreement, the right of possession and use of the Prope11y by the Grantee. including the right to remove and dispose of improvements and to construct roadway improvements. shall commence \\·hen Grantor receives payment and deeds are recorded. The amount shown in Clause 2(A) herein includes, but is nDt limited to. ful l payment for such immediate possession and use. including damages, if any , from said date.
9. Grantor's Representations and Warranties
Grantor represents, warrants to, and covenants with Grantee as fo l lows:
(A) Grantor has received no notice that there are now, nor at the time of the Closing will be, any materi al violations of any laws, rules, or regulations applicable to the Property. (B) To the best of Grantor's knowledge, there are no easements or rights of way which have been acquired by prescription or which are otherwise not of record wi th respect to the Property .
There are no disputes with regard to the location of any fe nce or other monument of the Property's boundary nor any claims or actions involving the location of any fence or boundary.
(C) Grantor is the legal and equitable ovmer of the Pro perty, with f'ull right to convey the same, and without limiting the general ity of the foregoing, Grantor has not granted any option, or right of first refusal , or first opportunity to any third party Lo acqu ire any interest in any of the Property.
(D) Grantor hereby represents, warran ts to, and covenants with Grantee that the following statements are true and correct, and will be true and correct as of the Closing: (i) the Property is not in violation of any Enviro nmental Laws; (ii) the Property is not now, nor to the best of Grantor's knowl edge ever been, used in any mann er for the manufacture, use storage, discharge, deposit, transportation, or disposal of any Hazardous Material; (iii) there has been no release and there is no threatened release of any Hazardous Material in, on, under, or about the Property; (iv) the Property does not consist of any landfill or contain any building materials that contain Hazardous Materi al; and (v ) the Property is not subject to any claim by any governmental regul atory agency or third party rel ated to the release or threatened release of any Hazardous Material. As used herein, the fo llowin g terms shall have the meanings below:
For purposes of this Agreement, "Hazardous Material" means any substance which is (i) defined as a hazardous waste, pollutant, or contaminant under any Environmental Law, (ii) a petroleum hydrocarbon, includ ing crude oil, or any fract ion thereof, (iii) hazardous, toxic, corrosive, flammable , explosive, infectious, radioactive, carcinogenic, or reproductive toxicant, (i v) regul ated pursuant to any Environmental Law, or (v) any pesticide regulated under State or Federal Law; and the term "Environmental Law" means each and every federal , State and local law, statute, ordinance, regulation . rule, j udi cial or administrative order, or decree, permit, li cense, approval , authori zation, or simil ar requirement of an agency or other government auth ori ty , pertaining to the protection of human health and safety or the env ironment.
3 Felix Alfaro and Cristina Alfaro
APN: 370-202-06
(E) At the time of Closing there will be no ouLsLandi ng \\Titten or oral contracts made by Grantor for any improvements that have not been fully paid for and Grantor shall cause to be discharged all mechanics' or materialmen' liens arising from any labor or materi als furnished to the Propert, pri or Lo the Lime of Closing. There are no obligations in connection with the Property wh ich will be bindi ng upon Grantee aft.er Closing. (F) Grantor shal l indemnify. defend. and hold harml ess Grantee, its employees. officers, and agents. and the ir respective successors and assigns. from and agai nst any and al l liabilities. claims. demands, damages, liens, costs, penalties. losses. and expenses. including, without limitation, reasonable ano rneys' and consultants' fees. resulting from the existence or Hazardous Material or mechanics or materialmcn's li ens on or al the Property or arising from any representation made by Grantor in this Agreement.
10. Grantor Indemnification
Grantee shall indemnify, defend, and hold harml ess Grantor. its employees, offic ers, and agents, and their respective successors and assigns, from and against any and all liabilities, claims, demands, damages, liens, costs, penalties, losses, and expenses, includin g, without limitati on, reasonable attorneys' and consultants' fees caused by the activities allowed und er this Agreement, but only to the extent caused by the active negligence or willful misconduct of the Grantee and its agen ts, represent atives, employees, consultants, and/or contractors. Grantee agrees to assume responsib ility fo r any damages to Grantor's remai nder property caused by reason of Grantee's use of the Property under this Agreement, and will, at Agency's option, either repair or pay for such damage.
11. Non Liability of City of Reedley Officials, Employees, and Agents Notwithstanding anything to the contrary in this Agreement, no City Council Member, officer, employee, or agent of Grantee shall be personally li able to Grantor, its successors or assigns, in the event of any default or breach by Grantee or for any amount which may become due to Grantor, its successors or assigns, or for any obligation of Grantee under this Agreement.
12. Warranty of A uthority
Each person signing this Agreement on behalf of a party represents and warrants that he or she has the ful l right. power, legal capacity, and authority to enter into th is Agreement on behalf of the party, and that no further approvals or consents of any persons are necessary in connection with the executi on of this Agreement.
13. Successors and Assigns
[t is understood and agreed that this Agreement inures to the benefit of, and is binding upon , the parties, the ir respective heirs, personal representatives, successors. administrators, and/or assigns.
14. Amendments
This Agreement may be amended or modified only by a written instrument executed by Grantee and Grantor.
15. Counterparts
This Agreement may be executed in two (2) or more counterparts, each of which shall be deemed an original, but all of wh ich taken together shall constitute one and th e same instrument. 4 16. Severability
Feli x Alfaro and Cristina Alfaro
APN: 370-202-06
In the event that any provision of this Agreemen t should be held to be void, voidab le, or une nforceable , the remai ning portions shall remain in full force and effect.
17. Effective Date
As used here in, the term "Effective Date" shall mean the date of th e execution of this Agreement by both parties, or if executed separately th e date on wh ich the Agreement is exec uted by the last party to exec ute this Agreemen t, as shown in th e signature bl oc ks to this Agreement.
18. Governing Law, Venue, Attorneys' Fees
This Agreement shall be governed by and construed in accordance \.\ith the laws of th e State of California. Any action regarding this Agreement shall be brought in the Superior Court of Fresno County. California. The prevai ling party in any such action may recover its reasonable attorneys' fees as costs.
19. Specific Performance
In addition to any other remedy avai lable at law, this Agreement may be enfo rced by speci fi c performance.
ALL AGREEMENTS FOR PURCHASE OF PROPERTY ARE CONTINGENT UPON THE RATIFICATION AND APPROVAL OF THE CITY OF REEDLE Y.
Signature Page Follows
5 Felix Alfaro and Cristina Alfaro
APN : 370-202-06
In Witness WhereoJ; the Parties have executed this Agreement on the dates shown below:
GRANTOR: Felix Alfaro and Cristi na Alfaro~ husband and wife as Joint Tenants Felix Alfaro Date
Cu~
Cristina Alfaro Date
CITY OF REEDLEY
Nicole Zieba
City Manager
ATTEST:
Ruthie Greenwood
City Clerk
Date
Date
6 EXHIBIT " A"
~ECORDING REQU ESTED BY:
City of Reedley
WHEN RECORDED RETURN TO:
Crty of Reedley - Engi .eering Depar.· 1ent
1733 inth street
Reedley, CA 93654
No Fee Docu 1ent - per Gove mant Code _ 73:::3
fo Docume. i Transfer Tax - per R&T Coc:,e 11'32-
SP,b..CE ABO\fc 11-·rs W · E FOR RECORDER'~ SE
efferson Safe Routes to Schools ProJe-ct
,A, portio Qi APN 370-202-06
GRANT DEED
FOR VA UABLE CONSIDERATIO J, receipt of which is hereby acknciwledged, FELIX ALFARO AND CRISTINA ALFARO, husband and wife, as Joint Tenants ; J:, ereby GRA TS to the CITY OF REEDLEY, a municipal corpora tion , all of Gra ,tor's right, title, and interest in and to that certain real property situated in the City of Reed ley, the Coy:nty of Fresno, State of California. more particularly described on Exhibit "Ar and more particularf-y depicted on Exhibit ~B" attached hereto and made a part hereof.
IN WITNESS WHEREOF, the undersigned Grantor has executed this Grant Deed as of this __ day of ________ ,202_
Felix Alfa ro
(Notary Acknowledgment Attache'd) ,.
/''
Cristrna Alfaro " ~ .,_ •"
(Notary Acknowfed ment Attached)
-(r\
v·
CERTI FICATE OF ACCEPTANCE
This is to certify th at the interes in real property conveyed by the Grant Deed, dated ________ , fron Fe[ix Alfaro 3nd Cristina P..lfaro , husb3nd and wife, a Join Tenan s, to the City of Reedtey, a municipal corporntion , is hereby accepted by th& undersigned officer or agent on behalf of the City of Reedley pursuant to authority conferred by Resolu ion o. __ _ adopted __________ by the City of Reedley City Council and the grantee consents to recordation the eof by ris duly authori.zed officer City of Reedley City Clerk
oa ·ea: -------- By: _______ _______ _
Ruthie Greenwood
EXHIBIT uA"
APt'l 370-202-06
All tha .. real property it ated in t he State o f Ca li'orn ia, Cou nty of Fre:.;no, City of Reed ley. lyi 1g w it 1in Senion 26, Tow·nship 15 So uth . Rang 23 E, st. Iv o 1r'lt D1ilblo Ba s 1 ;i d Meridi;m, and being a portion of l o 49 of Hagopian Add ition , filed 1 6001· 11 of Plat at Pe1ge 80, Fresr o Cou ty Record s, more par icu larly described as fol io .vs:
BEGINNING at the Northeast Corner of sa id Lot 49; t hence South 00" 18'09" West along he Ea t line of said Lo 49, a distance of 11.00 eet; t ,enc e o h 44°36'01'' 1Vest, a distance or 15.S8 fee · mo re or less o a point on t e Nor h Li ne r sa id Lo t 49; thence S th 89° 30-'11 '' East along sa id Nort Line, a dista ce of 11.00 f e to fhe TRUE POINT OF BEG INNING Containing an approx irr at 0 area o 61 s uare c •t
Bea rings shown herein are reco rd or calculated
From record as shown on Record of Survey filed
In Book 70, of Record of Surveys, Pa ses 90 thru 93,
resno County Records.
Date : !, "4~ 25 ?o25
EXHIBIT 11B0
---- -----
NOTE.
LOT 49 OF HAGOPi.t\~ ADDI rl I ,
BOOK 1 1 OF PLATS PAGi 80.
rRESNO COUNTY ._co OS
f\PN: 370- 202- 06
~~ FE£ AC IJIS'TlON AREP. rOR
/- RIGl-fr-OF-\'l,l-,Y PURPOSES
±60 5 S.F.
LOT 49
BEARINGS SHOW l 0 1" OR C~LCUL T D
FRO., RECORD Of' SUR IE'f FILED IN
SOOK 70, PAGES 91 THRU 9. . FRESN8
COUN r .RECORDS.
PRff R_O BY; D1 .a,C~AM Or='
'--J (: c '-~ r· 1 t . \/ ~ f\ ._ L
r'JJ R H"'/\ST j CCr<t• ER _QT 4c
M-.JJ TR L,E ?C1NT
/ 1:) ~ 9,. GINl·,iN,-
:iS.'.l '
I
SCA.. • : 1 ff = 1
.:.
, I
<
CITY OF REEDLEY l=""EE: 1·-r,._~ S1PE T ~ ,.:::;r1T-O~- VV.A . ....,.
E GINEER!NG DEPARTv1::'. l'•J 1
1733 9tn S F!EEi, RE:E Sf, CA 9.3G54
r,,o,"1-' (559)637 - 4200, e:..~ . 235
Fox : (559j637 -~ · 39
677 ::: _11--JCO ~, 1WE
37-J- 20 2-0E
F, E VI SI i',, S :
h e, .. GY Dilff:
DA1L
FEB i9 , 2D:5
DRAWi~ B·r:
1~R
5C i!.L£
• = icr
SHEET ~ 0F
RECORDING REQUESTED BY:
City of Ree-diey
WH EN RECORDED RETURN TO:
City o· Reedley - Engineering Deparuneni
173.3 inth Street
Reedley , CA 93654
No Fee Doc mem - per Government Code 6 ,03
a ~ . .,_73B3
efterson Safe Routes t Schools Projecr
A. portio of AP 370-202-06
EXHIBIT "B"
~PA'.:::E .b-30'-/E THIS L!~· E FOR R.=CORD ;::RS USE
TEMPORARY CONSTRUCTION EASEMENT
FOR VALUABLE CO SIDE RATION , receipt of which is hereby ackn6wledged, FELIX ALFARO A NO CRISTINA ALFARO, husband and wife, as Jo int Tenan!s, ·~ereby GRA TS to tile CITY OF REEDLEY, a m unicipal corporation, a temporary constrb~tion easement in, over, and across certain real property situated in the Crty of Reedley, the County of Fresno, State of California, more particularty described on Exhibrt ~A" and n-ior~ particularly de pie ed on Exhibit .. B~ attached hereto and made a part hereof.
Temporary Construction Easement shall be effective Octobe r 1. 2025 to September 30, 2028.
Felix Alfaro Date
(Notary Acknowledgment Attached)
CrIBtina Affaro ... ., Date
(Notary Acknowledgment-A
t \( .
/., : - "/ CERTIFICATE OF ACCEPTANCE
In accordance with Section 2728 1 of the Goven1ment Code, this is to certifv that the interes in real property conveyed by this instrument to he City of Reedley, a municipal corporation, is hereby accepted by order of the City Council of the City of Reedley made on the date hereafter set forth and the grnntee consents to the recorda ion thereof by this duly auth orized officer.
Resolu ion umber 2000, adopted June 1, 1976, attached as Exh ibit "C'.
City of Reedley City Clerk
~ated: -------- By: ___ _ _ ______ _
Ruthie Greenwood
EXHIBIT "A''
APr~ 370-202 -06
TEMPORARY CONSTRU TION ASEtvlcNT ovei- and acros s asl t hat real propert 5itucJtc cl i t he Stat" of Ca lifornia, County of Fre no, Cit y o Reedley, I~ ing •:.tit 1in Sec ion 26, Tow ship 15 Sout , Range 23 East, Mount Oiablo Base and Meridian, and b ->ing a ')Ortton of Lot 49 of Hngopian Add ition, fil ed in Book 11 of Plats a Pa e 80, Fresno Cm.mv Records, m ore partlcularfy described as follows:
BEGINNING at a )Oint o n t he East Line f said Lot 49, •Nhich li es So th 00~18' 09 ' \1Vest , a d istan ce 11.00 feet from the Nort east Corner of said ot 4 ; thence con inuing So th 00°18' J9" W est alo ng the East Line of sa id Lot 49, a dista nce of 4 .25 fe-e ; thence leavir1 g sa ici Eas Li ne, North 44 "36'01" West, a dist nee o f 21.60 feet more or less to a point n the- North Une of said Lot 49; th ence South 89"' 0' 1 " East alo1 g sa id ,Jorth Line, a dista1 ce of 4 .25 fee+ ; t hence leaving said North Line, Soutf 44°35'01" East, a distance of 15.58 feet to ti e Eas t Line of sa id Lot 49 and the TRUE POtNT OF BEGINNING.
TH1S TEMPORARY CONSTRU ION EA E v1ENT EXIPI RES 3 YEARS FROM TH DAT~ OF RECOR DA Tl ON.
Co ntaining an approximate area of 55.5 square feet.
Bea(ings shown h "rein are record o r ca lcu lated
From record as hown on Record of Survey fi led
In Book 70, of Record of Surveys, PrJge 90 hru 93,
Fresno County Record s.
EXHIBIT 11B"
- - - - --- o,..:·
EARll~G5 Sr OWN J N '.)R Ci,.LCUU\TEO
FROM H!:.COri'.J Or SL RV~ ~!LED I I
8 QK 70, P11,:;:::s g - rl R . .l .3 , rRES• ,o
:O.JI\ -y :::~CO~'.J'::
LOT 49 o::- HAGO P1AN ADDITION.
BOOK 1 i OF Pc..Ji,TS PAGE 60.
FRES O COUNTY RECORDS
PREPARED SY
APr : 370- 0 - 05
LOT49
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/ ~_//_ EASEMENT AREA ~~---.... ±55.8 ss.
CITY OF R EEDLEY
Er" G I E~RIN r.: DEPA R MENT
17 3 3 9( STREET, REEDLEY, CA 9 5,~
Phone: (559~6.37 - 42.00, .<t 2. 5
Fax : ' 559;637 - 213
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APPENDIX B
PURCHASE AGREEMENT
Jose Mendez
APN: 370-1 91-1 0
This Agreement Cor Purchase or Rea l Property is bct\\'ccn the CITY OF REEDLEY, a municipal corporation ("Gran tee") and JOSE MEI\DEZ, an unma rried man ("Grantor") ro r acquisition or certain real property rights set forth herein f·or the construction. operat ion and use of the Jefferson Sare Routes tu School Project (" Project" ). \Vl-lERE/\ S, the City of Reed ley is in the process oi'acquiring the necessary real property and rropc rty rights fL r the Project, and has determin ed th at porti ons of C"iran tor's prope rty identitied as /\ssessor Parce l Number 370- 191- l 0. commonly known as 674 E . .l efTerson A, cnuc . Reedley. Count) or Fresno. Stale of-California. arc necessar) for the construction and operation or the Project.
In consideration of which. and the other considerations hereina fter set fl)rth. it is mutua lly agreed as follo,, s:
I. (A) The parties have here in set forth the whole or th ei r agreemen t. The performance of th is Agreement constitutes the entire co nsideration !'or sa id d<)cumcn t and shall relieve Grantee of all further ob ligation or clai ms on this account. or on account or the use. location, grade, or co nstruction oi' ih e proposed publi c im provement.
(B) The property to be conveyed pursuant to this Agreement is a Fee inte rest as described in th e Grant Deed attached hereto as Ex hibit "A" (th e "Property"). · (C) Grantee requires th e Property fo r sidewalk im provemen t purposes. a publi c use for which Gran tee has the authority to exerc ise the power or eminent domain . Grantor desires to sell, and Grant ee desires to purchase the Property .
(D) Grantee also desires to obta in a Temporary Co nstruction Easement ("TCE") from Grantor (Wer a portion of Grantor's property as described in Ex hibi t ··B." to be used in con nection with Grantor's construction of the sidewalk impro,·ernents, and C:irantor is wil li ng to grant the TC[ to Cirantee upon the terms and conditions set forth in this Agreement.
(E) Both Grantor and Grantee recognize the expense. tim e. effort. and risk to both parties in determin ing the compensation fo r the Property and TCE by eminent domain li tigati on. The compensation set forth herein for the Property and TCE is in compromise and settlement, in li eu of' such litigation.
(F) The parties to this Agreement shall. pursuant to Section 2 l .7(a ) or Title 49. Code or Federal Regulations, comply with all elements of Ti tle VI of the Civil Rights Act of 1964. This req uirement under Title Vf and the Code or Federal Regul ations is lo complete the US DOT-Non-Discrimination Assurance requiri ng compliance with Title VI oCthe Ci\- il Rights Act of' 1964, 49 C.F.R. Section 50.3. (G) No person in th e United States shall. on the grounds or race. color. or nationa l origin. be excluded from participation in, be denied the benefits oL or be othern ise subjected to disc rimination under any program or activity that is the subj ect of' this Agreement.
2. Purchase Price
(A) Grantee sha ll pay the undersigned Gran tor the total sum of $600.00 (the "Pu rchase Price") for the Property and TCE, payment to be issued once the Property vests in City of Reed ley. (B) It is understood and agreed by and bet\\'cen the parties hereto that payment of the Purchase Price as pro,·ided in Clause 2(.A) includes. but is not limited to: payment fclr the fair market value of the Prnpert) con\·eyed: payment for any and all damages incurred by Crantor. including. but not limited to. any and al l damages \,hich may accrue to Gramor's remaining property b) reason of its SC\ erance from the property con, cycJ herein: and payment for the TCE gramed b) Gran tor to Grantee.
Jose Mendez
i\ P~: 370-19 1-1 0
(C) On or before thirty (30) days after the [fTective Date (as defined in Section I 7). Grantee shall pa) the Purchase Price. pro\- ided Grantee ha · not elected lo term in ate this Agreement pursuant hereto in accordance ,vith its right tu term in ate contained in this Agreement. (D) As additional consideration ror the purchase or the Prnperty. th e Grantee sha ll, at no expense to the Grantor, terminate and relocate an) affected irrigation \\·ith in the fee acquisition area and termin ate. re locate, or reinstal I any affected irrigation within the TCE area . Gran tor hereby grants permission to Grantee and/or GranLee's au th oriLed agent to ente r on the Property where necessar) to complete said work. Cran tor un derstands and agrees that afle r completion of said ,,ork. any such improvements shall be considered Grantors' sole properly and Crantor "ill be solc:I.:, responsible for any ma intenance and repair.
3. Temporary Construction Easement
The Temporary Co nstru ction Easement ('"TCE"') is needed for the pu rposes or sid ewa lk co nstruction along the right-of-way. The TCE is fix 3 years and shall become effective on October I, 2025 and exp ire upon comp leti on of Project co nstruction but no laLer than September 30, 2028. Restoration of the property shall occur onl y within th e TCE area within th e property. Grantee sha ll restore the TCE area to the conditi on that existed prior to Grantee's Projec t constructi on, to the ex tent reasonably practical.
4. Conveyance of Title
Gran tor agrees to convey by Grant Deed, in th e form or Exhibit" A·•, to Grantee ti tle to the Property and Grantee shal l take title subject to all matters recorded and/or unrecorded. These obl igations shall survive the close of an internal escrow.
5. City of Reedley's Conditions to Closing
The fol low ing are conditi ons precedent to Grantee's obligation to purchase th e Property:
(A) The transactions contemp lated herein shall have been approved by the Grantee, in its so le discretion. (B) Grantor shall have delive red the items described in Section 6 below on or before the Closi ng. l C) Gran tor duly executes and acknowledges subordination agreements. if' any; If any Condition Precedent is not satisfied, Grantee shall have the right in its so le discreti on either to wai\'e. in writing, the Condition Precedent in question and proceed with the purchase ; or termin ate this Agreement by written notice to Grantor.
6. Grantor's Delivery of Documents
Grantor shall de li ver to Grantee, the following:
(A) Duly executed and acknowledged Grant Deed and Temporary Construction Easement Deed:
(B) Such resolutions, authorizations, or other partnership documents or agreements relating to Grantor and its partners or affiliates as Grantee may reasonably requ ire, to demonstrate the authority of Grantor to enter into this Agreement and consummat.e the transactions cc ntem plated hereby, and such proof or the power and authority of the indi viduals exec uting any documents or other instruments on behalf or· Grantor to act for and bind Gramor: and
(C) Certification or Trust. if any.
2 7. City of Reedley Delivery of Documents and Funds
Grantee shall deliver to Granlor th e fol lowing:
.lose Mendez
APN: 370- 19 1-1 0
(A) Acceptance oi' GranL Deed anu Tempora r) Construction [ asement Deed e:-;ecuted by Grantee: and (B) Payment of the Purchase Pri ce.
8. Immediate Possession and Use
It is agreed and confirmed b) the parties hereto that. not\, ithslanding othe r prm isions in lh i · Agreement. the right o f possession and use of the Property by the Grantee. includin g the right Lo remove and dispose or improvements and to co nstru ct roadway imprO\·ements, shall commence when Grantor recei\·es payment and deeds are recorded .
The amount shown in Clause 2(/-\_) herein includes. but is no t lim ited to. full payment !or such immediate possession and use, including damages, i r any. from said elate.
9. Grantor's Representations and Warranties
Grantor represents. warrants to. and covenants with Grantee as follows:
(A) Gran tor has received no notice that there are no\,. nor at the time o f the Closing will be, any materi al violations of any laws, rules. or reg ulati ons applicable to the Property. (B) To the best of Grantor's knowledge, th ere are no easements or rights of way \Y hich have been acq uired by prescription or which are otherwise not of record \vith respect to the Property.
There are no disputes \-Vith regard to the location of any fence or other monument of the Property's boundary nor any claims or actions in vo lving the location of any fe nce or boundary. (C) Grante r is the legal and c~uitable om1er of the Property. with full right to convey the same. and ,-vithoul limi ti ng the generality of the forego ing. Grantor has not granted any option, or right o f first refusal , or first opportunity to any third party to acqu ire an y interest in any of the Property. (D) Gran tor hereby represents, warran ts to, and covenan ts with Grantee that the fol lowing statements are true and corr ect, and will be true and correct as of the Closing: (i) the Property is not in violation o f any Env ironmental Laws; (ii ) the Property is not now, nor to th e best of Grantor's knowledge eve r been, used in any manner for th e manufacture, use, storage, discharge, deposit, transportation, or disposal of any Hazardous Material ; (ii i) there has been no release and there is no threatened release of any Hazardous . 1aterial in , on , unde r, or about the Property; (iv) the Property does not consist of any landfill or contain any building materi als that contain Hazardous Materia l; and (v) the Property is not subject to any claim by any govern mental regulatory agency or third party related to th e release or threatened release of any Hazardous Material. As used herein, the foll owin g terms shall have the meanings below:
For purposes of this Agreement, "Hazardous Materi al" means any substance which is (i) defined as a hazardous waste. pollutant, or contam inant under any Environmental Law, (ii) a petroleum hydrocarbon , including crude oil. or any fraction thereof, (iii) hazardous, toxic. corrosive, flammable , exp losive, in fecti ous. rad ioactive, carcinogenic, or reproductive toxicant, (iv) regu lated pursuant to any Environmental Law, or (v) any pesticide regulat ed under State or Federal Law; and th e term "Env ironmenta l Law" means each and every f'ederal , State and local law, statute, ord inanc e, regul ati on, rul e, j udicia l or administrative order, or decree. permit, license, approval, authorizati on. or similar requirement or an agency or other govern ment auth ority, pertaining to the protec ti on or human hea lth and safety or th e environment.
3 Jose Mendez
APN: 370-191-10
(I::) At the time of Closing there \,i ll be no outstanding written or ora l contracts made by Grantor !or any im provements thm ha,·e not been full) paid for and Cran tor sha ll cause to be discharged all mechanics' or materialmen 's lien s arising from any labor or materials furnished to the Properly pri or to the time or Closing. There are no obligations in connection \\'ith the Property which will be binding upon Gran tee after Closing.
(F) Grantor shall indemnify, del'cnd, and hold harmless Cirantee. its employees. officers. and agents. and their respective successors and assigns. from and again st any and all liabilities, claims. demands. damages, li ens. costs. penalt ies. losses. and expenses. in clu ding. \\'ithout lim itation. reasonab le attorneys' and consultants' fees. resulting from the ex istence of Hazardous Materia l or mechanics or materialmen's liens on or at the Prope rt:, or arising from any representatil)n made by Grantor in this Agreement.
IO. Grantor Indemnification
Grantee shall ind emnify , defend. and hold harmless Grantor. its empl oyees, office rs, and agents. and their respective suc cessors and assigns, from and against any and all liabiliti es. claims, demand s, damages, lien s, costs, penalties, losses, and expenses, including, \-Vith out I imitation. reasonabl e attorneys' and consultants' fees caused by the activities allowed under this Agreement, but only to the extent cau sed by th e active negligence or willful misconduct of the Grantee and its agents. representativ es, empl oyees, co nsultants, and/or co ntractors.
Grantee agrees to assume respon sibility for any damages lo Granto r's remainder property caused by reason of Grantee's use of the Prope11y under this Agreement, and wi ll , at Agency's opti on, either repair or pay for such damage.
11. Non Liability of City of Reedley Officials, Employees, and Agents Notwithstanding anything to the contrary in this Agreement, no City Council Member, ofTice r, employee, or agent of Grantee shall be personall y liabl e to Gran tor, its successors or assign s, in the event of any default or breach by Grantee or for any amount whi ch may become du e to Grantor. its successo rs or assigns, or for any obligation or Grantee under this Agreement.
12. Warranty of Authority
Each person signing this Agreement on behal r of a party represents and warrants that he or she has the f'u II ri ght, power, legal capacity, and authority lo enter into this Agreement on behalf o f the party. and that no further approvals or consents of any persons are necessary in connection \\'ith the execution of this Agreement.
13. Successors and Assigns
It is understood and agreed th at this Agreement inures to the benefit of. and is bind ing upon. the parties, their respective heirs, personal representatives, successors, administrators. and/or assign
14. Amendments
This Agreement may be amended or modified on ly by a written instrument ex:ecuted by Grantee and Gramor.
15. Counterparts
This Agreement may be executed in two (2) or more counterparts. each or ,\·hich shall be deem ed an origin al. but all of which taken together shal l constitute one and the same in strument.
16. Severability
In the even t that any provision of th is Agreement should be held to be void, voidable, or unenforceable, the remai ning portions shall remain in fu ll force and effect. 4 17. Effective Date
Jose Mendez
APN: 370-191-10
As used herein, the term "FITcctive Date" shall mean the date ol' the executi on or this Agreement by both parties, or if executed separately the date on which the Agreement is executed by the last party to execute this Agreement, as shown in the signature bloc ks to this Agreement.
18. Governing Law, Venue, Attorneys' Fees
This Agreement shal l be governed by and construed in accordan ce with the la\\S of the State or California. An) action regarding this Agreement shall be brought in the Superior Court of Fresno County, California. The prevailing party in any such action may reco\ er its reasonable attorneys' fees as costs.
19. Specific Performance
In addition to an) other remedy avai lable at la,\. this .Agreement may be enforced by speci l~c performance.
ALL AGREEMENTS FOR PURCHASE OF PROPERTY ARE CONTINGENT UPON THE RATIFICATION AND APPROVAL OF THE CITY OF REEDLEY.
Signature Page Follows
5 Jose tv1cndcz
APN: 370-191-10
In ]Fitness FVherer?f. the Parties have executed this Agreement on the dates shown below:
GRANTOR: Jose Mendez, an unmarried man
CITY OF REEDLEY
Nicole Zieba
City Manager
ATTEST:
Ruthie.Greenwood
City Clerk
6 l-1--2a5
Date
Date
Date
~£CORDING REQUESTED BY:
C1t1· of Kee-dley
WHEN RECORDED RETURN TO:
City oi ?eedle; - E gi ecring DBp;::r,.111ent
"1733 inth Street
Reedley, CA 93654
Jc Fee Doc II ent - p-=r Gcvernme, .t C "e :272,62,
Jv Docurn c-m Transrar fax - per R&. T CQ(ic: I 1'322
Jefferson SJfe Routes .o Sct1001s Proiect
A, portio . of APN 370- 1~1 -1 ·
EXHIBIT "A''
SP.':..CE .. ~-80'/c ·-;li lS Ur• E FOR F,ECOROER 'S .JSE <~RANT DEED
FOR VALUA..BLE CO JSIDERA TION, receipt of V\l'hich is hereby acknowledged , JOSE MENDEZ, an unmarried man, hereby l~RANTS to the CITY OF REEDLEY , a municipal corporntlon , all of Grantor's right, htJe, and interes· in and to th3t cert3tn rea1 property si uated m the City of Reedley, the County of Fresno, -=itate of California, mors particularly described on Exhibit "A" ;:md more particularly depicted on Exhibit "ff attached hereto a-nd m.ade a part hereof.
IN WITNESS WHEREOF, the undersigned GNntorhas execute-cl this Grant ~eed as of th is __ day of · , 202_
Jose vlendez
(No tary Acknowled9ment Attached)
------------------------------------------------------------ -----·- - - .
CERTIFICATE OF ACCEPTAN CE
This is to ce11if-y- that th e interest tn re31 prope conveyed by t ie (3ran· Deed, d3ted ________ , 'rom Jose endez, an unm.:mied tTKlll , to the City of R'=!edley, a municipal corporation. ts hereby accepted by the undersigned officer or agent on beh.1 lf of the City of Reedtey pursua it to authorr.y conferred by Resolution I o. ___ adopted ______ _ ___ by the City of Reedley City Council Jn d the gr.:m tee cons2nis to record.:tt1on thereof by it:
duly 3uthorized officer
City of Reedley City Clerk
Dated: _______ _ By: ______________ _
Ruthie Gree,w..-ood
EXHIBIT II A"
PN 3 10-19 1-10
All t, .a: rea l p~o oertv s1tur1te._ ·n ~he Sta:c· 1 r Ca! ,fo rT ci , [, i~,rv c,f Fresno, Cty o' F: e,;_, dley . ly1rig withi n Sectio: 26, Township 1S South, P.<rngf' 23 E,1<;L M o n i 01;:i bl o f)as . and M e r1rl1 a11, and be ing a portion of Lo t 13 f S1 r :'.JC.$ Subd1•/is ion, fi . · d ir· Boo k ll c-f Pl,,n : P;:g,· 9 . Fr c:,,,o County Records. more pa l°c l2 (1y de:.cr ibea a~ iol lo~v s BEGINN ING at t he Southea:,t Corne r o f s. d Lo t Li , Liwncc., i orth b'::l" 3CI'~ i'' '.~.:est alo rig ncSou h Li ne of said Lot 13, a d:s:a ic e o 3.50 fee t ; Lr ence North 00"08'09" Ec s. L a;'d par3!1 .f wit '"', t he -a t Li e of s:aid Lot 13, a dista1-:ce of 8.50 feet; then e ~ ... on h -1 5 23'5:;'' Eas!. a di:, ta , e o:
4.94 feet ore or less to a porn on t 0e East Line ' sai d Lot 13; t , enc e So t!-i oo··rn'o9·• \•Ves t al ng said East Line, a dista nce ol 12.00 eet tot' e TRUE POINT OF BEGINNING .
Co , t ainrng an approxim a• area of 36 square feet
Bea ings shown h rein are record or ca lculated
From record as shown on Record of Su rvey filed
In Boo 70, of R.ecord of Surveys, Pa es 90 'hru 93 .
Fresno Coun ty Record s.
Date: --,r J 4,1., I
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EXHIBI
LOT 13 & 14
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i"R fi! REC i's' o- SURV ' FILO 11'1
_rim~ 70, PAGE'S 9 I rf;RL '.D , FR;:'sr,,_ cou~rY tCORDS PR£: AREC• 9Y
CITY OF REEDLEY
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~ ECOROING REOUE STED 8 Y:
City Oi Reedlej·
WHEN RECORDED RETURN TO:
City o · Reedley - Eng1neenng Depar.i1,€n·
• 73~. inti, 8treet
Reedley , CA 93654
Mo Fi:;e Doc-i 1en - Per Go.,.ernment Cudt:i 13 i O'.:i anc.:7"82
Je ·erson Safe Route_ to <"'chool : Projec:
A portio1. ofAP 370-·t9 i -10
EXHIBIT "B"
TEMPORARY CON STRUCTION EASEMENT
F 1R VA UABLE CONSIDERATION, receipt of \vh1ch is hereby ac.knowledgecl. JOSE v1END EZ. an unmarried man, hereby GR..A.NTS to th& CITY OF REEDLEY, a municipal corporati on , a temporarf construction eas.emen 1n, over, and across certain real property situated in the City of Reedley, the County of Fresno, State of Cali'ornia, more particularly described on Exhibi t UA~ and more particularly depicted on Exhibit ~s• attached hereto 3nd made a part hereof.
Temporary Construcbon Eas€rn ent shall be effective October l , 2n2s to September 30, 2028.
Jose Mendez ate
(No ta,y Acknowiedgment Attached)
CERTIFICATE OF AC CEPTANCE
In accordance with Section 2728 1 oi the Government Code, this is to certify that the interes in re31 property conveyed by this instrumen to the City of Reedley, a municipa l corporation, 1s hereby accepte·d by order of the Cr y Counci l of the City of Reed ley made on the date hereafter s.et forth and the grantee consents to the recorclation hereof by ·his duly authori_ed officer.
Resolution -Jumber 2000, adopted June 1, 1976, attached as Exh ibit "C'.
City of Reedley City Clerk
·ated: _____ __ _ By: ______________ _
Ruthie Greenv ood
,----------------------------------- --- -
' .
XHlBIT "A11
APN 3l0 '91 10
A LM OR.ARY car s-rnuCi 10 • £A i.: r 1u-. -r , o.-cr and <ld th', .ill t,,at r t'd l pr P~'1, S, Udt e d ,, .h Sta e o' Cal iforrna, Coun v of !-rpq\() C ,lv o1 Re,·d!t"{ I 1n g w1th1n Sc,tion 2- Town,;h1p 1 S Sou th, Rang n E i.L i , tv'lount D1,1hlo 6J-,c:' a,-,a rvier 1d1an, and bi2 ng a ;JO ,o;-; o' Lo: 13 .:if S1mmoo:-. Subd ,visi n, file 1n Boo· 12 of Pl,:,t~, t Pa5 S9. Fres or ,,urty Records rno t! p::,rr cularly describe d as f ilo,NS:
BEGIN If\ G u a point on tie Sou h _me er s~,d .. o 13 . ,\h:c lies i\or:r· '' _ · 3) l:' West 1 d,•,liitH.e of 3 SO -e rorn the So,ifr-as: , Cornie r f ~ot .i.3 rhenc~ rnr,t1n ,ng or ·h 8'J 1() : :
Vest alon tne S.ou h L!fie of r,a1d Lot 13 a d·:::ta7ce of 3 CD eet: the11ce le,1v1''g SJ1d Sou h I H ,:
•Jorth 00' a·o9~ Lm a nd parallel•. 1th t' e Ea . L:n o: :;a1a lot 13, i1 rst.:in.cc of i,1 f et. hence~ o h ,15•23·5_. • ast, a di:sunc / 9, eet more or less to a 001nt on th' East Linr: ol ,;aid Lot 13; hence Sou h 00"18'09" 1
.- 'es alon said East Lire d,s ance o -1 4 fo t . hPnc
leaving said Eas Line, South 45 "23' 59'' W st, a dis~arKe of 4 94 feet to J po111 1vh1t,1 l1C!S 3 SO ( e We ·to a td East Line; thence Souih 00" 1.8'09" Wes and parallel 1th ,-aid East un...:, a dis anc of 8.SO fee to th~ Sout line of said l o 13 and the TRUE POINT OF B GI l i G.
THIS TEMPOR, RY CO 4STR CHON :.ASEME '" E' IPIRc~ 3 YEARS FR OM HE DATE OF RECORDATIO -.J
Containing an appro ,mate , r ·•i) of 8 '-' '><l.JM~• 1 :e Be arings shown herein are re-cord or ralcula {!<l
r rorn record as sho 1\/n on R cord of Survey fil ed
In Book 70, of Reco rd of Sur'>'e s, Pa'!!\ 90 t 1ru 93, Fresno Counw Records.
....
NOTE:
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APPENDIX C
PURCHASE AGREEMENT
Alberto Merlin
APN: 370-203 -1 1
This Agreement for Purchase of Real Propcrl) is bc t\\ccn th e CITY OF RE EDLEY, a municipal corporation ("Grantee") and ALBERTO ME RLI N, a married man as his sole and separate property ("Grantor") for acquisi tion of certain real property rights set forth herein fo r th e construction. ope rati on and use or the Jefferson Safe Routes to School Project (" Project ") ..
WH EREAS. the City of Reedley is in the process of acqu iri ng the necessary real property and property rights fo r the Project. and has determined that portions of' Gran tor's property. identified as Assessor Parcel Number 370-203- 1 l. commonly known as 876 E Lincoln ;\ venue. Reedley. County of Fresno. State of Cal ifornia , are necessary for the construction and operatio n or the Project.
In considerati on of ,vhi ch. and the other considerations herein afte r set !orth. it is mu tua lly agreed as foll ows:
I . (A) The parties have herein set fonh the whole of th eir agreement. The perfo rmance or this Agreement constitutes the entire considera tion fo r sa id doc um ent and shall re li eve Grantee of all further obl igation or claims on this acco unt, or on account of the use, locat ion, grade. or constructi on of th e proposed publi c improvement.
(B) The property to be conveyed pursuant to this Agreeme nt is a Fee interest as described in the Grant Deed attached hereto as Ex hibit "A'' (the "Prope riy''). (C) Grantee requires the Property for sidewalk improvement purposes, a public use fo r which Grantee has th e authority to exercise the power or eminent domain. Granto r desires to se ll , and Grantee desires to purchase th e Property.
(D) Grantee also desires to obtain a Temporary Construction Easement ( "TCE") from GranLor over a poriion of Grantor's property as described in Exhibit ·'B," to be used in connection with Grantor's construction of the si dewalk improvements, and Grantor is willing io grant the TCE to Grantee upon the terms and conditions set fo rth in th is Agreement. (E) Both Grantor and Grantee recognize the expense, time, effort. and risk to both parties 111 determin ing the compensation for the Property and TCE by emi nent domain litigation. The compensation set forth herein fo r the Property and TCE is in compromise and settlement, in li eu of such liti gation.
(F) The parties to this Agreement shalL pursuant to Secti on 2 I .7(a) of Title 49. Code of Federal Regul ati ons, comply with all elements of Title V I of the Civil Rights Ac t oC 1964. This requirement under Titl e Vl and the Code of Federa l Regu lations is to complete the US DOT-Non-Discrimination Assurance requiring compliance with Titl e V I of the Civi l Rights /\ ct of 1964. 49 C.F.R. Section 50.3 . (G) No person in the United States shal l, on the grounds or race, color, or national ori gin, be excluded from participatio n in. be denied the benefits oL or be othen-vise subjected to discri mination under any program or activity that is the subject of this Agreement.
2. Purchase Price
(A) Grantee shall pay the undersigned Gran tor the total sum or $900.00 (the "Purchase Price" ) for the Property and TCE. payment to be issued once the Property vests in City or Reedley. (8) It is understood and agreed by and between the parties hereto that payment of the Purchase Price as provided in Clause ::?.(A) includes. but is not limited to: payment for the fa ir market va lu e of the Property conve) ed: payment for any and all damages incurred by Gran tor. inc luding. but not limited to. any and al l damages ,,hich may accrue to Grantor's remaining propert) by reason of its severance from the property com eyed herein: and payment fo r the TCE granted by Grantor to Grantee.
Alberto Merlin
APN: 370-203-11
(C) On or before th irty (3 0) days arter the 1.:,ITecti\ e Date (as dc lincd in Section 17). Grantee shall pay the Pu rchase Price, provided Ci ru ntce has not elected to te rminate this /\ grcement pu1·suant hereto in accordance \,vith its rig.ht to terminate contained in th is Agreement, (D) As additional consideration fr)r _ the purchase or the Property, the Gra ntee sh al I. at no expen se to the Grantor, terminate and relocate any affected irrigation within th e fee acq uisiti on area and terminate. relocate. or rein stall any afTected irrigation within the TCE area, Grantor hereby grants permission to Grantee and/or Grantee's au thori zed agent to emer on the Property \\ here necessa ry to complete said \vork . Grantor understands and agrees that after completion of said work. any such in1prm ements shall be considered Grantors' sole property and Grantor \\ill be solely responsible fo r any mai ntenance and repair.
3. Temporary Construction Easement
The Temporary Construction Easement (--Tee-·) is needed for the purposes of sidewalk con struction along the right-of-way. The TCE is for 3 years and shall become effecti\ eon October I. 2025 , and expire upon completion of Project construction but no later than September 30, 2028. Restoration of the property shall occur only wi thin the TCE area within the property. Grantee shall restore th e TCE area to the condition that existed pri or to Grantee's Project construction. to the extent reasonably practi cal,
4. Conveyance of Title
Grantor agrees to convey by Grant Deed, in the fo rm of Exhibit '"A·,. to Grantee title to the Property and Grantee shall take titl e subject to all matters recorded and/or un recorded. These obligations shall survive the close of an internal escrow.
5. City of Reedley's Conditions to Closing
The fo ll owing are conditi ons precedent to Grantee's obligation to purchase th e Property:
(A) The transactions contemplated herein shall have been approved by the Grantee. in its sole discretion. (B) Grantor shal l have delivered the items described in Section G below on or before th e Closing. (C) Grantor duly executes and acknowledges subord in ation agreements, if any; If any Condition Precedent is not satisfied, Gra ntee shall have the right in its sole discretion either to waive, in writin g, the Condition Precedent in question and proceed wit h the purchase: or terminate this Agreemen t by written noti ce to Gra ntor.
6. Grantor's Delivery of Documents
Gran tor shall deliverto Grantee the fo ll owing:
(A) Duly executed and acknowledged Grant Deed and Temporary Construction Easement Deed; (B) Such resolutions, authori zations, or other partnership documents or agreements rel ating to Gran tor and its partners or affi.l iates as Ci ran tee may reasonabl y require, to demonstrate the authority of Gran tor to enter into th is Agreement and con summate the transaction s contempl ated hereby. and such proof of th e power and authority of the individuals executing an y documents or other instruments on behalf of Grantor to act for and bind Grantor: and
(C) Certificati on or Tru st. if any.
2 7. City of Reedley Delivery of Documents and Funds
Grantee shall deliver to Grantor the following:
Alberto Merlin
APN: 370-203-11
(A) Acceptance ol" Grant Deed and Temporary Construction Easement Deed c:-:ecu ted by Crantee :
and
(BJ Payment or the Purchase Price.
8. Immediate Possession and Use
It is agreed and confirmed by the parties hereto that. not\,·ith standing other provisions in th is Agreement. the right of possession and use of the Property by the Grantee. including the right to remoH and dispose of improvements and to construct roadway imprm·emcnts, shall commence when Crantor recci,es payment and deeds are recorded. The amount shown in Clause 2(A) herein includes. but is not limited to. Cull payment for such immediate possession and use. including damages. if any. rrom said date.
9. Grantor's Representations and Warranties
Grantor represents, warrants to, and covenants \\·ith Crantce as l<.) ilo\.\'S:
(A) Grantor has received no notice that there are now, nor al the time of the Closing will be. any material violations of any lm-vs, rules, or regulations applicable to the Property. (B) To the best of Grantor's knowledge, there arc no casements or rights of \\ay which have been acquired by prescription or which are otherwise not or record with respect to the Propert1.
There are no disputes with regard to the location of any fence or other monument of the Property's boundary nor any claims or acti ons involving the location of any fence or boundary .
(C) Gran tor is the legal and equitable owner of the Property, with full right to convey th e same. and without limiting the genera lity of the foregoing. Gran tor has not granted any option. or right of first refusal. or fi rst opportunity to any third party to acquire any interest in any of the Properly.
(D) Grantor hereby represe nts, warrants to, and covenants with Grantee that the fo ll owing statements are true and correct.. and will be true and correct as of the Closing: (i) the Property is not in violation of any Env ironmental Laws; (i i) the Property is not now, nor to the best of Grantor's knowledge ever been, used in any manner for the manufacture, use, storage, discharge, deposit, transportation. or disposal of any Hazardous Material; (iii) the re has been no re lease and there is no threatened release or any Haza rdous Material in, on, under, or about the Property; (iv) the Property does not consist of any landfill or contain any building materials that contain Hazardous Material; and (v) the Property is not subject to any cla im by any governmental regulatory agency or third party related to the release or threatened release of any Hazardous Material. As used herein, th e following terms shal I have the meanings below:
For purposes or this Agreement, "Hazardous Material" means any substance which is (i) defined as a hazardous waste. pollutant, or contam inant under any Env ironmental Law, (ii) a petroleum hydrocarbon, includin g crude oi l, or any fraction thereof (iii) hazardous, toxic. corrosive, !lammable, explosive, in l'ectious, radioactive, carc inogeni c, or reproductive toxicant, (iv) regulated pursuant to any Environmental Law. or (v) any pesticide regulat ed under State or Federal Law; and th e term "Environmental Law" means each and every federal , State and local law, statute, ordinance , regulation , rule, judicial or administrative order, or decree, permit, license, approvaL authorization, or similar requirement or an agency or other government authority. pertaining to the protection or human health and safety or the environment.
3 Albe1io Merlin
APN: 370-203- 11
(f:) At th e time of Closi ng there ,,·ill be no outst.rnding \Hittrn or oral contracts made h; Grantor f'or an:, improvements that have not been fu ll y paid fo r and Cirantor shall cause Lo be discharged all mechanics' or material men ' - liens arising rrom any labor or materials ·urnished to the Properl) pri or to the time of Closing. Th ere are no obi igations in connection ,,·ith the Property which ,,·ill be binding upon Grantee after Closing. (F ) Grantor shall indcmni r)·. def'cnd, and hold harmless Cirantee. its employees. offi cers. and agents. and their respective successors and assigns. l'rom and against any and al l li abilities. claims. demands, damages, li ens. costs. penalties. losses. and expen ses. including. " ·ithout limitation. reasonable attorneys' and consultants' fee s. resulting from the existence 01· I lazardous vlaleria l or mechan ics or matcrialmen's liens on or at the Property or arising from any representation made by Grant~)r in this Agreement.
I 0. Gran tor Indemnification
Grantee shall indemnify, defend, and hold harmless Granto r. its emp loyee s. officers, and agents. and their respective successors and assigns, from and agai nst any and all liab ilities. claims, demands, damages. li en s, costs, penalties, losses. and expenses, including, withou t limitation, reasonab le attorneys' and consultants' fees caused by the activities all owed under this Agreement. but only to th e extent caused by the active negligence or willful misco ndu ct of the Grantee and its age nts, representatives, empl oyees, consultants, andior contractors. Grantee agrees to assume responsibility for any damages to Grantor's remainder prope11y caused by reaso n of Grantee's use of the Property under this Agreement, and wil l, al Agency's option, eith er repair or pay for such damage.
11. Non Liability of City of Reed ley Officials, Employees, and Agents Notwithstanding anythin g to the contrary in this Agreement, no City Cou ncil Member. officer, employee. or agent of Grantee shall be personally li ab le to Gran tor, its successors or assigns. in the eve nt of any default or breach by Grantee or for any amount which may become du e to Grantor, its successo rs or assigns, or fo1' any obligation of Grantee under th is Agreement.
12. Warranty of Authority
Each person signing this Agreement on behalf of a party represents and warrants that he or she has the full right. power, legal capacity, and authority to enter in to this Agreement on behalf of the party. and that no further approva ls or consents of any persons are necessary in connection with th e execution of this Agreemen t.
13. Successors and Assigns
It is understood and agreed that this Agreement inures to the benefit of. and is binding upon. the purti es. their respective heirs, personal represen tatives. successors. administrators, and/or assigns.
14. Amendments
This Agreement may be amended or modified only by a written instrumenl execute l by Grantee and Grantor.
15. Counterparts
This Agreement may be executed in t,,o (2) or more cou nt erparts, each of \\'hich shall be deemed an original. but all of which taken toge ther shall constitute one and the same instrument. 4 16. Sevcrability
Alberto Merlin
APN: 3 70-203 -11
In the event th at any provision or th is Agreement shou ld be held to be void. voidable, or unenforceable, th e remaining portions shall remain in ful l rorce and effect.
17. Effective Date
As used herein , the term "Effec tive Date" shall mean th e date or the execution or this Agreement by both pa11ies, or if exec uted separately th e date on which the Agreement is executed by the last pa rty to exec ute this Agreement, as shown in th e sign at ure bl oc ks to this Agreement.
18. Governing Law, Venue, Attorneys' Fees
This Agreemen t shal l be governed by and construed in accordance wi th the laws or th e State of Ca li fo rn ia. Any acti on regard ing this Agreement shall be brought in the Superior Court of Fresno County. Californi a. The prevailing party in any such action may reco,-er its reasonab le attorneys' fees as costs.
19. Specific Performance
In addition to any other remedy avai labl e at law, this Agreement may be enforced by specifi c perfo1111ance.
ALL AGREEMENTS FOR PURCHASE OF PROPERTY ARE CONTINGENT UPON THE RA Tl FICA Tl ON AND APPROVAL OF THE CITY OF REEDLEY.
Signature Page Follows
5 Alberto Merlin
APN: 370-203-l I
In Witness Whereof the Parties have executed this Agreement on the dates shown below:
GRANTOR: Alberto Merlin, a married man as his sole and separate property - Alberto Merlin
CITY OF REEDLEY
Nicole Zieba
City Manager
ATTEST:
Ruthie Greenwood
City Clerk
Date
Date
Date
6 EXI-IIBIT "A"
~ECORDING REQUESTED BY:
Uy of Reedley
WHEN RECORDED RETURN TO:
ity of Reedle/ - Engineering Department
1 733 inth Street
Reedley, CA 93654
Jc Fee Document - per Government Coc:e 273.E3
Ne Docu 1ern Transfer Tax - ~r RS. T Cc,je 11922
efferson Safe Routes to Scr,ools ?rojec~
,4, portion Oi APN 370--203-·t 1
SPACE ABO' i E THIS LIHE FOR R-= CORD::.=rs SE
GRANT DEED
FOR VALUABLE CONSIDERATIO , receipt of which is hereby acknowledged. ALBERTO MERLIN, a married man as his sole and separate proper1y. hereby GR.\NTS to the CITY OF REEDLEY. a municipal corporation, all of Grantor's righ , title, and interest in and to that certain real property sit uated in he City of Reedley, the County of Fresno, State of California , more particularl y described on Exhibit "fa." and more p3rtjcufarl_ depicted on Exhibit ~8" att3ched hereto and made a part hereof.
IN WIT ESS \fl/HEREOF. the undersigned GrJntor has executed this Ga it n eed as of th is __ day of _________ , 202_
Albert 11erlin
(Notary Acknowledgmerrt Attached)
CER TIFICATE OF AC CEPTANCE
This ,s to certif::' th3t the 111 terest tn real property conveyed by he Gr n Deed . d;::ited ________ . from Alberto Meri1 1. a rr,3 ned man as his sole and separated propert ✓• to the City o' Reedley , a municipal corporation, is hereby accepted by the undersigned officer or agent on behalf of the Cit1 of Reedley pursuant .o 3uthority conferred by Reso lution No adopted ___________ by the City of Reedley City Council and the grantee consents to recordation thereof by its duly authorized officer City of Reed ley City Clerk
Jate-d : _______ _ Bv: _____________ _
Ruthie Greenwood
EXHIBIT "A"
AP~ 370-203-11
All th at -eal prope rt , ::-. itu?.te d 11 he Siat e o= Cal"forn a, ,_o ntv oi Fres1·0, CJtV of Reed!t~y, !'11ng w ithin Secio n J6, Townsl 1p 15 Som. , Ra 1ge 23 Ea _·. iVlou nt Di;:i;:1 1- 8;-i~ · and rvl . ,cLar , a· d be ing a portion o Let 60 of E t Sid2 -lorn ::s ;,Jo . ?. , 1 rac1 , l . · 4 2 , f ilea i Sook _ 7 c f Pia s al P f}2 28, Fresno Coun ty R- c ds. more p - rt 1C u1a ·
1•/ desc r' be- as fol io•.vs:
B GINNING at t , e So t he · ~t Co rn "', o f said I ot 60; ~h ence ~ orth 39··3, ' 2" vVe_ l along th e So th Li ne o raid Lot 60, a dis~ance o f 11.0G fe~t ; th erm= fforl '1 llS,2t1 '4 . Ea s·, rt di sta nc e of
15.53 feet more or les.., to a point Ci 1he E;:i •, t Line of 5;'l 1d Lo 60; c nce So t h 00°1 9'36 " /I/es t a long said East Un~, a distanc of _LOO ~e et to t' e TRUE POINT OF BEG INNING . onta ining an app ro i ate rea o 60.5 squ ,H fee- .
Bea rin gs hown her in ar reco d or calcu fate
From record as shown on Record of urvey fi l d
In Book 70, of Record of Sut veys, Pages 90 t hn.1 93
Fresno Co J ty Records.
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20 RECORDING REQUESTED BY:
Crty o. Reed le'/
WH EN RECORD ED RETURN TO:
c rty o · Reedley - Engmeering Dep.a1c11ent
733 Ninth Street
Reed:ey, CA 93654
No Fee C-ocun-iem - per 1?.ovemment Code t:i 1[(.
arl c.17383
'effersnn sa·e Routes to Sc.h•ools ?rojecr
.~ portio of APN 3 0-L03-1 1
EXHIBIT "B"
TEMPORARY CONSTRl JCTION EASEMENT
FOR VALU.6,B E CONSIDERATIO , receipt of w·hich 1s hereµy acknowledged , ALBERTO MERLIN, a married man as his sole and separated prope rty, hereby GRA TS to the CITY OF REEDLEY. a municipal corporntio n, 3 temporary cons·ruction ease 1ent in, over, and across cert3in real property situated in tJ-,e City' of Reedley, the County of Fresno. State of California, more p3rticularly described on Exhibit "A" a 1d more particularly depicted on Exhibit -w attached hereto and made a part hereof.
Temporary- Construction Easement shall be effective October 1, 2u25 to September 30, 2028.
Alberto Merlin
(Notary Acknm•1/edgn.ent Attached)
CERTIFICATE OF ACCEPTANCE
In accord3nce with Section 272 .1 of the Governn ,ent Code, this is to certify th3t the in· erest in real property conveyed by this instrumen to he City of Reedley. a mu 1icip3I corporation , is hereby accepted by order of the City Council of the City of Reedley made on the date hereafter set fo and he grantee. consents to the recordation thereof by this du!y au:horized officer.
Resol u ion umber 2000, ado•)ted Ju ne 1. 976 , attached as Exhibit " C".
Crty of Reedley City Clerk
·atea: _______ _ BF------------
Ruthie Greenwood
EXH IBIT ''A1
'
PN 3 0-203-11
TE~ PORAR CO ISTRUCTION E.~SEll/.ENT o er ;Jnd ac oss all t .. at rei'! I p rop ertv :1tu,-1ted in Thi::
Stal i:! of Ca !1torn1a, Cou t-y of F esno, Cit' c f I eed ley , 1· 1 11 n:::; w it hin Section 26, , ow. ~riip S
So• th , Range 23 East, lo nt Diabto Base a d rv eridiM1 . .-. . d bemg a ·J rt1un of Lo : GO of Ea . t Si de o m e No . 2, Trtict No . 1420, filnd 1n Rook 1; of Plats a~ ?a0 12 28, Fresno Cou nt y Recor ds. mo re particularl y described as fo llov,.,.s:
BEGINNlNG at a point on the Sout h ine o f said L 1t 60. ~v h1 · l!e$ North 8_" 0'1 2" We st, a distance of 11.00 feet trom th e- Sou theast Cori er of said Lot 60; then ce contin uing Nort . 89°30' 12" 1 'est along he South L· ne o f said Lor 60, a dis ta K e o f 4 .24 feet ; .hence leavi r g sa id Sout , Line, North 45"24'42 East, a dista nce o f 21.c2 fee t mor · o les -- to a oornt on th e . i1 S1 t.1 11 of said Lo t 60; thenc Sc h OOC 19'36" Wes along sa:d East Li ne, a distance of 4.24 fe e ; h ence leaving said East Line So th 45'' 24' 42'' West, a distance of 15.53 fee to the So uth U - of said Lo t 60 a d the TRUE POINT OF BEGINNING.
TH I Tl-MPORARY CO NSTRUCTION EASEMENT EXIPIRES 3 YEJ\RS FHOl'v1 Tl-k DATE OF RECORDATION.
Contain ing a~ approxi ate area o · 55.G square feet.
Bearings own herein are reco rd or calcu la ed
rom record as shown o Record of Su vey fi led
In Book 70, of Record of Surve 1s, Pages 90 th 1 9 3,
Fresno aunty Record s.
E HIB T 11 II
LOT 60
LOT 6C oc :\$' SOt: h 0 f,1t S N~' ? . ' ... ·
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APPEND X D
PURCHASE AGREEMENT
Areli Guzman
APN: 370-232-05
This Agreement for Purchase of Real Property is bet,,veen the CITY OF REEDLEY, a municipal corporation ("Grantee") and ARELI GUZMAN, as trustee of the Guzman Family Irrevocable Trust dated November 9, 2016 ("Grantor") for acquisition of certain real property rights set fo11h herein for the construction, operation and use of the Jefferson Safe Routes to School Project ("Project").
WHEREAS, the City of Reedley is in the process of acquiring the necessary real prope11y and property rights for the Projecl, and has dete,mined that portions of Grantor's property. identified as Assessor Parce l Number 370-232-05, commonly knovm as I 046 E Dinuba Avenue, Reedley, County of Fresno, State of California, are necessary for the construction and operation of the Project.
In consideration of which, and the other considerations hereinafter set forth, it is mutually agreed as follows:
I. ,; .i\) The parties have herein set forth the whole of their agreement. The performance of this Agreement constitutes the entire consideration for said document and shall relieve Grantee of all further obligation or claims on this account, or on account of the use, location, grade, or construction of the proposed public improvement.
( n:i The property to be conveyed pursuant to this Agreement is a Fee interest as described in the Grant Deed attached hereto as Exhibit "A" (the "Property").
(('} Grantee requires the Property for sidewalk improvement purposes, a public use for which Grantee has the authority to exercise the power of eminent domain. Granter desires to sell, and Grantee desires to purchase the Property.
(D} Both Grantor and Grantee recognize the expense, time, effort, and risk to both parties in determining the compensation for the Property by eminent domain litigation. The compensation set forth herein for the Property and is in compromise and settlement, in lieu of such litigation. fl ·,} The parties to this Agreement shall, pursuant to Section 21.7(a) of Title 49, Code of Federal Regulations, comply v,;ith all elements of Title VI of the Civil Rights Act of 1964. This requirement under Title VI and the Code of Federal Regulations is to complete the USDOT-Non-Discrimination Assurance requiring compliance with Title VI of the Civil Rights Act of I 964, 49 C.F.R. Section 50.3 . ( F) No person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity that is the subject of this Agreement.
2. Purchase Price
C/1d Grantee shall pay the undersigned Grantor the total sum of $9,000.00 (the "Purchase Price") for the Property and TCE, payment to be issued once the Property vests in City of Reedley. ( !3) It is understood and agreed by and bet\veen the parties hereto that payment of the Purchase Price as provided in Clause 2(A) includes, but is not limited to: payment for the fair market value of the Prope11y conveyed; payment for any and all damages incurred by Grantor, including, but not limited to, any and all damages which may accrue to Grantor's remaining property by reaso n of its severance from the prope1ty conveyed herein .
1.C .1 On or before thirty (30) days after the Effective Date (as defined in Section 16), Grantee shall pay the Purchase Price, provided Grantee has not elected to terminate this Agreement and th e escrow created pursuant hereto in accordance with its right to terminate contained in this Agreement.
Areli Guzman
APN: 370-232-05
D ) As additional consideration fo r the purchase of the Property, th e Grantee shall, at no expense to the Grantor, terminate and relocate any affected irrigation within the fee acquisition area. Granto r hereby grants permission to Grantee and/or Grantee's authorized agent to enter on the Prope1iy \-vhere necessary to complete said v.iork. Grantor understands and agrees that after completion of said work, any such improvements shall be considered Grantors' sole property and Grantor will be so lely responsible for any mai ntenance and repair .
.3, Conveyance of Title
Grantor agrees to convey by Grant Deed, in the form of Exhibit "A", to Grantee title to the Property and Grantee shall take title subj ect to all matters recorded and/or unrecorded . These obligations shall survive th e close of an internal escrow.
4. City of Reedley's Conditions to Closing
The fo llowing are conditions precedent to Grantee's obligation to purchase the Property:
(A) The transactions contemplated herein shall have been approved by the Grantee, in its so le discretion . (B) Grantor shall have delivered the items described in Section 5 below on or before the Closing. (C) Grantor duly executes and acknm,vledges subordination agreements, if any; If any Condition Precedent is not satisfied, Grantee shall have the ri ght in its sole discretion either to waive, in \\1riting, the Condition Precedent in question and proceed with the purchase; or termi nate this Agreement by written noti ce to Grantor.
5. Grantor's Delivery of Documents
Grantor shall deliver to Grantee the following:
(A) Duly executed and acknowledged Grant Deed;
(B) Such resolutions, authorizations, or other partnership documents or agreements relating to Grantor and its partners or affiliates as Grantee may reasonably require, to demonstrate the authority of Grantor to enter into this Agreement and consummate the transactions contemplated hereby, and such proof of the power and authority of the individuals executing any documents or other instruments on behalf of Grantor to act for and bind Grantor; and
(C) Certification of Trust, if any.
6. City of Reedley Delivery of Documents and Funds
Grantee shall deliver to Gran tor the follow ing:
(A ) Acceptance of Grant Deed executed by Grantee; and
(B) Payment of the Purchase Price.
7. Immediate Possession and Use
It is agreed and confi nned by the parties hereto that, notwithstandin g other prov1s1ons in th is Agreement, the ri ght of possession and use of the Property by th e Grantee, including the right to remove and dispose of improvements and to construct roadv-,1ay improvements, shall commence when Grantor receives payment and deeds are recorded. The amount shown in Clause 2(A) herein includes, but is not limited to, full payment for such immediate possession and use, including damages, if any, from said date .
8. Grantor's Representations and Warranties
Grantor represents, \'varrants to, and covenants \Vith Grantee as follows:
Areli Guzman
APN: 370-232-05
(/oc) Gran tor has received no notice that there are now, nor at the time of the Closing will be, any material violations of any laws, rules, or regulations applicable to the Property. ( ll) To the best of Grantor's knowledge, there are no easements or rights of way which have been acquired by prescription or which are othenvise not of record with respect to the Property.
There are no disputes with regard to the location of any fence or other monument of the Property's boundary nor any claims or actions involving the location of any fence or boundary.
1,C) Grantor is the legal and equitable ovmer of the Property, with full right to convey the same, and without limiting the generality of the foregoing, Grantor has not granted any option, or right of first refusal, or first opportunity to any third party to acquire any interest in any of the Property .
1: • :I Grantor hereby represents, warrants to, and covenants with Grantee that the following statements are true and correct, and will be true and correct as of the Closing: (i) the Prope11y is not in violation of any Environmental Laws; (ii) the Property is not now, nor to the best of Grantor's knowledge ever been, used in any manner for the manufacture, use, storage, discharge, deposit, transportation, or disposal of any Hazardous Material; (iii) there has been no release and there is no threatened release of any Hazardous Material in, on, under, or about the Property; (iv) the Property does not consist of any landfill or contain any building materials that contain Hazardous Material; and (v) the Property is not subject to any claim by any governmental regulatory agency or third pa11y related to the release or threatened release of any Hazardous Material. As used herein, the following terms shall have the meanings below:
For purposes of this Agreement, "Hazardous Material" means any substance which is (i) defined as a hazardous waste, pollutant, or contaminant under any Environmental Law, (ii) a petroleum hydrocarbon, including crude oil, or any fraction thereof, (iii) hazardous, toxic, corrosive, flammable, explosive, infectious, radioactive, carcinogenic, or reproductive toxicant, (iv) regulated pursuant to any Environmental Law, or (v) any pesticide regulated under State or Federal Law; and the term "Environmental Law" means each and every federal , State and local law, statute, ordinance, regulation, rule, judicial or administrative order, or decree, permit, license, approval, authori zation, or similar requirement of an agency or other government authority, pertaining to the protection of human health and safety or the environment.
(E f At the time of Closing there ,,viii be no outstanding vvritten or oral contracts made by Grantor for any improvements that have not been fully paid for and Grantor shall cause to be discharged all mechanics' or materi almen's liens arisi ng from any labor or materials fu rnished to the Prope11y prior to the time of Closing, There are no obligations in connectton with the Property v,"1ich will be binding upon Grantee after Closing.
1. F) Gran tor shall indemnify, defend, and hold harmless Grantee, its employees, officers, and agents, and their respective successors and assigns, from and against any and all li abilities, claims, demands, damages, liens, costs, penalties, losses, and expenses, including, without limitation, reasonable attorneys' and consu ltants' fees, resulting from the existence of Hazardous Material or mechanics or materialmen's liens on or at the Property or arising from any representation made by Grantor in this Agreement.
9. Crantor Indemnification
Areli Guzman
APN: 370-232-05
Grantee shall indemnify, defend, and hold harmless Grantor, its employees, officers, and agents, and their respective successors and assigns, from and against any and all liabilities, claims, demands, damages, liens, costs, penalties, losses, and expenses, including, without limitation, reasonable at1orneys' and consultants' fees caused by the activities allowed under this Agreement, but only to the extent caused by the active negligence or willful misconduct of the Grantee and its agents, representatives, employees, consultants, and/or contractors. Grantee agrees to assume responsibility for any damages to Grantor's remainder prope11y caused by reason of Grantee's use of the Property under this Agreement, and will, at Agency's option, either repair or pay for such damage.
10. Non Liability of City of Reedley Officials, Employees, and Agents Notwithstanding anything to the contrary in this Agreement, no City Council Member, officer, employee, or agent of Grantee shall be personally liable to Grantor, its successors or assigns, in the event of any default or breach by Grantee or for any amount which may become due to Grantor, its successors or assigns, or for any obligation of Grantee under this Agreement.
11. Warranty of Authority
Each person signing this Agreement on behalf of a party represents and ,,varrants that he or she has the full right, pO\:ver, legal capacity, and authority to enter into this Agreement on behalf of the pa11y, and that no further approvals or consents of any persons are necessary in connection ,vith the execution of this Agreement.
12. Successors and Assigns
It is understood and agreed that this Agreement inures to the benefit of, and is binding upon, the parties, their respective heirs, personal representatives, successors, administrators, and/or assigns.
13. Amendments
This Agreement may be amended or modified only by a ,vritten instrument executed by Grantee and Grantor.
14. Counterparis
This Agreement may be executed in two (2) or more counterparts, each of which shall be deemed an original, but all of which taken together shall constitute one and the same instrument.
15. Severability
In the event that any provision of this Agreement should be held to be void, voidable, or unenforceable, the remaining po11ions shall remain in full force and effect.
16. Effective Date
As used herein, the term "Effective Date" shall mean the date of the execution of this Agreement by both parties, or if executed separately the date on which the Agreement is executed by the last party to execute this Agreement, as shown in the signature blocks to this Agreement.
17. Governing Law, Venue, Attorneys' Fees
This Agreement shall be governed by and construed in accordance with the la,vs of the State of California. Any action regarding this Agreement shall be brought in the Superior Court of Fresno County, California. The prevailing party in any such action may recover its reasonable attorneys' fees as costs.
18. Specific Performance
Areli Guzman
APN : 370-232-05
In addition to any other remedy available at lav,i , this Agreement may be enforced by specific perfo1111ancc.
ALL AGREEMENTS FOR PURCHASE OF PROPERTY ARE CONTINGENT UPON THE RATIFICATION AND APPROVAL OF THE CITY OF REEDL EY.
Signature Page Follows
Areli Guzman
APN: 370-232-05
In Witness Whereof the Parties have executed this Agreement on the dates shown be low:
GRANTOR: Areli Guzman, as trustee of the Guzman Family Irrevocable Trust dated November 9, 2016
J\vwl,i_6. V]JY\.Crt·-\~
Areli Guzman, Trustee - 't
CITY OF REEDLEY
Nicole Zieba
City Manager
ATTEST:
Ruthie Greenwood
City Clerk
Date
6 )RECORDING REQUESTED BY:
1_'.ity of Reed le:,i
WHEN RECORDED RETURN TO:
City of Reedley - Engineering Department
1733 Ninth Street
Reedley. CA 93654
No Fee Document - per Government Code 17383
No Oocurner,1 Trnns·er T3x- per R&T Cod~ 1 ·1922
Jefferson $3fe Routes to Schools Project
A portion of APN 370-232-05
EXHIBlT "A"
SP.6-CE ABOVE THI::; LI NE FOR RECORD ER 'S I_ SE
GRANT DEED
FOR VALUABLE CONSIDERATION, receipt of which is hereby 3cknowledged, ARELI GUZMAN, as trustee of the Guzman Family Irrevocable Trust dated November 9,2016, hereby GRANTS to the CITY OF REEDLEY, a municipal corporation, a[I of Grantor's right, title, and interest in and to that certain real property situated in the City of Reedl~y. the County of Fresno, State of California, more particularly described on Exhibrt "P.." and more particularly depicted on Exhibit "B" attached hereto and made 3 part hereof. ·
IN WITNESS WHEREOF, the undersigned Grantor has executed this Grant Deed as of this _ _ day of ________ , 202_
Areli Guzman
(Notary Acknowledgment Attached)
CERTIFICATE OF ACCEPTANCE
This is to certify that the interest in real property conveyed by the C?irant Deed, dated _ _______ , from Arefi Guzman. as trustee of the Guzman f3mi ly lrrevoCdble Trust dated November 9,2016, to the City of Reedley, a municipal corporati-on, is hereby accepted by the undersigned officer or agent on behalf of the City of Reedley pursuant to authority conferred by Resolution No. ____ 3dopted -------~-- by the City of Reedley City Council and the gran tee consents to recordation thereof by its duly authorized officer City of Reedley City Clerk
03ted: _______ _ By: ____ _ _ ~~~--& ----
Ruthie Greenwood
EXHIBIT II A"
APN 370-232-05
All t hat real property situated in the State of California, County of Fresno, City of Reedley1 lying within Section 26, Township 15 South, Rdnge 23 East, Mount Diablo Base and Meridian, more part icularly described as follows:
Ttic North 10.50 feet of the South 311.00 feet of the Ea~t 120.00 feet of the West 424.00 feet of the Sout heast Quarter of s.:1id Section 26.
Containing an approximate area of 1260 square feet.
/ - /-
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SEC 26 T15R2J
APN: J.7O-2.32-0~,
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(:._'.,::_'.~_,.".,'.::;\ RIGHT-OF-WAY PURPOSES
±126[) SF
NOTE
BEARINGS SHOWN ON OR CALCULATED
FROM RECORD or SURVEY m~o IN
El"OOK 7 1, PAGES 92 THRU 100, FRESNO
COUNTY RECORDS
PRE?Ai,!ED BY
CITY OF R EED L EY
E t-JGi!·-! E ERl i'·J C; DEP;\RTtvffNT
i 7 33 9th SfRF.ET, REEDLEY. CA 93654
Phone: (559)637-4200, ext. 295
Fox (559)6J7-2i39
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1 046 E DINUBA .A.VE
.370-:.":32-05
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DATE:
TITLE:
SUBMITTED:
July 22, 2025
REEDLEY CITY COUNCIL
~ Consent
D Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: ----
CONSIDERATION OF ITEMS PERTAINING TO THE FINAL PHASE OF UPGRADES TO
THE FIRE PUBLIC SAFETY COMMUNICATIONS SYSTEM
A) APPROVE AND AUTHORIZE THE CITY MANAGER TO EXECUTE ALL DOCUMENTS
PERTAINING TO A SOLE SOURCE PURCHASE AND INSTALLATION WITH J'S COMMUNICATIONS, INC. (MOTOROLA SOLUTIONS) FOR A TOTAL COST OF $30,606
B) ADOPT RESOLUTION NO. 2025-059 AMENDING THE FISCAL YEAR 2025-2026 ADOPTED BUDGET APPROPRIATING $30,606 IN THE FIRE FACILITIES DEVELOPMENT IMPAC; A~E FUND FOR THE PROJECT
Michael Canales, Fire Chief f \l/ ,
APPROVED: Nicole R. Zieba, City Manager
RECOMMENDATION
Approve and authorize the City Manager to execute all documents pertaining to a sole source purchase and installation of remaining equipment upgrades necessary for the Fire Public Safety radio communications system for a total cost of $30,606, and adopt Resolution No. 2025-059, which amends the FY 2025-26 Adopted Budget by appropriating $30,606 in the Fire Facilities Development Impact Fee (DIF) Fund for this purpose.
BACKGROUND
The attached quotation from J's Communications, Inc. (Motorola Solutions) totaling $30,606, covers remaining work required to complete the Fire Department communications system upgrade project that was started several years ago. The scope of work will consist of upgrading the existing "Voter Repeaters" on the water tower at the Reedley Sports Park and City-owned communications tower at C.F. Mueller Park, as well as installing equipment on the newly erected Fresno County communications tower, that will collectively serve to significantly enhance radio coverage inside city limits and surrounding rural areas.
The subject project will be completed under a sole source purchase as J's Communications, Inc. is the designated local Motorola certified dealer and installer with the experience, knowledge and capabilities to effectively install, maintain and update the City's existing multiple-site, repeated and voted public safety radio system.
FISCAL IMPACT
The cost of $30,606 will be covered by available unallocated fund balance in the Fire Facilities DIF Fund.
ATTACHMENTS
Budget Resolution No. 2025-059
Quotation from J's Communications, Inc.
BUDGET AMENDMENT
RESOLUTION 2025-059
The City Council of the City of Reedley does hereby amend the 2025-2026 Budget as follows:
SECTION I - ADDITIONS
Account Number Account Description Amount
103-4273.6890 CalOES Public Safety Communication Upgrade $ Total $
30,606
30,606
Purpose: Staff is requesting appropriations for remaining work required to upgrade the Fire Department communication system .
SECTION II - SOURCE OF FUNDING
Account Number Account Description Amount
103-2710 Unallocated Fire DIF Fund Balance $ 30,606
Total $ 30,606
Impact: The Fire Facilities DIF has sufficient unallocated fund balance and is eligible to cover this project expense.
REVIEWED:
:f?~ "1/1$/26
Assistant City Manager
The foregoing resolution was approved by the City Council of the City of Reedley on July 22, 2025 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN: APPROVED:
Matthew Tuttle, Mayor
ATTEST:
Ruthie Greenwood, City Clerk
• MOTOROLA SOLUTIONS
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REEDLEY, CITY OF
FIRE LOCAL VOTING RECEIVERS ADD ON
06/02/2025
The design, technical, r,ricing, and other information ("Information") furnished with this submission is confidential proprietary information of Motorola Solutions, Inc. or the Motorola Solutions entity providing this quote(' Motorola") and is submitted with the restriction that it is to be used for evaluation purposes only. To the fullest extent al lowed by applicable law, the Information is not to be disclosed publicly or in any manner to anyone other than those required to evaluate the Information without the express written permission of Motorola. MOTOROLA, MOTO, MOTOROLA SOLUTIONS, and the Stylized M Logo are trademarks or registered trademarks of Motorola Trademark Holdings, LLC and are used under license. All other trademarks are the property of their respective owners. © 2020 Motorola Solutions, Inc. All rights reserved. • MOTOROLA S OL U TIONS
06/02/2025
REEDLEY, CITY OF
843 G ST
REEDLEY, CA 93654
RE: Motorola Quote for FIRE LOCAL VOTING RECEIVERS ADD ON Dear Chief Canales,
QUOTE-3150552
Motorola Solutions is pleased to present REEDLEY, CITY OF with this quote for quality communications equipment and services. The development of this quote provided us the opportunity to evaluate your requirements and propose a solution to best fulfill your communications needs.
This information is provided to assist you in your evaluation process. Our goal is to provide REEDLEY, CITY OF with the best products and services available in the communications industry. Please direct any questions to Randy Emerzian at [email protected].
We thank you for the opportunity to provide you with premier communications and look forward to your review and feedback regarding this quote.
Sincerely,
Randy Emerzian
Motorola Solutions Manufacturer's Representative
• MOTOROLA S OL U TIONS
Billing Address :
REEDLEY, CITY OF
843 G ST
REEDLEY, CA 93654
us
Summary:
QUOTE-3150552
FIRE LOCAL VOTING RECEIVERS AD
ON
Quote Date:06/02/2025
Expiration Date:06/27 /2025
Quote Created By:
Randy Emerzian
randye@js-comm .com
End Customer:
REEDLEY, CITY OF
Michael Canales
[email protected] .gov
559-637-4230
Contract: 18105 - LA COUNTY, CA MAIS-2240228
AGREEMENT: STATE OF CALIFORNIA
Any sales transaction resulting from Motorola's quote is based on and subject to the applicable Motorola Standard Terms and Conditions, notwithstanding terms and conditions on purchase orders or other Customer ordering documents.
Motorola Standard Terms and Conditions are found at www.motorolasolutions.com/product-terms.
Line# Item Number Description Qty List Price Sale Price Ext. Sale Pri 1a
1b
1c
1d
1e
1f
2 2a
2b
2c
GTR 8000 Base Radio -----
T7039A BASE RADIO, GTR 8000 $0.00 $0.00 $0.(
CA04079AA ADD : ASTRO NEXT SYSTEM $0.00 $0.00 $0.(
RELEASE 2024.X -- -
X530BG ADD : VHF (136-174 MHZ) $6,300.00 $5,040.00 $5,040.( CA01949AA ADD : ANALOG ONLY CONV SW $7,450.00 $5,960.00 $5,960.( CA01953AA ADD : POWER EFFICIENCY $500.00 $400.00 $400.(
PACKAGE
X153AW ADD : RACK MOUNT HARDWARE $50.00 $40.00 $40.(
CA01400AA ADD : POWER CABLE, DC $0.00 $0.00 $0.(
GPW 8000
T7540A GPW 8000 RECEIVER $1 ,000.00 $800.00 $800.(
CA04079AA ADD : ASTRO NEXT SYSTEM $0.00 $0.00 $0.(
RELEASE 2024.X
X302AR ADD : QTY 2 GPW 8000 $800.00 $640.00 $640.(
RECEIVER
X530BH ADD : VHF (1 36-1 74 MHZ) 2 $3,200.00 $2,560.00 $5, 120.( Any sales transacti on fo llowing Motorola's quote is based on and subject to the terms and cond itions of the va lid and executed written con tract between Customer and Motorola (the ""Underlying Agreement"") that authorizes Customer to pu rchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Term s of Use and Motorola's Sta ndard Term s and Conditi ons of Sales and Su pply shall govern the pu rchase of the Products.
Motorola Solutions, Inc. : 500 West Monroe, United States - 60661 ~ #: 36-1 115800 Paqe 3
0 MOTOROLA SOLU TIONS QUOTE-3150552
FIRE LOCAL VOTING RECEIVERS AD
ON
Line# Item Number Description Qty List Price Sale Price Ext. Sale Pri 2d CA01953AB ADD : POWER EFFICIENCY $500.00 $400.00 $400.(
PACKAGE
2e CA01949AB ADD : ANALOG ONLY CONV SW 2 $0.00 $0.00 $0.(
R/X ONLY
2f X465AB ADD : RX SPLITTER $250.00 $200.00 $200.(
3 DSDSRMC0608AAN RXMC ASSEMBLY, 8CH AC $2,776.00 $2,220.52 $2,220.! GPW 8000
4 T7540A GPW 8000 RECEIVER $1 ,000.00 $800.00 $800.(
4a CA04079AA ADD : ASTRO NEXT SYSTEM $0.00 $0.00 $0.(
RELEASE 2024.X
4b X302AR ADD : QTY 2 GPW 8000 $800.00 $640.00 $640.(
RECEIVER
4c X530BH ADD: VHF (136-174 MHZ) 2 $3,200.00 $2,560.00 $5, 120.( 4d CA01953AB ADD : POWER EFFICIENCY $500.00 $400.00 $400.(
PACKAGE
4e CA01949AB ADD : ANALOG ONLY CONV SW 2 $0.00 $0.00 $0.(
R/X ONLY
4f X465AB ADD : RX SPLITTER $250.00 $200.00 $200.(
4g X153AW ADD : RACK MOUNT HARDWARE $50.00 $40.00 $40.( Subtotal $28,020.52
Estimated Tax $2,584.89
Grand Total $30,605.41 (USD)
Notes:
Any sa les transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Cu stomer and Motorola (the ""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Term s of Use and Motorola's Standard Terms and Conditions of Sa les and Supply shall govern th e purchase of the Products.
Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 - # : 36-1115800 Paqe 4
- MOT O R OLA SOLUTIONS
Purchase Order Checklist NA OM
Marked as PO/ Contract/ Notice to Proceed on Company Letterhead (PO will not be processed without this)
' PO Number/ Contract Number
PO Date
I
Vendor = Motorola Solutions, Inc.
Payment (Billing) Terms/ State Contract Number
II
II Bill-To Name on PO must be equal to the Legal Bill-To Name 1, Bill-To Address
Ship-To Address (If we are shipping to a MR location, it must be documented on PO) Ultimate Address (If the Ship-To address is the MR location then the Ultimate Destination address must be documented on PO )
PO Amount must be equal to or greater than Order Total
Non-Editable Format (Word/ Excel templates cannot be accepted) Tax Exemption Status
Signatures (As required)
NOTE: When an email order is submitted a confirmation is sent from Motorola AutoNotify referencing a case number. .
Once checklist is complete, order still must go through Order Validation/Credit Approval
DATASHEET I ASTRO
G-SERIES SITE EQUIPMENT fl MOTOROLA SOLUTIONS
COMMON PLATFORM
The ASTRO® portfolio of RF stations, receivers, site controllers and comparators make up the building blocks for Project 25 (P25) two-way radio communication systems from Motorola Solutions.
ASTRO site equipment is built with flexibility, resilience and service in mind.
FLEXIBLE DESIGN. SOFTWARE-CONFIGURABLE.
Because it is defined and configured through software, the common platform has the flexibility to support different modes of operations based on individual site requirements. Simple software downloads provide cyber security patches, new features and technology migrations to carry your needs into the future.
ALWAYS AVAILABLE. RESILIENT TO DISRUPTION.
Built to last, ASTRO sites contin ue to provide wide-area communication regardless of the conditions. From technology that delivers superior coverage to site designs with no sing le point of failure (resulting in no more than 1 channel removed from service), ASTRO sites provide best-in-class performance.
SERVICE MADE EASY.
ASTRO sites are built to ease service and maintenance with front access modules, cable connections and LED indicators. Hot-swap modules ensure channels are back on the air with minimal downtime. Remote software upgrades with rolling activation makes it easy to stay up to date with minimal disruption.
DATASHEET I ASTRO G-SERIES SITE EQUIPMENT
TOPOLOGIES
Whether analog, digital, conventional or trunked, ASTRO sites support various modes of operation and can be softwareconfigured based on need.
TRUNKING
ASTRO sites support P25 FDMA and TOMA trunking operations ranging from single site to large regional systems. The sites support seamless interoperability with the ability to dynamically switch between FDMA and TOMA without any user intervention or awareness.
CONVENTIONAL
The equ ipment can be configured to support analog conventional or P25 digital conventional operation. Mixed mode operation supports fleets of both radio types to allow a gradual migration from analog to digital. The ASTRO site components can be used separately for a single conventional repeater or together for a large statewide or country-wide conventional system.
SIMULCAST
When configured for simulcast operation, additional timing and voting equipment allow adjacent sites to utilize the same frequencies with minimal audio degradation.
ASTRO sites support both conventional and trunking simulcast systems. Linear Simulcast Modulation (LSM) enables greater spacing without sacrificing coverage or capacity, resulting in fewer sites to build and maintain.
DATA
ASTRO trunking and conventional systems can be enabled with P25 Integrated Data to support basic user data needs. Base station channels can dynamically switch from voice to data based on the call type. ASTRO Enhanced Data optimizes the data channel for applications with a high amount of short inbound data messages like location, telemetry and biometrics, and can improve data efficiency by 12X over standard P25 data.
DATASHEET I ASTRO G-S ERIES SI TE EQUIPMENT
GTR 8000 BASE RADIO (T7039A)
From conventional to trunking, single repeater to multisite, FDMA to TOMA, and available in multiple frequency bands, the GTR 8000 offers design flexibility and investment protection in a high performance package.
GENERAL SPECIFICATIONS
...,_~-'-" " ~,...-. -• •l • -•• - • - - -- • ......,__.....~ --~....._ ___ ...__ _______ ~---------- Size (HxWxD) --------- Weight -------- -- - Temperature Range Power Requirements
Efficiency Package
Power Consumption
Standard
Antenna Connectors TX
Standard
Antenna Connectors RX
Optional Preselector -------
Channel Spacing
Modulation
Frequency Stability
TX
RX
DATASHEET I ASTRO G-SERIES SITE EQUIPMENT
700/800 MHz
46 lb (21 kg)
C4FM, FM 405 W
LSM, H-DOPSK 425 W
C4FM, FM: 430 W
LSM, H-OOPSK 470 W
12.5/25 kHz
C4FM, LSM, H-DOPSK, FM
T
UHF Range 1
UHF Range 2 VHF
5.25 x 19 x 18 in (133 x 483 x 457 mm)
46 lb (21 kg) 46 lb (21 kg)
-22 to 140 °F (-30 to 60 °C)
AC: 90-264 VAC, 47-63 Hz
oc: 43.2-6• voe
C4FM, FM 410 W
LSM, H-DOPSK: 445 W
C4FM, FM 435 W
LSM, H-DOPSK 455 W
12 5/25 kHz
N female
BNC female
N female
C4FM, FM: 405 W
LSM, H-DOPSK: 315 W
C4 FM, FM: 435 W
LSM, H-DOPSK: 345 W
C4FM, LSM, H-DOPSK, FM
12 5/ 15/25/30 kHz
C4FM, LSM, H-OQPSK, FM
C4FM, H-CPM, FM
1 DD ppb/2 yr or External Reference
High Power 800 MHz
48 lb (22 kg)
C4FM, FM: 700 W
C4FM, FM 725 W
12 5/25 kHz
FM, C4FM
TRANSMITTER
Frequency Range
Power Output
Electronic Bandwidth
Modulation Fidelity
Intermodulation Attenuation
700/800 MHz
764-776, 851-870 MHz
2-100 W
80 dB
UHF Range 1 VHF UHF Range 2
380-435, 435-524 MHz 136-174 MHz
C4FM, FM 2-11D W C4FM, FM 2-1 OD W
H-DOPSK, LSM 2-100 W H-DOPSK, LSM 2-60 W
65 dB
Full Bandwidth
5%
55 dB
High Power 800 MHz
851-870 MHz
High Power: 15-150 W
Low Power 2-30 W
55 dB
Spurious and Harmonic Emissions Attenuation 90 dB
45 dB
50 dB
Analog FM Hum and Noise
Analog Audio Distortion
Emissions Designators
RECEIVER
Frequency Range
Analog Sensitivity (12 dB SINAD)
Digital Sensitivity (5% BER)
Intermodulation Rejection ----------
Digital Adjacent Channel Rejection
Analog Adj Channel Rejection (EIA603)
Analog Adj Channel Rejection (TIA603D)
Spurious and Image Response Rejection
Analog Audio Response
-------- An a Io g Audio Distortion
Analog FM Hum and Noise
Intermediate Frequency
12.5 kHz channel
25 kHz channel
<2% at 1 ODD Hz
8K7001 E, 8K7001 D.
8K7001W. 8K10F1 E. 8K10F1 D.
8K10F1W, 10KDF1 E. 10KDF1 D,
1 DKDF1 W, 9K8007E, 9K80070,
9K8007W. 17K7 070, 16KOF10,
16KOF3E, 11 KD F3E, 14KDF10.
14KDF3E, 21 K7 07E, 21 K7070,
21K7 07W
<2% at 1000 Hz
(Typical: 1 %)
8K7001 E. 8K70010, 8K7001W.
8K10F1E, 8K10F10, 8K10F1W,
9K8007E. 9K80070, 9K8007W,
10KOF10, 11 KOF3E, 16KOF10,
16KOF3E
700/BOOMHz UHF Range 1
UHF Range 2
<2% at 1 ODD Hz
(Typical 1 %)
8K7001 E. 8K7001 D. 8K7001W,
8K10F1 E, 8K10F1 D. 8K10F1 W.
9K8007E, 9K8007D. 9K8007W.
10KOF10, 11 KDF3E. 16KOF10,
16KDF3E
VHF
792-825 MHz 380-435, 435-524 MHz 136-174 MHz
12.5 kHz channel
25 kHz channel
C4FM
H-CPM
12.5 kHz channel
12.5 kHz channel
25 kHz channel
Standard
--j------
---+---
With optional preselector
-118 dBm
-117 dBm
-11 8 dBm
-11 6 dBm
85 dB
100 dB
--- - --·-
-11 8 dBm
-11 7 dBm
-118 dBm
-116 dBm
85 dB
100 dB
85 dB
60 dB
75 dB
-119 dBm
-11 8 dBm
-119 dBm
-117 dBm
50 or 60 dB (adjustable)
80 dB
90 dB
95 dB
<2% at 1 ODD Hz
High Power:
8K1 OF1 E. 8K1 OF1 D. 8K1 OF1 W,
16KOF10, 16KOF3E, 11 KO F3E,
14KOF10 , 14KOF3
Low Power:
8K10F10, 8K10F1 E, 8K10F7W.
8K7001W, 8K7007W,
9K8007W, 10KOF10, 11 KOF3E,
16KOF3E, 16KOF1 D
High Power 800 MHz
806-825 MHz
-118 dBm
-117 dBm
-1 18 dBm
-11 6 dBm
85 dB
100 dB
+ 1, -3 dB from 6 dB per octave de-emphasis; 300-3000 Hz referenced to 1 ODD Hz at line output 3% or 5% (adjustable)
12.5 kHz channel
25 kHz channel
First
Second
73.35 MHz 73.35 MHz
45 dB
50 dB
44 .85 MHz 73.35 MHz
2.16 MHz
GTR 8000 EXPANDABLE
SITE SUBSYSTEM
(SQM01 SUM7054A)
The single rack design of the GTR 8000 Expandable Site
Subsystem (ESS) houses up to 6 channels with RF distribution and power systems. Factory-configured and tuned to your specific system, it makes installation quick and easy. Connect multiple ESS racks to achieve maximum site capacity.
GENERAL SPECIFICATIONS
700/800 MHz UHF Range 1 VHF High Power
UHF Range 2 800 MHz 900 MHz
Number of Channels -- . -----------+---------'-1 to 6 I 1 to 6 I 1 to 6 _L __ _!_~ _ -- l._ 1 to_6 __ Height with 7.5 ft Rack 90.4 in (2300 mm) -·---· ------- Footprint (W x D) with 7.5 ft Rack
I
Weight with 7.5 ft Rack 520 lb
(235 kg) I
...L.
Temperature Range -- Power Requirements ···- - - ----------+----- --- Power Consumption
Antenna Connectors
C4FM,FM 2900W
--------
LSM,
H-DOPSK 3100 W
-----<------
2755 W
C4FM,FM
(Efficiency
Package)
----+----- -1-
LSM,
H-DOPSK
(Efficiency
Package)
TX
RX
2900W
7 /16 or N
Female
N Female -- --------,!---··---
Channel Spacing 12 5/25 kHz
20.5 x 23.5 in (520 x 600 mm)
UHF R1 • I I
475 lb (215 kg) 475 lb
I
538 lb 575 lb
UH F R2• (215 kg) (246 kg) (260 kg)
565 lb (260 kg) ---~------
-22 to 140 °F (-30 to 60 °C) - - --- - --- -------- - AC 90-264 VAC, 47-63 Hz, DC. 43.2-60 voe -2;0 ;;-----:--- -2650 w - 4580 w - I 3700 ; ·
- ----1-- - --- t·. -
2700W
2325W
2500W
7/16
Female
N Female
12 5/25 kHz
2200W
2100W
1 N
Female
·-t BNC Fem~-le - -I -T ___ . _.._
12 5/15/
25/30 kHz
N/A
N/A
N
Female
N Fema le
12 5/25 kHz
4100W
4100W
r -7116
Female
N female
12.5 kHz
----------+----- ~- ---- -- - - -·----- 1--- -
Transmit Combiner
Spacing
100 or 150 kHz
150 kHz
(450 - 512 MHz)
N/A
(380-450,
51 2-524 MHz)
N/A N/A
12.5 kHz
(Hybrid)
150 kHz
(Cavity)
- ----r-- - -- +-
C4FM, LSM , C4FM , LSM, - -- + ---- --r-·---- -- C4FM, LSM, FM C4 FM C4FM, LSM, TX H-DOPSK, FM H-OOPSK, FM H-OOPSK, FM ' H-OOPSK Modulati on - ·- T - - -- r- --- - - - _:__ ---
RX C4FM, H-CPM, C4FM, H-CPM, C4FM, H-CPM, C4FM , H-CPM, C4FM, H-CPM FM FM FM FM - - - - - - . - - - Repeater Site 100 ppb/2 yr
Frequency Stability - - - - --
Simulcast (Multisite) GPS synchronized -- - -- -- - -
DATASHEET I ASTRO G-SERI ES SITE EQUI PM ENT
TRANSMITTER (CABINET OUTPUT)
700/800 MHz UHF Range 1 VHF High Power 900 MHz UHF Range 2 800 MHz Frequency Range
1 764-776, 851-870 MHz 380-435, 435-524 MHz 136-174 MHz -L 851-870 MHz 935-941 MHz --1- C4FM, FM 2-110 W
(380-450, 512-524 MHz) 2-way Hybrid 1-37 W LSM, H-DOPSK: 2-100 W (380-450, 512-524 MHz) C4FM, FM 2-100 W 3-way Hybrid 1-22 W Power Output 1-40W C4FM, FM 1-33 W LSM, H-DOPSK: 2-60 W 13-134 W 4-way Hybrid 1-17 W (450-512 MHz) 5-way Hybrid 1-1 2 W
LSM, H-DOPSK: 1-30 W 6-way Hybrid 1-1 0 W
'- (450-512 MHz)
Modulation Fidelity 5%
tIntermodulation 80 dB 80 dB (450-512 MHz), 55 dB 55 dB 80 dB Attenuation 65 dB (380-450, 512-524 MHz) /.. - Spurious/ Harmonic 90 dB Emissions Attenuation + 12.5 kHz 45 dB 45 dB 45 dB TBA N/A channel Analog FM Hum/ Noise .J 25 kHz channel 50 dB 50 dB 50 dB TBA N/A
Analog Audio Distortion <2% at 1000 Hz, 1 % typ for UHF and VHF bands -- --- 8K7001 E, 8K7001 D,
8K7001 W, 8K10F1E,
8K10F1D, 8K10F1 W, 8K7001 E, 8K7001 D, 8K7001 E, 8K7001D, 8K10F1 E, 8K10F1D, 8K7001 E, 8K7001D 10KOF1 E, 1 OKOFlD, 8K7001 W, 8K1 OFl E, 8K7001 W, 8K1 OFl E, 8K10F1W, 10KOF1 E, 8K7001 W, 8K1 OFl E 1 OKOFl W, 9K8007E, 8K10FlD, 8K10F1 W, 8K10F1 D, 8K1 OFl W, 10KOF1D, 10KOF1 W, 8K10F1D, 8K10F1W Emissions Designators 9K80070, 9K8007W, 9K8007E, 9K8007D, 9K8007E, 9K8007D, 16KOF1 D, 16KOF3E, 9K8007E, 9K80070 17K707D, 16KOF1 D, 9K8007W, 10KOF1D, 9K8007W, 1 OKOFl D, 11 KOF3E, 14KOF1D, 9K8007W, 1 OKOFl D 16KOF3E, 11 KOF3E, 11 KOF3E, 16KOF1 D, 11 KOF3E, 16KOF1D, 14KOF3E 11 KOF3E, 16KOF1 D 14KOF1D, 14KOF3E, 16KOF3E 16KOF3E 16KOF3E
21 K707E, 21 K7 07D,
21K707W l -
RF DISTRIBUTION SYSTEM (TX) RF DISTRIBUTION SYSTEM (RX) 700/800 MHz Cavity 900 MHz Hybrid UHF Cavity 700/800/900 MHz UHF Frequency Range 764-776 MHz 935-941 MHz 450-512 MHz Frequency Range 792-825 MHz or 896-902 MHz 450-512 MHz 851-870 MHz Noise Figure Typ / Limit 38 I 5 dB 4.6 / 5.5 dB 2-way loss 4.4 dB typ 10 / -16 to 24 dB
Insertion Loss 3-way loss 6.3 dB typ Gain Typ / Limit 13 / -16 to 24 dB adjustable adjustable (150 kHz spacing) 31 dB typ 4-way loss 7 .6 dB typ 4.5 dB typ 5-way loss 8.8 dB typ 3rd Order Output Intercept
6-way loss: 9.7 dB typ (Typ) 21 dBm 19 dBm
Tx-Tx Isolation 32 dB 20 dB 32 dB Amplifier Intercept 35 dBm 40 dBm (150 kHz spacing) 792-825 MHz or Preselector Bandwidth 896-902 MHz 2 or 35 MHz RF Input Connector Type N (Female) N (Female)
RF Output Connector Type BNC (Female) BNC (Female)
DATASHEET I ASTRO G-SERIES SITE EQU IPM ENT
RECEIVER (TOP OF CABINET)
Frequency Range
Analog Sensitivity (12 dB SINAD) 12.5 kHz channel
25 kHz channel
C4FM
Digital Sensitivity (5% BER)
H-CPM
Intermodulation Rejection -------------.
Digital Adjacent Channel Rejection
Analog Adjacent Channel
Rejection (EIA603)
Analog Adjacent Channel
Rejection (TIA603D)
12.5 kHz channel
12.5 kHz channel
25 kHz channel
Spurious and Image Response Rejection
700/800 MHz
792-825 MHz
-123 dBm
-122 dBm
-123 dBm
-121 dBm
75 dB
1 50 or 60 dB (adjustable) --- -+
80 dB -- +-
100 dB
L
UHF Range 1
UHF Range 2
380-435, 435-524 MHz
-11 7 dBm
(380-450, 51 2-524 MHz)
-121.5 dBm
(450-512 MHz)
-116 dBm
(380-450, 512-524 MHz)
-120.5dBm
(450-512 MHz)
-117 dBm
(380-450, 512-524 MHz)
-121.5dBm
(450-51 2 MHz)
-115 dBm
(380-450, 512-524 MHz)
-119.5 dBm
(450-512 MHz)
75 dB
VHF
136-174 MHz
-11 8 dBm
(12 5/15 kHz)
-11 7 dBm
(25/30 kHz)
-118 dBm
-11 6 dBm
80 dB
60 dB
75 dB
50 or! 0 d_B (adjustable) _j 50 or 60 ~B (adjustable)
80 dB 80 dB
85 dB (380-435 MHz)
-100 dB (450-512 MHzj 7
____'._J__
90 dB
High Power
800 MHz
806-825 MHz
-123 dBm
-122 dBm
-123 dBm
N/A
75 dB
50 or 60 dB (adjustable) ,
·- r
80 dB
100 dB
900 MHz
896-902 MHz
N/A
N/A
-123dBm
-121 dBm
N/A
N/A
N/A
100 dB
Analog Audio Response
Analog Audio Distortion
+ 1, -3 dB from 6 dB per octave de-emphasis; 300-3000 Hz referenced to 1000 Hz at line output i
l N/A
N/A
N/A
N/A
'T -
3% or 5% (adjustable) , 3% or 5% (adjustable) 3% or 5% (adjustable) 3% or 5% (adjustable) -· -- _..,. __ ---;- -
Analog FM Hum/ Noise
Intermediate Frequency
12.5 kHz channel
25 kHz channel
First
Second
45 dB
50 dB --- - -
73.35 MHz
GCM 8000 COMPARATOR (T7321A)
GENERAL SPECIFICATIONS
Channe I Capacity
Size (Hx
Weight
Temper
Rack 0
Time St
WxD)
ature Range
ption
- ·-
ability
Power Requirements
Power Consumption
-
TRUNKING SYSTEMS
1 or 2 ---
5.25 X 19 X 18 in (133 x 483 x 457 mm) --- -
-
40 lb (18 kg)
-22 t --
19 in st
o 140°F (-30 to 60°C)
andard rack mounta ble
xternal Reference
90-264 VAC 47-63Hz
oc: 43.2-60 voe
~---
E
AC
A C: 1 module 130 W
AC : 2 modules 160 W
D C: 1 modu le 60 W
D C 2 modules 80 W
DATASHEET I ASTRO G-SERIES SITE EQUIPMENT
t
- 45 dB 45 dB 45 dB
50 -dB . ·=r 50dB t 50 dB
73.35 MHz 44.85 MHz 73.35 MHz 73.35 MHz
2.16 MHz
GRV 8000 COMPARATOR (T8341A)
GENERAL SPECIFICATIONS
Channel Capacity
Size (HxWxD)
Weight
Temperature Range
Rack Option
Time Stability
Power Requirements
Power Consumption
CONVENTIONAL SYSTEMS
1 or 2
5.25 x 19 x 18 in (133 x 483 x 457 mm)
36 lb (16 kg)
-22 to 140°F (-30 to 60°C)
19 in standard rack mountable
External Reference
AC 90-264 VAC 47 -63Hz
oc: 43.2-60 voe
AC 1 modul e 80 W
AC: 2 modules 105 W
DC 1 modu le 50 W
DC 2 modules 75 W
GPW 8000 RECEIVER (T7540A)
GENERAL SPECIFICATIONS
Frequency Range
Size (HxWxD) ------------- Weight
Temperature Range
Power Requirements
Power Consumption (1 Module/ 2 Modules)
Antenna Connectors
Modulati on
Frequency Stability ·-·
Analog Sensitivity (12 dB SINAD)
- ·-
Digital Sensitivity (5% BER)
Standard
With Optional Preselector
--- - -
12.5 kHz channel ---· -- -----·
25 kHz channel
-·---- -
C4FM . - -
H-CPM
-
··---
- ---
700/800 MHz UHF Range 1 VHF 900 MHz
_,____ ___ 792-825 MHz _____ L 380-435, 435-524 MHz_t 136-174 MH! ___ _J__ 896-902 MHz i 5.25 x 19 x 18 in (133 x 483 x 457 mm)
t---
·- +--
- -
-118 dBm
36 lb (16 kg)
-22 to 140°F (-30 to 60°C)
AC 90-264 VAC 47 -63Hz or DC 43.2-60 voe
AC 80 / 105 W or with AC Power Efficiency Packag e 40 / 65 W DC 50 / 75 W or with DC Power Hficiency Package 30 / 50 W BNC Female
- - -
N Female
C4FM, FM
Conventi ona l: 1 DD ppb/2 yr -
-11 8 dBm -11 9 dBm (12 5/ 15 kHz) -- ------ --- - -· L -11 7 dBm -1 -11 7 dBm -118 dBm (25/30 kHz) - - --- --- -- -- - - - -11 8 dBm -11 8 dBm + ____ -11 9 dBm - - - - l-- -11 6 dBm -11 6 dBm
-
N/A
-
N/A
-11 8 dBm - --
-11 6 dBm
- -
-
--- ·--------- ----
--- -+- ------ - - -- t--- ~ 12 ~m ---··'-- ------ ---- - - Intermodulation Rejection
Digital Adjacent Channel Rejection
Analog Adjacent Channel Rejection
(EIA603)
Analog Adjacent Channel Rejection
(TIA603D)
Spurious and Image Response Rejection
Analog Audio Response
Analog Audio Distortion
Analog FM Hum and Noise
Intermediate Frequency
85 dB 85 dB I 85 dB N/A -- ---- -- - --- ---------t-- --- ·-·--- __ , __ ,_ -------- 60 dB j 60 dB 60 dB
I
N/A ··------- -- ---
12.5 / 25 kHz channel 75 dB 75 dB I 75 dB TBA
50 or 60 dB (adjustable) I ·-- - -·
12.5 kHz channel 50 or 60 dB (adjustable) 50 or 60 dB (adjustable) TBA I
25 kHz channel 80 dB 80 dB 80 dB ! TBA
I
I
------
Standard 85 dB 85 dB 90 dB 90 dB I
I
With ! Optional Preselector __ __,,.......... ___ 1D_D_dB _____ ! ____ 1DDdB ___ _J_ ___ 95dB __ _i_ _ N/A ___ _
+ 1, -3 dB from 6 dB per octave de-emphasis; 300-3000 Hz referenced to 1 ODO Hz at line output - - -l- ----------· --- • ----- --- 3% or 5% (adjustable)
12.5 kHz channel 45 dB, 15 kHz channel : 50 dB ---i- ---- First 73.35 MHz L ___ 73.35 MHz _ _ ---- - -------------------i---· - - ------ 44.85 MHz 73.35 MHz Second 2.16 MHz
GCP 8000 SITE CONTROLLER (T7038A)
GENERAL SPECIFICATIONS
Channel Capacity
Size (HxWxD)
Repeater Site: 28
Simulcast (Multicast): 30
5.25 x 19 x 18 in (133 x 483 x 457 mm) --------------+-------- - -··--· ----- Weight 40 lb (18 kg)
Temperature Range -22 to 140 °F (-30 to 60 °C)
DATASHEET I ASTRO G-S ER IES SITE EQUIPMENT
1 Rack Option
I Frequency Stabil ity
1 Power Requirements
-+-------- --- I Power Consumption ·-+ ·-···-------- -- 19 in standard rack mountable
Simulcast (Multisite) External
AC 90-264 V, 47-63 Hz or DC 43.2-60 V
AC 130 W, DC 60 W
DSC 8000 SITE CONTROLLER /
REFERENCE DISTRIBUTION MODULE (T8810A)
GENERAL SPECIFICATIONS
Channel Capacity
Size (HxWxD)
Repeater Site: 28
Simulcast (Multicast) 30
1.72x 19x 15.98 in
(438 x 483 x 406 mm) ------1---
19. 8 lb (9 kg) ------+--- Weight
Temperature Range
(Operating) -22 to 140 °F (-30 to 60 °C)
-------+---
Temperature Range
(Non-Operating) -40 to 185 °F (-40 to 85 °C) _______ .....__ __ _ Rack Option
Frequency Stability
Power Requirements
Power Consumption
Relative Humidity
DSC 8000 AC POWER SUPPLY (T8811A)
GENERAL SPECIFICATIONS
172 X 19 X 15.98 in Size (HxWxD) (
438 x 483 x 406 mm) Rack Option ____ ......__ ______ _J_ - - - Weight
Temperature Range
(Operating)
22.4 lb (10.2kg) I Power Requirements
Power Consumption
(per DSC 8000) -22 to 140 °F (-30 to 60 °C)
Temperature Range -40 to 185 OF (-40 to 85 oc)
(Non-Ope_r_at_in_g_) ___ ---''---------
DSC HUB (T7038A)
-t
Relative Humidity
-1.. -
GENERAL SPECIFICATIONS (CHASSIS WITH 2 DSC HUBS)
Channel Ca_p_a_c_ 6 channels ity ___ __,_ _____ _
Size (HxWxD)
Weight
5.25x19 x 18 in
(133 x 483 x 457 mm)
33 lb (15 kg)
Rack Option
Power Requirements
-· ---·-- Power Consumption t· ---· ·-
Temperature Range
(Operating) -22 to 140 °F (-30 to 60 °C) Relative Humidity -----+------ -L
Temper at u re Range
(Non-Operating) -40 to 185 °F (-40 to 85 °C) _____ _...... __ _
DATASHEET I ASTRO G-SERIES SITE EQUIPMENT
19 in standard rack
mountable
Opt. redundant GPS, Opt
red undant GPS with
Rubidium extended holdover, or External Re ference
AC 90-264 V, 47-63 Hz
or DC 26.5-60 V
AC 115 W. OC 100 W
15% to 90%,
non-condensing
19 in standard rack mountable
with included brackets
AC: 90-264 V, 47-63 Hz
AC: 11 5W
15% to 90%, non-condensing
19 in standard rack mountable ---, -
t
Powered by GTR 8000 /
GPW 8000
DC 22W --t-· -
15% to 90%, non-condensing
DSC 8000 Site Controller/
Rererence Distribution Module (T881 DA)
DSC 8000 AC Power Supply (T8811 A)
G-SERIES COMPACT SITE
Protected from the elements, the G-Series Compact Site is a complete ASTRO site that can house up to three GTR 8000 Base Radios in an outdoor, environmentally controlled cabinet. It is ideal for Project 25 (P25) deployments where building enclosures are not cost effective or not feasible due to difficult terrain.
Frequency Band
Size (HxWxD)
Weight
Temperature Range (External to Cabinet)
Mounting Options
DATASHEET I ASTRO G-SERIES SITE EQUIPMENT
700 MHz, 800 MHz
51.2 x 27.2 x 36.5 in (1300 x 690 x 925 mm): Pole Mount
59.5 x 27 .2 x 36.5 in (1510 x 690 x 925 mm) Pad Mount
55.3 x 27.2 x 36.5 in (1405 x 690 x 925 mm) Wall Mount - - 230 lb (104 kg) empty, 460 lb (209 kg) fully loaded - - - -22 to 122 °F (-30 to 50 °C)
Pole, Pad, or Wall Mountable
SERVICES
Choose the right level of services you need to achieve mission-critical performance for your ASTRO system. The more you engage Motorola Solutions, the more you transfer the risk to us and achieve peace of mind in maximizing your uptime.
ESSENTIAL
Techni ca l support when and where you
need it, so you ca n ma intain and restore
yo ur system.
DATASHEET I ASTRO G-SER IES SITE EQUIPMENT
ADVANCED
Rely on us to monitor and update your
network, providi ng improved network
response and continuity.
PREMIER
Transfer day-to-day accountability to us
to operate and optimize all or part of your
system to maximize performa nce and
reduce risk.
FCC TYPE ACCEPTANCE
Frequency Range Type
174 MHz Transmitter
174 MHz Receiver
136-
136-
406-
406-
435-
435-
764-
851 -
792-
935-
896-
851-
- ··---
435 MHz Transm itter - 435 MHz Receiver -- -- ---
512 MHz Tran smitter --- - - --
512 MHz Receiver
- - 776 MHz Tran smitter
- 870 MHz Tran smitter - - -- - - 825 MHz Receiver
941 MHz Tra nsmitter
---- - - -
902 MHz Receiver - - ----- 870 MHz Transmitter
- . - - --
EU REGULATORY COMPLIANCE
11::, ~hown are typical uniP'>' 1 hr
it n, c1re subJect to change ,, t 1 u r
0 MOTOROLA SOLUTIONS
Power Output
J. 2-100 ~ __ ---
N/A
l 2-110w -
Type Acceptance Number
I ABZ89FC3790B, ABZ89FC3799B --,-- ---- --. - ---
1 ABZ89FR3791 B ________ _
ABZ89FC4821 C
-----J-- - ---- -- N/A ABZ89FR4822B -- --- ----- -- -l
2-110 W ABZ89FC4819C
N/A
2-100 W
2-100 W
N/A
2-120W
N/A
15-150 W
t--
ABZ89FR4820B
1 ABZ89FC5812B
ABZ89FC581 OB
+--
ABZ89FR5811 B
ABZ89FC5823B
r;Z89FR5~ 24B
ABZ89FC5825B
www.motorolasolutions.com/ASTRO
Motorola Solutions, Inc. 500 West Monroe Street. Chicago, 1160661 US.A. motorolasolutions.com MOTOROLA. MOTO, MOTOROLA SOLUTIONS and the Stylized M Logo are tradema rks or registered trademarks of Motorola Trademark Holdings, LLC and are used under license. All other trademarks are the property of their respec tive owners. © 2022 Motorola Solutions, Inc. All rights reserved. 03-2022 r .· ·
REEDLEY CITY COUNCIL
D Consent
[8J Regular Item
D Workshop
D Closed Session
D Public Hearing
DATE:
ITEM NO: \~
July 22, 2025
TITLE: PRESENTATION OF OPTIONS RELATED TO THE WATER AEROBICS
ONE-DAY PASS FEE AND MONTHLY RATE ADJUSTMENTS, AND
DIRECTION TO STAFF
SUBMITTED: Sarah Reid
Community Services Dire~ _.__
APPROVED:
RECOMMENDATION
Presentation of options related to the water aerobics one-day pass fee and monthly rate adjustments, and direction to staff.
EXECUTIVE SUMMARY
On June 24, 2025, staff presented to City Council, public concerns regarding the recent increase of the water aerobics one-day pass fee from $5 to $10. The Council directed staff to return at a future meeting with alternative options for consideration . These options were shared with the water aerobics instructor in advance of this presentation.
Option 1 - Take No Action
As of July 1, 2025, the one-day water aerobics pass fee is $10. If no further action is taken by City Council, the current fee will remain in effect, and no additional steps are required.
Option 2 - Reduce the One-Day Pass Fee Back to $5
Reducing the fee will require a public notice, a public hearing at the City Council meeting on August 26, 2025, adoption on September 9, 2025, and a 30-day waiting period before the change becomes effective (mid-October). If the City Council chooses this option, staff recommends prorating the monthly fee in months with a limited number of class days (e.g., due to holidays), as the total cost of purchasing individual one-day passes in those months may fall below the monthly rate. This adjustment would help maintain equity and encourage full-month participation. The standard monthly fee of $38 would remain unchanged during all other months. However, narrowing the cost difference between daily and monthly rates may further reduce the incentive for monthly enrollment.
Option 3 - Implement a Scholarship Program for Qualifying Participants Staff has contacted Sierra Kings Health Care District (SKHCD) regarding a potential grant to subsidize 50% of the cost for one-day passes or the monthly fee for individuals using water aerobics for physical therapy or rehabilitation. With a doctor's note, eligible participants would automatically receive a 50% discount for the water aerobics program, with the remaining 50% covered by the grant. If directed to pursue this option, staff will submit a grant proposal to SKHCD for the August 28 board meeting. If approved, the program will be implemented upon execution of the grant agreement. This option does not require modifications to the City of Reedley Master Fee Schedule. As grant funding is subject to annual availability and board approval, this option may not extend beyond the 2025-26 fiscal year. However, it will provide a trial period to assess long-term sustainability should future execution of the scholarship program display be the desire of City Council.
PRIOR COUNCIL ACTIONS
On April 22, 2025, the City Council adopted Resolution No. 2025-025, approving the Citywide Master Fee Schedule and updating departmental service fees.
On June 24, 2025, staff presented the public concerns regarding the increase to the one-day water aerobics pass fee and was directed to return with options for consideration.
FISCAL IMPACT
Option 1: No fiscal impact. The adopted FY 2025-26 budget assumes the one-day pass fee at $10.
Option 2: A slight reduction in revenue may occur due to prorated monthly fees when daily passes are more cost-effective. Additional costs will be incurred to issue required public notices in July and August.
Option 3: No fiscal impact to the City of Reedley. If the grant is awarded, staff will present an item to the City Council to ratify the City Manager's authorization to enter into the grant agreement.
Minutes
COMMUNITY SERVICES COMMISSION
Thursday, April 24, 2025
A regular meeting of the Community Services Commission was called to order at 4:31 p.m. by Darren Minami, Chairperson, in the Redwood Room at the Reedley Community 100 N. East Ave, Reedley, California 93654.
1. ROLL CALL AND INTRODUCTION OF GUESTS
A. Commissioners Present; Darren Minami Chairperson, Shirley Ito Vice Chairperson, David Carter
Commissioners Absent: Maria Rodriguez,. Jenny Peters
B. Youth Representatives: Guadalupe Rodriguez Martinez; Adelina Villarreal: Absent C. Staff Present: Sarah Reid, Community Services Director; Silvia Rodriguez, Interim Administrative Assistant; Madison Mitchell, Recreation Supervisor D. Others: Ruthie Greenwood, City Clerk; Darleen Toews
2. OATH OF OFFICE: Darleen Toews was sworn in as the new commissioner by city clerk Ruthie Greenwood.
3. AGENDA APPROVAL
It was moved by Commissioner Ito, seconded by Commissioner Toews that the agenda of April 24, 2025 be approved. The motion carried.
4. APPROVAL OF MINUTES
It was moved by Commissioner Carter, seconded by Commissioner Ito that the minutes of December 05, 2024 be approved. The motion carried.
5. PUBLIC DISCUSSION - None
6. ORAL AND WRITTEN COMMUNICATIONS- None
7. STAFF REPORT
Supervisor Mitchell shared with Commissioners the upcoming Family Movie Nights at the Pool which are open to the public. This year the three featured movies are: Wish, Inside out 2, and Moana. The youth sports numbers were shared on behalf of Recreation Coordinator Taylor Cardenas. Junior Giants has 128 kids registered for this year's season. The City of Reedley and Kings Canyon Unified School District partnered to host a new Futsal Program for grades 1st -6th . Registration will run from May 31 st to June 28th . This will take place at the Pickleball courts using a special ball that doesn't bounce as a traditional soccer ball. Commissioner Minami shared that the pickleball surface is ideal for Futsal. Pickleball's current schedule is Wednesdays and Saturdays from 8:30-11 :30. Summer hours will change 7:00am-10:00am.
Supervisor Mitchell also shared the senior happenings at the Opera House; one being the new Bingo Night with a catered dinner from Teen Challenge. Additional events: Ladies Tea party, New Wrinkles Broadway show at Fresno City College, and Pizza with Pops. Commissioner Carter asked if their will be vendors allowed during the Family Movie nights at the pool.
Supervisor Mitchell shared that people are allowed to bring their own food but no vendors will
Minutes
COMMUNITY SERVICES COMMISSION
Thursday, April 24, 2025
be allowed. Supervisor Mitchell shared with Commissioners that no life jackets are allowed during these nights.
Director Reid shared the Redwood Room will undergo floor replacement due to denting of the new floor. As of May 5, the room will be closed for approximately 2-3 weeks to complete this work. The Community Center restroom remodel project is currently in progress and is expected to be completed by mid-May. Director Reid informed the Commission that recruitment will begin for the Administrative Assistant position, which is now vacant. Various park projects are underway. Camacho Park is moving through the design phase. The North Soccer Field has been re-seeded and will remain closed until CSD receives the ok to open.
The Aguilas League is currently holding practices on existing Sports Park fields, and Reedley Youth Soccer will begin registration in May.
Director Reid also shared that the proposed FY 2025-26 budget is being rolled out, which includes several updates: Replacement of LED lighting in the Community Center, Technology upgrades in the Redwood Room including the Redwood Room (e.g., installation of TVs and a new PA system) roof repairs at the Community Center and Fire Department.
Additionally, the City has applied for a T-Mobile grant to help fund stage repairs at the Opera House. Due to the age of the current ice machine at the Opera House, replacement options are being considered.
Commissioner Carter inquired about the status of the CSD ice machine. Director Reid responded that maintenance is currently evaluating and addressing smaller maintenance issues before proceeding with any major replacements.
8. YOUTH REPRESENTATIVE REPORTS
Guadalupe shared that she received a medal in art for her participation in the Academic Decathlon competition. She remains actively involved in the community, volunteering her time at E-Club dinners and with Rotary. Additionally, she played a key role in recruiting volunteers for the Easter Carnival and participated in a trail cleanup effort behind Starbucks and along the section near Buttonwillow. Director Reid noted that the Buttonwillow section of the trail is currently not adopted. She expressed that highlighting this need may encourage community involvement and hopes that the section will be adopted soon. Commissioner Minami stated he will look into identifying someone who may be interested in adopting it. Guadalupe expressed that volunteering and recruiting volunteers is deeply rewarding for her. She has also applied for the UCLA Summer Program and is eagerly awaiting news of her acceptance.
9. COMMISSIONER COMMENTS
Commissioner Carter shared that he is aware the dirt pile down by the trail at Kingswood Parkway is being stored for future City Street projects. He shared that pool was closed and he assisted in communicating this via Swim Reedley email boost. He shared with commission that
Minutes
COMMUNITY SERVICES COMMISSION
Thursday, April 24, 2025
Reedley Little League (RLL) has some concerns and are looking to a future meeting with Director Reid and voice their concerns. Commissioner Carter shared that the sprinklers aren't working and that there many squirrel holes. Director Reid informed the Commission that Jason Hunt Reedley League President is the point of contact and is willing to meet if necessary.
Director Reid shared that City is offering for 3-6-year-olds and no longer offers leagues for 7- 12- year-olds to allow RLL grow that age group.
Chairperson Minami shared his concerns about RLL looking for the more competitive aspect of the sport as he believes this community needs the entry level baseball option. He believes that the recreation leagues need to be preserved. He shared with Commission that he will back in the classroom at Reedley High School (RHS) and will no longer be the Athletics Director. He shared some the updates at the aquatics sports complex and shared that there is plan to repair the pool surface issues like the calcium build up and fix the tiles. He shared that Eric Velarde RHS Boys Head Soccer Coach will be part of the Futsal Program and is excited to see how in conjunction with the city they continue to grow it.
Commissioner Toews shared her excitement for all the happenings around the community.
Commissioner Ito shared there have been good participation numbers for pickleball. And granddaughters swim participation is keeping her busy.
10. ADJOURNMENT
The meeting was adjourned at 5:42 p.m. The next general meeting will be June 26th in the wood Ro 100 N. East Ave. Reedley, California 93654.
Sarah Reid, Community Services Director S-P ___ :::::-......
Silvia Rodriguez, Interim Administrative
Assistant
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