Reedley City Council
October 14, 2025

ALL CELL PHONES AND ELECTRONIC DEVICES MUST BE

TURNED OFF IN THE COUNCIL CHAMBERS
AGENDA

REEDLEY CITY COUNCIL MEETING
7:00 P.M.

TUESDAY, OCTOBER 14, 2025
Meeting Held in the Council Chambers
845 "G" Street, Reedley, California
www.reedley.ca.gov
Peticiones para servicios de traducci6n deben ser sometidas 48 horas antes a la Secretaria Municipal al numero 637-4200 ext. 212
The Council Chambers are accessible to the physically disabled. Requests for additional accommodations for the disabled, including auxiliary aids or to request translation services, should be made 48 hours prior to the meeting by contacting the City Clerk at 637-4200 ext. 212.

Any document that is a public record and provided to a majority of the City Council regarding an open session item on the agenda will be made available for public inspection at City Hall, in the City Clerk's office, during normal business hours. In addition, such documents may be posted on the City's website.

Unless otherwise required by law to be accepted by the City at or prior to a Council meeting or hearing, no documents shall be accepted for Council review unless they are first submitted to the City Clerk by the close of business one day prior to said Council meeting/hearing at which the Council will consider the item to which the documents relate. pursuant to the adopted City Council Protocols.

The meeting will be held in person and may be observed remotely via Zoom or at:
http://www.reedley.com/livestream.php.

Public comment may be made in person or submitted in writing. Members of the public who wish to provide written comments are encouraged to submit their comments to the City Clerk at [email protected] by the close of business one day prior to the start of the meeting to ensure that the comments will be available to the City Council. Please indicate the agenda item number to which the comment pertains. Written comments that do not specify a particular agenda item will be marked for the general public comment portion of the meeting. A copy of any written comment will be provided to the City Council at the meeting. Please note that written comments received will not be read aloud during the meeting, but will be included with the meeting minutes.

Matthew Tuttle, Mayor
Mary Fast, Mayor Pro Tern
Christopher Arriaga, Council Member

MEETING CALLED TO ORDER
Michael Crutchfield, Council Member
Scott Friesen, Council Member
INVOCATION- Pastor Andrew Edmonds, Reedley Mennonite Brethren Church

PLEDGE OF ALLEGIANCE

ROLL CALL

AGENDA APPROVAL - ADDITIONS AND/OR DELETIONS

PRESENTATION

1. RECOGNITION RED RIBBON PROCLAMATION - Community Services

2. MARJAREE MASON CENTER DOMESTIC VIOLENCE AWARENESS MONTH PUBLIC COMMENT - Provides an opportunity for members of the public to address the City Council on items of interest to the public within the Council's jurisdiction and which are not already on the agenda this evening. It is the policy of the Council not to answer questions impromptu. Concerns or complaints will be referred to the City Manager's office. Speakers should limit their comments to not more than three (3) minutes. No more than ten (1 OJ minutes per issue will be allowed. For items which are on the agenda this evening, members of the public will be provided an opportunity to address the Council as each item is brought up for discussion.

NOTICE TO PUBLIC
CONSENT AGENDA items are considered routine and a recommended action for each item is included, and will be voted upon as one item. If a Councilmember has questions, requests additional information, or wishes to comment on an item, the vote should not be taken until after questions have been addressed or comments made, and the public has had an opportunity to comment on the Consent Agenda items. If a Councilmember wishes to have an item considered individually or change the recommended action, then the item should be removed and acted upon as a separate item. A Councilmember's vote in favor of the Consent Agenda is considered and recorded as a separate affirmative vote in favor of each action listed. For adoption of ordinances, only those that have received a unanimous vote upon introduction are considered Consent items.

CONSENT AGENDA (Item 3-12)

3. APPROVAL OF MINUTES OF THE REGULAR COUNCIL MEETING OF SEPTEMBER 23, 2025 - (City Clerk)
Staff Recommendation: Approve

4. RATIFY THE AUTHORIZATION FOR CITY MANAGER TO EXECUTE THE EMERGENCY

FACILITIES AND LAND USE AGREEMENT WITH THE USDA FOREST SERVICE - (Community Services)
Staff Recommendation: Approve

5. RATIFY THE AUTHORIZATION FOR CITY MANAGER TO EXECUTE THE INTERIM AGREEMENT WITH SKYLEADER NORTH AMERICA INC. FOR FUEL OPERATION SERVICES AT THE REEDLEY MUNICIPAL AIRPORT- (Community Services) Staff Recommendation: Approve

6. RATIFY THE AUTHORIZATION FOR CITY MANAGER TO EXECUTE AN AGREEMENT

WITH THE GIANTS COMMUNITY FUND ALLOWING THE CITY OF REEDLEY TO PROVIDE THE JUNIOR GIANTS BASEBALL PROGRAM- (Community Services) Staff Recommendation: Approve

7. APPROVE THE FOLLOWING ACTIONS ASSOCIATED WITH FUNDING PROVIDED BY SIERRA KINGS HEAL TH CARE DISTRICT (SKHCD):
2 A. RATIFY AUTHORIZATION FOR CITY MANAGER TO SIGN A SPECIAL

INITIATIVE-GRANT AGREEMENT AND RELATED DOCUMENTS ACCEPTING

FUNDING TO PROVIDE RED RIBBON WEEK ACTIVITIES IN REEDLEY B. RATIFY AUTHORIZATION FOR CITY MANAGER TO SIGN SPECIAL

INITIATIVE-GRANT AGREEMENT AND RELATED DOCUMENTS ACCEPTING

FUNDING TO CREATE A POOL SAFETY COLORING BOOK
C. RATIFY AUTHORIZATION FOR CITY MANAGER TO SIGN A SPECIAL

INITIATIVE-GRANT AGREEMENT AND RELATED DOCUMENTS ACCEPTING

FUNDING FOR WATER AEROBICS SCHOLARSHIPS
D. ADOPT BUDGET AMENDMENT RESOLUTION NO. 2025-074 AMENDING THE CITY OF REEDLEY 2025-2026 BUDGET APPROPRIATING $3,600 FOR

SUPPLIES, MATERIALS AND INSTRUCTOR COMPENSATION
(Community Services)
Staff Recommendation: Approve

8. APPROVE AND AUTHORIZE THE CITY MANAGER TO SIGN AN AMENDMENT TO THE

PROFESSIONAL SERVICES AGREEMENT WITH INTERWEST CONSUL TING GROUP

TO CONTINUALLY PERFORM ADDITIONAL ON-CALL PROFESSIONAL SERVICES FOR THE COMMUNITY DEVELOPMENT DEPARTMENT - (Community Development) Staff Recommendation: Approve

9. CONSIDER THE FOLLOWING ITEMS (A) AND (B) FOR THE ANNEXATION OF KINGS VIEW TOWNHOMES (CONDITIONAL USE PERMIT NO. 2021-07) INTO THE CITY OF REEDLEY LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO.1 A. ADOPT RESOLUTION NO. 2025-070 INITIATING PROCEEDINGS FOR THE

ANNEXATION OF TERRITORY (KINGS VIEW TOWNHOMES) INTO THE CITY OF REEDLEY LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. 1, AS ZONE FF, THE ESTABLISHMENT OF A MAXIMUM ANNUAL
ASSESSMENT COMMENCING IN FISCAL YEAR 2025-2026 AND THE LEVY

AND COLLECTION OF ANNUAL ASSESSMENTS COMMENCING IN FISCAL YEAR 2026-2027, PURSUANT TO THE PROVISIONS OF PART 2 OF DIVISION 15 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE B. ADOPT RESOLUTION NO. 2025-071 DECLARING THE INTENTION TO

ANNEX TERRITORY (KINGS VIEW TOWNHOLES) INTO THE CITY OF REEDLEY LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. 1

AS ZONE FF, TO ESTABLISH A MAXIMUM ANNUAL ASSESSMENT
BEGINNING IN FISCAL YEAR 2025-2026 AND TO LEVY AND COLLECT ASSESSMENTS COMMENCING IN FISCAL YEAR 2026-2027 AND CALLING

FOR A PROPERTY PROTEST PROCEEDING TO SUBMIT TO THE

QUALIFIED PROPERTY OWNERS FOR SAID ANNEXATION TERRITORY

PURSUANT TO THE PROVISIONS OF THE CALIFORNIA CONSTITUTION,

ARTICLE XIIID AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING (Engineering)
Staff Recommendation: Approve
3 10.APPROVE RESOLUTION NO. 2025-073 OF THE CITY COUNCIL OF THE CITY OF

REEDLEY DELEGATING TO THE CITY MANAGER AUTHORITY TO ADMINISTER AND

MANAGE CLAIMS AND ACTIONS AGAINST THE CITY OR ITS OFFICERS OR EMPLOYEES AND CLAIMS AND ACTIONS OF THE CITY - (Administration) Staff Recommendation: Approve

11.ADOPT RESOLUTION NO. 2025-075 TO APPLY FOR, ACCEPT AND EXECUTE AN

AIRPORT CAPITAL IMPROVEMENT PROGRAM MATCHING GRANT FROM THE CALIFORNIA DEPARTMENT OF TRANSPORTATION (CAL-TRANS) FOR $4,513 - (Community Services)
Staff Recommendation: Approve

12.ADOPT RESOLUTION NO. 2025-076 OF INTENTION TO ANNEX THE FOLLOWING TERRITORY (ANNEXATION NO. 23): APN'S 370-040-21 AND 370-131-07 INTO THE CITY OF REEDLEY COMMUNITY FACILITIES DISTRICT NO. 2005-1 (PUBLIC

SERVICES) AND TO AUTHORIZE THE LEVY OF SPECIAL TAXES AND FIXING THE TIME AND PLACE OF PUBLIC HEARING FOR NOVEMBER 18, 2025 - (Administration) Staff Recommendation: Approve

ADMINISTRATIVE BUSINESS

13. APPROVE AND AUTHORIZE THE CITY MANAGER TO EXECUTE ALL RENEWAL

DOCUMENTS AND PLAN CHANGES NECESSARY FOR THE PROVISION OF DENTAL,

MEDICAL & VISION COVERAGE FOR THE ELIGIBLE CITY EMPLOYEES, RETIREES, AND DEPENDENTS FOR THE 2026 PLAN YEAR - Report, discussion and/or other Council action to approve, modify, and/or take other action as appropriate. - (Administration)
Staff Recommendation: Approve

14. CONSIDER THE FOLLOWING ITEMS (A) AND (B) FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROJECT NO. 24571 , RUPERT AND CHURCH RECONSTRUCTION FROM DINUBA AVENUE TO CURTIS AVENUE:

A. ADOPT RESOLUTION NO. 2025-081 AUTHORIZING THE EXECUTION OF

AMENDMENT I TO THE CITY-COUNTY AGREEMENT FOR CDBG PROJECT NO. 24571 , RUPERT AND CHURCH RECONSTRUCTION
B. ADOPT BUDGET RESOLUTION NO. 2025-082 AMENDING THE FISCAL YEAR 2025-2026 BUDGET TO APPROPRIATE AVAILABLE FUNDS IN THE AMOUNT OF $129,454 FOR CDBG PROJECT NO. 24571 , RUPERT AND CHURCH

RECONSTRUCTION
Report, discussion and/or other Council action to approve, modify, and/or take other action as appropriate. - (Engineering)
Staff Recommendation: Approve

15.CONSIDERATION OF ITEMS PERTAINING TO THE PURCHASE OF 1710 9TH ST A. ADOPT RESOLUTION NO. 2025-078 APPROVING AND AUTHORIZING THE

CITY MANAGER TO EXECUTE ALL DOCUMENTS NECESSARY FOR THE PURCHASE OF 1710 9TH STREET, REEDLEY, CALIFORNIA FOR $600,000

FOR A FUTURE CITY COUNCIL & PUBLIC MEETING FACILITY
4 B. ADOPT RESOLUTION NO. 2025-079 AMENDING FISCAL YEAR 2025-2026 ADOPTED BUDGET APPROPRIATING $600,000 IN THE GENERAL FUND FOR THE PURCHASE OF 1710 9TH STREET A FUTURE CITY COUNCIL &

PUBLIC MEETING FACILITY
Report, discussion and/or other Council action to approve, modify, and/or take other action as appropriate. - (Administration)
Staff Recommendation: Approve

16.APPROVE THIRD AMENDMENT TO THE AMENDED CITY MANAGER EMPLOYMENT

AGREEMENT

WORKSHOP

17.CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM UPDATE-(Administrative Services)

RECEIVE INFORMATION & REPORTS
These items are formal transmittals of information to the Reedley City Council. They are not voted upon by the Reedley City Council. Members of the public who have questions on these items are suggested to call City staff members during regular business hours.

18.QUARTERLY EXPENSE & TRAVEL REPORT FOR ELECTED AND APPOINTED OFFICIALS - JULY 1, 2025 THROUGH SEPTEMBER 30, 2025 - Administrative Services

19. RECEIVE, REVIEW, AND FILE THE QUARTERLY INVESTMENT REPORT FOR THE FIRST QUARTER ENDING SEPTEMBER 30, 2025 FOR FISCAL YEAR 2025-26 - Administrative Services

COUNCIL REPORTS

20. BRIEF REPORT BY COUNCIL MEMBERS ON CITY RELATED ACTIVITIES AS AUTHORIZED BY THE BROWN ACT AND REQUESTS FOR FUTURE AGENDA ITEMS.

STAFF REPORTS
21 . UPDATES AND/OR REPORTS BY CITY MANAGER AND/OR STAFF MEMBERS

ADJOURNMENT
I hereby certify under penalty of perjury, under the laws of the State of California that the foregoing agenda was posted in acooniance w;a, the appUcable legal ,equfremMts. Dated th;, 9th day of Octobe, 2~ · ~ Ruthie Greenwoo , City Clerk
Dates to Remember:

October 18, 2025-Fiesta Parade
October 28, 2025 - Special Joint Meeting with Planning Commission 6pm and Regular Meeting at 7pm November 11 , 2025- No meeting
November 18, 2025 - Regular Meeting at 7pm
5 PROCLAMATION
Ofthe

CITY OF REEDLEY
1f- I
WHEREAS: Alcohol and other drug abuse has reached pandemic stages in California and throughout the United States; and
WHEREAS: It is imperative that community members launch unified and visible tobacco, alcohol, and other drug prevention education programs and activities to eliminate the demand for these substances; and
WHEREAS: Californians for Drug Free Youth, Inc., coordinates the California Red Ribbon Celebration in cooperation with the National Federation of Parents to offer our citizens the opportunity to demonstrate their commitment to healthy, drug-free lifestyles; and
WHEREAS: The Red Ribbon Celebration will be observed across America during "RED RIBBON WEEK," October 23rd-31st, 2025
WHEREAS: Parents, youth, government, business, law enforcement, schools, religious institutions, service organizations, social services, health services, media and the general public will demonstrate their commitment to drug-free communities by wearing and displaying red ribbons during this week-long celebration; and WHEREAS: We recognize and commend the contributions made by the Kings Canyon Unified School District, Reedley Police Department, California Health Collaborative, and the City of Reedley Community Services Department.

WHEREAS: The Community of Reedley further commits its resources to ensure the success o the RED RIBBON CELEBRATION.

NOW, THEREFORE, I, Matthew Tuttle, Mayor of the City of Reedley, do hereby proclaim OCTOBER 23rd - 3Pt, 2025 as RED RIBBON WEEK
in the City of Reedley and encourage all citizens to participate in tobacco, alcohol and othe drug prevention programs and activities, making a visible statement and commitment t healthy, drug-free communities in which to raise a generation of drug-free youth; and BE IT FURTHER PROCLAIMED that the City Council of the City of Reedley encourages community members to pledge: "NO USE OF ILLEGAL DRUGS AND NO ILLEGAL US OF LEGAL DRUGS!" ~
DATE: October 14, 2025 ,,,,---~/('. ---2----
Matthew Tuttle, Mayor of the City of Reedley
REEDLEY CITY COUNCIL MEETING - September 23, 2025
A complete audio record ofthe minutes is available at www.reedley.ca.gov The meeting of Reedley City Council was called to order by Mayor Tuttle at 7:00 p.m. on Tuesday, September 23 , 2025 in the City Hall Council Chambers, 845 "G" Street, Reedley, California.

INVOCATION - Pastor Horacio Aleman Sr., Cruising for Jesus

PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Council Member Crutchfield

ROLL CALL
Council Members

Present:

Absent:

Christopher Arriaga, Michael Crutchfield, Mary Fast, Scott Friesen and Matthew Tuttle None.

AGENDA APPROVAL - ADDITIONS AND/OR DELETIONS
Council Member Friesen motioned, Council Member Fast seconded to accept and approve agenda.

Motion unanimously carried.

PUBLIC COMMENT
Suzanne Johnson from the Sierra Kings Health Care Board thanked staff and council for attending the Meet and Greet with Adventist Hospital which was hosted by Sierra Kings Health Care District.

CONSENT AGENDA (Item 1-3)
Council Member Fast moved, Council Member Friesen seconded to accept, approve and adopt all items listed under the CONSENT AGENDA.

1. APPROVAL OF MINUTES OF THE REGULAR COUNCIL MEETING OF SEPTEMBER 9, 2025 - Approved

2. ADOPT ORDINANCE NO. 2025-003 , AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF REEDLEY AMENDING CHAPTER 2 OF TITLE 4 OF THE REEDLEY MUNICIPAL CODE CONCERNING UNLAWFUL DUMPING OF GARBAGE ON PUBLIC OR PRIVATE PROPERTY -Approved

3. ADOPT BUDGET AMENDMENT RESOLUTION NO. 2025-072 AMENDING THE CITY OF REEDLEY 2025-2026 BUDGET APPROPRIATING AVAILABLE FUNDING IN THE AMOUNT OF $136,479 FOR THE REEDLEY MUNICIPAL AIRPORT AVIATION FUEL FACILITY REPLACEMENT PROJECT DESIGNApproved

ADMINISTRATIVE BUSINESS

4. CONSIDER THE FOLLOWING ITEMS (A) AND (B) FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROJECT NO. 24571 , RUPERT AND CHURCH RECONSTRUCTION FROM DINUBA AVENUE TO CURTIS AVENUE:

A. ADOPT RESOLUTION NO. 2025-067 AMENDING THE FISCAL YEAR 2025-2026 BUDGET TO APPROPRIATE AVAILABLE FUNDS IN THE AMOUNT OF $543,572 FOR CDBG PROJECT NO. 2457 I, RUPERT AND CHURCH RECONSTRUCTION
B. ADOPT BUDGET RESOLUTION NO. 2025-068 AWARDING A CONSTRUCTION CONTRACT TO DON BERRY CONSTRUCTION, INC. FOR CDBG PROJECT NO. 24571

RUPERT AND CHURCH RECONSTRUCTION
REEDLEY CITY COUNCIL MEETING - September 23, 2025
Council Member Fast explained that due to owning property in the area she needed to recuse herself from this item.

City Engineer Marilu Morales explained this item is normally on the consent calendar and is routine in nature.

Due to Council Member Fast needing to recuse herse lf, this item was moved to Administrative Business.

Counci l Member Friesen motioned and Mayor Tuttle seconded to accept and approve the CONSIDER THE

FOLLOWING JTEMS (A) AND (B) FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROJECT NO. 24571 , RUPERT AND CHURCH RECONSTRUCTION FROM DINUBA AVENUE TO CURTIS AVENUE:

A. ADOPT RESOLUTION NO. 2025-067 AMENDfNG THE FISCAL YEAR 2025-2026 BUDGET TO APPROPRIATE AVAILABLE FUNDS IN THE AMOUNT OF $543,572 FOR CDBG PROJECT NO. 24571, RUPERT AND CHURCH RECONSTRUCTION
B. ADOPT BUDGET RESOLUTION 0 . 2025-068 AW ARDTNG A CONSTRUCTION CONTRACT TO DON BERRY CONSTRUCTION, INC. FOR CDBG PROJECT NO. 24571

RUPERT AND CHURCH RECONSTRUCTION
Motion unanimously carried.

A YES: Friesen, Tuttle, Arriaga, Crutchfield.

NOES: None.

ABSTAIN: Fast.

ABSENT: None.

5. ADOPT RESOLUTION NO. 2025-069 APPROVING AND AUTHORIZING THE CITY MANAGER TO

EXECUTE THE PURCHASE AGREEMENTS AND SIGN THE GRANT DEEDS ON BEHALF OF THE CITY

OF REEDLEY TO ACCEPT STREET RIGHT OF WAY AND/OR TEMPORARY CONSTRUCTION

EASEMENTS FROM TWO PROPERTY OWNERS RELATED TO THE JEFFERSON ELEMENTARY SAFE

ROUTES TO SCHOOL PROJECT
Council Member Arriaga stated due to owning property in the area he needed to recuse himself from this item.

City Engineer Marilu Morales explained this item is also normally on the consent calendar and is routine in nature. Due to Council Member Arriaga needed to recuse himself, this item was moved to Administrative Business.

Mayor Tuttle motioned and Council Member Fast seconded to accept and approve the ADOPT RESOLUTION NO. 2025-069 APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE PURCHASE

AGREEMENTS AND SIGN THE GRANT DEEDS ON BEHALF OF THE CITY OF REEDLEY TO ACCEPT

STREET RIGHT OF WAY AND/OR TEMPORARY CONSTRUCTION EASEMENTS FROM TWO PROPERTY

OWNERS RELATED TO THE JEFFERSON ELEMENTARY SAFE ROUTES TO SCHOOL PROJECT Motion unanimously carried.

A YES: Tuttle, Fast, Crutchfield, Friesen
NOES: None.

ABSTAIN: Arriaga.

ABSENT: None.

PUBLIC HEARING

6. CONSIDER THE FOLLOWING ITEMS FOR THE ANNEXATION OF KINGS VIEW TOWNHOMES (CONDITIONAL USE PERMIT NO. 2021-07) INTO THE CITY OF REEDLEY LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. I:

A. OPEN PUBLIC HEARfNG FOR THE ANNEXATION OF TERRITORY fNTO THE CITY OF REEDLEY LANDSCAPING AND LIGHTING MAfNTENANCE DISTRICT NO. I AS ZONE FF.

CLOSE THE PUBLIC HEARING AND OPEN THE BALLOT(S)
B. ADOPT RESOLUTION NO. 2025-070 DECLARfNG THE RESULTS OF THE PROPERTY

OWNER PROTEST BALLOT PROCEEDING CONDUCTED FOR THE LEVY OF

ASSESSMENTS RELATED TO THE ANNEXATION OF TERRITORY TO THE CITY OF REEDLEY LANDSCAPING AND LIGHTING MAfNTENANCE DISTRICT NO. 1 AS ZONE FF IN FISCAL YEAR 2025/2026 AND APPROVfNG CERTAIN RELATED ACTION 2 REEDLEY CITY COUNCIL MEETING - September 23, 2025
C. ADOPT RESOLUTION NO. 2025-071 ORDERING THE ANNEXATION OF TERRITORY TO THE CITY OF REEDLEY LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO.

I, CONFIRMING A DIAGRAM AND ASSESSMENT RELATED THERETO FOR FISCAL YEAR 2025/2026, ORDERING THE IMPROVEMENTS, AND THE LEVY AND COLLECTION

OF ASSESSMENTS, WITHIN SUCH TERRITORY COMMENCING IN FISCAL YEAR 2026/2027, PURSUANT TO THE PROVISIONS OF PART 2 OF DIVISION 15 OF THE CALIFORN1A STREETS AND HIGHWAYS CODE AND ARTICLE XIIID OF THE CALIFORN1A CONSTITUTION
Public Hearing Opened: 7:23 p.m.

Public Hearing Closed: 7:24 p.m.

Ballot was marked no. There was no further action taken on this item.

WORKSHOP

7. UPDATE FROM TOWNSEND PUBLIC AFFAIRS
Spencer Street with Townsend Public Affairs gave an update on the State budget and key Federal issues.

8. PLANNING WORKSHOP
Community Development Director Rodney Horton gave a brief update to Council regarding Planning.

COUNCIL REPORTS

9. BRIEF REPORT BY COUNCIL MEMBERS ON CITY RELATED ACTIVITIES AS AUTHORIZED BY THE BROWN ACT AND REQUESTS FOR FUTURE AGENDA ITEMS.

Council Member Friesen
• Discussed the Good Morning Reedley event he attended
Council Member Crutchfield
• Mentioned the meet and greet with Adventist that was hosted by Sierra Kings Health Care District he attended
Council Member Arriaga
• Also discussed the meet and greet with Adventist he attended • Shared about the meeting with Esmeralda Soria he attended Council Member Fast
• Mentioned about the meeting she had with Congressman Jim Costa in Washington DC • Discussed the ribbon cutting at Evergreen Playschool that she attended • Also discussed the meet and greet at Adventist
Mayor Tuttle
• Discussed the meet and greet with Adventist he attended • Shared about the meeting with Esmeralda Soria he attended • Attended the September 11 th event at Reedley College

STAFF REPORTS

10. UPDATES AND/OR REPORTS BY CITY MANAGER AND/OR STAFF MEMBERS.

City Manager Nicole Zieba:
• Reminded everyone of the upcoming event at the Chamber of Commerce Police Chief Marc Ediger:
• Shared about upcoming Reedley Night Out and invited everyone to attend 3 REEDLEY CITY COUNCIL MEETING - September 23, 2025

CLOSED SESSION
11 . GOVERNMENT CODE SECTION 54956.8

CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: 1710 Ninth Street (APN: 368-141-06)
Agency Negotiators: City Manager and Assistant City Manager Negotiating Parties: Commercial Retail Associates, Inc.

Under Negotiation: Terms, Price and Conditions
12 GOVERNMENT CODE SECTION 54957.6

CONFERENCE WTTH LABOR NEGOTIATORS
Agency designated representatives: City Attorney
Unrepresented Employee: City Manager

RECONVENE TO OPEN SESSION
City Attorney Laurie Avedisian-Favini stated there was no reportable action taken in closed session

ADJOURNMENT
Mayor Tuttle adjourned the regular meeting at I 0:01 p.m.

ATTEST:

Ruthie Greenwood, City Clerk
Mayor Matthew Tuttle
4 DATE:

TITLE:

SUBMITTED:

APPROVED:

October 14, 2025

REEDLEY CITY COUNCIL
C8] Consent
D Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: _t __ _

RATIFY THE AUTHORIZATION FOR CITY MANAGER TO EXECUTE THE

EMERGENCY FACILITIES AND LAND USE AGREEMENT WITH THE USDA FOREST SERVICE.
~-..,, [_,/ ' Sarah Reid /
Community Services Directo~
Nicole R. Zieba, ~ / ,
City Manager vy

RECOMMENDATION
Ratify the City Manager's authorization to execute the Emergency Facilities and Land Use Agreement with the USDA Forest Service. This agreement was initiated in response to the Garnet Fire and provided for the temporary use of the Reedley Municipal Airport as a helibase during this emergency incident.

BACKGROUND
In late August 2025, the USDA Forest Service contacted City staff to request the use of the Reedley Municipal Airport as a helibase in support of firefighting operations for the Garnet Fire.

Establishing a helibase at the airport enabled the Forest Service to stage helicopters and associated support vehicles needed for active fire suppression efforts.

Helicopters were stationed on the south end of the transient parking area and at the north end of the airport beyond the hangars. The Reedley Municipal Airport served this emergency operation from August 28, 2025, through September 12, 2025.

To ensure airport operations continued without disruption, the City of Reedley coordinated between the USDA Forest Service and Reedley College, which also conducts aviation activities at the site. Both parties successfully shared use of the facility with no reported concerns.
1 FISCAL IMPACT
Under the executed agreement, the City will receive compensation at the established daily rate of $200 for airport use, along with applicable charges for water usage, including a monthly water meter fee and consumption costs.

As a result, the Airport Enterprise Fund will receive $3,200 in rental revenue for the 16 days of use, and the Water Enterprise Fund will receive $80.66 for water-related charges. These rates are consistent with the City of Reedley's adopted Master Fee Schedule.

ATTACHMENTS
Emergency Facilities and Land Use Agreement
2 EMERGENCY FACILITIES & LAND USE AGREEMENT rev. 04/2025 INCIDENT AGENCY (name, address, phone number)
USDA Forest Service
At-Incident Management Support Branch (AIMS)
26 Fort Missoula Road
Missoula, MT 59804

ATTN (ONCC/OSCC) SURGE CENTER
OWNER (name, address, phone number-include day/night/cell) City of Reedley
Sarah Reid
100 N. East Avenue
Reedley, CA 93654,
(559) 637-4203 /(559) 360-8657 cell
POINT OF CONTACT (if applicable): Sarah Reid
EMAIL: [email protected]
PAYMENT ADDRESS: C8:] Sa~above, or __
UEI: XEU4BL2KMN33
REGISTERED IN SAM.GOV: es or C8:] No, Vendor Code
Information Worksheet attachea
EIN/SSN (only if not in SAM):

Countv: State: Township: Ranae: Section:

TYPE OF CONTRACTOR ("X" APPROPRIATE BOXES):

AGREEMENT NUMBER MUST APPEAR ON ALL PAPERS

RELATING TO THIS AGREEMENT
AGREEMENT NUMBER:

EFFECTIVE DA TES
a. beginning: 8/28/2025
1291S825K4022
I b. ending: End of Incident
INCIDENT NAME: GARNET
INCIDENT NUMBER: CA-SNF-001684
RESOURCE ORDER NUMBER: S-199
0 SMALL BUSINESS • LARGE BUSINESS • SMALL DISADVANTAGED OWNED • WOMEN OWNED • HUBZONE • SERVICE DISABLED VETERAN O PUBLIC ENTITY C8:] GOVERNMENT C8:]OTHER The owner of the property described herein, or the duly appointed representative of the owner, agrees to furnish the land/facilities for use as HELIBASE .

DESCRIPTION OF LAND/FACILITIES: Address or specific location. If street or highway address is unavailable, use distance from nearest city, crossroads, or other significant landmark. The local description of how to get to the land/facilities is also acceptable. (attach separate sheet if more space is necessary) Physical address is Reedley Municipal Airport
4557 S Frank:wood Avenue
Reedley, CA 93654
(559) 637~9453
N33 ° 40.01, WI 19°26.92
2 GATE CARDS WERE ISSUED THESE ARE EXPECTED TO BE RETURNED OR A $50.00 FEE WILL BE CHARGED. THE DEPOSIT FOR THE METER IS $1,100 WHICH WILL BE CHARGED IF NOT RETURNED. DUE TO WASIDNG OF AIRCRAFT AND CLEANING OF RETARD ANT CITY ASKS THAT NO RETARDENT IS LEFT ON THE PAVEMENT.

RA TE: For each day that the land/facilities are used, the Government will pay the rate of - or as indicated below. Ordinary wear and tear is included in the rate. The minimum amount guaranteed to be paid under this agreement shall be $0.00_ regardless of the length of use. The maximum amount to be paid under this agreement shall not exceed $50,000.00. Payment shall be in accordance with the incident Agency payment procedures.

Rate breakout: _$200.00/DAY (HELICOPTER/ HELICOPTER MODULES/ WATER TENDER/FUEL TENDER/ FUELING EQUIPMENT WATER USE PER 1.000 GALLONS/$1 .46; METER WILL READ THE WATER USED PER GALLONS. FOR USE OF THE METER, ITS $70 PER MONTH UNTIL RETURNED.

Note: All restoration details are outlined on page 2 of this agreement.

UTILITIES AND SERVICES:

IZ]The above rate includes utility charges for the following: 0 DIESEL OGAS IZ] ELECTRICITY (8!WATER O TOILET SUPPLIES O JANITORIAL SERVICES & SUPPLIES O TRASH REMOVAL IZ] SEPTIC SERVICE O EXISTING TELECOMMUNICA TlONS
IZ]The above rate excludes utility charges. The Government will pay to the owner the sum determined due by the Contracting Officer based on:

Page£ of 6
Agreement No: 1291S825K4022
RESTORATION: Restoration beyond ordinary wear and tear.

D Restoration costs have been pre-negotiated. The Government restoration of land/facilities includes:

D Worn. to be performed: __________ _
OR
DA one-time payment of ____ to cover the restoration associated with this agreement. [8J No restoration costs have been pre-negotiated for this agreement. Restoration above ordinary wear and tear and associated with the performance of the agreement will be assessed upon completion of the agreement. Request for restoration shall be submitted in writing to the contracting officer.

AL TERA TIONS: The Government may make alterations, attach fixtures or signs, erect temporary structures in or upon the land/facilities , install temporary culverts, trenching for utilities, which shall be the property of the Government. Alterations will be removed by the Government after the termination of the emergency use, unless otherwise agreed .

ORAL STATEMENTS: Oral statements or commitments supplementary or contrary to any provisions of this Agreement shall not be considered as modifying or affecting the provisions of this Agreement.

ORDINARY WEAR AND TEAR: Ordinary wear and tear is based on the customary use of the land/facilities, and not the use resulting from the incident.

CONDITION REPORTS: A joint pre and post-use physical inspection report of the land/facilities shall be made and signed by the parties; the purpose of the inspections shall be to reflect the existing site condition.

OTHER: Describe in detail:

TERMS AND CONDITIONS: See attachment.

INSURANCE/ INDEMINIFICATION: The United States Federal Government is self-insured and does not have the authority to indemnify and hold harmless the Owner, from any and all claims, liabilities, losses, damages, charges , etc. The Owner does not have the authority to indemnify and hold harmless the United States Federal Government from any and all claims , liabilities, losses, damages, charges etc. The Owner will be responsible for errors, omissions and negligence of its employees. The United States Federal Government will be responsible for errors, omissions and negligence of its employees to the extent provided by Congress under the Federal Tort Claims Act (28 U.S.C. 1346(b), 2401 (b), 2671-2680, as amended by P.L. 89-506, 80-Stat. 306].

CHECKLIST(s): See attachment. Fill in the following drawing showing the land/facilities under agreement. Include buildings, roads, aved areas, utir lines, fences, ditches, landsca in and an other h sical features which hel describe the area.

FEDERAL ACQUISITION REGULATION CLAUSES:

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.acauis1 i n .001 FAR 52.213-4 Terms and Conditions - Simplified Acquisitions (Other Than Commercial Items) (JAN 2025)(DEVIATION FEB 2025)
FAR 52.222-3 Convict Labor (June 2003)
FAR 52.232-1 Payments (APR 1984)
FAR 52.232-11 Extras (APR 1984)
FAR 52.232-17 Interest (MAY 2014)
FAR 52.232-25 Prompt Payment (JAN 201 7)
FAR 52-233-1 Disputes (MAY 2014) ALT I (DEC 1991 )
FAR 52.243-1 Changes-Fixed Price (AUG 1987)AL T l(APR 1984) Loss, Damage or Destruction: The Government will assume liability for the loss, damage, or destruction of facilities furnished under this Agreement, provided that no reimbursement will be made for loss, damage. or destruction when due to (1) ordinary wear and tear or (2) the fault or negligence of the owner or the owner's agent(s).

PRINT N M ND TITLE:

CITY MANAGER
NICOLE R. ZIEBA
PHONE NUMBER: (559) 637-4203 /(559) 360-8657 CELL
EMAIL: SARAH.REIO REEDLEY.CA.GOV
PRINT NAME AND TITLE·

DAVID WATSON

CONTRACTING OFFI CER
PHONE NUMBER: 480.204.9319
EMAIL: DAVID.LWATSON USDA.GOV

Aqreement No: 1291 S825K4022
A TT AC HM ENT 1
PRE-USE INSPECTION: Description or photos/ condition immediately prior the Government's occupancy. Refer to attached checklist.
./1
OWNEn;ER'S,EN~NATURE: DATE: GOVERNMENT AGENT/ EMPLOYEE'S SIGNATURE: DATE:
1/J/J_,
PRINT NAME ANDTITLE: PRINT NAME AND TITLE:

POST-USE INSPECTION: Description of photos/ condition immediately following the Government's occupancy. To include all modification added areas .
0 NO DAMAGE NO CLAIMS
Requested Amount Due for Damage $
Invoice Amount$
TOTAL AMOUNT DUE to Vendor$
RELEASE OF CLAIMS STATEMENT: Contract release for and in consideration of receipt of payment in the amount shown in 'total amount due'. Contractor hereby releases the Government from any and all claims arising under this agreement except as reserved in remarks.

REMARKS
OWNER / OWNER'S AGENT SIGNATURE DATE: GOVERNMENT AGENT/ EMPLOYEE'S SIGNATURE: DATE:

PRINT NAME AND TITLE: PRINT NAME AND TITLE:

Page~ of 10
Agreement No: 1291 S825K4022
Page~ of 10
Agreement No: 1291 S825K4022

Agreement No: 1291S825K4022
Page I of 10
Agreement No: 1291 S825K4022
Page~ of 10
Agreement No: 1291 S825K4022
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Agreement No: 1291S825K4022

Agreement No: 1291 S825K4022
-------- - ------ ---------
2025-08-28 17:53:19 Page 1 of 1
Initial 2.lncldent / Project Name 3. Incident / Project Financial Codes RESOURCE ORDER Date/Time CA-SNF-001684 P5S8LK (0515) [P] CFAA
GARNET SOA: 7353707425 LOP: 39073
SOA 7353707425 LOP 39073
PS S8LK (051 5)
SUPPLY 08-24-2025 4. Office Reference Number 9. Jurisdiction/ Agency 0010 PST 001 684 Sierra National Forest

5. Descriptive Location 6. TWN RNG SEC Base MDM 8. Incident Base / Phone Number 10. Ordering Office 34849 MAXON RD SANGER CA 95657 Main Incoming Sierra National Forest Emergency [email protected] Command Center
(559) 348-0239
(559) 500-4544
LAT. 36" 51 ' 38" N Main 559-500-454 6
(559) 500-4546
LONG. 119' 02' 35' W
11 . Aircraft Information
Bearing Distance VOR Contact Name Frequency Type Assigned Frequency Reload Base Other Aircraft / Hazards NaN" 3952 NL
NaN" 3953 ZYT
NaN' 3955 YYT

12. Ordered From To Qty Resource Needed Deliver To From Unit To Unit Assigned Resource Resource MID Estimated Estimated Released Released Request Date/ Time Requested Date/Time Date/Time Assigned Assigned Ind Time Of Time Of Date To Number Unit ID Departure Arrival
S-199 2025-08-2! {559) CA-SICC 1 Service - Land 2025-08-2S GARNET CA-SICC CA-SICC Invalid Pending 1052 PDT 500-4546 Rental 0900 PDT CA· date CITY L I· REhlJI.Y 12Y ISX1,K·II :!1 SNF-0016
84 Travel Mode Financial Code Named Request Special Needs Navigation/ Reporting Instructions G P5S8LK (0515} GM 57 Incident Jetpor1(s): FAT*
LUA Intake Form for using Reedley Municipal Airport for a Helibase. LUA N33' 40.01, W1 19"26. 92 Requesting Effective Date of 08/28/25 at 09:00 or as soon as possible Location:
4557 S Frankwood Avenue, Reedley, CA 93654
(559) 637-9453
Cont act: Rit a Clipperton 530-575-9906

13. User Documentation
Req. No. Documentation Entered By
DATE: October 14, 2025

REEDLEY CITY COUNCIL
[8J Consent
D Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: 5 ----
TITLE: RATIFY THE AUTHORIZATION FOR CITY MANAGER TO EXECUTE THE INTERIM AGREEMENT WITH SKYLEADER NORTH AMERICA INC. FOR

FUEL OPERATION SERVIC SAT THE REEDLEY MUNICIPAL AIRPORT SUBMITTED: Sarah Reid
Community Services Direct
APPROVED: Nicole R. Zieba , _ /
City Manager vy

RECOMMENDATION
Ratify the City Manager's authorization to execute the Interim Agreement with Skyleader North America Inc. for fuel operation services at the Reedley Municipal Airport.

BACKGROUND
Following the sudden passing of Fixed Base Operator (FBO) Carl Smith, the City of Reedley was required to take immediate steps to ensure operations of essential airport services for tenants and patrons. To address this urgent need, an Interim Agreement was executed on September 9, 2025, with Skyleader North America, Inc. The agreement allows for the temporary use of the FBO hangar and the first row of tie-down spaces located north of the hangar. This interim arrangement will remain in effect while the City conducts a Request for Qualifications (RFQ) process to select a new permanent FBO.

Carl Smith faithfully served as the FBO at Reedley Municipal Airport since 2006, providing critical aviation and fueling services to the community. His long-standing agreement was set to expire in July 2026, and staff had originally planned to begin the recruitment process after the first of the year. Given these unforeseen circumstances, staff will work to accelerate the timeline to secure a qualified and permanent operator.

During this interim period , necessary repairs and maintenance to the FBO hangar will also be scheduled to ensure the facility is fully functional and ready for long-term use by the incoming FBO.
1 September 8, 2025
Skyleader North America Inc.

Michael Tamazian
40924 Oakwood RD.

Madera, CA 93636
City of Reedley
Community Services Department
100 N. East Avenue
Reedley, CA 93654
(559) 637-4203
FAX (559) 637-7253
Due to the unfortunate circumstance of the death of the current Fixed Based Operator (FBO), the City of Reedley must make temporary accommodations to provide services to Reedley Municipal Airport tenants and patrons. An Interim Agreement for use of FBO hangar and first row of tie down spaces to the north of the FBO, hangar is being proposed during the short term while the City of Reedley goes through the Request for Qualification for a new FBO.

In consideration for use of the FBO hangar and tie down spaces, Skyleader will provide the following services in lieu of rent:

1. General Airport Oversight (i.e. information to users, monitoring of airport conditions and activities and reporting to the City and safety concerns).

2. Serve as the Airport representative to the public and address general questions.

3. Maintain the premises in a neat, clean and safe condition which includes stocking and cleaning the pilots lounge and north end restrooms. Supplies will be provided by the City of Reedley.

4. Conduct the daily taxiway and runway inspections when on site and report any hazards immediately to the Airport Manager.

5. Assist City of Reedley in the daily operations of the fuel system and be available for monthly and annual inspections and when fuel is delivered.

6. Nicole R. Zieba
City Manager
e, accept, agree to, and provide all indemnification and of the current FBO Agreement.

Sept ~,2025
Date
1/e~.C
Date!
DATE:

TITLE:

BY: .

SUBMITTED:

APPROVED:

REEDLEY CITY COUNCIL
October 14, 2025
~ Consent
D Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: _ (o __

RATIFY THE AUTHORIZATION FOR CITY MANAGER TO EXECUTE AN

AGREEMENT WITH THE GIANTS COMMUNITY FUND ALLOWING THE

CITY OF REEDLEY TO PROVIDE THE JUNIOR GIANTS BASEBALL
PROGRAM.

T~ylor Cardenas, Community Services Recreaf n Coordinato~ f JI T~ l
Sarah Reid: Community Servic~s Dir/:~·t
Nicole R. Zieba, City Manager r-y' ·

RECOMMENDATION
Ratify the authorization for City Manager to execute an agreement with the Giants Community Fund allowing the City of Reedley to provide the Jr. Giants Baseball Program for the 2026 season. The program hasn't changed, but the Giants Community Fund requires that the City of Reedley enter into an agreement annually. Staff is asking for the approval to continue offering this program.

BACKGROUND
Jr. Giants Baseball is a free program offered during the summer months to children ages 5-13.

In past seasons, the program has served up to 265 players. Over the course of the seven-week season, participants focus on character development, health, education, bullying prevention, and the fundamentals of baseball.

For the 2026 season, the Jr. Giants organization plans to host a league from June 9 through August 8. The Giants Community Fund provides all needed equipment, uniforms and hats. Last season, funding typically provided through AmeriCorp was cut. The Giants Community Fund elected to provided limited funding for the Ambassadors to support leagues but limited the hours. The Ambassadors assist with recruiting coaches, required parent and player meetings, oversight of games and distribution of Jr. Giants materials and incentives.

For 2026, the level of support remains uncertain until closer to the start of the season. The City of Reedley remains responsible for player recruitment, team organization, and overall program supervision
1 FISCAL IMPACT
Staff time is allocated in the City of Reedley 2025-26 Fiscal Year Budget.

ATTACHMENTS
Agreement with Giants Community Fund
2 ,Junior Giants League Agreement

1. Introduction
Please note: You must initial each policy before moving on to the next page. If you have any questions or issues on specific policies in this agreement, please contact your Junior Giants staff member as soon as possible.

If you need to complete the survey in multiple sittings, click "Save and continue later" at the top of the page. If you lose your progress without saving, just email [email protected] and we can send your in-progress edit link.

1. League
Reedley
Thank you in advance for your time!

2. Your organization's full name (to be listed online/printed on fliers) City of Reedley

3. Your name
First : Taylor
Last : Cardenas

4. Your email (you'll receive a copy of your response)
[email protected]

5. Junior Giants staff member
Nicole Catchatoorian/Mikayla Padilla

2. Contact Information
Please update your contact information for email/phone communication. Your shipping address is where all league shipments will be sent.

6. Commissioner contact information
Name (first and last) : Taylor Cardenas
Office phone number : 559-637-4203
Cell phone number : 559-318-6034
Email address : [email protected]

7. Please note that the contact information listed above (except cell phone number) will be posted onlinef participants have registration questions.

If you prefer different contact information to be listed online, please enter it below. If not, you can skip this question.

Name (first and last) : Taylor Cardenas
Email address : [email protected]
Phone number : 559-637-4203

8. Current league shipping address
*Please note: this is where all your materials will be delivered.

Address: 100 N. East Ave
City : REEDLEY
State: CA
Zip : 93654-3103

9. Anything specific we should know about shipping to your league? Examples: our offices are closed on Mondays, temporary address during construction, etc.

If not, you can skip this question.

10. Assistant Commissioner contact information
It none, you can skip this question.

11. Please enter any other contacts you would like included on group emails from the GCF (Commissioner and Assistant Commissioner are already included).

It none, you can skip this question.
- N a~e- Email
Contact
Contact
Contact

12. The best way to ensure you have a good Ambassador is to recommend someone you know from your community. Do you have any recommendations of someone who could be an Ambassador in your league next season? We will reach out to them when the application goes live at the end of this year.

It not, you can skip this question. If you have more than 1, leave their info in the comments.

Comments:

13. How many 'AmeriCorps Serving Here' signs (8.5" x 11" with zip-ties) would you like to order? *Please request 1 per field location where games are held, as these are meant to be attached to the field{s) where your AmeriCorps Ambassador is serving.
2025 Example (design subject to change):

AmeriCorps

SERVING HERE
AmeriCorps.gov

14. Do you have any local contacts who would be interested in running the Junior Giants Schools program through their afterschool program or PE classes in the spring? If not, you can skip this question. If you have more than 1, leave their info in the comments.

Note: We will gladly take recommendations for any area, but some of our target geographic regions are Bakersfield, Carson City, Fairfield, Fresno, Klamath Falls, Oakland, San Jose, Turlock and Yuba City.

Comments:

3. 2026 Planning

15. How many players and teams do you plan on hosting in each of the following divisions? Please use the suggested projections for your league sent by GCF staff as a starting point.

If you don't plan on hosting a specific division, you can leave it blank or write 0.

We recommend building teams to 15 players per team, so a sample breakdown would be:

T-ball Baseball: 60 players / 4 teams
Minors Baseball: 90 players / 6 teams
Minors Softball: 30 players / 2 teams
Majors Baseball: 60 players / 4 teams
We encourage all leagues to host T-ball, Minors and Majors Baseball as well as Minors Softball at a minimum.

Both Baseball and Softball are coed, but Softball is typically primarily girls. # Players # Teams
T-ball Baseball (5-6 years) 60 4
T-ball Softball (5-6 years) 0 0
Minors Baseball (7-9 years) 60 4
Minors Softball (7-9 years) 60 4
Majors Baseball (10-13 years} 60 4
Majors Softball (10-13 years) 0 0
Seniors Baseball (14-18 0 0 years}
Seniors Softball (14-18 years) 0 0
Comments:

16. Are you planning on running at least one softball division this season? Yes

4. Recruitment Materials

17. RECRUITMENT MATERIALS .

Contingent upon budget, we will provide printed fliers, PDF fliers and other digital resources (email templates, etc.).

If budget allows, we will also order posters {same design as fliers but larger) and/or vinyl banners.

Which of the following would you like to order?
Printed fliers: 8.5" x 11 "

18. How many printed fliers (8.5" x 11 ") would you like to order? *See 2025 example below. Look & feel will change for 2026, but general layout will remain the same. Leaguespecific information will be printed in the white space. Fliers are double-sided with English on one side and Spanish on one side. If you do not run a softball division, you will receive a Baseball-only flier.

Note: these are contingent on our budget and will be approved later. 150

19. How many printed Softball-only fliers (8.5" x 11 ") would you like to request? .. Please note that if you run a softball division, you will receive a Baseball/Softball combo flier, as noted in the previous question. These Softball-only fliers are additional, and intended for softball-specific recruitment. 2025 Example:

Note: these are contingent on our budget and will be approved later. 50 20. Contact information to be printed on fliers/posters Name : Taylor Cardenas
Email : [email protected]
Phone number (123) 555-1 234 : 559-637-4203

21. All fliers/posters will be printed with the following information:

Your agency name
Sign up online starting Apri l 1 !
League starts mid-June / Ages 5-13 (will be specific to your league) For questions, please contact:

Name, email and phone you provided
In-person registration info and any disclaimers (if applicable) *2025 Example:

Rancho Cordova Police Activities League
Sign up on line ,t;;orting April 1 at gojrgi;;onts.orgl •·or.-~$ .... ,.~ :.,.._..~ :,:1111.i c<:
0 l"'l'l,. ;l;:L'b
•.'_<,.,1 •.1:~•1>-~l •li-•;• ~-;J "-'t .. .,tt,!•n'' .,,,~ Please initial below to confirm you understand:
tc

22. Do you have any school district or other disclaimers we should include on your fliers? No

23. Do you need fliers in another language besides English/Spanish? No

24. Do you need your agency's logo printed on your fliers/posters? Yes

25. Please upload your agency's logo here.
*If you have any issues uploading your logo, please email it to [email protected] City Logo Color no border.png

26. Do you plan on hosting any in-person registration days or offering registration assistance in your office? Yes

27. Which will you offer?
Ongoing support in our office

28. Please provide details for ongoing registration support in your office.

Example:

Monday - Friday
9:00 - 5:00 PM
April 1 - May 31
Antioch Park & Recreation Office
123 Main Street, Antioch
Note: While we can keep online registration open throughout the season, we recommend ending in-person registration by May 31 so families are motivated to sign up sooner.

Days of the week : Monday-Friday
Start time (include AM/PM) : 8am
End time (include AM/PM) : 5pm
Location name : Reedley Community Center
Address : 100 N. East Ave
City : REEDLEY

5. 2026 Junior Giants League Agreement
Junior Giants, the flagship program of the Giants Community Fund, is a free, noncompetitive and coed baseball/softball & youth development program for boys and girls ages 5-18 years old.

Junior Giants leagues are hosted by youth-serving organizations that exist separately · from any association with the Junior Giants program (e.g., Park and Recreation Districts, Police Activities Leagues, YMCAs, Boys and Girls Clubs, etc.).

This Agreement is entered into by and between the Giants Community Fund ("GCF") and City of Reedley ("the Organization"), which is hosting the [Invalid question ID: "286".

Check your merge code.] Junior Giants League ("the League") for the 2026 season.

As a condition of participation in the Junior Giants program and hosting the League, the Organization agrees to the following terms:
(Please initial each item. If you have any questions or issues with specific items, please write them in the comments section.)

29. 2026 Season Schedule
The Organization shall ensure that its Junior Giants season will be 8 weeks in duration (including practices) and follow the Junior Giants Season & Program Schedule below:

Week of June 8: Week 1: Introduction to Junior Giants (practices only or 1 game and 1 practice for each team) Week of June 15:Week 2: Health (practices only or 1 game and 1 practice for each team) Week of June 22:Week 3: Strike Out Bullying (begin playing games if games have not already started.

Remainder of season should consist of 1 practice and 1 game each week for each team.) Week of June 29:Week 4: Education
Week of July 6:Week 5: Confidence
Week of July 13:Week 6 : Teamwork
Week of July 20:Week 7: Leadership
Week of July 27:Week 8: Integrity
Can you adhere to this schedule?
Yes , we can

30. You will be required to host the following trainings before your practices begin:
(1) First Pitch Meeting
(1) Volunteer Meeting
(1) Coaches Clinic
Please initial below to indicate you are aware of the following responsibilities:

Organizing the logistics behind the scenes to coordinate Promoting the dates to your league in advance
TC

31. Commissioner/Agency Responsibilities
The Acting Commissioner of the League shall virtually attend (or watch the recordings of) the mandatory Commissioners Clubhouse Chats hosted the last Wednesday of each month.

The Acting Commissioner of the League shall attend the mandatoryCommissioners Camp in February.

The Commissioner(s) shall meet with Giants Community Fund staff for annualeague meetings and other meetings as needed.

The Organization will provide secure, year-round storage for all equipment provided by the Giants Community Fund with the exception of equipment that is no longer safe to use.

The Organization will not use the equipment/supplies provided for other programs/leagues (with the exception of rewards from previous seasons).

The Organization will run the program according to the Junior GiantsCode of Ethics.

The Organization will be responsible for the day to day operation of the league, including :

Promoting registration for players and volunteers
Booking fields for practices and games
Creating rosters and schedules
Storing supplies, distributing supplies at the beginning of the season, collecting supplies at the end of the season and completing a postseason inventory survey
Communicating with participants before, during and after the season Creating a heat plan/bad weather plan and communicating it with participants Running practices and games day-of
TC
Comments:

32. AmeriCorps Ambassador
The Giants Community Fund will do everything in it s power to find at least one Ambassador for every league, but an Ambassador is not guaranteed. Leagues are responsible for assisting the GCF in Ambassador recruitment.

The Commissioner(s) will make contact with the Ambassador within 2 business days of being connected via email and will schedule a sit-down meeting (in-person or via Zoom) within 1 week.

The Ambassador & Commissioner(s) will complete the Roles & Responsibilities checklist within 2 weeks of the Ambassador's term start date.

The Commissioner(s} will continue to meet with the Ambassador weekly throughout their term and will also be responsive to their questions via phone/email.

The Organization will make sure at least (1) staff member who is knowledgeable about the Junior Giants program is at the field with the Ambassador during the entirety of practice and game days.

The Commissioner(s) will conduct an exit interview with the Ambassador before their final day of service.

TC
Comments:

33. Nondiscrimination
The Organization will refrain from discriminating on the basis of race, color, creed, national origin, gender, gender identity and expression, sexual orientation, disability, and military status in any of its activities or operations. The Organization shall foster an inclusive and welcoming environment for all players, coaches, volunteers, and families. The Organization shall provide equal opportunities for both females and males to play and coach.

TC
Comments:

34. Online Registration
The organization shall:

Conduct all player, coach, and team parent registration through GCF's online sports management system, LeagueApps*.

Not accept any other form of registration (i.e. paper registration).

Require each participants' parent(s)/guardian(s) to sign a Player Waiver & each volunteer to sign the Coach Waiver upon registration through LeagueApps prior to any participation in Junior Giants. *Specific platform subject to change
TC
Comments:

35. Background Checks
The Organization will take all precautions to protect the safety of all participants in the League, including, without limitation, screening all adults who will interact with child participants in the league. The Organization will require all coaches, other volunteers affiliated with the Junior Giants program and all other adults who have contact with players to complete a background check through GCF's online sports management system, LeagueApps, prior to working with any youth (the LeagueApps background check is through Yardstik). If any coach, volunteer or other adult does not complete a background check or clear a background check, such person will not be permitted to be associated with the Junior Giants program or otherwise serve as a coach or volunteer.

Under no circumstances, may a person begin volunteering for the League until he/she has passed the LeagueApps background check.

The Organization shall not permit any adult to participate in any manner with the League if such adult's background check reveals: (i) a conviction for any crime involving or against a minor; (ii) a conviction for any violent crime; (iii) a conviction for Driving While Intoxicated if the person's services to the league would include driving; and/or (iv) the person is listed in a Sexual Offenders registry. Moreover, the League may prohibit any adult from participating in the League in any capacity if the background check reveals any information which the Head of the League determines could lead to a safety risk for the League.

All League teams shall have a background-checked adult of each gender over the age of 21 present at all times. At no time during any League activity should any adult, over 18 years of age, be alone with any member of the team, without another adult of the opposite gender present, except for his/her own child.

The Organization shall handle the results of all background checks with confidentiality and respect. Only the Commissioner of the League and his/her designees with a need to know may be informed of the results of the background checks.

The GCF may immediately suspend or terminate the league's affiliation in the Junior Giants program for failure to comply with the Background Check requirements described in this section.

TC
Comments:

36. Volunteer Shirts/Supplies
The Organization will not pass out any supplies to volunteers before they have cleared their background check.

This includes, but is not limited to, a volunteer shirt, incentives, baseball/softball equipment, etc.

The Organization will ensure that volunteers wear their volunteer shirt at every game, practice and Junior Giants event to signify to parents at the field that they have passed their background check.

TC
Comments:

6. AmeriCorps Host Site Agreement
Article 1: The Giants Community Fund Roles and Responsibilities The following are the roles and responsibilities agreed to by the Giants Community Fund. Please read through them carefully. They are for your reference only.

As the legal grantee of California Volunteers, the Giants Community Fund will:

1. Meet the AmeriCorps goals as set by the granter (California Volunteers)" 100% enrollment rate for AmeriCorps Ambassador slots
85% retention rate for enrolled AmeriCorps Ambassadors
Meet Performance Measure targets as outlined in the AmeriCorps grant.

2. Employ a Junior Giants AmeriCorps Manager, and Regional staff members to oversee the program and assist Host Site representatives and AmeriCorps Ambassadors throughout the program year. The GCF Coordinators/Managers/Directors will be the representative of Junior Giants AmeriCorps Program with respect to all references to Junior Giants AmeriCorps Program herein, unless otherwise specified).

The GCF Coordinators/Managers/Directors will :

Lead and manage recruitment of AmeriCorps Ambassadors for placement at Host Sites ; Plan and conduct AmeriCorps Ambassador calls and meetings weekly, and provide mentoring and coaching for AmeriCorps Ambassadors as needed;
Coordinate all AmeriCorps trainings as required by the grant and publish a training schedule for the year; Ensure that AmeriCorps Ambassadors are spending no more than 20% of their time on training activities; Schedule one check-in call with each Commissioner per season; Be responsible for all grant reporting including tracking timesheets, submitting Progress Reports and all other programmatic reporting required by California Volunteers and AmeriCorps ; Be responsible for management of AmeriCorps Ambassadors, as it relates to the overall Junior Giants AmeriCorps Program, maintain AmeriCorps Ambassadors' files as required by the grant and oversee any disciplinary actions that may be necessary;
Be a liaison for Host Sites regarding any AmeriCorps issues and provide training on all aspects of Host Site responsibilities;
Other support as needed, if justifiable as a reasonable cost pursuant to the AmeriCorps grant.

3. Provide a Financial staff member (other than the Junior Giants AmeriCorps Manager) to manage the fiscal aspects of the AmeriCorps grant. These aspects include:

Payment of AmeriCorps Ambassadors' living allowances upon receipt of timesheets that are approved/signed by the AmeriCorps Ambassador and Regional Coordinator/Manager/Director; Initial registration and maintenance of worker's compensation and other grant required benefits; Submit quarterly Budget Reports and all other fiscal reporting as required by the AmeriCorps grant.

4. Provide AmeriCorps Gear for all AmeriCorps Ambassadors.

5. Complete an annual site audit as required by 0MB Circular A-133.

Article II: Host Site Roles and Responsibilities
Please read through the following carefully and initial. If you have any questions or issues with specific items, please write them in the comments section.

37. The Host Site (League) will:

1. Assist Junior Giants AmeriCorps Program in meeting the program goals as set out by the Grantor (California Volunteers): 100% enrollment of AmeriCorps Ambassador slots ; 85% retention of enrolled AmeriCorps Ambassadors ; meet performance targets as outlined in the AmeriCorps grant.

2. Provide enough service opportunities for AmeriCorps Ambassador{s) to accumulate the minimum required service hours over the grant year.

3. Provide adequate resources to fulfill the individual goals and program objectives of the AmeriCorps Ambassadors, as well as the goals of the Giants Community Fund and AmeriCorps.

4. Identify a Site Supervisor (i.e. Commissioner) to provide direct supervision of the AmeriCorps Ambassador(s).

Attendance on monthly Commissioners Clubhouse Chats;
Participating in at least one League Meeting with the Regional Coordinators/Manager/Director during the grant year;
Providing site-specific training necessary for the AmeriCorps Ambassadors to successfully provide service that is above and beyond the training provided by Junior Giants AmeriCorps Program including, but not limited to, Host Site orientation for new AmeriCorps Ambassadors and introductions to Host Site staff and explanation of Host Site policies;
Providing supervision and assistance to AmeriCorps Ambassadors to assure that they are making adequate progress toward their individual and direct service and AmeriCorps Ambassador development objectives; Act as an informational relay between Giants Community Fund and the Host Site, and assuring that AmeriCorps Ambassadors in violation of the terms of their Member Service Agreement are disciplined in a manner consistent with that agreement. All disciplinary actions (verbal or written) must be handled in conjunction with the Regional Coordinator/Manager/Director, documented, with the documentation to be kept in the AmeriCorps Ambassador's file with the Giants Community Fund. All disciplinary actions MUST involve the GCF Coordinator/Manager/Director. Host Sites cannot terminate AmeriCorps Ambassadors for any reason.

5. The Site Supervisor and the Host Site are responsible for direct supervision of the AmeriCorps Ambassador(s) during their service hours on site. The host site is responsible for ensuring that the AmeriCorps Ambassador(s) participate in safe, productive and appropriate activities that will insure no undue harm comes to the AmeriCorps Ambassador(s) or host site clients and staff.

6. Permit AmeriCorps Ambassadors to attend all training sessions required by the Giants Community Fund, including but not limited to weekly calls with Giants Community Fund staff. Permit AmeriCorps Ambassadors to attend other Sub Grantee/Organization meetings as necessary.

7. Ensure that AmeriCorps Ambassadors will not engage or partic ipate in any of the following prohibited activities during their service hours:

Attempting to influence legislation;
Organizing or engaging in protests, petitions, boycotts, or strikes ; Assisting, promoting or deterring union organizing;
Impairing existing contracts for services or collective bargaining agreements ; Engaging in partisan political activities or other activities designed to influence the outcome of an election to any public office;
Participating in, or endorsing events or activities that are likely to include advocacy for or against political parties, political candidates, political platforms, proposed legislation, or elected officials ; Engaging in religious instruction; conducting worship services; providing instruction as part of a program that includes mandatory religious instruction or worship; constructing or operating facil ities devoted to religious instruction or worship; maintaining facilities primarily or inherently devoted to religious instruction or worship; or engaging in any form of religious proselytizing ;
Providing a direct benefit to a for-profit entity, a labor union, a partisan political organization, an organization engaged in the religious activities described in the preceding sub-clause unless Grant funds are not used to support the religious activities, or a non-profit that engages in lobbying, a non-profit entity that fails to comply with the restrictions contained in section 501{c)(3) of U.S. Code Title 26; Voter registration drives by AmeriCorps Ambassadors is an unacceptable service activity. In addition, Corporation funds may not be used to conduct a voter registration drive; Other activities as the Corporation determines will be prohibited, upon notice to Sub Grantee/Organization AmeriCorps Program.

8. Ensure that AmeriCorps Ambassadors are not assigned to activities that would result in displacement for a paid worker, or that would normally be done by a paid worker.

9. Ensure that AmeriCorps Ambassadors are provided with meaningful service opportunities and if there are administrative or clerical activities assigned, they are directly related to the AmeriCorps Ambassadors direct service activities as described in the position description (i.e. data collection/entry, email communication, etc.).

10. The Host Site acknowledges its responsibility to ensure that AmeriCorps Ambassadors are not engaged in any activities that are outside the approved position description of the AmeriCorps Ambassador.

11. The Host Site acknowledges that AmeriCorps Ambassadors cannot transport clients or community members in their personal vehicles. Host Site will ensure that AmeriCorps Ambassadors do not drive agency vehicles or provide transportation to clients in their personal vehicles.

12. Ensure that AmeriCorps Ambassadors do not participate in the following fundraising activities:

Raising funds for his/her living allowance.

Raising funds for an organization's operating expenses or endowment.

Writing grant applications for AmeriCorps funding or for any other funding provided by the Corporation for National and Community Service.

Writing grant applications for funding provided by any other federal agencies.

13. If the Junior Giants AmeriCorps Program releases an AmeriCorps Ambassador from servi ce for any reason the AmeriCorps position may remain vacant for the remainder of the term.

14. Ensure that AmeriCorps Ambassadors are treated as equal members of the staff and receive the appropriate respect.

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Comments:

7. Use of Marks (Liability & Indemnification)

38. The GCF grants the League a non-exclusive, non-transferable limited license to use the trademarks, service marks and copyright rights belonging to the GCF (the "GCF/Junior Giants Marks") subject to the terms and conditions of this Agreement. The Organization will not alter the GCF/Junior Giants Marks in any manner, without the prior written approval of the GCF. The League acknowledges that it cannot associate the name of a local sponsor with the GCF/Junior Giants Marks without the prior written approval of the GCF. No approval will be granted where a local sponsor is in a category that is competitive to a Giants sponsor.

Prior to any publication, distribution or display by the Organization of any GCF/Junior Giants Marks other than for its intended usage, the Organization shall furnish a written proposal identifying such usage to the GCF for its prior written approval. The Organization must not publish, distribute or display any GCF/Junior Giants Marks without first receiving written approval from the GCF. Following receipt of the GCF's approval, the Organization must not alter the GCF/Junior Giants Marks. The Organization shall seek GCF's prior written authorization in the event it desires to use the GCF/Junior Giants Marks other than as provided herein.

The Organization shall not use the GCF/Junior Giants Marks in any way that: (a) advertises, promotes, expresses or implies endorsement of any third party, cause, belief product or service by the GCF or the San Francisco Giants; (b) advertises, promotes or expresses endorsement or sponsorship of the league by any third party, product or service without the prior written approval of the GCF; or (c) reflects adversely on the reputation of the San Francisco Giants or the GCF. In addition, the Organization shall not, without the prior written permission of the GCF, use the GCF/Junior Giants Marks in connection with any event or in any manner other than in connection with the League.

With respect to profiles, commentary, writings, photographs, images, logos, and audio or video files (collectively "Content") posted on social media outlets including, but not limited to, Facebook, lnstagram, Twitter, biogs, podcasts, message boards and websites (collectively "Social Media"), the Organization/League hereby agrees that it shall: (a) obtain prior written consent from the GCF before using the GCF/Junior Giants Marks on any Social Media outlet or linking to any website on any Social Media outlet; (b) refrain from displaying Content via Social Media that could be reasonably construed as an official GCF, Giants and/or Junior Giants communication; (c) refrain from posting any false or misleading Content on any Social Media outlet relating to the GCF, the Junior Giants program and/or the Giants; and (d) (i) accept any Facebook "Favorite Pages" request from the GCF; (ii) "Like" the GCF Organizational Page on Facebook ; (iii) accept any GCF request to follow League's Twitter account; and (iv) accept any request from the GCF to connect to any other Social Media that represents the League.

The Organization hereby acknowledges the proprietary nature of the GCF/Junior Giants Marks and any other trademarks, service marks and copyright rights provided to the League by the GCF in connection with the GCF or the San Francisco Giants (collectively, "Giants Rights"). The League represents that it has not made and wi ll not make any unauthorized use of the Giants Rights and agrees that during or after the term of this Agreement, it will make no such use of any Giants Rights, other than as provided in this Agreement, without the prior written consent of the GCF. Any use the Organization has made or will make of such Giants Rights has not conferred or will not confer any rights or benefits upon it whatsoever, and any rights created by such use shall inure to the benefit of the GCF and the Giants. The Organization further acknowledges that for purposes of this Paragraph, use shall include, but is not be limited to, trademark, fair, incidental, descriptive or functional uses.

The Organization must obtain all necessary licenses, consents or releases permitting it to use any third party proprietary material not furnished by the GCF including, but not limited to any : (a) name, likeness or voice of any individual (including, without limitation, Major League Baseball ("MLB") players, coaches, managers, broadcasters and announcers); (b) name, likeness or voice of any individual in the League, including players, coaches and managers; and (c) any copyright, trademark or other property or identifications other than the GCF/Junior Giants Marks. The Organization shall be solely responsible for determining which licenses, consents and releases must be obtained.

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8. Organization Shall Not Profit

39. Our organization acknowledges and agrees that the Giants Community Fund has no obligation to make any payment directly to our organization tor any purpose.

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40. Our organization will not earn a financial profit from items provided by the Giants Community Fund. This includes, but is not limited to, Giants or Minor League affiliate tickets, giveaway items and incentives, and equipment.

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41. The Organization will not charge a fee for participants to play in the League, including any type of Organization membership fee. The Organization will not ask participants to fundraise in order to play in the League.

If a picture day is offered, there must be free options for players to receive their photo (players must receive a free printed photo or photos must be available for download at no charge).

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9. Insurance

42. 2026 Giants Community Fund Insurance Requirements
Each organization must secure and continuously maintain, at its own expense, the following coverage:

1. Workers' Compensation Insurance in compliance with state or provincial laws, covering employees, volunteers, temporary workers and leased workers, including Employers' Liability with minimum limits of:
$1,000,000 Each Accident;
$1,000,000 Disease - Each Employee;
$1,000,000 Disease - Policy Limit.

2. An Insurance Services Office (or equivalent) occurrence based Commercial General Liability Insurance Policy, providing coverage for bodily injury and property damage and personal and advertising injury including but not limited to contractual liability, participant liability, products/completed operations liability and Abuse & Molestation coverage with minimum limits of:
$2,000,000 Each Occurrence;
$4,000,000 General Aggregate;
$2,000,000 Abuse & Molestation Aggregate;
$2,000,000 Products/Completed Operations Aggregate.

3. Automobile Liability Insurance, covering owned, non-owned, leased or hired automobiles, with a minimum combined single limit of $2,000,000 Each Accident.

The required limits may be satisfied through a combination of primary and follow form umbrella policies. All insurance policies must be issued by an admitted insurance carrier with an A.M. Best rating of A-8 or better. Major League Baseball Youth Foundation, the Office of the Commissioner of Baseball, its Bureaus, Committees, Subcommittees and Councils, MLB Advanced Media, LP., Major League Baseball Properties, Inc., The MLB Network, LLC, the Clubs of Major League Baseball, and each of their subsidiaries or affiliated entities, any entity which, now or in the future, controls, is controlled by, or is under common control with the Major League Clubs or the Office of the Commissioner of Baseball, and its and their directors, officers and employees (" Additional Insureds"} must be named as Additional Insureds under the Commercial General Liability and Commercial Automobile Liability and, if applicable, Umbrella Liability Policies. All liability insurance policies must provide cross liability coverage (separation of insureds or severability of interest provisions). Further, coverage for the Additional Insureds shall apply on a primary and non-contributory basis irrespective of any other insurance available to the Additional Insureds, whether collectible or not. The Commercial General Liability policy shall include no third-party-over action exclusions or similar endorsements or limitations.

Provided coverage remains commercially available and economically feasible as deemed by MLB, the Commercial General Liability & Umbrella Liability policies shall include no exclusions for CTE or similar or related brain trauma or injuries. No policy shall contain a self-insured retention. No policy shall contain a deductible in excess of $25,000 and any/all deductibles shall be the sole responsibility of the Organization and shall not apply to the Additional Insureds. All policies shall be endorsed to provide a waiver of subrogation in favor of the Additional Insureds. All policies shall be endorsed to provide that in the event of cancellation, non-renewal or material modification MLB shall receive at least thirty (30) days written notice thereof. Organization shall furnish MLB with certificates of insurance evidencing compl iance with all insurance provisions noted above prior to the commencement of the Term and annually at least ten (10) days prior to the expiration of each required insurance policy. Organization shall provide MLB with copies of its insurance policies and/or endorsements upon request. If any of the required policies are written on a claims made basis, Organization shall maintain such coverage for a period of three (3) years after termination of the Agreement and provide evidence of such coverage on an annual basis during the three (3) year period. The insurance requirements set forth will in no way modify, reduce, or limit the indemnification obligations required herein by Organization. Any actions, errors or omissions that may invalidate coverage for Organization shall not invalidate or prohibit coverage available to the Additional Insureds. Receipt by MLB of a certificate of insurance, endorsement or policy of insurance which is more restrictive than the contracted for insurance shall not be construed as a waiver or modification of the insurance requirements above or an implied agreement to modify same, nor is any verbal agreement to modify same permissible or binding.

To the extent any U.S. military sites are self-insured they will be exempt from this requirement upon submission of evidence of such self-insurance.

TC
Comments:
1 O. Term of Agreement: Right to Discontinue

43. Unless earlier terminated and/or discontinued in accordance with this paragraph, this Agreement shall be in effect until December 31, 2026. The GCF reserves the right to discontinue the Junior Giants program or any aspect of the program or require that the Organization disassociate itself from Junior Giants and the GCF at any time and for any reason. In addition, the GCF may suspend or discontinue the program in its entirety at any time for any reason.

TC
Comments:

11. Review
If you have any edits, click the "Back" button below- don't click your browser's back button.

12. Signature

44. The foregoing terms accurately set forth the terms of our understanding and agreement.

AGREED AND ACCEPTED BY:

First Name : Nicole R
Last Name : Zieba
Organization : City of Reedley
Title : City Manager
Date : 9/24/2025

45. Please use your mouse to sign in the box below.

Signature of: Nicole R. Zieba

13. Thank You!
Thank you for your time and consideration in completing this League Agreement. You will be emailed a copy of this agreement. If you do not receive an email with a copy of this agreement, please contact us and we will send you a copy.

If you have any questions or concerns, please contact your GCF contact as soon as possible.

DATE:

TITLE:

SUBMITTED:

APPROVED:

October 14, 2025

REEDLEY CITY COUNCIL
~ Consent
D Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: 7 ---

APPROVE THE FOLLOWING ACTIONS ASSOCIATED WITH FUNDING
PROVIDED BY SIERRA KINGS HEAL TH CARE DISTRICT(SKHCD):

A) RATIFY AUTHORIZATION FOR CITY MANAGER TO SIGN A

SPECIAL INITIATIVE-GRANT AGREEMENT AND RELATED

DOCUMENTS ACCEPTING FUNDING TO PROVIDE RED

RIBBON WEEK ACTIVITIES IN REEDLEY

B) RATIFY AUTHORIZATION FOR CITY MANAGER TO SIGN A

SPECIAL INITIATIVE-GRANT AGREEMENT AND RELATED

DOCUMENTS ACCEPTING FUNDING TO CREATE A POOL

SAFETY COLORING BOOK

C) RATIFY AUTHORIZATION FOR CITY MANAGER TO SIGN A

SPECIAL INITIATIVE-GRANT AGREEMENT AND RELATED

DOCUMENTS ACCEPTING FUNDING FOR WATER AEROBICS

SCHOLARSHIPS
D) ADOPT BUDGET AMENDMENT RESOLUTION NO. 2025-074
AMENDING THE CITY OF REEDLEY 2025-2026 BUDGET
APPROPRIATING $3,600 FOR SUPPLIES, MATERIALS AND

INSTRUCTOR COMPENSATION
Sarah Reid
Community Services Dire t
Nicole R. Zieba
City Manager

RECOMMENDATION
Approve the following actions associated with the funding provided by Sierra Kings Health Care District (SKHCD): A) Ratify authorization for City Manager to sign a Special InitiativeI Grant Agreement and related documents accepting funding to provide Red Ribbon week activities in Reedley; 8) Ratify authorization for City Manager to sign a Special Initiative-Grant Agreement and related documents accepting funding to create a pool safety coloring book; C) Ratify authorization for City Manager to sign a Special Initiative-Grant Agreement and related documents accepting funding for water aerobics scholarship for qualifying participants; D) Adopt Budget Amendment Resolution No. 2025-07 4 amending the City of Reedley 2025-2026 Budget appropriating $3,600 for supplies, materials and instructor compensation associated with the grants received from SKHCD.

EXECUTIVE SUMMARY
The City of Reedley is grateful for its ongoing partnership with Sierra Kings Health Care District (SKHCD) on projects that advance their mission of promoting healthy lifestyles and encouraging community wellness. Building on this strong collaboration , City staff recently presented three initiatives designed to have a meaningful impact on existing recreation programs:

1. Red Ribbon Week Activities - $1,400
This October, Kings Canyon Unified School District will host a Health Fair on the Reedley Parkway in front of the district office. The City would like to join the effort by offering a Red Ribbon Week booth, where participants can engage in fun, interactive activities focused on the importance of living drug-free. The budgeted funds will cover prizes, crafts, snacks, and a community pledge poster to encourage youth and families to say "NO" to drugs.

2. Pool Safety Coloring Books - $1,200
In 2021 , the City and SKHCD partnered on a successful river safety messaging campaign that continues to raise awareness of drowning risks today. Building on that success, the City proposes a pool safety-themed coloring book designed for young swimmers and their families . This resource will deliver age-appropriate lessons on safe swimming practices, emergency response, and the importance of adult supervision.

The books will be distributed to children in both the City's free swim lesson program (generously supported by SKHCD) and the City's fee-based swim lessons. An estimated $1 ,200 will fund the design and printing of 1,000 copies, ensuring safety education reaches a wide audience.

3. Water Aerobics Scholarship Program - $1,000
During the annual review of the Master Fee Schedule, staff identified an imbalance in water aerobics fees, resulting in an increase of the one-day pass from $5 to $10. While this adjustment ensures fairness, it has also posed a hardship for some participantsparticularly older adults and individuals using water aerobics for therapy, injury recovery, or chronic condition management.

To maintain equitable access, the City proposes a pilot scholarship program offering a 50% discount for participants who provide a doctor's note verifying a health need for aquatic exercise. The City is requesting $1 ,000 to offset revenue loss during this pilot phase, ensuring that cost is not a barrier to those who benefit most.

Together, these initiatives aim to expand safety education for children and sustain access to therapeutic aquatic exercise for community members with health challenges. The City of 2 Reedley deeply appreciates SKHCD's continued support and partnership in promoting health, safety, and wellness across our community.

FISCAL IMPACT
All expenses associated with the implementation of the three Special Initiative Grants will be fully funded . Budget Amendment No. 2025-074 requests' appropriations to cover the cost of supplies, materials, and 70% of the instructor compensation for the water aerobics program.

ATTACHMENTS

1. SPECIAL INITATIVE-GRANT AGREEMENT-Red Ribbon Week Project

2. SPECIAL INITIATIVE-GRANT AGREEMENT-Pool Safety Coloring Books Program

3. SPECIAL INITIATIVE-GRANT AGREEMENT-Water Aerobics Program

4. Budget Amendment Resolution No. 2025-074
3 Docusign Envelope ID: 023EA4F4-E47C-4889-BF35-87FF6FC15F49 ,_?Yi, . 5 IE RRA~KI NG S

HEALTH CARE DISTRICT
Contract No. 2025-16

SPECIAL INITIATIVE-GRANT AGREEMENT
SPECIAL INITITAIVE GRANT RECIPIENT: ---=-C=ity.i....=of.:....:..:.Re=e=-=d:;.;_le=-y._----'--'R=ed=....c..cR=ib=bc.-=o.c..c n-'W--'-=- ee=k-'--P'--'r'--"'o'-'-'je=-=c=t-- SPECIAL INITIATIVE GRANT AMOUNT: ___ __;,:_$=..,1,c..:.. 4.::.. 00=-"-.-=- oo=------------ GRANT TERM: September 1, 2025 to November 30, 2025
This agreement (hereinafter referred to as "Agreement"), dated as of September 1, 2025, (hereinafter referred to as "Effective Date") is by and between Recipient, and the Sierra Kings Health Care District (hereinafter referred to as "the District"), an independent public agency established pursuant to the Local Hospital District Law in 1965 and the District Reorganization Act of 1965.

GRANT PURPOSE: By executing this Agreement, Recipient acknowledges that the goal of the District's grant program is to support community-based projects, organizations, and agencies which promote health and wellness related to Obesity, Diabetes, and/or Behavioral Health.

Recipient certifies that the proposed uses of grant funds are in furtherance of this goal.

The specific purposes and uses of Recipient's grant funds are set forth in the special initiative grant budget, which is attached herein as 'Exhibit A.

CONDITIONS: Recipient agrees as follows:

1. Term and Scope. This Agreement is for a term commencing on Effective Date and ending no later than November 30, 2025, and has no effect until it is executed by Recipient and the District. Recipient agrees to adhere to the use of the funds as described in the Recipient's grant application attached herein as Exhibit_B

2. Recipient agrees to expend the grant funds for the purposes set forth above and in the attachments to this Agreement, and for no other purpose. Recipient further agrees to keep and use any non-consumable goods and materials purchased with District funds for a period of not less than three years and to use them for the purposes set forth above.

3. Not later than the last day of the grant term, Recipient agrees to provide the District with a summary report on activities together with documentation of its expenditures of grant funds in the format of original receipts and/or invoices.

4. For a period of not less than three years from the initial disbursement of grant funds, Recipient agrees to keep complete records of expenditures of grant funds, in accordance

Docusign Envelope ID: 023EA4F4--E47C-4889-BF35-87FF6FC15F49 '~~/ . SI E RRAc1YK1 NG S

HEALTH CARE DISTRICT
Contract No. 2025-16
with generally accepted principles of accounting, sufficient to fully document the nature of such expenditures.

5. For a period of not less than three years from the initial disbursement of grant funds, Recipient agrees to permit authorized representatives the District to have access to any and all items or materials purchased with District funds and to its books and records upon reasonable notice and during Recipient's normal business hours for the purpose of verifying Recipient's compliance with the terms of this Agreement.

6. Grantee shall be reimbursed for eligible expenses incurred under this agreement in an amount not to exceed 100% of the total grant award of One thousand four hundred dollars ($1,400). Reimbursement shall be made only upon submission of adequate documentation of actual expenditures, including itemized invoices, receipts, or other proof of payment deemed acceptable by the Granter. All requests for reimbursement must be submitted in accordance with the timeline and requirements set forth in this agreement.

7. Recipient agrees to repay the District upon demand any grant spent for purposes other than those set forth above. This provision shall survive termination or expiration of this Agreement.

8. Recipient must comply with all applicable laws providing equal employment opportunities. CONTRACTOR must not discriminate against any person on the grounds of race, color, creed, gender, gender identity, religion, marital status, registered domestic partners status, age, national origin or ancestry, physical or mental disability, medical condition including genetic characteristics, sexual orientation, pregnancy, citizenship status, military or veteran status, or any other characteristics, sexual orientation, pregnancy, citizenship status, military or veteran status, or any other characteristic made unlawful by federal, state, or local laws.

9. Recipient agrees to defend, indemnify, hold harmless, and release the District, and it's employees, from and against any and all actions, claims, damages, disabilities, or expenses that may be asserted by any person or entity, to the extent arising out of the negligent acts or omissions or willful misconduct in the performance of this Agreement by Recipient, whether or not there is concurrent negligence on the part of the District, but excluding liability due to the active negligence or willful misconduct of the District.

This indemnification obligation is not limited in any way by any limitation on the amount or type of damages or compensation payable to or for Recipient or its agents under workers' compensation acts, disability benefit acts, or other employee benefit acts. This provision shall survive termination or expiration of this Agreement.

Docusign Envelope ID: 023EA4F4-E47C-4889-BF35-B7FF6FC15F49 ,~?YJ, . SIERRA~KINGS

H E ALTH CARE DISTRICT
Contract No. 2025-16

10. Recipient shall agree to maintain insurance in accordance with the provision of Exhibit G herein.

11. There are no third-party beneficiaries of this Agreement, and it may be enforced only by the parties hereto.

12. Recipient agrees that:

12.1 Recipient will collaborate with the evaluation consultant designated by the District, as may be required by the District, in order to develop a suitable evaluation.

12.2 In the event that Recipient's agency, organization, or business is closed within three (3) years of Effective Date, Recipient will notify the District not less than fifteen (15) business days prior to closure. Notice should be sent to the following address:

Sierra Kings Health Care District
1120 I. Street
Reedley, CA 93654

12.3 In the event that Recipient's agency, organization, or business is closed within three (3) years of Effective Date, Recipient agrees to dispose of equipment purchased with funds received through the Special Initiative Grant Program in accordance with directions from the District. In the event that Recipient's agency, organization, or business is closed prior to the initial expenditure of any grant funds hereunder, Recipient shall repay the District all such unspent funds immediately and without formal demand by the District for such repayment.

Recipient understands that the District may direct that equipment in good condition be donated to one or more appropriate agencies, organizations, and/or businesses promoting health and wellness throughout the District.

IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the Effective Date.

RECIPIENT:

Nicole Zieba, City Manager
City of Reedley

9/2/2025
Dated
Docusign Envelope ID: 023EA4F4-E47C-48B9-BF35-B7FF6FC 15F49 ..... -ff/, '
SIERRA(y,KINGS

HEALTH CARE DISTRICT
Chinayera Black Hardaman, MPA, CEO
Sierra Kings Health Care District

Contract No. 2025-16
9/9/2025
Dated
Docusign Envelope ID: 023EA4F4-E4 7C-4889-BF35-B7FF6FC 1 SF49 Contract No. 2025-16
Exhibit A. Itemized Budget
Total
Item Amount
1 Project Materials
a. 500 Red ribbons, 200 bracelets, 100
drawstring backpacks, 200 pencils, 200 color
2 changing cups, 200 sunglasses $1,142.00
b. 1 Autograph Poster and 240 cardboard puzzle
3 craft $98.00
4 C. 324 Granola Bars $70.00
d. 1 washable markers, 1 sharpies, 1 red ribbon
5 stickers $90.00
6 Total $1,400.00
7 8
9 10
11 12
13 14
15 16
17 18
19 20
21 22
23 24
25 26
27 28
29 30
Shipping
Tax
Total Budget $1,400.00

Docusign Envelope ID: EE468967-9E27-42D9--9E52-664DBCA26173 /
,~?.JI . SIERRA~KINGS

HEALTH CARE D I STRICT
Contract No. 2025-13

SPECIAL INITIATIVE-GRANT AGREEMENT
SPECIAL INITIATIVE GRANT RECIPIENT: City of Reedley - Pool Safety Coloring Books Program SPECIAL INITIATIVE GRANT AMOUNT: $1 200.00 - ----~-------------- GRANT TERM: September 1, 2025 to June 30. 2026
This agreement (hereinafter referred to as "Agreement"), dated as of September 1, 2025, (hereinafter referred to as "Effective Date") is by and between Recipient, and the Sierra Kings Health Care District (hereinafter referred to as "the District"), an independent public agency established pursuant to the Local Hospital District Law in 1965 and the District Reorganization Act of 1965.

GRANT PURPOSE: By executing this Agreement, Recipient acknowledges that the goal of the District's grant program is to support community-based projects, organizations, and agencies which promote health and wellness related to Obesity, Diabetes, and/or Behavioral Health.

Recipient certifies that the proposed uses of grant funds are in furtherance of this goal.

The specific purposes and uses of Recipient1s grant funds are set forth in the special initiativegrant budget1 which is attached herein as Exhibit A.

CONDITIONS: Recipient agrees as follows:

1. Term and Scope. This Agreement is for a term commencing on Effective Date and ending no later than June 30, 2026, and has no effect until it is executed by Recipient and the District. Recipient agrees to adhere to the use of the funds as described in the Recipient's grant application attached herein as Exhibit B ..

2. Recipient agrees to expend the grant funds for the purposes set forth above and in the attachments to this Agreement, and for no other purpose. Recipient further agrees to keep and use any non-consumable goods and materials purchased with District funds for a period of not less than three years and to use them for the purposes set forth above.

3. Not later than the last day of the grant term, Recipient agrees to provide the District with a summary report on activities together with documentation of its expenditures of grant funds in the format of original receipts and/or invoices.

4. For a period of not less than three years from the initial disbursement of grant funds, Recipient agrees to keep complete records of expenditures of grant funds, in accordance

Docusign Envelope ID: EE468967-9E27-42D9-9E52-664DBCA26173 ,,11J, . SIERRA{jy'KINGS

HEALTH CARE DISTRICT
Contract No. 2025-13
with generally accepted principles of accounting, sufficient to fully document the nature of such expenditures.

5. For a period of not less than three years from the initial disbursement of grant funds, Recipient agrees to permit authorized representatives the District to have access to any and all items or materials purchased with District funds and to its books and records upon reasonable notice and during Recipient's normal business hours for the purpose of verifying Recipient's compliance with the terms of this Agreement.

6. Grantee shall be reimbursed for eligible expenses incurred under this agreement in an amount not to exceed 100% of the total grant award of One thousand two-hundred dollars ($1,200). Reimbursement shall be made only upon submission of adequate documentation of actual expenditures, including itemized invoices, receipts, or other proof of payment deemed acceptable by the Grantor. All requests for reimbursement must be submitted in accordance with the timeline and requirements set forth in this agreement.

7. Recipient agrees to repay the District upon demand any grant spent for purposes other than those set forth above. This provision shall survive termination or expiration of this Agreement.

8. Recipient must comply with all applicable laws providing equal employment opportunities. CONTRACTOR must not discriminate against any person on the grounds of race, color, creed, gender, gender identity, religion, marital status, registered domestic partners status, age, national origin or ancestry, physical or mental disability, medical condition including genetic characteristics, sexual orientation, pregnancy, citizenship status, military or veteran status, or any other characteristics, sexual orientation, pregnancy, citizenship status, military or veteran status, or any other characteristic made unlawful by federal, state, or local laws.

9. Recipient agrees to defend, indemnify, hold harmless, and release the District, and it's employees, from and against any and all actions, claims, damages, disabilities, or expenses that may be asserted by any person or entity, to the extent arising out of the negligent acts or omissions or willful misconduct in the performance of this Agreement by Recipient, whether or not there is concurrent negligence on the part of the District, but excluding liability due to the active negligence or willful misconduct of the District.

This indemnification obligation is not limited in any way by any limitation on the amount or type of damages or compensation payable to or for Recipient or its agents under workers' compensation acts, disability benefit acts, or other employee benefit acts. This provision shall survive termination or expiration of this Agreement.

Docusign Envelope ID: EE468967-9E27-42D9-9E52-664DBCA26173 SIERR~INGS

H E ALTH CARE DI STRICT
Contract No. 2025-13

10. Recipient shall agree to maintain insurance in accordance with the provision of Exhibit C herein.

11. There are no third-party beneficiaries of this Agreement, and it may be enforced only by the parties hereto.

12. Recipient agrees that:

12.1 Recipient will collaborate with the evaluation consultant designated by the District, as may be required by the District, in order to develop a suitable evaluation.

12.2 In the event that Recipient's agency, organization, or business is closed within three {3) years of Effective Date, Recipient will notify the District not less than fifteen (15) business days prior to closure. Notice should be sent to the following address:

Sierra Kings Health Care District
1120 I. Street
Reedley, CA 93654

12.3 In the event that Recipient's agency, organization, or business is closed within three (3) years of Effective Date, Recipient agrees to dispose of equipment purchased with funds received through the Special Initiative Grant Program in accordance with directions from the District. In the event that Recipient's agency, organization, or business is closed prior to the initial expenditure of any grant funds hereunder, Recipient shall repay the District all such unspent funds immediately and without formal demand by the District for such repayment.

Recipient understands that the District may direct that equipment in good condition be donated to one or more appropriate agencies, organizations, and/or businesses promoting health and wellness throughout the District.

IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the Effective Date.

RECIPIENT:

Nicole Zieba, City Manager
City of Reedley

9/2/2025
Dated
Docusign Envelope ID: EE468967-9E27-42D9-9E52-664DBCA26173 '~~~/ . SIERRA~KINGS

HEALTH CARE DISTRICT
Chinayera Black Hardaman, MPA, CEO
Sierra Kings Health Care District

Contract No. 2025-13
9/2/2025
Dated
Docusign Envelope ID: EE468967-9E27-4209-9E52-664DBCA26173 Contract No. 2025-13
Exhibit A. Itemized Budget
Total
Item Amount
1 Program Supplies
2 a. 1000 pool safety coloring books $1,200.00
3 Subtotal $1,200.00
4 5
6 7
8 9
10 11
12 13
14 15
16 17
18 19
20 21
22 23
24 25
26 27
28 29
30 Shipping
Tax
Total Budget $1,200.00

Docusign Envelope ID: 1C297AD7-0EB8-40CF-93D5-B895E5122438 SIERR~INGS

H EALT H CARE DISTR I CT
Contract No. 2025-12

SPECIAL INITIATIVE-GRANT AGREEMENT
SPECIAL IN ITIT AIVE GRANT RECI Pl ENT: _ _..=; Cc..::it...L..y-=o-'--f -'-' R=e-=- e =dl-=e_,._y_-_W~a-'-' teC.Cr-'-A-'-'e'-'-r-=o'-"-b'-"i c""""s -'-P-'--ro"--'g-"-r-=a'--m'--_ SPECIAL INITIATIVE GRANT AMOUNT: _ ___ $~1~,o_o_o_.o_o __________ _ GRANT TERM: September 1, 2025 to June 30, 2026
This agreement (hereinafter referred to as "Agreement"), dated as of September 1, 2025. (hereinafter referred to as "Effective Date") is by and between Recipient, and the Sierra Kings Health Care District (hereinafter referred to as "the District"), an independent public agency established pursuant to the Local Hospital District Law in 1965 and the District Reorganization Act of 1965.

GRANT PURPOSE: By executing this Agreement, Recipient acknowledges that the goal of the District's grant program is to support community-based projects, organizations, and agencies which promote health and wellness related to Obesity, Diabetes, and/or Behavioral Health.

Recipient certifies that the proposed uses of grant funds are in furtherance of this goal.

The specific purposes and uses of Recipient's grant funds are set forth in the special initiative grant budget, which is attached herein as Exhibit A.

CONDITIONS: Recipient agrees as follows:

1. Term and Scope. This Agreement is for a term commencing on Effective Date and ending no later than June 30, 20261 and has no effect until it is executed by Recipient and the District. Recipient agrees to adhere to the use of the funds as described in the Recipient's grant application attached herein as Exhibit B.

2. Recipient agrees to expend the grant funds for the purposes set forth above and in the attachments to this Agreement, and for no other pu rpose. Recipient further agrees to keep and use any non-consumable goods and materials purchased with District funds for a period of not less than three years and to use them for the pu rposes set forth above.

3. Not later than the last day of the grant term, Recipient agrees to provide the Distri!=t with a summary report on activities together with documentation of its expenditures of grant funds in the format of original receipts and/or invoices.

4. For a period of not less than three years from the initial disbursement of grant funds, Recipient agrees to keep complete records of expenditures of grant funds, in accordance

Docusign Envelope ID: 1C297AD7-0EB8-40CF-93D5-B895E5122438 ~/ SIERR: (jr,K I NGS

H E ALTH CARE DISTRICT
Contract No. 2025-12
with generally accepted principles of accounting, sufficient to fully document the nature of such expenditures.

5. For a period of not less than three years from the initial disbursement of grant funds, Recipient agrees to permit authorized representatives the District to have access to any and all items or materials purchased with District funds and to its books and records upon reasonable notice and during Recipient's normal business hours for the purpose of verifying Recipient's compliance with the terms of this Agreement.

6. Grantee shall be reimbursed for eligible expenses incurred under this agreement in an amount not to exceed 100% of the total grant award of One thousand dollars ($1,000).

Reimbursement shall be made only upon submission of adequate documentation of actual expenditures, including itemized invoices, receipts, or other proof of payment deemed acceptable by the Grantor. All requests for reimbursement must be submitted in accordance with the timeline and requirements set forth in this agreement.

7. Recipient agrees to repay the District upon demand any grant spent for purposes other than those set forth above. This provision shall survive termination or expiration of this Agreement.

8. Recipient must comply with all applicable laws providing equal employment opportunities. CONTRACTOR must not discriminate against any person on the grounds of race, color, creed, gender, gender identity, religion, marital status, registered domestic partners status, age, national origin or ancestry, physical or mental disability, medical condition including genetic characteristics, sexual orientation, pregnancy, citizenship status, military or veteran status, or any other characteristics, sexual orientation, pregnancy, citizenship status, military or veteran status, or any other characteristic made unlawful by federal, state, or local laws.

9. Recipient agrees to defend, indemnify, hold harmless, and release the District, and it's employees, from and against any and all actions, claims, damages, disabilities, or expenses that may be asserted by any person or entity, to the extent arising out of the negligent acts or omissions or willful misconduct in the performance of this Agreement by Recipient, whether or not there is concurrent negligence on the part of the District, but excluding liability due to the active negligence or willful misconduct of the District.

This indemnification obligation is not limited in any way by any limitation on the amount or type of damages or compensation payable to or for Recipient or its agents under workers' compensation acts, disability benefit acts, or other employee benefit acts. This provision shall survive termination or expiration of this Agreement.

10. Recipient shall agree to maintain insurance in accordance with the provision of Exhibit C herein.

Docusign Envelope ID: 1 C297 AD7-0EB8-40CF-93D5-B895E5122438 ,_1iJ, . SIERRA~KINGS

H E ALTH CAR E DI S TR I CT
Contract No. 2025-12

11. There are no third-party beneficiaries of this Agreement, and it may be enforced only by the parties hereto.

12. Recipient agrees that:

12.1 Recipient will collaborate with the evaluation consultant designated by the District, as may be required by the District, in order to develop a suitable evaluation.

12.2 In the event that Recipient's agency, organization, or business is closed within three (3) years of Effective Date, Recipient will notify the District not less than fifteen (15) business days prior to closure. Notice should be sent to the following address:

Sierra Kings Health Care District
1120 I. Street
Reedley, CA 93654

12.3 In the event that Recipient's agency, organization, or business is closed within three (3) years of Effective Date, Recipient agrees to dispose of equipment purchased with funds received through the Special Initiative Grant Program in accordance with directions from the District. In the event that Recipient's agency, organization, or business is closed prior to the initial expenditure of any grant funds hereunder, Recipient shall repay the District all such unspent funds immediately and without formal demand by the District for such repayment.

Recipient understands that the District may direct that equipment in good condition be donated to one or more appropriate agencies, organizations, and/or businesses promoting health and wellness throughout the District.

IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the Effective Date.

RECIPIENT:

Nicole Zieba, City Manager
City of Reedley
Chinayera Black Hardaman, MPA, CEO
Sierra Kings Health Care District

9/2/2025
Dated
9/2/2025
Dated
Docusign Envelope ID: 1C297AD7-0EB8-40CF-93D5-B895E5122438 Contract No. 2025-12
Exhibit A. Itemized Budget
Total
Item Amount
1 Program Fees
a. 200 1-day water aerobics class passes at $5
2 each $1,000.00
3 Subtotal $1,000.00
4 5
6 7
8 9
10 11
12 13
14 15
16 17
18 19
20 21
22 23
24 25
26 27
28 29
30 Shipping
Tax
Total Budget $1,000.00

BUDGET AMENDMENT
RESOLUTION 2025-074
The City Council of the City of Reedley does hereby amend the 2025-2026 Budget as follows :

SECTION I - ADDITIONS
Account Number
001-4640.2020
001-4625.1020
001-4625.1041
001-4625.1071
Total
Account Description
Enrichment Special Supplies $
Aquatics Year Round PT Salaries $
Aquatics Year Round SS & Medicare PT Salaries $
Aquatics Year Round Workers Comp Premium PT $
$
Amount
2,600
924
72 4
3,600
Purpose: Staff is requesting appropriations to cover the costs associated with the red ribbon activities , creation and printing of pool safety coloring book and water aerobics fee covered by 50% scholarships for qualifying participants.

SECTION II - SOURCE OF FUNDING
Account Number
001-3614
001-3626
Total
Account Description
Enrichment Programs
Aquatics Year Round
$
$
$
Amount
2,600
1,000
3,600
Impact: The City of Reedley is receiving a grants from Sierra Kings Health Care District (SKHCD) which will cover the costs of the supplies, materials and scholarships for varies recreation programs.

REVIEWED:

Assistant City Manager
The foregoing resolution was approved by the City Council of the City of Reedley on October 14, 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN: APPROVED:

Matthew Tuttle, Mayor
ATTEST:

Ruthie Greenwood, City Clerk
DATE:

TITLE:

October 14, 2025

REEDLEY CITY COUNCIL
[gJ Consent
D Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEMNO: 2 ----

APPROVE AND AUTHORIZE THE CITY MANAGER TO SIGN AN

AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH

INTERWEST CONSUL TING GROUP TO CONTINUALLY PERFORM

ADDITIONAL ON-CALL PROFESSIONAL SERVICES FOR THE

COMMUNITY DEVELOPMENT DEPARTMENT
SUBMITTED: Rodney L. Horton /) f /
Community Development Director ·1 '-t-(__
APPROVED: Nicole R. Zieba\ /
City Manager \,L,-{

RECOMMENDATION
Staff recommends that the City Council approve and authorize the City Manager to make non-substantive changes to the attached amendment, and sign final amendment to the professional services agreement with lnterwest Consulting Group, Inc. (lnterwest) to perform on-call professional services for the Community Development Department.

BACKGROUND
The Community Development Department consists of the Planning and Building Divisions.

Each division is responsible for highly technical and complex assignments associated with the approval and development of structures and buildings proposed to be brought into the built environment. The Building Division is responsible for processing building permit applications in a timely manner, conducting building inspections, and ensuring new construction is compliant with the Reedley Municipal Code and the California Building Code.

Currently, as part of a longstanding professional services agreement, lnterwest provides plan review and inspection support to the department. Staff is proposing to extend the professional services agreement to November 1, 2026. This agreement includes a wholesale replacement of Exhibit B, which reflects an inflationary adjustment in hourly rates for services performed by lnterwest.

On August 28, 2018, City Council approved the original on-call contract with lnterwest Consulting Group to provide Building Division support services. Currently, staff anticipates utilizing support services due to the consistently strong development activity.

FISCAL IMPACT
There is no negative fiscal impact to the City given that the costs of service are determined per-project on an as-needed basis. Additionally, cost for services will be significantly defrayed by fees paid by permit applicants.

PRIOR COUNCIL ACTIONS
City Council approved the original on-call contract with lnterwest Consulting Group on August 28, 2018.

ATTACHMENTS

1. lnterwest Consulting Group - Draft Amendment No. 5 to Professional Services Agreement

2. Professional Services Agreement -Approved on August 28, 2018

AMENDMENT NO. FIVE TO

PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF REEDLEY AND
INTERWEST CONSULTING GROUP, INC.

This Amendment is entered into to amend the Professional Services Agreement previously entered into on September 4, 2018, by and between the City of Reedley, a municipal corporation, hereinafter referred to as "City" and lnterwest Consulting Group, Inc., a California Corporation, hereinafter referred to as "Consultant". City and Consultant shall be jointly referred to as the "Parties".

Amendment Effective Date: This Amendment shall be effective on the latest date fully executed by both parties.

RECITALS
Parties entered into a Professional Service Agreement (Agreement), by which both Parties established the terms and conditions for service delivery on September 4, 2018; and
On February 24, 2021 , Parties instituted Amendment No. One to the Agreement to update Exhibits A and B, extend terms of the Agreement to June 30, 2022; on May 25, 2022, Parties instituted Amendment Two to the Agreement to replace Exhibits A and 8 , extend terms of the Agreement to June 30, 2024; May 16, 2023, Parties instituted Amendment Three to the Agreement to add remote on-call building official services; and on November 1, 2024, Parties instituted Amendment No. Four to the Agreement to update Exhibit B.

Parties hereto now desire to amend the Agreement as set forth herein ; and NOW, THEREFORE, in consideration of the foregoing recitals , Consultant and the City do hereby mutually agree as follows:

1. The End Date notated in Section 1.1 of the Agreement dated September 4, 2018, is amended to be that of November 1, 2026.

2. Exhibit B (Fees for Services) is replaced in wholesale with attached Exhibit B.

3. In all other regards, the Agreement dated September 4, 2018, shall remain in full force and effect.
~/~ Matt Causle , COO
lnterwest Consulting Group, Inc.

Nicole R. Zieba, City Manager
City of Reedley
October 1 , 2025
Date
Date

EXHIBIT-B

FEES FOR SERVICES
September 15, 2025
Rodney Horton - Community Development Director
City of Reedley
845 G Street
Reedley, CA 93654
Re: CPI Rate Increase for Building Department Services Agreement Dear Mr. Horton,
• lW

INTERWEST
A SAFEbuilt COMPANY
We appreciate the opportunity to continue supporti ng the City of Reedley with Building Department Services.

Per our professional services agreement, our hourly rates listed below shall be automatically increased annually based upon the annual increase in the Department of Labor, Bureau of Labor Statistics or successor thereof, Consumer Price Index (CPI} unless a mutually agreed upon rate increase is established. Such an increase shall not exceed 4% per year. This letter is to inform the city that current rates in the contract will be escalated using the current 3.2% CPI and will become effective on the contract anniversary of November p t 2025. The new rates for the amendment are as follows:

CLASSIFICATION HOURLY BILLING RATE
Building Safety Services
Senior Plan Review Engineer ... ................................................ ........................ ... ......................................... ...... $156 Senior Plans Examiner ............... ............ ... ..................... ...... ...... ... ......... ...... ....................................................... $118 CASp .................. .............................. ....................................................................................................................... $129 Fire Prevention Engineer ...... ................................................................................. ......... ............................ ....... $156 Fire Plans Examiner/ Fire Inspector ........................ ...... ............................................................ ..................... $118 Building Inspector ................................................... ... .................. ............................................. ...................... .. . $102 Administrative Support .................................................................. ..................... ....................................... ... ....... $80 Certified Building Official ................................. ............ ......... ..................... .................................... ... ................ $170 Licensed Plan Review Engineer (structural, civil, electrical, mechanical)/ Architect ....................... ... $165 Supervising Structural Engineer ............................................................... ...... ... .................................... ........ .... $206 Senior Structural Engineer ................................................ ...... ............................................. ... .................. ..... .. . $191 Permit Technician ...... ........................ ... ...... ......... ......... ............................................................... ................... .... .. $83 Senior Fire Plans Examiner ........................ ......... ... ...... .................. ... ... ..................... .................. .................. ...... $139 Fire Marshall. ........... .................................... ............ ... ..................... ............... ............... ......... ..................... ......... $128 ICC Building Plans Examiner .......................................... ... ...... ......... ................................................... ............... . $129 Senior Code Enforcement Officer ............ ...... .............................. ..................... ....................................... ...... .. $144 Code Enforcement Officer ................................................ .......................................... ... ...... ......... ... .................. $134 Please contact Devin Locke at [email protected] or 949-889-5270 should you have any questions .

Sincerely,
David Kniff, Director of Plan Review Services Operations INTERWES 1171 West Shaw, Suite 101. Fresno, CA 93711

PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT Is made and entered into this~ day of ~15P':X:· . 2018 (the effective date) by and between Jhe City or Reedley, hereinafter referred to as "CITY", and lnterwest Consulting Group Inc., hereafter referred to as "INTERWEST".

IN CONSIDERATION of the covenants to hereinafter set forth , the parties hereto mutually agree as follows:

ARTICLE 1

SCOPE OF SERVICES

1.1 i2i&~m!Jm t~f §c,mi~:!-t!i
The term of this agreement shall begin on the effective date, and shall end on June 30, 2020. INTERWEST shall perform general building department services including plan review, building inspection and other related services as directed by the and on behalf of the CITY as identified in the attached EXHIBIT• A" Scope of Services.

1.2 S_g_1.l'ci\1le or Work
Upon receipt of written Notice to Proceed from CITY, INTERWEST shall perform with due diligence the services requested by the CITY and agreed to by INTERWEST.

2.1 ~mentAddress
ARTICLE2

COMPENSATION
All payments due INTERWEST shall be paid to:
lnterwest Consulting Group Inc.
1171 W. Shaw Avenue, Suite 102
Fresno, CA 93711
:! .2 JJ.3rms o[ C..!lll.meQsation
Terms of compensation are as stipulated in the allached EXHIBIT "B" Project Fees.

INTERWEST will submit invoices monthly for the work completed in the previous month. INTERWEST shall perform such services and be paid for such services in accordance with the fees for services identified in the Proposal for Professional Bllilding Official. Plan Check and Building Inspection Services on an As-Needed Basis.

All invoices for services are considered to be due and payable upon receipt unless otherwise set forth in this Agreement. It is mutually agreed that payment to INTERWEST shall not be delayed for any reason during the execution of the scope of services. This would also include final payment upon completion of the scope of services by INTERWEST. Withholding of payment shall only be for cause and shall be as set forth in writing by the clienl within 10 calendar days of receipt of the invoice. Invoices nol Pc19e 1 of 5
RJl!IWIO \Cot<!~·-:=
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contested within 10 calendar days are assumed to be accurate and acceptable to al/ parties, and all rights to withhold payment shall be forfeited after that time.

Each invoice will represent services completed during the prior month unless otherwise noted on the invoice. Payment not received within 30 days of the invoice date will be considered past due. All past due invoices will be subject to a 1.5 % per month late charge. If the invoice, including late charges due, is not paid in full within 60 days of the invoice date, INTERWEST may cease all services on the project and may commence the exercising of Its legal remedies. These include, but are not limited to, mechanics' lien rights under applicable law.

ARTICLE 3

INDEMNIFICATION AND INSURANCE

3. t lndemnlf!caUon
INTERWEST will Indemnify and hold harmless CITY, Its Boards and its officers and employees (collectively "CITY"), against any claim, loss or liability that CITY Incurs to the extent caused by the negligent acts, errors or omissions of lNTERWEST, Its agents, officers, directors and employees, in performing any of the services under this Agreement.

In recognition of the relative risks and benefits of the services provided to both the CITY and INTERWEST, these risks have been allocated such that the CITY agrees, to the fullest extent permitted by law, to specific limits of liability. The aggregate limits of liability of INTERWEST, its agents, officers, directors and employees In performing any of the services under this Agreement arising from any and all cause or causes shall not exceed $50,000. It Is Intended that this limitation apply to any and all liability or cause of action however alleged or arising, unless prohibited by law. :.ti ~onewl Jal~
INTERWEST shall at all times during term of the Agreement carry, maintain, and keep in full force and effect, a policy or policies of Comprehensive General Liability Insurance, with minimum limits of One Million ($1,000,000.00) Dollars for each occurrence and in the aggregate, combined single limit, against any persona\ injury, death, loss or damage resulting from the wrongful or negligent acts by INTERWEST.

Said policy or policies shall be issued by an insurer admitted to do business in the State of California and rated in Best's Insurance Guide with a rating of B++ or better.

INTERWEST shall at all times during the term of this Agreement. carry, maintain, and keep in full force and effect a policy or policies of professional liability insurance with a minimum limit of one million ($1 ,000,000.00) dollars. Said policy or policies shall be issued by an insurer admitted to do business in the Stale of California and rated In Best's Insurance Guide with a rating of 8++ or better.

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3.11 Worker's compensation
INTERWEST agrees to maintain In force at all times dllring the performance of work under this Agreement worker's compensation insurance as required by the law.

INTERWEST shall require any subcontractor similarly to provide such compensation insurance for their respective employees.
3,5 Cerli[ioate of Insurance
Upon execution of this Agreement, INTERWEST shall send the CITY a certificate of insurance showing that the aforesaid policies are in effect In the required amount. At all times during the term of this agreement, lnterwest shall maintain on file with the CITY Clerk a certificate of Insurance showing that the aforesaid policies are in effect In the required amounts. The comprehensive general liability policy shall include the CITY, Its officers, and employees as additional insured.

ARTICLE4

TERMINATION
4:1 Jermination ofAgr~eQl§nl
(n) This Agreement may be terminated at any time, with or without cause, by either party upon sixty (60) days prior written notice. (b) In the event of termination or cancellation of this Agreement by INTERWEST or CITY, due to no fault or failure of performance by INTERWEST, INTERWEST shall be paid compensation for all services performed by INTERWEST, in an amount to be determined as follows; for work done in accordance with all of the terms and provisions of this Agreement, INTERWEST shall be paid an amount equal to the percentage of services performed prior to the effective date of termination or cancellation in accordance with the work items; provided in no event shall the amount which would have been paid to INTERWEST for the full performance of the services.

ARTICLE 5

OWNERSHIP OF DOCUMENTS
fl I Owner!ibi1uif Documents and Work Product
All plans, specifications, reports and other design documents prepared by INTERWEST pursuant to this Agreement are instrnments of service, which shall be deemed the property of the CITY. CITY acknowledges and agrees that all plans, specifications, reports and other design documents prepared by INTERWEST pursuant to lhis Agreement shall be used exclusively on this Project and shall not be used for any other work wilhoul the written consent of INTERWEST. In the event CITY and INTERWEST permit the reuse or other use of the plans, specifications, reports or other design documents, CITY shall require the party using them to indemnify and hold harmless INTERWEST regarding any ancl all references to INTERWEST from the plans, specifications, reports and other design documents.

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ARTICLE 6

GENERAL PROVISIONS
G. ·1 Emr.En:mJ.mtill.t:nll~m1a! Qppomtall~.~
In the performance of this Agreement, INTERWEST shall comply with all applicable provisions of the California Fair Employment Practices Act (California Government Code Sections 12940-48) and the applicable equal employment provisions of the Civll Rights Act of 1964 (42 U.S.C. 200e-217), and the Americans with Disabilities Act of 1992 (42 U.S.C. § 11200, fil.§filI.).

6.?. 1,ft9J!LA<-.tlc;i1J
(a) Should either party to this Agreement bring legal action against the other, the case shall be brought In a court of competent jurisdiction in Orange County, California, and the party prevailing in such action shall be entltled to recover its costs of litigatlon, Including reasonable attorneys' fee which shall be fixed by the judge hearing the case and such fee shall be included In the judgment. (b) Should any legal action about the Project between CITY and a party other than INTERWEST require the testimony of INTERWEST when there is no allegation that INTERWEST was negligent, CITY shall compensate INTERWEST for its testimony and preparation to testify at the hourly rates in effect at the time of such testimony.

6.3 l\.~ont~mj
This Agreement shall not be assignable by either party without the prior written consent of the other party.

Notwithstanding the above, INTERWEST may use the services of persons and entities not in INTERWEST'S direct employ, when it is appropriate and customary to do so. Such persons and entities include, but are not necessarily limited to specializ.ed consultants.

6.U Hazardous Materials
Unless otherwise provided in this Agreement, INTERWEST and its subconsullants and/or contractors shall have no responsibility for the discovery, presence, handling, removal or clisposal of, or exposure of persons to hazardous material s in any form at the site of the Project.

T1lles • - 1•,--- -
Tl1e titles usecl in U1is Agreement are for general reference only ancl are not part of the Agreement.

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6.1 o Extent of Agreement
This Agreement represents the entire and Integrated Agreement between CITY and INTERWEST and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be modified or amended only by a subsequent written agreement signed by both parties.

6.11 Notices
All notice pertaining to this Agreement shall be In writing and addressed as follows:

If to INTERWEST:

Mr. Ron Beehler
lnterwest Consulting Group Inc.
11613 Santa Clara Drive, Suite 100
Roseville, CA 95661
If to CITY:

Mr. Gary Higginbotham
Building Official
City of Reedley
1733 9th Street
Reedley, CA 93654
IN WITNESS WHEREOF, the parties hereto have executed this Agreement of the date and year first above written.
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Plan Processing Requirements

EXHIBIT-A

SCOPE OF SERVICES
Upon receipt of plans and documents fo r review and approval Incl uding OSHPD3 plan review projects, lnterwest wlll develop and furnish the Build ing Official with a complete and legible correction list for each plan review. When plans are deemed complete and In full code compliance, 2 sets of plans and corresponding documents wlll be stamped with lnterwest Consulting Group's approval stamp and signed by our plans examiners. Bo th sets of completed documents wlll be re turned to the county for final approval and distribution to the applicant.

All construction plans and other related documents will be reviewed for compliance with the following codes:
✓ Architectural - Latest City Adopted Building and Residential Codes ✓ Structural · Latest City Adopted Bui/ding and Residential Codes ✓ Electrical - Latest City Adopted Electrical Code
✓ Plumbing - Latest City Adopted Plumbing Code
✓ Meclwnlca/ - Lates t City Adopted Mechanical Code
✓ Fire - Latest City Adopted Fire Code
✓ Energy - Latest County Adopted Title 24 Energy Code
✓ Accessibility- Latest City Adopted Title 24 Accessibility Codes (State and Federal) ✓ Green Bui/ding - Latest City Adopted Green Building Code ✓ Other City Ordinances, Policies, Procedures
Time of Performance
lnterwest Consulting Group understands the need fo r prompt and timely services and works hard to accommodate any turn around schedule desired by our clients. our typical turn-around is ten (10) working days for first reviews and five (5) working clays for subsequent reviews. We propose plan review turn-around times for large and/or complex projects be within 15 working days for the first review and 10 working days for subsequent reviews as agreed to, based on the complexity of the project.

The turn-a rou nd time for plan reviews will begin th e day the documents are received in ou r office. lnterwest Co nsulting Gro up will also accommodate special project plan revi ew needs, such as fast-track or expedited reviews and phased pl<1 n reviews as agreed to, based on the complexity of th e project <1nd uvail abi lity of staff.

Building Inspection Services
lnte rwest Consulting Group's staff of ICC ce rtified inspectors ha s perfo rmed inspection services on a wide variety or construction projects inclu ding many large custom homes, new residentia l developmen ts, com111erciill buil dings, essential service buildings and industrial projec ts such as power pla nts and electrica l wi nd turbi nes. Whe n necessa ry for large or fast-track projec ts, multiple inspe ctors are availa ble.

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All inspection personnel provided for services will be ICC nnd/or CASp certified as required. Our Inspectors are able to read, understand and interpret construction documents, truss drawings and calculations, prepare and maintain accurate records c1nd reports, communicate effectively orally and In writing and work effectively with contractors, the public and county staff. Inspectors will possess knowledge of modern methods of construction, materials, tools and safety procedures utilized for building inspection.

Inspections performed by lnte rwest Consulting Group's inspectors wlll be performed In accordance with the City's adopted version of the California Building Code, California Residential Code, California Green Building Code, California Mechanical Code, California Plumbing Code and the California Electrical Code.

Projects will also be Inspected for conformance with the accesslbllity, noise and energy conservation requirements as mandated by State of California Title 24 and all applicable ordinances. lnterwest Consulting Group's Inspectors will Inspect projects for conformance with approved drawings and specifications which will I nciude review of the permit documents to verify that onslte conditions are consistent with the approved documents for square footage, setbacks, heights and any other applicable conditions. At the completion of inspections, lnterwest Consulting Group's Inspectors will complete all necessary City forms and documentation as required to provide seamless service. lnterwest's inspection staff will report directly to the Building Official or other City designated person. . .. •- nrR01um.na:ac:::: ,. __
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Fees for Services
EXHIBIT- 8

FEES FOR SERVICES
lnterwest Co nsul ting Group proposes the following fees for the various plan review and building inspection services:
✓ Complete plan review services - 75% of the plan review fee per the current fee schedule adopted by the City
✓ Structural only plan review services - 50% a/ the plan review fee per the current fee schedule adopted by the City
✓ 05HPD3 plan review services - Hourly Jee using the Schedule of Hourly BJ/ling Rates below ✓ CASp plan review services - Hourly fee using the Schedule of Hourly BIiling Rates below ✓ CASp inspection services - Hourly fee using the Schedule of Hourly BJ/ling Rotes below ✓ Fire plan review services - Hourly fee using the Schedule of Hourly BIiiing Rates Below ✓ Portia/ Reviews, preliminary reviews, f oundatlon only, revisions to c1pproved drawings, deferred submittals, etc. - Hourly fee using the Schedule of Hourly Rates Below ✓ Special Projects - Fees for spec/al projects such as expedited projects, very large projects or city owned projects can be negotiated on a project by project basis. ✓ There Is no charge for courier or shipping services
✓ Bulldlng inspection services - Hourly fee using the Schedule of Hourly Billing Rates below Schedule of Hourly Billlng Rates
CLASSlflCi\TION HOURLY BILLING RATE
Senior Plan Review Englneer... .. ... . • .... .. .. . ... .. . ... .. .... , .. . , , . $135 Senior Plans Examiner, .. ,, .... , ... .,,. ..... .. ., , , .... . . ..... ,. 95 CASp Plans t.xamlr\l!t /Inspector ... ............. ................. ........ , ........................ ................. 95 Hr~ P1eve11llun t::rigl11eer . .. ....... l~ 5
f-lre Plans l:1tamlncr .. ......... .. .. . . .. . .. .. .......... .. . ...... !l5 Bulldl111; lnsp~ctlons • . • • • • • ... ElB
/11nlnlstr:1l1\'I! S11ppntt .. " £,{J
Miscellaneous charges will include:

Mileage While Performing City Services, . . . . . Current IRS Vehicle Mileage Rate Invoices for plan review projects are typically generated upon the conclusion of the first review. Hourly services are invoiced monthly. Mileage for personal vehicle use within the City will be charged at the current IRS vehicle mlleage rate. lnterwest Consulting Group will work with the City to supply all necessary billing information.
mnw,1~Jq-i!jQ~;
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DATE:

TITLE:

SUBMITTED:

APPROVED:

October 14, 2025

REEDLEY CITY COUNCIL
IZl Consent
D Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: _9 __

CONSIDER THE FOLLOWING ITEMS (A) AND (B) FOR THE ANNEXATION OF KINGS VIEW TOWNHOMES (CONDITIONAL USE PERMIT NO. 2021-07) INTO

THE CITY OF REEDLEY LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. 1
A) ADOPT RESOLUTION NO. 2025-070 INITIATING PROCEEDINGS FOR THE

ANNEXATION OF TERRITORY (KINGS VIEW TOWNHOMES) INTO THE

CITY OF REEDLEY LANDSCAPING AND LIGHTING MAINTENANCE
DISTRICT NO. 1, AS ZONE FF, THE ESTABLISHMENT OF A MAXIMUM ANNUAL ASSESSMENT COMMENCING IN FISCAL YEAR 2025-2026 AND

THE LEVY AND COLLECTION OF ANNUAL ASSESSMENTS COMMENCING IN FISCAL YEAR 2026-2027, PURSUANT TO THE PROVISIONS OF PART 2 OF DIVISION 15 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE B) ADOPT RESOLUTION NO. 2025-071 DECLARING THE INTENTION TO

ANNEX TERRITORY (KINGS VIEW TOWNHOLES) INTO THE CITY OF REEDLEY LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. 1

AS ZONE FF, TO ESTABLISH A MAXIMUM ANNUAL ASSESSMENT
BEGINNING IN FISCAL YEAR 2025-2026 AND TO LEVY AND COLLECT ASSESSMENTS COMMENCING IN FISCAL YEAR 2026-2027 AND CALLING

FOR A PROPERTY PROTEST PROCEEDING TO SUBMIT TO THE

QUALIFIED PROPERTY OWNERS FOR SAID ANNEXATION TERRITORY

PURSUANT TO THE PROVISIONS OF THE CALIFORNIA CONSTITUTION,

ARTICLE XIIID AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING Marilu S. Morales, P.E. , l \A
City Engineer .._JJ'v ·
Nicole R. Zieba II½/
City Manager • f

RECOMMENDATION
Staff recommends that the City Council take the following action:

A) Adopt Resolution No. 2025-070 Initiating proceedings for the annexation of territory (Kings View Townhomes) into the City of Reedley Landscaping and Lighting Maintenance District (LLMD) No. 1 as Zone FF, the establishment of a maximum annual assessment commencing in Fiscal Year 2025-2026 and the levy and collection of annual assessments commencing in Fiscal Year 2026-2027 pursuant to the provisions of part 2 of division 15 of the California Streets and Highways Code, and ordering the preparation of an Engineer's Report in connection therewith and setting a time and place for a public hearing.

B) Adopt Resolution No. 2025-071 declaring the intention to annex territory (Kings View Townhomes) into the City of Reedley LLMD No. 1 as Zone FF, to establish a maximum annual assessment beginning in Fiscal Year 2025-2026 and to levy and collect assessments commencing with Fiscal Year 2026-2027 and calling for a property protest proceeding to the qualified property owners for said annexation territory pursuant to the provisions of the California constitution, article XIIID.

EXECUTIVE SUMMARY
A condition to annex into the LLMD was imposed on new developments being processed by the City in November 1989, when the District was established. Since that time, properties that receive benefit from landscaping and lighting improvements are assessed for such improvements in proportion to the benefit received to maintain, operate, service and administer the landscaping, irrigation and lighting within each zone. The approval of the attached resolutions and Engineer's Report initiate the process for the Annexation and sets a date for the public hearing as required by the conditions of approval of Condition Use Permit (CUP) No. 2021-07.

BACKGROUND
On November 7, 1989, the City Council adopted Resolution 4202, which established the City of Reedley's LLMD No. 1. LLMD No. 1 was established to sustain on-going maintenance, operation and servicing of the local pocket parks, open spaces, landscaping and irrigation in local area buffers, entryways and median islands, street trees, block walls and local street lighting within said District. The LLMD provides and ensures the continued maintenance, servicing, administration and operation of various landscaped and lighting improvements and associated appurtenances located within the public right-of-ways and dedicated landscape easements in the various zones annexed into the LLMD throughout the City. Each of the landscaped maintenance areas is identified within a distinct Zone with differing costs and benefits to the parcels within each Zone. The spreading of the improvement costs is based upon the total cost of the improvements within each Zone. Each property is assessed only for the cost of the improvements from which benefit is received. The benefit formula used within each of the Zones in the LLMD may vary.

The formula used for each Zone reflects the composition of the parcels, and the improvements and services provided, to fairly proportion the costs based on the special benefit to each parcel.

To initiate the process for annexation of a territory into the LLMD, the Council must approve a resolution of intention to annex territory into the LLMD. Resolution No. 2025-070 includes various actions necessary for the annexation to the LLMD. The attached Engineer's Report provides details for the proposed assessment of $160.86 per Equivalent Benefit Unit with 12.0 Equivalent Benefit Units consistent with 12 townhomes within CUP 2021-07. The assessment will commence with fiscal year 2026-2027. Resolution No. 2025-071 approves the Engineer's Report for Kings View Townhomes and the assessments as detailed above and sets the public hearing date to November 18, 2025. At that time the ballots will be counted, and if there is no majority protest, the Engineer's Report and resolution to be heard at the public hearing on November 18, 2025 will confirm and levy the assessments placed on each parcel for the maintenance costs beginning in fiscal year 2026-2027.

FISCAL IMPACT
The City will collect approximately $1 ,930.00 annually to offset the cost of maintaining landscaping and street lighting in Zone FF. The cost to process this annexation is funded by the Developer of CUP 2021- 07 as required by the conditions of approval.

PRIOR COUNCIL ACTIONS
On November 7, 1989, the City Council adopted Resolution No. 4202 to establish LLMD No. 1.

ATTACHMENTS

1. Resolution No. 2025-070 Initiating proceedings for the annexation of territory

2. Resolution No. 2025-071 Intention to annex territory

3. City of Reedley Engineer's Report LLMD No. 1 Annexation Zone FF (Kings View Townhomes) Fiscal Year 2025-2026

RESOLUTION NO. 2025-070

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REEDLEY INITIATING

PROCEEDINGS FOR THE ANNEXATION OF TERRITORY (KINGS VIEW

TOWNHOMES) INTO THE CITY OF REEDLEY LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO.1, AS ZONE FF, THE ESTABLISHMENT OF A MAXIMUM ANNUAL ASSESSMENT COMMENCING IN FISCAL YEAR 2025-2026 AND

THE LEVY AND COLLECTION OF ANNUAL ASSESSMENTS COMMENCING IN FISCAL YEAR 2026-2027, PURSUANT TO THE PROVISIONS OF PART 2 OF DIVISION 15 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE WHEREAS, the City Council has, by previous Resolutions, formed the City of Reedley Landscaping and Lighting Maintenance District No. 1 (hereafter referred to as "District") pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code, beginning with Section 22500 (hereafter referred to as the "Act"), in which annual assessments have been levied and collected in past fiscal years; and WHEREAS, said Act requires that proceedings for the levy of assessments shall be initiated by resolution describing any proposed new improvements or any substantial changes in existing improvements in accordance with Chapter 3 (commencing with Section 22620) of Part 2 of Division 15 of the California Streets and Highway, and ordering the engineer to prepare and file the report in accordance with Article 4 of Chapter 1 of said Act; and WHEREAS, the City Council desires to initiate proceedings for the annexation of territory identified as Zone FF (hereafter referred to as the "Annexation Territory"), to the District pursuant to Chapter 2, Article 2 of the Act; and the establishment of the proposed maximum annual assessment related thereto effective in Fiscal Year 2025-2026; and the future levy and collection of annual assessments against lots and parcels of land within the Annexation Territory commencing in Fiscal Year 2026- 2027 for the landscaping and lighting improvements and services that will provide special benefits to the properties within the Annexation Territory pursuant to Chapter 4 Article 2 of the Act and the California Constitution Article XIIID; and
WHEREAS, the City Council has retained Willdan as the Assessment Engineer of Work, for the purpose of assisting with the annexation of the territory to the District, the establishment of annual assessments, and to prepare and file Engineer's Report with the City Clerk in accordance with the Act.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Reedley, using their independent judgement, approves Resolution No. 2025-070 based on the following:

1. Engineer's Report: The City Council hereby orders the Assessment Engineer to prepare and file with the City Clerk the Engineer's Report concerning the annexation of territory to the District; the improvements and services connected therewith and the establishment of a proposed maximum annual assessment amount to be effective beginning in the fiscal year commencing July 1, 2025, and ending June 30, 2026. The report shall also address the levy and collection of annual assessments beginning in Fiscal Year 2026-2027, in accordance with Chapter 3, Section 22623 of the Act. Said Engineer's Report shall contain a description of the improvements and services, an estimate of the costs financed by the levy of the assessments, the properties benefiting from the improvements and the method of apportioning the assessments connected with the annexation of said territory to the District.

2. Proposed Improvements: The proposed improvements and services for the Annexation Territory may include installation, construction or maintenance of any authorized improvements under the Act, including, but not limited to lighting and landscaping improvements and any facilities which are appurtenant to any of the aforementioned or which are necessary or convenient for the maintenance or servicing thereof. The Engineer's Report prepared in connection with the Annexation Territory shall provide a more detailed description of the improvements and services to be provided and for which properties are to be assessed.

3. Annexation Territory: The City Council hereby finds that proposed territory within the Annexation Territory consists of all lots, parcels and subdivisions of land within a plan area comprised of Assessor Parcel Numbers 365-220-80 and 365-220-81 , known as Kings View Townhomes and developed into twelve (12) residential single-family lots.

The Annexation Territory includes all properties that receive special benefits from the improvements to be provided.

4. Assessments: The City Council hereby determines that in order to provide the improvements described in the Engineer's Report, it is necessary to levy and collect assessments against the lots and/or parcels within the Annexation Territory commencing in Fiscal Year 2026-2027 and said assessments shall be outlined and described in the Engineer's Report and imposed pursuant to the provisions of the Act and the California Constitution Article XIIID.

This foregoing resolution is hereby approved and adopted by the City Council of the City of Reedley this 14th day of October 2025 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Matthew Tuttle, Mayor
ATTEST:

Ruthie Greenwood, City Clerk
Resolution No. 2025-070
RESOLUTION NO. 2025-071

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REEDLEY DECLARING ITS

INTENTION TO ANNEX TERRITORY INTO THE CITY OF REEDLEY LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. 1 AS ZONE FF, TO ESTABLISH A MAXIMUM ANNUAL ASSESSMENT BEGINNING IN FISCAL YEAR 2025-2026 AND TO LEVY AND COLLECT ASSESSMENTS COMMENCING IN FISCAL YEAR 2026-2027, PURSUANT TO THE PROVISIONS OF PART 2 OF DIVISION 15 OF THE CALIFORNIA

STREETS AND HIGHWAYS CODE, AND CALLING FOR A PROPERTY OWNER

PROTEST PROCEEDING TO SUBMIT TO THE QUALIFIED PROPERTY OWNERS THE

QUESTION OF LEVYING SUCH ASSESSMENTS FOR SAID ANNEXATION TERRITORY

PURSUANT TO THE PROVISIONS OF THE CALIFORNIA CONSTITION, ARTICLE XIIID WHEREAS, the City Council, pursuant to provisions of the Landscaping and Lighting Act of 1972 Part 2 of Division 15 of the California Streets and Highways Code (hereinafter referred to as the "Act"), did by previous resolution, initiate proceedings for the annexation of territory comprised of Assessor's Parcel Numbers (APNs) 365-220-80 and 365-220-81 , generally located at the north west corner of S. Frankwood Avenue and W. Lilac Avenue (hereafter referred to as the "Annexation Territory"), to the City of Reedley Landscaping and Lighting Maintenance District No. 1 (hereinafter referred to as the "District") and the levy and collection of assessments against lots and parcels within said Annexation Territory commencing in Fiscal Year 2026-2027; and WHEREAS, the City Council desires to annex the territory of land comprising the Annexation Territory to the District, to establish such as Zone FF within said District, and to levy and collect new assessments against lots and parcels of land within the Annexation Territory to pay the cost and expenses related to the special benefits received from the maintenance and operation of the landscaping and lighting improvements connected therewith; and WHEREAS, the Assessment Engineer of Work has prepared and filed the Engineer's Report in connection with the Annexation Territory including the establishment of a proposed maximum annual assessment commencing in Fiscal Year 2025-2026 (beginning July 1, 2025 and ending June 30, 2026) and the proposed levy and collection of annual assessments commencing in Fiscal Year 2026-2027 with the City Clerk pursuant to Section 22623 of the Act and said report has been presented to the City Council and is incorporated herein by reference; and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Reedley, using their independent judgment, approves Resolution No. 2025-071 based on the following:

1. Engineer's Report Content: The Engineer's Report as presented, consists of the following:
• The Plans and Specifications which describe the boundaries of the Annexation Territory and the improvements associated therewith that provides special benefits to the parcels therein.
• The Method of Apportionment that details the method of calculating proportional special benefit and the annual assessment obligation for each affected parcel. • The Estimate of Improvement Costs including the calculation of the assessments and the estimated annual funding (Budget) required for the annual maintenance, servicing, and operation of landscaping and lighting improvements and specifically the costs associated with the improvements determined to be of special benefit to parcels within the Annexation Territory establishing the proposed maximum assessment for Fiscal Year 2025-2026.
• The Assessment Range Formula (Annual Inflationary Adjustment) to be applied to the proposed Maximum Assessment per Equivalent Dwelling Unit established in Fiscal Year 2025-2026 is applicable in subsequent fiscal years. The proposed Maximum Assessments including the Assessment Range Formula shall be presented to the property owner(s) of record in a protest ballot proceeding pursuant to the California Constitution Article XIIID.
• An Assessment Diagram outlining the boundaries of the Annexation Territories. • An Assessment Roll containing the maximum assessments for Fiscal Year 2025- 2026 for each Assessor Parcel Number within the Annexation Territories.

2. Engineer's Report Approval: The Engineer's Report is hereby approved on a preliminary basis as submitted or amended by the direction of this City Council and is hereby ordered to be filed in the Office of the City Clerk as a permanent record and to remain open to public inspection.

3. Intention: The City Council hereby declares its intention to annex the development known as Kings View Townhomes to the City of Reedley Landscaping and Lighting Maintenance District No. 1 pursuant to Chapter 2, Article 2 of the Act, to establish a maximum annual assessment effective beginning in Fiscal Year 2025-2026 and to levy and collect annual assessments against APNs 365-220-80 and 365-220-81 commencing with Fiscal Year 2026-2027 in accordance with the Act and the provisions of the California Constitution Article XIIID. The territory being annexed to the District as part of these proceedings shall subsequently be designated as Zone FF of the Landscaping and Lighting Maintenance District No. 1.

4. Annexation Territory: The City Council hereby finds that territory within the proposed Zone FF consists of all lots, parcels and subdivisions of land within a plan area comprised of APNs 365-220-80 and 365-220-81, to be known as Kings View Townhomes and developed into twelve (12) residential single-family townhomes. The Annexation Territory includes all properties that receive special benefits from the improvements to be provided.

5. Improvements: The proposed improvements and services for the Annexation Territory include installation, construction, or maintenance of any authorized improvements under the Act, including, but not limited to, landscaping and lighting improvements and any facilities which are appurtenant to any of the aforementioned or which are necessary or convenient for the maintenance or servicing thereof. The Engineer's Report prepared in connection with the Annexation Territory provides a more detailed description of the improvements and services to be provided and for which properties shall be assessed and by reference that Engineer's Report is made part of this resolution.

Resolution No. 2025-071

6. Assessments: The City Council hereby determines that to provide the improvements described in Section 5 of this resolution, it is necessary to levy and collect assessments against lots and parcels within the Annexation Territory commencing in Fiscal Year 2026-2027. The Engineer's Report referred to in Section 1 of this resolution establishes the proposed maximum assessment including an inflationary adjustment to the maximum assessment rate for Fiscal Year 2025-2026 and an estimate of assessment necessary to provide for the annual operation, administration, services, and maintenance of the improvements for Fiscal Year 2025-2026.

7. Consumer Price Index: If the assessments proposed by this resolution are approved by the property owners pursuant to a mailed ballot election conducted in accordance with Article XIII D of the California Constitution, the City Council in subsequent fiscal years may thereafter impose the assessment at any rate or amount that is less than or equal to the amount authorized for fiscal year 2025-2026, increased each year based upon the Consumer Price Index, All Urban Consumers, for the San Francisco - Oakland - Hayward, CA ("CPI"), as determined by the United States Department of Labor, or its successor without conducting another mailed ballot election. Should the Bureau of Labor Statistics revise such index or discontinue the preparation of such index, the Engineer shall use the revised index or a comparable system as approved by the City Council for determining fluctuations in the cost of living.

8. Compliance with the Constitution: Pursuant to California Constitution Article XIIID, an assessment ballot proceeding is hereby called on the matter of confirming the proposed new assessments for the Annexation Territory. The ballots and notices so authorized shall be distributed by first class mail to the property owners of record as of the last County equalized roll, and each property owner may return the ballot by mail or in person to the City Clerk not later than the conclusion of the public hearing for this matter.

While provisions of the California Constitution Article XIIID require that the City conduct a public hearing not less than forty-five (45) days after mailing a notice of the proposed assessment to record owners of each parcel which will have a special benefit conferred upon them and upon which an assessment will be imposed, California Civil Code, Section 3513 allows anyone to waive the advantage of a law intended solely for their benefit, and the forty-five (45) day mailed ballot period before the scheduled public hearing is not established for a public reason, but is solely for the advantage of the parcels having a special benefit conferred upon them and which an assessment will be imposed.

9. Mailed Notice and Ballot: The City Council hereby authorizes and directs the City Clerk or their designee to prepare and mail the Notice of Public Hearing, and in the same or separate mailing, mail the property owner protest ballot(s) to the subject property owner(s) regarding the proposed levy of assessments and the assessment range formula outlined in the Engineer's Report, for return receipt prior to the date and time of the public hearing set forth in this resolution.

10. Public Hearing: The City Council hereby declares its intention to conduct a public hearing concerning the Annexation Territory, the improvements, and the levy of assessments. In accordance with Section 22624 (e) and 22625 of the Act, notice is hereby given that on Tuesday, October 14, 2025 at 7:00 P.M., the City Council will Resolution No. 2025-071
hold a public hearing regarding the annexation of territory, the establishment of a proposed maximum annual assessment beginning in Fiscal Year 2025-2026 and the levy and collection of annual assessments beginning in Fiscal Year 2026-2027, or as soon thereafter as feasible. The public hearing will be held in the City Council Chambers, located at 845 "G" Street in the City of Reedley, California, at the time so fixed. At the public hearing, all interested persons shall be afforded the opportunity to hear and be heard.
11 . Determination of Majority Protest: The property owner protest ballot proceeding conducted for the Annexation Territory shall constitute the property owner's approval or rejection of the annual levy of assessments and assessment range formula. The property owner may return the ballot by mail or in person to the City Clerk not later than the conclusion of the public hearing on Tuesday, October 14, 2025. After the close of the public hearing, pursuant to Section 4, Sub-Section 4 (e) of the California Constitution, the City shall tabulate the ballots returned to determine if majority protest exists. The ballots shall be weighted according to the proportional financial obligation of the affected property. Majority protest exists if, upon the conclusion of the hearing, ballots submitted in opposition to the assessment exceed the ballots submitted in favor of the assessment.

Any interested person may file a written protest with the City Clerk prior to the conclusion of the hearing, or having previously filed a protest, may file a written withdrawal of that protest. A written protest shall state all grounds of objection, and protest by a property owner shall contain a description sufficient to identify the property owned by such property owner. At the public hearing, all interested persons shall be afforded the opportunity to hear and be heard.

12. Notice: The City Clerk is hereby authorized and directed to give notice of such public hearing as provided by law.

13. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.

This foregoing resolution is hereby approved and adopted by the City Council of the City of Reedley this 14th day of October 2025 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Matthew Tuttle, Mayor
ATTEST:

Ruthie Greenwood, City Clerk
Resolution No. 2025-071
Temecula, CA 92590
r. 951',587.3500 I 800.755.68 7~
F. 951:5~7.3510 11888.326.681
www.willdan.com

CITY OF REEDLEY

ENGINEER'S REPORT

LANDSCAPING AND LIGHTING MAINTENANCE
DISTRICT NO. 1

ANNEXATION ZONE FF
(KINGS VIEW TOWNHOMES)
FISCAL YEAR 2025/2026
INTENT MEETING: OCTOBER 14, 2025
PUBLIC HEARING: NOVEMBER 18, 2025
JULY 2025

PREPARED BY

WILLDAN FINANCIAL SERVICES
W w1LLDAN
----- ------- - ··--·--·---·----

ENGINEER'S REPORT AFFIDAVIT

CITY OF REEDLEY
LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. 1

ANNEXATION ZONE FF
(KINGS VIEW TOWNHOMES)
FISCAL YEAR 2025/2026

CITY OF REEDLEY, COUNTY OF FRESNO,

STATE OF CALIFORNIA

ENGINEER'S REPORT

AFFIDAVIT
As part of the Resolution of Intention packet presented for the consideration of the Reedley City Council, this Report and the enclosed budgets, diagrams, and descriptions outline the proposed annexation of territory to the Reedley Landscaping and Lighting Maintenance District No. 1 for Fiscal Year 2025/2026 as the same existed at the time this Report was prepared. Said annexation includes the lots and parcels of land identified as Assessor Parcel Numbers 365-220-80 and 365-220-81. Reference is hereby made to the Fresno County Assessor's Parcel Map for a detailed description of the lines and dimensions of each parcel within this annexation. The undersigned respectfully submits the enclosed Report as directed by the City Council.

Dated this ___ day of _____ , 2025.

Willdan Financial Services
Assessment Engineer
On Behalf of the City of Reedley
By: ___________ _
Stacee Reynolds
Principal Consultant
By: _________ _
Tyrone Peter
R. C. E. # C81888
City of Reedley
Landscaping and Lighting
Maintenance District No. 1
Engineer's Report
Annexation Zone FF Fiscal Year - -• - 2025/2026

TABLE OF CONTENTS
INTRODUCTION ........................................................................................................................................... 1 BALLOT PROCEEDINGS ...... ....................................................... ............... ................ ............................. 1 REPORT CONTENT ........... ............................................ ....................................... ............ .. .............. .. ..... 2 PART A-PLANS AND SPECIFICATIONS ................................................................................................ 4 DESCRIPTION OF THE DISTRICT ................................ ..... .. .. ............... .................................................. 4 DESCRIPTION OF THE ANNEXATION TERRITORY ............................. ...................... .. ......................... 4 DESCRIPTION OF IMPROVEMENTS TO BE MAINTAINED AND SERVICED ............. .......................... 4 PART B- METHOD OF APPORTIONMENT .............................................................................................. 6 BACKGROUND .................................... .............................................. ........... ........................................... 6 SPECIAL BENEFIT ANALYSIS ............ ............................................................. ............ ........ ................. .. 6 GENERAL BENEFIT ANALYSIS ............................................................................................. ................. 7 APPORTIONMENT ................................. ............ ........... ........................ ................................................... 7 LAND USE CLASSIFICATIONS ............. .............. ... ........... ............. ....................... ..... ............. ....... .. ....... 8 ASSESSMENT RANGE FORMULA .......... .............................................. .................................................. 9 PART C- ESTIMATED COST OF THE IMPROVEMENTS ...................................................................... 10 ANNEXATION ZONE FF (KINGS VIEW TOWNHOMES) BUDGET ESTIMATE ............... ..................... 11 PART D -ASSESSMENT DIAGRAMS ..................................................................................................... 12 PART E -ASSESSMENT ROLL ............................................................................................................... 14 City of Reedley
Landscaping and Lighting
Maintenance District No. 1
Engineer's Report
Annexation Zone FF Fiscal Year --
1 _ 2025/2026
W w1LLDAN

INTRODUCTION
Pursuant to the provisions of the Landscape and Lighting Act of 1972, being Part 2 of Division 15 of the California Streets and Highways Code, commencing with Section 22500 (hereafter referred to as the "1972 Act"), this Engineer's Report (hereafter referred to as "Report") is prepared in compliance with the requirements of Article 4, Chapter 1, of the 1972 Act regarding the annexation of territories into the City of Reedley's (referred to as "City") existing Landscaping and Lighting Maintenance District No. 1 (hereafter referred to as "LLMD No. 1" or "District").

The City Council of the City of Reedley (referred to as "City Council") being the legislative body for LLMD No. 1, may, pursuant to the 1972 Act, annex territories and levy annual assessments for the operations and administration of LLMD No. 1. In Section 22608 of the 1972 Act, it states "right of majority protest shall be limited to the territory proposed to be annexed."
In addition, the 1972 Act provides for the levy of annual assessments after annexation into or formation of an assessment district for the continued maintenance and servicing of the improvements. The 1972 Act further allows various areas to be annexed into an existing district when the territories in the annexation receive substantially the same proportional special benefits from the improvements. The costs associated with the installation, maintenance, and servicing of the improvements may be assessed to properties, which benefit from the installation, maintenance, and servicing of such improvements.

This Report specifically addresses the annexation of Assessor's Parcel Numbers (APNs) 365-220-80 and 365-220-81 , which will be developed into twelve (12) townhomes to be named Kings View Townhomes. The territory is more specifically identified as:
• Kings View Townhomes, comprised of APNs 365-220-80 and 81 , generally located at the north west corner of S. Frankwood Avenue and W. Lilac Avenue.

This area is legally described as Parcel A and B of Parcel Map No. 2017-1 , according to the map thereof recorded December 24, 2018 in Book 75 Pages 1 and 2 of Parcel Maps, Fresno County Records. This area is proposed to be annexed into LLMD No. 1 as Annexation Zone FF (referred to as "Annexation Territory"), with the establishment of a proposed maximum annual assessment amount to be effective in Fiscal Year 2025/2026. This Report addresses the levy and collection of annual assessments beginning in Fiscal Year 2026/2027.

The properties associated with and identified herein as Annexation Territory are shown within the Assessment Diagrams incorporated herein as Part D of this Report.

BALLOT PROCEEDINGS
As part of this annexation proceeding, pursuant to the provisions of Article XIIID, Section 4 of the California Constitution (referred to as "Article XIIID"), the City shall conduct a property owner protest ballot proceeding (referred to as "Ballot Proceeding") for the proposed levy of new assessments as described in this Report.

In conjunction with this Ballot Proceeding, the City Council will conduct a noticed public hearing (scheduled for November 18, 2025) to consider public testimonies, comments, and written protests regarding the levy of the proposed new assessments. Upon conclusion of the public hearing, property owner protest ballots received will be opened and tabulated to determine whether majority protest exists:

City of Reedley
Landscaping and Lighting
Maintenance District No. 1
Engineer's Report
Annexation Zone FF Fiscal 2025/2026 Year --•-
W w1LLDAN
"A majority protest exists if, upon the conclusion of the hearing, ballots submitted in opposition to the assessment exceed the ballots submitted in favor of the assessment. In tabulating the ballots, the ballots shall be weighted according to the proportional financial obligation of the affected property." After completion of the ballot tabulation, the City Council will confirm the results of the balloting. If majority protest were to exist, further proceedings to implement the proposed new assessments (including the inflationary adjustment) and the annexation of the Annexation Territory shall be abandoned at that time.

If tabulation of the ballots indicates that majority protest does not exist for the proposed assessment and the assessment range formula presented and described herein, the City Council may by Resolution approve this Report (as submitted or amended), order the annexation of the Annexation Territory to the District, approve the assessment diagram, and confirm the assessments. The City Council may order the levy and collection of the assessments for the Annexation Territory with the assessments for other properties in the District during the annual assessment approval process for Fiscal Year 2026/2027. The assessments for the Annexation Territory for Fiscal Year 2026/2027 shall be submitted to the Fresno County Auditor/Controller for inclusion on the property tax roll for each parcel within the Annexation Territory as approved and ordered by the City Council.

Each subsequent fiscal year, an Engineer's Report for the District including the Annexation Territory shall be prepared and presented to the City Council to address any proposed changes to the improvements, budget, and assessments for that fiscal year. The City Council shall hold a noticed public hearing regarding these matters prior to approving and ordering the levy of such assessments.

REPORT CONTENT
This Report consists of the following five (5) parts.

PART A- PLANS AND SPECIFICATIONS
Provides an overall description of the District, the zone of benefit ("Zone(s)") therein and the improvements to be provided including those improvements associated with the Annexation Territory being addressed by this Report. The Zones previously established for this District or established herein as part of this annexation proceedings are based on the type of improvements and services provided to properties within each development and the type of property development (residential versus non-residential).

PART B - METHOD OF APPORTIONMENT
Describes the basis on which the costs have been apportioned to each parcel of land within the Annexation Territory of the District, in proportion to the estimated benefits to be received by such lots and parcels. This section also identifies and outlines an Assessment Range Formula that provides for an annual adjustment to the maximum assessment rate initially established by this Report. This Assessment Range Formula limits increases on future assessments but also provides for reasonable cost adjustments due to inflation without the added expense of additional property owner protest ballot proceedings.

City of Reedley
Landscaping and Lighting
Maintenance District No. 1
Engineer's Report
Annexation Zone FF Fiscal Year --• - 2025/2026
W w1LLDAN

PART C- ESTIMATE OF COST OF THE IMPROVEMENTS
An estimate of the annual expenditures and revenues budgeted for the maintenance and servicing of the landscaping and streetlight improvements installed and constructed in connection with the development of properties within the Annexation Territory and/or shared with other properties in the District that benefit from similar improvements. The budget(s) include an estimate of anticipated direct maintenance costs and incidental expenses associated with the improvements, including but not limited to administration expenses and the collection of appropriate fund balances. The maximum assessment rates established for the Zones are based on similarities in property developments, improvements, services, and expenses. The maximum allowable assessment rate (Rate per Benefit Unit) for each Zone of the District, as approved by a vote of the property owners in a protest ballot proceeding, includes an assessment range formula that provides for an annual Consumer Price Index adjustment to the maximum rate.

PART D -ASSESSMENT DIAGRAMS
Contains a diagram of the exterior boundaries of the Annexation Territory along with the lines and dimensions of each lot or parcel of land within the area to be annexed into the District.

PART E -ASSESSMENT ROLL
Identifies the maximum assessment to be levied on each benefited lot or parcel of land within the Annexation Territory.

If any section, subsection, subdivision, sentence, clause, phrase, portion, or zone of this Report is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining provisions of the Report and each section, subsection, subdivision, sentence, clause, phrase, portion, or zone thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, portions, or zones might subsequently be declared invalid or unconstitutional.

City of Reedley
Landscaping and Lighting
Maintenance District No. 1
Engineer's Report
Annexation Zone FF Fiscal Year --•· 2025/2026
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PART A- PLANS AND SPECIFICATIONS

DESCRIPTION OF THE DISTRICT
On November 7, 1989, the City of Reedley Landscaping and Lighting Maintenance District No. 1 was formed under the provisions of the 1972 Act and in compliance with the substantive and procedural requirements of the California Constitution Article XIIID (the "California Constitution"). The District consists of twenty-six (26) benefit zones (Zones A, E, G through U, W through Zand AA, BB, CC and EE) (referred to as "Zones"), such that those properties receiving benefits from a particular improvement are assessed for such improvements in proportion to the benefit received to maintain on-going maintenance, operation and servicing of the local pocket parks, open spaces, landscaping and irrigation in local area buffers, entryways and median islands, streets trees in park strips block walls and local street lighting within said District.

DESCRIPTION OF THE ANNEXATION TERRITORY
The Annexation Territory identified within this Report incorporates the lots or parcels of land within and/or in proximity to the development and improvement areas associated with Kings View Townhomes. Specifically, the Annexation Territory can be found on the Fresno County Assessor's Parcel Map within Book 75, Pages 1 and 2; Parcels A and B of Parcel Map No. 2017-1.

The Annexation Territory is generally located at the north west corner of S. Frankwood Avenue and W. Lilac Avenue. The area is identified by the Fresno County Assessor's Office as APNs 365-220-80 and 81.

Development of the Annexation Territory is anticipated to consist of twelve ( 12) town homes, comprising approximately 0.902 acres.

DESCRIPTION OF IMPROVEMENTS TO BE MAINTAINED AND SERVICED The improvements installed, maintained, and serviced within the Annexation Zone FF are generally described as streetlights, landscaping, and irrigation improvements within or adjacent to the Annexation Territory and surrounding properties. Together these improvements provide special benefits to those individual parcels located within the Annexation Territory. These improvements collectively may include, but are not limited to:
landscaping, lighting, planting, shrubbery, trees, grass, bark, other ornamental vegetation, irrigation systems, hardscapes, and fixtures; facilities which are appurtenant to any of the foregoing or which are necessary or convenient for the maintenance or servicing thereof, including, but not limited to, clearing, removal of debris, the installation or construction of curbs, gutters, walls, sidewalks, paving, or water, irrigation, drainage, or electrical facilities.

The Annexation Territory, as part of LLMD No. 1, will fund costs in connection with the maintenance and servicing including, but not limited to, labor, electrical energy, water, materials, contracting services, administration, and other expenses necessary for the satisfactory maintenance and servicing of these improvements.

Maintenance means the furnishing of services and materials for the ordinary and usual maintenance, operation, and servicing of the streetlights, landscaping, and appurtenant facilities, including repair, removal or replacement of all or part of any improvement; providing for the life, growth, health, and beauty of the landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury; the removal of trimmings, rubbish, debris, and other solid waste; and the cleaning, sandblasting, and painting of walls and other improvements to remove or cover graffiti.

City of Reedley
Landscaping and Lighting
Maintenance District No. 1
Engineer's Report
Annexation Zone FF Fiscal Year --, _ , 2025/2026
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Servicing means the furnishing of electricity for the operation of streetlights and any appurtenant facilities; and water for the irrigation of the landscaping and the maintenance of any of the landscaping and appurtenant facilities.

The improvements to be maintained as part of Annexation Zone FF include one (1) 100-watt streetlight located on Frankwood Avenue, one (1) 60-watt streetlight located on Cyrier Avenue, approximately 954 square feet of landscaping (trees and shrubs), and two (2) trees within or adjacent to the Annexation Territory.

A more detailed description of the plans and specifications for the improvements are on file at the City and are incorporated herein and made part of this Report.

City of Reedley
Landscaping and Lighting
Maintenance District No. 1
Engineer's Report
Annexation Zone FF Fiscal 2025/2026 Year --•-
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PART B - METHOD OF APPORTIONMENT

BACKGROUND
The 1972 Act provides that assessments may be apportioned upon all assessable lots or parcels of land within an assessment district or annexation in proportion to the estimated benefits to be received by each lot or parcel from the improvements. In addition, the California Constitution Article XIIID requires a parcel's assessment may not exceed the reasonable cost of the proportional special benefit conferred on that parcel.

Article XIIID further provides that only special benefits are assessable, and the City must separate the general benefits from the special benefits conferred on a parcel. A special benefit is a particular and distinct benefit over, and above general benefits conferred on the public at large, including real property within the district or annexation. The general enhancement of property value does not constitute a special benefit.

SPECIAL BENEFIT ANALYSIS

LANDSCAPING
The ongoing maintenance of public landscape areas within the District provide aesthetic benefits to the properties within each respective Annexation and more specifically, those improvements identified in Part A of this Report, provide aesthetic benefits to the properties within the Annexation Territory and create a more pleasant environment to walk, drive, live, and work. The primary function of these landscape improvements and related amenities serve as an aesthetically pleasing enhancement and green space for the benefit of those parcels and developments for which the improvements are to be constructed and installed for the benefit of those parcels and developments within the Annexation Territory. These improvements are an integral part of the physical environment of parcels within the Annexation Territory and the associated District, providing a positive enhancement of the community's character, attractiveness, and desirability. Collectively the improvements to be provided by the District and specifically for the Annexation Territory as part of Annexation Zone FF represent a physical extension of those parcels, and if the improvements are not properly maintained, it is these parcels that would be aesthetically burdened. Additionally, street landscaping serves as a pleasant aesthetic amenity that enhances the approach to the parcels and in some cases, serves as both a physical buffer as well as a sound reduction buffer between the roadways and the properties within the District/Zone. Likewise, the landscaped areas for some of the Zones within the District may include landscaped parks, green spaces, slopes, or trails that provide visually pleasing open space areas that serve as an extension of the physical attributes of the parcels assessed, such as their front or rear yards and may also provide a greater opportunity for recreation. As a result, the maintenance of these landscaped improvements and amenities provides a particular and distinct benefit to the properties and developments within each respective Zone, including the proposed Annexation Territory.

STREET LIGHTING
Street lighting in the District is primarily useful for illuminating the streets that provide access to the properties in the District as well as the sidewalks and parking lanes associated with those properties. While it is recognized that both streetlights and traffic signals serve in part to enhance traffic safety, installation and construction of these improvements were clearly required by the development of properties within the District/Zone and these improvements provide three main special benefits to those properties: (i) property security benefit, (ii) pedestrian safety benefit, and (iii) parkway/roadway egress benefit. Furthermore, because traffic circulation in the City is largely the result of local traffic to and from these properties by the City of Reedley
Landscaping and Lighting
Maintenance District No. 1
Engineer's Report
Annexation Zone FF Fiscal Year - - • _ • 2025/2026
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property owners and guests, it is reasonable to assume that these properties derive a particular and distinct benefit from the streetlights and traffic signals that support the safe access to the properties and essentially all pedestrians and parking vehicles in the lit areas will, after dark, be directly associated with the assessed properties. As a result, the maintenance of these lighting improvements is a particular and distinct benefit to the properties in Zone FF.

GENERAL BENEFIT ANALYSIS
Pursuant to the 1972 Act and the provisions of the California Constitution, the costs of the DistricUZone are apportioned by a formula or method that fairly distributes the net amount to be assessed among all assessable parcels in proportion to the special benefit to be received by each such parcel from the improvements. Article XIIID requires that a parcel's assessment may not exceed the reasonable cost of the proportional special benefit conferred on that parcel. Article XIIID also requires the agency to separate the general benefit from special benefit and that only special benefit is assessable.

In reviewing the location and extent of the specific landscaped areas and improvements to be funded by the proposed assessment for the Zone/Annexation Territory and the proximity and relationship to properties to be assessed, it is evident these improvements were primarily installed in connection with the development of properties within the Annexation Territory. It is also evident that the maintenance of these improvements and the level of maintenance provided has a direct and particular impact (special benefit) on those properties and such maintenance beyond that which is required to ensure the safety and protection of the general public and property in general, has no quantifiable benefit to the public at large or to properties outside the Annexation Territory/Zone.

In the absence of a special funding Zone, the City would typically provide only limited tree management, weed abatement, rodent control, and erosion control services for the various landscape easement areas.

This baseline level of service would typically provide for periodic servicing of the improvement areas (generally twice annually) or on an as-needed basis. This baseline level of service provides public safety and essential property protection to avoid negative impacts on adjacent roadways and vehicles traveling on those roadways and potential property damage resulting from fire hazards but results in a far less visually pleasing environment than is created with the enhanced levels of services associated with the regular landscape maintenance to be provided in the various District Zones.

APPORTIONMENT
The method of apportionment (method of assessment) is based on the premise that each assessed parcel receives special benefit from the improvements maintained, serviced, and funded by the assessments and specifically, the lighting, landscape and irrigation improvements installed in connection with the development of these parcels. The desirability of properties within the District is enhanced by the presence of wellmaintained lighting and landscaping improvements in close proximity to those properties.

The costs to provide maintenance and servicing of the improvements within or adjacent to the original area and each annexation area represent a zone of benefit (referred to throughout as "Zone") and provide a distinct and special benefit to each parcel in the Zone. The costs to provide maintenance and servicing of the improvements for each Zone are determined and are fairly and equitably distributed among each assessable parcel in the Zone based upon the estimated special benefit received by each parcel. The costs of the Report and District administration are fairly and equitably distributed to all Zones, including those that have no improvements or that are fully or partially self-maintained.

City of Reedley
Landscaping and Lighting
Maintenance District No. 1
Engineer's Report
Annexation Zone FF Fiscal 2025/2026 Year --•-
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In addition to the use of Zones, the method of apportionment established for the District to reflect the proportional special benefit of each parcel utilizes a weighted methodology of apportionment commonly referred to as an Equivalent Benefit Unit ("EBU") methodology.

For the purposes of this Engineer's Report, an EBU is the quantum of benefit derived from the Zone improvements by a single-family residential parcel. The single-family residential parcel has been selected as the basic unit for calculation of assessments. Thus, the "benchmark" property (the single-family residential parcel) derives one EBU of benefit and is assigned 1.00 Equivalent Benefit Unit.

An assessment amount per EBU ("Rate") for the Zone improvements is established by taking the total cost of the improvements and dividing that amount by the total number of EBUs for parcels benefiting from such improvements.

Total Balance to Levy/ Total EBUs = Levy per EBU ("Rate") This amount is then applied back to each parcel's individual EBU to determine each parcel's proportionate benefit and assessment obligation.

Rate x Parcel EBU = Parcel Levy Amount

LAND USE CLASSIFICATIONS
Every parcel within the District is assigned a land use classification based on available parcel information obtained from the County Assessor's Office. It has been determined that parcel use and size are the appropriate factors necessary to identify and calculate the proportional special benefits conveyed to each property within the District and respective Zone for the cost of improvements associated with that property.

The following provides an overall description of the various land use classifications assigned to properties in the proposed Zone FF and the proportional special benefit (weighted allocation) for those land uses. The proposed Zone FF will be comprised of lots identified as Residential Single-Family Parcels and VacanUUndeveloped Parcels.

Residential Single-Family Parcels (SFR) - This classification may include but is not limited to all subdivided residential tract lots (with or without structures); townhomes; condominiums; or other single-family residential units on a single parcel. The single-family residential parcel has been selected as the basic unit for calculation of assessments, and each is assigned one (1 .00) Equivalent Benefit Unit.

Vacant/Undeveloped Parcels (VAC/UNDV) - This classification includes properties that are identified as parcels with no development but have development potential. Although it is recognized that the improvements provided within the various Zones of the District were primarily constructed and installed as the result of property development, it is also recognized that the majority of these improvements were constructed in part to support the overall development of properties within the District and/or Zone to their full and best use, including vacant undeveloped properties. Therefore, parcels identified as VacanUUndeveloped Parcels shall be assigned a proportional EBU that is twenty-five percent (25%) of the developed non-residential property, or 1.75 EBU per acre, up to a maximum of five (5) acres per parcel.

City of Reedley
Landscaping and Lighting
Maintenance District No. 1
Engineer's Report
Annexation Zone FF Fiscal Year - - • _ •• 2025/2026
.WILLDAN

EXEMPT PARCELS
The following are exempt from the assessment: areas of streets, avenues, lanes, roads, drives, courts, alleys, public easements, rights-of-way, parkways, and drainage/pond basins. Also exempt are utility rights-of-way used exclusively for utility transmission, common areas (such as in condominium complexes), land dedicated as open space or parks, landlocked parcels, and small parcels vacated by the City, as these parcels do not benefit from the improvements. In addition, public schools, government agencies, and parcels with no road frontage will not be assessed.

ASSESSMENT RANGE FORMULA
The maximum assessment amount allowed for each fiscal year shall be adjusted annually by an amount equal to the percentage increase of the CPI for the San Francisco-Oakland-Hayward area for Urban Consumers, as developed by the U.S. Bureau of Labor Statistics, annually. The Assessment Range Formula shall be applied to the maximum assessment rates developed for Fiscal Year 2025/2026 and shall be applied in each subsequent fiscal year unless the City Council formally suspends its application.

City of Reedley
Landscaping and Lighting
Maintenance District No. 1
Engineer's Report
Annexation Zone FF Fiscal Year --• _ • 2025/2026
W w1LLDAN

PART C - ESTIMATED COST OF THE IMPROVEMENTS
The 1972 Act provides that the estimated costs of the improvements shall include the total cost of the improvements, including incidental expenses, which may include reserves to operate the District until funds are collected on the County tax rolls and are transferred to the City from the County around December/January of the current fiscal year.

The 1972 Act also provides that the amount of any surplus, deficit, or contribution be included in the estimated cost of improvements. The net amount to be assessed on the lots or parcels within LLMD No. 1 is the total cost of installation, maintenance, and servicing with adjustments either positive or negative for reserves, surpluses, deficits, and/or contributions.

The budget on the next page outlines the estimated costs to maintain the improvements at build-out and establishes the initial Maximum Assessment per EBU (Maximum Assessment Rate) and the proposed budget and maximum annual assessment rate for Fiscal Year 2025/2026.

City of Reedley
Landscaping and Lighting
Maintenance District No. 1
Engineer's Report
Annexation Zone FF FiscalYear 2025/2026 - -• - 1
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ANNEXATION ZONE FF (KINGS VIEW TOWNHOMES) BUDGET ESTIMATE

BUDGET ITEM

ANNUAL MAINTENANCE (DIRECT COSTS)
Landscape Maintenance Expenses
Landscape and Lighting Maintenance
Landscape and Lighting Utilities (Water/Electricity)
Tree Trimming
Capital Replacement Costs/Renovation
Operation Reserves
Total Annual Landscape Maintenance Expenses
Administration
Administration Overhead
County Administration Fee
Professional Services
Total Administration
Total Costs & Expenses

LEVY ADJUSTMENTS
General Benefit (Contribution)
Total Levy Adjustments

BALANCE TO LEVY

DISTRICT STATISTICS
Total Units
Total Estimated EBUs
Proposed Maximum Assessment per EBU
Proposed Maximum Assessment for FY 2025/2026
City of Reedley
Landscaping and Lighting
Maintenance District No. 1
Engineer's Report
Annexation Zone FF
Zone FF
Kings View
Town homes
$599
520
Included in Lndscp Maint.
110
560
$1,789
$109
2 54
$165
$1,954
- $24
($24)
$1 ,930
12 12.00
$160.86
$160.86
Fiscal Year --• · 2025/2026
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PART D - ASSESSMENT DIAGRAMS
The Fiscal Year 2025/2026 Assessment Diagram on the page that follows outlines the boundaries of the Landscaping and Lighting Maintenance District No. 1. A separate diagram for the proposed Annexation Zone FF is provided as well and consists of all lots, parcels, and subdivisions of land listed on the Assessment Roll contained herein as Part E; the lines and dimensions of which are shown on the Fresno County Assessor's parcel maps for the current year and are incorporated by reference herein and made part of this Report.

LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. 1

CITY OF REEDLEY
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All Zones
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City of Reedley
Landscaping and Lighting
Maintenance District No. 1
Engineer's Report
Annexation Zone FF Fiscal Year - -•· 2025/2026
W w1LLDAN

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LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. 1

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Landscaping and Lighting
Maintenance District No. 1
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Annexation Zone FF
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Fiscal Year --• 2025/2026
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PART E -ASSESSMENT ROLL
All assessed lots or parcels of real property within Annexation Zone FF are listed on the assessment roll below. Each parcel's corresponding Balloted Maximum Assessment is based on the parcel's proposed land use and the maximum assessment rate for Fiscal Year 2025/2026. Commencing Fiscal Year 2026/2027, the maximum assessment rate shall be adjusted annually by an amount equal to the percentage increase of the CPI for the San Francisco-Oakland-Hayward Area for Urban Consumers, as developed by the U.S. Bureau of Labor Statistics, annually.

A , A t· Maximum M . ssessor s nnexa ,on ax,mum
P I N b B f
·t 2 Balloted Land Use Balloted EBU Assessment A t
arce um er ene I one Rate ssessmen
365-220-80
365-220-81
FF
FF
City of Reedley
Landscaping and Lighting
Maintenance District No. 1
Residential
Residential
Engineer's Report
Annexation Zone FF

6.0 6.0
$160.86
$160.86
$965.16
$965.16
FiscalYear - - •- , 2025/2026
DATE: October 14, 2025

REEDLEY CITY COUNCIL
1:8:J Consent
D Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: JO ----
TITLE: APPROVE RESOLUTION NO. 2025-073 OF THE CITY COUNCIL OF THE

CITY OF REEDLEY DELEGATING TO THE CITY MANAGER AUTHORITY TO

ADMINISTER AND MANAGE CLAIMS AND ACTIONS AGAINST THE CITY OR

ITS OFFICERS OR EMPLOYEES AND CLAIMS AND ACTIONS OF THE CITY SUBMITTED: Paul A. Melikian, Assistant City Manager
APPROVED: Nicole R. Zieba, City Manager

RECOMMENDATION
That the City Council adopt the attached resolution delegating to the City Manager authority to administer and manage minor claims and actions against the City, its officers, or employees.

EXECUTIVE SUMMARY
The attached resolution requests that the City Council approval to increase the delegated approval authority for general liability, workers' compensation, and contract claims against the City from $10,000 to $35,000. This revision is requested because the current threshold, last revised over 12 years ago, is no longer sufficient to expeditiously settle claims in a timely manner. This is primarily due to inflation, which reached the highest levels in 30 years post-pandemic, therefore even relatively minor claims can exceed this amount, requiring City Council approval to be settled. In certain cases where time is of the essence in negotiating a settlement, a delay waiting for a Council meeting can result in the claimant deciding to pursue further action against the City.

The delegated authority only applies to negotiated settlements valued at $35,000 or below that are not subject to the City's self-insurance pooling agreement with the Central San Joaquin Valley Risk Management Authority. If the amount to be paid in the settlement exceeds $35,000, the approval of the City Council would continue to be obtained. The City Manager would continue to keep Council apprised of settlement activity below the approval threshold by providing a record of claims settled at a regularly scheduled Council meeting following finalization of the settlement.

BACKGROUND
On March 12, 2013, the Reedley City Council increased the delegated approval authority for claims against the City from $5,000 to $10,000, the first revision to the policy in approximately 25 years.

Resolution 2025-073 would supersede Resolution 2013-013 as adopted on March 12, 2013.

The California Government Claims Act (California Government Code Section 900 et. seq.) establishes general provisions regarding the processing of claims filed against cities, and authorizes the City to adopt local procedures not in conflict with state law. California Government Code Section 935.4 permits the City Council, by resolution, to authorize an employee of the City to perform claims administration functions under the Act and to allow, compromise, or settle a pending claim against the City in an amount not to exceed $50,000. Thus, the requested policy amendment is well within the allowable limit.

FISCAL IMPACT
Increasing the delegating approval authority from $10,000 to $35,000 is not anticipated to have any adverse fiscal impact to the City, as it will not change how the City has historically approached timely administration and settlement of claims for the best possible result for the City's tax and ratepayers. In certain cases where time is of the essence in negotiating a settlement, a delay waiting for the next Council meeting can result in the claimant deciding to pursue further action against the City, and actually result in higher cost to the City to defend the claim. The Council will be noticed of all claims settled at the soonest regularly schedule council meeting after settlement of the claim is finalized.

ATTACHMENTS
Resolution 2025-073

RESOLUTION NO. 2025-073

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REEDLEY DELEGATING TO

THE CITY MANAGER AUTHORITY TO ADMINISTER AND MANAGE CLAIMS AND

ACTIONS AGAINST THE CITY OR ITS OFFICERS OR EMPLOYEES AND CLAIMS AND

ACTIONS OF THE CITY
WHEREAS, the California Government Claims Act (California Government Code Section 900 et. seq.) (the Act) establishes general provisions regarding the processing of claims filed against cities, and authorizes the City to adopt local procedures not in conflict with state law; and WHEREAS, California Government Code Section 935.4 permits the City Council, by resolution, to authorize an employee of the City to perform claims administration functions under the Act and to allow, compromise, or settle a pending claim against the City in an amount not to exceed Fifty Thousand Dollars ($50,000);
WHEREAS, consideration by the City Council of each and every claim or action against the City, including Administrative Functions, can be inefficient and prevent the City Council from focusing on other matters of City business;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Reedley as follows:

1. The City Manager is hereby authorized to allow, deny, allow in part, settle, or compromise any claims or action for money or damages against the City of Reedley or its officers or employees, provided its disposition is not otherwise directed by the City Council or by statute, ordinance, resolution, insurance policy, or self-insurance pooling agreement, subject to the following conditions:
a. The amount to be paid pursuant to such allowance, settlement, or compromise does not exceed $35,000.
b. If the amount to be paid exceeds $35,000, the approval of the City Council of the City of Reedley is first obtained.

2. The City Manager is hereby authorized to collect, settle, compromise, release, or dismiss any general liability claim of the City of Reedley, provided its disposition does not exceed $35,000, or is not otherwise directed by the City Council, or by statute, ordinance, resolution, insurance policy, or self-insurance pooling agreement. If the amount of the general liability claim exceeds $35,000, the approval of the City Council of the City of Reedley is first obtained.

3. The City Manager is hereby authorized to collect, settle, compromise, release, or dismiss any contract claim of the City of Reedley provided its disposition does not exceed $35,000, or is not otherwise directed by the City Council or by statute, ordinance, resolution, insurance policy, or self-insurance pooling agreement. If the amount of the contract claim exceeds $35,000, the approval of the City Council of the City of Reedley is first obtained.

4. The City Manager is hereby authorized to collect, settle, compromise, release, or dismiss any workers' compensation claim of the City of Reedley provided its disposition does not exceed $35,000, or is not otherwise directed by the City Council or by statute, ordinance, resolution, insurance policy, or self-insurance pooling agreement. If the amount of the workers' compensation claim exceeds $35,000, the approval of the City Council of the City of Reedley is first obtained.

5. If any self-insurance governing documents and/or insurance policies are in conflict with the authority granted herein, the self-insurance governing documents and/or insurance policies take precedence.

6. The City Manager is hereby authorized and directed to perform all functions of the City Council of the City of Reedley which are provided for in Part 3 ( commencing with Section 900) and Part 4 (commencing with Section 940) Division 3.6, Title 1, California Government Code, or in Title 1, Chapter 6, Section 7 of City of Reedley Municipal Code, subject to the conditions and limitations set forth above.

7. The City Manager shall provide a record of claims settled at a regularly scheduled Council meeting following finalization of the settlement(s).

8. Nothing herein shall prevent the City Manager from presenting any claim to the City Council, for denial or settlement, in their sole and absolute discretion.

9. Resolution 2025-073 shall supersede Resolution 2013-013 as adopted on March 12, 2013.

PASSED AND ADOPTED by the City Council for the City of Reedley, California, at a regular meeting held on the 14th day of October, 2025, by the following vote:

AYES:

NOES :

ABSTAIN:

ABSENT:

Matthew Tuttle, Mayor
ATTEST:

Ruthie Greenwood, City Clerk
DATE: October 14, 2025

REEDLEY CITY COUNCIL
C8] Consent
D Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: 1 j ----
TITLE: ADOPT RESOLUTION NO. 2025-075 TO APPLY FOR, ACCEPT AND

EXECUTE AN AIRPORT CAPITAL IMPROVEMENT PROGRAM MATCHING

GRANT FROM THE CALIFORNIA DEPARTMENT OF TRANSPORTATION
(CAL-TRANS) FOR $4,513
SUBMITTED: Sarah Reid
Community Services Director
APPROVED: Nicole R. Zieba , ~ /
City Manager ~

RECOMMENDATION
Adopt Resolution No. 2025-075 to apply, accept and execute an Airport Capital Improvement Program matching grant from the California Department of Transportation (Cal-Trans) for $4,513.

BACKGROUND
The City of Reedley has been awarded a grant in the amount of $90,267 for the design of the Runway End Lights Project. This award represents the Federal Aviation Administration's (FAA) 95% share of the total project cost.

When the application was submitted, staff requested funding under the Airport Infrastructure Grant (AIG) program, as a portion of these funds was nearing expiration. Unlike projects funded through the Airport Improvement Program (AIP), AIG-funded projects are not eligible for the additional 4.5% matching contribution available through the California Department of Transportation (Caltrans).

Upon award, the FAA issued the funding from AIP funding rather than the AIG funding. This shift in designation makes the project eligible for Caltrans' matching funds, which would reduce the City's local share of costs. Staff is currently working with the FAA to confirm the funding designation as the City does not want to lose the expiring AIG funding in the amount of $22,521. If efforts to secure the AIG designation are not successful, staff will proceed with submitting the necessary documentation to Caltrans to request the additional funding .

FISCAL IMPACT
FAA portion is $90,267; the State (Cal-Trans) will provide a match of $4,513. With the addition of the Cal Trans match, the City obligation reduces to $238. City is entitled to be reimbursed for administrative time, not to exceed two percent of the project cost which reduces the actual City match. All matches and staff expenses are covered by the Airport Enterprise Account, not the General Fund .

COMMITTEE/COMMISSION REVIEW/ACTIONS
At the September 19, 2024 regular Airport Commission meeting, it was recommended the City Council approval to submit preapplications for the design of the Installation of Runway End Lights Project and the design of the Aviation Fuel Facility Replacement Project.

At the October 22, 2024, City Council adopted Resolution No. 2024-079 authoring the City Manager to execute and submit a fiscal year 2025 Airport Improvement Program (AIP) Grant Application to the FAA for design of the Installation of the Runway End Lights Project.

ATTACHMENTS

1. Resolution No. 2025-075

2. California Aid to Airports Program (CAAP) Certification

3. State Matching Grant for FAA Airport Improvement Program-Application

RESOLUTION NO. 2025-075

A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF REEDLEY AUTHORIZING THE

SUBMITTAL OF AN APPLICATION, ACCEPTANCE OF AN ALLOCATION OF FUNDS AND

EXECUTION OF A GRANT AGREEMENT WITH THE CALIFORNIA DEPARTMENT OF

TRANSPORTATION (CAL TRANS) FORAN AIRPORT IMPROVEMENT PROGRAM (AIP) MATCHING GRANT.

WHEREAS, the City of Reedley and the Federal Aviation Administration are parties to federal AIP grant 3- 06-0196-027-2025 for Install Runway End Lights for Runway 16/34- Design at the Reedley Municipal Airport; and
WHEREAS, the Cal ifornia Department of Transportation, pursuant to the Public Utilities Code section 21683.1, provides grants of 5% of Federal Aviation Administration grants to airports; and WHEREAS, the Cal ifornia Department of Transportation requires the Reedley City Council to adopt a resolution authorizing the submission of an application for an AIP Matching grant; NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Reedley, State of California:

1. Authorizes filing an application for a state AIP Matching grant for this project.

2. Authorizes accepting the allocation of state AIP Matching funds for the project.

3. Authorizes execution of an AIP Matching Grant Agreement for this project; and BE IT FURTHER RESOLVED, that the City Council of the City of Reedley does hereby authorize the City Manager to sign any documents required to apply for and accept these subject funds on behalf of the City of Reedley.

The foregoing resolution is hereby approved and adopted at the regular meeting of the City Council, of the City of Reedley on the 14 day of October, 2025, and the resolution was duly adopted at said meeting by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Matthew Tuttle, Mayor
ATTEST:

Ruthie Greenwood, City Clerk
STATE OF CALIFORNIA• DEPARTMENT OF TRANSPORTATION

CALIFORNIA AID TO AIRPORTS PROGRAM (CAAP) CERTIFICATION DOA-0007 (REV 12/2021)

PLEASE PRINT OR TYPE AND COMPLETE ALL APPLICABLE ITEMS
AIRPOR1 . CERla-tCA.TlON
I am authorized by (Public Entity) _C_ity~o_f_R_ee_d_le~y ________ _ ___________ ______ and hereby certify that (Airport Name) Reedley Municipal Airport , in the County of _F_re_s_n_o __________________________ , for fiscal year _2_0_2_5-_2_0_2_6 _ _ _ __ , meets the eligibility requirements of, and will be operated and maintained in accordance with, Sections 21680 through 21688 of the California Public Utilities Code (PUC) and the CAAP Regulations found in Title 21 of the California Code of Regulations, Division 2.5, Chapter 4.

1. This airport meets the Permit and Funding Requirements of CAAP Section 4056.

2. The Public Entity has control over airport operations under rules, regulations , or operating procedures adopted by the following Ordinance or Resolution# 3154 dated 05/06/1980 per CAAP Section 4057.

Required airport surfaces for all usable runaways are protected in accordance with the provisions of PUC Section 21688 and CAAP 3- Section 4058.

4. The above airport is designated by the Federal Aviation Administration as (select one):

D Reliever O Commercial Service [8J General Aviation O Non-NPIAS (PUC Section 21682(b))

5. Current Airport Layout Plan is on file with the Division of Aeronautics dated 02/18/2014 (information only; not a requirement for eligibility certification)

SIGNATURE

PRINT NAME
Sarah Reid

MAILING ADDRESS
100 N. East Ave Reedley, CA 93654
TITLE
Airport Manager
PHONE
(559) 637-4203
DATE
EMAIL
[email protected]
I hereby certify that a SPECIAL AVIATION FUND has been established and will be maintained with a separate account for said airport in accordance with PUC Section 21684. Disbursements from this account will only be made in accordance with PUC Section 21681 and CAAP Regulations.

SIGNATURE (Finance Officer)

PRINT NAME
Paul Melikian

MAILING ADDRESS
845 G Street, Reedley, CA 93654

VERIFIED BY
DATE
TITLE
Assistant City Manager

PHONE EMAIL
(559) 637-4200 [email protected]
· ,FOR AERONAl:JllCS. fJSE ONI...Y
SEND SIGNED CERTIFICATION TO:

[email protected]
ADA Notice For individuals with sensory disabilities, this document is available in alternate formats. For alternate format information, contact the Forms Management Unit at (916) 445-1233, TTY 71 1, or write to Records and Forms Management, 1120 N Street, MS-89, Sacramento, CA 95814.

STATE OF CALIFORNIA· DEPARTMENT OF TRANSPORTATION

STATE MATCHING GRANT FOR FAA AIRPORT IMPROVEMENT PROGRAM - APPLICATION DOA-0012 (REV 12/2021)

PUBLIC ENTITY
City of Reedley

AIRPORT NAME
Reedley Municipal Airport

CONTACT NAME
Sarah Reid

MAILING ADDRESS
PLEASE PRINT OR 1YPE AND COMPLETE ALL APPLICABLE ITEMS
COUNTY
Fresno

PERMIT NUMBER
24 TITLE
Airport Manager

EMAIL PHONE
100 N. East Avenue, Reedley, CA 93654 Sarah. [email protected] (559) 637-4203 Project must be in the Department's most recent Capital Improvement Plan and the project cannot commence prior to the State's award of a matching grant or the project ~ Check to acknowledge statement becomes ineli ible for a matchin rant
DESCRIPTIVE TITLE OF APPLICANTS PROJECT (as shown on page one of the executed federal grant and in the adopted Capital Improvement Plan):

Install Runway End Lights for Runway 16/34 - Design

FEDERAL GRANT NUMBER
3-06-01 ~27-2025

FEDERAL
GRANT

APPLICANT
FUNDS
STATE
FUNDS*

TOTAL COST

OF PROJECT
$90,267
$238
$4,513
$95,018
*Maximum is 5% of the federal
grant amount
Pursuant to Public Utilities Code Section 21681-21684 and Section 4067 of the CAAP Regulations, submit the following documents with this application:
• Local government approval (resolution or minute order) as described in Section 4067(a). • FAA Grant Agreement with FAA and sponsor signatures.
• Verification of full compliance with the California Environmental Quality Act (CEQA) by submitting infonnation to fulfill either 1. or 2. below:

1. Copy of Notice of Exemption or provide the Categorical Exemption Class# 15302 (Class 2) (CEQA Guidelines Sect;ons 15300-15333). __ __,_ __ _,__ ___ __ _

2. Copy of Notice of Detennination or provide the following infonnation:
o Environmental Impact Report (Trtle/Date) ___ _ ______ State Clearinghouse (SCH) # ________ or o Negative Declaration (Title/Date) _____________ State Clearinghouse (SCH) # ________ or o National Environmental Policy Act (NEPA) document (Trtle/Date) ~C~A_TEX __ Ap...,,._,p_ro_v~a_l_0_9/_1_3_/2_0_24 _ ____ _ ____ _ (NEPA documents-Environmental Impact Statement or Finding of No Significant Impact must comply with CEQA provisions). • Airport Layout Plan (ALP) showing project location(s) and dimensions or project sketch if no ALP exists. • Completed CAAP Certification (Fonn DOA-0007), if not submitted to the Division of Aeronautics earlier for this fiscal year. • Additional documentation may be required if items in the FAA AJP grant are not eligible for CAAP funding.

AUTHORIZED OFFICIAL'S SIGNATURE

PRINT NAME
Nicole R. Zieba

MAILING ADDRESS
TITLE
City Manager
EMAIL
1717 9th Street, Reedley, CA 93654 [email protected] SEND COMPLETED FORM AND ALL REQUIRED DOCUMENTS TO:

[email protected]
- · ••,"
'•· ... '"" ,, , ,.

DATE
PHONE
(559) 637-4200x212
ADA Notice For individuals with sensory disabilities, this document is available in alternate formats. For alternate format information, contact the Forms Management Unit at (916) 445-1233, TTY 711 , or write to Records and Forms Management, 1120 N Street, MS-89, Sacramento, CA 95814.

DATE:

TITLE:

SUBMITTED:

APPROVED:

REEDLEY CITY COUNCIL
October 14, 2025
C8J Consent
D Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: 12 ----
ADOPT RESOLUTION NO. 2025-076 OF INTENTION TO ANNEX THE FOLLOWING TERRITORY (ANNEXATION NO. 23): APN'S 370-040-21 AND 370-131-07 INTO THE CITY OF REEDLEY COMMUNITY FACILITIES DISTRICT NO. 2005-1 (PUBLIC

SERVICES) AND TO AUTHORIZE THE LEVY OF SPECIAL TAXES AND FIXING THE TIME AND PLACE OF PUBLIC HEARING FOR NOVEMBER 18, 2025
Paul A. Melikian, Assistant City Manager~
Nicole R. Zieba, City Manager v=

RECOMMENDATION
That the City Council adopt Resolution No. 2025-076, a resolution of intention to annex territory ("Annexation No. 23") stating the City Council 's intention to annex the following properties: APN'S 370- 040-21 and 370-131-07 into the City's Community Facilities District No. 2005-1 (Public Services) ("CFO") and setting the date of the public hearing for November 18, 2025.

EXECUTIVE SUMMARY
A condition to annex into the CFO was imposed on new developments being processed by the City in November of 2005, when the District was established. Since that time, all properties must petition to be annexed to the existing CFO when development is proposed. The approval of the resolution of intention is required to begin the process of annexation provided by the conditions of approval for the development projects listed in the table below.

BACKGROUND
On November 8, 2005, the City Council adopted Resolution 2005-122, which established the City of Reedley's Community Facility District No. 2005-1 (Public Services). All developments processed after that date are required to annex to the CFO as a condition of development. The CFO was established to fund police, fire and parks maintenance services based on the increased need resulting from new development.

To initiate the process for annexation of a territory or territories to a CFO, the Council must approve a Resolution of Intention ("ROI") to annex territory to the CFO. The ROI included with this report includes various actions necessary for the annexation to the CFO. The Rate and Method of Apportionment ("RMA") referred to in the ROI is as adopted by the Council with the Resolution of Formation 2005-122 and Ordinance 2005-09. Previous property annexations have been completed every year since formation of the CFO.

The areas to be annexed are shown below and on the attached map, which will be submitted by the City Clerk to the Fresno County Recorder's office within 15 days of adoption of the Resolution of Intention.

ENVIRONMENTAL REVIEW
Community Facilities District
(CFO)
Annexation No. 23
APN's
370-040-21
370-131-07
Pro·ect Name
Westhaven I
Habitat for
Humanit
Since the proposed action will not result in a change to the physical environment, the project is not subject to the California Environmental Quality Act (CEQA).

FISCAL IMPACT
The costs to process this annexation will be funded by the Community Facility District. Costs include newspaper notices, mailings and staff time.

ATTACHMENTS

1. Resolution 2025-076; Resolution of Intention Annex Territory

2. Annexation No. 23 Map

3. Petition and Written Consents

RESOLUTION NO. 2025-076

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REEDLEY DECLARING ITS INTENTION TO ANNEX TERRITORY (ANNEXATION NO. 23) TO COMMUNITY FACILITIES DISTRICT NO. 2005-1 (PUBLIC SERVICES), ESTABLISHING A DATE

FOR THE PUBLIC HEARING, AND AUTHORIZING THE LEVY OF SPECIAL TAXES

THEREIN
WHEREAS, the City Council ("Council") of the City of Reedley, California, ("City") has conducted proceedings to establish Community Facilities District No. 2005-1 (Public Services) (the "CFO") pursuant to the Mello-Roos Community Facilities Act of 1982, as amended (the "Act"), Chapter

2.5 of Part 1 of Division 2 of Title 5, commencing at Section 53311 , of the California Government Code; and
WHEREAS, under the Act, this Council, as the legislative body for the CFO, is empowered with the authority to annex territory to the CFO, and now desires to undertake proceedings to annex territory to the CFO.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF REEDLEY, CALIFORNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:

Section 1. This Council hereby finds and determines that public convenience and necessity require that territory be added to the CFO.

Section 2. The name of the existing CFO is "Community Facilities District No. 2005-1 (Public Services)".

Section 3. The territory included in the existing CFO is as shown on the map thereof filed in Book 41 of Maps of Assessment and Community Facilities Districts at Page 58 in the office of the County Recorder, County of Fresno, State of California, to which map reference is hereby made, as well as maps for Annexations 2 through 5 filed in Book 42 of Maps of Assessment and Community Facilities Districts at Pages 1, 34, 38, 96, Annexations 6 through 8 filed in Book 43 of Maps of Assessment and Community Facilities Districts at Pages 40, 58, 86, Annexations 9 through 13 filed in Book 44 of Maps of Assessment and Community Facilities Districts at Pages 7, 56, 84, 97, Annexation 14 through 16 filed in Book 45 of Maps of Assessment and Community Facilities Districts at Pages 21 , 57, 91 , Annexations 17 through 20 filed in Book 46 of Maps of Assessment and Community Facilities Districts at Pages 1, 23, 59 and 83, and Annexation 21 through 22 filed on Book 47 of Maps of Assessment and Community Facilities Districts at Pages 3 and 21 which have been fi led with the Fresno County Recorder's Office.

The territory now proposed to be annexed to the CFO is as shown on the Annexation Map No. 23 to the CFO, on file with the City Clerk, a copy of which is attached hereto as Exhibit "A" and made a part hereof, the boundaries of which territory are hereby preliminarily approved. The City Clerk is hereby directed to cause the recordation of said Annexation Map No. 23 to the CFO, showing the territory to be annexed, in the Office of the County Recorder of the County of Fresno within fifteen days of the date of adoption of this resolution.

Section 4. The types of public services financed by the CFO and pursuant to the Act consist of those services (the "Services") described in Exhibit A to Resolution No. 2005-109 adopted by the Council on the 27th day of September 2005 (the "Resolution of Intention"). It is presently intended that the Services will be shared, without preference or priority, by the existing territory in the CFO and the territory proposed to be annexed to the CFO.

Section 5. Except to the extent that funds are otherwise available to the CFO to pay for the Services, a special tax sufficient to pay the costs thereof is intended to be levied annually within the CFO, and collected in the same manner as ordinary ad valorem property taxes. The proposed rate and method of apportionment of the special tax among the parcels of real property within the CFO, as now in existence and following the annexation proposed herein, and in sufficient detail to allow each landowner within the territory proposed to be annexed to the CFO to estimate the maximum amount such owner will have to pay, is described in Exhibit "B" , which is hereby incorporated by this reference.

Section 6. Notice is given that on Tuesday, November 18, 2025 at 7:00 p.m., in the regular meeting place of this Council, being the Reedley City Council Chambers, located at 845 "G" Street, Reedley, California, the Council, as legislative body for the CFO, will conduct a public hearing on the annexation of territory to the CFO and consider and finally determine whether the public interest, convenience and necessity require said annexation of territory to the CFO and the levy of said special tax therein.

Section 7. The City Clerk is hereby directed to cause notice of said public hearing to be given by publication one time in a newspaper of general circulation in the area of the CFO. The publication of said notice shall be completed at least seven days before the date herein set for said hearing.

Said notice shall be substantially in the form specified in Section 53339.4 of the Act. The City Clerk shall also cause a copy of the Resolution of Annexation, or a notice thereof, to be mailed to each landowner (and to each registered voter, if any) within the territory proposed to be annexed, which resolution or notice shall be mailed at least fifteen days before the date of said hearing.

The notice shall be substantially in the form attached hereto as Exhibit "C" .

Section 8. This resolution shall take effect upon its adoption.

This foregoing resolution is hereby adopted this 14th day of October by the following vote:

AYES:

NOES:

ABSTAIN :

ABSENT:

Matthew Tuttle, Mayor
ATTEST:

Ruthie Greenwood, City Clerk

EXHIBIT A
City of Reedley Community Facilities District No. 2005-1 (Public Services)
Boundary Map-Annexation No. 23
..

NORTH "°"'HTS
~ Proposed Annexation .....

C.:1 ewen1 Bol.n:1ary
D Future Annexation,.,.. (Cily Umils)

ASSESOR'S

PARCEL NUMBER
37().040..21
37~131-07
ANNEXATION MAP NO. 23
COMMUNITY FACILITIES DISTRICT NO. 2005-1
(PUBLIC SERVICES)
CITY OP uaouY
COUNTY OF ,w• s.No

STAH OP CALIPOIINIA
Refetena?•he<eb)'--.,,.,..- map..-.i"Ploposed l!oundoryMapoltheCOlm-AJri1yfadlitiesllislriaNo. :ZOOS.1 (PI.Clic Services). Cily ol Reedey, eo..ity ol Fresno, Stlie ol Caufomia" Ned the 12111 <J¥r ol Odober, 2005, a die how ol 4:CO o'dock p.m. in Book 41 ct Maps of Assessmen and eorm..nty Fdtfes llilt'idot poge 58, (-no.02•171900) indle office ol lhe c«ny Recadef ol lhe c«ny ol Fresno, Stole ol ~-lt-isArnexationMapatreas.

Fded In lhe office ol lhe City Oerl< ol lhe Cily ol Roedley It-is _ lh <J¥rol ~ 202S.

By: =RuWe - · ~---- City-· ~Oerl<~
I her<l,yoe,1ifylhotlhewilhin maplhowingpr0l)Oled-ol Amexation No. 23 10 die Cily ol Reedey Cormu1ily F..-S [);strict No. :ZOOS. 1 (Pli>lic: - ~ eo..ity ol Fresno, Stu ol Caufomia, - ,opraved by lhe Cily eo..d ol lhe Cily ol Roedley, aan,eetinglheteol, heldcnlhe _ lht»yol __ ~2025, byitsRescUionNo. _ _ _ .

By:-="' · -=c;,c-..., - -- ..,.-,Cily- · ""Oe<t<=
Fded It-is _d¥yol __ ~ 2025, at lhe howol _ _
o'dock_.m., in the Book _ Pao,e_ d M,ps d AsseAmenl and Cormriy FaditiesOislriasandaslnslnrnffllNo. _ _ _ in lhe office ol lhe c«ny Recadef In lhe eo.ny ol Fresno, Sol Cal- ~ =
-~ ii ody ,.,.,. - olRieating lhe lols bdng ..-lhe as,igned-runbe,ofo<sad lolsandlhe ,_.,lhe~--
Fot a dNiled desc:riplion ct~ lines a'd dimension of the iota, refere:nc:e ii ~ to lhe Fresno Ccu'lly Assesscr's Maps tor h ftscal yur- 2025.2026. Fo, lhe inlormltion en the streets and other ,ppurtenant r.e:s and dimensions within the aubciYided area ~ - ~tolhefiledtrad,NpS..

EXHIBIT B
City of Reedley Community Facilities District No. 2005-1 (Public Services)
Rate and Method of Apportionment of Special Tax

EXHIBITB

CITY OF REEDLEY
COMMUNITY FACILITIES DISTRICT NO. 2005-1
(PUBLIC SAFETY /FIRE PROTECTION SERVICES & PARK MAINTENANCE)

RATE AND METHOD OF APPORTIONMENT OF SPECIAL TAX
A special tax shall be levied annually on each Parcel of land within the City of Reedley Community Facilities District No. 2005-1 (Public Services) (the "District"), and collected according to the Special Tax Liability determined by the City Council of the City of Reedley (the "City") or its designee through the application of the following procedures. All of the property within the District, unless otherwise exempted by law or the express provisions of the rate and method of apportionment expressed below, shall be taxed to the extent and in the manner provided below.

It is intended that all special taxes applicable to parcels be collected in the same manner and at the same time as ordinary ad valorem property taxes, and that special taxes so levied will be subject to the same penalties and procedures, sale and lien priority in case of delinquency as is provided for ad valorem taxes. Notwithstanding the foregoing, the City Council may direct the collection of the special taxes by direct billing of the affected property owners; it determines to do so by resolution of the City Council.

Categories of Special Taxes
Category I
Category I includes each Developed Parcel within the District for which a building permit has been issued prior to July 1 of the current Fiscal Year.

The Maximum Special Tax that may be levied annually on Taxable Property in Category I beginning with the Fiscal starting July 1, 2006 is as set forth in Table 1 below. Said Maximum Special Tax shall increase each Fiscal Year thereafter by an inflation factor which is the Annual All Urban Consumer Price Index (CPI) for the San Francisco-Oakland-San Jose area.

TABLE 1
Maximum Special Tax Fiscal Year 2006-07
Category I
Special Tax Per Dwelling Unit/Acre
Development Type Special Tax Rate
Single Family Residential (per dwelling unit) $740.00
Multi-Family Residential (per dwelling unit) $550.00
Non-Residential (per gross building square foot) $0.20
B-1
Affordable Housing (per dwelling unit) $370.00
Infill Non-Residential (per building square foot) $0.10 Category II
Category II includes each Parcel within the District that are not included in Category I.

The Maximum Special Tax that may be levied annually on Taxable Property in Category II beginning with the Fiscal Year starting July 1, 2006 as set forth in Table 2 below per Net Developable Acre (said amount to be levied pro-rata for any portion of an acre). Said special tax shall increase each Fiscal Year thereafter by an inflation factor which is the Annual All Urban Consumer Price Index (CPI) for the San Francisco-Oakland-San Jose area.

Exempt Category
TABLE2
Maximum Special Tax Fiscal Year 2006-07
Category II
Special Tax Per Net Developable Acre
$600.00 per acre
Each parcel owned by a public agency, right-of-way parcels, pipelines, common areas, private streets and parks, and open space lots not eligible for development shall be exempt from the levy of Special Tax.

Assignment to Categories and Levy of Annual Taxes
On or about July 1 of each year, but in any event in sufficient time to include the levy of the special taxes on the County's secured tax roll, the City Council or its designee shall determine the Tax Category for each Parcel within the District Parcels subject to levy shall be determined based upon the records of the City building department and/ or the Fresno County Assessor.

The City Council or its designee shall then determine the estimated Special Tax Liability for the Fiscal Year commencing such July 1 and the amount of special taxes to be levied on each Parcel as follows:

Step 1: Classify all Parcels that are Taxable Property in the District.

Step 2: Determine the maximum revenue which could be generated by Parcels classified as Category I by multiplying the total number of Dwelling Units for Developed Parcels classified as "Single Family 'Residential" by the Maximum Special Tax per Dwelling Unit for Parcels assigned to the Single Family Residential Category; and adding to that B-2
maximum revenue which could be generated by multiplying the total number of Dwelling Units for Developed Parcels classified as "Multi-Family Residential" by the Maximum Special Tax per Dwelling Unit for Parcels assigned to the Multi-Family Residential Category; and adding to that maximum revenue which could be generated by multiplying the total number of Dwelling Units for Developed Parcels classified as "Affordable Housing" by the Maximum Special Tax per Dwelling Unit for Parcels assigned to the Affordable Housing Category; and adding to that the maximum revenue which could be generated by multiplying the total net developable acreage for Developed Parcels classified as "Non-Residential" by the Maximum Special Tax per gross building square foot for Parcels assigned to the Non-Residential Category; and adding to that the maximum revenue which could be generated by multiplying the total net developable acreage for Developed Parcels classified as "Infill NonResidential" by the Maximum Special Tax per gross building square foot for Parcels assigned to the Infill Non-Residential Category.

Step 3: If the total revenue as calculated in Step 2 is greater than the Estimated Special Tax Liability for the Fiscal Year, reduce the Special Tax for each Parcel proportionately so that the special tax levy for the Fiscal Year is equal to the estimated Special Tax Liability for the Fiscal Year.

Step 4: If the total revenue as calculated in Step 2 is less than the estimated Special Tax Liability for the applicable Fiscal Year, including the funding of a reserve fund for the District equal to 100% of the estimated annual costs, a Special Tax shall be levied upon each Parcel classified as Category II. The annual Category II special tax shall be calculated as the lessor of:
(i) The estimated Special Tax Liability, less the total of funds generated for all Parcels under Step 2 above, divided by the total Net Developable Acreage for all Parcels assigned to Category II
or
(ii) the aggregate Maximum Special Tax Rate for all Parcels assigned to Category II Not withstanding the foregoing, in no event shall the aggregate Special Tax levied upon all Parcels for any given year be greater than the estimated Special Tax Liability, including a reserve fund equal to 100% of the estimated annual costs for the District, as determined by the City Council or its designee.

B-3

DEFINITIONS
Administrative Expenses means any or all of the following: the direct and indirect expenses incurred by the City in carrying out its duties with respect to the District (including, but not limited to, the levy and collection of the Special Taxes) including the fees and expenses of attorneys, any fees of the County related to the District or the collection of special taxes, an allocable share of the salaries of City staff directly related thereto and a proportionate amount of the City's general administrative overhead related thereto, any amounts paid by the City from its general fund with respect to the District, and expenses incurred by the City i1). undertaking action to foreclose on properties for which the payment of special taxes is delinquent, and all other costs and expenses of the City in any way related to the District Affordable Housing means a dwelling unit that has been obligated by covenant to affordable housing for 25 or more years. If the covenant is released the property will be reclassified accordingly.

City means the City of Reedley.

County means the County of Fresno.

Developed Parcel means Taxable Property for which a foundation building permit or other form of building permit has been issued as of July 1 of the current Fiscal Year.

District means the City of Reedley Community Facilities District No. 2005-1 (Public Services).

Dwelling Unit means one single family home whether detached or attached and for multi-family structures means each unit designated for one-family occupancy.

Final Map means a recorded tract map or parcel map.

Fiscal Year means the period starting on July 1 and ending the following June 30.

Gross Acre or Gross Acreage is the acreage as shown on -the County Assessor's parcel maps or if not shown on the Assessor's parcel maps the land area shown on the applicable recorded final map or other recorded documents.

Gross Building Square Foot or Gross Building Square Footage is the building square footage as shown on the building permit or other recorded documents on file with the City and/or County.

Infill Non-Residential developing or redeveloping parcels located within the City limits as of July 1, 2005 and classified as a non-residential use.

Maximum Special Tax means the maximum special tax that can be levied within the District by the City Council in any Fiscal Year for each parcel of real property subject to the B-4
special tax, as determined by reference to the provisions of this rate and method of apportionment of special taxes.

Multi-Family Dwelling Unit (i.e. apartment unit) means a dwelling unit in a multifamily development.

Net Developable Acre or Net Developable Acreage means the acreage as shown on a recorded final map for a parcel, or as otherwise determined by the City by reference to other applicable documents.

Non-Residential means a building designated for a use other than residential.

Parcel means any Fresno County Assessor's Parcel or portion thereof that is within the boundaries of the District based on the equalized tax rolls of the County.

Public Parcel means any parcel owned by a public entity.

Reserve Fund means a reserve operating fund maintained to provide necessary cash flow for operations for the first six months of each Fiscal Year and a reasonable buffer, as determined by the City, against large variations in annual special tax amounts.

Single Family Dwelling Unit means a dwelling unit in a single family detached or single family attached building including a single family home, individual condominium, or town home.

Special Tax means the special tax or special taxes authorized to be levied within the District.

Special Tax Liability for any Fiscal Year is an amount sufficient to pay the costs of the District for each Fiscal Year, to include: (i) estimated costs of providing eligible services, and (ii) funding of the Reserve Fund.

Taxable Property is all real property within the boundaries of the District which is not exempt from the Special Tax pursuant to the law, except that the following property shall not be taxed: any acres of land owned, conveyed or irrevocably offered for dedication to a public agency, or land which is a public right of way or which is an unmanned utility easement making impractical its utilization for other than the purpose set forth in the easement, or other property described under the heading "Exempt Category" above.

A special tax shall be levied annually on each Parcel of land within the City of Reedley Community Facilities District No. 2005-1 (Public Services) (the "District"), and collected according to the Special Tax Liability determined by the City Council of the City of Reedley (the "City'') or its designee through the application of the following procedures. All of the property within the District, unless otherwise exempted by law or the express provisions of the rate and method of apportionment expressed below, shall be taxed to the extent and in the manner provided below.

B-5

EXHIBIT C

NOTICE OF PUBLIC HEARING
City of Reedley
Community Facilities District No. 2005-1
(Public Services)
Annexation No. 23
Notice is hereby given by the City of Reedley (the "City") with respect to its Community Facilities District No. 2005-1 (Public Services) (the "CFO"), that on October 14, 2025 the City Council of the City, as the legislative body for the CFO, adopted a resolution entitled "Resolution Of The City Council Of The City Of Reedley Declaring Its Intention To Annex Territory (Annexation No. 23) To Community Facilities District No. 2005-1 (Public Services), Establishing A Date For The Public Hearing, And Authorizing The Levy Of Special Taxes Therein" (the "Resolution of Intention").

Reference is hereby made to the Resolution of Intention, on file with the City Clerk of the City for further particulars. The following is a summary of the provisions of the Resolution of Intention.

Pursuant to the Resolution of Intention, the City Council determined that the public convenience and necessity require that certain territory, as more particularly described in the Resolution of Intention, be annexed to the existing CFO, all as provided in the Mello-Roos Community Facilities Act of 1982, as amended (Sections 53311 et seq., California Government Code) (the "Act"). The Resolution of Intention provides that the special taxes heretofore caused to be levied in the CFO shall be levied in the territory proposed to be annexed, subject to public hearing and landowner election proceedings as specified in the Act.

Notice is further given that Tuesday, November 18, 2025Error! Reference source not found. , at the hour of 7:00 o'clock p.m. , in the regular meeting place of the City Council, City of Reedley, 845 "G" Street, Reedley, California, are the time and place when and where the City Council of the City, as the legislative body for the CFO, will conduct a public hearing on the annexation of the territory described in the Resolution of Intention to the CFO and finally consider and determine whether the public convenience and necessity require the annexation of said territory to the CFO and the levy of special taxes therein.

Notice is further given that at the hearing the testimony of all interested persons for and against the annexation of said territory to the CFO or the levying of special taxes within the territory proposed to be annexed will be heard. Accommodations in accordance with the Americans with Disability Act can be made by contacting the City Clerk.

Dated as of ----------
By:---------------
Ruthie Greenwood
City Clerk, City of Reedley
• NORTH SCALE NTS
~ Proposed Annexation Area
! .......... .! Current Boundary
LJ Future Annexation Area (City Limits)

AS SE SO R'S

PARCEL NUMBER
370-040-21
370-1 31-07
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27368 Via lndustna 1200
Temecula, CA92590
{951)587-3500

WOLSONAVE

E SOUTH AVE
ANNEXATION MAP NO. 23
COMMUNITY FACILITIES DISTRICT NO. 2005-1
(PUBLIC SERVICES)

CITY OF REEDLEY

COUNTY OF FRESNO

STATE OF CALIFORNIA
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Proposed
Annexation
Area 2
/ 370-131-07
Fresno County Assessor's Parcel Number of the land to be included in the Corrvnunity FaciWties District No. 2005-1 Annexation Map No. 23:
370--040-21, 370-131--07
Reference is hereby made to that certain map entitled "Proposed Boundary Map of the Community Facilities District No. 2005-1 (Public Services}, City of Reedley, County of Fresno, State of California" filed the 12th day of October, 2005, at the hour of 4:00 o'clock p.m. in Book 41 of Maps of Assessment and Community Facilities District at page 58, (document no. 024171900) in the office of the County Recorder of the County of Fresno, State of California, which this Annexation Map affects.

Filed in the office of the City Clerk of the City of Reedley this _ th day of _ __ ~ 2025.

By:----- ---- Ruthie Greenwood, City Clerk
I hereby certify that the within map showing proposed boundaries of Annexation No. 23 to the City of Reedley Community Facilities District No. 2005-1 (Public Services), County of Fresno, State of California, was approved by the City Council of the City of Reedley, at a meeting thereof, held on the _ th day of ____ , 2025, by its Resolution No. _ __ _
By: _ _ ______ _
Ruthie Greenwood, City Clerk
Filed this _ day of-,---,-' 2025, at the hour of __
o'clock_.m., in the Book _ Page_ of Maps of Assessment and Community Facilities Districts and as Instrument No.---,-- in the office of the County Record er in the County of Fresno, State of California.

Note:

Paul Dictos By: Deputy County Recorder
County Recorder
County of Fresno
State of California
This diagram is only for the purpose of indicating the lots being assessed the assigned assessment numbers for said lots and the relationship to the surrounding streets.

For a detailed description of the lines and dimension of the lots, reference is made to the Fresno County Assessor's Maps for the fiscal year 2025-2026. For the information on the streets and other appurtenant lines and dimensions within the subdivided area reference is made to the filed tract maps.

Exempt from S82 fees Gavit Code Sections 27388.1 (a)(2)(0 ) NORTH
~ SCALE NTS

I MAP REFERENCE I ASSESSOR'S I I NUMBER PARCEL NUMBER PROJECT NAME I 1 I 370-040-21 I Westhaven I I
Legend
D Annexation 23
-- Streets
LJ Reedley Parcels
CD Map Reference Number
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ANNEXATION MAP NO. 23
COMMUNITY FACILITIES DISTRICT NO. 2005-1
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COUNTY OF FRESNO

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370-040-21, 370-131-07
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Exempt from S82 fees Gavit Code Sections 27388.1 (a)(2){O) N
~ ORTH

SCALE NTS

I MAP REFERENCE I ASSESSOR'S I NUMBER PARCEL NUMBER PROJECT NAME I 1 I 370-131-07 Habitat for Humanity
Legend
D Annexation 23
-- Streets
LJ Reedley Parcels
CD Map Reference Nu mber
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Temecula, CA 92590
(951 )587-3500
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ANNEXATION MAP NO. 23
COMMUNITY FACILITIES DISTRICT NO. 2005-1
(PUBLIC SERVICES)
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CITY OF REEDLEY

COUNTY OF FRESNO

STATE OF CALIFORNIA
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370-040-21 , 370-131-07
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Exempt from S82 fees Govlt Code Sections 27388.1 (a)(2)(D)

PETITION AND WAIVER

REGARDING PROCEEDINGS FOR ANNEXATION OF TERRITORY TO A

COMMUNITY FACILITIES DISTRICT
To the Honorable City Council
City of Reedley
1733 9th Street
Reedley, CA 93654
Re: Community Facilities District No. 2005-1 (Public Services) Annexation No. 23
Members of the City Council:

The undersigned is the owner (or duly authorized representative thereof) of all of the real property identified below and hereby requests that the City of Reedley (the "City") institute proceedings to annex territory, including the property identified below, to the City's Community Facilities District No. 2005-1 (Public Services}(the "CFO") pursuant to the Mello-Roos Community Facilities Act of 1982, as amended (Sections 53311, et seq., California Government Code) (the "Act"), and hereby respectfully petitions and shows as follows:

1. The property identified below be annexed to the CFO, that a map of the annexation boundaries will be filed with the City Clerk, and that. you .take all steps necessary to complete the annexation to the CFO and to levy a special tax therein for the purpose of financing certain public improvements (and public services) previously approved fo_r the CFO (the "Facilities") (and the "Services"), all as more particularly specified in the proceedings for the creation of the CFO and the levy of the special tax.

2. To proceed as quickly as possible with the annexation to the CFO, the levy of said special tax, and it being further understood that, there being fewer than twelve registered voters residing within the are~ to be · annexed to the CFO, the undersigned being the only expected ·qualified elector(s) for the annexation, hereby waives all otherwise applicable time periods for the election and notices of the conduct by you of the election under the Act, including all ballot arguments and analysis under the Act.

3. In furtherance of this waiver, the election may be conducted by mailed or hand delivered ballot to be returned as quickly as possible to the City !
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Clerk of the City and that the results of said election be canvassed and reported to you as soon as possible.
17-/ L
Respectfully submitted as of this ;J-Y day of Sep1f-Iv)be,c , 2025 by:

The properties that are the subject of this
Petition are Fresno County Assessor Parcel
No(s):
370-040-21
and the property contains a total of
approximately 12.76 acres
Name of owner of Record:

D.R. Horton
By: ./lg,l
Dav~
Its: Division President
D.R. Horton CA3, Inc.

Attn: David C. Hatch
419 W. Murray Ave.

Visalia, CA 93291
The address of the above owner for
purposes of Receiving all notices and
ballots is:

Indicate if different:

Proposed Boundary
The map below shows APN(s) 370-040-21 to be annexed into Community Facilities District No. 2005-1 (Public Services).

September 9, 2025
Habitat for Humanity Fresno, Inc.
c/o Ashley Hedemann, CEO
4991 East McKinley Avenue
Suite 123
Fresno, CA 93727
W w1LLDAN
RE: Petition and Waiver Form and Map for City of Reedley Annexation No. 23 into Community Facilities District No. 2005-1 (Public Services)
Dear Property Owner,
Enclosed is the petition and waiver form with the proposed parcel map for your development located on Assessor's Parcel Number 370-131-07. This document is for Annexation No. 23 into Community Facilities District No. 2005-1 (Public Services) (the "CFO") of the City of Reedley. The enclosed petition form relates to the parcel as shown on the proposed annexation parcel map.

Please note that the address that the ballot will be sent to is:

Habitat for Humanity Fresno, Inc.
c/o Ashley Hedemann, CEO
4991 East McKinley Avenue
Suite 123
Fresno, CA 93727
If it needs to be sent to a different address, please note it on the second page of the enclosed petition form .
e orm s ou@o e s1gne y the property owner and returned to the City m the envelope provided for your convenience. If you have any questions, please contact me at (951) 972-8106 or [email protected].

Respectfully submitted,

WILLDAN FINANCIAL SERVICES
Chonney
~~ Gano
Project Manager
Enclosures
951 .587.3500 I 800.755.6864 I fax: 951 .587.3510 I 27368 Via lndustria, Suite 200, Temecula, California 92590-4856 I www.willdan.com

PETITION AND WAIVER

REGARDING PROCEEDINGS FOR ANNEXATION OF TERRITORY TO A

COMMUNITY FACILITIES DISTRICT
To the Honorable City Council
City of Reedley
1733 9th Street
Reedley, CA 93654
Re: Community Facilities District No. 2005-1 (Public Services) Annexation No. 23
Members of the City Council:

The undersigned is the owner (or duly authorized representative thereof) of all of the real property identified below and hereby requests that the City of Reedley (the "City") institute proceedings to annex territory, including the property identified below, to the City's Community Facilities District No. 2005-1 (Public Services) (the "CFO") pursuant to the Mello-Roos Community Facilities Act of 1982, as amended (Sections 53311, et seq., California Government Code) (the "Act"), and hereby respectfully petitions and shows as follows:

1. The property identified below be annexed to the CFO, that a map of the annexation boundaries will be filed with the City Clerk, and that you take all steps necessary to complete the annexation to the CFO and to levy a special tax therein for the purpose of financing certain public improvements (and public services) previously approved for the CFO (the "Facilities") (and the "Services"), all as more particularly specified in the proceedings for the creation of the CFO and the levy of the special tax.

2. To proceed as quickly as possible with the annexation to the CFO, the levy of said special tax, and it being further understood that, there being fewer than twelve registered voters residing within the area to be annexed to the CFO, the undersigned being the only expected qualified elector(s) for the annexation, hereby waives all otherwise applicable time periods for the election and notices of the conduct by you of the election under the Act, including all ballot arguments and analysis under the Act.

3. In furtherance of this waiver, the election may be conducted by mailed or hand delivered ballot to be returned as quickly as possible to the City Clerk of the City and that the results of said election be canvassed and reported to you as soon as possible.

Respectfully submitted as of this / ~-h.. day of Sepk-'f,,r,.. '<> <-{ , 2025 by:

The properties that are the subject of this
Petition are Fresno County Assessor Parcel
No(s):
370-131-07
and the property contains a total of
approximately 0.241 acres
Name of owner of Record:

Habitat for Humanity Fresno, Inc.

Habitat for Humanity Fresno, Inc.
clo Ashley Hedemann, CEO
181 Justine Avenue
Reedley, CA 93654
The address of the above owner for
purposes of Receiving all notices and
ballots is:

Indicate if different:

Habitat for Humanity Fresno, Inc.
----------------------=c/=o-=-A=s.:..!/ hle~Hede an CEO 4991 East McKinley Avenue
Suite 123
Fresno, CA 93727
Proposed Boundary
The map below shows APN(s) 370-131-07 to be annexed into Community Facilities District No. 2005-1 (Public Services).

E Springfield Ave
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DATE:

TITLE:

SUBMITTED:

APPROVED:

REEDLEY CITY COUNCIL
October 14, 2025
D Consent
~ Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: \3 ----

APPROVE AND AUTHORIZE THE CITY MANAGER TO EXECUTE ALL

RENEWAL DOCUMENTS AND PLAN CHANGES NECESSARY FOR THE

PROVISION OF DENTAL, MEDICAL, & VISION COVERAGE FOR ELIGIBLE CITY EMPLOYEES, RETIREES, AND DEPENDENTS FOR THE 2026 PLAN YEAR
Paul A. Melikian, Assistant City Manager ~
Nicole R. Zieba, City Manager~

RECOMMENDATION
It is recommended that the City Council approve and authorize the City Manager to execute all renewal plan documents necessary for the provision of dental, medical, and vision coverage and supporting services for eligible City employees, retirees and dependents for the 2026 calendar/plan year.

EXECUTIVE SUMMARY
Over the last few months, the City's insurance broker representative, Arrow Benefits Insurance Services, solicited and negotiated bids from the City's current medical providers, Anthem Blue Shield of California, and Kaiser Permanente (Kaiser). After review of available options, staff recommends that the City retain both its existing HMO & PPO plans with provider Blue Shield of California, and Kaiser for the 2026 plan year with only nominal changes to coverage. Continuing with these providers will result in an approximate

6.0% increase to City contributions, or $142,228, for the 2026 plan year, based on the City's current contribution formula towards medical coverage for all full-time employees. This increase is less than the amount assumed in the FY 2025-26 Adopted Budget, so there will be no additional impact to the City budget. This recommendation includes the City continuing to offer an optional Deductible plan from Kaiser, to assist employees who desire to remain with this provider but wish to avoid the monthly out of pocket cost sharing burden of their traditional HMO plan.

The Kaiser rates will increase 22% for the Traditional and Deductible HMO plans, despite vigorous negotiations by Arrow Benefits. After reaching out to other public agencies, it appears that these increases are happening across the board with Kaiser. It is important to note that this significant increase does not impact the City's budget since the City's established contribution formula towards medical coverage is the average of the two lowest medical premiums, which are currently the Anthem Blue Shield plans.

The Blue Shield plans again include a Wellness Allowance of $15,000 for the 2026 plan year. In past years, the Wellness Allowance has been used to sponsor employee participation in the annual Fiesta Run/Walk, various classes for Mental Health Awareness Month, and a step challenge with prizes culminating in a healthy lunch. The Wellness Allowance is considered a base plan benefit and cannot be traded for lower premiums. Kaiser does not offer this benefit.

BACKGROUND
The City's current contribution formula towards medical coverage for all full-time employees is the average of the two lowest medical premiums for employee only, employee +1 and family plans. For the 2026 plan year, Kaiser is again requiring a large increase to their plans of 22%, which keeps it as the highest priced option, and the plans with the most out of pocket expense for employees. Additional detail can be found in the attached comparison of 2026 rates to 2025. Last year's Kaiser premium increase was 17.9%, and 16% the year before, far outpacing Anthem Blue Shield plans. Every year, fewer employees are choosing to continue coverage with Kaiser.

Kaiser Deductible Plan
First offered in 2025, and continuing on for 2026 is the Kaiser Deductible plan, which is available to employees alongside the traditional Kaiser HMO. The Deductible plan carries a lower monthly cost to employees in exchange for deductibles of $1 ,500 for an individual and $3,000 for a family. Out of pocket maximums and copays are also increased under this plan . During open enrollment, City staff and representatives from Arrow Benefits Insurance Services will provide outreach to employees covered by Kaiser to make sure they understand the pros and cons of each plan offering. Offering this optional plan has no impact to the City budget.

Medicare Supplement Plan
The City maintains a group Medicare Supplement Plan for eligible City retirees and dependents, which is renewed each year at the same time medical plans are being set for eligible active employees and under 65 retirees (non-Medicare eligible) and their dependents. For 2026, no change is recommended to the provider. The City's portion of the monthly premium rate is increasing 6.02%, from $15,704 to $16,650, which is under budgeted assumptions. The increase last year was 2.43%, and 4.66% the year before.

Vision Coverage
The City's vision benefit is provided by Blue Shield of California. The City currently pays a composite rate of $18.43 per employee, which will remain unchanged for 2026. Retirees and their dependents do not receive vision coverage from the City.

Dental Coverage
There are no changes proposed to the City's dental coverage for the 2026 plan year. The City has been self-insured/funded for dental coverage since 2013. At that time, the City elected to maintain the coverage structure as it was when paying premiums into a standard dental insurance plan. Year after year, this self-funded benefit has generated significant savings to the City with no impact to employee and dependent dental care. Retirees and their dependents do not receive dental coverage from the City.

FISCAL IMPACT
The net increase to City contributions will be 6.0% across all medical plans, which is below budgeted assumptions this fiscal year. The average increase to the City's contributions to medical plans over the last five years is 5.05%. Actual increases over this period were 8.0% (2025), 1.11 % (2024), 8.56% (2023),

5.48% (2022), and 2.1 % (2021 ).

ATTACHMENTS
Active Employee Rate Comparison 2026 vs. 2025
Benefit Summary for HMO, PPO, & Kaiser Plans
Benefit Summary for Retiree Medicare Supplement Group Plan

CITY OF REEDLEY CITY OF REEDLEY

BLUE SHIELD & KAISER PERMANENTE - MONTHLY RATES BLUE SHIELD & KAISER PERMANENTE - MONTHLY RATES

EMPLOYER CONTRIBUTIONS & EMPLOYEE PAYROLL DEDUCTIONS EMPLOYER CONTRIBUTIONS & EMPLOYEE PAYROLL DEDUCTIONS EFFECTIVE JANUARY 1, 2025 EFFECTIVE JANUARY 1, 2026
Active Regular Full-Time Employees Active Regular Full-Time Employees City's Maximum Monthly Contribution Employee Only Employee+ 1 Family * City's Maximum Monthly Contribution Employee Only Employee+ 1 Family * Blended Premium - 2 Lowest Cost Plans $787.22 $1,653.14 $2,361.62 Blended Premium - 2 Lowest Cost Plans $850.19 $1,785.40 $2,550.56 2025 Lowest Cost Plans for All Tiers - Blue Shield HMO & Blue Shield PPO 2026 Lowest Cost Plans for All Tiers - Blue Shield HMO & Blue Shield PPO * Family is the equivalent of Employee+ 2 or more dependents * Family is the equivalent of Employee+ 2 or more dependents Plans Premiums & Contributions Plans Premiums & Contributions Monthly Monthly Annual Monthly Monthly Annual
Monthly Employer Employee Employee Monthly Employer Employee Employee Blue Shield HMO Premium Contribution Contribution Cost Blue Shield HMO Premium Contribution Contribution Cost Employee Only $790.50 $787.22 $3.28 $39.36 Employee Only $853.73 $850.19 $3.54 $42.48 Employee + 1 $1,660.02 $1,653.14 $6.88 $82.56 Employee + 1 $1,792.84 $1,785.40 $7.44 $89.28 Family $2,371.47 $2,361.62 $9.85 $118.20 Family $2,561.18 $2,550.56 $10.62 $127.44 Monthly Monthly Annual Monthly Monthly Annual
Monthly Employer Employee Employee Monthly Employer Employee Employee Blue Shield PPO Premium Contribution Contribution Cost Blue Shield PPO Premium Contribution Contribution Cost Employee Only $783.93 $783.93 $0.00 $0.00 Employee Only $846.65 $846.65 $0.00 $0.00 Employee + 1 $1,646.25 $1,646. 25 $0.00 $0.00 Employee+ 1 $1,777.96 $1,777.96 $0.00 $0.00 Family $2,351.77 $2,351.77 $0.00 $0.00 Family $2,539.93 $2,539.93 $0.00 $0.00 Monthly Monthly Annual Monthly Monthly Annual
Monthly Employer Employee Employee Monthly Employer Employee Employee Kaiser Traditional HMO Premium Contribution Contribution Cost Kaiser Traditional HMO Premium Contribution Contribution Cost Employee Only $992.11 $787.22 $204.89 $2,458.68 Employee Only $1,212.00 $850.19 $361.81 $4,341.72 Employee + 1 $2,083.43 $1,653.14 $430.29 $5,163.48 Employee + 1 $2,545.20 $1,785.40 $759.80 $9,117.60 Family $2,976.33 $2,361.62 $614.71 $7,376.52 Fami ly $3,636.00 $2,550.56 $1,085.44 $13,025.28 Monthly Monthly Annual Monthly Monthly Annual
Monthly Employer Employee Employee Monthly Employer Employee Employee Kaiser Deductible HMO Premium Contribution Contribution Cost Kaiser Deductible HMO Premium Contribution Contribution Cost Employee Only $790.50 $787.22 $3.28 $39.36 Employee Only $963.32 $850.19 $113.13 $1,357.56 Employee + 1 $1,660.05 $1,653.14 $6.91 $82.92 Employee+ 1 $2,022.97 $1,785.40 $237.57 $2,850.84 Family $2,371.50 $2,361.62 $9.88 $118.56 Family $2,889.96 $2,550.56 $339.40 $4,072.80 City of Reedley
2026 Blue Shield HMO & PPO and Kaiser 2 Plans - Current & Deductible Plan Blue Shield Blue Shield Kaiser -Traditional Plan Kaiser Deductible ~'
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HM020
Blue Shield
HMO 20/100% RX 5/15/30/45/30%
In Network Benefit Only
Full PPO
Blue Shield
PPO Split Ded 20-500 B0/60 RX 5/15/30/$45/30%
In Network Out of Network
Kaiser HMO Kaiser HMO
Kaiser Kaiser
10015 7581
In Network Benefit Only In Network Benefit Only
Deducllblc lndlvtdual/Famlly None $500 Person/$1,500 Fam Sl ,500 Person/S4,500 Fam None $1,500/$3,000 Maximum Out of Pocket lndlvldual $1,500 S3,000 S5,000 $1,500 $4,000 Maximum Out of Pocket Famlly $3,000 SG,000 $10,000 $3,000 $8,000 Physicians Services
Primary Care Physician $20 S20 (No copay Prenatal & Post 40% after Ded care) $15 $20 Speclallsts $20/Sell referral $35 S25 40% after Ded $15 $20 Teladoc $0 copay SO copay included included
Diagnostic Lab & X-Ray No Charge S20 copay - Free Standing/S45 40% alter Ded copay OP Hospital after Oed No Charge $10 visit alter Ded CT or CAT, PET scan,& MRI $100 copay 20% Free Standing/ 30% DP 40% alter Ded No Charge 20% after Ced up to $SO per Procedure Radlologlcal & Nuclear lmaglng Services $100 copay Hospital after Ded 40% after Oed Durable Medlcal Supply 20% 20%alter Ded 40% alter Ded No Charge No Charge Diabetic Supply 20% 20%alter Ded 40% alter Ded No Charge 20% NoDed HospUal Inpatient No Charge 20% after Ded 40% alter Ded No Charge 20% after Ded Outpatient Surgery
Hospital No Charge 25% alter Ded 40% alter Ded $15/Procedure 20" after0ed Ambulatory Surgery Center No Charge 10% alter Ded 40% alter Ded N/A N/A ER Charge $100 S150 plus 20% alter Ded $50 20% afterDed Ambulance $100/transport 20% alter Ded No Charge $150 per trip alter Ded Chiropractor/Acupuncturist SlO per Visit/ 30 Combined Visits/ Appliance $50 max
Chiro $20 per visit/ 30 visits
Acupuncture $20 copay/ 20 40% after Ded/same limits
visit/ ded waived for both
Chlro Not Covered Chiro Not Covered
lnfertlllty- New Required Benefit
Physician/surgeon services $0 20%afterDed I 40% after Ded Pending Pending Ar1 Iflclal Insemination - Limited to 6 per lifetime so 20% after Oed 40% alter Ded Pending Pending Oocyte (egg) retrieval - limited to 3 per tifeUme Limited to 3 per lifetime Ambulatory Surgery Center so 10% alte r Ded 40% after Oed subject to a $350/ day max Pending Pending
Outpatient Hospital $0 25%alter Ded 40% alte r Ded subject to a $350/ day max Pending Pendi ng
In Vitro Fertlllzatlon so 20% alter Ded 40%alter Ded Pending Pending Embryo Transfer
Ambulalory Surgery Center $0 10% after Ded 40% after Oed subject to a $350/ day max Pending Pending
Outpatient Hospital $0 25% alte r Ded 40% alter Ded subject to a $350/ day max Pending Pending
Cryopreservatlon • Limited to 1 year or SlOfage per
1/fellme for each: sperm, reproductive Ussue, oocytes, and so 20% afte r Ded 40% alter Ded Pending Pending embryos
Presc ription Levels Enhanced RX Enhanced RX N/A N/A
Tier 1 - Generic S15 $15 50% up to $250 per RX $5 $10
Tier 2 - Brand S30 $30 50% up to $250 per RX $20 $30
Tier 3 - Non Formulary S4S $45 50% up to $250 per RX $20 $30 Tier 4 • Specialty 20% up to S250 30% up to $250 50% up to $250 per RX 20% upto$200 20% up to $150 The above benefit comparisons are provided as a courtesy of Arrow Benefits Group and are for discussion purposes only. Arrow Benefit Group is clear of any liability for any errors that may occur In the transference of information.

Arrow
Benefits
Arrow Benefits Insurance Services
A Division of Patriot Growth Insurance Services, LLC
CA I ic • 0M56067 • Pnvacv lnlormation and Plsctaimer
City of Reedley
Retiree Medicare Supplement Plans - Retiree First
Retiree First - Trans America L Ex~ress Seri~
Insurance Company
Medicare Part A
Medicare Part B
Out of Pocket
Foreign Travel
Coverage
Prescription
Monthly Premium
Benefits
Hospitalization
Deductible (Ded)
Medicare 20% after Deductible
Doctor Visits
Part B Excess Covered
Calendar Year
Medical Care outside of US is covered
Medical Supplement & RX
Prescription Drugs
Preferred Generic
Generic
Preferred Brand
Non-Preferred Brand
Specialty Drug
Rate per Retiree/ Beneficiary
Current Retiree/Beneficiaries
Current Renewal
Plan pays Medicare Deductible; Retiree pays $0 Plan pays Medicare Deductible; Retiree pays $0 Retiree/Beneficiary pays Deductible Retiree/Beneficiary pays Deductible Retiree/Beneficiary pays 50% of the 20%
Coinsurance
Retiree/Beneficia ry pays 50% of the 20%
Coinsurance
Yes
$2,000
$250 deductible, 20% coinsurance and amounts
over the $50,000 lifetime maximum for
medically necessa ry emergency care services
beginning during the 1st 60 days of each trip
outside the USA
$0.00
$10.00
$40.00
$70.00
$70.00
All Retirees/ Beneficiary
$151.59
$220.55
$372.14
45 Retiree/Beneficiary pays 50% of the 20%
Coinsurance
Retiree/Beneficiary pays 50% of the 20%
Coinsurance
Yes
$2,000
$250 deductible, 20% coinsurance and amounts
over the $50,000 lifetime maximum for
medically necessary emergency care services
beginning during the 1st 60 days of each trip
outside the USA
$0.00
$10.00
$40.00
$70.00
$70.00
All Retirees/ Beneficiary
$159.26
$235.30
$394.56
45 City contribution 34 retirees@ 100% / 9 retirees/ benefi cia ri es @80% / 2 Retirees/beneficaries @ 50% DATE:

TITLE:

October 14, 2025

REEDLEY CITY COUNCIL
D Consent Calendar
~ Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: \4 ----

CONSIDER THE FOLLOWING ITEMS (A) AND (B) FOR COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) PROJECT NO. 24571 , RUPERT AND CHURCH RECONSTRUCTION FROM DINUBA AVENUE TO CURTIS AVENUE:
(A) ADOPT RESOLUTION NO. 2025-081 AUTHORIZING THE EXECUTION OF

AMENDMENT I TO THE CITY-COUNTY AGREEMENT FOR CDBG
PROJECT NO. 24571 , RUPERT AND CHURCH RECONSTRUCTION
(B) ADOPT BUDGET RESOLUTION NO. 2025-082 AMENDING THE FISCAL YEAR 2025-2026 BUDGET TO APPROPRIATE AVAILABLE FUNDS IN THE AMOUNT OF $129,454 FOR CDBG PROJECT NO. 24571 , RUPERT AND

CHURCH RECONSTRUCTION
SUBMITTED: Marilu Morales I l I J
City Engineer J\)/\
APPROVED:

City
Nicole
Manager
Zieba ~

RECOMMENDATION
Consider the following items (A) and (8) for CDBG Project No. 24571 , Rupert and Church Reconstruction from Dinuba Avenue to Curtis Avenue:
(A) Adopt Resolution No. 2025-081 , authorizing the City Manager to execute Amendment I to the Agreement with the County of Fresno for CDBG Project No. 24571 , Rupert and Church Reconstruction
(B) Adopt Budget Resolution No. 2025-082 amending the fiscal year 2025-2026 budget to appropriate available funds in the amount of $129,454 for CDBG Project No. 24571 , Rupert and Church Reconstruction

EXECUTIVE SUMMARY
Staff is requesting that the City of Reedley City Manager be granted authority to execute two (2) original sets of Amendment I to Agreement with the County of Fresno for CDBG Project No. 24571, Rupert and Church Reconstruction from Dinuba Avenue to Curtis Avenue (Project). Staff will deliver

said agreement to Fresno County on or before October 17, 2025, for the County Board of Supervisors approval at their December meeting.

In conjunction with the authority for City Manager to execute the project agreement, Staff is requesting that Council adopt Budget Resolution No. 2025-082 in the amount of $129,454 to fully fund design, construction , construction management and contingencies to complete the Project.

BACKGROUND
On September 10, 2024, the City and County of Fresno entered into Agreement No. 24-495 for the Project where $424,530 in allocated CDBG funds were made available for the Project. Due to the full cost of the Project exceeding the CDBG funds, local Measure C funds were anticipated to be used to fully fund the Project.

On September 23, 2025, the Engineering Department took an item to City Council to award a construction contract to Don Berry Construction, Inc. and a budget resolution to fully fund the construction of the Project with CDBG funds and Measure C flexible funds. After awarding the contract the County asked Engineering Staff if additional CDBG funds could be used on the project to help use all of the City of Reedley allocated CDBG funds this fiscal year instead of carrying over funds into the next fiscal year. Staff informed the County that the City would be able to use additional funds on the project and, therefore, before Council is the request to use additional CDBG funds to fully fund the Project.

Amendment I to Agreement 24-495 will revise the CDBG funds from $424,530 to $553,984. The proposed funding summary in the amended agreement for CDBG Project No. 24571 has been amended to be all CDBG funded as shown on page 2 of the amendment.

FISCAL IMPACT
Approval of Amendment I to Agreement 24-495 will appropriate an additional $129,454 in CDBG funds to the Project for a total of $553,984. The project will be fully funded with CDBG funds with the allocation of the additional funds.

PRIOR COUNCIL ACTIONS
On September 26, 2023, the City Council held a public hearing and adopted Resolution No. 2023- 072 approving the reconstruction of Rupert and Church Avenues from Dinuba to Curtis Avenue as the 2025-26 CDBG Project.

On September 23, 2025, the City Council adopted Budget Resolution No. 2025-067 appropriating funds for the Project and adopted Resolution No. 2025-068 awarding a construction contract to Don Berry Construction, Inc. for the Project.

ATTACHMENTS

1. Resolution No. 2025-081

2. Budget Resolution No. 2025-082

3. Amendment I to Agreement 24-495 Agreement

RESOLUTION NO. 2025-081

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REEDLEY AUTHORIZING THE EXECUTION OF AMENDMENT I TO CITY-COUNTY AGREEMENT 24-495 FOR CDBG PROJECT No. 24571, RUPERT AND CHURCH RECONSTRUCTION FROM

DINUBA AVENUE TO CURTIS AVENUE
WHEREAS, the County of Fresno has been designated as the sponsoring agency to administer and implement the program for the Community Development Block Grant (CDBG) activities of the County, and its participating cities, including the City of Reedley; and WHEREAS, the City of Reedley wishes to enter into Amendment I to Agreement 24-495 with the County of Fresno allocating a combination of the City's funds from the City's 2024-2025 and 2025-2026 CDBG allocation to the Rupert and Church Reconstruction Project No. 24571 ; and
WHEREAS, the County of Fresno has determined that an additional $129,454 is to be provided by the County to the City of Reedley for said project and the City of Reedley has requested that these funds be allocated to fund the CDBG Project No. 24571 for a total of $553,984 in CDBG funds; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Reedley, using their independent judgment, hereby approves Resolution No. 2025-081 based on the following :

1. The above recitals are true and correct; and

2. The City Council finds the Amendment I to Agreement 24-495 for CDBG Project No. 24571 is consistent with the CDBG program.

3. The City of Reedley City Manager is hereby authorized to execute two (2) original sets of the Amendment I to the City-County Agreement 24-495 for the Rupert and Church Reconstruction Project No. 24571 .

4. The City Manager or her designee, is hereby authorized to execute contract change orders to the contract for this project and shall not exceed 10% of the Base Bid or $42,236 without prior approval of this City Council.

5. This resolution is effective immediately upon adoption.

This forgoing resolution is hereby approved at a regular meeting of the City Council of the City of Reedley held on the 14th day of October 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Matthew Tuttle, Mayor
ATTEST:

Ruthie Greenwood, City Clerk

BUDGET AMENDMENT
RESOLUTION 2025-082
The City Council of the City of Reedley does hereby amend the 2025-2026 Budget as follows:

SECTION I • ADDITIONS
Account Number Account Description Amount
024-4460.6251 CDBG 24571 Rupert & Church $ 129,454
Total $ 129,454
Purpose: Construction, construction management, materials testing, construction staking and contingency costs for CDBG Project No. 24571 Rupert and Church Reconstruction from Dinuba Avenue to Curtis Avenue SECTION II • SOURCE OF FUNDING
Account Number Account Description Amount
024-3874 CDBG 24571 Rupert & Church $ 129,454
Total $ 129,454
Impact: Sufficient funds in CDBG grant funding for the construction costs for CDBG Project No. 24571 Rupert and Church Reconstruction from Dinuba Avenue to Curtis Avenu REVIEWED:
~ 1q/1J/1r;;
Assistant City Manager City Manager
The foregoing resolution was approved by the City Council of the City of Reedley on October 14, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN: APPROVED:

Matthew Tuttle, Mayor
ATTEST:

Ruthie Greenwood, City Clerk
1 AMENDMENT I TO AGREEMENT
2 THIS AMENDMENT I TO AGREEMENT, ("Amendment I"), is made this __ day of 3 ______ , 2025 ("Effective Date"), by and between the COUNTY OF FRESNO, a political 4 subdivision of the State of California ("County"), and the City of Reedley ("City"). 5 WITNESS ETH
6 WHEREAS, the County has been designated as the sponsoring agency to administer and 7 implement the Community Development Block Grant (CDBG) Program activities of the County, 8 and its participating cities, in accordance with the provisions of Title I of the Housing and g Community Development Act of 1974, as amended, and the laws of the State of California; and 10 WHEREAS, on September 10, 2024, the County and the City entered into Agreement 24- 11 495 ("Agreement"), whereby $424,530 in CDBG funds were made available to the City for the 12 Reedley Rupert and Church Reconstruction Project No. 24571 ("Project"); and 13 WHEREAS, the City informed the County that the total estimated cost of the Project has 14 increased from $550,161 to $553,984 due to increased construction costs; and 15 WHEREAS, the City is in need of $129,454 in CDBG funding to complete the Project and 16 reduce local financial contribution; and
17 WHEREAS, there is $129,454 in CDBG funds that can be made available to the City for 18 the Project this fiscal year; and
19 NOW THEREFORE, in consideration of their mutual promises as hereinafter set forth , the 20 County and City agree to amend the Agreement as follows:
21 1. Page 1, Lines 14-21 , are amended to read:
22 "WHEREAS, the City has estimated that the total cost of the Project is $553,984, 23 and the City has requested the sum of $553,984 in CDBG funds be made available for the 24 Project; and
25 WHEREAS, the County can provide $553,984 in CDBG funds needed for the 26 Project from the City's 2024-2025 CDBG allocation as approved by the Board in the 2024- 27 2025 Annual Action Plan on June 18, 2024, and from the City's 2025-2026 CDBG allocation 28 as approved by the Board in the 2025-2026 Annual Action Plan on August 5, 2025; and 1 1
2 3
4 5
6 7
8 9
WHEREAS, there is an additional $129,454 in CDBG funds that may be made available to the City for the Project in Fiscal Year 2025-2026; WHEREAS, the Project is consistent with the objectives of the Fresno County Consolidated Plan, including the 2024-2025 and 2025-2026 Annual Action Plans."

2. 3.

The proposed Project budget on Page 2, Lines 17 through 19, is amended to read :
"Construction
Design & Construction Engineering
Contingency, Permits & Misc.

Total
$385,879
91 ,694
76 411
$553,984"
The proposed funding summary for the Project on Page 2, Lines 26 and 27, is 1 O amended to read:
11 12
13 4.
"CDBG
Total
$553,984
$553,984"
That the dollar figure set forth on Page 3, Line 13, and Page 4, Line 27, is amended 14 in each such place to read "$553,984".
15 County and City agree that this Amendment I is sufficient to amend the Agreement, and 16 that upon execution of this Amendment I, the Agreement and this Amendment I together shall be 17 considered the Agreement.
18 The Agreement, as hereby amended, is ratified and continued. All remaining provisions, 19 terms, covenants, conditions, and promises contained in the Agreement and not amended by this 20 Amendment I shall remain in full force and effect.
21 Ill
22 /II
23 /II
24 /II
25 /II
26 /II
27 /II
28 Ill
2 1 IN WITNESS WHEREOF, the parties have executed this Amendment I as of the day and year 2 first hereinabove written.
3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 18
19 20
21 22
23 24
25 26
27 28

CITY OF REEDLEY
BY: ___________ _
Nicole Zieba, City Manager
Date: ____________ _
FUND NO: 0001
SUBCLASS NO: 10000
ORG NO: 7205
ACCOUNT NO: 7885
PROJECT NO: N24571
ACTIVITY CODE: 7219
JA:DI

COUNTY OF FRESNO
BY: ___________ _
Ernest Buddy Mendes, Chairman of the
Board of Supervisors of the
County of Fresno
Date: ___________ _
ATTEST:

Bernice E. Seidel
Clerk of the Board of Supervisors
County of Fresno, State of California
BY: ___________ _
Deputy
REMIT TO:

CITY OF REEDLEY
Attn: Nicole Zieba, City Manager
1717 9th Street
Reedley, CA 93654
Telephone: (559) 637-4200
G:17205ComDevl-Agendas-Agreements\2025\1209 Amend I to Reedley Rupert and Church , 24571 AGT.docx September 25, 2025
3 DATE:

TITLE:

October 14, 2025

REEDLEY CITY COUNCIL
D Consent
1K] Regular Item
D Workshop
D Closed Session
D Public Hearing
r5 ITEM NO: __ _
CONSIDERATION OF ITEMS PERTAINING TO THE PURCHASE OF 1710 9TH STREET
A) ADOPT RESOLUTION NO. 2025-078 APPROVING AND AUTHORIZING THE

CITY MANAGER TO EXECUTE ALL DOCUMENTS NECESSARY FOR THE PURCHASE OF 1710 9TH STREET, REEDLEY, CALIFORNIA FOR $600,000 FOR

A FUTURE CITY COUNCIL & PUBLIC MEETING FACILITY
B) ADOPT RESOLUTION NO. 2025-079 AMENDING THE FISCAL YEAR 2025-2026 ADOPTED BUDGET APPROPRIATING $600,000 IN THE GENERAL FUND FOR THE PURCHASE OF 1710 9TH STREET A FUTURE CITY COUNCIL & PUBLIC

MEETING FACILITY
SUBMITTED: Paul A. Melikian , Assistant City Manager
APPROVED: Nicole R. Zieba, City Manager

RECOMMENDATION
It is recommended that the City Council 1) Adopt Resolution No. 2025-078 approving and authorizing the City Manager to execute all documents necessary for the purchase of 1710 9th Street in Reedley for $600,000, and 2) Adopt Budget Resolution No. 2025-079 appropriating $600,000 in the General Fund for such purposes.

EXECUTIVE SUMMARY
The current City Council Chamber in City Hall is 1,134 square feet and serves many purposes. In addition to City Council meetings, it is the meeting location of many of the City's boards & commissions, including Planning Commission, Traffic Safety Commission, and Streetscape Committee. The space also serves as one of the few rooms outside of the Community Center that is large enough for staff trainings, speaking events, administrative hearings, job interviews, and other public uses. As the City has grown in population and employee count, the room is routinely at capacity or overflowing with standing room only during Council meetings, popular employee training events, and is at times double booked. In addition, when the Police Department moves into the space currently occupied by City Hall, the existing double-wide trailer will be removed , and the department will be in need of a large secure meeting room for training, press events, and meetings.

In 2024, the City Council authorized staff to pursue options for a City Council Chamber facility, which included pursuing the purchase of the roughly 3,000 square foot former Citibank building at 171 O 9th Street, which is located across the street from both the existing City Hall on one corner, the future City Hall on the other corner, with Pioneer Park rounding out the last corner. The building is currently listed for sale for $675,000 and the owners have accepted an offer for $600,000, which is 12.5% less than listed. The deteriorating building has been vacant for well over a decade, and has been listed for sale for several years.

BACKGROUND
City Hall and Police Headquarters are currently both at capacity, with no room to develop additional workspaces to accommodate current and future space needs for the next generation, to serve the City for the next 25-30 years. The City's current challenges with available facility space have been well documented, and staff have been actively working on options for developing additional space for City Hall and the Police Department since 2022.

In October 2024, the City Council authorized the purchase of 936 G Street for a future City Hall facility. for $1 .3 million, less than the appraised value. Since completing the purchase, staff have completed preliminary design work to plan the best use of the existing space. The result of the planning process confirmed that while the approximately 12,000 square foot building is of sufficient size to hold all of City Hall operations as well as provide space for growth in the future; however, there is not sufficient available space for a City Council Chamber. During the space planning process over the last several years, staff learned that a future City Council Chamber would need to be approximately 2,800 square feet in order to meet the needs of the City for years to come. 1710 9th Street is approximately 3,000 square feet; therefore, is expected to be large enough to meet current and future needs for public meeting space after an extensive interior renovation.

FISCAL IMPACT
The funding source for the purchase of 1710 9th Street is derived from a one-time higher than anticipated fund balance in the General Fund as June 30, 2025, which represents the end of the City's fiscal year.

The amount of carryover is influenced by hundreds of factors ranging from the performance of various revenue streams to the aggregate effect of departmental expenditures across all accounts in the General Fund. Staff conservatively estimates the year end fund balance; therefore, it is typical that the carryover fund balance into the new fiscal year will be positive and sometimes higher than assumed in the Proposed Budget.

Once the purchase is complete, staff will immediately begin cleaning up the exterior of the property, and developing options for renovating the building and grounds to meet the needs of the City as a City Council Chamber and public meeting space. One such option will be to pursue the renovation of the facility at the same time as the future City Hall across the street, provided an acceptable financing plan can be worked out. While it is expected that renovation costs of this property will exceed its purchase price, the overall cost of the project is anticipated to be far less than pursuing new construction.

ATTACHMENTS
Resolution No. 2025-078 & 2025-079

RESOLUTION NO. 2025-078

A RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE ALL DOCUMENTS NECESSARY FOR THE PURCHASE OF 1710 9TH STREET, REEDLEY, CALIFORNIA FOR $600,000 FOR A FUTURE CITY COUNCIL & PUBLIC MEETING FACILITY
WHEREAS, the City of Reedley is in need of a larger City Council Chamber and public meeting facility; and
WHEREAS, the building located at 1710 9th Street Reedley, CA 93654-2601 is for sale by the owners, and have accepted an offer from the City of Reedley to purchase the property for $600,000; and
WHEREAS, appropriate documentation is needed by the title company to support signing authority on behalf of the City of Reedley during the escrow process.

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Reedley in the exercise of its discretion, as follows:

Section 1. The City Manager, Nicole R. Zieba, is authorized to execute all docwnents necessary for the purchase of 1710 9th Street, Reedley, California Section 2. This Resolution shall take effect immediately from and after its adoption.

PASSED AND ADOPTED by the City Council for the City of Reedley, California, at a regular meeting thereof on the 14th day of October 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Matthew Tuttle, Mayor
ATTEST:

Ruthie Greenwood, City Clerk

BUDGET AMENDMENT
RESOLUTION 2025-079
The City Council of the City of Reedley does hereby amend the 2025-26 Budget as follows :

SECTION I - ADDITIONS
Account Number Account Description Amount
001-4670.5410 General Fund Govt Buildings City Hall Expansion $ 600,000 Total $ 600,000
Purpose: To complete purchase of 1710 9th Street, Reedley , California for $600,000.

SECTION II - SOURCE OF FUNDING
Account Number Account Description Amount
001-2710 General Fund Fund Balance (Reduced) $ 600,000
Total $ 600,000
Impact: Reducing General Fund Fund Balance to complete the purchase.

REVIEWED:

Si!~ /t,/tJ'7/ZS
Assistant City Manager
cZJJED
City Manager v=-
The foregoing resolution was approved by the City Council of the City of Reedley on October 14 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN: APPROVED:

Matthew Tuttle, Mayor
ATTEST:

Ruthie Greenwood, City Clerk
, 2025,
DATE: October 14, 2025

REEDLEY CITY COUNCIL
D Consent Calendar
!ZI Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: _ \....;; lo;;..___
TITLE: APPROVE THIRD AMENDMENT TO THE AMENDED CITY MANAGER EMPLOYMENT

AGREEMENT

RECOMMENDATION
It is recommended that the City Council approve the Third Amendment to the Amended City Manager Employment Agreement.

EXECUTIVE SUMMARY
The City Manager's employment contract was last amended in 2022. The draft Third Amendment to the Amended City Manager Employment Agreement will amend three terms in the existing document. The City currently has a longevity plan that the City Manager participates in. The City Manager's longevity pay will be increased to the 10% level. The City currently has an existing certification/license incentive pay approved by Council in the Salary and Benefits Resolution for Unrepresented Employees. The City Manager will be provided the certification incentive for having her City Manager Credential (Credentialed Manager designation) from the International City/County Management Association (ICMA), which requires 40 hours of professional development annually. The certification incentive will only be provided while the credential is maintained. Finally, the City Manager will receive an additional 1 O days of Vacation time annually.

ATTACHMENTS
Third Amendment to the City Manager Employment Agreement

THIRD AMENDMENT TO THE AMENDED CITY MANAGER

EMPLOYMENT AGREEMENT
This Third Amendment to Amended City Manager Employment Agreement ("Third Amendment") is entered into by and between the City of Reedley, a California municipal corporation ("City"), and Nicole R. Zieba ("Zieba"), and is effective as of October 14, 2025 ("Effective Date").

A . On August 22, 2011, City and Zieba entered into that certain City Manager Employment Agreement ("Agreement").

B. On November 27, 2012, City and Zieba entered into a First Amendment to City Manager Employment Agreement ("First Amendment to Agreement"). c. On August 13, 2013, City and Zieba entered into a Second Amendment to City Manager Employment Agreement ("Second Amendment to Agreement").

D. On November 8, 2016, City and Zieba entered into a comprehensive Amended City Manager Employment Agreement ("Amended Agreement") which replaced and superseded the Agreement, First Amendment to Agreement, and Second Amendment to Agreement, which Amended Agreement is incorporated herein by reference.

E. On October 27, 2020, City and Zieba entered into a First Amendment to the Amended Agreement ("First Amendment to Amended Agreement").

F. On April 26, 2022, City and Zieba entered into a Second Amendment to the Amended Agreement ("Second Amendment to Amended Agreement").

G. City and Zieba both desire to make amendments to the Amended Agreement.

NOW, THEREFORE, in view of the above recitals and in consideration for the mutual promises set forth in the Amended Agreement and herein. City and Zieba agree as follows:

1. Addition to Section 5, "Health, Retirement, and Other Benefits". Section 5 of the Amended Agreement is amended to include:

City relies upon the experience, knowledge, ability, and services of City Manager and desires to provide an incentive to encourage her continued employment with City. The City has an existing longevity plan that adds 5%-10% of base pay depending upon length of service to the City. The City Manager shall receive longevity pay at the rate of 10% of base pay, retroactive to the first day of payroll in the payroll period that includes her anniversary date of August 22, 2025 and continuing while she is employed with the City.

2. Addition to Section 5, "Health, Retirement, and Other Benefits". Section 5 of the Amended Agreement is amended to include:

The City has an existing Certification/License Pay provision in Section 2 of the Salary and Benefit Resolution for Unrepresented Employees. The City Manager will be eligible for certification pay each year that she maintains her Credentialed Manager status from the International City/County Management Association (ICMA}, requiring 40 hours of professional development each year. This shall be retroactive to the first day of payroll in the payroll period that includes her anniversary date of August 22, 2025 and continuing while her certification is active.

3. Addition to Section 8, "Vacation, Sick Leave, and Administrative Leave". Section 8 of the Amended Agreement is amended to include:

Beginning August 22, 2025 and each anniversary date thereafter, the City will credit the City Manager with an additional lump sum of 10 days of vacation leave. The City Manager shall be entitled to have up to forty (40} hours of vacation leave bought back by the City four times per year. The Vacation cap of 320 hours for employees shall also apply to City Manager.

All Other Terms Remain in Effect. Except as otherwise expressly provided herein, all other terms and conditions of the Amended Agreement and First Amendment shall remain in full force and effect, and shall be interpreted so as to give full force and effect to this Third Amendment.

IN WITNESS WHEREOF, City and Zieba have approved and executed this Third Amendment on the Effective Date set forth above.

CITY:

CITY OF REEDLEY, a California Municipal
Corporation
BY~:-~__,..,.,.----=,.......,...,-.----=--=---------- Matthew Tuttle, Mayor CITY MANAGER:

BY: __ ~N=ic-o~l-e~R-. =z-~,e~b_a_
DATE:

TITLE:

SUBMITTED:

APPROVED:

REEDLEY CITY COUNCIL
D Consent
D Regular Item
D Workshop
D Closed Session
D Public Hearing
~ Receive/Review
ITEM NO: lB
October 14, 2025

QUARTERLY EXPENSE & TRAVEL REPORT FOR ELECTED AND
APPOINTED OFFICIALS - JULY 1, 2025 THROUGH SEPTEMBER 30, 2025 Paul A. Melikian, Assistant City Manager ~
Nicole R. Zieba, City Manager ~

RECOMMENDATION
It is recommended that the City Council receive and review the quarterly expense & travel report for elected and appointed officials as required by Resolution No. 2018-091 that established an Expense Reimbursement and Travel/Conference Policy for Elected and Appointed Legislative Body Officials.

EXECUTIVE SUMMARY
The Expense Reimbursement and Travel/Conference Policy for Elected and Appointed Legislative Body Officials provides that, official travel and credit card expense reports shall be provided quarterly to the City Council as a receive & review item on the Council 's agenda.

There was no City-paid travel and/or other expenses incurred by Elected and Appointed Legislative Body Officials for the period of July 1 through September 30, 2025.

BACKGROUND
It is in the best interests of the City that elected and appointed officials remain informed and trained in activities, developments and professional trends affecting the affairs of the City, and that attendance at institutes, hearings, meetings, conferences, or other gatherings is of value to the City and its citizens.

The Expense Reimbursement and Travel/Conference Policy applies to City Councilmembers and all appointed legislative body officials including Planning Commissioners, and other volunteer members of City boards, commissions, and committees.

The Policy is designed to provide guidance to elected and appointed legislative body officials on the use and expenditure of City resources, as well as the standards against which those expenditures will be measured, all in compliance with the requirements of AB 1234 (Government Code §§ 53232.2, 53233.3).

After being sworn in, any elected or appointed legislative official of the City is required to sign a statement formally acknowledging receipt and acceptance of the policy.

ATTACHMENTS
None

REEDLEY CITY COUNCIL
DATE: October 14, 2025
D Consent
D Regular Item
D Workshop
D ClosedSession
D Public Hearing
[gJ Receive/Review
ITEM NO: \9 ----
TITLE: RECEIVE, REVIEW, AND FILE THE QUARTERLY INVESTMENT REPORT FOR FIRST QUARTER ENDING SEPTEMBER 30, 2025 FOR FISCAL YEAR 2025-26 SUBMITTED: Paul A. Melikian, Assistant City Manager~
APPROVED: Nicole R Zieba, City Manager vi('

RECOMMENDATION
That the City Council receive, review, and file the Quarterly Investment Report for 1st Quarter Fiscal Year 2025-26, ending September 30, 2025, as required by the City's Investment Policy last adopted on January 14, 2025. No action is required other than to receive, review, and file the report.

EXECUTIVE SUMMARY
Portfolio earnings, net of fees, for 1stquarter ending September 30, 2025 total $321 ,052. Prior 1st quarter net portfolio earnings for the same 12-month period one year ago were $622,199, a record for the City.

This year's Adopted Budget assumes $1 ,152,800 in interest earnings for the entire fiscal year; therefore, actual earnings are about 27.8% of budget at the end of the first quarter. Earnings are less than last fiscal year, primarily due to lower short-term interest rates and lower cash balances that are available to invest.

Interest earnings are expected continue a slow downward trend following short-term interest rates . The Fed cut its benchmark rate by a quarter point to 4.00%-4.25% at its September meeting. At that meeting, Fed policymakers were narrowly split on the rest of the year, with 10 officials projecting two more cuts and nine seeing one or no additional reductions. As of now, staff expects to continue earning interest earnings on idle public funds consistent with budgeted levels, and not at the same level as the last couple of years.

The attached investment/pooled cash report shows additional detail for cash balances by City fund. The 'treasury pool' for the City, representing the cumulative balance of all funds, totals $27,305,047 as of September 30, 2025, lower than cash on hand of $34,152,883 from last quarter ending June 30, 2025. The treasury pool from the same 12-month period one year ago was $30,955,198 as of September 30, 2024.

The cash balances in individual City funds are at a point in time only, and do not reflect pending receivable or payable amounts.

BACKGROUND
All financial investment instruments are constantly monitored and assessed for safety, liquidity, and yield, in that order. It is important to note that the City's principal value of these investments is always secure, and the values that are being reported are the market values at a specific point in time. All investments in the portfolio are compliant with the City's current Investment Policy, and staff does not anticipate any issues regarding the City's ability to meet expenditure requirements for the next six months. (Government Code section 53646)
On January 14, 2025 the City Council approved the annual statement of investment policy. The policy includes a self-imposed, 'best practice' reporting requirement to implement a Government Finance Officers Association (GFOA) recommendation that an agency's investment policy explicitly require periodic reporting. The attached Pooled Cash Report for the end of 1st quarter fiscal year 2025-26 shows cash balances/market value and interest earnings for every cash account and investment vehicle as of September 30, 2025. It is important to note that the pooled cash report also includes restricted funds such as enterprise funds , deposits in trust, funds held for groundwater treatment, and RDA Successor Agency funds. Full account statements for all accounts are on file with the Administrative Services Department and available for inspection at any time.

Cash balances are pooled for investment and banking purposes, as it is not practical to have separate investment accounts for each City fund. Interest earnings are apportioned to each City fund based upon the percentage that a particular fund balance makes up of the total. For instance, if the City's General Fund balance was 10% of the total cash balances of the City, it would be credited with 10% of the investment interest earnings for the period.

ATTACHMENTS
1s
t Quarter Fiscal Year 2025-26 Investment/Pooled Cash Report