Reedley City Council
May 12, 2026

ALL CELL PHONES AND ELECTRONIC DEVICES MUST BE

TURNED OFF IN THE COUNCIL CHAMBERS
AGENDA

REEDLEY CITY COUNCIL MEETING
7:00 P.M.

TUESDAY, MAY 12, 2026
Meeting Held in the Council Chambers
845 "G" Street, Reedley, California
www.reedley.ca.gov
Peticiones para servicios de traducci6n deben ser sometidas 48 horas antes a la Secretaria Municipal al numero 637-4200 ext. 212
The Council Chambers are accessible to the physically disabled. Requests for additional accommodations for the disabled, including auxiliary aids or to request translation services, should be made 48 hours prior to the meeting by contacting the City Clerk at 637-4200 ext. 212.

Any document that is a public record and provided to a majority of the City Council regarding an open session item on the agenda will be made available for public inspection at City Hall, in the City Clerk's office, during normal business hours. In addition , such documents may be posted on the City's website.

Unless otherwise required by law to be accepted by the City at or prior to a Council meeting or hearing, no documents shall be accepted for Council review unless they are first submitted to the City Clerk by the close of business one day prior to said Council meeting/hearing at which the Council will consider the item to which the documents relate, pursuant to the adopted City Council Protocols.

The meeting will be held in person and may be observed remotely via Zoom or at:
http://www. reedley. com/livestream. php.

Public comment may be made in person or submitted in writing. Members of the public who wish to provide written comments are encouraged to submit their comments to the City Clerk at [email protected] by the close of business one day prior to the start of the meeting to ensure that the comments will be available to the City Council. Please indicate the agenda item number to which the comment pertains. Written comments that do not specify a particular agenda item will be marked for the general public comment portion of the meeting. A copy of any written comment will be provided to the City Council at the meeting. Please note that written comments received will not be read aloud during the meeting, but will be included with the meeting minutes.

Matthew Tuttle, Mayor
Mary Fast, Mayor Pro Tern
Christopher Arriaga, Council Member

MEETING CALLED TO ORDER
Michael Crutchfield, Council Member
Scott Friesen, Council Member
INVOCATION- Pastor Mark Stanley, Cornerstone Community Church

PLEDGE OF ALLEGIANCE

ROLL CALL

AGENDA APPROVAL - ADDITIONS AND/OR DELETIONS

PRESENTATION

1. NATIONAL PUBLIC WORKS WEEK- Public Works
PUBLIC COMMENT - Provides an opportunity for members of the public to address the City Council on items of interest to the public within the Council's jurisdiction and which are not already on the agenda this evening. It is the policy of the Council not to answer questions impromptu. Concerns or complaints will be referred to the City Manager's office. Speakers should limit their comments to not more than three (3) minutes. No more than ten (1 OJ minutes per issue will be allowed. For items which are on the agenda this evening, members of the public will be provided an opportunity to address the Council as each item is brought up for discussion.

NOTICE TO PUBLIC
CONSENT AGENDA items are considered routine and a recommended action for each item is included, and will be voted upon as one item. If a Councilmember has questions, requests additional information, or wishes to comment on an item, the vote should not be taken until after questions have been addressed or comments made, and the public has had an opportunity to comment on the Consent Agenda items. If a Councilmember wishes to have an item considered individually or change the recommended action, then the item should be removed and acted upon as a separate item. A Councilmember's vote in favor of the Consent Agenda is considered and recorded as a separate affirmative vote in favor of each action listed. For adoption of ordinances, only those that have received a unanimous vote upon introduction are considered Consent items.

CONSENT AGENDA (Item 2-6)

2. APPROVAL OF MINUTES OF THE REGULAR COUNCIL MEETING OF APRIL 28, 2026 - (City Clerk)
Staff Recommendation: Approve

3. APPROVE THE FOLLOWING ACTIONS ASSOCIATED WITH THE 2026-2027 EXPANDED LEARNING PROGRAMS (ELP) AT T. L. REED AND WASHINGTON SCHOOL SITES:

A. APPROVE AND AUTHORIZE THE CITY MANAGER TO SIGN A

MEMORANDUM OF UNDERSTANDING AND SUPPORTING DOCUMENTS

WITH KINGS CANYON UNIFIED SCHOOL DISTRICT (KCUSD) PROVIDING

SERVICES WITH THE EXPANDED LEARNING OPPORTUNITY PROGRAMS

FUNDING (ELOP)
B. APPROVE AND AUTHORIZE THE CITY MANAGER TO SIGN THE

MEMORANDUM OF UNDERSTANDING AND SUPPORTING DOCUMENTS

WITH KINGS CANYON UNIFIED SCHOOL DISTRICT (KCUSD) FOR

STUDENT SUPPORT SERVICES
C. APPROVE AND AUTHORIZE THE CITY MANAGER TO SIGN THE

MEMORANDUM OF UNDERSTANDING AND SUPPORTING DOCUMENTS

WITH KINGS CANYON UNIFIED SCHOOL DISTRICT (KCUSD) TO PROVIDE

INTERNSHIPS FOR HIGH SCHOOL STUDENTS WITHIN KINGS CANYON

UNIFIED SCHOOL DISTRICT (KCUSD)
2 D. APPROVE AND AUTHORIZE THE CITY MANAGER TO SIGN THE SITE

CONTRACTS AND SUPPORTING DOCUMENTS WITH FRESNO COUNTY

SUPERINTENDENT OF SCHOOLS (FCSS) PROVIDING AFTER SCHOOL

EDUCATION AND SAFETY FUNDING (ASES)
E. RATIFY THE AUTHORIZATION FOR CITY MANAGER TO EXECUTE AMENDMENT NO. 3 TO THE MASTER PROGRAM AGREEMENT WITH

FRESNO COUNTY SUPERINTENDENT OF SCHOOLS (FCSS)
F. APPROVE AND AUTHORIZE THE CITY MANAGER TO SIGN THE SUMMER

WORK EXPERIENCE PROGRAM (SWEP) AGREEMENT FORM WITH KINGS

CANYON UNIFIED SCHOOL DISTRICT (KCUSD) AND VALLEY

OCCUPATIONAL PROGRAM (VALLEY ROP)
(Community Services)
Staff Recommendation: Approve

4. APPROVE THE AGREEMENT WITH LOZANO SMITH, LLP FOR PROFESSIONAL LEGAL SERVICES AS CITY ATTORNEY - (Administration)
Staff Recommendation: Approve

5. APPROVAL OF EXPENSE REIMBURSEMENT FOR COUNCILMEMBER FAST - (Administrative Services)
Staff Recommendation: Approve

6. ADOPT RESOLUTION NO. 2026-030, A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF REEDLEY REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY

OF FRESNO TO CONSOLIDATE THE CITY OF REEDLEY ELECTION WITH THE

STATEWIDE GENERAL ELECTION AND RENDER SPECIFIED SERVICES RELATING TO THE CONDUCT OF A MUNICIPAL ELECTION - (City Clerk)
Staff Recommendation: Approve

WORKSHOP

7. WORKSHOP ON THE PROGRESS OF REPAIRING AND REHABILITATING STREETS AND ROADS WITHIN THE CITY - Engineering

RECEIVE INFORMATION & REPORTS
These items are formal transmittals of information to the Reedley City Council. They are not voted upon by the Reedley City Council. Members of the public who have questions on these items are suggested to call City staff members during regular business hours.

8. REEDLEY COMMUNITY SERVICES COMMISSION MINUTES OF REGULAR MEETING OF FEBRUARY 26, 2026 - Community Services

COUNCIL REPORTS

9. BRIEF REPORT BY COUNCIL MEMBERS ON CITY RELATED ACTIVITIES AS AUTHORIZED BY THE BROWN ACT AND REQUESTS FOR FUTURE AGENDA ITEMS. 3 STAFF REPORTS

10. UPDATES AND/OR REPORTS BY CITY MANAGER AND/OR STAFF MEMBERS

ADJOURNMENT
I hereby certify under penalty of perjury, under the laws of the State of California that the foregoing agenda was posted in accordance with the applicable legal requirements. Dated this "Ph day of May 2026.

Dates to Remember:

May 26, 2026- Special Meeting 6pm for budget and Regular meeting 7pm June 9, 2026 -Regular meeting 7pm
4 REEDLEY CITY COUNCIL MEETING - April 28, 2026
A complete audio record of the minutes is available at www.reedley.ca.gov The meeting of Reedley City Council was called to order by Mayor Tuttle at 7:01 p.m. on April 28, 2026 in the City Hall Council Chambers, 845 "G" Street, Reedley, California.

INVOCATION - Rev. Mieko Majima, Reedley Buddhist Church

PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Council Member Crutchfield

ROLL CALL
Council Members

Present:

Absent:

Christopher Arriaga, Michael Crutchfield, Mary Fast, Scott Friesen and Matthew Tuttle None.

AGENDA APPROVAL - ADDITIONS AND/OR DELETIONS
Council Member Friesen motioned, Council Member Crutchfield seconded to accept and approve agenda.

Motion unanimously carried.

PRESENTATION

1. INTRODUCTION OF NEW FIRE DEPARTMENT EMPLOYEES
Fire Chief Mike Canales introduced the new Staff Assistant Sandra Barrera. Chief also announced several promotions within the fire department.

Mayor Tuttle requested a short break to allow for the fire department employees to take photos.

BREAK
7:16PM-7:22PM

PUBLIC COMMENT
Nick Sahota introduced himself as a candidate for Fresno County Supervisor.

Ray Perkins spoke regarding a letter he received from Code Enforcement.

CONSENT AGENDA (Item 2-3)
Mayor Tuttle moved, Council Member Fast seconded to accept, approve and adopt all items listed under the CONSENT AGENDA.

2. APPROVAL OF MINUTES OF THE REGULAR COUNCIL MEETING OF APRIL 14, 2026-Approved

3. ADOPT RESOLUTION NO. 2026-028 OF THE CITY COUNCIL OF THE CITY OF REEDLEY ADOPTING

THE CITYWIDE MASTER FEE SCHEDULE AND AMENDING THE DEPARTMENTAL FEES AND CHARGES FOR SERVICES -Approved

ADMINISTRATIVE BUSINESS

4. REJECT ALL BIDS RECEIVED FOR THE CAMACHO PARK REHABILITATION - RESTROOM & SNACK BAR FACILITIES PROJECT BID OPENING HELD ON APRIL 17, 2026 City Manager Nicole Zieba stated that staff is recommending that the City Council reject all bids for the project.

REEDLEY CITY COUNCIL MEETING - April 28, 2026
The City of Reedley only received two bids for this project and the lowest bidder pulled his bid due to subcontractor proposal discrepancies. The second bid came in higher than the anticipated cost for the project and therefor staff would like to reject all bids. By rejecting all bids, the project will be released to bid again in the coming weeks.

Council Member Crutchfield motioned to approve and Council Member Fast seconded to accept and to REJECT ALL

BIDS RECEIVED FOR THE CAMACHO PARK REHABILITATION - RESTROOM & SNACK BAR FACILITIES PROJECT BID OPENING HELD ON APRIL 17, 2026
Motion unanimously carried.

5. ADOPT RESOLUTION NO. 2026-029 APPROVING AN UPDATED CITY PERSONNEL POLICIES &

PROCEDURES MANUAL
Assistant City Manager Paul Melikian provided an update regarding the proposed amendments and changes in the city personnel policy and procedures manual.

Council Member Friesen motioned to approve and Council Member Crutchfield seconded to accept and to ADOPT RESOLUTION NO. 2026-029 APPROVING AN UPDATED CITY PERSONNEL POLICIES & PROCEDURES MANUAL
Motion unanimously carried.

COUNCIL REPORTS

6. BRIEF REPORT BY COUNCIL MEMBERS ON CITY RELATED ACTIVITIES AS AUTHORIZED BY THE

BROWN ACT AND REQUESTS FOR FUTURE AGENDA ITEMS
Council Member Friesen
• Provided an update on a CenterPoint meeting he attended • Discussed the Serve Reedley event he attended
• Shared about a track meet at Reedley High School
Council Member Crutchfield
• Mentioned the 7-Eleven ribbon cutting he attended
• Shared about the Reedley College Farmers Market he attended • Discussed Reedley Street Eats
Council Member Arriaga
• Also mentioned the 7-Eleven ribbon cutting he attended • Attended a meet and greet with Esmeralda Soria
• Discussed the event he attended at Reedley Community Center • Shared an update on Reedley Library
Council Member Fast
• Attended a Kings River Basin meeting and provided a brief update • Discussed the 7-Eleven Ribbon Cutting she also attended • Mentioned the Serve Reedley event she attended
Mayor Tuttle
• Attended the Kings River East Groundwater Sustainability Agency meeting and provided an update • Discussed the League of California Cities meeting
• Mentioned the 90th Anniversary event at Reedley Buddhist Church he attended • Shared about the Dinuba Vietnam Veterans event he attended • Reminded everyone of the upcoming Mayor's Prayer Breakfast • Pointed out the upcoming Fruit Trail ceremony is next week

STAFF REPORTS

7. UPDATES AND/OR REPORTS BY CITY MANAGER AND/OR STAFF MEMBERS. 2 REEDLEY CITY COUNCIL MEETING - April 28, 2026
City Manager Nicole Zieba
• Discussed May is Mental Health Month
• Provided an update on the Sierra Kings Hospital Pickleball Courts • Shared an update on Reedley Library
• Mentioned the Fresno Economic Development Corporation held the Real Estate Forecast • Discussed the Reedley Street Fair this weekend
• Shared about the upcoming Taste of the Town event
• Provided an update on the Local and Collector project • Also provided an update on the new signal light at Reedley College

CLOSED SESSION

8. GOVERNMENT CODE SECTION 54957.6
Conference with Labor Negotiators
Agency Representatives: City Manager & Assistant City Manager Employee Organization: Reedley Public Safety Employees Association, General Services Unit & Unrepresented Employees

RECONVENE TO OPEN SESSION
City Attorney Scott Cross stated that no action was taken in closed session.

ADJOURNMENT
Mayor Tuttle adjourned the regular meeting at 8:58 p.m.

ATTEST:

Ruthie Greenwood, City Clerk
Mayor Matthew Tuttle
3 DATE:

TITLE:

May 12, 2026

REEDLEY CITY COUNCIL
~ Consent
D Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: ---
APPROVE THE FOLLOWING ACTIONS ASSOCIATED WITH THE 2026- 2027 EXPANDED LEARNING PROGRAMS (ELP) AT T. L. REED AND WASHINGTON SCHOOL SITES:

A) APPROVE AND AUTHORIZE THE CITY MANAGER TO SIGN A

MEMORANDUM OF UNDERSTANDING AND SUPPORTING

DOCUMENTS WITH KINGS CANYON UNIFIED SCHOOL

DISTRICT (KCUSD) PROVIDING SERVICES WITH THE

EXPANDED LEARNING OPPORTUNITY PROGRAMS FUNDING
(ELOP)

B) APPROVE AND AUTHORIZE THE CITY MANAGER TO SIGN

THE MEMORANDUM OF UNDERSTANDING AND SUPPORTING

DOCUMENTS WITH KINGS CANYON UNIFIED SCHOOL

DISTRICT (KCUSD) FOR STUDENT SUPPORT SERVICES

C) APPROVE AND AUTHORIZE THE CITY MANAGER TO SIGN

THE MEMORANDUM OF UNDERSTANDING AND SUPPORTING

DOCUMENTS WITH KINGS CANYON UNIFIED SCHOOL

DISTRICT (KCUSD) TO PROVIDE INTERNSHIPS FOR HIGH

SCHOOL STUDENTS WITHIN KINGS CANYON UNIFIED

SCHOOL DISTRICT (KCUSD)

D) APPROVE AND AUTHORIZE THE CITY MANAGER TO SIGN

THE SITE CONTRACTS AND SUPPORTING DOCUMENTS WITH

FRESNO COUNTY SUPERINTENDENT OF SCHOOLS (FCSS)

PROVIDING AFTER SCHOOL EDUCATION AND SAFETY

FUNDING (ASES)

E) RATIFY THE AUTHORIZATION FOR CITY MANAGER TO
EXECUTE AMENDMENT NO. 3 TO THE MASTER PROGRAM

AGREEMENT WITH FRESNO COUNTY SUPERINTENDENT OF

SCHOOLS (FCSS)
1 SUBMITTED:

APPROVED:

F) APPROVE AND AUTHORIZE THE CITY MANAGER TO SIGN

THE SUMMER WORK EXPERIENCE PROGRAM (SWEP)

AGREEMENT FORM WITH KINGS CANYON UNIFIED SCHOOL

DISTRICT (KCUSD) AND VALLEY OCCUPATIONAL PROGRAM
(VALLEY ROP)
Sarah Reid
Community Services Direct
Nicole R. Zieba
City Manager

RECOMMENDATION
Approve the following actions associated with the 2026-2027 Expanded Learning Programs (ELP) at T. L. Reed School and Washington Elementary: A) Approve and authorize the City Manager to sign a Memorandum of Understanding (MOU) and supporting documents with Kings Canyon Unified School District (KCUSD) to provide services with the Expanded Learning Opportunity Program funding (ELOP); B) Approve and authorize the City Manager to sign the Memorandum of Understanding and supporting documents with Kings Canyon Unified School District (KCUSD) for Student Support Services; C) Approve and authorize the City Manager to sign a Memorandum of Understanding (MOU) and supporting documents with the Kings Canyon Unified School District (KCUSD) to provide internships for High School students within Kings Canyon Unified School District (KCUSD); D) Approve and authorize the City Manager to sign the Site Contracts and supporting documents with Fresno County Superintendent of Schools (FCSS) providing After School Education and Safety Funding (ASES); E). Ratify the authorization for City Manager to execute Amendment No. 3 to the Master Program Agreement with Fresno County Superintendent of Schools (FCSS) and F) Approve and authorize the City Manager to sign the Summer Work Experience Program (SWEP) Agreement Form with Kings Canyon Unified School District (KCUSD) and Valley Occupational Program (Valley ROP).

EXECUTIVE SUMMARY
There are minor proposed changes to the Expanded Learning Program (ELP) budgets and services for the 2026-2027 school year. Due to budget constraints, the high school internship program will conclude at the end of the school year and will not extend into the summer, as it has in previous years. Staff anticipate that this will become standard practice moving forward .

Kings Canyon Unified School District (KCUSD) has requested a modification to the district's summer learning program. In prior years, the KCUSD Summer Learning Program operated during morning hours, concluding at 11 :45 a.m., followed by the ELP summer program beginning at lunchtime. For the upcoming summer, ELP will operate as a full-day program from 7:30 a.m. to 5:15 p.m., with KCUSD staff pulling small groups of students for targeted summer learning support throughout the day.

The goal of this new structure is to increase participation by encouraging students to attend the full-day program. Incentives will include weekly field trips, as well as a culminating field trip at the end of the July summer program for qualifying students. To be eligible for weekly 2 field trips, students must attend the ELP program at least four out of five days each week. As this is a new format, ELP partners, including the City, Community Youth Ministries (CYM), and KCUSD, are collaborating closely to finalize program details for the summer.

The City of Reedley will continue its support during the regular school year by providing two employees at Washington Elementary and three employees at T. L. Reed School. These staff members work closely with school administrators to support daily operations. The City of Reedley is responsible for the hiring,_ tra~ning, and ongoing supervision of these employees.

As the agreements also cover summer programming, funding to provide recreational swim opportunities for ELP participants has been included in the ELP Memorandum of Understanding (MOU) for June 2027. The requested funding will support 12 days of programming, from June 14 through June 30, 2027. City of Reedley aquatics staff will be scheduled to supervise all recreational swim activities.

During the 2027 ELP summer program, the City of Reedley will continue to accept interns through the Summer Work Experience Program (SWEP) at both Washington Elementary and T. L. Reed School. This program differs from the ELP High School Internship Program, as KCUSD serves as the lead agency for student recruitment, orientation, and compensation.

The City of Reedley schedules SWEP participants within the summer ELP program to work alongside paid staff in support roles. SWEP interns are limited to 100 hours between June 8 and June 30, 2026. The City of Reedley has experienced success with this program and intends to continue serving as a placement site .
. BACKGROUND
Since 2006, the City of Reedley has played a pivotal role in delivering services in the ELP at T.

L. Reed School and Washington Elementary. Over the years, these programs have evolved to align with the district's shifting priorities and funding sources, ensuring that student needs remain at the forefront of services offered.

Historically, funding for these initiatives was primarily provided through the After School Education and Safety (ASES) program. However, in the 2021 -2022 academic year, the State introduced the Expanded Learning Opportunity Program (ELOP) funding. This new funding model was designed to supplement Proposition 49 ASES funding, eliminating waiting lists, facilitating transportation to and from program sites, and expanding services to include Transitional Kindergarten students. This evolution has significantly enhanced program accessibility and comprehensiveness, ensuring that a greater number of students can benefit from extended learning opportunities.

FISCAL IMPACT
Program details and budget amounts are assumed in the City of Reedley Proposed 2026-27 Fiscal Year Budget.

ATTACHMENTS

1. Memorandum of Understanding with the KCUSD to provide services for the ELP

2. Memorandum of Understanding with the KCUSD for Student Support Services 3 3. Memorandum of Understanding with the KCUSD to provide internships for KCUSD High School Students within ELPs

4. FCSS Site Contract for Washington Elementary

5. FCSS Site Contract for T. L. Reed School

6. Amendment No. 3 to the Master Program Agreement with FCSS

7. SWEP Agreement Form
4 Memorandum of Understanding

BETWEEN

KINGS CANYON UNIFIED SCHOOL DISTRICT (KCUSD)
AND

CITY OF REEDLEY (CITY)

EXPANDED LEARNING PROGRAM
I. TERM
The effective dates of the Agreement are from July 1, 2026 to June 30, 2027. The first day of service shall be on or after July 1, 2026. Programs will run no later than June 30, 2027.

II. SERVICES TO BE PERFORMED
Services will include academic tutoring and enrichment programs (which may include intramural activities, performing arts, cultural topics, arts & crafts, and community service). Services will be provided each day that the afterschool program meets, winter break and during summer ELP.

CITY will provide Site Coordinators and Recreation Leaders at Washington Elementary and Thomas Law Reed School. These employees will oversee the snack distribution, provide academic tutoring, and offer enrichment activities (which may include performing arts, cultural topics, arts & crafts, structured recreation, applied science, and community service) in a safe environment, conducive for the student-participant's personal growth. The student to staff ratio at each site will not exceed 20 students to each Recreation Leader.

City of Reedley will provide lifeguards to oversee the Expanded Learning Summer Programs use of the Reedley High School Pool. The City will provide one (1) Pool Manager and six (6) Lifeguards for recreation swim times. 13 days of recreation swim will be available Monday-Friday between the hours of 1:30pm-3pm.

City of Reedley will put in the Request for Facility with KCUSD for use of the Reedley High School Pool.

Ill. DESCRIPTION OF PROJECT PLAN
The students' participation in this project will increase their academic skills and their opportunities for personal growth. The goal of the Expanded Learning Programs is to enhance participating students in academic skills, leadership skills, self-concept, personal awareness, improved decision-making skills, and self-motivation.

IV. MANNER OF PERFORMANCE
CITY shall perform all services required in a competent and professional manner. All CITY employee will have fingerprint clearance through DOJ and FBI, and have a negative TB test result on file (within 4 years of contract date). Each CITY employee shall complete the CITY employment application and screening process prior to participation. The CITY Expanded Learning Program Director or Designee shall review, evaluate, and determine the acceptance of the Program to be produced under the terms of this agreement, in conjunction with KCUSD personnel or Designee.
1 V. SUPPLIES AND EQUIPMENT
All materials and supplies utilized as part of these programs will be purchased by CITY (as part of the total fees for services) or by After School Education and Safety Program Act of 2002 (ASES).

VI. PLACE OF PERFORMANCE
CITY shall render service(s) described above at the following location: Washington Elementary and Thomas Law Reed School.

VII. NOTIFICATION OF HEALTH OR SAFETY RELATED ISSUES

1.1 CITY agrees to notify KCUSD by the next working day following the occurrence of any health- or safety-related issues, including but not limited to:
• Issues involving criminal background clearances for employees or volunteers. • Building safety concerns.
• Any event specified in California Education Code Section 8483.4(b).

1.2 CITY shall also submit a written report detailing the issue within seven (7) calendar days of its occurrence. The written report shall include:
• A description of the incident or issue.
• Actions taken to address the issue.
• Any additional steps planned to prevent recurrence.

1.3 CITY shall maintain open and timely communication with KCUSD regarding the resolution of such issues and provide updates as necessary.

VIII. REPORTING AND DOCUMENTATION
CITY shall maintain accurate records related to safety compliance and provide KCUSD access to such records upon request. CITY shall designate a responsible individual to serve as the primary point of contact for KCUSD regarding health and safety matters.

IX. COMPENSATION
The maximum to be paid to CITY by KCUSD for all services and materials, including employer costs, provided under the terms of this Agreement shall not exceed $1,629,751. For these services, CITY will invoice KCUSD at intervals agreed upon by both parties.

X. INDEMNIFICATION
Each party shall indemnify, defend and hold harmless the other party, its officers, agents, employees and members of its governing board, from and against any and all third party claims, demands, losses, judgments, 2 liabilities, causes of action and expenses, including attorney fees and costs, of any kind or nature they may sustain or incur or which may be imposed upon them for injury to or death of any person, or damage to property, or for any other act(s) arising out of or in any manner related to or connected with the indemnifying party's (including its officers, agents and employees) willful misconduct or negligence in performing, or failing to perform, its duties or obligations under this Memorandum of Understanding.

XI. LIABILITY INSURANCE
Without limiting CITY indemnification, CITY shall secure and maintain during the term of the Agreement, a comprehensive general liability policy using an occurrence policy form with combined single limits of one million dollars, ($1,000,000} with a three million ($3,000,000) aggregate limit. KCUSD shall be named as an additional insured on the policies.

XII. TERMINATION OF AGREEMENT
This Agreement terminates June 30, 2027. Any party may terminate this agreement at any time for any reason upon written 30 days' notice. In the event of early termination, CITY shall be paid for satisfactory work performed to the date of termination.

XIII. By entering into this MOU all parties recognize and agree:

A. To work collaboratively as partners to ensure the success of the programs.

B. That this agreement may be modified at any time by written consent.

C. That certain information received in the course of business is confidential according to law and policy and agrees to respect requirements in this regard .

D. That availability of funds may have a bearing on the ability to implement all or parts of this agreement.

E. That CITY and KCUSD shall comply with all applicable Federal, State, and local laws in the performance of these services.

WITNESS THEREOF, the parties hereto have executed this MOU as of the day and year first written below:

KCUSD:

John Campbell
Superintendent
Date
CITY:

Nicole R. Zieba
City Manager
3 Date
I. TERM
Memorandum of Understanding

BETWEEN

KINGS CANYON UNIFIED SCHOOL DISTRICT (KCUSD)
AND

CITY OF REEDLEY (CITY)

STUDENT SUPPORT SERVICES
The effective dates of the Agreement are from July 1, 2026 to June 30, 2027. The first day of service shall be on or after July 1, 2026. Programs will run no later than June 30, 2027.

II. SERVICES TO BE PERFORMED
CITY will provide personnel who will support students and staff by taking direction from site administration in providing various supports to students and staff during the regular school day.

Services will be provided from 7:30 am to 3:00 pm at each site throughout the contracted days.

CITY will provide two staff persons at Washington Elementary (TK-5 grade) and three staff persons at Thomas Law Reed School.

CITY will provide personnel who possess the following qualifications and experience: Associate's Degree or 48 units of college/university credit, and clear DOJ and FBI background checks.

CITY will provide administration, recruitment, coordination, field site supervision, general implementation, and professional development for the programs.

CITY will provide professional development for each staff member including classroom management, lesson planning and implementation, and child development principles. Ongoing evaluation, training and coaching of staff are also included.

CITY will complete reporting procedures required by KCUSD administration (e.g., attendance tracking, site profiles), as needed.

KCUSD will provide program specifics/direction and supplies.

Ill. COMPENSATION
The maximum to be paid to CITY by KCUSD for all services and materials, including employer costs, provided under the terms of this Agreement shall not exceed $275,351. For these services, CITY will invoice KCUSD at intervals agreed upon by both parties.
1 IV. INDEMNIFICATION
Each party shall indemnify, defend and hold harmless the other party, its officers, agents, employees and members of its governing board, from and against any and all third party claims, demands, losses, judgments, liabilities, causes of action and expenses, including attorney fees and costs, of any kind or nature they may sustain or incur or which may be imposed upon them for injury to or death of any person, or damage to property, or for any other act(s) arising out of or in any manner related to or connected with the indemnifying party's (including its officers, agents and employees) willful misconduct or negligence in performing, or failing to perform, its duties or obligations under this Memorandum of Understanding.

V. LIABILITY INSURANCE
Without limiting CITY indemnification, CITY shall secure and maintain during the term of the Agreement, a comprehensive general liability policy using an occurrence policy form with combined single limits of one million dollars, ($1,000,000) with a three million ($3,000,000) aggregate limit. KCUSD shall be named as an additional insured on the policies.

VI. TERMINATION OF AGREEMENT
This Agreement terminates June 30, 2027. Any party may terminate this agreement at any time for any reason upon written 30 days' notice. In the event of early termination, CITY shall be paid for satisfactory work performed to the date of termination.

VII. By entering into this MOU all parties recognize and agree:

A. To work collaboratively as partners to ensure the success of the programs.

B. That this agreement may be modified at any time by written consent.

C. That certain information received in the course of business is confidential according to law and policy and agrees to respect requirements in this regard.

D. That availability of funds may have a bearing on the ability to implement all or parts of this agreement.

E. That CITY and KCUSD shall comply with all applicable Federal, State, and local laws in the performance of these services.

WITNESS THEREOF, the parties hereto have executed this MOU as of the day and yea r first written below:

KCUSD:

Joh n Campbell
Superintendent
Date
CITY:

Nicole R. Zieba
City Manager
2 Dat e
Memorandum of Understanding

BETWEEN

KINGS CANYON UNIFIED SCHOOL DISTRICT

AND CITY OF REEDLEY
TO PROVIDE INTERNSHIPS FOR KCUSD HIGH SCHOOL STUDENTS WITHIN THE ELPs I. TERM
The effective dates of the Agreement are from July 1, 2026-June 30, 2027. The first day of service shall be on or after July 1, 2026.

II. SERVICES TO BE PERFORMED
City of Reedley (CITY) will provide paid internships for approximately eight (8) Kings Canyon Unified School District (KCUSD) High School students within the Expanded Learning Program (ELP). These students will have been pre-screened and trained by High School administrators and meet the following requirements:
• Junior or Senior year (Seniors preferred)
• GPA 3.0 or above (preferred)
• 7th Period Elective class (preferred)
• Well-rounded student (e.g., already involved in the Student Transition Program, Mentoring for Success Program, etc., preferred)
Interns will be placed at K-5 and K-8 schools within the KCUSD and assigned to ELP staff. Interns will be involved in the following activities/tasks:
• Assist with preparation of age appropriate enrichment activities • Assist with lesson planning and evaluations
• Reinforce instruction and assist students in completing homework and assignments • Assist with preparation of grade-level supplemental materials/activities so that homework time remains academic
• Assist with preparation and implement of age-appropriate recreation activities • Provide consistent supervision of children at all times • Assist with maintaining a class environment conducive to student growth and participation by using classroom management techniques
• Affirm/encourage/praise student abilities and value each student • Contribute to a supportive team atmosphere
• Attend and actively participate in team meetings, as assigned Interns will be expected to present themselves in a professional manner at all times and have appropriate language, attitude, attire, and content when around children. In addition, they will be expected to follow all CITY, school, and KCUSD policies. Interns will not be permitted to work

unsupervised when interacting with children or with middle school students.

CITY will pay the interns at the minimum wage rate for their time worked. Interns will work approximately 15 hours per week, during the regular school year.

CITY will provide administration, planning, coordination, professional development, field site supervision, and general implementation for the internship program, in conjunction with administrators from each KCUSD High School that has students in the program.

CITY will provide professional development for each intern including classroom management, lesson planning and implementation, and child development principles. Ongoing evaluation, training and coaching of the interns are also included.

CITY will complete reporting procedures required by KCUSD administration (e.g., attendance tracking, site profiles).

Ill. PURPOSE OF PROGRAM
To provide opportunities for students to participate in "world of work" experiences within the education field. These types of internships help add relevance and make connections from what students are learning in the classroom to the work setting. In addition, these internships will provide a path for qualified interns to acquire an ELP staff position upon graduation, and reduce the onboarding and training time needed when transitioning into a staff role. As such, the Internship Program will benefit both the students and the program provider.

IV. PLACE OF PERFORMANCE
CITY shall render services described above at the following locations: Thomas Law Reed School and Washington Elementary.

V. COMPENSATION
The maximum to be paid to CITY by KCUSD for all services and materials, including employer costs, provided under the terms of this Agreement shall not exceed $92,200. Interns will be paid at the minimum wage rate for their time worked. For these services, CITY will invoice KCUSD at intervals agreed upon by both parties.

VI. INDEMNIFICATION
Each party shall indemnify, hold harmless and, if requested, defend the other party, its officers, agents, employees and members of its governing board, from and against any and all claims, demands, losses, judgments, liabilities, causes of action and expenses, including attorney fees and costs, of any kind or nature they may sustain or incur or which may be imposed upon them for injury to or death of any person, or damage to property, or for any other act(s) arising out of or in any manner related to or connected with the indemnifying party's (including its officers, agents and employees) willful

misconduct and/or negligence in performing and/or failing to perform its duties and/or obligations under this Memorandum of Understanding.

VII. LIABILITY INSURANCE
Without limiting CITY's indemnification, CITY shall secure and maintain during the term of the Agreement, a comprehensive general liability policy using an occurrence policy form with combined single limits of one million dollars ($1,000,000) with a three million ($3,000,000) aggregate limit. KCUSD shall be named as an additional insured on the policies.

VIII. TERMINATION OF AGREEMENT
This Agreement terminates effective June 30, 2027. Any party may terminate this agreement at any time for any reason upon written 30 days' notice. In the event of early termination, CITY shall be paid for satisfactory work performed to the date of termination.

IX. By entering into this MOU all parties recognize and agree:

A. To work collaboratively as partners to ensure the success of the programs.

B. That this agreement may be modified at any time by written consent.

C. That certain information received in the course of business is confidential according to law and policy and agrees to respect requirements in this regard.

D. That availability of funds may have a bearing on the ability to implement all or parts of this agreement.

E. That CITY and KCUSD shall comply with all applicable Federal, State, and local laws in the performance of these services.

WITNESS THEREOF, the parties hereto have executed this MOU as of the day and year first written below:

KCUSD:

John Campbell
Superintendent
Date
CITY:

Nicole R. Zieba
City Manager
Date

SITE CONTRACT - EXPANDED LEARNING PROGRAM
("Site Contract")
SITE NO.: _LC
"Site Contract Term": 07/01 /2026 to and including 06/30/2027 (must be vdthln Master Contract Term/

1. Contractor: =C=i ~o~f~R=ee=d=le~--------------------------------------

2. School District: Kings Canyon Unified School District School Site: Washington Elementary

3. Required Minimum Daily Attendance: ---~8,....,4 _______ _ Estimated Minimum Students to be Served: ---~2=00~----

4. Type of Services Required (marl< one/ : X _ Base Services _ Supplemental Services

5. Program Start Date: July 1, 2026 Program End Date: June 30, 2027 No. of "Program Days": 190 (includes 10 days for set up befora a-id O days for clec11 up after cooclusion ri After Schcol Program)

6. Program Days (mark one and complete as appllcabfe) : X_ Monday - Friday _Other (specifyday(s)) : _________________ _

7. "Program Hours" {mark one and complete) : X_ Regular Program Day Schedule: 12:00pm - 9:30pm _ (M ark If applicable and complete) : The Program Hours stated above include _ minutes/hour per Program Day for Contractor to prepare and set up and _ hour/minutes for Contractor for clean up.
_X Early Release Program Day Schedule: 12:00pm - 9:30pm Early Release Program Day (mark as appllcablo} ·
Mon Tue X_Wed _Thu _Fri
This Site Contract is entered into pursuant to the Master Program Provider Agreement ("Master Contract"), effective July 1, 2022 and entered into by and between Contractor and Fresno County Superintendent of Schools ("FCSS"). This Site Contract incorporates by reference the terms and conditions of the Master Contract. Except as stated in this Site Contract, all terms and conditions of the Master Contract and amendments thereto, ~ any, shall remain in full force and effect in accordance with the terms and conditions stated therein and all terms used in this Site Contract shall have the same meaning as in the Master Contract. If any terms or provisions of this Site Contract conflict with any terms or conditions of the Master Contract, the terms and conditions of the Master Contract shall govern.

Contractor shall provide the Staff Position stated below to perform the Services, as indicated above, at the School Site. The Staff Position No., Title, and Staff Position Hourly Rate stated below shall match those stated in the Staff Positions and Staff Position Hourly Rates Schedule (RFP Document 0-2). Unless specifically stated in this Site Contract, Contractor shall not charge FCSS, and FCSS shall not be obligated to pay Contractor, for any time in excess of the Program Hours stated in this Site Contract, any Staff Position that is not stated on this Site Contract and RFP Document D-2, or any Staff Position Hourly Rate that is not stated on this Site Contract and RFP Document D-2.
·-- -- "Regular Program Day" "Early Release Program Day" A,1 A2. A3 A4 AS A6 A7 AB
Staff No. of Staff No. of Program l)lo. of No. of No. of Program Position No. Positions to be Staff Position Days .Program Hours Subtotal Program Hours Per _Subtotal Provided HourtyRate Per A1XA2XA'.!XM Days Program Day A1XA2XA6XA7 Title of Staff.Position ' Program Day
5 Site Coordinator 5 1 $ 34.65 153 4 $ 21 205.80 37 5 $ 6 410.25 12 Assistant Site Coordinator 6 2 $ 29.93 153 4 $ 36,634.32 37 5 $ 11 ,074.10 20 Recreation Leader 8 2 $ 27.30 153 4 $ 33,415.20 37 5 $ 10,101.00 ,,
A9: Base/Supplemental Services Amount (sum of AS+ sum of AB} : 118,840.67 A11 : Field Trip(s) (state not-to-exceed amount}:

A12: Parent Events (state not.to-exceed amount) :

A13: Additional Hours:
(State not-to-exceed amount for time (no more than 20 hours por Staff Position during the Sito Contract !!ill!!} that Staff Positions may stay late due to late student pick up or work additional hours due to preparation for an expanded learning commun·tyovent.

A14: FCSS - Provided Training:
(State not-to exceed amount for tJme (no more than 40 hours per Staff Position during the Sito Contract I!illn} that Staff Positions attend professional development or training provided or procured by FCSS. No payment shall be made to Contractor for time that Staff Positions attend profcsslonal development or training provided or procured by Contractor.) A15: Not-to-Exceed "Site Contract Amount" (sum of A9 -A15) :

RFP No. NC-2022-02: Expanded Learning Program Sta ffing and Operations - Group C (Doc# 138601). 05/2022) Page 1 of 2 500.00
4,500.00
800
124,640.67
UNUSED SITE CONTRACT AMOUNT. By no later than May 1 during the Site Contract Term, the Parties shall determine the portion of the remaining Site Contract Amount that is not needed to pay Contractor for Services that Contractor will provide at the School Site during the remainder of the Site Contract Term (" Unused Site Contract Amount" ). FCSS or School Site may use the Unused Site Contract Amount for authorized purposes as determined by FCSS and School Site The Parties shall coordinate and cooperate to prepare such documents as necessary and proper to communicate the Unused Site Contract Amount to each School Site. No separate amendment to this Site Contract is needed to memorialize the Unused Site Contract Amount.

SCHOOL AUTHORIZED AGENT: The undersigned , being the authorized agent of School District and School Site ("School Authorized Agent"), hereby approves the abovestated Services, not-to-exceed Site Contract Amount, and all terms and conditions of this Site Contract. If required by the separate contract between School District and FCSS, two School Authorized School Agents musl sign this Site Contract By: _ ___ _ ______________ _ By: ____________________ _ Print Name: _________________ _ Print Name: _________________ _ Title: ___________________ _ Title: ___________________ _ In consideration of the covenants, conditions, and promises in and for good and valuable consideration and the mutual benefits to be derived from this Site Contract and the Master Contract, Contractor and FCSS, separately referred lo as a "Party" and collectively as the "Parties," have reviewed and understand and hereby enter into this Site Contract. Each person executing this Site Contract on behalf of a Party represents that he/she is authorized to execute on behalf of and to bind the Party to this Site Contract.

CONTRACTOR FCSS
By: ____________ _______ _ By: ____________________ _
Print Name: _ _ _______________ _ Print Name: _________________ _ Title · ___________________ _ Tille: ___________________ _

1. Contractor: Cilv of Reedelv

SITE CONTRACT - EXPANDED LEARNING PROGRAM
("Site Contract")
SITE NO.: _j__C
"Sile Contract Term" : 07/01 /2026 to and including 06/30/2027 /must be within Master Contract Tenn)

2. School District: ----~K=i=ng=s~C=a=ny~o=n~U=n=ifi=•e~d ~S=ch=o=o~I D=i=st=ri=ct School Site: _____ T~h=o=m=as~La=w~R~e=e~d ___________ _

3. Required Minimum Daily Attendance: ------~11=2 ____ _ Estimated Minimum Students to be Served: -~2=3~0 ______ _

4. Type of Services Required /marlr one) : l!. Base Services _ Supplemental Services

5. Program Start Date: July 1, 2026 Program End Date: June 30, 2027 No. of "Program Days": 190 (indudes ...1Q_ days for set up before and_ days for clean up after conclusion of After Schoo{ Program)

6. Program Days /marl< one and complete as applicable) : _x Monday - Friday _Other/specify day/s)) : __________________ _

7. "Program Hours" (mark one and complete) : _x Regular Program Day Schedule: 12:00pm - 9:30pm X_ Earty Release Program Day Schedule: 12:00pm - 9:30pm _ /M arlr If applicable and complete) : The Program Hours stated Early Release Program Day /marlr as applicable) :
above include_ minutes/hour per Program Day for Contractor to Mon Tue x_Wed _ Thu _Fri prepare and set up and _ hour/minutes for Contractor for clean up.

This Site Contract Is entered into pursuant to the Master Program Provider Agreement ("Master Contract"), effective July 1, 2022 and entered into by and between Contractor and Fresno County Superintendent of Schools ("FCSS"). This Site Contract incorporates by reference the terms and conditions of the Master Contract. Except as stated in this Site Contract, all terms and conditions of the Master Contract and amendments thereto, if any, shall remain in full force and effect in accordance with the terms and conditions stated therein and all terms used in this Site Contract shall have the same meaning as in the Master Contract. If any terms or provisions of this Site Contract conflict with any terms or conditions of the Master Contract, the terms and conditions of the Master Contract shall govern.

Contractor shall provide the Staff Position stated below to perform the Services, as indicated above, at the School Site. The Staff Position No., Title, and Staff Position Hourly Rate stated below shall match those stated in the Staff Positions and Staff Position Hourly Rates Schedule (RFP Document 0-2). Unless specifically stated in this Site Contract, Contractor shall not charge FCSS, and FCSS shall not be obligated to pay Contractor, for any time in excess of the Program Hours stated in this Site Contract, any Staff Position that is not stated on this Site Contract and RFP Document D-2, or any Staff Position Hourly Rate that is not stated on this Sile Contract and RFP Document D-2 . .. I
A1 A2. I
Staff
Position No. No. of Staff
Positions to be Staff Position
Provided Hourly Rate
'title of Staff Position
12 Assistant Site Coordinator 6 1 $ 29.93
16 Recreation Leader 4 5 $ 25.73
15 Recreation Leader 3 1 $ 25.20
13 Recreation Leader 1 1 $ 24.15
A9: Base/Supplemental Services Amount /sum of AS+ sum of AB) :

A11 : Field Trip(s) (statenot-to-<>xceedamount):

A12: Parent Events (state not-to-exceed amount} :

A13: Additional Hours :
(State not-to-exceed amount for ttme (no more than 20 hours per Staff Position during the Site Contract I!m!) that Staff Positions may stay late due to late student pick up or work additional hours due to preparation for an expanded learning community event.

A14: FCSS - Provided Training:
(State not-to exceed amount for time (no more than 40 hours per Staff Position during the Site Contract D!rm) that Staff Positions attend professional development or training provided or procured by FCSS. No payment shall be made to Contractor for time that Staff Positions attend professional development or training provided or procured by Contractor.) A15: Not-to-Exceed "Site Contract Amount" (sum of A9 -A15):
"Regular Program Day"
/U M
No. of No. of
Program Program
Days Hours Per
Proaram Dav
153 4 $
153 4 $
153 4 $
153 4 $
RFP No. NC-2022-02: Expanded Lea rning Program Staffing and Operations - Group C (Doc# 138601), 05/ 2022) "Early Release Program.Day"
g, /IE, /liJ
No. of Program No. of Program
Subtotal Days Hours Per
A1 XA2XAJXA4 Program Day
18,317.16 37 5
78,733.80 37 5
15,422-40 37 5
14,779.80 37 5

AB
Subtotal
A1XX2XAfJXA7
$ 5,537.05
$23,800.25
$ 4,662.00
$ 4,467.75
165,720.21
500.00
4,000.00
1,000.00
171,220.21
UNUSED SITE CONTRACT AMOUNT. By no later than May 1 during the Site Contract Term, the Parties shall determine the portion of the remaining Site Contract Amount that is not needed to pay Contractor for Services that Contractor will provide at the School Site during the remainder of the Site Contract Term ("Unused Site Contract Amount"). FCSS or School Site may use the Unused Site Contract Amount for authorized purposes as determined by FCSS and School Site. The Parties shall coordinate and cooperate to prepare such documents as necessary and proper to communicate the Unused Site Contract Amount to each School Site. No separate amendment to this Site Contract is needed to memorialize the Unused Site Contract Amount.

SCHOOL AUTHORIZED AGENT: Th e undersigned, being the authorized agent of School District and School Site ("School Authorized Agen t"), hereby approves the abovestated Services, not-to-exceed Site Contract Amount, and all terms and conditions of this Site Contract. If required by the separate contract between School District and FCSS, two School Authorized School Agents must sign this Site Contract.

By: ___________________ _ By: ____________________ _
Print Name: _________________ _ Print Name: _________________ _ Title: ___________________ _ Title: ___________________ _ In consideration of the covenants, conditions, and promises in and for good and valuable considera tion and the mutual benefits to be derived from this Site Contract and the Master Contract, Contractor and FCSS, separately referred to as a "Party" and collectively as the "Parties," have reviewed and understand and hereby enter into this Site Contract. Each person executing this Site Contract on behalf of a Party represen ts that he/she is authorized to execute on behalf of and to bind the Party to this Site Contract.

CONTRACTOR FCSS
By: ___________________ _ By· ____________________ _
Print Name- _________________ _ Print Name: _________________ _ Title: ___________________ _ Tille: ___________________ _ AMENDMENT NO. #3
TO Master Program Agreement RFP No. NC-2022-02 - Group C ("Agreement") Legal Doc./Contract No. of this signed Amendment (Legal use only}: _______ _ Legal Doc./Contract No. of AgreemenUPrior Amendment(s) if different from above: #

OTHER PARTY FCSS
City of Reedley ("Other Party")
D BA (leave blank if none):

Fresno County Superintendent of Schools ("FCSS")
Attn: Helena Silva, Executive Director
Attn: Sarah Reid , Community Services Director
100 N East Avenue
Reedley, CA 93654
Phone: (559) 637-4203
Email: sarah.reid@reedley .ca.govl
Dept.: Safe and Healthy Kids
Fresno County Office of Education
1111 Van Ness
Fresno, CA 93721
Phone: (559) 265- 3093
Email: [email protected]
If any information stated above is different from that stated on the Agreement or any prior amendment(s), a Party hereby authorizes the other Party to give, effective on the Amendment Effective Date, all notices, demands, and other communications relating to the Agreement and any amendment(s) thereto to the Party, in accordance with the provisions in the Agreement, to the person and address or email stated above.

TERM OF CONTRACT r'Contract Term", dates must
match those stated on Agreement):

EFFECTIVE DATE OF AMENDMENT (date must be
within the Contract Tenn stated in Agreement/prior
amendment(s)):

Effective Date:

Termination Date:

July 1, 2022
June 30, 2025
"Amendment Effective Date":

June 29, 2026 - ===================:d======================I AMENDMENT: Other Party and FCSS are referred to separately as a "Party" and collectively as the "Parties". The Parties entered into the above-referenced Agreement and hereby desire to amend said Agreement as set forth below (complete each as indicated below):

1. CONTRACT TERM

1.1 The Termination Date was previously amended to: June 30, 2026

1.2 This Amendment changes the Termination Date as follows (mark one and complete as required):
_ No change X New Termination Date: June 30, 2027

2. CONTRACT AMOUNT

2.1 The Contract Amount of the Agreement is: $ varies

2.2 The sum of all prior amendments to the Agreement is (state $0 if none): $0

2.3 This Amendment changes the Contract Amount as follows (mark one and complete as applicable):
~ No change
_ Increase by the following amount: $
_ Decrease by the following amount: $
_ Modify as follows: $

2.4 The amended Contract Amount is (sum of 2. 1 to 2.3): $ varies Amendment - Service (Doc #17585/4873-5755-9190, rev. 08/2023) Page 1

3. SERVICES/WORK. This Amendment changes the Services/Work as follows (mark one and complete as applicable):
2S No change
_ Add the following :
_ Delete the following:
_ Modify as follows:

4. OTHER CHANGES (leave blank if none): The Agreement is hereby amended to:

Add Section 1.2.4 to the Ag reement as follows:

1.2.4 Based on the nature of the services provided by the Contractor, which include duties resulting in contact with or the supervision of pupils, the Contractor is considered a mandated reporter pursuant to Penal Code section 11165.7(a)(2). Accordingly, any employee, official or agent of the Contractor providing services to FCSS pursuant to this Agreement must complete an annual mandated reporter training. To meet this requirement, unless FCSS provides an alternative online training module for the Contractor's use, the Contractor agrees it will ensure all of its employees, officials or agents have completed the mandated reporter training for "School Personnel" provided by the State Department of Social Services (https://mandatedreportertraining.com/california/) and have received a certificate of completion within the previous 12 months, before providing any services to FCSS. The Contractor must maintain certificates of completion for all employees, officials and agents providing services pursuant to this Agreement, throughout the Contract Term. FCSS reserves the right to request a copy of certificates of completion be provided within the first six weeks of each school year or within the first six weeks of an individual commencing services on behalf of the Contractor.

And revise and replace ARTICLE 4 INSURANCE of the Agreement as follows :

ARTICLE 4 INSURANCE
SECTION 4.1 REQUIRED INSURANCE. Contractor, at its cost and throughout the Contract Term, shall maintain in effect insurance policies providing coverage that complies , at a minimum, with the following requirements:

4.1.1 Comprehensive General Liability (CGL) Coverage written on an occurrence form , with combined single limits of not less than two million dollars ($2,000,000) per occurrence and four million dollars ($4,000,000) annual aggregate. Coverage shall include contractual liability, personal and advertising injury, products-completed operations, and coverage for any other bodily injury, property damage, and/or personal and advertising injury that could arise out of the Contractor's operations under this Agreement including, without limitation, coverage for liability arising out of abuse, molestation (i.e., Sexual Abuse and Molestation Coverage), and Professional Services, as defined below. The policy(ies) shall not contain any endorsement or limitation that excludes coverage for liability arising out of educational , supervisory, or custodial services provided under this Agreement, and any exclusion for Sexual Abuse or Molestation Coverage or damages arising from rendering of Professional Services under the Commercial General Liability ("CGL") form shall be deemed permissible only to the extent that such coverage is affirmatively provided under separate coverage forms , endorsements, or policies that comply with the insurance requirements to this Agreement.

4.1.2 Sexual Abuse and Molestation Coverage ("SAM Coverage") shall be maintained with limits of not less than two million dollars ($2 ,000,000) per occurrence and four million dollars ($4,000,000) aggregate.

SAM Coverage may be provided through a separate endorsement to a CGL policy or through a separate policy.

4.1 .3 Automobile Liability Coverage covering owned , scheduled , non-owned, and hired vehicles , with a minimum limit of not less than one million dollars ($1 ,000,000) per accident for bodily injury and property damage.

4.1.4 Umbrella or Excess Liability Coverage. Such coverage may be used to substitute for one million dollars ($1,000,000) in primary limits required in Subsection 4. 1.1 above, but the total primary and excess limits available per occurrence shall not be less than two million dollars ($2,000,000) per occurrence and four million ($4,000,000) aggregate.

Amendment - Service (Doc #17585/4873-5755-9190, rev. 08/2023) Page 2

4.1.5 Workers' Compensation and Employer's Liability Coverage. Contractor shall maintain statutory Workers' Compensation coverage as required by law, and Employer's Liability Insurance with limits of not less than one million dollars ($1 ,000,000) per accident, disease, or employee.

SECTION 4.2 ADDITIONAL INSURED REQUIREMENTS. The Fresno County Superintendent of Schools , the Fresno County Board of Education, the School Districts and their officers, employees, agents, and volunteers shall be named as an additional insureds under each of the Contractor's above-referenced policies in Subsections 4.1.1, 4.1.2, 4.1.3, and 4.1.4 (including any SAM Coverage, Professional Services, and umbrella/excess), by way of endorsement thereto. Each endorsement shall extend additional insured status for ongoing and completed operations. All coverage (primary and/or excess) provided shall be primary and noncontributory with respect to any coverage maintained by FCSS. Such endorsement shall be attached to the Certificate of Insurance provided to FCSS.

SECTION 4.3 NOTICE OF CANCELLATION. All policies shall provide for thirty (30) days' prior written notice to FCSS in the event of cancellation , reduction in coverage or limits, or material modification.

SECTION 4.4 DEFINITIONS. For purposes of this Article pertaining to insurance:

4.4.1 "Sexual Abuse and Molestation Coverage" means and includes coverage for claims arising out of actual, threatened, or alleged abuse, molestation, or other exploitative conduct, whether physical, sexual, or psychological.

4.4.2 "Professional Services" means services requiring special training , licensure, certification , or judgment, including but not limited to instructional, supervisory, counseling , custodial, or care-related services provided to students or program participants under this Agreement.

SECTION 4.5 PROOF OF COVERAGE. Contractor shall provide Certificates of Insurance and all required endorsements to FCSS prior to commencement of services and upon renewal thereafter. Failure to maintain or provide acceptable coverage shall constitute a material breach of this Agreement. Contractor's failure to maintain coverage shall not limit its liability under this Agreement, and any limitation of liability provision shall not apply in the event of such failure.

In consideration of the covenants, conditions , and promises in and for good and valuable consideration and the mutual benefits to be derived from this Amendment, the Parties hereby enter into this Amendment. Unless specifically stated in this Amendment otherwise, this Amendment is effective commencing on the Amendment Effective Date stated above. Except as stated in this Amendment, all terms and conditions of the Agreement and all prior amendments thereto, if any, shall remain in full force and effect in accordance with the terms and conditions stated therein and all terms used in this Amendment shall have the same meaning as in the Agreement.

If any provision of this Amendment conflicts with any provision of the Agreement, the provision of this Amendment shall govern. If any provision of this Amendment conflicts with any provision of a prior amendment, the provision of the amendment that is most recent in time shall govern unless specifically stated otherwise in an amendment.

Each person executing this Amendment on behalf of a Party represents that he/she is authorized to execute on behalf of and to bind the Party his Amendment.

OTHER PARTY FCSS
By:-- ----_...,,...--,--__,...,,..._ ____ _
Print Name:

Title:

By: _______ ________ _
Dr. Michele Cantwell-Copher, Superintendent
or Authorized Designee
NOTE - ELECTRONIC SIGNATURE: While FCSS will accept digital signatures on contracts and amendments, they must be validated by a reliable Certificate Authority, and if a digital sig nature is used to execute any such document, the signature page thereof must be provided to FCSS in the electronic format it was signed in .

II
Amendment - Service (Doc #17585/4873-5755-9190, rev. 08/2023) Page 3 Summer Work Experience Program
Kings Canyon Unified School District/Valley ROP
180110th Street, Reedley, CA 93654
SWEP Agreement Form
Student Responsibilities:

1. Must attend and complete Mandatory Orientation and workshops to be eligible for SWEP.

2. Keep regular attendance, both in school and at the training/ job site. ___ _

3. Complete all sections of the application and fingerprints, if needed, as well as timesheets. ___ _

4. Demonstrate honesty, punctuality, courtesy, a cooperative attitude, proper dress and grooming habits, and a willingness to learn. ___ _

5. Ask questions of my supervisor(s) if I do not understand my job description. ___ _

6. Perform the job duties and responsibilities asked by my supervisor(s) to the best of my abilities. __

7. Do not use your electronic device during work hours. I will follow the electronic device policy at my jobsite.

8. Complete all 100 work hours during the month of SWEP in its entirety at my assigned job site. __

9. Contact your Career Coordinator of any changes or problems concerning my site. ___ _ District Responsibilities:

1. Provide Workers Compensation Insurance for students involved in SWEP.

2. Assist students to improve performance and help to solve problems related to the program.

3. Make periodic visits to the job site to observe the student and to consult with employer concerning progress and training of student

4. Shall be responsible for payment to the student(s) working of hourly work at minimum wage rate for a maximum limit of 100 hours.

Business Responsibilities

1. The business/ training site shall provide a safe/hazard free environment.

2. Shall be required to abide by all Child Labor Laws for the State of California.

3. Understand that a SWEP student worker is not to replace a regular employee.

4. Consult with the SWEP Coordinator should any issues arise with the trainee and/or program.

5. Provide time to meet with the student and explain expectations and Standard Operating Procedures.

6. Immediately call SWEP Internship Coordinator before eliminating a trainee from your business.

7. My signature below indicates that I agree to consider the SWEP student and may receive a Letter of Reference upon successful completion of his/ her subsidized hours.

Parent Responsibilities

1. Support and encourage the student in his/ her endeavors and responsibilities.

2. Assume responsibility for the conduct of the student while working.

3. Be willing to provide transportation, if necessary.

4. Understand that placement of the SWEP Student Worker is based on need not interest.

SWEP Internship Trainee Signature/ date (Type or Print/ Trainee Name) Employer/ Supervisor Signature/ date (Type or Print/ Supervisor Name) Parent Signature/ date SWEP Internship/Career Coordinator Nondiscrimination Statement
The Kings Canyon Unified School District is committed to equal opportunity for all individuals in education and in employment. Kings Canyon Unified School District prohibits discrimination, harassment, intimidation , and bullying based on actual or perceived age, ancestry, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, immigration status, marital status, medical information, national origin, parental status, pregnancy status, race, religion, sex, sexual orientation, or association with a person or a group with one or more of these actual or perceived characteristics or affiliation with the Boy Scouts of America and other designated youth groups or any basis protected by law or regulation, in its educational programs(s) or employment. This policy applies to all District activities, attendance and governing actions. If you believe you, or your student, have been subjected to discrimination, harassment, intimidation, or bullying you should contact your school site principal and/or Deputy Superintendent Roberto Gutierrez, Title IX Coordinator, 1801 10th Street, Reedley, 559-305-7010, [email protected]; Anthony Evaristo, 504 Coordinator, 1280 E. Washington Ave, Reedley, 559-305-7170; Anthony Evaristo, Title II , 1280 E. Washington Ave, Reedley, 559-305-7170.

DATE: May 12, 2026

REEDLEY CITY COUNCIL
~ Consent
D Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: 4 ----
TITLE: APPROVE THE AGREEMENT WITH LOZANO SMITH, LLP FOR

PROFESSIONAL LEGAL SERVICES AS CITY ATTORNEY
SUBMITTED: Nicole R. Zieba \1 /
City Manager V'Y

RECOMMENDATION
Staff is recommending that the Reedley City Council consider and approve the Agreement with Lozano Smith, LLP, for professional legal services as City Attorney (Agreement).

BACKGROUND
The attached Agreement updates and replaces the existing Agreement with Lozano Smith, LLP, last approved by the City Council in October, 2021. The new Agreement revises legal fees beginning July 1, 2026.

FISCAL IMPACT
Approval of the attached Agreement has no impact to the current year City budget. The revised legal fees will be paid by the department requesting legal services within the FY 2026-2027 Budgets approved by Council in June. The City currently pays $225 per hour for Attorney services and $115 per hour for Paralegal/Law Clerk services. These rates have been in place since July 1, 2024. The proposed Agreement raises the rate to $275 per hour for attorney services for FY2026-2027, $300 per hour for attorney services FYS2027-2028 and 2028-2029, and $325 per hour for FY2029-2030. Under the new Agreement, the City will not be charged for travel time or mileage charges to and from the Lozano Smith office to City for City Council meetings.

ATTACHMENTS
Agreement for Professional Legal Services as City Attorney

Lozano Sinith

ATTORNEYS AT LAW

AGREEMENT FOR

PROFESSIONAL LEGAL SERVICES

AS CITY ATTORNEY
THIS AGREEMENT is made and entered into, effective June 1, 2026, between the CITY OF REEDLEY, a municipal corporation (hereinafter referred to as "City") and LOZANO SMITH, a limited liability partnership (hereinafter referred to as "Attorney"). The term "City" shall also include all boards, commissions, and other bodies of the City.

1. SCOPE OF WORK AND DUTIES
The City Council hires Lozano Smith to provide City Attorney legal services and render such legal services as are customarily rendered by a City Attorney, including attending meetings of the City Council, Planning Commission, and other boards and bodies of the City, and its affiliated agencies, as directed by the City. Representation shall include, but not necessarily be limited to, drafting and reviewing ordinances, resolutions and City agreements, and consulting with and advising City staff on legal issues that arise within their areas of operation, and generally advising the City Council and City staff concerning the legal affairs of the City.

Attorney, as a full-service law firm, is prepared to, and will, provide representation to City in all of its legal affairs, including, but not limited to, municipal law, personnel matters, labor representation, code enforcement, risk management, liability exposure, franchising, contract and document review and preparation, land use, property acquisition and disposition, Brown Act compliance, and other matters as requested, except where conflicts exist or where the City Council may otherwise direct. Attorney shall represent the City in initiating and defending all litigation unless otherwise directed by the City Council.

All of these duties shall be performed, as directed by the City Council, and Attorney will keep the City Council and the City Manager informed as to the progress and status of all pending matters. All legal services can be authorized only by the City Council or the City Manager.

Attorney will manage and control the delivery of legal services in a competent, professional, and cost-effective manner. Where appropriate, Attorney may from time to time recommend the use of special counsel. In that event, Attorney shall coordinate the work of special counsel.

Notwithstanding the foregoing, it is expressly understood that Attorney shall not be responsible for any pending litigation matter(s) until Attorney has specifically appeared in the matter as attorneys of record on behalf of City.

The scope of work and duties under this Agreement shall not include representation of the City as Bond Counsel. In the event City desires that Attorney act as Bond Counsel, and Attorney so agrees, City and Attorney shall enter into a separate Bond Counsel Agreement setting forth Attorney's duties and compensation for such Bond Counsel services. City and Attorney may agree that such compensation shall be on a contingent fee basis.

Attorney's performance may be evaluated as determined by the City Council and may include an annual performance evaluation in a closed session meeting between the City Council 1 and appointed City Attorney in accordance with applicable law, including the Ralph M. Brown Act (Government Code section 54950 et seq.). The timing and frequency of performance evaluations during the term of this Agreement shall be determined by the City Council.

2. CITY DUTIES
City agrees to provide such information, assistance, cooperation, and access to books, records, and other information, as is necessary for Attorney to effectively render its professional services under this Agreement. City further agrees to abide by this Agreement, and to pay in a timely manner for Attorney's bills for fees, costs, and expenses.

3. LEGAL FEES, BILLING PRACTICES, AND PERSONNEL
City shall compensate Attorney for legal services provided within the scope of work and duties as set forth in the Professional Rate Schedule attached hereto as Exhibit A and incorporated herein by reference.

In addition to paying legal fees, City shall reimburse Attorney for customary and reasonable costs and expenses incurred by Attorney in the course of providing legal services to City. Costs will include, but are not limited to, all third party expenses, duplicating, long distance telephone, postage charges, delivery charges, computerized legal research, facsimile charges, and filing fees. Attorney shall not, however, charge City for travel time and mileage to and from its offices to City for regular meetings with City Council or staff.

Attorney shall render to City a statement for fees for services and costs incurred every calendar month. City shall pay Attorney's statement within thirty (30) days after issuance of each statement. Each statement shall clearly indicate the basis of the fees, including the working attorney, hours worked, hourly rate ( or flat meeting rate) and a brief description of the work performed, and a description of costs charged.

The City Attorney will exercise discretion to use whichever attorneys, paralegals and staff that he determines best suited to the rendering of legal services in a competent and economically efficient manner.

4. THIRD PARTY COSTS AND EXPENSES
Attorney may detennine it necessary or appropriate to use one or more outside investigators, consultants, or experts in rendering the legal services required (particularly if a matter goes into litigation). Upon advance City Manager approval and proper documentation, City shall pay directly or reimburse Attorney for directly incurred out-of-pocket disbursements, costs, and expenses of providing said services.

5. INDEPENDENT CONTRACTOR/LAWFUL PERFORMANCE
Attorney shall perform all legal services required under this Agreement as an independent contractor. Attorney shall fully comply with the provisions of law regarding performance of this Agreement, including but not limited to, laws regarding licensure, professional canons of ethics and conflict of interest statutes, rules and regulations. Attorney must certify and comply with the following: ( 1) that Attorney has no ethical or legal conflicts which would in general disqualify 2 Attorney from representing the City; (2) that Attorney will refrain from initiating any legal action against City ( or their respective officers, agents and employees in their official capacity as such) by way of complaint or cross-complaint during the term of this Agreement or any services rendered pursuant thereto, whichever later occurs; and (3) that Attorney will promptly disclose upon knowledge or discovery of any specific facts which would or could potentially disqualify Attorney from representing City pursuant to this Agreement.

6. HOLD HARMLESS
Attorney agrees to protect indemnify and save harmless against all claims, demands and causes of action by Attorney's employees or third parties on account of personal injuries or death or on account of property damages arising out of the work to be performed by Attorney hereunder and resulting from the negligent acts or omissions of Attorney, Attorney's agents, employees or subcontractors.

7. INSURANCE
Attorney shall procure and maintain, at his sole cost and expense, comprehensive general liability and property damage insurance, including automobile and excess liability insurance, and professional liability insurance against all claims for injuries against persons or damages to property resulting from Attorney's negligent acts or omissions rising out of or related to Attorney's performance under this Agreement. The minimum amount of such insurance shall be $1 ,000,000.

Attorney shall also carry Workers' Compensation Insurance in accordance with applicable laws of the State of California. Such coverage shall be maintained in effect during the term of this Agreement and shall not be subject to reduction in coverage below the limits established, nor shall the insurance be canceled or terminated without thirty (30) days, prior written notice to the City.

A certificate evidencing the foregoing, and naming the City as an additional insured, shall be delivered to and approved by the City prior to commencement of services pursuant to this Agreement.

8. TERM, DISCHARGE, AND WITHDRAW AL
This Agreement shall continue in effect until mutually terminated in writing by both parties or terminated by either party as follows. City may discharge Attorney at any time upon written notice to Attorney. Attorney may withdraw from City's representation at any time, to the extent permitted by law, and the rules of Professional Conduct, upon at least thirty (30) days written notice to City. Upon notice of discharge or withdrawal Attorney shall deliver all documents and records of the City to the City and assist to the fullest extent possible in the orderly transition of all pending matters to City's new counsel.

9. NOTICE
Any notice required by law or by this Agreement shall be deemed delivered upon personal delivery or when deposited in the United States Mail, postage prepaid, and addressed as described below or to any subsequently noticed change or address, whichever applies:

City Council

CITY OF REEDLEY
Attn: City Manager
845 "G" Street
Reedley, CA 93654
3 Scott G. Cross

LOZANO SMITH
7404 North Spalding Avenue
Fresno, CA 93 720

10. EFFECTIVE DATE
This Agreement shall be effective June 1, 2026.

11. ASSIGNMENT
This Agreement shall not be assigned by Attorney without prior written consent of the City.

12. CONSENT TO ELECTRONIC COMMUNICATIONS
In order to maximize efficiency, Attorney intends to use technology to facilitate its representation of City. Such technology may include, but is not limited to, email, document transfers by computer, cellular telephones, and use of mobile computing devices. The use of such technology may place City confidences and privileges at risk. While Attorney has reasonable safeguards in place to guard against any breach of confidentiality, Attorney cannot guarantee that such information will not be accessed by persons not entitled to access such information and there is a risk of accidental disclosure. Knowing the foregoing, City nevertheless consents to the use of technology.

13. SUPERSESSION
This Agreement supersedes any and all prior agreements or amendments thereto entered into for City Attorney services between City and Attorney.

CITY

CITY OF REEDLEY
By:------------
Matthew Tuttle, Mayor
Date: --------------

ATTORNEY

LOZANO SMITH
M. Rezendes, ~ne
Date: 05/05/2026
4 ATTEST:

By:--------------
Ruthie Greenwood, City Clerk
Date: _____________ _
Lozano Stnith

ATTORNEYS AT LAW
Exhibit A

PROFESSIONAL RA TE SCHEDULE

FOR CITY OF REEDLEY

1. HOURLY PROFESSIONAL RA TES
Client agrees to pay Attorney the following standard hourly rates for general services and litigation services beginning June 1, 2026, and thereafter as described in the following schedule:
06/01/2026 07/01/2027 07/01/2029
Attorneys - General Services * $275 per hour $300 per hour $325 per hour Attorneys - Litigation Matters ** $300 per hour $325 per hour $355 per hour Paralegal/Law Clerk $200 per hour $220 per hour $230 per hour *
**
General (including criminal code enforcement & receivership matters) Litigation/ Arbitration/ Admin hearings/ Proceedings with Outside tribunals - PERB, OSHA, etc. (excluding criminal code enforcement & receivership matters)

2. BILLING PRACTICE
Lozano Smith will provide a monthly, itemized Statement for services rendered. Time billed is broken into 1/10 ( .10) hour increments, allowing for maximum efficiency in the use of professional staff time. Invoices will clearly indicate the department or individuals for whom services were rendered.

Written responses to audit letter inquiries will be charged to Client on an hourly basis, with the minimum charge for such responses equaling .5 hours. Travel time shall be prorated if the assigned attorney travels for two or more clients on the same trip.

3. COSTS AND EXPENSES
In-office copying/electronic communication printing
Facsimile
Postage
Mileage
$ 0.25 per page
No Charge
Actual Usage
IRS Standard Rate
Other costs, such as messenger, meals, and lodging shall be charged on an actual and necessary basis.
5 DATE: May 12, 2026

REEDLEY CITY COUNCIL
cg) Consent
D Regular Item
D Workshop
D ClosedSession
D Public Hearing
ITEM NO: 5 ----
TITLE:

SUBMITTED:

APPROVAL OF EXPENSE REIMBURSEMENT FOR COUNCILMEMBER FAST Paul A. Melikian, Assistant City Manager~
APPROVED: Nicole R. Zieba, City Manager ~

RECOMMENDATION
Request the City Council approve a mileage expense reimbursement request from Councilmember Fast for miles driven for official City business.

EXECUTIVE SUMMARY
A mileage reimbursement was submitted on April 27, 2026, for miles driven for official City business. Upon review, some of the dates falls outside of the 30-calendar day submission requirement as set forth in Section 5 of the Expense Reimbursement and Travel/Conference Policy for Elected and Appointed Legislative Body Officials that was adopted in December 2018. The dates are between February and March period. Out of the 324 miles driven, 256 miles falls outside of the 30-day requirement, representing $185.60 at the 2026 IRS mileage rate of $0. 725 per mile.

FISCAL IMPACT
No new appropriations are needed for this reimbursement as mileage reimbursements for elected officials are included in the annual City budget.

ATTACHMENT
City of Reedley Councilmember Mileage Log dated April 27, 2026 City of Reedley Mileage Log
Employee: MARY FAST ---~n""\$,/tA,,i (~ . • z:t· 1'\,
~i-j
Date
02JJ3.2026

02.26.2026

02.27.2026
tRlS.2026

04.15 .2026

04.24.2026
Destination
SJ Valiey Air Pollution Control Dist, Fresno
Lemoore Veterans Memorial Bldg
The Well, Clovis campus
Fresno Co Farm Bureau
Fresno Co Farm Bureau
Hillcrest
Date:04.27.2026
Purpose of Trip
CAC Advisory lkiard
League of CA Citlcs meeting
Hope Now fundtaiser event
Upper Kings Water Mng Adv Cornm meeting
Upper Kings Water Mng Board meeting
Serve Reedley fund raiser event

TOTAL MILES
Department Head Approval --------------~--------
Month : Feb 26 - Apr 2026
Total 1v-1iles
58 72
64 62

6.2 6
324
DATE: May 12, 2026

REEDLEY CITY COUNCIL
~ Consent
D Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: fa
TITLE: ADOPT RESOLUTION NO. 2026-030, A RESOLUTION OF THE CITY OF

REEDLEY REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY

OF FRESNO TO CONSOLIDATE THE CITY OF REEDLEY ELECTION WITH

THE STATEWIDE GENERAL ELECTION AND RENDER SPECIFIED SERVICES

RELATING TO THE CONDUCT OF A MUNICIPAL ELECTION
SUBMITTED: Ruthie Greenwood, City Clerk ~
APPROVED: Nicole R. Zieba, City Manager

RECOMMENDATION
Staff recommends that the Reedley City Council adopt Resolution No. 2026-030 requesting and authorizing the Fresno County Clerk to provide the election services for the upcoming November 3, 2026, consolidated general municipal election.

EXECUTIVE SUMMARY
Every election year, the Fresno County Clerk's office requires that Council adopt a resolution as their formal request to the Fresno County Board of Supervisors for the consolidation of the local and statewide elections, including a request for them to provide services relating to the conduct of the municipal election. The attached resolution would request the Board of Supervisors of the County of Fresno to consolidate said election with the Statewide General Election pursuant to Part 2 of Division 10 of the Elections Code of the State of California and render specified services to the City of Reedley relating to the conduct of a municipal election.

FISCAL IMPACT
Staff estimates and has budgeted $10,000 in the 2026-27 budget based on three District Candidates. Fresno County is unable to provide actual cost at this time because the city election will be consolidated with the statewide election and information is not available to them at this time.

ATTACHMENTS
Resolution No. 2026-030

RESOLUTION NO. 2026-030

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REEDLEY, CALLING AND

GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD IN SAID CITY ON TUESDAY, NOVEMBER 3, 2026 FOR THE ELECTION OF CERTAIN

OFFICERS OF SAID CITY AND REQUESTING THE BOARD OF SUPERVISORS OF THE

COUNTY OF FRESNO TO CONSOLIDATE AND CANVASS THE GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 3, 2026 WITH THE STATEWIDE GENERAL

ELECTION TO BE HELD ON THAT DATE PURSUANT TO CALIFORNIA ELECTIONS CODE SECTION 10400 ET SEQ.; TO PERMIT THE COUNTY CLERK/REGISTRAR OF VOTERS OF

THE COUNTY OF FRESNO TO RENDER SPECIFIED SERVICES TO THE CITY OF

REEDLEY RELATING TO THE CONDUCT OF SAID GENERAL MUNICIPAL ELECTION PURSUANT TO CALIFORNIA ELECTIONS CODE SECTION 10002; AND AUTHORIZING

REIMBURSEMENT FUNDS TO PAY FOR SAID SERVICES
WHEREAS, the next Statewide General Election to be held in the County of Fresno will take place on November 3, 2026; and
WHEREAS, the City of Reedley, intends to call and order a General Municipal Election on Tuesday, November 3, 2026 for the election of three (3) City Council members, one each from Council Districts 2, and 4 and each for a full four-year term; and District 5 for a two-year term; and
WHEREAS, to be eligible to hold office as a City Council Member, a person must reside in the district from which he or she is elected and be a registered voter of the City at the time nomination papers are issued to the candidate; and
WHEREAS, it is the desire of the City Council of the City of Reedley to adopt a Resolution requesting the Board of Supervisors of the County of Fresno to consolidate said election with the Statewide General Election pursuant to Part 3 of Division 10 of the Elections Code of the State of California to be held on the same date and that, within the City of Reedley the precincts, vote center location, ballot drop box locations, and election officer of the two (2) elections be the same; that the Board of Supervisors permit the County Clerk/Registrar of Voters to canvass the returns of the General Municipal Election, and the election be held in all respects as if there were only one (1) election; and
WHEREAS, it is the desire of the City Council of the City of Reedley to adopt a resolution requesting the Board of Supervisors of the County of Fresno to render specified services to the City of Reedley relating to the conduct of a General Municipal Election pursuant to Section 10002 of the Elections Code of the State of California; and WHEREAS, Section 10002 of the Elections Code of the State of California requires the City of Reedley to reimburse the County of Fresno in full for the services performed upon presentation of a bill to the City of Reedley.
1 WHEREAS, the City Council of the City of Reedley has determined that each candidate for elective office who submits a statement to be sent to the voters with the sample ballot shall be charged a sum not greater than the actual prorated cost of printing, handling and translating the candidate's statement, if any incurred by the agency as a result of providing this service.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF REEDLEY, DOES RESOLVE AS FOLLOWS:

SECTION 1: A General Municipal Election is called and ordered for the City of Reedley to be held on November 3, 2026, for the purpose of the election of three members of the City Council to represent the Reedley City Council Districts 2, and 4 each for a full four-year term and District 5 for a two-year term.

SECTION 2: Pursuant to the requirements of Section 10403 of the Elections Code of the State of California, the Board of Supervisors of the County of Fresno is hereby requested to consent and agree to the consolidation of the General Municipal Election and the Statewide General Election on November 3, 2026.

SECTION 3: In accordance with the provisions of Section 10403 of the Elections Code of the State of California, the City Council of the City of Reedley acknowledges that the consolidated election will be held and conducted in accordance with the provisions of law regulating the Statewide General Election pursuant to Section 10418 of the Elections Code of the State of California.

SECTION 4: The Board of Supervisors of the County of Fresno is requested to direct the County Clerk/Registrar of Voters to take any and all steps necessary for and related to the holding of the consolidated election in a manner consistent with law, including without limitation:
the provision of all election materials and equipment; publication of notices in Mid Valley Times and other locations as determined by the County Clerk/Registrar of Voters; the hiring, training and supervision of election officers and other election personnel; the printing and distribution of ballot materials; the translation of ballot materials; the collection of submitted ballots; the tallying and canvassing of votes; and the certification of election results.

SECTION 5: Pursuant to Section 10002 of the Elections Code of the State of California, the City Council of the City of Reedley authorizes reimbursement to the County of Fresno in full 2 for the services to be performed as herein requested that the said sum be paid to the County of Fresno upon demand and presentation of a bill to the City of Reedley.

SECTION 6: The candidate shall if he/she elects to submit a statement of no more than 200 words, to be included with the sample ballot and sent to the registered voters, the candidate shall pay all costs associated with said election statement; Pursuant to California Elections Code Section 13307, the candidate is required to make an estimated pre-payment to the County at the time of the candidate files the nomination papers. The County Clerk Department calculated the candidate statement cost for the November 3, 2026 election to be $400.00 SECTION 7: Pursuant to California Elections Code Section 10229 (a) If, by the 88th day, during normal business hours as posted, prior to the day fixed for a regularly scheduled municipal election or the 83rd day before the election, during normal business hours as posted, if an incumbent fails to file pursuant to Section 10225, (i) no one or only one person has been nominated for any office that is elected on a citywide basis, or (ii) no one or only one person is nominated to be elected from or by a legislative district, or (iii) in the case of any office or offices to be elected at large, the number of persons who have been nominated for those offices does not exceed the number to be filled at that election; or, if, by the 88th day, during normal business hours as posted, before a municipal election to fill any vacancy in office, no one or only one person has been nominated for any elective office to be filled at that election, and the election is subject to Section 36512 of the Government Code, the city elections official shall submit a certificate of these facts to the governing body of the city and inform the governing body of the city that it may, at a regular or special meeting held before the municipal election, adopt one of the following courses of action:
(1) Appoint to the office the person who has been nominated. (2) Appoint to the office an eligible elector if no one has been nominated. (3) Hold the election, if either no one or only one person has been nominated. The city elections official shall publish a notice of the facts described in this section and the courses of action available under this subdivision. Publication shall be made pursuant to Section 6061 of the Government Code in any newspaper of general circulation as designated by the city elections official.
3 After the fifth day following the date of posting or publication, the governing body of the city may make the appointment or direct an election to be held in the affected territory. The person appointed, if any, shall qualify and take office and serve exactly as if elected at a municipal election for the office.

The foregoing resolution was approved and adopted at a regular meeting of the City Council of the City of Reedley held on the 12th day of May, 2026.

AYES:

NOES:

ABSTAIN:

ABSENT:

Matthew Tuttle, Mayor
ATTEST:

Ruthie Greenwood, City Clerk
4 Minutes

COMMUNITY SERVICES COMMISSION
Thursday February 26, 2026

1. A regular meeting of the Community Services Commission was called to order at 4:31 PM by Darren Minami, Chairperson, in the Sierra Room at the Reedley Community Center, 100 N. East Avenue, Reedley, CA 93654.

2. ROLL CALL AND INTRODUCTION OF GUESTS
A. Commissioners Present: Darren Minami, Shirley Ito, David Carter, Darleen Toews, Jenny Peters
B. Commissioners Absent: Maria Rodriguez.

C. Youth Representatives: Johnae Bedolla, Guadalupe Rodriguez-Martinez.

D. Staff Present: Sarah Reid , Community Services Director, Yuziry Sanchez, Administrative Assistant.

E. Others Present: None.

3. AGENDA APPROVAL-The agenda was approved. Motion made by Commissioner Ito and seconded by Commissioner Toews. Motion carried.

4. APPROVAL OF MINUTES - The minutes from the December 4, 2025 meeting were approved. Motion made by Commissioner Peters and seconded by Commissioner Ito. Motion carried.

5. PUBLIC DISCUSSION - None.

6. ORAL AND WRITTEN COMMUNICATIONS
Director Reid shared an update regarding Sierra Kings Health Care District funding for pool safety books that will get pushed out to swim lesson participants.

A similar strategy to river safety books, to promote safety in pool areas with each participant getting a certificate signed by guards at the end of the session.

Director Reid also shared the creation of a new event, Brunch with the Bunny, which will be held at the Reedley Opera House in partnership with Reedley's River City Theater Company. This will be a two-hour event which gives families photo opportunities, interactive activities with the bunny and a light brunch.

7. STAFF REPORTS
Director Reid shared updates on behalf of Recreation and Senior Coordinators.

Tiny Tot and Mini Ball were a big success this year with over 160 registered 3-6- year-olds. Pickleball continues to be very popular, the city submitted for another grant with Sierra Kings Health Care District to continue to offer a public pickleball court at the Reedley High School. The Senior Center has seen a 31 % increase in participation with more than 30 seniors joining for lunch daily. Senior Spring Luncheon which is a free event will take place in the California Room on March 19th . The popular Jeremy "Elvis" Pearce Show for seniors will take place on April 24th at the Opera House. Registration for the Morro-Bay Lunch Boat Cruise for Seniors will open on March 2nd with seniors enjoying a day on a river boat on May 21 st . Director Reid shared an update regarding the closure for construction of the Reedley Aquatics Complex. Closure is expected to be during the months

Minutes

COMMUNITY SERVICES COMMISSION
Thursday February 26, 2026
of May and June. Because of the closure, the city will not be offering swim lessons, water aerobics , and lap swim, with these resuming when complex reopens. Parks will also be closed during a two-week period to allow for fertilization which will take place between March 30th to April 12th . Lastly, Camacho Park Mural Request for Proposals closed on February 26th with six total proposals received . A committee will review these proposals before presenting to Commission and City Council.

8. YOUTH REPRESENTATIVE'S REPORT
Guadalupe Rodriguez shared of her recent economics win in the academic decathlon where they placed pt in their division. Guadalupe is awaiting to get back college admissions , focusing on school and shared of her experience making holiday cards for the elderly.

Johnae Bedolla shared of the partnership with Lincoln Elementary to donate gifts to ten families which includes thirty-two children during the holidays. Over two hundred gifts were donated by her classmates and local businesses donated nonperishable food items. This was the first year a program like this was held and it was widely successful. Johnae also shared of the creation of a chemistry tutor group which offers tutoring sessions once a week to her peers. Johnae also traveled to North Carolina for an interview for a potential full ride at her top choice, University of North Carolina , Charlotte.

9. COMMISSIONER COMMENTS
Commissioner Carter shared of his walking group which meets every Sunday to walk five miles, with roughly 17 people the group continues to grow.

Commissioner Carter shared concerns regarding the flashing crossing lights that are not working on Reed Avenue near the Splash Pad. Commissioner Carter is looking forward to a hiking and backpacking trip at the end of April.

Commissioner Ito shared she attended the Bejar Memorial Run and participated in the blood drive. She said it was a moving and well-attended tribute to Officer Bejar and is looking forward to next years. She has enjoyed time at home and visiting family during time off.

Commissioner Toews shared she participated in the Bejar Memorial Run hosted by the Reedley Police Department on February 21 st . She will be attending
the Reedley Chamber of Commerce Gala and Coffee with the City.

Commissioner Toews also shared the Rails to Trails was recently cleaned up of weeds and sprayed a large section by the college towards the river, this has made a big difference compared to previous years .

Commissioner Peters shared she is excited to return to in person lectures after being out for medical reason s. She has been helping prepare for the Women 's Conference on April 10th which wil l have guest speakers and will be held at Reedley College at the Mcclarty Center.

Chairperson Minami shared he has been attending Saturday Pickleball which has seen a growth in participation.

Minutes

COMMUNITY SERVICES COMMISSION
Thursday February 26, 2026

10. ADJOURNMENT
As there was no further business to discuss, the meeting was adjourned at 5:27PM. The next general meeting will be April 23rd , 2026 in the Redwood Room 100 N. East Ave. Reedley, CA 93654.

Darren Minami, Chairperson