Agenda packet — Reedley City Council, October 13, 2026

ALL CELL PHONES AND ELECTRONIC DEVICES MUST BE

TURNED OFF IN THE COUNCIL CHAMBERS
AGENDA

REEDLEY CITY COUNCIL MEETING
7:00 P.M.

TUESDAY, OCTOBER 13, 2026
Meeting Held in the Council Chambers
845 "G" Street, Reedley, California
www .reedley.ca.gov
Peticiones para servicios de traducci6n deben ser sometidas 48 horas antes a la Secretaria Municipal al numero 637-4200 ext. 212
The Council Chambers are accessible to the physically disabled. Requests for additional accommodations for the disabled, including auxiliary aids or to request translation services, should be made 48 hours prior to the meeting by contacting the City Clerk at 637-4200 ext. 212.

Any document that is a public record and provided to a majority of the City Council regarding an open session item on the agenda will be made available for public inspection at City Hall, in the City Clerk's office, during normal business hours. In addition, such documents may be posted on the City's website.

Unless otherwise required by law to be accepted by the Citv at or prior to a Council meeting or hearing. no_ documents shall be accepted for Council review unless they are first submitted to the City Clerk by the close of business one day prior to said Council meeting/hearing at which the Council will consider the item to which the documents relate, pursuant to the adopted City Council Protocols.

The meeting will be held in person and may be observed remotely via Zoom or at:
http://www. reedley. com/livestream. php.

The City of Reedley offers members of the public an opportunity to remotely observe City Council Meetings through Zoom. Members of the public wishing to provide public comment may call (559) 500-0810 during the public comment period. Public comment may also be submitted in writing. Members of the public who wish to provide written comments are encouraged to submit their comments to the City Clerk at [email protected] by the close of business one day prior to the start of the meeting to ensure that the comments will be available to the City Council. Please indicate the agenda item number to which the comment pertains. Written comments that do not specify a particular agenda item will be marked for the general public comment portion of the meeting. A copy of any written comment will be provided to the City Council at the meeting. Please note that written comments received will not be read aloud during the meeting, but will be included with the meeting minutes.

Matthew Tuttle, Mayor
Mary Fast, Mayor Pro Tern
Christopher Arriaga, Council Member

MEETING CALLED TO ORDER
INVOCATION- Pastor Veronica Trejo, lglisia de Cristo

PLEDGE OF ALLEGIANCE

ROLL CALL
Michael Crutchfield, Council Member
Scott Friesen, Council Member

AGENDA APPROVAL - ADDITIONS AND/OR DELETIONS

PRESENTATION

1. RECOGNITION RED RIBBON PROCLAMATION - Community Services

2. INTRODUCTION OF NEW FIRE DEPARTMENT PERSONNEL- Fire Department

3. INTRODUCTION OF NEW ASSISTANT ENGINEER - Engineering PUBLIC COMMENT - Provides an opportunity for members of the public to address the City Council on items of interest to the public within the Council's jurisdiction and which are not already on the agenda this evening. It is the policy of the Council not to answer questions impromptu. Concerns or complaints will be referred to the City Manager's office. Speakers should limit their comments to not more than three (3) minutes. No more than ten (10) minutes per issue will be allowed. For items which are on the agenda this evening, members of the public will be provided an opportunity to address the Council as each item is brought up for discussion.

NOTICE TO PUBLIC
CONSENT AGENDA items are considered routine and a recommended action for each item is included, and will be voted upon as one item. If a Councilmember has questions, requests additional information, or wishes to comment on an item, the vote should not be taken until after questions have been addressed or comments made, and the public has had an opportunity to comment on the Consent Agenda items. If a Councilmember wishes to have an item considered individually or change the recommended action, then the item should be removed and acted upon as a separate item. A Councilmember's vote in favor of the Consent Agenda is considered and recorded as a separate affirmative vote in favor of each action listed. For adoption of ordinances, only those that have received a unanimous vote upon introduction are considered Consent items.

CONSENT AGENDA (Item 4-10)

4. APPROVAL OF MINUTES OF THE SPECIAL AND REGULAR COUNCIL MEETINGS OF SEPTEMBER 22, 2026 - (City Clerk)
Staff Recommendation: Approve
5, RATIFY THE AUTHORIZATION FOR CITY MANAGER TO EXECUTE AN AGREEMENT

WITH THE GIANTS COMMUNITY FUND ALLOWING THE CITY OF REEDLEY TO PROVIDE THE JUNIOR GIANTS BASEBALL PROGRAM - (Community Services) Staff Recommendation: Approve

6. RECOMMENDATION OF REJECTION OF CLAIM -ANDREA RIOS NAVA - (Administrative Services)
Staff Recommendation: Approve Claim Rejection

7. APPROVE AND AUTHORIZE THE CITY MANAGER TO RENEW THE ANNUAL SERVICES AGREEMENT WITH DAVID WELLHOUSE & ASSOCIATES, INC. IN AN AMOUNT NOT TO EXCEED $5,250 FOR PREPARATION AND FILING OF CLAIMS FOR STATE MANDATED COST (SB 90) REIMBURSEMENT- (Administrative Services) Staff Recommendation: Approve
2 8. APPROVE AND AUTHORIZE THE CITY MANAGER TO EXECUTE A THREE-YEAR AGREEMENT WITH BLUE VOICE, INC., FOR A LAW ENFORCEMENT SPECIFIC ARTIFICIAL INTELLIGENCE (Al) PLATFORM FOR THE POLICE DEPARTMENT, IN A TOTAL AMOUNT NOT TO EXCEED $32,100 - (Police Department) Staff Recommendation: Approve

9. CONSIDER THE FOLLOWING ITEMS (A) AND (B) FOR THE ANNEXATION OF TRACT 6267 CHATEAU ESTATES INTO THE CITY OF REEDLEY LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO.1
A. ADOPT RESOLUTION NO. 2026-068 INITIATING PROCEEDINGS FOR THE ANNEXATION OF TERRITORY (TRACT 6267) INTO THE CITY OF

REEDLEY LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT
NO. 1, AS ZONE HH, THE ESTABLISHMENT OF A MAXIMUM ANNUAL ASSESSMENT COMMENCING IN FISCAL YEAR 2026/2027 AND THE

LEVY AND COLLECTION OF ANNUAL ASSESSMENTS COMMENCING
IN FISCAL YEAR 2027/2028 PURSUANT TO THE PROVISIONS OF PART 2 OF DIVISION 15 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE
8 . ADOPT RESOLUTION NO. 2026-069 DECLARING THE INTENTION TO ANNEX TERRITORY (TRACT 6267) INTO THE CITY OF REEDLEY
LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. 1 AS

ZONE HH TO ESTABLISH A MAXIMUM ANNUAL ASSESSMENT
BEGINNING IN FISCAL YEAR 2026/2027 AND TO LEVY AND COLLECT ASSESSMENTS COMMENCING IN FISCAL YEAR 2027/2028,
PURSUANT TO THE PROVISIONS OF PART 2 OF DIVISION 15 OF THE

CALIFORNIA STREETS AND HIGHWAYS CODE AND CALLING FOR A

PROPERTY OWNER PROTEST PROCEEDING TO SUBMIT TO THE

QUALIFIED PROPERTY OWNERS THE QUESTION OF LEVYING SUCH

ASSESSMENTS FOR SAID ANNEXATION TERRITORY PURSUANT TO

THE PROVISIONS OF THE CALIFORNIA CONSTITUTION, ARTICLE XIIID

AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING
(Engineering)
Staff Recommendation: Approve

10.ADOPT RESOLUTION NO. 2026-070 AWARDING A CONSTRUCTION CONTRACT TO SW CONSTRUCTION, INC. FOR THE CAMACHO PARK REHABILITATION PROJECT (Engineering)
Staff Recommendation: Approve

ADMINISTRATIVE BUSINESS

11. CONSIDERATION OF ITEMS PERTAINING TO THE CONSTRUCTION OF THE

AVIATION FUEL FACILITY REPLACEMENT PROJECT AT THE REEDLEY MUNICIPAL

AIRPORT
A . APPROVE AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE

CONTRACT FORM AND ALL SUPPORT DOCUMENTS WITH GEMS
ENVIRONMENTAL MANAGEMENT SERVICES, INC. IN AN AMOUNT NOT TO EXCEED $2,728,497.78
3 B. ADOPT BUDGET RESOLUTION NO. 2026-071 AMENDING THE 2026-27 ADOPTED BUDGET APPROPRIATING $2,969,209 IN THE AIRPORT

ENTERPRISE FUND
C. APPROVE AND AUTHORIZE THE CITY MANAGER TO EXECUTE AN

AGREEMENT AND ALL SUPPORTING DOCUMENTS WITH C&S COMPANIES

TO PROVIDE CONSTRUCTION MANAGEMENT SERVICES
Report, discussion and/or other Council action to approve, modify, and/or take other action as appropriate. - (Community Services)
Staff Recommendation: Approve

WORKSHOP

12. REEDLEY CHAMBER OF COMMERCE UPDATE

13. WORKSHOP TO CONSIDER CHANGES TO THE PROCEDURE FOR THE SELECTION

OF THE MAYOR AND MAYOR PRO TEMPORE- NO ACTION TO BE TAKEN

COUNCIL REPORTS

14. BRIEF REPORT BY COUNCIL MEMBERS ON CITY RELATED ACTIVITIES AS AUTHORIZED BY THE BROWN ACT AND REQUESTS FOR FUTURE AGENDA ITEMS.

STAFF REPORTS

15. UPDATES AND/OR REPORTS BY CITY MANAGER AND/OR STAFF MEMBERS

CLOSED SESSION

16. GOVERNMENT CODE SECTION 54957

PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Manager

RECONVENE TO OPEN SESSION

ADJOURNMENT
I hereby certify under penalty of perjury, under the laws of the State of California that the foregoing agenda was posted in acco,danoe with the appUcable legal ,equlrements. Dated this 8th day of Octobe, 20~ Ruthie Greenwood, City Cle k
Dates to Remember:

October 20, 2026 - Special meeting 12pm Mayor's Legacy Lunch October 27, 2026 - Regular meeting 7pm
4 ~ ~ ~✓✓✓✓✓✓✓✓✓✓✓✓✓✓✓✓✓✓✓✓✓✓✓✓✓✓✓✓✓✓✓✓✓✓.✓.._ ✓✓Al:;._& ~D . . . a~

PROCLAMATION
Ofthe

CITY OF REEDLEY
WHEREAS: Alcohol and other drug abuse has reached pandemic stages in California and throughout the United States; and
WHEREAS: It is imperative that community members launch unified and visible tobacco, ! alcohol, and other drug prevention education programs and activities to eliminate :
the demand for these substances; and
WHEREAS: Californians for Drug Free Youth, Inc., coordinates the California Red Ribbon · Celebration in cooperation with the National Federation of Parents to offer our - citizens the opportunity to demonstrate their commitment to healthy, drug-free i lifestyles; and ·:

WHEREAS: The Red Ribbon Celebration will be observed across America during "RED RIBBON WEEK," October 23rd-3sl t, 2026
WHEREAS: Parents, youth, government, business, law enforcement, schools, religious ! institutions, service organizations, social services, health services, media and the :
general public will demonstrate their commitment to drug-free communities by :
wearing and displaying red ribbons during this week-long celebration; and.

WHEREAS: We recognize and commend the contributions made by the Kings Canyon Unified School District, Reedley Police Department, California Health Collaborative, and th~ City of Reedley Community Services Department.

WHEREAS: The Community of Reedley further commits its resources to ensure the succe.,.ss o the RED RIBBON CELEBRATION.

NOW, THEREFORE, I, Matthew Tuttle, Mayor of the City of Reedley, do hereby proclaim OCTOBER 23rd -31st, 2026 as RED RIBBON WEEK
in the City of Reedley and encourage all citizens to participate in tobacco, alcohol and other drug prevention programs and activities, making a visible statement and commitment to healthy, drug-free communities in which to raise a generation of drug-free youth; and BE IT FURTHER PROCLAIMED that the City Council of the City of Reedley encourages all community members to pledge: "NO USE OF ILLEGAL DRUGS AND NO ILLEGAL USE OF LEGAL DRUGS!" ~;7 _ _____ _ .. --------·--;) _ .
/ // / ------ ./ -----·- ~ - c___--- ?----
DATE: October 13, 2026
Matthew Tuttle, Mayor of the City of Reedley
I
REEDLEY CITY COUNCIL MEETING - September 22, 2026
A complete audio record of the minutes is available at www.reedley.ca..gov The special meeting of Reedley City Council called to order by Mayor Tuttle at 6:02 p.m. on Tuesday, September 22, 2026 in the City Hall Council Chambers, 845 "G" Street, Reedley, California.

ROLL CALL
Council Members

Present:

Absent:

Christopher Arriaga, Michael Crutchfield, Scott Friesen, and Matthew Tuttle Mary Fast.

WORKSHOP

1. UPDATE ON MEASURE S
Mike Leonardo discussed Measure S which is a ½ cent sales tax that will be on the November ballot.

ADJOURNMENT
Mayor Tuttle adjourned the special meeting at 6:56 p.m.

Mayor Matthew Tuttle
ATTEST:

Ruthie Greenwood, City Clerk
REEDLEY CITY COUNCIL MEETING - September 22, 2026
A complete audio record of the minutes is available at www.reedley.ca.gov The meeting of Reedley City Council was called to order by Mayor Tuttle at 7:06 p.m. on September 22, 2026 in the City Hall Council Chambers, 845 "G" Street, Reedley, California.

INVOCATION - Reedley Police Department Chaplain A.J. Nunez

PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Tuttle.

ROLL CALL
Council Members

Present:

Absent:

Christopher Arriaga, Michael Crutchfield, Scott Friesen and Matthew Tuttle Mary Fast.

AGENDA APPROVAL - ADDITIONS AND/OR DELETIONS
Council Member Friesen motioned, Council Member Crutchfield seconded to accept and approve agenda.

Motion unanimously carried.

PUBLIC COMMENT
Davis Ward shared his concerns regarding Flock cameras.

CONSENT AGENDA (Item 1-9)
Mayor Tuttle asked if there was any public comment on the consent items. Joe Garza asked questions about item 5 which were answered by Public Works Director Russ Robertson.

Council Member Friesen moved, Council Member Crutchfield seconded to accept, approve and adopt all items listed under the CONSENT AGENDA.

1. APPROVAL OF MINUTES OF THE SPECIAL AND REGULAR COUNCIL MEETINGS OF SEPTEMBER 8, 2026 - Approved

2. APPROVE AND AUTHORIZE THE CITY MANAGER TO NEGOTIATE AND ENTER INTO A

PROFESSIONAL SERVICES AGREEMENT FOR ON-CALL CONSTRUCTION MANAGEMENT SERVICES WITH FOUR SEPARATE FIRMS - Approved

3. APPROVE AND AUTHORIZE THE CITY MANAGER TO NEGOTIATE AND ENTER INTO A

PROFESSIONAL SERVICES AGREEMENT FOR ON-CALL CONSTRUCTION MANAGEMENT

SERVICES FOR STATE AND FEDERALLY FUNDED TRANSPORTATION PROJECTS WITH THREE SEP ARA TE FIRMS-Approved

4. APPROVE AND AUTHORIZE THE CITY MANAGER TO EXECUTE A SOFTWARE SUBSCRIPTION

AGREEMENT WITH BABBAR OPERATIONS LLC FOR BABBAR OPS LIVE COMMAND AND BABBAR OPS INCIDENT COMMAND -Approved

5. ADOPT RESOLUTION NO, 2026-060 APPROVING AND ADOPTING THE CITY OF REEDLEY CROSSCONNECTION CONTROL PROGRAM PLAN (CCCPP) AND AUTHORIZE THE PUBLIC WORKS DEPARTMENT TO IMPLEMENT AND ENFORCE ITS PROVISIONS - Approved

6. ADOPT BUDGET RESOLUTION NO. 2026-061 AMENDING THE 2026-2027 ADOPTED BUDGET APPROPRIATING $5,500 FROM THE LANDSCAPE LIGHTING AND MAINTENANCE DISTRICT FUND REEDLEY CITY COUNCIL MEETING - September 22, 2026
BALANCE FOR INSTALLATION OF NEW UNDERGROUND IRRIGATION LINES IN ZONE DDApproved

7. CONSIDERATION OF ITEMS PERTAINING TO A NEW CITY WEBSITE A. APPROVE AND AUTHORIZE THE CITY MANAGER TO EXECUTE A FIVE-YEAR

PROFESSIONAL SERVICES AGREEMENT WITH REVIZE SOFTWARE SYSTEMS, LLC FOR

THE DEVELOPMENT, MAINTENANCE AND HOSTING OF A NEW CITY WEBSITE B. ADOPT RESOLUTION NO. 2026-063 AMENDING THE FISCAL YEAR 2026-2027 ADOPTED BUDGET APPROPRIATING $16,640 IN THE GENERAL FUND FOR THE DEVELOPMENT,

MAINTENANCE, AND HOSTING OF A NEW CITY WEBSITE
- Approved

8. ADOPT RESOLUTION NO. 2026-064, ACCEPTING THE PUBLIC IMPROVEMENTS CONTAINED IN PHASE 2 OF TRACT 6229, RANCHO VISTA, AND AUTHORIZE THE CITY ENGINEER TO FILE A NOTICE OF COMPLETION WITH THE COUNTY OF FRESNO RECORDER'S OFFICE-Approved

9. ADOPT BUDGET AMENDMENT RESOLUTION NO. 2026-065 AMENDING THE FISCAL YEAR 2026- 2027 ADOPTED BUDGET APPROPRIATING $45,489 FOR THE LOCAL AND COLLECTOR STREET IMPROVEMENTS PROJECT-Approved

WORKSHOP

10. REEDLEY PEACE BUILDING INITIATIVE TEAM (RPBI) INTRODUCTION AND OVERVIEW Chief Marc Ediger along with Jake Harder and John Swenning discussed the history of Reedley Peace Building Initiative and introduced the rest of the team.

11. CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM UPDATE Assistant City Manager, Paul Melikian discussed the history of CalPERS and shared with Council and Staff what the future looks like for the retirement system.

COUNCIL REPORTS

12. BRIEF REPORT BY COUNCIL MEMBERS ON CITY RELATED ACTIVITIES AS AUTHORIZED BY THE

BROWN ACT AND REQUESTS FOR FUTURE AGENDA ITEMS
Council Member Friesen
• Discussed the upcoming Reedley High versus Immanuel football game Council Member Arriaga
• Discussed the event he attended at the Community Center Mayor Tuttle
• Shared about the September 11 th event he attended at Immanuel Schools • Discussed the tour that was at Moss Landing
• Mentioned the upcoming League of California Cities event he will be attending

STAFF REPORTS
13 . UPDATES AND/OR REPORTS BY CITY MANAGER AND/OR STAFF MEMBERS.

City Manager Nicole Zieba
• Discussed the funding that came in for the Reedley Fire Department squad • Mentioned the upcoming Habitat for Humanity lunch
• Provided an update on the Civic Center project
• Provided an update on the new Council Chambers proj ect 2 REEDLEY CITY COUNCIL MEETING - September 22, 2026
Police Chief Marc Ediger
• Invited Council to attend the upcoming Marjaree Mason Prayer Vigil event • Mentioned the upcoming October pink patch project

ADJOURNMENT
Mayor Tuttle adjourned the regular meeting at 8:33 p.m.

ATTEST:

Ruthie Greenwood, City Clerk
Mayor Matthew Tuttle
DATE:

TITLE:

BY:

SUBMITTED:

APPROVED:

REEDLEY CITY COUNCIL
October 13, 2026
~ Consent
D Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: 5 ----

RATIFY THE AUTHORIZATION FOR CITY MANAGER TO EXECUTE AN

AGREEMENT WITH THE GIANTS COMMUNITY FUND ALLOWING THE

CITY OF REEDLEY TO PROVIDE THE JUNIOR GIANTS BASEBALL
PROGRAM. - ---
Taylor Cardenas, Community Services
Sarah Reid, Community Services Direct
Nicole_ R. Zieba, City Ma.nager W
;:n ~=~~

RECOMMENDATION
Ratify the authorization for City Manager to execute an agreement with the Giants Community Fund allowing the City of Reedley to provide the Junior Giants Baseball Program for the 2027 season. The program hasn't changed, but the Giants Community Fund requires that the City of Reedley enter into an agreement annually. Staff is requesting for the approval to continue offering this program.

BACKGROUND
Junior Giants Baseball is a free summer program offered to children ages 5-13. In previous seasons, the program has served up to 270 players. Throughout the seven-week season, participants focus on character development, health, education, bullying prevention, and the fundamentals of baseball.

For the 2027 season, the Junior Giants organization plans to operate a league from June 7 through August 6. The Giants Community Fund provides the necessary equipment, uniforms, and hats for participants.

In previous seasons, funding for Junior Giants Ambassadors was typically provided through AmeriCorps. However, this funding was threatened to continue last season, prompting the Giants Community Fund to provide limited financial support for Ambassador positions while reducing available hours. As the season approached, funding was ultimately restored by Junior Giants program.
1 Ambassadors play an important role in supporting the program by assisting with coach recruitment, coordinating required parent and player meetings, overseeing games, and distributing Junior Giants materials and incentives.

For the 2027 season, the level of Ambassador support remains uncertain and is not expected to be determined until closer to the start of the season. Regardless of the level of support available, the City of Reedley will remain responsible for player recruitment, team organization, and overall program supervision.

FISCAL IMPACT
Staff time is allocated in the City of Reedley 2026-27 Fiscal Year Budget.

ATTACHMENTS
Agreement with Giants Community Fund
2 2027 Junior Giants League Agreement

1. Introduction
Please note: You must initial each policy before moving on to the next page. If you have any questions or issues on specific policies in this agreement, please contact your Junior Giants staff member as soon as possible.

If you need to complete the survey in multiple sittings, click "Save and continue later" at the top of the page. If you lose your progress without saving, just email [email protected] and we can send your in-progress edit link.

1. League
Reedley
Thank you in advance for your time!

2. Your organization's full name (to be listed online/printed on fliers) City of Reedley

3. Your name
First : Taylor
Last : Cardenas

4. Your email (you'll receive a copy of your response)
[email protected]

5. Junior Giants staff member
Nicole Catchatoorian

2. Contact Information
Please update your contact information for email/phone communication. Your shipping address is where all league shipments will be sent.

6. Commissioner contact information
Name (first and last) : Taylor Cardenas
Office phone number : 559-637-4203
Cell phone number : 559-318-6034
Email address : [email protected]

7. Please note that the contact information listed above (except cell phone number) will be posted onlinaf participants have registration questions.

If you prefer different contact information to be listed online, please enter it below. If not, you can skip this question.

Name (first and last) : Taylor Cardenas
Email address : [email protected]
Phone number : 559-637-4203

8. Current league shipping address
*Please note: this is where all your materials will be delivered.

Address: 100 N. East Ave
City : REEDLEY
State : CA
Zip : 93654-3103

9. Anything specific we should know about shipping to your league? Examples: our offices are closed on Mondays, temporary address during construction, etc.

If not, you can skip this question.

Offices are closed on the weekends

10. Assistant Commissioner contact information
If none, you can skip this question.

Name (first and last) : Madison Mitchell
Office phone number: 559-637-4203
Cell phone number : 559-426-7906
Email address: [email protected]

11. Please enter any other contacts you would like included on group emails from the GCF (Commissioner and Assistant Commissioner are already included).

If none, you can skip this question.

Name Email
Contact Sarah Reid [email protected]
Contact
Contact

12. The best way to ensure you have a good Ambassador is to recommend someone you know from your community. Do you have any recommendations of someone who could be an Ambassador in your league next season? We will reach out to them when the application goes live at the end of this year.

If not, you can skip this question. If you have more than 1, leave their info in the comments.

Full name : Jordan Barajas , Lukas Rosas, Leah Moreno
Comments: The same ambassadors as last year

13. How many "AmeriCorps Serving Here" signs (8.5" x 11" with zip-ties) would you like to order? Please request 1 sign for each field location where games are held. These signs are REQUIRED and must be displayed at the field(s} where your AmeriCorps Ambassador is serving.
2026 Example (design subject to change):

AmeriCorps

SERVING HERE
AmeriCorps.gov
2 14. Do you have any local contacts who would be interested in running the Junior Giants Schools program through their afterschool program or PE classes in the spring?
If not, you can skip this question. If you have more than 1, leave their info in the comments.

Note: We will gladly take recommendations for any area, but some of our target geographic regions are Bakersfield, Carson City, Fairfield, Fresno, Klamath Falls, Oakland, San Jose, Turlock and Yuba City.

Comments:

3. 2027 Planning

15. How many players and teams do you plan on hosting in each of the following divisions? Please use the suggested projections for your league sent by GCF staff as a starting point.

If you don't plan on hosting a specific division, you can leave it blank or write O.

We recommend building teams to 15 players per team, so a sample breakdown would be:

T-ball Baseball: 60 players / 4 teams
Minors Baseball: 90 players / 6 teams
Minors Softball: 30 players / 2 teams
Major;s Baseball: 60 players / 4 teams
We encourage all leagues to host T-ball, Minors and Majors Baseball as well as Minors Softball at a minimum.

Both Baseball and Softball are coed, but Softball is typically primarily girls. # Players # Teams
T-ball Baseball (5-6 years) 90 6
T-ball Softball (5-6 years) 0 0
Minors Baseball (7-9 years) 60 4
Minors Softball (7-9 years) 60 4
Majors Baseball (10-13 years) 60 4
Majors Softball (10-13 years) 0 0
Seniors Baseball (14-18 0 0
years)
Seniors Softball (14-18 years) 0 0
Special Olympics (5-9 years) 0 0
Special Olympics (10-18 0 0
years)
Comments:

16. Are you planning on running a Special Olympics division this year? Yes

17. Are you planning on running at least one softball division this season? Yes

4. Recruitment Materials

18. RECRUITMENT MATERIALS
Contingent upon budget, we will provide printed fliers, PDF fliers and other digital resources (email templates, etc.).

If budget allows, we will also order posters (same design as fliers but larger) and/or vinyl banners.

Which of the following would you like to order?
Printed fliers: 8.5" x 11"
Posters: 22" x 28" (same design as flier, only larger)

19. How many printed fl iers (8.5" x 11 ") would you like to order? "See 2026 example below. Look & feel will change for 2027, but general layout will remain the same. League-specific information will be printed in the white space. Fliers are double-sided with English on one side and Spanish on one side. If you do not run a softball division, you will receive a Baseball-only flier.

Jv•lor &11•16 C41shrrte6 di"rtlllJ•III era w•l'40II to plir;! Jv•iot OilftU e.ltbra la dlreroldad • il4do> ••• blt•~,.kloo I J•gar! &12A1'15~
Note: these are contingent on our budget and will be approved later. 100

20. How many printed Softball-only fliers (8.5" x 11 ") would you like to request? *Please note that if you run a softball division, you will receive a Baseball/Softball combo flier, as noted in the previous question. These Softball-only fliers are additional, and intended for softball-specific recruitment. 2026 Example:

Ju•;o, Gl••t. eole&r• ladlver>idad -
Dtli
<IX
Note: these are contingent on our budget and will be approved later. 50 21. How many pri nted Special Olympics fliers (8.5" x 11 ") would you like to request? *Please note that if you run a Special Olympics division, you will receive a standard Baseball/Softball or Baseball-Only flier, as noted in a previous question. These Special Olympics fliers are additional, and intended for Special Olympics recruitment. **Special Olympics fliers will be a combo baseball/softball flier with the Special Olympics logo and a standard disclaimer of "This division is hosted in partnership with Special Olympics NorCal and is intended for youth with intellectual disabilities." included. 2026 Example (p lease note that for 2027 this will be a baseball/softball combo flier):

Junior Gla11ts celebrates diversit!jall are welcome to pla!J! fl\E,E.~
~¥f
!!ipe cla l
Olympia.

Northern California
Note: these are contingent on our budget and will be approved later. 50 Ju11ior Gia11ts celebra la diversidad -
ltodos son bienvenidos a jugar!
G1tf\1lS ~
S pec/al
Olympics
Northern Cnlifornio

22. How many posters (22" x 28") would you like to request? *Same design as fliers, only larger.

Note: these are contingent on our budget and will be approved later. 2 23. Contact information to be printed on fliers/posters Name : Taylor Cardenas
Email : [email protected]
Phone number (123) 555-1234 : 559-637-4203

24. All fliers/posters will be printed with the following information:

Your agency name
Sign up online starting April 1 !
League starts mid-June/ Ages 5-13 (will be specific to your league) For questions, please contact:

Name, email and phone you provided
In-person registration info and any disclaimers (if applicable) *2026 Example:

J1Anior Giant& celebrate& di\lersity- all are welcome to play! City of Antioch
Sign up online starting Apri l 1 at gojrgiants.org
Please initial below to confirm you understand:

TC
Leoague starl s mid-June I Ages 5-13
f:or Q\Jll!~l1on,, pleaSOCOl\t.lCI·
l.ly1y nV.llc! ntut!l.l
l925)n2•707Sljv;,!e1uuel:l@anllochca1,-011

25. Do you have any school district or other disclaimers we should include on your fliers? No

26. Do you need fliers in another language besides English/Spanish? No

27. Do you need your agency's logo printed on your fliers/posters? Yes

28. Please upload your agency's logo here.
*If you have any issues uploading your logo, please email it to [email protected] City Logo Color no border.png

29. Do you plan on hosting any in-person registration days or offering registration assistance in your office? Yes

30. Which will you offer?
Ongoing support in our office

31. Please provide details for ongoing registration support in your office.

Example:

Monday - Friday
9:00 - 5:00 PM
April 1 - May 31
Antioch Park & Recreation Office
123 Main Street, Antioch
Note : While we can keep online registration open throughout the season, we recommend ending in-person registration by May 31 so families are motivated to sign up sooner.

Days of the week : Monday - Friday
Start time (include AM/PM) : 8am
End time (include AM/PM) : 5pm
Start date (no earlier than April 1) : April 1
End date (no later than May 31 ) : May 31
Location name : Reedley Community Center
Address : 100 N. East Ave
City : REEDLEY

5. 2027 Junior Giants League Agreement
Junior Giants, the flagship program of the Giants Community Fund, is a free, noncompetitive and coed baseball/softball & youth development program for boys and girls ages 5-18 years old.

Junior Giants leagues are hosted by youth-serving organizations that exist separately from any association with the Junior Giants program (e.g., Park and Recreation ·oistricts, Police Activities Leagues, YMCAs, Boys and Girls Clubs, etc.).

This Agreement is entered into by and between the Giants Community Fund ("GCF") and City of Reedley ("the Organization"), which is hosting the [Invalid question ID: "286". Check your merge code.] Junior Giants League ("the League"} for the 2027 season.

As a condition of participation in the Junior Giants program and hosting the League, the Organization agrees to the following terms:
(Please initial each item. If you have any questions or issues with specific items, please write them in the comments section.)

32. 2027 Season Schedule
The Organization shall ensure that its Junior Giants season will be 8 weeks in duration (including practices) and follow the Junior Giants Season & Program Schedule below:

Week of June 7: Week 1: Introduction to Junior Giants(practices only or 1 game and 1 practice for each team) Week of June 14:Week 2: Health (practices only or 1 game and 1 practice for each team) Week of June 21 :Week 3: Strike Out Bullying (begin playing games if games have not already started. Remainder of season should consist of 1 practice and 1 game each week for each team.)
Week of June 28:Week 4: Education
Week of July 5: Week 5: Confidence
Week of July 12:Week 6: Teamwork
Week of July 19:Week 7: Leadership
Week of July 26:Week 8: Integrity
Can you adhere to this schedule?
Yes, we can

33. You will be required to host the following trainings before your practices begin :
(1) First Pitch Meeting
(1) Volunteer Meeting
(1) Coaches Clinic
Please initial below to indicate you are aware of the following responsibilities:

Organizing the logistics behind the scenes to coordinate Promoting the dates to your league in advance
TC

34. Commissioner/Agency Responsibilities
The Acting Commissioner of the League shall virtually attend (or watch the recordings of) the mandator\Commissioners Clubhouse Chats hosted the last Wednesday of each month.

The Acting Commissioner of the League shall attend the mandatoryCommissioners Camp in February.

The Commissioner(s) shall meet with Giants Community Fund staff for annualeague meetings and other meetings as needed.

The Organization will provide secure, year-round storage for all equipment provided by the Giants Community Fund with the exception of equipment that is no longer safe to use.

The Organization will not use the equipment/supplies provided for other programs/leagues (with the exception of rewards from previous seasons).

The Organization will run the program according to the Junior GiantsCode of Ethics.

The Organization will be responsible for the day to day operation of the league, including:

Promoting registration for players and volunteers
Booking fields for practices and games
Creating rosters and schedules
Storing supplies, distributing supplies at the beginning of the season, collecting supplies at the end of the season and completing a postseason inventory survey
Communicating with participants before, during and after the season Creating a heat plan/bad weather plan and communicating it with participants Running practices and games day-of
TC

35. AmeriCorps Ambassador
The Giants Community Fund will do everything in its power to find at least one Ambassador for every league, but an Ambassador is not guaranteed.

Leagues are responsible for assisting the GCF in Ambassador recruitment.

The Commissioner(s) will make contact with the Ambassador within 2 business days of being connected via email and will schedule a sit-down meeting (in-person or via Zoom) within 1 week.

The Ambassador & Commissioner(s) will complete the Roles & Responsibilities checklist within 2 weeks of the Ambassador's term start date.

The Commissioner(s) will continue to meet with the Ambassador weekly throughout their term and will also be responsive to their questions via phone/email.

The Organization will make sure at least (1) staff member who is knowledgeable about the Junior Giants program is at the field with the Ambassador during the entirety of practice and game days.

The Commissioner(s) will conduct an exit interview with the Ambassador before their final day of service.

36. Nondiscrimination
The Organization will refrain from discriminating on the basis of race, color, creed, national origin, gender, gender identity and expression, sexual orientation, disability, and military status in any of its activities or operations. The Organization shall foster an inclusive and welcoming environment for all players, coaches, volunteers, and families. The Organization shall provide equal opportunities for both females and males to play and coach.

37. Online Registration
The organization shall:

Conduct all player, coach, and team parent registration through GCF's online sports management system, LeagueApps*.

Not accept any other form of registration (i.e. paper registration).

Require each participants' parent(s)/guardian(s) to sign a Player Waiver & each volunteer to sign the Coach Waiver upon registration through LeagueApps prior to any participation in Junior Giants. *Specific platform subject to change
TC

38. Data Privacy
The Organization acknowledges that, in connection with the operation of the League, it may collect, receive, or have access to personally identifiable information of participants, parents, guardians, coaches, and volunteers, including information relating to minors ("Personal Information"). The Organization shall comply with all applicable federal, state, and local laws and regulations regarding the collection, use, storage, and disclosure of Personal Information, including the Children's Online Privacy Protection Act (COPPA), the California Consumer Privacy Act (CCPA), and the California Privacy Rights Act (CPRA), to the extent applicable.

The Organization shall: (1) collect and use Personal Information only for purposes directly related to the administration and operation of the League; (2) implement reasonable administrative, technical, and physical safeguards to protect Personal Information from unauthorized access, disclosure, or misuse; (3) not sell, share, or disclose Personal Information to any third party except as necessary to operate the League, as required by law, or with the prior written consent of the GCF; and (4) promptly notify the GCF in writing, and in no event later than seventy-two (72) hours, after discovering any actual or suspected unauthorized access to or disclosure of Personal Information.

39. Background Checks
The Organization will take all precautions to protect the safety of all participants in the League, including, without limitation, screening all adults who will interact with child participants in the league.

The Organization shall require all coaches, other volunteers affiliated with the Junior Giants program and all other adults who have contact with players to complete a background check through GCF's online sports management system, LeagueApps, prior to working with any youth (the LeagueApps background check is through Ankored).

In addition, and in accordance with California Business and Professions Code Section 18975 (AB 506), the Organization shall require all administrators and employees who are assigned to or involved in the operation of the League, and all Regular Volunteers, to also undergo a fingerprint-based background check through the California Department of Justice pursuant to Penal Code Section 11105.3 (Live Scan) prior to having any direct contact with or supervision of children in the League. For purposes of this section, "Regular Volunteer" means a volunteer who is 18 years of age or older and who has direct contact with, or supervision of, children for more than 16 hours per month or 32 hours per year. All head coaches, assistant coaches, team managers, and commissioners shall be presumed to be Regular Volunteers. The Organization shall register as an authorized applicant agency with the California Department of Justice or coordinate with an authorized applicant agency to facilitate Live Scan submissions. A person who has completed and cleared a Live Scan background check is not required to also complete the LeagueApps background check.

If any coach, volunteer or other adult does not complete or clear the applicable background check (Live Scan or LeagueApps, as applicable), such person will not be permitted to be associated with the Junior Giants program or otherwise serve as a coach or volunteer. Under no circumstances may a person begin volunteering for the League until they have passed the applicable background check.

The Organization shall not permit any adult to participate in any manner with the League if such adult's background check reveals: (i) a conviction for any crime involving or against a minor; (ii) a conviction for any violent crime; (iii) a conviction for Driving While Intoxicated if the person's services to the league would include driving; and/or (iv) the person is listed in a Sexual Offenders registry. Moreover, the League may prohibit any adult from participating in the League in any capacity if the background check reveals any information which the Head of the League determines could lead to a safety risk for the League.

All League teams shall have at least two unrelated, background-checked adults over the age of 21 present at all times during any League activity. At no time during any League activity should any adult be alone with any member of the team, without another unrelated adult present, except for their own child.

The Organization shall handle the results of all background checks with confidentiality and respect. Only the Commissioner of the League and his/her designees with a need to know may be informed of the results of the background checks.

40. Child Abuse Prevention and Reporting
In accordance with California Business and Professions Code Section 18975 (AB 506), the Organization shall comply with the following child abuse prevention requirements:

Mandated Reporter Training. All administrators and employees of the Organization who are assigned to or involved in the operation of the League, and all Regular Volunteers (as defined above), shall complete child abuse and neglect identification and reporting training prior to having any direct contact with or supervision of children in the League. Such training may be satisfied through the free online mandated reporter training provided by the California Office of Child Abuse Prevention or through an equivalent program approved by the GCF. Proof of completion shall be maintained by the Organization and made available to the GCF upon request.

Written Child Abuse Prevention Policies. The Organization shall adopt and maintain written child abuse prevention policies that include, at a minimum: (1 ) protocols for reporting suspected child abuse or neglect to the appropriate authorities; (2) a requirement that, to the greatest extent possible, at least two mandated reporters are present whenever administrators, employees, or volunteers assigned to the League are in contact with or supervising children during any League activity; and (3) procedures for responding to allegations of child abuse or neglect involving any person affiliated with the League.

Parent and Guard ian Disclosure. In accordance with California Business and Professions Code Section 18900, the Organization shall provide written notice to the parents or guardians of all enrolled participants disclosing: (1) whether the Organization obtains criminal background checks for coaches and volunteers; (2) the scope of such background checks, including whether they include state and federal criminal history checks and subsequent arrest notification; and (3) contact information for obtaining additional details about the Organization's background check policies. Such notice may be posted on the Organization's website or included in registration materials.

41. Volunteer Shirts/Supplies
The Organization will not pass out any supplies to volunteers before they have cleared their background check. This includes, but is not limited to, a volunteer shirt, incentives, baseball/softball equipment, etc.

The Organization will ensure that volunteers wear their volunteer shirt at every game, practice and Junior Giants event to signify to parents at the field that they have passed their background check.

6. AmeriCorps Host Site Agreement
Article 1: The Giants Community Fund Roles and Responsibilities The following are the roles and responsibilities agreed to by the Giants Community Fund. Please read through them carefully. They are for your reference only.

As the legal grantee of California Volunteers, the Giants Community Fund will:

1. Meet the AmeriCorps goals as set by the grantor (California Volunteers)* 100% enrollment rate for AmeriCorps Ambassador slots
85% retention rate for enrolled AmeriCorps Ambassadors
Meet Performance Measure targets as outlined in the AmeriCorps grant.

2. Employ a Junior Giants AmeriCorps Senior Manager, and Regional staff members to oversee the program and assist Host Site representatives and AmeriCorps Ambassadors throughout the program year. The GCF Coordinators/Managers/Directors will be the representative of Junior Giants AmeriCorps Program with respect to all references to Junior Giants AmeriCorps Program herein, unless otherwise specified).

The GCF Coordinators/Managers/Directors will:

Lead and manage recruitment of AmeriCorps Ambassadors for placement at Host Sites; Plan and conduct AmeriCorps Ambassador calls and meetings weekly, and provide mentoring and coaching for AmeriCorps Ambassadors as needed;
Coordinate all AmeriCorps trainings as required by the grant and publish a training schedule for the year; Ensure that AmeriCorps Ambassadors are spending no more than 20% of their time on training activities; Schedule one check-in call with each Commissioner per season; Be responsible for all grant reporting including tracking timesheets, submitting Progress Reports and all other programmatic reporting required by California Volunteers and AmeriCorps;
Be responsible for management of AmeriCorps Ambassadors, as it relates to the overall Junior Giants AmeriCorps Program, maintain AmeriCorps Ambassadors' files as required by the grant and oversee any disciplinary actions that may be necessary; Be a liaison for Host Sites regarding any AmeriCorps issues and provide training on all aspects of Host Site responsibilities ; Other support as needed, if justifiable as a reasonable cost pursuant to the AmeriCorps grant.

3. Provide a Financial staff member (other than the Junior Giants AmeriCorps Senior Manager) to manage the fiscal aspects of the AmeriCorps grant. These aspects include:

Payment of AmeriCorps Ambassadors' living allowances upon receipt of timesheets that are approved/signed by the AmeriCorps Ambassador and Regional Coordinator/Manager/Director;
Initial registration and maintenance of worker's compensation and other grant required benefits; Submit quarterly Budget Reports and all other fiscal reporting as requ ired by the AmeriCorps grant.

4. Provide AmeriCorps Gear for all AmeriCorps Ambassadors.

5. Complete an annual site audit as required by 0MB Circular A-133.

Article II: Host Site Roles and Responsibilities
Please read through the following carefully and initial. If you have any questions or issues with specific items, please write them in the comments section.

42. The Host Site (League) will:

1. Assist Junior Giants AmeriCorps Program in meeting the program goals as set out by the Grantor (California Volunteers): 100% enrollment of AmeriCorps Ambassador slots; 85% retention of enrolled AmeriCorps Ambassadors; meet performance targets as outlined in the AmeriCorps grant.

2. Provide enough service opportunities for AmeriCorps Ambassador(s) to accumulate the minimum required service hours over the grant year.

3. Provide adequate resources to fulfill the individual goals and program objectives of the AmeriCorps Ambassadors, as well as the goals of the Giants Community Fund and AmeriCorps.

4. Identify a Site Supervisor (i.e. Commissioner) to provide direct supervision of the AmeriCorps Ambassador(s).

Attendance on monthly Commissioners Clubhouse Chats;
Participating in at least one League Meeting with the Regional Coordinator/Manager/Director during the grant year; Providing site-specific training necessary for the AmeriCorps Ambassadors to successfully provide service that is above and beyond the training provided by Junior Giants AmeriCorps Program including, but not limited to, Host Site orientation for new AmeriCorps Ambassadors and introductions to Host Site staff and explanation of Host Site policies; Providing supervision and assistance to AmeriCorps Ambassadors to assure that they are making adequate progress toward their individual and direct service and AmeriCorps Ambassador development objectives; Act as an informational relay between Giants Community Fund and the Host Site, and assuring that AmeriCorps Ambassadors in violation of the terms of their Member Service Agreement are disciplined in a manner consistent with that agreement. All disciplinary actions (verbal or written) must be handled in conjunction with the Regional Coordinator/Manager/Director, documented, with the documentation to be kept in the AmeriCorps Ambassador's file with the Giants Community Fund. All disciplinary actions MUST involve the GCF Coordinator/Manager/Director. Host Sites cannot terminate AmeriCorps Ambassadors for any reason.

5. The Site Supervisor and the Host Site are responsible for direct supervision of the AmeriCorps Ambassador(s) during their service hours on site.

The host site is responsible tor ensuring that the AmeriCorps Ambassador(s) participate in safe, productive and appropriate activities that will ensure no undue harm comes to the AmeriCorps Ambassador(s) or host site clients and staff.

6. Permit AmeriCorps Ambassadors to attend all training sessions required by the Giants Community Fund, including but not limited to weekly calls with Giants Community Fund staff. Permit AmeriCorps Ambassadors to attend other Sub Grantee/Organization meetings as necessary.

7. Ensure that AmeriCorps Ambassadors will not engage or participate in any of the following prohibited activities during their service hours:

Attempting to influence legislation;
Organizing or engaging in protests, petitions, boycotts, or strikes; Assisting, promoting or deterring union organizing;
Impairing existing contracts for services or collective bargaining agreements; Engaging in partisan political activities or other activities designed to influence the outcome of an election to any public office; Participating in, or endorsing events or activities that are likely to include advocacy for or against political parties, political candidates, political platforms, proposed legislation, or elected officials;
Engaging in religious instruction; conducting worship services; providing instruction as part of a program that includes mandatory religious instruction or worship; constructing or operating facilities devoted to religious instruction or worship; maintaining facilities primarily or inherently devoted to religious instruction or worship; or engaging in any form of religious proselytizing; Providing a direct benefit to a for-profit entity, a labor union, a partisan political organization, an organization engaged in the religious activities described in the preceding sub-clause unless Grant funds are not used to support the religious activities, or a non-profit that engages in lobbying, a non-profit entity that fails to comply with the restrictions contained in section 501(c)(3) of U.S. Code Title 26; Voter registration drives by AmeriCorps Ambassadors is an unacceptable service activity. In addition, Corporation funds may not be used to conduct a voter registration drive;
Other activities as the Corporation determines will be prohibited, upon notice to Sub Grantee/Organization AmeriCorps Program.

8. Ensure that AmeriCorps Ambassadors are not assigned to activities that would result in displacement for a paid worker, or that would normally be done by a paid worker.

9. Ensure that AmeriCorps Ambassadors are provided with meaningful service opportunities and if there are administrative or clerical activities assigned, they are directly related to the AmeriCorps Ambassadors direct service activities as described in the position description (i.e. data collection/entry, email communication, etc.).

10. The Host Site acknowledges its responsibility to ensure that AmeriCorps Ambassadors are not engaged in any activities that are outside the approved position description of the AmeriCorps Ambassador. 11 . The Host Site acknowledges that AmeriCorps Ambassadors cannot transport clients or community members in their personal vehicles. Host Site will ensure that AmeriCorps Ambassadors do not drive agency vehicles or provide transportation to clients in their personal vehicles.

12. Ensure that AmeriCorps Ambassadors do not participate in the following tundraising activities:

Raising funds for his/her living allowance.

Raising funds for an organization's operating expenses or endowment.

Writing grant applications for AmeriCorps funding or for any other funding provided by the Corporation for National and Community Service.

Writing grant applications for funding provided by any other federal agencies.

13. If the Junior Giants AmeriCorps Program releases an AmeriCorps Ambassador from service for any reason the AmeriCorps position may remain vacant for the remainder of the term.

14. Ensure that AmeriCorps Ambassadors are treated as equal members of the staff and receive the appropriate respect.

7. Cardiac Emergency Response Plan and Protocol & Concussion and Head Injury Protocol

43. Cardiac Emergency Response Plan and Protocol
Assembly Bill 310, known as theNevaeh Youth Sports Safety Act("AB 310"} was chaptered in California on October 3, 2025, and amends existing youth sports safety requirements for automated external defibrillators ("AEDs"} and emergency cardiac plans.

Effective January 1, 2027, each Junior Giants league shall ensure that:

1. Coach Certification: All coaches are certified in cardiopulmonary resuscitation ("CPR") and the proper use of an AED. Such certification shall be renewed or recertified at least once every two (2) years, or more frequently if required by applicable law.

2. Cardiac Emergency Response Plan:The league shall maintain a written cardiac emergency response plan ("Cardiac Emergency Response Plan"} and shall review and update such plan at least annually, or more frequently as required by applicable law.

An example of a Cardiac Emergency Response Plan provided by the American Heart Association is available for review here.

Effective January 1, 2028, each Junior Giants league shall ensure that:

1. AED Access: An AED is accessible and available at all official Junior Giants practices, games and activities.

2. AED Maintenance: All AEDs are properly maintained, inspected, tested and serviced in accordance with the applicable manufacturer's requirements and all applicable federal, state and local laws, regulations and guidance.

In furtherance of the foregoing and in accordance with California Health and Safety Code Section 124238.5, as amended by AB 31 O {Chapter 254, Statutes of 2025), each Junior Giants league shall additionally comply with the following :

Coach Certification Standards. All coach CPR and AED certifications required above shall be obtained through training conducted in person or online and offered by an accredited organization, consistent with national evidence-based cardiovascular care guidelines. Proof of current certification for each coach shall be maintained by the Organization and made available to the GCF upon request.

Parent and Guardian Notification. The Organization shall provide an annual electronic communication to the parents or guardians of all enrolled participants that includes the Cardiac Emergency Response Plan or an internet link to the plan, the location or locations of any AEDs, and the identity of the staff members designated to be notified in the event of a sudden cardiac event.

Sudden Cardiac Arrest Prevention Education. In accordance with California Health and Safety Code Section 124235, the Organization shall, on a yearly basis, offer sudden cardiac arrest prevention education or related educational materials to each coach, administrator, referee, umpire, or other game official affiliated with the league. Each such individual shall be required to successfully complete the sudden cardiac arrest prevention education at least once, either online or in person, before supervising an athlete in any Junior Giants activity.

Record Retention. The Organization shall maintain records of all coach certifications, Cardiac Emergency Response Plans, parent and guardian notifications, and AED inspection and maintenance logs for a minimum of three (3) years following each season. Such records shall be made available to the GCF upon reasonable request.

By initialing below, the undersigned acknowledges that they have read, understand, and agree to comply with the requirements set forth above, including all applicable CPR and AED certification, Cardiac Emergency Response Plan, AED access, and AED maintenance requirements.

44. Concussion and Head Injury Protocol
In accordance with California Health and Safety Code Section 124235, the Organization shall comply with the following concussion and head injury requirements:

Immediate Removal and Return-to-Play. Any athlete who is suspected of sustaining a concussion or other head injury, or who has passed out or fainted, during any Junior Giants activity shall be immediately removed from the activity for the remainder of the day. The athlete shall not be permitted to return to any athletic activity until the athlete is evaluated by a licensed healthcare provider and receives written clearance to return. If a licensed healthcare provider determines that the athlete sustained a concussion or other head injury, the athlete shall also complete a graduated return-to-play protocol of no less than seven (7) days in duration under the supervision of a licensed healthcare provider. If a licensed healthcare provider suspects that the athlete has a cardiac condition that puts the athlete at risk for sudden cardiac arrest or other heart-related issues, the athlete shall remain under the care of the licensed healthcare provider to pursue follow-up testing until the athlete is cleared to play.

Parent and Guardian Notification of Injury. If an athlete who is 17 years of age or younger has been removed from athletic activity due to a suspected concussion, fainting, or another suspected cardiac condition, the Organization shall promptly notify a parent or guardian of that athlete of the time and date of the injury, the symptoms observed, and any treatment provided.

Concussion and Sudden Cardiac Arrest Information Sheets. On a yearly basis, the Organization shall provide both a concussion and head injury information sheet and a sudden cardiac arrest information sheet to each athlete. Each information sheet shall be signed and returned by the athlete and, if the athlete is 17 years of age or younger, also signed by the athlete's parent or guardian, before the athlete initiates any practice or competition. For athletes six years of age or younger, only the signature of the athlete's parent or guardian shall be required. Information sheets may be sent and returned through an electronic medium, including email.

Concussion and Head Injury Prevention Education. On a yearly basis, the Organization shall offer concussion and head injury prevention education, or related educational materials, to each coach, administrator, referee, umpire, or other game official affiliated with the league. Each such individual shall be required to successfully complete the concussion and head injury prevention education at least once, either online or in person, before supervising an athlete in any Junior Giants activity. The Organization shall post related educational information online or provide educational materials to athletes and parents, or both.

Compliance Procedures. The Organization shall identify and maintain procedures to ensure compliance with: (1) the requirements for providing concussion and head injury and sudden cardiac arrest prevention education and information sheets; and (2) the athlete removal provisions and return-to-play protocol set forth above.

8. Use of Marks, Liability & Indemnification

45. The GCF grants the League a non-exclusive, non-transferable limited license to use the trademarks, service marks and copyright rights belonging to the GCF (the "GCF/Junior Giants Marks") subject to the terms and conditions of this Agreement. The Organization will not alter the GCF/Junior Giants Marks in any manner, without the prior written approval of the GCF. The League acknowledges that it cannot associate the name of a local sponsor with the GCF/Junior Giants Marks without the prior written approval of the GCF. No approval will be granted where a local sponsor is in a category that is competitive to a Giants sponsor.

Prior to any publication, distribution or display by the Organization of any GCF/Junior Giants Marks other than for its intended usage, the Organization shall furnish a written proposal identifying such usage to the GCF for its prior written approval. The Organization must not publish, distribute or display any GCF/Junior Giants Marks without first receiving written approval from the GCF. Following receipt of the GCF's approval, the Organization must not alter the GCF/Junior Giants Marks. The Organization shall seek GCF's prior written authorization in the event it desires to use the GCF/Junior Giants Marks other than as provided herein.

The Organization shall not use the GCF/Junior Giants Marks in any way that: (a) advertises, promotes, expresses or implies endorsement of any third party, cause, belief, product or service by the GCF or the San Francisco Giants; (b) advertises, promotes or expresses endorsement or sponsorship of the league by any third party, product or service without the prior written approval of the GCF; or (c) reflects adversely on the reputation of the San Francisco Giants or the GCF. In addition, the Organization shall not, without the prior written permission of the GCF, use the GCF/Junior Giants Marks in connection with any event or in any manner other.than in connection with the League.

With respect to profiles, commentary, writings, photographs, images, logos, and audio or video files (collectively "Content") posted on social media outlets including, but not limited to, Facebook, lnstagram, X, biogs, podcasts, message boards and websites (collectively "Social Media"), the Organization/League hereby agrees that it shall: (a) obtain prior written consent from the GCF before using the GCF/Junior Giants Marks on any Social Media outlet or linking to any website on any Social Media outlet; (b) refrain from displaying Content via Social Media that could be reasonably construed as an official GCF, Giants and/or Junior Giants communication; (c) refrain from posting any false or misleading Content on any Social Media outlet relating to the GCF, the Junior Giants program and/or the Giants; and (d) (i) accept any Facebook "Favorite Pages" request from the GCF; (ii) "Like" the GCF Organizational Page on Facebook; (iii) accept any GCF request to follow League's X account; and (iv) accept any request from the GCF to connect to any other Social Media that represents the League.

The Organization hereby acknowledges the proprietary nature of the GCF/Junior Giants Marks and any other trademarks, service marks and copyright rights provided to the League by the GCF in connection with the GCF or the San Francisco Giants (collectively, "Giants Rights"). The League represents that it has not made and will not make any unauthorized use of the Giants Rights and agrees that during or after the term of this Agreement, it will make no such use of any Giants Rights, other than as provided in this Agreement, without the prior written consent of the GCF.

Any use the Organization has made or will make of such Giants Rights has not conferred or will not confer any rights or benefits upon it whatsoever, and any rights created by such use shall inure to the benefit of the GCF and the Giants.

The Organization further acknowledges that for purposes of this Paragraph, use shall include, but is not limited to, trademark, fair, incidental, descriptive or functional uses.

The Organization must obtain all necessary licenses, consents or releases permitting it to use any third party proprietary material not furnished by the GCF including, but not limited to any: (a) name, likeness or voice of any individual (including, without limitation, Major League Baseball ("MLB") players, coaches, managers, broadcasters and announcers); (b) name, likeness or voice of any individual in the League, including players, coaches and managers; and (c) any copyright, trademark or other property or identifications other than the GCF/Junior Giants Marks. The Organization shall be solely responsible for determining which licenses, consents and releases must be obtained.

To the extent permitted by law, the Organization shall indemnify, defend and hold harmless the Giants Community Fund, the San Francisco Giants, Major League Baseball, and each of their respective parents, subsidiaries, affiliates, officers, directors, employees, agents, successors and assigns (collectively, the "Indemnified Parties") from and against any and all claims, demands, actions, suits, proceedings, losses, damages, liabilities, costs and expenses (including reasonable attorneys' fees and court costs) arising out of or relating to: (a) any negligent or wrongful act or omission of the Organization or any of its employees, agents, coaches, volunteers or other representatives in connection with the operation of the League; (b) any breach by the Organization of any representation, warranty, covenant or obligation under this Agreement; (c) any unauthorized use of the GCF/Junior Giants Marks or Giants Rights by the Organization; or (d) any violation of applicable law, rule, regulation or ordinance by the Organization in connection with the League; provided, however, that the Organization's indemnification obligations under this section shall not apply to the extent that a claim arises from the gross negligence or willful misconduct of an Indemnified Party.

The Organization's indemnification obligations under this section shall survive the expiration or termination of this Agreement. If the Organization fails to assume the defense of any claim promptly after receiving notice thereof, the Indemnified Parties shall have the right to assume control of the defense at the Organization's expense. The Organization shall not settle any claim in a manner that imposes any obligation or liability on any Indemnified Party, or that includes any admission of fault or wrongdoing by any Indemnified Party, without the prior written consent of the GCF. The Organization's indemnification obligations under this section are in addition to, and not in lieu of, any insurance requirements set forth in this Agreement.

Notwithstanding anything to the contrary in this Agreement, the GCF's total aggregate liability to the Organization under or in connection with this Agreement, whether in contract, tort, or otherwise, shall not exceed the total value of equipment, supplies, and materials provided by the GCF to the Organization during the then-current season. In no event shall the GCF be liable for any indirect, incidental, consequential, special, or punitive damages arising out of or relating to this Agreement.

9. Organization Shall Not Profit

46. Our organization acknowledges and agrees that the Giants Community Fund has no obligation to make any payment directly to our organization for any purpose.

47. Our organization will not earn a financial profit from items provided by the Giants Community Fund. This includes, but is not limited to, Giants or Minor League affiliate tickets, giveaway items and incentives, and equipment.

48. The Organization will not charge a fee for participants to play in the League, including any type of Organization membership fee. The Organization will not ask participants to tundraise in order to play in the League.

If a picture day is offered, there must be free options for players to receive their photo (players must receive a free printed photo or photos must be available for download at no charge).

10. Insurance

49. 2027 Giants Community Fund Insurance Requirements
Each organization must secure and continuously maintain, at its own expense, the following coverage:

1. Workers' Compensation Insurance in compliance with state or provincial laws, covering employees, volunteers, temporary workers and leased workers, including Employers' Liability with minimum limits of:
$1,000,000 Each Accident;
$1,000,000 Disease - Each Employee;
$1,000,000 Disease - Policy Limit.

2. An Insurance Services Office (or equivalent) occurrence based Commercial General Liability Insurance Policy, providing coverage for bodily injury and property damage and personal and advertising injury including but not limited to contractual liability, participant liability, products/completed operations liability and Abuse & Molestation coverage with minimum limits of:
$2,000,000 Each Occurrence;
$4,000,000 General Aggregate;
$2,000,000 Abuse & Molestation Aggregate;
$2,000,000 Products/Completed Operations Aggregate.

3. Automobile Liability Insurance, covering owned, non-owned, leased or hired automobiles, with a minimum combined single limit of $2,000,000 Each Accident.

The required limits may be satisfied through a combination of primary and follow form umbrella policies. All insurance policies must be issued by an admitted insurance carrier with an A.M. Best rating of A-8 or better. Major League Baseball Youth Foundation, the Office of the Commissioner of Baseball, its Bureaus, Committees, Subcommittees and Councils, MLB Advanced Media, LP., Major League Baseball Properties, Inc., The MLB Network, LLC, the Clubs of Major League Baseball, and each of their subsidiaries or affiliated entities, any entity which, now or in the future, controls, is controlled by, or is under common control with the Major League Clubs or the Office of the Commissioner of Baseball, and its and their directors, officers and employees ("Additional Insureds") must be named as Additional Insureds under the Commercial General Liability and Commercial Automobile Liability and, if applicable, Umbrella Liability Policies. All liability insurance policies must provide cross liability coverage (separation of insureds or severability of interest provisions). Further, coverage for the Additional Insureds shall apply on a primary and noncontributory basis irrespective of any other insurance available to the Additional Insureds, whether collectible or not.

The Commercial General Liability policy shall include no third-party-over action exclusions or similar endorsements or limitations. Provided coverage remains commercially available and economically feasible as deemed by MLB, the Commercial General Liability & Umbrella Liability policies shall include no exclusions for CTE or similar or related brain trauma or injuries. No policy shall contain a self-insured retention. No policy shall contain a deductible in excess of $25,000 and any/all deductibles shall be the sole responsibility of the Organization and shall not apply to the Additional Insureds. All policies shall be endorsed to provide a waiver of subrogation in favor of the Additional Insureds. All policies shall be endorsed to provide that in the event of cancellation, non-renewal or material modification MLB shall receive at least thirty (30) days written notice thereof. Organization shall ·furnish MLB with certificates of insurance evidencing compliance with all insurance provisions noted above prior to the commencement of the Term and annually at least ten (10) days prior to the expiration of each required insurance policy. Organization shall provide MLB with copies of its insurance policies and/or endorsements upon request. If any of the required policies are written on a claims made basis, Organization shall maintain such coverage for a period of three (3) years after termination of the Agreement and provide evidence of such coverage on an annual basis during the three (3) year period. The insurance requirements set forth will in no way modify, reduce, or limit the indemnification obligations required herein by Organization. Any actions, errors or omissions that may invalidate coverage for Organization shall not invalidate or prohibit coverage available to the Additional Insureds. Receipt by MLB of a certificate of insurance, endorsement or policy of insurance which is more restrictive than the contracted for insurance shall not be construed as a waiver or modification of the insurance requirements above or an implied agreement to modify same, nor is any verbal agreement to modify same permissible or binding.

To the extent any U.S. military sites are self-insured they will be exempt from this requirement upon submission of evidence of such self-insurance.

11. Term of Agreement: Right to Discontinue

50. Unless earlier terminated and/or discontinued in accordance with this paragraph, this Agreement shall be in effect until December 31, 2027. The GCF reserves the right to discontinue the Junior Giants program or any aspect of the program or require that the Organization disassociate itself from Junior Giants and the GCF at any time and for any reason. In addition, the GCF may suspend or discontinue the program in its entirety at any time for any reason.

Upon expiration or termination of this Agreement, the Organization shall immediately cease all use of the GCF/Junior Giants Marks and Giants Rights, except as expressly authorized in writing by the GCF.

Routine annual expiration while renewal is pending shall not, by itself, require the return or destruction of program materials, equipment, or supplies.

The Organization may retain such items in secure storage for use under a renewed Agreement, unless otherwise directed in writing by the GCF.

Retention does not authorize continued program operations or use of the GCF/Junior Giants Marks or Giants Rights.

Upon termination, or written notice from the GCF that the Agreement will not be renewed, the Organization shall: (1) return or securely destroy m aterials bearing the GCF/Junior Giants Marks only as directed in writing by the GCF; (2) return equipment, supplies, and other property identified by the GCF within thirty (30) days after receiving written instructions, in good condition, reasonable wear and tear excepted; and (3) cooperate with the GCF to ensure an orderly transition, including the secure transfer of participant registration data and records in accordance with applicable law and the Agreement's data privacy requirements.

Items previously distributed to participants for their personal use with the GCF's authorization are excluded from these return and destruction requirements.

The obligations set forth in this section, together with the indemnification, insurance, confidentiality, and data privacy obligations, shall survive expiration or termination as provided in their respective provisions.

12. Miscellaneous

51. Governing Law and Dispute Resolution
This Agreement shall be governed by and construed in accordance with the laws of the State of California, without regard to its conflict of laws principles. Any dispute arising out of or relating to this Agreement shall be subject to the exclusive jurisdiction of the state and federal courts located in San Francisco County, California, and the Organization hereby consents to the personal jurisdiction of such courts and waives any objection to venue therein.

Audit and Inspection
The GCF shall have the right, upon reasonable prior written notice, to inspect, audit, or review the Organization's compliance with the terms of this Agreement, including the Organization's background check records, insurance documentation, CPR and AED certifications, child abuse prevention policies, data privacy safeguards, and any other records required to be maintained under this Agreement. The Organization shall cooperate fully with any such inspection or audit and shall make all relevant records and personnel available to the GCF.

Representations and Warranties
The Organization represents and warrants that: (a) it is duly organized, validly existing, and in good standing under the laws of its jurisdiction of organization; (b) it has full power and authority to enter into this Agreement and to perform its obligations hereunder; (c) the execution, delivery, and performance of this Agreement do not and will not conflict with or violate any law, regulation, agreement, or obligation to which the Organization is subject; and (d) it shall comply with all applicable federal, state, and local laws, regulations, and ordinances in connection with the operation of the League.

All notices required or permitted under this Agreement shall be in writing and shall be deemed given when: (a) delivered personally; (b) sent by email with confirmation of receipt; or (c) sent by certified mail, return receipt requested. Notices to the GCF shall be sent to the address provided by the GCF in writing. Notices to the Organization shall be sent to the Commissioner contact information provided in this Agreement, or to such other address as either party may designate by written notice to the other party.

Assignment
The Organization shall not assign, transfer, or delegate this Agreement or any of its rights or obligations hereunder, in whole or in part, without the prior written consent of the GCF. Any attempted assignment without such consent shall be void. The GCF may assign this Agreement without the Organization's consent.

Severability
If any provision of this Agreement is held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, such provision shall be modified to the minimum extent necessary to make it valid and enforceable, or if it cannot be so modified, shall be severed from this Agreement, and the remaining provisions shall continue in full force and effect.

Entire Agreement: Amendment
This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, understandings, and communications, whether written or oral. This Agreement may not be amended or modified except by a written instrument signed by both parties.

13. Review
If you have any edits, click the "Back" button below-- don't click your browser's back button.

14. Signature

52. The foregoing terms accurately set forth the terms of our understanding and agreement.

AGREED AND ACCEPTED BY:

First Name : Nicole R.

Last Name : Zieba
Organization : City of Reedley
Title : City Manager
Date : 9/28/2026

53. Please use your mouse to sign in the box below.

Signature of: Nicole R. Zieba

15. Thank You!
Thank you for your time and consideration in completing this League Agreement. You will be emailed a copy of this agreement. If you do not receive an email with a copy of this agreement, please contact us and we will send you a copy.

If you have any questions or concerns, please contact your GCF contact as soon as possible.

DATE:

TITLE:

SUBMITTED:

REVIEWED:

APPROVED:

REEDLEY CITY COUNCIL
C8J Consent
D Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: _ (o __
October 13, 2026

RECOMMENDATION OF REJECTION OF CLAIM -ANDREA RIOS NAVA
Amar Bains, Senior Accountant ~
Paul A. Melikian, Assistant City Manager ~
Nicole R. Zieba. City Manager w:=

RECOMMENDATION
That the City Council reject a claim received from Andrea Rios Nava on September 17, 2026. The claim was referred to Acclamation Insurance Management Services (AIMS) for investigation and recommendation to the City.

BACKGROUND
The claim form alleges that on July 26, 2026, Ms. Nava was operating motor vehicle when she was stopped by Reedley Police for failing to make a complete stop, and further search of the vehicle led to her arrest. Claimant alleges that she was falsely arrested and detained, and officers conducted an unjustified search of the vehicle, violating her constitutional rights. Ms. Nava also alleges denial of medical care, unauthorized medical intervention, and severe emotional distress. Claimant is seeking $24,900 in damages, and lists missing personal cash and mobile device, time spent in jail, and selling a car to cover expenses. Also included was the claimant's stated value of a stereo system.

The claim was forwarded to AIMS for further investigation and recommendation to the City. Based upon their preliminary investigation, AIMS found no evidence of negligence and/or liability on the part of the City of Reedley and has therefore recommended that the claim be rejected.

Pursuant to Government Code Section 912.4, the City Council must act upon a claim within 45 days after receipt. If there is no official action by Council, the claim is deemed to be rejected on the last day.

Denial by minute order action provides a clearly defined rejection date and allows AIMS to begin their investigation and take appropriate action to resolve the claim in a timely manner.

ATTACHMENTS

1. Claim form

CLAIM FORM
Address where notices about claim are to be sent, if different &om above: -----=-=--"'--~--~--- Date of incident/accident: 7 · _ Z, G, •·· ?_,, .\/~ _ __ . __ Date injuries, damages, or losses wero disoovored: _'1_-_'2 ____ 1_-_2___,k .... ·-·_1 _ _____________ _ _ Location of Incident/accident: 1 ;(I __ ('I_ '-1 bl\ . 6\1 [- c:, xd f ,(\ s -f- /iv ~ <' ,e e .c) le S:I r J
What did entity or cmptoyci: do lu ~usa Chis 1oss, oomage, or lajury? ~-'lr]: C...,,•"'""'---~ - - - ~ \:C1 \ r'\ e c.! . . .. . . (Use back of this form or separate sheet ifnecessary to answer this question In dcrJJI.) .

What a.re tho names oflhe onlily's cmplO!IO•• who cauacd Ibis iJtjury, damail", or lo&S (ifkllm!m)? • \ . < ' ( [ I.'. Y p i What specific injuries, damages, or losses did claimant receive? J I' ,<: · "' r . . y·~. • . • V) 1-t · \ j:)-e_ . 1\rzoo ., [D&h JJ~C( _ .\~~(~:ne __ J~ -- .. _
C1 i r'\,a. 0 _J
(Use back of this mnn separ•te sheet if ncscassary to answer this quettion in detail.) '( . t ~,
1 • ,......, / _ iv..-c-- 1•• ·-J -, ( fl I
Date Signed: .........,.._-__._ ____ ... - +------ Signature: _ ( ..,/\ 'v··\JlL··\_~ JL If signed by representative:

Representative's Name __________ Address ____________ _ Telephone# ------------- ----- - ----------
Relationship to Claimant - - ---------~-~------------
,,.

FORMAL ADMINISTRATIVE INTERNAL AFFAIRS COMPLAINT
September 16, 2026
To: Chief of Police, Reedley Police Department
843 G St
Reedley Ca, 93654
CC: City of Reedley Clerk
843 G St
Reedley Ca, 93654

1. CLAIMANT INFORMATION
Andrea Rios Nava
-
Reedley Ca, 93654

2. NOTICES AND COMMUNICATIONS
All official notices, request for clarification, and legal communication regarding this claim should be directed to the claimant through personal delivery due to an ongoing issue wit h ident ity theft.

3. CIRCUMSTANCES OF INCIDENT
DATE: JULY 26, 2026
TIME: 2:21 am
LOCATION: E Dinuba Ave and East Ave Reedley Ca 93654
ENTITIES INVOLVED: Reedley Pol ice Departmen
officers 1 through 10 inclusive, and Physician Dr.

Adventist Healt h

4. FACTUAL DESCRIPTION OF OCCURRENCE
unidentified
RN-with
On July 26, 2026 Claimant Andrea Rios Nava was operating motor vehicle when she was subjected to an administrative traffic stop, allegedly for fail ing to make a complete stop California Vehicle Code VC22450. Claimant and passenger were order to exit the vehicle.

Multiple officers started a vehicle warrantless unjustified search of the vehicle. Violating the Fourth Amendment and Penal Code 1538.5
Claimant was subjected to a physical pat-down by male officer nd forced to raise her shirt in public view while removing her belonging from shorts. Claimant was placed under arrest on an alleged out of county warrant from Tulare County. Despite explicitly Informing officer that claimant possessed an official clearance letter resolving a prior identity error a year before with same Police Department. Previously verified via fingerprint by Police Department. OfficealllllHatly refuse to verify this exculpatory information.

During the booking at the Reedley Jail Facility, claimant suffered a medical emergency due to a severe blood pressure fluctuations. Office~enied her request for medical attention and water. Furthermore officer denied her request to consult legal counsel claiming claimant did not have an attorney. Office~ mocked claimant right to self-representation and made hostile, unsubstantiated allegations regarding a criminal and sexual offense investigation.

Once the claimant was transported to Adventist Health in Reedley where office~ign the dischar-e claimant consent or knowledge. Claimant refused to be seen by Dr.-due to a month prior claimant suffered battery from this doctor and an unauthorized injection of FENTANYL No Medical care was provided. bv+ c~ oc +-c t· c~ ()._ k d G\. Wh.ol~ N'-(..\..- ,a ·-.i tA+ l.{j,•yi- '{)v·oCe oh1,eJ )+<.. :> +, 9.h.Cf di Ct ~00~i \) Claimant was transported to Fresno County Jail and spent 18 hours before being release with no charges. Claimant was cleared due to multiple Emergency Disaster Deployment and fingerprint and DNA verification through federal databased (OHS/FBI). Fresno County Sheriff personnel confirmed multiple procedural violations by The Reedley Police Department claiming "they had dropped the ball."
Claimant vehicle was impounded even after claimant asked if someone could pick up the vehicle. Officers failed to log inventory of two purses an I Phone 16. One pursed which contained $1200.00 in cash and the !Phone were removed from the vehicle. The towing personnel confirmed that they were not log properly and that the officers subsequently accessed the vehicle without a search warrant. While inspectioning the vehicle the staff from the towing company witness the finding of paraphernalia in the passenger seat visible in plain sight. It did not belong to the claimant. Officers made disgusting remark to the staff of the towing company about claimant. Reedley Police Department paid for towing expenses total amount $737.50 to the towing company.

5. DESCRIPTION OF DAMAGES, VIOLATION AND LOSSES

1. UNLAWFUL DEPRIVATION OF PHYSICAL LIBERTY, FALSE ARREST, AN D FALSE IMPRISOMENT.

2. DEPRIVATION OF CONSTITUTIONAL RIGHTS UNDER THE 4rH, srn, 6™ AN D 14TH AMEN DMENTS TO U.S. CONSTITUTION AN D ARTICLE I OF THE CALIFORNIA CONSTITUTION.

3. SEVERE EMOTIONAL DISTRESS, PSYCHOLOGICAL TRAUMA, PAIN AND SUH EREING. \
('V'\A..~ +

4. DENIAL OF MEDICAL CARE AND CONSTITUTION RIGHTS. WY\Q ,.... (: <A. \ ~(' . . . -~ \01' iV\ !: ~:~ie:~~l!:~tEDICAL INTERVENTION. c!i,;p" 1~:1 ......,,,,

7. FAILURE TO RECORD INVENTORY. ,;"· p l'o ,.,.,_cc,,, --1-',-.. Cl~:; Cci VI tJ f

8. UNLAWFUL POST IMPOUND VEHICLE ACCESS. (.\,
11 t Sc:t f cf 5/ 0 u

9. RETALIATION. l ~ r.!.. t ~ eufco P'VIQ__ (!Jf- ·~

10. FINACIAL LOSS DUE TO BEING IN THE PROCESS OF MIVING INTO A NEW RENTAL c__0 ~ p l..4- t "'-1 ~ • Based on the facts above, the public entity is vicariously liable for the actions of its employees under California Law, including violations of Government Code 845.6, civil code

52.1 (THE BANE ACT- Interference with civil rights,) common law negligence and intentional infliction of emotional distress.

6. AMOUNT OF CLAIM AND COMPUTATION
Calculated Immediate General Losses: $1200.00 cash missing and IPhone 16 $400.00 False Imprisonment/Detention $1,000.00 per every hour spent in custody X 18= $18,000.00 Sold Vehicle to Pay Rental Lodging $3500.00
Stereo System $1800.00
Estimated Total Minimum Settlement Demand $24900.00

7. JURISDICTIONAL CLASSIFICATION
Pursuant to California Government Code Section 910(f), the total value of the ultimate claims exceeds $10,000.00. This matter constitutes an unlimited civil case in the Superior Court of California, County of Fresno, as total aggregate damages (including severe emotional distress.

Civil rights violations, and property losses) exceed $35,000.00.

8. VERIFICATION
I Andrea Rios Nava declare under penalty of perjury under the laws of the State of California that I am the claimant herein, that I have read the foregoing claim for damages and know the contents thereof and that the same is true and correct of my own knowledge, except as to matters stated on information and belief, and as to those matters, I believe them to be true.

Executed on this day 16 day of September 2026.

Andrea Rios Nava
DATE:

TITLE:

SUBMITTED:

REVIEWED:

APPROVED:

REEDLEY CITY COUNCIL
October 13, 2026
~ Consent
D Regular Item
D Workshop
D ClosedSession
D Public Hearing
ITEM NO: 'J ----

APPROVE AND AUTHORIZE CITY MANAGER TO RENEW THE ANNUAL
SERVICES AGREEMENT WITH DAVID WELLHOUSE & ASSOCIATES, INC. IN AN AMOUNT NOT TO EXCEED $5,250 FOR PREPARATION AND FILING OF CLAIMS FOR STATE MANDATED COST (SB 90) REIMBURSEMENT
Amar Bains, Sr. Accountant ~
Paul A. Melikian, Assistant City Manager ~
Nicole R. Zieba, City Manager ~

RECOMMENDATION
Request Council approval of the attached consulting agreement with David Wellhouse & Associates, Inc. in an amount not to exceed $5,250 for preparation and filing of claims for State mandated cost reimbursements for fiscal year 2025-26.

EXECUTIVE SUMMARY
State law (SB 90) provides for reimbursement of costs incurred by local agencies for various Statemandated laws and requirements, such as procedures related to Domestic Violence Arrests & Victim Assistance and Rape Victims Counseling Center Notices once approved by the Commission on State Mandates as a reimbursable mandate. The remainder of State mandated services that claims will be filed for are detailed in the attached consulting agreement; however, the majority of claims historically submitted by the City have been for mandates under the purview of the Police Department.

The City has historically paid $4,500 to David Wellhouse & Associates for the preparation and filing of SB 90 reimbursement claims on the City's behalf. This year, the compensation is increasing by $750 to prepare and file claims for a new mandate, Stops: Notification by Peace Officers for claims during the period of January 1, 2024 through June 30, 2026. Claims totaling $59,584 were filed last fiscal year.

The latest State budget appropriated $93,866,000 for payment of mandates filed through 2025-26, which is 3.5% less than the amount appropriated last year. All claims which were submitted for reimbursement last year are again reimbursable this year.

FISCAL IMPACT
Typically, reimbursement revenue from prior year claims is more than sufficient to cover the cost of filing current year claims, resulting in net additional revenue to the General Fund. As an example, last fiscal year (2025-26), the City received $51,319 in reimbursements and paid $4,500 to file new claims, for a net benefit to the General Fund of $46,819. No new appropriations are needed for this Agreement.

The total amount of prior year claims the State owes the City is $578,407 not including the value of the 2025-26 claims that will be filed this year.

Al IACHMEN I
Proposal & Consulting Agreement

AGREEMENT BETWEEN THE CITY OF REEDLEY AND DAVID WELLHOUSE & ASSOCIATES, INC. FOR PREPARATION AND FILING OF CLAIMS FOR STATE

MANDATED COST REIMBURSEMENT
This agreement by and between the CITY OF REEDLEY, a municipaUty of the State of California, hereinafter referred to as "CITY", and DAVID WELLHOUSE & ASSOCIATES, INC., a California corporation, hereinafter referred to as "CONSUL TANT".

Whereas, CITY desires to engage the services of a consultant to prepare and file claims for State Mandated Cost Reimbursement! and CONSULTANT has been selected to perform said services! now, therefore, it is agreed by CITY and CONSUL TANT as follows:

1. Claims To Be Filed~ CONSUL TANT shall prepare and file with the State Controller's Office on behalf of CITY, the following state mandated cost (SB 90) claims during the 2025 .. 2026 fiscal year.

A. February 2027 Annual Claims for fiscal year 2025-2026 claims to be prepared and filed on or before February 16, 2027 as required by the State Controller's Claiming Instructions.

Racial and Identity Profiling - Chapter 466, Statutes of 2017 Internet Websites & Email Addresses ... Chapter 5861 Statutes of 2024 Juveniles: Custodial Interrogation .. Chapter 335, Statutes of 2020 Vote by Mail Ballots: Prepaid Postage - Chapter 120 (AB216), Statutes of 2018 Peace Officer Training: Mental Health/Crisis Intervention - Chapter 469, Statutes of 2015
U Visa 918 Form, Victims of Crime: Nonimmigrant Status .. Chapter 721, Statutes of 2015
Local Agency Employee Organizations: Impasse Procedures II ... Chapter 314, Statutes of 2012
Domestic Violence Arrests & Victim Assistance -Chapter 698 & 702 , Statutes of 1998 Rape Victims Counseling Center Notices - Chapter 9991 Statutes of 1991 Domestic Violence Arrest Policies and Standards - Chapter 246, Statutes of 1995.

Threats Against Police Officers - Chapter 1249, Statutes of 1992 Health Benefits for Survivors of Peace Officers and Firefighters - Chapter 1120/96 Peace Officer Procedural Bill of Rights - Chapter 465, Statutes of 1976 Administrative License Suspension .. Chapter 1460, Statutes of 1989 Peace Officer Personnel Records - Chapter 7 41 , Statutes of 1994 Peace Officer Procedural Bill of Rights II - Chapter 170, Statutes of 2002 Local Government Employee Relations - Chapter 901, Statutes of 2000 Crime Victim's Domestic Violence Incident Reports - Chapter 10221 Statutes of 1999 Pesticide Use Reports - Chapter 1200, Statutes of 1989
State Authorized Risk Assessment Tool for Sex Offenders - Chapter 336, Statutes of 2006
Tuberculosis Control - Chapter 1763, Statutes of 2002
B. Stops: Notification by Peace Officers - Claims for January 1, 2024 - June 30, 2024, fiscal years 2024/2025, and 2025/2026 to be filed on or before January 12, 2027 as required by the State Controller's Claiming lnstuctions No. 2026--06.

Stops: Notification by Peace Officers - Chapter 805, Statutes of 2022 CITY acknowledges that CONSULTANT does not warrant that claims will be filed for all of the mandates listed in Section 1. CONSUL TANT shall only prepare and file claims for those mandates listed in Section 1 in which the CITY has reimbursable costs.

The claims and services described in this Section 1 shall hereinafter be referred to as J!PROJECTn.

CONSUL TANT hereby designates Renee Wellhouse, or other delegated representative, to be sole contact and agent in all consultations with CITY during the performance of services as stated in PROJECT.

2. Time For Performance. CONSULT ANT shall file all claims in accordance with the State Controller's claim filing deadline contained in the applicable State Controller Claiming Instructions.

3. Compensation.

A. CITY agrees to pay CONSULTANT a fixed fee in the amount of $4,500.00 for services provided under Section 1 A. of PROJECT, upon receipt of CONSULTANT'S invoicei after submission of claims as required by the State Controller's Claiming Instructions.

B. CITY agrees to pay CONSUL TANT a fixed fee in the amount of$ 750.00 for services provided under Section 1 B. of PROJECT, upon receipt of CONSULTANT'S invoice, after submission of claims as required by the State Controller's Claiming Instructions. lfthe City does not have claims for Stops: Notification by Peace Officer? orif the claims do not meet th~ minimum dollar amount to submit a claim, there will be no charge for these claims.

4. Method Of Payment. CITY agrees to pay said fixed fees for services provided under Section 1A of PROJECT upon receipt of CONSULTANT'S invoice, after submission of claims as required by the State Controllels Claiming Instructions. City further agrees to pay CONSULTANTS invoice within 15 days of receipt.

5. City Assistance, CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this agreement. ClTY shall provide CONSUL TANT with requested information in a timely manner, pursuant to PROJECT. CITY represents and warrants that all financial documents and other information provided are accurate and correct.

CONSUL TANT shall not be liable for claims that are not filed or incorrectly filed due to inaccurate or untimely data.

6. Pisposition Of Documents.. CONSUL TANT shall furnish to CITY copies of all claims filed with the State within 30 days after filing. CONSUL TANT shall, upon written request, make copies of work papers available to CITY. CITY acknowledges that all such work papers are the property of CONSUL TANT! and may not be disclosed to any third party, provided however that such workpapers may be disclosed to appropriate governmental authorities for audit purposes. CONSUL TANT shall be entitled to retain copies of all data prepared.

7. Not Obligated To Third Parties. CITY shall not be obligated or liable hereunder to any party other than CONSUL TANT.

8. Insurance. CONSUL TANT shall carry! maintain and keep in full force and effect, a policy of comprehensive general liability and automotive liability insurance in an amount not less than $1,0001000 aggregate applying to bodily injury, personal injury, and property damage.

9. lndeQ.endent Contractor. CONSUL TANT is, and shall bel acting at all times in the performance of this agreement as an independent contractor. CONSUL TANT shall secure at its expense, and be responsible for, any and all payments of taxes, social security) state disability insurance compensation i unemployment compensation and other payroll deductions for CONSUL TANT and its officers, agents and employees.

10. Consultant Assistance If Audited. Upon notice of audit, CONSUL TANT shall make available to CITY and state auditors claim file information, and provide assistance to CITY in defending claims submitted.

11. Consultant Liability If Audited. All work required hereunder shall be performed in a good and workmanlike manner. Any disallowance of claims by the State Controller1 s Office or other state agencies is the responsibility of CITY.

12. Indirect Costs. CONSUL TANT shall make every effort to prepare departmental Indirect Cost Rate Proposals for claims submitted, provided CITY financial information and departmental costs support such rates. CONSUL TANT may utilize the ten percent (10%) indirect cost rate allowed by the State Controller if financial information and departmental costs do not support a higher rate.

13. Termination Of Agreement. CITY may terminate CONSUL TANrs services hereunder with cause, whether or not services under PROJECT are fully complete. CITY shall do so by giving written notice to CONSUL TANT, specifying the effective date thereof, at least fifteen (15) days before the effective date of such termination.

14. Return of Signed Agreement. CONSUL TANT shall be under no obligation to prepare and file claims unless the executed Agreement is received by mail or e-mail of the City's intention to continue our services and received by CONSUL TANT by November 20, 2026.

CONSULT ANT may extend this deadline on a case by case basis.

15. Entirety. The foregoing set forth the entire Agreement between the parties.

CONSUL TANT:

DAVID WELLHOUSE & ASSOCIATES, INC.,
a Calif~ry Corporation
/
By: /
Renee M. Wellhouse
President
CITY:

CITY OF REEDLEY,
a municipality of the State of California
By:

Name:

Title:

Phone:
- - -~-------
Date: September 28; 2026
Date:

DATE:

TITLE:

REEDLEY CITY COUNCIL
~ Consent
D Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: 8
October 13, 2026

APPROVE AND AUTHORIZE THE CITY MANAGER TO EXECUTE A THREE-YEAR AGREEMENT WITH BLUE VOICE, INC., FOR A LAW ENFORCEMENT SPECIFIC ARTIFICIAL INTELLIGENCE (Al) PLATFORM FOR THE POLICE DEPARTMENT, IN A TOTAL AMOUNT NOT TO EXCEED $32,100.

SUBMITTED: Marc A. Ediger, Chief of Police
APPROVED: Nicole R. Zieba, City Manager

RECOMMENDATION
That the City Council Approve and Authorize the City Manager to execute a three-year agreement with Blue Voice, Inc., for a law enforcement specific Artificial Intelligence platform for the Police Department, in a total amount not to exceed $32,100.

BACKGROUND
A department-wide Al platform would help sworn and professional staff find approved policies, laws and procedures, summarize documents, and complete authorized administrative work more efficiently. Expected benefits include more consistent information, less time searching reference materials, and more time available for public service. Blue Voice offers cited reference search and administrative tools. Police Officers in the field are also often faced with decision making based on case law/ legal updates. The Blue Voice platform would consistently research and provide the most up to date information for accurate, real-time legal decision making.

An approved closed- loop platform, supported by policy and training, would also reduce reliance on unapproved Al services that may expose protected information or limit City control over records . The platform will also create fillable form fields on everyday forms used across all levels of employees. This would allow for more fillable forms to be accessed and completed in the field without returning to the station to print or retrieve documents. Employees will remain responsible for verifying sources and accuracy. Blue Voice will not independently determine enforcement actions .

Page 1 of 2 ends

Case analysis and review for the Investigations Unit would provide for a summary overview, review important evidence items, statements, and correlate numerous written reports on a single criminal case. This type of analysis would enhance ability to identify "gaps" in cases and better prepare criminal filings for the District Attorney.

The Blue Voice platform would also be valuable in providing crime analysis based on crime trends of a specific type or area of the city. It would quickly determine similarities such as time of day, method, location information and potential evidence to look for, allowing for officers and investigators to more quickly put together the pieces of the puzzle.

SECURITY AND IMPLEMENTATION
The FBI Criminal Justice Information Services (CJIS) Security Policy establishes safeguards for criminal justice information. California DOJ requires agencies with CLETS access to adhere to the CJIS Security Policy and CLETS requirements. A compliant deployment is essential before any authorized processing of CJI, and the Blue Voice platform is built around this level of security and compliance. Blue Voice provides a shared-responsibility compliance program, encryption, U.S. processing, and no use of customer data for model training. It also does not store, transmit, or process CJI, while describing sensitive-data processing for their workspace.

The Police Department will designate an administrator that will maintain current source materials, train users, and evaluate a limited pilot after 90 days for accuracy, use, time savings and any potential security concerns.

FISCALIMPACT
The three-year cost will not exceed $32,100, averaging $10,700 annually. Yearly installments will follow the terms of the agreement, with the first-year installment to be $5,000. This first-year cost will be covered from the approved 2026-27 FY Police Department budget.

ATTACH MENTS

1. Blue Voice Inc, Service Agreement 2026-2029

Page 2 of 2 ends

BILL TO
Blue Voice Inc.
1763 Columbia Rd NW STE 14438, Washington , DC 20009
+1 785-331-7691 I www.bluevoice.io
Reedley PD, CA

SERVICE AGREEMENT
AGREEMENT#:

DATE:

DUE DATE:
212311850926
09/15/2026
01/31/2027

ACTIVITY TERM AMOUNT
Service
Blue Voice Software
Period 1 Core Platform $0
09/15/2026 - 12/31/2026 (0.30 yr}
Workspace $0
Period 2 Core Platform $5,000
01/01/2027 - 06/30/2027 (0.50 yr}
Workspace $0
Period 3 Core Platform $10,000
07/01/2027 - 06/30/2028 (1 yr)
Workspace $3,580
Period 4 Core Platform $10,000
07/01/2028 - 06/30/2029 (1 yr)
Workspace $3,580
REMIT TO: BALANCE DUE: $5,000
Blue Voice Inc., 1763 Columbia Rd NW STE 14438, Washington, DC 20009 NOTE: Due NET 30 after start offirst paying term
Through signature, Reedley PD, CA agrees to the pricing and payment terms set forth above and acknowledges the Blue Voice EULA and Software Services Agreement.

EU LA: bluevoice.io/eula-july-2026
Software Services Agreement: bluevoice.io/standard-july-2026 Reedley PD, CA
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Blue Voice Inc.

Signature:

Name: David
D~
Lawrence
~
Title: CEO
Date: 09/09/2026
Email: [email protected]
Address: 1763 Columbia Rd NW STE 14438,
Washington, DC 20009
Contact Telephone: 785-331 -7691
DATE:

TITLE:

PREPAIRED:

SUBMITTED:

APPROVED:

REEDLEY CITY COUNCIL
[8J Consent
D Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: 9
October 13, 2026

CONSIDER THE FOLLOWING ITEMS (A) AND (B) FOR THE ANNEXATION OF TRACT 6267 CHATEAU ESTATES INTO THE CITY OF REEDLEY LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. 1
A) ADOPT RESOLUTION NO. 2026-068 INITIATING PROCEEDINGS FOR THE ANNEXATION OF TERRITORY (TRACT 6267) INTO THE CITY OF REEDLEY LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. 1, AS ZONE

HH, THE ESTABLISHMENT OF A MAXIMUM ANNUAL ASSESSMENT
COMMENCING IN FISCAL YEAR 2026/2027 AND THE LEVY AND

COLLECTION OF ANNUAL ASSESSMENTS COMMENCING IN FISCAL YEAR 2027/2028 PURSUANT TO THE PROVISIONS OF PART 2 OF DIVISION 15 OF

THE CALIFORNIA STREETS AND HIGHWAYS CODE
B) ADOPT RESOLUTION NO. 2026-069 DECLARING THE INTENTION TO ANNEX TERRITORY (TRACT 6267) INTO THE CITY OF REEDLEY
LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. 1 AS ZONE

HH TO ESTABLISH A MAXIMUM ANNUAL ASSESSMENT BEGINNING IN FISCAL YEAR 2026/2027 AND TO LEVY AND COLLECT ASSESSMENTS COMMENCING IN FISCAL YEAR 2027/2028, PURSUANT TO THE
PROVISIONS OF PART 2 OF DIVISION 15 OF THE CALIFORNIA STREETS

AND HIGHWAYS CODE AND CALLING FOR A PROPERTY OWNER

PROTEST PROCEEDING TO SUBMIT TO THE QUALIFIED PROPERTY

OWNERS THE QUESTION OF LEVYING SUCH ASSESSMENTS FOR SAID

ANNEXATION TERRITORY PURSUANT TO THE PROVISIONS OF THE

CALIFORNIA CONSTITUTION, ARTICLE XIIID AND SETTING A TIME AND

PLACE FOR A PUBLIC HEARING
Kyle Garcia 'iL,C,
Engineering Assistant
Marilu S. Morales, P. E.J-,'\)..J\.

City Engineer
Nicole R. Zieba 1 • /
City Manager vy

RECOMMENDATION
Staff recommends that the City Council take the following action:

A) Adopt Resolution No. 2026-068 Initiating proceedings for the annexation of territory (Tract 6267) into the City of Reedley Landscaping and Lighting Maintenance District (LLMD) No. 1 I as Zone HH, the establishment of a maximum annual assessment commencing in Fiscal Year 2026/2027 and the levy and collection of annual assessments commencing in Fiscal Year 2027 /2028 pursuant to the provisions of part 2 of division 15 of the California Streets and Highways Code, and ordering the preparation of an Engineer's Report in connection therewith.

B) Adopt Resolution No. 2026-069 declaring the intention to annex territory (Tract 6267) into the City of Reedley LLMD No. 1 as Zone HH, to establish a maximum annual assessment beginning in Fiscal Year 2026/2027 and to levy and collect assessments commencing in Fiscal Year 2027 /2028, pursuant to the provisions of part 2 of division 15 of the California Streets and Highways Code and calling for a property owner protest proceeding to submit to the qualified property owners the question of levying such assessments for said annexation territory pursuant to the provisions of the California constitution, article XIIID and preliminarily approving the Engineer's Report and setting a time and place for a public hearing.

EXECUTIVE SUMMARY
A condition to annex into the LLMD was imposed on new developments being processed by the City in November 1989, when the District was established. Since that time, properties that receive benefit from landscaping and lighting improvements are assessed for such improvements in proportion to the benefit received to maintain, operate, service and administer the landscaping, irrigation and lighting within each zone. The approval of the attached resolutions and Engineer's Report initiate the process for the Annexation and sets a date for the public hearing as required by the conditions of approval of Tract 6267.

BACKGROUND
On November 7, 1989, the City Council adopted Resolution 4202, which established the City of Reedley's LLMD No. 1. LLMD No. 1 was established to sustain on-going maintenance, operation and servicing of the local pocket parks, open spaces, landscaping and irrigation in local area buffers, entryways and median islands, street trees, block walls and local street lighting within said District. The LLMD provides and ensures the continued maintenance, servicing, administration and operation of various landscaped and lighting improvements and associated appurtenances located within the public rights-of-way and dedicated landscape easements in the various zones annexed into the LLMD throughout the City. Each of the landscaped maintenance areas is identified within a distinct Zone with differing costs and benefits to the parcels within each Zone. The spreading of the improvement costs is based upon the total cost of the improvements within each Zone. Each property is assessed only for the cost of the improvements from which benefit is received. The benefit formula used within each of the Zones in the LLMD may vary. The formula used for each Zone reflects the composition of the parcels, and the improvements and services provided, to fairly proportion the costs based on the special benefit to each parcel.

To initiate the process for annexation of a territory into the LLMD, the Council must approve a resolution of intention to annex territory into the LLMD. Resolution No. 2026-068 includes various actions necessary for the annexation to the LLMD. The attached Engineer's Report provides details for the proposed assessment of $157.14 per Equivalent Benefit Unit (EBU) within Tract 6267. The 59.0 EBUs are comprised of thirty-four (34) single-family residential lots with each lot assessed 1 EBU and ten (10) multi-family lots containing approximately 80 multi-family units with each multi-family lot assessed 2.5 EBUs. The assessment will commence with fiscal year 2026/2027. Resolution No. 2026-069 preliminarily approves the Engineer's Report for Tract 6267 and the assessments as detailed above and sets the public hearing date to November 10, 2026. At that time the ballots will be counted, and if there is no majority protest, the Engineer's Report and resolution to be heard at the public hearing on November 10, 2026 will confirm and levy the assessments placed on each parcel for the maintenance costs beginning in fisca l year 2027/2028.

FISCAL IMPACT
The City will collect approximately $9,271.00 annually to offset the cost of maintaining landscaping and street lighting in Zone HH . The cost to process this annexation is funded by the Developer of Tract 6267 as required by the conditions of approval.

Page 2 of 3 ends

PRIOR COUNCIL ACTIONS
On November 7, 1989, the City Council adopted Resolution No. 4202 to establish LLMD No. 1.

ATTACHMENTS

1. Resolution No. 2026-068 Initiating proceedings for the annexation of territory

2. Resolution No. 2026-069 Intention to annex territory

3. City of Reedley Engineer's Report LLMD No. 1 Annexation Zone HH (Tract 6267 Chateau Estates) Fiscal Year 2026/2027

Page 3 of 3 ends

RESOLUTION NO. 2026-068

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REEDLEY INITIATING PROCEEDINGS FOR THE ANNEXATION OF TERRITORY (TRACT 6267) INTO THE CITY OF REEDLEY LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. 1, AS ZONE HH,

THE ESTABLISHMENT OF A MAXIMUM ANNUAL ASSESSMENT COMMENCING IN FISCAL YEAR 2026/2027 AND THE LEVY AND COLLECTION OF ANNUAL ASSESSMENTS COMMENCING IN FISCAL YEAR 2027/2028, PURSUANT TO THE PROVISIONS OF PART 2 OF DIVISION 15 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE WHEREAS, the City Council has, by previous Resolutions, formed the City of Reedley Landscaping and Lighting Maintenance District No. 1 (hereafter referred to as "District") pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code, beginning with Section 22500 (hereafter referred to as the "Act"), in which annual assessments have been levied and collected in past fiscal years; and WHEREAS, said Act requires that proceedings for the levy of assessments shall be initiated by resolution describing any proposed new improvements or any substantial changes in existing improvements in accordance with Chapter 3 ( commencing with Section 22620) of Part 2 of Division 15 of the California Streets and Highway Code, and ordering the engineer to prepare and file the report in accordance with Article 4 of Chapter 1 of said Act; and WHEREAS, the City Council desires to initiate proceedings for the annexation of territory identified as Zone HH (hereafter referred to as the "Annexation Territory"), to the District pursuant to Chapter 2, Article 2 of the Act; and the establishment of the proposed maximum annual assessment related thereto effective in Fiscal Year 2026/2027; and the future levy and collection of annual assessments against lots and parcels of land within the Annexation Territory commencing in Fiscal Year 2027/2028 for the landscaping and lighting improvements and services that will provide special benefits to the properties within the Annexation Territory pursuant to Chapter 4, Article 2 of the Act and the California Constitution Article XI 11 D; and
WHEREAS, the City Council has retained Willdan as the Assessment Engineer of Work, for the purpose of assisting with the annexation of territory to the District, the establishment of annual assessments, and to prepare and file the Engineer's Report with the City Clerk in accordance with the Act.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Reedley, using their independent judgement, approves Resolution No. 2026-068 based on the following:

1. Engineer's Report: The City Council hereby orders the Assessment Engineer to prepare and file with the City Clerk the Engineer's Report concerning the annexation of territory to the District; the improvements and services connected therewith and the establishment of a proposed maximum annual assessment amount to be effective beginning in the fiscal year commencing July 1, 2027, and ending June 30, 2028. The report shall also address the levy and collection of annual assessments beginning in Fiscal Year 2027/2028, in accordance with Chapter 3, Section 22623 of the Act. Said Engineer's Report shall contain a description of the improvements and services, an estimate of the costs financed by the levy of the assessments, the properties benefiting from the improvements and the method of apportioning the assessments connected with the annexation of said territory to the District.

2. Proposed Improvements: The proposed improvements and services for the Annexation Territory may include installation, construction or maintenance of any authorized improvements under the Act, including, but not limited to lighting and landscaping improvements and any facilities which are appurtenant to any of the aforementioned, or which are necessary or convenient for the maintenance or servicing thereof. The Engineer's Report prepared in connection with the Annexation Territory shall provide a more detailed description of the improvements and services to be provided and for which properties are to be assessed.

3. Annexation Territory: The City Council hereby finds that territory within the proposed Zone HH consists of all lots, parcels and subdivisions of land within a plan area comprised of Assessor Parcel Numbers (APN) 363-090-89 and 363-090-90, to be known as Tract 6267 Chateau Estates and developed into thirty-four (34) single-family residential lots and ten (10) multi-family lots, containing approximately eighty (80) multifamily units. The Annexation Territory includes all properties that receive special benefits from the improvements to be provided.

4. Assessments: The City Council hereby determines that in order to provide the improvements described in the Engineer's Report, it is necessary to levy and collect assessments against the lots and/or parcels within the Annexation Territory commencing in Fiscal Year 2027/2028 and said assessments shall be outlined and described in the Engineer's Report and imposed pursuant to the provisions of the Act and the California Constitution Article XI 11 D.

This foregoing resolution is hereby approved and adopted by the City Council of the City of Reedley this 13th day of October 2026 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Matthew Tuttle, Mayor
ATTEST:

Ruthie Greenwood, City Clerk
Resolution No. 2026-068
RESOLUTION NO. 2026-069

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REEDLEY DECLARING THE INTENTION TO ANNEX TERRITORY (TRACT 6267) INTO THE CITY OF REEDLEY LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. 1 AS ZONE HH, TO ESTABLISH A MAXIMUM ANNUAL ASSESSMENT BEGINNING IN FISCAL YEAR 2026/2027 AND TO LEVY AND COLLECT ASSESSMENTS COMMENCING IN FISCAL YEAR 2027/2028, PURSUANT TO THE PROVISIONS OF PART 2 OF DIVISION 15 OF THE CALIFORNIA

STREETS AND HIGHWAYS CODE AND CALLING FOR A PROPERTY OWNER PROTEST

PROCEEDING TO SUBMIT TO THE QUALIFIED PROPERTY OWNERS THE QUESTION OF

LEVYING SUCH ASSESSMENTS FOR SAID ANNEXATION TERRITORY PURSUANT TO THE

PROVISIONS OF THE CALIFORNIA CONSTITION, ARTICLE XIIID AND SETTING A TIME AND

PLACE FOR A PUBLIC HEARING
WHEREAS, the City Council, pursuant to provisions of the Landscaping and Lighting Act of 1972 Part 2 of Division 15 of the California Streets and Highways Code (hereinafter referred to as the "Act"), did by previous resolution, initiate proceedings for the annexation of territory comprised of Assessor's Parcel Numbers (APN) 363-090-89 and 363-090-90, generally located northeast of Cambridge Drive and Frankwood Avenue (hereafter referred to as the "Annexation Territory"), to the City of Reedley Landscaping and Lighting Maintenance District No. 1 (hereinafter referred to as the "District") and the levy and collection of assessments against lots and parcels within said Annexation Territory commencing in Fiscal Year 2027/2028; and
WHEREAS, the City Council desires to annex the territory of land comprising the Annexation Territory to the District, to establish such as Zone HH within said District, and to levy and collect new assessments against lots and parcels of land within the Annexation Territory to pay the cost and expenses related to the special benefits received from the maintenance and operation of the landscaping and lighting improvements connected therewith; and WHEREAS, the Assessment Engineer of Work has prepared and filed the Engineer's Report in connection with the Annexation Territory including the establishment of a proposed maximum annual assessment commencing in Fiscal Year 2026/2027 (beginning July 1, 2026 and ending June 30, 2027) and the proposed levy and collection of annual assessments commencing in Fiscal Year 2027 /2028 with the City Clerk pursuant to Section 22623 of the Act and said report has been presented to the City Council and is incorporated herein by reference.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Reedley, using their independent judgment, approves Resolution No. 2026-069 based on the following:

1. Engineer's Report Content: The Engineer's Report as presented, consists of the following:
• The Plans and Specifications which describe the boundaries of the Annexation Territory and the improvements associated therewith that provide special benefits to the parcels therein.
• The Method of Apportionment that details the method of calculating proportional special benefit and the annual assessment obligation for each affected parcel. • The Estimate of Improvement Costs including the calculation of the assessments and the estimated annual funding (Budget) required for the annual maintenance, servicing, and operation of landscaping and lighting improvements and specifically the costs associated with the improvements determined to be of special benefit to parcels within the Annexation Territory establishing the proposed maximum assessment for Fiscal Year 2026/2027.
• The Assessment Range Formula (Annual Inflationary Adjustment) to be applied to the proposed Maximum Assessment per Equivalent Dwelling Unit established in Fiscal Year 2026/2027, applicable in subsequent fiscal years. The proposed Maximum Assessments including the Assessment Range Formula shall be presented to the property owner(s) of record in a protest ballot proceeding pursuant to the California Constitution Article XIIID.
• An Assessment Diagram outlining the boundaries of the Annexation Territory. • An Assessment Roll containing the maximum assessments for Fiscal Year 2026/2027 for each Assessor Parcel Number within the Annexation Territory.

2. Engineer's Report Approval: The Engineer's Report is hereby approved on a preliminary basis as submitted or amended by the direction of this City Council and is hereby ordered to be filed in the Office of the City Clerk as a permanent record and to remain open to public inspection.

3. Intention: The City Council hereby declares its intention to annex the development known as Tract 6267 Chateau Estates to the City of Reedley Landscaping and Lighting Maintenance District No. 1 pursuant to Chapter 2, Article 2 of the Act, to establish a maximum annual assessment effective beginning in Fiscal Year 2026/2027 and to levy and collect annual assessments against APN 363-090-89 and 363-090-90 commencing with Fiscal Year 2027/2028 in accordance with the Act and the provisions of the California Constitution Article XIIID. The territory being annexed to the District as part of these proceedings shall subsequently be designated as Zone HH of the Landscaping and Lighting Maintenance District No. 1.

4. Annexation Territory: The City Council hereby finds that territory within the proposed Zone HH consists of all lots, parcels and subdivisions of land within a plan area comprised of APN 363-090-89 and 363-090-90, to be known as Tract 6267 Chateau Estates and developed into thirty-four (34) single-family residential lots and ten (10) multi-family lots, containing approximately eighty (80) multi-family units The Annexation Territory includes all properties that receive special benefits from the improvements to be provided.

5. Improvements: The proposed improvements and services for the Annexation Territory include installation, construction, or maintenance of any authorized improvements under the Act, including, but not limited to, landscaping and lighting improvements and any facilities which are appurtenant to any of the aforementioned or which are necessary or convenient for the maintenance or servicing thereof. The Engineer's Report prepared in connection with the Annexation Territory provides a more detailed description of the improvements and services to be provided and for which properties shall be assessed and by reference that Engineer's Report is made part of this resolution.

Resolution No. 2026-069

6. Assessments: The City Council hereby determines that to provide the improvements described in Section 5 of this resolution, it is necessary to levy and collect assessments against lots and parcels within the Annexation Territory commencing in Fiscal Year 2027/2028. The Engineer's Report referred to in Section 1 of this resolution establishes the proposed maximum assessment including an inflationary adjustment to the maximum assessment rate for Fiscal Year 2026/2027 and an estimate of assessment necessary to provide for the annual operation, administration, services, and maintenance of the improvements for Fiscal Year 2026/2027.

7. Consumer Price Index: If the assessments proposed by this resolution are approved by the property owners pursuant to a mailed ballot election conducted in accordance with Article XIII D of the California Constitution, the City Council in subsequent fiscal years may thereafter impose the assessment at any rate or amount that is less than or equal to the amount authorized for fiscal year 2026/2027, increased each year based upon the Consumer Price Index, All Urban Consumers, for the San Francisco - Oakland - Hayward, CA ("CPI"), as determined by the United States Department of Labor, or its successor without conducting another mailed ballot election. Should the Bureau of Labor Statistics revise such index or discontinue the preparation of such index, the Engineer shall use the revised index or a comparable system as approved by the City Council for determining fluctuations in the cost of living.

8. Compliance with the Constitution: Pursuant to California Constitution Article XIIID, an assessment ballot proceeding is hereby called on the matter of confirming the proposed new assessments for the Annexation Territory. The ballots and notices so authorized shall be distributed by first class mail to the property owners of record as of the last County equalized roll, and each property owner may return the ballot by mail or in person to the City Clerk no later than the conclusion of the public hearing for this matter.

While provisions of the California Constitution Article XIIID require that the City conduct a public hearing not less than forty-five (45) days after mailing a notice of the proposed assessment to record owners of each parcel which will have a special benefit conferred upon them and upon which an assessment will be imposed , California Civil Code, Section 3513 allows anyone to waive the advantage of a law intended solely for their benefit, and the forty-five (45) day mailed ballot period before the scheduled public hearing is not established for a public reason, but is solely for the advantage of the parcels having a special benefit conferred upon them and which an assessment will be imposed .

9. Mailed Notice and Ballot: The City Council hereby authorizes and directs the City Clerk or their designee to prepare and mail the Notice of Public Hearing, and in the same or separate mailing, mail the property owner protest ballot(s) to the subject property owner(s) regarding the proposed levy of assessments and the assessment range formula outlined in the Engineer's Report, for return receipt prior to the date and time of the public hearing set forth in this resolution.

10. Public Hearing: The City Council hereby declares its intention to conduct a public hearing concerning the Annexation Territory, the improvements, and the levy of assessments. In accordance with Section 22624 (e) and 22625 of the Act, notice is hereby given that on Tuesday, November 10, 2026 at 7:00 P.M., the City Council will hold a public hearing regarding the annexation of territory, the establishment of a Resolution No. 2026-069
proposed maximum annual assessment beginning in Fiscal Year 2026/2027 and the levy and collection of annual assessments beginning in Fiscal Year 2027/2028, or as soon thereafter as feasible. The public hearing will be held in the City Council Chambers, located at 845 "G" Street in the City of Reedley, California, at the time so fixed. At the public hearing, all interested persons shall be afforded the opportunity to hear and be heard.

11. Determination of Majority Protest: The property owner protest ballot proceeding conducted for the Annexation Territory shall constitute the property owner's approval or rejection of the annual levy of assessments and assessment range formula. The property owner may return the ballot by mail or in person to the City Clerk no later than the conclusion of the public hearing on Tuesday, November 10, 2026. After the close of the public hearing, pursuant to Section 4, Sub-Section 4 (e) of the California Constitution, the City shall tabulate the ballots returned to determine if majority protest exists. The ballots shall be weighted according to the proportional financial obligation of the affected property. Majority protest exists if, upon the conclusion of the hearing, ballots submitted in opposition to the assessment exceed the ballots submitted in favor of the assessment.

Any interested person may file a written protest with the City Clerk prior to the conclusion of the hearing, or having previously filed a protest, may file a written withdrawal of that protest. A written protest shall state all grounds of objection , and protest by a property owner shall contain a description sufficient to identify the property owned by such property owner. At the public hearing, all interested persons shall be afforded the opportunity to hear and be heard.

12. Notice: The City Clerk is hereby authorized and directed to give notice of such public hearing as provided by law.

13. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.

This foregoing resolution is hereby approved and adopted by the City Council of the City of Reedley this 13th day of October 2026 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Matthew Tuttle, Mayor
ATTEST:

Ruthie Greenwood, City Clerk
Resolution No. 2026-069
27368 Via lndustria
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Temecula, CA 92590
T 951.587.3500 I 800.755.6864
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www.willdan.com

CITY OF REEDLEY

ENGINEER'S REPORT

LANDSCAPING AND LIGHTING
MAINTENANCE DISTRICT NO. 1

ANNEXATION ZONE HH
(TRACT 6267 CHATEAU ESTATES)
FISCAL YEAR 2026/2027
INTENT MEETING: OCTOBER 13, 2026
F?UBLIC HEARING: NOVEMBER 10, 2026
W w1LLDAN

ENGINEER'S REPORT AFFIDAVIT

CITY OF REEDLEY
LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. 1

ANNEXATION ZONE HH
(TRACT 6267 CHATEAU EST A TES)
FISCAL YEAR 2026/2027

CITY OF REEDLEY, COUNTY OF FRESNO,

STATE OF CALIFORNIA

ENGINEER'S REPORT

AFFIDAVIT
As part of the Resolution of Intention packet presented for the consideration of the Reedley City Council, this Report and the enclosed budgets, diagrams, and descriptions outline the proposed annexation of territory to the Reedley Landscaping and Lighting Maintenance District No. 1 for Fiscal Year 2026/2027 as the same existed at the time this Report was prepared. Said annexation includes the lots and parcels of land identified as Assessor Parcel Numbers 363-090-89 and 363-090-90. Reference is hereby made to the Fresno County Assessor's Parcel Map for a detailed description of the lines and dimensions of each parcel within this annexation. The undersigned respectfully submits the enclosed Report as directed by the City Council.

Dated this ___ day of _____ , 2026.

Willdan Financial Services
Assessment Engineer
On Behalf of the City of Reedley
By: _________ _
Stacee Reynolds
Principal Consultant
By: _________ _
Tyrone Peter
R. C. E. # 81888
City of Reedley
Landscaping and Lighting
Maintenance District No. 1
Engineer's Report
Annexation Zone HH
Fiscal Year
2026/2027
-

TABLE OF CONTENTS
INTRODUCTION ........................................................................................................................................... 1 BALLOT PROCEEDINGS ......................................................................................................................... 1 REPORT CONTENT ................................................................................................................................. 2 DISCLAIMER ............................................................................................................................................ 3 PART A- PLANS AND SPECIFICATIONS ................................................................................................ 4 DESCRIPTION OF THE DISTRICT .......................................................................................................... 4 DESCRIPTION OF THE ANNEXATION TERRITORY .............................................................................. 4 DESCRIPTION OF IMPROVEMENTS TO BE MAINTAINED AND SERVICED ....................................... 4 PART B - METHOD OF APPORTIONMENT .............................................................................................. 6 BACKGROUND ........................................................................................................................................ 6 SPECIAL BENEFIT ANALYSIS ................................................................................................................ 6 GENERAL BENEFIT ANALYSIS .............................................................................................................. 7 APPORTIONMENT ................................................................................................................................... 7 LAND USE CLASSIFICATIONS ............................................................................................................... 8 ASSESSMENT RANGE FORMULA .......................................................................................................... 9 PART C - ESTIMATED COST OF THE IMPROVEMENTS ...................................................................... 10 ANNEXATION ZONE HH (TRACT 6267 CHATEAU ESTATES) BUDGET ESTIMATE .......................... 11 PART D -ASSESSMENT DIAGRAMS ..................................................................................................... 12 PART E -ASSESSMENT ROLL ............................................................................................................... 14 City of Reedley
Landscaping and Lighting
M;:iinten;:inr'.e Oistrir.t No 1
Engineer's Report
Annexation Zone HH
Fiscal Year
2026/2027
-
W w 1LLDAN

INTRODUCTION
Pursuant to the provisions of the Landscape and Lighting Act of 1972, being Part 2 of Division 15 of the California Streets and Highways Code, commencing with Section 22500 (hereafter referred to as the "1972 Act"), this Engineer's Report (hereafter referred to as "Report") is prepared in compliance with the requirements of Article 4, Chapter 1, of the 1972 Act regarding the annexation of territories into the City of Reedley's (referred to as "City") existing Landscaping and Lighting Maintenance District No. 1 (hereafter referred to as "LLMD No. 1" or "District").

The City Council of the City of Reedley (referred to as "City Council") being the legislative body for LLMD No. 1, may, pursuant to the 1972 Act, annex territories and levy annual assessments for the operation and administration of LLMD No. 1. Section 22608 of the 1972 Act states "right of majority protest shall be limited to the territory proposed to be annexed ... ".

In addition, the 1972 Act provides for the levy of annual assessments after annexation into or formation of an assessment district for the continued maintenance and servicing of the improvements. The 1972 Act further allows various areas to be annexed into an existing district when the territories in the annexation receive substantially the same proportional special benefits from the improvements. The costs associated with the installation, maintenance, and servicing of the improvements may be assessed to properties, which benefit from the installation, maintenance, and servicing of such improvements.

This Report specifically addresses the proposed annexation of Assessor's Parcel Numbers (APNs) 363-090- 89 and 363-090-90. Development of these parcels is currently anticipated to consist of approximately thirtyfour (34) single-family residential homes and ten (10) apartment buildings, containing a total of approximately eighty (80) apartment units. This description is based on the plans and information available at the time this Report was prepared and may be revised as development of the land proceeds.

The annexation area is more specifically identified as:
• Tract 6267 Chateau Estates, comprised of APNs 363-090-89 and 363-090-90, generally located to the east of South Frankwood Avenue, south of East South Avenue, and north of East Parlier Avenue.

This area is legally described as Parcels 89 and 90 of Parcel Map No. 2951, according to the map thereof recorded in Book 20, Page 87 of Parcel Maps, Fresno County Records. This area is proposed to be annexed into LLMD No. 1 as Annexation Zone HH (referred to as "Annexation Territory"), with the establishment of a proposed maximum annual assessment amount to be effective in Fiscal Year 2026/2027. This Report addresses the levy and collection of annual assessments beginning in Fiscal Year 2027/2028.

The properties associated with and identified herein as Annexation Territory are shown within the Assessment Diagrams incorporated herein as Part D of this Report.

BALLOT PROCEEDINGS
As part of this annexation proceeding, pursuant to the provisions of Article XIIID, Section 4 of the California Constitution (referred to as "Article XIIID"), the City shall conduct a property owner protest ballot proceeding (referred to as "Ballot Proceeding") for the proposed levy of new assessments described in this Report. In conjunction with the Ballot Proceeding, the City Council will conduct a noticed public hearing, scheduled for November 10, 2026, to consider public testimony, comments, and written protests regarding the levy of the proposed new assessments.

City of Reedley
Landscaping and Lighting
Maintenance District No. 1
Engineer's Report
Annexation Zone HH F2026/20 iscal Ye27 ar --•- -
W w1LLDAN
The record owner of all parcels within the Annexation Territory executed a Consent and Waiver dated December 17, 2025. The Consent and Waiver acknowledges the proposed annexation and waives the otherwise applicable 45-day notice period to the extent permissible. It does not modify the special benefit analysis, general benefit contribution, method of apportionment, or proposed assessments described in this Report. The executed document is on file with the City Clerk.

Upon conclusion of the public hearing, property owner protest ballots received will be opened and tabulated to determine whether a majority protest exists:
"A majority protest exists if, upon the conclusion of the hearing, ballots submitted in opposition to the assessment exceed the ballots submitted in favor of the assessment. In tabulating the ballots, the ballots shall be weighted according to the proportional financial obligation of the affected property." After completion of the ballot tabulation, the City Council will confirm the results of the Ballot Proceeding. If a majority protest exists, further proceedings to implement the proposed new assessments (including the inflationary adjustment) and to annex the Annexation Territory to the District shall be abandoned at that time.

If tabulation of the ballots indicates that a majority protest does not exist for the proposed assessment and assessment range formula presented and described herein, the City Council may, by resolution, approve this Report (as submitted or amended), order the annexation of the Annexation Territory to the District, approve the assessment diagram, and confirm the assessments. The City Council may order the levy and collection of the assessments for the Annexation Territory with the assessments for other properties in the District during the annual assessment approval process for Fiscal Year 2027/2028. The assessments for the Annexation Territory for Fiscal Year 2027/2028 shall be submitted to the Fresno County Auditor/Controller for inclusion on the property tax roll for each parcel within the Annexation Territory, as approved and ordered by the City Council.

Each subsequent fiscal year, an Engineer's Report for the District including the Annexation Territory shall be prepared and presented to the City Council to address any proposed changes to the improvements, budget, and assessments for that fiscal year. The City Council shall hold a noticed public hearing regarding these matters prior to approving and ordering the levy of such assessments.

REPORT CONTENT
This Report consists of the following five (5) parts.

PART A- PLANS AND SPECIFICATIONS
Provides an overall description of the District, the zone of benefit ("Zone(s)") therein and the improvements to be provided including those improvements associated with the Annexation Territory being addressed by this Report. The Zones previously established for this District or established herein as part of these annexation proceedings are based on the type of improvements and services provided to properties within each development and the type of property development (residential versus non-residential).

City of Reedley
Landscaping and Lighting
Maintenance District No. 1
Eng ineer's Report
Annexation Zone HH Fiscal Year - - •- 2026/2027 -
~ W ILLDAN

PART B - METHOD OF APPORTIONMENT
Describes the basis on which the costs have been apportioned to each parcel of land within the Annexation Territory, in proportion to the estimated costs of the special benefits to be received by such lots and parcels and a separation of costs considered to be of general benefit (and therefore not assessed). This section also identifies and outlines an Assessment Range Formula that provides for an annual adjustment to the maximum assessment rate initially established by this Report. This Assessment Range Formula limits increases on future assessments but also provides for reasonable cost adjustments due to inflation without the added expense of additional property owner protest ballot proceedings.

PART C - ESTIMATE OF COST OF THE IMPROVEMENTS
An estimate of the annual expenditures and revenues budgeted for the maintenance and servicing of the landscaping and streetlight improvements installed and constructed in connection with the development of properties within the Annexation Territory and/or shared with other properties in the District that benefit from similar improvements. The budget(s) include an estimate of anticipated direct maintenance costs and incidental expenses associated with the improvements, including but not limited to administration expenses and the collection of appropriate fund balances. The maximum assessment rates established for the Zones are based on similarities in property developments, improvements, services, and expenses. The maximum allowable assessment rate (Rate per Benefit Unit) for each Zone of the District, as approved by a vote of the property owners in a protest ballot proceeding, includes an assessment range formula that provides for an annual Consumer Price Index adjustment to the maximum rate.

PART D - ASSESSMENT DIAGRAMS
Contains a diagram of the exterior boundaries of the Annexation Territory along with the lines and dimensions of each lot or parcel of land within the area to be annexed into the District.

PART E - ASSESSMENT ROLL
Identifies the maximum assessment to be levied on each benefited lot or parcel of land within the Annexation Territory.

DISCLAIMER
If any section, subsection, subdivision, sentence, clause, phrase, portion, or zone of this Report is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining provisions of the Report and each section, subsection, subdivision, sentence, clause, phrase, portion, or zone thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, portions, or zones might subsequently be declared invalid or unconstitutional.

City of Reedley
Landscaping and Lighting
Maintenance District No. 1
Engineer's Report
Annexation Zone HH
Fiscal Year
2026/2027 -
-
W w 1LLDAN

PART A - PLANS AND SPECIFICATIONS

DESCRIPTION OF THE DISTRICT
On November 7, 1989, the City of Reedley Landscaping and Lighting Maintenance District No. 1 was formed under the provisions of the 1972 Act and in compliance with the substantive and procedural requirements of the California Constitution Article XIIID (the "California Constitution"). The District consists of twenty-eight (28) benefit zones (Zones A, E, G through U, W through Z, AA, BB, CC, DD, EE, FF, and GG) (referred to collectively as the "Zones"), such that properties receiving special benefit from a particular improvement are assessed for such improvements in proportion to the benefit received. The assessments provide funding for the ongoing maintenance, operation and servicing of the local pocket parks, open spaces, landscaping and irrigation in local area buffers, entryways and median islands, street trees in park strips block walls and local street lighting within the District.

DESCRIPTION OF THE ANNEXATION TERRITORY
The Annexation Territory identified within this Report incorporates the lots or parcels of land within and/or in proximity to the development and improvement areas associated with Tract 6267 Chateau Estates.

Specifically, the Annexation Territory can be found on the Fresno County Assessor's Parcel Map within Book 363, Page 9.

The Annexation Territory is generally located to the east of South Frankwood Avenue, south of East South Avenue, and north of East Parlier Avenue. The area is identified by the Fresno County Assessor's Office as APNs 363-090-89 and 363-090-90, totaling approximately 13.470 acres. Development of the Annexation Territory is anticipated to consist of approximately thirty-four (34) single-family residential homes and ten (10) apartment buildings, containing a total of approximately eighty (80) apartment units.

DESCRIPTION OF IMPROVEMENTS TO BE MAINTAINED AND SERVICED The improvements to be installed, maintained, and serviced within the Annexation Zone HH are generally described as streetlights, landscaping, and irrigation improvements within or adjacent to the Annexation Territory and surrounding properties. Together these improvements provide special benefits to those individual parcels located within the Annexation Territory. These improvements collectively may include, but are not limited to: landscaping, lighting, planting, shrubbery, trees, grass, bark, other ornamental vegetation, irrigation systems, hardscapes, and fixtures; as well as facilities which are appurtenant to any of the foregoing or which are necessary or convenient for the maintenance or servicing thereof, including, but not limited to, clearing, removal of debris, the installation or construction of curbs, gutters, walls, sidewalks, paving, or water, and irrigation, drainage, or electrical facilities.

The Annexation Territory, as part of LLMD No. 1, will fund costs in connection with the maintenance and servicing including, but not limited to, labor, electrical energy, water, materials, contracting services, administration, and other expenses necessary for the satisfactory maintenance and servicing of these improvements.

City of Reedley
Landscaping and Lighting
Maintenance District No. 1
Engineer's Report
Annexation Zone HH
Fiscal Year - 2026/2027 • .. • - ~
w'WILLDAN
Maintenance means the furnishing of services and materials for the ordinary and usual maintenance, operation, and servicing of the streetlights, landscaping, and appurtenant facilities, including repair, removal or replacement of all or part of any improvement; providing for the life, growth, health, and beauty of the landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury; the removal of trimmings, rubbish, debris, and other solid waste; and the cleaning, sandblasting, and painting of walls and other improvements to remove or cover graffiti.

Servicing means the furnishing of electricity for the operation of streetlights and any appurtenant facilities; and water for the irrigation of the landscaping and the maintenance of any of the landscaping and appurtenant facilities.

The improvements to be maintained as part of Annexation Zone HH include one (1) 100-watt streetlight, thirteen (13) 70-watt streetlights, 3,686 square feet of landscaping (trees and shrubs), and ten (10) trees within or adjacent to the Annexation Territory.

A more detailed description of the plans and specifications for the improvements are on file at the City and are incorporated herein and made part of this Report.

City of Reedley
Landscaping and Lighting
Maintenance District No. 1
Engineer's Report
Annexation Zone HH Fiscal 2026/2027 Year --•- -
W w1LLDAN

PART B - METHOD OF APPORTIONMENT

BACKGROUND
The 1972 Act provides that assessments may be apportioned upon all assessable lots or parcels of land within an assessment district or annexation in proportion to the estimated benefits to be received by each lot or parcel from the improvements. In addition, the California Constitution Article XIIID requires a parcers assessment may not exceed the reasonable cost of the proportional special benefit conferred on that parcel.

Article XIIID further provides that only special benefits are assessable, and the City must separate the general benefits from the special benefits conferred on a parcel. A special benefit is a particular and distinct benefit over, and above general benefits conferred on the public at large, including real property within the district or annexation. The general enhancement of property value does not constitute a special benefit.

SPECIAL BENEFIT ANALYSIS

LANDSCAPING
The ongoing maintenance of public landscape areas within the District provides aesthetic benefits to the properties within each respective Zone and more specifically, those improvements identified in Part A of this Report provide aesthetic benefits to the properties within the Annexation Territory and create a more pleasant environment to walk, drive, live, and work. The primary function of these landscape improvements and related amenities serve as an aesthetically pleasing enhancement and green space for the benefit of those parcels and developments for which the improvements are to be constructed and installed for the benefit of those parcels and developments within the Annexation Territory. These improvements are an integral part of the physical environment of parcels within the Annexation Territory and the associated District, providing a positive enhancement of the communitis character, attractiveness, and desirability. Collectively the improvements to be provided by the District and specifically for the Annexation Territory as part of Annexation Zone HH represent a physical extension of those parcels, and if the improvements are not properly maintained, it is these parcels that would be aesthetically burdened. Additionally, street landscaping serves as a pleasant aesthetic amenity that enhances the approach to the parcels and in some cases, serves as both a physical buffer as well as a sound reduction buffer between the roadways and the properties within the District/Zone. Likewise, the landscaped areas for some of the Zones within the District may include landscaped parks, green spaces, slopes, or trails that provide visually pleasing open space areas that serve as an extension of the physical attributes of the parcels assessed, such as their front or rear yards and may also provide a greater opportunity for recreation. As a result, the maintenance of these landscaped improvements and amenities provides a particular and distinct benefit to the properties and developments within each respective Zone, including the proposed Annexation Territory.

STREET LIGHTING
Street lighting in the District is primarily useful for illuminating the streets that provide access to the properties in the District as well as the sidewalks and parking lanes associated with those properties. While it is recognized that both streetlights and traffic signals serve in part to enhance traffic safety, installation and construction of these improvements were clearly required by the development of properties within the District/Zone and these improvements provide three main special benefits to those properties: (i) property security benefit, (ii) pedestrian safety benefit, and (iii) parkway/roadway egress benefit. Furthermore, because traffic circulation in the City is largely the result of local traffic to and from these properties by the City of Reedley
Landscaping and Lighting
Maintenance District No. 1
Engineer's Report
Annexation Zone HH
Fiscal Year
2026/2027
-
W w1LLDAN
property owners and guests, it is reasonable to assume that these properties derive a particular and distinct benefit from the streetlights and traffic signals that support the safe access to the properties and essentially all pedestrians and parked vehicles in the lit areas will, after dark, be directly associated with the assessed properties. As a result, the maintenance of these lighting improvements is a particular and distinct benefit to the properties in Zone H H.

GENERAL BENEFIT ANALYSIS
Pursuant to the 1972 Act and the provisions of the California Constitution, the costs of the District/Zone are apportioned by a formula or method that fairly distributes the net amount to be assessed among all assessable parcels in proportion to the special benefit to be received by each such parcel from the improvements. Article XIIID requires that a parcel's assessment may not exceed the reasonable cost of the proportional special benefit conferred on that parcel. Article XIIID also requires the agency to separate the general benefit from special benefit and that only special benefit is assessable.

The landscaped areas and related improvements funded by the proposed assessment for Zone HH were installed in connection with the development of properties within the Annexation Territory and are designed to directly serve those properties. The maintenance of these improvements provides a particular and distinct benefit to the parcels within the Annexation Territory by enhancing aesthetics, functionality, and overall neighborhood environment.

In the absence of a special funding Zone, the City would typically provide only limited tree management, weed abatement, rodent control, and erosion control services for the various landscape easement areas.

This baseline level of service would typically provide for periodic servicing of the improvement areas (generally twice annually) or on an as-needed basis to address health and safety concerns. Such baseline services are intended to protect the general public and adjacent properties from potential hazards, including fire risk, obstruction of visibility, or damage to roadways and infrastructure. However, this limited level of maintenance results in a substantially less maintained and less visually appealing environment than the enhanced, regular landscape maintenance provided through the District. The enhanced level of service represents a particular and distinct benefit to the properties within the Annexation Territory beyond that minimal public safety baseline.

To ensure compliance with Article XIIID and to maintain a conservative allocation, a nominal general benefit component of $92 annually has been identified to account for incidental public advantages associated with the improvements. This amount has been deducted from the total annual costs prior to apportionment. The remaining balance represents the proportional special benefit conferred upon the parcels within the Annexation Territory.

APPORTIONMENT
The method of apportionment (method of assessment) is based on the premise that each assessed parcel receives a proportional special benefit from the improvements maintained, serviced, and funded by the assessments and specifically, the lighting, landscape and irrigation improvements installed in connection with the development of these parcels. The functionality, safety, and aesthetic environment of properties within the District is enhanced by the presence of well-maintained lighting and landscaping improvements in close proximity to those properties.

City of Reedley
Landscaping and Lighting
Maintenance District No. 1
Engineer's Report
Annexation Zone HH
Fiscal Year
2026/2027
-
W w1LLDAN
The cost to provide maintenance and servicing of the improvements within or adjacent to the original area and each annexation area represent a zone of benefit (referred to throughout as "Zone") and provide a distinct and special benefit to each parcel in the Zone. The cost to provide maintenance and servicing of the improvements for each Zone are determined and are fairly and equitably distributed among each assessable parcel in the Zone based upon the estimated proportional special benefit received by each parcel. Expenses associated with the preparation of the Engineer's Report and District administration are fairly and equitably distributed to each District Zone, including those that have no improvements or that are fully or partially selfmaintained.

In addition to the use of Zones, the method of apportionment established for the District utilizes a weighted methodology commonly referred to as an Equivalent Benefit Unit ("EBU") methodology to reflect the proportional special benefit of each parcel.

For the purposes of this Engineer's Report, an EBU is the quantum of benefit derived from the District improvements by a single-family residential parcel. The single-family residential parcel has been selected as the basic unit for calculation of assessments. Thus, the "benchmark" property (the single-family residential parcel) derives one EBU of benefit and is assigned 1.00 Equivalent Benefit Unit.

An assessment amount per EBU ("Rate") for the Zone improvements is established by dividing the total balance to be levied for the Zone by the total number of EBUs assigned to parcels benefiting from such improvements.

Total Balance to Levy/ Total EBUs = Levy per EBU ("Rate") This amount is then applied back to each parcel's individual EBU to determine each parcel's proportionate benefit and assessment obligation.

Rate x Parcel EBU = Parcel Levy Amount

LAND USE CLASSIFICATIONS
Every parcel within the District is assigned a land use classification based on available parcel information obtained from the County Assessor's Office. It has been determined that parcel use and size are the appropriate factors necessary to identify and calculate the proportional special benefits conveyed to each property within the District and respective Zone for the cost of improvements associated with that property.

The following provides an overall description of the various land use classifications assigned to properties in the proposed Zone HH and the proportional special benefit (weighted allocation) for those land uses. The proposed Zone HH will be comprised of lots identified as Residential Single-Family Parcels and Residential Multi-Family Parcels.

Residential Single-Family Parcels (SFR) - This classification may include but is not limited to all subdivided residential tract lots (with or without structures); town homes; condominiums; or other single-family residential units on a single parcel. The single-family residential parcel has been selected as the basic unit for calculation of assessments, and each is assigned one (1.00) Equivalent Benefit Unit.

Multi-Family Residential Parcels (MFR) - This land use classification identifies properties that are used for residential purposes but contain more than a single residential unit on the parcel (parcels with more than one dwelling). Based on an overall evaluation of the proposed development within Zone HH - Tract 6276 Chateau Estates, it was determined that the average-sized SFR parcel yielded approximately four (4) dwelling units per acre of land. In comparison, 1.7 of a proposed multi-family (apartment) building could be City of Reedley
Landscaping and Lighting
Maintenance District No. 1
Engineer's Report
Annexation Zone HH
Fiscal Year
2026/2027
-
-#'WILLDAN
accommodated on one (1.0) acre of land. Thus, a weighted proportional special benefit factor of 2.5 EBUs has been assigned per MFR building/complex on a parcel of land.

Vacant/Undeveloped Parcels (VAC/UNDV) - This classification includes properties that are identified as parcels with no development but have development potential. Although it is recognized that the improvements provided within the various Zones of the District were primarily constructed and installed as the result of property development, it is also recognized that the majority of these improvements were constructed in part to support the overall development of properties within the District and/or Zone to their full and best use, including vacant undeveloped properties. Therefore, parcels identified as Vacant/Undeveloped Parcels shall be assigned a proportional EBU that is twenty-five percent (25%) of the developed non-residential property, or 1.75 EBU per acre, up to a maximum of five (5) acres per parcel.

Exempt Parcels - The following are exempt from the assessment: areas of streets, avenues, lanes, roads, drives, courts, alleys, public easements, rights-of-way, parkways, and drainage/pond basins. Also exempt are utility rights-of-way used exclusively for utility transmission, common areas (such as in condominium complexes), land dedicated as open space or parks, landlocked parcels, and small parcels vacated by the City, as these parcels do not benefit from the improvements. In addition, public schools, government agencies, and parcels with no road frontage will not be assessed.

The following table identifies the defined land use classifications and corresponding EBU assignments.

Land Use Classifications and Equivalent Benefit Unit Assignments Land Use Classification Abbreviation Assessment Basis EBU Assignment Residential Single-Family SFR Per parcel 1.00 EBU per parcel ---- Multi-Family Residential MFR Per building/complex 2.50 EBUs per building/complex Vacant/Undeveloped
Exempt
VAC/UNDV Per acre
EXEMPT Not assessed

1.75 EB Us per acre, up to am axim um of 5 acres

0.00 EBU

ASSESSMENT RANGE FORMULA
Any new or increased assessment requires certain noticing and public meeting requirements by law. Prior to the passage of Proposition 218 (California Constitution Articles XIIIC and XIIID), legislative changes in the Brown Act defined a "new or increased assessment" to exclude certain conditions. These conditions included any assessment that does not exceed an assessment formula or range of assessments previously adopted by the agency or approved by the voters in the area where the assessment is imposed. This definition and condition were later confirmed through Senate Bill 919 (the Proposition 218 implementing legislation).

The purpose of establishing an assessment range formula is to provide for reasonable and predictable annual adjustments to the maximum assessments without requiring costly noticing and mailed ballot procedures each year. Commencing with Fiscal Year 2027/2028, the maximum assessment may be increased annually to account for rising labor and material costs.

The maximum assessment amount allowed for each fiscal year shall be adjusted annually by an amount equal to the percentage increase of the CPI for the San Francisco-Oakland-Hayward area for Urban Consumers, as developed by the U.S. Bureau of Labor Statistics, annually. The Assessment Range Formula shall be applied to the maximum assessment rates developed for Fiscal Year 2026/2027 and shall be applied in each subsequent fiscal year unless the City Council formally suspends its application.

City of Reedley
Landscaping and Lighting
Maintenance District No. 1
Engineer's Report
Annexation Zone H H
Fiscal Year
2026/2027
-
W,w 1LLDAN

PART C - ESTIMATED COST OF THE IMPROVEMENTS
The 1972 Act provides that the estimated costs of the improvements shall include the total cost of the improvements, including incidental expenses, which may include reserves to operate the District until assessment revenues are collected on the County tax rolls and remitted to the City, typically in December or January of the applicable fiscal year.

The 1972 Act also provides that the amount of any surplus, deficit, or contribution be included in the estimated cost of improvements. The net amount to be assessed on the lots or parcels within LLMD No. 1 is the total cost of installation, maintenance, and servicing with adjustments either positive or negative for reserves, surpluses, deficits, and/or contributions.

The budget on the next page outlines the estimated costs to maintain the improvements at build-out and establishes the initial Maximum Assessment per EBU (Maximum Assessment Rate) for Fiscal Year 2026/2027. Commencing with Fiscal Year 2027/2028, the Maximum Assessment Rate may be adjusted annually in accordance with the Assessment Range Formula described herein. The actual annual levy for each fiscal year shall be based on the estimated net cost of maintaining and servicing the improvements for that fiscal year, not to exceed the applicable Maximum Assessment Rate as adjusted.

City of Reedley
Landscaping and Lighting
Maintenance District No. 1
Engineer's Report
Annexation Zone HH
Fiscal Year
2026/2027
-
. WILLDAN
ANNEXATION ZONE HH (TRACT 6267 CHATEAU ESTATES) BUDGET ESTIMATE Zone HH
BUDGET ITEM Tract 6267
Chateau Estates

ANNUAL MAINTENANCE (DIRECT COSTS)
Landscape Maintenance Expenses
Landscape and Lighting Maintenance $2,261
Landscape and Lighting Utilities (Water/Electricity) 3,160 Tree Trimming Included in Lndscp Maint.

Capital Replacement Costs/Renovation 618
Operation Reserves 2,710
Total Annual Landscape Maintenance Expenses $8,750
Administration
Administration Overhead $409
County Administration Fee 7
Professional Services 197
Total Administration $614
Total Costs & Expenses $9,363

LEVY ADJUSTMENTS
General Benefit (Contribution) $92
Total Levy Adjustments ($92)
BALANCE TO LEVY $9,271

DISTRICT STATISTICS
Total Estimated Parcels 44
Total Estimated EBUs 59.00
Proposed Maximum Assessment per EBU $157.14
Proposed Maximum Assessment for FY 2026/2027 $157.14
City of Reedley
Landscaping and Lighting
Maintenance District No. 1
Engineer's Report
Annexation Zone HH
Fiscal Year
2026/2027
-
W w1LLDAN

PART D -ASSESSMENT DIAGRAMS
The Fiscal Year 2026/2027 Assessment Diagram outlines the boundaries of the Landscaping and Lighting Maintenance District No. 1. A separate diagram for the proposed Annexation Zone HH is also and includes all lots, parcels, and subdivisions of land identified on the Assessment Roll contained within Part E of this Report. The lines and dimensions of each lot or parcel are as shown on the Fresno County Assessor's parcel maps which are incorporated by reference herein and made part of this Report.

LAN'.DSCAPI.N01 .AND "LIBH'TIN'G ,MAINT'ENANC:E, DISTRICT NO .. 1 CITY OF REE.DLEY
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City of Reedley
Landscaping and Lighting
Maintenance District No. 1
Engineer's Report
Annexation Zone HH
Fiscal Year
2026/2027
-
'WWILLDAN

CITY OF REEDLEY
LANDSCAPING AND UGHTING1 MAINTENANCE D1ISTRICT N0.1
ZONEHH
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City of Reedley
Landscaping and Lighting
Maintenance District No. 1
J ______ I ~l _ 1 I I
CAMEi RlDGE DR
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Engineer's Report
Annexation Zone HH
Fiscal Year - 2026/2027 • - • -
~ W ILLDAN

PART E -ASSESSMENT ROLL
All assessed lots or parcels of real property within Annexation Zone HH are listed on the assessment roll below. Each parcel's corresponding Balloted Maximum Assessment is based on the proposed land use and the Maximum Assessment Rate established for Fiscal Year 2026/2027. Commencing Fiscal Year 2027 /2028, the maximum assessment rate shall be adjusted annually in accordance with the Assessment Range Formula described in Part B of this Report.

Maximum
Assessor's Annexation Balloted Maximum
Balloted Land Use Assessment
Parcel Number Benefit Zone EBU Assessment
363-090-89
363-090-90
HH
HH
Multi-Family Residential
Residential Single-Family

25.00 34.00
Rate
$157.14 $ 3,928.40
$157.14 $ 5,342.63
Totals 59.00 $ 9,271.03
Parcel Count 44
Note: Dollar amounts within the budget on page 11 have been rounded to the nearest dollar.

City of Reedley
Landscaping and Lighting
Maintenance District No. 1
Engineer's Report
Annexation Zone HH
Fiscal Year - 2026/2027 • .. • - ~
DATE: October 13, 2026

REEDLEY CITY COUNCIL
[8J Consent
D Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: \0
TITLE: ADOPT RESOLUTION NO. 2026-070 AWARDING A CONSTRUCTION CONTRACT TO SW CONSTRUCTION, INC. FOR THE CAMACHO PARK

REHABILITATION PROJECT
PREPARED: Sergio Saldana GS
Assistant Engineer
SUBMITTED: Marilu S. Morales, P.E. ~
City Engineer
APPROVED: Nicole R. Zieba \ (\. /
City Manager V r

RECOMMENDATION
Staff recommends that the City Council Adopt Resolution No. 2026-070, awarding a construction contract to SW Construction, Inc. for the Camacho Park Rehabilitation Project (Project).

EXECUTIVE SUMMARY
Staff is requesting that City Council adopt Resolution No. 2026-070 awarding the Project to SW Construction, Inc. in the amount of $1,871,477.42 and authorize the City Manager to execute the Public Improvement Agreement for the Project. Execution of the Agreement is subject to the submittal of the necessary bonds, insurance certificates and other necessary documents as required by the specifications, special provisions for this project and State law.

The Project is located at Camacho Park on North Avenue and includes many major construction items. The site improvements include a new prefabricated restroom (city supplied) on the north side of the park near the softball field, removal of the existing ramp on the south side of the park, removal of all of the existing staircases, installation of new ADA-compliant ramps and staircases on the north and south side of the park, installation of a new walking trail on the north and east sides of the park with bollard lighting, removal of the existing flag pole and installation of a new flag pole at a new location. The field improvements include new LED field lights (city supplied), dugout covers, bullpen upgrades, new scorer's tables, new batting cage netting and a new scoreboard (city supplied). A new park entrance will be constructed that features ornamental fencing, gates, signage, planters and a CMU trash enclosure. Concrete improvements include an extended concrete area near the snack bar with tables, replacing lifted sidewalk along Columbia Avenue and minor curb and gutter removal and replacement.

Staff is also requesting that a contingency of 15% or $280,721.61 to be included in the Council action to cover any unforeseen incidentals.

BACKGROUND
The Project includes a new prefabricated restroom (city supplied) on the north side of the park near the softball field, removal of the existing ramp on the south side of the park, removal of all of the existing staircases, installation of new ADA-compliant ramps and staircases on the north and south side of the park, installation of a new walking trail on the north and east sides of the park with bollard lighting, removal of the existing flag pole and installation of a new flag pole at a new location. The field improvements include new LED field lights (city supplied), dugout covers, bullpen upgrades, new scorer's tables, new batting cage netting and a new scoreboard (city supplied). A new park entrance will be constructed that features ornamental fencing, gates, signage, planters and a CMU trash enclosure. Concrete improvements include an extended concrete area near the snack bar with tables, replacing lifted sidewalk along Columbia Avenue and minor curb and gutter removal and replacement. The City applied for grant funding for Camacho Park multiple times and was successful in round 4 of Proposition 68 grant funding . This is the second of two projects to be bid for the rehabilitation of Camacho Park. The first project included improvements to the existing snack bar and restrooms which was previously awarded and is currently under construction.

On September 3, 2026, a Notice to Bidders for the Project was advertised on the City website and on local builders' exchanges for a period of approximately four and a half (4.5) weeks. During the bidding period, ten (10) contractors requested bid documents from the City for the Project. Two (2) addenda were issued during the project bidding period. The addendums addressed a change to the bid opening date and revisions to the bid documents, specifications and plan sheets.

On October 6th , 2026, City staff conducted the bid opening for this project where eight (8) bids were received, opened, and read aloud. The bids received for the total Base Bid ranged from $1,871,477.42 to $3,093,629.50 as shown in the attached Bid Tabulation. The engineer's estimate of probable cost for the Base Bid was $1,779,815.00.

PRIOR COUNCIL ACTIONS
On June 9, 2026, the City Council adopted Resolution No. 2026-043 awarding a construction contract to Pride Industries, Inc. for the Camacho Park Rehabilitation - Restroom & Snack Bar Facilities Project.

On January 28, 2025, the City Council adopted Resolution No. 2025-003 granting authority to the City Manager or to enter into a Professional Services Agreement with Peters Engineering Group for Professional Engineering Design Services for the Camacho Park Rehabilitation Project.

FISCAL IMPACT
The total authorization request for the construction contract is $1,871,477.42 with an additional contingency amount of $280,721.61 for a total of $2,152,199.03. The Project construction will be paid through the Proposition 68 State Grant Funding, Measure C Trail Funding and Park Development Impact Fees.

ATTACHMENTS

1. Resolution No. 2026-070

2. Bid Tabulation

Page 2 of 2 ends

RESOLUTION NO. 2026-070

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REEDLEY AWARDING A CONSTRUCTION CONTRACT TO SW CONSTRUCTION, INC. FOR THE

CAMACHO PARK REHABILITATION PROJECT
WHEREAS, the City of Reedley issued a Notice to Bidders for the Camcho Park Rehabilitation Project; and
WHEREAS, the City received, opened and read aloud eight (8) bids which the total ranged from $1,871,477.42 to $3,093,629.50; and
WHEREAS, the lowest, most responsive and responsible bid was submitted by SW Construction, Inc.; and
WHEREAS, the City Council, using their independent judgment, desires to award a construction contract for the lowest responsible, responsive bid, for total Bid in the amount of $1,871,477.42.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Reedley, using their independent judgment, hereby approves Resolution No. 2026-070 based on the following:

1. The above recitals are true and correct; and

2. That the contract for the Camacho Park Rehabilitation Project is awarded to SW Construction, Inc. for the unit and lump sum prices as bid, the total amount of the contract being $1,871,477.42.

3. That the City Manager is authorized and directed to promptly execute the contract for the subject work with SW Construction, Inc. subject to the submittal of the necessary bonds, insurance certificates and other necessary documents required by the specifications and special provisions for this project, all for the approval by and to the satisfaction of the City Engineer and the City Attorney.

4. The City Manager or her designee, is hereby authorized to execute contract change orders to the contract for this project and shall not exceed 15% of the base bid or $280,721.61 without prior approval of this City Council.

5. The construction budget for this project, including the construction contract and contingency costs, shall not exceed approximately $2,152,199.03.

6. This resolution is effective immediately upon adoption.

This foregoing resolution is hereby approved at a regular meeting of the City Council of the City of Reedley held on the 13th day of October 2026, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Matthew Tuttle, Mayor
ATTEST:

Ruthie Greenwood, City Clerk
RESOLUTION NO. 2026-070
Engineer's Estimate
Item No. Description Qty. Units Un it Cost Total

BASE BID
1 Mobilization 1 LS $ 250,000 00 $ 250,000.00 $
2 Insurance and Bonds 1 LS $ 50,000.00 $ 50,000.00 $
3 Traffic Control 1 LS $ 5,000.00 $ 5,000.00 $
4 Dust Control and BMP Compliance 1 LS $ 15,000.00 $ 15,000.00 $ 5 Clearing and Grubbing 1 LS $ 150,000.00 $ 150,000.00 $ 6 Earthwork (F) 1,658 CY $ 100.00 $ 165,800.00 $
7 Imported Borrow (F) 823 CY $ 50.00 $ 41 ,150.00 $
8 Hot Mix Asphalt (F) 356 TON $ 135.00 $ 48,060.00 $
9 Aggregate Base (Class II} (F) 521 TON $ 55.00 $ 28,655.00 $ 10 Concrete Curb Drive Approach 142 SF $ 50.00 $ 7,100.00 $ 11 Concrete Sidewalk 9,970 SF $ 12.00 $ 11 9,640.00 $
12 Concrete Curb and Gutter 110 LF $ 50.00 $ 5,500.00 $ 13 Concrete Retaining Curb 123 LF $ 50.00 $ 6,150.00 $
14 Concrete Retaining Wall (Max: 4.25') 41 CY $ 1,000.00 $ 41 ,000.00 $ 15 North Concrete Staircase 24 CY $ 1,000.00 $ 24,000.00 $ 16 South Concrete Staircase 22 CY $ 1,000.00 $ 22,000.00 $ 17 Handrail Staircase 823 LF $ 100.00 $ 82,300.00 $
18 Concrete Retaining Wall Staircase (Max: 5. 61 CY $ 1,000.00 $ 61 ,00000 $ 19 Adjust Sewer Manhole Frame and Cover 1 EA $ 1,500.00 $ 1,500.00 $ 20 Adjust Water Valve Frame and Cover 5 EA $ 1,00000 $ 5,000.00 $ 21 Adjust Water Meter Frame and Cover 2 EA $ 1,000.00 $ 2,000.00 $ 22 Ajust Storm Drain Inlet 1 EA $ 1,000.00 $ 1,000.00 $ 23 Ajust Pull box 6 EA $ 1,000.00 $ 6,000.00 $
24 Access Gates 1 LS $ 15,000.00 $ 15,000.00 $
25 Guardrail 106 LF $ 100.00 $ 10,600.00 $
26 Guardrail with Tray 78 LF $ 150.00 $ 11,700.00 $
27 Planting and Irrigation System 1 LS $ 150,000.00 $ 150,000.00 $ 28 Pavement Delineation 1 LS $ 12,500.00 $ 12,500.00 $
29 Bollard Trail Lighting 1 LS $ 100,000.00 $ 100,000.00 $ 30 Sewer Service to Prefabricated Bathroom 1 LS $ 15,000.00 $ 15,000.00 $ 31 Water Service to Prefabricated Restroom 1 LS $ 10,000.00 $ 10,000.00 $ 32 Miscellaneous Facilities and Operations 1 LS $ 20,000.00 $ 20,000.00 $ 33 Miscellaneous Electrical 1 LS $ 10,000.00 $ 10,000.00 $ 34 Aluminum Bench (Dugout) 4 EA $ 2,500.00 $ 10,000.00 $ 35 Chain Link Fence (Dugout) 229 LF $ 40.00 $ 9,160.00 $ 36 Install Dugout Covers 1 LS $ 85,000.00 $ 85,000.00 $ 37 Removable Bollards 3 EA $ 2,000.00 $ 6,000.00 $
38 Scorer's Table 2 EA $ 10,000.00 $ 20,000.00 $
39 Batting Cage Nets 2 EA $ 4,000.00 $ 8,000.00 $
40 Picinic Table 4 EA $ 1,500.00 $ 6,000.00 $
41 Entry Sign and Wrought Iron Fencing 1 LS $ 75,000.00 $ 75,000.00 $ 42 Install Owner Supplied Scoreboard 1 LS $ 1,500.00 $ 1,500.00 $ 43 Reconstruction & Installation of Railroad Ti 1 LS $ 1,500.00 $ 1,500.00 $ 44 Trash Bin Enclosure 1 LS $ 40,000.00 $ 40,000.00 $
45 Lighting Structure 2 EA $ 10,000.00 $ 20,000.00 $
46 Flagpole Installation 1 LS $ 5,000.00 $ 5,000.00 $
Total for BASE Bid: $ 1,779,815.00
Note 1 through 31 Bid Calculation Error
Subcontractors Asphalt
Staking/Surveying
Concrete
Water & Sewer Services
Tree Removal
Underground
Demo
Equipment Install
Traffic Control
CMU
Fencing
SWPPP
Striping
Electrical
Landscape
Exhibit A
Camacho Park Rehabilitation Civil Improvements
Bid Tabulation
SW Construction Inc. Don Berry Construction Inc. Agee Construction Unit Cost Total Unit Cost Total Unit Cost Total
193,725.00 $ 193,725.00 $ 80,000.00 $ 80,000.00 $ 185,000.00 $ 185,000.00 157,500.00 $ 157,500.00 $ 14,000.00 $ 14,000.00 $ 500.00 $ 500.00 58,800.00 $ 58,800.00 $ 7,000.00 $ 7,000.00 $ 10,000 OD $ 10,000.00 6,825.00 $ 6,825.00 $ 5,500.00 $ 5,500.00 $ 2,500.00 $ 2,500.00 44,151 .84 $ 44,151.84 $ 50,000.00 $ 50,000.00 $ 130,000.00 $ 130,000.00

47.32 $ 78,456.56 $ 34.00 $ 56,372.00 $ 100.00 $ 165,800.00

69.36 $ 57,083.28 $ 77.00 $ 63,371.00 $ 115.00 $ 94,645.00 407.02 $ 144,899.12 $ 190.00 $ 67,640.00 $ 300.00 $ 106,800.00

67.03 $ 34,922.63 $ 85.00 $ 44,285.00 $ 100.00 $ 52,100.00

22.85 $ 3,244.70 $ 26.00 $ 3,692.00 $ 14.00 $ 1,988.00

13.10 $ 130,607.00 $ 17.50 $ 174,475.00 $ 10.00 $ 99,700.00

75.72 $ 8,329.20 $ 56.00 $ 6,160.00 $ 42.00 $ 4,620.00

73.50 $ 9,040.50 $ 86.00 $ 10,578.00 $ 30.00 $ 3,690.00 774.13 $ 31,739.33 $ 2,230.00 $ 91,430.00 $ 1,900.00 $ 77,900.00 675.51 $ 16,212.24 $ 1,230.00 $ 29,520.00 $ 950.00 $ 22,800.00 1,101 .89 $ 24,241.58 $ 1,200.00 $ 26,400.00 s 915.00 $ 20,130.00 236.25 $ 194,43375 $ 243.00 $ 199,989.00 s 230.00 $ 189,290.00 651.83 $ 39,761.63 $ 1,650.00 $ 100,650.00 $ 1,330.00 $ 81 ,130.00 2,457.18 $ 2,457.18 $ 1,600.00 $ 1,600.00 $ 1,500.00 $ 1,500.00 491 .44 $ 2,457.20 $ 1,600.00 $ 8,000.00 $ 900.00 $ 4,500.00 1,228.59 $ 2,457.18 $ 1,600.00 $ 3,200.00 $ 900.00 $ 1,800.00 2,457.18 $ 2,457.18 $ 3,000.00 $ 3,000.00 $ 3,000.00 $ 3,000.00 1,102.90 $ 6,617.40 $ 1,600.00 $ 9,600.00 $ 1,000.00 $ 6,000.00 18,270.00 $ 18,270.00 $ 19,000.00 $ 19,000.00 $ 18,000.00 $ 18,000.00 294.00 $ 31 ,164.00 $ 302.00 $ 32,012.00 $ 310.00 $ 32,860.00 336.00 $ 26,208.00 $ 345.00 $ 26,910.00 $ 350.00 $ 27,300.00 37,800.00 $ 37,800.00 $ 36,000.00 $ 36,000.00 $ 48,000.00 $ 48,000.00 5,544.00 $ 5,544.00 $ 3,000.00 $ 3,000.00 $ 3,000.00 $ 3,000.00 159,390.00 $ 159,390.00 $ 198,500.00 $ 198,500.00 $ 140,000.00 $ 140,000.00 5,766.55 $ 5,766.55 $ 10,700.00 $ 10,700.00 $ 8,000.00 $ 8,000.00 2,145.07 $ 2,145.07 $ 12,700.00 $ 12,700.00 $ 12,000.00 $ 12,000.00 2,625.00 $ 2,625.00 $ 91,500.00 $ 91 ,500.00 $ 55,000.00 $ 55,000.00 32,235.00 $ 32,235.00 $ 12,700.00 $ 12,700.00 $ 10,000.00 $ 10,000.00 5,119.78 $ 20,479.12 $ 5,000.00 $ 20,000.00 $ 4,800.00 $ 19,200.00 115.50 $ 26,449.50 $ 118.00 $ 27,022.00 $ 112.00 $ 25,648.00 28,613.82 $ 28,613.82 $ 95,000.00 $ 95,000.00 $ 94,000.00 $ 94,000.00 630.00 $ 1,890.00 $ 1,000.00 $ 3,000.00 $ 3,000.00 $ 9,000.00 12,805.48 $ 25,610.96 $ 16,500.00 $ 33,000.00 $ 18,500.00 $ 37,000.00 4,818.01 $ 9,636.02 $ 4,600.00 $ 9,200.00 $ 4,500.00 $ 9,000.00 11,902.90 $ 47,611 .60 $ 10,200.00 $ 40,800.00 $ 10,000.00 $ 40,000.00 75,852.00 $ 75,852.00 $ 77,000.00 $ 77,000.00 $ 72,000.00 $ 72,000.00 3,985.98 $ 3,985.98 $ 3,500.00 $ 3,500.00 $ 18,000.00 $ 18,000.00 15,859.80 $ 15,859.80 $ 18,000.00 $ 18,000.00 $ 12,000.00 s 12,000.00 30,271.50 $ 30,271.50 $ 41 ,000.00 $ 41 ,000.00 $ 29,000.00 $ 29,000.00 5,512.50 $ 11,025.00 $ 12,000.00 $ 24,000.00 $ 13,000.00 $ 26,000.00 2,625.00 $ 2,625.00 $ 7,500.00 $ 7,500.00 $ 19,300.00 $ 19,300.00 $ 1,871,477.42 $ 1,898,506.00 $ 2,012,701.00
Burtch Construction
ESP Surveying Inc. Medina Land Surveys Joyner Construction Staking Fresno Concrete Construction Inc Fresno Concrete Construction Inc.

Haydon Construction Inc.

Cardinal Tree Service
MD Concrete & Demolition
1 king Khan Drilling & Construction Inc.

Safety Network Inc.

Dorfemeier Masonry Inc. Dorfemeier Masonry Inc.

National Guard & Fence Inc. National Guard & Fence Inc. National Guard & Fence Inc.

Genesis SWPPP Inc.

Chrisp Company
Dynamic Electrical Power Design Electric Inc. C3 Electric EB Landscape Touch of Green Landscape
Avison Construction Inc. Yanez Construction
Unit Cost Total Unit Cost Total
$ 150,000.00 $ 150,000.00 $ 60,000.00 $ 60,000.00
$ 50,000.00 $ 50,000.00 $ 72,000.00 $ 72,000.00
$ 5,000.00 $ 5,000.00 $ 24,000.00 $ 24,000.00
$ 5,000.00 $ 5,000.00 $ 18,000.00 $ 18,000.00
$ 125,000.00 $ 125,000.00 $ 64,200.00 $ 64,200.00
$ 70.00 $ 116,060.00 $ 42.00 $ 69,636.00
$ 65.00 $ 53,495.00 $ 42.00 $ 34,566.00
$ 175.00 $ 62,300.00 $ 360.00 $ 128,160.00
$ 65.00 $ 33,865.00 $ 66.00 $ 34,386.00
$ 21.00 $ 2,982.00 $ 66.00 $ 9,372.00
$ 11 .00 $ 109,670.00 $ 11.00 $ 109,670.00
$ 70.00 s 7,700.00 $ 72.00 $ 7,920.00
$ 60.00 s 7,380.00 $ 70.00 $ 8,610.00
$ 4,400.00 $ 180,400.00 $ 3,750.00 $ 153,750.00
$ 2,000.00 $ 48,000.00 $ 1,440.00 $ 34,560.00
$ 2,000.00 $ 44,000.00 $ 1,800.00 $ 39,600.00
$ 200.00 $ 164,600.00 $ 210.00 $ 172,830.00
$ 4,000.00 $ 244,000.00 $ 2,100.00 $ 128,100.00
$ 1,200.00 $ 1,200.00 $ 6,000.00 $ 6,000.00
$ 1,000 00 $ 5,000.00 $ 1,020.00 $ 5,100.00
$ 1,200.00 $ 2,400.00 $ 1,080.00 $ 2,160.00
$ 7,500.00 $ 7,500.00 $ 1,080.00 $ 1,080.00
$ 1,000.00 $ 6,000.00 $ 1,200.00 $ 7,200.00
$ 18,000.00 $ 18,000.00 $ 12,000.00 $ 12,000.00
$ 280.00 $ 29,680.00 $ 240.00 $ 25,440.00
$ 300.00 $ 23,400.00 $ 300.00 $ 23,400.00
$ 40,000.00 $ 40,000.00 $ 47,475.00 $ 47,475.00
$ 3,000.00 $ 3,000.00 $ 3,310.00 $ 3,310.00
$ 160,000.00 $ 160,000.00 $ 174,480.00 $ 174,480.00
$ 10,000.00 $ 10,000.00 $ 10,200.00 $ 10,200.00
$ 12,000.00 $ 12,000.00 $ 10,200.00 $ 10,200.00
$ 10,000.00 $ 10,000.00 $ 144,000.00 $ 144,000.00
$ 30,000.00 $ 30,000.00 $ 11 ,235.00 $ 11 ,235.00
$ 5,000.00 $ 20,000.00 $ 5,225.00 s 20,900.00
$ 120.00 $ 27,480.00 $ 132.00 $ 30,228.00
$ 80,000.00 $ 80,000.00 $ 163,610.00 $ 163,610.00
$ 2,000.00 $ 6,000.00 $ 5,280.00 $ 15,840.00
$ 20,000.00 $ 40,000.00 $ 21,600.00 $ 43,200.00
$ 3,000.00 $ 6,000.00 $ 6,960.00 $ 13,920.00
$ 10,000.00 $ 40,000.00 $ 10,560.00 $ 42,240.00
$ 72,000.00 $ 72,000.00 $ 85,200.00 $ 85,200.00
$ 10,000.00 $ 10,000.00 $ 1,975.00 $ 1,975.00
$ 2,000.00 $ 2,000.00 $ 18,000.00 $ 18,000.00
$ 35,000.00 $ 35,000.00 $ 23,760.00 $ 23,760.00
$ 12,000.00 $ 24,000.00 $ 12,600.00 $ 25,200.00
$ 15,000.00 $ 15,000.00 $ 16,800.00 $ 16,800.00
$ 2,145,112.00 $ 2,153,513.00
Epic Land Surveying
3oto Brother Custom Concrete Int
Haydon Construction
Kroeker Inc. Kroeker Inc.
ng Khan Drilling & Construction In
Dorfemeier Masonry Inc.

National Guard & Fence Inc. National Guard & Fence Inc.

Elder Flower LLC
Chrisp Company
Dynamic Electrical C3 Electric
Touch of Green Landscape Touch of Green Landscape
HBC Enterprises American Paving Co.

Unit Cost Total Unit Cost Total
$ 125,791 .00 $ 125,791 .00 $ 260,000.00 $ 260,000.00
$ 32,823.00 $ 32,823.00 $ 10,000.00 $ 10,000.00
$ 24,614.00 $ 24,614.00 $ 10,000.00 $ 10,000.00
$ 6,087.00 $ 6,087.00 $ 15,000.00 $ 15,000.00
$ 51,519.00 $ 51 ,519.00 $ 100,000.00 $ 100,000.00
$ 44.00 $ 72,256.00 2 $ 170.00 $ 281 ,860.00
$ 72.00 $ 59,478.00 3 $ 94.00 $ 77,362.00
$ 235.00 $ 83,496.00 4 $ 185.00 $ 65,860.00
$ 83.00 $ 43,144.00 5 $ 60.00 $ 31 ,260.00
s 1900 $ 2,704 .00 6 $ 25.00 $ 3,550.00
s 10.00 $ 100,498.00 7 $ 8.00 $ 79,760.00
s 62.00 $ 6,776.00 8 $ 210.00 $ 23,100.00
s 50.00 $ 6,199.00 9 $ 57.00 $ 7,011 .00
$ 4,368.00 $ 179,088.00 $ 3,870.00 $ 158,670.00
$ 1,736.00 $ 41 ,664.00 $ 3,140.00 $ 75,360.00
$ 1,792.00 $ 39,424 .00 $ 3,750.00 $ 82,500.00
$ 265.00 $ 218,095.00 $ 210.00 $ 172,830.00
$ 4,316.00 $ 263,280.00 10 $ 4,300.00 $ 262,300.00
$ 1,868.00 $ 1,868.00 $ 1,500.00 $ 1,500.00
$ 854.00 $ 4,271 .00 11 $ 1,000.00 $ 5,000.00
$ 940.00 $ 1,880.00 $ 1,000.00 $ 2,000.00
$ 5,376.00 $ 5,376.00 $ 1,000 00 $ 1,00000
$ 1,493.00 $ 8,960.00 12 $ 500.00 $ 3,000.00
$ 19,488.00 $ 19,488.00 $ 18,000.00 $ 18,000.00
$ 314.00 $ 33,242.00 13 $ 340.00 $ 36,040.00
$ 358.00 $ 27,924.00 $ 430.00 $ 33,540.00
$ 49,000.00 $ 49,000.00 $ 33,000.00 $ 33,000.00
$ 5,905.00 $ 5,905.00 $ 3,000.00 $ 3,000.00
$ 151 ,168.00 $ 151 ,168.00 $ 138,000.00 $ 138,000.00
$ 15,680.00 $ 15,680.00 $ 8,000.00 $ 8,000.00
$ 15,245.00 $ 15,245.00 $ 9,700.00 $ 9,700.00
$ 40,747.00 $ 40,747.00 $ 177,200.00 $ 177,200.00
$ 10,485.00 $ 10,485.00 $ 10,000.00 $ 10,000.00
$ 5,272.00 $ 21,088.00 $ 4,600.00 $ 18,400.00
$ 123.00 $ 28,213.00 14 $ 120.00 $ 27,480.00
$ 111 ,962.00 $ 11 1,962.00 $ 102,000.00 $ 102,000.00
$ 1,090.00 $ 3,271 .00 15 $ 2,400.00 $ 7,200.00
$ 20,789.00 $ 41,578.00 $ 21 ,800.00 $ 43,600.00
$ 3,556.00 $ 7,113.00 16 $ 3,100.00 $ 6,200.00
$ 10,350.00 $ 41,401 .00 17 $ 9,900.00 $ 39,600.00
$ 77,790.00 $ 77,790.00 $ 75,000.00 $ 75,000.00
$ 1,842.00 $ 1,842.00 $ 10,000.00 $ 10,000 00
$ 3,392.00 $ 3,392.00 $ 7,000.00 $ 7,000.00
$ 45,024.00 $ 45,024.00 $ 39,000.00 $ 39,000.00
$ 14,403.00 $ 28,806.00 $ 13,000.00 $ 26,000.00
$ 18,438.00 $ 18,438.00 $ 20,000.00 $ 20,000.00
$ 2,178,090.00 18 $ 2,616,883.00
Epic Land Surveying
HVC Plumbing, Inc. New England Sheet Metal & Meer
Kroeker Inc Kroeker Inc.

King Khan Drilling & Construction Inc ng Khan Drilling & Construction Ir Dorfemeier Masonry Inc. Dorlemeier Masonry Inc.

National Guard & Fence Inc. National Guard & Fence Inc.

Fresno Seal & Stripe
C3 Electric C3 Electric
Signature Touch Landscape, Inc. EB Landscape
Prepared By: A. Barajas
Checked By: S. Saldana
Approved By: M. Morales
Date: 10/6/2026
Katch Environmental Inc.

Unit Cost Total
$ 78,799.00 $ 78,799.00
$ 30,627.00 $ 30,627.00
$ 56,508.00 $ 56,508.00
$ 58,979.00 $ 58,979.00
$ 351 ,566.00 $ 351 ,566.00
$ 171.80 $ 284,839.00 19
$ 119.35 $ 98,224.00 20
$ 320.97 $ 114,265.00 21
$ 93.96 $ 48,954.00 22
$ 16.92 $ 2,402.64
$ 8.54 $ 85,1 43.80
$ 40.64 $ 4,470.61 23
$ 28.19 $ 3,467.84 24
$ 3,804.48 $ 155,983.84 25
$ 1,517.04 $ 26,409.01 26
$ 1,579.47 $ 36,409.01 27
$ 225.00 $ 185,176.00 28
$ 3,728.50 $ 227,438, 71 29
$ 5,000.00 $ 5,000.00
$ 5,000.00 $ 25,000.00
$ 5,000.00 $ 10,000.00
$ 15,000.00 $ 15,000.00
$ 1,821 .67 $ 10,930.02
$ 17,400.00 s 17,400.00
$ 280.00 s 29,680.00
$ 320.00 s 24,960.00
$ 40,675.00 s 40,675.00
$ 2,775.00 s 2,775.00
$ 164,600.00 $ 164,600.00
$ 56,921 .00 $ 56,921.00
$ 30,421.00 $ 30,421 .00
$ 194,396.00 $ 194,396.00
$ 26,400.00 $ 26,400.00
$ 4,306.75 $ 17,227.00
$ 110.00 $ 25,190.00
$ 82,1 70.00 $ 82,170.00
$ 5,000.00 $ 15,000.00
$ 20,581.50 $ 41 ,163.00
$ 2,865.50 $ 5,791 .00 30
$ 9.352.25 $ 37,409.00
$ 122,072.94 $ 122,072.94
$ 62,039.00 $ 62,039.00
$ 86,448.00 $ 86,448.00
$ 35,679.67 $ 35,679.67
$ 20,000.00 $ 40,000.00
$ 31,280.00 $ 31 ,280.00
$ 3,093,629.50 31
Burtch Construction
Epic Land Surveying
Heritage Bomanite
Kroeker Inc.

King Khan Drilling & Construction Inc.

Dorfemeier Masonry Inc.

National Guard & Fence Inc.

A-C Electric
Fresno Landscape
DATE:

TITLE:

October 13, 2026

REEDLEY CITY COUNCIL
D Consent
C8J Regular Item
D Workshop
D Closed Session
D Public Hearing
ITEM NO: l \ ---

CONSIDERATION OF ITEMS PERTAINING TO THE CONSTRUCTION OF

THE AVIATION FUEL FACILITY REPLACEMENT PROJECT AT THE

REEDLEY MUNICIPAL AIRPORT

A) APPROVE AND AUTHORIZE THE CITY MANAGER TO EXECUTE

THE PUBLIC IMPROVEMENT AGREEMENT AND ALL SUPPORT

DOCUMENTS WITH GEMS ENVIRONMENTAL MANAGEMENT
SERVICES, INC. IN AN AMOUNT NOT TO EXCEED $2,728,497.78 B) ADOPT RESOLUTION NO. 2026-071 AMENDING THE 2026-27
ADOPTED BUDGET APPROPRIATING $2,969,209 IN THE AIRPORT

ENTERPRISE FUND

C) APPROVE AND AUTHORIZE THE CITY MANAGER TO EXECUTE

AN AGREEMENT AND ALL SUPPORTING DOCUMENTS WITH C&S

COMPANIES TO PROVIDE CONSTRUCTION MANAGEMENT

SERVICES
SUBMITTED: Sarah Reid
Community Services Direc
APPROVED: Nicole Zieba ~
City Manager ~

RECOMMENDATION
Consideration of items pertaining to the construction of the Aviation Fuel Facility Replacement Project at the Reedley Municipal Airport: A) Approve and authorize the City Manager to execute the Public Improvement Agreement and all supporting documents with Gems Environmental Management Services, Inc. in an amount not to exceed $2,728,497.78, B) Adopt Resolution NO. 2026-071 amending the 2026-27 Adopted Budget appropriating $2,969,209 in the Airport Enterprise Fund and C) Approve and authorize the City Manager to execute an agreement and all supporting documents with C&S Companies to provide Construction Management Services.

EXECUTIVE SUMMARY
Staff recommends that the City Council approve the award of a contract to Gems Environmental Management Services, Inc in an amount not to exceed $2,728,497.78 and authorize the City Manager to execute the Public Improvement Agreement for the construction of the Aviation Fuel Facility Replacement Project. Execution of the Agreement is subject to the submittal of the required bonds, insurance certificates, and other documents as required by the specifications, special provisions and applicable State and Federal laws.

This project includes three approximately 12,000-gallon aboveground storage tank (AST) systems. The proposed facility will include one AST for Jet-A fuel, one AST for low-lead aviation gasoline (1 00LL Avgas) with the capability to convert to unleaded Avgas in the future, and one AST for unleaded aviation gasoline (UL Avgas).

The proposed Avgas tank systems will accept fuel delivered from over-the-road supply vehicles, and will provide for self-service dispensing of fuel into aircraft via over-wing fueling nozzles through an interface with a card reader system. The proposed Jet-A fuel tank system will include a pumping system to offload fuel from supply vehicles and will provide for selfservice dispensing of fuel into aircraft via over- and under-wing fueling systems through an interface with a card reader system.

The Aviation Fuel Facility Replacement Project will replace the existing fuel systems, which consists of underground storage tanks and currently offers only two fuel options: Jet-A fuel and low 1 O0LL Avgas. The addition of UL Avgas is new to the Reedley Municipal Airport and will make the airport one of only a few airports in California and around the nation to offer this fuel.

With the transition of Reedley College Flight Science Program to the Reedley Municipal Airport, there is an increased need for UL Avgas for the college's fleet of five Skyleader aircraft. These aircraft operate more efficiently with UL Avgas, which also substantially reduces routine maintenance requ irements. The availability of UL Avgas at Reedley Municipal Airport wi ll provide this benefit to the college fleet as well as other aircraft that are capable of using the fuel.

This project aligns with the Federal Aviation Administration (FAA) EAGLE initiative's goal of safely eliminating leaded aviation fuel from piston-engine aircraft by the end of 2030 without adversely affecting the safe and efficient operation of the applicable general aviation fleet.

The project positions Reedley Municipal Airport to provide access to this emerging fuel source.

A stand-alone item will be brought before the City Council in the near future to accept and authorize the City Manager to sign the Measure C New Tech Grant Agreement with Fresno County Transportation Authority for this funding portion of the project.

BACKGROUND
Design of the Aviation Fuel Facility Replacement Project was completed in January 2026, and the project was advertised for construction bids in early spring 2026. Bids were due on April 17, 2026, and the City received one bid from Gems Environmental Management Services, Inc.

Staff worked with the City's airport consultants to identify comparable aviation fuel facility projects and evaluate the competitiveness of the submitted bid . Staff also met with the FAA to discuss the single bid received. Following this discussion, the FAA confirmed that the City could proceed with submitting a construction grant application based on the single bid received.

Page 2 of 3 ends

PRIOR COUNCIL ACTIONS
On October 22, 2024, the City Council approved submitting a grant application to the FAA for the design of the Aviation Fuel Facility Replacement Project.

On February 24, 2026, the City Council approved submitting a pre-grant application to the FAA for construction of the Aviation Fuel Facility Replacement Project.

On June 23, 2026, the City Council approved submitting a grant application to the Fresno Council of Governments for the Measure C New Technology Reserve Grant Program.

On September 8, 2026, the City Council approved applying for, accepting , and executing an Airport Capital Improvement Program Matching Grant with Caltrans.

FISCAL IMPACT
Budget Amendment No. 2026-071 requests an appropriation of $2,969,209 in the Airport Enterprise Fund for construction of the Aviation Fuel Facility Replacement Project. The project includes multiple funding sources, each of which must be tracked separately.

The City's local match for the project is $374,514, which will be funded from the unallocated balance of the Airport Enterprise Fund .

Fundina Source Fundina Amount
FAAAIP $509,733
FAAAIG $563,000
City Local Match $374,514
Cal-Trans $25,486
Measure C Tech Grant $1,496,476
Total Project Cost $2,969,209

ATTACHMENTS

1. Resolution No. 2026-071

2. Public Improvement Agreement

3. C&S Companies Construction Management Services Agreement

Page 3 of 3 ends

BUDGET AMENDMENT
RESOLUTION 2026-071
The City Council of the City of Reedley does hereby amend the 2026-2027 Budget as follows:

SECTION I - ADDITIONS
Account Number Account Description Amount
041-4730.6734 Above Ground Fuel Tank Project FAA Share $ 1,072,733 041-4730.6735 Above Ground Fuel Tank Project State Share $ 25,486 041-4730.6736 Above Ground Fuel Tank Project City Share $ 374,514 041-4730.6737 Above Ground Fuel Tank Measure C Share $ 1,496,476 Total $ 2,969,209
Purpose: Requests a total appropriation of $2,969,209 in the Airport Enterprise Fund for construction of the Aviation Fuel Facility Replacement Project. The project includes multiple funding sources, each of which must be tracked separately.

SECTION II - SOURCE OF FUNDING
Account Number Account Description Amount
041-3921 Above Ground Fuel Tank Project State Share $ 25,486 041-3922 Above Ground Fuel Tank Project FAA Share $ 1,072,733 041-3923 Above Ground Fuel Tank Project Measure C Share $ 1,496,476 041-2710 Airport Enterprise Unallocated Fund Balance $ 374,514 Total $ 2,969,209
Impact: The City's local match for the project is $374,514, which will be funded from the unallocated balance of the Airport Enterprise Fund.

REVIEWED:
flt~
Assistant City Manager City Manager
The foregoing resolution was approved by the City Council of the City of Reedley on October 13, 2026 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN : APPROVED:

Matthew Tuttle, Mayor
ATTEST:

Ruthie Greenwood, City Clerk

PUBLIC IMPROVEMENT AGREEMENT
THIS AGREEMENT made at the City of Reedley, by and between GEMS Environmental Management Services, Inc., HEREINAFTER CALLED the CONTRACTOR and the CITY OF REEDLEY, hereinafter called the OWNER.

WITNESSETH: That the CONTRACTOR and the OWNER, for the consideration hereinafter named, agree as follows:

SECTION A
The CONTRACTOR agrees to furnish all labor and materials, including tools, implements, and appurtenances required, and to perform all work in a good and workmanlike manner, free from any and all liens and claims of mechanics, materialmen, Subcontractors, artisans, machinists, teamsters, draymen, and laborers, required for: A via ti on Fuel Facility Replacement in the City of Reedley, including all appurtenances thereto, in strict compliance with the Bid and Contract Documents, the Special Provisions, and Project Plans approved March 2026.

SECTIONB
The CONTRACTOR and the OWNER agree that the Bid and Contract Documents, as completed by the CONTRACTOR, and supplementary details referenced thereifl., the Special Provisions, the Plans and Drawings, Performance Bond, Payment Bond, Certificates of Insurance and Endorsements (Comprehensive General Liability, Automobile Liability, and Worker's Compensation [Employer's Liability]), and the Prevailing Wage Rate Determination as determined by the State Director oflndustrial Relations, or Federal Wage Rate Determination as determined by the Secretary of Labor (Davis-Beacon Act), incorporated herein by Attachment A, whichever is higher, together with this Agreement, form the contract, and they are as fully a part of this contract as if herein repeated. No part of said Specifications which is in conflict with any portion of this agreement shall be considered as any part of this agreement, but shall be utterly null and void.

SECTIONC
The OWNER agrees to pay the CONTRACTOR in current funds for the Performance of the contract Two million seven hundred twenty-eight thousand four hundred ninety-seven dollars and seventy-eight cents. ($2,728,497.78), it being understood that said price is based upon the estimated quantities of materials to be used as set forth in the Proposal, and upon completion of the project the final contract price shall be revised, if necessary, to reflect the true quantities used at the stated unit price thereof as contained in the CONTRACTOR'S Proposal hereto attached.

SECTIOND
If the CONTRACTOR shall be adjudged as bankrupt, or ifhe makes a general assignment for the benefit of his creditors, or if a receiver should be appointed on account of his insolvency, or if he or any of his Subcontractors should persistently or repeatedly refuse or should fail, except in cases of materials, or ifhe should fail to make prompt payment to Subcontractors or for material or labor, or persistently disregard laws, ordinances, or the instructions of the City Engineer of the City of Reedley, hereinafter referred to as Engineer, then the OWNER may upon certificate of the Engineer when sufficient cause exists to justify such action, serve written notice upon the CONTRACTOR and his surety of its intention to terminate the contract, and unless within five (5) days after service of such notice, such violations shall cease and satisfactory arrangement for correction thereof be made, the contract shall, upon the expiration of said five (5) days, cease and terminate.

In the event of any such termination, the OWNER shall immediately serve written notice thereof upon the surety and the CONTRACTOR, and the surety shall have the right to take over and perform the contract, provided, however, that if the surety within ten (10) days after the serving upon it of notice of termination does not give OWNER written notice of its intention to take over and perform the contract or does not commence performance thereof within the ten (10) days stated above from the date of the serving of such notice, the OWNER may take over the work and prosecute the same to completion by contract or by any other method it may deem advisable, for the account and at the expense of the CONTRACTOR, and the CONTRACTOR and his surety will be liable to the OWNER for any excess cost occasioned the OWNER thereby, and in such event the OWNER, may without liability for so doing, take possession of and utilize in completing the work such materials, appliances, plant and other property belonging to the CONTRACTOR as may be on the site of the work and necessary therefore.

In such case, the CONTRACTOR shall not be entitled to receive any further payment until the work is finished. If the unpaid balance of the contract price shall exceed the expenses of finishing the work, including compensation for additional managerial and administration services, such excess shall be paid to the CONTRACTOR. If such expense shall exceed such unpaid balance, the CONTRACTOR shall pay the difference to the OWNER. The expense incurred by the OWNER, as herein provided, and damage incurred through the CONTRACTOR'S default, shall be certified by the Engineer.

SECTIONE
Contractor shall indemnify and hold harmless City, its officers, employees, agents and volunteers from and against all liability, loss, damage, expense, and cost (including, without limitation, reasonable legal counsel fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with Contractor's negligence, recklessness, or willful misconduct in the performance of work hereunder, or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage caused by the active negligence, sole negligence or willful misconduct of the City. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.

In no event shall the CONTRACTOR indemnity obligation extend to the active negligence, sole negligence, or willful misconduct of an indemnified party in compliance with CA Civil Code §2782.

SECTIONF
Vendor shall maintain Workers' Compensation Insurance (Statutory Limits) and Employer's Liability Insurance with limits of at least one million dollars ($1,000,000). Vendor shall submit to City, along with the certificate of insurance, a waiver of subrogation endorsement in favor of City, its officers, agents, employees, and volunteers.

General Liability
Contractor shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than two million dollars ($2,000,000) per occurrence for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability and coverage for explosion, collapse and underground property damage hazards. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. A combination of a general liability policy and excess liability policies may be utilized to achieve these limits. Contractor's general liability policies shall be primary and shall not seek contribution from the City's coverage, and be endorsed using Insurance Services Office form CG 20 10 to provide that City and its officers, officials, employees, and agents shall be additional insureds under such policies. An endorsement providing completed operations to the additional insured, ISO form CG 20 3 7, is also required.

Auto Liability
Contractor shall provide auto liability coverage for owned, non-owned, and hired autos using ISO Business Auto Coverage form CA 00 01, or the exact equivalent, with a limit of no less than two million dollars ($2,000,000) per accident.

Workers' Compensation
Contractor shall maintain Workers' Compensation Insurance (Statutory Limits) and Employer's Liability Insurance with limits of at least one million dollars ($1,000,000). Contractor shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its officers, agents, employees, and volunteers.

SECTIONG
CONTRACTOR shall forthwith furnish in triplicate a faithful performance bond in an amount equal to One-Hundred (100%) percent of the contract price and a payment (labor and materials) bond in an amount equal to One-Hundred (100%) percent of the contract price, both bonds to be written by a surety company acceptable to the OWNER and in the form prescribed by law.

The payment bond shall include a provision that if the CONTRACTOR or his Subcontractors shall fail to pay (a) amounts due under the Unemployment Insurance Code with respect to work performed under the contract or (b) any amounts required to be deducted, withheld, and paid over to the Employment Department from the wages of the employees of the CONTRACTOR and Subcontractors pursuant to Section 13020 of the Unemployment Insurance Code with respect to such work and labor, then the surety will pay these amounts. In case suit is brought upon the payment bond, the surety will pay a reasonable attorney's fee to be fixed by the court.

SECTIONH
Should either party to the contract bring an arbitration or mediation proceeding or other action to enforce any provisions of the contract, including an action pursuant to Public Contract Code Section 20104.4, the prevailing party shall be entitled to recover reasonable attorney's fees and all costs in connection therewith. The term "prevail" as used in this section shall include any action at law, in equity, or pursuant to arbitration in which either party has been successful.

SECTION I
Time is of the essence. The improvement and work contemplated in the performance of this contract is predicated on suitable weather conditions as determined by the City Engineer. In the event the City Engineer determines that suitable conditions are not experienced during the contract period ( after the notice to proceed) it is agreed that the contract may be delayed by weather and will be credited additional days as provided in the specifications, but no additional monetary compensation. Any such delay shall be documented and processed on the standard change order form.

IN WITNESS WHERE OF, they have executed this agreement the __ day of ______ _,J 20 CONTRACTOR,
NAME
BY: -------------

RIC HARD CAMACHO

PRESIDENT
OWNER,

CITY OF REEDLEY
BY:

NICOLE R. ZIEBA

CITY MANAGER

RECOMMEND FOR APPROVAL
BY: -------------

SARAH RE ID

COMMUNITY SERVICES DIRECTOR

ATTACHMENT A
Federal minimum wage rates to be inserted with agreement that is to be executed.

The Federal minimum wage rates for this project as predetermined by the United States Secretary of Labor are set forth in General Decision Number CA20260018 with Modification Number 6, dated July 14, 2026, which is incorporated in these Specifications by this reference as if fully set forth herein and which can be viewed at https://sam.gov. Said Federal Wage Decision, may also be examined at:

City of Reedley,
Engineering Department
1733 Ninth Street
Reedley, CA 93654
Addenda to modify the reference to Federal minimum wage rates to reflect revisions thereto, if necessary, will be issued to plan holders of record.

CONTRACT FORM
THIS AGREEMENT is dated as of the __ day of ______ in the year 20_ by and between The City of Reedley, California, having an address at 1733 9th Street, Reedley, CA 93654, (hereinafter called Owner) and ________________ _
having an address at _ _ ____________________________ _ ___________________________ (hereinafter called Contractor).

Owner and Contractor, in consideration of the mutual covenants hereinafter set forth, agree as follows:

ARTICLE 1 - WORK
Contractor shall perform, construct and complete all Work as specified and indicated in the Aviation Fuel Facility Replacement Project Contract.

ARTICLE 2 - CONTRACT TIMES

2.1 Contract Time. The Work shall be substantially complete within the Contract Time as stated in General Provisions Section 80-08 "Failure to Complete on Time", and accepted in accordance with General Provisions Section 50-15 "Final Acceptance". In addition, intermediate stages or sequences of the Work shall be substantially completed and accepted as in accordance with General Provisions Section 80-08.

2.2 Damages for Delay in Completion. If the Work is uncompleted after the Contract Time, including all extensions and adjustments in accordance with General Provisions Section 80-07 "Determination and Extension of Contract Time", the sum stipulated in General Provisions Section 80-08 "Failure to Complete on Time" will be deducted from any money due or to become due the Contractor or their surety. Such deducted sums shall not be deducted as a penalty but shall be considered as liquidation of a reasonable portion of damages including but not limited to additional engineering services that will be incurred by the Owner should the Contractor fail to complete the work in the Contract Time provided in thls Contract.

ARTICLE 3 - CONTRACT PRICE

3.1 The Owner will pay Contractor for completion of the Work in accordance with the Contract for the Total _________________ in the amount of$ _______ _
hereby identified as the Contract Price, as shown in the Contractor's Proposal, with discrepancies corrected in accordance with General Provisions Section 30-01 "Consideration of Proposals" if applicable.

3.2 When unit bid price items are included in the Contract Price, the quantities of various units contained in the Proposal are estimated and payment to the Contractor will be made only for the actual quantities of units that are incorporated in the Work or materials furnished in accordance with the plans and specifications, as determined by the Engineer in accordance with General Provisions Section 90, "Measurement and Payment".

ARTICLE 4 - PAYMENT PROCEDURES
20 18

4.1 Partial Payments. Partial payments will be made at least once per month based on the Engineer's estimate in accordance with General Provisions Section 90, "Measurement and Payment".

Progress payments will be made in accordance with General Provision Section 90-06, "Partial Payments".

Contract Form-1

4.2 Retainage. From the total of the amount determined to be payable on a partial payment, the amount specified in General Provisions Section 90-06, "Partial Payments", will be deducted and retained by the Owner until the final payment is made.

4.3 Final Payment: Final payment will be made in accordance with General Provisions Section 90-09, "Acceptance and Final Payment" .

4.4 Withholding of Payments: Payment, or partial payment, will be withheld by the Owner because of claims made or liens filed in connection with the Contract in accordance with General Provisions Section 90-13, "Lien Law" .

ARTICLE 5 - CONTRACTOR'S REPRESENT A TIO NS
In executing this Agreement, Contractor makes the following representations:
20[8

5.1 Contractor has examined and carefully studied the Contract including Addenda.

5.2 Contractor has visited the site and become familiar with and is satisfied as to the general, local and site conditions that may affect cost, progress, performance or furnishing of the Work.

5.3 Contractor is familiar with and is satisfied as to all federal, state and local Laws and Regulations that may affect cost, progress, performance and furnishing of the Work.

5.4 Contractor has carefully studied all reports of explorations and tests of subsurface conditions at or contiguous to the site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the site (except Underground Facilities) which have been identified in the Contract. Contractor acknowledges that such rep011s and drawings are not part of the Contract and may not be complete for Contractor's purposes. Contractor acknowledges that Owner and Engineer do not assume responsibility for the accuracy or completeness of information and data shown or indicated in the Contract with respect to Underground Facilities at or contiguous to the site. Contractor does not consider that any additional examinations, investigations, explorations, tests, studies or data are necessary for the performance and furnishing of the Work at the Contract Price, within the Contract Times and in accordance with the other terms and conditions of the Contract.

5.5 Contractor is aware of the general nature of work to be performed by Owner and others at the site that relates to the Work as indicated in the Contract.

5.6 Contractor has correlated the information known to Contractor, information and observations obtained from visits to the site, reports and drawings identified in the Contract and all additional examinations, investigations, explorations, tests, studies and data with the Contract.

5.7 Contractor has given Design Engineer written notice of all conflicts, errors, ambiguities or discrepancies that Contractor has discovered in the Contract and the written resolution thereof by the Design Engineer is acceptable to Contractor, and the Contract is generally sufficient to indicate and convey understanding of all terms and conditions for perfonnance and furnishing of the Work.

5.8 If this Project utilizes multiple prime contracts, the Contractor has examined the Contract for all prime contracts and has acquired sufficient knowledge of the required work of the other prime contractors to the extent that Contractor clearly understands his own obligations and responsibilities relative to the other prime contracts.

Contract Form-2
ARTICLE 6 - CONTRACT
The Contract which comprises the entire Agreement between Owner and Contractor concerning the Work consists of the following:

6.1 The Proposal with discrepancies corrected.

6.2 This Contract Form.

6.3 The Contractor's Performance Bond and Payment Bond.

6.4 The Contractor's Certificates of Insurance.

6.5 The Notice of Award and Notice to Proceed.

6.6 The General Provisions and the Technical Specifications, which are a part of the Contract.

6.7 The Contract Drawings as listed in the Table of Contents.

6.8 Addenda listed below:

Addendum No.

6.9 There are no documents other than those listed above in this Article 6. The Contract may only be modified by Supplement Agreement.

ARTICLE 7 - MISCELLANEOUS
20 18

7.1 Terms used in this Agreement shall have the meanings in the General Provision Section 10, "Definition of Terms".
7 .2 No assignment by a party hereto of any rights under or interests in the Contract will be binding on another party hereto without the written consent of the party sought to be bound; and specifically but without limitation, moneys that may become due and moneys that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment no assigmnent will release or discharge the assignor from any duty or responsibility under the Contract. 7 .3 Owner and Contractor each binds itself, its partners, successors, assigns and legal representatives to the other party hereto, his partners, successors, assigns and legal representatives in respect to all covenants, agreements and obligations contained in the Contract.

7.4 Any provision or part of the Contract held to be void or unenforceable under any Law or Regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon Owner or Contractor, who agree that the Contract shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision.

Contract Form-3
IN WITNESS WHEREOF, Owner and Contractor have signed five (5) copies of this Agreement. This Agreement will be effective on the day and year first above written.

OWNER
(SEAL)
Nicole R. Zieba
City Manager, City of Reedley
CONTRACTOR:
(SEAL)
(Company Name)
(Signature)
(Printed Name)
(Printed Title)
20 18 Contract Form-4
September 28, 2026
Sarah Reid
100 N. East Ave.

Reedley, CA, 93654
Re: Aviation Fuel Facility Replacement - CM Services
File: H35.TBD
Dear Ms. Reid:

C®S
COMPANIES®
C&S Engineers, Inc. is pleased to submit this proposal to render construction management services in connection with the Aviation Fuel Facility Replacement Project (hereinafter called the "Project"). Our Basic Services will consist of submittal review, RFI review, on-site construction observation, project closeout, and general project management, the specific scope of which is set forth in an attached Schedule "A". We ask that you provide us with any additional information relating to your requirements not currently identified, including any special or extraordinary considerations for the Project or special services you may require. Additionally, we ask you to make available all pertinent reports, data, or other information necessary for our performance and upon which we may rely in performing our services hereunder.

We will endeavor to complete the Basic Services described herein, by December 3Pt, 2027. If you should request any modifications or changes to the general scope or extent of the Project, then the time allowed for performance of our services will be adjusted equitably.

In exchange for our performance of the Basic Services, you agree to pay us a time-and-materials fee not to exceed Two Hundred Forty Thousand Seven Hundred Five Dollars ($240,705.00), as detailed in Schedule "B".

In addition to performing the Basic Services, we also propose at this time to perform any additional services as may be requested by you in writing during the life of the Project (the "Additional Services"). In exchange for any Additional Services we may perform, we will enter into a Task Order Amendment, as agreed upon by all parties involved.

The Terms and Conditions governing the performance of and payment for the services proposed herein, including respective responsibilities and other pertinent matters, are set forth in the Airport Consulting Services Contract, dated April 9, 2024, between the City of Reedley (SPONSOR) and C&S Engineers, Inc. (CONSULTANT) for providing Design, Engineering and Construction Management Services for projects at the Reedley Municipal Airport. We enclose our request for authorization to furnish services in connection with the Aviation Fuel Facility Replacement Project.

If this letter proposal, together with its governing Terms and Conditions, description of services to be rendered, and fee schedule, meets with your approval, kindly acknowledge the same on the line indicated below and return to the undersigned. This letter proposal will become an agreement upon your acceptance, as acknowledged below. Your acceptance will constitute authorization to C&S Engineers, Inc. to proceed with performing the Basic Services. The proposal will remain open for acceptance until October 9, 2026, unless such date is modified by us in writing.

This letter proposal, together with any attached Exhibit(s), constitutes the entire agreement between us with respect to its subject matter and supersedes all prior and contemporaneous written or oral understandings with respect to that subject matter. This proposal may be amended, supplemented, modified, or canceled only by a written instrument signed by both parties.

Sincerely,
C&S ENGINEERS, INC.

David Moreno
Project Engineer
Accepted this ___ day of
_________ _,20_.

Signature
Name
Title
Project Title:

Airport Name:

Sponsor:

Services Provided:

SCOPE OF SERVICES
Aviation Fuel Facility Replacement
Reedley Municipal Airport
City of Reedley
Construction Administration and Observation Services
PROJECT DESCRIPTION:

Cf&S
COMPANIES®
The CONSULTANT shall provide required construction administration and observation services for the Aviation Fuel Facility Replacement Project (the "Project"). The Project will be performed and constructed by the City of Reedley with grant assistance from the Federal Aviation Administration (FAA) Airport Improvement Program (AIP) and Airport Infrastructure Grants (AIG).

This project includes three approximately 12,000-gallon aboveground storage tank (AST) systems. The proposed facility will include one AST for jet-A fuel, one AST for low lead aviation gasoline (1 00LL Avgas) with the capability to convert to unleaded Avgas in the future, and one AST for unleaded aviation gasoline (UL Avgas). The proposed Avgas tank systems will accept fuel pumped from over-the-road supply vehicles, and will provide for self-service dispensing of fuel into aircraft over-wing via an interface with a card reader system. The proposed jet-A fuel tank system will include a pumping system to offload supply vehicles, and will provide for self-service dispensing of fuel into aircraft over- and under-wing via an interface with a card reader system.

The proposed facility will include the following main features:

One 12,000-gallon Jet-A AST, one 12,000-gallon 100LL Avgas AST, one 12,000-gallon UL Avgas AST
Remote fill equipment
Pump, filter, and dispensing equipment
Concrete tank foundations
Concrete transfer area pad
Self-service card reader terminal
Bollards or equivalent equipment protection
Electronic level and leak monitoring systems
Fueling system marking, color coding, and signage systems Required fire prevention, environmental protect ion, and fuel quality systems.

ANTICIPATED CONSTRUCTION SCHEDULE
Contract Execut ion
Construction Notice to Proceed
Construction Complete
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June 15, 2026
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TASK 1- PROJECT MANAGEMENT
1 .1 Project Management
The CONSULTANT will attend routine progress meetings with City of Reedley and the general contractor; coordinating field activities; and providing written progress reports to City of Reedley and FM.

1.1.1 Communication with SPONSOR
Communicate with SPONSOR regularly. Assume ½-hour weekly for Managing Engineer and 3 hours weekly for Project Engineer/Manager for 20 weeks of Project Manager communication by email, phone, video, and/or conference calls using live file sharing.

1.1.2 Monthly Invoice Preparation
Perform invoice preparation monthly.

1.1.3 Preconstruction Meeting Coordination
Preparation for and participation in meetings with Airport, FBOs, City of Reedley invited stakeholders and the Contractor. Assumed 2-hour meeting attended by Managing Engineer, Design Team Disciplines and Project Engineer. 1 .2 Progress Reports
The CONSULTANT will provide the following reports at the frequency stated;

1.2.1 Project Status Reports
Monthly progress reporting in writing to SPONSOR outlining the status of the work effort relative to the scope, schedule and budget. Issues affecting the progress and corrective actions necessary will be identified and implemented as appropriate.

1.3 Document Management and Record Keeping
The CONSULTANT will utilize electronic construction applications for document management and project record keeping. The CONSULTANT will provide software training for SPONSOR's project manager and other staff who need to utilize the "e" construction applications.

1.3.1 Document Management
All project documents relating to Reporting, Design Directives, Submittals and Shop Drawings, Requests for Information, Test Results and Payrolls will be posted and stored on Procore, a web-based document management application. And will be made available to appropriate SPONSOR staff.

1.3.2 Item Administration
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Daily Construction Record Keeping will be conducted on Appia, a web-based Construction Administration Application. Appia will be the location where Engineer's Diaries, Daily Inspection Reports, Change Orders, Progress Payments are developed and Material Certifications are stored.
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1.3.3 Photo Management
All project photos documenting daily construction activities shall be taken by construction observation staff will be uploaded to a Procore/Microsoft One Drive and be made available to appropriate SPONSOR staff.

1.3.4 Licensing
The CONSULTANT will provide all licenses and any necessary training for use of Procore and Microsoft One Drive to all stakeholders.

1.3.5 Document Storage Locations
Stored Location
Doc Express One
Item /Procore Appia Drive
Meeting Minutes •
Project Schedule •
Shop Drawinqs •
Change Directives and Updated Plans •
Material Testing Reports •
Subcontractor Payment Forms • •
Certified Payrolls • •
Wage Rate Interviews • •
Inspectors Daily Reports with Field Measurements •
Project Payments • •
Change Orders • •
Progress Photos •
Record Plans and O & M Manuals •
1 .4 Meetings
The following meetings with anticipated attendance are included. Meetings are ~ ·l'.JW (SCOS.COIY\
Managing
1,, Est Enqineer # of
Mtg. Time
Meet ing Mtgs V p
Preconstructio
n
Preconstruction 1 2 Hours 1
Construction
Bi-Weekly 15 1 Hour 15
Proqress
Post
Construction
Final Inspection 1 2 Hours 1
v. Consult ant shall attend the meeting virtually
P. Consultant shall attend meeting in person.
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Enqineer Representative
V p V p
1 1
15 15
1 1
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When appropriate, meetings will be held at a location acceptable by the SPONSOR. In addition, the CONSULTANT will schedule all meetings on MS Teams to allow for online attendance.

The CONSULTANT will prepare and distribute minutes to all meeting attendees.

TASK 2- CONSTRUCTION ADMINISTRATION
Construction Contract Administration includes the following services:

2.1 Review, approve, or take other appropriate action on Contractor-required shop drawings, product data, catalog cuts, and samples. CONSULTANT will review design submittals, construction submittals, and pay applications. These may include compaction/permeability tests. Shop Drawings and responses to be uploaded to Procore. This scope item also includes management of the Procore project by the Project Coordinator (assumed 40 hours).

2.2 Prepare change order (Assumed Final only) necessary to execute the work properly within the intended scope. Assist SPONSOR in resolving contractor claims and disputes. Attend Change Order Meeting with City of Reedley (assumed 1 hour with Managing Engineer and Engineer).

2.3 Review and coordination of response from Design Engineer to Contractor submitted Request For Information (RFls) and upload responses on Doc Express.

2.4 Conduct final inspection of the completed Project with SPONSOR personnel, and the Contractor.

Develop and distribute a punch-list for final inspection.

2.5 Furnish the SPONSOR one reproducible set of the record drawings in PDF format for the completed Project taken from the annotated record drawings prepared by the Resident Project Representative (RPR) based upon Contractor-provided information

2.6 Perform and orderly closeout of the Project as required by the SPONSOR, and the FAA.

2.7 Prepare a Spill Prevention, Control, and Countermeasure (SPCC) Plan as required by 40 CFR 112 and the CA APSA regulations.

TASK 3- CONSTRUCTION OBSERVATION AND MATERIAL TESTING
The CONSULTANT will provide the necessary qualified full-time staff (Resident Project Representative (RPR), and Engineer) during all operations for the duration of the construction project and closeout to:

Construction Observation

3.1 Maintain project records utilizing t he e-Construction applications as listed in Task-1 PROJECT MANAGEMENT. No labor hours are included for this task in the fee proposal as this work is included in the daily observation time task 3.2.

3.2 Observe the work to determine general conformity with the Contract Documents and to ascertain the need for correction or rejection of the Work. The activities of the Managing Engineer and 1±: , \ ,w cscos corn u, ~(916) 364-1470
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Engineer or the presence of any of them at a construction/Project site shall not relieve Contractor nor make CONSULTANT responsible for, Contractor's obligations, duties, and responsibilities, including, but not limited to, construction means, methods, sequences, techniques, or procedures necessary for performing, superintending, or coordinating the Work in accordance with the Contract Documents and any health or safety precautions or measures required by regulatory agencies.

It is anticipated that the Contractor will conduct operations Five (5) days per week, Eight (8) hours per day for 20 weeks. The Project Manager will be available as needed for the Resident Project Representative (RPR) and this is assumed One (1) hour per week for 20 weeks. The RPR shall be on-site five (5) days per week for eight (8) hours (this includes office paperwork).

3.3 Prepare, review, and approve monthly Progress Payments and Final Payments to Contractor.

Construction Testing
Quality assurance or acceptance materials testing for the project during construction will be performed by CONSULTANT or subconsultant(s). The materials testing lab(s) and personnel will be scheduled to perform the following as applicable:

3.4 QA representative will be on-site during aggregate base placement to perform density and moisture tests (using nuclear density gage) and check for conformance with the project specifications.

3.5 QA representative will be on-site during placement of the concrete foundations. The materials and/or work will be examined and tested for conformance with the project specifications.

3.6 Obtain on-site materials and perform necessary quality assurance and acceptance tests.

3.7 Record all test results on the appropriate forms.

3.8 Prepare a summary and disposition of all testing and materials inspections.

3.9 Record all deviating tests.

ASSUMPTIONS
1) Construction will progress in the phases defined in the Construction Safety and Phasing Plan. 2) The anticipated Construction start and end dates are consistent with dates shown in this scope of services.
3) Petroleum contamination will not be encountered; therefore, we also assume that investigations or remediation design will not be required.
4) NOT AM's will be issued by the SPONSOR.
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6) Any extension of the project du ration caused by the Contractor or Sponsor will be assessed by the Consultant team to determine if a Task Order Amendment is necessary. 7) Construction closeout shall only consist of Final Inspection and Final Change Order/Pay Application.

PROJECT FEE
At the request of the SPONSOR, the CONSULTANT proposes to provide the scope of services on a Time and Material basis not to exceed Two hundred Forty Thousand Seven Hundred and Five Dollars ($240,705.00), as itemized in Schedule B.
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PROJECT NAME: Aviation Fuel Facility Replacement
PROJ DESCRIPTION: Construct New Fuel Facility
CLIENT: City of Reedley
CLIENT MANAGER: Sarah Reid
I. ESTIMATE OF DIRECT SALARY COSTS:

TITLE
Managing Engineer
Senior Project Engineer
Project Engineer
Engineer
Staff Engineer
Resident Project Representative Ill

ENGINEERING

COST SUMMARY
SCHEDULE "B"

CA/CO PHASE

AVERAGE

RATE OF PAY
($/HR)
$285.00
$243.00
$188.00
$1 71.00
$143.00
$168.00
@
X
X
X
X
X
X
TOTAL ESTIMATED DIRECT SALARY COST:

II. ESTIMATE OF DIRECT EXPENSES:

A. TRAVEL, BY AUTO:
3 TRIPS@ 195 MILES/TRIP @ $0.725
B. TRAVEL, BY AIR (FUEL FACILITY SPECIALIST):
1 TRIP@ 1 PERSON@ $750.00
C. TRAVEL BY AIR (RESIDENT PROJECT REPRESENTATIVE)
9 TRIPS@ PERSON@ $450.00
D. CAR RENTAL:
110 DAYS@ CAR@ $75.00
E. PER DIEM:
110 DAYS@ PERSON@ $215.00
F. MISCELLANEOUS (PRINTING, SHIPPING, ETC.):

LS@ MISC@ $500.00

TOTAL ESTIMATE OF DIRECT EXPENSES
Ill. SERVICES BY OTHERS:

A. QUALITY ASSURANCE TESTING (Kleinfelder)
TOTAL ESTIMATE OF SERVICES BY OTHERS:

IV. TOTALS:

A. MAXIMUM TOTAL COST FOR CA/CO SERVICES, AGREEMENT TOTAL & FAA ELIGIBLE:

B-1
DATE:

A/E:

PROJECT NO
1/22/2026
C & S ENGINEERS, INC.

H35.TBD
C&S CONTACT: K. Gethers

ESTIMATED ESTIMATED

HOURS COST
18 $5,130.00
45 $10,935.00
169 $31 ,772.00
40 $6,840.00
28 $4,004.00
800 $134,400.00
$193 ,081.00
$424.00
$750.00
$4,050.00
$8 ,250.00
$23,650.00
$500.00
$37,624.00
$10 ,000.00
$10,000.00
$240,705.00
PROJECT: Aviation Fuel Facility Replacement
C&S ENGINEERS, INC.

ENGINEERING

WORK SUMMARY
SERVICES: Construction Administration/Observation Phase CLIENT: City of Reedley
CLIENT MGR: Sarah Reid
SR

CONT PHASE MAN PROJ PROJ STAFF
NO. NO. TASK ENG ENG ENG ENG ENG

CONSTRUCTION PHASE
400 PROJECT ADMINISTRATION 8 60
403 MEETINGS/SITE VISITS 4 20 40
404 SHOP DRAWING REVIEWS 15 15 10 4
405 RECORD DRAWINGS 2 4 16
406 SPCC PLAN PREPARATION 4 10 30
407 PROJECT CLOSEOUT 2 8 40 8
510 INSPECTION
600 DIRECT EXPENSES (ALL)
790 SERVICES BY OTHERS (ALL)
18 45 169 40 28
RES
PROJ
REP
800
800
DIRECT
COSTS
Date: 1/22/2026
Service Group Mgr: L. Mcintosh
Facility Manager: K. Gethers
Project Manager: D. Moreno
Project Number: H35.TBD

SERVICES BY

OTHERS TOTALS
$13,560 .00
$13 ,520.00
$8,747.00
$3 ,526 .00
$8,150.00
$11 ,178.00
$134 ,400.00
$37,624.00 $37,624.00
$10,000.00 $10,000.00
$37 ,624.00 $10 ,000.00 $240,705.00
TOTAL
HOURS

PER TASK
68 64
44 22
44 58
800
1100
DATE:

TITLE:

APPROVED:

October 13, 2026

REEDLEY CITY COUNCIL
D Consent
D Regular Item
~ Workshop
D Closed Session
D Public Hearing
ITEM NO: \3 ----

WORKSHOP TO CONSIDER CHANGES TO THE PROCEDURE FOR THE

SELECTION OF THE MAYOR AND MAYOR PRO TEMPORE - NO ACTION TO

BE TAKEN
Nicole R. Zieba, City Manager ✓
In 2015, the City Council approved Resolution 2015-004, subsequently incorporated into Resolution 2026-031, also known as the City Council Protocols, which outlines the procedure for selecting the Mayor and Mayor Pro Tempore for the City of Reedley.

Under the Reedley Municipal Code, the Mayor and Mayor Pro Tempore have no additional powers than those of other Councilmembers but are responsible for presiding over meetings of the City Council and representing the City on outside committees and boards, such as the Council of Governments, and attending ceremonial functions on behalf of the City as the presiding officer of the Council.

Resolution 2015-004 calls for a rotation of Mayoral duties on a two-year basis, according to Council District number. The Resolution also has other criteria and requirements associated with the position of Mayor.

The City Council has the discretion to determine how it wishes to select a presiding officer. There are a few criteria that staff have found to be beneficial over the years and would suggest be incorporated into any new policy of the Council. These include:
• Ensuring that any Councilmember selected as Mayor or Mayor Pro Tempore have at least one year of experience as a Councilmember. This is to make sure that whomever runs the meeting is knowledgeable about the Brown Act, Robert's Rules of Orders, and other procedures for running a smooth formal governing body meeting.
• Having a two-year term for the Mayor and Mayor Pro Tempore. When the presiding officer rotates, there are many behind-the-scenes changes that must occur, such as new signing authority cards at the City's financial institutions, formal notification to the Secretary of State and other bodies, rotation of the formal Council of Governments representative, and others.

Rotating on an annual basis would require all of these additional administrative burdens to happen every year.
• The current seated Councilmembers who are next to serve as Mayor should have the opportunity to be Mayor, as they were brought in when Resolution 2015-004 was in effect and have been preparing for their rotation as presiding officer. A new policy could include a statement allowing any currently seated Councilmember to have their opportunity to rotate into the seat prior to the new procedure becoming effective. Councilmembers in Districts 3 and 4 would be next in the rotation policy and should have the opportunity to serve as presiding officer, assuming both members remain on the Council until their appointed time to rotate into the seat of Mayor and Mayor Pro Tempore.
• Staff would also recommend that the position of Mayor be filled by the same person for no more than a two-year term. When that Councilmember's term of service has completed, that Councilmember shall wait at least the subsequent two-year term before being eligible to serve again as Mayor. This best practice would prevent the community from misunderstanding the role of Mayor, as the Mayoral position in the City of Reedley is only to serve as presiding officer and is not independently elected nor has additional powers of other Councilmembers. Having the same Councilmember in the role of Mayor for a lengthy period of time may lead to the perception that Reedley has a strong Mayor or independently elected Mayor.

During the workshop session, Council can discuss how it wishes to select its presiding officer. No vote is requested or allowed on a workshop item. After gathering comments and suggestions from Council, staff will then place an item on a subsequent meeting agenda with the formal policy in Resolution form for the City Council to consider and adopt or amend.

ATTACHMENT
Existing Section Ill of Resolution No. 2026-031, Procedure for the Selection of Mayor and Mayor Pro Tempore

Page 2 of 2 ends

III. PROCEDURE FOR THE SELECTION OF THE MAYOR AND MAYOR PRO

TEMPORE

1. At the first meeting of December in each even-numbered year, the office of Mayor shall automatically rotate to the next successive Council Member in the rotation according to Council District number order.

2. If the Councilmember who is next to serve as Mayor has less than one year of experience as a Councilmember for the City of Reedley, the rotation shall automatically rotate to the next Councilmember by Council District number in the rotation and the recently elected/appointed Councilmember who lacks the one year of experience shall be placed at the end of the rotation.

3. Should any Councilmember decline to serve when it is his or her turn to serve, based on rotation, the office of Mayor shall automatically rotate to the next Councilmember, by Council District number, in the rotation.

4. When a Councilmember's two-year term of service as Mayor has been completed, that Councilmember shall be placed at the end of the rotation, except as otherwise designated by the Mayor-elect in accordance with Section 3 of this policy.

5. The office of the Mayor Pro Tempore shall also be selected based on Council District number order, in accordance with the foregoing formula. The Mayor Pro Tempore shall automatically become Mayor following completion of the Mayor's term of service, as outlined above, and the new Mayor Pro Tempore shall become the Councilmember next in rotation.

6. If the Mayor or Mayor Pro Tempore position becomes vacant at any time during the year of service, the Councilmember next in the rotation, by Council District number, shall fill the position and serve as Mayor or Mayor Pro Tempore for the remainder of the vacant term.

7. Completing the term of Mayor or Mayor Pro Tempore on behalf of another Councilmember due to an unexpected vacancy shall not be considered when determining seniority to serve as the Mayor or Mayor Prop Tempore in the proper and normal line of succession, nor preclude such Councilmember from serving as Mayor or Mayor Pro Tempore in his or her own right in the proper and normal line of succession.
(Adopted, Resolution No. 2015-004)

Reedley City CouncilOctober 13, 2026

Reedley City Council
October 13, 2026