LMD and Landscape Maintenance
Service Update
Implementation of Internal Management Mechanisms and Modifications to Work Scope Scope of work modifications & LMD management improvement utilizing zone allocations, site inspection intervals, reports and email notifications.
Contract
Monitoring
Report:
On the left is the first
page of the report. On
the first page is official
title of the city, what
department its from,
when the report is
generated, by who and
details. This shows all
the information about
the corrective action
needed.
On the right is the
second page of the
report. On this page
photo are included
so that the
contractor can see
what corrective
action is needed.
LMD & Landscape Custom Dashboard
Utilizing Zone
Allocations
LMD Zone Categorization
ZONE 1
• From Los Colinas south to the 210 freeway,
sweeping west to east within City Limits.
ZONE 2
• From 210 freeway south to Baseline Rd.,
sweeping from west to east within City limits.
ZONE 3
• From Baseline Rd. south to Randall Ave.,
sweeping from west to east within City limits.
ZONE 4
• From Randall Ave. south to City limit,
sweeping west to east within City limits
Corrective
Actions
Irrigation
Plant Material
Inspections
Dead Landscaping
Before After
S. Sycamore Avenue & Vodden Avenue
Before After
Cactus Avenue & Apple Avenue
Before After
Santa Ana Avenue & Riverside Avenue
Before After
N. Cactus Avenue & W. Virginia Avenue
Contributing Cost
Increase Factors
Cost Factors Comparison
$0.00
$5.00
$10.00
$15.00
$20.00
$25.00
$30.00
$35.00
$40.00
FY-2017 FY-2018 FY-2019 FY-2020 FY-2021
Prevailing Wage Comparison
Senior Tree Trimmer 20.23%
Tree Trimmer 22.23%
Groundsperson 76.92%
$640,019 $668,828 $647,412 $629,513
$821,128
$31,662 $44,625 $50,245 $47,333
$130,956
$365,654 $398,469 $373,308
$432,121
$536,573
$55,984 $62,209 $50,341 $45,425 $77,409
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
$900,000
FY-2017 FY-2018 FY-2019 FY-2020 FY-2021
Water Cost
Parks Maintenance, 28%
Increase
LMD 2, 313.61% Increase
LMD 1, 46.74% Increase
Negotiated Contract
Savings
• 5%
Inland Empire Landscape, INC
• 2%
West Coast Arborist, Inc.
Modifications
To Work Scope
Enhanced Level of Service
Modification to Work Scope in LMD Areas
• Require turf clippings on turf to be removed
• Contract working hours returned to Monday through Friday, 7:00 am to 6:00 pm
• Removal of wintertime mowing schedule. Mowing will now be weekly, year-round
• Soil tests and plant analysis are mandatory
• Increased weed control frequency
• Shrubs to be trimmed “at a minimum” of once per month • Decomposed Granite area to be raked at a minimum of twice per month
Estimated Cost to enhance
service levels
$760,476
to
$900,000
RECOMMENDA TION
Staff recommends that the City Council:
(1) Receive this Presentation on the City’s Landscape
Maintenance Contract; and
(2) Consider Exercising the Final Year of the Landscape Maintenance Contract or Authorizing Staff to Issue a
Request for Bids.
Thank You
Questions?