City of Rialto
Legislation Details (With Text)
File #: Version: 120-0683 Name:
Status:Type: Agenda Item Approved
File created: In control:9/10/2020 City Council
On agenda: Final action:9/22/2020 9/22/2020
Title: Request City Council to Award a Professional Services Agreement to Advanced Civil Technologies in the Amount of $1,823,986.50 for Design of the 2020/2021 Street Overlay & Reconstruction Project, City Project Nos. 180807 and 210804.
(ACTION)
Sponsors:
Indexes:
Code sections:
Attachments: 1. Exhibit A - Project Street List.pdf, 2. Attachment 1 - RFP 21-004 Street Overlay & Reconstruction Project.pdf, 3. Attachment 2 - Advanced Civil Technologies - Work Proposal - RFP 21-004.pdf, 4.
Attachment 3 - Design Cost Summary.pdf, 5. Attachment 4 - Agreement - Advanced Civil Technologies.pdf, 6. Attachment 5 - Advanced Civil Technologies - Disclosure Statements.pdf Action ByDate Action ResultVer.
City Council9/22/2020 1
For City Council Meeting [September 22, 2020]
TO: Honorable City Council
APPROVAL: Rod Foster, City Manager
FROM: Michael Tahan, Interim Public Works Director
Request City Council to Award a Professional Services Agreement to Advanced Civil Technologies in the Amount of $1,823,986.50 for Design of the 2020/2021 Street Overlay & Reconstruction Project, City Project Nos. 180807 and 210804.
(ACTION)
BACKGROUND
The City of Rialto uses a pavement management program to evaluate pavement condition and prioritize pavement rehabilitation projects. Based on the pavement management program and the available budget, the City prepared a list of streets to be included in the 2020/2021 Street Overlay & Reconstruction Project.
On August 11, 2020, the City Council adopted the Fiscal Year 2020/2021 Budget and Capital Improvement Project List which included the 2020/2021 Street Overlay & Reconstruction Project, as shown on Exhibit A.
ANALYSIS/DISCUSSION
On August 13, 2020, the City released Request for Proposal (RFP) No. 21-004 and posted it on PlanetBids.com and the City’swebsite. The RFP scope of services included civil engineering design and project management services necessary to identify appropriate pavement rehabilitation City of Rialto Printed on 3/30/2022Page 1 of 3
powered by Legistar™
File #: 20-0683, Version: 1
and project management services necessary to identify appropriate pavement rehabilitation measures (including geotechnical engineering and pavement analysis), and preparation of plans, specifications, and estimates for pavement rehabilitation improvements on selected project streets.
The RFP for Design of the 2020/2021 Street Overlay & Reconstruction Project is included as Attachment 1.
On September 3, 2020, the City received nine (9) proposals from the following firms, listed in alphabetical order:
· Advanced Civil Technologies, Inc., Ontario, CA
· Engineering Resources of Southern California, Inc., Redlands, CA · Kreuzer Consulting Group, Inc., Seal Beach, CA
· Mark Thomas & Company, Inc., Rancho Cucamonga, CA
· NV5, Inc., Irvine, CA
· Onward Engineering, Inc., Anaheim, CA
· RKA Consulting Group, Inc., Walnut, CA
· TKE Engineering, Inc., Riverside, CA
· Willdan Engineering, Inc., Rialto, CA
The City assembled an evaluation panel to review the proposals that included City staff and Caltrans staff. The City follows a qualifications-based consultant selection process.
The panel evaluated the nine (9) proposals and shortlisted the four (4) top firms, Advanced Civil Technologies, Inc., Engineering Resources of Southern California, Inc., Mark Thomas & Company, Inc., and Onward Engineering, Inc. based on the evaluation criteria, including project understanding, scope of work, staff qualifications, firm qualifications, and project schedule.
The panel conducted interviews of the four (4) top ranked firms, Advanced Civil Technologies, Inc., Engineering Resources of Southern California, Inc., Mark Thomas & Company, Inc., and Onward Engineering, and then evaluated the consultants in categories such as project management, work plan and approach, project issues, relevant experience, construction cost-estimates review, communication and community outreach, schedule and task management.
Based on the interviews, staff recommends selecting Advanced Civil Technologies to provide the requested design services for the 2020/2021 Street Overlay & Reconstruction Project. A copy of the proposal submitted by Advanced Civil Technologies is included as Attachment 2.
The negotiated design cost for the 2020/2021 Street Overlay & Reconstruction Project is $1,823,986.50. The design cost summary is included as Attachment 3.
The Professional Services Agreement (PSA) and Disclosure Statement are included as Attachments 4 and 5, respectively.
The tentative schedule for design completion is May 2021. The tentative schedule for construction start is June/July 2021.
ENVIRONMENTAL IMPACT
This action is not a “Project” as defined by the California Environmental Quality Act (CEQA).
City of Rialto Printed on 3/30/2022Page 2 of 3
powered by Legistar™
File #: 20-0683, Version: 1
This action is not a “Project” as defined by the California Environmental Quality Act (CEQA).
Pursuant to section 15378(a), a project means the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. According to section 15378 (b), a project does not include: (5) Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.
GENERAL PLAN CONSISTENCY
Our City government will lead by example, and will operate in an open, transparent, and responsive manner that meets the needs of the citizens and is a good place to do business.
Approval of this action also complies with the following City of Rialto General Plan Goals and Policies:
Goal 4-1: Provide transportation improvements to reduce traffic congestion associated with regional and local trip increases.
Policy 4-1.1: Establish and maintain standards for a variety of street classifications to serve both local and regional traffic, including Major Arterial Highways, Major Arterials, Secondary Arterials, Collector Streets, and Local Streets.
LEGAL REVIEW
The City Attorney has reviewed and supports this staff report.
FINANCIAL IMPACT
Operating Budget Impact
The proposed action will not affect the Operating Budget.
Capital Improvement Budget Impact
Funds are budgeted and available in Account No. 223-500-4414-3001-180807-01, in the amount of $799,066.80, and Account No. 201-500-4310-3001-210804-01, in the amount of $1,024,919.70, for design of the 2020/2021 Street Overlay & Reconstruction Project.
Licensing
Prior to execution of the Professional Service Agreement, the vendor shall submit a business license application and pay a Business License tax at the rate of $1,879, as well as Administrative and State fees.
RECOMMENDATION
Staff recommends that the City Council award a Professional Services Agreement to Advanced Civil Technologies in the Amount of $1,823,986.50 for Design of the 2020/2021 Street Overlay & Reconstruction Project, City Project Nos. 180807 and 210804.
City of Rialto Printed on 3/30/2022Page 3 of 3
powered by Legistar™