Attachment 2 - Services Agreement.docx — Rialto City Council, April 12, 2022

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SERVICES AGREEMENT

BETWEEN THE CITY OF RIALTO AND
ST. FRANCIS ELECTRIC, LLC.

THIS SERVICES AGREEMENT (herein “Agreement”) is made and entered into this 12th day of April, 2022, by and between the City of Rialto, a municipal corporation and California general law city (“City”), and St. Francis Electric, LLC., (“Consultant”). City and Consultant are sometimes individually referred to as “Party” or collectively as “Parties”.

RECITALS
A. City has sought, by Request for Proposals No. 22-055, the performance of services related to traffic signal maintenance and repair services , as defined and described particularly in Article 1 of this Agreement.

B. Following the submission of a proposal for the performance of the services defined and described particularly in Article 1 of this Agreement, Consultant was selected by the City to perform those services.

C. Pursuant to Chapter 2.48 of the Rialto Municipal Code, City has authority to enter into and execute this Agreement.

D. The Parties desire to formalize the selection of Consultant for the performance of those services defined and described pa rticularly in Article 1 of this Agreement and desire that the terms of that performance be as particularly defined and described herein.

OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the parties agree as follows:

ARTICLE 1. SERVICES OF CONSULTANT

1.1 Scope of Services.

In compliance with all terms and conditions of this Agreement, Consultant shall provide those services associated with traffic signal maintenance and repair services, and as specified in the “Scope of Services” attached hereto as Exhibit “A” and incorporated herein by this reference, which services may be referred to herein as t he “services” or “work” hereunder. As a material inducement for City to enter into this Agreement, Consultant represents and warrants that it has the qualifications, experience, and facilities necessary to properly perform the services required under this Agreement in a thorough, competent, and professional manner, it meets all local, state, and federal requirements in performing the services, and it is experienced in performing the work and services contemplated herein. Consultant shall at all times faithfully, competently, and to the best of its ability, experience, and talent, perform all services described herein. Consultant covenants that it shall follow the highest professional standards in performing the work Page-2
and services required hereunder and tha t all materials will be of good quality, fit for the purpose intended. For purposes of this Agreement, the phrase “highest professional standards” shall mean those standards of practice recognized by one or more first -class firms performing similar work under similar circumstances.

1.2 Consultant’s Proposal.

The Agreement between the Parties shall consist of the following: (1) this Agreement; (2) the Scope of Services; (3) the City’s Request for Bids No. 22-055 (if applicable); and, ( 4) the Consultant’s signed, original proposal submitted to the City (“Consultant’s Proposal”), (collectively referred to as the “Contract Documents”) . The Contract Documents and Accepted Proposal shall be incorporated herein by this reference as though fully set forth herein. In the event of any inconsistency between the Scope of Services , Consultant’s Proposal , and/or this Agreement, the terms of this Agreement shall govern.

1.3 Compliance with Law.

Consultant shall keep itself informed concerning, and shall re nder all services hereunder in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and any federal, state, or local governmental entity having jurisdiction in effect at the time service is rendered.

1.4 Licenses, Permits, Fees, and Assessments.

Consultant shall obtain, at its sole cost and expense, such licenses, permits, and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Consultant’s performance of the services required by this Agreement, and shall indemnify, defend, and hold harmless City, its officers, employees or agents of City, against any such fees, assessments, taxes penalties, or interest levied, assessed, or imposed against City hereunder.

1.5 Familiarity with Work.

By executing this Agreement, Consultant warrants th at Consultant (i) has thoroughly investigated and considered the scope of services to be performed, (ii) has carefully considered how the services should be performed, and (iii) fully understands the facilities, difficulties, and restrictions attending per formance of the services under this Agreement. If the services involve work upon any site, Consultant warrants that Consultant has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of services hereunder. If Consultant discovers any latent or unknown conditions that will materially affect the performance of the services hereunder, then Consultant shall immediately inform the City of such fact and shall not proceed except at City’s risk until written instructions are received from the Contract Officer.

1.6 Care of Work.

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Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers, documents, plans, studies, and/or other components thereof, to prevent losses or damages, and shall be responsible for all such damages to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City’s own negligence.

1.7 Prevailing Wages.

Consultant is aware of the requirements of California Labor Code Section 1720, et seq. and 1770, et seq., as well as California Code of Regulations, Title 8, Section 1600, et seq., (“Prevailing Wage Laws”), which require the pay ment of prevailing wage rates and the performance of other requirements on “Public Works” and “Maintenance” projects. It is the understanding of City and Consultant that the Prevailing Wage Laws may not apply to this Agreement because the Agreement does n ot involve any services subject to prevailing wage rates pursuant to the California Labor Code or regulations promulgated thereunder. However, Consultant shall defend, indemnify, and hold City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

1.8 Further Responsibilities of Parties.

Both Parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both Parties agree to act in good faith to execute all instruments, prepare all documents, and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. Unless specified in this Agreement, neither Party shall be responsible for the service of the other.

1.9 Additional Services.

City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to, or deducting from said work. No such extra work or change may be undertaken unless a written order is first given by the Contract Officer to the Consultant, describing in detail the extra work or change and the reason(s) therefor and incorporating therein any adjustment in (i) the Contract Sum for the actual cost of the extra work or change, and/or (ii) the time to perform this Agreement, which said adjustments shall be reflected in an amendment to the Agreement subject to the written approval of the Parties. Any amendment to this Agreement shall be reviewed and approved by the City Manager. In accordance with Rialto Municipal Code section

2.48.180, increases in compensation of this Agreement ma y be approved by the City Manager provided: (a) the initial Contract Sum was less than One Hundred Thousand Dollars ($100,000) and the amended Contract Sum when consider ing any or all amendments will not exceed One Hundred Thousand Dollars ($100,000); or (b) the agreement was approved by the City Council and the increases in compensation taken either separately or cumulatively do not exceed One Hundred Thousand Dollars ($100,000). Any greater increase s, taken either separately or cumulatively must be approved by the City Council. Payment for additional services rendered by Consultant under this Agreement requires the submission of the actual costs of Consultant’s Page-4
performance of the extra work with the invoice(s) for the extra work claim(s), as provided in Section 2.4. It is expressly understood by Consultant that the provisions of this Section shall not apply to services specifically set forth in the Scope of Services. Consultant hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Services may be more costly or time consuming than Consultant anticipates and that Consultant shall not be entitled to additional compensation therefor. City may in its sole and absolute discretion have similar work done by other contractors.

No claim for an adjustment in the contract amount or time for performance shall be valid unless the procedures established in this Section are followed.

ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT

2.1 Contract Sum.

Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in the “ Cost Proposal ” attached hereto as Exhibit “ B” and incorporated herein by this reference. Upon commencement of this Agreement the total compensation, including reimbursement for actual expenses, shall not exceed Six Hundred Thousand Dollars and Zero Cents ($600,000.00) annually, (the “Contract Sum”). The Contract Sum may also be increased for additional services pursuant to Section 1.9.

2.2 Method of Compensation.

The method of compensation may include: (i) a lump sum payment upon completion; (ii) payment in accordance with spec ified tasks or the percentage of completion of the services; (iii) payment for time and materials based upon the Consultant’s rates as specified in the Schedule of Compensation, provided that time estimates are provided for the performance of sub tasks, but not exceeding the Contract Sum; or (iv) such other methods as may be specified in the Schedule of Compensation.

2.3 Reimbursable Expenses.

Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, telephone expe nses, and travel expenses approved by the Contract Officer in advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5, and only if specified in the Schedule of Compensation. The Contract Sum shall include the attenda nce of Consultant at all project meetings reasonably deemed necessary by the City. Coordination of the performance of the work with City is a critical component of the services. If Consultant is required to attend additional meetings to facilitate such coordination, Consultant shall not be entitled to any additional compensation for attending said meetings.

2.4 Invoices.

Each month Consultant shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month in a form approved by City’s Director of Finance. By submitting an invoice for payment under this Agreement, Consultant is certifying compliance with all provisions of the Agreement. The invoice shall Page-5
detail charges for all necessary and actual expenses by the following categories: labor (by sub-category), travel, materials, equipment, supplies, and sub -contractor contracts.

Sub-contractor charges shall also be detailed by such categories. Consultant shall not invoice City for any duplicate services performed by more than one person.

City may independently review each invoice submitted by the Consultant to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. Except as to any charges for work performed or expenses incurred by Consultant which are disputed by City, or as provided in Section 7.3, City will use its best efforts to cause Consultant to be paid within thirty (30) days of receipt of Consultant’s correct and undisputed invoice; however, Consultant acknowledges and agrees that due to City warrant run procedures, the City cannot guarantee that payment will occur within this time period. In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Consultant for correction and resubmission.

2.5 No Waiver.

Review and payment by City to Consultant of any invo ice for work performed by Consultant pursuant to this Agreement shall not be deemed a waiver of any defects in work performed by Consultant or of any rights or remedies provided herein or any applicable law.

ARTICLE 3. PERFORMANCE SCHEDULE

3.1 Time of Essence.

Time is of the essence in the performance of this Agreement.

3.2 Schedule of Performance.

Consultant shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time peri od(s) established in the “Schedule of Performance” attached hereto as Exhibit “ C” and incorporated herein by this reference. When requested by the Consultant, extensions to the time period(s) specified in the Schedule of Performance may be approved in wri ting by the Contract Officer.

3.3 Force Majeure.

The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Consultant, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes , wars, litigation, and/or acts of any governmental agency, including the City, if the Consultant shall, within ten (10) days of the commencement of such delay, notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and Page-6
if in the judgment of the Contract Officer such delay is justified. The Contract Officer shall extend the time for p erformance in accordance with the procedures set forth in Section

1.9. The Contract Officer’s determination shall be final and conclusive upon the Parties to this Agreement. In no event shall Consultant be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Consultant’s sole remedy being extension of the Agreement pursuant to this Section.

3.4 Term.

Unless earlier terminated in accordance with Article 7 of this Agreement, the term of this Agreement shall commence on July 1, 20 22. Unless earlier terminated under the terms of this agreement, this agreement shall continue in full force and effect for one (1) year, until June 30, 2023. At the sole discretion of the City of Rialto, upon written noti ce(s) to the Contractor, the term of this agreement may be extended for two (2) additional one year (1) terms , for a total maximum of three years . In no event shall the term of this Agreement extend beyond July 1, 2025.

ARTICLE 4. COORDINATION OF WORK

4.1 Representatives and Personnel of Consultant.

The following principals of Consultant (“Principals”) are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith:

Guy Smith Vice President
(Name) (Title)

(Name) (Title)

It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing Principals were a substantial inducement for City to enter into this Agreement. Therefore, the Principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services her eunder. All personnel of Consultant, and any authorized agents, shall at all times be under the exclusive direction and control of the Principals. For purposes of this Agreement, the Principals may not be replaced nor may their responsibilities be substa ntially reduced by Consultant without the express written approval of City. Additionally, Consultant shall utilize only competent personnel to perform services pursuant to this Agreement. Consultant shall make every reasonable effort to maintain the stab ility and continuity of Consultant’s staff and subcontractors, if any, assigned to perform the services required under this Agreement. Consultant shall notify City of any changes in Consultant’s staff and subcontractors, if any, assigned to perform the se rvices required under this Agreement, prior to and during any such performance. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires to reassign any staff or subcontractor of Consultant, Consultant shall, immediately upon a Reassign Notice from City of such desire of City, reassign such persons or persons.

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4.2 Status of Consultant.

Consultant shall have no authority to bind City in any manner, or to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City. Consultant shall not at any time or in any manner represent that Consulta nt or any of Consultant’s officers, employees, or agents are in any manner officials, officers, employees or agents of City. Neither Consultant, nor any of Consultant’s officers, employees or agents, shall obtain any rights to retirement, health care, or any other benefits which may otherwise accrue to City’s employees. Consultant expressly waives any claim Consultant may have to any such rights.

4.3 Contract Officer.

The Contract Officer shall be the City Manager or other such person designated by the City Manager. It shall be the Consultant’s responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Consultant shall refer any decisions which must be made by City to the Contract Officer.

Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority, if specified in writing by the City Manager, to sign all documents on behalf of the C ity required hereunder to carry out the terms of this Agreement.

4.4 Independent Contractor.

Neither the City nor any of its employees shall have any control over the manner, mode, or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision or control of Consultant’s employees, servants, representatives, or agents, or in fixing their number, compensation, or hours of service.

Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or e mployees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Consultant in its business or otherwise or a joint venturer or a member of any joint enterprise with Consultant.

4.5 Prohibition Against Subcontracting or Assignment.

The experience, knowledge, capability, and reputation of Consultant, its principals and employees were a substantial inducement for the City to enter into this Agreement.

Therefore, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered voluntarily or by ope ration of law, whether for the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (2 5%) of the present ownership and/or control Page-8
of Consultant, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shal l release the Consultant or any surety of Consultant of any liability hereunder without the express consent of City.

ARTICLE 5. INSURANCE, INDEMNIFICATION AND BONDS

5.1 Insurance Coverages.

The Consultant shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to City, during the entire term of this Agreement including any extension thereof, the following policies of insurance which shall cover all elected and appointed officers, employees, and agents of City:
(a) Comprehensive General Liability Insurance (Occurrence Form CG0001 or equivalent). A policy of comprehensive general liability insurance written on a per occurrence basis for bodily injury, personal injury, and property damage. The policy of insurance shall be in an amount not less than $1,000,000.00 per occurrence or if a general aggregate limit is used, then the general aggregate limit shall be twice the occurrence limit.
(b) Worker’s Compensation Insurance . A policy of worker’s compensation insurance in such amount as will fully comply with the laws of the State of California and which shall indemnify, insure, and provide legal defense for both the Consultant and the City against any loss, claim, or damage arising from any injuries or occupational diseases occurring to any worker employed by or any persons retained by the Consultant in the course of carrying out the work or services contemplated in this Agreement.
(c) Automotive Insurance (Form CA 0001 (Ed 1/87) including “any auto” and endorsement CA 0025 or equivalent). A policy of comprehensive automobile liability insurance written on a per occurrence for bodily injury and property damage in an amount not less than $1,000,000. Said policy shall include coverage for owned, non -owned, leased, and hired cars.
(e) Additional Insurance. Policies of such other insurance, as may be required in the Special Requirements.
(f) Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certi fied endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.

5.2 General Insurance Requirements.

All of the above policies of insurance shall be primary insurance and shall name the City, its elected and appointed officers, employees, and agents as additional insureds, and any insurance maintained by City or its officers, employees, or agents shall apply in excess of, and not contribute with, Consultant’s insurance. The insurer is deemed hereof to waive all rights of subrogation and contribution it may have against the City, its officers, Page-9
employees, and agents and their respective insurers. The insurance policy must specify that where the primary insured does not satisfy the self -insured retention, any additional insured may satisfy the self -insured retention. All of said policies of insurance shall provide that said insurance may not be amended or cancelled by the insurer or any Party hereto without providing thirty (30) days prior written notice by certified mail return receipt requested to the City. In the event any of said policies of insurance are cancelled, the Consultant shall, prior to the cancellation date, submit new evidence of insurance in conformance with Section 5.1 to the Contract Officer. No work or services under this Agreement shall commence until the Consultant has provided the City with Certificates of Insurance or appropriate insurance binders evidencing the above insurance coverages and said Certificates of Insurance or binders are approved by the City. City reserves the right to inspect complete, certified copies of all required insurance policies at any time.

Any failure to comply with the reporting or other provisions of the policies including breaches or warranties shall not affect coverage provided to City.

City, its respective elected and appointed officers, directors, officials, employees, agents and volunteers are to be covered as additional insureds as respects: liability arising out of activities Consultant performs; products and completed operations of Consultant; premises owned, occupied or used by Consultant; or automobiles owned, leased, hired or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded to City, and their respective elected and appointed officers, officials, employees or volunteers. Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

Any deductibles or self -insured retentions must be declared to and approved by City. At the option of City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City or i ts respective elected or appointed officers, officials, employees and volunteers or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims. The Consultant agrees tha t the requirement to provide insurance shall not be construed as limiting in any way the extent to which the Consultant may be held responsible for the payment of damages to any persons or property resulting from the Consultant’s activities or the activities of any person or persons for which the Consultant is otherwise responsible nor shall it limit the Consultant’s indemnification liabilities as provided in Section 5.3.

In the event the Consultant subcontracts any portion of the work in compliance with Se ction 4.5 of this Agreement, the contract between the Consultant and such subcontractor shall require the subcontractor to maintain the same policies of insurance that the Consultant is required to maintain pursuant to Section 5.1, and such certificates and endorsements shall be provided to City.

5.3 Indemnification.

To the full extent permitted by law, Consultant agrees to indemnify, defend, and hold harmless the City, its officers, employees and agents (“Indemnified Parties”) against any and all actions, either judicial, administrative, arbitration or regulatory claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein “claims or liabilities”) that may be Page-10
asserted or claimed by any person, firm or entity arising out of or in connection with the negligent performance of the work, operations, or activities provided herein of Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or e ntity for which Consultant is legally liable (“indemnitors”), arising from Consultant’s reckless or willful misconduct, or arising from Consultant’s or indemnitors’ negligent performance of or failure to perform any term, provision, covenant, or condition of this Agreement, and in connection therewith:
(a) Consultant will defend any action or actions filed in connection with any of said claims or liabilities and will pay all costs and expenses, including legal costs and attorneys’ fees incurred in connection therewith;
(b) Consultant will promptly pay any judgment rendered against the City, its officers, agents, or employees for any such claims or liabilities arising out of or in connection with the negligent performance of or failure to perform such work, operations or activities of Consultant hereunder; and Consultant agrees to save and hold the City, its officers, agents, and employees harmless therefrom; (c) In the event the City, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Consultant for such damages or other claims arising out of or in connection with the negligent performance of or failure to perform the work, operation or activities of Consultant hereunder, Consultant agrees to pay to the Ci ty, its officers, agents, or employees, any and all costs and expenses incurred by the City, its officers, agents, or employees in such action or proceeding, including but not limited to, legal costs and attorneys’ fees.

Consultant shall incorporate similar, indemnity agreements with its subcontractors and if it fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and failure of City to monitor compliance with these provisions shall not be a waiver hereof. The provisions of this Section do not apply to claims or liabilities occurring as a result of City’s sole negligence or willful acts or omissions, but, to the fullest extent permitted by law, shall apply to claims and liabilities resulting in part from City’s negligence. The indemnity obligation shall be binding on successors and assigns of Consultant and shall survive termination of this Agreement.

5.4 Sufficiency of Insurer or Surety.

Insurance required by this Agreement shall be satisfactory only if issued by companies qualified to do business in California, rated “A” or better in the most recent edition of Best Rating Guide, The Key Rating Guide or in the Federal Register, and only if they are of a financial category Class VII or better, unless such requirements are waived by the Risk Manager of the City (“Risk Manager”) due to unique circumstances. If this Agreement continues for more than 3 years duration, or in the event the Risk Manager determines that the work or services to be performed under this Agreement creates an increased or decreased risk of loss to the City, the Consultant agrees that the minimum limits of the insurance policies may be changed accordingly upon receipt of written notice from the Risk Manager Consultant.

ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION Page-11

6.1 Records.

Consultant shall keep, and require subcontractors to keep, such ledgers books of accounts, invoices, vouchers, canceled checks, reports, studies or other documents relating to the disbursements charged to City and servi ces performed hereunder (the “books and records”), as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services.

Any and all such documents shall be maintained in acc ordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of City, including the right to inspect, cop y, audit and make records and transcripts from such records. Such records shall be maintained for a period of 3 years following completion of the services hereunder, and the City shall have access to such records in the event any audit is required. In th e event of dissolution of Consultant’s business, custody of the books and records may be given to City, and access shall be provided by Consultant’s successor in interest.

6.2 Reports.

Consultant shall periodically prepare and submit to the Contract Office r such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. Consultant hereby acknowledges that the City is greatly concerned about the cost of work and services to be performed pursuant to t his Agreement. For this reason, Consultant agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the work or services contemplated herein or, if Consultant i s providing design services, the cost of the project being designed, Consultant shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the estimated increased or decreased cost related thereto and, if Consultant is pr oviding design services, the estimated increased or decreased cost estimate for the project being designed.

6.3 Ownership of Documents.

All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, record s, documents and other materials (the “documents and materials”) prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement shall be the property of City and shall be delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the documents and mate rials hereunder. Any use, reuse or assignment of such completed documents for other projects and/or use of uncompleted documents without specific written authorization by the Consultant will be at the City’s sole risk and without liability to Consultant, and Consultant’s guarantee and warranties shall not extend to such use, reuse or assignment. Consultant may retain copies of such documents for its own use. Consultant shall have the right to use the concepts embodied therein. All subcontractors shall provide for assignment to City any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages resulting therefrom.

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6.4 Confidentiality and Release of Information.
(a) All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the Contract Officer. (b) Consultant, its officers, employees, agents or subcontractors, shall not, without prior written authorization from t he Contract Officer or unless requested by the City Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered “voluntary” provided Consultant gives City notice of such court order or subpoena.
(c) If Consultant, or any officer, employee, agent or subcontractor of Consultant, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorney’s fees, caused by or incurred as a result of Consultant’s conduct.
(d) Consultant shall promptly notify City should Consultant, its officers, employees, agents, or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agree s to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant.

However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.

ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION

7.1 California Law.

This Agreement shall be interpreted, construed, and governed both as to validity and to performance of the Parties in accordance with the laws of the State of Cal ifornia.

Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of San Bernardino, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action.

In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, Eastern Division.

7.2 Disputes; Default.

In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any Page-13
work performed after the date of default. Instead, the City may give notice to Consultant of the default and the reasons for the default. The notice shall include the timeframe in which Consultant may cure the default. This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if circumstances warrant. Dur ing the period of time that Consultant is in default, the City shall hold all invoices and shall proceed with payment on the invoices only when the default is cured. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Consultant does not cure the default, the City may take necessary steps to terminate this Agreement under this Article. Any failure on the part of the City to give notice of the Consultant’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement.

7.3 Retention of Funds.

Consultant hereby authorizes City to deduct from any amount payable to Consultant (whether or not arising out of this Agreement) (i) any amounts the payment of which may be in dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by reason of Consultant’s acts or omissions in performing or failing to perform Consultant’s obligation under this Agreement. In the event that any claim is made by a third party, the amount or validity of which is disputed by Consultant, or any indebtedness shall exist which shall appear to be the basis for a claim of lien, City may withhold from any payment due, without liability for interest because of such withholding, an amount sufficient to cover such claim. The failure of City to exercise such right to deduct or to withhold shall not, however, affect the obligations of the Consultant to insure, indemnify, and protect City as elsewhere provided herein.

7.4 Waiver.

Waiver by any Party to this Agreement of any term, condition, or covenan t of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any Party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision or a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by a non -defaulting Party on any default shall impair such right or remedy or be construed as a waiver. Any waiver by either Party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.

7.5 Rights and Remedies are Cumulative.

Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the Parties are cumulative and the exercise by either Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other Party.

7.6 Legal Action.

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In addition to any other rights or remedies, either Party ma y take legal action, in law or in equity, to cure, correct, or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent wi th the purposes of this Agreement.

7.7 Termination Prior to Expiration of Term.

This Section shall govern any termination of this Contract except as specifically provided in the following Section for termination for cause. City reserves the right to terminate this Contract at any time, with or without cause, upon thirty (30) days’ written notice to Consultant, except that where termination is due to the fault of the Consultant, the period of notice may be such shorter time as may be determined by the Contr act Officer. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer.

Consultant shall be entitled to compensation for all services rendered prior to the effective date of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7. 3. In the event of termination without cause pursuant to this Section, the City need not provide the Consultant with the opportunity to cure pursuant to Section 7.2.

7.8 Termination for Default of Consultant.

If termination is due to the failure of the Co nsultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over the work and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Consultant for the purpos e of set-off or partial payment of the amounts owed the City as previously stated.

ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION

8.1 Non-liability of City Officers and Employees.

No officer or employee of the City shall be personally liable to the Consultant, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Consultant or to its successor, or for breach of any obligation of the terms of this Agreement.

8.2 Conflict of Interest.

Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant’s performance of services under this Agreement. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written co nsent of the Contract Page-15
Officer. Consultant agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement.

No officer or employee of the City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which effects his financial interest or the financial interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or regulation. The Consultant warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement.

Additionally, pursuant to Rialto Municipal Code section 2.48.145, Consultant represents that it has disclosed whether it or its officers or employees is related to any officer or employee of the City by blood or marriage within the third degree wh ich would subject such officer or employee to the prohibition of California Government Sections 87100 et. seq., Fair Political Practices Commission Regulation Section 18702, or Government Code Section 1090. To this end, by approving this Agreement, Consul tant attests under penalty of perjury, personally and on behalf of Consultant, as well its officers, representatives, that it/they have no relationship, as described above, or financial interests, as such term is defined in California Government Section 87 100 et. seq., Fair Political Practices Commission Regulation Section 18702, or Government Code Section 1090, with any City of Rialto elected or appointed official or employee, except as specifically disclosed to the City in writing.

8.3 Covenant Against Discrimination.

Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, there shall be no discrimination against or segregation of any person or group of persons on account of race, color, creed, religion, sex, gender, sexual orientation, gender identity, marital status, national origin, ancestry, or other protected class in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, sexual orientation, gender, gender identity, marital status, national origin, ancestry, or other protected class.

8.4 Unauthorized Aliens.

Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ such unauthorized aliens for the performance of work and/or services covered by this Agreement, and should any liability or sanctions be imposed against City for such use of unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorney’s fees, incurred by City.

ARTICLE 9. MISCELLANEOUS PROVISIONS

9.1 Facilities and Equipment.

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Except as otherwise provided, Consultant shall, at its own cost and expense, provide all facilities and equipment necessary to perform the services required by this Agreement. City shall make available to Consultant only physical facilities such as desks, filing cabinets, and conference space (“City Facilities”), as may be reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and the information in possession of City. The location, quality, and time of furnishing of City Facilities shall be in the sole discretion of City. In no event shall City be required to furnish any facilities that may involve incurring any direct expense, including but not limited to computer, long distance telephone, network data, internet, or other communication charges, vehicles, and reproduction facilities.

9.2 Payment of Taxes.

Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any federal and state taxes.

9.3 Notices.

All notices or other communications requir ed or permitted hereunder shall be in writing, and shall be personally delivered, sent by pre -paid First Class U.S. Mail, registered or certified mail, postage prepaid, return receipt requested, or delivered or sent by facsimile with attached evidence of c ompleted transmission, and shall be deemed received upon the earlier of (i) the date of delivery to the address of the person to receive such notice if delivered personally or by messenger or overnight courier; (ii) three (3) business days after the date of posting by the United States Post Office if by mail; or (iii) when sent if given by facsimile. Any notice, request, demand, direction, or other communication sent by facsimile must be confirmed within forty-eight (48) hours by letter mailed or delivered . Other forms of electronic transmission such as e -mails, text messages, instant messages are not acceptable manners of notice required hereunder.

Notices or other communications shall be addressed as follows:

If to City: City of Rialto
150 S. Palm Ave.

Rialto, CA 92376
Attn: City Manager
Tel: (909) 820-2525
Fax: (909) 820-2527

With copy to: Burke, Williams & Sorensen, LLP
1770 Iowa Avenue, Suite 240
Riverside, CA 92507
Attn: Eric S. Vail, City Attorney
Tel: (951) 788-0100
Fax: (951) 788-5785

If to Consultant: St. Francis Electric, LLC
1420 Citrus Street
Riverside, CA 92507
Attn: Guy Smith
Tel: (510) 639-0639
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Fax: (510) 639-4653
Either Party may change its address by notifying the other Party of the change of address in writing.

9.4 Interpretation.

The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either Party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.

9.5 Counterparts.

This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument.

9.6 Integration; Amendment.

This Agreement includ ing the attachments hereto is the entire, complete and exclusive expression of the understanding of the Parties. It is understood that there are no oral agreements between the Parties hereto affecting this Agreement and this Agreement supersedes and cance ls any and all previous negotiations, arrangements, agreements and understandings, if any, between the Parties, and none shall be used to interpret this Agreement. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Consultant and by the City. The Parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void.

9.7 Severability.

In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sent ences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the Parties hereunder unless the invalid provision is so material that its invalidity deprives either Party of the basic benefit of their bargain or renders this Agreement meaningless.

9.8 Corporate Authority.

The persons executing this Agreement on behalf of the Parties hereto warrant that (i) such Party is duly organized and existing, (ii) they are duly autho rized to execute and deliver this Agreement on behalf of said Party, (iii) by so executing this Agreement, such Party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any oth er Agreement to which said Party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the Parties.
[SIGNATURES ON FOLLOWING PAGE]
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IN WITNESS WHEREOF , the parties hereto have executed and entered into this Agreement on the date first written above.

CITY: CONSULTANT:

CITY OF RIALTO, a municipal St. Francis Electric, LLC
corporation

By: By:

Marcus Fuller, City Manager Signature

ATTEST: Guy Smith
Name

By:

Barbara A. McGee, City Clerk Vice President
Title

APPROVED AS TO FORM:

By:

Burke, Williams & Sorensen, LLP Signature

By:

Eric S. Vail, City Attorney Name

Title

**Two signatures are required if a
corporation**

A-1
EXHIBIT “A“

SCOPE OF SERVICES

Consultant shall provide the City with Traffic Signal Maintenance and Repair Services. Specifically, Consultant shall provide those services as outlined in its proposal dated March 22, 2022, included on the following pages.

Proposal For The

CITY OF RIALTO

FOR TRAFFIC SIGNAL MAINTENANCE AND REPAIR SERVICES (RFP #22-055)

Proposal to the City of Rialto

Presented by: St Francis Electric
1420 Citrus St. Riverside, CA 92507
“Experience, Quality & Reliability…”
Due by: March 22, 2022 @ 3:00 p.m.

TABLE OF CONTENTS

SECTION A: COVER LETTER ......................................................................................................................... 1 INFORMATION/BACKGROUND .................................................................................................................. 2 SECTION B: PROJECT UNDERSTANDING .................................................................................................... 3 B.1 INTENT OF PROJECT SCOPE AND UNDERSTANDING............................................................. 3 B.2 IDENTIFICATION OF TASKS........................................................................................................ 4 B.3 STAFFING LEVELS AND TIME FRAME ........................................................................................ 4 B.4 TRACKING AND MONITORING OF WORK .............................................................................. 5 B.5 FOLLOW UP AND RECORDKEEPING OF ALL WORK ACCOMPLISHED ................................ 7 B.6 IDENTIFIED KEY AND CRITICAL ISSUES - EQUIPMENT AND EMPLOYEES ................................ 8 B.7 TRAINING PROGRAMS ........................................................................................................... 10 B.8 DRUG SCREENING POLICY .................................................................................................... 11 SECTION C: SCOPE OF WORK .................................................................................................................. 13 C.1 DETAILED SCOPE OF WORK .................................................................................................. 13 SECTION D: STAFF QUALIFICATIONS ........................................................................................................ 18 D.1 PROJECT MANAGER AND KEY STAFF MEMBERS ................................................................. 18 D.2 NUMBER OF PROJECTS THE PROJECT MANAGER HAS COMPLETED ................................ 19 D.3 NUMBER OF YEARS AS PROJECT MANAGER ....................................................................... 19 D.4 PROJECT MANAGER'S COMMITMENT TO THE CITY ............................................................ 20 SECTION E: FIRM QUALIFICATIONS ........................................................................................................... 20 E.1 SPECIFIC AND RELEVANT EXPERIENCE ................................................................................. 20 E.2 SFE'S INFORMATION ................................................................................................................ 21 E.3 SFE'S OFFICES AND FACILITES ................................................................................................ 22 E.4 SFE'S CAPABILITIES .................................................................................................................. 29 E.5 SFE'S BACKGROUND .............................................................................................................. 30 E.6 MANAGEMENT STRUCTURE .................................................................................................... 31 E.7 SUBCONTRACTORS ................................................................................................................ 31 E.8 STATEMENT OF QUALIFICATIONS ........................................................................................... 32 E.9 FORMER MUNICIPAL CLIENTS ................................................................................................ 34 SECTION F: PROJECT SCHEDULE .............................................................................................................. 35 F.1 REPAIR RESPONSE TIME .......................................................................................................... 35 F.2 TIME FRAME OF PREVIOUS PROJECTS ................................................................................... 36 F.3 PROJECT SCHEDULE ............................................................................................................... 36 PROOF OF INSURANCE ............................................................................................................................. 37 LICENSE AND DIR NUMBERS ..................................................................................................................... 38 ATTACHMENTS "A" - "D" ........................................................................................................................ 39-53 ADDENDUMS.............................................................................................................................................. 54

St. Francis Electric | A and C-10 Licensed Contractor | 1420 Citrus St. Riverside, CA 92507 stfranciselectric.com – Phone (951) 304-4903 – Fax (951) 274-0061 – 24/7/365 Traffic Signal Service 1-(844)-LIGHT88 2

Information/Background

St. Francis Electric Availability

SFE understands the importance to maintain a functional traffic signal system for the City’s public reception and safety concerns. SFE promises to make available for the City of Rialto on a 365/24/7 basis to perform tasks and services under this contract.

SFE as a company has an excellent reputation performing traffic signal maintenance contract work on time and on budget. We are confident that our existing clients are greatly satisfied with our services and will be providing the positive feedback and recommendations.

St. Francis Electric History

The year was 1945, World War II had just ended, and Lorenzo Spinardi was discharged from the Army Air Corps. Although he was born and raised on a tomato farm in Merced, California, he decided to settle down and make a go of it in the fast -growing San Francisco Bay Area. He started as an electrician in San Jose, but Mr. Spinardi soon desired his independence.

In 1946, Lorenzo founded St. Francis Electric while living in San Leandro, California. The company has remained in business since that time under ownership and direction of the Spinardi Family.

In the early years, SFE offered wiring installation for homes in the numerous new housing tracts that were popping up all over the Bay Area. It quickly gained a reputati on for honest, quality work at a fair price. By the late Fifties, in addition to its core business of tract homes, SFE was performing electrical work on commercial buildings and industrial facilities.

Since the core management consisted of veteran airmen from the Second World War, it was inevitable that the company would soon be doing work at the local airports. Gradually this division expanded to outlying areas, including Nevada. In those years, SFE was one of the few electrical companies that specialized in this type of work. In 1972, Lorenzo’s oldest son, Thomas, joined the company. Together with their father, they expanded the company’s geographical client base and core service offerings. They successfully completed more complex jobs such as installation of underground utilities, traffic signals, and airport projects.

In the mid-1980’s, a decision was made to completely drop residential and commercial work, while devoting resources towards infrastructure development. This required a significant invest ment in equipment and a specialized trained workforce. Several of the employees from this period are still with the company. They represent some of the best skilled craftspeople in the industry.

In the past 20 years, SFE has dedicated its goals to perfec ting the art of infrastructure work which includes traffic signal maintenance and emergency response. This quest has involved taking on numerous and a variety of challenging projects. The company’s performance on these projects has always been excellent. The level of expertise possessed by the personnel has risen to the highest standard in the industry, and the equipment fleet has grown to be one of the largest owned and operated by any contractor in the Bay Area. Thomas Spinardi retired in 2002, yet still participates in an advisory role on special projects.

In 2003, management was restructured in order to expand the level of previous performance. Robert Spinardi became President and promoted 3 long time employees to senior staff positions. Under new management team, SFE was able to increase the volume of work while maintaining the same quality, integrity, innovation, and service that defines its culture and personality.

Today, SFE has over 250 employees and service clients throughout California and Nevada.

Section B: Project Understanding

B.1 Intent of Project Scope and Understanding

ST. FRANCIS ELECTRIC will provide the City of Rialto with timely maintenance and repair of its traffic signal systems. The work will include the following:

 SFE agrees to provide services outlined in this RFP in providing traffic signal, RRFB’s, flashing beacon, in -roadway light , and speed feedback sign maintenance, emergency repair, non - emergency routine preventative maintenance, scheduled repairs, new equipment upgrade and installation work, ad hoc electrical work, and other requirements such as insurance coverage.

SFE agrees to provide routine preventative maintenance, prompt scheduled repairs, and emergency response to the City’s traffic signals, traffic signal equipment, flashing beacons, RRFB’s, In-roadway lights, speed feedback signs, and other related equipment by duly trained and qualified personnel. SFE agrees to provide and maintain emergency service response of the City’s traffic signals on a twenty-four (24) hour a day, seven (7) days per week basis, including all holidays. SFE agrees that all of the required equipment will be properly maintained and functional twenty-four (24) hours a day, seven (7) days a week, including holidays. SFE’s 24/7/365 traffic signal telephone service helps make this possible: 1 -(844)-LIGHT88. City personnel are familiar with this procedure and have been utilizing it for the past 6 years.

SFE’s maintenance team intends to approach this maintenance contract with a desire to provide the best customer service experience for the City of Rialto and its citizens. SFE has consistently performed to the highest levels of satisfaction on all of our maintenance contracts with other State of California and City entities. SFE understands that, as a maintenance contractor, we represent the City while working on its streets and understand that we may be called upon at any time to assist with its traffic signal systems or project needs.

Many of our team members have worked for municipalities; therefore, we understand the importance of providing responsive and innovative services to our clients. In order to provide a routine, comprehensive preventative maintenance program designed to minimize the frequency of outages and malfunctions; reduce complaints; and extend the useful life of the traffic signal systems and appurtenant equipment, we will and have proactively communicate with the City officials to inform of field issues encountered for all the services described in this RFP during the contract period. SFE will make every effort to satisfy the City of Rialto in responding to the 24/7 unscheduled and emergency work. All Emergency and Accident calls will be responded to within two (2) hours of receiving calls. Over the past 3 years, our average response time to your City has been 30 – 45 minutes.

SFE understands that all vehicle(s) to be used by the technicians will be equipped with a hydraulic bucket capable of reaching all signals and related equipment that require maintenance or repair. In addition, any vehicle used within the boundaries of the City where lane closures or work within the travel lanes is required will be equipped with an arrow board, warning beacons/strobe lights, the proper quantity and sized cones for a lane closure, and advance warning si gns. SFE agrees to provide traffic control and lane closures that conform to Federal Highway Administration (FHWA) - California Manual on Uniform Traffic Control Devices (CAMUTCD). SFE has a dedicated in-house CA registered Traffic Engineer that handles all traffic control related issues.

SFE agrees to possess, and have readily available in functioning order, all required tools, equipment, apparatus facilities, laptop computers, and materials needed to perform all work necessary to program, maintain, and repair traffic signals, RRFB’s, flashing beacons, in-roadway lights, and speed feedback signs in compliance with current City standards and specifications.

SFE understands that all exces s material and equipment in our inventory will be the property an d responsibility of SFE until such material or equipment is to be used or installed in the City.

SFE understands that all furnished temporary spare equipment will be equivalent to the component being replaced in manufacture, make and model. SFE agrees to cooperate with the City in recalibrating traffic signal coordination timing and progression as requested.

SFE understands that we will not represent the City in matters of policy or procedures, or make any reference to City policy or procedures, and will refer all questions or inquiries from the public regarding policy and procedures, or terms and conditions of this contract to the City of Rialto.

The current SF E team has been servicing the City of Rialto for 6 years; however, Jill Petrie, Andy Briones, Lance Alm, and Stephen Petrie have a working history with the City of Rialto for over 1 3 years and are very familiar with City’s work standards and expectations. During this period of time, this team has assisted in producing the Schedule of Maintenance Scope of Work to make sure that the City needs are always met. We have also assisted in the Budgeting, Planning, Estim ating, Invoicing, and Administration of the previous contracts.

At SFE, we understand the importance for the City of Rialto to provide quality service to its residents; therefore, we are here to do just that. Our focus is to provide the City with the highest quality, most cost effective, trouble free, and innovative maintenance services.

B.2 Identification of Tasks

SFE understands the Scope of Work as it is written in this RFP and detail listed in Section C.1 below.

SFE understands it is required to perform 60-day cycle as well as the Annual preventative maintenance inspections of the assigned traffic signal systems. SFE will assign a sufficient number of technicians to the City as necessary to provide comprehensive routine preventative maintenance to all devices listed in the scope of this contract. SFE will assign technicians familiar with the City of Rialto to provide routine preventative maintenance during normal business hours, Monday to Friday 7:30 am to 4:00 pm, and to respond to unscheduled/emergency work ("Extra Work") after regular business hours. The City’s primary technicians, Emi Cervantes and Lance Alm, are familiar with multiple on-going City projects.

SFE understands that all preventative maintenance will be billed at an established flat rate as we proposed in this cost proposal, with additional non -routine preventative maintenance services (emergency work/unscheduled repair) paid at hourly labor rates, and vehicle and equipment rates, in accordance with the cost proposal.

SFE agrees to perform the inspection s as mentioned in the Routine Preve ntative Task List on a Sixty (60) day return frequency as detailed in Section C.1 below.

B.3 Staffing Levels and Timeframe

SFE understands it is required to perform 60 -day inspections. SFE’s plan is to perform half of the assigned intersections preventative maintenance services during the first 30 days and the second half during the last 30 days of the 60-day cycle allowing for our technician to have eyes in the City at all times and to cut down on response times if needed. This also helps with keeping the City’s intersections safer for its citizens.

All SFE technicians (both on-call and not on-call) are equipped with GPS on all of the company’s bucket trucks 24/7 and the trucks are fully equipped with tools, traffic signal gears, and essential cabinet

components, another major advantage for quick response t ime. SFE ’s 24/7/365 dispatch center will dispatch the on -call technician within 3 minutes after receiving the initial call out from the City. The technician will respond and arrive on site within 2 hours making the proper repair work and report the incident via the on -line real time Salesforce™. SFE will notify the City on the incident particulars on the next business day and the repair information can be accessed by the City 24/7. Along with 24/7 tech support, SFE’ assigned Project Manager, Jill Petrie, has been and will continue to be available 24/7 through our dispatch center or direct to the City.

B.4 Tracking and Monitoring of Work

It is understood that all preventative maintenance must be accounted for as part of this maintenance agreement.

SFE is proud to utilize Salesforce Project Tracking ™ our computerized electronic maintenance and inventory management system. This internet c loud-based website www.salesforce.com/products/service-cloud/overview represents what we believe to be the forefront of customer account management and maintenance tracking in our in dustry. The City’s Salesforce Project Tracking ™ account will include a complete list of all of City of Rialto ’s intersections, equipment inventory, a log of repair and replacement parts, and records of all routine and emergency calls received for the Cit y. Once the technician has received a notification of a service request, he/she will respond and arrive on site within two (2) hours , making the proper repair work, and report the incident via online real time Salesforce™ on their mobile tablets. Reporting for routine maintenance activities is handled the same way.

The information handled by Salesforce™ includes:
• Service Request Management and Scheduling, including time stamping and dispatching. • Scheduled Maintenance Management and Scheduling.
• Location details of technicians and start work/end work times in the case of Emergency call-outs. • Intersection Details, inventories of equipment, maps, CAD drawing, timing sheets, etc. • Report Generation: including invoices, material use, etc. • Inventory control, including real-time tracking of available and installed equipment. • Information available to view or download through the Customer Portal, which includes:
• Real-time status of Scheduled Maintenance and Service Request calls. • Real-time Intersection Inventories.
• Real-time Equipment Inventories.
• Intersection maintenance histories, maps, CAD drawings, digital photographs. • Account information, such as contacts and billing
Essential key functions of this online database are made available to the Public Works Director and staff, all Traffic Engineers and authorized agent(s) to monitor maintenance, service call history, and review all activities performed by SFE technicians working within the City. The assigned Service Coordinator for the City has and is able to provide customized reports per the City’s request to assist with Budgeting, Accident insurance claims, and supporting activity reports for Council and Staff meetings.

Salesforce™ Customer Portal

Information that is associated with each service call will be documented as follows:
• Call to Dispatch Center or Office is logged as to time and location of request. • Dispatch time is noted as well as Technician name that is dispatched • Arrival time to site of call for service.
• Technician notes of problem(s) discovered, and process to repair. • Any notes of other circumstances seen by the technician will also be captured. • Resolution of problems and equipment used or replaced to remedy the location will be noted. • Technician completion of service call will be noted.

All SFE work done under this maintenance contract will be verified and available to the City of Rialto through this online Salesforce Project Tracking ™ tool

GPS Navigation System
SFE uses Samsara Networks to track our workforce and fleet. Samsara’s fleet management platform organizes daily workflow management to help managers effectively respond to customer requests. Its instant visibility map feature allows users to view all drivers and vehicles in real-time to pinpoint exact locations to dispatch the best routes. When a customer calls for an ETA or last-minute status update, SFE can accurately answer inquires based on location within seconds.

In order to better service the City of Rialto, SFE will provide an online real- time electronic database service. SFE has GPS on all of the company’s bucket trucks, providing instant access to locations of technicians and materials are on the specific truck , which may be needed at a particular location in the City of Rialto. SFE recognizes that speed, efficiency, and comprehensive service are the keys to customer satisfaction in our industry. With this in mind, we are constantly seeking innovative ways to improve our service delivery.

B.5 Follow-up and Recordkeeping of all Work Accomplished

Monthly reports of events, technician work begin and end times and all costs will be available at all times to the City of Rialto via their dedicated account.

Activity Report

SFE will provide a computerized period activity report to the City by the fifteenth (15th) working day of each month for the previous period’s activities. The assigned Service Coordinator for the City has and is able to provide customized reports per the City’s request to assist with specialized invoicing for Accident insurance claims, and has developed separate zone invoicing for shared intersections in the City of Rialto to make it easier to provide those charges to the other municipalities from which those intersections are shared with.

SFE agrees to send (email) the monthly report to the City with the monthly invoice and understands that no payment will be made without submittal of the report. The report will include the followings:

1. Unscheduled and Emergency Response Work: Time the service calls were received, time arrived at the location, the response time, nature of the problem, the number of hours spent for each repair, materials used, whether the activity is related to an accident , vandalism or malfunction, and a special listing of locations with three or more calls in one month.

2. Scheduled Repairs: A complete record of all work that was performed during the previous month including the date and time, make, model, and serial number of any major components or other equipment that was newly installed at each location/intersection.

3. Preventative Maintenance: Time and date the PM work was performed.

4. Pending Repair List: Provide a monthly report of all pending repair work needed at each location/intersection. The location/intersection name should be listed along with a description of the repair required, problem that created the repair, and level of severity (high priority repair, medium priority repair, low priority repair).

SFE understands and agrees to the maintenance records (data gathered); file transfer, and other requirements listed in the section of RFP.

SAMPLE OF CITY OF RIALTO’S MONTHLY ACTIVITY REPORT

Consultation

SFE agrees to designate representatives to be made available periodically to the City for consultation for preparing cost estimates for replacement of obsolete equipment, system modifications and maintenance work for which service fees have not been established in this contract.

B.6 Identified Key & Critical Issues-Equipment and Employees

Some of the “Key” and “Critical Issues” that SFE has encountered in our prior experiences with your City and others are with the high rate of damages to traffic signal equipment such as poles and signal heads due to the large volume of high profile trucks that travel throughout the City, Equipment failures, and Underground wire damage. We have looked back at these items and found ways to help identify, minimize, and reduce cost associated with them. We’re training our field to be more efficient in recognizing and finding ways to eliminate the majority of these issues that have caused us and our customer’s problems in the past.

We have worked with other Citie s, such as Palm Springs, in verifying that truck routes are clearly marked and identified. This has assisted their Police Department in enforcing these regulations throughout the City while also cutting down the amount of damages and costs to traffic signal equipment on streets too small to be occupied by the larger vehicles. This has also helped reduce traffic in higher pedestrian populated areas such as Restaurants, Movie Theaters, and Retail Shopping Centers.

In regard to the equipment failures, we have found that a lot of the costly repeated callouts to the field have been
Due to Aged Traffic Equipment (DATE), and not due to a lack of maintenance.

Component failures increases greatly as the equipment ages and nears or exceeds its life expectancy.

When our technicians receive callouts, they check log history for any prior similar problems and if they find that it has had more than two calls with the same problem presenting itself, they are now checking to verify

the age of the equipment they’re servicing as a possible fail point. We have found items such as controllers and power supplies to be the main equipment failures and mostly due to age, heat, and coldness causing components to wear out. This type of equipment when new is treated with gels and compounds to protect the equipment from the temperature extremes of heat and cold. These compounds dissipate and wear out after many years in these conditions and over time will cause overheating, repeated fails, malfunctions and ultimately stop working altogether. When a technician finds equipment that has failed due to (DATE) we
recommend immediately to the Agency to replace it as soon as possible to avoid all of the extra cost it may bring in requiring service call outs.

Wire damage is another key contributor to a lot of the field problems we’ve found and can be very costly.

We have recognized that the report of this type of problem runs high during the first rains of winter and the first dry spell of summer. These weather conditions will cause increased insect infestations. In search of food and moisture the insects will enter into the conduits and eat at the coating of the conductors causing exposure, grounding or burning. To help minimize this type of damage and failure our technicians tape, coat, and seal any existing exposed wires they may find.

SFE will proactively reseal all system conduits with fresh duct seal to help eliminate intrusions and exposure and apply a treatment of insecticide to the pull boxes just prior to these conditions. These items have helped greatly to reduce emergency call outs and costs.

SFE is constantly reviewing the field issues that we see as soon as they are evident. We are constantly evolving these practices to insure consistently operable equipment.

Employee Quality Control

Safety is the top priority within SFE. In order to operate as a larger general electrical contractor, SFE has developed a culture to always pay extra attention with regard to safety. With our designated safety officer and safety team constantly going from job to job, SFE promises to plan and conduct the work in a manner that will safeguard all persons from injury in accordance with CAL OSHA regulations and will take precautions required by all other applicable governmental regulations.

In order to ensure good quality from SFE staff, we believe in proper foresight and preparation. We train our technicians to IMSA, OSHA, State specific requirements, Caltrans specs, and Vendor Specific standards.

We supply the “right tools” for the job, fro m hand tools to heavy equipment. Once the proper tools and training are supplied, we can then progressively inspect and ensure proper production and quality levels are met.

We regularly and randomly inspect our technician’s quality and thoroughness. We strive to “see things” from our customer’s perspective. When performing maintenance on Traffic Signals and Street Lights, we believe that the efforts we put into the quality of our service prolongs the life and efficiency of the components, and The City of Rialto’s confidence in our work.

SFE’s Senior Management is fully committed to addressing the safety of today and beyond. We have established aggressive goals and have adopted a zero tolerance regarding safety compliance. Our focus on a Safer tomorrow is paramount, to our future. The success of reaching our goals rests on the shoulders of each and every employee at SFE. With their knowledge, by their preparations, and through their practices, we can achieve these goals. We have identified a number of actions and our efforts are doubled with regard to safety awareness. Since 2012, SFE has not received an OSHA citation. In addition, the renewed efforts are already being shown in Our Experience Modification Rate.

B.7 Training Programs

SFE has several training p rograms we use for our employee s to ensure the highest quality, with the most up to date knowledge and training. We also review the latest maintenance procedures and suggestions from the industry, the industry periodicals and NECA, IMSA seminars, so that SFE can maintain our service capability to the latest industry guidelines.

We work with our Local Unions who have an Apprenticeship and Training programs for Technical Application/Training, First Aid and also OSHA Safety. Many of our staff are trainers in these programs and have the opportunity to instruct and mentor the electricians in the industry.

In-House SFE has many employees that have been in this industry for 40+ years, these Journeymen / Foremen / Mentors /Area Leads hel p to train, develop and grow our team with real life exposure and situations both in the field and at our in-shop training lab.

We work with all of our field staff and project managers to help them to acquire and maintain IMSA certified training and the State Certified National Electrical Certification.

We feel the attainment of these types of certifications is a means for individuals to indicate to the general public, coworkers, agencies, and others that an impartial, nationally recognized organization has determined that they are qualified to perform specific technical tasks by virtue of their technical knowledge and experiences. Certification also bestows a sense of achievement upon the certified individual since it reflects professional advancement in a chosen field. We encourage all of our technicians to be certified in Work Zone Safety, TS Level I, II and III and Roadway Lighting Levels I, & II. We employ several employees who have gone beyond these certifications.

IMSA currently offers certification in the following fields:

• Electronics in Traffic Signals
• Fiber Optics for ITS
• Flagging and Basic Traffic Control
• Microprocessors in Traffic Signals
• Roadway Lighting
• Signs and Markings
• Traffic Signals
• Traffic Signal Inspector
• Work Zone Traffic Control Safety

SFE Technicians and Project managers also receive specialized training from METRO. The Los Angeles County Metropolitan Transportation Authority (METRO) has developed a comprehensive program in the areas of signal operation and maintenance t o upgrade the skills of local traffic engineers and signal maintenance personnel. The programs include: include Bi -Trans 200 /233, NEMA controllers and video detection, Type 170 hardware and troubleshooting and introductions to 2070 traffic control systems. We have been trained and certified in several of these classes and also continue to take refresher courses to stay up to date on all industry changes.

We encourage our staff to attend these classes and make available time to attend these trainings as needed.

B.8 Drug Screening Policy

SFE and our Local Unions Drug Screening Policies work Hand and Hand to reinforce how serious we take this issue.

Drug & Alcohol Abuse- St. Francis’s Policy

SFE is very concerned about the use of alcohol, illegal drugs, or controlled substances as it affects the workplace. Use of these substances, whether on or off the job can detract from an employee’s work performance, efficiency, safety, and health, and therefore seriously impair the employee’s value to SFE.

In addition, the use or possession of these substances on the job constitutes a potential danger to the welfare and safety of other employees and exposes SFE to the risks of property loss or damage, or injury to other persons. Furthermore, the use of prescription drugs and/or over -the-counter drugs also may affect an employee’s job performance and may seriously impair the employee’s value to SFE.

The following rules and standards of conduct apply to all employees either on SFE’s property or during the workday on job site (including meals and rest periods). Behavior that violates SFE’s policy includes:

Possession or use of alcohol, an illegal or controlled substance, or being under the influence of alcohol, an illegal or controlled substance while on the job;
• Driving an SFE vehicle while under the influence of alcohol; and • Distribution, sale, or purchase of alcohol, an illegal or controlled substance while on the job.

Violation of these rules and standards of conduct will not be tolerated. SFE may also bring the matter to the attention of appropriate law enforcement authorities.

In order to enforce this policy, SFE reserves the right to conduct searches of SFE property or employees and/or their personal property, and to implement other measures necessary to deter and detect abuse of this policy. An employee’s conviction on a charge of illegal sale or possession of any controlled substance while off SFE property will not be tolerated because such conduct, even though off duty, reflects adversely on SFE. In addition, SFE must keep people who sell or possess controlled substances off SFE premises in order to keep the controlled substances themselves off the premises.

Any employee who is using prescription or over -the-counter drugs that may impair the employee’s ability to safely perform the job, or affect the safety or well- being of others, must notify a supervisor of such use immediately before starting or resuming work. SFE will encourage and reasonably accommodate employees with alcohol or drug dependencies to seek treatment and/or rehabilitation. Employees desiring such assistance should request a treatment or rehabilitation leave. SFE is not obligated, however, to continue to employ any person whose performance of essential job duties is impaired because of drug or alcohol use, nor is SFE obligated to re -employ any person who has par ticipated in treatment and/or rehabilitation if that person’s job performance remains impaired as a result of dependency.

Additionally, employees who are given the opportunity to seek treatment and/or rehabilitation, but fail to successfully overcome their dependency or problem, will not automatically be given a second opportunity to seek treatment and/or rehabilitation. This policy on treatment and rehabilitation is not intended to affect SFE’s treatment of employees who violate the regulations described previously. Rather, rehabilitation is an option for an employee who acknowledges a chemical dependency and voluntarily seeks treatment to end that dependency.

In conjunction with St. Francis’s Policy is the Union’s Agreement Policy with its members who are our field staff;

Union’s Agreement Policy on Substance Abuse:

Section 3.12 Substance Abuse Policy

The Company and the Union recognize the importance of maintaining a safe, productive and efficient work environment, and the dangers the use or abuse of alcohol, drugs, and/or controlled substances can create in the electrical contracting industry. They can impair the ability of employees to perform job responsibilities and can also increase the potential for work -related accidents and other failures that may pose serious safety and health risks to employees, co -workers, customers and the general public. Therefore, bargaining unit employees will be subject to the Company’s Drug and Alcohol Free Workplace Policy to the fullest extent allowed by law.

To help ensure a substance-free workplace, all job applicants, subject to applicable laws and customer contract requirements, will be required to pass a drug screen before beginning work. A positive test result, a diluted test result or a refusal to test will result in the revocation of any job offer that has been extended to the job applicant and ineligibility for future employment with St. Francis Electric for a period of not less than six (6) months.

Employees covered by this Agreement are subject to drug and alcohol testing under the following circumstances, where permitted by law: reasonable suspicion, post -accident, return-to-duty, fitness for duty, post-rehabilitation, and random. A diluted test result or a refusal to test will be treated the same as a positive test result and will subject the employee to disciplinary action up to and including termination of employment.

An employee’s decision voluntarily to seek substance abuse assistance prior to being identified as having violated the Company’s Drug and Alcohol Free Workplace Police will not be used as the basis for disciplinary action. On the other hand, seeking treatment will not lessen or prevent the imposition of disciplinary action where an individual has violated this policy and where the Company learns of the violation from sources other than voluntary disclosure.

Section C: Scope of Work

C.1 Detailed Scope of Work

SFE’s understanding is to provide a thorough maintenance program for all of the City’s Traffic Signals Systems in order to do this, we know it is imperative to not only understand the scope of work requested but to also allow our field technicians the time required to perform these tasks. To provide the best service possible, we have hired an experienced staff and have listened to what they feel is providing Platinum services. Having heard what has caused constraints in the past from both Field Technicians and Management it all comes back to time spent, if they had just a bit more time. At SFE we found if we focus on the services provided and not so much the time spent, our customers become partners who trust us and are undeniably satisfied with the services they are paying for, and our technicians and management are able to provide a service that give them pride and enjoyment in what they do.

General Requirements
SFE will provide the City of Rialto with timely maintenance and repair of its traffic signal systems. The work will include the following:

1. Routine preventative maintenance and repair of the City’s traffic control systems.

2. General and emergency repair of the City’s traffic control systems.

General and Emergency Repair of the City’s Traffic Control Systems

SFE understands general repair includes diagnostics and repairs necessary to provide safe and efficient operation of the traffic control systems which includes signalized intersections, rectangular rapid flashing beacons, flashing beacons, in-roadway lights and speed feedback signs on the list of the City’s Traffic control system intersections, per Attachment “H”. Work will include provisions for all required materials, tools, equipment, labor and incidentals. General repairs are those repairs made during normal City business hours and typically include repair work identified during preventive maintenance inspections and thorough reports of damaged or malfunctioning equipment. Normal business hours will be Monday through Friday 7:30AM to 4PM.

SFE understands Emergency repairs are those repairs typically made outside of normal City business hours (non-business hours are considered as during nighttime and on weekends). SFE will respond within two (2) hours to requests for emergency repairs on a 24 -hour, seven (7 ) days per week basis. Work will include provisions for all required materials, tools, equipment, labor and incidentals. Emergency repairs are typically limited to those repairs needed to restore safe conditions for drivers and pedestrians. Work required to restore full function and efficiency will be scheduled to be conducted during normal work hours as part of general maintenance and repair.

SFE understands it will provide general and emergency repair of the City’s traffic control systems. Work will include as needed repair and/ or replacement of all components of the traffic control system, including but not limited to, signal standards and foundations, mast arms, conduit and conductors, pull boxes, splice insulation, bonding and grounding, electric al service equipment and enclosures, pedestrian standards, controller cabinet pedestals, conductors and cable, controllers and cabinets, traffic signal faces and fittings, pedestrian signal sections, signal mounting assemblies, detectors, pedestrian push b utton assemblies, lamps, LED’s, battery backup, radio and hardware, and interconnects.

Routine Preventive Maintenance (Traffic Control Systems)

Routine preventive maintenance includes that work described in the Routine Preventive Maintenance subsection contained herein.

SFE agrees to provide routine preventive maintenance of the City’s traffic control systems on a Sixty (60) day cycle (return frequency). SFE understands t his contract will include 105 signalized intersections, 3 rectangular rapid flashing beacons, 2 flashing beacons, 1 in -roadway light and 6 speed feedback signs (additions may occur on an unscheduled basis). The work will include provisions for all required materials, tools, equipment, labor and incidentals. In addition to task items des cribed below, routine preventive maintenance will include that work common to the industry, and work specified by the equipment manufacturer’s maintenance manuals. Routine preventive maintenance will be paid on fixed fee , per intersection, per Sixty (60) day cycle basis. See Attachment “I.”

Routine Preventative Task List
SFE agrees to perform the inspection as mentioned in the Routine Preventative Maintenance on a Sixty (60) day return frequency following work:

• Cabinet Exterior: Remove unauthorized signs, stickers, and posters that can be easily removed.

Items that cannot be readily removed and graffiti will be reported to the City. Check cabinets for signs of deterioration and damage to exterior coatings. Repair damaged coatings using wire brush, primer, and matching paint.

• Controller Cabinet Mounting: Check the snugness of the nuts on the cabinet anchor bolts, tighten, if necessary, being sure not to distort the cabinet door opening by over tightening. • Controller Cabinet Foundation Seal: Check the seal between the bottom of the cabinet and the foundation for deterioration. If standing water or evidence of water is present inside the bottom of the controller cabinet, reseal as necessary, and ensure there is a weep hole at the lowest point to allow moisture in the cabinet to seep out.

• Standards/Poles and Mast Arms: Inspect standards/poles and mast arms for damage and proper alignment. Report damage to the City. Equipment found to be out of alignment will be properly aligned. Inspect anchorage and hand hole cover plates. Tighten loose fasteners. Replace missing nuts, screws, and washers.
• Door Gaskets: Check all door gaskets on the controller cabinet, service cabinet, and any other enclosures for evidence of moisture or deterioration. Replace any gaskets showing signs of leaking or deterioration.
• Cabinet Vents: Check the vents in both the cabinet door and above the door, or at the top of the cabinet to ensure that they are free of any foreign material. • Air Filter: Take appropriate action to clean air filters. Replace damaged air filters. • Cabinet Fan: Verify that the cabinet fans operate properly with a minimum of noise. • Thermostat: Verify that the cabinet fan thermostat is set at 95 degrees Fahrenheit. • Interior Light: Verify the proper operation of the cabinet’s interior light. • Door Panel Harnesses: Check the harnesses leading from the main panel and auxiliary panels on the cabinet door to ensure they are not being pinched and do not bind against the cabinet door.

Adjust, if necessary.
• Hinges and Locks: Check for free movement of all doors, latching assemblies, and locks on the controller cabinet, service cabinet and any other enclosures. Use a minimum of oil or spray lubricant and remove any excess.

• Vacuum Ca binet: Blow or brush off shelves, terminal blocks and components and thoroughly vacuum the interior of the cabinet, including the police panel. • Police manual control: inspect for proper operation.
• Insect or Rodent Infestation: Check for signs of ants, wasp s, other insects, or rodents within the cabinet. Take appropriate steps to eliminate infestation. Report cases of serious infestation to the

City.
• Cabinet Grounding: Using appropriate equipment, check annually the resistance between AC and Ground in the controller cabinet.
• Service Connections: Verify that the neutral, ground, and power connections are secure in the controller and service cabinets.
• Plug-In Components: Check that each plug- in component (rack mount detectors, relays, load switches, etc.) fits tightly and securely in its socket. • Terminal Connections: Check that terminal connections are adequately secured. Retighten as needed.
• Ground Fault Receptacle: Verify proper operation of “Test” and “Reset” buttons on Ground Fault Circuit Interrupter (GFCI) type receptacles.
• Intersection Records: Ensure that all intersection “As -Built” plans, cabinet wiring diagrams, equipment operations manuals, controller data timing sheets, log book, and Intersection Maintenance Log Sheet(s) are correct and located inside the cabinet. Contact the City to obtain any missing items.
• Controller Operation: Manually place vehicle and pedestrian calls on each phase through the cabinet test switches or the controller keypad to verify controller servicing of each active phase.

Check controller logs for any faults that have occurred and take note for the file. Verify that signal timing is current with timing sheet in cabinet. Confirm controller time and dates are correct.

Adjust all controller clocks within 48 hours of time changes related to Daylight Saving Time.

• Conflict Monitor / Malfunction Management Unit (CMU/MMU): Verify that the time clock and date are correct in all Controller Monitor Units and Malfunction Management Units (CMU/MMU) at all signal cabinets. CMU/MMU will be tested annually with the use of an automated testing device. Test results will be printed and a copy maintained in the signal cabinet. A second copy of test results will be provided to the City within thirty (30) days of testing. The printed test report will include, at a minimum, the following information: type of monitor tested and test date; agency identification including manufacturer, model, and serial number; related test information including operator, test site, and intersection location; and monitor verification with a description of the type of tests performed and conditions found (i.e., failure or non-failure). Testing (type of tests conducted) will be noted in the routine maintenance log.

• Detector Operation (inductive loops): Verify that detector loop cables are correctly identified, connected to the correct vehicle detector field interface terminals, and that the correct detector indicates a call. Verify that a call is placed on the correct detector input, and that the input places a call on the c orrect controller phase. Check detector loops for sealant deterioration, exposed wire, and damage.

• Detector Operation (video/ radar detection): Verify camera/ radar operation by monitoring the vehicle call on the video/ radar controller unit. Also, verify the calls going to the detector call page in the controller. Clean video detection camera lenses. Verify that detection zones are properly positioned/setup for intended movement(s). Verify that detection system software has been properly updated.

• Equipment Displays and Indicators: Verify that LED and LCD displays and indicators on all cabinet equipment (controller, CMU, load switches, flasher, etc.) are working properly. • Pre-Emption Devices: Test pre-emption devices for proper operation. • System Telemetry: Check operation of telemetry on controller display and phone modem/Cell/Code Division Multiple Access (CDMA), if equipped, located in the cabinet. Report any malfunction immediately.

• Battery Back-Up System: Check display for Alternating Current (AC) input, Uninterruptible Power Supply (UPS) Output, and Inverter indications. All indications should be on when utility power is supplied to the cabinet. Check battery level and load level displays. Make note if either is out of range. Check battery connections to ensure they are clean and secure. Check amperage. Keep record of events recorded and total battery run time between maintenance checks to help indicate problem intersections. Notify the City when the battery backup system (BBS) is no longer

functioning.
• Safety Lighting (Night Check): Conduct nighttime check of safety lights, metro signs and illuminated street name signs at signalized intersections where such devices exist. Submit to the City for approval a report listing necessary repairs with cost estimates. • Signal Heads: Verify that all vehicle and pedestrian signal heads properly display all indications and that signals are not damaged. Verify alignment of all heads to the intended direction an d correct alignment if needed. Verify all back plates, visors, and doors are visibly secure; adjust if needed. Clean signal lenses, when necessary. Report damaged or missing equipment to City.

Report will include cut sheets for proposed equipment replaceme nts, equipment/material cost estimate, and labor cost estimate.

• Pedestrian Equipment: Check all pedestrian push buttons, hand hole covers and signals by hand to ensure that they are securely mounted and operating properly. • Internally Illuminated Street Nam e Signs (IISNS): Check that Internally Illuminated Street Name Signs (IISNS) are adequately secured. Secure loose connections to frames, clamps, and brackets.

Report damaged or missing sign panels.
• Signal-Mounted Signs and Devices: Check that signal- mounted signs and devices are adequately secured and aligned. Secure loose connections to frames, clamps, and brackets. Adjust alignment as needed. Report damaged or missing signs and devices. • Pull Boxes: Check that pull box covers are adequately secured. Secure covers as needed. Replace damaged or missing covers.
• Communications system: check for proper operation. Report will include cut sheets for proposed equipment replacements, equipment/material cost estimate, and labor cost estimate. • Inventory List: Maintain an inventory list of the equipment in the controller cabinet at each location listed in attachment “ H”. The inventory list will include the model, manufacturer, serial number, and quantity of each piece of equipment and installation date. The inventory list will be continually updated and electronic and hard copies of both, in matrix format, will be furnished to the City every six months or upon request.
• Graffiti Removal on Equipment : Provide for weekly graffiti removal of all identified placed on signal and other traffic control equipment. The City will provide the cleaning materials and the oil for resealing the raw aluminum finish on cabinets and enclosures that are not painted • Annual Conflict Monitor Testing : Replace conflict monitor units and malfunc tion monitor units (CMU’s, MMU’s) with a spare unit and submit the monitors for testing and certification. Ten (10) monitors will be replaced and the originals submitted for testing and certification on a rotating basis every 12 month contracting period. Printed certifications meeting industry standards will be provided to the City for each monitor unit.

• Speed Feedback Signs/Flashing Beacons/RRFBs : Verify proper function of all components including but not limited to detection equipment, speed displays, L EDs, solar charging system, battery and Wireless WIFI. Verify radar operation by monitoring the vehicle call on the controller unit. Verify that detection zones are properly positioned/setup for intended movement(s). Verify that detection system software has been properly updated.

• Preventive Maintenance Checklist Form: Maintain a copy of the Preventive Maintenance Checklist Form approved by the City at each intersection. The checklist will be completely filled out during each routine maintenance inspection and during any time repairs are made to the controller or any related equipment in the controller cabinet or the signal and traffic control equipment at the intersection (detector loops, pedestrian heads, signal heads, lenses, lamps, and signal poles, etc.). • Preventive Maintenance Checklist --electronic: Maintain a computerized MS Excel file of the Preventive Maintenance Checklist for each intersection. The electronic checklist will be completely filled out during each routine maintenance inspection and during any time repairs are made to the controller or any related equipment in the controller cabinet or the signal and traffic control equipment at the intersection (detector loops, pedestrian heads, signal heads, lenses, lamps, and signal poles, etc.). The completed MS Excel matrix will be electronically submitted once every Sixty (60) days, to the City, per intersection, for each intersection.

Emergency Repair Authorizations
Emergency repairs are those repairs typically made outside of normal City business hours (nighttime and weekends). Such repairs will be authorized by the City Engineer, or designee, and may be approved via simple phone call (with email summary by SFE immediately after repair is accomplished). Work will include provisions for all required materials, tools, equipment, labor and incidentals. Emergency repairs are typically limited to those repairs needed to restore safe conditions for drivers and pedestrians.

Work required to restore full function and efficiency should be scheduled to be conducted during normal work hours as part of general maintenance and repair.

Technical Requirements for Contractor Maintenance Personnel To further meet City standards for optimal signal operations, the City requires the contractor to provide a s killed technician to complete a checklist of tasks at each intersection on a 60 -day rotating schedule. The technician will meet or exceed the following qualifications.

A. Level two certification by International Municipal Signal Association (IMSA).

B. Certified by Econolite on TS2 Type 1 – 2 cabinets.

C. Ability to interpret blueprints and wiring schematics at aid in cabinet fault diagnostics.

D. Familiar with new and existing TS2 standards.

E. Proficient in programming and operations of ASC/2S -2100, ASC-8000, Naztec 900 Series, 170 & 2070 controllers & related equipment.

F. Proficient in the programming of CMU and MMU.

G. Familiar with hardwire and wireless communications technology including troubleshooting, installation and adjustment of external and internal modems.

H. Familiar with operation and diagnostics of Autoscope Machine Vision Vehicle Detection System I. Detailed knowledge of operation of the Clary Battery Back -up System to inc lude installation, programming and testing procedures. Ability to perform cabinet modifications and up -grades when necessary.

J. Maintain a current Electrical Contractor (C -10) as issued by the California Department of Consumer Affairs, Contractors State License Board.

K. Expertise in TS1, TS2, Type 170, NEMA Controllers and 2070 Controllers.

L. Familiarity with various Solar and Hard -wired Speed feedback systems for both installations and troubleshooting.

M. Experienced in Traffic Management Center installation & in wireless communication 900.2.4 4.9 5.8 N. Experienced in traffic signal communication networks – Ethernet over copper (Actelis)

Traffic Signal Repair and Recordkeeping
SFE will provide the City of Rialto with certified signal equipment to be used on an on -call basis until City equipment can be furnished. SFE will have the resources and abilities to install various signal poles and controller cabinets. SFE will be well versed with the services required at all levels of signal repair. The scope of services may include but not be limited to the following:

A. Provide Econolite TS2 certified equipment for on call basis use. Equipme nt may include but not be limited to the following: Signal Controllers, 24VDC Power Supply, MMU’s/CMU’s, Flash Transfer Relays, Load Switches, Detectors, Autoscope Video Processors, Autoscope Solo Pro Units, BIU’s, etc.

B. Perform installation(s) of knockdown replacement signal equipment including signal poles ranging from type 1A to type 29A. Also install controller cabinets, and coordinate with Edison for any necessary services.

C. Perform overhead maintenance on safety lighting, traffic signals, street name and regulatory signs, video detection cameras and Opticom systems.

D. Provide support for underground maintenance including conduit repair or replacement, wire inspection and installation; interconnect installation and marking of wire and conduit.

E. Coordinate with assigned Public Works staff on the technical issues requiring immediate attention.

F. Prepare and keep records and necessary maintenance documentation derived from routine maintenance inspection and testing.

G. Maintain accurate and up-to-date documentation in the form of daily reports and/or pictures.

H. Prepare punch list items and follow through with City Traffic Engineer or assigned Public Works staff to ensure successful completion.

I. SFE will provide timely billing which will include detail documentation of work performed with all invoices. An activity report will be provided to the city in MS Office format by the end of each month for the previous period. Payment may be delayed if the report has not been approved by the city. The report will include:

a. Preventative Maintenance: Description of work performed, time and date of work, accounting of personnel, equipment & materials involved.
b. Emergency or unscheduled work: Time contractor received the service call, response time, time contractor’s forces arrived at the location, cause/nature of the problem, detailed description of work performed, accounting of personnel, equipment & materials involved. c. Schedule work: Complete record as detailed abo ve of all work that was performed during the previous period including the make, model and serial number of any major components/equipment installed or removed.

Section D: Staff Qualifications

D.1 Project Manager and Key Staff Members

Jill Petrie - is the assigned Project Manager and principal contact for the City of Rialto. She has worked with your City directly for over 1 2 years; she has assisted current & former City staff members with equipment specifications, project preparations, City wide inve ntories, and MUTCD standardization and upgrades. Her responsibilities include Staffing assignment, quality of service, communications with the City, Proposal writing/Estimating, Liaison between manufactures and contractors doing various projects with the C ity. She is fully available to the City of Rialto for project assessment, repairs, upgrades, and extraordinary work, C ity project planning, assisting City with Fiscal budgeting /Planning and contract execution. She has 19+ years of experience in the Traffic Signal, Street Lighting and infrastructure industry working with numerous Government agencies and contractors. Jill has excellent relationships with manufacturers, contractors, municipalities, Regional Transportation Associations, and State Department of Transportations. Extensive experience in both technical and construction related aspects of the traffic signal and street lighting maintenance industry. Experienced in project scheduling, coordinating field work with Cities, contractors and site Supervisors, technical support calls and intersection turn-ons/inspections.

Familiar with Caltrans Specifications and MUTCD requirements. Experience with estimating & take-offs of traffic signal and street lighting equipment. Extensive best price purchasing and material negotiation with vendors. Assisting agencies with LED/MUTCD retrofit projects, i nfrastructure solutions and Public Safety Concerns. A vast exposure to all types of traffic signal gear, components, and equipment to assist all agency needs including Poles, Service Meters, Signal Cabinets, Street Lighting and Traffic signal standards.

Emi Cervantes - has over 17 years of experience in the Traffic Signal and Streetlighting Maintenance.

Skilled in all aspects of traffic signal and streetlight maintenance and troubleshooting. Proficient with TS1, TS2, Type 170, ATC and NEMA Controllers. Video Detection installation and maintenance, specifically:

Iteris & Autoscope. Experienced with installation and wiring of battery backup system and traffic signal controller cabinets. (See additional information for Emi on page 25)

Lance Alm - Lance has over 11 years of experience in the Traffic Signal and Streetlighting Maintenance and has been a primary contact for the City of Rialto for many years. Knowledgeable of all the City’s traffic signal systems. (See additional information for Lance on page 25)

Key Staff Members

Jill Petrie - SoCal Area Manager/Project Manager (Key
Personnel)
Scott Verplanck – Foreman/Traffic Signal &
Streetlight Technician/Electrician (Key Personnel)
Shenoa Townsend – Project Manager (Key Personnel) Emi Cervantes – Primary Traffic Signal & Streetlight Technician/Electrician (Key Personnel)
Andy Briones - Project Administrative Support (Key
Personnel)
Lance Alm - Traffic Signal & Streetlight
Technician/Electrician (Key Personnel)
Guy Smith - Maintenance Division Manager/VP/CEO
(Management Contact)
Chris Cruz – Traffic Signal & Streetlight Technician /
Electrician (Key Personnel)
Ceasar Gonzales – Traffic Signal & Streetlight
Technician/Electrician – (Staff Support)
Stephen Petrie - Traffic Signal & Streetlight
Technician/Electrician (Key Personnel)
Sergio Godinez – Streetlight Technician / Electrician
(Staff Support)
Alex Lara - Traffic Signal & Streetlight
Technician/Electrician (Key Personnel)
Josh Alm – Streetlight Technician / Electrician (Staff
Support)

D.2 Number of Projects the Project Manager has Completed

Over the past 19 years Jill has been Supervisor or direct Project Manager on well over 250 infrastructure projects with cities and private contractors including out-of-state cities with the same or similar scope of work outlined in this RFP. Listed in the table below are many of the Agencies she has been responsible for over the past 19 years, at her previous employer she held the title of the Southern California/Arizona Area Manager where she had acted directly as the project manager our as the supervisor for the assigned project manager.

COUNTY CITY COUNTY CITY COUNTY CITY COUNTY CITY COUNTY CITY SB 29 Palms RV Banning LA Arcadia LA Malibu VC Port Hueneme SB Apple Valley RV Beaumont LA Baldwin Park OC Costa Mesa VC Simi Valley SB Chino RV Calimesa LA Bell OC Cypress VC Moor Park
SB Chino Hills RV Cathedral City LA Calabasas OC Dana Point VC Santa Paula SB Colton RV Indio LA Cal Poly OC Fountain Valley VC Camarillo SB County of San Bernardino RV Desert Hot Springs LA Claremont OC Fullerton KN Shafter SB Grand Terrace RV Norco LA Diamond Bar LA Hermosa Beach SD Poway SB Hesperia RV Palm Desert LA El Monte OC Irvine SD Carlsbad SB Highland RV Palm Springs LA Huntington Park OC Laguna Woods SD San Marcos SB Loma Linda RV Perris LA Lancaster OC Mission Viejo SD Santee SB Ontario RV Corona LA La Puente OC Newport Beach SD Solana Beach SB Rancho Cucamonga RV Rancho Mirage LA Maywood OC Orange SD La Mesa SB Redlands RV Indian Wells LA Montebello OC Seal Beach SD Lemon Grove SB City of San Bernardino RV La Quinta LA Rolling Hills OC Stanton SD El Cajon SB CSBWSM RV Temecula LA South El Monte OC Villa Park SD Vista SB Rialto SB Yucca Valley RV Wildomar LA West Hollywood OC Yorba Linda

Currently with SFE she is responsible for many of these same City contracts, as her outstanding customer service has played a large role in the expanding SFE into Southern California.

COUNTY CITY COUNTY CITY COUNTY CITY COUNTY CITY
SB Grand Terrace SB County of San Bernardino RV Indian Wells RV Temecula SB Loma Linda SB CSBWSM RV La Quinta OC Yorba Linda
SB Redlands RV Beaumont RV Palm Desert LA Lancaster
SB Rialto RV Corona RV Palm Springs LA Rosemead
LA Downey LA South El Monte

D.3 Number of Years as Project Manager

Jill Petrie has been employed with SFE for over 6 years. Her direct supervisor is SFE’s owner, Guy Smith. Prior to SFE she was employed by Siemens Industry for 5 years, her direct supervisor at that time was Chris Reyes and b efore that she was employed by Republic ITS who had been acquired by Siemens

Industry in Oct 2010 for over 11 years doing this exact scope of work , her direct supervisor consisted of owners Wade White, Jim Wagner, and Dennis Walther. She played a key role in the exponential growth to all these businesses.

D.4 Project Manager’s Commitment to the City of Rialto

If SFE is selected as the consultant for your City, Jill Petrie is fully available to the City of Rialto as she has been over the last 1 2 years to manage the contract, for repairs, upgrades, extraordinary work, city project planning, meetings, assisting City with Fiscal budgeting and contract execution. She is able to do this by having sufficiently skilled staff in place to assist with taking care of the day -to-day tasks allowing for her to devote her time directly with the City. This staffing structure has been very successful for her over the last 19 years, she is very hands on in the day-to-day activities of all her staff and the happenings of the Agencies she is responsible for, this helps to continue our company’s growth and her current and future time commitments to the City of Rialto and others.

Section E: Firm Qualifications

E.1 Specific and Relevant Experience

Project # 1
Type of Project: Streetlight & Traffic Signal Routine & Response Maintenance Services Contract Amount: $1M+/yr Contracted: 2016 – 2019, 2019 - 2022 Owner: City of Rialto Name: Mike Harne Phone: (661) 723-5801

Project # 2
Type of Project: Traffic Signal System Maintenance Services Staff Augmentation Contract Amount: $250,000/yr Contracted: 2019 – On-Going Owner: City of Corona Name: Gabe Hernandez Phone: (951) 279-3709

Project # 3
Type of Project: Traffic Signal & Traffic Management Maintenance & Response Services Contract Amount: $380,000/yr Contracted: 2016 – On-Going Owner: City of Palm Springs Name: Francisco Jaime Phone: (760) 219-0579

Project # 4
Type of Project: Traffic Signal Routine & Response Maintenance Services Contract Amount: $343,935/yr Contracted: 2016 – 2019, 2019 - 2022 Owner: City of Rialto Name: Marcus Fuller Phone: (909) 478-4269

Project # 5
Type of Project: Traffic Signal Routine & Response Maintenance Services Contract Amount: $65,950/yr Contracted: 2018 – On-Going Owner: City of Loma Linda Name: Eleazar Rubalcava Phone: (909) 478-4263

(See additional references on Current Municipal Clients on Page 34)

E.2 SFE Information

St. Francis Electric is a Limited Liability Corporation chartered under the State of California, founded in 1946 and incorporated in 1986. Headquarters is located at 975 Carden St, San Leandro, CA 94577 with many satellite offices located throughout California including Riverside. Our contractor’s license number is 1003811 for A, C -10 classifications and expires 5/31/21. Our DIR# is 100002220 8. Our City of Rialto Business License number is BL18 -0593. Also see History on Page 2 of this proposal. SFE’s website is http://www.stfranciselectric.com . Also see “Business Concerns Information” on Page 40

The principals of the company are listed below:

Name Title Address
Robert Spinardi President 975 Carden St, San Leandro, CA 94577 Guy Smith Vice President, Secretary &
Manager 975 Carden St, San Leandro, CA 94577
Andrew Amador Vice President 975 Carden St, San Leandro, CA 94577 Karla Brauer Treasurer 975 Carden St, San Leandro, CA 94577

Headquarters
St. Francis Electric, LLC
975 Carden Street
San Leandro, CA 94577
Office: (510) 639-0639
Fax: (510) 639-4653
24/7/365 Traffic Signal Telephone Service 1-(844)-LIGHT88

Riverside/San Bernardino Region
Jill Petrie Shenoa Townsend
Southern California Area Manager Project Manager
1420 Citrus Street 1420 Citrus Street
Riverside, CA 92507 Riverside, CA 92507
Office: (951)-304-4903 Cell: (951) 906-7626
Cell: (951) 203-4586 Fax: (951) 274-0061
Fax: (951) 274-0061 Email: [email protected] Email: [email protected]

24/7/365 Traffic Signal Telephone Service 1-(844)-LIGHT88

E.3 SFE’s Offices and Facilities

SFE’s Maintenance Division Management Team has extensive experience for more than 50 years in serving the governmental needs as well as in charge of municipalities’ maintenance programs as government employees. Jill Petrie will be the Project Manager and Guy Smith will be the Management contact that is authorized to sign an agreement for St. Francis Electric.

SFE’s solid team of over 250+ employees strongly consist of IMSA certified traffic signal technicians, State Licensed Electricians, Master Electricians, CA licensed engineers, trained project managers, and project coordinators.

Our Southern California Staff has worked with this City and many other Cities throughout California.

SFE, while considering the opening of our Southern California office, had wanted to do this with the best possible customer service and experienced staff in mind. Through many many recommendations we found our now Southern California Area Manager Jill Petrie. Several of her then customers and staff have also chosen to follow her to SFE due to her continued hard work, customer service, dedication, and knowledge of these specific types of traffic signal maintenance and response contracts.

Throughout the years she and her staff have provided Maintenance & Response services for 100+ Cities throughout California to include Riverside, San Bernardino, Los Angeles, Orange, San Diego, and Ventura Counties. She and her team take pride in not having lost a single contract due to any service - related issues which speaks volumes for their service commitment. She has helped in the development of these Cities’ specified traffic signal equipment, complete equipment inventories, street rename sign change out projects, LED retrofits, rehab modifications and ADA & infrastructure upgrade projects. She has assisted many Cities to develop their maintenance scope of work when it was needed in order to help with the longevity of equipment and safety of their citizens. O ur Staff has been well embedded and invested in this area, its customers, and this exact scope of work for decades. This office staff has focused on ways to relieve our Customer’s pain points : Clear communications with City staff both internal and external in the field, meeting with Citizens on City’s request to address their concerns, monitoring their existing maintenance/response budgets, helping with planning accordingly each fiscal year to assure that our Cities assets are not only serviced and protected but getting the attention they need including State Standard (MUTCD) upgrades. It is without doubt we feel this team is and has always been the right team for the City of Rialto ; we’ll take pride in servicing an d working alongside with the City and its staff. We believe customer service is in fact return service, and our service is peace of mind knowing this team is there for the City of Rialto.

SFE Company Size and Staff

Currently, SFE has over 250+ employees. The estimated proposed staff to provide services for this contract would be 25+ employees. The local staff support consists of 15+ employees and continues to grow rapidly. Corporate staff has also dedicated its staff (approximately 10+ employees) to support the Southern California operations which would include services provided for the City of Rialto.

SFE is an active union company and is supported by the local unions in all areas which provides upon request certified IBEW journeyman electricians, traffi c signal technicians, laborers, and apprentices for these classifications. SFE supports these unions and their apprenticeship programs in order to develop knowledge and growth which in turn provides jobs for our local communities in the traffic signal maintenance industry.

Assigned Technicians/Key Team Members/Primary Personnel

Jill Petrie - SoCal Area Manager/Project Manager (Key
Personnel)
Scott Verplanck – Foreman/Traffic Signal &
Streetlight Technician/Electrician (Key Personnel)
Shenoa Townsend – Project Manager (Key Personnel) Emi Cervantes – Primary Traffic Signal & Streetlight Technician/Electrician (Key Personnel)
Andy Briones - Project Administrative Support (Key
Personnel)
Lance Alm - Traffic Signal & Streetlight
Technician/Electrician (Key Personnel)
Guy Smith - Maintenance Division Manager/VP/CEO
(Management Contact)
Chris Cruz – Traffic Signal & Streetlight Technician /
Electrician (Key Personnel)
Ceasar Gonzales - Traffic Signal & Streetlight
Technician/Electrician (Key Personnel)
Stephen Petrie - Traffic Signal & Streetlight
Technician/Electrician (Staff Support)
Sergio Godinez – Streetlight Technician / Electrician
(Staff Support)
Alex Lara - Traffic Signal & Streetlight
Technician/Electrician (Staff Support)
Josh Alm – Streetlight Technician / Electrician (Staff
Support)

Summarized Resumes – (Information on additional SFE Staff available upon request)

Jill Petrie SoCal Area Manager/Project Manager – Key Personnel Jill is the SoCal Area Manager and assigned Project Manager, a key personnel contact for the City of Rialto. Her responsibilities include quality of service, communications with the City, and Proposal/Estimating. She is fully available to the City of Rialto for repairs, upgrades, extraordinary work, city project planning, assisting City with Fiscal budgeting and contract execution. She has over 19 years of experience in the Traffic Signal, ITS, and Street Light industry working with numerous Government agencies and contractors. Jill has excellent relationships with manufacturers, contractors, municipalities, Regional Transportation Associations, and State Department of Transportations. Extensive experience in both technical and construction related aspects of the traffic signal and streetlight maintenance industry.

Experienced in scheduling, coordinating field work, support calls and intersection turn-ons. Familiar with Caltrans Specifications and MUTCD requirements. Experience with estimating & take-offs of Traffic Signal Equipment. Extensive Best price purchasing and material negotiation with vendors. Assisting Agencies with LED retrofit projects, Infrastructure solutions and Public Safety Concerns. A vast exposure to all types of traffic signal gear, components and equipment to assist all agency needs including Signal Cabinets, Traffic signal standards, Controll ers, Service Meters, Battery Backup systems, Emergency Vehicle Pre- Emption and Video Detection systems.

Work Experience:
 SoCal Area Manager / Project Manager – St. Francis Electric, LLC – 2015 to Present  Service Account Manager - Siemens Industry, Inc. - 2010 to 2015  Project Manager – Republic ITS - 2001 to 2010

Shenoa is a supporting Project Manager and has over 17 years of experience working with traffic signal and streetlight maintenance service and contract management. She has provided service for many municipalities throughout Southern California, while building relationships with contractors, distributors, and manufacturers to ensure the best pricing available for her customers. During her time in the industry, she has managed and scheduled a field team of 8 employees, while managing contracts and repair estimates. Shenoa has managed various large - and small - scale projects including, but not limited to Shenoa Townsend Project Manager – Key Personnel

Battery Back Up Installations, Controller Replacements, Street Name Sign Upgrades, Video Detection, Traffic Signal Cabinet Upgrades, and Streetlight Conversions in addition to relocations. IMSA Work Zone Safety and IMSA Level I Certified Traffic Signal Technician Work Experience:
 Project Manager – St. Francis Electric, LLC. – 2021 to Present  Service Account Manager – Siemens Industry, Inc – 2015 to 2021  Senior Service Coordinator – Siemens Industry, Inc - 2012 to 2015  Jr Project Manager – Republic ITS – 2008 to 2012 (acquired by Siemens in 2010)  Service Coordinator – Republic ITS – 2006 – 2008
 Administrative Assistant / Dispatcher – Republic ITS – 2005 - 2006

Andy is responsible for assisting with proposal estimates, monthly billing tasks, assisting City with Fiscal accounting and contract administrative/coordination tasks. He has over 14 years of experience in managing traffic signal and streetlighting maintenance, repair and construction contracts. Possesses strong written and oral skills when dealing with customers and professionals. Microsoft Office™, SAP®, Salesforce™, VISTA Proficient. Efficient in Government and City’s Invoicing, and Billing. Provides forecasts and maintained project schedules & equipment. Technician, Fleet and Dispatch Support. Agency’s liaison in scheduling and coordinating with Contractors and Vendors. IMSA Transportation Center System Specialist Level I
Work Experience:
 Service Coordinator – St. Francis Electric, LLC. – 2015 to Present  Service Coordinator – Siemens Industry, Inc – 2010 to 2015  Service Coordinator – Republic ITS – 2007 to 2010

Scott Verplanck Traffic Signal & Streetlight Technician/Electrician – Foreman Scott has over 28 years of experience in the Traffic Signal and Streetlighting Maintenance. He is familiar with street lighting, traffic signal systems, and expectations. Skilled in all aspects of traffic signal and streetlight maintenance, troubleshooting and construction. Scott has many years of experience in building intersections therefore troubleshooting field wiring issues is one of his skills. He has been a primary responder for many emergency calls such as traffic signal pole and cabine t knock downs and is very familiar in trouble-shooting controllers and ITS equipment. Video Detection installation and maintenance, specifically: Iteris & Autoscope. Experienced with installation and wiring of battery backup system and traffic signal controller cabinets. Experienced with different various Solar and Hardwired Speed Feedback and Flashing Beacon Systems for both installation and troubleshooting. IMSA Level I and II Field Certified.

State Certified General Electrician NEC. IMSA Work Zone Safety Certified. Certified for Underground Service Alert (USA) mark outs.

Work Experience
 Traffic Signal Technician – St. Francis Electric, LLC. – 2019 to Present  Traffic Signal Technician Construction, Utility Lead – Computer Service Company – 2017 to 2019  Traffic Signal Technician / Journeyman Electrician – Crosstown – 2016 to 2017  Construction & Utility - Schimick Construction – 2014 to 2016  Construction & Utility – California Professional Engineering – 2013 to 2014  Construction & Utility Lead - Siemens Industry, Inc. – 2010 to 2013  Construction & Utility Lead – Republic ITS – 2003 to 2010  Lead Utility - Econolite – 1998 to 2003
Andy Briones Project Administrative Support – Key Personnel

 Lead Utility - Peek / SMI – 1991 to 1998

Emi Cervantes Traffic Signal Technician/Electrician – Key Personnel Emi has over 17 years of experience in the Traffic Signal and Streetlighting Maintenance. Skilled in all aspects of traffic signal and streetlight maintenance and troubleshooting. Proficient with TS1, TS2, Type 170, ATC and NEMA Controllers. Video Detection installation and maintenance, specifically: Iteris & Autoscope. Also familiar with No Traffic detec tion systems. Experienced with installation and wiring of battery backup system and traffic signal controller cabinets. ATSI (Athens Technical Specialist, Inc.) CMU/MMU Testing Equipment Certified. Familiarity with Various different Solar and Hardwired Spe ed Feedback Systems for both installation and troubleshooting. Intersection inspection and Service Meter installation inspection turn-on support. IMSA Level I, II, and III Field Certified and Traffic Signal Inspector Level I Certified #83736. IMSA Work Zo ne Safety Certified. State Certified General Electrician NEC (#133519). Microsoft Certified Professional Systems Engineer & Internet.

Work Experience
 Traffic Signal Technician – St. Francis Electric, LLC. - 2022 to Present  Traffic Signal Technician – Siemens Industry, Inc. and Yunex ITS – 2010 to 2022  Traffic Signal Technician – Republic ITS – 2008 to 2010  Traffic Signal Technician – Team Econolite – 2006 to 2008  Apprentice – LA Signal – 2005 - 2006

Lance Alm Traffic Signal Technician/Electrician – Key Personnel Lance has over 11 years of experience in the Traffic Signal and Streetlighting Maintenance. Skilled in all aspects of traffic signal and streetlight maintenance and troubleshooting. Proficient with TS1, TS2, Type 170 and NEMA Controllers. Video Detection installation and maintenance, specifically: Iteris, Autoscope.

Experienced with installation and wiring of battery backup system and traffic signal controller cabinets.

ATSI (Athens Technical Specialist, Inc.) CMU/MMU Testing Equipment Certified. Familiarity with Various different Solar and Hardwired Speed Feedback Systems for both installation and troubleshooting.

Intersection inspection and Service Meter installation inspection turn-on support. IMSA Level I, II, and III Field Certified. IMSA Work Zone Safety Certified. State Certified General Electrician NEC (#138598).

Certified for Underground Service Alert (USA) mark outs . LRN Traffic Sign al Training Level 1 & Traffic Signal Timing Certified
Work Experience
 Traffic Signal Technician – St. Francis Electric, LLC. - 2016 to Present  Traffic Signal Technician – Siemens Industry, Inc. – 2010 to 2016  Traffic Signal Technician – Republic ITS – 2008 to 2010

Ceasar B. Gonzales Traffic Signal Technician/Electrician – Staff Support Ceasar has over 8 years of experience in the Traffic Signal and Streetlighting Maintenance. Skilled in all aspects of traffic signal and streetlight maintenance and troubleshooting. Proficient with TS1, TS2, Type 170 and NEMA Controllers more specifically: Econolite ASC2, ASC3, Cobalt, 2M, 170E (200/233/LACO4), and McCain/ATC 2070 Controllers . Video Detection installation and maintenance, specifically: Iteris, Autoscope. Experienced with installation and wiring of battery backup system and traffic signal controller cabinets. Familiarity with Various different Solar and Hardwired Speed Feedback Systems , Crosswalk Systems for both installation and troubleshooting. IMSA Level I & II. IMSA Work Zone Safety Certified.

Work Experience
 Traffic Signal Technician – St. Francis Electric, LLC. - 2021 to Present  Traffic Signal Technician – Siemens Industry, Inc. – 2014 & 2017 to 2021

 Cable Technician – Xfinity – 2014 to 2016

Chris Cruz Traffic Signal & Streetlight Technician/Electrician – Key Personnel Chris Cruz has over 2 years of experience in the Traffic Signal and Streetlighting Maintenance. Skilled in all aspects of traffic signal and streetlight maintenance, troubleshooting and c onstruction. Proficient with TS1, TS2, Type 170 and NEMA Controllers. Video Detection installation and maintenance, specifically:

Iteris & Autoscope. Experienced with installation and wiring of battery backup system and traffic signal controller cabinets. Familiarity with different various solar and hardwired Speed Feedback Systems for both installation and troubleshooting. Traffic signal technician/electrician with IMSA Work Zone Safety and Traffic Signal Technician /Field Level I Certifications Work Experience:
 Traffic Signal Technician / Electrician – St. Francis Electric, LLC. – 2020 to Present

Sergio Godinez Streetlight Technician / Electrician – Staff Support

Sergio has been involved with retrofitting cities safety lights, streetlights, and parking lot lights.

Currently handles City’s streetlight knockdowns and pole tagging. Over 6 years of experience in the electrical field. IMSA Work Zone Safety Certified and IMSA Field Technician Level I.

Work Experience:
 Streetlight Technician – St. Francis Electric, LLC. – 2019 to Present  Electrician – Solar 360 Building Services – 2016 to 2018  Low Voltage Electrician – MaxAir – 2013 to 2014

Stephen Petrie Traffic Signal & Streetlight Technician/Electrician – Staff Support Stephen has over 11 years of experience in the street lighting / traffic signal maintenance and on- call emergency response. Skilled in aspects of traffic signal, streetlight maintenance and
troubleshooting. Is familiar with working with CA DOT and Municipal Utilities. Experienced with TS1, TS2, Type 170 and NEMA Controllers. Experienced with installation and wiring of battery backup system and traffic signal controller cabinets. Knowledgeable of different solar and hardwired Speed Feedback Systems for both installation and troubleshooting. International Municipal Signal Association (IMSA) Work Zone Safety Certified. IMSA Level I Roadway/Street lighting Field Certified. ATSI (Athens Technical Specialist, Inc.) CMU/MMU Testing Equipment Certified. Certified for Underground Service Alert (USA) mark outs. LRN Traffic Signal Training Level 1 & Traffic Signal Timing Certified
Work Experience
 Traffic Signal/Street Lighting Technician – St. Francis Electric, LLC. – 2016 to Present  Traffic Signal/Street Lighting Technician – Siemens Industry, Inc. – 2010 to 2016  Traffic Signal/Street Lighting Technician – Republic ITS – 2008 to 2010

Alex Lara Traffic Signal & Streetlight Technician/Electrician – Staff Support

Alejandro’s responsibilities include completing the preventative maintenance tasks as well as troubleshooting and repair. He has over 7 years of experience in traffic signal maintenance service. He has worked in Cities that are similar in Scope of Work and size as the City of Rialto. Skilled in aspects of traffic signal, streetlight maintenance and troubleshooting. Working with CA DOT and Municipal Utilities. Experienced with traffic signal controller programming NEMA and 170. Experienced with traffic signal cabinet installation, maintenance & troubleshooting (NEMA TS -1, TS -2, P, M, and 332).

Experienced in troubleshooting safety lights and internally illuminated street name signs. Experienced in troubleshooting vehicle loop detection. IMSA Traffic Signal Technician Level I, II, & III Field Certified.

International Municipal Signal Association (IMSA) Work Zone Safety Certified. Metro Certified in Rail Safety.

Work Experience
 Traffic Signal Technician – St. Francis Electric, LLC. – 2016 to Present  Traffic Signal Technician – Computer Service Company – 2014 to 2016  Construction Wireman – CSI – 2013 to 2014

Guy Smith Maintenance Division Manager/VP/CEO - Management Contact Guy is responsible for the maintenance operations for all offices he also oversees all field and front office. Guy is available to the City of Rialto to ensure contract satisfaction. He has over 20 years of experience in the Traffic Signal and Street Light business in maintenance, repairs, and modification for public agencies from the Bay Area through Central Valley. Guy has a reputation for providing excellent customer service and top-notch technical knowledge when it comes to traffic signal and ITS.  Chief Executive Officer, Vice President and Secretary of Company  Authorized representative to sign agreements for SFE
 Supervisor responsible for managing 250+ employees
 Responsible for the management of all Maintenance and Construction projects and accounts.  10+ Years of multiple Video Detection installations, specifically: Iteris, Autoscope, Trafficon & Aldis
 Knowledgeable with CCTV installation, maintenance and troubleshooting;

SFE’s Primary, Headquarters, and Satellite Offices

St. Francis Electric’s Southern California’s office is the designated local office/yard for this project located at 1420 Citrus St, Riverside, CA 92507 in the County of Riverside. We currently provide these exact services to your neighboring cities, allowing for our t echnicians to always be in the neighborhood just minutes away - this allows for eyes on in the field of day -to-day operations of the intersections and emergency support when needed. SFE’s office has secured outdoor storage space sufficient for all the contract equipment, parts, components, and inventory. In addition to the outdoor storage, we also have ample warehouse indoor secured storage space necessary for these types of contracts. SFE’s Southern California shop is not only set up for our typical maintenance & response work but has the necessary room for growth to support the addition of many new customers, contracts and projects. SFE has a Southern California traffic signal lab located in Riverside County used for the testing and repairs of new/used equipment and the on -going training of field technicians in a controlled environment. SFE also has a testing lab facility located at our Headquarters office for these same types of services in that area.

St. Francis Electric, LLC. (Primary Office) St. Francis Electric, LLC. (Headquarters) 1420 Citrus St 975 Carden St
Riverside, CA 92507 San Leandro, CA 94577

Other SFE Office Locations Include:
1850 West Imola Ave
Napa, CA 94559
230 Mayock Rd
Gilroy, CA 95020
341 Industrial Way
Woodland, CA 95776
1919 Commonwealth Ave
Fullerton, CA 92833

Northern California Locations Southern California Locations

SFE’s Southern California office currently has contracts for Traffic Signal Maintenance Services with such Cities as: City of Beaumont, Corona, Grand Terrace, Indian Wells, Lancaster, La Quinta, Loma Linda, Palm Desert, Palm Springs, Rialto, Rosemead, County of San Bernardino, County of San Bernardino Waste, South El Monte, Temecula, and Yorba Linda as well as several projects with other cities throughout Southern California.

We graciously hope for the opportunity to work hand and hand with your City.

E.4 SFE’s Capability

SFE has extensive experience in the maintenance work that is being requested. SFE has been in the Electrical business for over 7 6 years, we also own and operate approx imately 100 service vehicles of various types and sizes throughout California. We maintain management of all of our costs and expenses.

Having been in the Electrical business for this length of time, we have crafted special relationships with our vendor’s suppliers and our financial backing. We have worked on projects that have been worth over 20 million dollars and have successfully secured the financing and the manpower to produce the finest work and craftsmanship in this business. We intend to bring our years of experience to this maintenance proposal.

Equipment and Resources
The following is a list of equipment owned by SFE, which is available for use on the proposed work as required:

Quantity Name, Type & Capacity Condition
20 Bucket Truck, Diesel Gas Running Great
4 Crane Running Great
17 Dump Truck (Ford, GMC, and Ram) Running Great
3 Bore Machine,
American/Vermeer/Ditch Witch
Running Great
2 Bore Truck Running Great
16 Arrow Board, Bemis Allmand,
Eclipse, Wanco, SolarTech, and
Arrow Master
Excellent
3 Concrete Saw, Meco and Core Cut Running Great
23 Flatbed Truck, Ford, GMC, and Chevy Running Great
4 Generator, Multiequipt Excellent
3 Saw Truck, Ford Running Great
6 Trencher, Ditch Witch and Vermeer Running Great
7 Light Tower Running Great
2 Conflict Monitor Tester (ATSI/PCMT
8000, CMU/MMU Tester)
Excellent Brand New
1 170/2070 Controller Tester Excellent Brand New
1 NEMA TS 1 Controller Tester Excellent Brand New
2 Cabinet Test Display Excellent Brand New
1 2070N Controller Tester Excellent Brand New
1 ATSI MMT-900 Conflict Monitor
Tester Excellent Brand New

E.5 SFE’s Background

SFE has been in the electrical business for 76 years. We have provided a track record of success in the contracting and in the maintenance divisions, over these 76 years. We have the senior management team to allow for continued growth and have the path of growth to succeed. We have seen tremendous changes in our industry and have grown our business along the lines of longevity and stability. We have matured as a company from the early days of SFE into a leader in our industry. We pride ourselves on a close working relationship with our clients and we have continued to create new and lasting relationships with all of them. SFE has extensive experience in the maintenance work that is being requested. SFE owns and operates approximately 100+ service vehicles of various types and sizes throughout California.

We maintain management of all of our costs and expenses. Having been in the Electrical business for this 76 years length of time, we have crafted special relationships with our suppliers and our financial backing. We have worked on projects that have been worth over 20 million dollars and have successfully secured the financing and the manpower to produce the f inest work and craftsmanship in this business.

We intend to bring our years of experience to this maintenance proposal.

SFE has extensive experience in the maintenance work that is being requested. SFE to help ensure safety, our maintenance crews use hydr aulic “bucket” trucks with aerial lifts which are Occupational Safety and Health Administration (OSHA) approved, inspected and certified as required by law. Our bucket trucks are typically equipped with the most common traffic signal gear, poles, and stre et light replacement parts to service most emergency responses such as knock downs. In addition, SFE’s vehicles are equipped with a permanently mounted arrow board/stick, warning beacon/strobe lights, traffic cones & construction warning signs.

Our “bucket truck” hydraulic lift is capable of
reaching a height of at least forty (40) feet from

roadway surfaces. Additio nally, SFE houses a
minimum of 2 crane truck at our yard which is
within 10 miles of the City of Rialto. Our technicians
are equippe d with necessary laptops for the
programming/testing of traffic signal controllers,
CMU/MMU, Camera monitoring (CCTV, Video,
etc.), and various equipment. In addition, all SFE
employees will be equipped with a
smartphone/mobile tablet with 4G LTE access
capable of email, text, photo, and internet. SFE is
committed to maintain an inventory of all signal
equipment used by the City of Rialto. This commitment will ensure the City avoiding long wait time on some equipment such as traffic signal poles. Our primary technician assigned to the City of Rialto resides within short distance from the City in order to respond to emergency services efficiently.

SFE offers Transportation Engineering and Civil Engineering support for the City of Rialto as an optional service. SFE’s in -house California Professional Civil and Traffic Engineer have extensive experiences to address all traffic signal related problems for the City of Rialto. Including, but not limited to, ITS equipment programming, traffic signal coordination, signal timing validation, traffic control plan, traffic signal design modifications, foundation design, pedestrian ramp design, and many other traffic signal disciplines.

We maintain these types of services to create the applications needed to keep SFE in the leading edge of services that are provided as part of our core business. We take great pride in our value-added services and how we can be relied on for a complete package of services in the Transportation areas.

E.6 Management Structure

Organizational Chart

SFE understands any request to replace consultant’s key staff member will be submitted in writing to the City for review.

E.7 Subcontractors

SFE will/may subcontract work within the City using the subcontractors listed below. If it is found that additional subcontractors are required, their information would be submitted to City at that time.

Company Address Phone Number License DIR
Registration Functions
Sierra Pacific
Electrical,
Inc.
2542 Avalon St
Riverside, CA 92509 (951) 784-1410
264048

A, B, C-
10 1000004626 Underground
Construction

City of Rialto
Jill Petrie
SoCal Area Manager /
Project Manager
Scott Verplanck
Foreman
Key Personnel
Emi Cervantes
TS/SL Technician
Key Personnel
Lance Alm
TS/SL Technician
Key Personnel
Chris Cruz
TS/SL Technician
Key Personnel
Stephen Petrie
TS/SL Technician
Staff Support
Alex Lara
TS/SL Technician
Staff Support
Ceasar Gonzales
TS/SL Technician
Staff Support
Sergio Godinez
SL Technician
Staff Support
Josh Alm
SL Technician
Staff Support
Andy Briones
Service Coordinator
Shenoa Townsend
Project Manager
Guy Smith
Maintenance Division
Manager
24 / 7 Call Service
1-844-Light88

E.8 Statement of Qualifications

Our Southern California Staff has worked with many Cities throughout California. SFE, while considering the opening of our Southern California office, had wanted to do this wi th the best possible customer service and experienced staff in mind. Through many many recommendations we found our now Southern California Area Manager Jill Petrie. Several of her then customers and staff have also chosen to follow her to SFE due to her c ontinued hard work, customer service, dedication, and knowledge of these specific types of traffic signal maintenance and response contracts.

Throughout the years she and her staff have provided Maintenance & Response services for 100+ Cities throughout California to include Riverside, San Bernardino, Los Angeles, Orange, San Diego and Ventura Counties. She and her team take pride in not having lost a single contract due to any service - related issues which speaks volumes for their service commitment. She has helped in the development of these Cities’ specified traffic signal equipment, complete equipment inventories, street rename sign change out projects, LED retrofits, rehab modifications and ADA & infrastructure upgrade projects. She has assisted many Cities to develop their maintenance scope of work when it was needed in order to help with the longevity of equipment and safety of their citizen s. Our Staff has been well embedded and invested in this area, its customers and this exact scope of work for decades. This office staff has focused on ways to relieve our Customer’s pain points : Clear communications with City staff both internal and external in the field, meeting with Citizens on City’s request to address their concerns, monitoring their existing maintenance/response budgets, helping with planning accordingly each fiscal year to assure that our Cities assets are not only serviced and prote cted but getting the attention they need including State Standard (MUTCD) upgrades.

It is without doubt we feel this is the right team for the City of Rialto ; we take pride in servicing and working alongside with the City and its staff. We believe customer service is in fact return service, and our service is peace of mind. Working with your City for over the past 10 years, we’ve provided maintenance services, emergency response services, as well as assisting with many City projects including: Renaissance Marketplace, Joe Sampson Park, Rialto Marketplace, the Rialto Police Department APLR Camera project, and Pepper Ave Street Lighting project. We support and assist the City’s consulting firms with any traffic related projects they are working on throughout the City. We also support multiple contractors that are working in your City to help them move forward. In addition to the APLR project, we have also assisted the Police Department on any direct requests. We have also provided support to the Street Light Division during the Edison transition of the City’s streetlights.

Our maintenance division stands out over many due to our experience and providing exceptional customer service year after year. Working with municipalities is our primary focus. All SFE Employees have the same goal to focus an “be the best in this industry”, not to be in every industry. We understand to last the test of time you must be the very best at what you do and prove it every day. Our owners have from day one always had their feet on the ground, in the field working side by side, standing with us strong, and leading by example.

• SFE has been in the traffic signal industry for over 76 years and has built an outstanding reputation all over California for its work and services provided.
• We have over 250+ employees throughout our offices and in the field, IMSA certified, NEC certified, VMS qualified, USA trained, Traffic Engineers on staff and Construction specialists dedicated to this industry alone. Our motto “Experience, Quality & Reliability…” is something we all stand by. • We strive to understand our customer’s pain points, their needs and goals. We understand there can be many obsta cles our customers may have to navigate, and we are there to help them in any way possible. Our project managers/field staff make it a point to answer calls and emails responsively , we meet with our customers on a routine basis whether it be onsite or at their facility to always have clear concise communications. With this type of effort, we can sustain from common issues that arise when there is a lack of communication.
• We offer our customers an emailing option socalmadmin@sfe -inc.com during our normal business hours so that our Cities’ will receive a rapid response from our in -house office staff. We inform our customers that a tech has been dispatched and also when a service request has been completed in the field by our technicians so that they are not left wondering if a problem has been addressed. • We have a live person dispatch service when calling our 24/7 Direct Line Teleservice every time you call in, and the service call is immediately dispatched to our on -call technicians. Our techs will follow up with a return phone call notifying the reporting party confirmation of receipt and our estimated time of arrival. All of our technicians have smartphones / tablets and / or laptops and can be reached at any time while performing services within the City.
• We have built outstanding relationships with our suppliers over the past few decades giving us the advantage of outstanding pricing, expedited shipping and also making it so we have access to thousands of components that may not be the standard everyday part, and a tremendous amount of resources that we can rely on.
• SFE continuously works with all of our customers on getting their warranty items repaired or replaced throughout the city even when they were not the original installer. We make every effort to handle and relieve our customers of this burden, while keeping the customer informed and up to date on the status.
• We have In-house testing/training Lab in both our Southern California and Northern California facilities.

E.9 Former Municipal Clients

Agency Contact
Name Phone Services Performed Year / Duration
City of
Huntington Park Mario Lopez (951) 769-8520 Traffic Signal Maintenance & Response Services 2016 - 2021
City of Lafayette Donna
Feehan (925) 256-1864 On-Call TS & STL Response Services 2015 - 2017 City of Oakley Billilee
Saengchalern (916) 625-7154 Traffic Signal Maintenance & Response Services 2016 - 2018
City of Ontario John Herrera (909) 395-2623 Streetlight Pole Replacement 2016 - 2019 City of Salinas Jose Saucedo (831) 758-7197 On-Call TS & STL Response Services 2014 - 2017

Current Municipal Clients

Agency Contact
Name Phone Services Performed Year / Duration
City of Beaumont Martin
Gutierrez (951) 769-8520 Traffic Signal Maintenance &
Response Services 2016/2-yr+1
City of Corona Gabe
Hernandez (951) 279-3709 Traffic Signal Maintenance &
Response Services 2019/2-yr
City of Grand
Terrace
Ruben
Montano (909) 835-0890 Traffic Signal Maintenance &
Response Services 2017/3-yr+1+1
City of Indian Wells Mihai Dan (760) 346-2489 On-Call Traffic Signal Response Services 2019/1-yr
City of Lancaster Mike Harne (661) 723-5801 Traffic Signal & Streetlight Maintenance Services
2018, 2019/1-yr
2020 – On-Going
City of La Quinta Kris
Gunterson (760) 636-8170 On-Call Traffic Signal Response Services 2019 – On-Going
City of Loma Linda Eleazar
Rubalcava (909) 478-4263 Traffic Signal Maintenance &
Response Services 2018/1-yr+1+1+1
City of Palm Desert Robert
Becerra (760) 346-0611 On-Call Traffic Signal Response
Services 2017/2-yr
City of Palm
Springs
Francisco
Jaime (760) 219-0579
Traffic Signal and Traffic
Management Maintenance &
Response Services
2016/3-yr+1+1
City of Rialto Marcus Fuller (909) 820-2689 Traffic Signal Maintenance & Response Services 2016/1-yr+1+1
City of Rosemead Jimmy Limon (626) 644-1287 Traffic Signal Maintenance & Response Services 2017/2-yr+2
County of San
Bernardino Tony Lugo (909) 501-5165 Traffic Signal Maintenance & Response Services 2017/2-yr
City of South El
Monte
Brianna
Badar (626) 579-6540 Traffic Signal Maintenance &
Response Services 2018/2-yr+3
City of Temecula Jeff
Beardshear (951) 760-9409 On-Call Traffic Signal Response Services 2016/4-yr+1
City of Yorba Linda Armando
Jaime (714) 961-7170 Traffic Signal Maintenance &
Response Services 2016/3-yr+2+2

SECTION F: PROJECT SCHEDULE

F.1 Repair Response Time

SFE will make every effort to satisfy the City of Rialto in responding to the 24/7 emergency calls. SFE will respond immediately to emergency calls, including main pole knockdowns within two (2) hours under normal circumstances.

All regular response calls within the hours of 7: 30 a.m. to 4 :00 p.m. Monday thru Friday will be responded to within (2) hours following notification from the City although o ver the past 3 years, our average response time to your City has been 30 – 45 minutes. Our Riverside office and warehouse are located within 10 miles from the City of Rialto. We house our cranes and other essential equipment here in order to be quick to respond to our client’s needs.

SFE’s vehicles will carry all
necessary traffic control devices, such
as traffic cones, flashing arrow
boards,
traffic warning signs, etc., which will be
used when directing traffic during
emergency and/or when deemed
necessary by the signal technician or
the City’s representative.

If no Sheriff Deputy or police
officer is present and temporary stop
signs have been set up when SFE
arrives at the site, SFE will set up more traffic warning and control devices, if deemed necessary, and proceed to repair the signal. After the signal is back in operation, SFE will remove all of the temporary traffic control devices and return th ose devices owned by the City to the City Corporation Maintenance Yard.

If a Sheriff Deputy or police officer is still at the site when SFE arrives, SFE will quickly examine the signal, evaluate the situation and discuss it with the Sheriff Deputy of police officer.

If the repair will only take a few minutes, the Sheriff Deputy or Police Officer may stay to continue to direct traffic while SFE repairs the signal. If the repair will take longer than the Deputy/Officer can wait, SFE will immediately set up temporary warning and control devices and all other necessary warning devices to relieve the Deputy/Officer.

F.2 Time Frame of Previous Projects

St. Francis Electric has established a reputation of quality service with our Southern California team. The field and office staff has provided maintenance/response services to public agencies for over two decades and continue to build strong relationships with new clients. We understand the value of our clients as well as their demands all while keeping the citizens’ safety in mind. (See also Page 34)

Agency Quantities Type of Contract Year / Duration
City of Beaumont 16 I/S’s Traffic Signal Maintenance &
Response Services 2016/2-yr+1
City of Corona 160 I/S’s Traffic Signal Maintenance &
Response Services 2019/2-yr
City of Grand
Terrace 7 I/S’s Traffic Signal Maintenance &
Response Services 2017/3-yr+1+1
City of Huntington
Park 60 I/S’s Traffic Signal Maintenance &
Response Services 2016 - 2021
City of La Quinta 50 I/S’s, 2 F/B’s, 6 Radar
Signs & 2 Crosswalks
On-Call Traffic Signal Maintenance
Response Services 2019/3-yr+1+1
City of Lancaster 140+ I/S’s & 18,000+ STL’s Streetlight & Traffic Signal Maintenance Services
2018, 2019/1-yr
2020 – On-Going
City of Loma Linda 26 I/S’s, 1 F/B, 3 Ped Xings,
& 1 Radar Sign
Traffic Signal Maintenance &
Response Services 2018/1-yr+1+1+1
City of Palm
Springs
81 I/S’s, 4 F/B’s, 3 Ped
Xings & 2 RRFB’s
Traffic Signal and Traffic
Management Maintenance &
Response Services
2016/3-yr+1+1
City of Rialto 88 I/S’s & 1 F/B Traffic Signal Maintenance & Response Services 2016/1-yr+1+1
City of Rosemead 43 I/S’s, 15 Ped Xings & 14
Radar Signs
Traffic Signal Maintenance &
Response Services 2017/2-yr+2
County of San
Bernardino 90 I/S’s Traffic Signal Maintenance &
Response Services 2017/2-yr
City of South El
Monte 18 I/S’s & 2 F/B’s Traffic Signal Maintenance &
Response Services 2018/2-yr+3
City of Yorba Linda 60 I/S’s, 3 F/B’s & 3 Ped
Xings
Traffic Signal Maintenance &
Response Services 2016/3-yr+2+2

F.3 Project Schedule

Appendix

Proof of Insurance

SFE carries General Liability and Automotive Liability insurance that meets or exceeds the minimum requirements of this RFP. SFE carries Worker’s Compensation Insurance per State Law. SFE will meet all additional required Insurance provision said in this RFP. Feel free to contact our insurance broker, Janet MacDougall, at (925) 822-9018 for any questions regarding our insurance.

Appendix (continued)

Acceptance of Conditions
SFE has no exceptions or deviations to contractual or technical requirements; therefore, it accepts all conditions of this RFP and the Agreement for Traffic Signal Maintenance and Repair Services per Attachment “G”.

In Closing
SFE would like to thank the City of Rialto for giving us this opportunity to submit this RFP and for their consideration to use our local Staff as part of a crew that represents its City. If chosen our staff will make every effort to insure your City is our next best reference on future RFP’s to other cities’. We don’t strive to be the biggest but we do strive to be the BEST!

Our Office/Warehouse/Lab Testing Facility is Local

Contractor A and C10 Licenses

EXHIBIT “B”

SCHEDULE OF PERFORMANCE

EXHIBIT “C”

COMPENSATION

Cost Proposal
A. Cost Proposal Identified by Task and Classification for Preventative Maintenance:
1) Task/Work Description: City of Rialto’s Routine Preventative Task (Signalized Intersection) Scope as per RPF Pg.3- Pg. 6
Completed by: Maintenance Technician or Field Traffic Signalman Proposed Rate $ 53.35 Per Intersection Per 60-day cycle 2) Task/Work Description: City of Rialto’s Routine Preventative Task (Solar powered wireless rectangular rapid flashing beacon) Scope as per RPF Pg.3- Pg. 6
Completed by: Maintenance Technician or Field Traffic Signalman Proposed Rate $ 25.00 Per Solar Powered Wireless RRFB Per 60-day cycle 3) Task/Work Description: City of Rialto’s Routine Preventative Task (Flashing Beacon) Scope as per RPF Pg.3- Pg. 6
Completed by: Maintenance Technician or Field Traffic Signalman Proposed Rate $ 25.00 Per Flashing Beacon Per 60-day cycle 4) Task/Work Description: City of Rialto’s Routine Preventative Task (In-roadway Lights) Scope as per RPF Pg.3- Pg. 6
Completed by: Maintenance Technician or Field Traffic Signalman Proposed Rate $ 25.00 Per In-roadway Lights Per 60-day cycle 5) Task/Work Description: City of Rialto’s Routine Preventative Task (Speed Feedback Sign) Scope as per RPF Pg.3- Pg. 6
Completed by: Maintenance Technician or Field Traffic Signalman Proposed Rate $ 25.00 Per Speed Feedback Sign Per 60-day cycle B. Cost Proposal Identified by Task and Classification for Extraordinary Maintenance:
1) Task/Work Description: City of Rialto’s Extraordinary Maintenance Task Scope as per RPF Pg.7- Pg. 9 Emergency repairs are typically limited to those repairs needed to restore safe conditions for drivers and pedestrians.

Completed by: Maintenance Technician, Field Traffic Signalman & Labor Please see Fee Schedule for Extraordinary Maintenance on Attachment “I”

C. Cost Proposal Identified by Task and Classification for Work Required to Restore Full Function:

Scheduled E xtraordinary Maintenance to restore full function and efficiency will be scheduled to be conducted during normal work hours. This type of work will be quoted and proposed to the City for written approval before any work is conducted.

Hourly rates will be per t he attached Cost Proposal Form Attachment “ I”, per DIR determinations and billed Port-to-Port for Labor and Equipment.

SFE’s will provide a computerized period activity report to the City by the fifteenth (15th) working day of each month for the previous period’s activities. The assigned Service Coordinator for the City has and is able to provide customized reports per the City’s request to assist with specialized invoicing for Accident insurance claims, and has developed separate zone invoicing for shared intersections in the City of Rialto to make it easier to provide those charges to the other municipalities from which those intersections are shared with.

1. Unscheduled and Emergency Response Work: Time the service calls were received, time arrived at the location, the response time, nature of the problem, the number of hours spent for each repair, materials used, whether the activity is related to an accident, vandalism or malfunction, and a special listing of locations with three or more calls in one month.

3. Preventative Maintenance: Time and date the PM work was performed.

All sub-consultant work will be billed cost + 15% markup with written approval from the City prior to commencement of any work.

ATTACHMENT “I”

COST PROPOSAL FORM
I. Base Fee Schedule for Routine Preventive Maintenance Please provide a monthly base fee for routine preventive maintenance as described in the Scope of Service. The monthly base fee shall consider the cost of labor, parts and material, equipment, tools, vehicles, overhead, and all other expenses needed to perform the routine preventive Maintenance Program, provide a monthly base fee for this service.

Item
No. Task Quantity Unit Monthly base fee Total Monthly
base fee
1 Signalized Intersection 105 Each $ $
2 Solar
powered wireless
rectangular rapid flashing beacon 3 Each $ $
3 Flashin
g beacon 2 Each $ $
4 In-roadw
ay lights 1 Each $ $
5 Speed
Feedback Sign 6 Each $ $
Total $
II. Fee Sche
dule for Extraordinary Maintenance
Please
fee schedule for labor, services, and equipment. With the exception of pole or cabinet knockdowns and other emergency situations, extraordinary maintenance requires prior written approval form the City before any work is scheduled. The Contractor shall prepare estimates showing the cost breakdown of material and labor for the services and submit this information to the city. The City reserves the right to obtain price quotes from more than one contractor to conduct extraordinary maintenance services.

A. Labor Fee Schedule:

Equipment S
traight Time (Per Hour) Overtime (Per Hour)
Mainte
nance Superintendent $ $
Mainte
nance Technician $ $
Field T
raffic Signalman $ $
Labor
er $ $
Painter $
$
Enginee
ring Technician $ $

53.35 5,601.75

25.00 75.00

25.00 50.00

25.00 25.00

25.00 150.00
5,901.75
106.00 144.50

99.00 99.00

89.00 89.00
199.00
133.00
133.00
119.00
N/A
250.00
ATTACHMENT “I”
A. Labor Fee Schedule (cont.) :

Equipment Straight Time (Per Hour) Overtime (Per Hour)
Graffiti
Remover $ $
Re-lam
per $ $
Labo
ratory Technician $ $
B.

Equipment Fee Schedule:

Equipment
Rate (Per Hour)
Buck
et Truck $
Crane $
Flex Lif
t (Hydraulic Boom) $
Service/ U
tility Truck $
Service L
adder Truck $
Boo
m Ladder Truck (Man Lift) $
Pick
up Truck/ Van $
Arr
ow Board (per Day) $
$
$
$
Any
equipment not listed will be charged per the current Caltrans Labor Surcharge and Equipment Rental rates.

City shall pay to the contractor for materials used in extraordinary maintenance, the contractor's cost from the supplier plus not-to-exceed 15% mark-up . Contractor shall provide to the Direc
tor of Public Works copies of the supplier's actual written invoice documents prior to installation/ use of materials.

Payment will not be made for materials wasted or disposed of in a manner not called for under the Contract; this includes rejected material not unloaded from vehicles, material rejected after it has been placed and material placed outside marked limits of work. No compensation will be allowed for disposing of rejected or excess material.

89.00 99.00

99.00 N/A
N/A
N/A

33.00 99.00

33.00 28.00
Unsafe
Unsafe

25.00 25.00
N/A
N/A
N/A
N/A
N/A
N/A

N/A N/A N/A

EXHIBIT “D”

REPRESENTATIVES

CITY’S REPRESENTATIVE
City of Rialto
Community Development Department
Attn: David Hammer
150 S. Palm Avenue
Rialto, CA 92376
Phone: 909-820-2525
Email Address: [email protected]

CONTRACTOR’S REPRESENTATIVE
St. Francis Electric, LLC
Guy Smith
975 Carden Street, San Leandro, CA 94577
Phone: 510-639-0639 ext. 211
Email Address: [email protected]

EXHIBIT “E”

BONDS REQUIRED

PUBLIC WORKS PROJECTS OF MORE THAN $25,0 00 WILL REQUIRE PAYMENT BONDS BY LAW. WHERE A PAYMENT BOND IS REQUIRED, A PERFORMANCE BOND IS ALSO REQUIRED.

ARTICLE 1. BONDS
Concurrently with this Contract, the Contractor shall deliver to the City four identical counterparts of the Performance Bond and Payment Bond on the forms supplied by the City and included as Exhibit “E” to the Contract. The s urety supplying the bond must be an admitted surety insurer, as defined in Code of Civil Procedure Section 995.120, authorized to do business as such in the State of California and satisfactory to the City.

The Performance Bond and the Payment Bond shall be for one hundred percent (100%) of the Total Contract Price.

EXHIBIT “F”

INSURANCE REQUIREMENTS FOR CITY OF RIALTO

The City requires a certificate of insurance, including an underwriter’s endorsement, prior to commencement of the Services.

The insurance policies are to include additional endorsements that contain the following provisions:

1. That the City of Rialto and its respective elected officials, officers, employees, agents and representatives are additional insureds under the policy;

2. The policies are primary and non- contributory to any insurance that may be carried by City;

3. The City is entitled to thirty (30) day s’ prior written notice of cancellation, material reduction, or non-renewal of the policy or policies.

4. The insurance shall be carried only by responsible insurance companies that have rated “A -” and “V” or better by the A.M. Best Key Rating Guide, that are licensed to do business in the State of California. City will accept insurance provided by non -admitted “surplus lines” carriers only if the carrier is authorized to do business in the State of California.

Only the following “marked” requirements are applicable:

X Commercial General Liability (CGL): Insurance written on an occur rence basis to protect Contractor and City against liability or claims of liability which may arise out of this Agreement in the amount of one million dollars ($1,000,000) per occurrence and subject to an annual aggregate of two million dollars ($2,000,000). There shall be no endorsement or modification of the CGL limiting the scope of coverage for either insured vs. additional insured claims or contractual liability . All defense costs shall be outside the limits of the policy.

X Vehicle Liability Insurance: Contractor shall also procure and shall maintain during the term of this Agreement vehicle liability insurance in an amount not less than $1,000,000 for injuries, including accidental death, to any one person, and subject to the same minim um f or each pe rson, in an amount not less than one million dollars ($1,000,000) for each accident, and property damage insurance in an amount of not less than one million dollars ($1,000,000).

X Workers’ Compensation Insurance: For all of Contractor’s employees who will provide Services under this Agreement and to the extent required by applicable state or federal law, Contractor shall keep in full force and effec t a Workers’ Compensation policy that includes a minimum of one million dollars ($1,000,000) of employers’ liability coverage. Contractor shall provide an endorsement that the insurer waives the right of subrogation against the City and its respective elec ted officials, officers, employees, agents and representatives. In the event a claim under the provisions of the California Workers’ Compensation Act is filed against City by a bona fide employee of Contractor participating under this Agreement, Contractor is to defend and indemnify the City from such claim.

B-1

EXHIBIT “B”
“COST PROPOSAL”

B-2

EXHIBIT “B”
“COST PROPOSAL”

B-3

EXHIBIT “B”
“COST PROPOSAL”

B-4

EXHIBIT “B”
“COST PROPOSAL”

C-1

EXHIBIT “C”
“SCHEDULE OF PERFORMANCE”

Rialto City CouncilApril 12, 2022

Rialto City Council
April 12, 2022