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ON-CALL PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF RIALTO AND
PBK ARCHITECTS, INC.
THIS ON CALL PROFESSIONAL SERVICES AGREEMENT (herein “Agreement”) is made and entered into this 12th day of April, 2022, by and between the City of Rialto, a municipal corporation and California general law city (“City”), and PBK Architects, Inc., a California corporation, (“Consultant”). City and Consultant are sometimes individually referred to as “Party” or collectively as “Parties”.
RECITALS
A. City has sought, by request for qualifications the performance of the services defined and described particularly in Section 1 of this Agreement.
B. Following the submission of a proposal for the performance of the services defined and described particularly in Article 1 of this Agreement, Consultant was selected by the City to be eligible to perform those services as needed and requested by the City.
C. During the Term of this Agreement, the City may initiate or continue various projects for which Consultant’s services may be used. For a given project, the City may solicit proposals from Consultant and other firms to perform services on that project, and the City may award a Task Order for the project based on availability, schedule, and cost proposal. Consultant understands and acknowledges that this Agreement provides no guarantee that Consultant will be selected to perform any volume or work for the City.
D. Pursuant to Chapter 2.48 of the Rialto Municipal Code, City has authority to enter into and execute this Agreement.
E. The Parties desire to formalize the selection of Consul tant for the performance of those services defined and described particularly in Article 1 of this Agreement and desire that the terms of that performance be as particularly defined and described herein.
OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the parties agree as follows:
ARTICLE 1. SERVICES OF CONSULTANT
1.1 Scope of Services.
Scope of Services . Contractor agrees to perform on- call construction management, inspection and mater ials testing services associated with Request for Proposals No. 22- 044 “On- Call” Professional Architectural Services (hereinafter, the “Scope of Services” or “Services”) as requested and authorized by the City. The Scope of Services are more particularly described in Exhibit “A” attached hereto and Page-2
incorporated herein. When the City desires to utilize Contractor for the Scope of Services, the City will is sue a Task Order that includes a Scope of Services to be performed and the compensation to be paid for the Services within the Task Order. Upon the issuance of a Task Order, that Task Order shall immediately be incorporated into this Agreement as part of Exhibit “A” (e.g., the first Task Order will be Exhibit “A -1”, the second Exhibit “A-2,” etc.). Each Task Order is made a part of t his Agreement by this reference and encompassed within the Scope of Services of this Agreement.
As a material inducement for City to enter into this Agreement, Consultant represents and warrants that it has the qualifications, experience, and facilities necessary to properly perform the Services required under this Agreement in a thorough, competent, and professional manner, it meets all local, state, and federal requirements in performing the Services, and it is experienced in performing the work and Services contemplated herein. Consultant shall at all times faithfully, competently, and to the best of its ability, experience, and talent, perform all Services described herein. Consultant covenants that it shall follow the highest professional standards in performing the work and Services required hereunder and that all materials will be of good quality, fit for the purpose intended. For purposes of this Agreement, the phrase “highest professional standards” shall mean those standards of practice recognized by one or more professional firms performing similar work under similar circumstances.
1.2 Consultant’s Proposal.
The Agreement between the Parties shall consist of the following: (1) this Agreement, including the Recitals; (2) the Scope of Services , including all Task Orders ; (3) the City’s Request for Qualifications No. 22-044; and, (4) the Consultant’s signed, original proposal submitted to the City (“Consultant’s Proposal”), (collectively referred to as the “Contract Documents”). The Contract Documents and Accepted Proposal shall be incorporated herein by this reference as though fully set forth herein. In the event of any inconsistency between the Scope of Services , Consultant’s Proposal , and/or this Agreement, the terms of this Agreement shall govern.
1.3 Compliance with Law.
Consultant shall keep itself informed concerning, and shall render all Services hereunder in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and any federal, state, or local governmental entity having jurisdiction in effect at the time service is rendered. In addition to the terms, conditions, and performance obligations for the Work set forth in this Contract, Consultant must also comply with the federal contract terms, conditions, rules, and regulations set forth in the attached Exhibit B (“Federal Contract Terms, Conditions, and Regulations”).
1.4 Licenses, Permits, Fees, and Assessments.
Consultant shall obtain, at its sole cost and expense, such licenses, permits, and approvals as may be required by law for the performance of the Services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Consultant’s performance of the Services required by this Agreement, and shall indemnify, defend, and hold harmless City, its officers, employees Page-3
or agents of City, against any such fees, assessments, taxes penalties, or interest levied, assessed, or imposed against City hereunder.
1.5 Familiarity with Work.
By executing this Agreement, Consultant warrants that Consultant (i) has thoroughly investigated and considered the scope of Services to be performed, (ii) has carefully considered how the Services should be performed, and (iii) fully understands the facilities, difficulties, and restrictions attending performance of the Services under this Agreement. If the Services involve work upon any site, Consultant warrants that Consultant has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to c ommencement of Services hereunder. If Consultant discovers any latent or unknown conditions that will materially affect the performance of the Services hereunder, then Consultant shall immediately inform the City of such fact and shall not proceed except at City’s risk until written instructions are received from the Contract Officer.
1.6 Care of Work.
Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, paper s, documents, plans, studies, and/or other components thereof, to prevent losses or damages, and shall be responsible for all such damages to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City’s own negligence.
1.7 Prevailing Wages.
Consultant is aware of the requirements of California Labor Code Section 1720, et seq. and 1770, et seq., as well as California Code of Regulations, Title 8, Section 1600, et seq., (“Prevailing Wage Laws”), which r equire the payment of prevailing wage rates and the performance of other requirements on “Public Works” and “Maintenance” projects. It is the understanding of City and Consultant that the Prevailing Wage Laws may not apply to this Agreement because the Agreement does not involve any services subject to prevailing wage rates pursuant to the California Labor Code or regulations promulgated thereunder. However, Consultant shall defend, indemnify, and hold City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
1.8 Further Responsibilities of Parties.
Both Parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both Parties agree to act in good faith to execute all instruments, prepare all documents, and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. Unless specified in this Agreement, neither Party shall be responsible for the service of the other.
1.9 Additional Services.
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City shall have the right at any time during the performance of the Services under an individual Task Order, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to, or deducting from said work. No such extra work or change may be undertaken unless a written order is first given by the Contract Officer to the Consultant, describing in detail the extra work or change and the reason(s) therefor and incorporating therein any adjustment in (i) the Task Order sum for the actual cost of the extra work or change, and/or (ii) the time to perform the Task Order, which said adjustments shall be reflected in an amendment to the Task Order subject to the written approval of the Parties . Any amendment to a Task Order shall be reviewed and approved by the City Manager. In accordance with Rialto Municipal Code section 2.48.180, i ncreases in compensation for a Task Order may be approved by the City Manager provided: (a) the initial Task Order amount was less than One Hundred Thousand Dollars ($100,000) and the amended Task Order sum when considering any or all amendments wi ll not exceed One Hundred Thousand Dollars ($100,000); or (b) the Task Order was approved by the City Council and the increases in compensation taken either separately or cumulatively do not exceed One Hundred Thousand Dollars ($100,000). Any greater increases, taken either separately or cumulatively must be approved by the City Council. Payment for additional services rendered by Consultant under a given Task Order requires the submission of the actual costs of Consultant’s performance of the extra work with the invoice(s) for the extra work claim(s), as provided in Section 2.4. It is expressly understood by Consultant that the provisions of this Section shall not apply to services specifically set forth in the Scope of Services. Consultant hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Services may be more costly or time consuming than Consultant anticipates and that Consultant shall not be entitled to additional compensation therefor. City may in its sole and absolute discretion have similar work done by other contractors.
No claim for an adjustment in the contract amount or time for performance shall be valid unless the procedures established in this Section are followed.
ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT
2.1 Contract Sum.
City and Consultant acknowledge and agree that the Services required by this Agreement will vary dependent upon the number, type, and extent of the Services the Consultant shall provide; and no guarantee of the extent or the type of Services required of Consultant under the terms of this Agreement is made by the City. The annual or total level of Services required by this Agreement is unknown, and may significantly increase or decrease from year to year. In acknowledgement of the fact that the number and type of projects requiring the Consultant’s Services has not been identified for this Agreement, City and Consultant acknowledge and agree that a specific “Maximum Contract Amount” shall be imposed on each separat e project that the City may assign Consultant as provided in Section 1.9 and in this Section 2.1. Each such separate project shall be identified as a Task Order authorized by the City Manager or designee as provided in this Section 2.1. T he Maximum C ontract Amount of this Agreement is undefined, and is subject to the number and type of projects requiring the Consultant’s Services throughout the duration of the term of this Agreement, if any. Consultant’s compensation shall be limited to the Maximum Contract Amount identified on each separate, individually Page-5
authorized Task Order corresponding to a project requiring the Services of the Consultant in accordance with the Schedule of Compensation set forth in the attached Exhibit “C” .
Subsequent approval of individual Task Orders shall be approved in accordance with the provisions of Chapter 2.48 of the Rialto Municipal Code.
2.2 Method of Compensation.
The method of compensation may include: (i) a lump sum payment upon completion; (ii) payment in accordance with specified tasks or the percentage of completion of the Services ; (iii) payment for time and materials based upon the Consultant’s rates as specified in the Schedule of Compensation, provided that time estimates are provided for the performance of sub tasks, but not exceeding the Contract Sum; or (iv) such other methods as may be specified in the Schedule of Compensation.
2.3 Reimbursable Expenses.
Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5, and only if specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Consultant at all project meetings reasonably deemed necessary by the City. Coordination of the performance of the work with City is a critical component of the Services . If Consultant is required to attend additional meetings to facilitate such coordination, Consultant shall not be entitled to any additional compensation for attending said meetings.
2.4 Invoices.
Unless otherwise specified by the Task Order, each month Consultant shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month in a form approved by City’s Director of Finance. By submitting an invoice for payment under t his Agreement, Consultant is certifying compliance with all provisions of the Agreement. The invoice shall detail charges for all necessary and actual expenses by the following categories: labor (by sub- category), travel, materials, equipment, supplies, and sub-contractor contracts. Sub-contractor charges shall also be detailed by such categories. Consultant shall not invoice City for any duplicate Services performed by more than one person.
City may independently review each invoice submitted by the Consultant to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. Except as to any charges for work performed or expenses incurred by Consultant which are disputed by City, or as provided in Section 7.3, City will use its best efforts to cause Consultant to be paid within thirty (30) days of receipt of Consultant’s correct and undisputed invoice; however, Consultant acknowledges and agrees that due to City warrant run procedures, the City cannot guarantee that payment will occur within this time period. In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Consultant for correction and resubmission.
2.5 No Waiver.
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Review and payment by City to Consultant of any invoice for work performed by Consultant pursuant to this Agreement shall not be deemed a waiver of any defects in work performed by Consultant or of any rights or remedies provided herein or any applicable law.
ARTICLE 3. PERFORMANCE SCHEDULE
3.1 Time of Essence.
Time is of the essence in the performance of this Agreement.
3.2 Schedule of Performance.
The Services authorized by each Task Order shall be completed pursuant to the schedule stated in the Task Order. Should the Services not be completed pursuant to that schedule, the Contractor shall be deemed to be in Default of this Agreement. The City, in its sole discretion, may choose not to enforce the Default provisions of this Agreement and may instead allow Contractor to continue performing the Services.
3.3 Force Majeure.
The time period(s) specified in the Schedule of Performance for performance of the Services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Consultant, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Consultant shall, within ten (10) days of the commencement of such delay, notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the Services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer shall extend the time for performance in accordance with the procedures set forth in Section
1.9. The Contract Officer’s determination shall be final and conclusive upon the Parties to this Agreement. In no event shall Consultant be entitled to recover damages against the C ity for any delay in the performance of this Agreement, however caused, Consultant’s sole remedy being extension of the Agreement pursuant to this Section.
3.4 Term.
Subject to the termination provisions of this Agreement, the Term of this Agreement is for three years commencing on the date first ascribed above. City may extend the Term of this Agreement two times for one year each time, for a total potential term of five years.
ARTICLE 4. COORDINATION OF WORK
4.1 Representatives and Personnel of Consultant.
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The following principals of Consultant (“Principals”) are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith:
Kelley Needham, AIA Managing Partner
(Name) (Title)
It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing Principals were a substantial inducement for City to enter into this Agreement. Therefore, the Principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the Services hereunder. All personnel of Consultant, and any authorized agents, shall at all times be under the exclusive direction and control of the Principals. For purposes of this Agreement, the Principals may not be replaced nor may their responsibilities be substantially reduced by Consultant without the express written approval of City. Additionally, Consultant shall utilize only competent personnel to perform Services pursuant to this Agreement. Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant’s staff and subcontractors, if any, assigned to perform the Services required under this Agreement. Consultant shall notify City of any changes in Consultant’s staff and subcontractors, if any, assigned to perform th e Services required under this Agreement, prior to and during any such performance. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires to reassign any staff or subcontractor of Consultant, Consultant shall, immediately upon a Reassign Notice from City of such desire of City, reassign such persons or persons.
4.2 Status of Consultant.
Consultant shall have no authority to bind City in any manner, or to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City. Consultant shall not at any time or in any manner represent that Cons ultant or any of Consultant’s officers, employees, or agents are in any manner officials, officers, employees or agents of City. Neither Consultant, nor any of Consultant’s officers, employees or agents, shall obtain any rights to retirement, health care, or any other benefits which may otherwise accrue to City’s employees. Consultant expressly waives any claim Consultant may have to any such rights.
4.3 Contract Officer.
The Contract Officer shall be the City Manager or other such person designated by the City Manager. It shall be the Consultant’s responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the Services and the Consultant shall refer any decisions which must be made by City to the Contract Officer.
Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority, if specified in writing by the City Manager , to sign all documents on behalf of t he City required hereunder to carry out the terms of this Agreement.
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4.4 Independent Contractor.
Neither the City nor any of its employees shall have any control over the manner, mode, or means by which Consultant, its agents or employees, perform the Serv ices required herein, except as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision or control of Consultant’s employees, servants, representatives, or agents, or in fixing their number, compensation, or hours of service.
Consultant shall perform all Services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Consultant in its business or otherwise or a joint venturer or a member of any joint enterprise with Consultant.
4.5 Prohibition Against Subcontracting or Assignment.
The experience, knowledge, capability, and reputation of Consultant, its principals and employees were a substantial inducement for the City to enter into this Agreement.
Therefore, Consultant shall not contract with any other entity to perform in whole or in part the Services required hereunder without the express written approval of the City. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Consultant, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release the Consultant or any surety of Consultant of any liability hereunder without the express consent of City.
ARTICLE 5. INSURANCE, INDEMNIFICATION AND BONDS
5.1 Insurance Coverages.
The Consultant shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to City, during the entire term of this Agreement including any extension thereof, the following policies of insuranc e which shall cover all elected and appointed officers, employees, and agents of City:
(a) Comprehensive General Liability Insurance (Occurrence Form CG0001 or equivalent). A policy of comprehensive general liability insurance written on a per occurrence basis for bodily injury, personal injury, and property damage. The policy of insurance shall be in an amount not less than $1,000,000.00 per occurrence or if a general aggregate limit is used, then the general aggregate limit shall be twice the occurrence limit.
(b) Worker’s Compensation Insurance. A policy of worker’s compensation insurance in such amount as will fully comply with the laws of the State of California and which shall indemnify, insure, and provide legal defense for both the Page-9
Consultant and the City against any loss, claim, or damage arising from any injuries or occupational diseases occurring to any worker employed by or any persons retained by the Consultant in the course of carrying out the work or Services contemplated in this Agreement.
(c) Automotive Insurance (Form CA 0001 (Ed 1/87) including “any auto” and endorsement CA 0025 or equivalent). A policy of comprehensive automobile liability insurance written on a per occurrence for bodily injury and property damage in an amount not less than $1,000,000. Said policy shall include coverage for owned, non- owned, leased, and hired cars.
(d) Professional Liability. Professional liability insurance appropriate to the Consultant’s profession. This coverage may be written on a “claims made” basis, and must include coverage for contractual liability. The professional liability insurance required by this Agreement must be endorsed to be applicable to claims based upon, arising out of, or related to Services performed under this Agreement. The insurance must be maintained for at least 5 consecutive years following the completion of Consultant’s Services or the termination of this Agreement. During this additional 5-year period, Consultant shall annually and upon request of the City submit written evidence of this continuous coverage.
(e) Additional Insurance. Policies of such other insurance, as may be required in the Special Requirements.
(f) Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall f urnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.
5.2 General Insurance Requirements.
All of the above policies of insurance shall be primary insurance and shall name the City, its elected and appointed officers, employees, and agents as additional insureds, and any insurance maintained by City or its officers, employees, or agents shall apply in excess of, and not contribute with, Consultant’s insurance. The insurer is deemed hereof to waive all rights of subrogation and contribution it may have against the City, its officers, employees, and agents and their respective insurers. The insurance policy must specify that where the primary insured does not satisfy the self-insured retention, any additional insured may satisfy the self -insured retention. All of said policies of insurance shall provide that said insurance may not be amended or cancelled by the insurer or any Party hereto without providing thirty (30) days prior written notice by certified mail return receipt requested to the City. In the event any of said policies of insurance are cancelled, the Consultant shall, prior to the cancellation date, submit new evidence of insurance in conformance with Section 5.1 to the Contract Officer. No work or Services under this Agreement shall commence until the Consultant has provided the City with Certificates of Insurance or appropriate insurance binders evidencing the above insurance coverages and said Certificates of Insurance or binders are approved by the City. City reserves the right to inspect complete, certified copies of all required insurance policies at any time.
Any failure to comply with the reporting or other provisions of the policies including breaches or warranties shall not affect coverage provided to City.
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City, its respective elected and appointed officers, directors, officials, employees, agents and volunteers are to be covered as additional insureds as respects: liability arising out of activities Consultant performs; products and completed operations of Consultant; premises owned, occupied or used by Consultant; or automobiles owned, leased, hired or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded to City, and their respective elec ted and appointed officers, officials, employees or volunteers. Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.
Any deductibles or s elf-insured retentions must be declared to and approved by City. At the option of City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City or its respective elected or appointed officers, officials, employees and volunteers or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims. The Consultant agrees that the requirement to provide insurance shall not be construed as limiting in any way the extent to which the Consultant may be held responsible for the payment of damages to any persons or property resulting from the Consultant’s activities or the activities of any person or persons for which the Consultant is o therwise responsible nor shall it limit the Consultant’s indemnification liabilities as provided in Section 5.3.
In the event the Consultant subcontracts any portion of the work in compliance with Section 4.5 of this Agreement, the contract between the Consultant and such subcontractor shall require the subcontractor to maintain the same policies of insurance that the Consultant is required to maintain pursuant to Section 5.1, and such certificates and endorsements shall be provided to City.
5.3 Indemnification.
To the full extent permitted by law, Consultant agrees to indemnify, defend, and hold harmless the City, its officers, employees and agents (“Indemnified Parties”) against any and all actions, either judicial, administrative, arbitration or regulatory claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein “claims or liabilities”) that may be asserted or claimed by any person, firm or entity arising out of or in connection with the negligent performance of the work, operations, or activities provided herein of Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or entity for which Consultant is legally liable (“i ndemnitors”), arising from Consultant’s reckless or willful misconduct, or arising from Consultant’s or indemnitors’ negligent performance of or failure to perform any term, provision, covenant, or condition of this Agreement, and in connection therewith:
(a) Consultant will defend any action or actions filed in connection with any of said claims or liabilities and will pay all costs and expenses, including legal costs and attorneys’ fees incurred in connection therewith;
(b) Consultant will promptly pay any judgment rendered against the City, its officers, agents, or employees for any such claims or liabilities arising out of or in connection with the negligent performance of or failure to perform such work, operations Page-11
or activities of Consultant hereunder; and Consultant agrees to save and hold the City, its officers, agents, and employees harmless therefrom; (c) In the event the City, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Consultant for such damages or other claims arising out of or in connection with the negligent performance of or failure to perform the work, operation or activities of Consultant hereunder, Consultant agrees to pay to the City, its officers, agents, or employees, any and all costs and expenses incurred by the City, its officers, agents, or employees in such action or proceeding, including but not limited to, legal costs and attorneys’ fees.
Consultant shall incorporate similar, indemnity agreements with its subcontractors and if it fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and failure of City to monitor compliance with these provisions shall not be a waiver hereof. This indemnification includes claims or liabilities arising from any negligent or wrongful act, error or omission, or reckless or willful misconduct of Consultant in the performance of professional Services hereunder. The provisions of this Section do not apply to claims or liabilities occurring as a result of City’s sole negligence or willful acts or omissions, but, to the fullest extent permitted by law, shall apply to claims and liabilities resulting in part from City’s negligence, except that design professionals’ indemnity hereunder shall be limited to claims and liabilities arising out of the negligence, recklessness, or willful misconduct of the design professional. The indemnity obligation shall be binding on successors and assigns of Consultant and shall survive termination of this Agreement.
Notwithstanding the foregoing, to the extent that the Consultant’s Services are subject to California Civil Code Section 2782.8, the above indemnity, including the cost to defend, shall be limited to the extent required by Civil Code Section 2782.8.
5.4 Sufficiency of Insurer or Surety.
Insurance required by this Agreement shall be satisfactory only if issued by companies qualified to do business in California, rated “A” or better in the most recent edition of Best Rating Guide, The Key Rating Guide or in the Federal Register, and only if they are of a financial category Class VII or better, unless such requirements are waived by the Risk Manager of the City (“Risk Manager”) due to unique circumstances. If this Agreement continues for more than 3 years duration, or in the event the Risk Manager determines that the work or Services to be performed under this Agreement creates an increased or decreased risk of loss to the City, the Consultant agrees that the minimum limits of the insurance policies may be changed accordingly upon receipt of written notice from the Risk Manager Consultant.
ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION
6.1 Records.
Consultant shall keep, and require subcontractors to keep, such ledgers books of accounts, invoices, vouchers, cancel ed checks, reports, studies or other documents relating to the disbursements charged to City and Services performed hereunder (the “books and records”), as shall be necessary to perform the Services required by this Page-12
Agreement and enable the Contract Officer to evaluate the performance of such Services.
Any and all such documents shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of City, including the right to inspect, copy, audit and make records and transcripts from such records. Such records shall be maintained for a period of 3 years following completion of the Services hereunder, and the City shall have access to such records in the event any audit is required. In the event of dissolution of Consultant’s business, custody of the books and records may be given to City, and access shall be provided by Consultant’s successor in interest.
6.2 Reports.
Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the Services required by this Agreement as the Contract Officer shall require. Consultant hereby acknowledges that the City is greatly concerned about the cost of work and Services to be performed pursuant to this Agreement. For this reason, Consultant agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the work or Services contemplated herein or, if Consultant is providing design services, the cost of the project being designed, Consultant shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the estimated increased or decreased cost related thereto and, if Consultant is providing design services, the estimated increased or decreased cost estimate for the project being designed.
6.3 Ownership of Documents.
All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents and other materials (the “documents and materials”) prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement shall be the property of City and shall be delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the documents and materials hereunder. Any use, reuse or assignment of such completed documents for other projects and/or use of uncompleted documents without specific written authorization by the Consultant will be at the City’s sole risk and without liability to Consultant, and Consultant’s guarantee and warranties shall not extend to such use, reuse or assignment. Consultant may retain copies of such documents for its own use. Consultant shall have the right to use the concepts embodied therein. All subcontractors shall provide for assignment to City any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Cons ultant shall indemnify City for all damages resulting therefrom.
6.4 Confidentiality and Release of Information.
(a) All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or Page-13
disclose any such information or work product to persons or entities other than City without prior written authorization from the Contract Officer. (b) Consultant, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the Contract Officer or unless requested by the City Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered “voluntary” provided Consultant gives City notice of such court order or subpoena.
(c) If Consultant, or any officer, employee, agent or subcontractor of Consultant, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorney’s fees, caused by or incurred as a result of Consultant’s conduct.
(d) Consultant shall promptly notify City should Consultant, its officers, employees, agents, or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant.
However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.
ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION
7.1 California Law.
This Agreement shall be interpreted, construed, and governed both as to validity and to performance of the Parties in accordance with the laws of the State of California.
Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of San Bernardino, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action.
In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, Eastern Division.
7.2 Disputes; Default.
In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default. Instead, the City may give notice to Consultant of the default and the reasons for the default. The notice shall include the timeframe in which Consultant may cure the default. This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if circumstances warrant. During the period of time that Consultant is in default, the City shall hold all invoices and shall proceed with Page-14
payment on the invoices only when the default is cured. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Consultant does not cure the default, the City may take necessary steps to terminate this Agreement under this Article. Any failure on the part of the City to give notice of the Consultant’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement.
7.3 Retention of Funds.
Consultant hereby authorizes City to deduct from any amount payable to Consultant (whether or not arising out of this Agreement) (i) any amounts the payment of which may be in dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by reason of Consultant’s acts or omissions in performing or failing to perform Consultant’s obligation under this Agreement. In the event that any claim is made by a third party, the amount or validity of which is disputed by Consultant, or any indebtedness shall exist which shall appear to be the basis for a claim of lien, City may withhold from any payment due, without liability for interest because of such withholding, an amount sufficient to cover such claim. The failure of City to exercise such right to deduct or to withhold shall not, however, affect the obligations of the Consultant to insure, indemnify, and protect City as elsewhere provided herein.
7.4 Waiver.
Waiver by any Party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any P arty of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision or a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work or Services by Consultant shall not constitute a waiver of any of the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by a non- defaulting Party on any default shall impair such right or remedy or be construed as a waiver. Any waiver by either Party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.
7.5 Rights and Remedies are Cumulative.
Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the Parties are cumulative and the exercise by either Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or re medies for the same default or any other default by the other Party.
7.6 Legal Action.
In addition to any other rights or remedies, either Party may take legal action, in law or in equity, to cure, correct, or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement.
Page-15
7.7 Termination Prior to Expiration of Term.
This Section shall govern any termination of this Contract except as specifically provided in the following Section for termination for cause. City reserves the right to terminate this Contract at any time, with or without cause, upon thirty (30) days’ written notice to Consultant, except that where termination is due to the fault of the Consultant, the period of notice may be such shorter time as may be determined by the Contr act Officer. Upon receipt of any notice of termination, Consultant shall immediately cease all Services hereunder except such as may be specifically approved by the Contract Officer.
Consultant shall be entitled to compensation for all Services rendered prior to the effective date of the notice of termination and for any Services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. In the event of termination without cause pursuant to this Section, the City need not provide the Consultant with the opportunity to cure pursuant to Section 7.2.
7.8 Termination for Default of Consultant.
If termination is due to the failure of the Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over the work and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to the extent that the total cost for completion of the Services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Consultant for the purpose of set -off or partial payment of the amounts owed the City as previously stated.
ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION
8.1 Non-liability of City Officers and Employees.
No officer or empl oyee of the City shall be personally liable to the Consultant, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Consultant or to its successor, or for breach of any obligation of the terms of this Agreement.
8.2 Conflict of Interest.
Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant’s performance of Services under this Agreement or any individual Task Order subsequently awarded.
Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the Contract Officer. Consultant agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement.
No officer or employee of the City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision Page-16
relating to the Agreement which eff ects his financial interest or the financial interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or regulation. The Consultant warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement.
Additionally, pursuant to Rialto Municipal Code section 2.48.145, Consultant represents that it has disclosed whether it or its officers or employees i s related to any officer or employee of the City by blood or marriage within the third degree which would subject such officer or employee to the prohibition of California Government Sections 87100 et. seq., Fair Political Practices Commission Regulation S ection 18702, or Government Code Section 1090. To this end, by approving this Agreement, Consultant attests under penalty of perjury, personally and on behalf of Consultant, as well its officers, representatives, that it/they have no relationship, as described above, or financial interests, as such term is defined in California Government Section 87100 et. seq., Fair Political Practices Commission Regulation Section 18702, or Government Code Section 1090, with any City of Rialto elected or appointed offici al or employee, except as specifically disclosed to the City in writing.
8.3 Covenant Against Discrimination.
Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, there shall be no dis crimination against or segregation of any person or group of persons on account of race, color, creed, religion, sex, gender, sexual orientation, gender identity, marital status, national origin, ancestry, or other protected class in the performance of thi s Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, sexual orientation, gender, gender identity, marital s tatus, national origin, ancestry, or other protected class.
8.4 Unauthorized Aliens.
Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ such unauthorized aliens for the performance of work and/or Services covered by this Agreement, and should any liability or sanctions be imposed against City for such use of unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorney’s fees, incurred by City.
ARTICLE 9. MISCELLANEOUS PROVISIONS
9.1 Facilities and Equipment.
Except as otherwise provided, Consultant shall, at its own cost and expense, provide all facilities and equipment necessary to perform the Services required by this Agreement. City shall make available to Consultant only physical facilities such as desks, filing cabinets, and conference space (“City Facilities”), as may be reasonably necessary Page-17
for Consultant’s use while consulting with City employees and reviewing records and the information in possess ion of City. The location, quality, and time of furnishing of City Facilities shall be in the sole discretion of City. In no event shall City be required to furnish any facilities that may involve incurring any direct expense, including but not limited t o computer, long distance telephone, network data, internet, or other communication charges, vehicles, and reproduction facilities.
9.2 Payment of Taxes.
Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any federal and state taxes.
9.3 Notices.
All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered, sent by pre- paid First Class U.S. Mail, registered or certified mail, postage prepaid, return receipt requested, or delivered or sent by facsimile with attached evidence of completed transmission, and shall be deemed received upon the earlier of (i) the date of delivery to the address of the person to receive such notice if delivered personally or by messenger or overnight courier; (ii) three (3) business days after the date of posting by the United States Post Office if by mail; or (iii) when sent if given by facsimile. Any notice, request, demand, direction, or other communication sent by facsimile must be confirmed within forty-eight (48) hours by letter mailed or delivered. Other forms of electronic transmission such as e- mails, text messages, instant messages are not acceptable manners of notice required hereunder.
Notices or other communications shall be addressed as follows:
If to City: City of Rialto
150 S. Palm Ave.
Rialto, CA 92376
Attn: City Manager
Tel: (909) 820-2525
Fax: (909) 820-2527
With copy to: Burke, Williams & Sorensen, LLP
1770 Iowa Avenue, Suite 240
Riverside, CA 92507
Attn: Eric S. Vail, City Attorney
Tel: (951) 788-0100
Fax: (951) 788-5785
If to Consultant: PBK Architects, Inc.
8163 Rochester Avenue
Rancho Cucamonga, CA 91730
Attn: Kelley Needham
Tel: (909) 987-0909
Fax: (909) 980-9980
Page-18
Either Party may change its address by notifying the other Party of the change of address in writing.
9.4 Interpretation.
The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either Par ty by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.
9.5 Counterparts.
This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument.
9.6 Integration; Amendment.
This Agreement including the attachments hereto is the entire, complete and exclusive expression of the understanding of the Parties. It is understood that there are no oral agreements between the Parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the Parties, and none shall be used to interpret this Agreement. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Consultant and by the City. The Parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void.
9.7 Severability.
In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the Parties hereunder unless the invalid provision is so material that its invalidity deprives either Party of the basic benefit of their bargain or renders this Agreement meaningless.
9.8 Corporate Authority.
The persons executing this Agreement on behalf of the Parties hereto warrant that (i) such Party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said Party, (iii) by so executing this Agreement, such Party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which said Party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the Parties.
[SIGNATURES ON FOLLOWING PAGE]
Page-19
IN WITNESS WHEREOF , the parties hereto have executed and entered into this Agreement on the date first written above.
CITY: CONSULTANT:
CITY OF RIALTO, a municipal
corporation
PBK ARCHITECTS INC., a California
corporation
By: By:
Marcus Fuller, City Manager Signature
ATTEST:
Name
By:
Barbara A. McGee, City Clerk
Title
APPROVED AS TO FORM:
By:
Burke, Williams & Sorensen, LLP Signature
By:
Eric S. Vail, City Attorney Name
Title
**Two signatures are required if a
corporation**
A-1
EXHIBIT “A“
SCOPE OF SERVICES
Consultant shall provide on-call professional architectural services more generally described herein.
The selected firms shall provide first -rate architectural services on an as -needed basis for various City projects as assigned. Responsibilities may include, but are not limited to, the following:
1. Lead a team to prepare architectural, structural, mechanical, electrical, plumbing, safety systems, and other drawings as needed for new infrastructure, upgrades or improvements for municipal buildings and structures.
2. Preparation of conceptual drawings, plans and renderings as may be requested by the City for projects being contemplated or visioning sessions with the community.
3. Move assigned projects through all City entitlement processes, including but not limited to, architectural review, planning approval, building & safety, engineering and construction, including City Council approval if applicable.
4. Architectural services for designated historical buildings, as well as completely new construction, alteration and renovation projects on historic sites. This includes project design, research, evaluation, planning, handicapped accessibility, and engineering services (civil, structural, MEP, land surveying, etc.) incidental to the project.
5. Attend meetings and prepare presentations for staff reports to City advisory board, commissions, and the City Council when said meetings relate to projects covered by this contract, and as warranted or directed by the City Manager or his/her designee.
6. Feasibility studies for new, renovation, and alteration projects.
7. Facility assessment, studies and/or audits to determine compliance with various federal, state, and local regulations (ADA, Building Code, Fire Code, energy efficiency, etc.)
8. Preparation of reports that may be needed for preliminary documents, working drawings, permitting, construction drawings, specifications, bid documents, and construction cost estimates.
9. Coordination with a sub-consultant to provide plans and construction drawings for the installation of fire sprinklers and fire alarm systems in new or existing buildings. This may be part of a larger project or a standalone project to install fire sprinklers and fire alarm systems in an existing building.
10. Provide construction advisement and/or construction management services, value engineering and advice on projects that need to be constructed in phases.
11. Provide documentation, assist in warranty review, participate in project close-out, and provide as-built record drawings as-needed.
12. Cooperate, coordinate, and communicate with all internal City departments and divisions as necessary. Coordinate meetings with City staff, contractors and other stakeholders as the project may require.
A-2
I
t will be the responsibility of the successful firms and to determine the necessary staffing level required to perform the scope of service of each project assigned. The City will not provide dedicated work space or office space, City staff, or City resources, printing or copying services, or clerical assistance for the performance of this agreement.
A
ll services shall be performed in compliance with the industry and professional standards and all applicable federal, state, and local laws, ordinances, and regulations including the Americans with Disabilities Act (ADA), current California Building Code, and the rules and ordinances of the County of San Bernardino and the City of Rialto.
The C
ity further reserves the right, when applicable and in the best interests of the City, to require the architect to engage sub-consultants with special expertise when the unique circumstances of a particular project warrants such additional services. The City may provide recommendations to the architect for consideration and reserves the right of approval of any sub-consultant selected by the architect on any project.
Specifically, Consultant shall provide those Services as outlined in its proposal date d March 17, 2022, included on the following pages.
City of Rialto
Request for Qualifications
STATEMENT OF QUALIFICATIONS FOR ON -CALL SERVICES
TABLE OF CONTENTS
COVER LETTER
QUALIFICATIONS
Introduction
Better Together
Key Personnel
PBK Team
Consulting Team
Organization Chart
Resumes
SCOPE OF WORK
Understanding
Design Team Methodology
Scope of Work
EXPERIENCE
Relevant Experience
Reference Projects
REFERENCES
APPENDIX
1 2
14 18
32 34
ARFF STATION 80
LOS ANGELES INTERNATIONAL AIRPORT
FIRE STATION 202
RIALTO, CA
1 February 24, 2022 City of Rialto
150 South Palm Avenue
Rialto, CA 92376
Re: Statement of Qualifications for On-Call Services
Request for Qualifications
City of Rialto
Members of the Selection Committee,
On behalf of PBK and our entire consulting team, thank you for the opportunity to submit our proposal for on-call services with the City of Rialto. As you may already be aware, our firm specializes in the planning and design of a wide variety of municipal projects. We have designed hundreds of such facilities, each of which is specifically tailored to the unique requirements of the communities they serve. We currently provide on-call services for the cities of Newport Beach, Huntington Beach, and Los Angeles. We have also completed a number of fire related projects for the City of Rialto including our very first fire station completed in 1981. As you can imagine, we believe our experience makes us uniquely qualified for the type of services you are requesting.
I will be the Principal-in-Charge of any project and will be the main point of contact from design through construction. All work will be completed in our headquarters in Rancho Cucamonga. We take no exception to the City's standard form of agreement and our statement of qualifications shall remain valid for 120 days.
Thank you again for this opportunity. If you should have any questions or require any additional information, please do not hesitate to contact me at any time. We look forward to continuing our relationship with the City of Rialto.
Very truly yours,
KELLEY NEEDHAM, AIA
Managing Partner
[email protected]
Cell: (909) 238-7030
2 Qualifications
ESTABLISHED IN 1974 | BASED IN RANCHO CUCAMONGA, CA
A. INTRODUCTION
WLC Architects, Inc. is a 91
person architectural firm located
in Rancho Cucamonga, California.
The firm was started in 1974 and
was originally known as Wolff/
Lang/Christopher Architects.
Over time, the firm came to be
known simply as WLC. Our work
is divided for the most part into
educational and public works
projects. Since we completed
our first public facility over 40
years ago, we have strived to
become experts in the areas
of fire, police, municipal, and
community facilities throughout
California. We have designed
hundreds of public facilities, each
of which is specifically tailored
to the unique requirements of
the communities they serve.
As department needs have
changed, so has WLC. We have
expanded our expertise to
include drill towers and training
facilities, vehicle maintenance,
dispatch centers, and emergency
operations centers. WLC is
proud to be considered one of
the leaders in the design of
municipal and civic facilities.
B. BETTER TOGETHER
In October 2020, WLC Architects
merged with PBK Architects,
headquartered in Houston,
Texas. The merger has been in
the planning stages for several
years in order to maintain a
seamless transition in regard
to customer service, quality,
and attention to detail. With 20
offices nationwide and over 550
design professionals, PBK is one
of the largest architectural firms
in the country and continues
to embrace a culture which
prioritizes customer service.
3 RANCHO CUCAMONGA
8163 Rochester Avenue
Rancho Cucamonga, CA 91730
909.987.0909
ORANGE COUNTY
600 Anton Boulevard, Suite 1375
Costa Mesa, CA 92626
949.548.5000
SAN DIEGO
12520 High Bluff Drive
San Diego, CA 92130
619.695.0400
SAN LUIS OBISPO
1327 Archer Street, Suite 110
San Luis Obispo, CA 93401
805.329.3076
VENTURA COUNTY
2751 Park View Court, Suite 251
Oxnard, CA 93036
805.947.3200
BERKELEY
2600 Tenth Street, Suite 700
Berkeley, CA 94710
510.450.1999
FOLSOM
1110 Iron Point Road, Suite 200
Folsom, CA 95630
916.355.9922
FRESNO
7790 North Palm Avenue, Suite 300
Fresno, CA 93711
559.448.8400
SACRAMENTO
2520 Venture Oaks, Suite 440
Sacramento, CA 95833
916.682.9494
PRIMARY DISCIPLINE, RESOURCE AND SERVICES
PBK provides complete architectural services, urban and regional planning, and interior design. Structural, civil, electrical, mechanical, acoustical engineering, and landscape architecture are all provided by retention of appropriate consultants highly experienced within the desired disciplines.
CURRENT WORKLOAD
The current workload of the staff listed in this Statement of Qualifications is such that we are in an excellent position to begin your project immediately. The entire project team will remain with your project through completion.
FINANCIAL REFERENCES
Mr. Vince Gottuso, Citizens Business Bank. 909.483.4301 Mr. Scott Maxwell, Swenson Corporation. 909.989.5867
Ms. Norah L. Small, Dealey, Renton & Associates. 626.696.1895
INSURANCE
A general liability insurance policy with a minimum coverage limit of $2.0 million is carried by the firm as standard coverage. A professional liability insurance and errors and omissions with minimum coverage limits of $2.0 million is carried by the firm as standard coverage. Insurance will be in place at the time of contract execution.
PRESENT FIRM SIZE | 550 PERSONNEL
POSITION FIRM WIDE CALIFORNIA
Architects 98 30
Engineers 85 35
Designers 35 25
Construction Administration 12 3
Other & Facilities 165 72
Specifications 10 5
Roofing/Facilities 35 5
Admin/Corporate 75 50
Field Representatives 35 25
TOTAL 550 250
4 C. KEY PERSONNEL
The staff which we propose for the Project Team is highly experienced and well qualified in the planning and design of municipal facilities. Our team members are skilled professionals having extensive experience in the assessment of space needs, site and building analysis, programming, interior design, and organizational management.
D. PBK TEAM
KELLEY NEEDHAM, Principal-In-Charge
Mr. Needham will serve as Project Architect and will be responsible for planning, coordinating, and administering each project throughout all phases of development. Mr.
Needham will maintain project budgets, schedules, and
coordination of the in-house architectural team. Mr.
Needham has a unique combination of public agency
and municipal facility experience that we believe will be important in the overall success of the project.
SHIH-JING YEN, Project Manager
Mr. Yen will serve as Project Manager and will be
primarily responsible for the layout and design of each project. Mr. Yen will also be responsible to ensure
all programmatic and code requirements are met.
During the design phase, Mr. Yen will be responsible
for producing design presentations and other visual
communication materials. Mr. Yen will coordinate the
preparation of the final construction documents and
provide administrative support throughout the entire
construction process.
BERNHARD WASSINK, Sustainability Coordinator
Mr. Wassink will serve as our Sustainability Coordinator for each project. Mr. Wassink has extensive experience
with a number of sustainability tracking programs
including LEED, CHPS, and the new CALGreen code
requirements. During the initial phases of the project, Mr.
Wassink will evaluate the project’s sustainable potential, establish sustainable goals, and develop a path toward
the desired point level. Mr. Wassink will also ensure that the sustainability requirements are incorporated into the construction documents during all design phases.
FRANK CUOMO, Quality/Cost Assurance
Mr. Cuomo has been with the firm since 1985 and
serves as our Quality Assurance/Cost Coordinator. Mr.
Cuomo oversees the entire office's work in the areas of specifications, cost and quality control. He stays abreast of all recent governmental changes and product updates.
Most importantly he updates PBK's Contract Document
Checklist. This comprehensive document is used by the
design team and our consultants to ensure a thorough
review of your project prior to the start of construction.
COMMUNITY CENTER
CORONA, CA
5 CIVIL ENGINEERING
civTEC
999 Corporate Drive, Suite 100
Ladera Ranch, CA 92694
(949) 463-8822
civTEC was founded with the singular goal of providing
comprehensive civil engineering consulting services.
Their team has over 25 years of experience in providing civil engineering for land development projects. With their experience and knowledge of current technology and code requirements, they are able to provide clients with the best engineered solutions, attentive to all project technical and cost requirements.
MECHANICAL ENGINEERING
Pocock Design Solutions
14451 Chambers Road #210
Irvine, CA 92780
(949) 417-3903
Pocock Design Solutions is a full-service mechanical,
plumbing, and fire protection engineering firm that has completed a diverse portfolio of projects that are varied in size and complexity. Their work includes aviation, colleges, universities, primary schools, laboratories, hospitals, municipal/federal facilities, commercial developments, retail, and entertainment venues. Tim Pocock, President of Pocock Design Solutions, has been working with our firm since 1986.
STRUCTURAL ENGINEERING
R.M. Byrd and Associates, Inc.
1047 West Sixth Street, Suite A
Ontario, CA 91762
(909) 983-5599
R.M. Byrd and Associates, Inc. is a 14 employee firm
specializing in structural engineering and analysis.
Established in 1992, R.M. Byrd and Associates has substantial experience in public facilities and a long history with PBK. Rick Byrd, President of R.M. Byrd and Associates, Inc. has been working with our firm since 1986.
ELECTRICAL ENGINEERING
A&F Engineering Group, Inc.
9320 Baseline Road, Suite C
Alta Loma, CA 91701
(909) 941-3008
A&F Engineering Group is an electrical engineering firm specializing in power distribution, lighting, fire alarm systems, security, communications systems, controls and emergency power systems. Their experience includes public safety facilities, dispatch centers, emergency operations centers, and educational facilities. A&F Engineering Group has been working with our firm since 2001.
LANDSCAPE ARCHITECTURE
Cornerstone Studios, Inc.
951 East Santa Ana Boulevard
Santa Ana, CA 92701
(714) 973-2200
Cornerstone Studios is a professional landscape
architecture firm that offers a full range of services from site planning through construction documentation and
observation. Their projects encompass a wide range of the built environment, with emphasis on park, transportation, civic, environmental, commercial, housing, and education projects. Cornerstone Studios has been working with our firm since 2001.
GEOTECHNICAL
Leighton Consulting, Inc.
17781 Cowan, Suite 200
Irvine, CA 92614
(949) 250-1421
Leighton Consulting, Inc. has provided innovative design solutions and field support for construction projects for more than four decades. Their several hundred employees are strategically located throughout Southern California, and they have substantial experience in public facilities.
Leighton Consulting has been working with our firm since 1989.
E. CONSULTING TEAM
We have selected our proposed consulting team based upon their combined technical expertise and capabilities for performing necessary consulting services on facilities of similar size and scope. Our consultants are not specialty consultants brought in to make up for our own lack of specific project experience. In most cases, we have a long history and close working relationship with each firm. All of our consultants utilize computer-aided design and management systems to interface with our own CAD systems.
Specifically, our consulting team will be able to provide services in the following areas:
6 F. ORGANIZATION CHART
CITY OF RIALTO
PBK
Kelley Needham
Principal-in-Charge
Project Architect
DESIGN TEAM
CONSULTANT TEAM
Shih-Jing Yen
Project Manager
Bernhard Wassink
Sustainable Design Coordinator
Frank Cuomo
Quality Assurance/
Cost Coordinator
civTEC
Civil Engineering
Pocock Design Solutions
Mechanical Engineering
R.M. Byrd and Associates
Structural Engineering
A&F Engineering Group
Electrical Engineering
Cornerstone Studios
Landscape Architecture
Leighton Consulting
Geotechnical
7 Kelley Needham Architect, Principal
Mr. Needham joined PBK in April
1986. He has brought to the firm
a wide variety of experience and
expertise in project design and
construction document preparation.
His architectural education was
taught with a strong emphasis on
human needs and how to integrate
them into the built environment.
This emphasis was combined with a
methodical and logical design process
geared toward the achievement of
appropriate design solutions. He has
experience in a wide variety of project
types but has specialized in the
design of both public and essential
service facilities.
EDUCATION
California Polytechnic University, Pomona
Bachelor of Architecture, 1985
REGISTRATION
Architect, California - 19064
PROFESSIONAL AFFILIATIONS
Los Angeles Chapter
American Institute of Architects
CIVIC CENTERS
• Eastvale City Hall
• Yucaipa Civic Center
• Avalon City Hall
• Walnut City Hall
• Clovis Civic Center
• Citrus Heights City Hall
COMMUNITY CENTERS
• La Verne Teen Center
• Corona Community Center
• Chino Hills Community Park
• Patricia H. Birdsall Sports Park
• Wolf Creek Sports Park
• Live Oak Park Community Center
• Calabasas Community Center
• Yucaipa Community Center
WATER DISTRICTS
• Valley County Water District HQ
• CVWD Remodel
• Coachella Valley Water District Admin.
• Inland Empire Utilities Agency HQ
• Inland Empire Utilities Agency Lab
LAW ENFORCEMENT
• Upland Police Facility
• Cabazon Sheriff’s Facility
• Palomar College Police Headquarters
• San Diego County Sheriff’s Facility
• Commerce EOC
• Escondido Police and Fire
FIRE STATIONS
• Orange Fire Station 1
• Manhattan Beach Fire Station 2
• Harmony Grove Fire Station 5
• Anaheim Fire Station 5
• Newport Beach Fire Station 2
• Monterey Park Fire Station 62
• Costa Mesa Fire Station 1
• Newport Beach Fire Station 5
• Eastvale Fire Station 31
• Sendero Ranch Fire Station 56
• Fontana Fire Station 73
• Los Angeles Fire Station 15
• Malibu Fire Station 71
• Carlsbad Fire Station 3
• Los Angeles Fire Station 7
• Los Angeles Fire Station 39
• San Diego Fire Station 45
• Bonsall Fire Station 5
• Ontario Fire Station 9
• Vernon Fire Station 4
• Fontana Fire Station 71
• Rialto Fire Station 2
• Scottsdale Fire Station 1
• Scottsdale Fire Station 8
• Stanton Fire Station 46
• Mecca Fire Station 40
• Fremont Fire Station 11
• Simi Valley Fire Station 47
• Cypress Fire Station 17
• Chino Fire Station 7
• Hesperia Fire Station 301
• Hesperia Fire Station 305
• Fremont Fire Station 2
• Rialto Fire Station 3
8 CIVIC CENTERS
• Citrus Heights City Hall
• Walnut City Hall
LAW ENFORCEMENT
• Newport Beach Police
Department Remodel
FIRE STATIONS
• Orange Fire Station 1
• Harmony Grove Fire Station 5
• Costa Mesa Fire Station 1
• Anaheim Fire Station 5
• Newport Beach Fire Station 2
• Monterey Park Fire Station 61
• Newport Beach Fire Station 5
• Monterey Park Fire Station 62
• Eastvale Fire Station 31
• Fontana Fire Station 73
• Bonsall Fire Station 5
• Ontario Fire Station 9
• Sendero Ranch Fire Station 56
• Tustin Fire Station 37
• Hesperia Fire Station 301
• Hesperia Fire Station 305
• Chino FS 1 and Training Center
• Chino Fire Station 7
• Fontana Fire Station 71
• Rialto Fire Station 2
• Mecca Fire Station 40
• Hesperia Fire Station 304
• Malibu Fire Station 71
• Carlsbad Fire Station 3
REFERENCES
Mr. Noel Castillo, Public Works Director
City of Montclair
(909) 625-9441
[email protected]
Mr. Chris DeCoursey, Construction Mgr.
Orange County Fire Authority
(714) 573-6473
[email protected]
Mr. Matt Nelson, Captain
City of Orange
(714) 288-2506
[email protected]
Mr. Nathan Complin, Project Executive
Erickson-Hall Construction Company
(760) 801-4284
[email protected]
Mr. Peter Tauscher, Project Engineer
City of Newport Beach
(949) 644-3330
[email protected]
Shih-Jing Yen Architect, Project Manager
Shih-Jing Yen joined PBK in 2005. In
his role as a Project Manager, Mr. Yen
is responsible for the complete delivery
of the project from Concept through
Occupancy. PBK’s Project Managers are
intimately involved in all stages of project
delivery and actively participate with both
the PBK Project Team and the consulting
engineers. The Project Manager reports
directly to the Principal-in-Charge and
works in close coordination with the
Project Architect and Design Team
members on a daily basis. Mr. Yen is also
responsible for overseeing and updating
the Project Budget, Schedule, and Scope.
Our Project Managers can often be the
first line of communication between our
Client and the firm.
EDUCATION
National Taiwan University,
Taipei, Taiwan
Master of Science
University of Michigan,
Ann Arbor, Michigan
Master of Architecture
REGISTRATION
LEEDTM AP BD+C
9 UTILITY AGENCY
• VCWD Headquarters
• CVWD Remodel
• CVWD Administration Center
• CVWD Laboratory
CITY HALL
• Laguna Woods City Hall Reno.
• Escondido City Hall Renovation
• Citrus Heights City Hall
• Walnut City Hall
• Avalon City Hall
• Yucaipa City Hall
COMMUNITY CENTER
• Corona Community Center
• Victoria Gardens Community
Center
• Yucaipa Community Center
FIRE STATION
• Orange Fire Station 1
• Harmony Grove Fire Station 5
• Costa Mesa Fire Station 1
• Anaheim Fire Station 5
• Newport Beach Fire Station 2
• Monterey Park Fire Station 62
• Eastvale Fire Station 31
• Newport Beach Fire Station 5
• Fontana Fire Station 73
• Tustin Fire Station 37
• Sendero Ranch Fire Station 56
REFERENCES
Mr. Jose Martinez, General Manager
Valley County Water District
(626) 338-7301
[email protected]
Mr. Peter Tauscher, Project Engineer
City of Newport Beach
(949) 644-3330
[email protected]
Mr. Terry Welsh, Division Chief (R)
San Bernardino County Fire Department
(760) 954-7779
[email protected]
Mr. Nathan Complin, Project Executive
Erickson-Hall Construction Company
(760) 801-4284
[email protected]
Mr. Matt Nelson, Captain
City of Orange
(714) 288-2506
[email protected]
Bernhard Wassink LEED AP, Sustainability Coordinator
Mr. Wassink joined PBK in 2000 as
our Sustainable Design Coordinator.
He has been involved in a variety of
projects focusing on project design,
design development and construction
documents. Mr. Wassink has managed
a number of LEED projects and is
responsible for LEED training within
the firm. His knowledge of LEED is
grounded in practical experience that
has given him the ability to accurately
evaluate a project’s potential, establish
sustainability goals, fulfill and document
program requirements, manage other
members of the design team, and guide
a LEED application through the process
until final certification.
EDUCATION
Taylor University Upland, IN
Bachelor of Science, Business Systems,
Concentrations in Finance & Art
California Polytechnic University,
Pomona, CA
Master of Architecture
Concentration Historic Preservation
PROFESSIONAL AFFILIATIONS
LEED AP
10 Frank Cuomo Senior Associate, Quality Assurance/Cost Coordinator
EDUCATION
University of Illinois, Champaign
School of Architecture, 1983
REGISTRATION
Architect, California - 27449
PROFESSIONAL AFFILIATIONS
Inland Chapter
American Institute of Architects
Mr. Cuomo has been with the firm since
1985 and as Quality Assurance/Cost
Coordinator is not assigned to just one
studio team. Instead, Mr. Cuomo acts as
a resource to the entire office, answering
technical questions, developing PBK's
specification system, and overseeing all
product literature.
Mr. Cuomo is responsible for PBK's
Contract Document Checklist. Each
project team and their consulting
engineers must complete this thorough
checklist before a PBK project is deemed
"ready for bid."
PUBLIC SAFETY
• Santa Clarita Sheriff's Facility
• San Diego CHP Facility
• City of Commerce EOC
• Montclair Police Facility
• Escondido Police and Fire Facility
• Turlock Public Safety Facility
• Yucaipa Sheriff Facility
• Cathedral City Fire Station 411
• Gilroy Police Facility
• Clovis Police and Fire Facility
• San Marcos Training Facility
• San Marcos Sheriff's Facility
MUNICIPAL FACILITIES
• Montclair Youth and Teen Center
• Yucaipa Community Center
• Gilroy Civic Center
• Woodbridge Community Park
• Corona Community Center
• Yucaipa Civic Center
• City of Clovis Civic Center
REFERENCES
Mr. Michael W. Siemering,
Project Director
Department of General Services
(916) 376-1628
[email protected]
Mr. Scot Smithee, Police Chief (R)
Gilroy Police Department
(408) 846-0310
[email protected]
Mr. Mike Hudson, City Engineer
City of Montclair
(909) 625-9439
[email protected]
Mr. Nathan Complin, Project Executive
Erickson-Hall Construction Company
(760) 801-4284
[email protected]
11 Tom Carcelli Principal, civTEC
Richard M. Byrd President, R.M. Byrd and Associates
Tom Carcelli has over 25 years of experience in the civil engineering field with a particular emphasis on parks and recreation, commercial/industrial, education and public works projects. His extensive design and management experience in all phases of civil engineering for land development projects throughout Southern California includes grading, water quality, hydrology, hydraulics, storm drain, water/sewer, survey/mapping and street design.
R.M. Byrd and Associates, Inc. was founded in 1992 on fundamental principles designed to provide quality consulting engineering services. The Principals, Associates, and employees of R.M. Byrd and Associates, Inc. recognize that in a service oriented industry, commitment to specific principles provides clear distinction between mediocrity and excellence. The primary dedication of their firm begins with the understanding that they are to protect the interests, property, and safety of the general public. R.M. Byrd and Associates maintains the highest level of professional integrity. It is the goal of their firm to obtain creative solutions to difficult problems and strive to implement creativity without sacrificing project economy.
EDUCATION
California State Polytechnic University,
Pomona
Master of Architecture
University of California, Irvine
Bachelor of Science in Civil Engineering
REGISTRATIONS
Licensed Professional Engineer - CA
RCE #81640
Qualified SWPPP Developer (QSD) -
C-81640
REGISTRATIONS
California Civil Engineer No. CE41857
California Structural Engineer No.
SE3350
EDUCATION
California Polytechnic State University
San Luis Obispo
Bachelor of Science, Architectural
Engineering, 1984
12 Andrew Gossman Associate Principal, Pocock Design Solutions Mr. Gossman is a licensed professional mechanical engineer, management, and construction administration for various projects, including educational, institutional, industrial, municipal, and healthcare throughout the state of California.
As an Associate Principal, Mr. Gossman is responsible for all mechanical design and production activities, engineering of projects, communication and coordination with all disciplines, and maintaining quality control. Mr. Gossman will be directly involved in all aspects of the project, from the design development phase through construction phase and closeout.
Rolando E. Sotelo Principal, A&F Engineering Group
As a principal of the firm, Mr. Sotelo serves as the Chief Engineer for A&F Engineering Group, Inc. ventures. Mr. Sotelo has over twenty years of experience and has completed projects throughout Southern California. His expertise has been an integral part of large and small projects that include civic centers, educational facilities, medical centers, office buildings, commercial centers and industrial plants.
EDUCATION
California Polytechnic State University,
San Luis Obispo
Bachelor of Science in Mechanical
Engineering
EDUCATION
B.S., Electrical Engineering,
California State University, Long Beach
REGISTRATIONS
California Professional Mechanical
Engineer #M35839
LEEDTM AP BD+C
REGISTRATIONS
California License E17229
Arizona License E48795
13 Don Wilson Principal, Cornerstone Studios
Jason D. Hertzberg Principal Engineer, Leighton Consulting Mr. Wilson is skilled in coordination of multi-disciplinary teams of technical consultants toward completion of project designs. He has over 40 years' experience in the field of landscape architecture and planning and on a variety of projects with extensive experience in design and alteration of new and existing facilities. His responsibilities encompass the initial fieldwork, data gathering, site analysis and documentation, design, and construction observation. He has prepared master plans, visual studies, water conservation studies, and guidelines for parks, schools, and housing communities. He has been responsible for the preparation of landscape architectural designs that emphasize lower maintenance, compatible plant associations, accessibility for all, and re-use of sites and materials.
Mr. Hertzberg has 18 years of experience in various areas of roadway, transportation, public works, water, wastewater, and residential developments throughout Orange County. He has performed geotechnical investigations from the most preliminary stages through site investigation, laboratory testing, data analysis, and report preparation for various types of civil facilities, including large-scale public works, roadways, transportation, commercial, and industrial developments. Mr. Hertzberg’s areas of expertise include seismic and liquefaction hazards analysis, foundation design, soil reinforcement, slope stability analysis, and the use of computer applications for geotechnical engineering.
EDUCATION
University of California, Berkeley, CA
Bachelor of Landscape Architecture
EDUCATION
M.S., Civil Engineering, with
specialization in Geotechnical
Engineering, California State University,
Long Beach, 2004
B.S., Civil Engineering, California State
Polytechnic University, Pomona, 1997
CERTIFICATIONS
Disadvantaged Business Enterprise
Minority Business Enterprise
Women Business Enterprise
REGISTRATIONS
California Registered Geotechnical
Engineer – 2711
California Registered Civil Engineer –
61778
14 Scope of Work
1. SCHEMATIC DESIGN PHASE
The first and perhaps most important task during
the Schematic Design Phase will be to establish and
determine the best approach to the design of the
primary systems in the project. The architectural
program shall be developed. Alternative configurations
shall be quickly explored in order to evaluate the best opportunities. A design concept shall be formulated in
order to provide a sound basis for subsequent planning
and design decisions to occur. The design concept shall be utilized to evaluate advantages and disadvantages
of each potential alternative. Site and programmatic
factors, aesthetic quality, cost, and other key factors related to the project shall be utilized in order to form the basis of an evaluation. Through a variety of informal meetings with the project committee, a schematic
design concept shall be established.
During the Schematic Design Phase for your project,
the following tasks and deliverables have been
identified:
a. Master Site Plan
A master site plan shall be prepared in order to
describe all major site components and to illustrate
the overall site planning concept for the project. All
structures, parking areas, and circulation components
shall be identified. Areas of future expansion and/or
future phasing shall also be defined.
b. Preliminary Landscape Plan
A preliminary landscape plan shall be prepared in
order to illustrate proposed planting, landscaping
techniques, and design concepts. Drought resistant,
A. UNDERSTANDING
It is our understanding that the City of Rialto would like to enter into an agreement with a number of architectural
firms for on-call consulting services. The agreement
will be for a 3-year period. Task orders will be issued for planning and design services for existing facilities throughout the City. Specific projects may include
conceptual design, alterations, remodels, feasability
studies, cost estimates, construction documents, research and entitlement assistance.
B. DESIGN TEAM METHODOLOGY
Our firm consistently utilizes a Design Team approach
for establishing project delivery and control during all phases of planning and design. The primary contact will be our Principal-in-Charge, Kelley Needham, AIA. The
Principal-in-Charge will be responsible for coordinating our in-house architectural team and our consultant
team. The Team remains with the project from concept
through completion. Therefore, continuity of the project participants and of the process is achieved. The Design Team shall produce all necessary reports, studies,
drawings, models, renderings, and cost estimates, and
shall perform all necessary administrative, management, and coordination services throughout the entire course of the project.
C. SCOPE OF WORK
In addition to the items listed in the RFQ, the following is a list of the basic tasks and deliverables anticipated for most new projects. The scope has been divided into the five
phases typically associated with architectural services:
15 low maintenance, and xeriscape techniques shall be defined.
A preliminary plant palette, identifying major tree and shrub species, shall be included.
c. Preliminary Floor Plans
A preliminary floor plan of each level for every structure proposed shall be prepared.
d. Exterior Elevations
Exterior elevations shall be prepared to illustrate all major views of the project. Elevations shall be drawn to depict scale, character, architectural vocabulary, and shall be delineated to communicate the aesthetic qualities of the project.
e. Schematic Design Opinion of Cost
A preliminary opinion of construction costs shall be prepared and included with the summary report.
f. Project Schedule
A comprehensive project schedule shall be prepared. The project schedule shall include anticipated time frames for each phase of the project as well as any other milestones required by the City.
2. DESIGN DEVELOPMENT PHASE
After completion of the Schematic Design Phase, the
design of the project shall be advanced into more detailed refinement by initiating the Design Development Phase. Our Design Team shall prepare design development documents
consisting of drawings, outline specifications, design
calculations, material/equipment submittals, fixture cuts, and a design development opinion of estimated construction cost.
Architectural, structural, electrical, and mechanical systems shall be further detailed and analyzed. Preliminary drawings shall be prepared for each of these systems and options which may exist shall be evaluated.
During the Design Development Phase, requirements for
cabinets, casework, hardware, and related specialties shall be determined. A preliminary furniture plan shall be prepared indicating usage and furniture layout of every work station, office, and support space. Final selection of materials, textures, and colors shall occur. The Design Development Phase is essentially the time when preliminary design proposals are refined to a level of detail and developed to a state such that final construction documents can be initiated. The Design Development Phase is the time when all final decisions pertaining to the proposed project are evaluated and finalized.
During the Design Development Phase, the following
tasks and deliverables have been identified:
a. Design Development Plans
Design development drawings shall be prepared in
order to fix and describe the size and character of
the entire project including architectural, structural, mechanical, and electrical design features.
b. Outline Specifications
Outline specifications shall be prepared in order
to identify and define the materials and system
components selected for the project. Outline
specifications shall be prepared in summary outline
form based on CSI format.
c. Basis of Design
A technical manual shall be assembled to organize
product literature and data for all materials, equipment, and fixtures selected for the project.
d. Building Code Analysis
Drawings, diagrams, and calculations shall be prepared
based upon all applicable building codes having
jurisdiction over the project. A preliminary occupancy
and exiting plan shall be prepared to identify the type of construction, type of occupancy, required fire rating/ separation, and location/number of exits required.
e. Design Development Opinion of Cost
An opinion of construction cost shall be prepared to
reflect the scope and anticipated construction costs as reflected by the design development documents.
f. Project Schedule
An updated project schedule shall be prepared and
submitted.
3. CONSTRUCTION DOCUMENT PHASE
The final Construction Document Phase of the project
generally consists of the preparation of the construction documents to include final drawings, specifications,
calculations, and final cost estimates. Our proposal
includes complete and comprehensive architectural
16 and engineering services required to execute the entire project. Specifically, we have included the following
disciplines:
1) Architectural
2) Civil Engineering
3) Structural Engineering
4) Mechanical Engineering
5) Electrical Engineering
6) Landscape Architecture
During this phase, the Contract Documents are
prepared setting forth in detail the requirements for
the construction of the project. General conditions,
instructions to bidders, and all special requirements
are defined, and when combined with the various trade
specifications, a complete project manual is produced.
During the Construction Document Phase final cost
studies shall be prepared. A detailed opinion of
construction cost shall be prepared at the point where
final plans and specifications are approximately 50%
complete. Once construction documents have almost been
completed, a revised opinion of cost shall be prepared
at the level of approximately 90% completion. Allowable construction costs will be consistently monitored during the entire process in order to minimize the possibility of requiring major refinement or modification due to
budgetary limits.
The following tasks are specifically proposed for the
project:
a. Construction Drawings
Final construction drawings shall be prepared in order to describe and identify the spaces, sizes, volume, and location in detail for the construction of the project.
b. Project Manual
A project manual shall be prepared to include all
instructions to bidders, bidding forms, general conditions, supplementary special conditions, and the construction
trade sections for the project. The project manual
provides detailed technical information pertaining to the administration of the contract for construction, materials and equipment to be furnished, acceptable manufacturers, and the requirements for executing the work.
c. Final Design Calculations
Final design calculations shall be prepared and submitted with the final plans and specifications for review and
approval by governing agencies having jurisdiction over the project. Structural calculations, hydrology/drainage calculations, and mechanical/electrical (Title 24 Energy Compliance) shall be completed during this phase.
d. Opinion of Cost
A detailed opinion of construction costs shall be prepared at the point where plans and specifications are approximately 50% complete. A second cost opinion shall be prepared at the 90% completion point in order to address any refinement or modification occurring during the preparation of the construction documents. The cost opinion shall be prepared utilizing specific area and quantity take-offs applied to labor and material cost, and shall include allowance for general conditions, Contractor’s profit and overhead, and contingencies.
e. Final Plan Check
All final plans, specifications, and supporting calculations shall be submitted to appropriate agencies having
jurisdiction over the project. The final construction
documents shall be revised and amended in order to reflect any plan check requirements, and at this time, construction documents will be ready for competitive bidding.
4. BIDDING PHASE
During the Bidding Phase, the Architect shall provide
administrative support services to assist the City in obtaining FIRE STATION 45
SAN DIEGO, CA
17 competitive bids for the proposed project. The Architect shall respond to any questions, clarifications, or conflicts which may arise in the form of written addenda to the
contract documents. At this time, request for substitutions may be considered if allowed by the contract documents.
The Architect shall assist the City with an evaluation of the bids received and make a recommendation for award of
the contract for construction.
The following services for the Bidding Phase of the project are proposed:
a. Bidding Procedures and Administration
The Architect shall assist the City with the Bidding Phase of the project. Questions, clarifications, or conflicts arising out of the bidding process will be resolved by addenda
prepared by the Architect. Addenda to the contract for
construction shall be prepared in writing to document
any clarification or modification made to the contract
documents.
b. Evaluation of Bid Proposals
Upon receipt of all bid proposals, a review and evaluation shall be conducted by the Architect. The completeness
of each bid proposal shall be evaluated whenever
consideration exists to award to the proposing contracting entity. The completeness of the bid proposal, proposed
subcontractors, affidavit of signature and other special bid proposal requirements shall be reviewed by both the City and the Architect.
c. Notice to Award Construction Contract
Upon the completed review of appropriate bid proposals, the Architect shall provide a recommendation for
consideration regarding the potential award of the contract for construction.
5. CONSTRUCTION ADMINISTRATION PHASE
The Architect shall attend job site meetings at weekly
intervals in order to generally review and evaluate the construction schedule, monitor weekly performance,
review quality control standards, and provide assistance for any clarification or revision to the contract for
construction. Shop drawings and related submittals shall be reviewed and returned to the Architect for appropriate action. The Contractor’s requests for information, proposal requests, and related communications shall be attended
to on a regular basis. Contractor’s pay requests shall be reviewed by the Architect on a monthly basis in accordance with the amount of work completed and in accordance
with the contract documents. Upon completion of the
Construction Phase the Architect shall organize and
conduct a final walk-through and review. A final punch list for all required corrections and remaining work shall be prepared.
During the Construction Phase of the project, the following services shall be furnished:
a. Preconstruction Conference
A preconstruction conference shall be attended by the
Architect to brief all parties concerned with general and special requirements of the contract for construction.
Procedural matters, routing of information, and project representatives shall be defined. Attendees shall include representatives from the Fire Department, the Architect, the Contractor, and all major subcontractors.
b. Job Site Meetings
Job site meetings at weekly intervals shall be scheduled and attended by the Architect for the same day and
time through the duration of the project. Scheduling,
coordination, requests for information, and changes to the contract for construction are routinely monitored.
c. Submittal and Shop Drawing Review
The Architect shall review all required shop drawings and related submittals as required by the contract documents. d. Project Closeout
At the completion of the Construction Phase a final
job site meeting and review of the entire facility shall be conducted. A final punch list will be published and
distributed by the Architect to all parties concerned,
specifically noting required corrections, non-conforming work, and work remaining to be completed. A second
walk-through shall be conducted when all punch list
items have been corrected, at which time a Final Notice of Completion shall be filed by the City.
e. Record Documents
A set of final record documents will be created from the Contractor’s as-built drawings.
18 Experience
With over 46 years of experience, PBK is a leader in the design of Civic and Municipal facilities. Our work has been recognized at state and national levels by the American Institute of Architects, International Association of Fire Chiefs, International Association of Police Chiefs, California Energy Commission, the Environmental Protection Agency, and the California Parks and Recreation Society.
Municipal and Public Agency clients make up a majority of the work in the Needham Studio which is the studio proposed for your new projects. Our design team consists of experienced professionals who have worked together on many public agency projects.
All of the key consultants we have proposed work within the immediate project area and were selected because of their collective expertise.
The following is a selection of projects we are currently designing or have recently completed:
A. RELEVANT EXPERIENCE
Utility Agencies
• Valley County Water District Headquarters
• Yuba Water Agency Administration Facilities
• Cucamonga Valley Water District Remodel
• Victor Valley Wastewater Reclamation Lab
• Inland Empire Utilities Agency Lab
• Southern California Gas Company Engineer Center
• Coachella Valley Water District Administration Center • Coachella Valley Water District Laboratory
• Irvine Ranch Water District Master Plan
• Victor Valley Water District Headquarters
• Azusa Light and Water Administration Facility
• Glendale Water and Power Stores Building
• Southern California Gas Energy Resource Center
• Inland Empire Utilities Agency Headquarters
• SCE Agricultural Technology Application Center
• American Honda Motor Company
• UCI National Fuel Cell Research Center
• Elyze Clifford Interpretive Center
Civic Centers
• Yucaipa Civic Center
• Avalon Civic Center
• Walnut City Hall
• American Canyon City Hall
• Big Bear Lake Civic Center
• Grand Terrace Civic Center
• Banning Civic Center
• Citrus Heights City Hall
• City of Gilroy Civic Center
• City of Clovis Civic Center
• Laguna Woods City Hall Renovation
• Escondido City Hall Renovation
Maintenance Facilities
• Brea Maintenance Yard
• Chino Maintenance Yard
• San Carlos Corporate Yard
19 Law Enforcement
• Upland Police Facility
• Montclair Police Facility Headquarters
• Ontario Fire and Police Administrative Facilities
• Ontario Precom and Emergency Operations Center
• County of San Bernardino Trona Sheriff’s Substation
• Monrovia Police Facility
• Clovis Police and Fire Facility
• Burbank Police and Fire Facility
• Manhattan Beach Police and Fire Facility
• San Marcos Sheriff Facility
• Oceanside Police and Records Facility
• Escondido Police and Fire Administration
Fire Stations
• Newport Beach Fire Station 2
• Newport Beach Fire Station 5
• Manhattan Beach Fire Station 2
• Dana Point Fire Station 2
• Carlsbad Fire Station 3
• Carlsbad Fire Station 6
• Carlsbad Fire Station 4
• Malibu Fire Station 71
• Santa Monica Fire Station 2
• Rancho Cucamonga Fire Station 173
• Rancho Cucamonga Fire Station 175
• Rancho Cucamonga Fire Station 176
• Chino Hills Fire Station 62
• Rialto Fire Station 1
• Rialto Fire Station 2
• Rialto Fire Station 3
• San Bernardino Fire Station 232
• Sendero Ranch Fire Station 56
• Los Angeles Fire Station 15
• Vernon Fire Station 4
• Tustin Fire Station 37
• Los Angeles Fire Station 39
• Los Angeles Fire Station 7
• Hesperia Fire Station 301
Community Centers
• Montclair Youth Center
• Yucaipa Community Center
• Agoura Hills Calabasas Community Center
• Murrieta Teen Center
• Woodbridge Community Center, Irvine
• Rancho Santa Susana Community Center
• Cameron Park Community Center
• Rainbow Acres Community Center
• Fontana Community Center
• Cameron Park Community Center
• Citrus Park Community Center
• Woodbridge Community Center, Irvine
Senior Centers
• Montclair Senior Center
• Fontana Senior Center
• Glendale Adult Recreation Center
• Murrieta Teen Center
• Chino Senior Center
• Cerritos Senior Center
• American Canyon Senior Center
• Murrieta Senior Center
Recreational Facilities
• Family YMCA of Upland
• Chino Hills Sports Park
• Patricia Birdsall Sports Park
• Glendale Aquatic Facility
• Jurupa Valley Aquatic Center
• Santa Clarita Aquatic Center
B. REFERENCE PROJECTS
The following pages provide some additional information on specific projects in progress or completed by our firm:
20 PIER PLAZA RESTROOM RENOVATION
Huntington Beach, CA
Contract Amount:
$20,300
Square Footage:
TBD
Completion Date:
In Progress
Contact:
Ms. Chau Vu
Deputy Director of Public Works
City of Huntington Beach
(714) 374-5345
[email protected]
PBK is currently working with the City of Huntington Beach on the redesign of the existing restroom facilities at the Huntington Beach Pier. Designed and constructed in the 1970s, the existing facilities no longer provide a safe environment for the public or City maintenance staff. Coordination with the existing concession tenants is also a consideration in the overall design. PBK’s scope of work includes various floor plan alternatives as well as development of beach themed imagery for the City to incorporate into other restroom facilities located along the coast.
The project is currently in progress and is one of a number of on-call services being completed with the City of Huntington Beach.
21 POLICE STATION REMODEL
Newport Beach, CA
Project Cost:
Phase 1 - $500,000
Phase 2 - $691,000
Phase 3 - $762,000
Square Footage:
Phase 1 - 5,280
Phase 2 - 1,994
Phase 3 - 4,636
Completion Date:
Phase 1 - October 2018
Phase 2 - December 2020
Phase 3 - June 2021
Contact:
Mr. Peter Tauscher
Project Manager
City of Newport Beach
(949) 644-3330
[email protected]
Originally constructed in 1973, the Newport Beach Police Department is currently being remodeled in multiple phases. Due to the nature of the original construction and a very small site, additions or renovations to the facility present a unique set of challenges.
Phase 1 included a complete interior renovation of the detective division, interview rooms, CAP office, CSI, SIU, CSU, and briefing room. Phase 1 also included a new kitchen area, organization of the existing battery charging area, and new audio visual equipment.
Phase 2 included a complete remodel of the gun range, armory, and range master office. This phase also includes the remodel of the gun cleaning area.
Phase 3 includes the remodel of the staff shower and locker facilities. This phase will also include the additions of an accessible parking area in the secure area of the station.
Phase 4 of the project is currently in design and is expected to bid the summer of 2022.
22 VALLEY COUNTY WATER DISTRICT HEADQUARTERS
Baldwin Park, CA
Project Cost:
$10,425,124
Square Footage:
Administration/Operations: 11,487
Warehouse: 3,635
Completion Date:
May 2022
Contact:
Jose Martinez
General Manager
Valley County Water District
(626) 338-7301
[email protected]
The Valley County Water District is constructing a new headquarters facility in the City of Baldwin Park. Located on a 2.4 acre site in a mostly industrial area, the project includes new areas for administration and operations as well as a new 3,635 sf warehouse building. The new administration areas include a public lobby, staff offices, break areas, and board room. The new operations area includes staff offices, meeting rooms, shower and locker facilities, and workout facility. The entire facility is supported by an emergency generator.
Site features include visitor parking, secured staff parking and an above grade fuel island. A large demonstration garden is open to the public and accessible from the main entrance. Architecturally, the building utilizes a combination of plaster and metal siding for a more contemporary look. Elevated massing provides for deep overhangs and expansive clerestory lighting.
23 FIRE STATION 2
Rialto, CA
Project Cost:
$3,966,500
Square Footage:
Fire Station - 11,925
Storage Building - 1,620
Completion Date:
April 2012
Contact:
Mr. Mike Watson
Battalion Chief (R)
Rialto Fire Department
(951) 237-2386
Fire Station No. 2 is a new 11,925 SF facility built by the City of Rialto. The 1.5 acre site is located in the northeast portion of the city in an area of mixed residential and commercial use. The station is designed to accommodate nine fire fighters in an individual dormitory setting. A separate living and apparatus area is provided for a Battalion Chief. Other station features include a three-bay, double-deep apparatus room, administrative offices, kitchen, dining room, day room, physical training room, locker room, and the various support spaces required for a facility of this type.
Site features include a covered patio area, above ground fuel station, and a 4-bay, 5,000 sf vehicle storage building. The station was designed using a combination of plaster and stone veneer.
The exterior massing of the main façade was required to include the imagery of the famous Rialto Bridge, the image of which is incorporated in the City seal and used in various forms throughout the City. Sloped roof forms are used in conjunction with parapet areas designed to screen mechanical equipment.
24 FIRE STATION 3
Rialto, CA
Project Cost:
$1,600,000
Square Footage:
10,400
Completion Date:
January 1995
Contact:
Mr. Mike Watson
Battalion Chief (R)
Rialto Fire Department
(951) 237-2386
Fire Station 3 is a 10,400 sf facility built by the City of Rialto. The station is located on a
2.0 acre site directly adjacent to what once was the Rialto Municipal Airport.
The station is designed to accomodate 8 fire fighters in a group dormitory setting. Other station features include a 3-bay, double-deep apparatus room, administrative offices, kitchen, dining room, day room, hose tower, and the various support spaces required for a project of this type. Exterior features include secure fire fighter parking, fuel station, storage building, and drafting pit. The station design incorporates a number of access points as well as a direct connection to the adjacent airport.
The station exterior has been designed using a combination of masonry block styles and colors. Various bands of masonry help tie the building components together and help to visually reduce the overall scale. A barrel vault skylight is utilized to accentuate the main entry.
25 HEADQUARTERS FIRE STATION 1
Rialto, CA
Project Cost:
$1,420,000
Square Footage:
16,000
Completion Date:
June 1981
Contact:
Mr. Mike Watson
Battalion Chief (R)
Rialto Fire Department
(951) 237-2386
Fire Station 1 is a 16,000 sf facility built by the City of Rialto. Located in the City Civic Center, the station serves as the administrative headquarters for the Rialto Fire Department.
The station is designed to accomodate 10 fire fighters in a group dormitory setting.
Other station features include a 4-bay, double-deep apparatus room, administrative offices, kitchen, dining room, day room, and the various support spaces required for a project of this type. Exterior features include secure fire fighter parking, fuel station, storage building, and emergency generator.
The station exterior has been designed using a combination of masonry block styles and colors. Cast in place concrete is used to help balance various grading challenges on-site.
26 FIRE STATION 2 REMODEL
Ontario, CA
Project Cost:
$1,189,990
Square Footage:
2,561
Completion Date:
July 2017
Contact:
Mr. Mike Pelletier
Deputy Chief (R)
Ontario Fire Department
(909) 229-3333
[email protected]
Fire Station 2 was originally constructed in 1983 for the Ontario Fire Department. The station is 2,561 sf and was designed with a 2-bay, double-deep apparatus room. Other station features include individual dormitories, kitchen, dining, dayroom, administrative areas and the various support spaces required at a fire station. An extensive remodel of the living areas was required in order to accommodate changes in staffing, administrative office requirements and gender privacy.
Exterior building improvements included new plaster, paint and roofing. In addition to the improvements to the existing building, a new 600 SF exercise building was added along with a new visitor entry area and parking.
27 YUCAIPA CITY HALL
Yucaipa, California
Project Cost:
$5,184,000
Square Footage:
19,800
Completion Date:
June 2004
Contact:
Jennifer Shankland
Director of General Services
City of Yucaipa
(909) 797-2489
[email protected]
The Yucaipa Civic Center was constructed atop a bluff overlooking the Yucaipa Valley Golf Course and the Yucaipa Valley beyond. The 20,000 sf center houses the City Manager’s and administrative offices, the County Clerk’s offices, Finance, Community Development, Community Services, and Public Works.
The Council Chamber provides seating for up to 75 people with various break-out conference spaces that have direct visual and audio/visual connection to the Council Chambers.
PBK master planned the 5 acre site which included the Great Park and new Sheriff’s Station.
28 FIRE STATION 5/LIBRARY
Newport Beach, CA
Project Cost:
$6,389,186
Square Footage:
10,314
Completion Date:
September 2019
Contact:
Mr. Jim Boland
Captain
Newport Beach Fire Department
(714) 915-4896
[email protected]
Faced with the need to replace two aging facilities on adjacent sites, the City of Newport Beach opted to combine two distinct building types into a single facility. Known affectionately as “The Fibrary,” the project combines Fire Station 5 and the branch library for Corona Del Mar. Located at the edge of a small scale residential area, both the fire station and library were considered essential by members of the community.
Through a series of community workshops and informational presentations, we were able to work through the distinct issues that come with a combined facility of this type.
The fire station features a 2-bay, single-deep apparatus room with drive-through capability and individual dormitories for a crew of six. Other areas include administrative offices, kitchen and dining room, exercise room, and the various support spaces required for a facility of this type.
The library portion of the facility includes areas for children, teens, and adults. Both traditional and casual furniture are combined to create an open flow between the different areas. Other areas include a staff work room, storage, and public restrooms.
The work of a local artist, Rex Brandt, was incorporated into selected areas of the interior to further combine the different areas.
29 CVIFD HEADQUARTERS REMODEL
Chino Hills, CA
Project Cost:
$368,000
Square Footage:
1,000
Completion Date:
July 2019
Contact:
Mr. Scott Atkinson
Deputy Chief (R)
Chino Valley Independent Fire District
(909) 816-7682
[email protected]
The headquarters facility for the Chino Valley Independent Fire District was originally constructed in 2008 as part of the overall civic expansion by the City of Chino Hills.
Changes in staffing and security requirements made changes to the interior layout a necessity. Revisions include a new conference room, office space, waiting area, and lobby counter. New security features include bullet-resistant glazing and an extension of the existing card key access system. In addition, a new public restroom was added in order to limit public access into the more secure areas of the facility. Particular attention was made in regard to the interior finishes of the existing building.
PBK’s scope of work includes all architectural, mechanical and electrical improvements as well as selection of new interior finishes.
30 EMERGENCY OPERATIONS CENTER
Commerce, California
Project Cost:
$1,330,000
Square Footage:
2,100
Completion Date:
October 2013
Contact:
Paul Banuelos
Project Manager
City of Commerce
(213) 814-8635
[email protected]
The Emergency Operations Center for the City of Commerce is a 2,100 sf stand-alone structure which has been designed under the State of California Essential Services Act.
The structure must remain fully operational in the event of an earthquake, natural disaster, or civil unrest so that EOC support staff can act as a clearinghouse for response and recovery operations. The 32’ x 64’ structure is mainly constructed of concrete masonry units (CMU) at the building’s perimeter which are shear walls designed to withstand lateral forces while also providing a durable and secure building enclosure. A moment frame has been designed on the north end to allow for larger glass areas for natural light with clerestories on the east and west exposures that are shielded by deep overhangs . A 10 foot high steel security fence protects the enclosed outdoor patio and north glass wall of laminated security glass.
9/11 MEMORIAL
RIALTO, CA
32 References
The following are some specific references for our firm. PBK takes great pride in not only the facilities we help create but the relationships that develop with many County, City, Fire, and Law Enforcement representatives.
ORANGE COUNTY FIRE AUTHORITY
Mr. Steve Chambers, Property Manager (R)
Orange County Fire Authority
Phone: (714) 720-4499
Email: [email protected]
Mr. Chris DeCoursey, Construction Mgr.
Orange County Fire Authority
Phone: (714) 573-6473
Email: [email protected]
SAN MARCOS FIRE DEPARTMENT
Mr. Brett Van Wey, Fire Chief (R)
San Marcos Fire Department
Phone: (760) 594-4700
Email: [email protected]
Mr. Todd Newman, Fire Chief (R)
San Marcos Fire Department
Phone: (760) 594-4704
Email: [email protected]
Mr. Greg Woolf, Division Chief (R)
San Marcos Fire Department
Phone: (760) 594-4705
Email: [email protected]
CHINO VALLEY FIRE DISTRICT
Mr. Luke Nurre, Fire Fighter (R)
Chino Valley Fire District
Phone: (909) 907-0166
Email: [email protected]
Mr. Carlos Skibar, Deputy Chief
Chino Valley Fire District
Phone: (909) 902-5260
[email protected]
FREMONT FIRE DEPARTMENT
Mr. Mike Avila, Fire Captain (R)
Fremont Fire Department
Phone: (925) 683-1802
Email: [email protected]
POWAY FIRE DEPARTMENT
Mr. Jon Canavan, Fire Chief (R)
Poway Fire Department
Phone: (858) 735-4925
Email: [email protected]
CITY OF ESCONDIDO
Ms. Joyce Masterson, Asst. City Manager (R)
City of Escondido
Phone: (760) 715-8407
Email: [email protected]
CITY OF CARLSBAD
Mr. Terry L. Smith, Senior Civil Engineer (R)
City of Carlsbad
Phone: (760) 613-8205
Email: [email protected]
CARLSBAD FIRE DEPARTMENT
Mr. Chris Lawrence, Captain (R)
Carlsbad Fire Department
Phone: (760) 415-4679
Email: [email protected]
ONTARIO FIRE DEPARTMENT
Mr. Michael Pelletier, Deputy Chief (R)
Ontario Fire Department
Phone: (909) 229-3333
Email: [email protected]
SAN BERNARDINO COUNTY FIRE
Mr. Terry Welsh, Division Chief (R)
San Bernardino County Fire Department
Phone: (760) 954-7779
Email: [email protected]
Mr. Bryant O'Hara, Battalion Chief
San Bernardino County Fire Department
Phone: (909) 387-5974
Email: [email protected]
CITY OF CHINO
Mr. Michael A. Kolling, Project Manager (R)
City of Chino
Phone: (909) 664-6220
Email: [email protected]
Ms. Carolyn Baltzer, Project Manager
City of Chino
Phone: (909) 627-7577
Email: [email protected]
MURRIETA FIRE & RESCUE
Mr. Mike Lopez, Deputy Fire Chief
Murrieta Fire & Rescue
Phone: (760) 212-2569
Email: [email protected]
COUNTY OF RIVERSIDE
Ms. Anna E. Rodriguez, Project Manager
County of Riverside, EDA
Phone: (760) 863-2537
Email: [email protected]
Ms. Leah Rodriguez, Project Manager
County of Riverside, EDA
Phone: (760) 863-2534
Email: [email protected]
NORTH COUNTY FIRE PROTECTION DIST.
Mr. Steve Marovich, Battalion Commander (R)
North County Fire Protection District
Phone: (760) 497-2215
Email: [email protected]
CITY OF FONTANA
Ms. Kimberly Young, Senior Civil Engineer
City of Fontana
Phone: (909) 350-7600
Email: [email protected]
Mr. Weldon Babino, Project Manager (R)
City of Fontana
Phone: (909) 855-6201
Email: [email protected]
LOS ANGELES WORLD AIRPORTS
Mr. Robert Falcon, Chief Airports Engineer
Facilities Management Program
Phone: (424) 646-5973
Email: [email protected]
CITY OF MONTCLAIR
Mr. Noel Castillo, Public Works Director
City of Montclair
Phone: (909) 626-8571
Email: [email protected]
33 CITY OF LA VERNE
Mr. Chad Peterson, Recreation Coordinator
City of La Verne
Phone: (909) 596-8700
Email: [email protected]
CITY OF COSTA MESA
Mr. Arash Rahimian, Associate Engineer
City of Costa Mesa
Phone: (714) 754-5069
Email: [email protected]
ANAHEIM FIRE & RESCUE
Mr. Mike Molloy, Deputy Chief
Anaheim Fire & Rescue
Phone: (714) 900-0769
Email: [email protected]
CITY OF LOS ANGELES
Mr. Curt Klafta, Battalion Chief (R)
Los Angeles Fire Department
Phone: (805) 300-3256
Email: [email protected]
CITY OF PASADENA
Mr. Dale Torstenbo, Project Manager (R)
City of Pasadena
Phone: (626) 484-5640
Email: [email protected]
CITY OF HESPERIA
Mr. David R. Burkett, Project Manager
City of Hesperia
Phone: (760) 947-1202
Email: [email protected]
CITY OF SAN DIEGO
Ms. Rowaida Jadan, Project Manager
City of San Diego
Phone: (619) 533-6655
Email: [email protected]
SAN DIEGO FIRE DEPARTMENT
Mr. Kevin Ester, Assistant Fire Chief
San Diego Fire-Rescue Department
Phone: (858) 573-1359
Email: [email protected]
CITY OF SAN MARCOS
Mr. Paul Malone, City Manager (R)
City of San Marcos
Phone: (760) 802-2487
Email: [email protected]
MONTEREY PARK FIRE DEPARTMENT
Mr. Matthew Hallock, Fire Chief
Monterey Park Fire Department
Phone: (626) 476-2226
Email: [email protected]
SANTA MONICA FIRE DEPARTMENT
Mr. Jim Hone, Fire Chief (R)
Santa Monica Fire Department
Phone: (310) 749-3523
Email: [email protected]
DEPARTMENT OF GENERAL SERVICES
Mr. Michael Siemering, Project Director
Department of General Services
Phone: (916) 376-5000
Email: [email protected]
CITY OF MANHATTAN BEACH
Mr. Mamerto Estepa, Associate Engineer (R)
City of Manhattan Beach
Phone: (805) 407-6352
Email: [email protected]
MANHATTAN BEACH FIRE DEPARTMENT
Mr. Mike Boyd, Battalion Chief (R)
Manhattan Beach Fire Department
Phone: (714) 318-9811
Email: [email protected]
ORANGE CITY FIRE DEPARTMENT
Mr. Robert Stefano, Deputy Chief
Orange City Fire Department
Phone: (949) 533-2049
Email: [email protected]
Mr. Matt Nelson, Administrative Captain
Orange City Fire Department
Phone: (714) 388-2500
Email: [email protected]
NEWPORT BEACH FIRE DEPARTMENT
Mr. Jim Boland, Captain
Newport Beach Fire Department
Phone: (714) 915-4896
Email: [email protected]
CITY OF NEWPORT BEACH
Mr. Mark Vukojevic, Public Works Director
City of Newport Beach
Phone: (949) 644-3319
Email: [email protected]
Mr. Peter Tauscher, Project Engineer
City of Newport Beach
Phone: (949) 644-3316
Email: [email protected]
COSTA MESA FIRE DEPARTMENT
Mr. Tim Vasin, Battalion Chief
Costa Mesa Fire Department
Phone: (714) 754-5204
Email: [email protected]
Mr. Jason Pyle, Division Chief
Costa Mesa Fire Department
Phone: (714) 754-5069
Email: [email protected]
FOUNTAIN VALLEY FIRE DEPARTMENT
Mr. Ron Cookston, Battalion Chief
Fountain Valley Fire Department
Phone: (714) 593-4549
Email: [email protected]
HUNTINGTON BEACH FIRE DEPARTMENT
Mr. Scott Haberle, Fire Chief
Huntington Beach Fire Department
Phone: (626) 705-4095
Email: [email protected]
VALLEY COUNTY WATER DISTRICT
Mr. Jose Martinez, General Manager
Valley County Water District
Phone: (909) 973-9553
Email: [email protected]
USGVM WATER DISTRICT
Mr. Tom Love, General Manager
USGVM Water District
Phone: (626) 443-2297
Email: [email protected]
CITY OF ONTARIO
Mr. Dan Beers, Project Manager
City of Ontario
Phone: (909) 395-2806
Email: [email protected]
BIG BEAR LAKE WATER DISTRICT
Mr. Reggie Lamson, General Manager
City of Big Bear Lake
Phone: (909) 866-5050
Email: [email protected]
MT. SAN ANTONIO COLLEGE
Mr. Scott Atkinson, Assistant Director
Mt. San Antonio College
Phone: (909) 816-7682
Email: [email protected]
CONTRACTORS
Mr. Nathan Complin, Project Executive
Erickson-Hall Construction Co.
Phone: (760) 801-4284
Email: [email protected]
Mr. Jon Wollam, Construction Manager
RC Construction Services
Phone: (909) 772-2654
Email: [email protected]
Mr. Bryan Aylor, Director of Construction
TELACU Construction Management
Phone: (714) 541-2390
Email: [email protected]
34 Appendix
ATTACHMENT A
ATTACHMENT B
ATTACHMENT C
ATTACHMENT D
ATTACHMENT E
B-1
E
XHIBIT B
FEDERAL CONTRACT TERMS, CONDITIONS, AND REGULATIONS
As used in this Exhibit B , this Agreement may be referred to as the “contract,” and Consultant may be referred to as “contractor.” In performing its Work under the Contract, Contractor must conform to all applicable federal, state, and local codes, laws, ordinances, rules and regulations, which will have full force and effect as though printed in full in the Contract. In addition to the terms, conditions, performance obligations, and other requirements set forth in the Contract, Contractor must comply with the following federal contract terms, conditions, and regulations, which are incorporated by reference in the Contract:
1. Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of “federally assisted construction contract” in 41 CFR Part 60–1.3 must include the equal opportunity clause provided under 41 CFR 60–1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 CFR Part, 1964– 1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 CFR part 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.”
41 CFR 60–1.4(b) provides:
The applicant hereby agrees that it will incorporate or cause to be incorporated into any contract for construction Work, or modification thereof, as defined in the regulations of the Secretary of Labor at 41 CFR Chapter 60, which is paid for in whole or in part with funds obtained from the Federal Government or borrowed on the credit of the Federal Government pursuant to a grant, contract, loan, insurance, or guarantee, or undertaken pursuant to any Federal program involving such grant, contract, loan, insurance, or guarantee, the following equal opportunity clause:
During the performance of this contract, the contractor agrees as follows:
(1) The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action will include, but not be limited to the following:
Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in B-2
conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. (2) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.
(3) The contractor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision will not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the contractor's legal duty to furnish information.
(4) The contractor will send to each labor union or representative of Workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or Workers' representatives of the contractor's commitments under this section, and must post copies of the notice in conspicuous places available to employees and applicants for employment.
(5) The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.
(6) The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders.
(7) In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of B-3
September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.
(8) The contractor will include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (8) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance:
Provided, however, that in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency, the contractor may request the United States to enter into such litigation to protect the interests of the United States.
The applicant further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction Work: Provided, That if the applicant so participating is a State or local government, the above equal opportunity clause is not applicable to any agency, instrumentality or subdivision of such government which does not participate in Work on or under the contract.
The applicant agrees that it will assist and cooperate actively with the administering agency and the Secretary of Labor in obtaining the compliance of contractors and subcontractors with the equal opportunity clause and the rules, regulations, and relevant orders of the Secretary of Labor, that it will furnish the administering agency and the Secretary of Labor such information as they may require for the supervision of such compliance, and that it will otherwise assist the administering agency in the discharge of the agency's primary responsibility for securing compliance.
The applicant further agrees that it will refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24, 1965, with a contractor debarred from, or who has not demonstrated eligibility for, Government contracts and federally assisted construction contracts pursuant to the Executive Order and will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the administering agency or the Secretary of Labor pursuant to Part II, Subpart D of the Executive Order. In addition, the applicant agrees that if it fails or refuses to comply with these undertakings, the administering agency may take any or all of the following actions: Cancel, terminate, or suspend in whole or in part this grant (contract, loan, insurance, guarantee); refrain from extending any further assistance to the applicant under the program with respect to which the failure or refund occurred until satisfactory assurance of future compliance has B-4
been received from such applicant; and refer the case to the Department of Justice for appropriate legal proceedings.
2. Davis– Bacon Act, as amended (40 U.S.C. 3141– 3148). When required by Federal program legislation, all prime construction contracts in excess of $2,000 awarded by non– Federal entities must include a provision for compliance with the Davis –Bacon Act (40 U.S.C. 3141–3144, and 3146–3148) as supplemented by Department of Labor regulations (29 CFR Part 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non–Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non–Federal entity must report all suspected or reported violations to the Federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti –Kickback” Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public Work, to give up any part of the compensation to which he or she is otherwise entitled. The non– Federal entity must report all suspected or reported violations to the Federal awarding agency.
3. Contract Work Hours and Safety Standards Act (40 U.S.C. 3701– 3708). Where applicable, all contracts awarded by the non–Federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard Work week of 40 hours. Work in excess of the standard Work week is permissible provided that the Worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours Worked in excess of 40 hours in the Work week. The requirements of 40 U.S.C. 3704 are applicable to construction Work and provide that no laborer or mechanic must be required to Work in surroundings or under Working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence.
4. Rights to Inventions Made Under a Contract or Agreement . If the Federal award meets the definition of “funding agreement” under 37 CFR § 401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research Work under that “funding agreement,” the B-5
recipient or subrecipient must comply with the requirements of 37 CFR Part 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency.
5. Clean Air Act (42 U.S.C. 7401– 7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251– 1387), as amended. Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non– Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401–7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251– 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
6. Debarment and Suspension (Executive Orders 12549 and 12689) . A contract award (see 2 CFR 180.220) must not be made to parties listed on the government - wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549.
7. Byrd Anti–Lobbying Amendment (31 U.S.C. 1352) . Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non –Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non–Federal award.
8. 2 CFR § 200.322 Procurement of Recovered Materials. .A non– Federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.
B-6
9. Certification for Contracts, Grants, Loans, and Cooperative Agreements. The parties to this Contract agree to comply with the provisions of 43 CFR 18, New Restrictions on Lobbying, including the following certification requirements:
In accordance with 43 C.F.R. § Part. 18, Appendix A, each of the parties to this Contract certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the parties, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the parties must complete and submit Standard Form–LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.
(3) The parties must require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients must certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification must be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
10. Executive Order 13513 of October 1, 2009, Federal Leadership On Reducing Text Messaging While Driving. Text Messaging While Driving by Government Contractors, Subcontractors, and Recipients and Subrecipients. Each Federal agency, in procurement contracts, grants, and cooperative agreements, and other grants to the extent authorized by applicable statutory authority, entered into after the date of this order, must encourage contractors, subcontractors, and recipients and subrecipients to adopt and enforce policies that ban text messaging while driving company-owned or - rented vehicles or GOV, or while driving POV when on official Government business or when performing any Work for or on behalf of the Government. Agencies should also encourage Federal contractors, subcontractors, B-7
and grant recipients and subrecipients as described in this section to conduct initiatives of the type described in section 3(a) of this order.
11. Drug-Free Workplace (2 CFR §182 and §1401) . The Department of the Interior regulations at 2 CFR 1401 —Government-wide Requirements for Drug- Free Workplace (Financial Assistance), which adopt the portion of the Drug- Free Workplace Act of 1988 (41 U.S.C. 701 et seq., as amended) are hereby incorporated by reference and made a part of this Contract. By entering into this Contract, the Contractor agrees to comply with 2 CFR 182.
12. Copeland Anti-Kickback Act (18 U.S.C. 874). Contractor agrees to comply with the Copeland Anti-Kickback Act as supplemented by Department of Labor regulations (29 CFR part 5).
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EXHIBIT C
SCHEDULE OF COMPENSATION
February 24, 2022
City of Rialto
150 South Palm Avenue
Rialto, CA 92376
Re: Hourly Rate Schedule
On-Call Services
City of Rialto
Dear Members of the Selection Committee:
Attached please find our Hourly Rate Schedule for on-call services.
On behalf of PBK and our entire consulting team, thank you for this opportunity. If you should have any questions or require any additional information, please do not hesitate to contact me at any time.
Very truly yours,
KELLEY NEEDHAM, AIA
Managing Partner
KN:br\22033-mkt
Attachment: Hourly Rate Schedule
HOURLY RATE SCHEDULE
The following hourly rates are proposed for the basis of negotiating scope once specific information about the project is known. Hourly rates include mark-up that will be applied to all fees. Reimbursable costs for reprographic services, computer plotting, and printing will be negotiated at the time services are requested.
ARCHITECT
Principals of Firm $260.00
Associate/Director/Coordinator $230.00
Facilities Planner $230.00
Senior Project Architect/Manager $210.00
Senior Construction Administrator $210.00
Project Architect/Manager/Designer $180.00
Construction Administrator $180.00
Project Leader $150.00
Design Studio/Project Coordinator $140.00
Architectural/Designer Intern $130.00
Clerical/Specification Writer $110.00
CIVIL ENGINEER
Principal Civil Engineer $150.00
Principal Land Surveyor $150.00
Project Engineer $120.00
Project Manager $105.00
Engineering Design $105.00
Design Draftsman $100.00
Draftsman $ 95.00
Technical Support $ 60.00
STRUCTURAL ENGINEER
Principal Engineer $175.00
Project Engineer $150.00
Chief Draftsman $110.00
Draftsman $ 90.00
Technical Support $ 75.00
ELECTRICAL ENGINEER
Principal $175.00
Project Manager $135.00
Project Engineer $125.00
Designer $ 95.00
Designer/CADD Technician $ 90.00
Jr. Designer/CADD Technician $ 80.00
CADD Technician/Drafter $ 70.00
Technical Support $ 50.00
MECHANICAL ENGINEER
Principal $225.00
Associate Principal $205.00
Senior Project Manager $195.00
Project Manager $185.00
Senior Project Engineer $170.00
Project Engineer $150.00
Senior Design Engineer $135.00
Design Engineer $125.00
Senior Designer $115.00
Designer $105.00
CADD Designer $100.00
CADD Technician $ 80.00
Administrative $ 75.00
Technical Support $ 65.00
LANDSCAPE ARCHITECT
Principal Architect $165.00
Associate Architect $140.00
Architect/Project Manager $125.00
Job Captain/Designer $110.00
CADD Technician $ 95.00
Draftsperson $ 80.00
Technical Support $ 65.00