Water Subcommittee
June 29, 2022

Water Subcommittee
City of Rialto
Agenda
Rialto City Hall, Council Chambers, 150 S. Palm
Ave. Rialto CA 92376
10:00 AMWednesday, June 29, 2022

CALL TO ORDER

ROLL CALL

PUBLIC COMMENTS

DISCUSSION ITEMS
1 WS-22-611 Update on the City of Rialto ’s Grant Assistance Program - Soto Resources.
2 WS-22-612 Update on the Inland Empire Utility Authority Effluent Agreement and Lake Rialto Design - Dopudja & Wells Consulting.
3 WS-22-618 Update to Payment Plan and Tax Roll Collection Topic 4 WS-22-609 2019-2021 Triennial Review - ARUP Agreement. 5 WS-22-613 Information Regarding Mandatory AB1668 and SB606 Compliance and Consent to Contract Eagle Aerial Solutions to Provide Sole Source Software Specifically Developed to Comply with the State of California Water Conservation Legislation.

UPCOMING MEETINGS/OTHER DISCUSSION ITEMS
July 27, 2022

ADJOURNMENT

1 City of Rialto
Legislation Text
File #: WS-22-611, Version: 1, Agenda #: 1
For Water Subcommittee Meeting [June 29, 2022]
TO: Water Subcommittee Members
APPROVAL: Thomas J. Crowley, P.E., Utilities Manager
Update on the City of Rialto’s Grant Assistance Program - Soto Resources.

BACKGROUND:

Soto Resources was initially contracted in May 2021 to identify funding for the Lake Rialto Project; subsequently the scope was expanded to also include funding research for the City’sinterests in Advanced Metering Infrastructure (AMI), City Well 3A, Cogeneration, and other priority Capital Improvement Plan (CIP) Projects. The Funding Research and Strategy Report completed by Soto Resources in June 2021 included a detailed funding matrix and identified 21 current and future funding opportunities for the City’sprojects. Since the Report was completed, Soto Resources has provided ongoing reporting to the City on current funding opportunities and submitted funding applications for priority Projects.

Funding Applications Completed:

The following summarizes Soto Resources’ funding application assistance for the City’s projects:
1) FY2022 Community Funded Projects Funding Request for the Lake Rialto Project: Soto Resources assisted the City with submitting information for the Lake Rialto Project and was awarded $1.05 million from Senator Connie Leyva’sOffice. Soto Resources prepared and submitted the application materials to the State Water Resources Control Board (SWRCB).

We are currently awaiting a funding agreement from SWRCB. 2) US Bureau of Reclamation’s(USBR) Water SMART: Water and Energy Efficiency Grant Program Grant Application for the City’s Advanced Metering Infrastructure (AMI) Implementation Project: Soto Resources prepared and submitted the City’s AMI Project Grant Application to USBR and was awarded $2 million. The program requires a minimum 50% applicant cost share. The total Project cost is estimated to be $6,761,169; the City’scost share is $4,761,169. We are coordinating with USBR and the City to draft the funding agreement.
3) Department of Water Resources (DWR) Urban & Multibenefit Drought Program Grant Application for the City Well 3A Groundwater Treatment Facility: Soto Resources prepared and submitted the grant application on December 17, 2022. Unfortunately, the Project was not selected for an award under this highly competitive program. DWR received over $1.4 billion in requests and awarded a total of $175 million to the highest priority applications.

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2 File #: WS-22-611, Version: 1, Agenda #: 1
4) Santa Ana Watershed Project Authority (SAWPA) One Water One Watershed (OWOW) Proposition 1, Round 2 Funding Applications for the Lake Rialto and the Shamrock and Meridian Septic to Sewer Projects: Soto Resources prepared and submitted 2 funding applications to the SAWPA OWOW Prop 1, Round 2 on March 23, 2022. The Lake Rialto Project application requested $2,950,000 in grant funding out of the total project cost of $8,000,000 ($1.05M earmark; $4M City cost share). The Shamrock and Meridian Septic to Sewer Project requested grant funding for the total project cost of $3,143,400 since the Project provides a direct Disadvantaged Community (DAC) benefit. The following provides more information on the program:
· Cost Share: Minimum 50% unless DAC/EDA Reduction or waiver. Will be competitive; 24 Projects submitted, requesting $68 million.
· Funding selections are anticipated in the fall 2022 (September/October) · Total funding available: $27 million
· Allocation for Upper Watershed (San Bernardino/Riverside Counties): $12,372,943 · DAC (MHI< 80%) Implementation / Set Aside: $4,095,000 5) FY2023 Community Funded Projects Funding Request for the Lake Rialto Project: Soto Resources supported the City with submitting an application to Senator Feinstein, Senator Padilla, and Congresswoman Norma Torres for Lake Rialto. We are currently awaiting the results of the requests.
6) USBR WaterSMART: Drought Response Program: Drought Resiliency Projects Funding Application for the City’s Well 3A Groundwater Treatment Facility:Soto Resources prepared and submitted the funding application for the City’s Well 3A Groundwater Treatment Facility Project on June 14, 2022. The application requested $2 million out of the approximately $4 million total project cost.
· A 50% cost share is required for this Program.
· Selections expected March 2023
Funding Applications in Progress
1) State Coastal Conservancy Ongoing Funding Program Application for the Lake Rialto Project: This Program includes funding for parks and trails for the public, protecting and restoring natural lands and wildlife habitat, and impacts of climate change. · A pre-proposal was submitted November 2021, and the City was invited back to complete a full proposal.
· This program does not have a due date for applications; the program accepts applications until funding is exhausted.
· The funding amount varies, depending on appropriations. The City plans to request $4 million.

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3 File #: WS-22-611, Version: 1, Agenda #: 1
· We are coordinating with the Santa Ana River Conservancy on the application. · CEQA recently started, and the City plans to submit when CEQA is far enough along to prepare a competitive grant application, likely fall 2022. 2) SWRCB Clean Water State Revolving Fund (SRF) Program Application for DAC Septic to Sewer Conversion Project: Soto Resources has been working with SWRCB to review eligibility and to confirm mapping of DACs in the project area. · Soto Resources has started preparing the application forms. · Applications need to be submitted by December 31, 2022. · The City is updating the project scope, schedule, and budget to support preparation of the grant application.
3) Wildlife Conservation Board (WCB) Stream Flow Enhancement Program for the Lake Rialto Habitat Management and Community Open Space Project: Soto Resources submitted a concept proposal on October 18, 2021 to the WCB and the City was invited back to complete a full proposal.
· In May 2022, a new funding cycle opened under this program, and the application deadline is ongoing.
· In order to be competitive, 65% design must be completed for the Project at the time of application.
· CEQA recently began for the Project. Soto Resources and the City will need to ensure that the project as scoped under CEQA still includes the stream flow benefits to be competitive for this WCB funding program.

This concludes the update on the City of Rialto’s Grant Assistance Program efforts by Soto Resources.

RECOMMENDATION:

Staff recommends Water Subcommittee to receive update on the City of Rialto’sGrant Assistance Program efforts performed by Soto Resources.

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4 Grant Assistance Program
Update 2022
Joey Soto,
Funding Consultant
June 2022
5 Funding Research and Strategy
Report
Ongoing Reporting on Funding
Opportunities
2 2022 GRANT UPDATE
6 1. FY2022 Community Funded Projects – Lake Rialto Awarded $1.05 Million! Announced July 2021

2. USBR Water and Energy Efficiency Grant – AMI Program Awarded $2 Million! Announced May 2022

3. DWR Urban & Multibenefit Drought – Well 3A Groundwater Treatment Facility Submitted December 2022; Not Awarded

4. SAWPA OWOW Prop 1 Round 2 – Lake Rialto & Shamrock/Meridian Septic to Sewer Submitted March 2022; Selections September/October 2022

5. FY2023 Community Funded Projects – 3 Funding Requests for Lake Rialto Submitted April 2022; Awaiting Results

6. USBR Drought Resiliency Projects – Well 3A Groundwater Treatment Facility Submitted June 2022; Selections March 2023
3 2022 GRANT UPDATE

APPLICATIONS SUBMITTED
7 State Coastal Conservancy Ongoing Funding
Program – Lake Rialto
Clean Water State Revolving Fund - DAC Septic to
Sewer Conversion Project
Wildlife Conservation Board Stream Flow
Enhancement Program – Lake Rialto
4 2022 GRANT UPDATE

APPLICATIONS IN PROGRESS
8 5
2022 GRANT UPDATE
Thank you!
9 Grant Assistance Program
Update 2022
Joey Soto,
Funding Consultant
June 2022
10 Funding Research and Strategy
Report
Ongoing Reporting on Funding
Opportunities
2 2022 GRANT UPDATE
11 1. FY2022 Community Funded Projects – Lake Rialto Awarded $1.05 Million! Announced July 2021

2. USBR Water and Energy Efficiency Grant – AMI Program Awarded $2 Million! Announced May 2022

3. DWR Urban & Multibenefit Drought – Well 3A Groundwater Treatment Facility Submitted December 2022; Not Awarded

4. SAWPA OWOW Prop 1 Round 2 – Lake Rialto & Shamrock/Meridian Septic to Sewer Submitted March 2022; Selections September/October 2022

5. FY2023 Community Funded Projects – 3 Funding Requests for Lake Rialto Submitted April 2022; Awaiting Results

6. USBR Drought Resiliency Projects – Well 3A Groundwater Treatment Facility Submitted June 2022; Selections March 2023
3 2022 GRANT UPDATE

APPLICATIONS SUBMITTED
12 State Coastal Conservancy Ongoing Funding
Program – Lake Rialto
Clean Water State Revolving Fund - DAC Septic to
Sewer Conversion Project
Wildlife Conservation Board Stream Flow
Enhancement Program – Lake Rialto
4 2022 GRANT UPDATE

APPLICATIONS IN PROGRESS
13 5
2022 GRANT UPDATE
Thank you!
14 City of Rialto
Legislation Text
File #: WS-22-612, Version: 1, Agenda #: 2
For Water Subcommittee Meeting [June 29, 2022]
TO: Water Subcommittee Members
APPROVAL: Thomas J. Crowley, P.E., Utilities Manager
Update on the Inland Empire Utility Authority Effluent Agreement and Lake Rialto Design - Dopudja & Wells Consulting.

BACKGROUND:

Below is an outline of the update on the Inland Empire Utility Authority (IEUA) Effluent Agreement and Lake Rialto Design.

Lake Rialto Update
Meeting with RWQCB.
· RWQCB liked the project.
· No permit. Email confirmation sent to RWQCB.

Status of Civil/Site Plans.
· Minor grading modifications around SCE tower.
· 60% grading plans anticipated by end of July.

Schedule Update
· On-schedule.

Grant funding
· Provided by Soto Resources as part of her update.

CEQA
· Conducted the Kick-off meeting with EN Planners.
· Studies are underway: Air Quality, Biological, Cultural, and Traffic. · Expect to have the studies competed in the next 30 days. · From there an Initial Study/Mitigated Negative Declaration will be prepared for review.

IEUA Effluent
Meetings with IEUA and their consultant team are ongoing. · Currently evaluating three potential pipeline alignments from Rialto WWTP to IEUA RP4. · Location and operations of proposed pump station being evaluated.

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15 File #: WS-22-612, Version: 1, Agenda #: 2
Schedule
· Site visits and pipeline alignment alternatives review in mid-July. · Final alignment selection by late-August/early September. · Dopudja & Wells is drafting the Term Sheet. Circulate early July for review. · Contract to Rialto City Council last meeting in September. · Final Preliminary Design Report (PDR) will follow approval of contract. Focused more on technical issues.

IEUA’s Budget
· IEUA approve its Budget and Capital Improvement Plan. · Includes anticipated cost for Effluent Agreement Infrastructure.

RECOMMENDATION:

Staff recommends Water Subcommittee to receive update on the Inland empire Utility Authority Effluent Agreement and Lake Rialto Design by Dopudja & Wells Consulting.

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16 City of Rialto
Legislation Text
File #: WS-22-618, Version: 1, Agenda #: 3
For Water Subcommittee Meeting [June 29, 2022]
TO: Water Subcommittee Members
APPROVAL: Thomas J. Crowley, P.E., Utilities Manager
Update to Payment Plan and Tax Roll Collection Topic
BACKGROUND:

Payment Plan Update
Veolia has been working on placing payment plans on individual customer bills and anticipates completing the payment plan project and going live in late July, August at the latest.

There are three (3) required technical components to roll out the program. Here is the latest status:
· Configure & test billing system - Configuration is completed. Testing the functionality of creating and status updates (current, broken, cancelled) depending on other related transactions have been completed. 100%
· Bill image/Calculation of "Amount Due" based on condition of if the customer has payment arrangement or not - Bill now displays "current + past due as total amount due if there is no payment arrangement" and "current + arrangement amount as current amount due if account has active payment arrangement." Ready to move to production. 100% · Billing system creating data for bill print vendor (interface) - Modification of the program has been completed, but testing resulted in numerous errors. (Capturing arrangement data from historical legacy systems, picking up values even if the arrangement has failed) This has been escalated within Veolia and vendor's management. 80% completed.

Veolia anticipates going live in July (August at the latest), Timing is consistent with our original estimates of how long this task would take.

Tax Role Collection
Moving from monthly billing to tax role collection results in two annual collection points in November and April of each year.

Making this move results in a working capital need in the range of $12 MM to $15 MM noting the need to bridge fund expenses until tax role payments are received. There is a need to build a cash City of Rialto Printed on 6/23/2022Page 1 of 2
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17 File #: WS-22-618, Version: 1, Agenda #: 3
reserve to bridge to semiannual payments.

Some municipalities overcome the need for working capital by switching to an approach that collects revenue in advance in November and April. This approach works better for homeowners than commercial accounts noting there is a larger variable water use component for commercial accounts while residential accounts are fixed. Veolia is in the process of generating a report that illustrates this difference and we hope to have it ready for the Water Subcommittee meeting.

Switching from monthly bills to tax role connection is likely to reduce late fee revenue. But the loss of late fee revenue is likely to be offset by a reduction in arrearage because tax roll collection is more effective and is more likely to substantially reduce or eliminate arrearage.

Report supporting the discussion of tax rolling sewer collections is included as Attachment 1. § 12.08.201. Lien for delinquent charges and by voluntary election included as Attachment 2.

RECOMMENDATION:

Staff recommends Water Subcommittee to receive an update to payment plan and tax role collection topic.

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18 19
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A.

B.

C.

D.

E.

1. § 12.08.201. Lien for delinquent charges and by voluntary election.

Latest version.
eLaws | eCases | California Laws | California Code of Regulations | Illinois Courts | Counties & Cities of California | Code of Rialto
Code of Ordinances
Title 12. PUBLIC UTILITIES
Division 1. Water, Sewer and Underground Utilities
Chapter 12.08. SEWER SYSTEM*
Any sewer charge that is unpaid by the stated due date shall be a debt in favor of the city of Rialto, which may use any legal means to collect any delinquent sewer charge.

At its option, the city may assign any delinquent sewer charge to a collection agency for collection.

Any property owner may elect to have the sewer charge annualized and assessed on the annual property tax bill for the property so designated by the owner. The annualized sewer charge shall be assessed on the annual property tax bill for the property for each property as it develops where the property is located beyond the city's water service area.

In addition to any other remedy available to the city of Rialto, any delinquent sewer charge may be submitted to the county of San Bernardino for inclusion on the annual property tax roll as a lien on the property for which the delinquency corresponds. The amount of the lien shall consist of the delinquent sewer charges, penalties and applicable county fees arising from the imposition of the lien and collection thereof.

The chief financial officer may request that the amount of any sewer charges due to the city hereunder be collected as an assessment lien on the property for which the delinquency corresponds by submitting a resolution to the city council that establishes the amount of any delinquency and accrued penalties and the identification of the property for which the delinquency corresponds and that requests the placement of exact amount of the delinquency and penalties on the San Bernardino County tax rolls for collection. The resolution of the city council shall conform to the county of San Bernardino auditor/controller-recorder's policies and procedures for applying special assessments to the tax rolls.

The following procedures shall apply to assessment liens:

A notice of proposed assessment lien shall be served on the owner of the property by personally serving or mailing said notice, to the address shown on the official

20 2.

3. records of the county assessor. The notice shall state the amount of delinquency and penalties sought to be imposed as an assessment lien, the legal description of the property on which the assessment lien is sought to be imposed and that the owner's right to appeal said proposed action by filing a written appeal within ten days from the date of service or mailing of said notice. The notice shall warn the owner that a failure to file a written appeal with the chief financial officer within said ten-day period shall constitute a waiver of the owner's right to appeal the imposition of the proposed assessment lien on the owner's property. If the city council, by resolution, adopts a fee to defray the expenses to process and conduct a hearing on said appeal, the notice also shall state the amount of the fee and that payment of said fee is a condition precedent to the effectiveness of the owner's right to appeal.

Within ten days from the date of service or mailing of said notice, the property owner may file a written appeal to the proposed assessment lien and pay any required fee to the city administrator or waive the right to such an appeal.

Whenever a property owner fails to file a timely appeal to a proposed assessment lien, the chief financial officer shall prepare a resolution that imposes an assessment lien on the owner's property and the city council shall adopt said resolution unless it determines that imposing an assessment lien on the property would be inappropriate.

The chief financial officer, or a designee other than the chief financial officer, shall hear each appeal within fourteen calendar days after the date on which the appeal was filed. Written notice of the hearing date shall be served on the owner, at least, seven days prior to the hearing on the appeal. At the hearing on the appeal, the chief financial officer or designee shall consider the computation of the amount of the proposed assessment lien, evidence that the owner owns the property on which the assessment lien is sought to be imposed and evidence that the non- payment is related to the property on which the assessment lien is sought to be imposed. At the conclusion of the hearing, the chief financial officer shall determine whether or not to impose an assessment lien on the property of the owner in such amount that is deemed to be fair and reasonable. The decision of the chief financial officer shall be final unless the property files an appeal to the city administrator within ten days of the mailing of the decision of the chief financial officer. Upon the determination of the chief financial officer or designee to impose an assessment lien and the amount thereof, the deputy finance director shall prepare a resolution as set forth in subsection (e)(2) hereof and the city council shall adopt said resolution unless it determines that imposing an assessment lien on the property would be inappropriate.
(Ord. 1406 § 1, 2007)
21 (Ord. No. 1454, § 1, 10-27-09)
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22 City of Rialto
Legislation Text
File #: WS-22-609, Version: 3, Agenda #: 4
For Water Subcommittee Meeting [June 29, 2022]
TO: Water Subcommittee Members
APPROVAL: Thomas J. Crowley, P.E., Utilities Manager
2019-2021 Triennial Review - ARUP Agreement.

BACKGROUND:

We are entering the 10th year of the Concession Agreement (CA). The CA calls for triennial reviews at 3-year intervals during the life of the agreement to be funded by the Rialto Utility Authority (RUA).

The reviews are performed by an independent third-party provider. The specific language in the concession governing the triennial review reads as follows:

Commencing upon the third (3rd) anniversary of the Effective Date, and every third (3rd) year thereafter during the Term, the Authority shall perform a full-scale inspection and review of the state of repair, working condition and performance capability of the Wastewater [and Water] Facilities, including testing of equipment to determine its physical and operational conditions, and inspection of the general status of repairs of all equipment and structures, grounds, utility lines, spare parts, inventories, and operation, maintenance, repair and replacement records. Such inspection and review shall be performed by or on behalf of the Authority, at the Authority’sexpense, and shall take place at such time as the Authority shall determine upon three (3) months’ written notice to the Concessionaire. The principal purpose of the inspection and review shall be to permit the Authority to ascertain on a comprehensive and focused basis the extent to which the Maintenance, Repairs and Replacements performed with respect to the Wastewater Facility are in accordance with this Agreement.

Previous reviews were performed by West Yost. It is proposed that this review be performed by ARUP. ARUP serves as the independent engineer for the bond holders who are very familiar with all aspects of Rialto's water, wastewater and billing collections and customer service assets.

Arup's proposal outlines a 14-week process which includes a full-scale inspection of the assets and provides two copies of the final report to the City in conjunction with a list and description of deficiencies for water and wastewater assets.

A copy of the ARUP Agreement is included as Attachment 1.

FINANCIAL IMPACT:

The total cost of the review is $120,000 evenly distributed between the water and wastewater utilities impacting account 680-500-7960-2011.

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23 File #: WS-22-609, Version: 3, Agenda #: 4
RECOMMENDATION:

Staff requests the Water Subcommittee recommend the City Council to approve for the triennial review to be performed by ARUP.

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24 Arup US, Inc.
560 Mission Street, Suite 700
San Francisco, CA 94105
USA
t +1 415 957 9445
arup.com
By email
May 31, 2022
Peter Luchetti
Table Rock, Inc.

Our ref 226148-00
Dear Mr. Luchetti,
Arup Scope and Fee Proposal for Rialto Triennial Inspection Arup North America Ltd. ("Arup") is pleased to provide you with our proposal related to the full-scale inspection and review of City of Rialto Water Facility for three years ending December 2022.

Arup will perform a full-scale inspection and review of the state of repair, working condition and performance capability of the water and wastewater assets including treatment, storage, and conveyance system.

Arup agrees to produce two (2) Triennial Inspection Reports (for water and wastewater assets respectively) that involve the following services based on the conditions of the Concession Agreement (CA) 11.1(r):

1. Desktop review of data and references provided by the Operator and the City of Rialto and conduct one (1) site visit to assess the following items:
i. Water and wastewater assets operations and maintenance activities ii. Inspections of the facility performance, including:
a. Observation of testing of equipment to determine its physical and operational conditions where needed.
b. Inspection of the general status of repairs of all equipment and structures, ground (site), utility lines, spare parts, inventories, and operation, maintenance, repair and replacement records.
iii. Collection system and lift station operations and maintenance activities iv. Solids handling and disposal
v. Electrical, natural gas, and reclaimed water usage
vi. Regulatory compliance
vii. Billing and customer services

2. Spot check of CMMS system for failure and remediations, 25 Our ref 226148-00
Date June 1, 2022

3. Provide a list and description of deficiencies for water and wastewater assets; and

4. Prepare drafts and finals of two (2) Triennial Inspection Reports for water and wastewater assets respectively to cover the abovementioned items.

We anticipate a 14-week full-scale inspection. After two weeks of data transfer/ collection, the assignment will include a 4-week desktop document review, and one (1) site visit to the Project Site (i.e. three (3) working days). We will issue draft reports five (5) weeks after the site visit and upon incorporating the feedback, we will issue Final Triennial Inspection Reports within 2 weeks. A workshop will be scheduled to go over the feedbacks.

Proposed Programme for Triennial Inspection
The scope and fee comprise of the following assumptions:
 The documents, reports, verbal communications, and operating records for the three years ending August 2022 provided to us are accurately represented for the performance of the assets.  The detailed cost and overall financial performance of the assets will not be reviewed.  Arup will only observe the testing of equipment and structure and any associated cost for testing of equipment or structure shall be borne by the Concessionaire. 4 5
6 7
4 5
6 7
Site
Visit
8 8
Draft Report
9 9
Client
Review/
Feedback
Final Triennial
Report
Draft Triennial Inspection Report
10 11
10 11
12 12
13 13
14 14
Documents Review
Workshop
3 3
2 2
1 1
Data Transfer
Report
Update
Start
26 Our ref 226148-00
Date June 1, 2022

 Arup will not determine the validity and enforceability of any contract, agreement, rule, or regulation applicable to the assets and their operation. It is assumed the Operator fulfils with the terms specified in the contracts, agreements, rules, and regulations.  It is assumed the Concessionaire executes all pre-approved capital projects described in Schedule A-10 under Article VI of the CA.

The proposed manhours and fee are presented below.

Role Proposed Employee Hourly
Rate
Total
Hours
Manhour
Cost
Project Director Ignacio Barandiaran $495.0 4 $1,980
Project Manager Eduardo Herrera $195.0 30 $5,850
Technical Lead Sheba Hafiz $495.0 24 $11,880
Process Specialist Ivan Chan $250.0 104 $26,000
Water Engineer Laney Nelson $195.0 100 $19,500
Water Engineer Alex Murray $195.0 100 $19,500
Senior Water Engineer Ryan Nordvik $250.0 104 $26,000
Total 466 $110,710
Fee Total
Manhour Cost $110,710
Travel Expenses $10,120
Arup Proposed Fee $120,830
Thank you and we look forward to be engaged in this assignment.

Yours sincerely,
Sheba Hafiz
27 Our ref 226148-00
Date June 1, 2022

Principal
d +1-415-629-8718
e [email protected]
28 City of Rialto
Legislation Text
File #: WS-22-613, Version: 1, Agenda #: 5
For Water Subcommittee Meeting [June 29, 2022]
TO: Water Subcommittee Members
APPROVAL: Thomas J. Crowley, P.E., Utilities Manager
Information Regarding Mandatory AB1668 and SB606 Compliance and Consent to Contract Eagle Aerial Solutions to Provide Sole Source Software Specifically Developed to Comply with the State of California Water Conservation Legislation.

BACKGROUND:

Water Conservation Legislation
In 2018, new landmark water conservation legislation was signed into law. Together, AB 1668 (Friedman) <https://leginfo.legislature.ca.gov/faces/billTextClient.xhtml?bill_id=201720180AB1668> and SB 606 (Hertzberg) <https://leginfo.legislature.ca.gov/faces/billTextClient.xhtml?bill_id=201720180SB606>, lay out a new long-term water conservation framework for California. This new framework is far-reaching for both the urban and agricultural sectors of California and represents a major shift in focus. Programs and initiatives are organized around four primary goals:
(1) Use water more wisely,
(2) Eliminate water waste,
(3) Strengthen local drought resilience, and
(4) Improve agricultural water use efficiency and drought planning.

Collectively, this legislation provides a road map for all Californians to work together to ensure that we will have enough water now and, in the years, ahead. It should be noted that the 2018 legislation applies to the actions of DWR, the State Water Resources Control Board <https://www.waterboards.ca.gov/> (State Water Board), and water suppliers. It does not set any standards or rules for individual use.

Implementation
DWR and the State Water Resources Control Board developed a “Primer” or handbook that summarizes the 2018 Water Conservation Legislation. Entitled -Making Water Conservation a California Way of Life Primer of 2018 Legislation on Water Conservation and Drought Planning, Senate Bill 606 (Hertzberg) and Assembly Bill 1668 (Friedman), <https://water.ca.gov/-/media/DWR-Website/Web-Pages/Programs/Water-Use-And- Efficiency/Make-Water-Conservation-A-California-Way-of-Life/Files/PDFs/Final-WCL-Primer.pdf? la=en&hash=B442FD7A34349FA91DA5CDEFC47134EA38ABF209> the Primer outlines the key authorities, requirements, timeline, roles, and responsibilities of State agencies, water suppliers, and other entities during implementation of actions described in the 2018 legislation.

To fully plan, develop and implement the new framework, DWR and the State Water Board will work closely together in collaboration with stakeholders to develop new standards for:

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29 File #: WS-22-613, Version: 1, Agenda #: 5
· Indoor residential water use
· Outdoor residential water use
· Commercial, industrial, and institutional (CII) water uses for landscape irrigation with dedicated meters
· Water loss
Urban water suppliers will be required to stay within annual water budgets, based on these standards, for their service areas. In addition, water suppliers will need to report on implementation of new performance measures for CII water use. The legislation also made important changes to existing urban and agricultural water management planning, and enhanced drought preparedness and water shortage contingency planning for both urban water suppliers, and small water systems and rural communities.

Additional information can be found on the California Department of Water Resources website:
<https://water.ca.gov/Programs/Water-Use-And-Efficiency/2018-Water-Conservation-Legislation> Urban Water Use Objective
Each year, urban retail water suppliers will have to calculate their ‘urban water use objective’ and assess whether they met their objective. This objective is based on an aggregate estimate of efficient water use for the previous year (calendar or fiscal) based on the adopted water use efficiency standards and local service area characteristics for that year (WC §10609.20 <https://codes.findlaw.com/ca/water-code/wat-sect-10609-20.html>).

The annual urban water use objective (WC §10609.20(c) <https://codes.findlaw.com/ca/water- code/wat-sect-10609-20.html>) is the sum of:

1. Aggregate estimated efficient indoor residential water use.

2. Aggregate estimated efficient outdoor residential water use.

3. Aggregate estimated efficient outdoor irrigation of landscape areas with dedicated irrigation meters or equivalent technology in connection with CII water use.

4. Aggregate estimated efficient water losses.

5. Aggregate estimated water uses for approved variances.

6. Potable reuse bonus incentive adjustment
By comparing the amount of water actually used in the previous year with the urban water use objective, urban retail water suppliers will be in a better position to help eliminate unnecessary use of water; that is, water used in excess of that needed to accomplish the intended beneficial use.(WC §10609(a) <https://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml? lawCode=WAT&division=6.&title=&part=2.55.&chapter=9.&article=>).

Additional information can be found on the California Department of Water Resources website:
<https://water.ca.gov/Programs/Water-Use-And-Efficiency/2018-Water-Conservation- Legislation/Urban-Water-Use-Efficiency-Standards-Variances-and-Performance-Measures> City of Rialto Printed on 6/23/2022Page 2 of 5
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30 File #: WS-22-613, Version: 1, Agenda #: 5
ANALYSIS/DISCUSSION:

WATERVIEW: Compliance software for SB 606 & AB 1668 “Water Efficiency as a way of Life” WaterView is a software specifically developed to comply with the State of California water conservation legislation. It has been developed over the last three years by Eagle Aerial Solutions.

The LAM (Landscape Area Measurement) data that DWR released to all the urban water suppliers statewide in early 2021 is a foundational piece of the legislation. The LAM data was produced for the California Department of Water Resources (DWR) by the Eagle Aerial/NV5 team. WaterView integrates the LAM data and several other critical pieces of data in ways that support supplier compliance with state mandated water efficiency standards. Below is a description of the WaterView product and several points of unique capabilities and value that we believe justify an acquisition on a sole source basis.

WaterView Functionality:

Eagle Aerial Solutions has developed WaterView, a web-based water efficiency software, in an exclusive partnership with the California Water Efficiency Partnership. WaterView is designed to assist suppliers in meeting the water efficiency goals that will be mandated by new state legislation (SB606 and AB1668), thereby avoiding significant fines that will be imposed upon urban suppliers that exceed their allocation.

In order to achieve these goals, a purveyor needs to understand and track its progress in meeting the state’s allocation requirements. And in order to attain the required supplier level efficiency, it needs to understand and manage the efficiency of its residential customers and, as mandates are developed, its CII customers. WaterView has been developed to do just that.

The WaterView software has been designed with input from many California water suppliers to provide ACCURATE data in compliance with state requirements, integrate a variety of existing district specific data sets and facilitate effective retail customer efficiency campaigns and communication. It will additionally give insight into a water suppliers individual customers and groups of customers that allows a supplier to be proactive and help manage its water supply and the efficiency of its customers.

WaterView provides an easy-to-use, GIS-based mapping solution that incorporates imagery data, demographic data to assess indoor water use, ET data, district water use data, and the LAM data from DWR-generated accurate irrigated vegetation data. It is the only software solution designed specifically to integrate all of this data AND provide detailed and accurate data analytics essential to attain efficiency objectives. Its tools allow a wide range of up to date and historical performance analyses from the district level all the way down to the individual parcel level. The data can be used to track performance in a variety of ways, measure the efficiency of water conservation efforts and communicate directly with customers about their water efficiency trends. It even allows for comparisons of efficiency among similarly situated customers to encourage conservation by “social norming”.

Unique WaterView Capabilities and Value:

WaterView is the only software that fully mirrors the requirements of SB606 & AB1668. It combines multiple data sets (daily local ET readings, parcel data, demographic data, irrigated landscape square footage, household size, etc.) to allow precise, targeted conservation efforts at the district, group, and customer level. These targeted efficiency assessments and outreach capabilities will lead City of Rialto Printed on 6/23/2022Page 3 of 5
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31 File #: WS-22-613, Version: 1, Agenda #: 5
to more effective conservation campaigns while saving money over untargeted, large-scale outreach efforts.

WaterView is the only source for mapped turf grass across the whole service area: No other software has this data. This data was generated as a proprietary by-product of the LAM project and is only available to WaterView subscribers.

Turf is the most water intensive vegetation in the service area. Access to location-based data about turf allows a purveyor to save significant money and time by allowing conservation teams to target customers with the largest amount of turf, thereby reducing the cost of outreach efforts and rebate programs. This saves substantial amounts of money and resources used in outreach efforts. By identifying and targeting, for example, the largest turf-containing parcels constituting 20 percent of the customers, a purveyor might be able to address a majority of the turf in the district. This reduces mailing costs substantially, reduces the number of customers and transactions, and reduced the amount of staff time needed to accomplish district-wide targeted turf reduction goals.

Unique Support and Consulting Capabilities:

As part of the team that compiled the statewide LAM data for DWR, Eagle has become intimately familiar the issues related to data problems, clean up, enhancement and the like. No other company has been as deeply involved in data management issues related to DWR’s irrigated vegetation process. We and our partner company, NV5, have alone been the ones involved in learning to understand and solve these issues.

Because of this, Eagle Aerial is able to assist suppliers with problems that often occur with the underlying data that is required in order to conduct the efficiency analyses. For example, land use designations from assessors can be incorrect or might be missing data, requiring analytic processes to address the issue. This incorrect or missing data can lead to your jurisdiction receiving a lower allocation of water from the state. Multi-family metering and related parcel information problems require special approaches to assure DWR required data accuracy at the overall supplier and parcel level. These problems, if not addressed, not only can add to the inaccuracy of the efficiency assessments, but they can also lead to suppliers receiving a reduced allocation from the state.

WaterView is specifically designed to assist in improving the land use, parcel data and related geographic issues so minimize these problems.

The water conservation legislation is evolving over the next several years. Staying in compliance with these changing laws is challenging and requires attending all the DWR meetings and changing the software as DWR revises the requirements. Eagle Aerial is 100% committed to attending these meetings and updating the WaterView as DWR clarifies the legislation.

Literature on WaterView by Eagle Aerial Solutions is included as Attachment 1.

FINANCIAL IMPACT:

WaterView Overview:

Eagle Aerial Solutions together with CalWEP, has custom designed and developed WaterView, to help water professionals meet the efficiency and allocation requirements established under the new long term California water conservation legislation, SB606 & AB1668. EAS proposes the City of Rialto Printed on 6/23/2022Page 4 of 5
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32 File #: WS-22-613, Version: 1, Agenda #: 5
implementation of WaterView as a critical SaaS tool that helps prepare and maintain regulatory compliance under the new state standards.

The following sections are meant to provide information specific to the City of Rialto:

Annual Subscription:

WaterView is an annual subscription, Software as a Service (SaaS). All CalWEP members will receive the CalWEP discount for the lifetime of their WV subscription. The CalWEP discount will be applied to the subscription cost every year the water district is a member of CalWEP. Yearly subscription above is for: 3 user seats. Additional seats can be purchased if needed.

Financial cost for a 3-year agreement totals $94,358 and will impact Account 680-500-7960-2011.

Eagle Arial Solutions Quote is included as Attachment 2.

RECOMMENDATION:

Staff recommends that the Water Subcommittee Receive Information Regarding Mandatory AB1668 and SB606 Compliance and Consent to a 3-year Agreement with Eagle Aerial Solutions to Provide Sole Source Software Specifically Developed to Comply with the State of California Water Conservation Legislation.

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33 COST-EFFECTIVE AB1668 AND SB606 COMPLIANCE TOOL

ONE-SIZE-FITS-ALL PROGRAMS ARE NO LONGER ENOUGH
AB1668 and SB606 compliance dates are fast-approaching, and agencies not on track must act now to avoid hefty fi nes.

The problem is that blanket approaches to water conservation like alternating watering days and toilet rebate programs aren’t enough to meet water use objectives under the new legislation. The most cost-eff ective path to compliance is identifying the most ineffi cient users and helping them take action. In addition to regulatory compliance, this is critical for coping with recurrent drought—but many agencies don’t have the data to do it.

IDENTIFY OVERUSE AND INEFFICIENCY WITH PARCEL-LEVEL DATA WaterViewTM is the only software built specifi cally to help water suppliers comply with AB1668 and SB606.

The simplifi ed GIS platform lets utilities target ineffi cient water users, with parcel-level insights based on landscape area, local weather/ET and gallons per capita per day allocation.

CUSTOMERS 25,644 USAGE CCF % OF USAGE REDUCE BY 30% DIFFERENCE CCF 10% 2,564 103,118 22% 72,183 30,935
15% 3,847 140,599 30% 98,419 42,180
20% 5,129 174,309 38% 122,016 52,293
25% 6,411 203,543 44% 142,480 61,063
30% 7,693 226,348 49% 158,444 67,904
35% 8.975 261,897 57% 183,328 78,569
40% 10,258 284,440 62% 199,108 85,332

DROUGHT REPORT / OUTREACH CALCULATOR
Recent
Months
Total
Allocation
Total
Usage CCF
Reduce Current
Usage by 15%
Diff erence
CCF
APR 480,615 344,963 293,219 51,744
MAY 559,503 401,870 341,590 60,281
JUN 625,946 462,081 392,769 69,312
Studies conducted
with water suppliers
using WaterViewTM
found that getting
the top 30% of over
users to reduce
usage by 30%
delivers same result
as getting 100%
of users to reduce
usage by 15%.
landscape area, local weather/ET and gallons per capita per day allocation.

Zero in on ineffi cient users and
behaviors
• Find over users with biggest
impact on compliance
• Spot trends and behaviors
like overwatering in Fall
/gid00024/gid00028/gid00047/gid00032/gid00045/gid00001/gid00006/gid00033/gid00033/gid00036/gid00030/gid00036/gid00032/gid00041/gid00030/gid00052/gid00001/gid00020/gid00042/gid00033/gid00047/gid00050/gid00028/gid00045/gid00032 Monitor district-level
compliance
• Track aggregate
allocation vs. usage
to avoid end-of-year
surprises and excess
costs
• Compare district usage
to legislative objective
AB1668 AND SB606 COMPLIANCE DEADLINE: January 1, 2024.

PROPOSED FINES: $10,000 per day
34 REDUCE COMPLIANCE COSTS AND SIMPLIFY REPORTING
In compliance with state standards and legislative guidelines, WaterViewTM calculates water allocation for commercial dedicated irrigation meter (DIM) and mixed use meter (MUM) accounts.

Cost-eff ective mapping and advanced analytics for DIM and MUM landscapes
• Eliminate the need for costly manual landscape area
measurement
• Analyze and report on required performance measures for DIM and MUM landscapes

OPTIMIZE PROGRAMS, CAMPAIGNS AND INCENTIVES
WaterViewTM provides a centralized, automated process for tracking program participation and eff ectiveness, helping aim outreach to the correct customers and connect them with the right tools and support.

Reach the right user with the
right message at the right time
See which campaigns are
working best so you can
customize your messaging and
incentive programs for optimal
eff ectiveness.

Instantly identify
parcels with the
most turf to achieve
immediate water
savings with turf
removal campaigns
For more information or to get one-on-one support:

Call: 714 754 7670 or Visit: EagleAerial.com
Custom Turf Analysis
35 Custom Desgined Data Management Software for Water Mangers Contact Information: City of Rialto Eagle Aerial Solutions 105 S. Palm Ave. 3333 Michelson Drive, Suite 300 Rialto, Ca. 92376 Irvine, Ca. 92612 Thomas Crowley Jazmine Molloy [email protected] [email protected] (909)820-8056 (714) 754-7670 x700 WaterViewTM Overview: Eagle Aerial Solutions together with CalWEP, has custom designed and developed WaterViewTM, to help water professionals meet the efficiency and allocation requirements established under the new long term California water conservation legislation, SB606 & AB1668. EAS proposes the implementation of WaterViewTM as a critical SaaS tool that helps prepare and maintain regulatory compliance under the new state standards. The following sections are meant to provide information specific to your district: Number of Total Connections: 11,000 Pricing Annual Subscription cost: Initial Setup Fee:
3 Year Agreement $30,318* [Includes 2-year CalWEP membership – Free for new customers] $3,404 5 Year Agreement $30,318 [Includes 2-year CalWEP membership – Free for new customers] WAIVED *This pricing is based on a multi-year contract and is locked in for the term of the contract. NOTE: There is a penalty fee with early cancellation. Annual Subscription: WaterViewTM is an annual subscription, Software as a Service (SaaS). All CalWEP members will receive the CalWEP discount for the lifetime of their WV subscription. The CalWEP discount will be applied to the subscription cost every year the water district is a member of CalWEP. Yearly subscription above is for: 3 user seats. Additional seats can be purchased if needed. 36 WaterViewTM will: • Analyze total water allocation for the water agencies’ entire residential service area and at an individual residential parcel level, in compliance with new state standards. • Spot water use trends, track and manage over allocation users within each district. • Identify targeted land classification types, like high turf areas, for effective rebating. • Aid in upcoming DWR data review and reporting requirements. • Continually calculate water use efficiency (per the state standards) across the residential service area and at a customer/parcel level. • Host high resolution aerial imagery and the ACTUAL imagery used in DWR’s study for the subscribers to access at any time. • Import and calculate daily ET readings. • Supply detailed demographic data for more accurate indoor water use efficiency measurements and water use analytics. • Provide various GIS tools along with sophisticated data mining and multi-level querying functions. Subscribing Agencies will: Be required to provide meter location and water use data to be imported into the WaterViewTM portal. A Unique ID (UID) for the meter location must be used to tie the usage data to the meter address. Names do not need provided, unless your district would like to do direct mailings for outreach to target certain customers for incentives to become more efficient. 37 Technical Support & Project Management Technical support will be provided through the duration of the contract. Software training will be done by a series of onboarding virtual meetings. Your agency will be assigned a Customer Success Advocate that will provide any additional training(s) or account customization via virtual meeting platforms and screen sharing throughout the life of the WaterViewTM subscription. Security of the WaterViewTM Platform: Eagle Aerial Solutions developed the WaterViewTM portal in partnership with Digital Map Products Now LightBox, using their existing stable and robust online mapping technology. DMP/LightBox has been providing mapping services for nearly 20 years to large enterprise and government customers including Zillow, Google, Apple, CBRE, and the State of California. More than 350,000 users are accessing data from their platform daily to make informed decisions. For more detailed information please refer to the full security statement: https://www.eagleaerial.com/docs/waterview-security.pdf Thank you again for your interest in WaterViewTM! We look forward to working together on your agency’s water efficiency efforts. -The Eagle Team 38