REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY, CALIFORNIA
AND RECORD OF ACTION
CITY OF RIALTO
January 29, 2008 2000 FEB 25 PM 2: 10
RECEIVED
FROM: VANA R. OLSON, Director CITY CLERK
Department of Public Works - Solid Waste Management Division SUBJECT: AMENDMENTS TO WASTE DISPOSAL AGREEMENTS FOR PARTICIPATION
IN THE COMPREHENSIVE DISPOSAL SITE DIVERSION PROGRAM
RECOMMENDATION: Approve amendments to the following four Waste Disposal Agreements regarding each city's participation in the County's Comprehensive Disposal Site Diversion Program:
Town/City Agreement Amendment
City of Highland Agreement No. 01-735 Amendment No. 3
City of Loma Linda Agreement No. 98-745 Amendment No. 3 City of Rialto Agreement No. 97-1043 Amendment No. 3
Town of Yucca Valley Agreement No. 98-288 Amendment No. 3 BACKGROUND INFORMATION: In 1989, the State of California passed AB 939 that required all local jurisdictions to divert waste from landfill disposal by fifty (50) percent. The County and the cities have implemented many programs to achieve this state mandated requirement. Most jurisdictions have achieved diversion in the high forty (40) percent range. The County unincorporated area is currently at forty-nine (49) percent. Many solid waste customers already have a significant portion of their waste diverted through curbside recycling programs; however, residential and commercial self-haul customers that take their waste to the disposal facilities have limited diversion opportunities.
Cities with Waste Delivery Agreements (WDA) have requested that the County perform diversion of self-haul waste at the disposal facilities. In response to this need, the Solid Waste Management Division (SWMD) developed a Comprehensive Disposal Site Diversion Program (CDSDP) to divert this waste. The SWMD completed a pilot program at the Victorville Landfill and determined that the program was effective in increasing the diversion of these loads. Under the program, self-haul vehicles are directed to a load checking station where the potential for diversion is assessed. Loads that appear to have substantial divertible materials are sent to the diversion area for processing. Currently, approximately fifty (50) percent of the targeted or eligible loads are directed to the on-site processing area and approximately fifty (50) percent of that tonnage processed is diverted.
Record of Action of the Board of Supervisors
cc: SWMD-Olson
AGREEMENTS AS LISTED ABOVE
SWMD-Rozzi w/ agree
Contractor c/o Dept w/ agree APPROVER CONSENT CALENDAR) ACR-Acct Pay Mgr w/ agree BOARD OF GUPERVISORS
Periculum c/o Risk w/ agree COUNTY OR SAN BERNARDINO
Risk Management MOTION ABSENT SECOND MOVE AYE
County Counsel-Morisaki
CAO-Forster DENA MISMI ,CLERK OF'THE BOARD
SWMD-Wulfman mul
BY
File w/ agree
2/14/08 DATED: J
ARDINO COUT
ITEM 027
BOARD OF SUPERVISORS
AMENDMENTS TO WASTE DISPOSAL AGREEMENTS FOR
PARTICIPATION IN THE COMPREHENSIVE DISPOSAL
SITE DIVERSION PROGRAM
JANUARY 29, 2008
PAGE 2 OF 2
On January 9, 2007, the Board of Supervisors directed SWMD to implement the CDSDP at the County's ten major landfills/transfers stations and approved fees to finance the cost of operating the program. Amendment #25 to the operations contract #01-237 with Burrtec facilitates implementation of the CDSDP throughout the solid waste disposal system.
The first year cost of this program to the County was estimated at $36.10 per ton of diverted material. To finance this cost, SWMD is charging self-haul customers a $10.00 per ton AB 939 Fee for loads of one ton or more, $2.00 for minimum loads up to 500 Ibs., $1.00/cubic yard for Volume Basis (for non-compacted refuse), and $3.34/cubic yard for Volume Basis (compacted refuse). The AB 939 fee will be reviewed annually to match revenues with costs. Regular trash trucks and transfer trucks will not be charged this fee since these vehicles are delivering waste that has already been subject to a diversion program.
In addition to self-haul loads, roll off container trucks under franchise to the County and WDA cities and other County and city vehicles such as pick-ups and dump trucks are the targeted candidates for this diversion processing. To process these vehicles, the County must amend agreements with the WDA cities to allow SWMD to charge city franchised haulers and other city vehicles the AB 939 Fee. Therefore, the purpose of these amendments to the WDA is to authorize the County to charge the AB 939 Fee on tonnage that is otherwise considered to be controllable waste of the City and, at the same time, to allow such waste be processed in the CDSDP.
The CDSDP is currently operating at the Victorville landfill, Barstow landfill, Twentynine Palms transfer station, Phelan transfer station and the Big Bear transfer station. It is expected that additional sites, including the San Timoteo landfill and the Mid-Valley landfill, will implement the CDSDP in the future as more WDA cities approve their amendments.
REVIEW BY OTHERS: This item was reviewed by County Counsel (Maxine Morisaki, Deputy County Counsel, 387-3203) on January 17, 2008 and the County Administrative Office (Tom Forster, Administrative Analyst, 387-4635) on January 18, 2008.
FINANCIAL IMPACT: Participation by the four subject cities in the CDSDP will add a total cost of approximately $131,000 to the program. However, revenues generated from the Board- approved AB 939 Fees will be sufficient to offset this cost to SWMD.
SUPERVISORIAL DISTRICT(S): Third and Fifth
PRESENTER: Peter H. Wulfman, Division Manager, 386-8703 1/29/08 #27
FOR COUNTY USE ONLY
New Vendor Code Dept. Contract Number
X Change SCSwM A 97-1043 A-3
Cancel
County Department Dept. Orgn. Contractor's License No.
DPW - Solid Waste Management SWM SWM
County Department Contract Representative Telephone Total Contract Amount County of San Bernardino Claudia J. Rozzi, Financial Manager 386-8949 Varies FAS Contract Type
X Revenue • Encumbered [Unencumbered • Other
CONTRACT TRANSMITTAL
The Comprehensive Disposal on Diversion Program COD Amend existing revenue contact for implementation of Commodity Code Contract Start Date Contract End Date Original Amount Amendment Amount 1/01/98 12/31/12
Fund Dept. Organization Appr. Obj/Rev Source TGRC/PROJ/JOB No. Amount EAA SWM SWM 9700 None
Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount
ORIGINAL
Project Name Estimated Payment Total by Fiscal Year
Amendment # 3 to the FY Amount I/D FY Amount I/D
Waste Disposal Agreement
For Comprehensive Disposal Site
Diversion Program (CDSDP).
CONTRACTOR City of Rialto
Federal ID No. or Social Security No.
Contractor's Representative Henry Garcia, City Administrator Address 150 S. Palm Avenue, Rialto, California 92376 Phone (909) 820-2689 Nature of Contract: (Briefly describe the general terms of the contract) The Waste Delivery Agreement is a fifteen year agreement between the County and the City of Rialto for use of the County landfill system. Amendment # 1 was to implement the "Article 19 Solid Waste" component of the County's waste management system and define the city's share of that revenue, Amendment # 2 was to increase the annual maximum limits of "Article 19 Solid Waste" in the County landfil system.
The purpose of Amendment # 3 is to allow the County to charge the fee of $10.00 per ton (pro rated) for identified controllable waste of the City (e.g., roll off container trucks and other County/City vehicles such as pick-ups and dump trucks) and have such waste subject to being processed in the recycling program. (Attach this transmittal to all contracts not prepared on the "Standard Contract" form.) Approved as to Legal Form (sign in blue ink) Reviewed as to Contract Compliance) Presented to BOS for Signature mischi
• •
County Counsel Department Head
1-17-08 BiG RAT H7-08 Olse
Date Date
Auditor/Controller-Recorder Use Only
• Contract Database • FAS
Input Date Keyed By
dy Ship
AMENDMENT NO. 3 CITY OF RIALTO
TO 2008 FEB 25 PM 2:10
WASTE DELIVERY AGREEMENT RECEIVED
CITY CLERK
On 12/16/97, the City of Rialto ('City") and the County of San Bernardino ("County") entered into a Waste Delivery Agreement (the "WDA") which is hereby amended as of this 20t kay of November, 200Z ("Amendment No. 3).
RECITALS
A. The County owns, manages and operates a sanitary landfill system for the disposal of municipal solid waste generated in the unincorporated area within the County and which it has made available for the disposal of municipal solid waste generated within the cities located within the County (the "Disposal System"). The Disposal System currently includes ten (10) major facilities: six (6) active landfills and four (4) Transfer Stations.
Landfill: Transfer Station:
Victorville Sanitary Landfill Phelan Transfer Station
Barstow Sanitary Landfill Big Bear Transfer Station
Landers Sanitary Landfill Twentynine Palms Transfer Station Colton Sanitary Landfill Heaps Peak Transfer Station
San Timoteo Sanitary Landfill
Mid-Valley Sanitary Landfill
The Disposal System is used for the disposal of municipal solid waste which is not composted, reused, recycled, transformed or otherwise diverted from landfill disposal, pursuant to the California Integrated Waste Management Act of 1989 (the "Act") [Division 30 of the California Public Resources Code].
B. In 1989 the state passed AB 939 that required all local jurisdictions to divert waste from landfill disposal by fifty percent (50%). The County and the cities have implemented many programs to achieve this state mandated requirement. Most jurisdictions have achieved diversion in the high forty percent (40%) range; however, they are short of the fifty percent (50%) requirement. Many solid waste customers already have a significant portion of their waste diverted either through curbside recycling programs or at Material Recovery Facilities. However, residential and commercial self-haul customers who take their solid waste to the disposal facilities have limited diversion opportunities.
C. The recycling representatives from the County and Cities with Waste Delivery Agreements (WDA) have requested that the County perform diversion of self-haul waste at the disposal facilities. In response to this need, the Solid Waste Management Division (SWMD) has developed a Comprehensive Disposal Site Diversion Program (CDSDP) to divert this waste. The SWMD financed a pilot program at the Victorville
Landfill and has determined that the program is effective in increasing the diversion of these loads. The program has self-haul vehicles proceed to a load checking station where the potential for diversion is assessed. Loads that appear to have substantial divertable materials are sent to the diversion area for processing. As of November 2006, approximately fifty percent (50%) of the type of loads identified as being eligible for the program are directed to the on-site processing area and approximately fifty percent (50%) of the tonnage processed is diverted.
The CDSDP, which was recommended by the Local AB 939 Task Force (Solid Waste Advisory Taskforce/SWAT) on October 18, 2006, will expand the existing diversion program to the ten major facilities operated by the County (See Recital A above). The recently completed amendment to the Operations Contract with the Operations Contractor facilitates the implementation of the expansion of the onsite CDSDP throughout the system; specifically requiring such services to be provided by the operator and setting out an agreed upon first year cost for such services of $36.10 per ton of diverted material.
E. To finance the CDSDP, an AB 939 Fee will be charged to self-haul customers.
Regular trash trucks and transfer trucks will not be charged the fee, because these vehicles deliver waste that has already been subject to a diversion program. Eligible tonnage to be charged the AB 939 Fee is waste brought to the disposal site by self- haulers, commercial (non-franchised and non-permitted haulers), all county and city roll- offs (roll-offs either controlled or hauled by the county/city) and other county and city owned vehicles. Eligible tonnage that will not be charged a fee is waste brought to a disposal site from a community clean-up program, waste brought to a disposal site on a free dump day, and waste picked up by the Operations Contractor for off-site clean-up one-quarter mile around a disposal site. The AB 939 Fee is set at a price sufficient to cover the cost of diversion for both of the proceeding categories of Eligible tonnage.
However, Eligible tonnage that is considered to be Controllable Waste of the City within the meaning of this WDA is entitled to be disposed of on payment only of the Contract Rate (pursuant to section 4.1). On the other hand, such tonnage is not entitled to participate in a program such as the CDSDP, pursuant to the provisions of section
3.6. The purpose of this amendment is to authorize the County to charge the AB 939 Ine ale i program sun she coM Fee on Eligible tonnage that is otherwise considered to be Controllable Waste of the City and, at the same time, to allow that such waste be processed in the CDSDP.
F. On January 9, 2007, the Board of Supervisor's (the "Supervisors") of the County approved the expansion of the CDSDP to the ten (10) major facilities in the County Disposal System, as listed in Recital A above. The Supervisors also approved the AB 939 Fee which will be implemented relative to Eligible tonnage at each disposal site concurrently with the start-up of the CDSDP at the given disposal site.
NOW THEREFORE, in consideration of the forgoing recitals and the following covenants and promises the parties agree as follows:
Section 3.6. COUNTY PROVISION OF THE WASTE DIVERSION SERVICES shall be amended by adding the following:
(D) Comprehensive Disposal Site Diversion Program (CDSDP).
Effective with the approval of this Amendment, the City agrees to become a participant in the County's Comprehensive Disposal Site Diversion Program ("CDSDP"). The CDSDP will be funded through the AB 939 Fee. The CDSDP may be expanded, contracted or modified by the County at any time in its sole discretion.
The CDSDP will target all self-haul and commercial vehicles, county/city roll-offs, and other county/city owned vehicles bringing waste to the disposal site. A load reviewer will interview drivers and review every load and identify those loads with the potential for diversion. Those loads will be sent to the on-site diversion area for processing. Loads will be dumped at the sorting area where a combination of manual and mechanical means will be used to sort inert waste, fines waste, wood waste, metal waste, green waste and tires. The diverted materials will be stockpiled for additional processing or later use. The operator will regularly quantify the weight of the material diverted. By design, the program can add or delete diverted materials based on a material's "divertability", although the core materials are expected to remain the same.
The weight of the diverted materials will be allocated in proportion to the percent of Eligible tons brought in by jurisdiction of origin on a site-by-site basis (1) Eligible and Ineligible Tons. The CDSDP classifies all materials coming into a disposal site as Eligible or Ineligible tonnage.
Eligible tonnage is waste that is not subject to a recycling program prior to arriving at the disposal site. Ineligible tonnage has been subject to a recycling program or is classified as restricted waste or non-waste material.
Eligible tonnage to be charged the AB 939 Fee is waste brought to the disposal site by self-haulers, commercial (non-franchised and non-permitted haulers), all County and city roll-offs and other County and city owned vehicles. Eligible tonnage that will not be charged a fee is waste brought to a disposal site from a community clean-up program, waste brought to a disposal site on a free dump day, and waste picked up by the Operations Contractor for off-site clean-up one-quarter mile around a disposal site
Ineligible tonnage is waste from all franchised and permitted waste haulers, including cities with Waste Delivery Agreements that haul their own waste, using a front-, rear-, or side-loading refuse vehicle (packer truck), and waste from a Materials Recovery Facility (MRF) or transfer station including Article 19 and Article 20 waste, and Processed Green Material. Ineligible tonnage also includes cover soil, alternative daily cover, alternative intermediate cover, landfill construction materials, septic and sludge, restricted waste such as animal and fowl carcasses, and declared emergency and disaster debris.
(2) Diverted Material Measurement Standards. All measurement standards will be consistent with the State of California disposal reporting regulations. a. Metals: Outgoing metals will be weighed across Solid Waste Management Division ("SWMD") scales with a record of outgoing net weight retained in
the SWMD database. The Operations Contractor shall submit weights for all metal materials removed from disposal sites.
b. Tires: Outgoing tires will be weighed across SWMD scales with record of outgoing net weight retained in the SWMD database. The Operations Contractor shall submit weights for all tires removed from disposal sites.
Mixed Recyclables (or separated by type, e.g., glass, plastic, paper, etc.): Outgoing mixed or other separated recyclables will be weighed across SWMD scales, with a record of outgoing net weight retained in the SWMD database.
The Operations Contractor shall submit weights for all recyclables removed from disposal sites.
Wood waste and Processed Wood/Green Material:
Following wood waste processing, Processed Wood/Green Material (PGM) will be loaded into site self-loading scraper (fully loaded with PGM only). The Operations Contractor shall maintain a daily log indicating the number of all PGM scraper loads used at each facility each day. The log will include scraper model and identification number used to transport materials. Approximately every 20" load, and a minimum of two loads each day, the PGM will be offloaded from the scraper onto compacted level earthen area. PGM material only will be reloaded into roll-off boxes and weighed at the site SWMD scale in accordance with vehicle/box weight procedures. The truck and box numbers used to weigh the sample loads will be recorded in the daily log. The average net weight determined from the sample loads weighed will be the weight used for each load not weighed. The County retains the right to weigh any or all loads of PGM.
Screened Fines: Following processing, Processed Screened Fines will be loaded into site self-loading scraper (fully loaded with Screened Fines only). The Operations Contractor shall maintain a daily log indicating the number of all Screened Fines scraper loads used at each facility each day. The log will include scraper model and identification number used to transport materials. Approximately every 20"h load, and a minimum of two loads each day, the Screened Fines will be offloaded from the scraper onto compacted level earthen area. Screened Fines material only will be reloaded into roll-off boxes and weighed at the site SWMD scale in accordance with vehicle/box weight procedures. The truck and box numbers used to weigh the sample loads will be recorded in the daily log. The average net weight determined from the sample loads weighed will be the weight used for each load not weighed. The County retains the right to weigh any or all loads of Screened Fines. f. Inerts: Inert stockpiles shall be surveyed monthly. The SWMD will be advised of survey date and time, and may attend the stockpile survey.
Stockpile volume information will be provided to the SWMD by the 15" of each month.
Average weight or density of material will be determined by the SWMD. This weight or density will be used in determining stockpile tonnage. Weight records will be retained and filed by the SWMD.
g. Household Hazardous Waste/Universal Waste (HHW/UW):
As waste is sorted out at the diversion area, it is likely that a large volume of HHW/UW will be separated from the waste stream and require processing. The additional costs of
increased HHW/UW separated by the CDSDP will be paid for from the savings in the recent contract amendment with the landfill Operations Contractor. h. Other Materials: Based on incoming waste stream
concentrations, end-use markets availability, regulatory mandates, and recovery costs, other materials may be targeted for diversion by the program. Appropriate measurement procedures will be established to quantify the amount being diverted by jurisdiction of origin. The procedures shall be consistent with state regulations and reporting requirements.
i. Measurement Methodology. Measurement methodology
may be changed, at the sole discretion of the County, to promote a more effective or efficient method of measurement. The WDA Cities will be notified by the SWMD, in writing, if and when any such change in measurement methodology is made by the County.
(3) Record Keeping and Reporting Requirements. The Operations Contractor will provide SWD with a monthly report showing materials and quantities diverted for each disposal site. The agency will report the diversion as a reduction in disposal by jurisdiction in the quarterly Disposal Report System (DRS) reports for landfills and transfer stations. (See Methodology of Allocating Diverted Waste to Jurisdictions, below).
(4) Methodology of Allocating Diverted Waste to Jurisdictions. a. Diversion Allocation Method. The basis for allocating the diverted material by jurisdiction will be established based on the percent by jurisdiction of the total Eligible tons for the program. "Percent of tons in by jurisdiction equals the tons out by jurisdiction." The allocation will be done as part of the quarterly DRS report and/or the station summary, and use the same data set.
b. Tons Eligible for the program. All waste, measured in tons, from all customers, with the exceptions as shown below (see Section 3.6. (D) (1) Eligible and Ineligible Tons for more detail):
(i) Loads delivered by front-, rear- and side-loader waste trucks operated by a permitted /franchised solid waste
hauler.
(ii) Waste from a permitted MRF or transfer station.
(iii) Imported materials including ADC, mulch and
construction materials.
(iv) Disposal system accounts: off-site clean up, Heaps Peak Transfer, SWM 22 and SWMENG.
(v) Waste from a declared emergency or disaster.
(vi) Specialized accounts, such as law enforcement.
(vii) Restricted wastes.
c. Allocation procedures.
(i) Parameters:
a. The quarterly DRS data set is used.
b. The same diversion data from the site
operator) is used.
(ii) The County will review operator records/procedures to assure reasonable accuracy.
(iii) Site diversion procedures and methods for quantifying the amounts of diversion are acceptable to applicable
regulatory agencies, and are consistent with the DRS
regulations.
(iv) The allocation procedure is the same for every site but may vary slightly to allow for site specific
conditions/restrictions or operational requirements.
Calculation of incoming program tonnage by site.
Tonnage from Ineligible loads is removed from the
DRS data set.
(ii) The remaining tonnage is sorted by jurisdiction and is summed by jurisdiction.
(iii) Total Eligible tons are calculated.
(iv) Each jurisdiction's percent of total Eligible tons is calculated
(v) The result is the basis for allocating the site diversion. e. Site diversion allocation.
(i) The site operator keeps records of all types of
diversion activities and quantifies, by weight, the type of material and amount diverted.
(ii) Using the percentage developed in Number 1 above,
the total site diversion is allocated by jurisdiction, with that diversion being shown as a deduction in the
jurisdiction's disposal for the site, in the quarterly DRS report detail ("Site Diversion").
(iii) Unallocated diversion will be host assigned.
(5) AB 939 FEE. The AB 939 Fee for the first year of the Comprehensive Disposal Site Diversion Program (CDSDP) is $10.00/ton for all Eligible tonnage that is categorized as chargeable. The AB 939 Fee will be adjusted annually to cover the cost of the CDSDP, and that adjusted annual fee will be effective annually on the first day of July, beginning July 1, 2008.
The cost of the CDSDP per Eligible ton will fluctuate annually depending upon the amount of diversion per Eligible ton and the cost for each diverted ton. As the diversion per Eligible ton increases, the fee will be increased (as more waste will be diverted and so that, in total, the program will cost more). As the diversion per Eligible ton decreases, the fee will be decreased (as less waste will be diverted and so that, in total, the program will cost less). Likewise, to the extent that the cost of diverting a
given ton changes, the cost, in total, of the program will change. Annually, the AB 939 Fee will be adjusted down or up, based upon the cost of the program actually experienced in the prior year. Excess revenues or excess costs will be rolled into the next year's AB 939 Fee calculation. See Exhibit "A" for the calculation of the cost for the first year of the CDSDP.
The AB 939 Fee is a fee set forth in the County Code and, as such, any adjustment to the annual AB 939 Fee will be subject to the County Board of Supervisor's ("Board") approval through the Annual Fee Ordinance Approval Process.
After Board approval, the adjusted AB 939 Fee will become effective on the first day of July, annually. The timeline associated with the Annual Fee Ordinance Approval Process is subject to change at the sole discretion of the County. The SWMD will provide to the WDA Cities on an annual basis, in writing, a notice of proposed change to the AB 939 Fee. It is anticipated that this annual notice of proposed change will be mailed out to the WDA Cities no later than the end of the month of December; however, that timeline is subject to any changes which the Board may make, at their sole discretion, to the timeline associated with the Annual Fee Ordinance Approval Process.
In the event of termination of the City's participation in the CDSDP, the County shall no no longer be processed in the CDSDP and the City will receive no diversion credits with respect to such waste (but City will receive diversion credit, calculated as provided in this subsection, relative to any Eligible tonnage delivered prior to the date of termination).
(6) RESPECTIVE OBLIGATIONS. The County recognizes its
obligation to operate the CDSDP, but reserves the right to terminate the CDSDP, at any time, for any reason. If the CDSDP were to be terminated, the County agrees to notify the City in writing of such intention to terminate the CDSDP sixty (60) days prior to termination of the CDSDP.
The City recognizes its obligation to continue its participation in the CDSDP, but reserves the right to terminate its participation in the CDSDP, at any time, for any reason. If the City decides to terminate its participation in the CDSDP, the City agrees to notify the County in writing of such intention to terminate its participation sixty (60) days prior to termination of its participation in the CDSDP.
Section 4.1 of the WDA, entitled "CHARGING AND SECURING PAYMENT OF CONTRACT RATE", is amended by adding a new subparagraph (A), to read:
(A) Eligible Tonnage. Notwithstanding the forgoing, in addition to paying the Contract Rate, the City shall pay, and the County is authorized to charge and collect, the AB 939 Fee (as defined in subsection 3.6(D)) on Eligible tonnage (as defined in section 3.6(D)) that is otherwise considered to be Controllable Waste of the City provided that such waste is being disposed of at a disposal facility of the County at which the CDSDP has been implemented.
3. EFFECTIVE DATE. This Amendment shall be effective the date that the latter of the County or City have approved this Amendment.
NO OTHER AMENDMENTS. Except as modified in this Amendment No. 3 (or in any prior amendment), all other terms and conditions of the WDA shall remain in full force and effect.
/
IN WITNESS WHEREOF, the parties hereto have executed this Amendment on the day and year set forth below.
COUNTY OF SAN BERNARDINO CITY OF RIALTO
By: pattele By:
, Chairman
Board of Supervisors Name: Henry
rint, Name
97-1043 13 Title: City -moistrar
Date: JAN 7 9 2008 Date: 17/4|07
SIGNEDAND CERTIFIEDITHAT A COPY OF THIS ATTEST:
DOCUMENT, HAS BEEN DELIVERED TO THE
CHAIRMAN OF THE BOARD T
‹blerk of the Board of Supervisors
Dona pray otthe county of San Bernardino.
or Bankera Gretu
By:
Depl
TARDINO COUT
APPROVAL AS TO FORM: APPROVED AS TO FORM:
COUNTY COUNSEL CITY ATTORNEY
SAN BERNARDINO COUNTY, CALIFORNIA
By:
Date: 1-17-08 Date: 3 Dec 2007
ATTACHMENT A
COMPREHENSIVE DISPOSAL SITE DIVERSION PROGRAM
CURRENT AB 939 FEE CALCULATION:
The diversion program targets vehicles not subject to a diversion program prior to entering a County disposal facility. This excludes normal trash trucks and transfer trucks. Virtually all other vehicles are subject to the AB 939 Fee. When a vehicle enters a site having a diversion program, no determination of the amount of divertible material can be made since loads must be covered and secured while transporting the waste. Therefore, all vehicles that could have divertible material are charged the AB 939 Fee, even though only a portion of those vehicles will actually have waste processed for recyclables.
In 2006, a feasibility study was conducted that estimated 606,733 tons of waste eligible for the diversion program ("Eligible Waste") would be brought into the ten selected sites in the 2007-2008 fiscal year, with 589,521 tons of that waste being subject to the AB 939 Fee. Using the information developed by a pilot program at the Rialto Landfill, fifty percent (50%) of the total Eligible Waste arriving at the sites or 303,169 tons (606,733 tons x 50%), is expected to be directed to the processing area and fifty percent (50%), or 157,772 tons (303,176 tons x 50%), of the directed waste is expected to actually be diverted from disposal.
In 2006, Amendment #25 to the Operations Contract set the rate to be paid Burrtec for diverting waste at $36.10/diverted ton, to be adjusted annually at the same rate as the Operations Contract. Thus, the payment expected to be made to Burrtec in the 2007-2008 fiscal year for the diversion program is $5,695,569 (157,772 tons of diverted waste x $36.10/diverted ton). For the SWMD to inspect the operations, monitor data, and prepare reports an overhead cost of $200,574 is expected to be incurred. This overhead amount is added to the contractor payment to arrive at the total 2007-2008 fiscal year program cost of $5,896, 143 ($5,695,569 + $200,574).
To determine the AB 939 Fee for the 2007-2008 fiscal year, the total program cost is divided by the amount of chargeable tons resulting in the current rate of $10.00/ton ($5,896,143 /589,521 tons). As explained below, for future year AB 939 Fee calculations actual cost carry-over expenses will be added to, or actual revenue carry-over surpluses will be subtracted from, the fiscal year's cost.
Therefore, the 2007-2008 fiscal year cost carry-over, or revenue carry-over, will be applied to the 2009-2010 fiscal year cost.
FUTURE AB 939 FEE CALCULATIONS:
The CDSDP is an actual cost program. Future AB 939 Fee calculations will be based on the following formula:
ATTACHMENT A
Estimated diverted tons x Adjusted contractor payment per ton = contractor's payment.
Contractor's payment + Estimated overhead cost = fiscal year's cost Fiscal year's cost + Actual prior year cost carry-over, or - Actual prior year revenue carry-over = Estimated program cost.
Estimated program cost /Estimated chargeable tons = revised AB 939 Fee.
Example #1: calculated with an actual prior year cost carry-over Estimated diverted tons increase 3% (157,772 × 1.03 = 162,505) Adjusted contractor payment per ton increase 1% ($36.10 x 1.01 = $36.46) Estimated overhead cost decrease 15% ($200,574 × 0.85 = $170,488) Actual carry-over cost = $74,500
Estimated chargeable tons increase 5% (589,521 x 1.05 = 618,997) Calculation
162,505 x $36.46 = $5,924,932 contractor's payment
$5,924,932 + $170,488 = $6,095,420 fiscal year's cost
$6,095,420 + $74,500 = $6,169,920 estimated program cost $6,169,920 / 618,997 = $9.97/ton revised AB 939 Fee
Example #2: calculated with an actual prior year revenue carry-over Estimated diverted tons increase 3% (157,772 × 1.03 = 162,505) Adjusted contractor payment per ton increase 1% ($36.10 x 1.01 = $36.46) Estimated overhead cost decrease 15% ($200,574 x 0.85 = $170,488) Actual prior year carry-over revenue surplus = $74,500
Estimated chargeable tons increase 5% (589,521 × 1.05 = 618,997) Calculation
162,505 x $36.46 = $5,924,932 contractor's payment
$5,924,932 + $170,488 = $6,095,420 fiscal year's cost
$6,095,420 - $74,500 = $6,020,920 estimated program cost $6,020,920 / 618,997 = $9.73/ton revised AB 939 Fee
ATTACHMENT B
COMPREHENSIVE DISPOSAL SITE DIVERSION PROGRAM
CITY OF RIALTO
Without the City of Rialto's participation, the CDSDP is expected to produce 18,253 Eligible Tons from self-haul customers from Rialto resulting in a diversion credit to Rialto of 4,746 tons at a cost to the self-haul customers of $177,045.
With the City of Rialto's participation, the CDSDP is expected to produce an additional 14,713 Eligible Tons from roll-offs and City owned vehicles resulting in an additional diversion credit to Rialto of 185 tons at an additional cost of $3,825, with no out-of-pocket City expenses.
Therefore, with the City of Rialto's participation, the CDSDP is expected to produce a total of 32,966 Eligible Tons and a total diversion credit to Rialto of 8,571 tons. Total self-haul and roll-off customer cost is expected to be $320,090 with no out-of-pocket City expense.